Agenda 06-06-06
The City of
Boynton Beach
100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
AGENDA
JUNE 6, 2006
Jerry Taylor
Mayor - At Large
Bob Ensler
Commissioner - District I
Mack McCray
Commissioner - District II
Mike Ferguson
Commissioner - District III
o
Carl McKoy
Vice Mayor - District IV
Kurt Bressner
City Manager
James Cherot
City Attorney
DISTRI T I
Janet M. Prainito
City Clerk
www.boynton-beach.org
We're Reinventing City Living for
the Millennium
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
. Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
. Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
. Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item.
City Commission meetings are business meetings and, as such, the Commission retains the right to limit
discussion on an issue.
. Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
. Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission.
. Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded.
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the
Commission will be barred from further audience before the Commission by the presiding officer, unless
permission to continue or again address the Commission is granted by the majority vote of the Commission
members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
City of Boynton Beach
REGULAR CITY COMMISSION MEETING
AGENDA
June 6, 2006
6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation by Rev. Dr. Marshall Cook n Boynton Beach Congregational Church
C. Pledge of Allegiance to the Flag led by Mayor Taylor
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMMUNITY & SPECIAL EVENTS & PRESENTATIONS:
A. Announcements:
None
B. Community and Special Events:
None
C. Presentations:
1. Proclamations
None
2. Presentation by Becky Walker of the Palm Beach County Criminal Justice
Commission regarding youth violence program.
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3-minute allowance may need to be adjusted
depending on the level of business coming before the City Commission)
1
Agenda
Regular City Commission
Boynton Beach, FL June 6, 2006
V. ADMINISTRATIVE:
A. Appointments to be made:
Appointment Length of Term
To Be Made Board Expiration Date
I Ensler Adv. Bd. On Children & Youth Alt 1 yr term to 4/07 Tabled
II McCray Adv. Bd. On Children & Youth Alt 1 yr term to 4/07 Tabled
IV McKoy Adv. Bd. On Children & Youth Reg 2 yr term to 4/08 Tabled (2)
Mayor Taylor Adv. Bd. On Children & Youth Reg 2 yr term to 4/08 Tabled (2)
Mayor Taylor Arts Commission Alt 1 yr term to 4/07 Tabled
IV McKoy Arts Commission Alt 1 yr term to 4/07 Tabled (2)
III Ferguson Bldg. Bd of Adj & Appeals Alt 1 yr term to 4/07 Tabled (2)
IV McKoy Cemetery Board Alt 1 yr term to 4/07 Tabled
III Ferguson Code Compliance Board Alt 1 yr term to 4/07 Tabled
II McCray Code Compliance Board Alt 1 yr term to 4/07 Tabled (2)
IV McKoy Code Compliance Board Reg 3 yr term to 4/09
IV McKoy Community Relations Board Alt 1 yr term to 4/07 Tabled (3)
Mayor Taylor Community Relations Board Alt 1 yr term to 4/07 Tabled (2)
IV McKoy Education Advisory Board Alt 1 yr term to 4/07 Tabled
II McCray Education Advisory Board Reg 2 yr term to 4/08 Tabled (2)
III Ferguson Education Advisory Board Reg 2 yr term to 4/08 Tabled (2)
IV McKoy Education Advisory Board Reg 2 yr term to 4/08 Tabled (2)
Mayor Taylor Education Advisory Board Alt 2 yr term to 4/08 Tabled (2)
I Ensler Education Advisory Board Stu 1 yr term to 4/07 Tabled (2)
II McCray Education Advisory Board Stu 1 yr term to 4/07 Tabled (2)
III Ferguson Education Advisory Board Reg 2 yr term to 4/07 Tabled (2)
Mayor Taylor Library Board Alt 1 yr term to 4/07 Tabled
IV McKoy Library Board Alt 1 yr term to 4/07 Tabled (2)
IV McKoy Recreation & Parks Board Alt 1 yr term to 4/07 Tabled (2)
III Ferguson Senior Advisory Board Alt 1 yr term to 4/07 Tabled (2)
II McCray Employees' Pension Board Reg 3 yr term to 4/08 Tabled (2)
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City Manager
for "Consent Agenda" approval of the action indicated in each item, with all of the
accompanying material to become a part of the Public Record and subject to staff
comments.
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Agenda
Regular City Commission
Boy; or; FL
June 6, 2006
A. Minutes
1. Special Commission Meeting -- May 5, 2006
2. Regular Commission Meeting -- May 16, 2006
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are approved
in the 2005-2006 Adopted Budget.
1. Approve the expenditure of $39,375 to Toward a More Perfect Union for
Cultural Competency Training for the Police Department. (Proposed
Resolution No. R06-100)
2. Approve the piggyback of the Gwinnett County, Georgia contract #RP015-
0404 to AMEC Earth & Environmental, Inc. for professional services to supply
and support (1) GIS Internet/Intranet Data Browser System for the ITS
Department and (1) one Address Grid Layer System for the Development
Department. The total expenditure cost is $79,980.
3. Award the Bid for "CO-OP ROAD CONSTRUCTION MATERIALS", Bid #033-
1411-06jJA to Community Asphalt Corp., of West Palm Beach, Florida, for an
estimated expenditure of $26,450.
C. Resolutions:
1. Proposed Resolution No. R06-101 RE: Approving Task
Order U04-08-06 with Globaltech Engineering and the City of Boynton
Beach Utility Department to prepare an Emergency Spill Response Plan for
the wastewater conveyance system. The cost estimate is $31,630.
2. Proposed Resolution No. R06-102 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Anthony McCray for the property at 7927 Coral St. Lantana, FL.
(Tropical Terrace LT 186 & 187)
3. Proposed Resolution No. R06-103 RE: Approving and
authorizing execution of an Interlocal Agreement between the Palm Beach
County School District and the City of Boynton Beach for enhanced buffer
landscaping, lake plantings and fencing at Congress Community Middle
School reconstruction project.
4.
Proposed Resolution No. R06-104
authorizing execution of agreements
Conservation Commission grant in
improvements at Boat Club Park.
RE: Adopting and
for the Florida Fish & Wildlife
the amount of $105,000 for
5. Proposed Resolution No. R06-10S RE: Approving the
proposal to conduct an American Assembly for the City of Boynton Beach,
submitted by the John Scott Dailey Florida Institute of Government at
3
Agenda
Regular City Commission
Boynton Beach, FL
June 6, 2006
Florida Atlantic University (IOG) and the Catanese Center for Urban and
Environmental Solutions (CUES) at an initial cost of $15,000 for conduct the
Assembly.
D. Approve the return of cash bond of $12,925 to D. R. Horton for the project known
as Serrano.
E. Authorize the Utilities Department to turn over $56,009.02 in unpaid Utility and Refuse
billings to the City's collection agency, and authorize the Finance Department to
reduce the Allowance for Uncollectible Account by the same amount.
F. Approve a new part time classification, Golf Cart Attendant, to replace vacant full time
Assistant Golf Professional positions with two (2) part time Golf Cart Attendants.
G. (Intentiona//y left b/ank.)
H. Approve the "Surplus Vehicle/Equipment List" three (3) items as submitted by Public
Works/Fleet Maintenance and allow for the sale of same.
1. Approve the "ESTANCIA AT BOYNTON BEACH PUD" Record Plat, conditioned on the
approval being the certification of the plat documents by H. David Kelley, Jr. (City
Engineer and Survey & Mapper)
J. Approve negotiating a contract with each of the four (4) firms for the GPS ROAD
CENTERLINE PROJECT WITH FIELD VERIFIED POINT BASED ADDRESSING", RFQ
#041-221O-06/0D: DATA TRANSFER SOLUTIONS, DIGITAL DATA TECHNOLOGIES,
INC., GEOSPAN AND NATURAL RESOURCE CONSTULTANT.
K. Authorize the use of $3,000 of Community Investment Funds to MDM Foundation
for trip to Orlando, FL, by Commissioner McCray.
VII. CODE COMPLIANCE & LEGAL SETTLEMENTS:
A. Approve settlement from continuing negotiations in the amount of $7,500 in the case
of Jeffrey Popoli v. City of Boynton Beach.
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
None
4
Agenda
Regular City Commission
Be ... Beach, FL
June 6, 2006
IX. CITY MANAGER'S REPORT:
A. Stand-by Power Requirements
B. RFP for adaptive re-use of The Links at Boynton Beach and landfill.
X. FUTURE AGENDA ITEMS:
A. Utility Service Area Analysis - June 20, 2006
B. Review of Recreation & Park Fees - June 20, 2006
C. Agreement with BellSouth to install a secondary E 9-1-1 PSAP - June 20, 2006
D. Review and possible adjustment of the storm water fees - July 5, 2006
E. Special authority to staff for needs during hurricane season.
F. Small/Minority Business Enterprise (S/MBE) Plan Proposal - Workshop discussion to
be scheduled.
G. Plan to replace County water by end of decade.
H. Ordinance for procedure of advisory board election of chair and vice chair.
1. Ordinance creating a mechanism for naming facilities within the City and
establishment of overseer committee.
XI. NEW BUSINESS:
A. Consideration of MLK Self-Assembly Letter of Intent.
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 06-036 RE: Adopting a new
Article III of Chapter 18 entitled "Municipal Police Officers' Retirement Trust
Fund" in the Boynton Beach Code of Ordinances entitled "Pensions for
Police Officers". (To be tabled to June 20, 2006)
2. Proposed Ordinance No. 06-048 RE: Amending
Chapter 15, entitled "Offenses Miscellaneous" Section 15-123, entitled,
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Agenda
Regular City Commission
Boynton Beach, FL
June 6, 2006
"Penalties; Exceptions" to provide for the inclusion of additional individuals
who are required to register as sexual offenders.
C. Ordinances - 1st Reading
1. Proposed Ordinance No. 06-049 RE: Amending the
Code of Ordinances, Chapter 13, Occupational License, See. 13-4,
Classification and Fee Schedule to provide for a 5 percent increase in
license fees.
2. Proposed Ordinance No. 06-050 RE: Approving the
consolidation of powers of the Children and Youth Advisory Board and the
Education Advisory Board; amending Chapter 2, Article VIII changing all
references to "Education Advisory Board" to "Education and Youth Advisory
Board" .
D. Resolutions:
None
E. Other:
None
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING,
HE/SHE WIll NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE
PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105)
THE CITY SHAll FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABIlITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PlEASE
CONTACT JOYCE COSTEllO, (561) 742-6013 AT lEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO
REASONABLY ACCOMMODATE YOUR REQUEST.
Agenda 06/02/06
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V. ADMINISTRATIVE
ITEM A.
APPLICANTS ELIGIBLE FOR APPOINTMENT 06/06/06
LAST NAME FIRST NAME 1 st CHOICE 2nd CHOICE 3"' CHOICE APPUCATION
SUBMITTED
Barnes Matthew Community Redev. Planning & Dev. 3/30/06
Agency Board Board
Ready Barbara Arts Commission 5/24/06
CITY OF BOYNTON BEACH
CODECO~LMNCEBOARD
MEMORANDUM
TO:
Mayor Jerry Taylor
Members of the City Commission
CC:
Members of the Code Compliance Board
Kurt Bressner, City Manager
Janet Prainito, City Clerk
Scott Blasie, Code Compliance Administrator
James Cheraf, City Attorney
David N. Tolces, Assistant City Attorney
FROM:
Michelle Constantino, Chair, Code Compliance Board
DATE:
May 18, 2006
RE:
Code Compliance Board Member Vacancy
The purpose of this memorandum is to advise the Mayor and City Commission that
pursuant to Section 162.05(e), Florida Statutes, on May 17,2006, the Code Compliance
Board declared the Code Compliance Board seat held by Chris DeUso to be vacant.
As depicted in the attached attendance roster, Mr. DeLisa missed the Code Compliance
Board meetings held' on February 23,2006, March 15, 2006, and March 23, 2006. Mr.
DeLiso also missed the Code Compliance Board meeting on May 17, 2006. Mr. DeLiso
missed more than two of three successive meetings without cause, and without the
approval of the Chair. Therefore, as required by Section 162.05(e), Florida Statutes, the
Code Compliance Board voted 3-2 to declare Mr. DeLiso's position vacant.
On behalf of the Code Compliance Board, and in conformance with the requirements of
Section 162.05(e), Florida Statutes, I would respectfully request that the City
Commission promptly :fill the vacancy. Thank you for your consideration.
~~
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Florida Statutes 2005 /Chapter 162 COUNTY OR MUNICIPAL CODE
ENFORCEMENT / Part I LOCAL GOVERNMENT CODE ENFORCEMENT BOARDS
/162.05 Local government code enforcement boards; organization.
162.05 local government code enforcement boards; organization.-
(1) The local governing body may appoint one or more code enforcernent boards and legal
counsel for the enforcement boards. The local governing body of a county or a municipality that
has a population of less than 5,000 persons may appoint five-member or seven-member code
enforcement boards. The local governing body of a county or a municipality that has a population
equal to or greater than 5,000 persons must appoint seven-member code enforcement boards.
The local governing body may appoint up to two alternate members for each code enforcement
board to serve on the board in the absence of board members.
(2) Members of the enforcement boards shall be residents of the municipality, in thecase of
municipal enforcement boards, or residents of the county, in the case of county enforcement
boards. Appointments shall be made in accordance with applicable law and ordinances on the
basis of experience or interest in the subject matter jurisdiction of the respective code
enforcement board,in the sole discretion of the local governing body. The membership of each
enforcement board shall, whenever possible, include an architect, a businessperson, an engineer,
a general contractor, a subcontractor, and a realtor.
(3){a) The initial appointments to a seven-member code enforcement board shall be as
follows:
1. Two members appointed for a term of 1 year each.
2. Three members appointed for a term of 2 years each.
3. Two members appointed for a term of 3 years each.
(b) The initial appointments to a five-member code enforcement board shall be as follows:
1. One member appointed for a term of 1 year.
2. Two members appointed for a term 012 years each.
3. Two members appointed for a term of3 years each.
Thereafter, any appointment shall be made for a term Qf 3 years.
(c) The local governing body of a county or a municipality that has a population of less than
5,000 persons may reduce a seven-member code enforCement board to five members upon the
simultaneous expiration of the terms of office of two members of the board.
(d) A member may be reappointed upon approval of the local governing body.
(e) An appointment to fill any vacancy on an enforcement board shall be for the remainder of
the unexpired term of office. If any member fails to attend two of three successive meetings
without cause and without prior approval of the chair, the enforcement board shall declare the
. member'_~?~cevacant, and the local governing body shall promptly fill such vacancy.
(f) ThEi-memeers shall serve in accordance with ordinances of the local governing body and
may be suspended and removed for cause as provided in such ordinances for removal of
members of boards.
(4) The members oran enforcement board shall elect a chair, who shall be a voting member,
from among the members of the board. The presence of four or more members shall constitute a
quorum of any seven-member enforcement board, and the presence of three or more members
shall constitute a quorum of any five-member enforcement board. Members shall serve without
compensation, but may be reimbursed for such travel, mileage, and per diem expenses as may
be authorized by the local governing body or as are otherwise provided by law.
(5) The local governing body attorney shall either be counsel to an enforcement board or
shall represent the municipality or county by presenting cases before the enforcement board, but
in no case shall the local governing body attorney seNe in both capacities.
History.-s. 1, ch. 80-300; 5.5, ch. 82-37; 5.4, ch. 86-201; s. 2, ch. 87-129; s. 4, ch. 89-268; 5.1, ch. 94-291; s.
1441, ch. 95-147.
Note.-Former 5.166.055.
2005 Attendance
5/17/06 1:37 PM
Jan. 19, 2005
· Simshauser
Jan. 27, 2005
· Carroll
· Costantino
· Hammer
Feb. 16, 2005
· Simshauser
Feb. 24, 2005
· N/A
Mar. 16, 2005
· N/A
Apr. 20, 2005
· N/A
May 18, 2005
· N/A
May 26, 2005
· Costantino
· Foot
· Maitner
June 15, 2005
· N/A
June 23, 2005
· Maitner
July 20, 2005
· Foot
· Maitner
July 28, 2005
· Cook
· Carroll
· Maitner
August 5, 2005 - Workshop
· DeLiso
August 17, 2005
· Carroll
August 31, 2005
· Simshauser
September 21, 2005
· N/A
October 19, 2005
· DeLiso
· Cook
November 16, 2005
· N/A
November 17, 2005
· DeLiso
· Simshauser
December 21, 2005
· N/A
2006
5/17/06 1:37 PM
Jan. 18, 2006
· N/A
Jan. 26, 2006
· Foot
February 15, 2006
· N/A
February 23, 2006
· Delisa
March 15, 2006
· Delisa
March 23, 2006
· DeLiso
April 19, 2006
· NjA
VERBATIM TRANSCRIPT FROM MAY 17,2006 CODE COMPLIANCE BOARD MEETING
Requested by Assistant City Manager Wilfred Hawkins
Agenda Item VIII. Board Attendance
Chair Costantino: I put this on the agenda because we seem to be having some issues with
attendance. This board agreed to contact the Chairperson when they
were not going to be here. Most of us are in compliance. Mr. Tolces
looked up the Statute.
Attorney Tolces: If I might. I'm passing down sections of Chapter 162.05. The Chair had
requested that I research the issue with respect to attendance for board
members and I would direct you to section 162.0sE. In section 162.0sE it
says, "An appointment to fill any vacancy on an enforcement board shall
be for the remainder of the unexpired term of office. If any member fails
to attend two of three successive meetings without cause and without
prior approval of the Chair, the enforcement board shall declare the
member's office vacant and the local governing body shall promptly fill
such vacancy." So, if there is a circumstance where the board feels that
this has occurred, in order for them to declare that member's office
vacant, there would need to be a motion made to declare that member's
office vacant, and that motion would need to be approved by a majority
of the members present at the meeting. And then, that information would
be forwarded to the City Commission and the City Commission would
then fill that vacancy.
Bob Foot: I'm sure, looking at minutes for recent meetings, this came up because
Mr. DeLiso is not here at this meeting. I'm concerned about his
attendance. Out of the most recent one, two, three, four, five, six
meetings, he has been absent four times. There was one sequence of
meetings, February 23, March 15, and March 23 where he was absent on
all three of those occasions. So in terms of that Statute and our own City
Ordinance which says the same thing, the two out of three meetings, the
seat should be considered or maybe declared vacant. I would say Mr.
DeLiso is in jeopardy of having his seat considered vacated at this point.
Chair Costantino: I have to agree with you. Mr. DeLiso made, I mean he told me today,
yesterday, that he was going to be here and there's been no further
communication and as we can all see, he's not here. Kathy called and
informed us her son's graduation is coming up. She was going to use this
evening to pack herself so she could go. He passed the bar and was
going to be an attorney. She did call. The board members here that are
present have done a wonderful job in complying with our agreement that
we were going to contact the board. Chris has refused repeatedly to call
me and it is not about me. It is about doing what everybody else on this
board is doing. And now he has violated the State Statutes that govern
this board.
Verbatim Transcript of Code Compliance
Board Meeting of May 17 2006
Boynton Beach, Florida
Bob Foot: Ma'am. We have a City Ordinance that says the same thing. I, to get the
thing on the floor for discussion move that the seat held by Mr. DeLiso be
considered vacated at this point and that the City be asked to replace him
in that seat.
Lisa Simshauser: And who are we going to replace him with? We can't even get alternates.
Chair Costantino: We need a second before we continue discussion. Is there a second to
the motion?
Richard Yerzy: Second.
Lisa Simshauser: Who are we going to replace him with?
Attorney Tokes: That's the City Commission's decision.
Chair Costantino: That's the Commission's decision.
AttorneyTolces: In theory, they could reappoint Mr. DeLiso to fill the vacancy.
Richard Yerzy: I seconded it in order that we could have a discussion. If there's no
second, we can't have a discussion.
Chair Costantino: So, what is the board's pleasure? Shall we continue this process? I mean
its here. It's something that I personally feef is expected of us. I mean it
says here, it governs our board. This is something that, as distasteful as
it may be, is something that we need to decide upon doing or not doing.
Kathleen Carroll: I guess my question is have you as the Chairperson discussed your
feelings with Mr. Deliso before you brought it before the board?
Chair Costantino: After his conversation and - that I had with him a couple of days ago on
his attendance at this meeting, and the vulgarities that he expressed to
me, I've just - have no interest in talking to Mr. DeLiso ever again. I
don't......
Kathleen Carroll: 50/ it's a personal issue.
Chair Costantino: No, it's not.
Bob Foot: Ma'am/in government in the Sunshine, I'm not sure its appropriate to be
talking.about this kind of activity.
Lisa Simshauser: She called me to ask if I was coming.
Chair Costantino: I simply asked if he was going to attend the meeting.
2
Verbatim Transcript of Code Compliance
Board Meeting of May 17 2006
Boynton Beach, Florida
Bob Foot: As to his attendance, yes. But as to his activity in general.
Chair Costantino: I did not discuss his activity in general. He continued his conversations
and he said to me he was not going to, not planning on attending the
rest of the meeting. And then he proceeded to tell me that some people
take their positions too seriously. And I left out all the swear words that
were included before the phone call was disconnected. I'm sorry. I don't
appreciate being talked to in that manner.
Kathleen Carroll: I, again, think it's a personal issue that you need to take up with him.
Chair Costantino: No. It's not a personal issue. Is there any further discussion? Then I11 call
the question. All in favor? Motion carries 5-0.
Attorney Tolces: No, wait.
Chair Costantino: I mean, sorry, 3-2. I'm sorry.
Attorney Tolces: Just for the record, I would suggest to the Chair that she ask for a roll
call vote.
Chair Costantino: Sue, would you do a roll call vote please.
Sue Collins: (The Recording Secretary called the roll and the motion passed 3-2, Usa
Simshauser and Kathleen Carroll dissenting.)
Chair Costantino: David, does the Secretary or do I notify the Commission?
Attorney Tolces: There'll have to be some type of separate document prepared as opposed
to just forwarding the minutes to the Commission. So, 111 work with the
Clerk to prepare just a short memo to the Board for your signature.
End of discussion.
Transcribed by:
~ /'/M'
,~ct?~l~
Susan Collins
Recording Secretary
051906
3
VI.-CONSENT AGENDA
ITEM 8.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) [g1 June 6, 2006 May 15, 2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16, 2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF [g1 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfmished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Motion to approve Resolution No. R06_ authorizing the Mayor and City Clerk to execute a consultant agreement for
consulting services between the City of Boynton Beach and Toward a More Perfect Union, Inc., providing consulting services
for Cultural Competency Training in the amount of$39,375.00.
EXPLANATION:
In conjunction with the emphasis on community policing and problem oriented philosophies, the department is conducting
cultural competency training for all members who deal with the public. The two day session provides members with an
appreciation for cultures different from their own and provides a forum for discussion of the benefits of a diverse population.
"Toward a More Perfect Union" is uniquely qualified to provide this instruction and has done so in other police agencies
including the West Palm Beach Police Department (an Agreement for Services is attached). The first session is concluded
and was well received by the participants. We will be conducting additional seven or eight sessions in order to provide the
training for all departmental employees who deal with the public on a regular basis (including the Code Enforcement Unit).
FISCAL IMPACT:
Federal Forfeiture Fund Account 691-5000-590-04-23
Total amount $39,375
ALTERNATIVES:
U
City Manager's Signature
City Attorney / Finance / Human Resources
Department Name
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2 RESOLUTION NO. R06-
3
4 A RESOLUTION OF THE CITY COMMISSION OF THE
5 CITY OF BOYNTON BEACH, FLORIDA,
6 AUTHORIZING THE MAYOR AND CITY CLERK TO
7 EXECUTE A CONSULTANT AGREEMENT FOR
8 CONSULTING SERVICES BETWEEN CITY OF
9 BOYNTON BEACH AND TO\V ARD A MORE PERFECT
10 UNION, INC., PROVIDING CONSULTING SERVICES
11 FOR CULTURAL COMPETENCY TRAINING IN THE
12 AMOUNT OF $39,375.00; AND PROVIDING AN
13 EFFECTIVE DATE.
14
15
16 WHEREAS, the City Commission of the City of Boynton Beach, upon
17 recommendation of staff, deems it to be in the best interests of the citizens and residents of
18 the City of Boynton Beach, to enter into an agreement with Toward A More Perfect Union,
19 Inc., in the amount of $39,375.00 to provide consulting services for cultural competency
20 training, and to authorize the Mayor and City Clerk to execute said Agreement;
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23
Section 1.
The foregoing "WHEREAS" clauses are true and correct and hereby
24 ratified and confirmed by the City Commission.
25
Section 2.
The City Commission of the City of Boynton Beach, Florida does
26 hereby authorizes the Mayor and City Clerk to execute a Consultant Agreement between the
27 City of Boynton Beach and Toward A More Perfect Union, Inc., in the amount of$39,375.00,
28 to provide consulting services for cultural competency training for police officers and other
29 department staff who deal with the public.
30
Section 3.
This Resolution shall become effective immediately upon passage.
S:\CA\RESO\Agreements\Consutl Agmt Cultural Competency TraJning.doc
1
PASSED AND ADOPTED this _ day of June, 2006.
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24 ATTEST:
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28 City Clerk
29
30 (Corporate Seal)
CITY OF BOYNTON BEACH, FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Carl McKoy
Commissioner - Robert Ensler
Commissioner - Mack McCray
Commissioner - Muir C. Ferguson
S:\CA\RESOlAgreemenls\Consult Agmt Cultural Competency Training doc
CONSUI3ANTAGREEMENT
THIS AGREEMENT, is entered between the City of Boynton Beach, hereinafter referred
to as "the City", and Toward a More Perfect Union, Inc., 500 South Australian Avenue, Suite 645,
West Palm Beach, FL 33401, hereinafter referred to as "the Consultant", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The Consultant is retained by the City to perform
Cultural Competency Training.
2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on
Consultant's proposal for services, attached hereto as Exhibit "A" and incorporated herein by
reference.
3. TIME FOR PERFORMANCE. Work under this contract shall commence upon
approval by the City Commission.
4. PAYMENT. The Consultant shall be paid by the City as provided in Exhibit "A".
a. Final payment of any balance due the Consultant of the total contract price
earned will be made promptly upon its ascertainment and verification by the City after the
Completion of the work under this agreement and it's acceptance by the City.
b. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and incidentals
necessary to complete the work.
c. The Consultant's records and accounts pertaining to the agreement are to be
kept available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. OWNERSHIP AND USE OF DOCUMENTS. All documents produced by the
Consultant in connection with the services rendered under this Agreement shall be the property of
the City whether the project for which they are made is executed or not.
6. COMPLIANCE WITH LAWS. Consultant shall, in performing the services
contemplated by this agreement, faithfully observe and comply with all federal, state, and local
laws, ordinances and regulations that are applicable to the services to be rendered under this
Agreement.
7. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the
City, its offices, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys fees and costs, arising from injury or death to person, the
employees, or damage to property occasioned by a negligent act, omission or failure of the
S:\CA\AGMTS\Consultants\Toward A More Perfect Unioll.doc
Consultant.
8. INSURANCE. The Consultant shall secure and maintain in force throughout the
duration of this professional liability insurance with a minimum coverage of $1,000,000.00 per
occurrence.
9. INDEPENDENT CONTRACTOR. The Consultant and the City agree that the
Consultant is an independent contractor with respect to the services provided pursuant to this
agreement. Nothing in this agreement shall be considered to create the relationship of employer
and employee between the parties hereto. Neither consultant nor employee of consultant shall be
entitled to any benefits accorded City employees by virtue of the services provided under this
agreement. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program, otherwise
assuming the duties of an employer with respect to Consultant, or any employee of Consultant.
10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that
he has not employed or retained any company or person, other than a bona fide employee working
solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award or making of this contract. For breach or violation of this warranty, the
City shall be the right to annul this contract without liability or, in its discretion to deduct from the
contract price or consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
11. DISCRIMINATION PROHIBITED. The Consultant, with regard to the work
performed by it under this agreement, will not discriminate on the grounds of race, color, national
origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services
covered by this agreement without the express written consent of the City.
13. NON-WAIVER. Waiver by the City of any provision of this agreement or any
time limitation provided for in this agreement shall not constitute a waiver of any other provision.
14. TERMINATION.
a. The City reserves the right to terminate this agreement at any time by giving ten (10)
days written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any of
its supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do so
by the City. This section shall not be a bar to renegotiations of this agreement between
S:\CA IAGMTS\Consultanls\Toward A More Perfect Union.doc
surviving members of the Consultant and the City, if the City so chooses.
15. DISPUTES. Any dispute out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida
Law.
16.
address:
NOTICES. Notices to the City of Boynton Beach shall be sent to the following
City of Boynton Beach
P.O. Box 310
Boynton Beach, FIL 33425-0310
A TTN: Kurt Bressner, City Manager
Notices to Consultant shall be sent to the following address:
Toward A More Perfect Union
500 South Australian Avenue
Suite 645
West Palm Beach, FL 33401
A TTN: Rick Caldwell, Cultural Competency Training Program Director
17. INTEGRATED AGREEMENT. This agreement, together with attachments or
addenda, represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This agreement
may be amended only by written instrument signed by both the City and Consultant.
S:\CA \AGMTS\Consultants\Toward ^ More Perfect Union.doc
DATED this
day of
,2006.
CITY OF BOYNTON BEACH
Mayor
Attest! Authenticated:
City Clerk
Approved as to Form:
Office of the City Attorney
S:\CA\AGMTS\Consultants\Toward A More Perfect Union.doc
Consultant
Title
(Corporate Seal)
Attest! Authenticated:
Secretary
CONSUL T ANT AGREEMENT
THIS AGREEMENT, is entered between the City of Boynton Beach, hereinafter referred
to as "the City", and Toward a More Perfect Union, Inc., 500 South Australian Avenue, Suite 645,
West Palm Beach, FL 33401, hereinafter referred to as "the Consultant", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The Consultant is retained by the City to perform
Cultural Competency Training.
2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on
Consultant's proposal for services, attached hereto as Exhibit "A" and incorporated herein by
reference.
3. TIME FOR PERFORMANCE. Work under this contract shall commence upon
approval by the City Commission.
4. PAYMENT. The Consultant shall be paid by the City as provided in Exhibit "A".
a. Final payment of any balance due the Consultant of the total contract price
earned will be made promptly upon its ascertainment and verification by the City after the
Completion of the work under this agreement and it's acceptance by the City.
b. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and incidentals
necessary to complete the work.
c. The Consultant's records and accounts pertaining to the agreement are to be
kept available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. OWNERSHIP AND USE OF DOCUMENTS. All documents produced by the
Consultant in connection with the services rendered under this Agreement shall be the property of
the City whether the project for which they are made is executed or not.
6. COMPLIANCE WITH LAWS. Consultant shall, in performing the services
contemplated by this agreement, faithfully observe and comply with all federal, state, and local
laws, ordinances and regulations that are applicable to the services to be rendered under this
Agreement.
7. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the
City, its offices, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys fees and costs, arising from injury or death to person, the
employees, or damage to property occasioned by a negligent act, omission or failure of the
C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKBEO\Toward A More Perfect Union.doc
Consultant.
8. INSURANCE. The Consultant shall secure and maintain in force throughout the
duration of this professional liability insurance with a minimum coverage of $1,000,000.00 per
occurrence.
9. INDEPENDENT CONTRACTOR. The Consultant and the City agree that the
Consultant is an independent contractor with respect to the services provided pursuant to this
agreement. Nothing in this agreement shall be considered to create the relationship of employer
and employee between the parties hereto. Neither consultant nor employee of consultant shall be
entitled to any benefits accorded City employees by virtue of the services provided under this
agreement. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program, otherwise
assuming the duties of an employer with respect to Consultant, or any employee of Consultant.
10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that
he has not employed or retained any company or person, other than a bona fide employee working
solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award or making of this contract. For breach or violation of this warranty, the
City shall be the right to annul this contract without liability or, in its discretion to deduct from the
contract price or consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
11. DISCRIMINATION PROHIBITED. The Consultant, with regard to the work
performed by it under this agreement, will not discriminate on the grounds of race, color, national
origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services
covered by this agreement without the express written consent of the City.
13. NON-WAIVER. Waiver by the City of any provision of this agreement or any
time limitation provided for in this agreement shall not constitute a waiver of any other provision.
14. TERMINATION.
a. The City reserves the right to terminate this agreement at any time by giving ten (10)
days written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any of
its supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do so
by the City. This section shall not be a bar to renegotiations of this agreement between
C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKBEO\Toward A More Perfect Union.doc
surviving members of the Consultant and the City, if the City so chooses.
15. DISPUTES. Any dispute out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida
Law.
16.
address:
NOTICES. Notices to the City of Boynton Beach shall be sent to the following
City of Boynton Beach
P.O. Box 310
Boynton Beach, FIL 33425-0310
A TTN: Kurt Bressner, City Manager
Notices to Consultant shall be sent to the following address:
Toward A More Perfect Union
500 South Australian A venue
Suite 645
West Palm Beach, FL 33401
A TTN: Rick Caldwell, Cultural Competency Training Program Director
17. INTEGRATED AGREEMENT. This agreement, together with attachments or
addenda, represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This agreement
may be amended only by written instrument signed by both the City and Consultant.
C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKBEO\Toward A More Perfect Union.doc
day of
,2006.
DA TED this
CITY OF BOYNTON BEACH
Mayor
Consultant
Attest! Authenticated:
Title
(Corporate Seal)
City Clerk
Approved as to Form:
Attest! Authenticated:
Office of the City Attorney
Secretary
C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKBEO\Toward A More Perfect Union.doc
EXHIBIT A
._~/_,!.owar<l
'..".'...... /
.,~ /
IX W10re
f) per~ec.t 0";0"
Agreement for Services
Between Toward a More Perfect Union, Inc.
and
The City of Boynton Beach, Police Department
Description of Services
Toward a More Perfect Union (TMPU) will provide Cultural Competency Training for
approximately 175 police officers and other department staff of the City of Boynton Beach.
There will be nine (9) training sessions, with the first session planned to begin in May
2006. To accommodate the numbers of trainees and their varied work schedules, groups
of approximately twenty participants will complete sixteen hours of training through two
eight hour sessions. Training will be conducted in facilities provided by the Police
Department.
Exact schedule and logistics will be arranged by TMPU and the Chief of Police.
The City will be responsible for arranging for participants in each session, and for assuring
that sessions are filled with a minimum of 15 and a maximum of 25 participants.
Attendance at both day-long sessions is required for a participant to "complete" the
training. TMPU will provide certificates to participants who complete the training. In
addition, TMPU will provide attendance reports, and aggregate demographic and
evaluation data, as requested by the City.
Cost of Services or Compensation
The cost per person in $275.00, and the total cost of the Cultural Competency Training
Program is $39,375. Half of the total cost, $19,687.50, is due upon execution of this
Agreement, and the other half, $19,687.50, on completion of the training.
Payment is due within fifteen days of receipt of invoices to be provided by TMPU.
Contact Information
Toward a More Perfect Union:
Rick Caldwell, Cultural Competency Training Program Director
561-832-3336, Ext. 4
rcald well@tmpu.org
500 South Australian Avenue
Suite 645
West Palm Beach, FL 33401
Police Department:
G. Matthew Immler, Chief of Police
561-742- 6101
Immlerm@ci.boynton-beach.fl.us
100 East Boynton Beach Blvd
PO Box 310
Boynton Beach, FL 33425
City Hall
Kurt Bressner, City Manager and Wilfred Hawkins, Assistant City Manager
561-742-6010
100 East Boynton Beach Blvd
PO Box 310
Boynton Beach, FL 33425
Signatures below indicate acceptance of this Agreement by the parties:
#~ tI/!
William H. Rothchild, ACSW Date
Executive Director
Toward a More Perfect Union, Inc.
Kurt Bressner
City Manager
Boynton Beach, FL
cc: Lauren Kanter
Rick Caldwell
Wilfred Hawkins
G. Matthew Immler
Date
. ....(...~!~ar<l
.'.".." /'
,__,,__?j~C.'_"-"...._,_ /'
r~~;::i~
Agreement for Services
Between Toward a More Perfect Union, Inc.
and
The City of Boynton Beach, Police Department
Description of Services
Toward a More Perfect Union (TMPU) will provide Cultural Competency Training for
approximately 175 police officers and other department staff of the City of Boynton Beach.
There will be nine (9) training sessions, with the first session planned to begin in May
2006. To accommodate the numbers of trainees and their varied work schedules, groups
of approximately twenty participants will complete sixteen hours of training through two
eight hour sessions. Training will be conducted in facilities provided by the Police
Department.
Exact schedule and logistics will be arranged by TMPU and the Chief of Police.
The City will be responsible for arranging for participants in each session, and for assuring
that sessions are filled with a minimum of 15 and a maximum of 25 participants.
Attendance at both day-long sessions is required for a participant to "complete" the
training. TMPU will provide certificates to participants who complete the training. In
addition, TMPU will provide attendance reports, and aggregate demographic and
evaluation data, as requested by the City.
Cost of Services or Compensation
The cost per person in $275.00, and the total cost of the Cultural Competency Training
Program is $39,375. Half of the total cost, $19, 687.50, is due upon execution of this
Agreement, and the other half, $19,687.50, on completion of the training.
Payment is due within fifteen days of receipt of invoices to be provided by TMPU.
Contact Information
Toward a More Perfect Union:
Rick Caldwell, Cultural Competency Training Program Director
561-832-3336, Ext. 4
rcald well@tmpu.org
500 South Australian Avenue
Suite 645
West Palm Beach, FL 33401
Police Department:
G. Matthew Immler, Chief of Police
561-742- 6101
Immlerm@ci.boynton-beach.fl.us
100 East Boynton Beach Blvd
PO Box 310
Boynton Beach, FL 33425
City Hall
Kurt Bressner, City Manager and Wilfred Hawkins, Assistant City Manager
561-742-6010
100 East Boynton Beach Blvd
PO Box 310
Boynton Beach, FL 33425
Signatures below indicate acceptance of this Agreement by the parties:
~.~ ~!/,
Executive Director
Toward a More Perfect Union, Inc.
Kurt Bressner
City Manager
Boynton Beach, FL
cc: Lauren Kanter
Rick Caldwell
Wilfred Hawkins
G. Matthew lmmler
Date
VI.-CONSENT AGENDA
ITEM 8.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) [8J June 6, 2006 May 15,2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17,2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16, 2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
--.
0 0 - .
Administrative Development Plans
--.
NATURE OF [8J Consent Agenda 0 New Business --.--- -.' ~~..-
AGENDA ITEM '~Cl< , .
0 Public Hearing 0 Legal
0 0 ---
Bids Unfinished Business C)";
0 Announcement 0 Presentation ::~"":.-~
_.
0 City Manager's Report -. ,--
r.'}
..
(...-..; -, ;=>
.,'-"1
RECOMMENDATION: Motion to approve the "piggy-back" of the Gwinnett County, Georgia contract #RP015-0404io
AMEC Earth & Environmental, Inc. for professional services to supply and support (1) one GIS Internet/Intranet Data
Browser System for the ITS Department and (1) one Address Grid Layer System for the Development Department. The total
expenditure cost to the City of Boynton Beach is $79,980.00.
EXPLANATION: Procurement Services received a request from the ITS and Development Departments requesting to
contract with AMEC Earth & Environmental, Inc. of Marietta, GA, for the development of (1) one GIS Internet/Intranet Data
Browser System and (l)one Address Grid Layer System. The total price of the (2) two systems is $79,980.00.
PROGRAM IMP ACT: The new GIS system will allow the City to better inform and provide services to citizens and share
information with other departments within the City of Boynton Beach. The new Address Grid System for the Development
Department will provide the following enhancements:
. Automation of all city and county address codes and requirements for clear communication to residents
and developers.
. Updated WEB accessible data for public, developers and other department/agency viewing.
. Automated interagency reporting of permit valuation to Property Appraiser, including parcel data.
. Automated interagency reporting of new parcel/site data to City Communications, Fire, Engineering,
Building, County E 9-1-1-; County Planning, Building & Zoning; and USPS for verification and confirmation
of address availability and conformity to code.
. Ability to address and track all vacant parcels in the City.
. Ability to track and maintain valuation of all City owned parcels.
. Automated interactive data fill of City land file systems, improving address accuracy and uniformity.
. Automated error checking for duplicate street names and street address numbers.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: AMEC Earth & Environmental, Inc will be paid the amount of$ 35,000.00 for the GIS Internet/Intranet
Data Browser System (LT.) & $44,980.00 for the Address Grid Layer System (Development), for a total purchase price of
$79,980.00.
Funds are allocated in the FY 2005/06 budget as follows:
Account Description
Computer Software - LT.
Computer Software - Development
Account Number
001-1511-513-64-14
001-2411-524-64-14
Budget
$ 35,000.00
44,980.00
$ 79,980.00
ALTERNATIVE: Not to proceed with the purchase of the GIS Data Browser & Address Grid Layer System and continue
utilizing the current software system.
Procurement Services
Department
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
(\ /.. A ,
The City of Boynton Beach
GIS Data Browser using Orion OnPoint
The GIS Data Browser will be a tool available to all facets of Boynton Beach Government to distribute
geographic information. Available via the internet or intranet, the Data Browser will provide a central and
consistent county wide interface for map related data, dramatically simplifying interdepartmental
communication. Using Orion OnPoint to build the data browser will allow for simplified customization and
administration. The first department specific tool will be an automatic addressing tool for the Department of
Development which can be used as a template for additional departments...and eventually the public (via
internet).
The GIS Data Browser will:
County-Wide
Be a web-application to distribute City GIS data - The internet is free.
. Reduce licensing requirements and fees by providing functionality that currently exists within
costly desktop applications - Can replace ArcView for some City users.
User friendly, intuitive interface and administration provides seamless access to databases
without the need for specialized desktop applications or high-cost skills - No programmers
needed.
Each department can customize a viewing tab with tools and information specific to their needs.
. Easily incorporate non-GIS data sources to enhance the GIS data - i.e. Append usage data to
utilities.
. Provide the entire city with the ability to produce high quality maps.
Eventually deliver geographic data to the public through a secure, easy-to-use website.
http://ais.awinnettcou ntv .co m/interneVao
Incorporate a feedback mechanism to identify potential data errors - Creating better data.
Department of Development
Automate the creation of new addresses, ensuring accuracy and uniformity.
· Facilitate tracking of all city parcels, including addressing, valuation, and parcel creation (Dept of
Development)
Incorporate time-saving automation of interagency reporting e.g. Parcel, District and Address
Reports
· Reduce much of the current cost of processing requests, as City and County address codes and
requirements will be provided to developers and residents via the internet.
Provide the ability to easily maintain and update information.
Integrate error checking according to department rules (Le. no duplicate street names).
Provide the ability to address and track all vacant parcels in the City
Sample Image of the City of Boynton Beach Data Browser
SEARCH TOOLS - Customizable search routines that allow you to find an address,
parcel, facility or intersection. There are also three search options that allow you to
search information related to individual layers based on defined criteria as well as
performing queries and proximity searches.
MAP TABS - Map Tabs provide different views of the
County's GIS. Each tab provides a specialized grouping
of Layers. The available tabs will be:
City -Wide
Department of Development - Addressing
Public (Delivery of limited info to the public)
MAP VIEWS - Reposition map
to the location selected in the
drop-down box (i.e. Palm
Beach County)
MAP TOOL BAR - Contains
Basic mapping tools.
MAP VIEWER
An area reserved to
display the map that is
surrounded by a
number of tools.
MAP SIZE CONTROL
Quickly select and resize the
map view to small, medium
or large.
MAP TOOLS - A group of tools that allow the
user to save maps, print high-quality maps.
and manage saved lists.
ZOOM TOOL BAR - Quick
select zooming, in and out.
MAP SCALE
INDICATOR
Quickly change the
scale of the map
viewer.
- .
f'.;;:i.~"1l(.:!ll.t,;",h. ~
:0" ~~.f.t',-""j !d~,-b'.ll
ADV ANCED TOOLS
A group of more advanced tools,
such as select on map, create
reports, buffer selections;
generate URL, display manager,
notification and preferences.
me):p,,-ctl'oo<<t~
ID 1::>J1~ "la't,o,yl!
.... ~f~T~ ,(,
~ ~i :'\&-1"'"",
Il. .....ttllc;;n:n
j ,fc!'etT':€:>
Page 1 of 1
JpJ1kins, Bobby
From: Wallace, Peter
Sent: Wednesday, May 10,20061 :05 PM
To: Byrne, Nancy; Jenkins, Bobby
Cc: Owens, Terri; LeJeune, Carisse
Subject: RE: Additional Justification for Orion/ Addressing Software
~rri,
ease provide the GIS benefits to Bobby and Carisse as per our discussion.
~ter
'om: Byrne, Nancy
mt: Tuesday, May 09,20064:54 PM
): Jenkins, Bobby
:: Owens, Terri; Wallace, Peter; Lejeune, Carisse
Jbject: Additional Justification for Orion/ Addressing Software
Bobby & Carisse,
Not sure how many points you were looking for, but here are some of the hot ones for Development
\utomation of all city and county address codes and requirements for clear communication to residents and
developers
. Updated WEB accessible data for public, developers and other department/agency viewing
. Automated interagency reporting of permit valuation to Property Appraiser, including parcel data
. Automated interagency reporting of new parcel/site data to City Communications, Fire, Engineering, Building, County
E 9-1-1-; County Planning, Building & Zoning; and USPS for verification and confirmation of address availability and
conformity to code
. Ability to address and track all vacant parcels in the City
. Ability to track and maintain valuation of all City owned parcels
. Automated interactive data fill of City land file systems, improving address accuracy and uniformity
. Automated error checking for duplicate street names and street address numbers.
ease feel free to "word smith" them in any way. This was kind of a frantic download from my head!
lanks for all your help!!
"mey
/11/2006
Jenkins, Bobby
From:
Sent:
To:
Subject:
Owens, Terri
Friday, April 28, 2006 4:59 PM
Jenkins, Bobby
Heres some more Web justification
Attached bullets are some justifications that the software provider publish.
. · Web-based application is easier to learn and deploy.
. .No need to visit each desk to install
. .Available to any city computer with a Web browser.
. .Customized content, functionality, and appearance for each department
. .Databases - spatial & tabular - integrated to leverage City data assets
. .Alllayers included in site - no need for users to locate the datasets from the various sources
. .With functionality to adjust visibility, symbology users can create a customized map
. .Administration tool provides ease of management and extension of browser capabilities by the in-house
GIS team
This was a remark that Gwinnet County had put in:
Almost the same as I wrote but I like how they used this here.
Thanks T em
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Ref: RP015-0404
APPENDIX "B" - AMEC Methodology
AMEC Technology Solution Delivery Methodology
AMEC believes that Project Management is the key to the successful delivery of systems
development and implementation projects. The strength of Project Management comes from a
solid delivery methodology with inherent traceability between requirements, functional
specification and acceptance testing.
Governing all aspects of the methodology project managers use the scope control mechanisms such
as change requests, decision requests and issue reports. In addition to scope control, project
managers follow standard reporting processes ensuring that the client is informed of during each
step of the project.
The complete delivery methodology and project management practices form a quality assurance
approach ensuring requirements are met and timely delivery with the focus on client satisfaction.
The delivery methodology is based on industry standards and has been adapted from the Rational
Unified Process (RUP) and utilizes the Unified Modeling Language (UML) in articulating system
architectures and user-system interactions.
-GIS Intranet! Internet Browser Development
Page JJ
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Ref: RP015-0404
3 Why Choose the AMEC Approach?
The AMEC Team has the solution that is quick to implement (within 90 days of project award),
providing a quick hit, and generating excitement throughout the organization, from executives to
staff, to customers and the public, putting GIS information at the fingertips of many. The
AMEC/Orion solution is ideally suited to Gwinnett County, because of the following:
· Our growing client base and customer satisfaction evident in their testimonials.
· Our solid understanding of local government business processes
· Our understanding of ESRI data formats at a structural level
· AMEC's Proven methodology for implementing Web-GIS Systems
· Renowned expertise in Web-GIS implementations using ESRI core technology
Orion has implemented Web-GIS solutions similar in nature, size and scope as required by Gwinnett
County. The following are screenshots and web site addresses of some of our clients who use
OnPoint and On Point Professional. Note that all use On Point, yet each has a completely different
and customized look-and-feel, completely controlled and designed by the client (a capability
provided by On Point to customize the user interface).
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http://',Nww.town.oakville.on.ca/GIS/szis.htm
-GIS Intranet/ Internet Browser Development
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Page 12
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Ref: RP015-0404
4 Awards and Intangibles
Web-GIS solutions developed by Orion have won 1st Prize, four out of the last five years, at
International ArclMS Competition held at annual ESRI User Conferences in San Diego California.
Many OnPoint clients (e.g. City of Kitchener, Town of Oakville, Municipality of Chatham-Kent, Town
of Markham) have won various awards for their implementations.
Orion was voted the "Most Innovative Business of Year 2001" by LeTip Richmond Hill, an
organization of professionals dedicated to the highest standards of competence and service in
business.
Organizations that have implemented OnPoint have been able to provide services well beyond their
initial expectations because of the rich functionality provided by OnPoint. Also, organizations that
have OnPoint are able to respond to user's requirements very quickly because OnPoint is flexible
and has an easy to use administration tool.
Many local governments that had originally planned to develop their own ArclMS based software for
the Internet and Intranet have opted for OnPoint. It provides significant functionality and an
administration tool at a very cost-effective price.
Below are quotes from users of OnPoint Suite:
"Our old solution required a set-up process that was very involved, time-consuming, and requiring a
large amount of programming experience to achieve anything above the out-of-the- box
functionality. We were looking for an application that would allow us to create a lot more website
functionality and a comprehensive site administration tool that would streamline the site creation,
maintenance, and editing capabilities. OnPointlM Professional has enabled us to achieve this."
Patrick McDonald
GIS Specialist, Montgomery Township in New Jersey
"The new OnPointlM is leading edge software in my opinion. It just isn't cost effective for a
municipality of our size to build this ourselves. The ease of administration, the extensive
customization capabilities and overall flexibility of this product makes ORION a leader in the
market place. ORION has done what they set out to do by exceeding their clients expectations. "
Steve Czajka
Manager of GIS Services, Town of Oakville
"OnPointlM is flexible enough to offer functionality in a progressive manner as well as have full
control over presentation of the application through the skins concept. There is significant
functionality in the product, which we intend on making use of in the future, our only additional
effort is configure the proper parameters through the administration tool and provide the data. "
Mike Hausser
Manager of Database Administration and GIS, City of Kitchener
"Orion is amongst the best GIS consultants in the World. Their technical capabilities in GIS are
remarkable. "
Jack Dangermond
Founder and President of ESRI Inc.
-GIS Intranet! Internet Browser Development
Page 13
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Ref: RP015-0404
5 Project Approach
The AMEC team has a well-defined Project Implementation Methodology. The AMEC team will
provide all project management and technical resources. The following tasks are proposed for this
project based on our understanding of the functionality that Gwinnett County requires.
Phase I - Requirements Definition
The purpose of this phase is to clearly define the functional, informational and operational
requirements of the GIS Intranet / Internet Data Browser based on the business functions it must
support, and to define the conceptual system architecture required by the system.
Activities for this phase include, focused interviews with each participating agency to define their
unique business functions, identify what their current issues are, and define the final application
expectations. This phase defines the baseline for the Intranet and Internet configurations
encompassing:
1. What the system has to do (Functional Requirements);
2. What information the system encompasses (Informational Requirements); and
3. What standards and processes have to be observed by the system (Operational
Requirements).
A "requirements gathering" process consisting of three on-site visits, outlined below, will be
conducted with each of the participating agencies within the County. Participating agencies include:
Department of Transportation, Department of Public Safety, Department of Financial Services,
Department of Support Services, Department of Police Services, Department of Fire and Emergency
Services, Department of Planning and Development, and Department of Community Services of
Gwinnett County Government
Meeting 1 - Conduct Interviews to define requirements
Meeting 2 - Review requirements
Meeting 3 - Finalize requirements and sign-off
Interviews will focus on the following
· Informational, Operational and Functional requirements;
· Business Objectives;
· Current Technologies and Architectures in place; and
· High-level Conceptual Design.
DeUverable: A Business Requirements Definition document
.GIS Intranet/ Internet Browser Development
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Page 14
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Ref: RP015-0404
Phase II - Defining Functional Design and Architecture
This phase defines the functional design of the GIS Intranet / Internet Data Browser including, use
cases, data process flows, coordination of the technical architecture with the functional design, risk
analysis and mitigation, system configuration and customization, and backup and restore
procedures.
This phase defines the baseline on how the websites will work with Gwinnett County's current
architecture. See figure 2.1 above for a general architecture diagram. Phase II involves detailed
descriptions of the Gwinnett County architecture and environment, to ensure successful
implementation and operation.
Deliverable: Functional Design and Technical Architecture Definition document
Phase III - Application and Database Analysis
Document programming level detail on how the system is to be developed.
Activities Include:
· Mock-up all portal images;
· Present a storyboard and walk client(s) through the application workflow;
· For each feature define: Features, Inputs, Outputs, Layouts, and Requirements met;
. Define the structure and layout of online help;
. Define the training strategy;
. Define the testing strategy;
· Set quality goals;
· Define Gwinnett County Application Administration and Customization plan;
· Define department level prioritized feature list; and
· Define development strategy and Implementation Plan
Deliverables
. Storyboard
· Application Design Specification - containing items listed above
. Database Design Specification - containing items listed above
Phase IV - Implementation
Implement Gwinnett County Intranet and Internet applications. The Intranet application will be
implemented with complete agency-based privileges.
Activities include:
· Documentation creation, for end user. "How To's" and Tutorials;
· Conduct Test deployment at client site for phase one testing and feedback purposes;
. Acceptance testing; and
. Project Post-mortem
-GIS Intranet/ Internet Browser Development
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Page 15
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Ref: RP015-0404
Deliverables:
· Internet and Intranet specific applications (Installation and Media CD)
· Installation I Configuration and Customization Guide.
· Acceptance Test Cases
. Training
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Page 16
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Ref: RP015-0404
6 Assumptions and Exceptions
The following assumptions have been built into this proposal and subsequently, the cost proposal.
. Pricing is based on developing and installing Intranet and Internet applications simultaneously.
· Annual Maintenance pricing is based on Orion software maintenance costs only. Further
application development is not considered in the annual maintenance cost.
· Gwinnett County will schedule and be available to resolve any address questions pertaining to
project information.
· Gwinnett County will make available any and all data layers to be used within the viewing
application
· The AMEC team wilt develop a maximum of five custom reports per Department
· Departments within Gwinnett County that the Intranet data browser wilt be customized for are:
;- Department of Transportation
;- Department of Public Safety
;- Department of Financial Services
;- Department of Support Services
;- Department of Police Services
;- Department of Fire and Emergency Services
;- Department of Planning and Development
;- Department of Community Services
-GIS Intranet! Internet Browser Development
Page 17
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Ref: RP015-0404
7 References
The following references represent a project that AMEC and Orion jointly competed, projects that
AMEC have successfully completed and projects that Orion have successfully completed. All are
similar to the Gwinnett County project requirements.
Project Location: Ottawa, Canada
Date of Completion: March 2004
Contractor: AMEC & Orion
Contraction Agency: Elections Canada
Electoral Geography Division
Contact Individual: Rick Rideout
rick. rideout@elections.ca
(613) 990-7168
GeoView is a web- based mapping application available to authorized Elections Canada users
through an Intranet browser. GeoView provides a user-friendly solution for viewing and querying
the National Geographic Database and Electoral Geography Database, enabling non-GIS users to get
to the information they need quickly and remotely. GeoView has been developed with OnPoint Pro
5.0 by Orion, ArclMS 4.01 and ArcSDE 8.3 by ESRI, and Oracle 9.i.
Features GeoView includes are:
. Search by Address, Intersection, Postal Code, and Electoral District
. All standard mapping tools, Zooms, View Previous, Pans, Select by point/area
. Spatial and text based searches
· Search for static products i.e. HTML IPDF documents.
. Printing maps, attributes, and reports
· Measuring area, perimeter, and linear distance.
. Saving maps - allows individual users to save personalized maps.
· Email this map - auto generates an email form that attaches active map and sends as an
emaiL
. Online Help Module - How To's, Tutorials, and FAQ's (see diagram)
. Layer Manager
· Login Module
Project Relevance to Gwinnett County:
Orion On Point Professional deplo yment
Requirements were gathered from multiple departments
Customized the look and feel to meet Federal Government standards.
Custom reporting tools
Custom search and query tools
-GIS Intranet/Internet Browser Development
11'
Page 18
~~ilt._illi1!l.
Ref: RP015-0404
Project Location:
Metropolitan Nashville, TN
Date of Completion:
February 2002
Maintenance ongoing / hosted
Contractor:
AMEC
Contraction Agency:
Nashville Metro Water Services
1700 3rd Avenue N
Nashville, TN 37208-2210
Contact Individual:
Tom Palko
tom. palko@nashville.gov
615.880.3300
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Scope of work: The Nashville office of AMEC Earth & Environmental (E&E) in support of
their client, Metro Water Services (MWS), has implemented an ArclMS web based application. The
purpose of this web application is to track Stormwater customer complaints, and Stormwater
Projects as they relate to Nashville Metro Water Services. The application developed for Nashville
Metro Water Services is called Metro Tracker. AMEC's Metro Tracker (MT) works in conjunction
with ESRllnc. ArclMS Version 4.01 HTML Viewer. Metro Tracker adds one new tool to the tool bar
of the default HTML Viewer. MT provides the user functionality to add, move and delete the
geographic point location of complaints and projects, as well as the ability to update attributes
attached to complaints and projects.
Users of the password protected Metro Tracker application edit Stormwater data through a
web browser. The edited data is then displayed to the general public through the public website
http://mws.na.amec.com. Through the public website citizens, government officials and relevant
staff can access limited information pertaining to the Stormwater Service Requests and Projects.
Project Relevance to Gwinnett County:
ArclMS HTML viewer website
Easy to use interface
Multiple department views and configurations Public/Private
-GIS Intranet! Internet Browser Development
_JlIll\li/
Page 19
j;.~~
Ref: RP015-0404
Project Location:
Commonwealth of Kentucky
Contraction Agency:
Kentucky Transportation
Cabinet
Division of Maintenance E30501
200 Mero Street
Frankfort, KY 40622-0001
Date of Completion:
April 2004
Contractor:
AMEC
Contact Individual:
Tony Rezaee
tony. rezaee@ky.gov
502.564.4556
AMEC Earth and Environmental Inc. (AMEC), is under contract with the Kentucky Transportation
Cabinet (KYTC), for the development of a statewide Structure Inventory and Appraisal system for
bridges and culverts. This process required the collection, storage, and analysis of structure data,
and database maintenance. A data acquisition and management system for NBIS bridge inspections
was developed. This resulted in the creation of the Kentucky Bridge Inspection System (KBIS),
which is now functional and being used by the KYTC. The application moved a static mainframe
dataset to a fully dynamic Oracle Enterprise database. The bridge maintenance activities and
system is designed to effectively service the bridge inspection program. Database information and
geographically located bridges (GIS) provide management tools to assess systematic problem areas
and clearly layout budget goals for the 6 year plan of federal funding.
. The application currently handles over 3 million records fluidly.
. The application is multi-user, with different permission levels being able to access, edit,
print and manipulate data depending on level(s) of permissions.
. Data can be downloaded from a central point (server) to a local database (laptop) for use
in the field to efficiently rate and evaluate the state's bridges and culverts.
. The application is networked to 13 regions statewide, and currently includes over 50
inspectors, district engineers and central office staff as well as unlimited 'Guest' users.
. The application was developed using the latest Oracle Enterprise database and Oracle
Development tools, by AMEC's own Oracle Certified Professional Application Developer.
. The application also includes an IMS mapping utility to map the state's bridges and
culverts. Mapping abilities include, but are not limited to:
. Scour Critical Bridge Ratings
· Substandard Ratings
. Routes
. Counties
. Districts
Project Relevance to Gwinnett County:
ArclMS JAVA viewer website
Oracle database
Enhanced Map and reporting capabilities
-GIS Intranet/Internet Browser Development
Page 20
_=Jl::
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Ref: RP015-0404
Project Location:
Seattle, WA
Date of Completion:
February 2003
Contractor:
AMEC
Contraction Agency:
Port of Seattle /
Port Construction Services
P.O. Box 1209
Seattle, WA 98111-1209
=:=........
Contact Individual:
T eri Bock
bock. t@portseattle.org
206.444.6707
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Working jointly the AMEC Earth & Environmental offices in Kirkland and Ottawa
participated in the development and implementation of a strategy to support the Port of Seattle's
Construction Services GIS Initiative. The requirement was to create a web-based support tool for
the Port's Conflict Resolution team.
AMEC delivered a web- based application tool that enables project managers to view the
geographic location and extents of projects within the airport terminals. The objective of the
application is to provide Project Managers (PM) with the ability to identify whether other projects
might conflict with one of their own projects during scheduling. If there is a potential conflict, the
PM will be provided with a list of the conflicting projects and some tombstone data, so that the
conflict resolution process can be initiated. The application incorporates existing base maps and
project details with intuitive visualization tools to view, query and output mapped project
information.
The value AMEC brought to the Port Construction Services was enhanced communication
between project managers to avoid construction conflicts that in the past have resulted in the loss
of thousands of dollars in labor and materials, by implementing a GIS-based web application for
determining potential conflicting projects throughout the terminal and airfield areas. An important
design criteria was that the application had to be useable by non-GIS people and results to
determining overlapping projects had to be discovered in only two button pushes. AMEC achieved
both of these challenges.
The conflict resolution application was developed using ESRl's ArcIMS, ArcSDE, ArcGIS and
was integrated with a SQL Server database.
Services provided included requirements gathering from construction services group and specified
user groups, database design and development, application design and development, integration of
GIS as a management tool within the greater enterprise, user experienced modeling and testing,
systems integration and documentation.
Project Relevance to Gwinnett County:
Enhanced Map and reporting capabilities
Ability to view both graphical and text based mapping information.
Search within selected area tool
Ability to print maps and reports.
Ability for the end user to customize the map by turning layers on/off.
-GIS Intranet/Internet Browser Development
Page 21
Ji!~
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Re(; RP015-0404
Project location:
Arlington County, Virginia, USA
Date of Completion:
January 9, 2004
Contractor:
Orion
Contraction Agency:
Department of Public Works,
Engineering Division GIS Mapping Center
Contact Individual:
Tim Ernest, Senior GIS Analyst
ternest@co.arlington.va.us
703-228-3670
Description of Work Implementation and Training of OnPoint Professional and InstaMAP.
Project Relevance to Gwinnett County:
Required customizable print templates
Required an Internet application to serve data to public and Intranet application to serve data to
staff
Required full customization abilities for look and feel, functionality, and security
Required a solution that fit within the long term framework for Information Technology Required
advanced search capability.
S Intranet! Internet Browser Development
.JI!!iB,
Page 22
..~~
Ref: RP015-0404
Project Location:
Town of Oakville, Ontario,
Canada
Date of Completion:
2002
Contractor:
Orion
Contraction Agency:
Town of Oakville
P.O. Box 310
Trafalgar Road
Oakville, ON L6J 5A6
Contact Individual:
Steve Czajka, Manager of GIS
sczajka@oakville.ca
905-845-6601 Ext. 3127
Description of Work: Implement OnPoint webGIS solution for Internet serving residents, business,
tourists and the economic development community http://www.town.oakvilkon.ca/GIS/gis.htm
Project Relevance to Gwinnett County:
Required flexibility to display map view in a creative and customized manner
Required a full complement of zoom, select, pan tools
Required ability to connect spatial and non-spatial data throughout the Town using a geographic
base
Required multiple department customization and configuration using Map Tabs
Required a rapid implementation and low cost
Orion Reference Sites
Orion has implemented many Web-GIS solutions similar in nature, size and scope as required by
Gwinnett County. The following are web site addresses of some of the clients who use OnPoint and
OnPoint Professional.
htt;p:/ /www.exploredubaiae
htt;p:/ / gisweb.chatham-kent.ca
htt;p:l /kitmaps.cit;y.kitchener.on.ca
htt;p:/ /www.richmond-hill.ca/
http://www.stjohns.ca
-GIS Intranet! Internet Browser Development
Page 23
mm~j;(
GWINNE' r COUNTY
Department of Financial Services
Purchasing Division
(770)822-8720
(770)822-8785 FAX
(770)822-8747 Bid Hot Line
REQUEST FOR PROPOS~70)822_7875 TDD
RPO 15-0404
March 26, 2004
The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals 1rom
qnalffied Snppliers for Sezvi... to Develop a GIS ID1ranet I Internet Data BroWser for the
Department of Support Services.
Proposals must be retmned in a sealed contain... marked on the outside with 1he RP#'s and
Company Name. Proposals will be received onti12:50 P.M. local time ou n....d.y. Apti/22.
20114 at the Gwinnett COlOlty Purchasing Office. Third Floor, 75 Langley Drive.!..aWreneevin..
Georgia 30045. Any _sal received after this date and time will not be lICCef1Ied. Proposals
will be publicly OPened and only names of submitting finos will be read at 3:00 P oM. A list of
rms submit/in '1'0 osa/s will be available the ollowin .. mornin . at 8:3.0 AJ4.
A pre-Proposal conference is scheduled for 10:00 a.m. 00 Thnrsday. April 8. 2004 at 1he
Gwinn"" Conoly Purcbasing Office.l'nrcbasing Office. All Soppliers are utged to attend.
Questions regarding proposals should be directed to Erica POlts-Cameron, CPPB, Purchasiog
Associate ill at 770-822-8738. no later than Friday, April 9, 2004. Proposals are legal and
bindi08 npon 1he bidder when snbmitied. One nnbolOld original ands", (6) copies shoold be
submitted.
Gwinnett County does not discriminate on 1he basis of disability in 1he admission or access to its
programs or activities. Any teqocsts for reasonable accommodations required by individnals to
fully participate in any open meeting, program or activity of Gwinneu County Government
should be directed to Percy Scott, Gwinnen Conoty Jostice and Adminisfrntion Center, 770-822.
7016.
The written _sa1 doctnnents supetsede any verbal or Written prior communications between
the parties.
Selection criteria is ontlined in 1he request fur proPOsal docmuents. Gwinnett County reserves 1he
rigbt to reject any or all proposals to waive technicalities, and to make an award deemed in its
best interest.
AU companies submitting a proposal will be notified in Writing of award.
We look forward to your proposal and lIpPreciale your interest in Gwiun"" County.
Sincerely,
~~-&-~
Erica Potts-Cam~mn,QPPB
Purchasing Assoeiatem
EPC/np
75 LANGLEY DRIVE · LAWRENCBVILLE. GEORGIA .'lfJtl4/1U1Ann.
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RP015-0404
3
GENERAL INSTRUCTIONS
A. No organization is to discuss .any aspect of this Request for Proposal with
any Gwinnett County employee without approval of the Purchasing Division's
representative. This is to ensure that all prospective respondents have the same
level of knowledge relative to the project as ~ell as insuring the additional data is
made available to all proposers.
B. One (1) unbound original (designated as the otigjnal) and six (6) bOUnd
copies and one (1) copy in Adobe@ PDF format of Yotlr proposal should be
submitted. All copies of the proposal must be identical. The full castfor Proposal
preparation is to be borne by the proposing firm. Proposale-. must t)e. signed In ink
by a company official who has authorization to commit company resources.
C. Proposals shalf be submitted in a sealed env~9P$lpa$kage.
Envelope/package shall be addressed to Gwinnelt Coul'lty purth8$ing.. DivISIon,
GWinnett County Justice & Admfnl$tration Center, Third. PlQOr. 75 Langley Drive,
LawrencevUfe, Georgia 30045. and. shall be identified wfththe.proposaJ number,
date of opening.and company name on the outside.
D. Proposals submitted are not publicly available until afteraWfutlt>y the
Gwinnett County Board of. Commissioners. All .proposaJ!ilelJ1d$upportinQ
materials as well as correspondence relating. to thisRFP BecomElPropertyof
Gwinnett County when re~ed. Anypropti$taJ'y ihfoflllatfon contained il1 the
proposal should be so Indl~ted. Howeve.r, a general indication that the entire
contents, or major pottlon, oftheptOposat is prQprietary will not be honored.
E. Gwinnett County reserves the right to reject any or all proposals, in whole
or in part, to negotiate changes in the scope of services and to waive any
technicalities as deemed in its best interest.
F. Successful supplier is required within ten (10) days of the Notice to
provide the following:
(i) Certificate of Insurance as specified in the proposal documents.
Failure to provide the above documents within ten (10) days may be just
cause for the annulment of the award. At the discretion of the County, the award
may then be made to the next highest scoring responsible proposer.
ADDITIONAL INFORMATION
If there are any questions or should the responcfent require more information, contact:
Erica Potts-Cameron, Gwinrlett County Purehasil1g. DiVision, 75 Langley Drive,
Lawrenceville, GA. 30045-6900, (770) 822,;,&738 or by facsiimile (770) 822-8735 or e-
mail erica.potts-cameron@Qw'nnettcountv.com
RP015..Q404
4
GIS Data Browser Specifications
Introduction
The Gwinnett County Soard of Commissioners is soliciting competitive sealed proposals
fromqu;anfj~t1 vendors to provide a. ~.ographlc Inforrnatfon Systems (GIS) Data Browser
$<;>ftware appt~tfoh. The Pl,lFpose of the GIS Dab:l Brows.er is to provide an ~plication
oapabfe afproviding access to.GJS cfata in an intlritiveand efficient manner. without the
need fot s~c.ialized training for employees. The GIS Data Brbwser must beoapabfe Of
querying and displaying GIS data in addition to Produc:ing maps in a variety of formats
such as paper and Adobelf) Portable Document Foonat' (POF). ThEtappfJcation Mould
bea~sjt.>fe . via Intranet and Internet with. specific dataacoasslfmited.based On user
a~spoint Ex. Inttwf uselll wifl have enhanced data.. access. . and Internet access
wilt havelfmited accesstospecif.c data.
Current Environment
The . County utilizesfhe full . suite of. ESRI softwar$ appUeatlOl1$ ill . the creation and
maJrftel'lanc.e of our GIS data. In addWan to our .GlS appllcatiQn. soflwarewe utilize
OraQleas our databasemart8fiment system. The OounlYls n()tinteres~ ind$tiatfng
from our exi$ting SoftWareappJicatJon or d.rabase management system (i)I1virc)oment.
and .will only .enlerf$inproductsthatproVlde100~ compliancy andco-eXistenc:e With our
existing or future.soft.Ware environment.
OurdUrre.JJtGIS .daJ;a10rmats .arelfmited to Geod~base.. ESRloc>v~~Jshapeflres.
TJFF,.$rJd.Mr.$id8 Im.fottnat~. ...~_ndarddesktopand$eryerQperatil'JQ $Y$f$m .is
MJ~rosoftWindli)W$200Q Professjonal,SEJtvet. .and Ar4vaJl$ed~rveJ'. .. Qyrs~ard
appUcaJjon anq d.ta~a~ ha~reCOn$i.OfavarietyofH~P_~rd Pretiant
series fikts~ers. QQTtypi~ d~ktoPCQmputer COl'1siSijl of 'nt(tf Pentium III and IV
cl#ilss machines With 256 fo512M13memoly.
Minimum Requirements
The County Is seekingaGI.S Data Browser.~ Is capable afpert'orminga va~ of
tasks assOdL:t~ ~viewfn~; queryi(lg"df$playing. reportJng,andPrihting d~'hmour
existing Gf$data.. . The. applfCijtion mUst provide. an intu~eirrte~c:$and allowSIS
u~ to 'perform the farrowing .t$sk$ with mlninlafttainfng. \l~ndPr$areencoura$~ to
propaselndl.l$f.t'ystan~ard .prOOuctS baled on .E$RlteqbnoJogy. .. The Qqynly Is not
il1t~restedi"impf$fflentfn9 proprietary~ $ervicesfordisptayin9.q~ryingl printing, or
E!~ing GJSgraphlc or .tabutar d$ta. The.Qountywi"~stlppliedwitb aflcustCJOlcode
written fnCOQrt:fimUfan Withthfspmjed. Vehdors are encouraged tosl.lbfilit"lntern~t
BtoW$e'" t>asedsolutiol1$. but will not ~. .~.for.proposing.aPPIic@tlonsfilat'must
be. instaJfed. indMdoafly .oncliem CQmpytel'$ forlnt~rt1qJ use. However.fr1temet and
Intranet access to certain GIS data from intemaJand external useJ'SmU$tb& InClUded. in
each proposal.
RP015~0404
5
Identify and Locate GIS Data
The application must be capable of identifying and locating GIS data, based on input
from users via graphic, text. and menu driven options. The application must be capable
of creating standard and custom format reports based on results obtained or derivecl
from data obtained from graphic features, or user input. 8<ample, user requtm
generation of buffer around a feature, the application should be capable of generating
reports, or mail labels resulting from buffer generation. Thi$ example is for !flustration
purposes only; other similar types of functionality are required.
The application must be cElpable of performing simple and complex searching for
specific attributes based on spatial selections such as 'cUck and drag boxes. orrad(us
based" selection. The results Should be capable of being printfitd In pre-formatted
reports, or exported to standard formats such as PDF. Microsoft Excel. textC>>rnll'la
delimited, etc. Maps printed from application should be based on standard templates
and include standard features such as title, scale, current date, north arrow, etc.
The Application should also support
minimum features:
· Ownership
· Parcel Identification Number
· Landmarks Parks, Civic
Buildings, etc
· Business Type
· Zip Code
· Major Roads or Intersections
advanced searching based on the following
· Development Name
· Street Address or Road Name
· Business Name
') Additional search capability s'u~uld be capable of being added by the County with
mJl1imaleffott and Without requltingextemal vendor support. The user should be able
tointetactlvely add or r(innove data by de-selecting data in check boxes, or other intuitive
options.
· Neighborhood Number
· City Limits
· Zoning or Land Use
Map and Report Printing
The GIS Data Browserappfication must havesimpleai1d aQvapqedprinting capabilities.
The appllcatlonshol,dd havethecapabfJityto print a "a~tyof standElI'd .~.. at II ..IJ$.er
defined $OIJ~ and paper';slZe. Thepmt~ maps should range ftom 1\ toJE ...~papet;,
and a variety E>fsfandarqmapsta!e$.Tbel'$Ports$t)ouJd t)$formatt"forstandercl A
siZe paper. inClUding a V$riefyof<mailing labels and have t~.option Gf user.teport IayOI.U.
Department Views and Personalization .
The GIS Data Browser appficatjonshOUld liavettteabi!Jtyfofusets to sel$Ctsp$c:mc
views for di~rentageneiesWithjnthe Coynty.. After the user haslSEJl~an~ncy
view. the environment shOUld ~taiJoredto display, or have 8ceeS$ tospecificdata'8nd
pre~efined views. AlJaspectsofthe a~riCY$peciffc views incfudfngPrititfng maps,
reports, ql.leries, etc.,. should be tailOred to meet the ne$ds to the specfficagency. This
environmenlshouJd be.cusfomizable by the. County WithOlJttheneedf9r allY intervention
by the developer or outside conSUftlngagency. The vendor Is responsible for conducting
RP015-0404
6
interviews and other requirements gathering activities to fully customize a solution for
each participating agency.
Training
The GIS Data Browser should be intuitive enough to eliminate the nfJedfor extensive
training. . However, the County .shoUJd be supPlied with training materials,. incluging but
not limited to . digital -quick starf'g~ides. I;xtenslve on-siteadmini$tratfon training Is
expected to the extent that the <3.18 ~ta BrowserappJication Pt;In be. malhtaflied and
further modified by the County. Without the need for outside interventIon by .outslde
agencies.
Documentation Requirements
The GIS Oa~ 13towserappli~n should be fully documented to include all modules,
obje., functions, featut9$and items necessary to develop the application. All
customiZation. ShoukJ. befulfy documented and supplied to the County as part of the final
delivery requirements.
Operational Considerations
The vendotshould escapable Ofprovidil)gdirectfonandltalnfrtg CQncerrifngthe daBy
mami~gememt ando:peratfonsOfthe app'~ftpn. In atfdltionto ,daily Gpel'l!ltioos the
vendor isexpectedto'assiSt9ur'0~lbmJtstaffine$tm)I""h19.systembaCkUp and
retention 'roceduresand configuratt~mTh&verxlQr$hQufdahlo;bepr~..., to provide
afi rerevantscrtpt$or<lOf1figui'ationsne~(iJrytQ maintain and ,operata _System ona
daily basis, VVithouttheneedforextemal vendor support.
Project Coordination Requirements
The prlmeconsultants will be "poosibleJorflieovel"$ll administration and coQm;~n
of. projects as assignec;l.. The.. prime cOnsultant WJIJ .t.respcmsibIeforsUbmissicm... of
documentation.andexecution of alf servf~ in an eftlcientand eosteffeCltive manner
within' thl;t stated .budOet Jor each ~. project. The prime consultant wilI.1So be
respon$ible for estabBSfllnganamamf8ining ptoJ~ct ~~lesand ,adrrHrrisftltfonfn>t"
inception tocomPletfonforaU.projectS as ~f5$~~. lheprimeconaultantiste8pof1$ibJe
for cond~ngClnaattendrng projed...,view<me$ting& on. ,PI"e-detltied .$Chedules, based
On the project pJans., Th&PrimecoosultanflEr expeQted to ,fdentifya ~. prdj~
ma~ger, orpofnt Of contact for an proi$C!S ..' Cls$ignec;l, .In. an .effori. to eilmln.
adh'lltrfst~tive '-(fynCilaney, reduce., ovame_a C,tlarges,sssure rapid COrnmunloatlen and
quality ~ntrol,the CouhfYwlflexPQ~ S$Sfgnment of a prQjectma~ger based ontha
specific proJect requirements. The prime consult~nt Will be responsible for all project
billing of any and all sub--contractors.
RP015-0404
7
Proposal Submission Instructions 2.0
Specific Instructions 2.1
The submitted proposal package should bE! responsive to the specific range of issues
elaborated in this request. Submission of excessive. "boiler plate" information, including
sales brochures is discouraged. Consultants are requested to submit one (1) unbound
original, six (6) bound copies, and one (1) copy inAdobe<8> PDF format of the proposal
package. Proposals should include the fOllowing as a minimum:
1. Provide a project organiz~.tion chart describing all key personnel including point
of contact with the County's agents; personnel. responsible for performance of the
project coordination of all sub-consultants; personnel responsible for
performance of the project mcmager. Describe any special skills or experience
that key personnel might contribUte to the $U~fyJ completion of this particular
project. Provide resume information of all key individuals and managerial staff.
2. Provide a description of the special experience, capabilities, and technical
resources that can be contributed to this assignment by the submitting firm. A
minimum of five (5) references should be provided which demonstrate the
required skills and resources to accomplish GIS related projects. Please verify
contact information and include; contact name, complete address, telephone
number, and email address for each reference. The consultant should select
references, which clearly represent a previous history of successful GIS specific
application development projects of similar scope and size of the County. The
references should be utilizing ESRI software and be associated with projects for
local, state, or federal governments.
3. Submit a comprehensive fee proposal that will be applied to this project,
including any special licensing fees and ongoing annual maintenance costs. The
fee proposal should also include fees for future upgrades if applicable. Fees
should also include professional fees charged to provide services typically
required in projects with similar scope. The attached fee schedule should be
used, and include any additional fees that may be part of this project.
RP015.0404
8
Selection Procedure 3.0
Grading Criteria 3.1
The proposal package will be evaluated based on their responsiveness to the criteria
described below with those criteria's values weighted. as follows:
1. Technical Consideration 60 points
The experience of the firm in preparation of projects of similar scope and size as
indicated in this proposal. Emphasis will be placed on firms that have extensive
experience in design and implementation of ESRI based GIS applications and
solutions in coordination with Oracle databases. Emphasis will also be placed on
firms with demonstrated successful development and implementation of Intranet
and Internet based GIS solutions and products \.Ising ESRI b$Se<I t~hnofogy.
The referenced projects should be limited to those CCJmplefedprojects during the
past five (5) years utilizing the same orsirnilarsoft'warepr'odUcts in local. state.
or federal government settings. The referenC$d proJe~ sh$Jld lnclllde d$taited
budget information, Including continuing maintenance and support costs.
2. Financial Considerations 20 points
The financial considerations include, but is not limited to, initial GIS Data Browser
application costs, along with ongoing maintenance, training, and support costs.
3. References
.20
oolnts
Total Points 100
4. Bonus Points for onsite demonstrations if requested.
Maximum Points
10
110
points
Gwinnett County anticipates award to a single firm based on demonstrated capability
with similar technology environments and GIS related data. The proposals will be
evaluated to select the firms that rate the highest according to the criteria as
indicated. The selection committee may invite any number of the highest rated firms
to participate in onsite interviews. All expenses related to the participation in the
onsite interviews are the responsibility of the vendor with no obligation to the County.
The decision to interview and the number of firms to interview is at the sole discretion
of the selection committee. The selection of the firms shall be the combined highest
scores from all the evaluation criteria. The County will negotiate with the highest
scoring firm in an attempt to reach agreement. If negotiations with the highest
ranked firm are unsuccessful, the County may then negotiate with the second ranked
firm and so on until a satisfactory agreement has been reached.
RP015-0404
9
Fee Proposal Schedule
GIS Intranet Data Browser Application Software and
Development Cost $
GIS Internet Data Browser Application Software and
Development Cost $
GIS Intranet Data Browser Application Annual Maintenance Cost $
GIS Internet Data Browser Application Annual Maintenan~ Cost $
Hourly Application Development Cost
(Hourly application development cost is being requested to assist
in determining any future cost that may not be included in the
initial development of the GIS Data Browser application) $
Rates for customiz:ation of application to meet the requirements of
this proposal $
Additional fees not Included in the above stated categones $
Certification of Non-Collusion in Bid Preparation
(Signature)
Gwinnett County requires pricing to remain firm for the duration of initial term of contract. Failure
to hold firm pricing for the initial term of contract may be sufficient cause for Gwinnett County to
declare proposal non-responsive.
Unless otherwise noted, quoted prices will remain firm for two (2) or three (3) additional one year
periods. If a percentage increase may be a part of this proposal, please note percentage
increase in the space provided together with an explanation.
First year renewal
Second year renewal
Third year renewal
In compliance with the attached specifications, the undersigned offers and agrees, if this proposal
is accepted by the board of commissioners within sixty (60) days of the date of proposal opening,
to furnish any or all of the services upon which the above fees are stated.
COMPANY
COMPLETE PHYSICAL ADDRESS -
REPRESENTATIVE SIGNATURE
DATE TELEPHONE NUMBER
PRINT AUTHORIZED REPRESENTATIVE'S NAME
FAX NUMBER
IF REMITTANCE ADDRESS IS DIFFERENT, INDICATE HERE
RP015-0404
12
PROFESSIONAL SERVICES
INSURANCE REQUIREMENTS
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $100,000 each accident
Bodily Injury by Disease - $500,000 policy limit
Bodily Injury by Disease - $100,000 each employee
2. Comprehensive General Liability Insurance
(a) $1,000,000 limit of liability per occurrence for bodily injury and property'damage
(b) The following additional coverages must apply:
*1986 (or later) ISO Commercial General liability Form
* Dedicated Limits per Project Site or Location (CG 2503 or CG 2504)
* Additional Insured Endorsement (Form B CG 20 10 with a modification for
completed operations)
* Blanket Contractual Liability (included in 1986 or later forms)
* Broad Form Property Damage (inClUded in 1986 or later forms)
* Severability of Interest (included in 1986 or later forms)
* Underground, explosion, and collapse coverage (included in 1986 or later forms)
* Personal Injury (deleting both contractual and employee exclusions)
... Incidental Medical Malpractice
* Hostile Fire Pollution Wording
3. Auto Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) Comprehensive form covering all owned, nonowned, leased, hired, and borrowed
vehicles
(c) Additional Insured Endorsement
(d) Contractual Liability
4. Professional Liability Insurance - $1,000,000 (project specific for the Gwinnett County
project) limit of liability per claim/aggregate
*'nsurance company must be authorized to do business in the State of Georgia.
U Dedicated Limits per Project Site or Location (CO 25 03 or CO 25 04 or some
other form) or $1,000,000 per occurrence and $2,000,000 aggregate.
5. Gwinnett County Board of Commissioners (and any applicable Authority) should be
shown as an additional insured on General Liability and Auto Liability policies.
