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Minutes 02-24-06 1 A. Appointments to be made V. Commissioner Ensler sought approval of the Commission to speak with representatives of the South Tech Community High School and the Palm Beach County School District to keep the school open as a charter school and a vital part of the community. Mr. Bressner suggested the matter be listed under consent agenda with a proposed resolution. Vice Mayor McKoy who serves on the Board at South Tech, noted the Board had voted unanimously to remain a charter school and not return to the school district jurisdiction. ADMINISTRATIVE Commissioner Ensler asked that an announcement be placed on the agenda of the Boynton Symphonic Orchestra Concert at Boynton Beach High School on March 10th. It was requested that the event be sponsored by the City of Boynton Beach with no liability so it would fall under the City's agreement for use of the auditorium at no charge. Attorney Cherof concurred that would be possible as a resolution under the consent agenda for the next meeting. The entire Commission agreed. Vice Mayor McKoy noted he desired to use $1,000 of his discretionary funds for the Boynton Symphonic Orchestra to be listed on the next agenda Commissioner Ensler would be commenting on affordable housing and of the City for potable water. the future need A nformationa tems by Members of the City Commission OTHER Vice Mayor McKoy called the meeting to order at 10:02 a.m Taylor had another engagement and would be arriving late. Ca to Order and announced Mayor Jerry Taylor, Mayor Carl McKoy, Vice Mayor Bob Ensler, Commissioner Mack McCray, Commissioner Mike Ferguson, Commissioner Kurt Bressner, City Manager Jim Cherof, City Attorney Janet Prainito, City Clerk Present MINUTES OF THE CITY OF BOYNTON BEACH AGENDA PREVIEW MEETING HELD IN BOYNTON BEACH CITY COMMISSION CHAMBERS ON FRIDAY, FEBRUARY 24,2006 AT10:00 A.M. 2 Both Commissioners Ensler and Ferguson questioned the content of the resolution and the scope of work outlined. Commissioner Ensler recalled a conclusion had been reached at the time of the first water report that the City had a better approach for the problem of reclaimed water. The current resolution ignores those previous decisions. He agreed the reclaimed water issue should be pursued but was not sure Mathews Consulting was the right firm or the Proposed Resolution No. R06-054 RE: Approving Task Order No. U04-14-02 for Mathews Consulting, Inc., for the purposes of developing the supplemental Phase 1 Reclaimed Water System Plan in the amount of $42,490.00. 1 c. Jeff Livergood, Director of Public Works, noted the project involved a sanitary sewer repair within Quantum that was beyond the capability of the City's equipment and staff. Finding contractors for the job had been a problem which is why the Broward County company was selected. Resolutions Commissioner Ferguson felt it was problematic that a company from Broward County was being used rather than a Palm Beach County company. He also wondered if the Public Works Department should be consulted about microsurfacing as an alternative. Approve a piggyback with Broward County on Bid # H5 04 098B; Asphalt Restoration to Colonna Asphalt Restoration, Inc. of Pompano Beach, FL. in the amount of $84,122.00. 2 Commissioner McCray questioned what constituted the $7800 indicated a written response would be prepared and distributed ncrease Approve a piggyback of Palm Beach County Bid #06-034B to contract with Tanner Industries of Southampton, PA with an estimated expenditure of $22,800.00. Mr. Bressner 1 Bids and Purchase Contracts - Recommend Approva approved in the 2005-2006 Adopted Budget. expenditures are B. Commissioner McCray inquired if the minutes would be available in advance of the meeting Assurances were given the minutes would be available on Monday morning for review - AI 2 3 Regular Commission Meeting - February 21, 2006 Commission Workshop - February 22, 2006 VI City Clerk Prainito suggested the lists of appointments be removed from the agenda since all but two of the appointments were for terms ending in April 2006. After discussion, it was agreed the open appointments remain on the agenda. CONSENT AGENDA: Agenda Preview Meeting Minutes City Commission Boynton Beach, FL February 24. 2006 3 Commissioner Ferguson expressed the need for a timetable of no more than 60 days. Attorney Cherof felt the negotiations could be expedited, but statutory, procedural requirements have to Proposed Resolution No. R06-057 RE: Approving and authorizing acquisition of Commercial Condominium Units designated as Parcels 101, 102, 104 and 209 within First Financial Plaza in the Ocean One Project with possible eminent domain for public parking, as needed and confirmed by the City Commission. CA Lisa Bright, Community Redevelopment Director, reported the entire costs had not been finalized and involve a reimbursement agreement with the developer. She would provide the cost figure to the City Manager for distribution to the Commission Commissioner McCray Proposed Resolution No. R06-056 RE: Approving and authorizing execution of an Interlocal agreement between the City and the Community Redevelopment Agency (CRA) for land acquisition in the Ocean One Project. Costs to be paid by the CRA. requested more Information on the costs to be paid by the CRA. C.3 Commissioner Ferguson inquired if this was the first phase of a program with the second phase taking it across the Intracoastal to the barrier islands. Vice Mayor McKoy, Commissioners McCray and Ferguson agreed the matter should continue to move forward. Commissioner Ensler purported the problem was more than potable water and required introducing more water back into the aquifers. He felt the developments targeted by the alignment were scattered and the statement of work as written was problematic. Mr. Bressner explained the original plan called for the alignment to go up Congress Avenue and the need along Congress has changed. The intent is to target the areas of the heaviest users of potable water and use an alternative source. Commissioner Ensler requested the figures on the cost of the original plan submitted and the amount of water that would be saved. Commissioner Ensler clarified the last report