Minutes 05-16-06
MINUTES OF THE CITY COMMISSION MEETING HELD IN THE COMMISSION
CHAMBERS, CITY HALL, BOYNTON BEACH, FLORIDA,
ON TUESDAY, MAY 16, 2006, AT 6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation
C. Pledge of Allegiance to the Flag led by Vice Mayor McKoy
Mayor Taylor called the meeting to order at 6:30 p.m. An invocation was offered by Vice Mayor
Carl McKoy, who also led the Pledge of Allegiance to the Flag.
D. Agenda Approval:
1. Additions, Deletions, Corrections
Commissioner McCray asked for a discussion on the Community Redevelopment Agency. The
item was added under New Business.
Attorney Cherof requested that item D.2 under Legal, Proposed Resolution No. R06-099, be
removed from the agenda in conjunction with the passage of the legislation limiting the powers
of eminent domain. The Legal Department was in the process of reviewing the new legislation
in conjunction with the pending resolutions.
2. Adoption
Motion
Vice Mayor McKoy moved to approve the agenda as amended. Commissioner Ferguson
seconded the motion that passed unanimously.
II. OTHER:
A. Informational Items by Members of the City Commission
Vice Mayor McKoy thanked everyone who attended his installation as the President of the Palm
Beach County League of Cities. The League had a large task but was dedicated to addressing
the issues of all the communities in Palm Beach County. He especially thanked the Police and
Fire Honor Guard, who appeared jointly, which he understood was not a common practice.
Mayor Taylor congratulated Vice Mayor McKoy on his promotion with the League of Cities and
thanked him for all of his hard work there as a representative in the past. Mayor Taylor also
expressed his belief that Vice Mayor McKoy's leadership of the League would assure a strong
voice for the City of Boynton Beach in League affairs.
Commissioner Ensler spoke of his conversation with the Chair of the Veterans Advisory
Commission, Tom Kaiser, where he learned the Florida Department of Transportation, through
the auspices of Representative Adam Hasner, had approved putting plaques for veterans and
paws on each side of the entrance to Boynton Beach and Delray Beach. The Veterans Advisory
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Commission wished to put such plaques at the entrances of other municipalities and
Commissioner Ensler asked how the City Commission could facilitate this. Vice Mayor McKoy
suggested that Mr. Kaiser call him to enlist the support of the Palm Beach League of Cities.
Commissioner McCray spoke of the privilege the City Commission enjoyed the previous week of
traveling to Washington, D. C. to a "fly-in" hosted by Florida U.S. Congressman Clay Shaw,
where local elected officials were able to learn from and share information with representatives
of the state and federal governments. He expressed appreciation to the citizens for allowing this
Commission to represent the City of Boynton Beach at this very informative event.
III. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS, & PRESENTATIONS:
A. Announcements:
1. The Community Development Foundation has a Task Force to
Rehabilitate the Tri-Cities of Belle Glade, Pahokee and South Bay, leaving
Boynton Beach Monday, June 12, 2006, for a ten-day period. Six
hundred Haitian-Americans from South Florida and six hundred from
other areas and states will be participating.
Commissioner Ferguson pointed out a contingent of some 30 doctors and nurses would be
setting up a tent health station in downtown Belle Glade. Also, a group of skilled laborers would
be fixing up between 1,000 and 1,200 houses. He was very pleased to see this happen and
asked to donate $1,500 of his discretionary funds to the project. Mayor Taylor confirmed the
formal request would return to the City Commission on the next agenda.
B. Community and Special Events:
1. Oceanfront Concert Series, Friday, May 19, 6-9 p.m., Oceanfront Park,
featuring the Solar Band (Jazz/Pop). FREE. Park and ride from Bank of
America at Ocean Avenue and Federal Highway.
Community Affairs Director Wayne Segal encouraged attendance at this concert.
CRA Executive Director Lisa Bright announced the CRA would hold its last jazz/art event of the
season on Sunday, May 21, from 1:00 p.m. to 6:00 p.m. in front of the Children's Museum and
Old High School. A Caribbean band, Capt. Reese and Friends, would be featured.
C. Presentations:
1. Proclamations:
None
2. Presentation by Wilfred Hawkins, Assistant City Manager, and Regenia
Scott, Neighborhood Services Manager, of a check in the amount of
$15,030.51 to the United Way of Palm Beach County representing funds
raised to benefit families in Palm Beach County.