6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of
cancellation
7. Certificate Holder should read:
Gwinnett County Board of Commissioners
75 Langley Drive
Lawrenceville, GA 30045-6900
8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best
Rating of A-6 or higher. Certain Workers' Comp funds may be acceptable by the
RP015-0404
13
approval of the Risk Management Division. European markets including those based in
London and domestic surplus lines markets that operate on a non-admitted basis are
exempt from this requirement provided that the contractor's broker/agent can provide
financial data to establish that a market is equal to or exceeds the financial strengths
associated with the AM. Best's rating of A-6 or better.
9. Insurance Company must be licensed to do business by the Georgia Department of
I~ura~e. .
*See above note regarding Professional Liability
10. Certificates of Insurance, and any sUbsequent renewals, must reference specific
bid/contract by project name and project/bid number.
11. The Contractor shall agree to provide complete certified copies of current insurance
policy(ies) if requested by the County to verify the compliance with these insurance
requirements.
12. All insurance coverages required to be provided by the Contractor will be primary over
any insurance program carried by the County.
13. Contractor shall incorporate a copy of the insurance requirements as herein provided in
each and every subcontract with each and every Subcontractor in any tier, and shall
require each and every Subcontractor of any tier to comply with all such requirements.
Contractor agrees that if for any reason Subcontractor fails to procure and maintain
insurance as required, all such required Insurance shall be procured and maintained by
Contractor at Contractor's expense.
14. No Contractor or Subcontractor shall commence any work of any kind under this Contract
until all insurance requirements contained in this Contract have been complied with and
until evidence of such compliance satisfactory to Gwinnett County as to form and content
has been filed with Gwinnett County. The Acord Certificate of Insurance or a
preapproved substitute is the required form in all cases where reference is made to
a Certificate of Insurance or an approved substitute.
15. The Contractor shall agree to waive all rights of subrogation against the County, the
Board of Commissioners, its officers, officials, employees, and volunteers from losses
arising from work performed by the contractor for the county.
16. All Risk Contractors' Equipment and Contents Insurance covering owned, used, and
leased equipment, tools, supplies, and contents required to perform the services called
for in the Contract The coverage must be for full replacement cost. The County will be
included as a Loss Payee in this coverage for County owned equipment, tools, supplies,
and contents.
17. The Contractor shall make availabl~ to the County, through its records or records
of their insurer, information regarding a specific claim. Any loss run information
available from the contractor or their insurer will be made available to the county
upon their request.
18. Compliance by the Contractor and all subcontractors with the foregoing requirements as
to carrying insurance shall not relieve the Contractor and all Subcontractors of their
liability provisions of the Contract.
RP015-0404
14
19. The Contractor and all Subcontractors are to comply with the Occupational Safety and
Health Act of 1970, Public law 91-956, and any other laws that may apply to this
Contract.
20. The Contractor shall at a minimum apply risk management practices accepted by the
contractors' Industry.
Surety Bonds (If Required)
All of the surety requirements will stay the same except the Surety Company must have the same
rating as item 8 above.
Rev 9100
RP015-0404
15
***Gwinnett County requires that all agreements between parties be entered
into via the following documents. If any exceptions are taken to any part of
this document, each must be stated in detail and submitted as part of your
proposal/bid document. If no exceptions are noted it is assumed that the
party fully agrees to the contract in its entirety. Exceptions to the sample
contract provided in this request for proposal will be considered in terms
of responsiveness when making award. ***
"SAMPLE"
ANNUAL
SERVICE PROVIDER CONTRACT
This AGREEMENT made and entered into this day of
20_ by and between Gwinnett County, Georgia (Party of the First Part, hereinafter called the
"Owner"), and, (Party of the Second Part, hereinafter called the "Service Provider").
NOW THEREFORE, for and in consideration of the mutual promises and obligations contained
herein and under the conditions hereinafter set forth, the parties do hereby agree as follows:
1. TERM:
This contract shall commence or execution of the contract, whichever is
later, for a one year period with one option to renew for an additional one year period.
2. ATTACHMENTS:
Copies of the Service Provider's proposar, including all drawings, specifications, price lists,
Instructions to Bidders, General Conditions, Special Provisions, and Detailed Specifications
submitted to the Owner during the Bid process (hereinafter collectively referred to as the "Bid ")
are attached hereto (Exhibit A) and are specifically incorporated herein by reference. In the event
of a conflict between the Owner's contract documents and the Bid, the Owner's contract
documents shall control.
3. PERFORMANCE:
Service Provider agrees to furnish all skill and labor of every description necessary to carry out
and complete in good, firm and substantial, workmanlike manner, the work specified, in strict
conformity with the Bid.
4. PRICE:
As full compensation for the performance of this Contract, the Owner shall pay the Service
Provider for the actual quantity of work performed. Bid amount shown on Exhibit A is the total
obligation of the County pursuant to OCGA section 36-60-13 (a) (3). The fees for the work to be
performed under this agreement shall be charged to the Owner in accordance with the rate
schedule referenced in the Bid (Exhibit A). The Owner agrees to pay the Service Provider
following receipt by the Owner of a detailed in~oice, reflecting the actual work performed by the
Service Provider.
5. INSURANCE CERTlFICA TES/NOTICE REQUIREMENTS:
Service Provider shall maintain all insurance certificates as provided in the proposal
specifications. Owner shall be named as additional insured and shall further be named as a
"Loss Payee" on said insurance policies. Upon cancellation of said insurance policies, Service
Provider or its agent(s) shall provide written notice to the Owner within 30 days upon Owner or it
agent(s)'s knowledge or receipt of any such notice of cancellation.
RP015-0404
16
6. INDEMNIFICATION AND HOLD HARMLESS:
Service Provider agrees to protect, defend, indemnify, and hold harmless the COUNTY, its
commissioners, officers, agents and employees from and against any and all liability, damages,
claims, suits, liens, and judgments, for whatever nature, including claims for contribution and/or
indemnification, for injuries to or death of any person or persons, or damage to the property or
other rights of any person or persons to the extent arising out of and attributed to the negligent
errors, acts, or omissions of the Service Provider. Service Provider's obligation to protect,
defend, indemnifY, and hold harmless, as set forth hereinapove shall include any matter arising
out of any patent, trademark, copyright, or service mark, or any actual or alleged unfair
competition disparagement of product or service, or other business tort of any type whatsoever,
or any actual or alleged violation of trade regulations.
Service Provider further agrees to protect, defend, indemnify, and hold harmless the COUNTY, its
commissioners, officers, agents, and employees from and against any and all claims or liability for
compensation under the Worker's Compensation Act arising out of injuries sustained by any
employee of the Service Provider.
7. TERMINATION FOR CAUSE:
The County may terminate this agreement for cause upon ten (10) days prior written notice to the
Service Provider of the Service Provider's default in the performance of any term of this
Agreement. Such termination shall be without prejudice to any of the County's rights or remedies
provided by law.
8. TERMINATION FOR CONVENIENCE:
The County may terminate this Agreement for its convenience at any time by written notice to the
Service Provider. In the even of the County's termination of this Agreement for convenience, the
Service Provider will be paid for those services actually performed. Partially completed
performance of the Agreement will be compensated based upon a signed statement of
completion to be submitted by the Service Provider who shall itemize each element of
performance.
9. AGREEMENT NOT TO DISCRIMINATE:
During the performance of this Contract, the Service Provider will not discriminate against any
employee or applicant for employment because of race, creed, color, sex, national origin, age, or
disability which does not preclude the applicant or employee from performing the essential
functions of the position. The Service Provider will also, in all solicitations or advertisements for
employees placed by qualified applicants, consider the same without regard to race, creed, color,
sex, national origin, age, or disability which does not preclude the applicant from performing the
essential functions of the job. The Service Provider will cause the foregoing provisions to be
inserted in all subcontracts for any work covered by this Contract so that such provision will be
binding upon each subcontractor, providing that the foregoing provisions shall not apply to
contracts or subcontractors for standard commercial supplies of raw materials.
10. ASSIGNMENT:
The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise dispose
of the whole or any part of this Contract or his ~ight, title, or interest therein to any person, firm, or
corporation without the previous consent of the Owner in writing.
RP015-0404
17
11. WAIVER:
A waiver by either party of any breach of any provision, term, covenant, or condition of this
agreement shall not be deemed a waiver of any subsequent breach of the same or any other
provision, term, covenant, or condition.
12. SEVERABILITY:
The parties agree that each of the provisions included in this agreement is separate, distinct and
severable from the other and remaining provisions of this agreement, and that the invalidity of any
agreement provision shall not affect the validity of any other provision or provisions of this
agreement.
13. GOVERNING LAW:
The parties agree that this agreement shall be governed and construed in accordance with the
laws of the State of Georgia. This agreement has been signed in Gwinnett County, Georgia.
14. MERGER CLAUSE:
The parties agree that the terms of this agreement include the entire agreement between the
parties, and as such, shall exclusively bind the parties. No other representations, either oral or
written, may be used to contradict the terms of this agreement.
[SIGNATURES NEXT PAGE]
RP015-0404
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IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have
caused this AGREEMENT to be signed, sealed and delivered.
GWINNETT COUNlY, GEORGIA
By:
F. Wayne Hill, Chairman
Gwinnett County Board of Commissioners
ATTEST:
Signature
Print Name
Clerk, Gwinnett County
Board of Commissioners
SERVICE PROVIDER
BY:
Signature
ATTEST:
Signature
Print Narne
Corporate Secretary
(Seal)
APPROVED AS TO FORM:
SJgoat!.lre
Print Name
Gwinnett County Staff Attorney
RP015-0404
19
GENERAL CONDITIONS
To Service Provider AGREEMENT
Article
1 Definitions
2 Contract Documents
3 Changes and Extra Work
4 Personnel and Equipment
5 Accuracy of Work
6 Findings Confidential
7 Termination of Agreement for Cause
8 Termination for Convenience of the COUNTY
9 SERVICE PROVIDER to Cooperate with other SERVICE PROVIDERS
10 Indemnification
11 Covenant Against Contingent Fees
12 Insurance
13 Prohibited Interests
14 Subcontracting
15 Assignability
16 Equal Employment Opportunity
RP015-0404
Article
17 Anti-Kickback Clause
20
GENERAL CONDITIONS
To Service Provider Agreement
18 Audits and Inspectors
19 Ownership, Publication, Reproduction and Use
20 Verbal Agreement or Conversation
21 Independent Contractor
22 Notices
RP015-0404
21
1 DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms
shall have the following meanings:
1.1 COUNTY-means Gwinnett COUNTY, Georgia, a political subdivision of the State of
Georgia.
1.2 SUPPLEMENTAL AGREEMENT-means a written order to SERVICE PROVIDER signed
by COUNTY and accepted by SERVICE PROVIDER. effecting an addition, deletion or revision in
the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution
of this Agreement.
1. 3 CONTRACT-means the Ag reement Documents specifically identified and incorporated
herein by reference in Section 2, CONTRACT DOCUMENTS.
1.4 AGREEMENT EXECUTION-means ~he date on which SERVICE PROVIDER executes
and enters into a Agreement with COUNTY to perform the Work.
1.5 AGREEMENT PRICE-means the total monies, adjusted in accordance with any provision
herein, payable to the SERVICE PROVIDER under this Agreement.
1.6 CONTRACT TIME-means the period of time stated in this Agreement for the completion
of the Work.
1.7 SERVICE PROVIDER-means the party or parties contracting directly with the COUNTY
to perform Work pursuant to this Agreement.
1.8 DEPARTMENT-means the Director of the Gwinnett County Department of Financial
Services or his designee.
1.9 DRAWINGS-means collectively, all the drawings, receipt of which is acknowledged by
COUNTY, listed in this Agreement, and also such supplementary drawings as the SERVICE
PROVIDER may issue from time to time in order to clarify or explain such drawing or to show
details which are not shown thereon.
1.10 SPECIFICATIONS-means the written technical provisions including all appendices
thereto, both general and specific, which form a part of the Agreement Documents.
1.11 SUBCONTRACTOR-means any person, firm, partnership, joint venture, company I
corporation, or entity having a contractual agreement with SERVICE PROVIDER or with any of its
subcontractors at any tier to provide a part of the Work called for by this Agreement.
1.12 WORK-means any and all obligations, duties and responsibilities, including furnishing
equipment, engineering, design, workmanship, labor and any other services or things necessary
to the successful completion of the Project, assigned to or undertaken by SERVICE PROVIDER
under this Agreement.
1.13 LIAISON-Representative of the COUNTY who shall act as Liaison between the COUNTY
and the SERVICE PROVIDER for all matters pertaining to this Agreement, including review of
SERVICE PROVIDER'S plans and work.
2 CONTRACT DOCUMENTS
2.1 LIST OF DOCUMENTS
RP015-0404
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The Agreement, any required bonds, the General Conditions, the Appendices, the Detailed
Scope of Work, the Specifications, the Drawings, the Exhibits, and all Agreement Supplemental
Agreements shall constitute the Agreement Documents.
2.2 CONFLICT AND PRECEDENCE
2.2.1 The Agreement Documents are complementary, and what is called for by one is as
binding as if called for by all. In the event there are any conflicting provisions or requirements in
the component parts of this Agreement, the several Agreement Documents shall take precedence
in the following order:
1. Supplemental Agreements
2. Agreement
3. General Conditions
4. Detailed Scope of Work
5. Specifications
6. Drawings
3 CHANGES AND EXTRA WORK
The COUNTY may. at any time. request changes in the work to be perfonned hereunder. All
such changes. including any increase or decrease in the amount of the SERVICE PROVIDER'S
compensation, which are mutually agreed upon by and between the COUNTY and the SERVICE
PROVIDER, shall be incorporated in written Supplemental Agreements to the Agreement.
4 PERSONNEL AND EQUIPMENT
The SERVICE PROVIDER represents that it has secured or will secure, at Its own expense, all
personnel necessary to complete this Agreement; none of whom shall be employees of, or have
any contractual relationship with, the COUNTY. Primary liaison with the COUNTY will be through
its designee. All of the services reqUired hereunder will be perfonned by the SERVICE
PROVIDER under its supervision, and all personnel engaged in the work shall be fully qualified
and shall be authorized or pennitted under law to perform such services.
The SERVICE PROVIDER shall employ only persons duly registered in the appropriate category
in responsible charge of supervision and design of the work; and further shall employ only
qualified surveyors in responsible charge of any survey work.
The SERVICE PROVIDER shall endorse all reports, contract plans. and survey data. Such
endorsements shall be made by a person duly registered in the appropriate category by the
Georgia State Board of Registration, being in the full employ of the SERVICE PROVIDER and
responsible for the work prescribed by this Agreement.
5 ACCURACY OF WORK
The SERVICE PROVIDER shall be responsible for the accuracy of the work and shall promptly
correct errors and omissions in its plans and specifications without additional compensation.
Acceptance of the work by the COUNTY will not relieve the SERVICE PROVIDER of the
responsibility for subsequent correction of any errors and the clarification of any ambiguities.
6 FINDINGS CONFIDENTIAL
The SERVICE PROVIDER agrees that its conclusions and any reports are for the confidential
information of the COUNTY and that It will not disclose its conclusions in whole or In part to any
RP015-0404
23
persons whatsoever, other than to submit its written documentation to the COUNTY, and will only
discuss the same with it or its authorized representatives. Upon completion of this Agreement
term, all documents, reports, maps, data and studies prepared by the SERVICE PROVIDER
pursuant thereto shall become the property of the COUNTY and be delivered to DEPARTMENT.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly
or published without prior approval in writing of the COUNTY.
It is further agreed that if any information concerning the PROJECT. its conduct, results, or data
gathered or processed should be released by the SERVICE PROVIDER without prior approval
from the COUNTY, the release of same shall constitute grounds for termination of this Agreement
without indemnity to the SERVICE PROVIDER, but should any such information be released by
the COUNTY or by the SERVICE PROVIDER with such prior written approval, the same shall be
regarded as public information and no longer subject to the restrictions of this Agreement.
7 TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the SERVICE PROVIDER shall fail to fulfill in a timely and proper manner
its obligations under this Agreement, or if the SERVICE PROVIDER shall violate any of the
covenants, agreements or stipulations of this Agreement. the COUNTY shall thereupon have the
right to terminate this Agreement by giving written notice to the SERVICE PROVIDER of such
termination, and specifying the effective date thereof, at least ten (10) days before the effective
date of such termination. Failure to maintain the scheduled level of effort as proposed and
prescribed, or deviation from the aforesaid schedule without prior approval of the COUNTY, shall
constitute cause for termination. In such event. all finished or unfinished documents, maps, data,
studies, work papers and reports prepared by the SERVICE PROVIDER under this Agreement
shall become the property of the COUNTY, and the SERVICE PROVIDER shall be entitled to
receive just and equitable compensation for any satisfactory work completed on such documents,
as determined by the COUNTY.
8 TERMINATION FOR CONVENIENCE OF THE COUNTY
The COUNTY may terminate this Agreement for its convenience at any time by notice in writing
to the SERVICE PROVIDER. If the Agreement is terminated by the COUNTY as provided in this
Article 8, the SERVICE PROVIDER will be paid compensation for those services actually
performed. Partially completed tasks will be compensated for based on a signed statement of
completion to be submitted by the SERVICE PROVIDER which shall itemize each task element
and briefly state what work has been completed and what work remains to be done.
All such expenses shall be properly documented and submitted to the Director or his designee for
processing and payment. The Gwinnett County Board of Commissioners shall be the final
authority in the event of any disputes over authorized costs between the Director and the
SERVICE PROVIDER.
9 SERVICE PROVIDERS TO COOPERATE WITH OTHER SERVICE PROVIDERS
If the COUNTY undertakes or awards other contracts for additional related work, the SERVICE
PROVIDER shall fully cooperate with such other SERVICE PROVIDERS and the COUNTY
employees or appointed committee(s), and carefully fit its own work to such additional work as
may be directed by the COUNTY. The SERVICE PROVIDER shall not commit or permit any act
which will interfere with the performance of work by any other SERVICE PROVIDER or by
COUNTY employees.
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10 INDEMNIFICATION
SERVICE PROVIDER agrees to protect, defend, indemnify, and hold harmless the COUNTY, its
commissioners, officers, agents and employees from and against any and all liability, damages,
claims, suits, liens, and judgments, for whatever nature, including claims for contribution and/or
indemnification, for injuries to or death of any person or persons, or damage to the property or
other rights of any person or persons to the
extent arising out of and attributed to the negligent errors, acts, or omissions of the SERVICE
PROVIDER. SERVICE PROVIDER'S obligation to protect, defend, indemnify, and hold
hannless, as set forth herein above shall include any matter arising out of any patent, trademark,
copyright, or service mark, or any actual or alleged unfair competition disparagement of product
or service, or other business tort of any type whatsoever, or any actual or alleged violation of
trade regulations.
SERVICE PROVIDER further agrees to protect, defend, indemnify, and hold harmless the
COUNTY, its commissioners, officers, agents, and employees from and against any and all
claims or liability for compensation under the Worker's Compensation Act arising out of injuries
sustained by any employee of the SERVICE PROVIDER.
11 COVENANT AGAINST CONTINGENT FEES
The SERVICE PROVIDER warrants that no person or selling agency has been employed or
retained to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona
fide established commercial or selling agencies maintained by SERVICE PROVIDER for the
purpose of securing business and that the SERVICE PROVIDER has not received any non-
COUNTY fee related to this Agreement without the prior written consent of the COUNTY. For
breach or violation of this warranty, the COUNTY shall have the right to annul this Agreement
without liability or at its discretion to deduct from the Agreement Price of consideration the full
amount of such commission, percentage, brokerage or contingent fee.
12 INSURANCE
The SERVICE PROVIDER shall, at all times that this Agreement is in effect, cause to be
maintained in force and effect an insurance policy (s) that will ensure and indemnify both
COUNTY and SERVICE PROVIDER against liability or financial loss resulting from Injuries
occurring to persons or property or occurring as a result of any negligent error, act, or omission of
the SERVICE PROVIDER during the term of this Agreement. The liability under such insurance
policy shall be not less than as stated in the Bid Proposal.
The SERVICE PROVIDER shall provide, at all times that this Agreement is in effect, Worker's
Compensation insurance in accordance with the laws of the State of Georgia.
The SERVICE PROVIDER shall provide, at all times that this Agreement is In effect, Professional
Liability Insurance with a limit of not less than that as stated in the Bid Proposal.
Additionally, SERVICE PROVIDER shall provide, at all times that this Agreement is in effect,
automobile liability insurance with a limit of not less than that as stated in the Bid Proposal.
The policies shall be written by a responsible company(s), to be approved by the COUNTY, and
shall be non-canceJable except on thirty-(30) days' written notice to the COUNTY. Such policies
shall name the COUNTY as co-assured, except for worker's compensation and professional
liability policies, and a copy of such policy or a certificate of insurance shall be filed with the
Director at the time of the execution of this Agreement.
RP015-0404
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13 PROHIBITED INTERESTS
13.1 Conflict of Interest: The SERVICE PROVIDER agrees that it presently has no interest
and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with
the performance of its services hereunder. The SERVICE PROVIDER further agrees that, in the
performance of the Agreement, no person having any such interest shall be employed.
13.2 Interest of Public Officials: No member, officer, or employee of the COUNTY during his
tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or
the proceeds thereof.
14 SUBCONTRACTING
The SERVICE PROVIDER shall not subcontract any part of the work covered by this Agreement
or permit subcontracted work to be further subcontracted without the COUNTY's prior written
approval of the subcontractor, except as may have been specifically stated in the SERVICE
PROVIDER'S response to proposal per Exhibit A The COUNTY will not approve any
subcontractor for work covered by this Agreement that has not been recommended for approval
by the Director.
All subcontracts in the amount of $5,000 or more shall include the provisions set forth in this
Agreement.
15 ASSIGNABILITY
The SERVICE PROVIDER shall not assign or transfer whether by an assignment or novation,
any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the
written consent of the COUNTY.
16 EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the SERVICE PROVIDER agrees as follows: (1) the
SERVICE PROVIDER will not discriminate against any employee or applicant for employment
because of race, creed, color, sex or national origin; (2) the SERVICE PROVIDER will. in all
solicitations or advertisements for employees placed by qualified applicants, receive
consideration for employment without regard to race, creed. color, sex or national origin; (3) the
SERVICE PROVIDER will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by the Agreement so that such provision will be binding upon each
subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts
for standard commercial supplies of raw materials.
17 ANTI-KICKBACK CLAUSE
Salaries of architects, draftsmen, technical engineers and engineers, and technicians performing
work under this Agreement shall be paid unconditionally and not less often than once a month
without deduction or rebate on any account except only such payroll deductions as are
mandatory by law. The SERVICE PROVIDER hereby promises to comply with all applicable
"Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work
under this Agreement.
RP015-0404
26
18 AUDITS AND INSPECTORS
At any time during normal business hours and as often as the COUNTY may deem necessary,
the SERVICE PROVIDER shall make available to the COUNTY and/or representatives of the
COUNTY Department of Internal Audit for examination all of its records with respect to all matters
covered by this Agreement. It shall also permit the COUNTY and/or representatives of the
Department of Internal Audit to audit, examine and make copies, excerpts or transcripts from
such records of personnel, conditions of employment and other data relating to all matters
covered by this Agreement.
The SERVICE PROVIDER shall maintain all books, documents, papers, accounting records and
other evidence pertaining to costs Incurred on the Project and used in support of its proposal and
shall make such material available at all reasonable times during the period of the Agreement,
and for three years from the date of final payment under the Agreement, for inspection by the
COUNTY or any reviewing agencies, and copies thereof shall be fumished upon request. The
SERVICE PROVIDER agrees that the provisions of this Article shall be included in any
Agreements it may make with any.subcontractor. assignee, or transferee.
19 OWNERSHIP. PUBLICATION, REPRODUCTION AND USE
All documents and materials prepared pursuant to this Agreement are the property of the
COUNTY. The COUNTY shall have the unrestricted authority to publish, disclose, distribute, and
otherwise use. in whole or in part, any reports, data, maps, or other materials prepared under this
Agreement without according credit of authorship. The COUNTY sliall hold harmless and
indemnify the SERVICE PROVIDER against all claims arising out of such use of documents and
materials without the SERVICE PROVIDER'S knowledge and consent
20 VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the COUNTY, either
before, during. or after the execution of this Agreement, shall affect or modify any of the terms or
obligations herein contained, nor shall such verbal agreement or conversation entitle the
SERVICE PROVIDER to any additional payment whatsoever under the terms for this Agreement.
All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3
above.
21 INDEPENDENT CONTRACTOR
The SERVICE PROVIDER shall perform the services under this Agreement as an independent
contractor and nothing contained herein shall be construed to be inconsistent with this
relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute
the SERVICE PROVIDER or any of its agents or employees to be the agent. employee, or
representative of the COUNTY.
22 NOTICES
All notices shall be in writing and delivered in person or transmitted by certitied mail,
postage prepaid. Notices shall be addressed as follows:
COUNTY
SERVICE PROVIDER
GWINNETT COUNTY, GEORGIA
RP015-0404
GIS Data Browser
ORIGINAL
ONE TIME
SERVICE PROVIDER CONTRACT
This AGREEMENT made and entered into this day of , 20_
by and between Gwinnett County, Georgia (Party of the First Part, hereinafter called the "Owner"), and
AMEC Earth & Environmental, Inc., (Party of the Second Part, hereinafter called the "Service
Provider").
NOW THEREFORE, for and in consideration of the mutual promises and obligations contained herein
and under the conditions hereinafter set forth, the parties do hereby agree as follows:
1. TERM:
This contract shall commence upon execution and continue for a period of ninety (90) days.
2. ATTACHMENTS:
Copies of the Service Provider's proposal, including all drawings, specifications, price lists, Instructions
to Bidders, General Conditions, Special Provisions, and Detailed Specifications submitted to the Owner
during the Bid process (hereinafter collectively referred to as the "Bid ") are attached hereto (Exhibit A)
and are specifically incorporated herein by reference. In the event of a conflict between the Owner's
contract documents and the Bid, the Owner's contract documents shall control.
3. PERFORMANCE:
Service Provider agrees to furnish all skill and labor of every description necessary to cany out and
complete in good, firm and substantial, workmanlike manner, the work specified, in strict conformity
with the Bid.
4. PRICE:
As full compensation for the performance of this Contract, the Owner shall pay the Service Provider for
the actual quantity of work performed, which shall in no event exceed ONE HUNDRED TWENTY
THREE THOUSAND SEVEN HUNDRED SEVENTY FIVE DOLLARS AND 001100,
($123,775.00). The fees for the work to be performed under this agreement shall be charged to the
Owner in accordance with the rate schedule referenced in the Bid Proposal (Exhibit A). The Owner
agrees to pay the Service Provider following receipt by the Owner of a detailed invoice, reflecting the
actual work performed by the Service Provider.
5. INSURANCE CERTIFICATES/NOTICE REQUIREMENTS:
Service Provider shall maintain all insurance certificates as provided in the proposal specifications.
Owner shall be named as additional insured and shall further be named as a "Loss Payee" on said
insurance policies. Upon cancellation of said insurance policies, Service Provider or its agent(s) shall
provide written notice to the Owner within 30 days upon Owner or it agent(s)'s knowledge or receipt of
any such notice of cancellation.
GWINNETT COUNTY, GEORGIA
6. INDEMNIFICATION AND HOLD HARMLESS:
Service Provider agrees to protect, defend, indemnify, and hold harmless the COUNTY, its
commissioners, officers, agents and employees from and against any and all liability, damages, claims,
suits, liens, and judgments, for whatever nature, including claims for contribution and/or
indemnification, for injuries to or death of any person or persons, or damage to the property or other
rights of any person or persons to the extent arising out of and attributed to the negligent errors, acts, or
omissions of the Service Provider. Service Provider's obligation to protect, defend, indemnify, and hold
hannless, as set forth hereinabove shall include any matter arising out of any patent, trademark,
copyright, or service mark, or any actual or alleged unfair competition disparagement of product or
service, or other business tort of any type whatsoever, or any actual or alleged violation of trade
regulations.
Service Provider further agrees to protect, defend, indemnify, and hold harmless the COUNTY, its
commissioners, officers, agents, and employees from and against any and all claims or liability for
compensation under the Worker's Compensation Act arising out of injuries sustained by any employee
of the Service Provider.
7. TERMINATION FOR CAUSE:
The County may terminate this agreement for cause upon ten (10) days prior written notice to the
Service Provider of the Service Provider's default in the performance of any term of this Agreement.
Such termination shall be without prejudice to any of the County's rights or remedies provided by law.
8. TERMINATION FOR CONVENIENCE:
The County may terminate this Agreement for its convenience at any time by written notice to the
Service Provider. In the even of the County's termination of this Agreement for convenience, the
Service Provider will be paid for those services actually performed. Partially completed performance of
the Agreement will be compensated based upon a signed statement of completion to be submitted by the
Service Provider who shall itemize each element of performance.
9. AGREEMENT NOT TO DISCRIMINATE:
During the performance of this Contract, the Service Provider will not discriminate against any
employee or applicant for employment because of race, creed, color, sex, national origin, age, or
disability which does not preclude the applicant or employee from performing the essential fimctions of
the position. The Service Provider will also, in all solicitations or advertisements for employees placed
by qualified applicants, consider the same without regard to race, creed, color, sex, national origin, age,
or disability which does not preclude the applicant from performing the essential functions of the job.
The Service Provider will cause the foregoing provisions to be inserted in all subcontracts for any work
covered by this Contract so that such provision will be binding upon each subcontractor, providing that
the foregoing provisions shall not apply to contracts or subcontractors for standard commercial supplies
of raw materials.
10. ASSIGNMENT:
The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise dispose of the
whole or any part of this Contract or his right, title, or interest therein to any person, firm, or corporation
without the previous consent of the Owner in writing.
GWJNNETT COUNTY, GEORGIA
11. WAIVER:
A waiver by either party of any breach of any provision, term, covenant, or condition of this agreement
shall not be deemed a waiver of any subsequent breach of the same or any other provision, term,
covenant, or condition.
12. SEVERABILITY:
The parties agree that each ofthe provisions included in this agreement is separate, distinct and
severable from the other and remaining provisions of this agreement, and that the invalidity of any
agreement provision shall not affect the validity of any other provision or provisions of this agreement.
13. GOVERNING LAW:
The parties agree that this agreement shall be governed and construed in accordance with the laws of the
State of Georgia. This agreement has been signed in Gwinnett County, Georgia.
14. MERGER CLAUSE:
The parties agree that the terms of this agreement include the entire agreement between the parties, and
as such, shall exclusively bind the parties. No other representations, either oral or written, may be used
to contradict the terms of this agreement.
[Signatures Next Page]
GWINNETT COUNTY, GEORGIA
IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this
AGREEMENT to be signed, sealed and delivered.
GWINNETT COUNTY, GEORGIA
By:
F. Wayne Hill, Chairman
Gwinnett County Board of
Commissioners
ATTEST:
Signature
Print Name
Clerk, Gwinnett County
Board of Commissioners
SERVICE PROVIER:
BY:
Signature
Print Name
Title
ATI'EST:
Signature
Print Name
Corporate Secretary
(Seal)
APPROVED AS TO FORM:
Signature
Gwinnett County Staff Attorney
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM 8.3
AGENDA ITEM REQUEST FORtu
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20, 2006 (Noon.) C8J June 6, 2006 May] 5,2006 (Noon)
D April 18, 2006 April 3, 2006 (Noon) D June 20, 2006 June 5, 2006 (Noon)
D May 2, 2006 Apri] ]7,2006 (Noon) D July 5, 2006 June 19,2006 (Noon)
D May 16, 2006 May 1,2006 (Noon) D Ju]y 18,2006 July 3, 2006 (Noon)
D Administrative 0 Development Plans
NATURE OF C8J Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfmished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Motion to award the Bid for "CO-OP ROAD CONSTRUCTION MATERIALS", Bid #033-
1411-06/JA to COMMUNITY ASPHALT CORP., of West Palm Beach, Florida, for an estimated expenditure of
$26,450.00.
EXPLANATION: The City of Boynton Beach is a member Of the Palm Beach County Cooperative Purchasing
Council, which solicits competitive bids on behalf of the Co-op members. Participating entities submit individual
requirements which are combined for total anticipated usage. These totals are used to calculate a firm quantity price;
however, each award is individual due to location, points of delivery and quantity.
On March 16, 2006, the City of Delray Beach, acting as lead entity for Bid #2006-13 (Co-op Bid for "Road
Construction Materials') received and opened four (4) proposals, with Community Asphalt Corp. being the lowest
and most responsive, responsible bidder who meets all specifications for the commodities used by the City of Boynton
Beach. Robert Vandeburg, Streets Maintenance Supervisor, concurs with this recommendation (see attached Memo#
06-052 Public Works Department). The schedule of pricing (see attached) is to be awarded individually by each
participating entity based on the addition of a pick-up cost of $.90/mile that should be added to the base unit price for
round-trip travel miles from each entities respective garage to the vendor(s) site.
Type III Asphalt
ANNUAL ESTIMATED QUANTITIES
FOR UTILITIES AND PUBLIC WORKS
325 Tons @ $50.00/Ton + a pickup cost of
$.90/round trip mile (Equivalent to $81.00/ton)
ESTIMATED
EXPENDITURE
$26,325.00
RC #70 T AC Oil
50 Gallons @ 2.50 IGallon
$ 125.00
TOTAL ESTIMATED EXPENDITURE
$26.450.00
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
PROGRAM IMPACT: This Bid is utilized by Public Works/Roads & Streets and Utilities to purchase road
construction materials for various repair and replacement applications. Seven (7) members of the Co-op (Solid Waste
Authority, City of Delray Beach, City of Boynton Beach, City of Boca Raton, City of Greenacres, City of West Palm
Beach, and the City of Deerfield Beach) submitted individual bid quantities and participated in the "Road
Construction Materials" Co-op bid.
The provisions of this bid award will allow for a one (I) year extension at the same terms, conditions, and prices
subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of
the City.
FISCAL IMPACT: Road Construction Materials are used by various Departments within the City, (Utilities and
Roads and Streets) Funds are available in several accounts for use by these divisions on an "AS NEEDED BASIS".
STREETS MAINT DIVISION OOI-2512-54~-53-10
$10,250.00
UTILITIES DEPARTMENT/WATER REPAIRS 401-2810-536-52-31
$ 8,100.00
UTILITIES DEPARTMENT/SEWER REPAIRS 401-2815-536-52-32
$ 8,100.00
$26.450.00
The Estimated 2004-2005 Fiscal Year Expenditure - $20,549.98
ALTERNATIVES: The City could do their own competitive bid, but typically higher quantities result in lower prices
from the vendor.
Procurement Services
Department
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
PUBLIC WORKS DEPARTMENT
MEMORANDUM #06-052
TO:
Janet Allen, Procurement Buyer
Christine Roberts, Assistant Director of Public Works c.fl--
Robert Vandeburg, Streets Maintenance Supervisor f? RJ
THRU:
FROM:
SUBJ:
Delray Beach Co-op Bid #2006-13
Road Construction Materials
DATE:
May 8, 2006
I have reviewed the attached tab sheets and the following is my recommendation along
with the account numbers and the anticipated annual expenditures that the Streets
Maintenance Division and Utilities Department will incur.
COMMUNITY ASPHALT CORP - Type III Asphalt
Streets Maint. Div.-
Acct.#001-2512-541-5310 - 125 Tons @ $81.00/ton = $10,125
Utilities Department -
Water Repairs - Acct.#401-281O-536-52-31 -100 Tons @ $81.00/ton = $8,100
Sewer Repairs - Acct.#401-2815-536-52-32 - 100 Tons @ $81.00/ton = $8,100
RC#70 T AC OIL -
Streets Maint. Div.-
Acct. #001-2512-541-5310 - 50 Gallons @ $2.50/gal = $125
It should be noted that the Type III Asphalt includes a pick-up cost of .90 per round trip
mile, the cost for Boynton Beach, is $81.00 per ton.
If you have any questions please feel free to contact me at ext. 6587.
Cc: Barb Conboy, Utilities Administration Manager
PW Files
[IT' DF DELHAY BEA[H
DELRAY BEACH
f lOll I D '"
D.ftd
All-America City
, III J!
100 N. IN I st AVENUE
DELRAY BEACH, FLORIDA 33444
561/243-7000
March 22, 2006
RECEIVED
MAR 2 3 2006
1993
2001
PROCUREMENf stKVICES
Members of the Palm Beach
County Cooperative Purchasing Council
RE: Bid #2006-13 - Co-op Bid "Road Construction Materials"
Dear Members;
As the City of Delray Beach is,the lead entity for this Co-op Bid, attached you will find the "Tabulation of
Bid" sheets and copies of all original bids received in Purchasing on Thursday, March 16, 2006.
The schedule of pricing for Pick-up Prices will be awarded individually by each participating entity based
on pick-up cost of $.90 per mile that each entity will add to the unit price for round-trip travel miles from
their respective garage to the vendor(s) site. (Note page 7, Section I "Pick-up Price" of the bid
specifications ).
The schedule of pricing for Delivered Prices will also be awarded individually by each participating entity.
Entities which requested Delivered Prices are as follows: Solid Waste Authority, City of Delray Beach,
City of Boynton Beach, City of Boca Raton, City of Greenacres, City of West Palm Beach, City ofDeerfield
Beach. See attached tabulation of bid sheets for each entities individual pricing sheet.
If you have any questions please contact me at (561) 243-7163.
SincereIY~M_A p
Jacklyn Rea;, ~ 7'-- ~-
Purchasing Manager
Attachments
Cc: Joseph Safford, Finance Director
City of Boca Raton
City of Boynton Beach
Solid Waste Authority
City of Greenacres
City of West Palm Beach
City of Deerfield
Printed on Recycled Paper
THE EFFORT ALWAYS MATTERS
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BID SIGNATURE FORM
* PLEASE AFFIX SIGNATURE WHERE INDICATED
(FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAl)
BID #: 2006-13
Openinq Date: Thursday. 1'l1arch 16, 2006
BID TITLE: Co-op Bid for Road Construction Materials - Annual Contract
COMPANY NAME:
COMMUNlrf ASPHALT caRR
DATE:
NAME/TITLE:
JOHN MORRIS
VICE PRESIDENT
ADDRESS:
1195 HOOPER ROAD
CITY
STATE
ZIP CODE
FEDERAL TAX 1.0. #:
- .59-2023298
FACSIMILE (. $&/
) 79o~&1w7
) r;C;o~ /013
TELEPHONE: (. ...;;5"lP (
*SIGNA TURE
tf:-C ~
. ,
li{~
VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER:
CONTACT NAME: 0u-r{ C-.A(,r-c;c-A.-
TELEPHONE: S& I ) 79 () - CR {.w 1
24
'.
SCHEDULE OF PRICING
BID #2006-13
PICK-UP MA TERrAL
ESTIMATED QUANTITIES BASED ON A GRAND TOTAL OF ALL PARTICIPATING ENTITIES.
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SA1\fE AS nIOSE SPECIFIED BELOVr)
GROUP A: ROAD MATERIALS - ASPHALTS
Item Estimated Oty PICK-UP PRICE
L Type 8-1 Asphalt 400 tons $ 50- Iton
2. Type n Asphalt 1350 tons $ 53- Iton
5D -
3. Type ill Asphalt 1120 tons $ Iton
4. Cold Patch Asphalt 425 tons $ c,gf!: Iton
5'(>
Retfffj Tac Oil 3125 gals $ 2- Igal
.,. PS-I
.~g~
6. Permanent Cold Patch 320 tons $ Iton
(Ready Road Repair or equivalent)
Pennanent Cold Patch 200 pails. $ Ipail
55 lb. pails
Wbags $"0
250 bags $ 9- /bag
State precise pick-up location: ,''1S H<5~r1 fLQ WPB FL ":13'(11
COlM.....-.........~1 1\'S flv. t"t U rf'- p{~....-r w.J' .8 -
,dule of Pricing continued next page. . .
14
INVITATION TO BID
pE,L'Y.'-': B~A!=I-!
~_"'"3IE"~
A11-AmerfcaCIly
, , II J!
1993
2001
CITY OF DELRAY BEACH
PURCHASING OFFICE
100 N.W. 1st AVENUE
DELRAY BEACH, FL 33444
(561) 243-7161 I 243-7363
BID NO: 2006-13
DATE: December 30, 2005
TITLE: Co-op Bid for Road Construction Materials - Annual Contract
BIDS MUST BE RECEIVED ON OR BEFORE:
time all bids will be publicly opened and read.
prior to 3:00 p.m. at which
INVITATION TO BID
This Invitation to Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Addenda
and/or any pertinent document form a part of this bid and by reference are made a part thereof.
PURPOSE: It is the purpose and intent of this Invitation to secure bids for item(s) and/or services as listed
herein for the City of Delray Beach, Florida, hereinafter called the CITY.
SEALED BIDS: Sealed bids will be received in the Purchasing Office until the date and time as indicated
above. Bids will be opened publicly in City Hall and all bidders and general public are invited and encouraged
to attend. All bids shall be submitted in sealed envelopes, mailed or delivered to the City of Delray Beach,
Purchasing Office, 100 NW First Avenue, Delray Beach, Florida 33444. Outside of envelope shall plainly
identify bid by: BID NUMBER, TITLE, AND DATE OF BID OPENING. It is the sole responsibility of the bidder
to ensure that his or her bid reaches the Purchasing Office on or before the closing date and hour as shown
above. RETURN ONE COPY OF ALL BID SHEETS. Any failure on the part of the supplier to comply with the
ensuing conditions and specifications shall be reason for termination of contract.
CITY'S ACCEPTANCE: Unless otherwise specified herein, the bidder will allow a minimum of sixty (60) days
from the last date for receiving of bids for acceptance of its bid by the City Manager and/or City Commission.
AWARD: The City reserves the right to waive minor variations to specifications, informalities, irregularities and
technicalities in any bids, to reject any and all bids in whole or in part, with or without cause, and/or to accept
bids that in its judgment will be for the best interest of the City, as further stated in Paragraph 16 of General
Conditions.
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
1. SUBMISSION AND RECEIPT OF BIDS:
A. Bids, to receive consideration, must be received prior to the specified time of opening as
designated in the invitation.
B. Unless otherwise specified, bidders MUST complete all questions and price blanks in the
spaces provided in this Invitation to Bid. Failure to do so may cause your bid to be rejected.
However, you may attach supplemental information.
C. Bids having any erasures or corrections MUST be initialed by bidder in ink. Bids shall be
signed in ink. All prices shall be typewritten or filled in with pen and ink.
D. All bids MUST be signed with the firm name and by an officer or employee having the authority
to bind the company or firm by his/her signature.
2. QUANTITIES OR USAGE:
Whenever a bid is solicited seeking a source for a specified time for materials or services in the
quantities or usage shown, these quantities are estimated only. No guarantee or warranty is given or
implied by the City of Delray Beach as to the total amount that mayor may not be purchased from any
resulting contracts. These quantities are for bidders' information only.
3. PRICES:
A. Bidder warrants by virtue of bidding that prices, terms, and conditions quoted in his bid will be
firm for acceptance for a period of sixty (60) days from the date of opening unless otherwise
stated by the City or bidder.
B. Prices should be stated in units of quantity specified in the bidding specifications. In case of
discrepancy in computing the amount of the bid, the unit price(s) quoted will govern.
C. Consideration in awarding bids for term contracts will be given first to bidder offering firm
prices subject to market price reduction and second to bidder offering firm prices for full
contract period. If at any time during the period of this contract, the City of Delray Beach is
able to purchase the items and/or services at prices less than our contract price, the
successful bidder shall meet these prices and in the event of his failure to do so, the City of
Delray Beach may negotiate for a new contract on the open market.
D. The City reserves the right to purchase items on state contract if such items can be obtained
on the same terms, conditions, specifications and in the best interest of the City.
E. Bidders may offer a cash discount for prompt payment. However, such discounts will not be
considered in determining the lowest net cost for bid evaluation purposes. Bidders should
reflect any discounts to be considered in the bid evaluation in the unit prices bid.
4. DELIVERY:
A. All items shall be delivered F.O.B. destination, and delivery costs and charges included in the
bid price. Failure to do so may be cause for rejection of bid.
B. Time will be of the essence for any orders placed as a result of this bid. Purchaser reserves
the right to cancel such orders, or any part thereof, without obligation if delivery is not made at
the time(s) specified on bid form.
2
5. BRAND NAMES:
If and whenever in the specifications a brand name, make, name of any manufacturer, trade name, or
vendor catalog number is mentioned, it is for the purpose of establishing a grade or quality of material
only. Since the City does not wish to rule out other competition and equal brands or make, the phrase
OR EQUAL is added. However, if a product other than that specified is bid, it is the vendor's
responsibility to name such product within his bid and to prove to the City that such product is equal to
that specified.
6. QUALITY:
All materials used for the manufacture or construction of any supplies, materials, or equipment covered
by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest
grade workmanship.
7. SAMPLES:
Samples, when requested, must be furnished free of expense to the City and if not used in testing or
destroyed, will upon request within thirty (30) days of bid award be returned at bidder's expense.
8. ACCEPTANCE:
The material delivered under this proposal shall remain the property of the seller until a physical
inspection and actual usage of this material and/or service is made and thereafter accepted to the
satisfaction of the City and must comply with the terms herein, and be fully in accord with specifications
and of the highest quality. In the event the material and/or services supplied to the City is found to be
defective or does not conform to specifications, the City reserves the right to cancel the order upon
written notice to the seller and return product to seller at the seller's expense.
9. DEFAULT PROVISION:
In case of default by the bidder or contractor, the City of Delray Beach may procure the article or
services from other sources and hold the bidder or contractor responsible for any excess costs
occasioned or incurred thereby.
10. COPYRIGHTS OR PATENT RIGHTS:
Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing,
producing, or selling the goods shipped or ordered as a result of this bid, and seller agrees to hold the
City harmless from any and all liability, loss, or expense occasioned by any such violation.
11. COMPLIANCE WITH SAFETY STANDARDS:
A. All equipment, machinery, electrical appliances, cords and apparatus shall comply with all
provisions of the Florida State Safety Standards.
B. Whenever a bid is sought and services secured for any type of on-site construction the
awarded bidder shall remove from the work site at the end of each working day all rubbish and
waste debris resulting from his operations. The awarded bidder shall also secure the work
site before leaving at the end of each working day.
12. MANUFACTURER'S CERTIFICATION:
The City of Delray Beach reserves the right to request from bidders separate manufacturer certification
of all Statements made in the proposal.
3
13. SIGNED BID CONSIDERED AN OFFER:
This signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be
deemed accepted upon approval by the City Manager and/or City Commission of the City of Delray
Beach and in case of default on the part of the bidder or contractor after such acceptance, the City of
Delray Beach may take such action as it deems appropriate including regal action for damages or
specific performance.
14. LIABILITY, INSURANCE, LICENSES AND PERMITS:
A. PERMITS: Where bidders are required to perform work on City structure(s) or property as a
result of bid award, the City will waive the cost for permits. Contractor shall pay for permits for
all other work.
B. LICENSES: If you are not licensed to perform work in the City of Delray Beach you MUST
obtain an Occupational License before a Notice To Proceed will be issued.
C. LIABILITY INSURANCE: The City prefers the insurance and bonding companies have a
BEST Rating no ress than A-, VII or better. If you have any questions regarding the City's
Insurance and/or Bond requirements, please contact the City's Risk Management Office at
(561) 243-7150. See pages 13 & 14 for Insurance Requirements. A "sample" certificate has
been attached.
15. SPECIFICATIONS:
A. For purposes of evaluation, bidder must indicate any variances from our specifications and/or
conditions, NO MATTER HOW SLIGHT. If variations are not stated in the proposal, it will be
assumed that the product or service fully complies with our specifications.
B. Any omissions of detail specifications stated herein that would render the material/service from
use as specified will not relieve the bidder from responsibility.
16. AWARD OF CONTRACT:
The City of Delray Beach reserves the right to accept any Bid or combination of Bid alternates which, in
the City's judgment will best serve the City's interest, reject any and all Bids, to waive any and all
informalities and/or irregularities, and to negotiate contract terms with the Successful Bidder, and the
right to disregard all non-conforming, non-responsive, unbalanced or conditional Bids. The City
reserves the right to reject any or all Bids, or any part of any Bid, to waive any informality in any Bid,
and to award the purchase in the best interest of the City. Discrepancies in the multiplication of units of
Work and unit prices will be resolved in favor of the unit price. Discrepancies between the indicated
sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.
17. TAXES:
The City of Delray Beach is exempt from any sales tax imposed by the State and/or Federal
Government. Exemption certificates certified upon request. State Sales Tax Exemption Certificate No.
60-00-116241-54C appears on each purchase order.
18. FAILURE TO BID:
If you do not bid, return "Statement of No Bid Form" and state reason. Otherwise, YOUR NAME MAY
BE REMOVED FROM OUR MAILING LIST.
19. EXCEPTIONS TO CONDITIONS, 1 THRU 18 (Boiler Plate)
Any time Bid Specifications differ from the General Conditions, Bid Specifications and Special
Provisions will prevail.
4
20. RENEWAL:
The City Manager may renew the contract, at the same terms, conditions, and prices, ONE
consecutive term(s) of ONE year(s) subject to vendor acceptance, satisfactory performance and
determination that renewal will be in the best interest of the City.
21. ANTI-COLLUSION:
A. Bidder certifies that this bid is made without prior understanding, agreement, or connection
with any corporation, firm or person submitting a bid for the same materials, services, supplies,
or equipment and is in all respects fair and without collusion or fraud.
B. No premiums, rebates or gratuities permitted; either with, prior to, or after any delivery of
material or provision of services. Any such violation may result in contract cancellation, return
of materials or discontinuation of services and the possible removal from the vendor bid list (s).
22. CONFLICT OF INTEREST:
A. Bidder declares and certifies that no officer, employee or person whose salary is payable in
whole or part from the City of Delray Beach is directly or indirectly interested in this bid or in the
supplies, materials, equipment or services to which it relates or in any portion of the profits
thereof; or
B. The award is subject to provisions of State Statutes and City Ordinances. All bidders must
disclose with their bid the name of any officer, director or agent who is also an employee of the
City of Delray Beach. Further, all bidders must disclose the name of any City employee who
owns, directly or indirectly, an interest of ten percent (10) or more in the bidder's firm or any of
it's branches.
23. NON-DISCRIMINATION:
The Bidder shall not discriminate against employees or applicants for employment because of race,
creed, color, religion, sex, age, handicapped status, disabilities, or national origin. The Bidder will
endeavor to ensure that applicants are employed and that employees are treated during employment,
without regard to their race, creed, color, religion, sex, age, handicapped status, disabilities, or national
origin. Such action shall include but not be limited to the following: employment, upgrading, demotion,
or transfer; recruitment advertising; layoff or termination; rates of payor other forms of compensation;
and selection for training including apprenticeship. The bidder agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause. These provisions apply to all subcontractors and it is the responsibility of the
subcontractors to be in compliance.
24. DISCRIMINATION:
An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a
contract to provide goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on leases of
real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor,
or consultant under contract with any public entity, and may not transact business with any public
entity.
5
SPECIAL TERMS AND CONDITIONS
BID # 2006-13
CO-OP ROAD CONSTRUCTION MATERIALS
A. PURPOSE: The purpose and intent of this Invitation To Bid is to provide the best quality Road
Construction Materials available at the most economical price for the following governmental entities
who have elected to participate in this Co-operative Bid:
City of Boca Raton
City of Boynton Beach
City of Greenacres
City of Belle Glade
City of Delray Beach
Solid Waste Authority
City of West Palm Beach
Service and good quality are of primary concern. Bidders with low standards for either service or quality
will be judged to be non-responsible and their bids non-responsive. No bid will be accepted if it offers
lower standards of material and/or quality than is described herein.
NOTE: The City of Delray Beach is only acting as lead agency for this co-operative bid. As such, its
responsibility is limited to bid coordination and issuance. It does not presume to speak for any individual
participating governmental entity or for the co-operative purchasing council.
B. COMPETENCY OF BIDDERS: Pre-award inspection of the bidder's facility may be made prior to award
of Contract. Bids will be considered only from firms which are regularly engaged in the business of
providing the goods and/or services described in this Bid and who can provide evidence of financial
support, and that they have established a satisfactory record of performance for a sufficient delivery fleet
to insure that they can satisfactorily execute the services under the terms and conditions herein stated.
The term "equipment and organization" as used herein shall be construed to mean a fully equipped and
well-established company in line with the best business practices in the industry and as determined by
the proper authorities of the City.
C. NOTICE OF AWARD: It is and shall be understood and agreed that a Contract shall not be deemed to
be awarded and validly entered into between the successful bidder(s) and each participating
governmental entity until written notice has been given to the awarded vendor(s) by the entity through its
authorized agent, and purchase order shall be issued to the Bidder(s) covering same.
An award shall be made on the basis of lowest total bid per item to the responsible bidder(s) meeting
specifications. Tie bids shall be decided by a majority vote of the Co-op participants.
D. CONTRACT TERM: Term of Contract shall be one (1) year commencing on/or about February 15,
2006, and expiring one year thereafter. The Palm Beach County Co-operative Purchasing Council
reserves the right to renew the contract for an additional one (1) consecutive term of one (1) year period
per paragraph #20 of the General Conditions.
E. FIRM PRICE: The Palm Beach County Cooperative Purchasing Council requires a firm fixed price on
the unit prices as bid for the contract period.
NOTE: YOUR UNIT COST AND UNIT OF MEASURE SHOULD REFLECT THE SAME AS THOSE
SPECIFIED IN THE SCHEDULE OF PRICING.
F. DEFAULT OF CONTRACT: The participating governmental entities may, by written notice to the
successful Bidder(s), terminate their contracts if the Bidder has been found to have failed to perform his
service in a manner satisfactory to each entity as per specifications as stated herein, or fails to meet the
City's performance standards. The Palm Beach County Cooperative Purchasing Council shall be sole
judge of non-performance.
G. QUANTITIES: Quantities stated are for Bidder(s) guidance only and no guarantee is given or implied as
6
to quantities that will be used during the contract period. Estimated quantities are based upon previous
needs and estimated usage for the twelve (12) month period. Said estimated quantities may be used for
the purpose of evaluating the low bidder meeting specifications by the entities. Quantities stated are
shared by the participating members of the Palm Beach County Cooperative Purchasing Council.
H. PAYMENT: Payments shall be made on a per order basis. All invoices submitted for payment must
include certified weight certificates indicating gross, tare, and net weights in addition to showing the
purchase order number and must be delivered to the appropriate governmental entity. City's agent must
receive and provide signatory acceptance of delivery at designated site.
I. PICK-UP PRICE: In order to determine the true lowest cost to each entity, and for the purpose of
EVALUATION ONLY, a cost per mile, shall be added to vendor(s) unit bid prices for travel by the
participating entity. The added price is the amount it costs each entity to travel from their respective
garage to the vendor(s) site. (This cost per trip includes equipment, labor, and gasoline).
Each entity will determine the actual miles from their garage to each bidder(s) pick-up site. Actual miles
to be based on round trip from entity's garage to each bidder's pick-up site.
The true low bidder for one entity may not be the same for another entity, depending on the distance to
the pick-up site for each entity. Therefore each entity will determine the true low bid and make individual
awards respectively.
THE PICK-UP COST THAT EACH ENTITY WILL ADD TO THE UNIT PRICE IS $ .90 PER MILE.
J. DELIVERED PRICE: Purchase orders issued against this Contract will clearly state the location of
delivery.
NOTE:
(1) Deliveries are required within 48 hours of the receipt of an order from requesting entity.
(2) Deliveries to each location must be made during normal working hours unless special
arrangements have been made by a particular entity.
(3) Certified weight certificates must be furnished with all invoices indicating gross, tare and net
weights, and the appropriate purchase order number.
(4) The Government Entities will not pay charges for time spent unloading due to inexperienced
drivers or mechanical failure. No additional charges for split loads will be accepted (to drop load
in two different locations per requested delivery by a participating entity).
(5) The successful Bidder(s) will be responsible for setting up a delivery schedule with the entity's
plant supervisory personnel. Any changes in this schedule must be approved by the appropriate
authority.
K. ORDER PLACEMENT: After notice of award is given to the successful bidder(s), each participating
governmental entity reserves the right to utilize either of the following order placement methods:
(1) Purchase orders will be issued to the successful bidder(s) throughout the contract period on an
as-needed, where-needed basis. Vendor must note name of person placing order on delivery
tickets.
or (2) A blanket (open) purchase order will be issued to successful bidder(s). Releases for delivery of
product will be made against said blanket order. Vendor must note name of person placing order
on delivery ticket.
L. VENDOR SERVICE REPRESENTATIVE: The Bidder(s) must submit with his bid proposal the name,
address, and phone number of the person(s) to be contacted for the placement of orders and the
coordination of deliveries. A contact for both regular work-hours and after-hours, weekends, and
holidays must be identified. This will become a part of the bid proposal and shall be so understood and
agreed.
M. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH: In compliance with Chapter 442,
7
Florida Statutes, any item delivered from a contract resulting from this bid must be accompanied by a
Material Safety Data Sheet (MSDS). The MSDS must include the following information:
(1) The chemical name and the common name of the toxic substance.
(2) The hazards or other risks in the use of the toxic substance, including:
(a) The potential for fire, explosion, corrosiveness, and reactivity;
(b) The known acute and chronic health effects of risks from exposure, including the medical
conditions which are generally recognized as being aggravated by exposure to the toxic
substance; and
(c) The primary routes of entry and symptoms of overexposure.
(3) The proper precautions, handling practices, necessary personal protective equipment, and other
safety precautions in the use of or exposure to the toxic substances, including appropriate
emergency treatment in case of overexposure.
(4) The emergency procedure for spills, fire, disposal, and first aid.
(5) A description in lay terms of the known specific potential health risks posed by the toxic
substance intended to alert any person reading this information.
(6) The year and month, if available, that the information was complied and the name, address, and
emergency telephone number of the manufacturer responsible for preparing the information.
N. PROTECTION OF PROPERTY: The successful bidder shall at all times guard against damage or loss
to the property of the City of Delray Beach, and/or the participating entities of this bid, or of other
vendors or contractors and shall be held responsible for replacing or repairing any such loss or damage.
The City of Delray Beach, and/or the participating entities of this bid, may withhold payment or make
such deductions as deemed necessary to insure reimbursement or replacement for loss or damage to
property through negligence of the successful bidder or his/her agents.
O. INFORMATION: Questions relevant to this bid shall be referred to Jackie Rooney, Purchasing
Manager, City of Delray Beach, (561) 243-7163.
P. JOINT BIDDING, COOPERATIVE PURCHASING AGREEMENT: State on Bid Form if you will extend
the same prices, terms, and conditions of this bid to other Palm Beach County governmental agencies.
Q. PUBLIC ENTITY CRIMES INFORMATION STATEMENT: Any person or affiliate who has been placed
on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a bid on a contract with a
public entity for the construction or repair of a public building or public work, may not submit bids on
leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
R. DETAILED SPECIFICATIONS:
GROUP A: ROAD MATERIALS ASPHALTS
ITEM: 1) Type S-I Asphalt -per Florida Dept. of Transportation Standard Section 331 and Palm
Beach County Standards.
2) Type /I Asphalt -per Florida Dept. of Transportation Standard Section 332 and Palm Beach
County Standards.
8
3) Type III Asphalt -per Florida Dept. of Transportation Standard Section 333 and Palm
Beach County Standards.
4) Crushed (Recycled) Asphalt
5) Cold Patch Asphalt - per DOT Standards
6) RC #70 Tac Oil
7) Permanent Cold Patch - Ready Road Repair as manufactured by Ready Road Repair,
Inc., Dania, Florida, or Approved Equivalent. Must be a cold patch, must be a permanent
patch, not temporary, applicable under any weather condition. Can be used to patch
asphalt, concrete, brick, wood or rubber. Ready for instant use.
GROUP B: ROAD MATERIALS NON-ASPHALT
1) Crushed Course Limerock - Course Aggregate to conform with Florida Department of
Transportation Standard specifications for road and bridge construction dated 1977,
Section 911. 100% shall be smaller than a 6", and a minimum of 97% passing 3".
2) Pit Run Shell Rock - Meets Palm Beach County Standards
3) Stabilizer Rock No 357 Coarse Aggregate
4) 3/4" Drainfield Rock No 57 Course Aggregate
5) Mason Sand
6) Clean Fill Dirt
7) Precast Car Bumpers w/pins - 6 foot concrete car stop with 1/2 x 12 rebar pins
8) Crushed Recycled Concrete-
Composition- The minimum percentage of carbonates of calcium and magnesium in the
crushed concrete material shall be 60. Crushed concrete material shall not contain cherty
or other extremely hard pieces, or lumps, balls or pockets of sand or clay material in
sufficient quantity as to be detrimental to the proper bonding, finishing, or strength of the
crushed concrete base.
Gradation and Size Requirements- At least 97 percent (by weight) of the material shall
pass a 3-1/2 inch sieve and the material shall be graded uniformly down to dust. The fine
material shall consist entirely of dust of fracture. All crushing or breaking-up which might
be necessary in order to meet such size requirements shall be done before the material is
placed on the road.
Bearing Requirements- Crushed concrete material used in construction of crushed
concrete base shall have an average LBR value of not less than 120. The average LBR
value of material produced at a particular source shall be determined in accordance with
an approved quality control procedure.
9) D.O.T. Rock
10) Compactable Fill Sand
S. SCHEDULE OF PRICING PAGES: Note: On the Schedule of Pricing pages some of the estimated
9
quantities for line item(s) have been left blank. This is to let the bidder(s) know that there are no
estimated required quantities, at this time, for these line item(s) for this participating Government Entity.
If the bidder wishes to submit a price to be effective for the term of the contract for these item(s), in case
the usage requirement may arise during the term of the contract, please fill in your unit price on that line
item.
Bidders will not be disqualified for consideration of award if they do not submit a unit price
quote on the above mentioned items.
10
INSURANCE REQUIREMENTS
A. GENERAL
During the term of the contract with the City, the contractor shall procure and maintain
insurance of the types and to the limits specified in paragraphs (1) to (4) inclusive below.
B. COVERAGE
Except as otherwise stated, the amounts and types of insurance shall conform to the
following minimum requirements:
1. Worker's Compensation - Coverage to apply for all employees for Statutory Limits in
compliance with the applicable State and Federal Laws. In addition, the policy must
include Employer's Liability with a limit of $100,000 each accident.
2. Comprehensive General Liability - Coverage must be afforded on a form no more
restrictive than the latest edition of the Comprehensive General Liability Policy filed
by the Insurance Services Office and must include:
a) Minimum limits of $300,000 per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability.
b) Premises and/or Operations.
c) Independent Contractors.
d) Products and/or Completed Operations.
e) No exclusion for Underground, Explosion or Collapse hazards.
3. Business Auto Policy - Coverage must be afforded on a form no more restrictive than
the latest edition of the Business Auto Policy filed by the Insurance Service Office
and must include:
a) Minimum Limits of $300,000 per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability.
b) Owned Vehicles.
c) Hired and Non-Owned Vehicles.
. d) Employer Non-Ownership.
2. Certificate of Insurance - Certificates of all insurance evidencing the insurance
coverage specified in the previous Insurance Administrator prior to commencement
of work. The required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this bid and section and the above
paraqraphs in accordance with which such insurance is beinQ furnished. and shall
state that such insurance is required by such paraqraphs of this contract. The
successful bidder will include the City of Dekay Beach as additional insured. If the
initial insurance expires prior to the completion of the work, renewal certificates shall
be furnished thirty (30) days prior to the date of expiration. Also, under the
Cancellation section of the Insurance Certification the words "endeavor to" and "but
failure to mail such notice shall impose no obligation or liability of any kind upon the
company, its agents or representative" shall be crossed out as indicated on the
attached "Sample of Insurance Certificate".
I 1
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870 P08
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ce at on sect on must rea e%at:t y
as below. Cross out indicated vording
& pro~de 30 days ~tten notice)
DRUG FREE WORKPLACE CERTIFICATION
If identical tie bids exist, preference will be given to the vendors who submit a certification with their
bid/proposal certifying they have a drug-free workplace in accordance with Section 287.087, Florida
Statutes. The drug-free workplace preference is applied as follows:
IDENTICAL TIE BIDS: Preference shall be given to businesses with drug-free workplace programs.
Whenever two or more bids which are equal with respect to price, quality, and service are received
by the State of by any political subdivision for the procurement of commodities or contractual
services, a bid received from a business that certifies that it has implemented a drug-free workplace
program shall be given preference in the award process. Established procedures for processing tie
bids will be followed if none of the tied vendors have a drug-free workplace program.
As the person authorized to sign this statement, I certify that this firm complies fully with the
following requirements:
1) This firm publishes a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for violations of
such prohibition.
2) This firm informs employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug-free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be imposed
upon employees for drug abuse violations.
3) This firm gives each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), this firm notifies the employees that, as a
condition of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of chapter 893 or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days after
such conviction.
5) This firm imposes a sanction on or requires the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community, by any
employee who is so convicted.
6) This firm will continue to make a good faith effort to maintain a drug-free workplace through
implementation of this section.
Contractor's Name
Signature
13
SCHEDULE OF PRICING
BID #2006-13
PICK-UP MATERIAL
ESTIMATED QUANTITIES BASED ON A GRAND TOTAL OF ALL PARTICIPATING ENTITIES.
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS
Item
Estimated Oty
1. Type S-1 Asphalt
tons
PICK-UP PRICE
$ /ton
$ /ton
$ /ton
$ /ton
$ /gal
$ /ton
$ /pail
2. Type II Asphalt
tons
3. Type III Asphalt
tons
4. Cold Patch Asphalt
tons
5. RC#70 Tac Oil
gals
6. Permanent Cold Patch
(Ready Road Repair or equivalent)
tons
Permanent Cold Patch
55 lb. pails
pails
State precise pick-up location:
Schedule of Pricing continued next page...
14
Schedule of Pricing Continued...
PICK-UP MATERIAL
GROUP B: ROAD MATERIAL - NON ASPHALT
Item
Estimated Oty
PICK-UP PRICE
1. Crushed Course Limerock
tons
$
It on
2. Pit Run Shell Rock
tons
$
Iton
3. Drainfield Rock 3/4"
tons
$
Iton
4. Best Mason Sand
tons
$
Iton
5. Clean Fill Dirt yards $ Iyard
6. Precast Car Bumpers w/pins each $ leach
7. Crushed Recycled Concrete cu. yd. $ leu. yd.
8. DOT Crush Rock tons $ Iton
(non-certified)
9. #57 Rock tons $ Iton
State precise pick-up location:
Schedule of Pricing Continued next page...
15
Schedule of Pricing Continued...
DELIVERED MATERIAL - SOLID WASTE AUTHORITY
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Type S-1 Asphalt tons $ Iton
-
2. Type II Asphalt - tons $ Iton
3. Type III Asphalt - tons $ Iton
4. Crushed (recycled) Asphalt - tons $ Iton
GROUP B: ROAD MATERIAL - NON ASPHALT - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Crushed Course Lirnerock - tons $ Iton
2. Pit Run Shell Rock tons $ Iton
3. Drainfield Rock '%" tons $ Iton
-
4. Best Mason Sand tons $ Iton
5. Clean Fill Dirt yards $ Iyard
6. Precast Car Bumpers w/pins each $ lea.
7. Crushed Recycled Concrete cu. yd. $ Icu. yd.
C'nhedule of Pricing continued next page...
16
Schedule of Pricing Continued. . .
DELIVERED MATERIAL - CITY OF DELRAY BEACH
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Type S-1 Asphalt tons $ Iton
2. Type II Asphalt ~ tons $ Iton
3. Type III Asphalt tons $ Iton
4. Crushed (recycled) Asphalt tons $ Iton
5. Permanent Cold Patch tons $ Iton
~
(Ready Road Repair or equivalent)
GROUP B: ROAD MATERIAL - NON ASPHALT - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Crushed Course Limerock tons $ Iton
~--~_._-
2. Pit Run Shell Rock tons $ Iton
~
3. Drainfield Rock '%" tons $ Iton
~
4. Best Mason Sand tons $ Iton
~
5 Clean Fill Dirt yards $ Iyard
~ "
6. Precast Car Bumpers w/pins each $ lea.
'--
7. Crushed Recycled Concrete cu. yd. $ Icu. yd.
~
Schedule of Pricing continued next page. . .
17
Schedule of Pricing Continued...
JELlVERED MATERIAL - CITY OF BOYNTON BEACH
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE
SHOULD REFLECT THE SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Type S-l Asphalt tons $ Iton
2. Type II Asphalt tons $ Iton
3. Type III Asphalt tons $ Iton
4. Crushed (recycled) Asphalt tons $ Iton
GROUP B: ROAD MATERIAL - NON ASPHALT - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Crushed Course Limerock tons $ Iton
2. Pit Run Shell Rock tons $ tons
3. Drainfield Rock '%" tons $ Iton
4. Best Mason Sand tons $ Iton
5. Clean Fill Dirt yards $ Iyard
6. Precast Car Bumpers w/pins each $ lea.
7. Crushed Recycled Concrete cu. yd. $ Icu. yd.
Schedule of Pricing continued next page. . .
18
Schedule of Pricing Continued...
DELIVERED MATERIAL - CITY OF BOCA RATON
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS - DELIVERED
Item Estimated Otv DELIVERED PRICE
I. Type S-1 Asphalt tons $ /ton
2. Type II Asphalt tons $ Iton
3. Type III Asphalt tons $ Iton
4. Crushed (recycled) Asphalt tons $ Iton
GROUP B: ROAD MATERIAL - NON ASPHALT - DELIVERED
Item
Estimated Oty DELIVERED PRICE
- tons $ Iton
tons $ Iton
tons $ Iton
-
tons $ Iton
- yards $ ~_____/yard
each. $ lea.
cu. yd. $ I cu. yd.
1. Crushed Course Limerock
2. Pit Run Shell Rock
3. Drainfield Rock 'I."
4. Best Mason Sand
5. Clean Fill Dirt
6. Precast Car Bumpers w/pins
7. Crushed Recycled Concrete
19
Schedule of Pricing Continued...
JELlVERED MATERIAL - CITY OF GREENACRES
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS - DELIVERED
Item Estimated Oty DELIVERED PRICE
1. Type S-1 Asphalt - tons $ Iton
2. Type II Asphalt - tons $ Iton
3. Type III Asphalt - tons $ Iton
4. Crushed (recycled) Asphalt - tons $ Iton
GROUP B: ROAD MATERIAL - NON ASPHALT - DELIVERED
Item Estimated Otv DELIVERED PRICE
1. Crushed Course Limerock tons $ Iton
-
2. Pit Run Shell Rock tons $ Iton
-
3. Drainfield Rock :y.." tons $ Iton
-
4. Best Mason Sand tons $ Iton
-
5. Clean Fill Dirt yards $ Iyard
-
6. Precast Car Bumpers w/pins each. $ lea.
-
7. Crushed Recycled Concrete cu. yd. $ Icu. yd.
-
20
Schedule of Pricing Continued...
DELIVERED MATERIAL - CITY OF WEST PALM BEACH
(FOR YOUR BID TO BE RESPONSIVE, UNIT PRICING AND UNIT OF MEASURE SHOULD REFLECT THE
SAME AS THOSE SPECIFIED BELOW)
GROUP A: ROAD MATERIALS - ASPHALTS - DELIVERED
Item Estimated Ow DELIVERED PRICE
I. Type S-l Asphalt tons $ Iton
2. Type II Asphalt tons $ Iton
3. Type III Asphalt tons $ Iton
4. Crushed (recycled) Asphalt tons $ Iton
GROUP B: ROAD MATERIAL - NON ASPHALT - DELIVERED
Item
Estimated Oty DELIVERED PRICE
tons $ Iton
tons $ Iton
tons $ Iton
tons $ Iton
yards $ Iyard
each. $ lea.
--
cu. yd. $ Icu. yd.
1. Crushed Course Limerock
2. Pit Run Shell Rock
3. Drainfield Rock %"
4. Best Mason Sand
5. Clean Fill Dirt
6. Precast Car Bumpers w/pins
7. Crushed Recycled Concrete
21
Delivery Locations:
Solid Waste Authority
a) Jog Road, West of Florida Turnpike, and/or
b) Lantana Road, West of Florida Turnpike
c) For questions, please contact Janice Palladino, Buyer, 561-640-4000 ext. 4523.
2. City of Delray Beach
a) Within City limits per direction of the City of Delray Beach Construction Division (Rafael Ballestero,
Deputy Director of Construction (561) 243-7297), or Harold Bellinger, Supt. Streets and Traffic, Public
Works Division, (561) 243-7338).
3. City of Boynton Beach
a) 124 E. Woolbright Road, Boynton Beach
Contact person: Jim Hart (561) 742-6422
b) 1417 N. W. 4th Street, Boynton Beach,
Contact: George Montell (561) 742-6200
4. City of Boca Raton
a) Within City limits per direction of the City of Boca Raton
Contact: Mike Roberts, Streets Division (561) 416-3360
Contact: Blaine Honeycutt, Utilities (561) 338-7321
5. City of Green Acres - Contact Number: 561-643-2071
a) Within City limits per direction of the City of Greenacres Public Works Director,
Streets and Grounds Supervisor, or Parks Maintenance Supervisor.
6. City of West Palm Beach
a) 1045 Charlotte Ave., West Palm Beach
Contact: Bobby Shed, 561-653-2644
7. City of Belle Glade
a) Contact: Mike McManaman, 561-992-2200
22
BID SIGNATURE FORM
* PLEASE AFFIX SIGNATURE WHERE INDICATED
(FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAL)
BID #: 2006-13
Opening Date:
BID TITLE: Co-op Bid for Road Construction Materials - Annual Contract
COMPANY NAME:
DA TE:
NAME/TITLE:
ADDRESS:
CITY
STA TE
ZIP CODE
FEDERAL TAX I.D. #:
TELEPHONE: (
)
FACSIMILE (
)
*SIGNA TURE
VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER:
CONTACT NAME:
TELEPHONE:
)
23
STATEMENT OF NO BID
Bid # 2006-13
If you are not bidding on this service/commodity, please complete and return this form to:
City of Delray Beach Purchasing Office, 100 N.W.lst Avenue, Delray Beach, FL 33444 or fax to (561)
243-7166.
Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City
of Delray Beach.
COMPANY NAME:
ADDRESS:
TELEPHONE: ( )
SIGNATURE:
DATE:
Minority Owned Business:
) Black () Hispanic () Woman () Other
(Specify)
We, the undersigned have declined to bid on your Bid # 2006-13
For: Furnishing and/or Delivery of Road Construction Materials - Co-op Bid
_ Specifications too "tight", i.e.
geared toward brand or manufacturer
only (explain below)
_ Our product schedule would not permit
us to perform
_ Unable to meet specifications
_ Insufficient time to respond
to the Invitation to Bid
_ Unable to meet bond requirements
_ We do not offer this product
or an equivalent
_ Specifications unclear (explain below)
_ Other (specify below)
_Other (specify below)
REMARKS:
24
REFERENCES - SID #2006-13
COMPANY NAME:
ADDRESS:
STATE:
CONTACT PERSON:
PHONE NUMBER:
ZIP:
COMPANY NAME:
ADDRESS:
STATE:
CONTACT PERSON:
PHONE NUMBER:
ZIP:
COMPANY NAME:
ADDRESS:
STATE:
CONTACT PERSON:
PHONE NUMBER:
ZIP:
COMPANY NAME:
ADDRESS:
STATE:
CONTACT PERSON:
PHONE NUMBER:
ZIP:
25
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORh.
VI.-CONSENT AGENDA
ITEM C.!
Requested City Commission Date Final Fonn Must be Turned Requested City Commission
Meeting Dates in to City Clerk's Office Meeting Dates
D April 4, 2006 March 20, 2006 (Noon.) ~ June 6, 2006
D April] 8, 2006 April 3, 2006 (Noon) D June 20, 2006
D May 2, 2006 April 17,2006 (Noon) D July 5, 2006
D May 16,2006 May], 2006 (Noon) D July 18, 2006
Date Final Fonn Must be Turned
in to City Clerk's Office
May 15,2006 (Noon)
June 5, 2006 (Noon)
June ]9,2006 (Noon)
July 3, 2006 (Noon)
,
"2, ---4
--"--1 - -.'''"
NA TURE OF
AGENDA ITEM
D Administrative
~ Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
D Legal
D Unfmished Business
D Presentation
'--- }
-0
(_.:
-- 'l
1 ,;
RECOMMENDATION:
Motion to approve by Resolution Task Order U04-08-06 with Globaltech Engineering and the City of
Boynton Beach Utility Department. This Task Order is for engineering services to prepare an Emergency
Spill Response Plan for the wastewater conveyance system.
EXPLANATION:
The Florida Department of Environmental Protection (FDEP) is preparing a Consent Order to be issued
to the City of Boynton Beach in response to a sewer spill that took place in 2004. The protocol will have
to be submitted to the FDEP within 90 days of the execution of the Consent Order. Part of this Consent
Order is the Emergency Response Plan. Topics covered in the plan are recommended actions to
minimize, contain and neutralize a spill, a written protocol for responding to wastewater spills, a listing
of City personnel who need to be notified and on site after a spill and a listing of supplies, tools and
equipment that the City should keep on hand in order to respond to wastewater spills. Attached is a
detailed Task Order explaining services from Globaltech to prepare an emergency wastewater spill
response plan.
PROGRAM IMPACT:
This program, in addition to satisfying one condition of the Consent Order, will outline procedures for
responding to any potential future spills.
FISCAL IMPACT:
The cost estimates for Globaltech's services are $31,630.00. Funds are available in account
# 401-2821-536-31-90.
SIBULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERNA TIVES:
No alternatives. Penalties and fines will levied by FDEP for the City's failure to comply with the
Consent Order.
U\f
\L~
0; \c" \G<o
City Attorney I Finance I Human Resources
Signature
Utilities Department
CC: City Attorney
Finance
Peter Mazzella
Michael Low
Tony Lombardi
Barb Conboy
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
~
1 RESOLUTION NO. R06-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING EXECUTION OF
5 TASK ORDER NO. U04-08-08 IN THE APPROXlMATE
6 AMOUNT OF $31,630.00 TO GLOBALTECH, INC., FOR
7 ENGINEERING SERVICES FOR PREPARATION OF A
8 SPILL RESPONSE PLAN FOR THE W ASTEW A TER
9 CONVEY ANCE SYSTEM; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12
13 \VHEREAS, the Florida Department of Environmental Protection is preparing a
14 Consent Order to be issued tot he City of Boynton Beach in response to a sewer spill that
15 took place in 2004; and
16 WHEREAS, part of the Consent Order is the Emergency Response Plan; and
17 WHEREAS, the City Commission of the City of Boynton Beach upon
18 recommendation of staff, deems it to be in the best interest of the citizens of the City of
19 Boynton Beach to authorize execution of Task Order U04-08-08 in the approximate amount
20 of $31 ,630.00 to Globaltech, Inc.
21 NO\V, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
23
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
24 being true and correct and are hereby made a specific part of this Resolution upon adoption
25 hereof.
26
Section 2.
The City Commission of the City of Boynton Beach, Florida does
27 hereby authorize and direct the approval and execution of Task Order U04-08-08 in the
28 approximate amount of $31,630.00 to Globaltech, Inc., for engineering services to prepare
29 an Emergency Spill Response Plan for the wastewater conveyance system, a copy of which
S:ICAIRESOlAgreementslTask - Change Orders\Globallech - Task Order U04-08-06.doc
is attached hereto as Exhibit "A".
2
Section 3.
This Resolution shall become effective immediately upon passage.
3 PASSED AND ADOPTED this
day of June, 2006.
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22 ATTEST:
23
24
25
26 City Clerk
27
28 (corporate seal)
29
CITY OF BOYNTON BEACH, FLORIDA
Mayor Jerry Taylor
Vice Mayor Carl McKoy
Commissioner -- Robert Ensler
Commissioner
Mack McCray
Commissioner .-. Muir C. Ferguson
S:\CA\RESO\Agreements\Task - Change Orders\Globaltech - Task Order U04~08-06.doc
Globaltech, Inc.
Task Order No. U04-08-08
~~t
A
Engineering Services for Preparation of a Spill Response rlan tor the
Wastewater Conveyance System
A. Background
The Florida Department of Environmental Protection (FDEP) is currently preparing a
Consent Order to be issued to the City of Boynton Beach (CITY). The Consent Order is
being issued in response to a sewage spill the CITY experienced in 2004. The Consent
Order will require the CITY to develop a standard protocol for responding to sewage
discharge incidents. The protocol will have to be submitted to the FDEP within 90 days
of the execution of the Consent Order. The Consent Order will also require development
of a comprehensive Operation and Maintenance (O&M) Manual for the wastewater
conveyance system. The submission date for the O&M Manual has yet to be decided.
The FDEP has also stated that they would like the CITY to develop a Capacity,
Management, Operations and Maintenance (CMOM) Program although FDEP is not
currently requiring one.
The CITY has requested that Globaltech, Inc (CONSULTANT) provide engineering
services to prepare the spill response plan. Preparation of the O&M Manual or a CMOM
Program is outside the scope of this Task Order, but can be added as Additional Services.
The spill response plan will cover the following topics:
· A written protocol for responding to wastewater spills from gravity lines,
manholes, force mains, lift stations, and master lift stations.
· The protocol will include an initial site assessment which will include an
evaluation of the potential size of spill, who or what will be affected by the spill,
and a listing of recommended actions based on the site assessment.
· The plan will include recommended actions to minimize, contain and neutralize
the spill and if the spill cannot be contained on site, methods to mitigate the
damage to the surroundings.
· Listing of CITY personnel who need to be notified and on site after a spill occurs.
· Incorporation of gravity sewer maps and force main maps, with valve locations
into the spill response plan.
· Development of a public notification procedure.
· Listing of specific supplies, tools and machinery that the CITY should keep on
hand in order to respond to wastewater spills.
· A compilation of paperwork that needs to be completed and submitted after a spill
and a list of agencies to be notified after a spilL
· Development of a training program, including a system for updating the response
plan as new facilities are constructed or existing ones modified.
rASK ORDER No. \104-08-08
B. Scope of Services
The CONSUL T ANT shall provide the following services as described below:
. Meet with the FDEP to coordinate the information requirements for the spill
response plan.
. Meet with the CITY to discuss FDEP requirements and reVIew available
information.
. Meet with the CITY to collect necessary information.
. Prepare a draft spill response plan. Provide 5 copies of the draft spill response
plan.
. Meet with the CITY to discuss CITY comments on the draft spill response plan.
. Incorporate CITY comments and complete the final version of the spill response
plan. Provide 10 copies of the final spill response plan to the CITY. Submit one
copy of the final spill response plan to FDEP.
C. Assumptions
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of work and associated fee. Changes and/or modifications in the
above work items or these assumptions are considered an Additional Service Item under
the terms of the contract.
. CITY will provide utility maps in CAD format or will provide hard copies for
inclusion in the report.
. The spill response plan will be generic in scope and will not reference particular
lift stations. Gravity system and force main maps relating to each lift station will
be collected from the CITY and pertinent maps will be stored at each lift station.
. The plan will list actions to take after a spill has occurred. It will not cover spill
prevention. Natural disasters, acts of terrorism, vandalism, or acts of God will not
be evaluated.
. The CITY will be responsible for conducting the training of CITY staff.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Consulting and Engineering Services dated February 21, 2006
between the City of Boynton Beach and Globaltech, Inc.
'1 ~.. '1
TASK ORDER No. U04-08-08
E. Additional Services
The following are examples of some specific Additional Service Items that may be
required, but are not included within this Task Order. Generally, a condition contrary to
the work described in Section B or assumptions of Section C (upon which the fee is
based) is considered an Additional Service Item. Examples include:
. Preparation of a conveyance system O&M Manual.
. Development of a Capacity, Management, Operations and Maintenance (CMOM)
Program.
. Training CITY personnel.
These and other services can be provided, if desired by the CITY, under separate Task
Order or by an amendment to this Task Order. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
F. Compensation
Compensation by the CITY to Globaltech for all tasks will be on a lump sum basis in
accordance with the above-mentioned Agreement and as shown in the Table below.
Individual task limits will not be exceeded without prior written authorization from the
CITY. Work completed by Globaltech will be invoiced monthly on a percent complete
basis.
T bl 1 C
ti T bl ~ TkO d N U04 08 08
a e . ompensa on a e or as r er o. - -
.
Task Labor Labor Labor Labor Expenses Total
Classification Hours Costsl Costs Costs
Hour
Preparation of a Senior Project 148 $110 $16,280 $300 $16,580
Spill Response Manager
Plan
Project 46 $105 $4,830 - $4,830
Engineer
Designer 104 $70 $7,280 $500 $7,780
Administrative 32 $45 $1,440 $1,000 $2,440
Total N/A $29,830 $1,800 $31,630
'2 ~+' '2
r ASK ORDER No U04-08-08
G. Schedule
The CONSULTANT will commence work upon receipt of written authorization. The
Table below shows the proposed schedule:
Table 2: Schedule Table for Task Order No. U04-08-08
Submit Draft Plan 10 Weeks from NTP and/or after collection
of all necessary information
Submit Final Plan 2 weeks from receipt of review comments
--
DATED this
day of
,2006.
