R06-071
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RESOLUTION NO. R06- 07'
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING EXECUTION OF
AMENDMENT NO. 1 TO TASK ORDER NO. U04-S-06,
FOR ENGINEERING SERVICES PROVIDED BY
CH2M HILL FOR THE DESIGN, PERMITTING AND
TEST WELL CONSTRUCTION OF A FLORIDAN
AQUIFER WELL FIELD, EAST WATER TREATMENT
PLANT EXPANSION, STAGE 1 PROJECT IN THE
AMOUNT OF $42,890.00; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Task Order No. U04-5-06 was approved by the City Commission on
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July 6, 2004 by Resolution R04-108 for well field site analysis, design criteria for the
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Floridan Aquifer test wells, grant applications, permitting, bidding and construction phase
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services; and
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WHEREAS, the City is moving forward with the construction and development of a
second Aquifer Storage & Recovery well, one (Floridan aquifer test production well and two
(2) Floridan aquifer dual-zone test monitor wells. During the construction of this project,
three (3) additional changes have occurred that increased costs to CH2M Hill which were
unforeseen; and
24 WHEREAS, The cost for Amendment #1 ($42,890.00) is not included in Task
25 Order No. U04-5-06.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 I THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
S:\CA\RESOlAgreements\Task - Change Orders\CH2M Amendment #1 to U04-5-06.doc
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and direct the approval and execution of Amendment #1 to Task Order No.
3 U04-5-06 with CH2M HILL for engineering services provided by CH2M Hill for the design,
4 permitting and test well construction of a Floridan Aquifer well field, East Water Treatment
5 Plan Expansion, Stage 1 project in the amount of$42,890.00.
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this ~ day of March, 2006.
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26 ATTEST:
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~~( Ci Clerk
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CITY OF BOYNTON BEACH, FLORIDA
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Vice MaY<?E,_-
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Commissioner
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S:\CA\RESOlAgreements\Task - Change Orders\CH2M Amendment #1 to U04-5-06.doc
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Rob - 0-11
Task Order No. U04.5.06
City of Boynton Beach East Water Treatment
Plant Expansion · Stage 1 Conceptual I
Preliminary Design · Phase 1 Engineering
Service for the Siting, Preliminary Design, Test
Well Construction and Evaluation of a Floridan
Aquifer Well Field · Amendment 1
Background
Task Order No. U04-5-06 - East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1 Engineering Service for the Siting, Preliminary
Design, Test Well Construction and Evaluation of a Floridan Aquifer Well Field was
approved by the City Commission on July 6, 2004. CH2M HILL (CONSULTANT) has been
working on this substantial project since that time. EPX project team coordination, well
field site analysis, design of the Floridan Aquifer test wells, and bidding services are now
complete and construction of the test wells are underway.
CH2M HILL submitted an amendment for this project by way of a Letter of Understanding
(LOU) on April 29, 2005. This amendment arose from changes in approach to the well siting
analysis, and also the desire to simplify the task budgets. As originally approved, the task
order comprised 11 separate tasks with separate budgets. However in a no cost amendment
it was agreed to group related tasks and reduce the total number of tasks. The tasks were
re-grouped as follows and task budgets amalgamated accordingly:
Task Description Total Fee
1 Coordination with EPX Team $25,500
2 Public Outreach and EPX Project team Support (allowance) $20,000
3-6 Well Siting and Design $83,950
7 Permitting Services (allowance) $15,000
DFB\T017MOD2 V2DOC
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9-11
Bid Phase Services
$14,500
$265,500
$424,450
Construction Services and Reporting
TOTAL FEE
Since the April 29, 2005 amendment was submitted, three additional changes have occurred
that have resulted in increased costs to CH2M HILL and the ability to deliver the project on
budget. These are changes to the original scope agreed and are submitted here as
Amendment 1. Amendment 1 therefore requests funding for the additional expenses
incurred by CH2M HILL to complete work on this task order. This document will amend
the original task order scope and budget prepared for Task Order U04-5-06.
Scope of Services for Phase I
The three additional changes to the original scope are listed as follows;
· Increased allowance for AWS Grant Application and EPX Team Support
· Increased allowance for Permitting Services
· Additional Bid Phase Services
The first change relates to an increased allowance for Task 2, Alternative Water Supply
(A WS) Grant Application and EPX team support. In the original task order a total
allowance of $20,000 was provided to cover costs associated with preparation of an
application for an A WS Grant Application, technical coordination with EPX project team
members and attendance at City Commission Meetings. All these above activities occurred.
In addition to these activities, a second A WS Grant application (which led to the successful
grant of $SOOK), a Commission Power Point presentation, and an EPX Executive Summary
were prepared. The first A WS Grant application, presentation and submittal were denied
as the original requirements (commencement of construction) were not met.