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Mr. Hawkins was proud to announce the campaign had been very successful this year. He
introduced Regenia Scott, Neighborhood Services Manager and United Way Campaign Manager,
who thanked her fellow committee members and the employees who had generously given to
the cause. Mr. Hawkins displayed a chart of those employees who had given $240 or more and
spoke of the Leadership Circle program of employees who had given $1,000 or more, which this
year included himself and Kofi Boateng, Utilities Director. He praised Ms. Scott and her
committee for the fine work they had done and the employees who contributed to the
successful result. Mr. Hawkins and Ms. Scott presented the check to the Campaign Fundraising
Chair of United Way, Bruce Lewis.
Bruce Lewis, United Way, Boynton Beach, expressed the gratitude of United Way for the
generous response, a 27% increase from the previous year. He also expressed appreciation for
the hands-on tour the committee took to visit the organizations supported by United Way.
3. Presentation of a Citation to Jeanne Heavilin, former Chair of the
Community Redevelopment Agency board, for her service to the
community.
Mayor Taylor presented a Certificate of Appreciation to the former Chair of the Community
Redevelopment Agency Board, Jeanne Heavilin, for her six years of service to the CRA and for
numerous other valuable contributions she had made on behalf of the citizens of Boynton
Beach. Ms. Heavilin thanked the City Commission for allowing her to serve on the CRA board.
She mentioned the CRA board still had a lot of work to do and they would get it done.
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3-MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3-minute allowance may need to be adjusted
depending on the level of business coming before the City Commission>
Sergio Casaine, 13 Meadows Park Lane, Boynton Beach, declared his comments were a
mixture of his own opinions and the requests of others. He asked for additional time, since two
other individuals who had planned to speak had relinquished their time to him.
It was requested that the Commission look into what could be done to bring back the blinking
lights at Poinciana School. Not having them was endangering the children because there was
nothing to stop the traffic when the children were going to and from the school.
On Tuesday, May 9, 2006 Mr. Casaine attended a CRA board meeting. One of the most
important topics was the redevelopment plan of the Heart of Boynton. The Treasure Coast
Regional Planning Council made a presentation, and the board and staff were concerned about
a time element. It was explained that the start of development progress was delayed by the
four or five properties that remained unsold. At the May 9 meeting, Chair Tillman asked if
anyone was present from the MLK Self Assembly Group that could speak to the status of its
report and recommendations. At his request, Mrs. Young approached the podium and explained
the Self Assembly Group had met and were ready to support the commencement of Phase I of
the Heart of Boynton redevelopment project. She further stated they had asked CRA staff to
meet with them to give them guidance. According to Mrs. Young, members of the staff did not
meet with them. If the Self Assembly group was allowed 90 days to act, it should be
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understood that groups faced with this type of responsibility require support and guidance. The
members of the CRA board continued to discuss the alternatives that would legally force a
decision if the Self Assembly Group failed to complete their report within a matter of days. It
was Mr. Casaine's opinion Mrs. Young was a victim of lack of respect on the part of some board
members, most notably when a board member stated prior to Mrs. Young's speaking, that he
did not trust them (referring to the Self Assembly Group.) Mrs. Young's group was not offered
any guidance to assist her and the Self Assembly Group in completing their recommendations.
Although there were only a handful of properties still pending, for the owners to give them up
for a price based on market-level appraisals was a difficult decision for residents that have had
their properties for 30 or more years. Some of the properties belonged to their parents and
even their grandparents.
Mr. Casaine contended the residents of the Heart of Boynton wanted the redevelopment to go
forward and they were more than willing to cooperate; however, they would like to see a plan
of relocation opportunities. Those who planned to return to the area once the redevelopment
was completed would like to know the conditions of moving back. What were the plans for the
elderly living in the area? He felt there must be a bona fide subSidy program for those who
could not afford the prices that were shown at the CRA meeting.
One very important question was asked by a prominent and respected leader of the community,
"Is there a budget designated for slum and blight?" Another concern was that the 40-unit
structure that was announced had 900 square foot apartments. That density and measurement
did not match the vision of the future plan.
Mr. Casaine felt the City should take advantage of the signing of the eminent domain bill into
law to plan better and to meet with the community leaders that could truly and responsibly
represent the residents.