CITY OF BOYNTON BEACH
GLOBALTECYC. ,..--
~L. L~'~'
Vice-President
Kurt Bressner
City Manager
A ~.. A
Globaltech, Inc.
Task Order No. U04-08-08
Engineering Services for Preparation of a Spill Response Plan for the
Wastewater Conveyance System
A. Background
The Florida Department of Environmental Protection (FDEP) is currently preparing a
Consent Order to be issued to the City of Boynton Beach (CITY). The Consent Order is
being issued in response to a sewage spill the CITY experienced in 2004. The Consent
Order will require the CITY to develop a standard protocol for responding to sewage
discharge incidents. The protocol will have to be submitted to the FDEP within 90 days
of the execution of the Consent Order. The Consent Order will also require development
of a comprehensive Operation and Maintenance (O&M) Manual for the wastewater
conveyance system. The submission date for the O&M Manual has yet to be decided.
The FDEP has also stated that they would like the CITY to develop a Capacity,
Management, Operations and Maintenance (CMOM) Program although FDEP is not
currently requiring one.
The CITY has requested that Globaltech, Inc (CONSULTANT) provide engineering
services to prepare the spill response plan. .Preparation of the O&M Manual or a CMOM
Program is outside the scope of this Task Order, but can be added as Additional Services.
The spill response plan will cover the following topics:
· A written protocol for responding to wastewater spills from gravity lines,
manholes, force mains, lift stations, and master lift stations.
· The protocol will include an initial site assessment which will include an
evaluation of the potential size of spill, who or what will be affected by the spill,
and a listing of recommended actions based on the site assessment.
· The plan will include recommended actions to minimize, contain and neutralize
the spill and if the spill cannot be contained on site, methods to mitigate the
damage to the surroundings.
· Listing of CITY personnel who need to be notified and on site after a spill occurs.
· Incorporation of gravity sewer maps and force main maps, with valve locations
into the spill response plan.
· Development of a public notification procedure.
· Listing of specific supplies, tools and machinery that the CITY should keep on
hand in order to respond to wastewater spills.
· A compilation of paperwork that needs to be completed and submitted after a spill
and a list of agencies to be notified after a spill.
· Development of a training program, including a system for updating the response
plan as new facilities are constructed or existing ones modified.
TASK ORDER No. \)04-08-08
--------,.,~r------,,-_~.--~_______~_________._____.,_,_.~__,_,_.___________,._~...__~-_'~~_~.,..._~.~.
B. Scope of Services
The CONSULTANT shall provide the following services as described below:
· Meet with the FDEP to coordinate the information requirements for the spill
response plan.
· Meet with the CITY to discuss FDEP requirements and reVIew available
information.
· Meet with the CITY to collect necessary information.
· Prepare a draft spill response plan. Provide 5 copies of the draft spill response
plan.
· Meet with the CITY to discuss CITY comments on the draft spill response plan.
· Incorporate CITY comments and complete the [mal version of the spill response
plan. Provide 10 copies of the [mal spill response plan to the CITY. Submit one
copy ofthe final spill response plan to FDEP.
C. Assumptions
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of work and associated fee. Changes and/or modifications in the
above work items or these assumptions are considered an Additional Service Item under
the terms of the contract.
· CITY will provide utility maps in CAD format or will provide hard copies for
inclusion in the report.
· The spill response plan will be generic in scope and will not reference particular
lift stations. Gravity system and force main maps relating to each lift station will
be collected from the CITY and pertinent maps will be stored at each lift station.
· The plan will list actions to take after a spill has occurred. It will not cover spill
prevention. Natural disasters, acts of terrorism, vandalism, or acts of God will not
be evaluated.
· The CITY will be responsible for conducting the training of CITY staff.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Consulting and Engineering Services dated February 21, 2006
between the City of Boynton Beach and Globaltech, Inc.
') ~C ')
TASK ORDER No. U04-08-08
E. Additional Services
The following are examples of some specific Additional Service Items that may be
required, but are not included within this Task Order. Generally, a condition contrary to
the work described in Section B or assumptions of Section C (upon which the fee is
based) is considered an Additional Service Item. Examples include:
· Preparation of a conveyance system O&M Manual.
· Development of a Capacity, Management, Operations and Maintenance (CMOM)
Program.
· Training CITY personnel.
These and other services can be provided, if desired by the CITY, under separate Task
Order or by an amendment to this Task Order. Services performed will be on an as-
directed basis in accordance with a written Notice to Proceed from the CITY.
F. Compensation
Compensation by the CITY to Globaltech for all tasks will be on a lump sum basis in
accordance with the above-mentioned Agreement and as shown in the Table below.
Individual task limits will not be exceeded without prior written authorization from the
CITY. Work completed by Globaltech will be invoiced monthly on a percent complete
basis.
T bl 1 C
f T bl fi TkO d N U04 08 08
a e : ompensa IOn a e or as r er o. - -
Task Labor Labor Labor Labor Expenses Total
Classification Hours Costs/ Costs Costs
Hour
Preparation of a Senior Project 148 $110 $16,280 $300 $16,580
Spill Response Manager
Plan
Project 46 $105 $4,830 - $4,830
Engineer
Designer 104 $70 $7,280 $500 $7,780
Administrative 32 $45 $1,440 $1,000 $2,440
Total N/A $29,830 $1,800 $31,630
':l ~.f'':l
TASK ORDER No. U04-08-08
G. Schedule
The CONSULTANT will commence work upon receipt of written authorization. The
Table below shows the proposed schedule:
Table 2: Schedule Table for Task Order No. U04-08-08
Submit Draft Plan 10 Weeks from NTP and/or after collection
of all necessary information
Submit Final Plan 2 weeks from receipt of review comments
DATED this
day of
,2006.
CITY OF BOYNTON BEACH
GLOBAL TECH, INe.
~!;~~
Vice-President
Kurt Bressner
City Manager
.1 ~+II
Attachment
Additional Information for item VI.C.1
There is no DEP mandate requirement for a consultant involvement. It is
mainly a combination of the DEP time requirement to get it done, the
extent and nature of work involved, and the familiarity of Globaltech with
the Utilities sewer system. The task has already been stripped off of work
that can and will be accomplished by Utilities staff.
.",,,,,~~I'''''"'1!'''~''''''~"''I'iV''i'- 1-~rxr't'''''~_iW.Iilo<~''''.' "'"'f4.,......~~~~~(~~m.~~"""'~\li'llllo;;J~~j"ili~,,;i
ADDITION TO VI.C.1
INTER-OFFICE MEMORANDUM
UTILITIES DEPARTMENT
To:
Kurt Bressner, City Manager
From:
Kofi Boateng, Director of Utilities
Date:
May 31,2006
Subject:
Justification for Using Consultant - Commission Agenda C1, 6/6/06.
The Spill response plan is part of a mandated requirement of the Consent Order (CO)
that has been imposed by the Florida Department of Environmental Protection (FDEP).,
in response to a prior spill violation. The nature and extent of the work involved in
developing the plan can be demanding and time constraining. In view of this and the
associated urgency of the consent order, and the level of current responsibilities of
Utilities staff, it is prudent to contract the work out to a consulting firm.
The nature of the work needed to put the response plan together is varied and
extensive, making it difficult to make any accommodations for it in the existing work load
of the Utilities staff. The report will dwell on the collection, review, and analysis of
disparate information across the department, including specific operations information of
the entire sewer system, pump stations, manholes, and all other appurtenances;
benchmark data regarding the experiences of other Utilities; and detailed FDEP and
other regulatory information on public notification and training requirements.
The proposed task order is already stripped off of work that can be accomplished by
existing Utilities personnel - staff will be involved in pulling together all the relevant
information for the consultant, as well as directing and managing the work. The task of
the consultant will be limited to the coordination of information between the various
divisions of the Utilities (includes other municipalities) and the regulatory agencies; the
development of a public notification plan; implementation of a training program; and, the
integration of all work into a comprehensive emergency spill response plan.
The plan is mandated to be completed within 90 days from the date the CO was
executed. Since the CO was executed about 30 days ago, this leaves the Utilities only
60 days to complete the required work. Furthermore, failure to comply with the
prescribed time specification and other specific requirements will place the city in
violation of state laws. Such a condition will trigger the imposition of penalties that can
quickly escalate much beyond the cost of the proposed task order.
In summary, the proposed task order is well justified due to the time limitations needed
to complete the response plan and the critical nature of meeting compliance with the
consent order. Additionally, the current level of work responsibilities of Utilities staff
makes it difficult to accommodate any additional work of this nature and extent.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORl\t....
VI.-CONSENT AGENDA
ITEM C.2
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) r8J June 6, 2006 May J 5,2006 (Noon)
0 April 18,2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16, 2006 May 1,2006 (Noon) 0 July J 8, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF r8J Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Motion to approve and authorize signing of an Agreement for Water Service Outside the City
Limits with Anthony Mc Cray for the property at 7927 Coral St, Lantana, FL (Tropical Terrace LT ]86 & ]87).
EXPLANATION: The parcel covered by this agreement includes a single family home located in the San Castle/Ridge
Grove project area. Only potable water is available for connection to the property at this time due to recent water
main improvements constructed by Palm Beach County as part of a neighborhood improvement project. (See location
map.
PROGRAM IMPACT: A Water Distribution main has recently been completed on this street, allowing for the service
to this parcel. No additional construction will be required by the City to serve this property.
FISCAL IMPACT: None
AL TERNA TIVES: None. This parcel is within the Utilities service area.
iikt/~ ~J /'
if:,~ (/. . /c'~f,
Department Head's Signature
II: <<:Ie..., 'J
I
ia-
City Manager's Signature
Utilities
Department Name
~
City Attorney I Finance I Human Resources
XC: Peter Mazzella (wi copy of attachments)
Michael Rumpf, Planning & Zoning
Anthony Penn
File
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
1 RESOLUTION NO. R06-
2
3 A RESOI~UTION OF TIU= CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING
5 EXECUTION O.F AN AGREEI\lENT FOR WATER
6 SERVICE OUTSIDE THE CITY LIMITS AND
7 COVENANT FOR ANNEXATION BETWEEN THE CITY
8 OF BOYNTON BEACH AND ANTHONY MCCRAY;
9 PROVIDING AN EFFECTIVE DATE.
10
II
12 WHEREAS, the subject property is located outside of the City limits, but within our
13 water and sewer service area, located at 7927 Coral Street, Lantana, Florida (Tropical Terrace
14 Lots 1 86 and 187); and
15 \VHEREAS, the parcel covered by this agreement will include a single-family home
16 located in Tropical Terrace project area; and
17 \VHEREAS, water distribution main improvements has recently been constructed by
18 Palm Beach County as part of a neighborhood improvement project on this street allowing for
19 the service to this parcel; and
?0 \VHEREAS, no additional construction will be required by the City to serve this
21 property.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24
Section I.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27
Section 2.
The City Commission hereby authorizes and directs the City Manager
28 to execute a Water Service Agreement between the City of Boynton Beach, Florida and
S:\CA\RESO\Agreemcnts\Water Servicc\l\lcCray Water Service Agrcernentdoc
ANTHONY MCCRAY, which Agreement is attached hereto as Exhibit "A".
2
Section 3.
This Reso]ution shaH become effective immediately upon passage.
3
4
5 PASSED AND ADOPTED this _ day of June, 2006.
6
7
8 CITY OF BOYNTON BEACH, FLORIDA
9
10
11
12 Mayor - Jerry Taylor
13
14
15
] 6 Vice Mayor - Carl McKoy
17
18
19
20 Commissioner - Robert EnsJer
21
22
23
24 Commissioner ~ Mack McCray
25
26
27
28 Commissioner ~ Muir C. Ferguson
29 Attest:
30
3]
32
33 City Clerk
34
35 (Corporate Seal)
2
S:ICA\RESO\AgreementsIWater Service\McCray Water Service Agrecment.doc
7927 Coral St, Lake Worth, FL 33462 - Coogle Maps
Google
http://www.googlc.com/maphp ?h I=en&tab=w I&q=
Pal:!C I \11 j
5/19/2006
r
;;~.
THIS INSTRUMENT PREPARED BY:
Jame ,\ Chcrof, Esquire
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd.
Suite 200
FLLauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
THE CITY LIMITS AND COVENANT FOR ANNEXATION
day of , 200_, by and between
hereinafter called the "Customer", and the
. pal corporation of the State of Florida , hereinafter called
the "City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
WHEREAS, the City of Boynton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation ofthe property to be serviced into the City
at the earliest practicable time.
NOW THEREFORE, for and in consideration of the privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are /. t/ Equivalent Residential
Connections which City shan service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with all codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
'\11 such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers. The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof. In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances and rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City.
8. The Customer shall, contemporaneously execute and deliver to the City an
Irrevocable Special Power of Attorney granting to the City the power and authority to execute and
advance on behalf of the Customer a voluntary petition for annexation. Customer covenants that it
shall cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially cOJulecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
9. Annexation is intended to be and is hereby made a covenant running with the land
described in Paragraph 1 of this Agreement. This Agreement and the power of attorney referenced
herein is to be recorded in the Public Records of Palm Beach County, Florida, and shall be binding
on the Customer and all subsequent transferees, grantees, heirs, successors and assigns.
10. It is agreed that the City shall have no liability in the event there is a reduction,
impairment or termination in water service to be provided under this Agreement due to any
S:\CA\AGMTS\Water Scrviee\Water Service Agreemeilt- Rev 1-6-D6.doc
2
prohibitions, restrictions, limitations or requirements oflocal, regional, State or Federal agencies or
other agencies having jurisdiction over such matters. Also, the City shall have no liability in the
event there is a reduction, impairment or termination of water service due to acts of God, accidents,
strikes, boycotts, blackouts, fire, earthquakes, other casualties or other circumstances beyond the
City's reasonable control.
I I. The Customer hereby agrees to indemnify, defend and hold harmless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and
agents (Both in their individual and official capacities) from and against all claims, damages, law
suits and expenses including reasonable attorneys fees (whether or not incurred on appeal or in
connection with post judgment collection) and costs rising out of or resulting from the Customer's
obligation under or performance pursuant to this Agreement including disputes for breach of
warranty of title.
12. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject ofthis Agreement.
(REMAINDER OF PAGE INTENTIONALLY LEFf BLANK)
S:\CA \AGMTS\Water Service\Water Service Agreement - Rev 1-6-06.doc
3
AGREEMENT }'OR WATER SERVICE OUTSIDE THE CITY LIMITS AND
COVENANT FOR ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND
4t J-/--hD//C; r/7/ c> 0'(/ (INSERT NAME)
J ./
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this .1_ day of
j\{c, ,. I ,200 ( , ...
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WITNESS: . INDIVIDUAL(S) AS OWNER(S):
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FOR INDIVIDUAL(S) NOT ARIZA TION:
STATE OF ;:/.{. )
) ss:
/f)' ,/'-
COUNTY OF / i;L!/'YI;('~.h)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
4n+A ("/I '7 //7 (C;r{.) ~. to me known to be the person(s) de~bed in and who
executed the~RSi-egoing instrument/that he/she acknowledged before me that <b~he executed the
same; that the individual was personally known to me or provided the following proof of
identification: 1ft \ cy 7/)..~ "c / .
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I\A i"ITNESS my hand and official seal in the County and State last aforesaid this I day of
1"]11J ' 20012. ---
:::~m::~:i iq;j;,cs.~;~Ii]
AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND
COVENANT FOR ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND
f1r;+hi//}/) I n (- {j--c/c/ (INSERT NAME)
/ /
CITY OF BOYNTON BEACH, FLORIDA
a Florida municipal corporation
Kurt Bressner, City Manager
ATTEST:
City Clerk
Approved as to form:
City Attorney
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and m the County aforesaid to take acknowledgments, personally
appeared , City Manager and
City Clerk respectively, of the City named in the foregoing agreement and that they severally
acknowledged executing same in the presence of two subscribing witnesses freely and voluntarily
under authority duly vested in them by said City and that the City seal affixed thereto is the true
corporate seal affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this
,200_.
day of
(Notary Seal)
Notary Public
My commission expires:
S:\CA \AGMTS\Water Service\Water Service Agreement - Rev 1-6-06.doc
5
Palm Beach County Property Appraiser Property Search System
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Property Information
Location Address: 7927 CORAL ST
Municipality: UNINCORPORATED
Parcel Control Number: 00-43-45-10-07-000-1860
Subdivision: TROPICAL TERRACE IN
Official Records Book: 20077 Page: 774 Sale Date: Mar-2006
LeqaU)e.~.criptjon: TROPICAL TERRACE LTS 186 &. 187
Owner Information
Name: ANTHONY MCCRAY
Mailing Address: 548 NW 45TH DR
DELRAY BEACH FL 33445
Sales Information
Sales Date Book/Page Price Sa I e_TY1!~ Owner
Nov-2002 H9.p4/1417 $1 Q UIT CLAIM WHITE RO BERT &.
Oct-2002 H433L1_S.S6 $100 WA RRANTY DEED WHITE RO BERT &.
Dec-1997 lJ2UJ'J011Jl $49,000 WA RRANTY DEED
Exemptions
Exemption Information Unavailable.
Appraisals
Tax Year:
Improvement Value:
Land Value:
Total Market Value:
2005
$66,985
38,872
105,857
2004
$60,898
$21,358
$82,25
Tax Year 2005
Number of Units: 1
"Total Square Feet: 1447
1,Jse_C9c:ie: 0100
Description: RESIDENTIAL
* in residential properties may indicate living area.
ssesse an axa e a ues
Tax Year: 2005 2004 2003
Assessed Value: $105,857 $82,256 $73,857 l"s_e'iIal~
Exemption Amount: $0 $ij $0 <~;",J"Y--~ yf'l' _ _ ~,*St
Taxable Value: $105,857 $82,25E $73,857
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Tax Values
Tax Year:
Ad Valorem:
Non Ad Valorem:
Total Tax:
2005 2Q04 2003
$2,017 $1,604 $1,444
$243 5191 $192
$2,260 $1,795 $1,636
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IJillu",jlgjlt;trnent Boarg I ~ve_QJJr~lQ!:rlg? I ;;~niQLCQ[fler I Qiscl,1irner
tjojTle I Links I GlQ;;sary I f,\Q I Forms I c:golac1Us I PAPA
(c) 2004 Palm Beach County Property Appraiser.
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http://www.co.pa1m-beach.fl.us/papalaspxlweb/detail~info.aspx?p _ entity=0043451 0070001... 5/1/2006
All Owner
Page 1 of 1
All Owner(s)
peN Number:
00-43-45-10-07-000-1860
Owner Names
ANTHONY MCCRAY
http://www.co.palm-beach.f1.us/papa/aspx/web/allOwner.aspx?entity _id=0043451 007000 18... 5/1/2006
HilS INSTRUMENT PREPARED BY
James!\ Cnerof, Esquire
GOlf''', Cnerot Doody and Ezrol. P.A
3099 Easl Comm"r,~ial Blvd
Suite 200
Ft. Lauderdale. FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
COUNTY OF ill/In /3c'h
I/We,
/)n-J /i{'; ), I / 17 ( (f-(fC /
/ /
, hereinafter "Grantee",
hereby make, constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and
lawful attorney in fact for Grantee and in Grantee's name, place and stead, for the sole purpose of
executing on behalf of Grantee the power to initiate, maintain, and complete a voluntary petition
for annexation of the real property described herein into the CITY OF BOYNTON BEACH.
This power shall extend to the CITY OF BOYNTON BEACH full and complete authority to act
on Grantee's behalf to accomplish annexation by any available means. The real property which is
the subject of this power is described as follows:
PCN No.: 00-1/]- 4i5'-- )0-(; 7-(JtC:)c)-le&o
The powers and authority of my attorney, THE CITY OF BOYNTON BEACH,
FLORIDA, shall commence and be in full force and effect on the
I
day of
lv[Ct I I
J
, 20 D(f' and the powers and authority shall be irrevocable by Grantee.
IN WllNESS WHEREOF, we have hereunto set our hands and seals the ~ day of
-)7\ I. .
n7r1t> J
./
Sealed and delivered in the presence of
I C/
{\ t {Jr:- /~ C I- l
itness ,i~ ature-
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, in the year 20 t&.
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Print Name/
Print Name
/ II C\r>J 6' j
STATE OF FLORIDA )
) SS:
COUNTY OF PALM BEACH )
_ THE FOREGOING INSTRUMENT was acknowledged before me this ~ day of
" 7J1 fJ; t/) , 20 tJ{",., by . '- ' V1:' ( rY; ( (.n;:; / and
/ ''//---(- ~ { ,!:J{7h who are known. t e or who have produced
/ /l5(YIQ(ll} /(110[//>1, as identificati (did/di ot take an oath.
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OTARYPU
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Type or Print Name
"'~~>'" PRECIOUS JEATER
!.f'l;:~;~ MY COMMISSION # DD 490911
~~'.&~i EXPIRES: November 15,2009
-,;1:;f:fif.Y;:"<f.... Bonded Thru Notary Public Underwriters
Commission No.
My Commission Expires:
S:\CA \AGMTS\Water Service'flower of atty.doc - }.{j-06
H:\I990\900 I 82.BB\AGMT\Power of Attorney-IOO I-30-06.doc
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VI.-CONSENT AGENDA
ITEM C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon,) [8J
0 April 18, 2006 April 3, 2006 (Noon) 0
0 May 2, 2006 April ]7,2006 (Noon) 0
0 May] 6, 2006 May],2006 (Noon) 0
0 Administrative
NATURE OF [8J Consent Agenda
AGENDA ITEM 0 Public Hearing
0 Bids
0 Announcement
0 City Manager's Report
June 6, 2006
May] 5,2006 (Noon)
June 20, 2006
June 5, 2006 (Noon)
July 5, 2006
June] 9,2006 (Noon) _.-.1
Ju]y 3, 2006 (Noon)
0 Development Plans
0 New Business
0 Legal
0 Unfinished Business
0 Presentation . 'i
'"-'---
--_ J
, .
July 18, 2006
RECOMMENDATION: Please place this request on the June 6, 2006 City Commission Agenda under Consent,
for consideration of an lnterlocal Agreement (ILA) with the Palm Beach County School District for upgraded fencing and
landscaping at the Congress Community Middle School replacement project. Depending upon source of funds and
opportunity costs, staff supports the City's contribution to this project to enhance the buffers along Congress A venue and the
adjacent residential properties. For further details on this request, see attached Department Memorandum No. 06-107.
EXPLANA nON: The subject lLA follows several months of coordination with District staff which began in
the Year 2004, which facilitates the City's contribution to desired upgrades for fencing and landscaping intended to enhance
the front of the property and screen the project from adjacent residents. The city offered to contribute to the costs of the
upgrades given the visibility from Congress Avenue, and to avoid that institutional look created by the plain, 6-foot chain-link
fence that typically secures the perimeter of school projects. The accompanying memorandum includes the proposed ILA and
the costs itemized for each area enhancement (priority), with individual costs as follows: fence upgrade - $16,000; Congress
Avenue buffer upgrade - $63,992; west buffer upgrades - $33,069; and wetland area landscaping - $29,899. The total cost of
enhancements is estimated to be $143,620. Staff understood the desired priorities to include the buffer and fence along
Congress Avenue, and west buffer, excluding lake plantings which have also been included in the cost estimates (see
attachment). Staff is currently discussing with the District the potential for modifYing the proposed plant lists for the buffers to
reduce/change species to provide optional cost scenarios. For example, the costs for Orange Geiger trees and Saw Palmetto
plants may be notably higher than the other proposed plants, and may be eliminated or reduced in quantity to save costs
without jeopardizing buffer quality. The Commission may opt to fund all enhancements or select only certain upgrades (i.e.
only buffers along Congress A venue and residential properties). Time is of the essence given the current construction status
and target deadlines for completion.
PROGRAM IMP ACT:
FISCAL IMPACT:
N/A
Opportunity cost depending upon source of funds (please see attachment for cost
breakdown for proposed enhancements).
Not contribute to buffer/fence enhancements
accordance with funding resources.
AL TERNA nVES:
City Attorney I Finance I Human Resources
~SHARED\WP\PROJECTS\COngress Middle School\lnterlocal Agreement - fence & landscape upgrades - 6-06DAR.doc
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RESOLUTION R06-
A RESOI~UTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING AND DIRECTING THE
MAYOR AND CITY CLERK TO EXECUTE AN
INTERI~OCAL AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND THE SCHOOL BOARD OF
PALM BEACH COUNTY FOR ENHANCED
LANDSCAPING AND FENCING A CONGRESS MIDDLE
SCHOOI~; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the School Board is modernizing Congress Middle School
13
with a completion date of August, 2006; and
14
'WHEREAS, the School Board and the City share the use of the facilities
15
under an existing mutual use agreement; and
16
'YHEREAS, the City of Boynton Beaeh has offercd and thc School Board
17
has agreed to allow City to contribute to the enhanced amenities at the City's
18
expensc by entering into this lnterlocal Agreement;
19
NO'Y, THEREFORE, BE IT RESOI~ VED BY THE CITY
20
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
21
Section 1.
The foregoing "Whereas" clauses are hereby ratified and
22
confirmed as being true and COITect and are hereby made a specific part of this
23
Resolution upon adoption hereof.
24
Section 2.
The City Commission does hereby approvc, authorize and direct
25
the Mayor and City Clerk to execute the Interlocal Agrecment bctween the City and
26
School Board of Palm Beach County for Enhanced Landscaping and Fencing at
27
Congress Middle School, a copy of which is attached hereto as Exhibit "A".
S:\CA\RESO\Agreements\lnterlocals\lnterlocal - School Board - Congress Middle landscaping,doc
Section 3.
That this Resolution shall become effective immediately upon
2
passage.
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PASSED AND ADOPTED this ~ day of June, 2006.
ClTY OF BOYNTON BEACH, FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Carl McKoy
Commissioner - Robert Ensler
Commissioner - Mack McCray
Commissioner - Muir C. Ferguson
ATTEST:
City Clerk
(Corporate Seal)
S:\CA\RESOlAgreements\lnterfocals\lnterlocal - Schoof Board - Congress Middle landscaping.doc
DEPARTMENT OF DEVELOPMENT
Memorandum PZ 06-107
TO:
THROUGH:
FROM:
DATE:
RE:
Kurt Bressner, City Manager
Quintus Greene, Development Director~~,J.:J
Michael Rumpf, Planning & Zoning Director
May 17, 2006
Interlocal Agreement with Palm Beach County School District-
Enhanced fencing and landscaping at Congress Community Middle School Project
Coordination with School District representative began in the Year 2004 regarding the above-
referenced replacement project. The coordination was well accommodated by the School District, and
included input from representatives of the adjacent neighborhood, city staff and the district
representative, Commissioner Ensler. The city's involvement has ensured our thorough
understanding of the objectives of the project, quick responses to issues relayed by District staff, and
most importantly, facilitated our request for enhanced landscaping and fencing with particular
attention on the Congress Avenue Corridor.
The replacement project involves the well-timed construction of a new facility while maintaining
operation of the existing school. Ultimately, when completed, the old facility will be demolished
making way for new athletic fields and recreation areas. The new project was originally to
accommodate 1,506 permanent student stations; an increase from the existing facility that
accommodated 1,349 students. The new school buildings are to be constructed in the rear
(southwest corner), athletic facilities placed in the northwest quadrant of the site, and open space
and/or public park space planned for the northeast quadrant near Congress Avenue.
To enhance the front of this project, the city requested the option of contributing funds to the project
to support an upgraded, vinyl-covered steel fence, and additional landscaping for buffer purposes.
These upgrades would enhance the front of the school property, which is typically the last priority of
the District for new school projects due to limited project funding. Based also on concerns from the
city that adequate landscaping be provided along the west boundary of the project, to buffer adjacent
residential properties, the District also provided cost estimates for upgrades to the west landscape
buffer.
Staff just received the latest draft of the proposed interlocal agreement (ILA), along with the cost
estimates for all landscape/buffer enhancements (see attachments). The District indicated that a
revised, full-sized landscape drawing will also be provided to staff for presentation at the June 6th
Commission meeting. The ILA is fairly simple, as it generally describes the proposed enhancements,
delegates responsibility for providing the upgraded materials, and assigns responsibility for
replacements resulting from a natural disaster. The ILA is summarized as follows:
The District will:
1. Purchase and install the upgraded materials including black vinyl fencing and landscaping
consistent with the itemized list in the May 11, 2006 letter from Pirtle Construction Company to
the District;
2. The District will assume general maintenance including repairs/replacement for all base and
upgraded materials; and
3. Provide invoices to the city following installation of the upgraded elements.
fhe City will:
1. Remit payment for each invoice within 45 days of receipt of each statement; and
2. Replace the upgraded elements if damaged by a natural disaster (the agreement does not
define a "natural disaster" but it would include a hurricane or other storm).
As for the itemized list of upgrades, the unanticipated high cost of these enhancements, for which
funds may be limited and require replacing other prioritized capital items, may warrant a
reconsideration of the enhancements with emphasis on those with greatest benefit to the city. Due to
the near final status of the project's landscape plans, staff understands that the District would prefer
to omit an entire priority rather than modify the plant counts, specifications or species within a given
priority.
Regarding the statement in the letter from Pirtle Construction indicating that the list reflects landscape
plan changes recommended by city staff, staff comments questioned the use of beach sunflower due
to hardiness and maintenance requirements, requested proper placement of trees to avoid the
overhead power lines along Congress Avenue, and recommended that lower plant species be used
at the north end of the west buffer and placed to provide improved screening for the two adjacent
single-family homes.
Lastly, future shared use of the public recreation areas and facilities to be provided in the project will
be under a separate ILA between the City and School District.
",taff will assist the Commission as necessary in considering the preferred enhancements (priorities)
or other applicable options.
MR
Enclosures
S:IPlanningISHAREDlWPIPROJECTSICongress Middle School\Memo to Mgr re ILA for buffers and fence - 6-6-06 CC.doc
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF BOYNTON BEACH
AND
THE SCHOOL BOARD OF PALM BEACH COUNTY, FLORIDA
FOR ENHANCED LANDSCAPING AND FENCING AT CONGRESS
MIDDLE SCHOOL
THIS AGREEMENT is entered into this day of , 2006,
between THE CITY OF BOYNTON BEACH, a municipal corporation of the State of
Florida (hereinafter referred to as "City"), and the SCHOOL BOARD OF PALM
BEACH COUNTY, FLORIDA, a corporate body politic pursuant to the Constitution of
the State of Florida (hereinafter referred to as "School Board").
WITNESSETH:
WHEREAS, the School Board is modernizing Congress Middle School (hereinafter
referred to as "School"); with a completion date scheduled for August 2006; and
WHEREAS, the City has offered to upgrade the landscaping and fencing at the School
to provide for a pleasing environment; and
WHEREAS, the School Board has agreed to allow the City to contribute to the
enhanced amenities at the City's expense; and
WHEREAS, the School Board and the City share the use of the facilities under an
existing mutual use agreement; and
WHEREAS, it is the intent of Part 1 of Chapter 163, Florida Statutes (The Florida
Interlocal Cooperation Act), to encourage cooperation between local government units
in the provision of services and facilities for the needs of local communities; and
WHEREAS, the School Board and the City deem that it is necessary and appropriate to
cooperate with each other by entering into this Interlocal Agreement.
NOW, THEREFORE, for and in consideration of the mutual benefits herein contained,
the parties agree as follows:
1. Recitals.
The foregoing recitals are true and correct and are incorporated herein as is fully
set forth. All exhibits to this Agreement are hereby deemed a part hereof. The
dates set forth may be extended by the mutual consent of the parties.
2. Purpose.
The purpose of this Interlocal Agreement is to enhance the landscaping and
fencing at Congress Middle School to improve the appearance of the School along
one of the City's major corridors.
3. Termination.
In the event this Agreement has not been executed by August 2009, the School
Board shall revert back to its typical landscape standards. These landscaping
standards can be found in the State Requirements for Education Facilities (SREF)
Chpt. 5, Sec. 5(3)(a)
4. Obliqations of the School Board.
A. The School Board will fund the planning, design, purchase and installation of
landscape materials and a black vinyl coated fence that will run along the
perimeter buffer of Congress Middle School as a part of the Congress Middle
School construction project, as shown on the Phase I Planting Plan, Sheet No.
L2.0 dated September 7, 2004, attached and made part hereof as Exhibit
"A."
B. The School Board shall be responsible for the normal maintenance of the
landscape improvements funded by the City.
5. Obliqations of the City of Boynton Beach.
The City agrees to provide the School Board funding for the documented cost of
the Project, in an amount not to exceed $ , provided in Exhibit "B". The
City shall pay to the School Board the amount reflected in invoices submitted to
the City and will use its best efforts to provide reimbursement to School Board
within forty-five (45) days of receipt of the following information:
(i) A written statement that the work has been completed; and
(ii) School Board shall attach a copy of each vendor invoice paid by
School Board along with a copy of the respective School Board check
or check voucher.
6. Replacement.
In the event all or a portion of the landscape improvements or black vinyl coated
fence are damaged due to a natural disaster, the School Board shall not be
responsible for the replacing any improvements originally funded under this
Interlocal Agreement.
C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLKC1 E\Congress Middle Landscaping ILA-1.doc
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7. Recoqnition of Liability.
The School Board and the City recognize their respective liability for certain
tortious acts of their agents, officers, employees, and invitees, and agree to be
responsible respectively for all claims, liability, losses, and/or causes of action that
may arise from any negligent act or omission due to the acts of its agents,
servants, or employees, to the extent and limits provided by law, said
governmental entities subject to the limits provided in Section 768.28, Florida
Statutes, the State of Florida's partial waiver of Sovereign Immunity; provided,
however, that this provision shall not be construed as a waiver of any right or
defense that the governmental entities have under said statute. Each party
covenants to maintain sufficient professional, general liability, and worker's
compensation coverage, unless self-insured, regarding its respective liability,
throughout the term of Agreement.
8. Other Aqreements.
The City and the School Board agree to cooperate with each other and execute
any and all documents or agreements necessary to effectuate this Agreement for
the purposes stated herein.
9. Modification.
Any modifications to this Agreement shall be In writing and approved by the
parties' respective governing bodies.
10. Notice.
All notices to be given or delivered by or to any party hereunder shall be given in
writing and shall be (as elected by the party giving such notice) hand delivered by a
messenger, courier service, or Federal Express, or alternately shall be sent by
United States Certified Mail with return receipt requested. The effective date of any
notice shall be the date of delivery of the notice if by personal delivery, courier
service, or Federal Express, or if mailed, upon the date which the return receipt is
signed or delivery is refused or the notice designated by the postal authorities as
non-deliverable, as the case may be. The parties hereby designate the following as
the addresses to which notices shall be delivered:
City:
City Manager
City of Boynton Beach
100 East Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33410-0310
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3
With a copy to:
School Board:
With a copy to:
11. Bindinq Effect.
City Attorney
City of Boynton Beach
100 East Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, FL 33425
Arthur Johnson, Ph.D., Superintendent
School Board of Palm Beach County, Florida
3300 Forest Hill Boulevard
West Palm Beach, FL 33406
Chief Counsel
School Board Legal Services Department
3300 Forest Hill Boulevard
West Palm Beach, FL 33406
Planning Department
Intergovernmental Relation Section
3300 Forest Hill Boulevard, Suite C-110
West Palm Beach, FL 33406-5813
All terms and provisions of the Agreement shall be binding, inure to the benefit of,
and be enforceable by the parties and their legal representatives, successors, and
assigns.
12. Headinqs.
Headings herein are for the convenience of reference only and shall not be
considered on any interpretation of this Agreement.
13. Exhibits.
Each exhibit referred to in this Agreement forms an essential part of this Agreement.
The exhibits, if not physically attached, should be treated as part of this Agreement
and are incorporated herein by reference.
14. Waiver.
Failure of the City or School Board to insist upon strict performance of any covenant
or condition of this Agreement, or to execute any right herein contained, shall not be
construed as a waiver or relinquishment for the future of any such covenant,
condition, or right, but the same shall remain in full force and effect.
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4
15. Leqal Representation.
It is acknowledged that each party to this Agreement had the opportunity to be
represented by counsel in the preparation of this Agreement, and accordingly, the
rule that a contract shall be interpreted strictly against the party preparing same shall
not apply herein due to the joint contributions of both parties.
16. Joint Defense.
In the event that the validity of this Agreement is challenged through legal
proceedings or otherwise, the parties agree to cooperate with each other in defense
of this Agreement, with each party to bear its own attorney's fees and costs
associated with such defense.
17 . Severability.
If any provisions of this Agreement shall be held illegal, inoperative, or
unenforceable in any context, said provisions shall not effect any other provisions of
the Agreement or render other provisions invalid, inoperative, or unenforceable.
18. No Third-Party Beneficiary.
This Agreement is made solely and specifically among and for the benefit of the
parties hereto, and their respective successors and assigns subject to the express
provisions hereof relating to successors and assigns, and no other person shall have
any rights, interest, or claims hereunder or be entitled to any benefits under or on
account of this Agreement as a third-party beneficiary or otherwise.
19. Remedies.
Each party hereto recognizes and agrees that the violation of any term, provision, or
condition of this Agreement may cause irreparable damage to the other parties
which may be difficult to ascertain, and that the award of any sum of damages may
not be adequate relief to such parties. Each party, therefore, agrees that, in addition
to other remedies available in the event of a breach of this Agreement, any other
party shall have a right to equitable relief, including, but not limited to, the remedy of
specific performance.
20. Counterpart Siqnatures.
This Agreement may be executed in one or more counterparts, each of which shall
be deemed an original but all of which together will constitute one and the same
instrument.
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5
21. Venue/Laws.
This Agreement shall be construed in accordance with the laws of the State of
Florida. Should any dispute arise out of this Agreement, venue shall lie in Palm
Beach County, Florida.
22. Filinq.
A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for
Palm Beach County pursuant to Section 163.01 (11), Florida Statutes.
23. Time.
Time is of the essence with regard to every term, condition, and provision set forth in
this Agreement. Time periods herein of less than six (6) days shall in the
computation exclude Saturdays, Sundays, and state or national legal holidays, and
any time period provided herein which shall end on Saturday, Sunday, or a legal
holiday shall extend to 5:00 p.m. of the next business day.
IN WITNESS WHEREOF, the parties hereunto have executed this Agreement on the
dates set forth below:
THE SCHOOL BOARD OF PALM BEACH
COUNTY, FLORIDA, as the Governing Body of
THE SCHOOL BOARD OF PALM BEACH
COUNTY
(SEAL)
By:
Thomas Lynch, Chairman
Date:
ATTEST:
SUPERINTENDENT
Reviewed & Approved for Form and Legal Sufficiency:
By:
Date:
School Board Attorney
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6
CITY OF BOYNTON BEACH, FLORIDA
(SEAL)
By:
Mayor
Date:
ATTEST:
City Clerk
Approved as to form and legal sufficiency:
By:
Date:
City Attorney
CIDocuments and SeltingslpylejlLocal SeltingslTemporary Internet FileslOLKC 1 EICongress Middle Landscaping ILA.1.doc
7
JAMES B. PIRTLE CONSTRUCTION CO., INC.
DESIGN BUILDERS · CONSTRUCTION MANAGERS. GENERAL CONTRACTORS
4740 DAVIE ROAD . DAVIE, FLORIDA 33314. BROW ARD (954) 797-04]0. DADE (305) 944-2262 . FAX (954) 797-6330
Thursday, May II, 2006
SCHOOL DISTRICT OF PALM BEACH COUNTY
3300 Forrest Hill Blvd., C331
West Palm Beach, FL 33406
Attn: Randall Granberry
Re: CONGRESS MIDDLE SCHOOL (MODERNIZATION)
Project No: 1581-8339
Landscaping & Fencing Enhancements
Dear Mr. Granberry:
Below is a summary of costs associated with the fencing and landscaping enhancements
along the East and West sides of the above referenced project.
1. Fencing - The cost difference between aluminized vs. black vinyl coated chain
link fence has been proposed by the fencing subcontractor to be $10.00/LF for 6'
fence and $30.00/LF for gates. Based upon the frontage along Congress Avenue
the cost difference between the fencing material is as follows:
6' Chain Link Fencing 1366 LF x $10.oo/LF
6' Chain Link Gates 100 LF x $30.00/LF
Total for fencing enhancements
= $ 13,660.00
= $ 3.000.00
= $ 16,660.00
2. Landscaping - The costs associated with the enhanced landscaping as currently
shown on revised Landscape drawings L2.0 and L2.1, revision #2 dated 3/14/06,
for the Congress A venue, West Side and Wetland Retention buffers as determined
by the AlE's Landscape Architect and landscape subcontractor is as follows:
Congress Avenue Buffer - Plant List
Silver Buttonwood - 8' HT
Orange Geiger - 10' HT
Dahoon Holly - 12' HT
Wax Myrtle - 10' HT
Simpson Stopper - 8' HT
Slash Pine - 8' to 14' HT
Sabal Palm - 12' to 18' HT
Florida Privet - 3 Gallon
Boston Fern - 3 Gallon
Silver Saw Palmetto - 3 Gallon
DwarfFakahatchee - 3 Gallon
Subtotal for Congress A venue Buffer
15 each
13 each
3 each
4 each
7 each
5 each
16 each
798 each
1498 each
810 each
1336 each
= $ 63,992.00
JAMES B. PIRTLE CONSTRUCTION CO., INC.
DESIGN BUILDERS. CONSTRUCTION MANAGERS · GENERAL CONTRACTORS
4740 DAVIE ROAD. DAVIE, FLORIDA 33314. BROW ARD (954) 797-0410. DADE (305) 944-2262. FAX (954)797-6330
West Side Buffer - Plant List
Gumbo Limbo - 14' HT
Satin Leaf - 12' HT
Simpson Stopper - 8' HT
Mastic - 12' HT
Paradise Tree - 12' HT
Dwarf Native Firebush - 3 Gallon
Silver Saw Palmetto - 3 Gallon
Dwarf F akahatchee - 3 Gallon
Subtotal for West Side Buffer
6 each
15 each
11 each
27 each
14 each
376 each
416 each
363 each
= $ 33,069.00
Congress Avenue Wetland Retention Area - Plant List
Bald Cypress - 12' HT 37 each
Fakahatchee Grass - 3 Gallon 1748 each
Subtotal for Wetland Retention Area
= $ 29,899.00
Total for Fencing and Landscaping Enhancements
= $143,620.00
Please note that the above landscaping costs include the changes that were made
to the initial Landscaping Plant Lists for the trees and shrubs that were added by
the latest revised Landscaping Drawings in response to the COBB comments
dated 2/16/06.
Please give me a call should you have any questions regarding this information.
Very truly yours,
JAMES B. PIRTLE CONSTRUCTION CO., INe.
Matt Mahoney
Project Manager
MM
cc: David Swan - SDPBC
Bob Shaffer - SDPBC
Martha Padreda - Zyscovich
Aida Curtis - Curtis + Rogers
, -
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VI.-CONSENT AGENDA
ITEM C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) [gJ June 6, 2006 May] 5, 2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5,2006 (Noon)
0 May 2, 2006 April 17,2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May J 6, 2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NA TURE OF [gJ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDA TION: Authorize by resolution, the City Manager, to apply for, execute agreements and administer the
Florida Fish & Wildlife Conservation Commission grant on behalf of the City of Boynton Beach.
EXPLANA TION: A resolution authorizing the City Manager to apply for, execute agreements and administer grant funds is
an application requirement. The grant will be used to renovate the Boat Club Park restrooms and to dredge the channel to
prevent navigational problems for boaters. The Boat Club Park public restrooms are old and in need of repair. While other
park facilities (boat ramps, fishing/viewing pier, and Boat Club building) have been recently renovated, the City lacked the
funds to renovate the public restrooms. The Florida Fish & Wildlife Conservation Commission's Florida Boating
Improvement Program offers funding for Atlantic Intracoastal Waterway boating projects. This funding would enable the
Recreation and Parks Department to complete the final renovation project at this park and provide safe navigation for boaters
in a timely manner.
PROGRAM IMPACT: Approximately 1900 people per month, utilize Boat Club Park for boating activities. It is the City's
responsibility to properly maintain the park amenities. If the amenities are not properly maintained, park use will decline.
FISCAL IMPACT: According to the program guidelines, providing a match (cash & in-kind) enhances the City's
application. Boat Club restroom renovation will cost $75,000, and dredging is estimated at $65,000. The City is requesting
$93,750 in grant funds. Matching funds for this project is in the Capital Improvement Projects.
~
City Manager's Signature
Recreation and Parks
Department Name
-%
City Attorney I Finance I Human Resources
S:\BULLETJN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
1 RESOLUTION NO. R06-
2
3 A RESOI~UTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING THE CITY MANAGER TO
5 APPl,Y FOR, EXECUTE AGREEMENTS AND
6 ADMINISTER THE FLORIDA FISH & WILDLIFE
7 CONSERVATION COMMISSION GRANT FOR THE
8 RENOV ATION OF THE BOA T CLUB PARK RESTROOMS
9 AND DREDGING OF THE NAVIGATIONAL CHANNEL;
10 AND PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, approximately 1900 people per month utilize Boat Club Park for boating
13 activities; and
14 'VHEREAS, the Boat Club Park restrooms are old and in need of repair while other
15 park facilities have been recently renovated; and
16 WHEREAS, the Florida Fish & Wildlife Conservation Commission's Florida Boating
17 Improvement program offers funding for Atlantic Intracoastal Waterway boating projects; and
18 'VHEREAS, the City is requesting a $93,750.00 grant that requires a $46,250.00
19 match of cash and in-kind contribution from the City of Boynton Beach; and
20 \VHEREAS, the grant will be used to renovate the Boat Club Park restrooms,
21 reposition the channel markers and to dredge the channel to prevent navigational problems for
22 boaters.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section I.
The foregoing "Whereas" clauses are hereby ratified and confimled as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption.
27
Section 2.
The City Commission ofthe City of Boynton Beach hereby authorizes
28 the City Manager to apply for an application to the Florida Fish & Wildlife Conservation
S:\CA\RESO\Agreements\Grants\Fla Fish & Wildlife Grant (Boat Club Park restrooms).doc
\
1 Commission for a grant in the arnount of $93,750.00 for the Boat Cluh Park restroom
2 renovation, repositioning of channel markers and channel dredging and to execute any
3 agreements necessary to administer the grant on bebalf oftbe City of Boynton Beacb.
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Section 3.
Tbis Resolntion sball become effective immediately upon passage.
PASSED AND ADOPTED tbis _ day uf June, 2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Carl McKoy
Commissioner - Robert Ensler ---
Commissioner - Mack McCray
Commissioner - Muir C. Ferguson
ATTEST:
City Clerk
(Corporate Seal)
S:\CA\RESO\Agreements\Grants\Fla Fish & Wildlife Grant (Boat Club Park restrooms).dOc
. FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION
FLORIDA BOATING IMPROVEMENT PfWGRAM
GRANT APPLICATION
Fiscal Year 2006-2007
~. fj
Fill ')_
ly - Leave all other sections blank
1- .I\D i I ,I 'ANT INFORMATION
a. COilnt ! It licipality Name:
Ci} c f (y, ton Beach
---.- ---
b. Fedcra, 11 layer Id. No.:
5960(l(), ,\)
c. Applicilr t N. me:
Wally M.i)Or
AppJicclIit hIe:
Recreatiol & Parks Director
d. AppJinnl Address:
P.O. Box 110
City:
Boynton E cadi
h. District Numbers:
--
e. Project Manager Name:
Dave Stump
Project Manager Title:
Project Manager
f. Mailing Address:
P.O. Box 310
City:
Boynton Beach
g. Telephone:
(561) 742-6986
EmaiI :
stum Pd@ci.boynton-beach.fl.us
---==~=-"..,.="''''"._c=--=_._
-----------.-
Zip Code:
33435
Zip Code:
-~
Fax: Suncom:
(561)742-6285
US Congress: 23
=
- PROJ]~CT SUMMARY
roject Title:: Boat Club Park Navigational Channel
ype of Application: 1/2.1 New (never considered before) I 0 Reconsideration I 0 Phased Continuation-Phase No.:_
TIER-I TIER-II
/2.1 A - Recreational Channel Marking o A - Boat Ramps
Type of Project: /2.1 B - Public Launching Facilities DB - Piers and Docks
o C - Aquatic Plant Control o C - Boater Education
o D - Other Local Boating Related Activities o D - Economic Development Initiatives
>roject Cost: Total Cost: $ 156,700 - Amount Requested: $ 105,000 -
roject Summary:
h, go,1 oflh" pmj,c';, two-fold, To d"dg, lh, Bo" Club P"'k chmmol 'od pmv'd, 'dd;t;oo,1 m",k", in, ,ffort '0 ""reet 'nd
'V'nt n,v;g";on pmb l,m" pmv;d;og "f, P""'g, '0 ""d fmm th, Boynton Inl,t 'nd to "novot, 'h, Bo", CM P",k '-oom,
' bo",,,. Th, o'V;g";on,J ch""n" wos d"dgcd in 200 J, '" , coop',.tiv, pmj'e! with P,lm B"ch County Env"onm,n"'l
',ou,,, M,n,g'm,nt W, pl"" tu employ the 'am, method, u,;ng b"kho, ""d b""g,. Th, ""mom" ,,;g;n,JJy built;n 1984
Ih , Flo,;d. Bo,tiug Impmv'm,nt Pmg,.m ""nt, "qu", complcte ;n',,;o, "novotion,. Th, City w;II oon""t th;, pmj,ct out
00 completion ofth, d"dg;ng 'nd 'e"mom "nov,,;ons, bo"", will '''"'';,nc, "f, P"'''ge '0 'nd from th, Boynton Jnlct and
'e the convience of fuJJy operational and astheticalJy pleasing restroom facilities.
State House: 87
State Senate: 25
County Commission: 4
~
I
P
T
'-252 (02/06)
II1~OJECT NEED
I a. L;stP~ia;",y Need for Projeet
b. Need Statement:
Boat Club Park is among the most popnlar boating faciliHes in Palm Beach COUnty. Conviently acceSSed via
Gateway Boulevard from 1-95, the newly renovated six ramps give immediate ocean access upon boat I ann ching
via the Boynton Inlet The site is home to the U.S. Coast GUard AUXiliary Flotilla 54 aud recieves heavy Use from
residents throUghout Palm Beach Couutyas well as Broward and Martin Counties. Based on surveys and parking
decal sales on weekends, it is estimated that 50% of the boat launching is by non-city residents. There Were 9,828
vessels lannched at Boat Club Park in 2005, with an annual attendance of23,000 people. This facility is open to
the general public, a $10 parking fee is charged On weekends/holidays only. The nearest boat ramp to the north is
Lantana Sportsman's Park (2 ramps) and to the sonth, Knowles Park, Delray Beach (2 ramps).
{gJ Safety
o Age-end of Useful Life
o Environmental Needs of the Area
o Other:
{gJ High Demand by Users
o Recommended by FWC Staff
o Lack of In-house Capability
The public restrooms, bnih in 1984, have neVer been renOvated. Toilets, sinks, fixtures, Water f~untains, We, etc.
must be replaced. With park visitors reaching 23,000 !yr. and many boaters traveling with cbildren, renovated
restrooms with changing staHons is essenHal. This project will enhance the safety and overall recreational
experience forthe 23,000 boaters in Palm Beach, Martin, and Broward COunHes who utilize this launch facility
on a regular basis.
Known Public Support: (Name)
Over the years the channel has filled with sand causing difficulties for boaters. Withont proper maintenance of the
navigaHonal channel boaters are at risk. Vessels get stuck, causing serious implications for the passengers safety;
stranded boaters will require towing services and may Pose potential problems for others to navigate around them
until they can be removed. In addiHon, the U. S. Coast Guard AUXiliary operates ont of the Boat Club bUilding.
Ensuring access to the Boynton Inlet is paramount for the U,S. Coast Guard AUXiliary and boater safety.
I2J Adjacent Land Owners: Elizabeth Pierce-Rowe
o User Groups: Boynton Inlet Fishing Club, Kiwanis, U.S Coast GUard Auxiliary Flotilla 54
I2J Neighborhood Assoc.: Inlet Cove Association
S1 LocallStatefFederal Govemment: City of BOynton Beach, Palm Beach County Dept ofEnviroJUnental Resonrces
~ Legislature: Senator B. Jeff Atwater
~ Other: Florida Inland Navigation District, City of Boynton Beach Recreation & Parks Advisory Board
own Public OPPosition: (Name)
1 Adjacent Land Owners:
User Groups:
Neighborhood Assoc.:
LocaVState/Federal Government:
~egislature:
)ther:
There is NO OPPOSITION to this project
52 (02/06)
2
FLORIDA FISH AND WILDLIFE CONSERV A TION COMMISSION
FLORIDA BOATING IMPROVEMENT PROGRAM
GRANT APPLICATION
Fiscal Year 2006-2007
Fi in a sections t at aOIJ Y - eave a ot er sections an
-=='=---
1- APPLICANT INFORMATION
_.._~------'~
a. County/Municipa1ity Name: e. Project Manager Name:
Ciy of Boynton Beach Dave Stump
b. Federal Employer ld. No.: Project Manager Title:
596000282 Project Manager
-~-
c. Applicant Name: f. Mailing Address:
Wally Majors P.O. BoX 310
Applicant Title: City: Zip Code.
Recreation & Parks Director Boynton Beach 33435
---
d. Applicant Address: g. Telephone: Fax: Suncom:
P.O. Box 310 (561) 742-6986 (561) 742-6285
City: Zip Code: Email:
Boynton Beach 33435 stumpd@ci.bOynton-beach.fl.us
--
h. District Numbers:
US Congress: 23 State House: 87 State Senate: 25 County Commission: 4
-
II
II
h
L
II h
bl k
~\
~
I
Il- PROJECT SUMMARY
a. Project Title: Boat Club Park Navigational Channel
b. Type of Application: 1 t83 New (never considered before) 1 0 Reconsideration 10 Phased Continuation-Phase No.: --
-
TIER- I TlER- II
t83 A _ Recreational Channel Marking o A - Boat Ramps ---"---
C. Type of Project: t83 B - Public Launching Facilities DB - piers and Docks
o C - Aquatic Plant Control o C - Boater Education
o D _ Other Local Boating Related Activities o D _ Economic Development Initiatives
d. Project Cost: Total Cost: $126.700 Amount Requested: $lllS.OOO
---
e. Project Summary:
Tho goal ofthi, pmio" i, two~fold, To d"dge the Boat Cluh PMk channel and pmvido additinnal mMke" in a effort to co<"" an
p"vent navigation problem', providing "re P""go to and from tho Boynton Inlet and to "novale the Bnal Club Park re,troom'
for boatef', The navigational channel w" d"dged in 200 I, " a cuoporative project with Palm Bo"h County Envimnmeutal
R"uuroe Management, We plan to employ the ",me method, u,ing baekhue and barage, The ",troom', originally built in 19&'
with a Florida Boating Improvement Program graot, "qui" wmplote interior "novation" The City wi\1 wntract thi' pmioct Oul
Upon eomplotion of the drodging and ",trOOm "novation" boate" wi\1 experionce "ro p",a,o to and from tho Boynton Inlot ,
have tho convionco offully oporational and "thetically ple"ing ",trOOm faei\iti"
1
FWC!DLE-252 (02/06)
III - PROJECT NEED
List Primary Need for Project:
~ Safety
o Age-end of Useful Life
o Environmental Needs of the Area
o Other:
~ High Demand by Users
o Recommended by FWC Staff
o Lack of In-house Capability
b. Need Statement:
Boat Club Park is among the most popular boating facilities in Palm Beach County. Conviently accessed via
Gateway Boulevard from 1-95, the newly renovated six ramps give immediate ocean access upon boat launching
via the Boynton Inlet. The site is home to the U.S. Coast Guard Auxiliary Flotilla 54 and recieves heavy use from
residents throughout Palm Beach County as well as Broward and Martin Counties. Based on surveys and parking
decal sales on weekends, it is estimated that 50% ofthe boat launching is by non-city residents. There were 9,828
vessels launched at Boat Club Park in 2005, with an annual attendance of23,000 people. This facility is open to
the general public, a $10 parking fee is charged on weekends/holidays only. The nearest boat ramp to the north is
Lantana Sportsman's Park (2 ramps) and to the south, Knowles Park, Delray Beach (2 ramps).
Over the years the channel has filled with sand causing difficulties for boaters. Without proper maintenance of the
navigational channel boaters are at risk. Vessels get stuck, causing serious implications for the passengers safety;
stranded boaters will require towing services and may pose potential problems for others to navigate around them
until they can be removed. In addition, the U.S. Coast Guard Auxiliary operates out of the Boat Club building.
Ensuring access to the Boynton Inlet is paramount for the U.S. Coast Guard Auxillary and boater safety.
The public restrooms, built in 1984, have never been renovated. Toilets, sinks, fixtures, water fountains, tile, etc.
must be replaced. With park visitors reaching 23,000 /yr. and many boaters traveling with children, renovated
restrooms with changing stations is essential. This project will enhance the safety and overall recreational
experience for the 23,000 boaters in Palm Beach, Martin, and Broward Counties who utilize this launch facility
on a regular basis.
c. Known Public Support: (Name)
~ Adjacent Land Owners: Elizabeth Pierce-Rowe
~ User Groups: Boynton Inlet Fishing Club, Kiwanis, U.S Coast Guard Auxiliary Flotilla 54
~ Neighborhood Assoc.: Inlet Cove Association
~ LocaVStatelFederal Government: City of Boynton Beach, Palm Beach County Dept. of Environmental Resources
~ Legislature: Senator H. Jeff Atwater
~ Other: Florida Inland Navigation District, City of Boynton Beach Recreation & Parks Advisory Board
d. Known Public Opposition: (Name)
o Adjacent Land Owners:
o User Groups:
D Neighborhood Assoc.:
D LocaVStatelFederal Government:
D Legislature:
D Other:
There is NO OPPOSITION to this project
~
FWC/DLE-252 (02/06)
2
VI. -CONSENT AGENDA
ITEM C.5
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requesled City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20, 2006 (Noon.) r8J June 6, 2006 May 15,2006 (Noon)
D April 18, 2006 April 3, 2006 (Noon) D June 20, 2006 June 5, 2006 (Noon)
D May 2. 2006 April I?, 2006 (Noon) D July 5, 2006 June 19,2006 (Noon)
D May 16, 2006 May 1,2006 (Noon) D July] 8, 2006 July 3, 2006 (Noon)
D Administrative D Development Plans
NA TURE OF r8J Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Approve resolution to accept the proposal to conduct an American Assembly for the City of
Boynton Beach, submitted by the John Scott Dailey Florida Institute of Government at Florida Atlantic University (lOG) and
the Cantanese Center for Urban and Environmental Solutions (CUES) at an initial cost of $] 5,000 for conducting the
Assembly.
EXPLANA TION: Mayor Jerry Taylor has asked that the City Commission consider the City coordinating a process very
similar to the successful Visions 2020 program completed in 1998. That program began in 1996 and included a community
visioning session. The goal is to update that document or replace it with a contemporary view of the City and its environs.
The visions 2020 program was preceded by the creation of an assembly steering committee facilitated by the Florida Institute
of Government at Florida Atlantic University. The City of Boynton Beach invited the lOG at FAU and the CUES to submit a
proposal to conduct another American Assembly program for the City (Exhibit A). Due to their experience with facilitating
the previous Visions 2020 program, staff recommends that we accept their proposal to facilitate the updating or replacement
of that document. The City is not required to go out to bid pursuant to Florida Statute 287.057(4)(f)13 which states that
services or commodities provided by governmental agencies are not subject to competitive sealed bid requirements (Exhibit
B). The lOG is a government agency established by the Legislature under the 'Institute of Government Act of 1979' within
the State University System (HB 469), and since the City and lOG qualifY as public agencies under the Florida Interlocal
Cooperation Act, Florida Statute] 63.0] (4 ).1, they may exercise jointly with any other public agency, any power, privilege, or
authority which such agencies share in common and which each might exercise separately (Exhibit C).
A Steering Committee, consisting of public and private sector representatives will be organized to develop the groundwork
for the Assembly. The Steering Committee will identifY key areas of interest for conference discussions. This Assembly will
be conducted over a one and one-half day period. The attendees will be divided into four groups of equal size, with each
group representing a cross-section of the assembly participants. The responsibilities of the lOG and CUES will include:
· Coordinating all logistical arrangements for the Assembly, including investigating and securing the site for the
Assembly, arranging meeting facilities, and food services;
· Setting up a special program account for receiving funds and tracking expenditures.
· Monitoring revenues and expenses and providing the Steering Committee a detailed financial accounting at the end
of the Assembly, invoicing sponsors, and sending letters of appreciation for support.
· Preparing the final agenda of issues and agenda questions (in consultation with the Steering Committee) for the
Assembly.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
. Producing and mailing out of all background materials related to the Assembly.
. Assisting the Steering Committee in the selection of participants to assure that the appropriate sectors of the
community are represented.
. Preparing and mailing correspondence and tracking acceptances and refusals. Making hotel reservations for
participants and making follow-up phone calls.
. Selecting facilitators from the list of participants (in consultation with the Steering Committee), and briefing the
facilitators of the Assembly's small group sessions.
. Providing recorders for the small group discussions.
. Preparing the final information packets to give to participants on the first day of the Assembly.
. Assembling the draft policy statement for review by participants at the Assembly's final plenary session.
. Leading participants through the plenary session.
. Distributing the final policy statement to Assembly participants.
The lOG and the CUES will serve as coordinator for the Assembly and IOGICUES staff members will be on site to facilitate
Steering Committee meetings, research and draft background materials, handle logistics, serve as recorders, draft the Policy
Statement, and chair the plenary session.
PROGRAM IMPACT: The American Assembly visioning process will assist the City to develop programs and activities
that are beneficial to the Boynton Beach community. It will allow the City to build community-wide consensus on the most
critical and emerging concerns in the City and strategies for addressing those needs. The effort will also serve as a good
underpinning of the City's and CRA land use development initiatives.
FISCAL IMPACT: The lOG and CUES management fee for conducting the Assembly is $15,000 which does not include
any expenses related to the Assembly. An estimated expense budget for the Assembly for 80 participants will be prepared by
the lOG and is anticipated to be approximately $25,000. The tentative date for the Assembly, based on availability at the
Hutchinson Island Marriot Resort, is October 20 and 21, 2006. Funds may be available from Palm Beach County and private
organizations. In addition, there are funds in the City Budget for strategic planning ($15,000).
AL TERNA TIVES: Continue without the update of community visioning plan and rely on existing published documents and
pi,", ~
Department Head's Signature CIty Manager's Signature
Department Name
City Attorney / Finance I Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
1 RESOI~UTION NO. 06-
2
3 A RESOI-,UTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA APPROVING
5 THE PROPOSAL SUBMITTED BY THE JOHN SCOTT
6 DAILEY FLORIDA INSTITUTE OF GOVERNMENT AT
7 FI-,ORIDA ATLANTIC UNIVERSITY AND THE
8 CA T ANESE CENTER FOR URBAN AND
9 ENVIRONMENTAL SOLUTIONS TO CONDUCT AN
10 AMERICAN ASSEMBL Y FOR THE CITY OF
11 BOYNTON BEACH; AND PROVIDING AN EFFECTIVE
12 DATE.
13
14 WHEREAS, the Florida Institute of Government at Florida Atlantic University and the
15 Catanese Center for Urban and Environmental Solutions have submitted a proposal to coordinate
16 an American Assembly on key issues within the City of Boynton Beach; and
17 WHEREAS, the American Assembly visioning process will assist the City to develop
18 programs and activities that are beneficial to the Boynton Beach community; and
19 WHEREAS, the City Commission of the City of Boynton Beach has determined that it
20 would be in the best interest of the citizens and residents of said City to accept the proposal of
21 F AU to coordinate said American Assembly.
22 NO\V, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
23 CITY OF BOYNTON BEACH, FLORIDA, AS FOLLOWS:
24
25
26
27
28
29
30
Section 1:
The "Whereas" clauses set forth hereinabove related to proposed legislative
enactments are incorporated herein by reference.
Section 2:
The City Commission of the City of Boynton Beach hereby accepts and
approves the proposal of The John Scott Dailey Florida Institute of Government at Florida
Atlantic University (lOG) and the Catanese Center for Urban and Environmental Solutions to
coordinate an American Assembly for the City of Boynton Beach.
Section 3:
This Resolution shall take effect immediately upon passage.
S:\CA IRESOlAmerican Assembly.doc
1 PASSED AND ADOPTED this
2
3
4
5
6
7
8
9
10
11
12
13
14 ATTEST:
15
16
17 City Clerk
18
19 (Corporate Seal)
S:\CA \RESO\American Assembly.doc
day of J lInc, 2006.
CITY OF BOYNTON BEACH
Mayor Jerry Taylor
Vicc Mayor- Carl McKoy
Commissioner Robert Ensler
Commissioner -- Mack McCray
Commissioner Muir C. Ferguson
2
Exhibit A
A Proposal
to Conduct an American Assembly
for the
City of Boynton Beach
Submitted by:
The John Scott Dailey Florida Institute of Government
at Florida Atlantic University
and
The Catanese Center for Urban and Environmental Solutions
May 2006
INTRODUCTION
The John Scott Dailey Florida Institute of Government at Florida Atlantic University ("lOG") and the
Center for Urban and Environmental Solutions ("CUES") propose to coordinate an Assembly for the
City of Boynton Beach to build community-wide consensus on the most critical and emerging concerns
in the City and strategies for addressing those needs. The City Commission and staff, in cooperation
with lOG and CUES, will establish a broad-based Steering Committee to determine specific agenda
issues and questions, and participants for the Assembly.
The forum will utilize a modified version of American Assembly procedures. Approximately 80
participants representing a cross section of public and private sector interests will be invited to attend.
AMERICAN ASSEMBLY PROCEDURES
The American Assembly process is a negotiating procedure designed to reach consensus on issues of
interest to diverse parties. The Assembly provides a body of knowledge, a setting, and a technique for
bringing people together to discuss issues, voice their opinions, and reach agreement on issues of public
policy.
This Assembly will be conducted over a one and one-half day period. The attendees are divided into
four groups of equal size, with each group representing a cross-section of the assembly participants. All
of the discussion groups follow the same agenda and discuss the questions concurrently. The agenda
issues and questions are developed by the Institute of Government in consultation with a Steering
Committee. The discussion in each group is led by a facilitator whose role is to stimulate open
communication on the issues and provide a sense of direction in bringing the group toward consensus.
Each group includes a recorder who is responsible for distilling the group's discussion into a consensus
statement that reflects, as closely as possible, positions articulated during the discussion.
Following the completion of the discussion sessions, the facilitators and recorders meet with a drafting
team to draft a consensus statement on the agenda issues. The facilitators, recorders, and staff are
instructed to use the greatest degree of objectivity in performing these tasks so that the results represent
the majority identifying areas of agreement and majority viewpoints, strong minority points are
sometimes made and should be incorporated into the policy statement.
On the morning of the second day, participants are provided with a draft policy statement, which is
reviewed by the groups as a whole at the final plenary session. Decisions to add, delete or amend are
made by a majority vote of the participants. The rules of parliamentary procedure apply during the
plenary session. The final policy statement, including the recommended amendments, is adopted as a
whole at the end of the plenary session.
RESPONSIBILITIES FOR AN AMERICAN ASSEMBLY
Steerin2 Committee
A Steering Committee, consisting of public and private sector representatives, will be organized to
develop the groundwork for the Assembly. The Steering Committee will identify key areas of interest
for conference discussions. The Committee, in consultation with FA U staff, will then develop questions
for each of those issue areas. In addition, the Steering Committee in consultation will develop a list of
potential conference participants designed to provide broad representation from the public and private
sectors as well as regional interests.
Institute of Government/Center for Urban and Environmental Solutions
The responsibilities of the Institute of Government and the Center for Urban and Environmental
Solutions include:
. Coordinating all logistical arrangements for the Assembly, including investigating and securing the
site for the Assembly, arranging meeting facilities, and food services;
. Setting up a special program account at the University and following prescribed fiscal procedures
for receiving funds and tracking monies spent for mailing, duplicating, staff travel, etc.;
· Monitoring revenues and expenses and providing the Steering Committee a detailed financial
accounting at the end of the Assembly, invoicing sponsors, and sending letters of appreciation for
support;
· Preparing the final agenda of issues and agenda questions (in consultation with the Steering
Committee) for the Assembly;
. Producing and mailing out of all background materials related to the Assembly;
· Assisting the Steering Committee in the selection of participants to assure that appropriate sectors
of the community are represented;
· Preparing and mailing invitation letters, acknowledgments, agendas, and driving directions for the
Assembly. Also, tracking acceptances and refusals and subsequent mailings to alternates. Making
hotel reservations for participants, and making follow-up phone calls to invitees who have not
responded by the deadline to confirm attendance;
. Selecting facilitators from the list of participants (in consultation with the Steering Committee),
and briefing the facilitators of the Assembly's small group sessions;
. Providing recorders for the small group discussions;
. Preparing the final information packets to give to participants on the first day of the Assembly; the
packets will include final agendas, a list of participants, final agenda questions, a list of sponsors,
and other appropriate materials;
. Assembling the draft policy statement for review by participants at the Assembly's final plenary
seSSIOn;
. Leading participants through the plenary session; and
. Distributing the final policy statement to Assembly participants.
Staff
The Institute of Government, with the assistance of the Catanese Center, will serve as coordinator for the
Assembly. The lOG and Catanese Center staff has considerable experience in coordinating assemblies
of this type (Appendix A). Staff members will be on site to facilitate Steering Committee meetings,
research and draft background materials, handle logistics, serve as recorders, draft the Policy Statement,
and chair the plenary session.
Mana~ement Fee
The lOG and CUES management fee for conducting the Assembly is $15,000 which does not include
any expenses related to the Assembly. An estimated expense budget for the Assembly will be prepared
by the lOG.
Fundin!!
Upon acceptance of this proposal submitted by FAU, a contract outlining the final terms of agreement
will be drawn up between Florida Atlantic University (on behalf of the Institute of Government and the
Center for Urban and Environmental Solutions) and the City of Boynton Beach. Additional individuals,
agencies or corporations agreeing to underwrite portions of the cost ofthe Assembly will be asked to
sign Letters of Agreement. Such contracts and Letters of Agreement are necessary so that Florida
Atlantic University may enter into contracts with vendors.
The Institute of Government will ensure that bills related to the Assembly are reconciled and paid. A
statement of all income and expenses with regard to the Assembly will be provided to the sponsoring
agency.
APPENDIX A
AMERICAN ASSEMBLIES
Coordinated by the John Scott Dailey Florida Institute of Government and
the Center for Urban and Environmental Solutions
Broward County Trash Summit, June 2006
The Greenacres Assembly: A New Vision, October 2002
Pinellas Assembly, May 2002
Pompano Beach: A 20/20 Vision, January 2000
Greater Boca Raton Education Summit, January 1998
Martin County Education Assembly, October 1996
Boynton Beach Vision 20/20: Planning Our Future, May 1996
Coconut Creek Assembly: Passport to the 21 st Century, December 1995
Southeast Florida 2025: An Investment Strategy for the Future, May 1995
Fort Lauderdale-New Century-New City, May 1995
Broward County Urban River Greenway Assembly, November 1994
Coral Springs Vision 2000 Assembly, October 1994
Delray Beach Visions 2005 Assembly, May 1994
Greenacres Assembly: A New Destination, April 1994
Northern Palm Beach County/Southern Martin County Planning Forum, August 1993
Martin County: Committing to its Future, June 1993
Symposium on Juvenile Justice Issues in the Twentieth Judicial Circuit, July 1992
Setting the Agenda for Broward County's Environmental Future, May 1992
Political Campaign Practices and Citizen Participation in the Electoral Process, October 1991
Healthy Children: Tomorrow Begins Today, An American Assembly on Children's Health Issues in Florida,
February 1990
Our Children--Our Future: An American Assembly on Children's Issues in Palm Beach County,
October 1989
The American Assembly for Greenacres City, September 1989
City of Hollywood Visions 2000 Assembly, May 1989
Florida House of Representatives Legislative Issues Assembly, December 1988
Greater Delray Beach Visions 2000 Assembly, May] 988
Directions 88: Charting the Course for Palm Beach County, May 1988
Pahokee Potentials: An American Assembly for the City of Pahokee, February 1988
Town of Davie Visions 2000 Assembly, December 1987
Mapping and Monitoring Assembly, September 1987
Palm Beach County Criminal Justice American Assembly, March 1987
Sarasota County Assembly for Wastewater Management, December 1986
West Palm Beach Citywide Forum, November 1986
Regional Comprehensive Policy Planning Assembly, May 1986
Growth Management and Florida's Energy Future, March 1986
Directions 85: Charting the Course for Palm Beach County, October 1985
Growth Management and the C-51 Basin, January 1985
Broward's Beach: The Second Century, May 1984
Directions 84: Charting the Course for Palm Beach County, February 1984
Assisted with Coordination/Served as On-Site Staff
Strategic Plan Assembly for the Metropolitan Water District of Southern California, June 1994
Strategic Plan Assembly for the Metropolitan Water District of Southern California, October 1993
Louisiana Citizens' Summit on Adolescent Pregnancy Prevention, January 1993
The Southeastern Region Summit on Violent Crime, July 1992
Southern Legislative Summit on Healthy Infants and Families, October 1990
Legislative Issues Conference for the Florida House of Representatives, February 1990
Visions 2000 for Alachua County, March 1987
Visions 2000 for Alachua County, January 1986
Governor's Conference on Water Management in South Florida, September 1971
Coordinated by the FAU Center for Urban and Environmental Solutions
Regional Water Supply for Broward County, August 1983
The Farm and the City - Southeast Regional American Assembly, April 1980
Southeast Regional American Assembly on Land Use, October 1974
Collective Bargaining in the Public Sector - Southeast Regional American Assembly, December 1972
The States and the Urban Crisis - Southeast Regional American Assembly, December 1970
05/15(2885 15:30
S5422':341>J5
F:DCi
PAGE 02
MQp-.31-2004 11: ~8
R 1 N5T CF GCJT
8513 487 01041
P.03
EXHIBIT B
The 2001 Florida Statute8
-,
Titilll XIX Chanter 287 YJew 'EMlre Cb~
PubliC Business Procurement Of Personal PrOperty And Services
287.057 Prot;Ureme~ of commoditiu 0,. contraCtUal ..nrices.--
(1) Unless otherwise authorized bV law, all contracts for the purchase of commoditIes or
contractual services in excess of t~e threshold amount provided in s. 287.Q1.Z for
CATeGORY TWO shall be awal"ded by competltlve s4i!al@(j bidding. An Invitation to bid sh2l11
be iuued which shell include a detailed description of the commodities or contrl:tctual
services sought; the date fOr submittal of bids; and all contractual tenns and conditions
applicable to the procurement of commodities or contractual sl!:r'Vices, including the
crlteda which shall indude, but need not be limited to, price, to be used in determining
accepUlbi!ity of the bid. If the agenty contemplates renewal of the contract, it shall be so
stated In the invitation to bid. The bid snai' inc:lude the price fOr each year for which the
contract may be renewed. Evaluation of bids shall include consideration of the total cost
for each year as quoted by the bidder. rJo criteria may be used in determining
acceptabiHty of the bid that was not set fbrth in the invitation to bid. The contract shall be
awar'ded with reasonable promptness by written notice to the qualified and responsive
blddl~r who !iubmits the lowe5t re~pon$lv~ bid. This: bid must be determined in writIng to
meet the requiremdints and criteria set forth in the invitation to bid.
(2) When an agency determines in writing tl'1at the 1ISi! of competitive $ealed blddfng Is
not practicable, commodities or contractual services shall be procured by competlt!ve
sealE~ propolals. A request for proposals which includes a statement of the commodities
or ccintr8ctual services sought and all cont'"actual terms and conditions applicable to the
proCJrement: of commodities or contractual services, including the criteria, which shal!
i'1clude, but need not be limited to, price, to be used in determinino acceptability of the
prop'osal shall be issued. If the agency contemplates renewal of the commodities or
contl"actual services contract, it shall be so stated in the request for proposals. The
Pfop'osal ~nafl include the price for ead'l year for which the contract may be renewed.
Ev.aIIJatiol"l of proposals shall include consideration of the total cost for each year as
quotlM by the offeror. To assure full understanding of and responsiveness to the
solicitation requirements, discussions may be condticted with qualified offeror'S. The
offer-ors sha!1 De accorded f~ir and equal treatment prior to the submittal date specified 1:1
the request for proposals with r'espect to any opportunity for discussion and revision of
proposals. The award shall be made to the f"@sponsible offeror whose proposal h,
determined in writing to be the mogt advantageous to the state, taking into consideration
the price and the other crIteria set forth in the request for proposels. The contract flle
shall contain the basis O~ which the award is made.
(3) tf an agency determines that the use of an invitation to bid or a request for a
~ro'posal will ,!"lot resu~t in the best value to the state, based on factors lncludlng, but not
Itmltl~d to, pnce, qualrtY, design, and workmanshIp; the agency may procure commodities
and -=ont!1:'ctual services by an invlt/!ltion to negotiate- An aQency may proC\J~
com''nodltJes and contractual servjce~ by a request for a quote from vendors under
cont'at't with the dep~rtment. .
; cf7
VIsrOJ ; 1,;17 ,~M
\J',] ,/ 1 ~.:, '~. UU :~.: 1 b' -, ~.i
'j ':"~;~,.' '.341:'J ':-,
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0'HI~fc 'J
'1HR-2:l..20~1.j :.1: S~:3
CL Ih.j5T DF GDU-;
35El (..~:r7 0~~:
F J4
(4; 'Nhen the purchi'se price of com "r'od It. es or contractual servlces ~}(Ceed5 the
thre!,hold amount pnJvided in s. Z81.{,J.l for c.ATeGORY !WD, M purchal:le of
comrfloditles or contrach;al services may be made without receiving competitive sealed
bids, competitive sealed proposals, or responses to an invltation to negot'ate or a request
for a quote unless:
(a) The agE.ncy head determines in writing that an immedlat! danqer to the public .
heal":h, safety, or welfare or other sub~taotialloss to the state reqUires emergency action.
Aftel the agency head mekes such a written determiqatinn, the agenc{ may proceed with
the procurement of commoditlM or contractual servi~s necessitated by the immediate
d:::ll"iCjer, without competition. Hewever~ such emergency procurement shall be made with
such competition as 1s practicable under the circumst~nces. The agency snail furnish
COpi'i~S of the written determination certlfted under oath and any ether documents relating
to tr.,e emergency actIon to the department. A copy of th~ statement shall be fumlshed to
the 1:omptroller with the voucher authori~lng payment. The indiVidual purchase of
pers,onaJ clothing, shelter, or supplies which are needed 01'1 an emergency basis to avoid
institutionalization or placement in a more restrictive: setting is an emergency fur the
purposes of this paraQ~ph, and the filing with the department: of such ststement it. not
reql.:ir-ed in 5uch circumstanc;es. !n the case of th~ emergency purchase of in~urance, the
perh)d of covarage of such insurance shall not exceed a period of 30 days, and al: such
emergency purchases shall b~ reported to the departmrimt.
(0) Purchasing agreements and contracts exer;uted by the department or by agencies
und,=r authority delegated by the departrnent In writing are eX.ceptea from bid
reql:lre.ments.
(c) Commodities or contractu!!1 services available ally from a single source may be
exc€~pted from the bId requirements if jt is determined that such commodities or seryices
are,,,ailable only from a single source and such determination is documented. However,
if such contract is for an ~mount greater than the tr.reshcld amol1nt provided in s.
ill"QlZ for CATEGORY FOUR, tne agency head shall file Cl cl:!rtificat1on of conditions and
circumstances with the department and shall obtain the prior approval of the department.
The failure of th~ department to approve or disapprove the request of an agene( for prior
apPI'Oval within 21 days after receiving such request or within 14 days aner recalving
front the agency additional materials requested by the department shall constitute prior
aPPI-ovai of the department. To the greatest extent practicable, but no later than 45 days
afte'" ~uthori:zing the exoeption in writing, the department shall combine single-source
p!'o(:urement authorizations for' identical information tec.hnology resources for which the
purchase price exce.eds the tl'lreJMld amount provided in s. .~8'.017 for CATEGORY
FOUR, and sl1all negotiate and execute volume purchasing Qgreements !'or such
pro~urements 01 be'lalf of the egE!ncies.
(0) When it is in the best inter'est of the state} the Secretary of Management Services or
hiS ot" her designee may al.lthorize ttle Support pro'Jram to purchase insurance by
negotiation} but such purchas~ shall be made ooly under conditions most favorable to the
public l:'lterest.
(e) Prescriptive assistive devices for the purpose of medical, developmental, or vocational
rehclbilitation of clients are excepted from oompetitive sealed bid o:lod competitive sealed
pro~losal requirements and shall be procured pUr'SIJant to an established fee scn~du'e or
by any other method which ensures the best price for the state, takin\';llnto consideration
the needs 0;; tt',e client. Prescriptive assistive devices include, but are not limited to,
prosthetics, orthotics, and wheelchairs. For purchases made pursuant to this paragraDtl,
stat.: agencies shall annually file with the department l'l description of the pur"Cha;es and
m~tMds of procurement. __-,-,-"-"'--'-'- --
/-,' .._ ..:..--.____-~"-_-----__-4_- ----_________
./ (f) -.rhe fOllowing contractual services :and commodities are not subje<;t to the comDetiti:~)
\'.~IJ~d bid requirements of this section: _,-----------.----,- --- .~ . -~---/~
.... ~--.....-.- _.'--..... ____.._ ___J..... ....... ----<.-...-.......-----
~of7
~1l5!02 11:47 At,/
05/15/2005 15:38
95422'341 '35
F:or;
PAGE ()4
850 487 0041 P.05
t"'AR-31-2004 1:: 59
FL 1 NST OF G:J1F
1. Artlstic serviQ:!s.
2. AC{)demic progr.1m reviewS.
3. u~<:tures by individuals.
4. Auditing services.
5. U~ldal services, inouding attorney, paralega~, expert witness, appraisal, or mediator
services.
6. He:altl'l services involvIng Q;ll:amioation, diagnosis, treatrnent, prevention. medical
ccnsuitation, or admi"i~tratlon.
1. SE:rvices provided to persons with menta! or physical disa~iIlt!es by not.for-profit
corpof'ations which have obtained exemptions I,Jnder tha proVi.S:ons of s. 501(c)(3) of the
Unitel:! Stetes Internal R.evenue Code or when such services are governed by the
provi!;lons of Office of Managament and Budget Circular A-122. However, In acquiring
such~ervices, the agency shall a>nsider the ability of the: contractor, past performance,
willlngrless to meet time requiremen~, and price.
8 M,~dkaid services delivered to an eligible Medicaid recipient by a health care provider
who has not prevlocsly applied for and received a Medicaid provider numbel' frOm ttle
Agen.ey fo,.. Health Care AdministratIon. However, this exception shall be valid for a period
not to exceed 90 days after the date of delivery to the Medicaid recipient and sl'lalll1Ot be
rel"le"~ed by the i!lgency.
9. Family placement servj~-s.
10. Prevention services related to mental health, including drug abuse prevention
programs, child abuse prevention programs, and shelters for run;aways, operated by
not~for-profit eorporations. However, In acquiring such services, the agency shall consider
the ability of the contractor, past performance, willingness to meet time requirements,
and price.
11. Training and education sarvices provided to injured employees pursuant to $.
~40A2(1}.
12. Contracts entered Into oursuant to s. ~37 .11.
Gi""-";e.rviC~S or commodities provided by govemment~1 a;~~des~
_.__._--------~...--.._.- . ----_..~
(g) '.':ontlnuing education events or programs that are offered to the general public and
for ~Ihlch fees have been collect@d that pay an expenses associated with the event or
program are exempt from competitive sealed bidding.
(5) If less than twO responsive bids cr proposals for commodity Or conu'actu;1 serviCQS
purchases ar~ received, 'the department or the agency may negotiate on the best t\!arms
and ~'OndltiDn5. ThQ agency snail document the reasons th<lt such action is in tl'le best
interest of the state In lieu of resof)citmg competitive sealed bids Or prOposalS. The agency
shall report all such actions to the department on a quarterly basis, in a manner and fO~'m
pres,crlbed by the department.
