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Minutes 04-14-06 MINUTES OF THE CITY OF BOYNTON BEACH AGENDA PREVIEW MEETING HELD IN BOYNTON BEACH CITY COMMISSION CHAMBERS ON FRIDAY, APRIL 14, 2006 AT 10:00 A.M. Present: Car' McKoy, Vice Mayor Bob Ensler, Commissioner Mike Ferguson, Commissioner Mack McCray, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, City Clerk Absent: Jerry Taylor, Mayor CALL TO ORDER Vice Mayor McKoy called the meeting to order at 10:02 A.M. He announced Mayor Taylor was expecting to be released from the hospital and asked everyone continue to keep him in their prayers. I. OPENINGS: D. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner McCray requested to add to the agenda discussions on the State of the City Address protocol and the letter received from Compson Associates. Vice Mayor McKoy suggested the two items be added under New Business. Commissioner Ferguson requested Resolution 06-0S7 relating to eminent domain be revisited for comments. Mr. Bressner suggested the item be listed under Unfinished Business. Commissioner McCray commented any Commission member could add or delete items from the agenda at this stage in a meeting, contrary to comments he had received. Attorney Cherof responded it was the process of an agenda preview meeting to add, delete or make corrections to the agenda. If staff analysis is required for items, the request may not be accommodated due to time constraints particularly if public notice would be required. Commissioner Ferguson asked that the resignation of James Barretta from the Community Redevelopment Agency Board be added to the agenda. Meeting Minutes Regular City Commission Meeting Boynton Beach, FL April 14, 2006 Commissioner McCray added he would be making comments regarding the CRA during the meeting. II. OTHER: A. Informational Items by Members of the City Commission Commissioners Ensler, McCray and Ferguson indicated they would have comments to offer at the meeting. III. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS, & PRESENTATIONS: C. Presentations: 1. Presentation by Ted Wright, Commander of VFW Post #S33S, of a $1,000 check to support the Little League Fields. Commissioner McCray requested the amount of the check be obtained and noted on the agenda. VI. CONSENT AGENDA: A. Minutes: 1. Agenda Preview Conference - March 31, 2006 2. Regular City Commission - April 4, 2006 Commissioner Ferguson noted pages were missing from the copies of the minutes. City Clerk Prainito announced the minutes would be reissued. B. Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 200S-2006 Adopted Budget. 1. Award the RFP for the "ANNUAL JULY 4th FIREWORKS DISPLAY" RFP# 029-271O-06jJA to "MELROSE SOUTH PYROTECHNICS, INC." of South Carolina in the amount of $33,000 to include barge. Commissioner McCray noted a typographical error in the draft agenda to be corrected. 4. Approve an amendment to a contract increase with Sports Turf One, Inc. by $27,236 for the continuation of repairs to Field 1 at Little League Park. This item was previously approved at the February 7, 2006 Commission meeting in the amount of $9S,SS7. Commissioner Ferguson questioned how much money had been received through donations that might be available to cover these costs. Mr. Bressner felt the suggestion was appropriate 2 Meeting Minutes Regular City Commission Meeting Boynton Beach, FL April 14, 2006 and would be investigated. Commissioner McCray agreed with Commissioner Ferguson's suggestion and indicated he would pull the item at the meeting. C. Resolutions: 2. Proposed Resolution No. R06-081 RE: Approving and authorizing execution of a Right-of-Entry agreement with South Florida Water Management District (SFWMD) for the City's Floridan AqUifer Monitoring wells. Commissioner Ensler questioned why the item was being brought before the Commission rather than being an item handled strictly by the City Manager. Attorney Cherof noted an Interlocal Agreement was involved; therefore, requiring Commission approval. 7. Proposed Resolution No. R06-086 RE: Adopting and executing the Recreation and Parks Strategic Plan. Commissioner Ferguson pointed out a typo on page lS of the backup materials. Mr. Bressner noted it was a fragmented sentence and should be corrected. Commissioner Ensler requested clarification of the comment in the report alluding to the consolidation of Bicentennial Park and Veterans Park. Mr. Hawkins advised the intent would be to assure there is a sizable park in the downtown area. Commissioner Ensler also inquired if discussions had been undertaken with the Community Redevelopment Agency to build new parks. Mr. Reardon, Interim Assistant CRA Director, announced the Agency had initiated discussion with Palm Beach County to purchase land on the Intracoastal Waterway to create a park for the City contiguous to the marina area. When the plans were further developed, the agency would be bringing the matter before the Commission for further direction on an appropriate venue. Mr. Reardon indicated funding would be a problem until the level of TIF (Tax Increment Financing) increased. Commissioner Ensler requested an explanation should be offered at the meeting since there had been the mention of that expectation. Mr. Bressner recognized the importance of Commissioner Ensler's inquiry and suggested the issue be tabled at the meeting to give Mr. Reardon time to fully investigate the issue. Commissioner McCray disagreed and indicated he felt the issue should be discussed at the meeting and then tabled due to the negative publicity surrounding the Community Redevelopment Agency. Commissioner Ferguson added other areas in the plan require discussion also. Vice Mayor McKoy felt there was consensus the item could be discussed at the meeting and if additional time is needed a motion to table could be entertained by the Commission. D. Approve the sale of "SURPLUS" Golf Carts in exchange for one set of Toro Verticut Reels with Patten Turf of Lake Worth, FL as submitted by the Golf Course. Commissioner Ferguson commended the Golf Course for their creativity and stewardship. At the request of Commissioner McCray, Scott Wahlin explained the purpose of verticut reels. 