The CRA had a tough challenge and a unique responsibility. He believed a couple of the board
members needed to get their acts together. He was concerned about the confusion he
witnessed on the part of a Board member. Also, a member of the CRA board announced at its
last meeting that the selection of the developers, the Intown Development Group, for the
second phase of the redevelopment of the Heart of Boynton was a "done deal." Mr. Casaine did
not think that was pOSSible without a public hearing. He thought the relationship between the
Intown Development Group and the former West Palm Beach Commissioner Ray Liberti, who
was now under federal indictment, should be investigated. He was not accusing Intown of any
wrongdoing; however, the City had to carefully review its potential partners. He favored having
the City follow a bid process for the Heart of Boynton to select the best developer. All the
residents of Boynton Beach had to be listened to and represented.
Herb Suss, resident of Boynton Beach, asked the City to disband the CRA board. He
attended the CRA meeting the previous week and was confused. He had never seen such
disarray. Mayor Taylor commented a discussion of the CRA had been put on the agenda so he
asked him to hold his comments for that time.
Mr. Suss mentioned that Quail Run had installed a sprinkler system in the median that divides
Woolbright Road when the development was first done. He asked if that original sprinkler
system still watered the median. He had spoken to the City arborist about Quail Run's desire to
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have the median landscaped as soon as possible. Also, since there would be a caution light for
the new fire station, Quail Run wanted to see the dangerous U-turn at Knuth Road eliminated.
Jarvis Prince, 422 N.W. 13th Avenue, Boynton Beach, reviewed the minutes from the last
City Commission meeting that he was unable to attend since he was on duty. At that meeting,
he had a member of his family address the Commission in his place. He did not find anything in
the minutes to indicate that the arrest of Commissioner McCray for an assault on a City
employee would be discussed at this meeting.
Mayor Taylor responded the City Attorney had looked into this and the City's position was that it
was a private matter between Mr. Prince and the Commissioner, not a City matter, and that the
attorneys for both parties could handle it.
Mr. Prince acknowledged Mayor Taylor's response but added his feeling that if any City
employee put his hand on a City official, the Commission would do something about it. He felt
the Commission was just overlooking this.
Mayor Taylor responded they would take that under advisement.
Mayor Taylor closed the Public Audience when no one else came forward.
V. ADMINISTRATIVE:
A. Appointments to be made:
Appointment Length of Term
To Be Made Board Expiration Date
II McCray Adv. Bd. On Children & Youth Alt 1 yr term to 4/07 Tabled (3)
III Ferguson Adv. Bel. On Children & Youth Alt 1 yr term to 4/07 Tabled (3)
IV McKoy Adv. Bel. On Children & Youth Reg 2 yr term to 4/08 Tabled
Mayor Taylor Adv. Bd. On Children & Youth Reg 2 yr term to 4/08 Tabled
III Ferguson Arts Commission Alt 1 yr term to 4/07 Tabled (3)
IV McKoy Arts Commission Alt 1 yr term to 4/07 Tabled
III Ferguson Bldg. Bd of Adj & Appeals Alt 1 yr term to 4/07 Tabled
III Ferguson Cemetery Board Alt 1 yr term to 4/07 Tabled (3)
I Ensler Code Compliance Board Alt 1 yr term to 4/07 Tabled (3)
II McCray Code Compliance Board Alt 1 yr term to 4/07 Tabled
IV McKoy Community Relations Board Alt 1 yr term to 4/07 Tabled (2)
Mayor Taylor Community Relations Board Alt 1 yr term to 4/07 Tabled
I Ensler Education Advisory Board Alt 1 yr term to 4/07 Tabled (3)
II McCray Education Advisory Board Reg 2 yr term to 4/08 Tabled
III Ferguson Education Advisory Board Reg 2 yr term to 4/08 Tabled
IV McKoy Education Advisory Board Reg 2 yr term to 4/08 Tabled
Mayor Taylor Education Advisory Board Alt 2 yr term to 4/08 Tabled
I Ensler Education Advisory Board Stu 1 yr term to 4/07 Tabled
II McCray Education Advisory Board Stu 1 yr term to 4/07 Tabled
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III Ferguson Education Advisory Board Reg 2 yr term to 4/07 Tabled
III Ferguson Library Board Alt 1 yr term to 4/07 Tabled (3)
IV McKoy Library Board Alt 1 yr term to 4/07 Tabled
IV McKoy Recreation & Parks Board Alt 1 yr term to 4/07 Tabled
III Ferguson Senior Advisory Board Alt 1 yr term to 4/07 Tabled
II McCray Employees' Pension Board Reg 3 yr term to 4/08 Tabled
Motion
Commissioner McCray moved to table all appointments. Commissioner Ferguson seconded the motion
that passed 5-0.