(6) Upon Issuance of any invit!2tlon to bid or request for proposals, an agency shall
forward to the department one copy of each invitation to bid or request for proposals for
all c:~mmodlty and contractual services purchases In excess of the threshold amount
provided in $. 287.017 for CATEGORY TWO. An agency shall alSO, upon r'eqlJe5t, furnish a
.. ".r7
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COP)' of all competitive seared bld or competitive sealed Froposal tabulatlons, Tbe Office of
Sup!plier DIversity may also requl!st from the <;i,gencies any information submitted to the
depl'irtment pursuant to this 5ubsection.
(1)(a) In order to striv~ to meet the minority business enterprise procurement goals set
fortl~ in 5. 2S7.09<t51, an agency' may reserve any contract tor competitive se;a!~d bidding
only among certified minority business enterprises. !\gencies shall review all their
contracts each fiscal year and shall determine wnich contracts may be reserved for
bldc,in~ only among ce-tified minority business enterprises. This reservation may only be
used W,1en it is determin@d, by reasonable and objectIve means, before the inviUlt"on to
oid'chat there are capable, qualified certlfled minority business enterprises available to
bid i:Jn a contract to provide fer effective competition. The Office of Supplier DiVersIty shall
consult with any agency in reaching such determination when deemed appropriate.
(b) Before a conttact may be reserved for bidding only by certified minority business
ent~~rpriSe5, the agency head must fmd that such ~ reservation is in the best interests of
thes:tate. All ceterminations shall be si.lbject to s. 287.09451(5), Once a decision has
bee 1 made to reserve a contract, bLt before sealed bids are requ~$ted, the agency shall
esthnate what it expects the amount: of the contract to be, i:lased on the nature of tM
services or commodities [nvalved ard their value under prevailing market conditions. If all
the sealed bids received arE! OYI!':\!" this estimate, the agency may reject the bids (lInd
request new ones from certified minority business ellterprlses, or the agellCY may reject
the bids and reopen the bidding to all eligible Qualified bidders.
(c) All agencies shall consider the use of price p~~rences of up to 10 percent, wllightad
pref/;lrence formulas, or other preferences for contractors ~s determined appropria~
pur.;uant to guidelines establIshed In accordarce with s. 287.09451(4) to increase the
par1idpatiol1 Qf minority business enterprises.
(d) All 3Qencies shall aVOid any undue concentration of contracts or purchases in
catEgories of commodities or contractual selifices in order to meet tl1El mil'lority bus in ASS
entf'rprise purchasing 90al9 in 5. 267.09451.
(8) An agency may reserve any contract for competitive seared biddillg only among
qua If/cd bidders who agree to fJtittze certified minorIty business enterprises as
subt:ontractors or subvendol"S. The percentage of funds, in terms of gross contraet amount
and r-even.ues, which must be expended with the. certjfied minority business enterprlslI;::
subcontractors and subvendors shall be determined by the agency before such contracts
ma) be reserved. In order to bid on a contract so reserved, the qualified bidder shell
idertify those certified minority busin~ss enterprises whictl will be utili~~d as
subcontractors or subvendors by sworr statement. At the time of perfon'rlance or projec'i;
completion, the contractor shat! report: by sworn statement the payments and compl~ton
of work for a!1 certif~d minority business enterprises Llsed in the contract.
(9) An agency shall not divide th~ procurement of commodities Or contractual services so
as tc avoid the requirements ef swbsections (1), (2), and t(3).
(10) A contract for commodities or contrcctual servfces may be awarded without
compet!tion If ~tate or k>derallaw prescribes with whom t:h4iil "'genq mUliOt CQntract or if
the :'ate of payment Is estab-lished during the appropriations pmcess.
(11) :ftwo equal responses to an invitation to bid or reQuest for proposals are receIved
and one response is from a certified minority business enterprise, the agency shall enter
into a contract with the certified minority business enterprise.
(12) I:xtenslon of a contract fur contractual senrices shall be in writing for a period not to
excE;ed 6 months and shall be subject to the same terms and conditions set forth in the
in INti oontract, There shal! be only on!" extension of a contract Ur'tleS5 the failure tc meet
4 on
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the crteda set forth in the contract for completion of the contract is due to ev~nts beyond
the ("..entrol of the contractor.
(13)ExcePt for those contracts initially procured pLJl"Suant to 2p~ragraPh (3)(a) ot'
3paragraph (3)(c) contl"8cts for commodities or contractual servIces m2!Y be nll'lewed on
a yea rly basis for ~o more than 2 years or for a periOd no longer than the term of the
original contract, whichever period is longer. Ren@wal 0: a contract for commodities or
contrj~ctuai services shall be in writing and shall be SUbJ~ct to the same terms ~nd.
conditions set forth in the initial contract. If the commodity or contractual service 19
purcl',ased as a result of the solicitation of hids '.or proposals, the cost of any contemplated
rene1Nals shall be Int;luded in the invitation to bid or request for proposals, Ranewals shall
be continQent upon satisfactory performance evaluations by the agency.
(1.4) FDr each contractuai services contract, thEi! agency shall designate an employee to
funct~on as contract manager who sh"lI be responsible for erforclng per1't?rmance of the
contract terms and conditions and serve as a liaison with the contractor. The agency shall
estat~lisl1 procedures to ensure that contractual seNlces have been rendered in
accOI'dancf;l with the contract terms prior to processing the invoice for payment.
(15) Each agency shall designate at least one eMployee who shall serve as a contract
administrator responsible for maintaining a eontract flIe al"d financial infOrmation on all
contl'actual services contracts and who shall serve as e ltalson with the contract managers
and the dep~rtmMt.
(15) For requ~.:rts for proposals, a selection team of at least three employees who nave
experience and knowledge in the program a~as and service requirements fOr which
contl'''acrual services are sought shall be appointed by the agency head to aid in the
selection of eontractors for contrects of more than the threshold amount provided in 9.
~87 . ill for CATEGORY FOUR.
(17) No persOIl wno receives a contract which has not Men procured pursuant to
I
subse~;tiol1 (1), subSection (2), or ls\.lbSection' (3) tD perform a feasibility study of the
potential Implementation of a subsequent contract, partidpating in the draft:ing of an
invitation to bid or request for proposals, or developing a progiem for future
implementation shall be eligible to contriict with the agency fur any other contracts
dealing with that specific subject matte..; nor shall any firm in which soch peMlon has any
interest be eligible to receIve such contract.
(18) Each agency !lhall establish a review and approval process for all contractual
services contracts costing more than the threshold amount provided for In s. '}JJ1.017 for
CATeGORY THR.ee which shall incll,/de, but not: be limited tOt program, financial, and legal
revil~w and approval. Such reviews and approvals shall be obtained before the eontrad: Is
executed.
(19: The department may establish state contractual service term contractS. Such
contracts may be utilized Or al'\V agency, county, municipality, or local public agency.
(20:~ In any procurement that is accompliShed without competition, the individuals taking
part. in the development or selection of criteria for evaluation, the evaluDtlon process. and
the award process shall attest in writing that they are independMt of, and have :10
con1'lict of interest in, the entities evaluated and seleeted.
(21,i Nothing in thiS section shall affect the validity or effect of any contract in existence
on OctOl:)er 1, 1990.
(22) A.~ agency may contract for services ..vith an~' independent, nonprofit college or
unIversity whIch '5 located within the 5tate and Is accredited by the Southern Assodatlon
S~7
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F' 2\[
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of Coll,~ge5 and Schools, on tile same ba5~ as it rr"tay contract with iJt,y ~n-g;titution if, the
State. 1)1'Iiversity system.
(23){f.) The Stat. Technology Offi"" shaU develOp a prograM fer owUne procurement of
comrl"loditle$ and contractual services. 10 el'1aDle the state to promote open competition
aM t(:1 leverage its buying power, executi....e state agencies shall participate in the ~n-Iine
procurement program, and other age.ti.. may participate I" 'hO p..,gra01, Only ~Idd.rs
prequalit'ied as meeting mandatoI)' rectuirGmel'lts !lnd qualifications criteria sheH be
permitted to participate in on-line procurement. The State Technology Office may contract
fer ecuipment and services neceS$21ry 'to oeve1op and implement on-line procurement,
(b) The State Te.chnology Office, in consultation with the d~partme.nt, shall adopt rules,
pursL,ant to 55. 12..0.536(1) and 120.54, to implement the program for on-line
procm'ement, The rules shall inch.lde, but not be limited to:
1. Determining the requirements and q!,Jalification criteria for preQuaHfylng bidders.
2. E;tab\ishing the procedures for conducting on-line procurement.
3. E'stablishing the criteria tor eligible commodities and contractua' services.
4. Establishing the proceClur~S for providing access to on-line procuremMt.
S. tletermioing the criteria warranting any exceptions to partiCipation in th~ on-line
procurement program.
(c) ihe Department of Manasernent Services and tt1e State Technology Office may collect
fees for the use of the on-line procurement systems, The fees may J:)e imposed on an
indi'/ldual tl"al'1sacticn basis or as a fixed percentage of the, cost saving!S generated. At a
J1'\ioimum, the fees must be set in ar- amount $ufficier.t to cover the pr'Ojected costs of
suel1 services, including administrative and project service costs In accordance w:tn tM
policies of the Department of Management Services and the State ;echnology Office. Fo:
ttla purposes of compensating the provider, tl:e department may authort%e the provider to
colt,act and retain a portion of the fees. The providers may withhOld the portion retained
frOi1'l the amount of fees to be remitted to th~ department. The department may negotiate
the retalnage as a percentage of such fees Charged to users, as a ~at amount, or U any
oth,er method the department deemS feasible. All feeS and surcharges collected under this
paragraph shall be deposited in the Grants and DoratiM Trust Fund as provided by law.
(24)(a) The State TechnoloQY Office shall establish, in consultation with the department,
stc!'~e strateQic informat!on technology alliances for the acqlJisition and IJse of information
tec~nol?gy an~ relat$d materi~l with prequalified contractors or partners to provide the
sta.e wIth effICient, cost-effectJ'\Ie, and aCvanced information technology.
(b) In cO!1sultatio.n wlth and under contract to the State Technology Office, the state
stn9~~ic mfo!"!,"atlon taehnology alliences shall design, develop, and deploy prOjectS
prc.v:dlng the. Intorma!IOn technol.ogy needed to collect, store, and process the state's date
and ~nformat~on, provide connect,vity, and integrate and standardize computer networkS
an.i mformatlon systems of the state.
~~d~: ~i~~lt~~~~~::tstdate straitegle information technology alliances shall be industry
. r e exper ence In the public and private sectors
(d) The State Techr,ology Offi. t .
Se!l"v!c:e5( shall adopt rules ()~~~~~tC~n5U tation with the Department of Management
stata strategic Informati~n' technology oa~~~r~~~:536(1) and ,llQ___!i.1t to Implement the
Hh;1:DI"Y,--S. 1, ch. 78-4; 5. 2, ch 80-206: s. 4, ch. 80.374; s. 1 ch. 82-1~1' s 9 h
r ~.f~'C..
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FL iNSI :IF GOJT
8S:a 487 0E141
;.:' . 0'3
82-19i); $. 3. c~. 83-99; 5, 3, en. 83-192; 5, 7: ch. 86--204; s. 9, cn. 88-384; s. 1t en.
89-371; s. 17, ch, 90~268; s. 8, ch. 91~162; s. 251, ch, 92-279; :$. 55, ch. 92-326, s. 7,
ch. 93-161; S. 11, th. 94<~22; $.869. ct1. 95-148; s. 6, ch. 96-l36; s. 30, ch. '97-153: s.
132, ch. 98-279; s. 11, ch. 99-4; s. 50,< ch. 99-8; s. 45, ch. 99-399; G. 33, ch. 2000-154;
s. 11, ch. ZOOO-286; s. 56, en. 2001-6:'; s. 4, ch. 2001-278.
lNot,:~.--Redeslgnated as subseC'"Jol"l (4) by s. 4. ch, 2001-218.
2NotAi~.--Redesjgnated as paragraph (4)(a) by $. 4, ch. 2001-278.
3ptot;;1!.--Redesignated as paragraph (4)(c) by s. 4, ch. 2001-278.
~~~{ft;:~t,;,~i;M~! ;":'y'?!;:':"'. ',~;,?:;:C;'i,;;) ":'. " , ' . (',,/',
Dis(;:aimer: The information on ttlis system 1S unverified. The journals or printecl bills of
the respective chambers should be consulted for official purposes. Copyright @
2000-2001 State of Floridi:l. k90tact ~.
Prrval:V Statement
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",,,O!l;NE'f5 A,"C C.Q\JNSttl.:..(l~ AT LAW
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March 27, 2002
Herb :'angston, EsqiJire
LaI'\g:$ton. Hess, Bolton, Zl'ICsko. and Helm, P A.
111 South Maitland Averlue
Maitlar:d. Floridi 32794--5050
;ient 'li~_FacsifT1l!~ b:i U.S. ~ail
Re: Ffoposed Contract with Florida institute of Government (lOG)
Ce~r Herb:
You <~<:ed this office to research whether tr,e City of Maitland can enter into a c.ontraetwith lOG
wi1l101Jt the neceu.lty of letting t!'ie cormac~ out fer bid under the competitive pidoing process
established by statute. It is our opinion that the Oi~ may enter into a contract wl~h lOG and
nead not follow the statutory competitive b1ddfng requlrelTlents. Moreover. the I'ropcsed
contract Is an interlocal agreement under Chapter 1631 Flcrid~ Statutes I which agrlitements do
not have to competitivaly let out for bid.
Chapter 287 of the Florida Statutes relates \0 tne procurement of personal property alid services
by 9,overnmental entities. Part I of Chapter 287 consists of the State PurCl'1asing Law
(g 2!l7012..287.045), the Consultaqts Compet1tive Negotiat!on Act ( S 287_055), and SI special
sectilJn requiring cities to award by competitive bidding for contracts with amounts greater then
$25,1)00 ( ~ 287.057). Each sl2:dion wtnln Ciial'ter287 de-fine$ llagenci in a different manner
The ;~tate Purchasirg Larw sets out eomoetitive blQdi~9 reql"Jirernents for the State of Florida ar:d
Qoes not inc.lude local government entities, However, the Consultants' Competitive Negctiation
Act does Include locel governments e"d cities, as does % 287.057.
The Consultants' Competitlve Nt!;lotiation Act (CeNA) appi!es (J,'11y to the "acquisition of
profe'ssiOnal ~rchitwtJ(i3', enelneerlnQ, landscaping architectural, or surveying and mapping
servIces," as seen by the title of that sectlon. CCNA therefore. wourd f"Iot apply. Eve"
tl"leu:)r. S 267,057 does require competitive b;dding for services, itsstatutQrytnreshold amoul'1t Df
$25,)00 makes It inapplicatH!! to the proposed contract with 100. However, even if tne Cit~
werE requIred to ~olloW the ma/'ldates of ~ 267.057, the statvte ltp~cifically exempu; services or
05,/15/:885 15:30
'35422941 D5
F = [lei
11~-31-2i~4 12: 0:
FL ; NST OF GlJl.;T
850 487 0041
Mr Herb LangstDn. ES9uire
March 27. 2002
Page. 2
commt:dities provided by governmental agencieS. Florida Statute 2B7.057(4)(f) 1J,
Ul'1questionably lOG 15 a govemmental ager,cy; itwas estabiisl'led by the Lemslature under the
'Institde of GaverrmentAct of 1979" within the State Unlversity system (He 469).
TI'~e City al80 has auttlorltyto enter into l5 cootractwith lOG undtr' Florida Statute '63.01, known
as, tM "Florida I nter!ocai COQperati or. Act of 1959. ~ U....der that Act. public agef1cies ere defined
as agoncles of this State lnclWd.ir,Q, bU~ not limited tp.. (emphasis added) $tate government,
ccunty, city, ~chool district, etc. Both the City and lOG qualify as pUlJl!c agencies. Under the
Florid:a lnter!ocal Cooperation Act, ~ public agency may exercise jointly Wi~ any other public
aQency any power. pr'ivilege, Qr a uthorlty which suen agencies share in oommon and which each
might exercise separately. Florida Statute 16:3.01 (4).1 Sir,ce the .subJect matter of the
proposed contract with lOG haS a valid pUblic purpose which the City could perlor11"l, then the
'Nork Itlay 1:Je pertormed by lOG, 3/'lOtner public agency.
You asked whether lOG would be prohibIted by any !egal authority from re$ponding to a r@!que;t
fer a bid it the City w~r~ to fol:ow t~le competitive bidding process, We could find no !~al
a'Jthoritywhich would prohibit lOG from responding to a requestfcr bid, However, the D~rector
of lOG at tne University of Central t=lDrida told this office that a~ a matter of practlee, lOG does
not /~spond to such requests since lOG genE/rally disfavors compating with th$ private sector.
If )lOu have any questions or require further informat'on, please 00 not h~sitate to contact u~,
Very truly yours.
STENSTROM MciNTOSH, eOl-BERT,
v:'~[~~~AM & SIMM9Nj PA
,.iii~~/~
Virgi",@passady, Esquire {l
Assi~itar1t City Attorney
City ,)f Maitland
VC/ces
I \\iC',2 1)01 IM3;;!il!'\eUrs, mm. !1l~~Jv..eli~r)\Lt, 10 [,.;\Msion,llre". e~l'\r<lct,wllC
1 Th!,~ see1.Jon of th~ Act has not been construed to require! that both pUbilc enlWes of ilit Interloeal
Agrel;~ent m~st ;olnLy perform. A county" for instar.c~, may I!/'Itcr Inlo an Qgr<*ment with tn. CIty
wMr ~oy tha Cll~ NOuld pr)vrde fIT'$. protection lo $Orml portion of the un1rcorporgied tertitory of the
CL'ur,:y Op. Atty G&/'I. Fla. 74-30,.,
PAGE 1 (1
i-'.lIC
',)'
TOTR., P.1121
I
I CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM D
Requested CIt) Commission Date Final Form Must be Turned Requested Clly Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20. 2006 (Noon) ~ June 6, 2006 May 15.2006 (Noon)
D April 18, 2006 April 3, 2006 (Noon) D June 20, 2006 June 5 2006 (Noon)
D May 2, 2006 April 17, 2006 (Noon) D July 5, 2006 June 19, 2006 (Noon)
D Mav 16. 2006 May 1.2006 (Noon) D July 18. 2006 July 3. 2006 (Noon)
NA TURE OF
AGENDA ITEM
D Administrative
~ Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
D Development Plans
D New Business
D Legal
D Unfinished Business
D Presentation
~,..
'--,
-;--!
".;
RECOMMENDA TION:
Return cash bond of $12,925.00 to D.R. Horton for the project known as Serrano.
-,-- C~
;'::.:'"
'". .J ~t>
'1(-)
EXPLANATION:
On September 27, 2005, the Building Division sent to the Finance Department a cash bond of $12,925.00 for the completion
of the permitted work for the project known as Serrano located at 32 Country Lake Circle, 8 Country Lake Trail and 5
Country Lake Trail. The work has been completed and the Certificates of Occupancy were issued on May 8, 2006.
PROGRAM IMPACT: None
FISCAL IMPACT: None
Development Department
Department Name
City Attorney I Finan e / Human esources
S\f3ULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
~
D.R~HOmoN. ~
~~~~
April 13, 2006
City if Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, Florida 33425
RE: Serrano / 1 hour insulation certificates
Dear Mr. Large
Enclosed please find the insulation certificate just received from NAD who did the
insulation work for us at Serrano. We have competed lot number 46.
Per my conversation with Mr. Rich Laverdure in Code Enforcement this morning Lots 5,
8, and 32 are being signed off as being complied. Weare therefore requesting a full
Certificate of Occupancy for 3 lots. Weare also requesting at this time for the bond
money we have there refunded back to us.
Thank you in advance for your help in this matter. If you have any further questions or
concerns, please feel free to contact me.
'~~~
Robin Pedretti
Permitting Manager
CC: Mr. Rich Laverdure-Code Enforcement
EXHIBIT" A"
1245 South Military Trail . SUite 100 · Deerfield Beach, Florida 33442
(954) 949-3000 · FAX (954) 428-7391
www.drhonon.com
l 'd L~LS 'ON
V\Jd8p:l 900l '8 '^l!~
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH FL 33425
CERTIFICATE
o F
OCCUPANCY
Issue Date
5/08/06
Parcel Number
Property Address
08-43-45-31-27-000-0320
32 COUNTRY LAKE CIR
BOYNTON BEACH FL 33436
SERRANO
SERRANO LOT 32
PLANNED ZONED DISTRICT
Subdivision Name
Legal Description
Property Zoning
Owner . . . . .
D R HORTON
1192 E NEWPORT CIRCLE DR # 150
DEERFIELD BEACH FL 33442
Contractor
D R HORTON INC
Application Number.
Description of Work
Construction Type
Occupancy Type
Flood Zone . . .
04-00005761 000 000
SINGLE FAMILY-BLANKET
TYPE VI/UNPROTECTED
RESIDENTIAL
C FLOOD ZONE/MIN FLOODING
SPECIAL CONDITIONS . . .
120192-0205B 10/15/82 FIRM 6/2/92 A9 BFE 13'
FFE 15.1' NEXT FLOOR 24.1' GARAGE 14.6' A/C 14.8' LAG 14.4'
HAG 14.5'
Approved
. . . . . . . .
Wiiffuv;"'/ (,&J~~LJ
BUllding Official
VOID UNLESS SIGNED BY BUILDING OFFICIAL
The described portion of the structure has been inspected for
compliance with the requirements of the code for the occupancy
and division of occupancy and the use for which the proposed
occupancy is classified.
EXHIBIT "B"
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH FL 33425
C E R T I F I CAT E
o F
OCCUPANCY
Issue Date
5/08/06
Parcel Number
Property Address
08-43-45-31-27-000-0080
8 COUNTRY LAKE TR
BOYNTON BEACH FL 33436
SERRANO
SERRANO LOT 8
PLANNED ZONED DISTRICT
Subdivision Name
Legal Description
Property Zoning
Owner . .
D R HORTON
1192 E NEWPORT CIRCLE DR # 150
DEERFIELD BEACH FL 33442
Contractor
D R HORTON INC
Application Number.
Description of Work
Construction Type
Occupancy Type
Flood Zone
05-00001910 000 000
SINGLE FAMILY-BLANKET
TYPE VI/UNPROTECTED
RESIDENTIAL
B FLOOD ZONE/MIN FLOODING
SPECIAL CONDITIONS
120192-0205B FIRM PANEL 6/2/92 B ZONE FFE 15.35' NEXT FL
26.4' GARAGE 14.85' A./C 14.9' LAG 14.6' HAG 14.9'
Approved
~~~~~J
"- ding Official
VOID UNLESS SIGNED BY BUILDING OFFICIAL
The described portion of the structure has been inspected for
compliance with the requirements of the code for the occupancy
and division of occupancy and the use for which the proposed
occupancy is classified.
EXHIBIT "C"
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH FL 33425
CERTI FI CATE
o F
OCCUPANCY
Issue Date
5/08/06
Parcel Number
Property Address
08-43-45-31-27-000-0050
5 COUNTRY LAKE TR
BOYNTON BEACH FL 33436
SERRANO
SERRANO LOT 5
PLANNED ZONED DISTRICT
Subdivision Name
Legal Description
Property Zoning
Owner .
D R HORTON
1192 E NEWPORT CIRCLE DR # 150
DEERFIELD BEACH FL 33442
Contractor
D R HORTON INC
Application Number.
Description of Work
Construction Type
Occupancy Type
Flood Zone . . .
05-00002101 000 000
SINGLE FAMILY-BLANKET
TYPE VI/UNPROTECTED
RESIDENTIAL
C FLOOD ZONE/MIN FLOODING
SPECIAL CONDITIONS . . .
120192-0205B FIMR 6/2/92 B ZONE FFE 15.15' NEXT HI 26.2'
GARAGE 14.65' A/C 14.9' LAG 14.6' HAG 14.9'
Approved
.. .. .. .. .. .. .. ..
!4JIk=4~~<J
ding Officia
VOID UNLESS SIGNED BY BUILDING OFFICIAL
The described portion of the structure has been inspected for
compliance with the requirements of the code for the occupancy
and division of occupancy and the use for which the proposed
occupancy is classified.
EXHIBIT "D"
DEPARTMENT OF DEVELOPMENT
BUILDING DIVISION
MEMORANDUM NO. 05-185
TO:
Bill Mummert, Director of Finance
Don Johnson, Building Official dO
September 27, 2005
FROM:
DATE:
SUBJECT:
CASH BOND - SERRANO
32 COUNTRY LAKE CIRCLE, 8 and 5 COUNTRY LAKE TRAIL
Attached is a Cashier's Check for $12,925.00 from D.R. Horton. This is a cash surety for the Serrano
development and is to be held until all outstanding issues of their temporary Certificate of Occupancy are
completed. This should occur within 30 days.
Upon completion of the deficiencies of the permit and the issuance of the final Certificate of Occupancy,
the surety will be returned.
DJ:rs
Attachments/letter from Jose A. Obeso, Architect and check
XC: Timothy K. Large, Building Code Administrator
Permit File #'s 04-5761, 05-1910, 05-2101
EXHIBIT "E"
S:\Developmenl\BUILDING\MemosICash Bonds - 2005\Serrano 04-5761,05- 1910,05-210 Ldoc
Pankof America. "'W
Cashier's Check
No. 1803817
II- . B 0 :I B . ? II- I:.. ~ 000 0 . ~ I: 00. b ~ .00 :I ? ~ B II-
- ~~ ~,_..~~ -
'1~~n. ----.-.-~JUL
IFlfjrl: l~. -_~--Jw~1&
~, -
-
......
CITY OF BOYNTONBEACJ-I
Boynton Beach, Florida
$ \ ~C\6SJS\)
I .
:~~"",~~~"""~_,",,.,.:.,.-...,;:.;,-..ioi,;,.....;a..'_~.ii>A,~.""':-"'""ii"""o.:-;;o....~~.-,......,~~_......~........~:---,...,~....:..;......._...lto.,;:;,;,......,.....~......-.-.~,;.o;,.......___-"_..,;..;.:,~~~~~'....~~......""'~;~_:.-..\.Iia.,;,;.i
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/ .
EXHIBIT "F"
,..A
September 12, 2005
a
I.A.D.
ARCHITECTS
&
PLANNERS
To: City of Boynton Beach
100 E Boynton Beach Blvd.
Boynton Beach, FL 33425
Ref: D.R. Horton
Serrano
Bond - Insulation on Zero Lot
Boynton Beach, FL
Attention: Mr. Don Johnson
Please be advised that I have inspected all homes at Serrano. All work has been
completed on each lot.
The bond we are issuing is for 47 lots @ $250 per lot (110% = $12,925.00 ) for the
insulation on the zero lot of the home. All clarification letters have been submitted to the
building dept. for each lot.
If you have any questions or concerns please feel free to contact me.
EXHIBIT "G"
3100 N.W. Boca Raton Blvd. Suite 20 I
Boca Raton, FL 33431
Tel (561) 391-4115
Fax (561) 391-4173
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlV.
VI.-CONSENT AGENDA
ITEM E
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to Citv Clerk's Offic~
0 April 4, 2006 March 20, 2006 (Noon.) ~ June 6, 2006 May 15,2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19, 2006 (Noon)
0 May 16, 2006 May 1,2006 (Noon) 0 July J 8, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF ~ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Motion to authorize the Utilities Department to turn over $56,009.02 in unpaid Utility and Refuse
billings to the City's collection agency, and authorize the Finance Department to reduce the Allowance
for Uncollectible Account by that same amount.
EXPLANATION:
The $56,009.02 involves 434 accounts for the last six months (April 1, 2004 to September 30, 2004) of
the fiscal year 2004, Attempts by the City to collect these past due amounts have been unsuccessful since
a majority of the accounts are from rentals and the customer has moved from the area.
The amount being deemed Uncollectible comprises less than one-half percent (actually 0.34%) of the
total amount billed during that period for water, sewer, stormwater and refuse. We consider this an
acceptable loss when compared to neighboring municipalities, such as Deerfield Beach, Boca Raton,
Delray Beach and Lake Worth who consider an average of 'l2% to 1 % loss in uncollected revenues to be
acceptable. Our percentage falls below that value, and is therefore within the local governmental
standard.
PROGRAM IMPACT:
None
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT:
Minimal since the amount being deemed uncollectible is less than one-half percent of the total revenues
collected for that time period.
AL TERNA TIVES:
Continue to carry the unpaid accounts in the Allowance of Uncollectible Accounts.
Utilities
~~~---
Department Name
~n~_
o K~-.'/
Departmenrtteiid's Signature
XC: Kofi Boateng (w/attachments)
Meter Mazzella "
r.c Anthony Penn "
Mary Munro, Finance Dept. "
City Attorney"
File
S\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM. DOC
cvvV
WRITE- OFF COMPARISONS
Commission Action Date
12/19/2000
2/5/2002
2/18/2003
7/15/2003
5/4/2004
1/4/2005
7/19/2005
5/2/2006
5/3/2006
Amount
251,140.27
147,344.24
166,687.46
130,561.06
56,814.61
34,337.02
63,461.75
56,009.02
Percentage of Revenues
0.54%
0.54%
0.57%
0.43%
0.37%
0.22%
0.40%
0.34%
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORln
VI.-CONSENT AGENDA
ITEM F
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
D April 4, 2006
D April 18, 2006
D May 2. 2006
D May ]6,2006
March 20, 2006 (Noon.)
[8] June 6, 2006
D June 20, 2006
D
D
May ]5,2006 (Noon)
April 3, 2006 (Noon)
June 5, 2006 (Noon)
April 17, 2006 (Noon)
NA TURE OF
AGENDA ITEM
D Administrative
[8] Consent Agenda
D Public Hearing
D Bids
D Announcement
D City Manager's Report
July 5, 2006 June] 9,2006 (Noon) _.~ ,-{~~
July 18,2006 July 3, 2006 (Noon)
".. k,
i. .'-J
D Development Plans "
D New Business
D Legal ~.~-: ;';.1
~-==) }~
D Unfinished Business .. ~.
.,.,,-
D Presentation
May],2006 (Noon)
RECOMMENDATION: Approve a new part time classification, Golf Cart Attendant. On a going forward basis replace
vacant full-time Assistant Golf Professional positions with two (2) part-time Golf Cart Attendants. A copy of the Golf Cart
job description is attached.
EXPLANATION: The creation ofa new part-time classification of Go If Cart Attendant will curb increasing labor costs by
replacing some of the full time Assistant Golf Professionals with part-time Gold Cart Attendants. This will be accomplished
through attrition, when full-time Assistant Golf Professional positions are vacated and wilJ decrease the cost oflabor by
approximately $17,000 annually when time a fulJ-time Assistant Golf Professional is replaced with two (2) part-time Golf
Cart Attendants.
PROGRAM IMPACT: The new position wilJ assist in the recruitment process by tapping the resource of part-time
employees as potential hires who may come from the ranks of retired and colJege students living in the area.
FISCAL IMPACT: Replacing one (I) vacant fulJ-time Assistant Golf Professional with two (2) part-time Golf Cart
Attendants will save $17,000 annually in wages and benefits.
AL TERNA TIVES: Not approve the new part-time classification of Golf Cart Attendant and continue to spend an additional
$17, 0 annually in wag" and benefi" fn. full-time A"htmt Golf pmf"'~__
CIty Manager's Signature
Department Name
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
~
CITY OF BOYNTON BEACH, FLORIDA
CLASSIFICATION SPECIFICATION
CLASSIFICATION TITLE:
GOLF CART ATTENDANT
PURPOSE OF CLASSIFICATION
The purpose of this classification is to assist with golf pro shop outside operations, golf cart maintenance,
and to provide customer service to golfers/customers,
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties
does not exclude them from the classification if the work is similar, related, or a logical assignment
for this classification. Other duties may be required and assigned.
Provides direction, guidance and assistance to golfers/customers.
Performs customer service functions; provides assistance and information related to golf course operations
services, activities, equipment rentals, fees, procedures, or other issues; responds to routine questions.
complaints or requests for service; initiates problem resolution
Transports customers on golf course grounds using golf cart; administers CPR or first aid in emergency
situations.
Performs various manual tasks associated with golf shop/golf course operations, which may include re-
charging golf carts, cleaning golf carts, loading golf bags inlo carts, cleaning golf clubs, replacing sand in golf
cart sand buckets, or lifting heavy materials,
Operates a variety of machinery, equipment and tools associated with golf shop/golf course operations,
which may include a tractor, golf cart, golf cart carry-all, range ball machine, two-way radio, shovel, and
mechanic tools.
Performs general maintenance tasks necessary to keep equipment in operable condition, which may include
golf car battery maintenance, maintaining proper air pressure in tires, refueling vehicles, washing/cleaning
equipment, and cleaning shop/work areas; monitors equipment operations to maintain efficiency and safety;
reports faulty equipment.
Follows safety procedures, utilizes safety equipment, and monitors work enVIronment to ensure safety of
employees and other individuals.
Communicates via telephone and/or two-way radio; provides information and assistance; takes and relays
messages; responds to requests for service or assistance.
Communicates with supervisor. employees, other divisions, other departments, customers, the public, and
other individuals as needed to coordinate work activities, review status of work, exchange information, or
resolve problems.
Page 1
City of Boynton Beach, Florida. Assistant Golf Professional
63200
ADDITIONAL FUNCTIONS
Provides assistance or coverage to other employees as needed.
Performs other related duties as required.
MINIMUM QUALIFICATIONS
High school diploma or GED or any equivalent combination of education, training, and experience which
provides the requisite knowledge, skills, and abilities for this job, Must possess and maintain valid CPR and
First Aid certification, Must possess and maintain a valid Florida driver's license.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to calculate and/or tabulate data, Includes performing subsequent
actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others
regarding the application of procedures and standards to specific situations.
Equipment, Machinery. Tools, and Materials Utilization: Requires the ability to operate, maneuver
and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential
functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and
information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.
Functional Reasonin!l: Requires the ability. to carry out instructions furnished in written, oral, or
diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment
concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations
involving a variety of generally pre-defined duties which are often characterized by frequent change.
ADA COMPLIANCE
Phvsical Abilitv: Tasks require the regular and, at times, sustained performance of moderately physically
demanding work, typically involving some combination of climbing and balancing, stooping, kneeling,
crouching, and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately
heavy objects and materials (20-50 pounds).
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals.
Some tasks require the ability to communicate orally.
Environmental Factors: Performance of essential functions may require exposure to adverse
environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature
Page 2
City of Boynton Beach, Florida. Assistant Golf Professional
63200
extremes, bright/dim light, machinery, electric currents, traffic hazards, toxic agents, violence, disease, or
pathogenic substances
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans
with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities
and encourages both prospective and current employees to discuss potential accommodations with the
employer.
Page 3
To:
Kurt Bressner, City Manager
Sharyn M. Goebelt, IPMA-CPQm~
Human Resources Director 0111 U
DEPARTMENT OF HUMAN RESOURCES
MEMORANDUM NO. Q6-063 I
I
I CllY M~Nj1,GER'S OFFICE
RECEIVED
From:
MAY - 5 2006
Date:
May 3, 2006
Subject:
Back2round:
New Classification - Golf Cart Attendant - Part Time
The Manager of Golf Administration, Ms Freda DeFosse, has requested the reclassification of one (I) vacant full-time
Assistant Golf Professional position in pay grade 6 ($22,159.3363 - $33,239.5468) to two (2) part-time Golf Cart
Attendant positions in pay grade N/C ($6.40 per hour). This request requires the establishment of a new classification,
Golf Cart Attendant. The Manager plans, through attrition only, to reclassify full-time vacant Assistant Golf Professional
positions to part-time Golf Cart Attendant positions. The requested reclassification will decrease labor costs, maintain
the same total hours worked and increase the number of applicants/employees available from the ranks of retirees and
college students.
Financial Impact:
Reclassifying one (I) full time Assistant GolfPrnfessional to two (2) part-time Golf Cart Attendants will save the City
$17,025 annually,
Total Cost for one (I) full-time Assistant Golf Professional- (Minimum Salary plus benefits)
Total Cost for two (2) part-time Golf Cart Attendants
· (Working total of2080 hrs = one full-time equivalent (I FTE))
$31,613
$14,588
SA VINGS
$17,025
Justification:
The Golf Course management feels that this reclassification will assist in the recruitment process and in the retention of
employees. The Golf Course Manager stated that the Golf Cart Attendant position would be competitive ifpaid at
minimum wage because the incumbents would receive additional moneys for club cleaning, which is customary at all
golf courses for cart attendants.
External Comparisons:
Jurisdiction
City of Boca Raton
City of Lake Worth
Title of Match
Hourlv Min. Hourlv Max
Golf Cart Attendant
Golf CartlUtility Attendant-PT
$8.6366 $14.409
$5.15 $6.90
Survey Average:
$6.8933 $10.6549
Proposed Boynton Beach
Golf Cart Attendant-PT
$6.40 hourly
The City of Boynton Beach's requested minimum for the proposed classification is $0.49 below the Survey Minimum.
fage 2
Golf Cart Attendant
May 4, 2006
Recommendation:
Since this reclassification will assist in the recruitment process and in the retentioH of employees and there is a significant
savings ($17,025), Human Resources recommends that a new classification of Golf Cart Attendant, part-time, in pay
grade N/C ($6.50 per hour) be established. This new classification should be submitted to the City Commission for
approval as soon as possible, in lieu of waiting over four (4) months for the FY 2006/2007 budget process,
It is further recommended that, upon approval ofthe City Commission, the vacant Assistant Golf Professional position in
pay grade 6 ($22,159.3363 - $33,239,5468) be reclassified to two (2) part-time Golf Cart Attendants in pay grade N/C
(Salary, $6.40 per hour). Additionally, on a going forward basis, when Assistant Golf Professional positions become
vacant it is recommend that they are replaced with two (2) part-time Golf Cart Attendants.
Approval
~. ~=--
-.-.-
C Wilfred Hawkins, Assistant City Manager
Attachments
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
VI.-CONSENT AGENDA
ITEM H.
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20, 2006 (Noon.) ~ June 6, 2006 May] 5,2006 (Noon)
D April 18, 2006 April 3, 2006 (Noon) D June 20, 2006 June 5, 2006 (Noon)
D May 2, 2006 April ]7,2006 (Noon) D July 5, 2006 June] 9,2006 (Noon)
D May 16,2006 May],2006 (Noon) D July 18,2006 July 3, 2006 (Noon)
-. ,,~-.:
/
D Administrative D Development Plans \ -'-,
--
NATURE OF ~ Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal '...~' I
D Bids D Unfinished Business
D Announcement D Presentation
, ", '-"~'
D City Manager's Report .~ r-;.'
j
. "
RECOMMENDATION: A Motion to approve the "Surplus Vehicle/Equipment List" three (3) items as submitted-oy
Public Works/Fleet Maintenance and allow for the sale of same.
EXPLANATION: Procurement Services has reviewed the "Surplus Vehicle/Equipment List" for three (3) items as
submitted by Public Works/Fleet Maintenance Division (see attached memo #06-047). Utilizing the City of Boynton
Beach disposal process for surplus vehicles will allow the vehicles/equipment to be auctioned and generate revenues to
the Fleet Maintenance Funds.
Procurement Services requests Commission's review, evaluation and approval to sell the surplus property.
PROGRAM IMPACT: The disposal of surplus vehicles/equipment will provide inventory control maintenance and
allow for receipt of revenues through a process monitored by Procurement Services.
FISCAL IMPACT: The revenues generated from the sale of surplus vehicles/equipment will be placed in the Fleet
Maintenance Fund in the following account:
Revenue Account:
501-0000-365-01.00
Account Description:
Sale of Surplus Equipment
AL TERNA TIVES: These vehicles are in poor condition or wrecked.
for new inventory.
They must be disposed of in order to make room
~
City Manager's Signature
-
Procurement Services
Department
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
C: Tim Calhoun
File
~
TO:
THRU:
FROM:
SUBJ:
DATE:
PUBLIC WORKS DEPARTMENT
MEMORANDUM #06-047
Bobby Jenkins, Assistant Finance Director ~
v\e, Lv"
Jeffrey Livergood, P ,E., Director of Public Works .-
Chris Roberts, Deputy Director of Public W orks ~
Tim Calhoun, Fleet Administrato1a .
Surplus Vehicle
May 2, 2006
The resources listed in this memorandum are in poor condition or wrecked. Each unit is scheduled to
be replaced with a new, updated vehicle or is a fleet reduction. We request the approval of the City
Commission to sell these excess resources through local auction or sealed bids when the new vehicles
arrIve,
Vin #
Condition
ID # Year Make Model
613 1988
3001 2000
4106 2001
GMC Utility Truck wI Aerial Lift
Chevy Lumina 4 Dr.
Dodge Caravan
1 GDHC34K7 JE535995
2G1Wl52JOY1101133
2B4GP44391 R248838
Poor Condition
Wrecked
Wrecked
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVI
VI.-CONSENT AGENDA
ITEM I.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Fina] Form Must be Turned
Meeting Dates in to City C]erk' s Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20, 2006 (Noon.) ~ June 6, 2006 May 15, 2006 (Noon)
D April] 8, 2006 Apri] 3,2006 (Noon) D June 20,2006 June 5, 2006 (Noon)
D May 2,2006 Apri] ]7,2006 (Noon) D Ju]y 5, 2006 June 19,2006 (Noon)
D May 16,2006 May 1,2006 (Noon) 0 Ju]y ] 8, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NA TURE OF ~ Consent Agenda D New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 UnfInished Business
0 Announcement D Presentation
0 City Manager's Report
RECOMMENDATION: Motion to approve the "ESTANCIA AT BOYNTON BEACH PUD" Record Plat, conditioned on
the approval being the certifIcation of the plat documents by H. David Kelley, Jr., (City Engineer and Survey & Mapper).
EXPLANATION: The record plat review for this project commenced on January 25,2006, to which the third and fInal
review is currently being completed. Several minor plat preparation changes not withstanding, staff now recommends that the
City Commission approve the plat as presented, subject to fmal signatures by the City Engineer and Mayor. The record plat
supercedes a previous record plat for this site then known as "Dakota Lofts", which incorporates two residences located on
Virginia Garden Drive into the project. The record plat preparer has stated that all minor changes necessary to this
instrument will be in compliance with those comments noted in the last review letter.
PROGRAM IMPACT: The proposed development will continue to be delayed until the proposed record plat (and
construction plans) have received technical compliance pursuant to the Land Development Regulations. The Land
Development Permit (LDP) cannot be issued until the proposed record plat is acceptable for recording with the Clerk of the
Circuit Court of Palm Beach County, Florida. Construction permitting commences after the issuance of the LDP.
FISCAL IMPACT: None
AL TERNA TIVES: The proposed development will continue in abeyance until the proposed record plat is received in
,,,~p~:e IO~ ond the,oon"ruetion plan, baV: heen 'pproved 1m penn;ttmg~ J ~
Xc /U/C.' ,""t'., ih ~
s .,6' (,ip Dep, nt "~~gnatme C;tyMon'g,,', S;gnatme
Public Works / Engineering Division
Department Name City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DQC
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VI.-CONSENT AGENDA
ITEM J.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) [8J June 6, 2006 May 15,2006 (Noon)
0 April 18,2006 April 3, 2006 (Noon) D June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17,2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May] 6, 2006 May 1,2006 (Noon) D July 18, 2006 July 3, 2006 (Noon)
D Administrative 0 Development Plans
NATURE OF )( Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 UnfInished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: A motion to negotiate a contract with DIGITAL DATA TECHNOLOGIES, of Columbus,
Ohio. They were the most responsive, responsible bidder who met all specifications for the GPS ROAD
CENTERLINE PROJECT WITH FIELD VERIFIED POINT BASED ADDRESSING", RFQ#041-2210-06/CJD:
EXPLANATION: On May 17, 2006, Procurement Services opened and tabulated four (4) proposals to our RFQ,
"GPS ROAD CENTERLINE PROJECT WITH FIELD VERIFIED POINT BASED ADDRESSING". An evaluation
committee was formed and reviewed all proposals. The committee consisted of: Barkley Garnsey, Peter Wallace, and
Terri Owens. A numerical scoring system was utilized to evaluate each proposal against requirements established in
the RFQ. All the proposals were ranked based upon the evaluation criteria. Attached is the ranking sheet.
PROGRAM IMPACT: The Boynton Beach Fire Rescue is coordinating the acquisition of a GPS acquired digital road
centerline file and field verified address points. It will be utilized to augment the City's existing 911 and GIS to
provide accurate locations and routing for emergency calls.
FISCAL IMPACT: This project will be paid through a FEMA grant (up to 80%) and there is an allowance in the
Fire Department Budget for the remaining 20%.
ALTERNATIVES: Not to proceed forward with the GPS ROAD CENTERLINE PROJECT WITH FIELD
VERIFIED POINT BASED ADDRESSING, which would affect the accuracy f our Emergency 911 Services.
Procurement Services
Department
Deputy Director of Financial Services
City Attorney / Finance / Human R sources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: Barkely Garnsey - Fire Dep!.
Jim Ness - Deputy fire Chief
Fi]e~
Department Memorandum 06-0026
Date:
Deputy Chief J. N~
May 25, 2006
~..! - ' . ';/;1&/'--;('
'V I
"
To:
Bobby Jenkins, Deputy Finance Director
From:
RE: Evaluation Committee Recommendation for RFQ#041-221 0-06/CJD, GPS Road
Centerline Project with Field Verified Point Based Addressing,
Based upon the information provided to the Evaluation Committee, the following ranking
of the responding bidders was calculated:
1, Digital Data Technologies, Inc.
2. Geospan Corporation
3. Data Transfer Solutions
4. Natural Resource Consultant
By way of background, four responses to the RFQ were received by the due date, May
17,2006. The RFQ Evaluation Committee met on May 24, 2006, after reviewing the
responses. The Evaluation Committee consisted of Peter Wallace--ITS Director, Terri
Owens--Senior GIS Analyst, and Barkley Gamsey--Fire Department
Information/Communications Coordinator.
A numerical scoring system which follows criteria established in the RFQ was used to
evaluate each response. The general evaluation criteria were:
1. Technical Approach (Methodology and Equipment),
2, Management approach (Including use of Subcontractors),
3. Experience of personnel assigned to the project,
4. Experience of the firm in comparable type projects,
5. Completeness of proposal responsive to the Bid Specifications,
6. Response of bidder's references, and
7. Location and accessibility of pertinent personnel.
Item 1 was weighted to count as 25%, items 2,3,4 and 7 combined counted for 25%,
item 5 counted 40%, and item 6 counted 10%.
Based upon the rankings, the Committee recommends negotiating a contract with Digital
Data Technologies, Inc. that is fair, competitive, and reasonable. If for some reason we
cannot agree on those terms with Digital Data Technologies, Inc" we recommend
negotiating next with Geospan Corporation. If no agreement can be reached with
Geospan Corporation, we recommend negotiating next with Data Transfer Solutions, If
we are unable to come to an agreement with Data Transfer Solutions, we recommend
negotiating next with Natural Resource Consultant.
C: Chief Wm. Bingham
Barkley Garnsey
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ORIGINAL
Request for Qualifications Response for
GPS Road Centerline Project
with Field Verified Point Based
Addressing
For the City of Boynton Beach, Florida
RFQ# 041-221 0-06/CJD
Prepared by:
Digital Data Technologies, Inc.
May 12, 2006
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
Table of Contents
Table of Contents..........................,................,...........,.....,.. ..................., ...........,..... ....,......,............ 1
1. Cover Letter.".... ...."...., ....,.,. ,......,........... .......,..,..... ...,.,....,...........,......,.....,....,.,......",...,...,.... .,.,.3
2. Executive Summary ......,...., ....................".................................,...,.......................,........,............. 6
3. Description of Work Program and Scope of Services .......,.....................................................,...., 6
Technical Approach and Project Work Plan.................. ...... ..... ...... ...... ..................,..................... 6
Work Phases,..",.,.....,..........,.,.,........,...........,.......,.......,.,..,......,.....".....................,.,.........., .,.. 6
Project Management Methods.............................. ......,......... .............., ........................."......,..6
Roles and Responsibilities... ,.,......, .........,.......... ....." .,..,...... .,.,.,., ,.,.,.,. ..., ,...,......,. ,... ,........ .,....6
Project Tracking and Reporting ,.",......".,....... ............,.,....., ........... ...,... ,... ...........,. .".. ,.. .,., ......7
Creating the Intelligent Base map .... ........... ......,....... ..... ,......................................................... 7
Data Reduction Process .,........,..,........,....,...............,.,..... ...............,....,.....,.......... ..................7
Centerline Creation.........,.................. ..........,..............,.,.....,....... ..... .........,.,.............,.........,.... 8
Reduction and Displaying of Centerline Data...........................................................................8
Address capture locations...........................,."......,.....,...............".,...........,.,............,.............. 8
Feature Inventories and Road Attributes..........,............ ,........................ ..... ................. ............9
Meta Data.........,.... ...........,..,............,.., .......,.,...........................,..,.,.....................,......,...,....... 9
Final Projection..,..,.,...,.....".....".................,..,..........,..,.,............".,...."......,.....".........,....... .... 9
Quality Control Procedures (data accuracy and quality assurance measures) ,...........................9
Data Maintenance ...,......,...... ,..... ..........,....,...............,..............,..." ....,....,....... .......... ............,... 14
Software for maintaining deliverables ............ ................ ................ .....................................,.. 14
DDTI Centerline & Address Database Design............................................................................ 16
Road Centerlines ,.,.."... ............ .., ,... .......,., ......................... ...... ...... .., .... ............. ,...... ..........,. 16
Addresses..".. .......... ......,.. ...................,.,.....,."......,.,.... ...............,..........,...,., ......................,.20
Confidential Information ......,................................,...,.,.............,....................,.....,......,........,.,.... 23
Milepost and Logpoint Calculations ...,.......,.. ,..,.,.. ,..... ,..... ..,..."....,...,.. ...,......,...". ,........,.... ...23
4. Qualifications and Experience of the Firm ............. ......... .................. ........................... ............... 24
Company Location.... ................,....,..,....,.....,....,........"......,................................................,...... 24
Project Duration....... ........,....,...................,............................... .......................,....,.,.......,.,.........24
Professional Staff..... ,...........,....,......,.,...."......,..................".... .......,.....,..........,.... ..................... 24
GABOR BLAHO, Ph.D, - Partner.. ...................................... ......................... ............. ............ 24
RON CRAMER - Partner....,...........,........ ...........,......,.,...,...........,.................,... ....................25
CHRIS SANTER - Partner........,........,................................. .........,..................,...,...........,..... 26
MARK WILCOXEN - Partner ..................,....,.......".....,........ .....................,....,................"..... 26
BRIAN KIENLE - Product Implementation and Support Manager ......................................... 27
TONY COLLURA - GIS/GPS Analyst..................... ...... ......................................................... 27
DAVID CORDRAY - GIS/GPS Analyst................. ............. ...................,. ....... ......... ...... .........28
CHRISTOPHER BENDER - GIS/GPS Analyst...................................................................... 28
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-221O-06/CJD)
JEREMY KOUNTZ - GIS/GPS Analyst ......'"....",., ','""""""",,,,,,,...,,,....,.....,,,..,..,,......,,.... 28
MITCH PINKSTON - GIS/GPS Analyst.,....,......".,..",..""",..".........,.....,...........,..................29
DAVID PRIEST - AccuGlobe Product Manager ......,....",.,...........,....,....,...".....,..,.."......,.....29
JIANWEI SUN - Software Developer ............,..,..,.......,.....,......,.,........,....,......,..,.................. 30
TYSON TROTTER - Web Systems Engineer .,""....".....".....................,.....'".........,..'......,.. 30
TIM ANDERSON -GIS Specialist......,..",..,..,.,.,.....,......"., ,..,..,.,.,..............,......'... ................ 31
DON MORGAN - GIS Specialist, .......",. ,...',...,...",...,..,.,.."............,...,.....,'.."........ .............. 31
Centerline Qualification and DDTI Street Experience........,.........................,..,.........................., 32
Recent Street Centerline Project Experience,..,.".,.....,.....,.......,..,.,..,..",.....,.."".....,...,..,....",... 32
All Inclusive GIS Project References ..................,.. ..,.. ,....".. ,......... .....,...... ...........,. ............. ....".33
All Inclusive GIS Project References, continued ....,.........................................................,.........34
List of Deliverables ...,...."""... ....,....,...........,.,.....,..,....".".........",..,......................".,................, 35
Specific Highlights that Differentiate Our Firm...........,..,..........,.................................................. 36
The "Why?" of It All: ..........,............,.........,....."............."..,..,..,..,.....,..,..,......,........................36
Collection Process: ............. ......."..............,.....,......' ....,..,.......,.... ......'........ ........,....,.....,.." ,.. 37
Data Processing and Production:...................,. ....".".........."..... ..... ......"..... '...."....,....... ....... 39
Delivered Data..,..,...... ........ ......'...... ............,.......,..,...."...... ,..,............"... .............,...., ..,..,....40
Conclusion."....,.,.,.,......,.,......,."",....,.....".,..,....,...,..""",.,...""",.....,....,.,....,...,.,......,.., ""....41
5. Additional Information ................ '..,...,.........,....... .....,........ ........ ........,....,.. ,...., ,.........", '.... .....,....42
Organizational Structure...,....... ......,'.. ...,...... ,....."....,............. ....'................... ...,... .......... .....,43
Number of Employees,..,...,.........,.., ........, ........ ..,..... .....,.... ....... ....,.....,........ ....,.... ..,...... ....,.. 43
Company Ownership,.. ..,...... ...,...,........, ......"..,.."..............".............,... ....,....,.....,... ,..'.., ...... 43
Litigation History ...... .........., ...........'....... ...,......,..."............... ............,.... ......... ......,..., ...... ...... 44
General Liability Insurance Coverage ...... .......,.., ,..... .............,.., '.... .....".......... .....,.. ......, ......, 44
Philosophy Statement .......,... ...... ............ ....." ,....".............. ...................... ..,........" ................ 44
2
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
1. Cover Letter
This page intentionally left blank.
3
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Digital Data Technologies, Inc.
www.ddti.net
Corporate Office
956 King Avenue
Columbus, OH 43212
Phone: 614A29.3384
Fax: 614A29.3385
Toll free: 1.888.800A003
May 12, 2006
Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Subject: GPS road centerline project with field verified point based addressing (RFQ# 041-221 0-06/CJD)
Dear Procurement Services:
Digital Data Technologies, Inc. (DDTI) is pleased to submit the enclosed response to the City of Boynton
Beach, FL GPS Road Centerline Project with Field Verified Point Based Addressing request for
qualifications.
DDTI understands the City of Boynton Beach, FL's purpose for this project is to create a digital base map
consisting of a centerline data file with field verified point-based addressing that will meet the needs of
E9-1-1, This centerline data file with field-verified, point-based addressing will become the new Master
Street Address Guide that will enable the City of Boynton Beach, FL's 9-1-1 dispatchers to more reliably
map and route E9-1-1 calls. This process will also provide City of Boynton Beach, FL's 9-1-1 system
with the necessary map data to be Phase I and II compliant with the FCC Docket #94-102 standards for
locating wireless E9-1-1 calls. In addition to satisfying the needs of City of Boynton Beach, FL's 9-1-1
system, accurate centerlines with point-based addressing will allow many other local govemment
departments and organizations to utilize the GIS data. As the address is the vital link to pulling disparate
datasets together, this enhancement will unify the GIS in a holistic manner, and will provide a maximum
return on the City's investment.
DDTI also realizes that the city wishes to update its existing road centerline network as part of the
address updating process, Some of the existing centerlines may be spatially inaccurate, lacking the
intelligence to enable routing and therefore do not contain the proper altemative road name information.
Additionally, most roads at the municipal level do not have route numbers or log point information, both
of which can provide reference and a basis to view data from a spatial perspective.
Our professional experience encompasses the mapping of over 46,000 miles of roadway and over
1,300,000 field-verified addresses for GIS and 9-1-1 related projects. Our approach, as defined in our
RFQ response, will provide the City of Boynton Beach, FL with the solution it is seeking in a cost-
effective and timely manner.
The centerline data DDTI delivers sets the standard upon which all other centerline databases are
compared. In fact, DDTI coined the phrase and developed the methods to provide our clients with the
"potential address range." This range takes into account the spatial locations of addresses and the
lengths of roadways from intersection to intersection. Recently, DDTI has created a patent-pending
process to go beyond the potential address range to what we have dubbed the "'ocal address range."
This range provides an enhanced and more accurate basis for geocoding an address that might not exist
in an address point file layer.
DDTI has emerged as a leading global GIS company. Not only do we provide the best centerline and
addressing data, but have released AccuGlobe TM 2004 GIS software. This software is already in use in
more than 170 countries around the world by thousands of end-users. The maintenance software DDTI
will employ for this project has been under development for a number of years and is based on the
proven AccuGlobe software engine.
DDTI has established a very unique and proven methodology for the collection, processing, development
and maintenance of the reliable data the City of Boynton Beach, FL is seeking. We are so confident in
our approach that we contractually guarantee and warrant our deliverables.
Thank you for the opportunity to submit our response to this RFQ.
Respectfully Submitted,
// //[' i
/?~~~~d~~
Bruce H. D'Autremont
Sales Management
phone: 614-429-3384
toll free: 888-800-4003
email: bdautremont@ddtLnet
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-221O-06/CJD)
2. Executive Summary
DOTI is the world leader in creating the most accurate, cost-effective, geographical information
systems for local governments at the level of detail as required by 9-1-1. Utilizing our unique GPS
and voice recording data collection system, DDTI can quickly create an intelligent road centerline
network, complete with field-verified addressing and other attributes related to routing, enabling the
correct mapping of spatial data. Ensuring client success, ODTI has developed user-friendly GIS
software and Internet applications that immediately improve client productivity, enhance community
services and aid public safety.
Any company can collect and deliver data. How that data is collected, processed and made into
the end product is what sets DOTI apart from everyone else. Quite frankly, the data we deliver is
RELIABLE and second-to-none. DOTI has the proven knowledge and expertise to fully understand
the intricacies and potential associated problems with legacy address databases. Our professional
experience encompasses the mapping of over 46,000 miles of roadway and over 1,300,000 field-
verified addresses for GIS and 9-1-1. Our system, which is comprised of several custom
programs, has been invented from scratch through many years of ongoing development. ODTI
does not employ off-the-shelf technology, because it will not provide the solution our clients need.
We are so confident in our process that we are the only GIS company that will guarantee and
warranty our work.
3. Description of Work Program and Scope of Services
TECHNICAL ApPROACH AND PROJECT WORK PLAN
Work Phases
1. Consultation/ project initiation
2. Data collection/ field verification of road centerline, road names and address points
3. Processing of field data and creation of road centerline
4. Centerline and address finalization
Project Management Methods
DDTI utilizes standard continuous improvement project management methods to insure that we
deliver a quality project on time and within budget that will meet and exceed City of Boynton
Beach's specifications.
Roles and Responsibilities
Our role as the contractor is to ensure that we deliver a high quality project that meets and typically
exceeds the expectations of City of Boynton Beach's specifications. In order for us to achieve this
we will need one designated point person assigned by City of Boynton Beach as a primary point of
contact. We will also have a project manager assigned by DOli as our primary point of contact.
The City of Boynton Beach primary point of contact will help us in answering questions that pertain
to the project and point us in the direction of whom to talk to in order to obtain information
pertaining to fulfilling a task DDTI needs to complete. For example: We will need to have City of
Boynton Beach coordinate obtaining the various 9-1-1 All databases. The primary contact can
6
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
either obtain the databases for us or he/she can let us know whom we should contact at the City of
Boynton Beach 9-1-1 facility to obtain the All database. We will also need the primary contact to
approve submitted deliverables and invoices coinciding with submitted deliverables.
Project Tracking and Reporting
DDTI will submit via e-mail, every Monday throughout the project, to the City of Boynton Beach
primary contact person a report of data collected. DDTI will also submit via Gantt chart the project
phase status in relation to accomplishment of each phase.
Creating the Intelligent Base map
Field Data Collection
The field data collection will be accomplished by using state-of-the-art, GPS-based, custom
developed software and hardware solutions. Three or more dual frequency, geodetic level, GPS
base stations will simultaneously collect data during the field operation along with additional
receivers located in DDTl's vehicles. The base stations will utilize a small control network that will
be established in order to minimize base line lengths during the kinematic surveys. The points that
establish this network will be placed at secured reference locations jointly selected by the City and
DOT! (typically at township houses).
DDTI will then drive along all public roadways (kinematic survey) in City of Boynton Beach (with
such roadway information being provided by the City or from some other source as specified by the
City) with a vehicle equipped with computers, proprietary VIRDA software and a dual frequency
GPS receiver combined with distance measuring instrumentation (DMI). This instrumentation
allows field data collectors to identify, record, and accurately locate any physical entity visible from
the roadway. Post processing of the field data will be conducted to verify the geographic
placement of each entity and address location.
During all kinematic surveys, at least three base stations will be occupied. The GPS data will be
post processed (PPK). No real time correction (RTK) will be utilized since PPK does not restrict
the baseline length to radio link distance limits and is more robust and more accurate considering
base line lengths. This is due to the nature of the algorithms used (if any questions, please ask).
A real time correction service will not be used since this process degrades the accuracy of the
collected data significantly. This is due to the assumptions made by these algorithms (any
questions, please ask). After the trajectories have been processed, the two or more solutions will
be compared to find the 'best' solution. If necessary, solutions will be combined via least squares
to produce an optimal solution.
Data Reduction Process
The following steps will occur during the data reduction process:
- Data will be downloaded on a daily basis and transferred to long-term storage media.
- The field collection vehicle's location will be determined by processing on-board GPS data
and data from both GPS base stations. The resultant positions will be updated by refining
the results with additional collected data.
- Centerline coverage will be interpolated from the GPS point coverage and converted into
any standard GIS format to enable routing applications.
7
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
- Road segments with multiple road names, with such information being provided by the
City, will be added to the network.
- Addressing information will be combined with the road network.
- Collected features will be integrated in the same coordinate system as the road network.
Centerline Creation
The centerline will be created from the combination of GPS, inertial navigation system and distance
measuring instrumentation along with any descriptive voice data, such as offset information, that
was simultaneously collected. Offsets are used since it is usually not possible to occupy the
centerline on a road without causing serious danger to both the field crew and the general public.
The centerline that will be created will reflect the middle of the pavement and will closely model the
actual division of traffic by omitting small deviations caused by right turn lanes, etc. If a divider
barrier separates the two directions of travel, then two centerlines will be established.
The centerline creation goes through several steps that will both define the centerline and reduce
the number of points that are necessary to accurately represent that centerline. First, the collected
GPS coverage is limited to the range that is in interest. Second, any deviations from that centerline
will be excluded (for example, we pull off to the side of the road after driving through tree canopy to
establish a better solution and this diversion should not appear in the delivered centerline). Third,
these points are processed using robust and proprietary DDTI software programs that combine the
various sensors, GPS, inertial navigation and distance measuring instrumentation to define the
centerline. From this, we calculate a centerline point every five meters and its tangent. Next, if an
offset was used to observe the road, the correction will be applied using both the offset and the
tangent. Also at this time, if trees or other obstructions degraded the centerline, auxiliary
information will be utilized (for example, orthophotography photos). The final steps are to compute
the mileposts and log points for the centerlines and all collected features using additional
proprietary software and the creation of the road centerlines from these points.
Reduction and Displaying of Centerline Data
The reduction sequence in the number of points is important due to the limitation in speed and
capacity of software that will be used to view the data. After processing, the number of points will
be approximately 2 million for 1,272 miles. After exclusion and "reduction", the number of
centerline points is about 700,000 points. To help lighten the burden on GIS software, a
generalization of the centerlines is performed using DDTl's proprietary software that will
approximate a 5-meter point sampling.
Address capture locations
Addresses for habitable structures are captured in the field, DDTI then uses its proprietary
software to project addresses within a certain tolerance (typically 15 meters) to the finished
centerlines. The points are then reprojected equidistantly (10 meters within a municipality and 15
meters outside of municipal areas) off from the centerlines to their corresponding side of the road.
Every attempt is made to capture the addresses at the access point. Where common driveways
with multiple addresses exist, individual address points are created at the access point. For
multiple story structures, apartment buildings, strip malls, etc. the address is typically located at the
structure entrance. Mobile home parks will have an address at the entrance to the park, as well as
individual addresses at each trailer location.
8
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
Feature Inventories and Road Attributes
DDTI can capture locations of features during the field data collection process. Typical features
will include as many culverts, bridges and railroad crossings as are practicable to identify in the
field. This information is important for routing applications, since these are the features whose
replacement will close a road. Additional features will be collected when possible and include: fire
hydrants, alley intersections, political boundaries, landmarks, turnarounds, speed limits, traffic
control (stop signs, yield signs and signals), one ways and school zones. Information of this nature
will be provided to the City for no additional fee. However, DDTI cannot assume responsibility for
the completeness of this data set, as not all assets are readily visible (culverts, for example). The
main goal in collecting these additional features and attributes is to help with future routing
applications.
Meta Data
DOT I will attach both a source coordinate (datum, projection, and units) and an accuracy estimate
(as determined by the GPS data reduction software) to every delivered point that defines the road
centerline. This will also include the methodology that was used in the establishment of that point.
DDTl's current Standards Document for the road centerlines and addresses is included for
reference as an attachment to this RFQ response.
Final Projection
The final coordinates for the project can be delivered in a system as defined by the City. This
includes projection, datums and units.
QUALITY CONTROL PROCEDURES (DATA ACCURACY AND QUALITY ASSURANCE MEASURES)
Addresses
99% of all field-visible addresses will be geo-referenced and integrated into the base map
(consideration is given to the fact that some addresses will be illegible, have worn painting, are
incomplete or contradictory). For those structures that do not have a posted address, existing
source documents are used to populate the database with the appropriate address. These
structures are easily identifiable as DDTI codes each structure to indicate whether or not its
address was field-visible.
The individual address number values are used to compute an address range using DDTl's
proprietary address range program. The program also tags those numbers that do not fit
reasonably well with addresses in proximity to the anomalous number. This number is then
checked by DDTI for accuracy, and if it is believed to be a true, posted address, it is reported to the
City as an anomaly.
DDTI also codes each address with a structure type as indicated in the database design. A
software program also checks the values for the structure types, so that no address has a structure
type value that is not in the list.
9
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
Centerlines
The roadway centerline network, where adequate GPS data acquisition is possible, will be
accurate to two (2) sigma (95%) standard for circular error of precision for the x and y coordinates
to one meter. The centerline files are compiled to meet the National Standard for Spatial Data
Accuracy as defined by the Federal Geographic Data Committee regarding geospatial positioning
accuracy standards.
The accuracy of gps, even when augmented with supplemental advanced navigation equipment,
has its limitations. DDTI has developed adjustment techniques to make sure that the centerline
matches the orthophoto for those areas where gps signals might be extremely poor. As previously
mentioned, DOn provides an accuracy estimate for every delivered point that defines the road
centerline and includes the methodology that was used in the establishment of that point.
For quality control (QC) purposes, points will be established from the control network or suitable
City control will be used (transformation of the coordinates might be necessary). A sufficient
sample of comparison measurements will be conducted for quality control.
Based on previous experience, DDTI readily obtains or exceeds the 1-meter target acceptance
criteria as demonstrated in the following quality control report for Preble County. The report clearly
indicates that the majority of DDTI's road centerline points were within one-meter accuracy relative
to the quality control points and gps post processing software determination of quality.
All database update
DDTI has worked with every major 9-1-1 Telco provider in the US and in our experience the typical
procedure is to provide an updated All discrepancy report analyzing the field verified road names
and addresses that are not matching the various 9-1-1 Telco's All database. This report will
enable the various 9-1-1 Telco providers to update their respective All database.
10
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G
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-221 0-06/CJD)
GENERAL DATA FLOW CHART
NOTE: There are numerous proprietary procedures and software programs that aid in most of the
outlined steps above that are not included in this public document. Further details of these
procedures and software may be made available upon request and if a confidentiality agreement is
in place.
13
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
DATA MAINTENANCE
Software for maintaining deliverables
DDTI will provide a software application, Data Editor Lite, which will allow the City to maintain all of
the data in the deliverable. The software is a single user shapefile editor designed specifically for
maintaining street and address data sets. Features of the software include:
- Automatic address assignment procedures uses a combination of address ranges and
existing addresses to generate new house numbers.
- Digitizing of new features.
- Import of GPS data that can be used as a backdrop or snap layer when adding new
features.
- Query and selection tools.
- Standard GIS tools, including zoom in, zoom out and pan.
- Ability to publish the data to the DDTI Web Update servers for data distribution (monthly
fee required for this optional service).
- Automated LBRS service. After data has been published to the ODTI Web Update servers
it can be run through LBRS routines that generates State required data attributes and
verifies data integrity (monthly fee required for this optional service). After the data has
14
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
been LBRS verified it will be available for distribution via the DDTI Web Update service.
Online reports will be made available to inform the City of any problems found in the data.
DDTI has also developed a multi user internet based LBRS maintenance application. More details
of this service are available upon request.
15
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
DDTI CENTERLINE & ADDRESS DATABASE DESIGN
If selected, DDTI will provide its entire database design. As it is currently more than 50 pages in
length, only the centerlines and addresses are included in this response. Upon selection, the
entire document will be made available for review.
Road Centerlines
The Road Centerlines layer contains all streets regardless of road type. This layer is designed for
both map display and for network routing. Address ranges for each segment may also be used for
geocoding.
The Road Centerlines layer is stored in the following shapefiles:
RoadCenterlines_ft.shp
RoadCenterlines_m.shp
US Feet
Meters
The Streets shapefile contains the following attribute data:
Field Name Data Type Description
CLPROCID Numeric Reserved
ROADID Numeric Reserved
FIPSCODE Numeric State and county identifier that the link falls in
ROADTYPE Text The type of road
'P' - Private
'M' - Municipal
T - Township
'C' - County
'u' - US Highway
'S' - State Route
'I' - Interstate
ROADNUMBER Text The number of the road, where appropriate. For
example, Interstate 75 would have a road
number of 75, and County Road 23 would have a
road number of 23
16
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
Field Name
Data Type
Description
PREFIX
Text
The primary street name prefix,
such as IN', IE', IS' or 'W'
NAME
Text
The primary street name
TYPE
Text
The primary street name type,
such as IRD', 1ST' or 'BLVD'
SUFFIX Text
SUFFIX2 Text
MUNI Text
AL TPREFIX Text
AL TNAME Text
ALTTYPE Text
AL TSUFFIX Text
AL TSUFFIX2 Text
SUBDIV Text
EDIT Text
The primary street suffix
The primary street suffix2
City name the street is located in
The alternate street name prefix
The alternate street name
The alternate street name type
The alternate street suffix
The alternate street suffix2
Subdivision name
Road name has been edited from
original source documents
FIELDNOTE
Text
Field notes recorded by
GPS field technicians
DIR
Text
Direction of travel
'B' - Both
T - One-way from the To node
'F' - One-way from the From
node
SPEEDUMIT
Numeric
The posted speed limit for the segment
DIV _CODE
Text
The divider type, if any
'Y' - Divided
IN' - Not divided
17
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
Field Name
Data Type
Description
LANES
Numeric
Number of lanes Default 2
RAMPCODE
Text
Indicates if link is a ramp
"V' - Link is a ramp
'N' - Link is not a ramp
LSN
Text
Long street name
ALSN
Text
Alternate long street name
PAVEMENT
Text
Pavement type
'P' - Paved
'U' - Unpaved
LEFTFROM
Numeric
Address range left side at the start node
LEFTTO
Numeric
Address range left side at the end node
RIGHTFROM
Numeric
Address range right side at the start node
RIGHTTO
Numeric
Address range right side at the end node
UNKLEFT
Numeric
Number of structures on the left side that
did not have a visible address
UNKRIGHT
Numeric
Number of structures on the right side
that did not have a visible address
SEGLENGTH
Numeric
Length of link in map units
AUTOID
Numeric
Reserved
SHIELD
Text
Shield description field
STATE
Text
State
18
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Field Name
Data Type
Description
COUNTY
Text
3 letter County Code
INDOT REF
Text
OriginallNDOT Identifier
INDOT REF
Text
New INDOT Identifier
DOTMPBEG Numeric DOT MP value for Beginning of Segment
If not found -1000000
DOTMPEND Numeric DOT MP value for End of Segment
If not found -1000000
DDTIMPBEG Numeric DDTI MP value for Beginning of Segment
DDTIMPEND Numeric DDTI MP value for End of Segment
LEN3D Numeric Length of Segment in 3d
In Units of the Shapefile
CARDINAL Numeric 1 = cardinal segment
2 = noncardinal segment
Date_surv Text date of centerline collection
19
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
Addresses
The Addresses layer contains all addressable structures. This layer contains a point based
geometry. Each point represents one address, and are typically located at the structures driveway.
This layer can be used to find accurate address locations without resorting to lower accuracy
methods such as geocoding.
The Addresses layer is stored in the following shapefiles:
Addresses_ft.shp
Addresses_m.shp
US Feet
Meters
The Addresses shapefile contains the following attribute data:
Field Name Data Type Description
FEA TUREID Numeric Reserved
RECORDTYPE Numeric Reserved
ROADID Numeric Reserved
ROADTYPE Text The type of road the address is on
"P' _ Private
"M' - Municipal
'T' - Township
'C' - County
"U' - US Highway
"S' - State Route
'I' - Interstate
ROADNUMBER Text The number of the road the address is
on, where appropriate. For example,
Interstate 75 would have a road number
of 75, and County Road 23 would have a
road number of 23
HOUSENUM Numeric Address house number
20
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
Field Name
Data Type
Description
UN ITNUM
Text
Address house/lot/unit number
PREFIX
Text
Address street name prefix
NAME
Text
Address street name
TYPE
Text
Address street name type,
such as 'RD', 'ST' or 'BLVD'
SUFFIX
Text
Address street suffix, such as
'N', 'E', IS' or 'W'
SUFFIX2 Text
MUNI Text
AL TPREFIX Text
AL TNAME Text
ALTTYPE Text
AL TSUFFIX Text
AL TSUFFIX2 Text
SUBDlV Text
SIDE Numeric
Quadrant Suffix
City name the address is located in
Alternate address street name prefix
Alternate address street name
Alternate address street name
type, such as 'RD', 'ST' or 'BLVD'
Alternate address street suffix,
such as 'N', 'E', IS' or 'W'
Quadrant Suffix
Subdivision name, if available
Side of the road: RESERVED
o : Left 1: Right
ABSSIDE
Text
Side of the road: N, E, S, W
STRUC_TYPE
Numeric
Type of structure
'1' - House
'2' - Duplex or multi unit
'3' - Trailer
'4' -Apartment
'5' - Secondary structure
'6' - Utility
'7' - Commercial
'8' - Driveway
21
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
Field Name Data Type Description
SOURCE Numeric Address data collection source
'0' - Field verified
'1 J - Not field verified
INVERSE Text ReseNed
COMMENT Text Field comment about the
structure
COORDINATE Numeric 10 of the projection
DGPSX Numeric GPS X coordinate of address in
map units
DGPSY Numeric GPS Y coordinate of address in
map units
DGPSZ Numeric GPS Z elevation of address in map units
DGPSQUALlT Numeric GPS quality factor
'1' - Best
'6' - Worst
FIELDNOTE Text Field notes recorded by GPS field
technicians
EDIT Text Road name has been edited from
original source documents
DATE Text DatelTime GPS was collected for
this address
GPSSECOND Numeric GPS second when address was
collected
VAN Numeric ReseNed
SESSION Numeric ReseNed
LSN Text Full address
ALSN Text Alternate full address
22
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Field Name Data Type Description
LHN Text Contains House number and Unit
Number. Used for display in
AccuGlobe E9-1-1
County Text 3 letter county code
State Text. 2 letter Postal code
Nlfid
Text
Nlfid for Road
Ddtimpval
Double
Mp value for point
See Appendix A
PHONE1
Text
Contact Phone number
(for use in Reverse 9-1-1)
PHONE2
Text
Contact Phone number
(for use in Reverse 9-1-1)
PHONE3
Text
Contact Phone number
(for use in Reverse 9-1-1)
CONFIDENTIAL INFORMATION
Milepost and Logpoint Calculations
DDTI uses the information collected using our mobile data collection system to compute the
milepost with proprietary in-house software. Since this is a public document, DDTI will explain in
detail the methodology we have developed to the City, once a non-disclosure is in place. DDTI's
data has been approved and accepted by various DOTs, so the City can be assured that our
approach to computing this information is acceptable.
23
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
4. Qualifications and Experience of the Firm
COMPANY LOCATION
Digital Data Technologies, Inc. (DDTI), has new facilities located at 956 King Avenue, Columbus,
Ohio 43212. Bruce H. D'Autremont is the primary contact; Tony Collura is the primary project
manager for this project, as all data reduction work for the City of Boynton Beach, FL, project will
be completed out of this office. Mark Wilcoxen will be in charge of quality assurance. Dr. Gabor
Blaho will be in charge of project-specific custom software development (if needed), and all DDTI
associates will be involved with the project.
Start End Task May June July Aug
5/17/2006 5/30/2006
6/1/2006 6/8/2006
6/1/2006 6/15/2006
7/1/2006 7/30/2006
7/1/2006 8/15/2006
8/1512006 8/30/2006 Centerlines and add resses finalized for 9-1-1
8/30/2006 8/30/2006
The company can be reached at the following numbers:
Phone: (614) 429-3384
Fax: (614) 429-3385
Toll Free: 1-888-800-4003
Web: www.ddtLnetorwww.AccuGlobe.net
PROJECT DURATION
PROFESSIONAL Sr AFF
GABOR BLAHa, Ph.D. - Partner
Education
Technical University of Budapest - Hungary
M.S. in Electrical Engineering, 1976
Technical University of Budapest - Hungary
Ph.D. in Microprocessor Technology, 1981
24
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Maior Proiect Experience
Dr. Blaho has over two decades of experience in the design and development of computer
controlled instrumentation, as well as in software development. He previously had spent three
years developing a stereo image acquisition system for mobile mapping applications and
developing software for mapping specific data processing. The last three and one-half years,
Dr. Blaho developed and refined the new DDTI data collection system.
Other Experience and Qualifications
Invented and implemented a novel ultrasonic slow-wave imaging system. Participated in the
development of optical pipeline corrosion for the Edison Welding Institute, Columbus, Ohio.
Designed and developed a high-resolution ultrasonic C-scan imaging system and an industrial
ultrasonic flaw detector. Improved a laser interferometer for ultrasonic detection on moving,
rough and discolored surfaces. Developed simulation software for wave scattering on rough
interfaces.
SiQnificant Publications
"Field Experiences with a Fully Digital Mobile Stereo Image Acquisition System." Proceedings
of the 1995 Mobile Mapping Symposium, May 1995, pp. 97-104.
"Improved Laser Interferometry for Ultrasonic NDE." Review of Progress in Quantitative NDE,
Vol. 12A, pp. 527-538.
"Eddy Current Evaluation of Porous Magnesium Alloy Castings. II Review of Progress in
Quantitative Nondestructive Evaluation Vol. 12B, pp. 1667-1673.
"Random Speckle Modulation Technique for Laser Interferometry." Journal of Nondestructive
Evaluation, Vol. 11, No.1, pp. 41-49.
RON CRAMER - Partner
Education:
Eastern Michigan University - Ypsilanti, MI
B.A. in General Business, 1989
Michigan Technological University - Houghton, MI
Emphasis in Computer Science and Civil Engineering, 1986
Additional Training:
Cartegraph Systems, Inc. asset management software training, 1998
National Intelligent Transportation System Architecture Workshop, 1996
Basic Supervision, American Management Association, 1995
Advances in Surveying and Mapping: Integrating GPS with GIS, 1990
Other Experience and Qualifications:
Mr. Cramer has more than 17 years of experience in GIS. While with the Lietz Company (n.k.a.
Sokkia), Mr. Cramer participated in product development of the company's SDR electronic data
25
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
recording system and associated mapping software. He also developed an objective-based
training program and managed a total of 35 distributors of surveying equipment while providing
extensive training and support to federal, state, city/county government agencies, universities,
and private industry throughout the United States.
Under his guidance, Digital Data Technologies was the first known company to use close
range photogrammetry for 3-dimensional modeling of bridges in Ohio. In 1995, Mr. Cramer
coordinated and performed the first digital photogrammetric bridge monitoring survey in the
United States with Imetric International of Courgenay, Switzerland. Featured articles appeared
in: The Ohio Enaineer, Roads & BridQes, Illinois Enaineer, MichiQan Enaineer, P.O.B. and
Photo Electronic Imagina.
Mr. Cramer is actively involved in intelligent transportation systems and was nominated and
appointed to the ITS Mid-America Executive Committee for the years 1997 to 2003. He has
been a guest speaker at numerous conferences discussing topics related to GIS, emergency
response location mapping, and transportation engineering. Mr. Cramer was the
last Conference Chair of URISA's Street Smart & Address Sawy Conference, which is now
known as the Geospatiallntegration for Public Safety Conference (GIPSC). Mr. Cramer is a
member of the Urban and Regional Information Systems Association (URISA), and the
National Emergency Number Association (NENA) and has affiliations with numerous
organizations.
CHRIS SANTER - Partner
Education:
University of Toledo - Toledo, Ohio
MA Candidate in Geography, 1994-95
University of Glasgow - Glasgow, Scotland, United Kingdom
Bachelor of Science (Honors) Upper Second Class in Geography, 1994
Maior Project Experience and Qualifications:
Mr. Santer was a GIS programmer for Lucas County, Ohio, for four years where he developed
the enterprise-wide GIS solution for Lucas County, including the multiple award winning AREIS
products (Internal Public Access, AREIS CD-ROM Viewer, and AREIS Online Internet GIS).
His tremendous programming skills allowed him to develop numerous CAMA and GIS
applications with DDTI, including development of the entire AccuGlobe product line.
MARK WILCOXEN - Partner
Education:
The Ohio State University - Columbus, Ohio
B.S. in Mathematics, 1991
Graduate course work in Geodesy, 1994-95
Experience:
Mr. Wilcoxen is responsible for Data Creation and Maintenance production. He has extensive
26
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
experience in the collection and processing of multi-sensor location data. In coordination with
DDTI's developers, Mr. Wilcoxen helps design and implement internal software and processes.
BRIAN KIENLE - Product Implementation and Support Manager
Experience:
Digital Data Technologies, Inc., GIS/GPS Analyst - 3 years
Digital Data Technologies, Inc., Project Manager - 3 years
Education:
Hocking College - Nelsonville, Ohio
Associates degree in Geographic (GIS/GPS) Technology, 2000
Franklin University - Columbus, Ohio
Bachelor of Science in Business Administration, 2005
Maior Proiect Experience and Qualifications:
Data Collection: Mr. Kienle has experience from numerous mapping and network control
projects through Hocking College. With DDTI, Mr. Kienle has processed data for over 25
countywide centerline and address mapping projects including the Meceola Central Dispatch
mapping project, as well as Madison, Allen, Fulton, Erie, Wyandot, Hancock, Marshall,
Hocking, Ross and Logan County projects. Mr. Kienle was also the Project Manager for over
10 countywide centerline and addressing projects including Erie, Wyandot, Hancock, Clark,
and Huron County projects. Through these projects he has played an integral role in GPS raw
data differential post-processing. Mr. Kienle has currently processed in excess of 10,000 miles
of kinematic data and more than 300 static control points with proficiency in several projection
types and data formats.
Product Implementation and Support: Mr. Kienle has installed hardware and software in over
10 PSAPs, including Clark County Sheriff's office, Huron County Sheriff's and EMA office, Mt.
Gilead Sheriff's Office and Bellevue Police Department. He has been the main contact for
support for these and other install locations. Mr. Kienle has also installed and supported over
50 mobile installs, including several PSAPs in Huron County.
TONY COLLURA - GIS/GPS Analyst
Experience:
Digital Data Technologies, Inc., Project Manager -1 year
Digital Data Technologies, Inc., GIS/GPS Analyst - 5 years
Education:
The Ohio State University - Columbus, Ohio
Bachelor of Arts, Urban and Regional Geography, 2000
Maior Proiect Experience and Qualifications:
Mr. Collura is a veteran member of the DDTI Data Collection and Production Team. He has
contributed to over 30 GIS Mapping Projects. He has assisted in the development of methods
27
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
and standards for data collection. Mr. Collura is well versed in GPS processing, network
adjustment, and data reduction. He has been with DDTI since 2000 and his experience has
prepared him to be an effective project manager.