3 Meeting Minutes Regular City Commission Meeting Boynton Beach, FL April 14, 2006 E. Authorize the Water Utilities department to purchase four (4) meters; two (2) on raw water lines & two (2) on finished water lines from Avanti Company of Avon Park, FL. The estimated expenditure is $38,287.S0. Commissioner McCray ask for clarification on why the meters were being purchased. Pete Mazzella, Deputy Director of Utilities, indicated the current meters were older and could not be calibrated properly. The meters being purchased are magnetic meters that would result in better accuracy. Information on the warranties would be obtained and distributed. F. Accept the written report to Commission of purchases over $10,000 for the month of March 2006. IX. CITY MANAGER'S REPORT: B. Modification to Neighborhood Grants Program to Provide Funding for Permanent Installed Generators for Clubhouses. Commissioner McCray asked the location of the proposed clubhouses. Mr. Bressner enumerated the pOSSible locations that included any homeowners' association that had a freestanding clubhouse could potentially take advantage of the program. Vice Mayor McKoy asked if neighboring developments without clubhouses would be allowed access to the clubhouses. Mr. Bressner indicated this would be a policy issue for the Commission. Mr. Hawkins reported the accessibility issue had not been addressed. Commissioner Ensler suggested wording changes in the baCkup materials for clarification and Mr. Hawkins agreed to make those changes. Commissioner Ensler also felt the requests for the monies would be significantly greater than the $40,000 grant money allocated. Mr. Hawkins concurred and added the grant runs through the end of the fiscal year and the Commission would have to deal with that issue. Mr. Bressner added some homeowner associations had installed generators and ice machines so reimbursement may be an issue also. He pointed out the maximum is $S,OOO per homeowners association through the grant. However, funds may be available through the Utilities Department for assistance also. The approximate exposure to the City would be $100,000. Mr. Bressner recommended the funding of the program as it relieves distribution of ice and water in the community for those areas with clubhouses. Commissioner Ensler cautioned if the program could not be fully funded, frustration would be problematic for the Commission and he was hesitant to move forward. Commissioner McCray was concerned that public dollars would be spent for the benefit of only a few people. Mr. Bressner reminded the Commission the $S,OOO would not cover the total cost for the individual homeowners' association. Commissioner Ferguson opposed tabling the matter due to the close proximity to hurricane season. Vice Mayor McKoy and Commissioner Ensler concurred the item should move forward. Commissioner McCray indicated the language would need to be modified before he could support the expenditure. X. FUTURE AGENDA ITEMS: D. Utility Service Area Analysis - June 2006 4 Meeting Minutes Regular City Commission Meeting Boynton Beach, FL April 14, 2006 Mr. Bressner reported the item relates to legislation regarding generators for gasoline stations and suggested the item be amended to property reflect the intent. G. Possible consolidation of the Education Advisory Board and the Advisory Board on Children and Youth Commissioner McCray requested a speCific date should be assigned. Carisse LeJeune, City Manager's office, reported meetings were being set up with both boards to discuss the possible consolidation and the item should be ready to proceed in June. Commissioner McCray suggested since one board does not have a quorum of members the item should move forward for the second meeting in May and the entire Commission concurred. Commissioner Ferguson requested a discussion of the Community Redevelopment Agency and its board be included for the May 2nd meeting. Commissioner Ensler felt the matter should be discussed when a full Commission is present and the public could attend, after notice is given, due to the importance of the issues. Vice Mayor McKoy and Commissioners Ferguson and McCray agreed the matter should be on the May 2nd agenda. Commissioner McCray expressed his dismay with the agency and the board. Vice Mayor McKoy contended the agency has the ability to continue with its goals and mission; however, issues do exist that need to be addressed. XII. LEGAL: A. Ordinances - 2nd Reading - PUBLIC HEARING 4.a. Tuscan Villas (aka The Villas at Boynton Beach) (NWSP 06-002) Request new site plan approval to construct 22 townhouse style condominium units and related site improvements on 1.407 acres in the Infill Planned Unit Development (IPUD) zoning district. (Tabled to 4/18/06) Commissioner McCray indicated he would offer a motion to remove the item from the table. B. Ordinance - 1st Reading 1. Proposed Ordinance No. 06-036 RE: Repealing Article III, of Chapter 18 of the Boynton Beach Code of Ordinances, entitled "Pensions for Police Officers," and adopting a new Article III in replacement, thereof to be entitled "Municipal Police Officers' Retirement Trust Fund". Commissioner Ensler inquired if a financial analysis had been undertaken on the impact for the City to balance the fund. He asked that some documentation be submitted on the impact of increasing the City's liability. Mr. Mummert, Director of Financial Services, reported an actuarial analysis had been done and sent to the pension consultant who verified its accuracy. He stressed the data reflects a 5 Meeting Minutes Regular City Commission Meeting Boynton Beach, FL April 14, 2006 snapshot in time only and was based on actuarial assumptions. Mr. Mummert interpreted the results that the data, reflecting the three components used, resulted in a balancing of the impact at no cost. Attorney Cherof noted the three components could be bifurcated. Mr. Mummert recommended changing the entry age and decreasing the investment rate. Commissioner Ensler requested more time and more information before he could make a decision. There was consensus to table the matter at the meeting to maintain the item on the agenda for future consideration. XIII. UNFINISHED BUSINESS: Mr. Bressner noted the continued discussion of Resolution No. 06-0S7 regarding eminent domain for Ocean One would be considered. There being no further business to come before the Commission, the Agenda Preview Conference was properly adjourned at 10:S0 a.m. CITY OF BOYNTON BEACH ATTEST: --., - ~1:i'tJ,L- )J:::er t, ~ Commissioner 6