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City Manager for
"Consent Agenda" approval of the action indicated in each item, with all of the accompanying
material to become a part of the Public Record and subject to staff comments.
A. Minutes:
1. Agenda Preview Conference - April 28, 2006
2. Regular City Commission - May 2, 2006
Commissioner McCray removed VI-A.2 for discussion.
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2004-2005 Adopted Budget.
1. Approve the purchase of one (1) 480V, 3-phase 125 kW portable
generator set from O's Power Systems, Ocala, FL by piggybacking the
Town of Longboat Key Bid #lFB-05-2006-0-2005/GW in the amount of
$39,725.
Commissioner McCray removed VI-B.1 for discussion.
2. Approve the piggyback of the State Purchasing Agreement #2503120-PA
to R&S Integrated Products & Services, Inc. for the purchase of Software
Maintenance & Computer Maintenance agreements in the amount of
$45,450.90.
Commissioner McCray removed VI-B.2 for discussion.
3. Approve the purchase of the H.T.E.'s NaviLine series of software
application in the amount of $45,703.50 from I.T.S. Computer Software
Account #001-1510-513-64-14.
Commissioner McCray removed VI-B.3 for discussion.
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4. Approve the emergency repair by Madsen/Barr Corp. of Lake Worth, FL of
an existing 30" raw water main located at the West Water Treatment
Plant that is leaking at the sulfuric acid injection point. The total
expenditure is $176,109.25.
Commissioner McCray removed VI-BA for discussion.
C. Resolutions:
1. Proposed Resolution No. R06-094 RE: Terminating
the interlocal agreement with Palm Beach County Building Division to
return the Collection of County Impact Fees to the City of Boynton Beach
Building Division.
2. Proposed Resolution No. R06-095 RE: Approving and
authorizing execution of Kawasaki Jet Ski Watercraft Loan Agreement
between the City of Boynton Beach and Motorsports of Delray
(Congressional Personal Watercraft Loan Program) to aid in water rescue
activities during boating season.
3. Proposed Resolution No. R06-096 RE: Approving and
authorizing the execution of an agreement for Professional Consulting
Services for a concurrency evaluation of S.W. 30th Avenue/Charter Drive
in compliance with the requirements of the Countywide Traffic
Performance Standards Ordinance.
Commissioner Ferguson pulled VI-C.3 for discussion.
D. Approve amendments to the Neighborhood Assistance Matching Fund (NAMF)
program to allow for: 1) separate and specific project fund categories; 2)
maximum awards per category; 3) creation of project types; 4) match
requirements; and 5) review process.
Commissioner McCray removed VI-D for discussion. Mr. Bressner asked the item be discussed in
conjunction with the City Manager's report and Commissioner McCray agreed to address it at
that time.
E. Approve the "CORTINA PUD" Record Plat, conditioned on the approval being the
certification of the plat documents by H. David Kelley, Jr., (City Engineer and
Surveyor & Mapper).
F. Accept the written report to Commission of purchases over $10,000 for the
month of April 2006.
G. Adopt the Risk Management Policy.
Commissioner McCray removed VI-G for discussion.
H. Replace vacant Assistant Fire Marshal (approved in 05-06 flY budget) with Fire
Protection Engineer position.
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I. Return cash bond of $2,750 to KMA Investment Properties LLC for the project
known as Grove Plaza (Parcel D).
J. Authorize the use of $500 of Community Investment Funds to MADDADS by
Commissioner Ensler.
K. Approve and authorize Commissioner Ensler to contact the Palm Beach County
School District, in the capacity of an elected official of the City of Boynton Beach,
on behalf of the Boynton Beach Symphonic Orchestra.
Motion
Vice Mayor McKoy moved to approve the Consent Agenda except the items pulled for
discussion. Commissioner Ferguson seconded the motion that passed 5-0.