DAVID CORDRAY - GIS/GPS Analyst
Experience:
Digital Data Technologies, Inc., GIS/GPS Analyst - 5 years
Education:
Hocking College - Nelsonville, Ohio
Associates degree in Geographic (GIS/GPS) Technology, 2001
Maior Proiect Experience and Qualifications:
Mr. Cordray is a well-versed veteran in GPS processing, network adjustment, and data reduction.
He was an instrumental member of the Allen, Fulton, Erie, Wyandot, Hancock, Marshall (IN),
Hocking, Ross, Logan and Stark counties' project teams, as well as Arizona's Gila River Indian
Reservation project. Prior to joining DDTI, Mr. Cordray gained extensive experience in the use of
GIS software applications and GPS equipment through Hocking College.
CHRISTOPHER BENDER - GIS/GPS Analyst
Experience:
Digital Data Technologies, Inc., Field Crew Manager - 2 years
Digital Data Technologies, Inc., GIS/GPS Analyst - 4.5 years
Education:
Hocking College - Nelsonville, OH
Associates Degree in Applied Sciences of GIS/GPS, 2001
Other Experience:
While enrolled at Hocking College, Mr. Bender updated trail maps in Clermont County's East
Fork State Park.
Maior Project Experience and Qualifications:
Mr. Bender has participated in fieldwork and data process of 25 projects, including the 2002 Gila
Indian Reservation Mapping Project.
JEREMY KOUNTZ - GIS/GPS Analyst
Experience :
Digital Data Technologies, Inc., GIS/GPS Analyst - 3 years
Transmap Corporation, GIS GPS Analyst - 5 years
Education:
Ohio Wesleyan University - Delaware, OH
28
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Bachelor of Arts, Geography and Environmental Studies 1998
Maior Proiect Experience and Qualifications:
Mr. Kountz has over 8 years experience in the GIS/GPS field. Throughout his career he has
processed thousands of miles of GIS/GPS data, and has been involved in data collection and data
processing on several projects for DOT!.
MITCH PINKSTON - GIS/GPS Analyst
Experience:
Digital Data Technologies, Inc., GIS/GPS Analyst - 3 years
Education:
Bachelor of Arts - Geography - Bowling Green State University 2003
Maior Proiect Experience & Qualifications:
Mr. Pinkston's experience has touched nearly every project since his joining the company,
including Fairfield, Meceola (MI), Ottawa, Putnam, Muskingum, Van Wert, Paulding, Huron,
Wayne, Holmes, Morrow, Clark, Missaukee (MI), Ross, Fayette, Crawford, Carlisle Barracks
(PA), Allen and Hardin counties.
DAVID PRIEST - AccuGlobe Product Manager
Experience:
Digital Data Technologies Inc., AccuGlobe Product Manager-1.5 years
Digital Data Technologies Inc., AccuGlobe Data Explorer Extension Product Manager -1 year
Digital Data Technologies Inc., Software Developer - .5 years
CallTech, Support Specialist -.5 years
Hyperknowledge, UK, Software Developer - 2 years
Education:
University of Warwick, UK
Bachelor of Science with honors, Computer Science, 1999
Maior Proiect Experience and Qualifications:
An integral role at DDTI, Mr. Priest actively participated in the development and support of:
AccuGlobe 2004 (including the Web Updater)
AccuGlobe 2004 Board of Elections Extension
AccuGlobe 2004 Data Explorer Extension
AccuGlobe 2004 E9-1-1 and E9-1-1 Mobile Extensions
AccuGlobe 2004 Van Extension used for road centerline collection
AccuGlobe 2004 Processing Extension used for centerline processing
He has performed onsite installations of hardware/software and offered training for Erie,
Fairfield, Holmes, Huron, Miami, Morrow, Muskingum, Ottawa, Richland, Ross, Washington
and Wyandot counties.
29
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
He is currently developing the next generation AccuGlobe platform: AccuGlobe Map Control,
AccuGlobe 2006, Extensions and Plugins.
JIANWEI SUN - Software Developer
Experience:
Digital Data Technologies Inc., Software Developer - 5 years
Education:
Bowling Green state University
Master of Science, Computer Science, 2001
Nanjing University
Bachelor of Science, Geographic Information Systems and Remote Sensing
Certifications:
Microsoft Certified Developer in Visual C++ and C#
Maior Project Experience & Qualifications:
Mr. Sun has been actively developing and supporting numerous products:
AccuGlobe E9-1-1 Server
AccuGlobe Geometry Engine Library
AccuGlobe Coordinate Transfer Library
AccuGlobe GeoCoder Library
AccuGlobe Legend Control
Sketch Component
iView Farmland Calculator
Miscellaneous utilities for file conversion, address cleaning, etc.
Prior to joining DDTI, his experience at MicroData garnered the development and support of
All Tracker E9-1-1 program. While in school at Bowling Green State University, Mr. Sun was
employed in the school's GIS lab to provide hardware and software support.
TYSON TROTTER - Web Systems Engineer
Experience:
Digital Data Technologies, Inc., Web Systems Engineer - 4 years
XBOT, Web Developer - 2 years
Education:
Butler University - Indianapolis, IN
Bachelor of Science, Physics, 2000
Certifications:
MCSD (Microsoft Certified Solution Developer)
MCAD (Microsoft Certified Application Developer)
MCP (Microsoft Certified Professional)
CompTIA Security+
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Maior Proiect Experience and Qualifications:
Mr. Trotter has been developing database-driven web applications since 2000, and has
achieved several professional development certifications, including Microsoft's flagship
certification for developers, the Microsoft Certified Solution Developer for .NET credential. He
has also achieved CompTIA's Security+ certification.
Mr. Trotter's focus has been the ongoing development and administration of "all things web" at
DOT!. That includes new web product development, existing web product support, and
network security & administration. His extensive experience in database development and UI
design has been leveraged for several internal development projects as well.
TIM ANDERSON -GIS Specialist
Experience:
Digital Data Technologies, Inc., GIS Specialist - 4 years
City of Nelsonville Internship - Developed base level maps and collected layers for the water
and sewer department
Education:
Hocking College - Nelsonville, OH
Associates degree in GIS and GPS technologies
Maior Proiect Experience and Qualifications:
Mr. Anderson is currently supporting DDTl's Data Maintenance clients. This involves training,
support and map data layer updates for county and municipal entities to meet the Location
Based Response System (LBRS) specifications for the State of Ohio. Mr. Anderson is also
involved in supporting AccuGlobe E911 Extension clients.
Mr. Anderson has actively participated in the entirety of numerous DDTI centerline and
addressing projects, including Allen, Clark, Crawford, Fairfield, Fayette, Holmes, Huron,
Mecosta/Osceola (MI), Missaukee (MI), Morrow, Muskingum, Ottawa, Paulding, Putnam,
Stark, Van Wert, Wayne, Ross and Whitley (IN) Counties.
DON MORGAN - GIS Specialist
Experience:
Digital Data Technologies, Inc., GIS Specialist - 3 years
National Emergency Number Association, Internship - NENA/DOT Wireless Implementation
Profile - 1 year
Education:
The Ohio State University - Columbus, OH
Bachelor of Science, Geography specializing in Geographical Information Systems, 2002
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City of Boynton Beach, FL - GPS Road Centertine Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
Maior Project Experience and Qualifications:
Mr. Morgan is currently supporting DDTl's Data Maintenance clients. This involves training,
support and map data layer updates for county and municipal entities to meet the Location
Based Response System (LBRS) specifications for the State of Ohio. Mr. Morgan is also
involved in supporting AccuGlobe E9-1-1 Extension clients.
Mr. Morgan has actively participated in the entirety of numerous DOTI centerline and
addressing projects, including Allen, Clark, Crawford, Fairfield, Fayette, Holmes, Huron,
Mecosta/Osceola (MI), Missaukee (MI), Morrow, Muskingum, Ottawa, Paulding, Putnam,
Stark, Van Wert, Wayne and Whitley (IN) counties.
CENTERLINE QUALIFICATION AND DDTI STREET EXPERIENCE
Most GIS implementations for local governments have three important elements that are identified
as common base map requirements. These layers are the real property cadastral layer, intelligent
road networks with field-verified addressing, and digital orthophotography. The order and
methodology by which these data are acquired and incorporated into a GIS directly affect a county
or city's return on investment (ROI). Traditional approaches delay ROI two to five years depending
on the scope and magnitude of the project. In many cases this may be too long and too expensive
to justify implementation of a GIS. DDTI provides a process that has realized an ROI in as little as
3 months. City of Boynton Beach could have an enterprise-wide system up and running using the
DDTI quick start methodology before another city, utilizing the traditional approach, had produced a
single functional element from its system.
DDTI's ability to be a technical resource, process facilitator, and systems integrator appears to be
unique in the industry. DDTI's experience has shown that the VIRDA (Voice and Information
Recording Data Acquisition) centerline data collection technology provides the most accurate,
useful centerline networks in the shortest amount of time and at the lowest cost. Intelligent, three-
dimensional road centerlines with accurate address locations provide an excellent means by which
to integrate data from legacy systems. DDTl's ability to work with orthophotography and cadastral
conversion vendors provides the City with a fully integrated system, irrespective of vendor or
software. The ability to provide Intranet, Internet, or CD-ROM-based access puts data in the hands
of the users almost immediately after it has been gathered and verified.
RECENT STREET CENTERLINE Proiect EXPERIENCE
DDTI has completed projects similar in scope to City of Boynton Beach's, including Preble, Wood,
Warren, Richland, Madison, Muskingum, Clark, Paulding, Putnam, Fayette, Fulton, Erie, Wyandot,
Hancock, Hocking, Logan, Stark, Fairfield, Van Wert, Ottawa and Crawford counties in Ohio. The
company has also delivered projects for Allen, Marshall and Whitley Counties in Indiana, the Public
Safety Communications Task Force of the Gila River Indian Community in Arizona, Missaukee, MI,
and Meceola Central Dispatch covering two counties in Michigan. The end result has been the
most accurate three-dimensionally based centerlines in North America, coupled with geo-Iocated
addressing.
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
ALL INCLUSIVE GIS PROJECT REFERENCES
Customer Name and Locaton Contact Personnel on Project Description
Project
Preble County Sean Maggard Ron Cramer 1,028 miles of road centerline
101 East Main Street Tax Map/GIS Supervisor Mark Wilcoxen mapping, addressing inventory
Eaton, OH 45320 (937) 45~8131 Gabor Blaho and imaging of 18,179
Chris Santer structures, orthophoto control
network.
Wood County Doug Burk All of the Above 2,073 miles of road centerline
1 Courthouse Square GIS Manager mapping, addressing inventory for
P.O. Box 368 (419) 354-2958 42,292 structures.
Bowling Green, OH 43402
Warren County Nick Nelson All of the Above & 1,456 Miles of road centerline
320 E. Silver Street County Auditor Brian Kienle mapping, address invenotry for
Lebanon, OH 45036 (513) 695-1239 57,733 structures.
Richland County John T. Adams All of the Above & 1,666 miles of road centerline
35 N. Park St. Planner Tony Collura mapping, address inventory for
Suite 230 (419) 774-5968 49,927 structures.
Mansfield, OH 44902-1777
Madison County Jim Willi mason All of the Above Centerline enhancement project,
1 North Main Street County Auditor addressing inventory and
London,OH 43140-0047 (740) 852-9717 imaging of 14,562 structures.
Allen County Capt. Kathryn Stevens All of the Above & 3,086 miles of road centerline
1 East Main Street Allen Co. Sheriff's Dept. David Cordray mapping and addressing
Fort Wayne, IN 46802 Grants/Special Projects inventory for 134,705 structures.
(219) 449-7664
Fulton County Roger Freytag All ofthe Above & 1,083 miles of road centerline
9120 County Road 14 Director of GIS Chris Bender mapping and addressing
Wauseon,OH 43567-9669 (419) 335-3816 inventory for 17,451 structures.
Erie County Mark Wroblewski All of the Above 713 miles of road centerline
2700 Columbus Avenue GIS Manager mapping and addressing
Sandusky, OH 44870-5581 (419) 627-6647 inventory for 43,539 structures.
Wyandot County Jeff McClaine All of the Above 972 miles of road centerline
109 S. Sandusky St. County Auditor mapping and addressing inventory
Upper Sandusky, OH 43351 (419) 294-1531 inventory of 9,961 structures.
Hancock County Scott Hardin All of the Above 1,565 miles of road centerline
300 S. Main St. GIS Manager mapping and addressing
Findlay, OH 45840 (419) 424-7054 inventory of 29,777 structures.
Marshall County Shawnda Wenino All of the Above 1,300 miles of road centerline
112 W. Jefferson St. GIS Manager mapping and addressing
Plymouth, IN 46563 (574) 935-8548 inventory of 19,532 structures.
Hocking County Brent Runge All of the Above 906 miles of road centerline
52 E. Second St. Director, County 911 mapping and addressing inventory
Logan, OH 43138 (740) 385-3000 of 15,064 structures.
Ross County Greg Rouse All of the Above, 1,349 miles of road centerline
475 Western Avenue GIS Coordinator Tim Anderson mapping and addressing inventory
Chillicothe, OH 45601 (740) 772-4110 ext. 118 and Tyson Trotter of 32,357 structures.
Logan County Michael Yoder All ofthe Above :1,127 miles of road centerline
100 S. Mad River St. Auditor mapping and addressing inventory
Bellefontaine,OH 43311 (937) 599-7209 of 23,720 structures.
Stark County Honorable Brant Luther All of the Above 3,202 miles of road centerline
110 Central Plaza South County Auditor mapping, addressing inventory
Canton, OH 44702 (330) 451-7357 for 160,561 structures
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City of Boynton Beach. FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
ALL INCLUSIVE GIS PROJECT REFERENCES. CONTINUED
Customer Name and Locaton Contact Personnel on Project Description
Project
Gila River Indian Community Mark Openshaw All of the Above Public safety and customized
5002 N. Maricopa Rd. Assistant Fire Chief E9-1-1 mapping project of all
Chandler, AZ 85226 (520) 796-5911 structures and road centerlines
Fairfield County Honorable Barbara Curtiss All of the Above 1,647 miles of road centerline
210 East Main Street County Auditor mapping, addressing inventory
Lancaster, OH 43130 (7 40}687 -7028 for 55,030 structures
Original LBRS pilot project
Meceola Central Dispatch Laurie Smalla All of the Above 3,241 miles of road centerline
20701 Northland Drive Director mapping. addressing inventory
Paris, MI 49338 (231) 796-5765 for 26,154 structures
Van Wert County Kim Brandt All of the Above 1,142 miles of road centerline
113 N. Market St. 911 Coordinator mapping, addressing inventory for
Van Wert, OH 45891 (419) 238-3866 13,951 structures
Ottawa County Honorable Jo Ellen Regal All of the Above 945 miles of road centerline
315 Madison Street County Auditor mapping. addressing inventory for
Port Clinton, OH 43452 (419) 734-6742 28,787 structures
Paulding County Bob lIer All of the Above 1,093 miles of road centerline
112 S. Williams St. 9-1-1 Coordinator mapping, addressing inventory for
Pauling. OH 45879 (419) 399-3791 9,621 structures
Putnam County Brad Brubaker All of the Above 1,330 miles of road centerline
1035 Heritage Trail 9-1-1 Coordinator mapping, addressing inventory for
Ottawa, OH 45875 (419) 523-3208 14,673 structures
Clark County Shane Gray All of the Above 1,508 miles of road centerline
31 N. Limestone St. GIS/CAD Coordinator mapping, addressing inventory for
Springfield, OH 45501 (937) 327-6659
Fayette County Scott Cormany All of the Above 948 miles of road centerline
1415 U.S. 22 S.W., Suite 500 GIS Coordinator mapping. addressing inventory for
Washington Court House, OH 43160 (740) 636-0279 14,049 structures
Morrow County Rick Weaver All of the Above 1,129 miles of road centerline
47 E. Center St. 9-1-1 Coordinator mapping. addressing inventory for
Mt. Gilead, OH 43338 (419) 946-7727 16,204 structures
Muskingum County Bo Keck All of the Above 1,899 miles of road centerline
401 Main St. 9-1-1 Coordinator mapping. addressing inventory for
Zanesville, OH 43701 (740) 454-1911 39,596 structures
Holmes County Erik Parker All of the Above 1,099 miles of road centerline
75 East Clinton, Suite 107 GIS Director mapping. addressing inventory for
Millersburg, Ohio 44654 (330) 674-2083 14,897 structures
Wayne County Brian Hall All of the Above 1,795 miles of road centerline
428 W. Liberty Street GIS Director mapping. addressing inventory for
Wooster, OH 44691 (330) 287-5411 47,027 structures
Crawford County Tim Flock All of the Above 1059 miles of road centerline
112 E. Mansfield Street EMA Director mapping, addressing inventory for
Bucyrus, OH 44820 (419) 562-6009 21,150 structures
Huron County Bill Ommert All of the Above 1,221 miles of road centerline
255-B Shady Lane Drive EMA Director mapping. addressing inventory for
Norwalk, OH 44857 (419) 663-5772 28,261 structures
Whitley County Scott Jones All of the Above 887 miles of road centerline
101 W. Market Street 911 Coordinator mapping, addressing inventory for
Columbia City, IN 46725 (260) 244-6410 14,481 structures
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
Project Profile/Reference Form
We have decided to include all mapping projects completed by DDTI as listed on the
aforementioned pages. Each project consisted of the capture and processing of address locations
and road centerline information using DDTI's proprietary technology.
Notable projects include:
- Allen County, Indiana was the first county in the U.S. Phase I compliant with the FCC
mandate to locate 9-1-1 calls from cell phones. The project entailed working with the 2003
Indiana Law Officer of the Year, Captain Kathryn Stevens to create a countywide road
centerline base map with field-verified and gps-Iocated addresses, as well as providing E9-
1-1 mapping software for the dispatch. This project was featured at the Westem Region
Association of Public-Safety Communications Officials (APCO) conference in Phoenix,
Arizona, the National Emergency Number Association's (NENA) GIS for the PSAP Critical
Issues Forum, as well as NENA's national conference in Indianapolis, Indiana.
- Preble and Madison Counties, which have recently received the Ohio GIS Best Practices
Award and have installed DDTl's AccuGlobe E9-1-1 dispatch mapping software.
- The Gila River Indian Community that was uniquely addressed for the new E9-1-1 system
(and subsequently featured at last year's National Emergency Number Association
Conference in Denver, Colorado, and URISA's Street Smart & Address Savvy Conference
in Providence, Rhode Island). This is the first PSAP in the country that will essentially not
rely upon an MSAG.
- Logan County's project, as it was the first in the State where the Telco's All database was
directly compared to the field-verified information captured by DDTI. This enabled a
proactive approach to ALI/MSAG/GIS discrepancies and assures that incoming 9-1-1 calls
will map properly. This project was highlighted at the 2004 NENA Conference in Tampa,
Florida.
- Fairfield County's project as the proof-of-concept pilot for the LBRS.
For the past three consecutive years, our clients have received the Ohio GIS Best Practice Award.
Namely, Preble, Madison and Logan Counties, as a result of our work associated with their
projects.
LIST OF DELlVERABLES
- Including all items listed in RFQ, sections F: Deliverable Products and H: Deliverables
Attribute existing road centerline file with required attributes (Line) (see attribute tables in
technical section of RFQ)
Update road centerline file indicating missing roads and required attributes (Line)
Structure/Site Addresses and required attributes (Point) (see attribute tables in technical
section of RFQ)
Mileposts and miles post values required attributes (Point)
Alias name table (Database)
Chemical Storage Facilities (Point) (City to provide information)
Cell towers (point)
Fire hydrants (points)
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
- Landmarks
- Signage related to routing
- Bridges and culverts
- ESN boundary maps (City to provide information)
- Existing database usability and update report
- Readdressing report
- Unnamed road report
- New address report
- Updated MSAG
- All database
- Maintenance procedures
- Training for maintenance procedures
SPECIFIC HIGHLIGHTS THAT DIFFERENTIATE OUR FIRM
The "Why?" of It All:
We developed this process because we understand the problems of GIS and 9-1-1. The problems
are accuracy, reliability and utility. The traditional data collection methods used today do not
posses the level of sophistication to produce data that is highly accurate for an event's location on
the earth and for the information that resides in the database (otherwise known as attribute
information). Without such accuracies, the consistency and reliability does not exist for 9-1-1.
Without clean and complete data, the utility for GIS is poor because it cannot link to other
information - at all, or not without great labor and time.
Our response to these issues is centered in the belief and evidence that the address is the
fundamental core and universal link of a governmental GIS. Nearly 100% of govemmental
databases utilize an address and therefore provide the key to unlocking the enormous power and
usefulness of GIS. Thus, we developed the technology to collect the locations of every address,
an intelligent road network, and road assets with the highest possible accuracy and extent.
Data to be collected for maximum utility throughout a local government, at cost levels that pale in
contrast with traditionally developed datasets, and with delivery timelines that are unheard of in this
industry.
Since then, whole new worlds of application have sought to obtain and utilize this data. The
loudest voice of all has been the emergency response sector, which craves and demands not only
this level of data but also the ability to use it as consistently and confidently as possible. Therein
lay a whole new set of problems and issues. Good data is not enough. Communication and
synergy of that GIS data with telecommunications (Telco) information is the new barrier. Our
previous experience with the multitudes of address databases, real life field experience and
programming expertise has provided us with the knowledge that in order to effectively map and
route to a 9-1-1 distress call, the process MUST take into account very specific collection methods,
database construction, and mechanisms for implementation. Without these, the system cannot
and will not accurately, consistently and confidently support emergency response.
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Those are the reasons why we do what we do. Our massive experience has proven why we must
do things that way and has given us the conviction to carry them out. That is what we strive to
pass onto our clients, and that is why our methods differ so vastly from those of other firms.
The following is a general overview to explain some of what sets us apart from others and why this
should be important to you, our prospective client.
Collection Process:
~ The speed at which DDTI can deliver a GIS or 9-1-1 project is unprecedented. What some
clients have spent years trying to achieve, DDTI is able to typically accomplish in weeks.
DDTI's clients are able to obtain political buy-in and support from many departments
because the end result can be implemented and return-on-investment can be realized very
quickly. This concept is in direct response to the not-so-uncommon trend of individual
local govemmental departments attempting to acquire mapping individually, like 9-1-1 or a
highway department that oftentimes results in a spectrum of non-conforming data with
various inabilities and with multiple costs to the government. The question to ask is: Is it
important to do things once with the best way possible, or to have everyone do their own
thing with mixed results?
~ DDTI uses its proprietary Voice and Information Recording Data Acquisition (VIRDA)
system. The data collection system is comprised of digital voice recording, high-end
survey-grade global positioning system (GPS) receivers, an inertial navigation system
(INS), and distance measuring equipment (OM I).
The fact that DDTI employs numerous technologies is important to our clients because
their data undergoes a rigorous collection process, beyond mere GPS collection alone,
and provides the most accurate overall solution.
First of all, using voice recording enables one of our field crew personnel to speak
information, such as the address, which is verified by the driver. This eliminates the
potential of mistyping data in the field and also provides a redundant check for accuracy.
Having the capability to speak the data means that DDTI does not have to physically stop
in front of each structure, as stopping in front of structures might disrupt traffic flow and
could create a potential hazard. Finally, this method of collection enables us to gather
much more information and descriptive data, which in turn can be utilized in numerous
client applications.
~ DDTI has highly skilled associates collecting and processing the data to create the end
product deliverables. In fact, ALL of our technical and production staff earned related
degrees in the GIS field, many of which have advanced degrees.
Our clients know DDTI's associates have a passion for what we do. It is more than "just a
job" and DOT I associates take pride applying their education and experience into projects
for clients that want to make a difference by implementing superior geographic data into
37
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
their daily work-flow. As Captain Stevens of the Allen County, Indiana Sheriffs
Department said, "In emergency response, failure is not an option. Don't bother putting a
$3,000 map in your PSAP. You're better off having nothing. When it comes to mapping,
DDTI is the best."
~ ODTI collects and verifies ALL roads.
Currently, 9-1-1 departments not using this type of data experience very low levels of
address matching and locational accuracy. An example of such was Van Wert County,
Ohio in which 80% of the calls that came in failed to map using the off-the-shelf mapping
supplied by their vendor.
Verifying all roads is important to our clients because they can be assured that all of their
data, including municipalities, private developments and commercial areas conform to a
high-level of accuracy and is not created via lesser quality data obtained from other means
or source. The end result of this process is when a 9-1-1 call comes into a dispatch center
it will map reliably and the first responders can feel certain that they are going to get to the
scene as fast as possible to save the lives of the public for which they work.
After analysis on three months worth of call logs, Marshall County, IN experienced better
than 99% address matching to a field-verified driveway location using the data collected by
DDTI.
~ DDTI verifies and updates the road name table.
Often overlooked by other approaches, an updated road name table is of the utmost
importance when trying to match legacy data from various departments, including existing
9-1-1 Telco databases. DDTI takes a digital preliminary road name table in the field and
validates it against the existing road name street signs. Any discrepancies are updated
and flagged in the field and validated in the office. The updated road names and alias
names are then provided to our clients in the final deliverable for their GIS and 9-1-1
solutions. This enables our clients to have one master road name table, saving the GIS, 9-
1-1, and other department's time otherwise spent duplicating confusing efforts of trying to
achieve road name commonality.
~ Additional descriptive address data is collected in the field.
DDTI's clients benefit from this information because we identify the structure type (house,
duplex or multi unit, mobile home, apartment, secondary structure, utility, commercial or
driveway) and provide approximately 37 attributes for each structure. The identification of
landmarks, place names and subdivisions also assists our clients by providing a means to
associate attribute information for certain locations.
~ Besides centerline and addressing information, as standard practice DDTI also locates
numerous other features, many of which may impact routing applications. These features
include as many bridges, culverts, railroad crossings, alley intersections, political
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
boundaries, turnarounds, speed limits, traffic control (stop signs, yield signs, and signals),
one ways and school zones as are practicable to identify in the field.
This data helps our client's jumpstart their spatial inventories for these features, including
compliance with GASB 34 in which local governments report the value of their
infrastructure assets. It also assists with routing because if a bridge is out, it is important
for routing applications to know where a road may be closed. Thousands of these features
are typically collected for our clients for no additional fee.
Data Processing and Production:
~ DDTI has a rigorous quality assurance and quality control process. By having voice
recorded data, our staff can "listen to the data" over and over again to be sure the correct
information is input into the client's database and have a stored reference for any review in
the future. Since we transpose the collected field data in a comfortable office environment,
as opposed to the hurried and often rushed approach with alternative field collection
methods, DDTI's data is many times more accurate.
This process allows the data going into the system to be repeatedly checked before it is
saved into the database. Additional ancillary data (Assessor databases, 9-1-1 databases,
phone books, etc.) can be used as supplementary sources of information. This helps
DDTI provide the correct address for as many structures (including those that do not have
a posted address) as possible and minimizes the amount of structures for which the client
would otherwise have to research the proper address.
~ DDTI uses a multiple base station solution and post processes all of the GPS data.
Utilizing 3 or more base stations, DDTI compares the GPS location solutions calculated
from each base station to the data collection vehicle's location each second. Proprietary
software, developed at DDTI, allows us to determine the optimal differential GPS derived
location, based on data collected by the numerous GPS receivers. In addition to this,
DDTI combines the INS and DMI gathered information to obtain the final positional solution
to assure it meets or exceeds the National Standard for Spatial Data Accuracy as defined
by the Federal Geographic Data Committee.
Quite simply, GPS data collection alone is not accurate enough - even the superior
differential GPS methodology DDTI employs. Supplemented by four data inputs: voice,
GPS, INS and DMI, DDTl's clients receive spatially accurate, three-dimensional data,
complete with an accuracy report which they use to establish or enhance their GIS base
map. The information DDTI delivers is so accurate that it has been used to enhance
United States Geological Survey (USGS) digital elevation models, enabling some of our
clients to obtain more accurate and less expensive orthophotos, or enhance the accuracy
of existing imagery.
~ The individual address number values are used to compute an address range using
DDTl's proprietary address range program. The program also tags those numbers that do
not fit reasonably well with addresses in proximity to the anomalous number. This number
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
is then checked by DDTI for accuracy and is corrected when possible. DDTI also codes
each address with a structure type as previously mentioned. A software program also
checks the values for the structure types, so that no address has a structure type value
that is not in the list.
Erroneous information of this sort might otherwise be overlooked and go unnoticed. These
internal checks help assure data adherence to DDTI's stringent quality standards.
~ DDTI has developed Computer Assisted Mass Appraisal (CAMA), Master Street Address
Guide (MSAG) and Automatic Location Information (All) discrepancy reporting software.
These databases are compared against the final delivery so that a proactive approach can
be taken in order to clean up the errors in these existing legacy databases. Our
experience shows a minimum of 20% error in existing client records. The idea to keep in
mind is: How do you know if errors reside in existing databases, or to even what extent, if
you have no clean basis for comparison?
DDTl's clients benefit from this service because a manual approach to cleaning existing
databases can be an enormous effort and might not otherwise be undertaken. As 80% or
more of data has an address component, getting this information sorted out in existing
databases enables the cross sharing of information in a true GIS environment. Our clients
take a proactive approach to cleaning their databases via this process, as opposed to an
alternative, reactive approach of reporting errors when they crop up or trying to match
legacy databases together, which is unacceptable for a 9-1-1 system.
Delivered Data
~ DDTI's focus has always been on point-based, field-verified and reliable data, delivered in
client-specified datum and formats.
Competitive "solutions" are typically comprised of a hybrid of field-checked data, off-the-
shelf information with address ranges, and existing legacy databases containing inherent
errors. Until DDTI created its methodology, these less adequate and inferior approaches
were the only affordable way to attempt to create the solution DDTI provides.
~ The road network DDTI creates has been complemented with comments from
Departments of Transportation in which they mention how our centerlines are already a
level above what they are currently trying to achieve. The intelligent road network consists
of numerous attributes and is capable of advanced routing when it is delivered. Proper
intersections are created, road name tables as previously mentioned are compiled, and
spatial accuracy is verified.
DDTI is one of only three companies whose centerline files are currently supported by a
major GIS software company that develops routing applications.
~ DOT! backs its deliverables with an accuracy Quarantee AND a warranty - a VERY rare
thing in the GIS industry.
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City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-221 0-06/CJD)
DDTI's clients know that the data we deliver is accurate, and we base our reputation on it.
If questionable data were to exist in our deliverable, DDTI will fix it free of charge. The
level of support and maintenance we provide to our clients is virtually unprecedented.
~ DDTI provides advanced address ranges that are calculated using another proprietary
program we developed. While we create and promote point-based solutions, we realize
that some third-party software our clients may utilize can only handle address ranges. The
ranges we deliver are far superior in that they account for the actual linear distance of a
roadway and existing address values, as well as their spatial locations along a road
segment.
Avoiding the theoretical and even the actual address ranges that have been widely used to
date and result in gross inaccuracies, DDTI's ranges provide our clients with an accurate
safety net when they have to resort to the use of address ranges. DDTI's potential ranges
return a much more accurate spatial location than those employed by the competition.
~ DDTI created our AccuGlobe software and address maintenance plug-in to help our clients
maintain the deliverables.
As different departments maintain most of the data we deliver, some of which have non-
GIS software users, DDTI created easy-to-use software, which can be utilized by virtually
anyone regardless of computer experience, while ensuring that data integrity is not
compromised. The end result is an established data-flow and maintenance process.
~ The data DDTI delivers is built for widespread data utility. It is complete and accurate
enough to enable many departments to obtain benefit.
Our clients can use existing software applications or take advantage of DDTI's software
solutions to immediately use the data we deliver. From putting assessor and engineering
data on the web, to providing web-based routing applications for the public, 9-1-1 mapping
functionality for dispatchers, or general application software which everyone can use, DDTI
has the solution and our clients have won the awards to prove it!
Conclusion
We are considered world leaders in GIS data collection because the level and extent of DDTI's
method can save time and money on the development of reliable intelligent base mapping and
point-based addressing. There are few firms who can take their client to this level, and many who
claim the ability. The proof lies in the method and in the evidence of accomplishment. However,
this process applies not only to those governments who feel they would like to begin development
of a GIS with confidence and value, but also to those governments who would like to enhance their
existing system with more powerful application and consistent reliability.
41
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-221 0-06/CJD)
Emergency response (9-1-1) and other emergency services can save time, money, and lives due
to the accuracy level and our data's ability to consistently map a field verified location and route to
a 9-1-1 distress call with confidence.
5. Additional Information
Digital Data Technologies was established in 1993 to provide high-tech precision measuring
solutions and consultation to government and private organizations. Seeking out and utilizing the
latest advancements in technology, cost-effective services were successfully completed for
numerous clients including the Ohio Department of Transportation (ODOT), General Motors
Corporation, and Advanced Satellite Communications. Bringing together individuals with expertise
in advanced data collection systems, software programming, and geographical information
systems, Digital Data Technologies incorporated in 1998.
To optimize performance and deliverables for our clients, DDTI embraces technology. In fact, we
were the first to own a Leica digital level in the state of Ohio, one of the first to use robotic total
stations and electronic data collection for surveying applications in the Midwest, and the first
company to utilize digital photogrammetry to monitor bridge movements in North America. Our
pioneering spirit has led to the development of an advanced data collection system. Comprised of
high-end global positioning systems, combined with additional spatial measuring instrumentation
and proprietary voice recording software, our Voice and Information Data Recording and
Acquisition (VIRDA) system gives us a competitive advantage that has helped make us the leading
company in providing the most accurate, detailed, and cost-effective solutions for the creation of
GIS road centerline base maps.
Realizing the need to help local government disseminate GIS-related data to the public, DDTI
invested in the development of the AccuGlobe ™ product line. AccuGlobe 2004 is the core GIS
software behind our numerous suite of software extensions created for county and local
government. The core software has been available as a free download from DDTl's web site since
November 2003. Already, thousands of end-users employ our software in more than 132 countries
around the world. Expanding our services as an Application Service Provider (ASP), rounds out
our whole product solution.
AccuGlobe Internet Edition is a compelling Internet solution for counties that are attempting to put
their GIS and real estate data on the web. DDTI purchased numerous servers, installed a fiber
connection and high-speed communications equipment in its new office building, hired one of the
best cyber-Iaw attorneys in the country, and designed scaleable software to provide information
rich applications for our clients. DDTI currently provides hosting services for 37 clients.
AccuGlobe Data Explorer is DDTl's front-counter solution for local government. Similar to the
AccuGlobe Internet Edition product, AccuGlobe Data Explorer enables the client to provide
customized integration and viewing of databases in a GIS environment. The product can be
employed as an information tool for the general public through the client's intranet or standalone
computer terminals.
42
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFQ # 041-2210-06/CJD)
. AccuGlobe E9-1-1 is designed for the PSAP (Public Safety Answering Point) environment.
The software provides full GIS mapping capabilities for the dispatcher. With its associated
server component software, it reads data directly from the All stream to automatically
locate 9-1-1 calls.
. AccuGlobe Farmland Calculator is a simple to use software application that allows
assessors to easily and accurately calculates agricultural use values. The standalone
application utilizes the client's computer assisted mass appraisal data (CAMA) and existing
parcel, soils, and land use GIS layers to generate acreage and land use reports.
Organizational Structure
DDTI has established a horizontal policy towards corporate organization. This allows a dynamic
environment in which all associates readily communicate and effectively work together as a team.
While each individual may bring expertise to certain areas of our business, they are actively
involved in all aspects of our whole product solution.
stralE!l/ic Vision and ScQpe of'Services
Number of Employees
DDTI currently has 24 full-time employees and plans to add additional employees during 2006 to
keep pace with anticipated growth. Turnover is expected to be minimal as the corporate
environment fosters individual growth while providing a casual work atmosphere, a 401 (k)
retirement plan (with corporate contributions), 90% health and disability coverage, and at least 4
weeks paid personal time per year for all associates.
DDTI also retains outside expertise including a partner and practicing cyber-Iaw attorney from the
distinguished law firm of Christensen, Christensen & DeVillers (Columbus, OH), a certified
professional accountant and founder of Partners in Profit, Inc., (Powell, OH) and is working closely
with a representative from Boardroom Advisory Group (Cincinnati, OH) to assist with financial
advice and corporate development.
Company Ownership
Its four partners wholly and equally own Digital Data Technologies, Inc. The company is proud to
have been able to avoid any influence from venture capitalist and outside interests during its critical
start-up phase.
43
City of Boynton Beach, FL - GPS Road Centerline Project with Field Verified Point Based Addressing (RFO # 041-2210-06/CJD)
Litigation History
Digital Data Technologies, Inc. has not experienced any litigation.
General Liability Insurance Coverage
Combined Single Limits of Liability
General aggregate.... ................................ ....... ..... $2,000,000
Occurrence limit ................................................... $1 ,000,000
Personal and Advertising Injury
Anyone person or organization ............................ $1 ,000,000
Medical Expense
Anyone person ...................................................$5,000
Fire Damage
Anyone fire ..........................................................$100,000
Valuable Papers ........ ............................ ................... ......... $15,000
Copies of Digital Data Technologies, Inc.'s certificates of insurance, including worker's
compensation, will be provided to City of Boynton Beach upon acceptance for this project.
Philosophy Statement
DDTI's mission is to provide expertise in the development and implementation of enterprise-wide
geographical information systems (GIS) and related application software solutions, with a
pervasive goal of maximizing our customers' return-on-investment in GIS and E9-1-1.
44
QUALIFIER ACKNOWLEDGEMENT
Submit RFQ's To: PROCUREMENT SERVICES
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33425-0310
Telephone: (561) 742-6323
Broadcast Date (City): April 26, 2006
RFQ Title: GPS ROAD CENTERLINE PROJECT WITH FIELD VERIFIED
POINT BASED ADDRESSING"
RFQ Number: 041-2210-06/CJD
RFQ Received By: MAY 17, 2006, NO LATER THAN 2:30 P.M. (LOCAL TIME)
RFQ's will be opened in Procurement Services unless specified otherwise. RFQ receiving date
and time is scheduled for: MAY 17,2006, NO LATER THAN 2:30 P.M. (LOCAL TIME)
and may not be withdrawn within ninety (90) days after such date and time.
All awards made as a result of this RFQ shall conform to applicable sections of the charter and
codes of the City.
Name of Vendor:
IJ/G-ITl4L 04714 77;;C-HN()L06-It:3 It/v.
3/- / fu 18' 01 ;V
Federal I.D. Number:
A Corporation of the State of:
OfHO
Area Code:
& I ~ FAX Number:
L/~9-,33?Lf
'-/,).. 9- J3?.s
Area Code:
(p /1 Telephone Number:
Mailing Address:
9s-' /vAl&- A';c,Jae
City/State/Zip:
CbUt mdU 5,
oN-
if 3 U .J.-;
Vendor Mailing Date:
In/l-f
I ;; ol.-O oGo
.
~- .!3~vbvr--
, Authorized Signature
~e..., 6L4H-O
Name Typed
THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE
19
ADDENDA
CITY OF BOYNTON BEACH
FLORIDA
RFQ TITLE: G4S tto.4D CENTeR...LI,Jt!' fJ~"j1:CT WITH hD-O .JF:f(IHtO POINt MSE:D
I'I-iJfJiU3SldG,.-
QUALIFIER:
/Ji firITR.(..
O~m- 7TC-/-uJoIJX:HG INC,.
,
DATE SUBMITTED:
mA-vj 1.2., .wOG:,
We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach,
in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of
transportation, construction, coordination, labor and services necessary to complete/provide the
work specified by the Contract documents.
Having studied the documents prepared by:
I!>ttlle..e D i;tk( TeE n1o,./r
(Name of Project Manager/Architect/Consultant)
and having examined the project site (when indicated in these specifications to do so), we
propose to perform the work of this Project according to the Contract documents and the
following addenda which we have received:
ADDENDUM
,J I It-
DATE
ADDENDUM
DATE
THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
20
STATEMENT OF QUALIFICATIONS
Each qualifier proposing on work included in these General Documents shall prepare and submit
the data requested in the following schedule of information.
This data must be included in and made part of each RFQ document. Failure to comply with this
instruction may be regarded as justification for rejecting the RFQ response.
* attach additional sheets giving the information
1.
Name of Qualifier:
D/6-lT'l/-(., /)~T14 TE'CI.UVO/-.DG--iB._ /A/u,
2.
Business Address:
9~to 1<1,.)6- i4VEAI.,{~
(!O;"'U vl1..(3U...s,
ON-to
/.1 3 .;Li ,L-
3.
When Organized:
/11I cO(.':JiJK.4- Tel)
/A!
/99R
4.
Where Incorporated:
..5TR 7e
of:.
o Iflo
5. How many years have you been engaged in business under the present firm name?
7. S- Y flo...rs
6. General character of work performed by your company.
t,e.t;.~T10;J, D I S5blYl.../,.J 4T7AJtV tWO mAlIIITf0v';t,J {t- of.
.
6- E" 0 G:rIV+ hi I C.Ii-<.-
/N'kJ:.nt-9-tloN .::)'t/STE/-II5 tJ4T..4-
;tWO
Sv{..TwA-I'-E.
7. Enclose evidence of possession of required licenses and/or business permits. /3ti/~ t!k:KTf~/(.4re foL.L..OW,NV
8. Number of employees. J. ~
jJ~t;: ..sEE rZPP Sc-cnotJ i f4f:.E3 ,;J.t.I~3~.
9. Background and experience of principal members of your personnel, including officers. *
10.
Bonding capacity.
V(~ l!erI9--II'IAt;..E' I .IIIF6-0Tlfr6i-.f
,
11. Have you ever defaulted on a contract? If so, where and why?* ;V 0
THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE
21
Certificate of Coverage
Page 1 of 1
STATE OF OHIO
BUREAU OF WORKERS' COMPENSATION
COLUMBUS, OHIO 43215-2256
CERTIFICATE OF PREMIUM PAYMENT
This certifies that the employer listed below has paid into the State Insurance Fund as
required by law. Therefore, the employer is entitled to the rights and benefits of the
fund for the period specified. For more information, call1-800-0HIOBWC.
THIS CERTIFICATE MUST BE CONSPICUOUSLY POSTED.
POLICY NO. AND EMPLOYER
PERIOD SPECIFIED BELOW
1266442
DIGI
956
eOl
1/1/2006 THRU 8/31/2006
-'-'-~
'1
www.ohiobwc.com
>>K~
Admini$l't8toflCEO
THIS CERTIFICATE MAY BE REPRODUCED AS NEEDED
'_.- ,_.~ .-"- . -. ----,,-_.----.--- _._--~.,...'---... .... ,.-.._-~"..,'-.;..;.;.~::-::.:-._.,....;...;-.,,--
--"-'-'--'" -.. _ .-.-.-.----'-:._-.,~_._- _.....---.'- -- ..-..::~- ...,-.-.--
. - '. .
- . .
OHIO BUREAU OF WORKERS' COMPENSATION
REQUIRED POSTING
Effective October 13, 2004, Section 4123.54 of the Ohio Revised
Code requires notice of rebuttable presumption. Rebuttable
presumption means that an employee may dispute or prove untrue the
presumption (or belief) that alcohol or a controlled substance not
prescribed by the employee's physician is the proximate cause (main
reason) of the". . ..U"--'-~
The burden of P e that the ~resence of
alcohol or a con roximate cause of the
work-related inj sitive or refuses to
submit to chemi for compensation and
benefits under t ; ~..J4
THIS LANGUAGE MUST BE POSTED WITH THE CERTIFICATE OF COVERAGE
https:/ /www.ohiobwc.comlemployer/services/payrc.1I/secure/certificate.asD ?txt~Tn=414 7Q
?/??/?nnr..
STATEMENT OF QUALIFICATIONS continued......
12. Experience in performance of work similar in importance to this project.
Project
$ Value
Contact Name Phone #
&41<.1<. CA)tI tiT'-/; 0 N-
~1v{~IE:W Co,}/'I'10N
h4-yEiTrr &>utJry. 0 H
/-IDLntE5 tvu Al 'r-<f I 0 fJ
;<SO, Doc.
f>reu~ Srrtl77+,'pC; ~~ 937-3.zf-.2<!r'l
/ qO, 000
~MM- Wi'CT155 J ,4t{o;TZIIl..- 7t.fr)- "r7 - 7027
//9, tx)O
Sr07T tu.~rtM\l 6(5 eC<"tiI, It/V h3~ -0.<.. 79
,;Ll) 7, OD 0
~ K f,4iU(CfL. J 6-fS DI,{. 330- h 7l/ -oZ 0 i'3
13. Contracts on hand. * A-SH t-A-I'I {J eoi./Jofryl O/J
14. Largest completed projects (include [mal cost).
1) fJ-iJ.EJJ (lov Nry /N'DIMA-
2) e.L./h"--l<' t!.o cJ N "'f,' (IN-IO
3) sfi+.t. i( U)vW,,/; 01-1-10
f 3 71b beD
I
· cJ ..rO, uc) 0
'f .t.j 9 ,. 8' ()O
15. List all lawsuits (related to similar projects) or arbitration to which you have been a party
and which: * ;.loNe
1) arose from performance: *
2) occurred within the last 4 years: *
3) provide case number and style: *
Dated at: 9..>~ kll'lCr- Avt:-, (1lu.i1\trI--V~ OlJio
this I,,) 'rV day of n'/A.f
200"
By:
?Puitvv !!2/1tJJvr-
I' (written signature)
Name:
G19-60f'-../ t3 J..A-t+D
(printed or typed)
Title:
fl!6510E'NT
) f!/I< TN eJ'U
I
Rev. 05/30/02
THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE
22
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA
)
: SS
)
COUNTY OF PALM BEACH
I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted
will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward
of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation.
By:
NAME - SIGNATURE
Sworn and subscribed before me
this /;,).. ~ day of 17{ ~I
I
,20~
Printed Information:
~ 6i..A-I+D
NAME
f,eE3IIJi:7.fT G fJAKTlllefU
TIT E
*~:UVrl.~
NOT Y PUBLIC, Sta of 0 fI-' ()
at Large
f)i 6-1 rA--t.., f)A-Tf4-' rreiJA!oJ.()6{ B, plv,
COMPANY
JEANNINE II" JU~N
tmARY 1UBLK; STA11!OFoiBo
MY eot.tt.fIm>N F.XPIRF.S JULY I; 2*
"OFFICIAL NOTARY SEAL" STAMP
THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR
PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
23
NONCOLLUSION AFFIDA VIT OF PRIME QUALIFIER
State of Olk 0
)
County of f1cM/<J..-iN
)
6r}.,:?JojU t!JJ.:..l~-tf{)
, being first duly sworn, deposes and says that:
1) He is jJt<!E3llJoJr
(Title)
has submitted the attached RFQ:
of DiGl~ t).t+n+ "7f[!.:IIr./CtiX:, 18, IN(.,., the qualifier that
(Name of Corporation or Firm)
2) He is fully informed respecting the preparation and contents of the attached submittal and of
all pertinent circumstances respecting such submittal;
3) Said RFQ is genuine and is not a collusive or sham RFQ;
4) Further, the said qualifier nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly with any other qualifier, firm or person to submit a
collusive or sham RFQ in connection with the Contract for which the attached RFP has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communications or conference
with any other qualifier, firm or person to fix the price or prices in the attached RFP or of any
other qualifier, or to fix any overhead, profit or cost element of the RFQ price or the RFQ
price of any other qualifier, or to secure through any collusion, conspiracy, connivance or
unlawful agreement any advantage against the C!Jry of 6oYN--rv.J ~. FL (Local
Public Agency) or any person interested in the proposed Contract; and
5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the qualifier or any of
its agents, representatives, owners, employees, or parties in interest, including this affiant.
Lk~Yl( 4-J~
~EANNI"E M. JU.AAN
l<<1I'ARYPUBLl~~ATH OF 0IlI0
MY COMMISSION EXPIRffi JULY I, m
(Signed)
~~~~
fJIGB/De~1 J 1!4Kn/efU
I
(Title)
Subscribed and sworn to before me
This /.)...~ day of 111.~ ' 20 ~
My commission expires -(-!-,2,bOt&,
THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER
FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
24
CONFIRMATION OF MINORITY OWNED BUSINESS
A requested form to be made a part of our files for future use and information. Please fill out and
indicate in the appropriate spaces provided which category best describes your company. Return
this form with your submittal sheet making it an official part of your RFQ response.
NoT .4 nt(lIIo~171 {)wtJeo MSiNe5S
( ) AMERICAN INDIAN
( ) ASIAN
( ) BLACK
( ) HISPANIC
( ) WOMEN
( ) OTHER
(specify)
Do you possess a Certification qualifying your business as a "Minority Owned Business"?
YES
NO
v
If YES, name the Organization from which this certification was obtained and date:
Issuing Organization for Certification
Date of Certification
THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE
25
CONFIRMA TION OF DRUG-FREE WORKPLACE
IDENTICAL TIE SUBMITTALS
Preference shall be given to businesses with drug-free workplace programs. Whenever two or
more submittals which are equal with respect to price, quality, and service are received by the
City of Boynton Beach or by any political subdivision for the procurement of commodities or
contractual services, a submittal received from a business that certifies that it has implemented a
drug-free workplace program shall be given preference in the award process. Established
procedures for processing tie submittals will be followed if none of the tied vendors have a drug-
free workplace program. In order to have a drug-free workplace program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that are
under submittal a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employee that, as a condition of
working on the commodities or contractual services that are under submittal, the "employee
will abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace no
later than 5 days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by, any employee
who is so convicted.
6) Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with
the above requirements.
~;/?v-v LUa~~
1/
Vendor's Signature
THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR
PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE
26
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VI.-CONSENT AGENDA
ITEM K.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon,) ~ June 6, 2006 May 15,2006 (Noon)
0 April 18. 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16,2006 May I, 2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NA TURE OF ~ Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Authorize the use of Community Investment Funds from Commissioner Mack McCray to the
MDM Foundation Trip to Orlando, FL
EXPLANATION: Commission approval is requested for allocation of$3,000 to the MDM Foundation Trip to Orlando to
provide a day at Universal Studios, a day at Disney, breakfast with the Disney characters and accommodations for 30
youngsters. Funds will be disbursed on a reimbursable basis.
PROGRAM IMPACT: The following criteria must be followed:
o MDM Foundation must provide the number of students attending from the City of Boynton Beach along with their
names and addresses.
FISCAL IMP ACT: Funds are budgeted for this type of activity. Each Commissioner has $10,000 in Community
Investment funds to allocate, subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested expenditure.
Department Head's Signature
Department Name
City Attorney / Finance / Human Resources
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: June 1,2006
Requested by Mayor/Commissioner: Commissioner Mack McCray
Amount Requested: $3,000
Recipient/Payee: MDM Foundation, Inc.
Description of project, program, or activity to be funded: Provides for a day at Universal
Studios, a day at Disney, breakfast with the Disney characters and accommodations for 40
youngsters.
Dated t-;f,k,f, By~-<v- L.dd/3
f/ ~
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $10,000. $2,500 has been used to date by the requesting Member, leaving a
balance of available funds of $7,500. This request would bring the available amount down to
$4,500.
Accordingly:
)( There are funds available as requeste
D There are insufficient funds available a
{p/'/O(P
I I
Dated:
By:
Part 111- Eligibility Evaluation (to be completed by City Manager)
D The proposed expenditure of funds will not result in improvement to private
property;
D The recipient/payee provides services within the City of Boynton Beach;
D The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
D Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
D MDM Foundation must provide number of students attending from the City of
Boynton Beach along with their names and addresses
D Disbursement of funds will be on a reimbursable basis
Dated Oh--o/-o(r By JlW~
C,i / Manager
/ ,/
S:\City MgrlAdministration\MAYORCOM\COMMUNITY INVESTMENT 5o~5-2006\BLANK FORM REVISED05-06doc
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SENIOR DEMOCRATIC WHIP
.N..IJ\....alcct.tN,st. :-gs.oou:se.gov
June 1, 2006
Hon. Mack McCray
Commissioner
City of BOYY1ton Beach
P.O. Box 310
Boynton Beach, FL 33425
Dear Commissioner McCray:
It's that time again - time for Congressman Alcee Hastings', Mikel's and Dona's aImual MDM
Foundation trip to Orlando, Florida. As you know. we provide a day at Universal Studios, a day
at Disney, breakfast with the Disney characters and accommodations for 40 youngsters. This
year's trip will be from Sunday, June 4 through Wednesday, June 7.
I know we can count on your support. We need you r.o make a contribution in tbearnOLLTlt of
$250. Please make your check payable to MDM F01.mdation, Inc., and mail it to 4781 N.
Congress Avenue, #109, Boynton Beach, FL 33426. Your comribution is tax deductible. Please
be sure that we receive your check by Saturday, lime 3. We are very grateful for your support.
It will really help us make a difference in the Jives of these children.
SiocerA.. y'l .."'\ r
n -T- , J . 1
. .rv, -- J .;.; ~ ^ ;7.
. .!. ,: L..vJ/..~.!;J./ /.::...- y ......<~,J~/
Mikel D. Jones, Esq.
District Representative
MJ:Jg
:-FoI'\J~'EC ON RECY':lEO ;;APt:~
'7!.,.~t~.-, .
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
VII.-CODE - LEGAL
SETTLEMENT
ITEM A.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon) [gJ June 6, 2006 May 15,2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16,2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans ~,
NATURE OF 0 Consent Agenda 0 New Business -. .,
,--'
AGENDA ITEM 0 Public Hearing 0 Legal
-~
0 Bids 0 Unfmished Business
0 Announcement 0 Presentation t n -........ -~-_.'-
, .....~-~
Code Compliance & Legal:; F.'._;~::,"
0 City Manager's Report X Settlements ' (-.-)
Jeffrey Popoli v. City of Boynton Beach
Plaintiff Counsel: EJliot Bader, Esq., Bader & Stillman, P.A.
Defense Counsel: na
RECOMMENDA nON: Motion to pay settlement from continuing negotiations in the amount of$7,500.00.
EXPLANA nON: On October 14, 2004, a City truck was traveling northbound on 1-95 and changed from center to right
lane striking the driver's side of plaintiffs vehicle. Subsequently, the plaintiff began medical treatment for a herniated lumbar
disc at the L4-5 level. He received an 8% disability rating from his physician. Medical expenses exceeded $] ] ,000. Original
demand on this claim was $100,000.
PROGRAM IMP ACT: Litigation settlements and judgments ofthis nature are part of the ongoing responsibilities of the
Risk Management Department.
FISCAL IMPACT: Settlement will be charged to the Risk Management budget expenses.
AL TERNA TIVES: Failure to approve settlement will result in claim being litigated. Value of this case at trial is estimated
at $25,000+. Defense trial legal costs are estimated at $] 5,000.
ta-
Ci anager's Signature
RISK MANAGEMENT
Department Name
esources
CJM/Claimaut/PopoliJO I.dot
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
~
The City of Boynton Beach, Florida
RISK MANAGEMENT DEPARTMENT
COMMISSION AGENDA MEMORANDUM
TO:
Kurt Bressner
City Manager
THRU:
Wilfred Hawkins
Assistant City Manager
DATE:
~~:;I~;~~e~g.zinc C-P1
May 4, 2006
FROM:
Jeffrey Popoli v. City of Boynton Beach
Date of Loss: October 14, 2004
Risk Management recommends the City Commission ratify the: X Settlement
in the above stated manner.
SUBJECT:
_ Judgement
RESERVES: Indemnity:
$ 25,000
Expenses:
$ 10,000
Demand: Original:
$100,000
Final:
$ 20,000
Offer: Original:
$ 5,000
Final:
$ 7,500
x
SETTLEMENT:
$ 7,500
NOTE: This settlement is the compromise of a claimfor damages. Payment by the City is not to be construed, in
any way, as an admission of liability or responsibility for any damages or injuries resulting therefrom.
Current Adjustment Fees:
$ 3,417
Current Legal Fees:
$ -0-
IF NOT SETTLED
Projected Legal Fees: $15,000
JUDGEMENT: $-
Current Adjustment Fees:
$ -
Current Legal Fees:
$ -
CASE NARRATIVE:
On October 14,2004, a City truck was traveling northbound on 1-95 and changed from center to
right lane striking the driver's side of plaintiffs vehicle. Subsequently, the plaintiff began
medical treatment for a herniated lumbar disc at the L4-5 level. He received an 8% disability
rating from his physician. Medical expenses exceeded $11,000. Original demand on this claim
was $100,000.
Cjm/Cla imautlPopoliJ02 .doc
y, 4, 2006 1(::40
!\~ ,6794
~
~
.0 Gallagher Bassett Services, Inc.
May 4, 2006
Charles J. Magazine, Risk Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FI. 33425-0310
RE:
Claimant:
Our Client:
Claim#:
Loss Date:
Jeffrey Popoli
City of Boynton Beach
00147Q-000153-AB-01
10-14-2004
Dear Mr. Magazine:
This will serve as a follow up to our phone conversation this moming.
At that time we advised you the plaintiff attomey had accepted our settlement offer of
$7500.00, contingent upon City Commission approval.
On October 14, 2004 a City truck was traveling Northbound on 1-95 and changed from center
to right lane striking the driver's side of Mr. Popoli's 1997 Acura. Subsequently the claimant
began medical treatment for a hemiated lumbar disc at the L4-5 level. He received a 8%
disability rating from Dr. Veitzman and incurred $11,000 to date in medical specials. We have
no evidence of a pre-existing lumbar injury or condition.
The initial demand was in excess of the statutory limits. We have substantially reduced this
settlement through continued negotiations.
We recommend this settlement to the City and find it in their interests to conclude this claim
now and avoid addltiona/legal costs and a potential jury verdict.
Y~~.rs espectfully,
." 7~~'
/
Gene Montf rt
Senior Claims Re resentative
P.O. Box 18219
West Palm Beach, FL 33416
1-561-640-4443 X202
Fax #1-561-615-4449
[x. - CITY MANAGER'S
REPORT
ITEM A
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Musl be Turned
Meeting Dates in 10 City Clerk's Office Meeling Dates in 10 City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) ~ June 6, 2006 May 15,2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19, 2006 (Noon)
0 May 16, 2006 May 1,2006 (Noon) 0 July 18,2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
~ City Manager's Report
RECOMMENDA nON: Review the provisions of Florida State House Bill 7121: Relating to Emergency Management as
part of a continuing discussion related to Stand-by Power Requirements for motor fuel retail outlets within the incorporated
city limits of Boynton Beach.
EXPLANA TION: As part of the City's 2005 Hurricane Wilma after action report, it was recommended that the City pursue
State regulations for requiring standby power for gasoline stations. On May 4, 2006, the Florida Senate and House passed
HB 7121 which require standby generator power for certain motor fuel retail outlets and residential buildings with elevators.
All other pending legislation relating to emergency generators for gas stations has either died in Committee or has been
withdrawn. Staff has provided a summary analysis of HB 7121, attached as Exhibit "A", for your review. Essentially, HB
7121 has the following provisions that will affect Boynton Beach:
· Newly constructed or substantially renovated (results in an increase of greater than 50% assessed value) gas stations
with a certificate of occupancy on or after July 1,2006, must have a transfer switch for operating all fuel pumps
using alternate power.
· By June 1,2007, all gas stations within a Y2 mile of an interstate highway or a state or federally designated
evacuation route must be pre-wired with a transfer switch. Certain specifications based on population apply. It
affects gas stations with 16 or more fueling positions (pumps) for counties with a population of 300,000 or more.
2004 Census population estimates for Palm Beach County was 1,243,230. This would probably include the Mobil
station on Gateway and High Ridge and the Race Track at Woolbright and 1-95.
· Corporations owning 10 or more gas stations located within a single county must maintain at least one portable
generator capable of providing an alternate generated power source. (Essentially one portable generator for ten
stations ).
· Establishes the Florida Disaster Motor Fuel Supplier Program. This is an optional, county level program that would
allow gas stations to participate in a network of authorized emergency responders to provide fuel and services
before, during and after a disaster, to other emergency responders and the general public. (We do not know at this
time if Palm Beach County will be participating in the FL Disaster Motor Fuel Supplier Program).
· Provides preemption to the State regarding the regulation of motor fuel retail outlets and other retail outlets.
· Requires that any person, firm or corporation that owns, manages, or operates a residential multifamily dwelling,
including a condominium, that is at least 75 feet high and contains a public elevator, shall have a t least one public
elevator that is capable of operating on an alternate power source and must be capable of powering any connected
fire alarm system in the building.
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
. Provides for inspection procedures for elevator power source revisions and maintenance and requires specified
entities to develop and maintain emergency operations plans.
PROG RAM IMP ACT: City staff has coordinated with the Greater Boynton Beach Chamber of Commerce to determine the
impact that a city ordinance requiring standby power would have on local businesses. The Chamber issued a letter on May 2.
2006 (Exhibit "B") stating that"... the Greater Boynton Beach Chamber of Commerce supports current State and local
legislation initiatives to place requirements on certain local businesses including but not necessarily limited to; gas stations.
pharmacies, grocery stores, dialysis centers and nursing homes, regarding the installation of auxiliary power generators".
State mandated stand-by power regulations in general accord with HB 7 I 2] will result in a limited number of available fuel
outlets in the City of Boynton Beach, and will preempt local legislation. Publix supermarkets have advertised that they will
be requiring emergency back-up power for some of their stores in the 2006 Hurricane Season. HB 712] makes provisions for
health insurance plans to waive refill restrictions to allow citizens to order additional refills in the event of a declared
emergency. All nursing homes are required by the State to have updated hurricane plans and emergency evacuation
procedures, but HB 7 I 21 does not require emergency back-up power capability. The City Commission has approved a
program to assist Homeowner's Associations, Neighborhood Associations, Faith-Based and Civic Organizations to acquire
partial funding for emergency power generators for their clubhouses and/or meeting facilities. The requirements listed for
dwellings that are at least 75 ft. high (one elevator and the fire alarm system be powered by generator) are already required by
the Florida Fire Prevention Code (NFP A ] 0]). An opinion paper, requested by the City Manager's Office and submitted by
the Boynton Beach Fire Department in response to this agenda item, brings into consideration several valid concerns (See
Exhibit C):
. From a public safety perspective, anything that can expedite a return to normalcy of either public or private services
is welcome. The psychological impact of having businesses open for business is positive and must be considered.
. Is it reasonable to expect that the city will have the resources in a pre and post-disaster environment to monitor the
compliance of mandates, and what action will be taken if a commercial establishment is found to be non-compliant?
. Is it reasonable to rely on the availability offuel deliveries to gas stations? The expectation of the community that
fuel will be provided, when in fact, fuel may not be available, would create an adverse situation.
. Select and limited fuel stations, pharmacies, and grocery stores with fuel and power may cause traffic congestion
which may impact access and direction of travel for emergency vehicles, in addition to impacting the workload of the
Police Department.
. The level of complacency we see with regard to pre-event preparedness is in direct relationship to the amount of
services that government say they can provide. We have to continue to encourage citizens to adequately prepare for
5 to 7 days post-event.
Attached as Exhibit "D" for your review is a draft ordinance from the City of Delray that provides that "certain gasoline
stations, kidney dialysis centers, pharmacies, grocery stores, residential buildings with elevators, clubhouses and country
clubs shall provide auxiliary power generators within specified time frames." Amendments to the Land Development
Regulations (LDR) of the City of Del ray Beach were necessary prior to a draft ordinance approval (see Planning and Zoning
Board Memorandum Staff Report for the City of Delray Beach; Exhibit E). The ordinance will be going before the Delray
City Commission for approval on June 6, 2006.
FISCAL IMPACT: There is no determinate fiscal impact on the City as a result ofHB 7121 or a City Ordinance mandating
emergency generator power for local businesses
AL TERNA TIVES: Authorize the City Attorney to draft an ordinance similar to the City of Delray Beach, or not authorize a
draft ordinance and let State Statutes prevail, allowing capitalism and the econo' ics of supply and demand address a number
of these issues.
Department Head's Signature
City Manager's Signature
Department Name
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
City Attorney / Finance / Human Resources
()t,d/
C?'""'\\,~~ At
EMERGENCY GENERA TORS FOR GASOLINE STATIONS LEGISLATION
Analysis Prepared by Carisse Lejeune of the City of Boynton Beach, FL
May 23, 2006
HB 7121 CS: Relatinq to Emerqency ManaQement has passed both the Florida
Senate and House on May 04,2006, and has been ordered engrossed and
enrolled. All other pending legislation relating to emergency generators for motor
fuel retail outlets has either died in Committee or has been withdrawn.
SUMMARY ANALYSIS:
I. Directs the Department of Community Affairs to conduct a feasibility study
on distribution of essential commodities in the state's emergency management
plan, and to make funds available to local and state agencies through
appropriations for the purpose of enhancing public education and information,
constructing or improving county emergency operations centers and designated
alternate state emergency operations centers, providing emergency power for
public special-needs hurricane evacuation shelters, retrofitting public hurricane
evacuation shelters, improving logistical staging and warehouse capacity for
commodities and planning for hurricane evacuations.
As part of the feasibility study, the division shall create a set of operational
standards that may be adopted by retail establishments to qualify for preemption
from local government regulations in response to a disaster. These standards
will be part of the state emergency management plan.
II. Creates s. 526.143, F.S., requiring each motor fuel terminal dispensing
facility to operate its distribution loading racks using an alternate power source
for a minimum of 72 hours following a disaster. The emergency auxiliary
equipment must be operational 36 hours after the disaster.
All newly constructed or substantially renovated* motor fuel retail outlets, with a
certificate of occupancy on or after July 1, 2006, must also have an appropriate
transfer switch capable of operating all fuel pumps using an alternate power
source. The bill requires local and state inspections of auxiliary equipment and
proof of those inspections to be available before a facility may be deemed to be
in compliance and able to participate in a proposed fuel supplier program under
this act.
* Substantiallv renovated means a renovation that results in an increase of
greater than 50 percent in the assessed value of the motor fuel retail outlet.
Compliance enforcement will fall to the City's Building Department, because the
bill states that "Local Building inspectors shall include this equipment and
operations check in the normal inspection process before issuing a certificate of
occupancy. "
By June 1,2007, all motor fuel retail outlets that are within one-half mile of an
interstate highway or a state or federally designated evacuation route must be
pre-wired with an appropriate transfer switch capable of operating all required
equipment using an alternate power source within the following specifications
based on population:
1. 16 or more fueling positions located in counties with a population of
300,000 or more;
2. 12 or more fueling positions located in counties with a population of
100,000 to 299,999; or
3. 8 or more fueling positions located in counties with a population of 99,999
or fewer.
Numbers 2. & 3. apply to any self-service, full-service, or combination self-
service and full-service motor fuel retail outlet regardless of whether the retail
outlet is located on the ground of, or is owned by, another retail business
establishment that does not engage in the business of selling motor fuel.
The bill requires installation and wiring to be completed by a certified electrical
contractor, with owners of motor fuel retail outlets keeping documentation of such
installation on site or at its corporate headquarters. Additionally, each retail
outlet must maintain written records confirming periodic testing and ensured
operational capacity of the equipment. These records must be made available,
upon request, to the Division of Emergency Management and the county
emergency management agency.
The bill states that the OEM and County EMA can request maintenance records,
but no where does it clearly state what agency or entity will be responsible for
compliance of the transfer switch installation by June 1, 2007. Since the
installation of the transfer switch requires an e/ectrical contractor, which would
require a City permit, it appears that compliance will become the responsibility of
the City.
Mobile generator requirements for fuel outlets requires corporations owning 10 or
more motor fuel retail outlets located within a single county to maintain at least
one portable generator that is capable of providing an alternate generated power
source as required. If a corporation owns more than 10 outlets or a multiple of
10 outlets plus an additional 6 outlets within a single county, the corporation must
provide one additional generator to accommodate such additional outlets. Each
portable generator must be stored within this state, or may be stored in another
state if located within 250 miles of this state, and must be available for use in an
affected location within 24 hours after a disaster.
Outlets Location of Outlet Generator Requirements
1 0-15 Within one county At least one
16-25 Within one county 2 stored within 250 miles and available post
disaster in 24 hours.
26-35 Within one county 3 portable generators stored within 250 miles and
must be available within 24 hours of disaster.
10 Within one domestic security Contract for use of portable generators.
region and doesn't own any
other outlets in other reQions.
2
III. Creates s. 526.144, F.S. which establishes the Florida Disaster Motor Fuel
Supplier Program within the Department of Community Affairs. The optional
county level program will allow motor fuel retail outlets, doing business in the
state, to participate in a network of emergency responders authorized to provide
fuel supplies and services before, during, and after a declared disaster to
government agencies, medical institutions and facilities, critical infrastructure and
other responders, as well as the general public.
This does not preclude any retail motor fuel outlet from selling fuel during lawful
operating hours. Nonparticipating motor fuel retail outlets may not operate during
declared curfew hours. If requested, appropriate law enforcement or security
personnel may be provided through emergency management protocol to the
participating business for the purpose of maintaining civil order during operating
hours. Counties choosing to participate in the program will be primarily
responsible for administering the program within that county.
526.144, F.S. also provides preemption to the State regarding the regulation of
motor fuel retail outlets and other retail outlets.
IV. Amends s.501.160, F.S. which limits the duration of the price gouging
prohibitions under a declared state of emergency requiring renewal by statement
after the initial declaration.
V. Amends s. 553.509(4), F.S. establishing criteria for alternate generated
power source for residential multifamily dwellings providing emergency vertical
accessibility. Any person, firm or corporation that owns, manages, or operates a
residential multifamily dwelling, including a condominium, that is at least 75 feet
high and contains a public elevator, shall have at least one public elevator that is
capable of operating on an alternate power source for emergency purposes.
The alternate power source that controls elevator operations must also be
capable of powering any connected fire alarm system in the building.
This section also provides for inspection procedures for elevator power source
revisions and maintenance and requires specified entities to develop and
maintain emergency operations plans.
VI. Requires the Division of Emergency Management to create and maintain
an inventory of generators owned by the State and local governmental entities.
The inventory must identify, at a minimum, the location of each generator, the
number of generators stored at each specific location, the agency to which each
generator belongs, the primary use of the generator by the owner agency, and
the names, addresses, and telephone numbers of persons having the authority to
loan the stored generators as authorized by the Division of Emergency
Management during a declared emergency. Additionally this section authorizes
the division to keep a list of private sector entity generator suppliers.
3
VII. The Department of Community Affairs is designated as the lead agency
responsible for community education and outreach to the public, including special
needs citizens regarding registration and special needs shelters and general
information regarding shelter stays. Each local emergency management agency
in the state shall maintain a registry of persons with special needs located within
the jurisdiction of the local agency.
The registration shall identify those persons in need of assistance and plan for
resource allocation to meet those identified needs. To assist in identifying such
persons, home health agencies, hospices, nurse registries, home medical
equipment providers, the Department of Children and Family Services,
Department of Health, Agency for Health Care Administration, Department of
Education, Agency for Persons with Disabilities, and Department of Elderly
Affairs shall provide registration information to all of their special needs clients
and to all persons with special needs who receive services.
A person with special needs must be allowed to bring his or her service animal
into a special needs shelter. Local law enforcement agencies shall be given
complete shelter roster information upon request.
VIII. Regarding emergency preparedness prescription medication refills, all
health insurers, managed care organizations, and other entities that are licensed
by the Office of Insurance and Regulation, and provide prescription medication
coverage as part of a policy or contract shall waive time restrictions on
prescription medication refills, which includes suspension of electronic "refill too
soon" edits to pharmacies, to enable insureds or subscribers to refill prescriptions
in advance, as long as they are under a hurricane warning, declared state of
emergency by the Governor, or the emergency operations center and its
emergency management plan has been activated.
4
2006 Executive Board &
Board of Directors
Harbara Har/age,
Re,lMax Direc/
Board Olair
Devon Coughlan,
Elk, Bankier, Christu &
Bakst
Olair-Elect 2007
Glenn Jergensen,
Exit Realty
The Destinations Group
Immediate Past OUlir
Buck Buchanan,
The Tamorrow Connection
Angela Budano,
Mine Your Own Business
Jim Guilbeault,
Culinary Sol;,jtions, Inc.
Marie Neshe,
JFK Medical Crnter
Candace Smith,
Bank of America
Elllott Williams,
Communications Resource
Matulgement, Corp.
Diana H. Johnson,
.Ie Greater Boynton Beach
Chamber of Commerce
President
Directors
Kathlein Ambridge,
Exit Realty
The Destinations Group
Mike Branigan,
Bellsouth
TelecommuniClltions, Inc.
Stephanie Critchfield,
Sun-Sentinel
Robert D'Angelo,
Compson Assodates, Inc.;
Rrnaissance Commons
Lou Frazer,
HolidiJy Inn Boynton Beach
Donna Hey,
Grand Bank & Trust
Tony Newbold,
Florida Power & Light Co.
Rod Silverio,
Keyes Company Realtors
Robert B. Taylor, Jr.,
Bethesda Memorial Hospital
Steve Waxelbaum,
The Palm Beach Post
I;J
ACC"eDIT!;)
=
i:.:....:::.ir.~:~::
theGreater t1j
Bo ton Beach iIa
Chamber of Commerce
'43
-st .. \0 10
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\. kw)6.))
t~~,'o,~ ~
May 2, 2006
Mayor Gerald Taylor
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33435
Dear Mayor Taylor:
The Greater Boynton Beach Chamber of Commerce Board of Directors is aware that
the City Commission may be considering drafting a local ordinance that would require
certain entities within the City limits to provide auxiliary power during times of
emergency in the interest of protecting public health, safety and welfare.
We have read the ordinance that the City ofDelray Beach recently passed covering
this same issue of auxiliary power and we have discussed the matter at our Economic
Development committee meeting and April Board meeting.
We hereby would like to state that the Greater Boynton Beach Chamber of Commerce
supports current State and loca11egislative initiatives to place requirements on certain
local businesses including but not necessarily limited to; gas stations, pharmacies,
grocery stores, dialysis centers and nursing homes, regarding the installation of
auxiliary power generators. The Chamber of Commerce Board members believe that
such an ordinance would serve to support the public's safety and well-being in the
aftermath of a hurricane or other major disaster impacting our community.
If the City would like further feedback from eur organization or assistance of any kind
in this matter, please don't hesitate to call upon the Chamber.
sv~~
Diana H. Johnson
President & CEO
~~
Barbara Barlage
Board Chair
CC: Carl McKoy, Vice Mayor
Bob Ensler, City Commissioner
Mike Ferguson, City Commissioner
Mack McCray, City Commissioner
Kurt Bressner, City Manager
RECEIVED
l MAY --;;2006 I
- ~
ell)' rv'~ ;.; 10~T~'S OfFICE
~ ~_.~~~~.~-2.:~~.____ . (
Chamber Membershiv is a Necessity of Doinr Business!
639 E. Ocean Ave.. Suite 108, Boynton Beach, FL 33435
Phone: 561-732-9501 Fax:561-734-4304
Website: www.BovntonBeach.ore. Email: ChamberfalRnvntnnR~"rh nro
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While we commend our elected official's efforts to take a proactive stance to insure
emergency power to critical infrastructures in a post disaster environment, it is possible
that the complexities of such a program may prohibit any such mandates from achieving
success. Several issues are raised when we were asked to review the attached Agenda
Request Form:
r From a public safety perspective, anything that can expedite a return to normalcy
of either public or private services is welcome. The sooner stores can begin
providing commodities and services to the public, the less there is a dependency
on local government to provide those services. The psychological impact of
having businesses open for business is positive and must also be considered.
:Y There is a question about whether it is reasonable to expect that the city will have
the resources in a pre and post-disaster environment to monitor the compliance
of these mandates, and what action will be taken if a commercial establishment
is found to be non-compliant. Several of the included provisions may require an
increase in staffing (Le. Development Department), and I or an increase in
anticipated overtime for other departments (i.e. PD, FD, Code Enforcement).
:Y Is it reasonable to rely on the availability of fuel deliveries to gas stations? The
best legislation is only as good as the ability to provide logistical support. It
quickly becomes a moot point regarding having an emergency power supply if
the fuel trucks are unable to make deliveries to the gas stations. The other
adverse situation encountered in this case is the expectation of the community
that fuel will be provided, when in fact, fuel may not be available.
The state seems to have a mission regarding relevant mandates pertaining to post
disaster health, safety, and transportation issues. We would suggest avoiding too much
of a knee jerk reaction in trying to "do something" and let the state statutes prevail.
While on paper these mandates appear to be helpful and make good sense, the actual
implementation and oversight of these programs may only create more problems than
they solve. It seems logical that relying on simple capitalism is one method of
addressing a number of these issues. Those businesses who prepare best for a
disaster will have the best chance of remaining profitable after the disaster. Our guess
is the loss of revenue from a couple of days without power is equal to the cost of a
generator for most gas stations. The same holds true for 10 story buildings where
tenants have to walk down 10 flights of stairs to get ice or water, the pressure to have
the elevators on emergency power after the next storm will be overwhelming.
As further follow-up, the Fire & Life Safety Division has reviewed the subject documents
and find:
:Y No conflict with any part of Chapter 9 of the City Ordinances,
:Y No additional burden to our current responsibilities,
:Y That the requirements listed for dwellings that are at least 75 ft. high (one
elevator and the fire alarm system be powered by generator) are already
required by the Florida Fire Prevention Code (NFPA 101),
y Assumes all installations will be by permit (technical reviews) and that they will
be operated and maintained in accordance with existing requirements (i.e.
flammable liquids codes, gas codes, etc.) Carbon Monoxide is a concern and
our proposed new Chapter 9 includes the following:
Sec. 9-38
Carbon Monoxide Detection
Dwelling units that contain fuel-burning appliances or fireplaces, have
attached garages, or receive temporary electrical power from portable
generators, shall comply with the 2005 edition of NFPA 720, Standard for
the Installation of Carbon Monoxide (CO) Warning Equipment in Dwelling
Units.
Our view regarding state statutes vs. local ordinances is to favor the state statutes and
let the state defend the requirements. Local ordinances are necessary in the absence of
a satisfactory state statute. There is some opinion that the city should proceed with
caution and let the state statute work. If the state law doesn't meet the intended goal,
then we can move to a local ordinance. There is reference to "preemption" in the
agenda request. Pre-emption normally occurs if the local ordinance is less restrictive
than the state law. This suggests that only the state law can be enforced. This brings
up the question of why we are drafting an ordinance.
Other observations include:
Select and limited fuel stations, pharmacies, and grocery stores with fuel and power may
cause traffic congestion which may impact access and direction of travel for emergency
vehicles, in addition to impacting the workload of the Police Department.
Medications from pharmacies have not been an issue during recent storms, but recent
storms have not been severe to the level of Andrew or Katrina. Very few calls were
received during the past two hurricane seasons related to a shortage of medication.
Home oxygen supply and related power supply to home oxygen units is the only issue
we see on a large scale.
Anything that allows the Citizens of Boynton Beach to get back to normal as soon as
possible is welcome. While not to be seen as a deterrent in this effort, there remains
some concern, that the level of complacency we see with regard to pre-event
preparedness is in direct relationship to the amount of services that government says
they can provide. We have to be careful to not make promises we can't keep and we
have to continue to encourage citizens to adequately prepare for 5 to 7 days post-event.
Citizens must be aware that, regardless of the best and well intended advance planning,
the behavior, direction, and strength of a particular storm can severely and negatively
impact the best possible plan.
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ORDINANCE NO. -06
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING THE LAND
DEVELOPMENT REGULATIONS OF THE CITY OF DELRAY
BEACH, FLORIDA, AMENDING CHAPTER FOUR "ZONING
REGULATIONS", BY AMENDING SECTION 4.3.3(J), "GASOLINE
STATION"; BY ENACTING A NEW SUBSECTION 4.3.3(LL),
"KIDNEY DIALYSIS CENTERS"; BY ENACTING A NEW
SUBSECTION 4.3.3(LLL), "PHARMACIES"; BY ENACTING A
NEW SUBSECTION 4.3.3(MM), "GROCERY STORES"; BY
ENACTING A NEW SECTION 4.3.3(00), "RESIDENTIAL
BUILDINGS EQUIPPED WITH ELEVATORS"; BY ENACTING A
NEW SUBSECTION 4.3.3(000), "CLUBHOUSES AND
COUNTRY CLUBS", ALL TO PROVIDE THAT CERTAIN
GASOLINE STATIONS, KIDNEY DIALYSIS CENTERS,
PHARMACIES, GROCERY STORES, RESIDENTIAL BUILDINGS
WITH ELEVATORS, CLUBHOUSES AND COUNTRY CLUBS
SHALL PROVIDE AUXILIARY POWER GENERATORS WITHIN
SPECIFIED TIME FRAMES; PROVIDING A SAVING CLAUSE, A
GENERAL REPEALER AND AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Delray Beach, Florida, has the authority to
protect the public health, safety and welfare of its citizens; and
WHEREAS, the City Commission of the City of Delray Beach, Florida, has determined it to
be in the public's best interest to establish regulations to require auxiliary power generators for
Gasoline Stations, Kidney Dialysis Centers, Pharmacies, Grocery Stores, Residential Buildings
with Elevators, and Clubhouses and/or Country Clubs in Residential Communities in order to
ensure safety and the availability of necessities including but not limited to gasoline, food, ice,
water, kidney dialysis machines, and medications in the aftermath of a hurricane.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
DELRA Y BEACH, FLORIDA AS FOLLOWS:
Section 1. That Section 4.3.3(J), "Gasoline Station", of the Land Development
Regulations of the City of Delray Beach, Florida, be, and the same is hereby enacted to read as
follows:
(J) Gasoline Station: A gasoline station is any establishment at which the sale
and delivery of fuel to a motor vehicle occurs. Gasoline stations are classified as to other
activities which occur on the site of the establishment and are thus regulated as provided
for herein.
(1) Service Station: A gasoline station which also sells and delivers
lubricants and other products necessary to the operation of vehicles. It may include the
sale and installation of accessories, tires, batteries, seat covers; and the provision of
services such as tire repair, tune-ups, minor engine repair, wheel balancing and alignment,
brake servicing, and washing either by hand or by an automated car wash facility. Food
and drinks may be accommodated only through the use of vending machines.
(2) Convenience Mart (Gasoline Station with Food Sales): A gasoline
station which also sells foods and convenience items and does not accommodate repair or
installation services provided that the sale of food and convenience items is secondary to
use as a gasoline station.
(3) Full Service Station: A gasoline station at which activity of a service
station and the sale of food and convenience items occurs.
(4) Incidental Gasoline Sales: A gasoline station at which the sale of fuel
is incidental or secondary to the primary function of the site as a retail business. There
may be no outside display of vehicle products (oil, tires, etc.) at such a facility.
(5) General Development Standards: Development standards as set forth
in the following shall apply to sites upon which a service station or convenience mart is to
be located. An establishment with incidental gasoline sales shall be governed by the site
development requirements for the site and the main business except that the requirement
of Subsection (6) shall apply. A full service station shall adhere to a combination of the
requirements for a service station and a convenience mart.
ITEM SERVICE STATION CONVENIENCE MART
Minimum Lot Area 15,000 Square Feet 15,000 Square Feet
Minimum Footage 150 feet 150 feet
Parking Requirements 4+4 / Bay 1/250 Square Feet of Floor Area
Driveways There shall be no more than two (2) curb-cuts to any abutting
street with a minimum distance of twenty-five feet (25') between
curb-cuts. Curb-cuts shall not have a width exceeding thirty-five
feet (35'), exclusive of transitions. Curb-cuts shall not be located
closer than twenty-five feet (25') to the intersection of the ultimate
right-of-way lines at a corner nor closer than fifteen feet (15') from
any abutting property line or alley.
2
ORD NO.
(6) Gasoline Facility Development Standards: The following standards
apply to whate\er classification, a gasoline station has.
(a) Location of Dispensers: Gasoline dispensers, tanks, dispenser
island, and canopies shall not be located closer than fifteen feet
(15') from any property line. When property directly abuts
residentially zoned property, gasoline dispensers, tanks,
dispenser islands and canopies, signs, or vents shall not be
located closer than forty feet (40') from the property line
abutting the residentially zoned property.
(b) Storage Tanks: All storage tanks shall be underground.
(c) Lift and Repair Facilities: All such facilities shall be located
within a structure.
(d) Display of Products: Vending machines are to be located
under roof and screened on three sides. Racks containing
cans of lubricating oil may be displayed on service islands.
Racks or pedestals used for the display of tires shall be located
along any side (as opposed to front) of a structure.
(e) Generators: Auxiliary power aenerators shall be provided for
all new aasoline facilities and/or all existina Qasoline facilities
that install new pumps and tanks on or after June 1, 2006.
1. Generators shall not be dependent on a municipal water
supply for coolinQ purposes; and
2. Generators shall be desianed and equipped to operate
the full capacity of all aas pumps for a period not less than one
hundred twenty (120) hours; and
3. Generators shall be tested at least once a month and a
test loa shall be maintained for inspection by the City of Delray
Beach, upon request.