The second change relates to additional permitting services. In the original task order an
allowance of $SOOO for pre-permitting events and an additional $10,000 was provided to
cover permitting issues, primarily relating to the well construction permit. However due to
the complexity of issues involved with discharging highly brackish groundwater into
freshwaters, and the importance of maintaining a tight construction schedule, additional
permitting services typically completed by the drilling contractor, e.g. permits for discharge
of test waters, were completed by CH2M HILL instead as directed by the CITY. In
summary the extent of permitting services has been more extensive and the following
additional permitting services have been completed by CH2M HILL;
· FDEP generic permit for discharge of test waters into L-28 and E-4 Canals
· LWDD Permit to discharge test waters into L-28 and E-4 Canal
· Contractor Assistance for SFWMD well construction permit
· US Fish and Wildlife notification
DFBIT017MOD2 V2.DOC
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The third change relates to Bid Phase Services. Cost savings were originally sought by
combining construction of the ASR-2 Well at the East Water Treahnent Plant (completed
under Task Order 17) with construction of the EPX test wells (this task order), thereby
requiring bid phases for only one contract rather than two. Despite this, extensive rewriting
of Division 1 Specifications (General Requirements) occurred at the request of the CI1Y as
during the final review of the bid documents it was noted that not all of the latest City of
Boynton Beach General Requirements were incorporated with those used in CH2M HILL's
Standard Specifications. In addition, fully conformed contract documents were produced
which incorporated 4 addendums. These additional services were not allowed for under the
original task order.
Task 1 - Coordination with EPX Team
No change
Task 2 - Public Outreach and EPX Project Team Support
Additional services to be provided by the CONSULTANT are:
Task 2.4 - Second Grant Application for Alternative Water Sources
A second grant application to the SFWMD will be prepared for alternative water supply.
The original A WS grant application will be revised as the original requirements
(commencement of construction) were not met and minor changes to the proposed
construction have been made. A draft application will be submitted to the CI1Y for review.
This task will also cover any additional review meetings associated with the application and
presentation to SFWMD if required.
Task 2.5 - EPX Executive Summary and Commission Power Point
An executive summary and Commission Power Point presentation will be prepared under
the direction of the CI1Y. The objective of both documents is to summarize the current
stage of investigation and to outline in broad terms the proposed Floridan Wellfield and
Reverse Osmosis Water Treahnent Plant project. The executive summary will be suitable
for both public use and as supporting documentation for discussions with the regulatory
agencIes.
Task 3.6 - Well Siting and Design
No change
Task 7 - Permitting Services
Additional services to be provided by the CONSULTANT are:
Task 7.2 Additional Permitting Services
DFBIT017MOD2 V2.DOC
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An additional allowance of $21,000 will be provided for under Task 7.2 Additional
Permitting Services. This allowance will be used to complete the following permitting
related tasks:
· FDEP generic permit for discharge of test waters into L-28 and E-4 Canals
· LWDD Permit to discharge test waters into L-28 and E-4 Canal
· Contractor Assistance for SFWMD well construction permit
· US Fish and Wildlife notification
Task 8 - Bid Phase Services
Additional services to be provided by the CONSULTANT are:
Task 8.1 Bid Package Preparation.
Additional Bid Package Services will be provided to incorporate the most recent City of
Boynton Beach General Requirements into CH2M HILL Division 1 Standard Specifications
(General Requirements).
FULLY conformed" As Bid" Contract Document Specifications and Drawings, incorporating
all four addendums will be produced. The fully conformed documents will incorporate all
addendum changes into the original text specifications, rather than just appending the
addendums to the bid document.
Tasks 9 -11 . Services during Construction
No change
Assumptions
The following assumptions were made for the preparation of this Amendment:
· Electronic copies of the PowerPoint presentation and EPX Executive Summary only will
be provided so the CITY may publish the required number of hardcopies.
Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated July 6, 2004 between the City
of Boynton Beach and CH2M HILL, Ine.
Compensation
Compensation by the CITY to the CONSULTANT for the additional Phase I services will be
invoiced on a time and materials basis in accordance with the above mentioned Agreement.
DFBIT017MOD2 V2.DOC
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The estimated compensation for the services described in this Task Order amendment is
$42,890 as shown in Table 1 below.
TABLE 1
EPX Additional Services
C't f B t B h
Ity 0 oyn on eac
Labor Labor Expense Total
Hours Cost Cost
Task 2 - Public Outreach & EPX 101 $11,660 $1,230 $12,890
Project Team Support-
Task 7- Permitting 203 $18,750 $2,250 $21,000
Task 8 - Additional Bid Phase 27 $8,934 $66 $9,000
Services
TOTAL $39,344 $3,546 $42,890
The total revised fee is summarized below;
Original Budget $ 424,450
Letter of Understanding no change
Amendment 1 $ 42,890
Revised Total Fee $ 467,340
DFBlT017MOD2 V2DOC 5
Schedule
The detailed construction schedule already developed with the CITY's Project Manager will
not be affected by this amendment.
Authorization
DATED this day of
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CITY OF BOYNTON BEACH
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CH2M HILL, INC.
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Wendy Ner
Vice President, Area Manager
Kurt Bressner
City Manager
Attest/Authenticated: .... .", <,< .'
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Approved as to Form:
Attest / Authenticated:
Secretary / Notary
DFBlT017MOD2 V2.DOC
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TO:
FROM:
DATE:
RE:
CITY CLERK'S OFFICE
MEMORANDUM
Barb Conboy
Utilities Manager
Janet M. Prainito
City Clerk
March 23, 2006
Task Order No. U04-S-06 with CH2M Hill for the Design,
Permitting and Construction of a Floridan Aquifer Wellfield, EWTP
Expansion, Stage 1 Project - Resolution No. R06-071
Attached for your information and files are two copies of the above mentioned
Resolution No. R06-071 and two original copies of the fully executed Task Order. Since
this Task Order did not require any additional signatures, I have kept the one original
that we received for our files.
Please contact me if there are any questions. Thank you.
~'tn,
Attachments
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S:\CC\WPIAFTER COMMISSION\Departmental Transmittals\2006\Barb Conboy - Task Order #U04-5-06 - CH2M HILL Floridan Aquifer - 03-25-06 doc