Consent Agenda Items for Discussion
VI-A.2
Minutes - Regular City Commission, May 2, 2006
Commissioner McCray commented that during Public Audience, Mr. Jarvis Prince referred to a
letter read to the Commission at the May 2, 2006 City Commission meeting by his aunt, Nanell
Bennett. He stated that letter was not turned in to the Clerk for the record. He had suggested
to the City Attorney, and now suggested to City Manager Bressner, that they review the tapes
of that meeting because Mr. Prince had put the City on notice that there was going to be a civil
lawsuit. He declared this was a personal matter that should not be discussed as part of the
City's business. Elected officials had sworn obligations, but were citizens first and as such,
should be protected. He asked that Ms. Bennett's letter be retrieved and made a part of the
record for this meeting. Mayor Taylor noted Commissioner McCray's request.
Motion
Commissioner Ferguson moved to approve VI-A.2. Vice Mayor McKoy seconded the motion that
passed 5-0.
VI-B.1
Approve the purchase of one (1) 480V, 3-phase 125 kW portable generator set
from O's Power Systems, Ocala, FL by piggybacking the Town of Longboat Key
Bid #lFB-05-2006-0-2005/GW in the amount of $39,725.
Commissioner McCray noted the portable generator was destined for the INCA site and he
asked for specifics on the location.
Kofi Boateng, Utilities Director, responded that the City had a pump station in the INCA area
and in times of need, the portable generator would be used there.
Motion
Commissioner McCray moved to approve VI-B.1. Commissioner Ferguson seconded the motion
that passed 5-0.
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VI-B.2
Approve the piggyback of the State Purchasing Agreement #2503120-PA to R&S
Integrated Products & Services, Inc. for the purchase of Software Maintenance &
Computer Maintenance agreements in the amount of $45,450.90.
Commissioner McCray asked staff how much was spent on this the previous year, whether this
purchase represented a savings, and if so, how much.
Peter Wallace, ITS Director, responded this was the City's Enterprise system on which they
spent about $110K a year for maintenance. This proposal would save about $35K a year.
Motion
Commissioner McCray moved to approve VI-B.2. Commissioner Ferguson seconded the motion
that passed 5-0.
VI-B.3
Approve the purchase of the H.T.E.'s NaviLine series of software application in
the amount of $45,703.50 from I.T.5. Computer Software Account #001-1510-
513-64-14.
Commissioner McCray asked how much savings would result from this purchase. City Manager
Bressner responded, $23,765 per year.
Motion
Commissioner McCray moved to approve VI-B.3. Commissioner Ferguson seconded the motion
that passed 5-0.
VI -BA
Approve the emergency repair by Madsen/Barr Corp. of Lake Worth, FL of an
existing 30" raw water main located at the West Water Treatment Plant that is
leaking at the sulfuric acid injection point. The total expenditure is $176,109.25.
Commissioner McCray expressed concern about the amount of the expenditure and the
seriousness of a sulfuric acid leak. He asked whether the City was checking to see if there were
any other pipes that might be leaking. Mr. Boateng responded they had checked, and this was
the only pipe in which there was a leak.
Motion
Commissioner McCray moved to approve VI-BA. Commissioner Ferguson seconded the motion
that passed 5-0.
VI-C.3
Proposed Resolution No. R06-096 RE: Approving and
authorizing the execution of an agreement for Professional Consulting Services
for a concurrency evaluation of S.W. 30th Avenue/Charter Drive in compliance
with the requirements of the Countywide Traffic Performance Standards
Ordinance.
Commissioner Ferguson questioned why the City would be paying for this survey. He thought
the $1,500 evaluation should be paid for by the citizens who had raised the question about the
traffic that might be generated by the proposed park on Congress Avenue. Commissioner Ensler
responded that Hunter's Run had two exits, but Chanteclair and Palmland, who were also
concerned about the potential traffic, had one exit each.
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Wally Majors, Recreation & Parks Director, declared several meetings had been held with the
Steering Committee and one of their tasks was to gather input to guide the design process for
the Boundless Park. Steering Committee participants from Hunter's Run expressed concern
about the potential impact of the park on their traffic and staff felt this study would provide an
objective analysis of the issue.
Motion
Commissioner McCray moved to approve VI-C.3. Commissioner Ensler seconded the motion that
passed 4-1, Commissioner Ferguson dissenting.
VI-G. Adopt the Risk Management Policy.
Commissioner McCray observed the backup only contained the table of contents for the Risk
Management Manual and he wanted to know how and where he could see the rest of the
manual. He would like to have had it for review before voting on this item.
Chuck Magazine, Risk Management Manager, stated the Risk Management Manual was a
compilation of the Administrative Policy Manual (APM), the Personnel Policy Manual (PPM), and
various policies and procedures already published and disseminated throughout the City. The
actual manual was in the Risk Management Office, and Mr. Magazine invited Commissioner
McCray or any other interested party to come to that office to peruse it.