Section 2. That Section 4.3.3 (LL), "Kidney Dialysis Centers", of the Land Development
Regulations of the City of Defray Beach, Florida, be, and the same is hereby enacted to read as
follows:
(LL) Kidney Dialysis Centers:
(1) Generators:
3
ORD NO.
(a) All new kidney dialysis centers that apply for a buildinQ permit
on or after June 1, 2006 shall provide auxiliary power
Qenerators; and
(b) All kidney dialysis centers in existence prior to June 1, 2006
shall have two (2) years from the effective date of this
ordinance to provide auxiliary power Qenerators; and
(c) Generators shall not be dependent on a municipal water supply
for coolinQ purposes; and
(d) Generators shall be desiQned and equipped to operate the full
capacity of all of the kidney dialysis machines in the facility for a
period not less than one hundred twenty (120) hours; and
(e) Generators shall be tested at least once a month and a test 10Q
shall be maintained for inspection by the City of Delray Beach,
upon request.
Section 3. That Section 4.3.3(LLL), "Pharmacies", of the Land Development
Regulations of the City of Delray Beach, Florida, be, and the same is hereby enacted to read as
follows:
(LLL) Pharmacies:
(1) Generators:
(a) All new pharmacies that apply for a buildinQ permit on or after June 1,
2006 shall provide auxiliary power Qenerators; and
(b) All pharmacies in existence prior to June 1, 2006 shall provide
auxiliary power Qenerators within two (2) years of the effective date of
this ordinance; and
(c) Generators shall not be dependent on a municipal water supply for
coolinQ purposes; and
(d) Generators shall be desiQned and equipped to operate the full
capacity of the facility for a period of not less than one hundred twenty
(120) hours; and
(e) Generators shall be tested at least once a month and a test IOQ shall
be maintained for inspection by the City of Delray Beach, upon
request.
4
ORD NO.
Section 4. That Section 4.3.3(MM), "Grocery Stores", of the Land Development
Regulations of the City of Delray Beach, Florida, be, and the same is hereby enacted to read as
follows:
(MM) Grocery Sto res:
(1) Generators:
(a) All new Qrocery stores that apply for a buildinQ permit on or after June
1, 2006 that are ten thousand (10,000) square feet or larQer in size
must provide auxiliary power Qenerators; and
(b) All Qrocery stores that are in existence prior to June 1, 2006 and are
ten thousand (10,000) square feet or larqer in size must provide
auxiliary power Qenerators within six (6) years of the effective date of
this ordinance or at the time of renovations exceedinQ twenty-five
percent (25%) of the facility value, whichever comes first; and
(c) Generators shall not be dependent on a municipal water supply for
coolinQ purposes; and
(d) Generators shall be desiqned and equipped to operate the facility's
refriQeration and freezer equipment in addition to basic liQhtinQ for
customers and employees for a period of not less than one hundred
twenty (120) hours; and
(e) Generators shall be tested at least once a month and test 10Qs shall
be maintained for inspection by the City of Delray Beach, upon
request.
Section 5. That Section 4.3.3(00), "Residential Buildings Equipped with Elevators", of
the Land Development Regulations of the City of Delray Beach, Florida, be, and the same is
hereby enacted to read as follows:
(00) Residential BuildinQs Equipped with Elevators:
(1) Generators:
(a) All new residential buildinqs equipped with elevators that apply for a
buildinQ permit on or after June 1, 2006 shall provide auxiliary power
qenerators for all interior corridor IiqhtinQ and exit siqns and at least
one (1) elevator; and
5
ORD NO.
(b) all residential buildinQs that are equipped with elevators that are in
existence prior to June 1, 2006, shall provide auxiliary power
Qenerators for all interior corridor liQhtinQ and exit siQns and at least
one (1) elevator within three (3) years of the effective date of this
ordinance; and
(c) Generators shall not be dependent on a municipal water supply for
coolinQ purposes; and
(d) Generators shall be desiQned and equipped to operate the full
capacity of the equipment beinQ served for a period not less than one
hundred twenty (120) hours: and
(e) Generators shall be tested at least once a month and a test 10Q shall
be maintained for inspection by the City of Delray Beach, upon
request.
Section 6. That Section 4.3.3(000), "ClubhoL5es and Country Clubs", of the Land
Development Regulations of the City of Delray Beach, Florida, be, and the same is hereby
enacted to read as follows:
(000) Clubhouses:
(1) Generators:
(a) All new clubhouses and/or country clubs in residential communities
that apply for a buildinQ permit on or after June 1, 2006 shall provide
auxiliary power Qenerators: and
(b) Generators shall not be dependent on a municipal water supply for
coolinQ purposes; and
(c) Generators shall be desiQned and equipped to operate the full
capacity of the facility for a period not less than one hundred twenty
(120) hours; and
(d) Generators shall be tested at least once a month and a test 10Q shall
be maintained for inspection by the City of Delray Beach, upon
request.
Section 7. That should any section or provision of this ordinance or any portion thereof,
any paragraph, sentence, clause or word be declared by a court of competent jurisdiction to be
invalid, such decision shall not affect the validity of the remainder hereof as a whole or part hereof
other than the part declared invalid.
6
ORD NO.
Section 8. That all ordinances or parts of ordinances in conflict herewith be, and the
same are hereby repealed.
Section 9. That this ordinance shall become effective upon its passage on second and
final reading.
PASSED AND ADOPTED In regular session on second and final reading on this the
day of , 2006.
ATTEST:
City Clerk
MAYOR
First Reading
Second Reading
7
ORD NO.
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MEETING DATE:
May 15, 2006
AGENDA NO.:
IV. F.
AGENDA ITEM:
CONSIDERATION OF A CITY-INITIATED AMENDMENT TO THE LAND
DEVELOPMENT REGULATIONS SECTION 4.3.3. "SPECIAL
REQUIREMENTS FOR SPECIFIC USES" TO REQUIRE THE
INSTALLATION OF GENERATORS FOR CERTAIN CRITICAL
FACILITIES.
The item before the Board is that of making a recommendation to the City Commission
regarding a City-initiated amendment to the Land Development Regulations Section 4.3.3.
"Special requirements for specific uses" to require generators for certain critical facilities.
Pursuant to Section 1.1.6., an amendment to the text of the Land Development Regulations
may not be made until a recommendation is obtained from the Planning and Zoning Board.
The City-initiated amendment to the Land Development Regulations is being processed in the
public's best interest to ensure safety and the availability of necessities including but not limited
to gasoline, food, ice, water, kidney dialysis machines, and medications in the aftermath of a
hurricane. The requirements to install generators will apply to all new requests for service
stations, grocery stores, kidney dialysis centers, pharmacies, residential buildings with
elevators, country clubs and/or clubhouses in residential communities. The amendment will also
require the retrofitting of most existing facilities with varying time frames ranging from two years
to six years. Existing clubhouses will not be included in the retrofitting requirement.
LOR Section 2.4.5(M)(5) (Findings): Pursuant to LOR Section 2.4.5(M)(5) (Findings), in
addition to LOR Section 1.1.6(A), the City Commission must make a finding that the text
amendment is consistent with and furthers the Goals, Objectives and Policies of the
Comprehensive Plan.
The Goals, Objectives and Policies of the City's Comprehensive Plan were reviewed and no
specific goals, objectives or policies were found. While the amendment does not further any
specific Goal, Policy or Objectives of the Comprehensive Plan it is not inconsistent with them.
Courtesy Notices:
Given the nature of this amendment no specific groups were given individual courtesy notices.
IV. F.
Planning and Zoning Board Memorandum Staff Report, May 15, 2006
Amendment to LDR Section 433.
Letters of objection and support, if any, will be provided at the Planning and Zoning Board
meeting.
The City-initiated amendment to LOR Section 4.3.3. is to provide requirements for the
installation of generators with development of new critical facilities and provide requirements for
the retrofitting of existing critical facilities within specified time frames. The proposed
amendment is consistent with the Goals, Objectives and Policies of the Comprehensive Plan.
Recommend approval of the City-initiated amendment to the Land Development Regulations
Section 4.3.3(J) [gasoline station], 4.3.3(LL) [Kidney Dialysis Centers]
4.3.3(LLL) [Pharmacies], 4.3.3(MM) [Grocery Stores], 4.3.3(00) [Multiple Residential Buildings
Equipped with elevators] and 4.3.3(000) [Clubhouses and Country Clubs] requiring
generators for new facilities along with the retrofitting of certain existing facilities by adopting
the findings of fact and law contained in the staff report and finding that the request is
consistent with the Comprehensive Plan and meets criteria set forth in Section 2.4.5(M) of the
Land Development Regulations.
Attachment:
· Proposed Ordinance
2
Meeting Minutes
Regular City Commission Meeting
Boynton Beach, Fl
March 21, 2006
clarify the original intent that one company design all fire stations including the additional
elements of design. Commissioner Ensler expressed concern if CH2M Hill had experience with
hardened facilities.
Mr. Stump introduced Tom Orlowski and Anderson Slocum who are engineers with CH2M Hill.
Mr. Orlowski outlined the experience of his company dealing with Emergency Operations Center
sand specifically referred to the facility in Tequesta that is a hardened facility.
In regarding to funding the project, Mr. Bressner pointed out the Commission had decided to
continue the fire assessment program until it expired in 2008. In the interim, move $1.8M a
year from the fire assessment fund, previously allocated for personnel expenses, to the General
Fund, creating $5M of working capital toward construction of Fire Station #5. The overall cost
of the Fire Station and the Emergency Operations Center has been projected at $17M. The
proposal was a public service bond issue be initiated which would not incur a property tax
increase and use the proceeds from the public service revenue stream to pay for the $17M
facility .
Motion
Commissioner McCray moved to approve Proposed Resolution No. R06-077. Commissioner
Ferguson seconded the motion. The motion passed unanimously.
B. Regulations on Improper Weapons Use
Mr. Bressner advised, after thoroughly researching the issue, the combination of City Code
Section 15-14 and Section 790.15 of the Florida Statutes are sufficient regulations to
prosecute. Chief Immler reported approximately 20 people have successfully been prosecuted
for this particular type offense over three years.
C. Update on City's position on minority contracts (To be moved to April 4,
2006)
D. Review local Code options for stand-by power to gasoline stations
Mr. Bressner noted several bills had been pending in the recent legislative session relating to
providing stand-by power for gas stations. Most of the bills died in committee. The current
legislative bill refers only to fuel outlets with 16 or more pumps and located within 1/2 mile of an
interstate highway of which Boynton Beach has two; Racetrack on Woolbright and the Mobil
station on Gateway. He cautioned, if only Boynton Beach enacts regulations, everyone will
come to Boynton Beach creating havoc. Mr. Bressner recommended a possible partnership with
Boca Raton and Delray to establish parallel standards. Mayor Taylor felt pressure could be
applied to the gasoline industry if they were aware that individual municipalities were separately
enacting rules and regulations, then state standards would be more conducive.
Mayor Taylor declared consensus was reached that an Ordinance on first reading only be
prepared and discussion with neighboring communities be initiated. Commissioner Ensler
suggested local gas stations be contacted to determine if installation of generators was being
pursued.
I3
IX.-CITY MANAGER'S
REPORT
ITEM B.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20, 2006 (Noon.) [8J June 6, 2006 May 15,2006 (Noon)
D April 18, 2006 April 3, 2006 (Noon) D June 20, 2006 June 5,2006 (Noon)
D May 2, 2006 April 17, 2006 (Noon) D July 5, 2006 June 19,2006 (Noon)
D May 16,2006 May 1,2006 (Noon) D July 18, 2006 July 3, 2006 (Noon)
D Administrative D Development Plans
NATURE OF D Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids D Unfinished Business
D Announcement D Presentation
S City Manager's Report
RECOMMENDATION: Motion to authorize City staff to proceed with a Request for Proposals (RFP) for adaptive re-use of
the The Links at Boynton Beach (City Golf Course) and landfill, with the understanding that no housing will be built on the
clearing and an acceptable use would be the extension of the Golf Course or other recreational usage. The RFP will run
concurrent with the DEP Environmental Study.
EXPLANATION: At the beginning of the May 16 City Commission meeting a discussion about the Golf Course and landfill
was placed on the agenda at the request of Commissioner Ferguson (the May 13 pre-agenda meeting had been cancelled). The
discussion led to staff asking for clarification on whether or not the Commission intended to proceed with sending out a RFP
for adaptive re-use of the Golf Course and landfill based upon the discussion at the April 4 City Commission meeting. Mayor
Taylor suggested this item to be brought back for clarification with the minutes from the April 4 meeting; the regular and the
verbatim minutes relative to this agenda item from the April 4 meeting are attached (see exhibit A and A-I). The minutes did
not provide sufficient direction.
This item was listed under Unfinished Business on the April 4 agenda because it was predicated upon a brief discussion at the
February 3, 2006 pre-agenda meeting (see minutes exhibit C). Those minutes indicate discussion about an environmental
study being completed on the landfill and the concern about housing being built on the landfill. The April 4 agenda item form
prepared by the City Manager covered three components: a) the status of city staff discussions with Palm Beach County staff,
b) the status of the application for funding of an adaptive re-use study of the landfill parcel, and c) provided four (4)
alternatives for potential re-use of the landfill parcel that were the bases for the content of the funding application (see exhibit
B). Furthermore, the agenda item form answers a Commission inquiry from the February 3 pre-agenda meeting concerning an
environmental study addressing potential spread of carcinogens to adjoining parcels; the text states that landfill re-use studies
include identifYing adverse materials and any migratory patterns of such plumes.
Update on Landfill Assessment Application
The consultant has made excellent progress with the application. The application will now be submitted to the Department of
Environmental Regulation (DEP) instead of the Treasure Coast Planning Council. The funding comes from the United States
Environmental Protection Agency. According to our consultant, whom is in contact with DEP, the landfill application is
ready for submittal to DEP and the application request is to have a Phase I, Phase II and feasibility study conducted
(submitted by June 5). It was also determined by DEP that a separate assessment application for the Links at Boynton Beach
should be submitted simultaneously because golf courses often have arsenic issues that should be identified for future
S\BULLETJN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
development consideration. With applications from the City for the landfill and from Palm Beach County for the golf course
together would present a more complete picture of the vision for the whole site. Based upon this approach our consultant and
city staff is having additional conversation with county staff.
There is an advantage to government as property owners in having the Phase I, Phase II, and feasibility study completed first;
that is, such factual data would provide some guidance to government and a potential developer as to what DEP would
approve for uses on the landfill and golf course to include any required remediation. Moreover, the environmental reviews
and feasibility study done under the auspices of government would be a matter of public record and shows a level of
commitment to the public and development community about the future of the properties.
PROGRAM IMPACT: Based on staff review of the verbatim minutes of the April 4, 2006 Commission meeting, staff was
given informal direction to put out an RFP for adaptive re-use of the golf course to include housing. At this time, staff is
requesting the Commission to formalize that direction in the form of a motion; this is because there were concerns raised by at
least one member of the Commission for any housing on the golf course. Should the Commission approve a motion for staff
to proceed with the RFP for adaptive re-use of the golf course to include housing, staff would then be authorized to negotiate
a dual RFP for adaptive re-use of the golf course to include housing with the County, or have the County release and authorize
the City to proceed with a RPF for adaptive re-use of the golf course to include housing on our own.
The second policy issue is if the RFP for adaptive re-use of the golf course to include housing is approved, should the
emphasis or priority be given to considering proposals that include an affordable or work force housing component in the
presentation by developers?
FISCAL IMPACT: None at this time.
AL TERNA TIVES: Not to authorize staff to proceed with a RFP for adaptive re-use of the golf course to include housing
until the DEP Environmental Study is completed.
:X
~~aM'
Department Name
City Attorney I Finance / Human Resources
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CinG
EXHIBIT A
Meeting Minutes
Regular City Commission
Boynton Beach, Florida
April 4, 2006
they should be given the privilege of having a jury determine what the fair market value for the
units would be which can only be attained through eminent domain proceedings. Mr.
Moore confirmed the condominium association was in support of the proceedings and
emphasized the offers were fair and substantial.
Mr. Don Fenton spoke about eminent domain. He indicated the United States Constitution
requires just compensation for public use. He explained this is not a public use, rather it is a
stretch for a public use case. He expressed it was hard to believe the First Financial Plaza
qualifies for a blighted piece of property. He wanted to know why the other units were not
considered blighted properties. He asked if it were morally correct to expropriate for eminent
domain a property that is not blighted for the ultimate gain in the tax base.
It was clarified, this was not about taking a person's home, it was about a building the owner
wants to redo as part of the redevelopment project. If it were a home it would be a whole
different matter.
Motion
A motion was made by Commissioner Ensler to approve item XII. C. 2. Commissioner Ferguson
seconded the motion that unanimously carried.
D. Other:
None.
XIII. UNFINISHED BUSINESS:
A. Continued Discussion of Adaptive Re-use of Golf Course and landfill Parcels
Mayor Taylor announced he requested this item be placed on the agenda. He explained the
landfill has been covered over for many years and it abuts the golf course. Private developers
have been looking at the property and could bring proposals forward. He suggested putting
out a Request for Proposals (RFP) to see what comes back. There is no obligation to do
anything. Commissioner Ensler expressed the need for green space. He announced developers
are looking at these properties because there is a lot of land and lots can be done there. He
thought it was a bad trend. He had no objections to developing a plan, but was not in favor of
housing.
Herb Suss, Wood Fern Drive, was present and indicated the golf course is pristine and will
be recognized by the National Audubon Society. The golf course needs six months more to be
recognized naturally as a nature preserve. He expressed recreational and green space areas
are needed.
Mr. Bressner had put together four basic alternatives as a result of a prior discussion on the golf
course and requested additional clarification from the Commission. His perception was the golf
course could be extended into the landfill and there would not be any housing on the landfill
18
Meeting Minutes
Regular City Commission
Boynton Beach, Florida
April 4, 2006
portion. The Commission was interested in seeing the improvements to the golf course and if
homes were included, then the location of the homes would need to be noted.
Some members expressed they did not want housing on the landfill. Mr. Bressner will have the
four options discussed at a prior meeting included in the feasibility study that will come back
with the proposals.
XIV. ADJOURNMENT
There being no further business, the meeting adjourned at 8:19 p.m.
CITY OF BOYNTON BEACH
ATTEST:
om. oner ~
7?JlJ .L-
~missioner
/.~' ~
Commissioner
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]9
EXHIBIT A-I
VERBATIM EXCERPT OF APRIL 4,2006 COMMISSION MEETING
REQUESTED BY THE CITY MANAGER
XIII. UNFINISHED BUSINESS:
A. Continued Discussion of Adaptive Re-use of Golf Course and Landfill Parcels
Mayor: That takes us to Unfinished Business, Continued Discussion of Adaptive
Re-use of Golf Course and Landfill Parcels. I asked this be put on the
agenda. I know that we have a piece of landfill out there that's been
closed, well it was construction landfill place has been covered over for
many years and there has been some talk about probably working with. .
It abuts against our golf course and I know some private people out there
have looked at bringing in proposals to the City where they would
completely redo our golf course for us if we so wish and bring in some
affordable housing which is, which is one of the things that we've been
striving to do. And so I'm just asking that the City go ahead and put out
an RFP just to see what comes back and we don't have to take anything,
we don't, to do anything with it we don't want to , but if we get a great
offer, let's take a look at what's out there in the private sector.
Ferguson:
I think that's an excellent suggestion Mr. Mayor, and I, you know I would
have, had the, had the Heart of Boynton thing been on the agenda, I
would have suggested that simultaneously we go out for an RFP there to
see what's fI.oating out there and I certainly think that the same thing
should happen here. And I would, you know at some stage, I'll make a
motion to do that.
Ensler:
I'd like to make a comment on it too. You know, we tend to forget when
Mike Fitzpatrick was here, the importance and urgency to keep green
space. He hasn't been around a while, but I think his message was very
clear to me. I have the feeling that developers looking for places to build
are going to try and attack golf courses. There's lots of land and there's
lots that can be done there. I know Boca Lago is converting parts of their
golf course to residential and I think it is a bad trend too personally.
.Boynton Beach, including the county part has been growing and
expanding significantly over the last several years. We have a major
increase and so it's difficult to get tee time right now on the golf courses.
You have to make your reservations way in advance. I believe there's a
better use for the land and that is to use that land as an expansion of the
golf course. Keep it as green space, and offer some recreation facilities to
the people who are moving into Boynton. It's a moneymaker and it's
really, I think important that we retain the green space. Even though I
have no problem with someone coming with a plan, I would absolutely
vote against any use of that land for housing.
Verbatim Excerpt
April 4, 2006 City Commission Meeting
Boynton Beach, Florida
Mayor: I, I totally agree, in fact I'm looking for someone coming in and show us
how they can make us a bigger and better golf course, not not to . . . .
Okay, we have. . . .
McCray: That's what you're saying, a bigger and better golf course.
Mayor: A bigger and better golf course and possibly some. . .
McCray: Okay I was confused about houses and I'm like saying where are you all
trying to go. Okay.
Ensler: That's a good point. Don't support it.
Vice Mayor: I would support it.
McCray: I'll support it.
Mayor: Alright. Anything else to come before the Commission7
Mr. Suss: Excuse me.
Mayor: I'm sorry, I'm sorry I asked that I asked if anybody, go ahead.
Mr. Suss: Just remember if you want to look into it that's fine, I got an open mind
on that, that's fine, however just remember that the golf course is
pristine. The golf course is recognized by National Audubon Society.
They need six months more to be recognized nationally as a nature
preserve by the Audubon society and what the commissioner said, and
again, keeping an open mind, you can study this see what it is, cause
there's a lot of things that can still happen, but just remember we do
need recreational spots and green, green space for the people.
Mayor: Absolutely, we're going out to see what they want to give us.
City Manager: I just have a question. Staff had put together four basic alternatives in
this beige colored commission agenda cover sheet as a result of the pre-
agenda discussion last Friday and I just need some clarification from the
Commission as to whether any of the options that are listed there align
with what your recommendations are. What I think I heard you say, was
that you were focusing on the golf course being expanded and extended
into the landfill, if possible and that there not be additional housing?
Mayor: I don't have any problem with them coming back and telling us if they
can do housing where they would put it.
City Manager: Okay
2
Verbatim Excerpt
April 4, 2006 City Commission Meeting
Boynton Beach, Florida
Mayor: As long as we don't lose the golf course, improve the golf course.
City Manager: Okay so that be with, would there now, let's take this as one permutation.
Item no. 1 says golf courses redeveloped with housing - maybe, and the
landfill is utilized as an extension of the golf course, but there is no
housing on the landfill itself.
Mayor: I don't, I agree I don't want housing on the landfill. I would not want
housing on the landfill.
McCray: Sir, what we're trying to tell you is that you got four options. I'm just
saying take the four options and see what you can come back out of the
four options.
City Manager: Okay.
Mayor: That's right, see what they come back. . .
Ferguson: I don't want to tell them in advance.
Mayor: I don't want to design it for them.
City Manager: Okay
Mayor: I don't want to design it for them. I want them to come to us and tell us
what they can do.
City Manager: I just wanted to clarify that so we're, because when we do the feasibility
study, these will be the possible outcomes that the feasibility study will be
taking a look at.
Mayor: You may, you may get someone that goes in and does it for you.
McCray: Yes.
City Manager: That's possible.
Mayor: Yeah, it's possible. Okay, thank you very much, meeting adjourned.
Respectfully submitted,
f~1t~f(J1.uJwYYtlI~
Catherine herry-Guberman
Recording Secretary
051906
3
EXHIBIT B
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
['g] April 4, 2006 March 20, 2006 (Noon.) D June 6, 2006 May 15,2006 (Noon)
D April 18, 2006 April 3, 2006 (Noon) D June 20, 2006 June 5, 2006 (Noon)
D May 2, 2006 April I?, 2006 (Noon) D July 5, 2006 June 19,2006 (Noon)
D May 16. 2006 May I, 2006 (Noon) D July 18,2006 July 3, 2006 (Noon)
D Administrative D Development Plans
NA TURE OF D Consent Agenda D New Business
AGENDA ITEM D Public Hearing D Legal
D Bids [8] Unfinished Business
D Announcement D Presentation
D City Manager's Report
Revised 4/4/06
RECOMMENDATION: Continued discussion of adaptive re-use of Golf Course and landfill parcels.
EXPLANATION: As a follow-up to the discussion at the pre-agenda meeting of February 3, 2006 (see attached excerpts)
several things have happened with this project. First, City staff met with County staff to discuss possible attainable housing
options for the parcels. At that time, we advised the County staff of the City Commission's discussion on February 3rd. The
County staff noted that they would not be pursuing action on these parcels until or unless the City said to proceed. Second,
the City's consultant is filing the application for funding of an adaptive re-use study of the landfill with Treasure Coast
Regional Planning Council. The basic options in the study will be: passive recreation/golf course, housing or status quo.
Staff wishes to verify at the City Commission meeting the status of our work on this project as there remains strong interest in
moving ahead with some type of adaptive reuse of the properties.
Update on 4/4/06: Based on information received after the agenda packet was prepared and copied staffis working on the
application for funding. Because there are no petroleum products evident on the site, the application for the study is
following the Department of Environmental Protection (DEP) guidelines. The application still goes through the Treasure
Coast Regional Planning Agency for endorsement. Here are the four known possible outcomes that the study will be based
on and this formed the basis for direction to the City's consultant. Wilfred Hawkins, Assistant City Manager will serve as
staff liaison for this project.
The draft application based is to be based on four possible alternatives:
1. Golf course is re-developed with housing and the landfill is utilized as an extension of the golf course but there is no
housing on the landfill property.
2. Golf course stays as is and the City desires to convert the landfill into a passive recreation area.
3. Golf course stays as is and the landfill stay as is with monitoring permits in place until 2012 as per the current DEP
permit cycle.
4. Golf Course is expanded and extended onto the landfill with no additional housing (new)
In addition, at pre-agenda a member of the City Commission asked if the study would include a review of carcinogenics
either on the property or affecting adjoining parcels. Typically landfill reuse studies include verification of any plumes of
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
EXHIBIT C
Excerpt of February 3, 2006 City Commission Agenda Preview
Meeting
Prepared at the request of Assistant City Manager, Wilfred Hawkins
Ensler:
McCray:
Ensler:
I have a fourth item. I was going to wait till later but I'll bring it up now, and
that's all of the discussion going on relative to our golf course that we
manage. You know, there's lots of discussion about converting the golf
course and also the old landfill. As I think about the problem, I'm
concerned about staff spending time in an area of responsibility that
probably is not our own at least relative to the golf course. I haven't seen
the contract, but we're hired to run the golf course by the County, it's their
property. It would seem to me that what happens there, and we can make
recommendations, but what happens there is really is up to the County.
Also we have a piece of land that is landlocked out there that just doesn't,
for the future, make any sense to the City. So I guess I have two thoughts
on this. One is we need to let the County decide on what happens as far
as the golf course is concerned. They're also looking to affordable
housing, and it's their property and I think they're in a better position. And
the second is the old landfill, which is adjacent to, separated by a canal,
the golf course. It, to me, it doesn't make any sense for that to be a City
property. I don't know whether the County has any land closer to the City
where we could swap land and use land that is either in the City or
adjacent to the City for recreational purposes or building purposes,
affordable housing. But I'd like to see us give some direction one way or
the other, you know, to staff on what it is that we expect relative to the
actions of the City, relative to the golf course and to the landfill.
In regards to the golf course, although it might be owned by the County,
and we do run it, you know that is a profit making entity for the City, we
are making money. And I'm just saying, you know, to even think about
swapping a landfill piece of property, for good property. If the County has
any kind of sense, they'll probably say, you know, why do we want it. I'm
just saying you know, it's no good to anybody. I'm just saying you know;
like you know, we have a study that's out and I think we need to wait until
we get that study back to see is it cancerous or any other things that will
harm anybody before we even try to make a decision. Right now my
suggestion is that we just kind of hold tight and just keep on rolling like
we're rolling.
I have no problem. I'm just concerned about staff spending time on this
when there are no decisions. But I'll give you an example of what could
be done with the landfill. Let's assume for a minute that when the study
comes back it says the landfill is usable, and I know there's concern
Verbatim Excerpt
February 3, 2006
Agenda Preview Meeting
Taylor:
Ensler:
Taylor:
Hawkins:
McCray:
about putting housing there. Perhaps what would make sense with the
growing population is to go from 27 holes to 36 holes, in other words,
incorporate another nine holes on the landfill because for a golf course, it
might be okay, but for building homes, it might not be okay and that might
be of value to the County and to bring in more revenue for the City. So
those are the kinds of things that need to be thought about, but what I'm
concerned about here as I said is, staff spending time at this early stage.
Because of the work that Doug Hutchinson's doing trying to get support to
make that into a residential golfing community. I think we've all, not all,
most of us have spoken to him and, as I say, I would, at this time, not want
to see staff spend any more time on this.
I'm not aware of staff spending any time, unless they are, I'm not aware
they are, this is really a private, private driven. I mean Doug Hutchinson
represents some private concern and they're the ones looking into this. I
don't know that staff's doing anything and I agree with Commissioner
McCray. We should just wait and see what the study says.
That's fine.
Cause we're not, we're not doing anything on it as far as I know.
Just, one comment, Wilfred Hawkins. Freda and I've been talking. You're
correct. Staff is not spending any time and I've directed them not to. All
we're doing is listening and just to echo what Commissioner Ensler is
saying, there's many different ways this whole scenario can play out.
National redevelopment of brown fields is what that landfill is. It's a brown
field and around this country, and I've had opportunity to go see some,
they have built homes on top of landfills. They've built golf courses on top
of landfills. They've built retail developments on top of landfills. So all of it
is possible. So how it plays out, we have very many, many opportunities
and many different ideas of how this could possibly play out. But right
now, staff is remaining neutral. Staff has not put any time in it and we're
waiting to see how this will play out from a policy perspective because
there's many, many alternatives and many, many ways that this can go.
And I'm glad that you said that. You know, that there's other entities that
have done things with it, but I'm going right to Ft. Lauderdale on 6th
Street, 6th Front Blvd. They had a place there where they had homes and
stuff. Those people have cancer, they are suing the City and this is
something that we don't need to look into. They also had a landfill where
they said was going to turn it into a golf course. They fenced it off and
said they don't want anybody out there. That's just in Ft. Lauderdale,
so I'm just
2
Verbatim Excerpt
February 3, 2006
Agenda Preview Meeting
Hawkins:
Ensler:
Hawkins:
Taylor:
saying we just need to hold tight. And continue to make money for the golf
course and let's just wait.
Absolutely. Right. There's a whole lot of variables that have to be studied
here and it's a very complicated matter and again, I saw an example when
I was out in Denver, an old military plant where they dumped hazardous
waste about five, seven acres is just sitting in the middle of a
neighborhood fenced off and they've got to decide what they're going to
do with it. So brown fields is complicated but there's very many
possibilities of how it can be used.
You know, but that was my concern. You're talking about all the needs to
do studies, and I don't know if you're referring to staff doing these studies.
No, it would not be us. The law is very specific as to how they have to be
done and who should do them. It is not local government, normally.
Okay. Anything else? Moving right along.
Respectfully Submitted,
c CJu Jl~,^biJtJVr(}fl(
Catherine C erry-Guberman
Recording Secretary
3
XI. - NEW BUSINESS
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) ~ June 6, 2006 May 15, 2006 (Noon)
0 April 18,2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17,2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16,2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda ~ New Business
AGENDA ITEM 0 Public Hearing 0 Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: _ Consider request for City to enter into a Letter of Intent with the CRA and Heart of
Boynton Self Assemble Group (SAG).
EXPLANATION: Several property owners who own land in Phase One of the Heart of Boynton project area have
formed into a group designated the "Self Assembly Group" (SAG). The SAG has apparently reached an tentative
agreement with the CRA which would result in the SAG being granted the exclusive right to create a Umited
Partnership with the City and the CRA. If a Umited Partnership Agreement is reached, the SAG would head the
development of the Phase One of the Heart of Boynton redevelopment plan. To that end, a Letter of Intent (LOI) has
been prepared to formalize that agreement. The basic terms of the LOI are:
. The City is a party because it owns or will own property in Phase One.
. The CRA is a party because it owns property in Phase One.
· The other property owners listed in the LOI are parties because they own property in Phase One.
· The City and the CRA grant the SAG an exclusive right to negotiate to be the master developer of Phase One.
· The City, CRA and SAG have until August 31,2006 to enter into a Umited Partnership Agreement wherein
the SAG would be designated the master developer of Phase One.
· During the term of the LOI the City and the CRA are prohibited from negotiating with any other parties for
the development of Phase One.
A copy of the LOI is attached.
On Friday, June 2, 2006, Larry Finkelstein, one of the property owners in the SAG, wrote the following email
commenting on the status of the LOI. Please note the comment regarding the City's need to sign the LOI and the
request to extend the term.
Also attached is a timeline of the HOB Self-Assemble Timeline that was prepared by the CRA on May 3, 2006 and
minutes from the February 14,2006 CRA meeting when the CRA discussed and approved the concept.
From: LFGJ@aol.com {mailto:LFGJ@aol.coml
Sent: Friday, June 02,200612041 PM
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
To: tillmah@palmbeach.ki2.jl.us; Bright, Lisa; kspillias@llw-Iaw.com; adukes@llw-Iaw.com
Cc: LFGI@aol.com; zpetrelas@netzero.com; blendin@bellsouth.net
Subject: Re: HOB Partnership Agreement Draft
Dear Chairman Tillman, Executive Director Bright, CRA Attorneys Ken and Amy:
i continue to hear that the CRA is discussing the HOB Phase i Property with other parties, intown Development as
one example. i believe this is in clear violation of the LOI executed between us. The relevant sections are below,
some parts in italics.
As contained in Section ll, paragraph 2, we are spending considerable time and funds to move to the next step, as
we all agreed.
At a minimum, i would ask that the CRA Board and CRA staff uphold the Exclusivity clause of our Agreement and
immediately stop all discussions with Intown or any other party in regard to the Property. That would include
meetings and phone calls with Intown, their representatives, employed by them or not, in fact, it would include
anyone /lot a party to the Agreement.
Further, in regard to the Property, I would not expect to see any other presentations at the June CRA meeting, nor
any other parties on the Agenda to discuss the Property. I would also expect that no correspondence be written or
delivered to any other party in reference to the Property during the Exclusivity period.
A ny violation of these legally binding clauses, among other issues, certainly sends a bad message to your potential
partners who have negotiated in good faith and have abided by the terms of the LOJ
As directed by the LOI, we have taken the next step when we delivered the proposed LLC Operating Agreement to
you on May 25, 2006. If you recall, we had been waitingfor your legal firm to deliver the Agreement. We now
await your comments.
There was also some time lost when you were waiting for an opinion of counsel as to whether the City needed to
sign the LOI. I think it proper at this time to consider extending the time frame on the LOI, due to these delays.
We have shown our desire to make this Project a reality and we are more than capable ofmaking it to thefinish
line. In short order, we just need full cooperation from our partners.
Please feel free to contact me with any questions,
Best regards
Larry Finkelstein
This matter is before the City Commission so that the City Commission can determine if the City should join in the
LOI and begin negotiations of a Limited Partnership Agreement with the SAG and the CRA.
PROGRAM IMPACT: Once approved, the City will be limited to negotiating with the SAG for designation of master
developer of Phase One status.
FISCAL IMPACT: None
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
'Jl1:.....,."...v......O...~... "
0.... ....),IJ
).. . o;r
1r ~ '"
"'0 N \?
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERNA TIVES: Reject the proposal and seek other proposals for designating a master developer for Phase One. Reject
the proposal and attempt to negotiate a Limited Partnership Agreement (non-exclusively) with the eRA and the SAG.
Department Name
Department Head's Signature
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
(/YYV
~.
2/14/06
3/8/06
3/14/06
3/16/06
3/20/06
3/31/06
4/3/06
4/6/06
4/7/06
4/11/06
p
HOB Self-Assembly Timeline
May 3, 2006
Consideration of Redevelopment Proposal by Self-Assembly group by
CRA Board.
Motion by Vice Chair Tillman: "Authorize staff to enter into an
agreement after the self-assembly group had done a feasibility study not
more than 90 days from now, determining the financial viability of the
CRA and City working with the self-assembly group to provide a
redevelopment proposal for the HOB Phase I Plan." Motion passed 7-0.
E-mails sent to self-assembly members to attend a meeting on 3/14 at the
CRA. Draft of LOI sent to members.
Meeting of self-assembly group with CRA staff. Discussion ofLOI and
presentation to the City Commission regarding the development proposal.
Larry Finklestein recommends changes to the language of the LO!.
Members strongly encouraged to get the LOI signed once changes are
approved by all parties including CRA attorney and to return the executed
document to the CRA in order to include in the Commission meeting
package for the 4/4/06 meeting.
CRA disseminates member contact information to each member.
CRA sends edited LOI to members for review.
CRA sends final version of LOI to members for execution. Members told
via e-mail to return the executed Lors to the CRAhy 4/3, 10:00 am.
City/eRA staffpull the HOB self-assembly development proposal from
the City agenda due to LOI not being received by proposed general partner
Finklestein.
CRA e-mails member Larry Finklestein regarding getting his executed
LOI for the 4/11/06 CRA Board meeting.
Mr. Finklestein's executed LOI is hand delivered to the CRA office by his
daughter.
CRA Board approves and executes LO!. Self-assembly group to develop
site plan and feasibility analysis and bring to board for review.
Letter of Intent to Create a Self-Assemblv Limited Partnership
for Development Purposes in the Heart of Bovnton - Phase I
This letter of intent ("LOI"), effective when executed by all the parties hereto, wiJJ
evidence the current mutual intent, as set forth in Section I below, for the exclusive option to
create a Limited Partnership for development purposes (the "Development"), on property
situated in the Heart of Boynton - Phase I, as so designated by the map attached hereto as
Exhibit "A", such property lying in the City of Boynton Beach, Palm Beach County, FI~rida (the
"Property"), and owned by The City of Boynton Beach, The Boynton Beach Community
Rp,development Agency, William (M.) & Carolyn (Carol L.) Young, MPLF Investments, Zamir
Ulusoy and Blendi Turku (the "Owners" or the "Parties"), on the terms and conditions set forth
herein.
This LOI is intended to set forth certain basic terms of the understanding reached to date
and to serve as a basis for the development of a Limited Partnership Agreement. The matters set
forth in Section I are not intended to and do not constitute a binding agreement of the Parties
with respect to the Property. Any additional binding agreements will only arise upon the
negotiation, execution and delivery of mutually satisfactory definitive agreements and the
satisfaction of the conditions set forth therein, including the approval of such agreements by the
respective governing bodies of each Party.
Section II of this LOI contains covenants by the Parties that shall be legally binding on
the Parties upon execution of this LOl. The terms in Section II are enforceable against the
Parties regardless of whether the agreements contemplated in Section I are executed or the
reasons for non-execution. .
In consideration of the rights and obligations of the Parties hereunder, and other good and
valuable consideration, the receipt and sufficiency of which are acknowledged by the Parties, the
Parties hereby agree as follows.
SECTION I
PROPOSED TRANSACTION
The Parties hereby agree to work towards creating a self-assembly Limited Partnership
for the purpose of developing the Property in a unified and cooperative manner. The tenns and
conditions of the contribution to or purchase of the Property by the Limited Partnership will be
set forth in the Limited Partnership Agreement to be agreed upon and executed by the Parties.
SECTION II
BINDTNG TERMS
I. Term. This LOI shall remain in force and effect until the earliest to OCcur of the
fOllowing events: (i) until such time as all Parties mutually agree that self-assembly and
development of the Property will not be economically viable or otherwise successful, (ii)
execution of a Limited Partnership Agreement, or (iii) August 3 I, 2006 (the "Term").
ConlidenliaJ
Page J
3/22/06
2. Exclusivity. In consideration of the efforts, the necessary due diligence, and
costs to be expended by the parties in undertaking the creation of the Limited Partnership and the
Limited Partnership Agreement, the Owners agree to deal exclusively with each other with
respect to the Property and the development of a Limited Partnership Agreement for the Term of
this LO!.
3. Confidentiality. In connection with discussions regarding the contributions
and/or purchase of the Property, the Parties are prepared to furnish one another with information
(whether written, oral or electronically-generated and including this LOI) which is confidential,
proprietary or generally not available to the public (the "Confidential Information"). Each Party
agrees that it wi]] not disclose the Confidential Information it obtains from the other at any time
without the other Party's prior written consent; provided, however, a Party may disclose: (a) the
other Party's Confidential Information to the Party's representatives or affiliates (collectively,
"Representatives"), who agree to maintain the confidentiality of such Confidential Information in
accordance with the terms hereof; and (b) any of the other Party's Confidential Information that:
(i) becomes generally available to the public; (ii) is already known to the Party at the time of
disclosure by the other Party; (iii) is acquired from a third party not known to the receiving Party
to be prohibited from making disclosure; or (iv) is required to be disclosed to comply with any
applicable law, order, regulation or ruling. Notwithstanding the above provisions, all Parties
agree that the City of Boynton Beach and the Boynton Beach Community Redevelopment
Agency ("CRA") are public entities which are subject to the Public Records Act (Chapter I 19,
Florida Statutes), and as a result, any information requested by the public which is not subject to
an exception to the Public Records Act will be disclosed by the City or CRA.
Although a Party furnishing information, including Confidential Information, has
endeavored to include materials which the furnishing Party believes to be reliable and relevant
for the receiving Party's evaluation, the furnishing Party makes no representation or warranty as
to the accuracy or completeness of any such provided information. Furthermore, neither the
furnishing Party nor its Representatives shall have any liability to either the receiving Party or its
Representatives resulting from the use of any such information by the receiving Party or its
Representatives.
4. Expenses. Each Party shall bear its own costs associated with negotiating and
performing under this Agreement
5. NON-INCLUSIVE; NON-BINDING. THIS AGREEMENT DOES NOT
CONTAIN ALL MATTERS UPON WHICH AGREEMENT MUST BE REACHED IN
ORDER FOR THE LIMITED PARTNERSHIP AGREEMENT TO BE COMPLETED.
THIS LOI: (1) IS MERELY INTENDED TO EXPRESS THE DESIRE OF THE PARTIES
TO NEGOTIATE A TRANSACTION THAT WILL BE FINALIZED IN A WRITTEN
AGREEMENT AT A FUTURE TIME; (2) DOES NOT CREATE AND IS NOT
INTENDED TO CREATE A BINDING AND ENFORCEABLE CONTRACT BETWEEN
THE PARTIES WITH RESPECT TO THE PROVISIONS OF SECTION I; AND (3)
MA Y NOT BE RELIED UPON BY A PARTY AS THE BASIS FOR A CONTRACT BY
ESTOPPEL OR OTHERWISE. A BINDING COMMITMENT WITH RESPECT TO
THE LIMITED PARTNERSHIP CAN ONLY RESULT FROM THE EXECUTION AND
DELIVERY OF DEFINITIVE AGREEMENTS. THE PARTIES AGREE THAT THEY
Confidential
Page 2
3/22/06
HAVE HAD THE BENEFIT OF COUNSEL IN PREPARING THIS LETTER OF
INTENT, AND THEY FURTHER AGREE THAT NO ACTIONS ON THE PART OF
EITHER PARTY SHALL BE DEEMED TO RENDER THIS LOI A BINDING
OBLIGA TION WITH RESPECT TO THE PROVISIONS CONTAINED IN SECTION I.
6. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING
HEREIN TO THE CONTRARY, NEITHER PARTY, WHETHER UNDER BREACH OF
CONTRACT, BREACH OF WARRANTY, TORT LIABILITY (INCLUDING WITHOUT
LIMIT A TION BOTH NEGLIGENCE AND STRICT LIABILITY), STRICT LIABILITY
OR OTHERWISE, FOR ANY INCIDENTAL, SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING WITHOUT
LIMITATION LOST PROFITS OR REVENUE) OF ANY NATURE CONNECTED
WITH OR RESULTING FROM PERFORMANCE OF THIS LOI, BUT RA TI:IER
SHALL BE LIABLE ONLY FOR DIRECT ACTUAL DAMAGES ARISING FROM THE
BREACHING PARTY'S WILLFUL BREACH OR SOLE, JOINT OR CONCURRENT
NEGLIGENCE.
7. Assignment. Neither Party may assign this Agreement without the prior written
approval of the other Party, which approval shall not be unreasonably withheld or delayed.
By acknowledgement below, the Parties agree that the provisions of Section I correctly
set forth their current understanding and the provisions of Section II set forth their binding
agreement. This LOl may be executed in counterparts, and all such counterparts together shall
constitute but one agreement.
ACKNOWLEDGED AND ACCEPTED:
OWNER
BOYNTON BEACH COMMUNITY
REDEVELOPMENT~EN~/
By: . / I ~ -
Print Name: ltozif .~ \\1O>lPl:2l;d'l
Title: Board Chair lTu..MM
Date: If-II- {} G,
OWNER
THE CITY OF BOYNTON BEACH
By:
Print Name:
Title:
Date:
Contidenrial
Page J
J/22/06
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OWNER
CAROL L. (CAROLYN) YOUNG
OWNER
WILLIAM (M.) YOUNG
BY:#
Print N e: William M. Young
Title:
Date;
OWNER
MPLF Investments, Inc.
By:
Print Name: Larry Finkelstein
Title: Vice-President
Date:
OWNER
MPLF Investments, Inc.
By
Print Name: Michael S. Puder
Title: President
Date:
OWNER
ZAMIR ULUSOY
By:
Print Name: Zamir Ulusoy
Title:
Date:
OWNER
BLENDI TURKU
By:
Print Name: Blendi Turku
Title:
Date:
Pllllf "
JnU06
OWNER
CAROL L (CAROLYN) YOUNG
By:
Print Name: Carol L. Young AKA Carolyn Young
Title:
Date:
OWNER
WILLIAM (M.) YOUNG
By:
Print Name: William M. Young
Title:
Date:
Print Name: Larry Finkelstein
Title: Vice-President
Date: '1/ S /D0
{ /
OWNER
MPLF Investments, Inc.
By
Print Name: Michael S. Puder
Title: President
Date:
OWNER
ZAMIR ULUSOY
By:
Print Name: Zarrllr Ulusoy
Title:
Date:
OWNER
BLENDI TURKU
By:
Print Name: Blendi Turku
Title:
Date:
Confidential
Page 4
3/22/06
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Title: ~_~-----'
Date: _,._~___ ---
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8y:_, --~'
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By:
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Titl.: Vice'PTMidtnt
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oWN'D.
ZAMI1 ULllSOY
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Date:
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WIlLI.AM (M.) YOUNG
By:
Print Name: Wllllam M. YOUng
Title:
D8:tc:
OWNER
MPLF 1n'v~.l'1K1.
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CAROL L. (CAROLYN) YOtTNO
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MPLP Invettmew, Inc.
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BOYNTON BEACH eRA
AGENDA ITEM REQUEST FORM
Requested CRA Date Final Materials Must be Requested CRA Date Final Materials Must be Turned ill.!!
Meetinl! Dates Turned Meetinl! Dates CRA Office
into CRA Office
0 January 10,2006 December 27, 2005 (Noon.) 0 July II, 2006 June 27, 2006 (Noon)
. February 14, 2006 January 31, 2006 (Noon) 0 August 8, 2006 July 25, 2006 (Noon)
0 March] 4, 2006 February 28, 2006 (Noon) 0 September 12, 2006 August 29, 2006 (Noon)
0 April II, 2006 March 28, 2006 (Noon) 0 October 10,2006 September 26, 2oo6(Noon)
0 May 9,2006 April 25, 2006 (Noon) [] November 14, 2006 October 31,2006 (Noon)
0 June] 3, 2006 May 25, 2006 (Noon) 0 December 12, 2006 November 28, 2006 (Noon)
NATURE OF
AGENDA ITEM
o Consent Agenda
o Director's Report
o Old Business
. New Business
o Legal
o Future Agenda Items
o Other Item
DATE:
February 6, 2006
SUBJECT SUMMARY PARAGRAPH:
The Heart of Boynton Community Redevelopment Plan is based on three redevelopment areas, Cherry Hill, the
Martin Luther King, Jr. Blvd. and the southeast quadrant. The CRA and City have been working together to
3ssemble land at MLK and Seacrest Blvd. in order to implement Phase I of the redevelopment plan. To date, the
CRA has acquired 12 of the privately owned parcels and will close on another this month. Twelve parcels are in
the eminent domain process.
Five parcels in the Phase I site are held by four owners that have been involved in the Self-Assembly Program.
(See attached list.) These owners would contribute their land to the development in exchange for potential future
profits after the development is completed.
The Self-Assembly members have approached the CRA with a proposal to develop the Phase I site themselves
rather than solicit for proposals from developers. Under this scenario, the City and CRA would contribute their
land and become general partners along with two of the owners, Larry Finklestein and Carolyn Young. A
partnership agreement would be executed describing the roles of each partner, both limited and general.
The benefit to this proposal is that the group can move quickly on developing the site. Also, give the public
benefits desired in the Phase I project, affordable housing and retail space, enhanced design, additional parking,
etc. the likelihood of getting realistic proposals from the private development sector is slim. Self-developing the
site will benefit the local property owners and achieve the City and CRA's goals.
RECOMMENDATION:
Authorize staff to negotiate a partnership agreement with the self-assembly owners and the City. The partnership
agreement would be brought back to the board for review and approval.
C:IDocuments and Sellingslbrightl\Local SeltingslTemporary Internet FileslOLK1511selfdev agenda.doc
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
February 14, 2006
Ms. Brooks mentioned the DCA submittal involved heights and densities, so they needed to
know about the Board's desires in that regard so they could write the submission. They could
always go back to the DCA later if they found it should be changed. She commented Mr. Kohn
had addressed the plans and the proposed density and believed there should be around 72
dujacre to support the retail on all seven nodes. They could look for middle ground where they
could increase density in some areas and pull back retail in others. Currently, retail was not
required in the Mixed Use-Low category. If a policy decision were made, staff would encourage
developers not to do retail outside of the nodes they designated as the City's retail cores. That
was the kind of direction they needed. There were developers who were waiting for
amendments to be made to the Land Development Regulations and the Comprehensive Plan.
Ms. Horenburger believed the issue should be community driven and not developer driven.
Chair Heavilin saw the retail demand analysis as a tool to help them make decisions. She heard
the Board asking for additional information, but felt they could make changes later if needed.
Mr. DeMarco felt the CRA should give equal attention to the needs of the Heart of Boynton
(HOB) area and other CRA areas. He recalled the meeting two months previously when 150
members of the HOB community had come to express their frustration that things were not
happening fast enough in the HOB area. They complained of crime and drugs. The Board had
talked for years about doing something there but there was very little to show for it. He
mentioned a developer who presented a project with $250-300K homes. Mr. DeMarco wanted
to see a building with apartments or condos in the amount of $100-150K. Ms. Brooks advised
Mr. DeMarco there were a number of initiatives he would find of interest for the HOB later in
the agenda.
Mr. Barretta emphasized the Board had to move but had to move in the right way. If the wrong
buildings were built in the wrong place, they could sit empty and have to be subsidized by the
City for years and years.
Ms. Brooks understood CRA staff was going to try to arrange a joint workshop at a time
convenient to the CRA and the City Commission. The workshop would cover Mr. Kohn/s retail
demand presentation and a discussion on density.
Mr. Barretta mentioned his difficulty in getting answers from City or CRA staff about the number
of units in the CRA area.
Ms. Horenburger asked to see figures on affordable housing at the workshop on February 22.
She had seen a great article in the Palm Beach Post but did not know about the accuracy of the
data or whether CRA staff could add to it. Ms. Brooks responded they would be identifying the
existing housing stock in their presentation at the workshop.
IX. New Busjness
B. Consideration of a Redevelopment Proposal from the Heart of Boynton Self-
Assembly Group for Phase 1 of the HOB Plan (heard out of order)
5
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
February 14, 2006
Vivian Brooks, CRA Planning Director, declared the eRA had been working with a method of
redevelopment known as self-assembly, where the CRA encouraged property owners to create
developable sites. In the CRA area, most of the parcels are small and not reasonably
developable on their own. HOB Phase 1 was one area in which self-assembly was encouraged.
The proposal in front of the Board at this time was to allow the property owners: Larry
Finkelstein with MPLF, Carolyn Young, Zamir Olesoy, and Mr. Barry, to partner with the City and
the CRA in a limited partnership to develop the property as a mixed-use development. The idea
was that by combining properties, the parties could reasonably expect to realize a higber gain
as opposed to selling the properties as land. The amounts of affordable and commercial space
would be decided later. A point in favor of the approach was that it could happen fairly quickly.
Going out 'for a Request for Proposal on this site would probably not result in much developer
interest since it was a small, CRA-driven project. The CRA wanted to get affordable housing and
affordable commercial space from this site. The site was not an optimum development site
since it was small, separated by a street, and had a very shallow north side. She sought
direction from the Board about pursuing this approach.
Ms. Bright stated under the former CRA Director, this particular group had been excluded in the
HOB Phase 1 Eminent Domain process. If the Board did not want to pursue a concept
agreement with the CRA, Ms. Young, the City and Mr. Finkelstein as general partners, with the
other participants agreeing to be a limited partnership, they would be sent offer letters under
Eminent Domain for HOB Phase 1.
Chair Heavilin felt this project was also unique because it contained City and CRA land as well
as private land. Ms. Brooks said more than 60% of the sites were currently under control or
contract.
Mr. Barretta had discussed self-assembly with attorneys representing some of the self-assembly
groups and their opinion was to get one of them to work was very difficult. He felt the Board
should exercise caution in becoming a partner in a process that was going to be time-
consuming and arduous. They did not have enough staff to keep up with normal demands as
matters now stood. Mr. Barretta was also leery of participation in this because there still had
not been an analysis of the infrastructure costs involved with redevelopment in the HOB area.
The Board had asked for this several months previously and had not yet seen it. He had been
told the costs for water, sewage and drainage might be so high that all of their plans to date
would evaporate since they had not been built with knowledge of the required data.
Mr. Myott asked how much it would cost to give the attorneys time to review the partnership
agreement, and have an architect do a site plan and rendering. Ms. Bright responded it would
cost $15-20K maximum. Mr. Myott was aware of a need to do something in the HOB area and
was pleased a group of people had gotten together and expressed interest. He felt comfortable
with Mr. Finkelstein's track record as well. He was in support of trying it and letting them come
back to make a presentation next month under New Project Review.
Vicc Ch.Jir Tillm.Jn W.JS .Jlso plc.Jscd to scc .J priv.Jtc/public p.Jrtncrship .Jnd felt thc group h.Jd
thc protocol .Jnd fin.Jnci.J/ b.Jcking to do it. Thc BO.Jrd h.Jd .J rcsponsibility to cnd slum .Jnd
blight .Jnd thc .Jrcu covcrcd by thc proposcd projcct dcfinitely rcprcscntcd th.Jt. Thc BO.Jrd h.Jd
to continuc its mission to cnd slum .Jnd blight .Jnd th.Jt ''''.JS 'Nhy thcy wcrc in busincss.
6
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
February 14, 2006
Vice Chair Tillman declared the Heart of Boynton was a large part of the CRA. A self-assembly
team had come together that owns the land. They had come forward to propose to do business
with the City in a private/public partnership. They had the protocol and the financial backing to
do it. This Board has a responsibility to uphold what its mission is. Part of that mission is ending
slum and blight. Certainly that area represents that. The responsibility facing this Board is to
make this happen and follow our mission statement. That is why we are in business. We have
done what we have done downtown. We have moved the mission crosstown. Now is not the
time to stall. This is not a game. This is about business. Most of the Board members. I have
heard of support that. We need to make this unanimous.
Ms. Horenburger agreed with Vice Chair Tillman but still wanted to see what part of the
partnership and how much the CRA would have to fund before getting behind it all the way.
She wanted to know because costs for land, building materials, etc. had spiraled since the HOB
Plan was conceived. She would not be in favor of a single family affordable home that would
cost the purchaser and person who would dwell in it $200-225K, if that home would cost the
CRA and the City $900K to build. She hoped the economic analysis currently underway would
be done soon, since it might affect they way they looked at things. She was also concerned
about developing the HOB area in a piece meal way, but could agree to move ahead on the
initial phase, pending more information.
Carolyn Young, 15112 Tall Oak Avenue, Delray Beach, spoke as one of the general
partners trying to redevelop the area. The self-assembly group had been working for months
with the former CRA Director and the City to develop this property. She was not happy with the
crime and drugs in the area. When people from the area were willing to invest their resources
to improve the area, she would expect some positive support from the Board for an
implementation plan for the HOB area.
Pami Maugham of Weiner & Aronson in Delray Beach, commented the concept of self-
assembly was laudable but fraught with dangers. Landowners were not land developers. It took
time, money and skill to insure redevelopment happened correctly. Doing a few parcels here
and there was not a route that would lead to long-term stability and economic vitality. It would
hinder development because of increased the costs of construction and acquisition. She felt
many self-assembly groups had their expectations raised to the point they were no longer
realistic. She urged the Board to reject self-assembly as a tool because the members were
being asked to risk too much. If the market were to take a downturn, this could be the most
costly mistake of their lives. For most people, their property is their major asset and they would
be risking it all.
Mr. Barretta asked Ms. Maugham if her firm had been involved in any self-assembly efforts. Ms.
Maugham responded they had been asked to represent some, but tended to shy away from
them since they were difficult.
David Zimet, Faith-Based Community Development Corporation, 2191 North
Sea crest Boulevard, Boynton Beach, felt the people behind the self-assembly idea should
be lauded. It could be a tremendous benefit to the area. As Vice Chair Tillman had said, it was
time to get something done and this was a way to do that. The City and eRA would participate
and private individuals were willing to participate. That was a wonderful mix. He felt the people
7
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
February 14, 2006
involved in the self-assembly group were able to protect their own interests. It was not up to
someone else to tell them they did not know how to do that.
Larry Finkelstein, 1114 North Federal Highway, Suite 202, Boynton Beach, responded
the self-assembly had been in progress for two years. It was not being done piece meal. They
planned to do the Phase I project as previously approved. He heard a Board member suggest
they be given 30 days and he asked for 60 days. They also wanted to do a feasibility study as
they would do if they were regular developers.
Mr. Barretta commented if the self-assembly group had been working on the project for two
years, could it not wait for one more month so the City could provide the information needed to
accurately assess the fiscal impact of the project? Mr. Finkelstein believed every month was
critical in terms of the rising cost of materials. The main point was the zoning and land use still
had not been changed. If the CRA did not go to DCA with that, they could not build anything
there anyway. They hoped to be a catalyst to nudge that process along a little faster so they
could actually come before the Board with a product. If they did not have to wait, they did not
want to wait.
Ms. Horenburger did not believe Mr. Finkelstein lived in the area of the proposed project and
understood the assembly would be done by persons living and owning property in an area. Mr.
Finkelstein said he did not live there and most of the property was zoned commercial. Mr.
Finkelstein commented he had two lots, one in Phase I and one in another phase. Ms.
Horenburger had been under the impression that assembly would be done by persons living
and owning property in an area but was now hearing that was never the concept. Investors
could come in and assemble it themselves. Chair Heavilin responded it was almost impossible
for a commercial property owner to be a resident.
Brian Edwards, 629 N. E. 9th Avenue, Boynton Beach, thanked the Board members who
had spoken about the community, especially on the issue of self-assembly. A precedent was set
recently and everybody rallied around the effort and assisted that group of people. Now was
not the time to backpedal when somebody was trying to move forward, in his opinion. When
he heard about analyses, surveys, and high-paid consultants coming in with numbers that went
through the roof, he was concerned about the CRA forgetting the people in the community had
a voice about how their community should look. The community wanted to be heard. He felt a
few people were losing sight of that.
Ms. Horenburger would support authorizing staff to begin negotiations towards a partnership
agreement with the self-assembly group but she wanted to know how much it would cost. She
wanted to know what the infrastructure costs would be to do even this Phase I project. She felt
the self~assembly group could be given sixty days, or even ninety days if it took that long to get
the infrastructure costs. She could not make a commitment not knowing what the real costs
would be to the CRA.
Mr. Barretta agreed with Ms. Horenburger and would also not vote yes on a project without
knowing the cost to the CRA. He would also not be prepared to vote on a project until he knew
the overall direction for the downtown and the HOB. He could not approve a single project in a
vacuum.
8
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, Florida
February 14, 2006
Mr. Myott felt a feasibility study would be a first step, but he would appreciate a status update
at next month's meeting anyway.
Motion
Vice Chair Tillman moved to authorize staff to enter into an agreement after the self-assembly
group had done a feasibility study not more than 90 days from now, determining the financial
viability of the CRA and City working with the self-assembly group to provide a redevelopment
proposal for the HOB Phase I Plan. Mr. Barretta seconded the motion.
Chair Heavilin asked if he meant project plan or authorization of partnership agreement. Ms.
Brooks indicated if the Board wanted staff to move forward with a site plan and feasibility
analysis, some funds had to be authorized to do that. Ms. Horenburger did not think the CRA
was doing the feasibility analysis. Ms. Brooks stated the CRA had to do a site plan as a general
partner. The money would be put up and received back at the end, It would count as a share
towards the partnership.
Vice Chair Tillman asked to be updated regularly on this.
Chair Heavilin thought the partnership agreement was a separate issue from the self-assembly
group development proposal and site plan.
Ms. Bright said she had been given direction at the previous month's meeting to negotiate a
contract with Treasure Coast Regional Planning Council regarding the feasibility study of the
HOB area. Staff had just gotten a proposal back from Treasure Coast at 5 p.m. today. The
timeline given in the proposal, if approved by the Board, was eight weeks.
Mr. DeMarco believed there were five acres in the HOB that would be available, with help from
the City to purchase, where they could at least start building some apartment units. The units
could be 1 bedroom 1 bath or 2 bedroom 2 bath. There could be a recreation center and pool
and accommodations where people could enjoy life, especially senior citizens. The complex
could be from 100 to 150 units and be reasonable to purchase if the City owned the land. He
thought the 1 bedroom 1 bath units could be built for $100K and 2 bedrooms 2 bath for $150K.
He believed everyone should think positively about this and just move forward on it. There was
a way to do it if the community, the CRA and the City worked as a team.
Chair Heavilin felt a month's delay was very important in light of the rapidly rising market costs.
She mentioned the "paralysis of analysis." She felt the CRA should get back to what the
community needed.
Mr. Norem called the question.
.,
The motion passed 7-0.
VI. Public Hearing
Attorney Spillias asked the Board members if they had any ex parte communications with the
developers having projects before the Board at this meeting. Chair Heavilin indicated she had
9
xu. - LEGAL - 2nd Reading
Non-Development
ITEM B.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D April 4, 2006 March 20, 2006 (Noon.) [8J June 6, 2006 May ]5,2006 (Noon)
0 April 18,2006 April 3, 2006 (Noon) D June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April] 7,2006 (Noon) D July 5, 2006 June] 9,2006 (Noon)
0 May 16,2006 May],2006 (Noon) D July] 8, 2006 Ju]y 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing [8J Legal
D Bids 0 Unfinished Business
0 Announcement 0 Presentation
D City Manager's Report
RECOMMENDATION: Motion to table the repeal of Article III, of Chapter 18 of the Boynton Beach Code of Ordinances,
entitled "Pensions for Police Officers," and adopting a new Article III in replacement, thereof to be entitled "Municipal Police
Officers' Retirement Trust Fund" to the Commission meeting of June 20, 2006 because the requested financial analysis to be
completed by the Segal Company will not be available until June 9, 2006 at the earliest.
EXPLANA nON: The proposed new Article III, entitled "Municipal Police Officers' Retirement Trust Fund", has two
intended purposes:
I. The new article is intended to clarify and compile all pension related ordinances into one clear and concise easy to read
document entitled "Municipal Police Offices' Retirement Trust Fund". The new article clarifies the existing plan
document language and consolidates amendments. The new> article is more definitive and will reduce some of the
members and retirees confusion. The new article provides for the members to have more control of their drop, vacation
and sick funds, while providing retirees with an opportunity to make better withdrawal and investment decisions that may
result in better income tax consequences.
II. This ordinance provides for an increase of Y2 "one-half "percent in the multiplier calculation. This will increase the
multiplier from 3.00% to 3.50%. The normal retirement benefit payable to a police officer who retires on or after the
normal retirement date shall be an amount equal to the number of years of his or her credited service multiplied by 3.50%
of his or her average final compensation. (This would apply to all past and future service members who have not yet
tenninated employment or entered the DROP.)
PROGRAM IMPACT:
I. The new restatement amends language pertaining to the distribution methodology in section 18-169. Instead of using
percentages we are using units to identify value and this will reduce the confusion factor now plaguing the retirees. We
are adopting language in Section 18-172 Buyback of prior service. The new plan restatement would allow police officers
the opportunity to purchase prior service time in the armed forces of the United States of America, even if they are
receiving or will receive a pension benefit from the military. Also section 18-175 has been amended to provide for some
income tax incentives. This allows members to select a suitable year for distributions pertaining to their individual
income tax consequences.
S:\BULLET]NIFORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
PROGRAM IMPACT (continued):
II. The increase in the multiplier from 3.00% to 3.50% would make the Boynton Beach Police Pension Plan a more
competitive retirement program when comparing Boynton Beach to other local municipalities, including the Cities of
Delray Beach and Boca Raton, and their Police retirement plans. This would provide a tremendous boost in morale
knowing that the City of Boynton Beach has chosen to hold in high esteem their law enforcement personnel. This will
also enable the BBPD to continue its ability to recruit and retain police recruits that are at the highest caliber in the
profession.
FISCAL IMPACT: Based on the actuarial impact statement of January II, 2006 and the subsequent review of the proposed
increase in the multiplier by the Segal Company, the City's pension consultant, this proposed change in Police Pension
benefits will result in no increase in cost to the City. The change in the benefit formula and increase in plan benefits results in
increased employer costs of approximately $385,000. However, the Police Pension Board has proposed changing from the
Frozen Entry Age funding method to the Entry Age funding method, which was suggested by our pension consultant, which
results in a decrease in the City's required contribution of almost $668,000. In addition, the Police Pension Board is
proposing that the assumed interest rate be reduced from 8.50% to 8.00%, which serves to provide greater stability to the fund
and lessen fluctuations in funding requirements in the future, but actually increases the City's contribution by approximately
$269,000. When the cost impact of all three factors is combined, the resulting difference is negligible. The other proposed
modifications included in the new article have been determined to have no cost impact to the City as well.
ALTERNATIVES:
I. Remain with the original document which is not as clear and concise as the new article.
II. Maintain the current multiplier of3.00%, but implement the other changes to the actuarial assumptions.
III. Make no changes
Police Pension Plan
Department Name
S:\BULLET1NIFORMSIAGENDA ITEM REQUEST FORM.DOc
~
1
2 ORDINANCE 006- 03Co
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA,
4 REPEALING ARTICLE HI, OF CHAPTER ]8 OF THE BOYNTON
5 BEACH CODE OF ORDINANCES, ENTITLED "PENSIONS FOR
6 POI~ICE OFFICERS," AND ADOPTING A NEW ARTICLE III IN
7 REPLACEMENT THEREOF TO BE ENTITLED "MUNICIPAl.
8 POLICE OFFICERS' RETIREMENT TRUST FUND;" PROVIDING
9 FOR CODIFICATION; PROVIDING FOR CONFLICT; PROVIDING
10 FOR SEVERABILITY; AND, PROVIDING FOR AN EFFECTIVE DATE
] ] HEREOF.
] 2 WHEREAS, the State Legislature of the State of Florida has enacted numerous
13 amendments to Chapter 185, Florida Statutes, known as the Municipal Police Officers'
] 4 Retirement Trust Funds; and
15 WHEREAS, the City Commission of the City of Boynton Beach, Florida, desires to
16 revise its Police Officers' Pension Ordinance in order to comply with State Statutes and to
17 provide pension benefits to its police officers;
] 8 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
19 THE CITY OF BOYNTON BEACH, FLORIDA:
20
Section ].
The foregoing "WHEREAS" clauses are hereby certified as being true
2] and correct and are incorporated herein by this reference
22
Section 2.
Article III of Chapter 18 of the Boynton Beach Code of Ordinances is
23 hereby repealed and a new Article III of Chapter 18 is hereby adopted as follows:
24 ARTICLE III. MUNICIPAL POLICE OFFICERS' RETIREMENT TRUST FUND
25 Section 18-164. Creation and Maintenance of Fund and Retirement System
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Page 1 of 63
S:ICA IPENSIONIPOLlCEIRestatement 03-0] -06.doc
A.
There is hereby created a special penSlOn fund for the Police Officers of
2
Boynton Beach. Florida. to be known as the Boynton Beach Police Officers'
3
Pension Fund. All assets of every description held in the name of the Boynton
4
Beach Police Officers' Retirement Trust Fund shall continue to be held, but such
5
fund shall hereafter be known as the Boynton Beach Police Officers' Pension
6
Fund and shall be administered as set forth in this Artic Ie of Chapter 18 of the
7
City of Boynton Beach Code.
8
9
10
B.
The Fund shall be maintained in the following manner:
1. By payment to the Fund of the net proceeds of the .85% excise tax which is
II
imposed by the City of Boynton Beach upon certain casualty insurance
12
companies on their gross receipts of premiums from holders of policies.
13
which policies cover property within the corporate limits of the City of
14
Boynton Beach as authorized in Chapter 185, Florida Statutes, amended.
15
These amounts are to be deposited with the Board of Trustees within five (5)
16
days of receipt by the municipality. Chapter 185, Fla. Stat.
17
2. By the payment to the Fund of seven percent (7%lof the salary of each full
18
time police officer duly appointed and enrolled as a member of the City of
19
Boynton Beach Police Department; which seven percent {7%} shall be
20
picked up, rather than deducted, by the City of Boynton Beach from the
21
compensation due to the Police Officer and paid over to the Board of
22
Trustees of the Boynton Beach Police Officers' Pension Fund on a bi-weekly
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basis. All pickup contributions shall be treated as employer contributions for
the purposes of determining tax treatment under the Internal Revenue Code
of 1986, as amended. All such pick up amounts shall be considered as
employee contributions for purposes of this plan. The percentage deducted
from the police officers' salaries are to be deposited with the Board of
Trustees immediately. Chapter 185, Fla. Stat., Boynton Beach Code of
Ordinances Sec. l8-170.
3. By all fines and forfeitures imposed and collected from any police officer
because of the violation of any rule and regulation adopted by the Board of
Trustees. Chapter 185, Fla. Stat.
4. By mandatory payment at least quarterly by the City of Boynton Beach a
sum equal to the normal cost and the amount required to fund any actuarial
deficiency shown by an actuarial valuation as provided in Part VII of
Chapter 112, Florida Statutes. Chapter 185, Fla. Stat. On an annual basis,
the Board of Trustees will evaluate the actuarial assumptions used.
5. By all gifts, bequests, and devises when donated to the fund. Chapter 185,
Fla. Stat.
6. By all accretions to the fund by way of interest or dividends on bank
deposits, or otherwise. Chapter 185, Fla. Stat.
7. By all other sources or income now or hereafter authorized by law for the
augmentation of the Boynton Beach Police Officers' Pension Fund. Chapter
185, Fla. Stat.
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S:\CA IPENSJONIPOLlCE\Restatement 03-0 J -06.doc
Page 3 of 63
c
Under no circumstances may the City of Boynton Beach reduce the member
2
contribution to less than one-half Lf2)of one percent ill('()J~of salary. Chapter
3
185, Fla. Stat.
4 Section 18- 165. Definitions.
5
A.
The follO\ving words or phrases, as used In this ordinance, shall have the
6
7
8
following meaning:
I. "Actuarial Equivalence" or "Actuarially Equivalent" means that any benefit
9
payable under the terms of this Plan in a Form other than the normal fODn of
10
benefit shall have the same actuarial present value on the date payment
1 I
commences as the normal foml of benefit. For purposes of establishing the
12
actuarial present value of any form of payment, all future payments shall be
13
discounted for interest and mortality by using eight percent (8%) interest and
14
the 1983 Group Annuity Mortality Table, blending eighty percent (80%)
15
Males and twenty percent (20%) Females, with ages set ahead five ill years
16
in the case of disability retirees.
17
2. "Average final compensation" shall mean the average total remuneration
18
received by a police officer during the best five (5) years of service with the
19
city within the last ten UQ}. Chapter 185, Fla. Stat., Boynton Beach Code of
20
Ordinances Sec. 18-168, as amended by Ordinance No. 0 00-18 and 00-004.
21
3. "Compensation" or "salary" shall mean the total cash remuneration including
22
lump sum payments for accumulated sick and vacation leave and "overtime"
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paid by the primary employer to a police officer for services rendered, but
not including any payments for extra duty or a special detail work performed
on behalf of a second party employer paid directly to the police officer by
the second party employer. This definition also excludes severance pay and
other similar payments which are not for services rendered. The member's
compensation or salary contributed as employee-elective salary reductions or
deferrals to any salary reduction, deferred compensation, or tax-sheltered
annuity program authorized under the Internal Revenue Code shall be
deemed to be the compensation or salary the member would receive if he or
she were not participating in such program and shall be treated as
compensation for retirement purposes under this ordinance Article. For any
person who first becomes a member in any r-rlan year beginning on or after
January 1, 1996, compensation for any r--rlan year shall not include any
amounts in excess of the Internal Revcnue Code. section, 401 (a)( 17) of the
Internal Revenue Code limitation (as amended by the Omnibus Budget
Reconciliation Act of 1993), which limitation of $150,000 shall be adjusted
as required by federal law for qualified government plans and shall be
further adjusted for changes in the cost of living in the manner provided by
Internal Re'lcnue Code section~ 401 (a)(17)(B) of the Internal Revenue Code.
For any person who first became a member prior to the first plan year
beginning on or after January 1, 1996, the limitation on compensation shall
be not less than the maximum compensation amount that was allowed to be
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Page 5 of 63
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CODING:
taken into account under the plan as in effect on .July I, 1993, which
limitation shall be adjusted for changes in the cost of living since 1989 in the
manner provided by Intemal Revenue COOe-section: 401 (a)(17)(B) of th~
Internal Revenue Code fl-99-t-j. Chapter 185, Fla. Stat.
4. "Creditable service" or "credited service" shall mean the aggregate number
of years of service and fractional parts of years of service of any police
officer, omitting intervening years and fractional parts of years when such
police officer may not have been employed by the municipality subject to
the following conditions:
a. No police officer will receive credit for years or fractional parts of years
of service if he or she has withdrawn his or her contributions to the fund
for those years or fractional parts of years of service, unless the police
officer repays into the +-Eund the amount he or she has withdrawn, plus
interest as determined by the board in accordance with S 18-172.
b. A police officer may voluntarily leave his or her contributions m the
Fund for a period of five ( 5) years after leaving the employ of the police
department, pending the possibility of his or her being rehired by the
same department, without losing credit for the time he or she has
participated actively as a police officer. If he or she is not reemployed as
a police officer with the same department within five (5) years, his or her
contributions shall be returned to him or her without interest.
c. In determining the creditable service of any police officer, credit for up
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Page 6 of 63
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to five (5.lyears of the time spent in the military service of the Armed
Forces of the United States shall be added to the years of actual service,
if:
(I) The police officer is in the active employ of the municipality
prior to such service and leaves a position, other than a temporary
position, for the purpose of voluntary or involuntary service in
the Armed Forces of the United States.
(2) The police officer is entitled to reemployment under the
provisions of the Uniformed Services Employment and
Reemployment Rights Act.
(3) The polict;,. officer returns to his or her employment as a police
officer of the municipality within one (1) year from the date of
his or her release from such active service.
Continuous service with the employer shall not be broken in the event of:
(1) Absence on an approved leave of absence;
(2) Absence from work because of occupational injury or disease
incurred in employment for which a police officer is entitled to
Workers' Compensation payments;
(3) Absence due to service in the armed forces of the United States
provided the officer shall re-enter employment with the City
within one ( I) year of discharge.
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S:\CA IPENSIONIPOLlCEIRestatement 03-01-06.doc
Page 7 of 63
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Chapter 185, Fla. Stat.
5. "Beneficiary" shall mean any person, including the estate of the member.
who is entitled to receive a pension benefit payable from the Boynton Beach
Police Officers' Pension Fund upon the death of a member or participant.
Chapter 185, Fla. Stat.
6. "Fund" or "Police Officers' Pension Fund" shall mean the Boynton Beach
Police Officers' Pension Fund. Chapter 185, Fla. Stat.
st
7. "Plan year" shall mean the fiscal year commencing October 1 and ending
Ih
the following September 30 . Boynton Beach Code of Ordinances Sec. 18-
171, Ord. No. 90-23, ~ 1,8-7-90.
8. "Police officer" shall mean any person who is eJected, appointed or
employed full time by the City of Boynton Beach, who is certified or
required to be certified as a law enforcement officer in compliance with
9943.1395, Florida Statutes, who is vested with authority to bear arms and
make arrests, and whose primary responsibility is the prevention and
detection of crime or the enforcement of the penal, criminal, traffic or
highway laws of the state. This definition includes all certified supervisory
and command personnel whose duties include, in whole or in part, the
supervision, training, guidance, and management responsibilities of full-time
Jaw enforcement officers, part-time law enforcement officers or auxiliary
law enforcement officers as the same arc defined in 9943.10(6) anel (8),
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Page 8 of 63
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10
Florida Statutes. Chapter 185, Fla. Stat.
9. "Retiree" or "retired police officer" shall mean a police officer who has
entered retirement status. For the purposes of the Deferred Retirement
Option Plan (DROP), a police officer who enters the DROP shall be
considered a retiree for all purposes of the plan. Chapter 185, Fla. Stat.
10. "Retirement" shall mean a police officer's separation from City employment
with immediate eligibility for receipt of benefits under the plan. For
purposes of the DROP, "retirement" means the date a police officer enters
the DROP. Chapter] 85, Fla. Stat.
B.
The masculine gender includes the feminine and words of the singular with
11 respect to persons include plural and vice versa.
12 Section] 8-166. Board of Trustees Created.
13 A.
14
]5
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CODING:
Board of Trustees. There is hereby created a Board of Trustees of the Boynton
Beach Police Officers' Pension Fund which shall be solely responsible for
administering the Pension Fund. The Board of Trustees shall be a legal entity,
with the power to bring and defend lawsuits of every kind, nature and
description, and to the extent required to accomplish the intent, requirements
and responsibilities provided for in this ordinance Article. The Board shall
consist of five .GltIrustees as follows:
] . Two ill legal residents of the City, who shall be appointed by the City
Council Commission. Each City Trustee shall serve at the pleasure of
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Page 9 of 63
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the City COHH&H~'omr!lissiolJ. Each City Trustee may succeed himsel r or
2
herself as a Trustee.
3
2.
TwoW police officer participants of the City of Boynton Beach Police
4
Officers Pension Fund, who arc eJected hy a majority of the police
5
officer participants in the Fund. Elections shall be held under such rules
6
and regulations as the Board of Trustees shall from time to time adopt.
7
Each police officer tIrustee shall serve as a Trustee for a period of two
8
ill years, unless he or she sooner ceases to be a police officer in the
9
employ of the Boynton Beach Police Department, whereupon their
10
successor shall be elected by a majority of the participants of the
11
Boynton Beach Police Officers' Pension Fund. Each police officer
12
tIrustee may succeed himself or herself as a t-lrustee.
13
3.
A fifth tIrustee shall be chosen by the majority of the other four [1}
14
tIrustees. This fifth tIrustee 's name shall be submitted to the City
15
Council Commission, which shall, as a ministerial duty, appoint such
16
person to the Board as a fifth tIrustee. The fifth tIrustee shall serve as
17
a tIrustee for a period of two ill years, and may succeed himself or
18
herself as a tTrustee.
19
Chapter 185, Fla. Stat.
20
B.
Board Vacancies; Procedures to Fill Same. In the event at-Trustee provided for
21
in Section 18-166(A)(2) ceases to be a police officer in the employ of the City of
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Boynton Beach Police Department, he shall be considered to have resigned from
2
the Board of Trustees. In the event such a tIrustee shall resign, be removed, or
3
become ineligible to serve as t- Irustee, the Board shall, by resolution motion,
4
declare that office of t- Irustee vacated as of the date of adoption of such
5
resolution motion. If such a vacancy occurs in the office of t- Irustee within
6
ninety (90) days of the next succeeding election for tIrustee, the vacancy shall
7
be filled at the next regular election for the unexpired portion of the term;
8
otherwise, the vacancy shall be filled for the unexpired portion of the term at a
9
special election called by the Board. In the event a t- Irustee provided for in
10
Section 18-166(A)(l) and (3) shall resign, be removed or become ineligible to
11
serve as t- Irustee, the Board shall, by resolution motion, declare that office of
12
Trustee vacated as of the date of adoption of the resolution motion. The
13
successor for the unexpired portion of the term shall be chosen in the same
14
manner as an original appointment.
15
c.
Board Meetings: Quorum: Procedures. The Board of Trustees shall hold
16
meetings regularly, at least once each quarter and shall designate the time and
17
place thereof. At any meeting of the b-Board, three QLt- Irustees shall
18
constitute a quorum. Each t- Irustee shall be entitled to one ill vote on each
19
question before the Board and at least three ill concurring votes shall be
20
required for a decision by the Board at any of its meetings. The Board shall
21
adopt its own rules and procedures and shall keep a record of its proceedings.
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CODING:
All meetings of the Board shall be open to the public. No t-Trustee shall take
part in any action in connection with their own participation in the +-fund, and
no unfair discrimination shall be shown to any individual police officer
participating in the fEund.
1. Board Chainnan and Secretary.
a. The Board of Tmstees shall, by majOlity vote, elect from its
members a Chainnan and a Secretary.
b. The secretary of the Board shall keep:
(l) a complete minute book of the actions, proceedings or
hearings of the Board:
(2) A record of all persons rccelVmg retirement payments
under the plan which includes the time when the pension
is allowed and when the pension shall cease to be paid;
and
(3) A list of all police officers employed by the municipality
which includes the name, address and dates of hire and
termination.
Compensation. The t- Trustees of the Boynton Beach Police Officers' Pension
Fund shall not receive any compensation for their services as such, but may
receive expenses and per diem when performing official duties in administering
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Page 1201'63
S:ICAIPENS]ONIPOL J( :F\Rcstatement (13.() I.()(uloc
the fund.
2 Section 18-167. Powers of the Board oftIrustees.
3
A.
The Board of Trustees may:
4
Invest and reinvest the assets of the Boynton Beach Police Officers'
1.
5
Pension Fund in annuity and life insurance contracts of life insurance
6
companies in amounts sufficient to provide, in whole or in part, the
7
benefits to which all the participants in the municipal police officers,
8
retirement trust fund Pension Fund shall be entitled under the provisions
9
of this ordinance Article and pay the initial and subsequent premiums
10
thereon from the integral part of the Fund. If current state contributions
11
are adequate to fund minimum requirements of Chapter 185, Florida
12
Statutes additional State funds may be used to provide benefits that
13
exceed requirements of Chapter 185.
14
15
16
2.
Invest and reinvest the assets of the retirement trust fund in:
a. Time or savings accounts of a national bank, a state bank insured
17
by the Bank Insurance Fund, or a savings and loan association
18
insured by the Savings Association Insurance Fund which is
19
administered by the Federal Deposit Insurance Corporation or a
20
state or federal chartered credit union whose share accounts are
21
insured by the National Credit Union Share Insurance Fund.
22
b.
The aggregate investment of fEund assets in:
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CODING:
(I) Obligations of the United States or obligations guaranteed
as to principal and interest by the Government of the
United States;
(2) Bonds isslled by the State of Israel:
(3) Bonds or othcr evidences of indebtedness issued or
guaranteed by a corporation organized under the laws of
the United States, any state or organized territory of the
United States, or the District of Columbia. However. the
average rating of such investments in bonds shall be no
lower than AA-;
(4) County bonds containing a pledge of the full faith and
credit of the county involved, bonds of the division of
bond finances of the department of general services, or of
any other state agency, which have been approved as to
legal and fiscal sufficiency by the state board of
administration; and
(5) Obligations of any municipal authority issued pursuant to
the laws of this state; provided, however, that for each of
the five ill years next preceding the date of investment
the income of such authority available for fixed-charges
shall have been not less than 1.5 times its average annual
fixed-charges requirement over the life of its obligations;
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CODING:
shall not at cost exceed sixty-five percent (65%} of the
fund's assets; nor shall more than ten percent (lO%} of the
fund's assets be invested in the bonds or other certificates
of indebtedness of anyone ill issuing company; not shall
the aggregate of such investment in anyone ill issuing
company exceed three percent (3%} of the outstanding
bonds or other certificates of indebtedness of that
company.
c. The aggregate investment of fEund assets in the common stock or
capital stock issued by a corporation organized under the laws of
the United States, any state, or organized territory of the United
States or the District of Columbia shall not, at market, exceed
sixty-five percent (65%} of the fund's assets; nor shall more than
five percent (5%} of the fund's assets be invested in common
stock or capital stock of anyone iDjssuing company; nor shall
the aggregate of such investment in anyone ill issuing company
exceed three percent (3%} of the outstanding common or capital
stock of that company. The Board of Trustees may invest HfHe
ten percent (l0%) of plan assets in foreign securities up to the
limits permitted by Florida Statutes ~l85.06(b).
d. Real Estate, except that the aggregate investment of fEund assets
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Page 15 of63
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CODING:
in Real Estate may not exceed tenperceillJI 0%) of assets.