indicated most water usages were west of I-95 which would be the lowest cost approach. The water usage east of I-95 did not justify the expense of bringing reclaimed water to that area. He felt the new plan would bring a 20% reduction in water for 80% cost. Mr. Bressner added other dimensions included reduction in the use of potable water and the large multifamily developments along Federal Highway relying on domestic potable water. The proposal redirects and targets the new communities relying on potable water because wells cannot be drilled due to the proximity to the Intracoastal Waterway and salt water intrusion. Mr. Bressner agreed with Commissioner Ferguson and indicated the purpose of the scope of work was to redirect the reclaimed water toward the east along the Intracoastal corridor and then over to the barrier islands. The submitted scope of work provides the necessary alignment. statement of work should be amended Commissioner Ferguson was under the intent was to go over to the barrier islands. mpression the Agenda Preview Meeting Minutes City Commission Boynton Beach, FL February 24. 2006 Description Project: Agent: Owner: Location 4 Yachtsman's Cove (LUAR 06-003) Atlantis Environmental Engineering Inc. Yachtsman's Property, LLC East side of Federal Highway approximately 375 feet north of the Boynton (C-16) Canal Request to amend the Comprehensive Plan Future Land use Map from Local Retail Commercial (LRC) to Special High Density Residential (SHDR) (1st Reading of Proposed Ordinance No. 06-019) A. VIII. PUBLIC HEARING PERMITS 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA Mr. Bressner announced an Item "F." would be added to the agenda authorizing Commissioner Ensler to contact the School District on behalf of South Tech. Commissioner McCray offered his appreciation to Bill Mummert, Bobby Jenkins and Mary Munro for their commitment and felt they were a wise choice for the task. D Approve establishing an Audit Committee comprised of Bill Mummert, Director of Financial Services, Bobby Jenkins, Assistant Director of Financial Services and Mary Munro, Assistant to the Director of Financial Services for the purpose of recommending a CPA Firm to conduct the annual audit of the City's financial statements. Commissioner McCray requested confirmation that the benefits were medica only. Mr. Bressner confirmed medical benefits Proposed Resolution No. R06-059 RE: Approving and authorizing execution of an agreement between the City of Boynton Beach and the Community Redevelopment Agency to utilize the City's health benefit plans. C.6 Commissioner McCray asked for more insight as to the proposed plans. Ms. Bright submitted a parking garage has been proposed to include 400 public parking places. An office tower and mixed-use condo project with a parking garage was also in the Phase 1 portion. Phase II included another office tower as well as a hotel and another condo tower. Ms. Bright emphasized negotiations with the developer were ongoing with the goal of including public parking; however the TIFF agreement had not been signed. Mr. Bressner stressed without public parking there could not be any eminent domain. Commissioner Ferguson's opinion was 2000 spaces should be allotted. Conversations between the former CRA Director and Ms. Bright had revealed the entire 2,300 parking spaces were never proposed to entirely be included at this particular site. be followed Mr. Bressner cautioned current appraisals were required and delay the process. Ms. Bright reported the appraisals were in process suggested a projected timetable could be submitted. if not done could Attorney Cherof Agenda Preview Meeting Minutes City Commission Boynton Beach, FL February 24. 2006 5 There being no further business Commissioner McCray answer questions. the meeting properly adjourned at 10:37 a.m Bright attending the Agenda Preview Conference thanked Ms Commissioner McCray recalled there were many items under Future Agenda Items listed for the February 28th meeting and wanted assurances all those matters had been included in the Agenda for consideration Mr. Bressner would check on the last agenda and assure all items were included. for to X. Mayor Taylor suggested moving section IX. City Manager's Report before the VI Public Hearings. There was agreement to move the sections as Mayor Taylor suggested. Commissioner Ferguson thought it would be advisable to expand on the language in the agenda regarding the Nautica Park Agreement for the public's benefit. FUTURE AGENDA ITEMS: Report and Recommendation - Nautica Park Agreement with D.R. Horton to pay for construction of Nautica Park (Proposed Resolution No. R06-062) c. B Capita Improvement Budget Review A. 2005 Hurricane After-action Report and Recommendations IX. In regard to the Capital Improvement Budget, Mr. Bressner announced the only additional information yet to be given to the Commission would be a third financial alternative relating to the fire assessment. Any modification will be made after the Commission discussion. Commissioner McCray asked that information be made available for the public to view also. City Manager's Report: (Taken out of order) Mayor Taylor recognized that items C, C.1 and D were requested to be heard after discussion under the City Manager's Report of the Capital Improvement Budget review. Mr. Bressner felt the Capital Budget Review should be discussed before the Wilson Center items or the Intracoastal Club House. Mike Rumpf, Planning and Zoning Director, indicated staff had been aware of the agreements and had motivated getting the agreements signed by both parties. Commissioner Ensler had met with the President of INCA and discussed agreements made subsequent to the site plan and their possible inclusion in the site plan. Commissioner Ferguson noted the site plan had been tabled to March 21st. Proposed Use: 61 townhouse units Request to rezone from Community Commercial (C-3) to IPUD Infill Planned Unit Development (1st Reading of Proposed Ordinance No. 06-020) Agenda Preview Meeting Minutes City Commission Boynton Beach, FL February 24.2006 6 {;I (J j /l.Lf/~ ~i Commissioner ~(: Commissioner ATTEST: Vice Mayor Agenda Preview Meeting Minutes City Commission Boynton Beach, FL CITY OF BOYNTON BEACH February 24. 2006