3. Issue drafts upon the Boynton Beach Police Officers Pension Fund
pursuant to this ordinance-ArticJeandrules and regulations prescribed by
the Board of Trustees. All such drafts shall be consecutively numbered
and shall be signed by the Chairman and Secretary of the Board or their
designee and shall state upon their faces the purpose for which the drafts
are drawn. The City Treasurer shall retain such drafts when paid, as
permanent vouchers for disbursements made, and no money shall be
otherwise drawn from the Fund.
4. Convert into cash any securities of the Fund as it may deem advisable,
having regard for the cash requirements of the fund.
5. Keep complete record of all receipts and disbursements and of the
Boards, acts and proceedings.
6. The bBoard of t- Irustees may cause any investment in securities held by
it to be registered in or transferred into its name as trustee or into the
name of such nominee as it may direct but the books and records shall at
all times show that all investments are part of the fEund.
The sole and exclusive administration of, and the responsibilities for, the proper
operation of the retirement fund and for making effective the provisions of this
chapter are vested in the b~oard oftIrustecs.
The Board of Trustees shall retain a professionally qualified independent
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consultant who shall evaluate the performance of any existing professional
2
money manager and shall make recommendations to the b~oard of t- Imstees
3
regarding the selection of money managers, if necessary. The term
4
"professionally qualified independent consultant" shall have the meaning as set
5
forth in Florida Statutes 9185 .06( 5)(b ), Florida Statutes.
6
D.
The Board of Tmstees may employ such independent professional, technical or
7
other advisers as may be needed to fulfill the Board's responsibilities under this
8
rrension rrlan. These professionals include but are not limited to: legal
9 counsel, actuary and certified public accountants. If the Board chooses to use
10 the City's legal counsel, actuary or other professional,
11 technical or other advisers, it must do so only under terms and conditions
12 acceptable to the Board.
13 Chapter 185, Fla. Stat., Code 1958, 921-86; Ord. No. 83-1 l, 21 l, 4-19-83; Ord. No. 83-42, 91,
14 12-6-83; Ord. No. 90-28, S l, 9-5-90; Ord. No. 099-20, 92; Ord. No. 02-004; Ord. No. 02-034
15 91.
16 Section 18-168. Membership
17 All police officers who are participants in the Fund as of the effective date of this
18 ordinance shall be members of this retirement system. Each police officer shall be included in
19 this plan on the date of hire. Section 18-169. Requirements for Retirement-Benefit Amounts.
20
21
A.
Normal Retirement
1. Normal Retirement Date. The normal retirement date of each police
22
officer shall be the first day of the month coinciding with, or next
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following, the date on which he or she has attained and completed
2
twentv (20) years of service or the first day of the month coinciding with
3
or next following the date on which he or she has attained age fifty::liv~
4
{55) and completed ten J10) years of service or age fifty (SOLand
5
completed fifteen (IS) years of service. (Ord. No. 81-28, ~], 9-15-81:
6
Ord. No. 000-18, 94, 6-6-00; Ord. No. 02-004 9])
7
Normal Retirement Benefit. The nomla] retirement benefit payable to a
2.
8
police officer who retires on or after the normal retirement date shall be
9
an amount equal to the number of years of his or her credited service
10
multiplied by three and one half percent (3.2(%Lof his or her average
II
final compensation. (Code 1958, 921-85, Ord. No. 099-20, 7-20-99)
12
Form of Benefit. A retired police officer's retirement benefit normally
3.
13
shall be payable in the form of a monthly life annuity with 120 monthly
14
payments guaranteed. This form of annuity provides for a retirement
15
benefit payable monthly to the retired employee during their lifetimes
16
with a guarantee that not less than 120 monthly retirement benefits shall
17
be paid, even if the retired employee dies prior to the receipt of ] 20
18
payments. (Florida Statutes Chapter 185, Ord. No. 000-18, 91, 6-6-00)
19
20
21
Early Retirement.
B.
I. Early Retirement Date An employee who has attained age fifty (SOland
22
completed at least kILil0) years of credited service may elect to
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terminate employment and retire on an Early Retirement Date which
2
may be the first day of any month after ten ( 1 O} years of service and
3
attainment of age fifty ( 50).
4
2.
Early Retirement Benefit. The monthly amount of early retirement
5
benefits payable to a police officer who retires on the Early Retirement
6
date shall be determined in accordance with Sec. 18- I 69(A) based on
7
credited service to the early retirement date subject to an actuarial
8
reduction of one and one-half percent 0.5%) per year of service to take
9
into account the police officer's younger age and the earlier
10
commencement of retirement benefits. The early retirement benefit shall
11
be paid in accordance with 91 8-1 69{A}.
12
Florida Statutes Chapter 185; Ord. No. 02-004 91.
13
Disability Retirement.
C.
14
1.
Service Incurred. Any member who receives a medically substantiated service
15
connected injury, disease or disability which injury, disease or disability totally
16
and permanently disabled him or her to the extent that in the opinion of the
17
Board of Trustees, he or she is wholly prevented from rendering useful and
18
efficient service as a police officer shall receive a monthly benefit equal to sixty-
19
six and two-thirds percent 6692/3% of his basic rate of earnings in effect on the
20
date of disability. Such benefit shall be payable on the first day of each month,
21
commencing on the first day of the month following the latter to occur of the
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2
"
_J
4
5
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7
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10
1 ]
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13
]4
15
16
17
18
19
20
2]
CODING:
date on which the disability has existed for thr~e_i3) months and the date the
B~oard of tIrustees approved the payment of such retirement income. A
disability retiree may select from the optional forms of benefits available to
servIce retirees 111 accordance \vith section ] 8-] 70. In the event of recovery
prior to the otherwise normal retirement date, credit for service during the period
of disability shall be granted for purposes of subsequent retirement benefits.
Subsequent retirement benefits wi II be actuarially reduced to account for the
benefits that were paid during the period of disability. The amount of the
disability benefit payment from the fund shall be reduced by any amounts paid
from worker's compensation and the federal social security system. The
reduction for social security benefits shall be in the amount of the primary
msurance amount (PIA) only, and future increases, if any, in the disabled
member's social security disability benefits shall not serve to reduce any further
the disability benefit from the fund. The reduction for social security shall
tenninate upon the attainment of age sixty-five (65). The pension benefit may
only be reduced to the extent that the total of the benefits from this Fund,
workers' compensation and social security benefits exceed one hundred percent
100% of the disabled member's basic rate of earnings on the date of disability.
However,in all cases the benefit will be at least forty-two percent (42%) of
average final compensation.
Any condition or impairment of health of a member caused by
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Page 20 of 63
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tuberculosis, hypertension, heart disease, hardening of the arteries, hepatitis, or
2
meningococcal meningitis resulting in total or partial disability or death, shall be
3
presumed to be accidental and suffered in the line of duty unless the contrary be
4
shown by competent evidence. Any condition or impairment of health caused
5
directly or proximately by exposure, which exposure occurred in the active
6
performance of duty at some definite time or place without willful negligence on
7
the part of the member, resulting in total or partial disability, shall be presumed
8
to be accidental and suffered in the line of duty, provided that such member
9
shall have successfully passed a physical examination upon entering such
10
service, which physical examination including electrocardiogramfailed to reveal
I 1
any evidence of such condition. In order to be entitled to presumption in the
12
case of hepatitis, meningococcal meningitis, or tuberculosis, the member must
13
meet the requirements of ~ 112 .181, Florida Statutes. The final decision whether
14
a member meets the requirements for duty disability pension rests with the b
15
Board and shall be based on substantial competent evidence on the record as a
16
whole.
17
2.
Nonservice incurred. Effective October 1, 2000, any member with ten (10)
18
years of continuous service who receives a nonservice incurred injury, illness,
19
disease or disability, and which illness, injury, disease or disability totally and
20
permanently disables him to the extent that, in the opinion of the bBoard of
2]
tIrustees, he is wholly prevented from rendering useful and efficient service as a
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3
4
5
6
7
8
9
10
11
12 3.
13
14
15
16
17
18
19
20
21
CODING:
police officer, shall receIve from the fund in equal monthly installments an
amount equal to three and one half percent (3,2%) of his average final
compensation for each year of continuous service until death or recovery from
disability whichever shall first occur, provided, however, the maximum benefit
to which a member may become entitled under this paragraph shall not exceed
sixty percent (60%) of his average final compensation during said period, but in
all cascs the benefit will be at least twenty-five percent (25%) of average final
compensation during said period. Such benefit shall be payable on the first day
of each month, commencing on the first day of the month following the lattcr to
occur of the date on which the disability has existed for thrcc (3) months and the
date the a.!2oard of tIrustees approved the payment of such retirement income.
Medical Board. Whenever it becomes necessary for the board to avail itself of
the services of physicians in the case of an application for disability retirement,
the board shall designate a medical board to be composed of competent medical
authorities and/or specialists, as needed. The medical board shall arrange for
and pass upon the medical examinations required under the provisions of this
section, shall investigate all essential statements or certificates made by or on
behalf of a member in connection with an application for disability retirement
and shall report in writing to the aBoard its conclusions and recommendations
upon all matters referred to it. The payment for such services shall be
determined by the &-Board.
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Page 22 of 63
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4.
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5
6
7
8
9
10
11
12
13 5.
14
15
16
17
18
19
20
21
22
CODING:
Return to active duty from disability retirement. In the event a member who has
been retired on a pension on account of permanent and total incapacity regains
his health and is found by the medical board designated by the a~oard to be in
such physical and mental condition as to meet the requirements of the personnel
department for service as a police officer of the city, the a~oard shall order his
pension discontinued, and he shall be ordered to resume active duty in the city at
the same rate of compensation currently in effect for his pay grade. The aBoard
shall review periodically, in its discretion, the condition of any member
receiving a pension for disability and if there is substantial evidence that the
retired member is capable of performing service acceptable to the city as a
police officer, he shall be ordered to resume active duty and his pension shall be
discontinued.
Disability Exclusions. No member shall be granted a disability pension upon a
showing to the satisfaction of the a~oard:
a. That the disability resulted from an intentionally self-inflicted
wound, injury or ailment, or
b. That the disability resulted from excessive and habitual use of
narcotics, drugs, or intoxicants (alcoholic beverages);
C. That the disability resulted from an injury or disease
sustained by the police officer while willfully and illegally
participating in fights, riots, civil insurrections or while
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S:\CA \PENSION\POLlCE\Restatement 03-0J -06.doc
Page 23 of 63
committing a crime;
2
3
4
5
6
7
8
9
10
11
12
13
14
IS
16
17
18
19
20
21
22 D.
d. That the disability resulted from an injury or disease sustained by
the police officer while serving in any amled forces:
e. That the disability resulted from an injury or disease sustained by
the poliee officer after employment has been tenninated; or
f. That. in the case of a duty disability only, the disability resulted
from an injury or disease sustained by the police officer while
\vorking for anyone other than the City and arising out of such
other employment.
6. Further disahilitv provisions. Each member applying for a servlce incurred
disability benefit from this fund shall be required to apply for disability benefits
under social security, and, if applicable, workers' compensation. Furthermore,
each person granted a service incurred disability shall be required to submit to
st
the 13~oard , no later than March I of each year, a statement showing the
monthly amount of social security (PIA only) and workers' compensation
st
benefits received by him or her as of March 1 . Willful refusal by such persons
to comply with these regulations shall be grounds for the tennination of or
nonapproval of disability benefits from this system. However, the l3-~oard shall
exercise its discretion in each case.
Death benefit.
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Page 24 of 63
5\C1\ \PENS10N\POLlCE\Restatemcnt (n-Ol-06doc
1.
If any member shall die prior to retirement or other termination of employment
2
with the city and that death is found by the Board of Trustees to have occurred
3
in the line of duty regardless of the years of service, a death benefit shall be
4
payable to the deceased member s spouse. The benefit shall equal three and one
5
half percent (3.5%} of average final compensation for each year of continuous
6
service; provided, however, the benefit will be at least thirty percent (30%} of
7
average final compensation. It shall be payable in equal monthly installments
8
commencing the first day of the month following the date of death and ceasing
9
upon the death of the spouse. If there is no spouse, the benefit, if any, will be
10
paid to the deceased participant's estate.
11
If any member with at least ten (10) years of continuous service shall die prior to
2.
12
retirement or other termination of employment with the city, a death benefit
13
shall be payable to the deceased member s spouse. The benefit shall equal three
14
and one half percent (3,j,%LQLaverage final compensation for each year of
15
continuous service. It shall be payable in equal monthly installments
16
commencing the first day of the month following the date of death and ceasing
17
upon the death or remarriage of the spouse. If there is no spouse, the benefit, if
18
any, will be paid to the deceased participant's estate.
19
(Florida Statutes 9185, Code 1958, 921-87; Ord. No. 78-6, 91, 3-7-78; Ord. No.
20
000-18, 92, 6-6-2000; Ord. No. 02-004, 91)
21
3.
If a member dies before being eligible to retire, the heirs, legatees, beneficiaries
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Page 25 of 63
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or personal representatives of such deceased member shall be entitled to a
2
3
4 E.
5
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7
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9
10
11
12
13
]4
15
]6
17
]8
]9
20
2]
refund of 100% of the contributions made by the member to the Fund, without
interest.
Separation from Service.
I. Effective for terminations on and after October I, 2002, if a member leaves the
service of the City before accumulating aggregate time of 5 years toward
retirement and before being eligible to retire, such member shall be entitled to a
refund of all of his or her contributions made to the Fund, without interest.
2. If any member who had been in the service of the City for at least ten ( I O} years
elects to leave his or her accmed contributions in the Fund, such police officer
upon attaining age fifty {50) years or more (without reaching what would have
been twenty years of service had he not tenninated his employment) may
receive an early retirement benefit at the actuarial equivalent of the amount of
such retirement income otherwise payable to him or her at early retirement or
upon attaining what would have been normal retirement had he not terminated
his employment, such police officer may receive his or her accmed nonnal
retirement benefit.
3. Effective for terminations after October I, 2002, if any member who had been in
the service of the City for at least five (5) years elects to leave his or her accmed
contributions in the Fund, such police officer, upon attaining what would have
been normal retirement had he not terminated his or her employment, may
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Page 26 of 63
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receive the accrued nonnal retirement benefit. Fla. Stat. Chapter l85; Ord. No.
2
3 F.
4
5
6
7
8
9
10
1 1
12
13
14
15
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18
19
20
21
22
02-063, 92.
Monthly Supplemental Benefits.
1. Effective October 1, 2006, any eligible retiree, including DROP participants, or
beneficiary receiving pension benefits is entitled to a monthly supplemental
pension benefit. The benefit pool will be funded by one hundred percent
(l00%} of the annual earnings and ten percent (10%} of the principal created by
the contributions set forth in sub-paragraph lL 4 below.
a. Such benefit will be funded by a one (1 %) contribution from the
Members and a one (1 %) contribution from the 185 monies. The
Member and the 185 contributions shall be effective October 1,
2001. Employees will contribute to this benefit through twenty
(20) years of service.
b. The distribution provided for in this paragraph shall be divided
among eligible retirees on a pro-rata basis in shares. The shares
shall be determined based upon the sum of an eligible retiree's
years and partial years of credited service (maximum credit is
twenty (20) years) plus the eligible retiree's years and partial
retirement years as of September 30 of the current year
(maximum credit of twenty (20) years). The share value shall be
determined by totaling all of the shares of eligible retirees divided
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Page 27 of 63
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2
3
4
5
6
7
8
9
10
11 2.
12
13
14
15
16
17
]8
]9
20
21
22
CODING:
into the current year~:~tQ!al distriQ_\!1lOn arnounL8,IlJndLvidLLa]
~ljgible retiree's distriblliion shalJ be equal to the number oflh~
eligible retiree's shares multiplied by the share value.
c.
This benefit shall be payable annually in. '!.Jgmp sum_~of
October I, of each year, beginning December 1. 2006. The
benefit shall be payable to the eligible retiree, including DROP
participants, or any beneficiary eligible to receive benefits as a
result of the death of a retiree. The benefit shall cease upon the
death of the eligible retiree or beneficiarv, whichever is the last
surviving pension recipient.
Beginning October I, 2003, 100% of the e1t€eS5 money received pursuant to
Chapter 185, Florida Statutes, ("185 money"), each calendar year in excess of
the base amount of $465,087, plus one percent (1 %) of payroll annually to fund
the benefit as provided in paragraph L 4, plus any 185 money held in reserve,
shall be distributed to all current eligible retirees, including DROP participants,
or beneficiaries receiving benefits. These supplemental benefit payments will
be distributed according to the formula set forth in subparagraph ~1. This
distribution is in addition to the benefit provided for in paragraph I which shall
begin October 1, 2006.
a. The distribution provided for in this paragraph shall be divided
among eligible retirees on a pro-rata basis in shares. The shares
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5
6
7
8
9
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21
22
3.
Definitions.
shall be determined based upon the sum of an eligible retiree's
years and partial years of credited service (maximum credit is
twenty (20) years) plus the eligible retiree's years and partial
retirement years as of September 30 of the current year
(maximum credit of twenty (20) years). The share value shall be
determined by totaling all of the shares of eligible retirees divided
into the current years' total distribution amount. An individual
eligible retiree's distribution shall be equal to the number of the
eligible retiree's shares multiplied by the share value.
b.
Allocations for surviving spouses and surviving dependent
children shall be based upon the formula in this paragraph,
adjusted by the percentage of the optional form of benefit
selected.
c.
This benefit shall be payable annually in a lump sum as of June I
of each year, beginning June 1, 2004. The benefit shall be
payable to the eligible retiree, including DROP participants, or
any beneficiary eligible to receive benefits as a result of the death
of a retiree. The benefit shall cease upon the death of the eligible
retiree or beneficiary, whichever is the last survIvmg penSIOn
recipient.
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Page 29 of 63
a.
For purposes of this st:;ction_QJll.YL_"cI~ditcd_~en:ice': mcans the
2
number of years and partial years of servicc originally us_ciLb-y
3
the pension plan to detenninc pension benefits. For eligible
4
retirees who retired on a duty disability retirement, 20 years of
5
service is credited for this part of the monthly supplemental
6
benefit calculation at the time that the disability benefit begins.
7
Non-duty disability retirees shall be credited with actual years of
8
credited service.
9
b.
For purposes of this section only, "retirement vears" means the
10
number of years and partial years that a retiree has received a
11
pension benefit to include the number of years and partial years
12
as a DROP participant. For eligible retirees who retired on a duty
13
disability retirement, no retirement years will be accumulated for
14
this part of the monthly supplemental benefit calculation until
15
after the member would have attained 20 years of credited
16
service, had he not retired on a duty disability retirement. Non-
17
duty disability retirees shall be credited with actual years in
18
receipt of a pension benefit.
19
For purposes of this section only, "eligible retirees" means
c.
20
current retirees who were retired as of September 30 of each year,
21
including DROP participants, or beneficiaries receiving benefits.
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3.
The benefit pool shall be divided according to the total number of years of
2
service rendered by all retirees, \vith a cap of 20 years. The shares '",ill be
3
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6
7
8
9
10
II
12
13
14
15
16
17
18
19
20
21
22
23
24
divided on a pro rata basis on the following schedule:
20 or more years of service
19 years of service
18 years of service
17 years of service
16 years of service
15 years of service
14 years of service
13 years of service
12 years of service
II years of service
10 years of service
9 years of service
8 years of service
7 years of service
6 years of service
5 years of service
Duty Disability
Nonduty Disability
Beneficiary
100%
95%
90%
85%
80~/()
75%
70%
65~/u
60%
55%
50%
15%
40%
35%
30%
25%
100%
Based on above schedule
Based on number of years
of retiree's service
25
4.
Such benefit will be funded by a I % contribution from the Members and a 1%
26
contribution from the 185 monies. The Member and the 185 contributions shall
27
be effecti'le October I, 2001. Employees will contribute to this benefit through
28
20 years of service.
29
5.
These benefits shall be payable monthly as a part of the regular monthly pension
30
benefit. The benefit shall be payable to the retiree, including DROP
31
participants, or any beneficiary eligible to receive benefits as a result of the
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de3th of a retiree. The benefit -sfl-all ceasc upon the dcath 0 f 4fle- rctiree or
2 bcneficiary, whichever is thc last surviving pension recipient.
3 (Ord. No. 02-004, ~]; Ord. No. 02-063. ~3; Ord. No. 03-065, ~2)
4 Section 18-] 70. Optional Fom1s of Benefits.
5
A.
Each member entitled to a nonnal, early or disability retirement benefit shall
6
have the right at any time prior to the date on which the benefit begins to elect to
7
have the benefit payable under any of the options hereinafter set forth in lieu of
8
the amount and fonn of benefits provided above, and to revoke an such elections
9
and make a new election at any time prior to the actual commencement of
10
payment.
11
B.
The value of optional benefits shall be the actuarial equivalent of the value of
12
benefits otherwise payable. The member shall make an election by written
13
request to the Board, such request being retained in the Board's files. The
14
options available to the members of the Fund are as follows:
15
1.
Life Annuity. The member may elect to receive a benefit payable for the
16
member's life only.
17
2.
Contingent Annuitant (Joint and Survivor Option). The member may
18
elect to receive a benefit during the joint lifetime of the member and a
19
joint pensioner designated by the police officer, and following the death
20
of either of them, 100%, 75%, 66 2/3% or 50% of such monthly benefit
21
payable to the survivor for the lifetime of the survivor.
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CODING:
3. Survivor Annuity. The member may elect to receive a benefit during the
member's lifetime and then following the death of the member, a
reduced amount to a beneficiary. At the time of retirement, the member
may choose a survivor benefit of ] 00%, 75%, 66 b2/3% or 50% of the
member's monthly benefit. This amount will be payable to the
beneficiary for the lifetime of the beneficiary.
The member upon electing any option of this section will designate the joint
pensioner or beneficiary (or beneficiaries) to receive the benefit, if any, payable
under the plan in the event of the member's death, and will have the power to
change such designation from time to time but any such change shall be deemed
a new election and will be subject to approval by the IT-fension b~oard. Such
designation wiJ] name a joint pensioner or one ill or more primary beneficiaries
where applicable. If a member has elected an option with a joint pensioner or
beneficiary and his or her retirement income benefits have commenced, he or
she may thereafter change the designated joint pensioner or beneficiary but only
if the b~oard oftIrustees consents to such change and if the joint pensioner last
previously designated by the police officer is alive when he or she files with the
bBoard of tIrustees a request for such change. The consent of a member's joint
pensioner or beneficiary to any such change shall not be required. The bBoard
of t- Irustees may request such evidence of the good health of the joint pensioner
that is being removed as it may require and the amount of the retirement income
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Page 33 of 63
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payable to the police officer upon the designation of a new joint pensioner shall
2
be actuarially redetennined taking into account the ages and sex of the former
3
joint pensioner, the new joint pensioner, and the member.
Each such
4
designation will be made in writing on a form prepared by the bBoard of
5
tIrustees , and on completion will be filed with the hJ20ard oftIrustees. In the
6
event that no designated beneficiary survives the member. such benefits as are
7
payable in the event of the death of the member subsequent to his or her
8
retirement shall be paid as provided in s. 18-171.
9
D.
Retirement income payments shall be made under the option elected in
10
accordance with the provIsIons of this section and shall be subject to the
II
following limitations:
12
1.
If a member dies prior to his or her normal retirement date or early
13
retirement date, no benefit will be payable under the option to any
14
person, but the benefits, if any, will be determined under s. 18 -169 (D).
15
2.
If the designated beneficiary ( or beneficiaries) or joint pensioner dies
16
before the member's retirement under the plan, the option elected will be
17
canceled automatically and a retirement income of the normal form and
18
amount will be payable to the member upon his or her retirement as if
19
the election had not been made, unless a new election is made in
20
accordance with the provisions of this section or a new beneficiary is
21
designated by the member prior to his or her retirement.
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3.
If both the member and the designated beneficiary (or beneficiaries) die
2
before the full payment has been effected under any option providing for
3
payments for a period certain and life thereafter, made pursuant to the
4
provisions of subparagraph (l )(a)3., the aBoard of t-- Irustees may, in its
5
discretion, direct that the commuted value of the remaining payments be
6
paid in a lump sum.
7
4.
If a member continues beyond his or her normal retirement date and dies
8
prior to actual retirement and while an option made pursuant to the
9
provisions of this section is in effect, monthly retirement income
10
payments will be made, or a retirement benefit will be paid, under the
11
option to a beneficiary (or beneficiaries) designated by the member in
12
the amount or amounts computed as if the police officer had retired
13
under the option on the date on which death occurred.
14
A member may not make any change in retirement option after the
5.
15 date of cashing or depositing the first retirement check.
16 Sec. 18-171. Beneficiaries.
17
A.
Each member may, on a form provided for that purpose which was signed and
18
filed with the Board of Trustees, designate a beneficiary (or beneficiaries) to
19
receive the benefit, if any, which may be payable in the event of death; and each
20
designation may be revoked by such member by signing and filing with the
21
Board of Trustees a new designation of beneficiary form.
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B.
If a deceased member officer failed to name a heneficiary in the manner
2
prescrihed above in subsection +-A, or if the beneficiary (or beneficiaries)
3
named by the deceased member predeceases the member, the death henefit if
4
any, which may be payable under the plan with respect to such deceased police
5
officer may be paid at the discretion of the Board of Trustees to the estate of the
6
deceased member, provided that the lr-.!2oard of tIrustees may direct that the
7
commuted value of the remaining monthly income payments be paid in a lump
8
sum. Any payment made to any person pursuant to this section shall operate as
9
a complete discharge of all obligations under the plan with regard to such
10
deceased member and shall not be subject to review by anyone, but shall be
11
final, binding and conclusive on all persons ever interested hereunder.
12 Section 18-172. Buy Back of Service
13
A.
Re-employment. When any former police officer of the city is reemployed, he
14
will become a member of the plan upon re-employment as a full time permanent
15
police officer. When a former police officer of the City
16
is re-employed and had withdrawn contributions previously made to the plan, he may
17
reinstate his previous service upon satisfaction of each of the following conditions:
18
The break in city employment is not more than sixty (60} months; and
1.
19
The plan is paid the total amount previously withdrawn (consisting of
2.
20
accumulated member contributions plus any interest previously paid by
21
the plan on those contributions). This total amount is brought forward
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6
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8
9
10 B.
11
12
13
14
15
16
17
18
19
20
21
22
CODING:
with interest for the total number of months from the date of withdrawal
to the date of repayment, calculated to the nearest month. This calculated
amount equals the amount to be repaid to the Plan in a lump sum. The
interest to bring forward the total amount will be at the equivalent
compound monthly rate derived from the earning rate assumed by the
actuary in the most recent actuarial valuation submitted to the Division
of Retirement pursuant to Florida Statutes c Chapter 1 12, p--rart VII~
Florida Statutes. (Ord. No. 96-05, S 1,3-696).
Prior police officer service. Unless otherwise prohibited by law, the years or
fractional parts of years that a police officer previously served as a police officer
with the city during a period of employment and for which accumulated
contributions were withdrawn from the fund, or the years and fractional parts of
years that a police officer served as a police officer for this or any other
municipal, county, or state police department or service in the military shall be
added to the years of credited service provided that:
1. The police officer contributes to the tfund the sum that would have been
contributed, based on the police officer's salary and the employee
contribution rate in effect at the time that the credited service is
requested, had the police officer been a member of this system for the
years or fractional parts of years for which the credit is requested plus
amount actuarially determined such that the crediting of service does not
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S:\CA \PENSION\POLlCE\Restatement 03-0 J -06.doc
Page 37 of 63
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4
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7
8
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13
14
result in any cost to the {Tund plus payment of costs for all professional
services rendered to the e~oard in connection with the purchase of years
of credited service.
2.
Payment by the police officer of the requirement amount may be made
within six {Q} months of the request for credit and in one U1Jump sum
payment or the police officer can buy back this time over a period equal
to the length of time being purchased or five ill years, whichever is
greater, at an interest rate which is equal to the 4Eund's actuarial
assumption. A police officer may request to purchase a maximum of
five (5) years of service. No credit shall be given for any service until all
years of service which are to be repurchased, have been repurchased.
3.
The credit purchased under this section shall count for benefit
computation purposes, but not for vesting.
4.
In no event, however, may credited service be purchased pursuant to this
15 section for prior service with any other municipal, county or state police
16 department, if such prior service forms or will fonn the basis of a
17 retirement benefit or pension from another retirement system or plan.
18 This paragraph does not apply to military service.
19 Section 18-173. Rollovers
20
A.
21
Direct transfers of eligible rollover distributions.
1.
General. This subsection applies to distributions made on or after
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9
10
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12
13
14
15
16
17
18
19
20
21
CODING:
January 1, 1993. Notwithstanding any provlslOn of the plan to the
contrary that would otherwise limit a distributee's election under this
subsection, a distributee may elect, at the time and in the manner
prescribed by the b]2oard of tIrustees, to have any portion of an eligible
rollover distribution paid directly to an eligible retirement plan specified
by the distributee in a direct rollover.
2. Definitions
a. Eligible rollover distribution: An eligible rollover distribution is
any distribution of all or any portion of the balance to the credit
of the distributee, except that an eligible rollover does not include
any distribution that is one ill of a series of substantially equal
periodic payments (not less frequently than annually) made for
the life (or life expectancy) of the distributee or the joint lives (or
joint life expectancies) of the distributee and the distributee's
designated beneficiary, or for a specified period of ten (lQ} years
or more; any distribution to the extent such distribution is
required under section 401(a)(9) of the Internal Revenue Code;
and the portion of any distribution that is not includable in gross
mcome.
b. Eligible retirement plan: An eligible retirement plan is an
individual retirement account described in section 408(a) of the
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]5
16
17 B.
18
19
20
21
CODING:
Internal Revenue Codc, an individual retirement annuity
described in section 408(b) of thc Intcrnal Revenue Code, an
annuity plan described in section 403(a) of the l!]~rnal RevgIlllf
Codc, or a qualified trust described in section 40 I (a) of the
Internal Revenue Code, that accepts the distributee's eligible
rollover distribution. However, in the case of an eligible rollover
distribution to the surviving spouse, an eligible retirement plan is
an individual retirement account or individual retirement annuity.
c. Distributee: A distributee includes an employee or former
employee. In addition, the employee's or fonner employee's
surviving spouse and the employee's or fornlcr cmployee's spouse
or former spouse who is entitled to payment for alimony and
child support under an income deduction order, are distributees
with regard to the interest of the spouse or former spouse.
d. Direct rollover: A direct rollover is a payment by the plan to the
eligible retirement plan specified by the distributee.
Rollovers from qualified plans. A member may roll over all or a part of his or
her interest in another qualified plan to the Fund, provided all of the following
requirements are met:
I. Some or all of the amount distributed from the other plan is rolled over
th
to this plan no later than the 60 day after distribution was made from
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the Plan or, if distributions are made in installments, no later than the
2
lh
60 day after the last distribution was made.
3
2.
The amount rolled over to this Fund does not include any amount
4
contributed by the member to the Plan on a post-tax basis. Effective
5
October I, 2002, a member may rollover amounts contributed on a post-
6
tax basis.
7
3.
The rollover is made in cash.
8
The member certifies that the distribution is eligible for a rollover.
4.
9
5.
Any amount which the trustees accept as a rollover to this Fund shall,
10
along with any earnings allocated to them, be fully vested at all times.
11
A rollover may also be made to this Plan from an individual retirement account
12
qualified under section 408 of the Internal Revenue Code when the individual
13
retirement account was merely used as a conduit for funds from another qualified plan
14
and the rollover is made in accordance with the rules provided in paragraphs 1 - 5.
15
Amounts rolled over may be segregated from other Fund assets. The trustees shall
16
separately account for gains, losses, and administrative expenses of these rollovers. In
17
addition, the Fund may accept the direct transfer of a member's benefits from another
18
qualified retirement plan or to a IRC S457 deferred compensation plan pursuant to
19
section 457 of the Internal Revenue Code. The Fund shall account for direct transfers in
20
the same manner as a rollover and shall obtain certification from the member that the
21
amounts are eligible for a rollover or direct transfer to this Fund.
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(Ord. No. 90-47, 92,10-3-90; 93-71, ~2, 12-7-93; Orc!. No.9-58, 9L 1-3-95)
2
c.
Transfer of Accumulated Leave
3
Members eligible to receive accumulated sick leave, accumulated
1.
4
vacation leave or any other accumulated leave payable upon retirement.
5
including entry into the DROP, shall separation may elect, not later than
6
&f
the December 31 of the calendar year prior to the year of retirement OF
7
entry into the DROP, to have the leave transferred to the Plan. For
8
purposes of this section, the term "separation" shall mean termination of
9
service as a police officer with the City. Members on whose behalf leave
10
has been transferred may elect one of the following distribution options
11
within thirty (30) days of separation. Members failing to elect a
12
distribution option within thirty (30) days of separation will be deemed
13
to have elected option (a) below:
14
Receive a lump sum equal to the transferred leave balance; or
a.
15
b.
Transfer the entire amount of the transferred leave balance
16
directly to any eligible retirement plan; or
17
Purchase additional service credit as may be permitted by the
c.
18
Code. If the leave balance exceeds the cost of the service credit
19
purchased, the balance shall be paid to the member in a lump
20
sum; or
21
d.
Transfer the entire amount of the transferred leave balance into
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the member's DROP account; or
2
e.
Maintain the entire leave balance within the Plan. Earnings shall
3
4
5
be paid as follows:
(l) Gains or losses at the same interest rate earned by the
6
Pension Plan; or
7
(2)
A guaranteed rate of seven percent (7%) or
8
(3)
A percentage of the leave balance account will be credited
9
with interest gains or losses at the same rate earned by the
10
penslOn plan and the remaining percentage will be
11
credited with earnmgs at a guaranteed rate of seven
12
percent (7%). The actual percentage shall be selected by
13
the member on a form provided by the Board of Trustees.
14
The total of the two percentages must equal 100%.
15
These accounts will be assessed an administrative fee that is based upon
16
the ratio that the Employee's DROP account bears to the Fund as a
17
whole.
18
st-
Members who fail to elect a transfer not later than the December 31 ef
2.
19
the calendar year prior to the year of retirement or entry into the DROP
20
will receive payment in Q lump sum at time of separation with all
21
attendant tax consequences.
22
2J. If a member on whose behalf the City makes a transferred leave balance to
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20
21
CODING:
the Plan dies after retirement or other separation. but before making an
election, as provided, or after making an election but before any
distribution is made, the election option shall be void. In such an event,
any person who would have received a death benefit had the member
died in service immediately prior to the date of retirement or other
separation, shall be entitled to receive an amount equal to the transferred
leave balance in a lump sum. In the case of a surviving spouse or fomler
spouse, an election may be made to transfer the leave balance to an
eligible retirement plan in lieu of the lump sum payment. Failure to
make such an election by the surviving spouse or former spouse within
sixty (60) days of the member's death will be deemed an election to
receive a lump sum
payment.
J4. The Board, by rule, shall have the authority to enact administrative rules for
purposes of administering the provisions of this Section, consistent with
the Federal tax laws in effect on the date of transfer. No such rule shall
conflict with the provisions of this section.
LMembers electing to enter into the DROP shall be required to preserve a
balance of one hundred and tV/ent)' (120) hours of sick leave and one
hundred and t"vent)' (120) hours of vacation leave at the time of entry
into the DROP.
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22
46. The value of the leave transferred shall be determined in accordance with
2 applicable city personnel policies or collective bargaining agreements.
3 Section] 8-] 74. Miscellaneous.
4
A.
Pension Validity. The Board of Trustees shall have the power to examine the
5
facts upon which any pension shall have been granted or obtained erroneously,
6
fraudulently, or illegally for any reason. The Board is empowered to purge the
7
pension rolls of any person granted a pension under proper or existing law or
8
granted under this ordinance if the pension is found to be erroneous, fraudulent
9
or illegal for any reason; and to reclassify any pensioner who has under any
]0
prior or existing law or who shall hereafter under this ordinance be erroneously,
] 1
improperly, or illegally classified.
12
B.
False or misleading statements made to obtain retirement benefits prohibited.
13
1.
It is unlawful for a person to willfully and knowingly make, or cause to
14
be made, or to assist, conspire with, or urge another to make, or cause to
15
be made, any false, fraudulent, or misleading oral or written statement or
16
withhold or conceal material information to obtain any benefit under this
17
plan.
18
2.
a.
A person who violates subparagraph 1. commits a misdemeanor
19
of the first degree, punishable as provided in 99775.082 or
20
21
775.083, Florida Statutes.
b.
In addition to any applicable criminal penalty, upon conviction
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12
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14
15
16
17
18
19
20
21
for a violation described in subparagraph I., a participant or
beneficiary of this plan may, in the discretion of the B-~oard of t
Irustees. be required to forfeit the right to receive any or all
benefits to which the person would otherwise be entitled under
this plan. For purposes of this sub-subparagraph, "conviction"
means a detennination of guilt that is the result of a plea or tria\.
regardless of whether adjudication is withheld.
c.
Incompetence. If any member or beneficiary is a minor or is, in the judgment of
the Board, otherwise incapable of personally receiving and giving a valid receipt
for any payment due them from the Fund, the Board may, unless and until
claims have been made by a duly appointed guardian or committee of such
person, make such payment or any part thereof to such person's spouse, children,
parent or other person deemed by the Board to have incurred expenses or
assumed responsibility for the expenses of such person. Any payments so made
shall be a complete discharge of any liability under the system for such payment.
D.
Rights and Benefits Not Subject to Legal Process. The rights and benefits
provided for herein are vested rights of participants in the Fund and shall not be
subject to attachment, gamishment, execution or any other legal process. This
section does not apply in the event of an income deduction order for alimony or
child support.
E.
Lump Sum Payment of Small Retirement Income. Notwithstanding any
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14
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17
18
19
20
21
22 G.
CODING:
provision of the Fund to the contrary, if the monthly retirement income payable
to any person entitled to benefits hereunder is less than $30.00 or if the single
sum value of the accrued retirement income is less than $5,000.00 as of the date
of retirement or tennination of service, whichever is applicable, the Board of
Trustees, in the exercise of its discretion, may specify that the actuarial
equivalent of such retirement income be paid in lump sum.
F.
Required Distributions
1.
In accordance with IRC S ~ection 401(a)(9) of the Internal Revenue
Code, all benefits under this plan will be distributed, beginning not later
than the required beginning date set forth below, over a period not
extending beyond the life expectancy of the member or the life
expectancy of the member and a beneficiary.
2.
Any and all benefit payments shall begin by the later of:
a.
April 1 of the calendar year following the calendar year of the
member's retirement date; or
b. April 1 of the calendar year following the calendar year in which
the member attains age 70~.
3. If an employee dies before his entire vested interest has been distributed
to him, the remaining portion of such interest will be distributed at least
as rapidly as provided for under this Jr~lan.
Internal Revenue Code limits.-
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20
21
ODING:
I. In no event may a member's annual benefit exceed one hundred and
twenty thousand dollars ($120,000) fadjusted f()r cost of living in
accordance with Internal Rewnue Code ORC) section 415(d)Q.f the
Internal Revenue Code.
2. If a member has less than !TIll I 0) years of service with the city, the
applicable limitation in paragraph ( a) of this subsection shall be reduced
by multiplying such limitation by a fraction, not to exceed one (I). The
numerator of such fraction shall be the number of years, or part thereof,
of service with the city; the denominator shall be ten ( I Olyears.
3. For purposes of this subsection. "annual benefit" means a benefit payable
annually in the fonn of a straight life annuity with no ancillary or
incidental benefits and with no member or rollover contributions. To the
extent that ancillary benefits are provided, the limits set forth in
paragraph (a) above will be reduced actuarially, using an interest rate
assumption equal to the greater of five percent (5%) percent or the rate
being used for actuarial equivalence, to reflect such ancillary benefits.
4. If distribution of retirement benefits begins before age sixty-two (62), the
dollar limitation as described in paragraph (a) shall be reduced using an
interest rate assumption equal to the greater of five percent (5%) percent
or the interest rate used for actuarial equivalence; however, retirement
benefits shall not be reduced below $75,000 if payment of benefits
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Page 48 of 63
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begins at or after age fifty-five (55} and not below the actuarial
2 equivalent of $75,000~ if payment of benefits begins before age fifty-
3 five (55}. For a member with fifteen (I5} or more years of service with
4 the city, the reductions described above shall not reduce such member's
5 benefit below $50,000~adjusted for cost of living in accordance with
6 Internal Revenue Code (IRC) section 415( d) of the Internal Revenue
7 Code, but only for the year in which such adjustment is effective). If
8 retirement benefits begin after age sixty-five (65), the dollar limitation of
9 paragraph (a) shall be increased actuarially by using an interest
10 assumption equal to the lesser of five percent (5%) percent or the rate
11 used for actuarial equivalence.
12 Section 18-175. Deferred retirement option plan.
13
14
15
16
17
18
19
20
21
A.
A deferred retirement option plan ("DROP") is hereby created.
B.
Eligibility to participate in the DROP is based upon eligibility for normal service
retirement in the Plan. Members shall elect to participate by applying to the
Board of Trustees on a form provided for that purpose.
c.
Participation in the DROP must be exercised within the first twenty-two (22)
years of combined credited service. However, participation in calendar year
2000, the first year, will be extended to all members.
D.
Except for the extension of participation at inception as provided for in ( c)
above, a member shall not participate in the DROP beyond the time of attaining
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Page 49 of 63
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22
twenty-five (25) years of service and the total years of participation 111 the
DROP shall not exceed five (5) years. For example:
J.
Members with twenty (20) years of credited service at time of entry shall
only participate forfi ve (5) years.
2.
Members with twenty-one (21) years of credited service at time of entry
shall only participate for four (4) years.
3.
Members with twenty-two (22) years of credited service at time of entry
shall only participate for three (3) years.
E.
Upon a member's election to participate in the DROP, he or she shall cease to be
a member and is precluded from accruing any additional benefit under the
Pension Fund. For all Fund purposes, the member becomes a retirant. The
amount of credited service and final average salary freeze as of the date of entry
into the DROP. Accumulated, unused sick and vacation leave shall be included
in the compensation calculation; provided however, that a minimum balance of
120 hours of sick leave and 120 hours of vacation leave shall be maintained by
the employee and excluded from this calculation. The retained leave balance,
including any additions, shall be distributed at the conclusion of DROP
participation and separation from service.
F.
Payment shall be made into the employee's DROP account as if the employee
had retired from the employ of the City. The amounts paid will be determined
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In accordance with this Plan and the employee's selection of the payment
2
option. Payments into the DROP will be made monthly over the period the
3
employee participates in the DROP, up to a maximum of sixty (60) months.
4
G.
Effective January 1, 2003, DROP participants have the option to select optional
5
methods to credit investment earnings to their account less any outstanding loan
6
balances. The method may be changed each year effective January 1, however,
7
the method must be elected prior to January 1 on a form provided by the Board
8
of Trustees. The methods are:
9
1.
Gains or losses at the same interest rate earned by the Pension Plan; or
10
2.
A guaranteed rate of seven percent (7.0%L-2!7
II
3.
A percentage of the DROP account will be credited with interest gains or
12
losses at the same rate earned by the pension plan and the remaining
13
percentage will be credited with earnings at a guaranteed rate of seven
14
percent (7.0%). The actual percentage shall be selected by the member
15
on a form provided by the Board of Trustees. The total of the two ill
16
percentages must equal 100%.
17
Employee's DROP accounts will be assessed an administrative fee that is based
18
upon the ratio that the Employee's DROP account bears to the Fund as a whole.
19
H.
An employee's participation in the DROP shall terminate at the end of five ill
20
years or twenty-five (25} years of service, whichever comes first. Failure to end
21
DROP participation may result in penalties at the discretion of the Trustees, up
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CODING:
to and including forfeiture of the DROP account.
1.
All interest shall be credited to the employee's DROP account less any
outstanding loan balances on a quarterly basis with quarterly statements
provided. In the event that a member dies while in the DROP, interest shall be
pro-rated to the last business day of the month preceding the death of the
member.
J.
Upon termination of employment, participants III the DROP will receIve the
balance of the DROP account in accordance with the following rules:
I.
Members may elect to begin to receive payment upon termination of
employment or defer payment of DROP until the latest day as
provided under sub-subparagraph c.
2. Payments may be made in the following ways:
a. Lump sum - the entire account balance will be paid to the retirant
upon approval of the Board ofTmstees.
b. Installments - the account balance will be paid out to the retirant
in five (5) equal annual payments paid over five (5) years, the
first payment to be made upon approval of the Board of Tmstees.
c. Monthly installments - the account balance will be paid out to the
retirant on a monthly basis until the account balance is paid out
based on actuarial tables provided by the actuary.
3. Any form of payment selected by a police officer must comply with the
Words in strike through type are deletions from existing law;
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Page 52 of 63
:\C1\ \PENSION\POLlCE\Rcstatement 03-01-06.doc
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minimum distribution requirements ofthe IRC section 401 (A)(9) of the
Internal Revenue Code, and is subject to the requirements of subsection
18-l74(F} e.g., payments must commence by age 70Yz.
4.
The beneficiary of the DROP participant who dies before payments from
DROP begin shall have the same right to select payment options as the
participant in accordance with this subsection. A DROP participant may
designate a beneficiary to receive the DROP balance in the event of the
participant's death prior to payout of the full DROP balance.
K.
No payments will be made from DROP until the employee actually separates
from service with the City.
L.
If an employee shall die during participation in the DROP, a survivor benefit
shall be payable in accordance with the form of benefit chosen at the time of
entry into the DROP.
M.
Upon commencement of participation in the DROP, the member shall no longer
be eligible for disability retirement from the pension plan.
N.
Loans from the DROP.
1.
Availability of Loans
a.
Loans are available to members only after termination of
employment, provided the member had participated in the DROP
for a period of 12 months.
b.
Loans may only be made from a member's own account.
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Page 53 of 63
S:\CA \PENSION\POLICE\Restatement 03-01 -06.doc
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c. There may be 1}0 more than one loan at a time,
2. Amount 0 f Loan
a. Loans m(}v be J11aS!L~U2 to amaximum of 50 percent of accounj
balance.
--
b. The maximum dollar amount of a Joan is $50,000.00, reduced by
the hi ghest outstanding loan balance during the last ] 2 months.
c. The minimum Joan is $5,000.00.
3. Limitations on loans shall be made from the amounts paid into the
DROP and the earnings thereon.
4. Term of Loan.
a. The Joan must be for at least 1 year.
b. The Joan shall be no longer than 5 years.
5. Loan Interest Rate
a. The Interest Rate shall be fixed at time the loan is originated for
the entire term of loan.
b. The Interest Rate shall be equal to the prime rate published by an
established loca] bank on the last day of each calendar quarter
preceding the date of loan application.
6. Defaults on Loans.
a. Loans shall be in default if two consecutive months'
Words in strike through type are deletions from existing law;
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Page 54 of 63
":\eA IPENSION\POLICE\Restalement 03-0 I-06.doc
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ODING:
repayments are missed or if a total of four months' repayments are missed.
b. Upon default, the entire balance becomes due and payable
immediately.
c. If a loan in default is not repaid in full immediately, the loan may
be canceled and the outstanding balance treated as a distribution,
which may be taxable.
d. Upon default of a loan, a member will not be eligible for
additional loans.
7. Miscellaneous provisions.
a. All loans must be evidenced by a written loan agreement signed
by the member and the Board of Trustees. The agreement shall
contain a promissory note.
b. A member's spouse must consent in writing to the loan. The
consent shall acknowledge the effect of the loan on the member's
account balance.
c. Loans shall be considered a general asset of the Fund.
d. Loans shall be subject to administrative fees to be set by the
Board of Trustees.
e. Outstanding loan balances shall not be credited with earnings or
losses. As the outstanding balance is repaid with interest,
earnings and losses shall be applied to the payments and interest
Words in strike through type are deletions from existing law;
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:\CA \PENSION\POLlCE\Restatement 03-0J -06.doc
Page 55 of 63
as provided for in SectioD~175l
2 Section 18-176. Termination of plan and distribution of Fund.
3 Upon termination of the r-Elan by the municipality for any reason, or because of a
4 transfer, merger, or consolidation of govemmental units, services, or functions as provided in €
5 Chapter ~ 112, Florida Statutes or upon written notice to the a~oard of tInlstees by the
6 municipality that contributions under the r-Elan are being permanently discontinued, the rights
7 of all employees to benefits accnled to the date of such termination or discontinuance and the
8 amounts credited to the employees' accounts are nonforfeitable. The f-Fund shall be
9 apportioned and distributed in accordance with the following
10 procedures:
11
A.
The aBoard of tInlstees shall detem1ine the date of distribution and the asset
12
value to be distributed, after taking into account the expenses of such
13
distribution.
14
B.
The aBoard of tInlstees shall determine the method of distribution of the asset
15
value, that is, whether distribution shall be by payment in cash, by the
16
maintenance of another or substituted tnlst fund, by the purchase of insured
17
annuities, or otherwise, for each member entitled to benefits under the plan, as
18
specified in subsection (C).
19
c.
The aBoard of tInlstees shall apportion the asset value as of the date of
20
termination 111 the manner set forth in this subsection, on the basis that the
21
amount required to provide any gIven retirement Income shall mean the
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Page 56 of 63
S:\CA\PENS10N\POLlCE\Restatement 03-01-06 doc
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CODING:
actuarially computed single-sum value of such retirement income, except that if
the method of distribution deternlined under subsection (B) involves the
purchase of an insured annuity, the amount required to provide the given
retirement income shall mean the single premium payable for such annuity.
1. Apportionment shall first be made in respect of each retired member
receiving a retirement income hereunder on such date, each person
receiving a retirement income on such date on account of a retired (but
since deceased) member, and each police officer who has, by such date,
become eligible for nonnal retirement but has not yet retired, in the
amount required to provide such retirement income, provided that, if
such asset value is less than the aggregate of such amounts, such
amounts shall be proportionately reduced so that the aggregate of such
reduced amounts will be equal to such asset value.
2. If there is any asset value remaining after the apportionment under
paragraph (1), apportionment shall next be made in respect of each
member in the service of the municipality on such date who has
completed at least ten (lO} years of credited service, in the Fund for at
least ten (10Lyears, and who is not entitled to an apportionment under
paragraph (a), in the amount required to provide the actuarial equivalent
of the accrued nonnal retirement income, based on the police officer's
credited service and earnings to such date, and each fonner participant
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:\CA \PENSION\POLlCE\Restatement 03-0J -06.doc
Page 57 of63
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CODING:
then entitled to a henefit who has not hy such date reached his or her
nomlal retirement date, in the amount required to provide the actuarial
equivalent of the accrued normal retirement income to which he or she is
entitled, provided that if such remaining asset value is less than the
aggregate of the amounts apportioned hereunder, such latter amounts
shall be proportionately reduced so that the aggregate of such reduced
amounts will be equal to such remaining asset value.
3. If there is an asset value after the apportionments under paragraphs (a)
and (b), apportionment shall lastly be made in respect of each member in
the service of the municipality on such date who is not entitled to an
apportionment under paragraphs (a) and (b) in the amount equal to the
member's total contributions to the p-Elan to date of termination,
provided that, if such remaining asset value is less than the aggregate of
the amounts apportioned hereunder, such latter amounts shall he
proportionately reduced so that the aggregate of such reduced amounts
will be equal to such remaining asset value.
4. In the event that there is asset value remammg after the full
apportionment specified in paragraphs (a), (b), and (c), such excess shall
be returned to the municipality, less return to the state of the state's
contributions, provided that, if the excess is less than the total
contributions made by the municipality and the state to date of
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Page 58 of 63
S:\CA \PFNSION\POLlCE\Restatement 03-0 j-06.doc
20
21
termination of the p-E]an, such excess shan be divided proportionately to
2
the total contributions made by the municipality and the state.
3
D.
The b~oard of tIrustees shall distribute, in accordance with the manner of
4 distributiondeterminedundersubsection(B), the amounts apportioned under
5 subsection (C). If, after a period of twenty-four (24} months after the date on
6 which the fl-Elan terminated or the date on which the board received written
7 notice that the contributions thereunder were being permanently discontinued,
8 the municipality or the bBoard of tTrustees of the municipal police officers'
9 retirement trust fund affected has not complied with all the provisions in this
10 section, the division shall effect the termination of the fund in accordance with
1 I this section.
12 Section 18-177. Cost of Living Adjustment
13
A.
Subject to the conditions set forth in this section, the b-~oard of tIrustees shall
14
annually authorize a cost of living adjustment, the amount of which shall be
15
determined as of each September 30th. The amount of the cost of living
16
adjustment shall be equal to the actuarial present value of future pension
17
payments to current pensioners multiplied by the positive difference, if any,
18
between the rate of investment return and eight and one half percent (8(J%). The
19
actuary shall determine whether there may be a cost of living adjustment based
on the following factors:
1.
The actuary for the pEension fEund shall determine the rate of
ODING: Words in strike through type are deletions from existing law;
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Page 59 of 63
:\CA \PENSION\POLlCE\Restatement 03-01-06.doc
investment return on the p-:Eension f-Eund assets during the twelve
2
(12) month period ending each September 30th. The rate determined
3
shall be the rate reported in the most recent actuarial report submitted
4
pursuant to p-:Eart VII of €-.chapter 112, Florida Statutes.
5
2.
The actuary for the p:Eension fEund shall, as of September 30, detennine
6
the actuarial prescnt value of future pension payments to current
7
pensioners. The actuarial present values shall be calculated using an
8
interest rate of eight aHti-one half (8.5) percent (8%) a year compounded
9
annually, and a mortality table approved by the B~oard of tIrustees and
10
as used in the most recent actuarial report submitted pursuant to p:Eart
11
VII of €-Chapter 112, Florida Statutes. This will be the pool of funds
12
available to fund the cost of living adjustment.
13
3.
If the actuary determines there may be a cost of living adjustment, the
14
aBoard of tTrustees shall authorize such a distribution unless the
- -
15
administrative expenses of distribution exceed the amount available for
16
the distribution.
17
4.
The cost of living adjustment shall be funded only if the present value of
18
the pool of funds does not exceed the net actuarial experience
19
accumulated from all sources of gains and losses.
20
B.
Cost of living adjustments will be made to pensioners, including DROP
21
members, and beneficiaries, who are referred to as eligible persons.
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Page 60 of 63
S:\CA\PENSION\POLICE\Restalement 03-01-06.doc
c.
The cost of living adjustment shall be allocated among eligible persons based
2
upon the participant's years of service in the proportion that the participant's
3
years of service bear to the aggregate amount of years of service of all eligible
4
persons. Allocations for beneficiaries will be in proportion that the beneficiary
5
benefit bears to the retiree benefit. Maximum service credits shall be twenty (20)
6
years. Minimum allocations for duty disability pensioners shall be based on
7
13.33 years of service.
8
D.
st
The cost of living adjustment shall be made as of July 1, 200 1 and each July 1
9 thereafter. Each eligible person shall be paid his or her allocated portion from
lO the preceding September 30th. Eligible persons must be retired for one (l) year
1 1 from September 30 to receive a cost of living adjustment. A pensioner's estate is
12 entitled to a pro-rata share of the deceased retirant's cost of living adjustment
13 based on a number of months that the deceased retirant received a pension
14 during the year ending the September 30th prior to the retirant's death.
15 Section 3. It is the intention of the City Commission of the City of Boynton Beach that
16 the provisions of this Ordinance shall become and be made a part of the Code of Ordinances of
17 the City of Boynton Beach, Florida. The Sections of this ordinance may be renumbered, re-
18 lettered and the word "Ordinance" may be changed to "Section," "Article" or such other word
19 or phrase in order to accomplish such intention.
20 Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in
21 conflict herewith be and the same are hereby repealed to the extent of such conflict.
CODING: Words in strike through type are deletions from existing law;
Words in underscore type are additions.
Page 61 of63
S:\CA \PENSION\POLICE\Restatement 03-01-06.doc
Section 5. If any clause, section, or other part or application of this Ordinance shall be
2 held by any court of competent jurisdiction to be unconstitutional or invalid, such
3 unconstitutional or invalid part or application shall be considered as eliminated and so not
4 effecting the validity of the remaining portions or applications remaining in full force and
5 effect.
6 Section 6. This Ordinance shall become effective Bpon passage when the following
7 have occurred:
8
(a)
the City Commission has received and has accepted a report establishing the
9
actuarial soundness of these amendments;
10
(b)
when a collective bargaining agreement ratifying the foregoing changes to
11
pensIOn benefits has been ratified by the City Commission and the Police
12
Pension Board of Trustees or their successor organization; and
13
(c) a copy of this Ordinance is transmitted to the State of Florida Division of
14
15
16
Retirement.
Upon satisfaction of all of the above requirements, then in that event, the terms and
17
provisions of this Ordinance shall become effective.
CODING: Words in strike through type are deletions from existing law;
Words in underscore type are additions.
Page 6201'63
S:\CA \PENSION\POIJCE\Restatemcnt 03-0J -06.doc
FIRST READING this IB day of
Ap~il.-
,2006.
2
SECOND, FINAL READING AND PASSAGE this _ day of
2006.
...,
.)
4
5
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18
19
20 ATTEST:
21
22
23 City Clerk
24
CJTY OF BOYNTON BEACH, FLORIDA
Mayor
Vice Mayor
Commissioner
Commissioner
Commissioner
25
26 (Corporate Seal)
27
CODING: Words in strike through type are deletions from existing law;
Words in underscore type are additions.
Page 63 of 63
S:\CA \PENSION\POLlCE\Restatement 03-01 -06.doc
XII. - LEGAL - 2nd Reading
Non-Development
ITEM B.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FOU.M
Requcsted City Commission
Meeting Dates
Date Final Form I'dust be Turned Requested City Commission
in to City Clerk' s Offi~ Meeting Dates
Date Final Form Musl be Turned
in to Citv Clerk's Offjc~
D April 4. 2006
D April 18, 2006
D May 2, 2006
[gJ May 16.2006
l:st 1200
IS
March 20, 2006 (Noon) ~ June 6, 2006 f\
.;2~o ~~"
April 3, 2006 (Noon) D June 20, 2006
April 17,2006 (Noon) 0 July 5, 2006
Iday J _ 2006 (Noon) D July] 8. 2006
May] 5,2006 (Noon)
June 5, 2006 (Noon)
June 19,2006 (Noon)
July 3, 2006 (Nuon)
NATURE OF
AGENDA ITEM
0 Administrative 0 Development Plans
D Consent Agenda D New Business
D Public Hearing [gJ Legal
0 Bids 0 Unfmished Business
0 Announcement D Presentation
D City Manager's Report
RECOMMENDATION: Approval of Ordinance amending Article X entitled "Sexual Offender Residency
Prohibition", Section 15-123 by adding paragraph (b) which reads: It is unlawful for any person who is
required to register as a sexual predator under the law of the state, to establish a permanent residence
or temporary residence within two thousandfive hundred (2500) fiet of any school, designated public
school bus stop, day care center, park, playground or other place where children regularly congregate.
EXPLANATION: This amendment is necessary in order to impose the same restrictions on residency for
sexual offenders and predators who are convicted in other states and jurisdictions who may move to the
City of Boynton Beach.
PROGRAM IMPACT: Prevents sexual offenders and predators from living near locations where children
may congregate within the limits of the City of Boynton Beach.
FISCAL IMPACT: None.
ALTERNATIVES, All v current urdinance Iu stand without ame~LA'" _
City Mana~ignature
Department Name
--~
City Attorney / Finance / Human Resources
S:\BULLETIN\IORi\lS\i\GENDA ITEM REQUEST FORM.DOC
~
ORDINANCE 06- otfP
2 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
3 FLORIDA, AMENDING CHAPTER 15, ENTITLED
4 "OFFENSES MISCEI~LANEOUS," SECTION 15-123,
5 ENTITLED, "PENALTIES; EXCEPTIONS" OF THE
6 CITY Of' BOYNTON BEACH CODE OF ORDINANCES,
7 TO PROVIDE FOR THE INCLUSION OF ADDITIONAL
8 INDIVIDUALS \VHO ARE REQUIRED TO REGISTER
9 AS SEXUAL OFFENDERS PURSUANT TO STATE LA \V
10 \VITHIN THE CITY'S RESIDENCY PROHIBITION;
]] PROVIDING FOR CONFLICTS; PROVIDING FOR
]2 SEVERABILITY; PROVIDING FOR AN EFFECTIVE
]3 DATE.
14
IS \VHEREAS, the City of Boynton Beach is a very attractive place of residence for
16 families with small children; and,
] 7 WHEREAS, the City Commission of the City of Boynton Beach established a policy
18 providing for the maximum protection of the lives and persons in the City of Boynton Beach;
] 9 and,
20 WHEREAS, on July 19, 2005, the City Commission of the City of Boynton Beach
2] enacted its Sexual Offender Ordinance creating sexual offender residency prohibitions; and,
22 WHEREAS, the City Commission of the City of Boynton Beach finds it necessary to
23 include the same resttictions and residency for sexual offenders and predators who are
24 convicted in other states and jurisdictions but who may move to the State of Florida and more
25 particularly the City of Boynton Beach; and
26 WHEREAS, the City has the authority, pursuant to Article VIlT, Section 2(b) of the
27 Florida Constitution, and Section 166.021, Florida Statutes, to adopt such provisions in order
28 to protect the health, safety, and welfare of its residents; and,
29 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
30 THE CITY OF BOYNTON BEACH, THAT:
8
9
10
11
12
13
14
15
16
17
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19
20
21
22
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25
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27
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38
SECTION 1. The foregoing "WHEREAS" clauses are hereby ratified and confirmed
2
as being true and correct and are hereby made a specific part of this Ordinance upon adoption
3
hereof.
4
SECTION 2. That Chapter] 5, "Offenses - Miscellaneous," of the City of Boynton
5
Beach Code of Ordinances, be, and the same is hereby amended, by creating a new Article X,
6
entitled "Sexual Offender Residency Prohibition, Section 15-] 23; entitled " Penalties;
7
Exceptions," to read as follows:
Section 15-123
Penalties; Exceptions.
(a) It is unlawful for any person who has been convicted of a violation of
99794.0] 1, 800.04, 827.071, or 847.0145, Fla. Stat., regardless of
whether adjudication has been withheld, in which the victim of the offense
was less than ] 6 years of age, to establish a permanent residence or
temporary residence within two thousand five hundred (2~500!) feet of any
school, designated public school bus stop, day care center, park, playground,
or other place where children regularly congregate.
(b) It is unlawful for any person who is required to register as a sexual
predator or sexual offender under the laws of the state, to establish a
permanent residence or temporary residence within two thousand five
hundred (2,500) feet of any school, designated public school bus stop, day
care center, park, playground, or other place where children regularly
congregate.
(Of) For purposes of determining the minimum distance separation, the
requirement shall be measured by following a straight line fTom the outer
property line of the permanent residence or temporary residence to the
nearest outer property line of a school, designated public school bus stop, day
care center, park, playground, or other place where children regularly
congregate.
(€4) Penalties. A person who violates this section shall be punished by a
fine not exceeding $500.00 or by imprisonment for a term not exceeding
60 days, or by both such fine and imprisonment; for a second or subsequent
conviction of a violation of this section, such person shall be punished by a
fine not to exceed $ I ,000.00 or imprisonment in the county jail not more than
12 months, or by both such fine and imprisonment.
Page 2
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18
(t1~) Exceptions. A person residing within two thousand five hundred
(2500') feet of any school, designated public school bus stop, day care center,
park, playground, or other place where children regularly congregate docs not
commit a violation of this section if any of the following apply:
(i)
L 2005.
The person established the pennanent residence prior to July
(ii) The person was a minor when he/she committed the offense
and was not convicted as an adult.
(iii) The person is a minor.
(iv) The school, designated public school bus stop or day care
center within two thousand five hundred (2,500~) feet of the persons
permanent residence was opened after the person established the permanent
residence.
19
SECTION 6. It is the intention of the City Commission of the City of Boynton
20
Beach that the provisions of this Ordinance shall become and be made a part of the Code of
21
Ordinances of the City of Boynton Beach, Florida, and that the Sections of this Ordinance
22
may be renumbered, re-lettered and the words "Section," "Article" or such other word or
23
phrase may be changed in order to accomplish such intention.
24
SECTION 7. If any clause, section, or other part or application of this Ordinance
25
shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such
26
unconstitutional or invalid part or application shall be considered as eliminated and so not
27
affecting the remaining portions or applications remaining in full force and effect.
28
SECTION 8. All Ordinances or parts of Ordinances, Resolutions or parts of
29
Resolutions in conflict herewith be, and the same are hereby repealed to the extent of such
30
conflict.
31
SECTION 9. This Ordinance shall become effective immediately upon adoption.
Page 3
FIRST READING this IfIIh day of 111 flJ ' 2006.
2 SECOND, FINAL READING AND PASSAGE this _ day of
3
4 2006.
5 CITY OF BOYNTON BEACH. FLORIDA
6
7
8 Mayor
9
10
1 I Vice Mayor
12
13
14 Commissioner
15
16
17 Commissioner
18
19 ATTEST:
20 Commissioner
21
22
23 City Clerk
24
25
26 (Corporate Seal)
27
28
29
30 S:\CA \Ordinances\SexuaJ Offenders revised 042 J 06.doc
Page 4
XII. - LEGAL - 1st Reading
ITEM C.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FOR1H
Requested City Commission Date Final Form Must be Turned Requested Cny Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Oftice Meeting Dates in to Citv Clerk's Ollice
0 April 4. 2006 March 20.2006 (Noon.) [gl June 6. 2006 May 15,2006 (Noon)
0 April 18.2006 April 3, 2006 (Noon) 0 June 20. 2006 June 5. 2006 (Noon)
0 May 2. 2006 April 17, 2006 (Noon) 0 July 5. 2006 June 19.2006 (Noon)
0 May 16. 2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing [gl Legal
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION:
Motion to amend Code of Ordinances, Chapter 13, Occupational License, Sec. 13-4, Classification and
Fee Schedule to provide for a 5 percent increase in license fees.
EXPLANATION:
The last time the Occupational License fees were modified was July 5, 1995, by Ordinance 095-22.
Pursuant to Florida State Statute, 205.0534, the governing body of a municipality may, every other
year, increase by ordinance the rates of local occupational license taxes by up to 5 percent.
PROGRAM IMPACT:
None
FISCAL IMPACT:
FY 06/07 projected Occupational License revenues are estimated at $1,400,000. A 5 percent increase
in Occupational License fees would result in an estimated additional $70,000 in revenue to the General
Fund.
AL TERNA T1VES:
Do not increase the Occupational License fee.
~~g"" Signol""
~
Development
Department Name
~---
City Attorney / Finance / Human Resources
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Ont./
1 ORDINANCE NO. 06
2
3 AN ORDINANCE OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 AMENDING CHAPTER 13 OF THE CODE OF
6 ORDINANCES, SECTION] 3-4 BY PROVIDING FOR
7 A 5% INCREASE IN THE OCCUPATIONAL
8 LICENSE FEE SCHEDULE; PROVIDING FOR
9 CONFLICTS, SEYERABILlTY, CODIFICATION
10 AND AN EFFECTIVE DATE.
11
12 WHEREAS, the City Commission for the City of Boynton Beach desires to increase
13 the occupational license fees for all business operating within the City of Boynton Beach; and
14 \VHEREAS, pursuant to Section 205.0535(4), Florida Statutes, the City Commission
15 is authorized to increase the occupational license fees up to 5% every other year; and
16 WHEREAS, the City Commission finds it is in the best interest of the health, safety,
17 and welfare of the public to increase the occupational License fees for businesses in the City
18 of Boynton Beach.
19 NO\V THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
20 THE CITY OF BOYNTON BEACH, THAT:
21 Section 1. The foregoing "Whereas" clauses are true and correct and incorporated
22 herein by this reference.
23
24 Section 2. That Chapter l3, "Licenses," Article I, "Occupational Licenses,"
25 Section 13-4, entitled "ClassifIcation and fee schedule" of the City of Boynton Beach Code of
26 Ordinances, be, and the same is hereby amended in its entirety to read as follows:
27
28 Sec. 13-4 Classification and fee schedule.
29 The City Commission establishes classifications for businesses or groups of business and
30 occupational license taxes therefore as set forth below.
31 Occupational License Tax Rate Structure Standard Industrial Classification Businesses,
32 Professions, Occupations
33
34 (* - See note, end of schedule; NEC - See note, end of schedule)
1 The businesses, professions and occupations subject to the provisions of Chapter 13, the
2 occupational license taxes imposed and levied, the Standard Industrial Classifications
3 assigned, and other requirements pertaining thereto are as follows:
4 SIC
Description
Fee
5 0742 Veterinarian* 187.00 196.35
6 0752 Animal Specialty Service 84:00 88.20
7 078 I Landscape Architect* 187.00 196.35
8 0782 Lawn & Garden Service HO.OO 147.00
9 0783 Tree Trimming HO.OO 147.00
10 1520 Contractor - Residential 233.00 244.65
11 1530 Contractor- Building 233.00 244.65
12 1540 Contractor - General 233.00 244.65
13 1611 Contractor - Paving 233.00 244.65
14 1620 Contractor - Heavy Construction 233.00 244.65
15 1623 Contractor - TV Antenna & Tower 233.00 244.65
16 1624 Contractor - Underground Utilities (Ref 1623) 233.00 244.65
17 1625 Contractor - Concrete (Ref 1771) 233.00 244.65
18 1626 Contractor - Marine (Ref. 1629) 233.00 244.65
19 1629 Contractor-TennisCourt 233.00 244.65
20 1700 Miscellaneous Specialty 84:00 88.20
21 1701 Asphalt Sealing & Coating (Ref. 1799) --84,00 88.20
22 1702 Landscaping (Ref. 0782) 84:00 88.20
23 1703 Lathing (Ref. 1742) 84-00 88.20
24 1704 Residential Gutter & Downspout Installation (Ref. 1761) &4:-90 88.20
:\CA \Ordinances\OL License Fee Revision (2006).doc
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1705 Striping (Ref. 1721) ~ 88.20
2 1706 Vinyl Clad Metal Shelving (Ref. 1799) -8+00 88.20
3
1707
Mirror/Shower Door Installation (Ref. 17')f))
-8+00 88.20
4
171 0
Contractor - Irrigation Sprinkler (Ref. 1711)
233.00 244.65
5 1711 Contractor - Plumbing ~ 244.65
6 1712 Contractor - Air Conditioning (Ref. 1711) 233.00 244.65
7 1713 Contractor - Mechanical (Ref. 1711) &'hOO 244.65
8 1714 Contractor-Fire Sprinkler (Ref. 1711) 233.00 244.65
9 1715 Contractor - Refrigeration (Ref. 1711) 233.00 244.65
] 0 1716 Contractor - Room Air Conditioning (Ref. 1711) 233.00 244.65
]] ] 717 Contractor - Septic Tank (Ref 1711). 233.00 244.65
12 1718 Contractor-SolarWaterHeating(RefI711) 233.00 244.65
13 1721 Contractor - Painting 233.00 244.65
14 1731 Contractor - Electrical 233.00 244.65
] 5 ] 732 Contractor - Communication & Sound (Ref 1731) 233.00 244.65
]6
1733
Contractor - Burglar & Fire Alarm (Ref 1731)
233.00 244.65
17 1734 Contractor - Sign - Electrical (Ref 1731) 233.00 244.65
18 ]741 Contractor-Masonry 233.00 244.65
19 ]742 Contractor-Plastering 233.00 244.65
20 1743 Contractor - Tile, Terrazzo, & Marble 233.00 244.65
21 1744 Contractor - Drywall (Ref. 1742) 233.00 244.65
22 1745 Contractor - Insulation (Ref. 1742) 233.00 244.65
23 1746 Contractor - Acoustical Tile (Ref. 1742) 233.00 244.65
:\CA\Ordinances\OL License Fee Revisllln (2006).uoc
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6
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13
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15
16
17
18
19
20
21
22
23
1750 Contractor- Window (Ref 1751) 233.00 244.65
1751
1752
1753
1754
1761
1762
1763
1772
1781
1791
1793
1794
1795
1796
1797
1799
1800
1801
1802
1803
1804
1805
Carpentry & Cabinet Installation ~ 88.20
Contractor - Flooring, NEC &4000 88.20
Contractor - Door (Ref 1751) 233.00 244.65
Contractor - Garage Door (Ref 1751) 233.00 244.65
Contractor - Roofing 233.00 244.65
Contractor-Roof Deck (Ref 1761) 233.00 244.65
Contractor - Sheet Metal (Ref 1761) 233.00 244.65
Contractor - Gunite (Ref. 1771) 233.00 244.65
Contractor - Well Driller 233.00 244.65
Contractor - Reinforcing, Iron & Steel 233.00 244.65
Contractor - Glass & Glazing 233.00 244.65
Excavation/Grading &4000 88.20
Contractor - Demolition 233.00 244.65
Contractor - Elevator 233.00 244.65
Contractor - Sign - Nonelectrical (Ref. 1799) 233.00 244.65
Contractor - Miscellaneous Special Trade 233.00 244.65
Contractor - Aluminum Specialty (Ref. 1799) 233.00 244.65
Contractor - Awnings (Ref. 1799) 233.00 244.65
Contractor - Boilers and Pressure Piping (Ref. 1799) 233.00 244.65
Contractor - Fence Erection (Ref. 1799) 233.00 244.65
Contractor - Liquified Petroleum Gas (Ref. 1799) 233.00 244.65
Contractor - Ornamental Iron (Ref. 1799) 233.00 244.65
S:ICAIOrdinanceslOL License Fee Revision (2006).doc
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1806
Contractor - Pollutant Storage Systems (Ref. 1799)
233.00 244.65
2 1807 Contractor - Pool/Spa (Ref. 1 799) ~ 244.65
3 1808 Contractor - Pool/Spa Service (Ref. 1799) 233.00 244.65
4 1809 Miscellaneous Contractor (Ref. 1799) 233.00 244.65
5 2024 Manufacturer - Frozen Desserts
6
Number of workers fee schedule:
7
Not exceeding 2 persons 103.00 108.15
8
Not exceeding 4 persons 173.00 181.65
9
Not exceeding 6 persons 233.00 244.65
10
More than 6, not exceeding 10 persons
280.00 294.00
II
More than 10, not exceeding 20 persons
350.00 367.50
~-
12
More than 20 persons 525.00 551.25
13 2099 Manufacturer - Food Preparation See 2024
14 2299 Manufacturer - Textile Goods See 2024
15 2389 Manufacturer - Apparel and Accessories See 2024
16 2392 Manufacturer - Slipcovers 84:00 88.20
17 2396 Manufacturer - Fabricated Trimmings See 2024
18 2399 Manufacturer - Fabricated Textile Products See 2024
19 2431 Manufacturer - Millwork See 2024
20 2434 Manufacturer - Cabinetry See 2024
21 2439 Manufacturer - Structural Members See 2024
22 2511 Manufacturer - Wood Furniture See 2024
23 2512 Manufactured - Wood Furniture, Upholstered See 2024
S:\CA\Ordinanees\OL License Fee Revision (2006).doc
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2515 Manufacturer - Mattresses See 2024
2 2591 Manufacturer - Window Coverings See 2024
3 2671 Manufacturer - Plastic Packaging See 2024
4 2711 Manufacturer - Newspaper Publishing/Printing See 2024
5 2759 Manufacturer - Commercial Printing See 2024
6 2834 Manufacturer - Pharmaceutical Preparations See 2024
7 2842 Manufacturer - Cleaning Preparations See 2024
8 2844 Manufacturer - Cosmetic Preparations See 2024
9 2899 Manufacturer - Chemical Preparations See 2024
10 3083 Manufacturer - Plastic Sheets/Rods See 2024
11 3089 Manufacturer - Plastic Products, NEC See 2024
12 3231 Manufacturer - Glass Products See 2024
13 3271 Manufacturer - Concrete Block/Brick See 2024
14 3272 Manufacturer - Concrete Products See 2024
15 3281 Manufacturer - Stone Products See 2024
16 3354 Manufacturer - Aluminum Extruded Products See 2024
} 7 3442 Manufacturer - Metal Products See 2024
} 8 3446 Manufacturer - Ornamental Metal Products See 2024
19 3479 Manufacturer - Coating Application See 2024
20 3499 Manufacturer - Fabricated Metal Accessories See 2024
21 3542 Manufacturer - Machinery/Equipment See 2024
22 3559 Manufacturer - Special Industry Machinery See 2024
23 3569 Manufacturer - General Industria} Machinery See 2024
S:\CA \Ordinances\OL License Fee Revision (2oo6).doc
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3571 Manufacturer - Computers See 2024
2 3599 Manufacturer - Machine Shop See 2024
3 3629 Manufacturer - Electrical Industrial Products See 2024
4 3663 Manufacturer - Communications Equipment See 2024
5 3679 Manufacturer - Electronic Components See 2024
6 3728 Manufacturer - Aircraft Parts See 2024
7 3861 Manufacturer - Photographic Equipment Processing See 2024
8 3911 Manufacturer - Jewelry See 2024
9 3942 Manufacturer - Dolls See 2024
10 3949 Manufacturer - Sporting Goods See 2024
11 3993 Manufacturer - Advertising Specialties See 2024
12 3999 Manufacturer - Miscellaneous, NEC See 2024
13 4013 Railroad Company 187.00 196.35
14 4118
15
Ambulance Service (Ref. 4119) ~ 97.65 plus
~ 33.60 per vehicle
16 119 Transportation Service, NEC ~ 97.65 plus
~ 33.60 per vehicle
121 Taxi/Limousine Service ~ 97.65 plus
17
18
19 ~ 33.60 per vehicle
20 131 Bus Service ~ 97.65 plus
21 ~ 33.60 per vehicle
22 Bus Service/Depot 93.00 97.65
23 Trucking Service ~ 73.50 per vehicle
:\CA\Ordinanccs\OL License Fee Revision (2006).t1oc
7
4222 Cold Storage, per square foot
2 Warehouse, per square footage fee schedule:
3 5,000 square feet or fraction thereof 210.00 220.50
4 Each additional 5,000 square feet ~ 21.00
5 4225 Warehouse - Storage, per square foot See 4222
6 4493 Marina ~ 88.20
7 4498 Marine Detailing (Ref. 4499) ---84:00 88.20
8 4522 Air Transportation, Nonscheduled ~ 88.20
9 4724 Travel Bureau* 140.00 147.00
10 4725 Tour Operator ~ 88.20
11
12
13
14
15
16
17
18
19
20
21
22
23
4731 Freight Forwarding Service 1 tlO.OO 147.00
4780 Packing & Crating 140.00 147.00
4783 Express Company 280.00 294.00
4813 Telephone Communications 280.00 294.00
4822 Telegraph & Other Communications ~ 88.20
4841
4899
4924
4925
5099
Television Services 1 ~O.OO 147.00
Communication Services, NEC 84:00 88.20
Natural Gas Distribution 280.00 294.00
Liquified Petroleum Gas Distribution 280.00 294.00
Merchant - Wholesale, per inventory
Wholesale, per inventory fee schedule:
Not exceeding $5,000 233.00 244.65
More than $5,000, not exceeding $25,000 326.00 342.30
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16
17
5197
5211
5261
5399
5411
5421
5461
5511
5531
5541
More than $25,000, not exceeding $100,000 166.00 489.30
More than $100,000, not exceeding $500,000 700.00 735.00
More than $500,000 839.00 880.95
Advertising Specialties Sales (Ref. 5199) ~ 88.20
Lumber Company, per inventory See 5399
Nursery: Trees/Plants, per inventory See 5399
Merchant - Retail, per inventory
Retail, per inventory fee schedule:
Not exceeding $5,000 ~ 97.65
More than $5,000, for each additional $1,000
or fraction thereof -4-9{) 5.15
Grocery, per inventory See 5399
Market - MeatlFish/Poultry, per inventory See 5399
Bakery 110.00 147.00
Automobile Dealer* 187.00 196.35
Auto Parts, per inventory See 5399
Gas Station 140.00 147.00
18 5699 Dressmaking Shop ~ 58.80
19 5719 Blinds, Shades, Drapery 110. 00 147.00
20 5810 Ice Cream Parlor ~ 58.80
21 5811 Caterer 110.00 147.00
22 5812 Restaurant ~ 3.41 per seat,
23 ~ 97.65 minimum
S:\CA \Ordinances\OL License Fee Revision (2006 ).doc
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20
21
22
23
5813 Drinking Places 166.00 489.30
2 5912 Pharmacy, per inventory See 5399
3 5930 Antique Shop 1110.00 147.00
4
5
6
Antique stores and auction houses, selling only objects
of value such as quality restored antiques, art objects,
jewelry, and the like, but not used merchandise generally.
7 5932 Used Merchandise Stores 110.00 147.00
8 5933 Pawnbroker 625.00 656.25
9 5944 Jewelry Shop, per inventory See 5399
10 5945 Handicraft Shop, per inventory See 5399
11 5961 Mail Order/Catalog ~ 88.20
12
5962 Vending Machine - Coin-Operated
(a) Amusement Vending Machines:
Each operator 187.50 196.88
In addition, for each machine ~ 26.25
(b) Service Vending Machines:
Each operator ~ 65.63
In addition, for each machine ~ 26.25
(c) Merchandise Vending Machines:
13
14
15
16
17
18
19
Each operator ~ 65.63
In addition, for each machine as follows:
Requiring deposit under .35 ~ 26.25
Requiring deposit over .35 ~ 39.38
:\CA \Ordinances\OL License Fee Revision (2oo6).doc
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1 (Coin-operated Auto Wash and Laundry Machines are addressed separately, under SIC
2 7543 and SIC 7215, respectively). The follO\ving coin-operated machines are exempt from
3 license requirements:
4 Cigarette vending machines (F.S. 210.03)
5 Federal postage stamp machines, Parcel checking
6 lockers, and Toilets (F.S. 205.63)
7 Unadulterated Florida-produced citrus juice
8 vending machines (F.S. 205.632)
9 Furthermore, no license shall be required for coin-operated machines where the vending
] 0 machines are owned and operated by charitable or benevolent nonprofit organizations and
1] where the entire proceeds of such machines are used solely for recognized charitable or
12 benevolent purposes. No license shall be required for the operation of any machines where
13 such machines are owned by a person who is otherwise licensed by the city, and such
14 machines are located and operated at the owner's regularly licensed place of business.
15 5963 Vending - Mobile -M:-GQ 88.20
16 5964 lee Cream Tmck (Ref. 5963) ~ 97.65 plus
17
~ ;33.60 per vehicle
18 5965 Lunch Wagon (Ref. 5963) ~ 97.65 plus
19
1-b-GG- 33.60 per vehicle
20 5992 Florist, per inventory See 5399
2] 5995 Optician* 187.00 196.35
22 5998 Auction Company (Ref. 5999) 1,375.00 1443.75
23 6020 Bank - Commercial 350.00 367.50
24 6030 Bank - Savings 350.00 367.50
25 6098 Check Cashing Agency 280.00 294.00
26 6099 Financial Services, NEC 280.00 294.00
27 6]41 Investment & Trading 280.00 294.00
S:\CA \Ordinances\OL License Fee Revision (2006) doc
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6162 Mortgage Company* 280.00 294.00
2 6163 Mortgage Broker* 1 rtO.OO 147.00
3 6211 Broker - Securities* 280.00 294.00
4 6282 Investment Advice 84.00 88.20
5 6410 Insurance Agent 4-7:-00 49.35
6 641 ] Insurance Company --&4:00 88.20
7 6412 Medical Claims Processing Service (Ref. 6411) --&4:00 88.20
8 6513 Apartment Building 3:-:W 3.68 per room,
9 ~ 33.60 minimum
10 6514 Rental property four (4) units or less, including single family residential rentals
11 3:-:W 3.68 per room
12
~ 33.60 mInImUm
13 Licensing Procedure:
14 Every rental unit used for residential living purposes in the city must be licensed. This
15 'ncludes rental property four units or less, including single family residential rentals,
16 ondominiums, and mobile homes.
17 Licenses are issued for a period of twelve months, from October 1 ~ to the following
18 eptember 30th. They must be renewed annually. To avoid renewal late fees, rental license
19 ees are payable by October 1 ". After January 30th, late renewals require a Code Compliance
20 interior and exterior) inspection of the property.
21 Whenever a rental property is sold or otherwise changes ownership, the new owner
22 ust do the following:
23 (1) Apply for a new rental license;
24 (2) Schedule an inspection of the rental with the Code Compliance Division.
25 If the inspection process should reveal Zoning, Building, Housing or Fire Code
26 iolations, they must be corrected and a re-inspection made by the appropriate department.
27 he owner is given adequate time to correct any violations. All violations must be corrected
28 efore occupancy will be appr~ved.
:\CA \Ordinances\OL License Fee Revision (2oo6).doc
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1 Any property that has been found in violation by a code compliance board of the city
2 shall be required to be inspected after six (6) months from the date of the hearing, and again at
3 twelve (12) months after the date of the hearing in which the property was found to be in
4 violation.
5 The owner of a property that has been found to be in violation by a code compliance
6 board of the city shall be required to pay an inspection fee of seventy-five dollars ($75.00) for
7 each of the inspections required. The required inspection fees shall be included as part of the
8 administrative costs assessed by the city and shall be included in any liens filed by the city.
9 NOTE: Fees may change from time to time by Ordinance of the City Commission.
10 The application and infomlation fomls for rental licenses are available at the Licensing
11 Division of City Hall, 100 East Boynton Beach Bou]evard. It should be noted that post office
12 boxes are not acceptable addresses for mailing purposes, and actual street addresses are
13 required on the application.
14 Designation of resident agent: No license shall be issued by the city for a rent a] dwelling
15 located on a rental premises unless the applicant therefor designates in writing to the city the
16 name, address, and local telephone number of the owner or resident agent to receive service of
17 notice of violation of this Code. The owner may designate as his or her resident agent any
18 natural person eighteen (18) years of age or older who is customarily present at a business
19 location within the city for the purposes of transacting business, or who actually resides
20 within the city. An owner may change his or her designation of a resident by notifying the
21 city in writing of the name, address, and local telephone number of the person designated by
22 the owner to replace the previous resident agent. Any notice of violation or legal process
23 which has been delivered or served upon the previous resident agent prior to the receipt of the
24 city of notice of change of the resident agent shall be deemed effective service. It shall be the
25 sole responsibility of the owner to appoint a reliable resident agent and to inform the resident
26 agent of his correct mailing address. Failure to do so shall be no defense to a violation of this
27 Code. No owner shall designate as a resident agent any person who does not expressly
28 comply with the provisions of this section. The owner or the resident agent shall be deemed
29 to be the "violator" as the term is used in F. S. 9 162.06(2). Service of notice of the resident
30 agent shall be deemed service of notice of the owner, tenant and violator.
31 6530 Property Management* -&4:00 88.20
32 6531 Real Estate Broker* -&4:00 88.20
33 6532 Real Estate Salesperson* ~ 49.35
34 6541 Title Abstract Office 280.00 294.00
35 6552 Subdividers & Developers, NEC 110.00 147.00
36 7011 Hotels & Motels 3:-:W 3.68 room, ~ 33.60 mmlmum
S:\CA \Ordinances\OL License Fee Revision (2006 ).doc
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21
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23
7033
7212
7214
7215
7216
7217
7219
7221
7230
7231
7232
7241
7251
7261
7290
7291
7292
Trailer Parks & Campsites 93.00 97.65 plus ~ 3.41 per lot or site
Laundry/DrycIean - Drop Only ~ 97.65
Carpet Cleaning, Mobile (Ref. 7217) -&4:00 88.20
Laundry Machines, Coin-Operated ~ 65.63 plus ~ 1.31 per machine
Dry Cleaning Establishments 187.00 196.35
Carpet/Upholstery Cleaning, Commercial 187.00 196.35
Laundry & Garment Services, NEC 56.00 58.80
Photography 140.00 147.00
Beauty school 187.00 196.35
Beauty Parlor, Etc. *
One chair -W:OO 73.50
Each additional chair or manicurist +9:00 19.95
Nail Salon* (Ref. 7231)
One manicurist table -7(}..OQ 73.50
Each additional manicurist ---l--9-,OO 19.95
Barber Shops*
One chair -7(}..OQ 73.50
Each additional chair ---l--9-,OO 19.95
Shoe Repair & Shoe Shine Parlor ~ 58.80
Funeral Director* 187.00 196.35
Debt Counseling Service (Ref. 7299) -&4:00 88.20
Income Tax Service 110.00 147.00
Valet Parking (Ref. 7299) -&4:00 88.20
S:\CA\Ordinances\OL License Fee Revision (2oo6).doc
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7293 Tanning Salon (Ref. 7299) --&4:00 88.20
2
3
4
5
6
7
8
9
10
11
12
13
14
15
]6
17
]8
7294
7295
7296
7297
7298
7299
731 ]
73]9
7322
7323
7334
7336
7337
7338
7342
7348
7349
Weight Loss Center (Ref. 7299) --&4:00 88.20
Family - Home Child Care (Ref. 7299) &4:00 88.20
Dating Service (Ref. 7299) ~ 88.2]
Electrolysis* (Ref. 7299) ~ 88.20
Massage Therapist* ~ 97.65
Miscellaneous Personal Services, NEC ~ 88.20
Publication Service. NEC 110.00 147.00
Advertising 233.00 244.65
Collection Agency* ..149-:00 147.00
Credit Association 110.00 147.00
Photocopying/Duplicating Service ~ 88.20
Commercial Art/Graphic Design ~ 88.20
Typing Service -&4:00 88.20
Secretarial Services 140.00 ]47.00
Exterminator ] 10.00 147.00
Miscellaneous Commercial Services, NEC ~ 88.20
Janitorial Service 140.00 147.00
19 7359 Rental Service 1/10.00 147.00
20 7361 Employment Agency ~ 88.20
21 7362 Nursing Registry -&4:00 88.20
22 7370 Data Processing Service 84.00 88.20
23 7371 Computer Programming Service 110.00 147.00
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7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
7376
7378
7379
7380
7381
7384
7385
7386
7387
7388
7389
7390
7391
7392
7393
7394
7395
7396
7397
7398
7399
400
7401
Computer Services -&4:00 88.20
Computer Maintenance & Repair &4:00 88.20
Computer Relatcd Services -&4:00 88.20
Privatc Detectivc* -&4:00 88.20
Security Service* 84.00 88.20
Photofinishing Laboratories 140.00 147.00
Books, Periodicals, News Bureaus (Ref. 7389) -&4:00 88.20
Auto Broker (Ref. 7389) 110.00 147.00
Messenger Service (Ref. 7389) ~ 58.80
Appraiser* (Ref. 7389) 187.00 196.35
Business Services, NEC -&4:00 88.20
Handyman (No new licenses only renewals) 110.00 147.00
Interior Designer* (Ref. 7389) 187.00 196.35
Manufacturer's Representative (Ref. 7389) 140.00 147.00
Telemarketing/Soliciting* (Ref. 7389) 140.00 147.00
Auctioneer* (Ref. 7389) 233.00 244.65
Interior Decorator (Ref. 7389) 140.00 147.00
Agent or Agency (Ref. 7389) 81.00 88.20
Answering Service (Ref. 7389) --84:00 88.20
Arts & Crafts - Handmade (Ref. 7389) 84.00 88.20
Asbestos Consultant (Ref. 7389) &4:00 88.20
Boat Broker (Ref. 7389) &4:00 88.20
Draftsman (Ref. 7389) &4:00 88.20
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13
14
15
16
17
18
19
20
21
22
23
7402
7403
7404
7405
7406
7407
7408
7409
7410
7411
7412
7413
7414
7415
7416
7417
7418
419
420
421
422
423
424
Executive Office (Ref. 7389) 8400 88.20
Furniture Installation (Ref. 7389) 84.00 88.20
Home Demonstrator (Ref. 7389) -84:00 88.20
Import-Export (Ref. 7389) -84:00 88.20
Interpretation & Translation (Ref. 7389) -84:00 88.20
Mail Depot (Ref. 7389) M:OO 88.20
Music Recording Studio (Ref. 7389) 8400 88.20
Paralegal (Ref. 7389) 8400 88.20
Pool Cleaning - NO chemicals (Ref. 7389) M:OO 88.20
Pressure Cleaning (Ref. 7389) -84:00 88.20
Sign Painting & Lettering (Ref. 7389) -84:00 88.20
Water Softening Service (Ref. 7389) -84:00 88.20
Yacht Broker* (Ref. 7389) 8400 88.20
Merchandise Broker (Ref. 7389) -84:00 88.20
Financial Consultant (Ref. 7389) M:OO 88.20
Showroom (Ref. 7389) 8400 88.20
Courier Service (Ref. 7389) 84:-00 88.20
Aquarium Service (Ref. 7389) -84:00 88.20
Religious/Charitable Organization (Ref. 7389) -84:00 88.20
Pet Sitting (Ref. 7389) 8400 88.20
Housesitting (Ref. 7389) ~ 88.20
Embroidery Service (Ref. 7389) M:OO 88.20
Diver - Commercial (Ref. 7389) 84.00 88.20
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10
11
12
13
14
15
16
17
18
19
20
21
22
23
7425
7426
7427
7513
7514
7530
7532
7536
7538
7542
7543
7544
7549
7550
7551
7629
7631
7641
7692
7697
7698
7699
7700
Inspection Service - No Appraisal (Ref. 7389) --84:00 88.20
Consultant (Ref. 7389) --84:00 88.20
Mediation Counselor --84:00 88.20
Truck Rental & Leasing 233.00 244.65
Passenger Car Rental 233.00 244.65
Auto Pinstriping (Ref. 7532) &4000 88.20
Auto Body Shop, per number ofworkers* See 2024
Auto Glass Inatallation* --84:00 88.20
Auto Mechanical Repair*, per number of workers See 2024
Car Wash &4000 88.20
Car Wash - coin-operated 9~ 97.65 plus ~ 19.95 per machine
Auto Detailing ~ 58.80
Automotive Services, NEC* --84:00 88.20
Wrecker/Towing Service (Ref. 7549) 7~ 73.50 per vehicle
Window Tinting (Ref. 7549) &4000 88.20
Appliance Repair 81.00 88.20
Jewelry Repair ~ 28.35
Reupholstery, per number of workers See 2024
Welding, per number of workers See 2024
Locksmith, per number of workers (Ref. 7699) See 2024
Repair Shops, per number of workers (Ref. 7699) See 2024
Miscellaneous Repair Services, NEC &4000 88.20
Mobile Repair (Ref. 7699) -&4000 88.20
S:\CA\Ordinances\OL License Fee Revision (2006).doc
18
7701 Bicycle Repair ~ 88.20
2 7702 Screen Repair ~ 88.20
3 7832 Motion Picture Theatre ~ .47 per seat, ~ 97.65 minimum
4 7910 Carnival or Circus (Ref. 7999) 166.00 489.30
5 7911 Dance Studio/School 110.00 147.00
6 7922 Miscellaneous Theatrical Services ~ 88.20
7 7928 Adult Entertainment (Ref. 7929) 1,000.00 1050.00
8
9
10
A floor plan showing square footage of building, indicate portion to be allotted for
this use and seating chart if applicable, plus a site plan to show the off-street
parking, shall be submitted for review with the O.L. application and filing fee.
I I 7929 Entertainers & Entertainment Groups &4:00 88.20
12 7933 Bowling Alley 41:-00 49.35 per alley
13 7987 Martial Arts Instruction (Ref. 7999) &4:00 88.20
14 7988 Fishing Guide (Ref. 7999) ~ 88.20
15 7989 Boat Captain Service (Ref. 7999) ~ 88.20
16 7990 Athletic Clubs (Ref. 7991) 110.00 147.00
17 7991 Fitness Trainer ~ 88.20
18 7993 Amusement Arcade, per machine See 5962
19 7994 Billiards (Ref. 7993) -4+000 49.35 per table
20 7995 Special Events (Ref. 7996) 110.00 147.00
21 7997 Bankruptcy Sale (Ref. 7389) 140.00 147.00
22 7998 Miscellaneous Recreation Services, NEC ~ 88.20
23 7999 Boats - Recreation
24 Small motor crafts, each ~ 21.00
':\CA\Ordinances\OL Liccnse Fee Revision (2006) doc
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7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
8011
8012
8013
8021
8031
8034
8035
8036
8037
8038
8039
8040
8041
8042
8043
8044
8045
8046
8047
1 - 5 passenger capacity --+9:-00 73.50
6 - 10 passenger capacity 93.00 97.65
10 - 50 passenger capacity 140.00 147.00
Over 50 passenger capacity 233.00 244.65
Physician* 187.00 196.35
Psychiatrist* 187.00 196.35
Ophthalmologist 187.00 196.35
Dentist* 187.00 196.35
Osteopath* 187.00 196.35
Relaxation Therapist (Ref. 8049) 187.00 196.35
Psychotherapist (Ref. 8049) 187.00 196.35
Psychologist (Ref. 8049) 187.00 196.35
Physical Therapist (Ref. 8049) 187.00 196.35
Occupational Therapist (Ref. 8049) 187.00 196.35
Midwife (Ref. 8049) 187.00 196.35
Mental Health Counselor (Ref. 8049) 187.00 196.35
Chiropractor* 187.00 196.35
Optometrist* 187.00 196.35
Podiatrist* 187.00 196.35
Hypnotist (Ref. 8049) 187.00 196.35
Dietitian (Ref. 8049) 187.00 196.35
Clinical Social Worker (Ref. 8049) 187.00 196.35
Audiologist (Ref. 8049) 187.00 196.35
:\CAIOrdinances\OL License Fee Revision (2oo6).doc
20
8048 Acupuncturist (Ref. 8049) --l~1:00 126.35
2
8049
Health Practitioners, NEC*
187.00 196.35
3
8051
Skilled Nursing Care Facilities
+4{hOO 147.00
--
4 8059 Nursing Care Facility, NEC ~ 3.41 per room, ~ 33.60 minimum
5 8062 General Medical/Surgical Centers* 187.00 196.35
6 8069 Hospital 110.00 147.00
7 8070 Diagnostic Lab (Ref. 8071) -84:00 88.20
8 8072 Dental Laboratory 187.00 196.35
9 8096 Nursing (Ref. 8099) ~ 97.65
10 8097 Surgical Technician (Ref. 8099) ~ 97.65
11 8098 Hearing Aid Specialist (Ref. 8099) 187.00 196.35
12 8099 Health & Allied Services, NEC ~ 97.65
13 8111 Attomey* 187.00 196.35
14 8243 Computer Assembly/Setup -84:00 88.20
15 8244 Business School 140.00 147.00
---
16 8249 Art School 140.00 147.00
17 8296 Ceramic Studio (Ref. 8299) 140.00 147.00
18 8297 Auto Driving School (Ref. 8299) 140.00 147.00
19 8298 Piano/Instrument Instruction -84:00 88.20
20 8299 Schools & Education Services, NEC 140.00 147.00
21 8322 Individual & Family Social Services 187.00 196.35
22 8323 Counselor -84:00 88.20
23 324 Marriage/Family Therapist* (Ref. 8322) 187.00 196.35
':\CA \Ordinances\Ol. l.icense Fcc Revision (2006).doc
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8351 Day Care - Children 110.00 147.00
2 8361 Adult Congregate Living Facility* ~ 3.41 per room, ~ 33.60 minimum
3
8399 Social Work Consultant* -84-000 88.20
8422 Aquarium &4:00 88.20
8610 Business Associations (Ref. 8611) 84:00 88.20
8611 Real Estate Board 84:00 88.20
8711 Engineer* 187.00 196.35
8712 Architect* 187.00 196.35
4
5
6
7
8
9 8713 Surveyor* 187.00 196.35
10 8721 Certified Public Accountant* 187.00 196.35
11
8722 Bookkeeper (Ref. 8721) 84:00 88.20
8733 Research Organization &4-00 88.20
8742 BusinesslManagement Consultant &4-00 88.20
8748 Traffic Manager -84-000 88.20
8900 Construction Inspector (Ref. 8999) 84:00 88.20
8998 Geologist* (Ref. 8999) 187.00 196.35
8999 Services, NEC &4-00 88.20
9991 Merchant - temp.lregional mall concourse
12
13
14
15
16
17
18
19 For four (4) or less temporary (less than a week), and portable, regional mall promotion
20 activities with sales and located within any or all of the mall concourse areas, mall owners
21 shall pay a license fee of$125.00. $131.25
22 9992 Temporary retail/mall carts
23 Activities which would otheIWise be subject to retail license fees, but which are
24 temporary and portable and located in mall concourse areas, shall be charged a license fee of
25 $37.50 $39.38 for each three-month period or portion thereof. Fees will be paid quarterly in
26 advance by the mall operator. Fees shall be paid based upon the maximum projected number
S:\CA \Ordinances\OL License Fee Revision (2oo6).doc
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1 of spaces the mall allocates for temporary and portable retail locations within the mall for the
2 twelve-month period commencing October the first of each year. Fees paid shall be subject to
3 adjustment to reflect actual operating locations. Adjustment shall be made yearly during the
4 month of August for the preceding twelve-month period and on written request from the mall
5 operator. The mall operator shall submit sufficient records to support its request for
6 adjustment.
7 9993 Itinerant or Transient Merchant
8 Covers persons who travel from city to city and sell and deliver goods, merchandise or
9 services to business establishments; or who sell, demonstrate or deliver goods, merchandise or
10 services to the general public, and do not have a permanent place of business in the city.
11
Each person, per day 9:-00 9.45
12 Each person, per week --47-,00 49.35
13 Each person, per month 187.00 196.35
14 (1.D. registration required for each person.)
15 Notes:
16 * Requires a license from one of the following: Department of Professional Regulation,
17 Department of Business Regulation, Department of Agriculture & Consumer Services,
18 Department of Highway Safety & Motor Vehicles, Florida Bar
19 Association, Department of Banking & Finance.
20 NEC - Not Elsewhere Classified
21 Section 3. Each and every other provision of Chapter 15, of the Code of Ordinances
22 of the City of Boynton Beach not herein specifically amended shall remain in full force and
23 effect as previously enacted.
24 . Section 4. All ordinances or parts of ordinances in conflict herewith be and the
25 same are hereby repealed, provided that no portion of the City of Boynton Beach Noise
26 Control Ordinance shall be repealed.
27 Section 5. Should any section or provision of this ordinance or portion hereof, any
28 aragraph, sentence or word be declared by a court of competent jurisdiction to be invalid,
29 such decision shall not affect the remainder of this ordinance.
30
Section 6.
Authority is hereby granted to codify said ordinance.
31
Section 7.
This ordinance shall become effective immediately upon passage.
:\CA\Ordinanccs\OL License Fee Revision (2006)doc
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FIRST READING this _ day of , 2006.
1
2
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4
SECOND, FINAL READING AND PASSAGE this
,2006.
5 CITY OF BOYNTON BEACH, FLORIDA
6
7
8
9
10
11
12
13
14
15
16 ATTEST:
17
18 City Clerk
19
20
21 (CORPORATE SEAL)
22
23
24
25
Mayor - Jerry Taylor
Vice Mayor - Carl McKoy
Commissioner - Robert Ensler
Commissioner - Mack McCray
Commissioner - Muir C. Ferguson
S:\CA \Ordinances\OL License Fee Revision (2006).doc
24
day of
Beach, FL Code of Ordinances
ARTiClY i :JCCUPl'JiONAL LICENSES
ARTICLE I. OCCUPATIONAL LICENSES
Sec. 13-1. Purpose; imposition and levy of tax.
The governing body of Boynton Beach hereby establishes the City of Boynton Beach
Occupational License Code and levies an occupational license tax for the privilege of
engaging in or managing any business, profession or occupation within its jurisdiction.
The occupational license tax is levied on:
(I) Any person who maintains a permanent business location or branch office
within the municipality. for the privilege of engaging in or managing any business within
its jurisdiction.
(2) Any person who maintains a permanent business location or branch office
within the municipality, for the privilege of engaging in or managing any profession or
occupation within its jurisdiction.
(3) Any person who does not qualify under subsection (1) or subsection (2) and
who transacts any business or engages in any occupation or profession in interstate
commerce, if the license tax is not prohibited by Sec. 8 of Article 1 of the United States
Constitution.
(Ord. No. 94-15. 9 1, 6-21-94; Ord. No. 95-22, 92, 7-5-95)
Sec. 13-2. Definitions.
For the purpose of this chapter, the following words shall have the meaning ascribed
to them in this section, unless the context requires otherwise:
City. The City of Boynton Beach Florida, its City Manager, or such officers,
employees or departments designated by the City Manager to act on behalf of the city.
City Manager. The term City Manager shall mean that person holding the position of
City Manager of the City of Boynton Beach, Florida or his/her designee.
Classification. Classification means the method by which a business or group of
businesses is identified by size or type, or both.
Contractor. A contractor shall mean any person whose work is defined in F.S.
489. I 05(a) through (p), plus those exceptions as specified in Chapter 13, Boynton Beach
Code of Ordinances.
Fiscal year. Fiscal year means October I of a calendar year to September 30 of the
following calendar year.
Inventory. Inventory shall mean those items commonly referred to as goods, wares
and merchandise which are held for sale, rental, or lease to others in the ordinary course
of business.
Number of workers. The number of workers shall be determined by the total number
of paychecks issued for all full time and part time workers, nonprofessionals,
subcontractors, contract workers, consultants, principals, and partners who worked for the
business, occupation or profession during the previous calendar year. A new business
shall be based on the number of workers as of opening day who are entitled to receive
paychecks. All principals and partners in the business shall be deemed as workers and be
included in the calculations.
Occupational License Administrator. The employee of the city designated by the
City Manager as the person responsible for the operations of the division of the city
which processes the issuance of occupational licenses.
Person. Person shall mean an individual, firm, partnership, joint adventure, syndicate,
or other group or combination acting as a unit, association, corporation, estate, trust,
business trust, trustee, executor, administrator, receiver, or other fiduciary, and includes
the plural as well as the singular.
Professional. A professional shall mean any person engaged in any business,
occupation or profession who is required to maintain an active and valid State of Florida
license, permit, or certificate from any of the state agencies or the Florida Bar.
Specialty contractor. A specialty contractor shall mean any person whose work is
limited to a particular phase of construction, and whose scope is limited to a subset of the
activities in F.S. 489.105(a) through (p), plus those exceptions as specified in Chapter 13,
Boynton Beach Code of Ordinances.
Used car lot. Any business location within the municipal limits of the city engaged in
the wholesale or retail sale of secondhand or used automobiles or other type of used
motor vehicles.
Vending or other coin-operated machines. Vending machines shall be classified as
follows:
(1) Amusement vending machines: Machines such as pinball and video games, pool
tables, amusement rides, and the like.
(2) Product vending machines: Machines vending merchandise of any kind
including, but not limited to, soft drinks, journals, food products, and the like.
(3) Service vending machines: Devices such as lockers, copiers, heart and/or blood
pressure machines, laundry washers/dryers, and the like.
(Ord. No. 94-15, ~ 1,6-21-94; Ord. No. 95-22, ~ 2, 7-5-95)
Sec. 13-3. Conflict with statute.
The regulation of occupational licenses shall be in accordance with this chapter and
with Chapter 205.013-205. I 973, Florida Statutes. In the event of any conflict between
this Occupational License Code and Florida Statutes, TITLE XIV. TAXATION AND
FINANCE, Chapter 205 "Local Occupational License Taxes," including future
amendments, the provisions of Chapter 205 shall control.
(Ord. No. 94-15, ~ 1,6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-4 Classification and fee schedule.
The City Commission establishes classifications for businesses or groups of business
and occupational license taxes therefor as set forth below.
(Ord. No. 94- 15, Appendix A, 6-21-94; Ord. No. 95-22, 92, 7-5-95)
Occupational License Tax Rate Structure
Standard Industrial Classification
Businesses, Professions, Occupations
(* - See note, end of schedule;
NEC - See note, end of schedule)
The businesses, professions and occupations subject to the provisions of Chapter 13,
the occupational license taxes imposed and levied, the Standard Industrial Classifications
assigned, and other requirements pertaining thereto are as follows:
SIC Description Fee
0742 Veterinarian* 187.00 196.35
0752 Animal Specialty Service ~ 88.20
0781 Landscape Architect* 187.00 196.35
0782 Lawn & Garden Service 1 ~O.OO 147.00
0783 Tree Trimming 1 ~O.OO 147.00
1520 Contractor - Residential 233.00 244.65
1530 Contractor - Building 233.00 244.65
1540 Contractor - General 233.00 244.65
161 I Contractor - Paving 233.00 244.65
1620 Contractor - Heavy Construction 233.00 244.65
1623 Contractor - TV Antenna & Tower 233.00 244.65
1624 Contractor - Underground Utilities (Ref. 1623) 233.00 244.65
1625 Contractor-Concrete (Ref. 1771) 233.00 244.65
1626 Contractor - Marine (Ref. 1629) 233.00 244.65
1629 Contractor - Tennis Court 233.00 244.65
1700 Miscellaneous Specialty &4-,.00 88.20
170 I Asphalt Sealing & Coating (Ref. I 799) ~ 88.20
1702 Landscaping (Ref. 0782) &4-,.00 88.20
1703 Lathing (Ref. 1742) &4-,.00 88.20
1704 Residential Gutter & Downspout Installation (Ref. 176 I) &4,q0 88.20
1705 Striping (Ref. 172 I) &4-,.00 88.20
1706 Vinyl Clad Metal Shelving (Ref. 1799) ~ 88.20
1707 Mirror/Shower Door Installation (Ref. 1799) ~ 88.20
1710 Contractor - Irrigation Sprinkler (Ref. 171 I) 233.00 244.65
171 I Contractor - Plumbing 233.00 244.65
1712 Contractor - Air Conditioning (Ref. 1711) 233.00 244.65
1713 Contractor - Mechanical (Ref. 171 I) 233.00 244.65
1714 Contractor-Fire Sprinkler (Ref. 1711) 233.00 244.65
17 15 Contractor - Refrigeration (Ref. 17J I) 233.00 244.65
1716 Contractor - Room Air Conditioning (Ref. 1711) 233.00 244.65
1717 Contractor - Septic Tank (Ref. 17J I). 233.00 244.65
1718 Contractor - Solar Water Heating (Ref. 171 I) 233.00 244.65
1721 Contractor - Painting 233.00 244.65
173 I Contractor - Electrical 233.00 244.65
1732 Contractor - Communication & Sound (Ref. 1731) 233.00 244.65
1733 Contractor - Burglar & Fire Alarm (Ref. 1731) 233.00 244.65
1734 Contractor - Sign - Electrical (Ref. 173 I) 233.00 244.65
1741 Contractor-Masonry 233.00 244.65
1742 Contractor - Plastering 233.00 244.65
1743 Contractor - Tile, Terrazzo, & Marble 233.00 244.65
1744 Contractor - Drywall (Ref. 1742) 233.00 244.65
1745 Contractor - Insulation (Ref. 1742) 233.00 244.65
1746 Contractor - Acoustical Tile (Ref. 1742) 233.00 244.65
1750 Contractor - Window (Ref. 1751) 233.00 244.65
1751 Carpentry & Cabinet InstaUation -&4-:{){} 88.20
1752 Contractor - Flooring, NEC ~ 88.20
1753 Contractor - Door (Ref. 175]) 233.00 244.65
1754 Contractor - Garage Door (Ref. 1751) 233.00 244.65
1761 Contractor - Roofing 233.00 244.65
1762 Contractor - Roof Deck (Ref. ] 761) 233.00 244.65
1763 Contractor - Sheet Metal (Ref. 176 I) 233.00 244.65
1772 Contractor - Gunite (Ref. 1771) 233.00 244.65
1781 Contractor - Well Driller 233.00 244.65
1791 Contractor - Reinforcing, Iron & Steel 233.00 244.65
1793 Contractor - Glass & Glazing 233.00 244.65
1794 Excavation/Grading ~ 88.20
1795 Contractor - Demolition 233.00 244.65
1796 Contractor - Elevator 233.00 244.65
1797 Contractor - Sign - Nonelectrical (Ref. 1799) 233.00 244.65
1799 Contractor - Miscellaneous Special Trade 233.00 244.65
1800 Contractor - Aluminum Specialty (Ref. 1799) 233.00 244.65
1801 Contractor - Awnings (Ref. 1799) 233.00 244.65
1802 Contractor - Boilers and Pressure Piping (Ref. 1799) 233.00 244.65
1803 Contractor - Fence Erection (Ref. 1799) 233.00 244.65
1804 Contractor - Liquified Petroleum Gas (Ref. 1799) 233.00 244.65
1805 Contractor - Ornamental Iron (Ref. 1799) 233.00 244.65
1806 Contractor - Pollutant Storage Systems (Ref. 1799) 233.00 244.65
1807 Contractor - Pool/Spa (Ref. 1799) 233.00 244.65
1808 Contractor - Pool/Spa Service (Ref. 1799) 233.00 244.65
1809 Miscellaneous Contractor (Ref. 1799) 233.00 244.65
2024 Manufacturer - Frozen Desserts
Number of workers fee schedule:
Not exceeding 2 persons 103.00 108.15
Not exceeding 4 persons 173.00 181.65
Not exceeding 6 persons 233.00 244.65
More than 6, not exceeding 10 persons 280.00 294.00
More than 10, not exceeding 20 persons 350.00 367.50
More than 20 persons 525.00 551.25
2099 Manufacturer - Food Preparation See 2024
2299 Manufacturer - Textile Goods See 2024
2389 Manufacturer - Apparel and Accessories See 2024
2392 Manufacturer - Slipcovers ~ 88.20
2396 Manufacturer - Fabricated Trimmings See 2024
2399 Manufacturer - Fabricated Textile Products See 2024
243 I Manufacturer - Millwork See 2024
2434 Manufacturer - Cabinetry See 2024
2439 Manufacturer - Structural Members See 2024
2511 Manufacturer - Wood Furniture See 2024
2512 Manufactured - Wood Furniture, Upholstered See 2024
2515 Manufacturer - Mattresses See 2024
2591 Manufacturer - Window Coverings See 2024
2671 Manufacturer - Plastic Packaging See 2024
2711 Manufacturer - Newspaper Publishing/Printing See 2024
2759 Manufacturer - Commercial Printing See 2024
2834 Manufacturer - Pharmaceutical Preparations See 2024
2842 Manufacturer - Cleaning Preparations See 2024
2844 Manufacturer - Cosmetic Preparations See 2024
2899 Manufacturer - Chemical Preparations See 2024
3083 Manufacturer - Plastic Sheets/Rods See 2024
3089 Manufacturer - Plastic Products, NEC See 2024
3231 Manufacturer - Glass Products See 2024
3271 Manufacturer - Concrete Block/Brick See 2024
3272 Manufacturer - Concrete Products See 2024
3281 Manufacturer - Stone Products See 2024
3354 Manufacturer - Aluminum Extruded Products See 2024
3442 Manufacturer - Metal Products See 2024
3446 Manufacturer - Ornamental Metal Products See 2024
3479 Manufacturer - Coating Application See 2024
3499 Manufacturer - Fabricated Metal Accessories See 2024
3542 Manufacturer - Machinery/Equipment See 2024
3559 Manufacturer - Special Industry Machinery See 2024
3569 Manufacturer - General Industrial Machinery See 2024
3571 Manufacturer - Computers See 2024
3599 Manufacturer - Machine Shop See 2024
3629 Manufacturer - Electrical Industrial Products See 2024
3663 Manufacturer - Communications Equipment See 2024
3679 Manufacturer - Electronic Components See 2024
3728 Manufacturer - Aircraft Parts See 2024
3861 Manufacturer - Photographic Equipment Processing See 2024
3911 Manufacturer - Jewelry See 2024
3942 Manufacturer - Dolls See 2024
3949 Manufacturer - Sporting Goods See 2024
3993 Manufacturer - Advertising Specialties See 2024
3999 Manufacturer - Miscellaneous, NEC See 2024
4013 Railroad Company 187.00 196.35
4118 Ambulance Service (Ref. 4119) ~ 97.65 plus
~ 33.60 per vehicle
4119 Transportation Service, NEC ~ 97.65 plus
~ 33.60 per vehicle
412 I Taxi/Limousine Service ~ 97.65 plus
~ 33.60 pervehicle
413 I Bus Service ~ 97.65 plus
~ 33.60 per vehicle
4 173 Bus Service/Depot 93.00 97.65
4210 Trucking Service ~ 73.50 per vehicle
4222 Cold Storage, per square foot
Warehouse, per square footage
fee schedule:
5,000 square feet or fraction thereof 210.00 220.50
Each additional 5,000 square feet ~ 21.00
4225 Warehouse - Storage, per square foot See 4222
4493 Marina --8LhOO 88.20
4498 Marine Detailing (Ref. 4499) --8LhOO 88.20
4522 Air Transportation, Nonscheduled -84:-00 88.20
4724 Travel Bureau* 110.00 147.00
4725 Tour Operator -84:-00 88.20
4731 Freight Forwarding Service 110.00 147.00
4780 Packing & Crating 110.00 147.00
4783 Express Company 280.00 294.00
4813 Telephone Communications 280.00 294.00
4822 Telegraph & Other Communications -84:-00 88.20
4841 Television Services 110.00 147.00
4899 Communication Services, NEC ~ 88.20
4924 Natural Gas Distribution 280.00 294.00
4925 Liquified Petroleum Gas Distribution 280.00 294.00
5099 Merchant - Wholesale, per inventory
Wholesale, per inventory fee schedule:
Not exceeding $5,000 233.00 244.65
More than $5,000, not exceeding $25,000 326.00 342.30
More than $25,000, not exceeding $100,000 166.00 489.30
More than $ I 00,000, not exceeding $500,000 700.00 735.00
More than $500,000 839.00 880.95
5 I 97 Advertising Specialties Sales (Ref. 5199) ~ 88.20
52 I I Lumber Company, per inventory See 5399
5261 Nursery: Trees/Plants, per inventory See 5399
5399 Merchant - Retail, per inventory
Retail, per inventory fee schedule:
Not exceeding $5,000 ~ 97.65
More than $5,000, for each additional $1,000
or fraction thereof 49G 5. I 5
5411 Grocery, per inventory See 5399
5421 Market - Meat/Fish/PouItry, per inventory See 5399
5461 Bakery HO.OO 147.00
55 I I Automobile Dealer* 187.00 196.35
5531 Auto Parts, per inventory See 5399
5541 Gas Station 110.00 147.00
5699 Dressmaking Shop ~ 58.80
5719 Blinds. Shades, Drapery HO.OO 147.00
5810 IceCreamParlor ~ 58.80
581 I Caterer HO.OO 147.00
5812 Restaurant ~ 3 Al per seat,
~ 97.65 minimum
58 I 3 Drinking Places 166.00 489.30
5912 Pharmacy, per inventory See 5399
5930 Antique Shop 110.00 147.00
Antique stores and auction houses, selling only objects
of value such as quality restored antiques, art objects,
jewelry, and the like, but not used merchandise generally.
5932 Used Merchandise Stores 110.00 147.00
5933 Pawnbroker 625.00 656.25
5944 Jewelry Shop, per inventory See 5399
5945 Handicraft Shop, per inventory See 5399
5961 Mail Order/Catalog -84000 88.20
5962 Vending Machine - Coin-Operated
(a) Amusement Vending Machines:
Each operator 187.50 196.88
In addition, for each machine aoo 26.25
(b) Service Vending Machines:
Each operator ~ 65.63
In addition, for each machine ~ 26.25
(c) Merchandise Vending Machines:
Each operator ~ 65.63
In addition, for each machine as follows:
Requiring deposit under .35 aoo 26.25
Requiring deposit over .35 ~ 39.38
(Coin-operated Auto Wash and Laundry Machines are
addressed separately, under SIC 7543 and SIC 7215, respectively.)
The following coin-operated machines are exempt from
license requirements:
Cigarette vending machines (F.S. 210.03)
Federal postage stamp machines, Parcel checking
lockers, and Toilets (F.S. 205.63)
Unadulterated Florida-produced citrus juice
vending machines (F.S. 205.632)
Furthermore, no license shall be required for coin-operated
machines where the vending machines are owned and
operated by charitable or benevolent nonprofit organiza-
tions and where the entire proceeds of such machines are
used solely for recognized charitable or benevolent
purposes. No license shall be required for the operation
of any machines where such machines are owned by a
person who is otherwise licensed by the city, and such
machines are located and operated at the owner's
regularly licensed place of business.
5963 Vending - Mobile --&4-:00 88.20
5964 Ice Cream Truck (Ref. 5963) ~ 97.65 plus
~ 33.60 per vehicle
5965 Lunch Wagon (Ref. 5963) ~ 97.65 plus
~ 33.60 per vehicle
5992 Florist, per inventory See 5399
5995 Optician* 187.00 196.35
5998 Auction Company (Ref. 5999) 1,375.00 1443.75
6020 Bank - Commercial 350.00 367.50
6030 Bank - Savings 350.00 367.50
6098 Check Cashing Agency 280.00 294.00
6099 Financial Services, NEC 280.00 294.00
6 I 4 I Investment & Trading 280.00 294.00
6162 Mortgage Company* 280.00 294.00
6163 Mortgage Broker* 110.00 147.00
62 I I Broker - Securities* 280.00 294.00
6282 Investment Advice 81.00 88.20
6410 Insurance Agent ~ 49.35
6411 Insurance Company ~ 88.20
64 I 2 Medical Claims Processing Service (Ref. 64 I I) ~ 88.20
65 I 3 Apartment Building 3.,.w 3.68 per room,
~ 33.60 minimum
6514 Rental property four (4) units or less, including single family residential rentals
3.,.w 3.68 per room
~ 33.60 mmlmum
Licensing Procedure:
Every rental unit used for residential living purposes in the city must be licensed.
This includes rental property four units or less, including single family residential rentals,
condominiums, and mobile homes.
Licenses are issued for a period of twelve months, from October 1'1 to the following
September 301h. They must be renewed annually. To avoid renewal late fees, rental
license fees are payable by October 1~. After January 30th, late renewals require a Code
Compliance (interior and exterior) inspection of the property.
Whenever a rental property is sold or otherwise changes ownership, the new owner
must do the following:
(1) Apply for a new rental license;
(2) Schedule an inspection of the rental with the Code Compliance Division.
If the inspection process should reveal Zoning, Building, Housing or Fire Code
violations, they must be corrected and a re-inspection made by the appropriate
department. The owner is given adequate time to correct any violations. All violations
must be corrected before occupancy will be approved.
Any property that has been found in violation by a code compliance board of the
city shall be required to be inspected after six (6) months from the date of the hearing,
and again at twelve (12) months after the date of the hearing in which the property was
found to be in violation.
The owner of a property that has been found to be in violation by a code
compliance board of the city shall be required to pay an inspection fee of seventy-five
dollars ($75.00) for each of the inspections required. The required inspection fees shall be
included as part of the administrative costs assessed by the city and shall be included in
any liens filed by the city.
NOTE: Fees may change from time to time by Ordinance of the City
Commission. The application and information forms for rental licenses are available at
the Licensing Division of City Hall, 100 East Boynton Beach Boulevard. It should be
noted that post office boxes are not acceptable addresses for mailing purposes, and actual
street addresses are required on the application.
Designation of resident agent: No license shall be issued by the city for a rental
dwelling located on a rental premises unless the applicant therefor designates in writing
to the city the name, address, and local telephone number of the o\vner or resident agent
to receive service of notice of violation of this Code. The owner may designate as his or
her resident agent any natural person eighteen (J 8) years of age or older who is
customarily present at a business location within the city for the purposes of transacting
business, or who actually resides within the city. An owner may change his or her
designation of a resident by notifying the city in writing of the name, address, and local
telephone number of the person designated by the owner to replace the previous resident
agent. Any notice of violation or legal process which has been delivered or served upon
the previous resident agent prior to the receipt of the city of notice of change of the
resident agent shall be deemed effective service. It shall be the sole responsibility of the
owner to appoint a reliable resident agent and to inform the resident agent of his correct
mailing address. Failure to do so shall be no defense to a violation of this Code. No
owner shall designate as a resident agent any person who does not expressly comply with
the provisions of this section. The owner or the resident agent shall be deemed to be
the "violator" as the term is used in F. S. 9 162.06(2). Service of notice of the resident
agent shall be deemed service of notice of the owner, tenant and violator.
6530 Property Management* ~ 88.20
6531 Real Estate Broker* ~ 88.20
6532 Real Estate Salesperson* --47-,00 49.35
6541 Title Abstract Office 280.00 294.00
6552 Subdividers & Developers, NEC 110.00 147.00
7011 Hotels & Motels 3~ 3.68 room, ~ 33.60 minimum
7033 Trailer Parks & Campsites 93.00 97.65 plus ~ 3.41 per lot or site
7212 Laundry/Dryclean - Drop Only ~ 97.65
72 I 4 Carpet Cleaning, Mobile (Ref. 72 I 7) -&4-,00 88.20
72 I 5 Laundry Machines, Coin-Operated ~ 65.63 plus ~ 1.31 per machine
7216 Dry Cleaning Establishments 187.00 196.35
72 I 7 Carpet/Upholstery Cleaning, Commercial 187.00 196.35
7219 Laundry & Garment Services, NEC 56.00 58.80
7221 Photography 110.00 147.00
7230 Beauty school 187.00 196.35
7231 Beauty Parlor, Etc. *
One chair ~ 73.50
Each additional chair or manicurist -l--9-,OO 19.95
7232 Nail Salon* (Ref. 7231)
One manicurist table ~ 73.50
Each additional manicurist ~ 19.95
7241 Barber Shops*
One chair ~ 73.50
Each additional chair ~ 19.95
7251 Shoe Repair & Shoe Shine Parlor ~ 58.80
7261 Funeral Director* 187.00 196.35
7290 Debt Counseling Service (Ref. 7299) -&4-,00 88.20
7291 Income Tax Service 110.00 147.00
7292 Valet Parking (Ref. 7299) -&4:00 88.20
7293 Tanning Salon (Ref. 7299) -&4:00 88.20
7294 Weight Loss Center (Ref. 7299) -&4:00 88.20
7295 Family - Home Child Care (Ref. 7299) &4:00 88.20
7296 Dating Service (Ref. 7299) -&4:00 88.20
7297 Electrolysis* (Ref. 7299) &4:00 88.20
7298 Massage Therapist* ~ 97.65
7299 Miscellaneous Personal Services, NEC -&4:00 88.20
7311 Publication Service, NEC 110.00 147.00
7319 Advertising 233.00 244.65
7322 Collection Agency* 110.00 147.00
7323 Credit Association 110.00 147.00
7334 Photocopying/Duplicating Service -&4:-00 88.20
7336 Commercial Art/Graphic Design -&4:00 88.20
7337 Typing Service -&4:-00 88.20
7338 Secretarial Services 110.00 147.00
7342 Exterminator 110.00 147.00
7348 Miscellaneous Commercial Services, NEC &4:00 88.20
7349 Janitorial Service 110.00 147.00
7359 Rental Service 110.00 147.00
7361 Employment Agency -&4:00 88.20
7362 Nursing Registry -&4:00 88.20
7370 Data Processing Service 81.00 88.20
7371 Computer Programming Service 110.00 147.00
7376 Computer Services --&4:Q{} 88.20
7378 Computer Maintenance & Repair 84:00 88.20
7379 Computer Related Services --&4:Q{} 88.20
7380 Private Oetective* --&4:Q{} 88.20
7381 Security Service* 81.00 88.20
7384 Photofinishing Laboratories 110.00 147.00
7385 Books, Periodicals, News Bureaus (Ref. 7389) --&4:Q{} 88.20
7386 Auto Broker (Ref. 7389) 110.00 147.00
7387 Messenger Service (Ref. 7389) ~ 58.80
7388 Appraiser* (Ref. 7389) 187.00 196.35
7389 Business Services, NEC --&4:Q{} 88.20
7390 Handyman (No new licenses only renewals) 140.00 147.00
7391 Interior Designer* (Ref. 7389) 187.00 196.35
7392 Manufacturer's Representative (Ref. 7389) 110.00 147.00
7393 Telemarketing/Soliciting* (Ref. 7389) 110.00 147.00
7394 Auctioneer* (Ref. 7389) 233.00 244.65
7395 Interior Decorator (Ref. 7389) 110.00 147.00
7396 Agent or Agency (Ref. 7389) 81.00 88.20
7397 Answering Service (Ref. 7389) --&4:Q{} 88.20
7398 Arts & Crafts - Handmade (Ref. 7389) 81.00 88.20
7399 Asbestos Consultant (Ref. 7389) 84:00 88.20
7400 Boat Broker (Ref. 7389) 84-:-00 88.20
740] Draftsman (Ref. 7389) 84-:-00 88.20
7402 Executive Office (Ref. 7389) 84-:-00 88.20
7403 Furniture Installation (Ref. 7389) 81.00 88.20
7404 Home Demonstrator (Ref. 7389) -&4:00 88.20
7405 Import-Export (Ref. 7389) -&4:00 88.20
7406 Interpretation & Translation (Ref. 7389) -&4:00 88.20
7407 Mail Depot (Ref. 7389) 84-:-00 88.20
7408 Music Recording Studio (Ref. 7389) 84-:-00 88.20
7409 Paralegal (Ref. 7389) 84-:-00 88.20
7410 Pool Cleaning - NO chemicals (Ref. 7389) 84-:-00 88.20
7411 Pressure Cleaning (Ref. 7389) -&4:00 88.20
7412 Sign Painting & Lettering (Ref. 7389) -&4:00 88.20
7413 Water Softening Service (Ref. 7389) -&4:00 88.20
7414 Yacht Broker* (Ref. 7389) 84-:-00 88.20
7415 Merchandise Broker (Ref. 7389) -&4:00 88.20
74] 6 Financial Consultant (Ref. 7389) 84-:-00 88.20
7417 Showroom (Ref. 7389) 84-:-00 88.20
7418 Courier Service (Ref 7389) 84-:-00 88.20
7419 Aquarium Service (Ref. 7389) -&4:00 88.20
7420 Religious/Charitable Organization (Ref. 7389) -&4:00 88.20
7421 Pet Sitting (Ref. 7389) 84-:-00 88.20
7422 Housesitting (Ref. 7389) -&4:00 88.20
7423 Embroidery Service (Ref. 7389) ~ 88.20
7424 Diver - Commercial (Ref. 7389) 81.00 88.20
7425 Inspection Service - No Appraisal (Ref. 7389) -84:00 88.20
7426 Consultant (Ref. 7389) -84:00 88.20
7427 Mediation Counselor -84:00 88.20
75 13 Truck Rental & Leasing 233.00 244.65
7514 Passenger Car Rental 233.00 244.65
7530 Auto Pinstriping (Ref. 7532) ~ 88.20
7532 Auto Body Shop, per number ofworkers* See 2024
7536 Auto Glass Inatallation* -84:00 88.20
7538 Auto Mechanical Repair*, per number of workers See 2024
7542 Car Wash ~ 88.20
7543 Car Wash - coin-operated 9~ 97.65 plus ~ 19.95 per machine
7544 Auto Detailing ~ 58.80
7549 Automotive Services, NEC* -84:00 88.20
7550 Wrecker/Towing Service (Ref. 7549) 7~ 73.50 per vehicle
755 I Window Tinting (Ref. 7549) ~ 88.20
7629 Appliance Repair 81.00 88.20
763 I Jewelry Repair ~ 28.35
7641 Reupholstery, per number of workers See 2024
7692 Welding, per number of workers See 2024
7697 Locksmith, per number of workers (Ref. 7699) See 2024
7698 Repair Shops, per number of workers (Ref. 7699) See 2024
7699 Miscellaneous Repair Services, NEC 84:00 88.20
7700 Mobile Repair (Ref. 7699) -&4,00 88.20
7701 Bicycle Repair -&4,00 88.20
7702 Screen Repair -&4,00 88.20
7832 Motion Picture Theatre ~ .47 per seat, ~ 97.65 minimum
7910 Carnival or Circus (Ref. 7999) 166.00 489.30
7911 Dance Studio/School 110.00 147.00
7922 Miscellaneous Theatrical Services -&4,00 88.20
7928 Adult Entertainment (Ref. 7929) 1,000.00 1050.00
A floor plan showing square footage of building,
indicate portion to be allotted for this use and seating
chart if applicable, plus a site plan to show the off-street
parking, shall be submitted for review with the O.L.
application and filing fee.
7929 Entertainers & Entertainment Groups 84:00 88.20
7933 Bowling Alley ~ 49.35 per alley
7987 Martial Arts Instruction (Ref. 7999) 84:00 88.20
7988 Fishing Guide (Ref. 7999) -&4,00 88.20
7989 Boat Captain Service (Ref. 7999) -&4,00 88.20
7990 Athletic Clubs (Ref. 7991) ];10.00 147.00
7991 Fitness Trainer -&4,00 88.20
7993 Amusement Arcade, per machine See 5962
7994 Billiards (Ref. 7993) -41000 49.35 per table
7995 Special Events (Ref. 7996) 110.00 147.00
7997 Bankruptcy Sale (Ref. 7389) ];10.00 147.00
7998 Miscellaneous Recreation Services, NEe -&4,00 88.20
7999 Boats - Recreation
Small motor crafts, each ~ 2 1.00
1 - 5 passenger capacity ~ 73.50
6 - 10 passenger capacity 93.00 97.65
JO - 50 passenger capacity 110.00 147.00
Over 50 passenger capacity 233.00 244.65
801 I Physician* 187.00 196.35
8012 Psychiatrist* 187.00 196.35
8013 Ophthalmologist 187.00 196.35
802 I Dentist* 187.00 196.35
8031 Osteopath* 187.00 196.35
8034 Relaxation Therapist (Ref. 8049) 187.00 196.35
8035 Psychotherapist (Ref. 8049) 187.00 196.35
8036 Psychologist (Ref. 8049) 187.00 196.35
8037 Physical Therapist (Ref. 8049) 187.00 196.35
8038 Occupational Therapist (Ref. 8049) 187.00 196.35
8039 Midwife (Ref. 8049) 187.00 196.35
8040 Mental Health Counselor (Ref. 8049) 187.00 196.35
804 I Chiropractor* 187.00 196.35
8042 Optometrist* 187.00 196.35
8043 Podiatrist* 187.00 196.35
8044 Hypnotist (Ref. 8049) 187.00 196.35
8045 Dietitian (Ref. 8049) 187.00 196.35
8046 Clinical Social Worker (Ref. 8049) 187.00 196.35
8047 Audiologist (Ref. 8049) 187.00 196.35
8048 Acupuncturist (Ref. 8049) 187.00 196.35
8049 Health Practitioners, NEC* 187.00 196.35
8051 Skilled Nursing Care Facilities 110.00 147.00
8059 Nursing Care Facility, NEC ~ 3.41 per room, ~ 33.60 minimum
8062 General Medical/Surgical Centers* 187.00 196.35
8069 Hospital 110.00 147.00
8070 Diagnostic Lab (Ref. 8071) MOO 88.20
8072 Dental Laboratory 187.00 196.35
8096 Nursing (Ref. 8099) ~ 97.65
8097 Surgical Technician (Ref. 8099) ~ 97.65
8098 Hearing Aid Specialist (Ref. 8099) 187.00 196.35
8099 Health & Allied Services, NEC ~ 97.65
8111 Attorney * 187.00 196.35
8243 Computer Assembly/Setup MOO 88.20
8244 Business School 110.00 147.00
8249 Art School 110.00 147.00
8296 Ceramic Studio (Ref. 8299) 110.00 147.00
8297 Auto Driving School (Ref. 8299) 110.00 147.00
8298 Piano/Instrument Instruction MOO 88.20
8299 Schools & Education Services, NEC 110.00 147.00
8322 Individual & Family Social Services 187.00 196.35
8323 Counselor 84-000 88.20
8324 Marriage/Family Therapist* (Ref. 8322) 187.00 196.35
8351 Day Care - Children 110.00 147.00
8361 Adult Congregate Living Facility* ~ 3.41 per room, ~ 33.60
mmlmum
8399 Social Work Consultant* --84000 88.20
8422 Aquarium 84-000 88.20
8610 Business Associations (Ref. 861 I) 84-000 88.20
8611 Real Estate Board 84000 88.20
8711 Engineer* 187.00 196.35
8712 Architect* 187.00 196.35
8713 Surveyor* 187.00 196.35
872 I Certified Public Accountant* 187.00 196.35
8722 Bookkeeper (Ref. 8721) 84-000 88.20
8733 Research Organization 84-000 88.20
8742 Business/Management Consultant 84-000 88.20
8748 Traffic Manager --84000 88.20
8900 Construction Inspector (Ref. 8999) 84-000 88.20
8998 Geologist* (Ref. 8999) 187.00 196.35
8999 Services, NEC 84-000 88.20
9991 Merchant - temp./regional mall concourse
F or four (4) or less temporary (less than a week), and portable, regional mall
promotion activities with sales and located within any or all of the mall concourse areas,
mall owners shall pay a license fee of$125.00. $131.25
9992 Temporary retail/mall carts
Activities which would otherwise be subject to retail license fees, but which are
temporary and portable and located in mall concourse areas, shall be charged a license
fee of $37.50 $39.38 for each three-month period or portion thereof. Fees \vill be paid
quarterly in advance by the mall operator. Fees shall be paid based upon the maximum
projected number of spaces the mall allocates for temporary and portable retail locations
within the mall for the twelve-month period commencing October the first of each year.
Fees paid shall be subject to adjustment to reflect actual operating locations. Adjustment
shall be made yearly during the month of August for the preceding twelve-month period
and on written request from the mall operator. The mall operator shall submit sufficient
records to support its request for adjustment.
9993 Itinerant or Transient Merchant
Covers persons who travel from city to city and sell and deliver goods,
merchandise or services to business establishments; or who sell, demonstrate or deliver
goods, merchandise or services to the general public, and do not have a permanent place
of business in the city.
Each person, per day 9-000 9.45
Each person, per week --47-,00 49.35
Each person, per month 187.00 196.35
(J.D. registration required for each person.)
Notes:
* Requires a license from one of the following:
Department of Professional Regulation, Department of Business
Regulation, Department of Agriculture & Consumer Services,
Department of Highway Safety & Motor Vehicles, Florida Bar
Association, Department of Banking & Finance.
NEC - Not Elsewhere Classified
(Ord. No. 94-15, App. A, 6-21-94; Ord. No. 95-22, Appendix A, 7-5-95; Am. Ord. No.
98-38, 9 I, 9-15-98)
Sec. 13-5. Provision for unlisted businesses or occupations.
The city may hereinafter classify and issue occupational licenses for businesses or
occupations not specifically listed herein. The city shall establish a classification for new
businesses or occupations in accordance with the United States Standard Industrial
Classification of Establishments (SIC). The occupational license tax established by the
city for any business not specifically listed herein shall be commensurate with the rate
structure and classifications set forth on Exhibit "A" and shall be established by
resolution of the City Commission following application but prior to issuance of an
occupational license for the unclassified business.
(Ord. No. 94- 15, 9 1,6-2 I -94; Ord. No. 95-22, 92, 7-5-95)
Sec. 13-6 Administrative remedy to chaHenge classification or fee.
(a) Any person may protest the classification or fee applicable to that person
provided:
( I ) The person has made and filed an application for the issuance of an
occupational license in accordance with the procedures set forth herein, and
(2) The person has paid the application fee or reapplication fee, when applicable,
and
(3) The person has paid the occupational license fee requested by the city, and
(4) The occupational license has been issued.
(b) A protest to a classification or fee shall be made in writing to the City Clerk
within 30 calendar days following issuance of the occupational license. Failure to timely
file a protest constitutes a waiver of protest and no further challenge may be made by that
person until renewal of the license, in which case the right to protest shall be revived for
an additional 30 days following issuance of a renewal license.
(c) A protest, when timely filed, shall be processed as follows:
(I) The City Clerk shall forward the protest to the City Manager.
(2) The City Manager shall conduct a review of the protest and render a written
report within 45 days of the filing of the protest. The City Manager shall consider any
information submitted by the person filing the protest and any information submitted by
the Occupational License Director. The City Manager shall limit her report to an
evaluation of whether the tax which is being protested is based on a reasonable
classification and is uniform throughout the class.
(3) The City Manager's report shall be filed with the City Clerk and submitted to
the City Commission at the second meeting following filing of the report with the Clerk.
A copy of the report shall be forwarded to person who filed the protest, along with a
notice of the date on which the report is to be submitted to the City Commission.
(4) The City Commission shall review the protest and the City Managers report
and shall either grant or deny the protest. If the protest is granted the City Commission
shall adjust the classification or fee in accordance with their findings and any tax
previously paid by the protesting person, in excess of the adjusted tax, shall be refunded
by the city.
(5) A decision of the City Commission may be appealed to the Circuit Court of
Palm Beach County, Florida. The Circuit Court review shall be de novo, and the burden
of proof shall be on the person initiating the action.
(Ord. No. 95-22, 92, 7-5-95)
Sec. 13-7. Application and reapplication fees.
(a) Prior to the issuance of an occupational license a person shall file an application
with the city. The application shall be on a form prescribed by the city, and shall be filed
together with such other documentation as hereinafter set or as required by state law. The
form shall require disclosure of the Federal Identification Number or Social Security
number of the person to be licensed.
(b) Each new application for an occupational license shall be accompanied by an
application filing fee in the amount of forty dollars ($40.00), which shall cover the
occupational license inspections and review to be undertaken by the city zoning and
license manager. Should additional inspections for environmental, fire, or otherwise, be
necessary due to the proposed use, the applicant shall pay for such inspections at a rate of
twenty-five dollars per hour ($25.00/hour) per discipline, not exceeding a total of two
hundred dollars ($200.00). In the event an application is denied due to failed inspections,
the application may, upon payment of a reinspection fee of ten dollars ($10.00) per
reinspection, be reconsidered.
(Ord. No. 94- 15, 9 1, 6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95; Ord. No. 04-026, 9 I, 4-20-
04)
Sec. 13-8. Declaration required where fee depends on variable
factors within the applicant's knowledge.
Whenever the license tax depends upon variable factors, the applicant shall be
required by the city to execute an affidavit containing information upon which the license
fee is calculated. The affidavit shall be completed, executed and returned to the city as a
condition precedent to the issuance of an occupational license or, on request by the city,
to the reissuance of an existing license. Failure to accurately disclose variable factors
shall constitute grounds for the denial of an application or the revocation of an issued
license.
(Ord. No. 94-] 5, 9 1. 6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-9. Issuance of license.
(a) Upon payment of the required tax and compliance with all conditions required
for issuance of a license, the occupational license administrator shall issue the license.
(b) The mistaken issuance of a license shall not be deemed to be a waiver of any
provision of the City Code nor shall the issuance of a license be construed to be a
judgement of the city as to the competence of the applicant to transact the licensed
business.
(c) No license shall be issued unless it is found that the proposed business and
location comply with city zoning codes and other applicable city ordinances.
(d) No license shall be issued for an occupation where certification is required
under state law unless proof of said certification is provided.
(Ord. No. 94-15, 9 1,6-21-94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-10. Due dates.
Occupational licenses shall be sold by the city beginning August 1 st of each year and
are due and payable on or before September 30th of each year and expire on September
30th of the succeeding year or at time of application for new license.
(Ord. No. 95-22, 92, 7-5-95)
Sec.13-11. Delinquency penalty.
Licenses that are not renewed when due and payable are delinquent and subject to a
delinquency penalty of ten percent (I 0%) for the month of October, plus an additional
five percent (5%) penalty for each subsequent month of delinquency until paid, provided
the total delinquency penalty may not exceed twenty-five percent (25%) of the
occupational license tax for the delinquent establishment.
(Ord. No. 95-22, 92, 7-5-95)
Sec. 13-12. Transfer of license.
(a) Transfer to new owner. Business licenses may be transferred to a new owner
when there is a bona fide sale and transfer of the business and property used in the
business. A transferred license shall be valid for the same time period and at the same
location for which it was originally issued. The original license shall be surrendered at
the time application for transfer is made. A transferred license, after being approved,
shall be of the same force and effect as the original license. A person applying for such
transfer shall pay to the city a transfer fee of ten percent of the annual license tax, but not
less than three dollars ($3.00) nor more than twenty-five dollars ($25.00) and shall
present evidence of the sale or transfer of the business.
(b) Transfer to new location. Business licenses may be transferred from one
location to another. subject to zoning regulations, within the city with approval and
written authorization, provided no change of ownership has occurred and the license
classification in \vhich the license was originally issued remains unchanged. A
transferred license shall be valid for the same time period for which it was originally
issued at the new location. The original license shall be surrendered at the time
application for transfer is made. A transferred license, after being approved, shall be of
the same force and effect as the original license. A person applying for such transfer
shall pay to the city an application filing fee in the amount of forty dollars ($40.00) and a
transfer fee often percent of the annual license tax, but not less than three dollars ($3.00)
nor more than twenty-five ($25.00) dollars.
(Ord. No. 94-15. 9 I, 6-2 1-94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-13. Duplicate licenses.
Duplicate occupational licenses may be issued by the occupational license
administrator. A fee of five dollars ($5.00) will be assessed for each duplicate license
issued.
(Ord. No. 94-15, 9 I. 6-21-94; Ord. No. 95-22, 92,7-5-95)
Sec. 13-14. Licenses to be posted or carried.
(a) Occupational licenses issued to businesses that have a permanent place of
business within the city shall prominently display the current occupational license within
the place of business.
(b) In those occupations requlflng business to be conducted outside of the
permanent place of business, the license holder shall be required to produce the license
upon request.
(Ord. No. 94-15, 9 L 6-21-94; Ord. No. 95-22,92,7-5-95)
Sec. 13-15. Doing business not covered by license; license obtained
by false statements void ab initio.
No license issued under the provisions of this chapter shall protect any person from
prosecution for transacting any business, trade or profession not covered by such license,
or protect any person doing business with a license issued upon any false statement of
variable factors. Licenses that are issued based on false statements shall be considered as
void ab initio and shall not protect the holder thereof from prosecution for transacting
business without a license. Falsification of information can constitute grounds for
revocation of the occupational license, for a fine not exceeding five hundred dollars
($500.00), or imprisonment not exceeding sixty (60) days.
(Ord. No. 94- 15, S 1,6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-16. Engaging in business without a license; penalties; prima
facie evidence.
(a) It shall be unlawful for any person to engage in any business, profession, or
occupation taxable by license hereunder without first obtaining an occupational license.
Any person engaged in such business, profession or occupation without the required
license shall pay a penalty of twenty-five percent (25%) of the full year license fee for
such trade, in addition to the license fee set forth herein.
(b) In addition, a person operating in violation of this chapter shall be subject to a
fine of up to five hundred dollars ($500.00) a day and/or sixty (60) days in jail for each
day business is operated in violation of this chapter.
(c) In any original prosecution under this section, the fact that such person is open
for business, shall be prima facie evidence of engaging in such trade, business, profession
or occupation, and the burden shall be upon the defendant to rebut same.
(Ord. No. 94- 15, 9 1,6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-17. Methods of enforcement: injunction; code enforcement.
(a) The specific penalties and enforcement mechanisms contained within this article
are not exclusive remedies and shall not be construed as prohibiting the city from seeking
other fines and other remedies authorized by city, state, or common law.
(b) Any person subject to and who fails to secure an occupational license required
by this chapter or any other ordinance of the city or law of the State of Florida, shall upon
petition by the city be enjoined by the circuit court from engaging in the business in
which he has failed to secure said license, until such time as he shall secure same,
including all costs of such action.
(Ord. No. 94-15, S 1,6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-18. Occupational licenses: control of issue, reissue, transfer,
revocation, right of appeal.
( I) The city may refuse to issue, reissue or transfer any license provided for in this
chapter when the issue, reissue or transfer of the license would result in the violation of
applicable city, county or state law. In the case of such refusal by the city the city shall
state in writing the basis for such refusal to issue, reissue or transfer a license with
specific reference to the provisions of the City Code which the city asserts constitutes
grounds for denial.
(2) The city shall have the right and authority to revoke any occupational license
granted under this chapter and issued to any person, whenever it is made to appear that
the business method or operation or work being conducted or carried on by the licensee
which constitutes the violation of any applicable city, county, or state law.
(3) An applicant who is denied issuance, reissuance or transfer of a license or whose
license has been revoked may, within five business days of the denial or revocation,
appeal the denial or revocation to the City Manager. Within seven business days of
receipt of the appeal, the City Manager or his/her designee shall review the application,
the denial or revocation, and any information the applicant discloses in its written appeal
and either sustain or reverse the city's denial or revocation. In the event the denial or
revocation is sustained in whole or in part, the applicant may appeal the decision of the
City Manager to the Building Board of Adjustment, which shall conduct an evidentiary
hearing. The decision of the Building Board of Adjustment shall be final and shall only
be subject to review by writ of certiorari to Palm Beach County Circuit Court.
(Ord. No. 94-15, 9 1,6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-19. Special permits for nonprofit enterprise.
The city shall issue special permits, without payment of any license fees or other
charges therefor, to any person or organization for the conducting or operating of a
nonprofit enterprise, either regularly or temporarily, when the applicant signs an affidavit
that the applicant operates without private profit, for a public, charitable, educational,
literary, fraternal or religious purpose.
(a) Special permittee must conform. A person operating under a special permit shall
operate his nonprofit enterprise in compliance with this section and all other rules and
regulations.
(b) False affidavit. Any person signing a false affidavit pursuant to this section
shall be subject to a five hundred dollar ($500.00) fine and/or sixty (60) days in jail.
(Ord. No. 94-15, 9 1,6-21-94; Ord. No. 95-22, S 2, 7-5-95)
Sec. 13-20. Special events.
(a) PermitsfOr special events.
It shall be unlawful to organize, conduct or participate in any special event on the
streets of the city or at any of the city's outdoor recreation facilities unless a permit for
such special event has been issued by the City Manager or his/her designee.
(b) Definition.
Special Event. Any meeting, activity, gathering, or group of persons, animals, or
vehicles, or a combination thereof, having a common purpose, design or goal upon any
public or private facility, street, sidewalk, alley, park or other place or building where the
special event substantially inhibits the usual flow of pedestrian or vehicular traffic or
which occupies any public area or building and preempts use by the general public. A
Special Event shall include but not be limited to city co-sponsored events, festivals,
carnivals, concerts, parades, walks, races, fund raising sales and similar gatherings, block
parties, grand opening promotions, and other similar events not specifically permitted by
city ordinance. Merchandise sales under a tent on private property which have no other
related activity, i.e. food sales or entertainment, are exempt from obtaining a Special
Event permit; however, applicant must still obtain the proper Building Permit. City of
Boynton Beach Recreation and Parks Department events are exempt from this section.
Special Event Handbook. A publication issued by the City of Boynton Beach
Recreation Department entitled "Special Event Handbook" which sets forth procedures
for the application process and city requirements for special event activities, and which is
attached hereto as Exhibit "A" and made a part hereof. This booklet may be amended
from time to time by the City Manager or his or her designee, however Special Event
Permit Fees shall be amended by resolution ofthe City Commission.
(c) Application for a special event permit.
(I) Any person or organization seeking to conduct a special event in the city
shall file an application with appropriate fee, for a special event permit with the
Recreation Department on forms provided by the city, on or before the following
deadlines prior to the event:
Expected Attendance Deadlines
(persons) (months)
Less than 500 One month
50 I to 5,000 Three months
5,001 to 50,000 Six months
More than 50,000 Nine months
(2) All information solicited on the special event permit application form must
be provided by the applicant. Incomplete information may result in denial of the permit
application.
(3) For events with an expected attendance of 50,000 persons or greater, a letter
of intent shall be filed at least one year prior to the event with the City Manager
describing dates, times and location of all event activities.
(4) Notwithstanding the foregoing procedure, the City Commission reserves the
right to waive application filing deadlines on a case by case basis.
(d) Standards for issuance 0.( permit. A special event permit shall be issued by the
Recreation Department unless:
(I) The application is not complete in all material respects and all information
contained therein accurate within the knowledge of the Special Events Coordinator;
(2) All of the conditions set forth herein and all contractual requirements
imposed by the city, if any, have not been or will not be met;
(3) The special event will interfere with or unduly burden the city's provision of
municipal services to the community including but not limited to police, tire and
emergency medical protection, water and sanitary sewer service, and solid waste
removal;
(4) The public benefit provided by the event has not been demonstrated;
(5) The appropriate fee established by resolution of the City Commission has not
been paid.
(e) Conditions for permit. All special event permit applications approved pursuant
to this article shall be subject to the following conditions:
(I) The public area utilized shall be cleaned up following any special event and
in all respects restored to its former condition. A refundable security bond, or similar
financial pledge, may be required in amount to be determined by the Recreation
Department, to ensure that any damage is repaired and the premises returned to its
previous condition.
(2) The use or construction of platforms, chairs or other equipment may be
prohibited or restricted by the Recreation Department and/or the City Manager if such
would result in permanent damage to city property or constitute a hazard to public safety.
(3) A detailed site plan shall be submitted showing the locations of any tents,
port-o-lets, parking lots, stages, booths, and the like, and the time periods for set up and
break down of the event. This plan shall be subject to review and approval by city and
staff.
(4) All city ordinances, rules or regulations applicable to the use of the city
property on which the special event will occur shall be obeyed, unless specifically waived
by the City Commission.
(5) Indemnification and insurance to protect the city shall be provided as
required by the City's Risk Management Department.
(6) Unless extended by the Recreation Department and/or the City Manager, all
permits necessary to conduct the special event shall be obtained and copies thereof
provided to the city not less than 14 days prior to the first day of the event.
(7) When a city employee is required at a special event, he/she shall complete,
within 30 working days of the conclusion of the special event, an evaluation of the event
on forms provided by the city. The permit holder for the special event will be provided
with a copy of said evaluation. The need for a city employee at the special event will be
determined by the City Manager or his/her designee.
(e) Enforcement/penalty. It shall be unlawful to operate or hold any special event in
the city without compliance with this section. Failure to comply with this section shall be
deemed a violation of the city code punishable by up to a $500 fine and/or 60 days in the
county jail.
(Ord. No. 94-15,9 1,6-21-94; Ord. No. 95-22,9 2, 7-5-95; Ord. No. 98-37, ~ 1,10-20-
98; Ord. No. 01-19, 9 1,4-17-01; Ord. No. 03-025, 9 1,6-17-03)
Sec. 13-21. Registration and regulation of contractors
Contractors and specialty contractors, unless exempt as described in Florida Statutes,
Section 205.065, who do not maintain a location or branch office in the city but who
conduct business within the city shall be required to register with the city before
conducting business within the city. Contractors who are holders of a valid countywide
municipal contractor's license, in addition to a Palm Beach County Occupational License,
shall be required to register, show proof of the countywide municipal license and pay a
registration fee of two dollars ($2.00). Contractors who are not holders of a valid
countywide municipal contractor's license shall be allowed to register and the fee
schedule shall be set by ordinance.
(Ord. No. 94-15, 9 I, 6-2 I -94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-22. Professionals, licenses.
Each professional, engaged in the practice of any profession, shall be required to
obtain an individual occupational license.
(Ord. No. 94-15, 9 1, 6-21-94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-23. Home occupational license fees.
Licenses for home occupations, when otherwise permitted, shall pay the same fee for
such business, profession or occupation as would otherwise be payable if the occupation
were conducted in a non-home location.
(Ord. No. 94-15, 9 I, 6-2 1-94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-24. Coin-operated vending machines.
(a) A license is required for all vending machines, except that the following coin-
operated machines are and shall be exempt from license hereunder:
(1) No license shall be required for coin-operated machines where the vending
machines are owned and operated by charitable or benevolent nonprofit organizations
and where the entire proceeds of such machines are used solely for recognized charitable
or benevolent purposes.
(2) No license shall be required for the operation of any machines where such
machines are owned by a person who is otherwise licensed by the city, and such
machines are located and operated at the owner's regularly licensed place of business.
(b) Proprietors of places of business and/or owners of record of the premises in or
on which vending machines are placed shall be jointly and severally responsible for the
vending machine license if not otherwise paid.
(Ord. No. 94-15, 9 1,6-21-94; Ord. No. 95-22, 9 2, 7-5-95)
Sec. 13-25. Businesses that handle hazardous materials or waste.
All businesses which would be located within the city shall state, as part of the
occupational license application, whether the business would use, handle, store, generate,
or display hazardous materials, hazardous waste, or a toxic substance, as the same are
defined by 40 Code of Federal Regulations, Part 261, or the Florida Substance List as set
forth in Rule 4A-62.004, Florida Administrative Code, in which case a City Fire
Department Hazardous Material Disclosure Form shall be required in accordance with
Part II, Section 9-71 of this code.
(Ord. No. 94-15, S 1, 6-21-94; Ord. No. 95-22, 9 2, 7-5-95; Ord. No. 04-026, 9 2, 4-20-
04)
Sec. 13-26. Businesses that tow vehicles.
(a) Any person or firm that tows or removes vehicles and proposes to require an
owner, operator, or person in control of a vehicle to pay the costs of towing and storage
prior to redemption of the vehicle must file and keep on record with the City Police
Department a complete copy of the current rates to be charged for such services, post at
the storage site an identical rate schedule, and provide the current rate schedule with any
written contracts with property owners, lessors, or persons in control of property which
authorize such person or firm to remove vehicles.
(b) Any person or firm towing or removing any vehicles from private property
without the consent of the owner or other legally authorized person in control of the
vehicles shall, on any trucks or other vehicles used in the towing or removal, have clearly
indicated, in at least two-inch letters such person's or firm's name, address and telephone
number on the driver and passenger side doors.
(Ord. No. 94- 15, 9 I, 6-2 I -94; Ord. No. 95-22, S 2, 7-5-95)
Sec. 13-27. Identification of vehicles used in business or occupation.
Any and all trucks or other vehicles operated or used in connection with any
contracting, building, delivery, maintenance, repair service, manufacturing business or
occupation conducted within the municipal limits of the City of Boynton Beach, Florida,
shall have painted or otherwise prominently displayed in a visible and legible manner
upon such truck or other vehicle, the name and address of the business in which such
truck or other vehicle is used. Such information shall be displayed on both sides of the
vehicle, and the letters included in such sign shall each be a minimum height of two
inches.
(Ord. No. 94-15,9 1,6-21-94; Ord. No. 95-22, S 2, 7-5-95)
Sec. 13-28. Licensing of used car lots.
(a) Approval required. Prior to the issuance of any occupational license authorizing
the operation of a used car lot within the city, such license must be approved by the City
Commission. In addition to the other requirements set forth in this section and other
existing sections of the Code, if it is the judgment of the City Commission that the
issuance of such license shall result in increasing or creating fire, traffic or other
dangerous hazards, endangering children or the general public, the emission of offensive
noise or noxious odors, or otherwise constitute an objectionable nuisance, or otherwise be
detrimental to the health, safety and general welfare of the community, and in the absence
of counterbalancing public demand for the issuance of such license in the vicinity in
question, the Commission may refuse to issue such license. The requirements set forth in
this subsection shall be applicable regardless of the zoning classification of the property
location connected with any such license application contemplated herein.
(b) Restrictions authorized. In addition, the City Commission may, in connection
with the approval and issuance of any such license, to impose reasonable restrictions or
requirements upon the operation of such business relative to installation of sanitary and
office facilities, paving and lighting installation, landscaping and reasonable hours and
times of business operation.
(Ord. No. 94-15, 9 1,6-21-94; Ord. No. 95-22, 9 2, 7-5-95)
Sees. 13-29-13-51. Reserved.
Qi~cia.meL
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XII. - LEGAL - 1st Reading
ITEM C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 April 4, 2006 March 20, 2006 (Noon.) [8J June 6, 2006 May 15,2006 (Noon)
0 April 18, 2006 April 3, 2006 (Noon) 0 June 20, 2006 June 5, 2006 (Noon)
0 May 2, 2006 April 17, 2006 (Noon) 0 July 5, 2006 June 19,2006 (Noon)
0 May 16,2006 May 1,2006 (Noon) 0 July 18, 2006 July 3, 2006 (Noon)
0 Administrative 0 Development Plans
NATURE OF 0 Consent Agenda 0 New Business
AGENDA ITEM 0 Public Hearing [8J Legal (1 st Read ing)
0 Bids 0 Unfinished Business
0 Announcement 0 Presentation
0 City Manager's Report
RECOMMENDATION: Approve Ordinance No. 06- _ that would consolidate the powers, duties and responsibilities of
the Education Advisory Board with the Children and Youth Advisory Board.
EXPLANA TION: This ordinance would create a new subsection 2-123, within Chapter 2, "Administration," of the Code of
Ordinances, providing for the consolidation of powers of the Children and Youth Advisory Board and the Education Advisory
Board, amending Chapter 2, Article VIII, changing all references to "Education Advisory Board" to "Education and Youth
Advisory Board." At this time the Education Advisory Board has three (3) active members, which does not constitute a
quorum for meetings, and there are no incoming applications for membership to this board. The fact-finding and advisory
functions of both boards are similar enough that it is feasible to incorporate the Education Advisory Board functions with the
Children and Youth Advisory Board functions. The Education Advisory Board meets so infrequently that the transition of its
responsibilities to the Children and Youth Advisory Board would not constitute additional burden on the Children and Youth
Advisory Board.
PROGRAM IMPACT: The current members of the Education Advisory Board are agreeable to becoming members of the
Children and Youth Advisory Board with the understanding that they will be able to continue with the goals and objectives of
their previous board. The consolidation of the Children and Youth Advisory and the Education Advisory Boards would
lessen the administrative burden expended to support board action and board meeting activity.
FISCAL IMPACT: N/A
AL TERNA TIVES: Not to approve the ordinance to consolidate the Education Advisory Board with the Children and Youth
Advisory Board. !} /I
D'portm,u' Hood', Si""atu" ~tu"
Department Name
City Attorney / Finance / Human Resources
~LETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
1 ORDINANCE NO. 06-
2
3 AN ORDINANCE OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, CREATING A NEW SUBSECTION 2-123,
5 WITHIN CHAPTER 2, "ADMINISTRATION," OF THE
6 CODE OF ORDINANCES; PROVIDING FOR THE
7 CONSOLIDATION OF THE CHILDREN AND YOUTH
8 ADVISORY BOARD AND THE EDUCATION ADVISORY
9 BOARD; AMENDING CHAPTER 2, ARTICLE VIII
10 CHANGING ALL REFERENCES TO "EDUCATION
11 ADVISORY BOARD" TO "EDUCATION AND YOUTH
12 ADVISORY BOARD"; PROVIDING FOR CONFLICTS,
13 SEVERABILITY, CODIFlCA TION AND AN EFFECTIVE
14 DATE.
15
16 WHEREAS, the Children and Youth Advisory Board and the Education Advisory
17 oard both appointed by the City Commission and empowered with fact-finding and advisory
18 functions; and
19 WHEREAS, the consolidation of the Children and Youth Advisory Board with the
20 Education Advisory Board would facilitate the advisory function of those Boards; and
21 WHEREAS, the Education Advisory Board meets so infrequently that the transition
22 of its responsibilities to the Children and Youth Advisory Board would not constitute
23 additional burden on the Children and Youth Advisory Board; and
24 WHEREAS, the current number of active members of Education Advisory Board
25 does not constitute a quorum for meetings the City Commission has experienced difficulty
26 finding qualified individuals to serve on that Board as evidenced by the fact that there are
27 currently no incoming applications for appointment to the Board;
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WHEREAS, considerable administrative effort and cost IS associated with
29 maintaining and operating City boards, and the Commission finds that consolidation of the
30 Children and Youth Advisory and the Education Advisory Boards would lessen the
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administrative burden expended to support board action and board meeting activity;
2 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION
3 OF THE CITY OF BOYNTON BEACH, FLORIDA:
4
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
5 being true and correct and are hereby made a specific part of this Ordinance upon adoption
6 hereof.
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Section 2.
Amending Chapter 2 Administration, by creating a new subsection 2-
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123, as follows:
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2-123. Consolidation of Children and Youth Advisory
Board and Education Advisory Board~ survival of actions
All powers, duties, and responsibilities of the
Education Advisory Board shall survive and be deemed
mereed and consolidated with the powers, duties and
responsibilities of the Children and Youth Advisory Board.
All previous actions of the Education Advisory Board shall
survive this consolidation unless specifically revoked by the
Children and Youth Advisory Board. The consolidated
board shall be known as The Education and Youth
Advisory Board
Section 3.
That Chapter 2, Article VII, "Children and Youth Advisory Board" is
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hereby amended by adding the words and figures in underlined type, and by deleting the
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words and figures in struck-through type as follows:
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Chapter 2, Article VII, "Education and Youth Advisory Board"
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Section 2-117. Duties.
The Children Education and Youth Advisory bBoard shall act
as a fact finding and advisory board on the following issues
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and on such other issues as are, from time to time, designated
by the City Commission by resolution:
(1) Development of programs that promote ongoing
relationships with caring adults;
(2) Formulation of long and short range programming to
benefit the children and youth of the community by involving
parents, the business community, civic and neighborhood
organizations, includine volunteer recruitine for before and
after local school proerams.
(3) Development of incentives and enhancements wbieh
would encourage the development of safe places, includine
improved playerounds at or near local schools and structured
activities iD--durine non-school hours: and improved
playerounds at or near local schools.
(4) (4) Identification and dissemination of
information on local, county, state and federal
programs that provide beneficial services to children
and their families. and
(5) Developine strateeies for communicatine with the
School Board of Palm Beach County and its staff,
advisine the City Commission as to the activities of
the Board, and other Federal, State and local
leeislative bodies which affect the needs of students
within the City.
(5~ Development of child and youth advocacy programs.
(61) Contactine community eroups and businesses within
the eeoeraphical boundaries of Boynton Beach for
professional skills, materials, financial or education support
for the schools and with the purpose of implementine
proerams at local schools that benefit students from Pre K
throueh erades 12 and vocational schools.
(+~ Developine recommendations to the City
Commission for forwardine to the School Board of Palm
Beach County reeardine actions which may be taken in
support of schools in Boynton Beach with respect to proposed
leeislation at the State level.
(82) Coordinatine with the local police department to
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improve safety for students before, durine and after school
and developine public relations that hiehlieht successful
proerams.
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Section 4.
That Chapter 2, Article VIII, "Education Advisory Board" is hereby
8 amended by adding the words and figures in underlined type, and by deleting the words and
9 figures in struck-through type as follows:
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Sec. 2 129. OrganizatioD.
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(a) The education advisory board shall comprise
seven (7) permanent members and two (2) alternate
members, all to be appointed by the City Commission. Of
the members so appointed, four (4) shall be for a term of
three (3) years and three (3) shall be for a term of two (2)
years. Their successors shall be appointed for a term of two
(2) years. Alternate members shall be appointed for a
period of one (1) year. There shall also be appointed two (2)
high school seniors, who must reside within the city limits of
the City of Boynton Beach and who must attend a public
school in Palm Beach County to serve for a term of one (1)
year, to be selected by the City Commission. 1\11 terms shall
expire in the month of April. Student members of the
EducatioD Advisory Board shall enjoy the right to vote, the
same right that is currently enjoyed by regular voting
members of the Children and Youth l\dvisory Board.
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Sec. 2 131. Qualification.
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The members of the Education .;\dvisory Board shall
be residents of the City provided that ODe (1) regular
member and any alternate of the Board may be Bon
residents of the City, proyided that one (1) regular member
and any alternate members of the Board may be non
residents of the City provided the member has at least one
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child in public scheel, which is located within the
geographical boundaries of the City.
Section 5.
Each and every other provision of the Code of Ordinances not herein
5
specifically amended, shall remain in full force and effect as originally adopted.
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Section 6.
All laws and ordinances applying to the City of Boynton Beach in
7 conflict with any provisions of this ordinance are hereby repealed.
8
Section 7.
Should any section or provision of this Ordinance or any portion
9 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
10 affect the remainder of this Ordinance.
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Section 8.
Authority is hereby given to codify this Ordinance. The City Clerk and
12 editors of the Code of Ordinance are authorized to merge Section 2-126 through 2-140 of the
13 Code into the Code section titled (as amended herein) "Education and Youth Advisory Board"
14 and to eliminate the section titled" Education Advisory Board".
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Section 9.
This Ordinance shaJ] become effective immediately.
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FIRST READING this _ day of
,2006.
SECOND, FINAL READING AND PASSAGE this ~ day of
,2006.
CITY OF BOYNTON BEACH, FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Carl McKoy
Commissioner - Robert Ensler
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Commissioner - Mack McCray
Commissioner - Muir C. Ferguson
ATTEST:
City Clerk
(Corporate Seal)
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