Motion
Commissioner McCray moved to approve VI-G. Commissioner Ferguson seconded the motion
that passed 5-0.
VII. CODE COMPLIANCE & LEGAL SETTLEMENTS:
None.
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
THE CITY COMMISSION WILL CONDUCT THESE PUBLIC HEARINGS IN ITS DUAL CAPACITY AS LOCAL
PLANNING AGENCY AND CITY COMMISSION
None.
IX. CITY MANAGER'S REPORT:
A. Review the annual amount budgeted for Community Investment Funds.
Mr. Bressner asked the position of the Commission on the amount to be budgeted for this item.
A discussion ensued and the majority of the Commissioners thought that raising the total
amount for each Commissioner to $15,000 would be very helpful. There was general agreement
the increase would enable the Commissioners to give support to more organizations and
projects. This would raise the combined budgeted total from $50K to $75K.
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Motion
Commissioner McCray moved to approve increasing the annual amount budgeted for
Community Investment Funds to $15,000 each Commissioner for an annual total of $75K. Vice
Mayor McKoy seconded the motion that passed 4-1, Commissioner Ferguson dissenting.
B. Cellular 911 Dispatch
Commissioner Ensler reported that when his neighbor had an accident and they tried to call 911
from a cell phone, they were speaking to the County instead of the City of Boynton Beach. It
took the operator about three minutes to sort out where they were located and actually getting
to the Boynton Beach 911 took another three minutes. He said they lost six minutes on that
phone call and he inquired whether there was a way cellular 911 calls could go directly to the
City of Boynton Beach.
Peter Wallace, ITS Director, gave a presentation entitled Cellular Phone Calls and 911 Service.
The presentation is a part of record for this meeting. Mr. Wallace explained the mechanics
involved in making cellular 911 telephone calls. He declared cell phone calls could be prevented
from reaching the closest 911 emergency center in the area by: 1) where antennas are located,
2) how many callers are using the airwaves/antenna at a given time; and 3) the surroundings.
On wired telephones, the dispatcher is able to identify the location of the caller, but not with
cell phones. There was no uniform Enhanced 911 system (E911) for wireless carriers. The
Federal Communications Commission (FCC) neglected to force the carriers to conform their
E911 systems to a single technology. This serious issue was in the hands ofthe FCC.
Commissioner Ensler expressed frustration at hearing all the reasons cellular 911 might not
work, but was at a loss to explain to his friend why it took 11 minutes to reach the proper
emergency service due to problems with the Cellular 911 system. Since even more calls would
probably be made by cellular phones in the future, Commissioner Ensler asked if the
Commission could pass some sort of resolution on to the County or State representatives to
facilitate a resolution to the problem.
Mr. Wallace declared his organization was working closely with its counterparts in the County,
State, and Federal agencies to seek ways to improve the Cellular 911 system.
C. Review draft Ordinance that would combine the Education Advisory Board (EAB)
and the Advisory Board on Children and Youth (CYAB).
Mr. Bressner noted this draft Ordinance was before the Commission for a vote on combining the
two boards. The EAB currently had only three active members and this did not constitute a
quorum for meetings. The EAB members did not have a problem with combining with the CYAB.
However, some members of the CYAB expressed concern regarding the additional duties and
responsibilities that would flow to them with this merger.
Mayor Taylor remarked the minutes reflected some concerns on the CY AB about the difference
in goals between the two boards. Somehow, if combined, they would have to find a way to
merge their goals.
A discussion ensued about regular vs. alternate membership. There were now three regular
members on the EAB, but only two regular openings on the CYAB. This might mean that one of
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the regular members would have to be dropped back to alternate status. Mr. Bressner noted
the draft ordinance was not ready for first reading at this meeting.
Motion
Commissioner Ferguson moved to combine the Education Advisory Board and the Advisory
Board on Children and Youth. Commissioner McCray seconded the motion.
Commissioner Ensler asked Commissioner Ferguson to consider adding, as part of the motion,
the language that regular board members on the EAB would retain their current positions until
next April when the reappointments were done. Commissioner Ferguson did not agree.
Vice Mayor McKoy asked whether there would still be student members and it was thought it
would be prudent to retain the students.
The motion passed 5-0.
Motion
Commissioner Ensler moved that regular members would stay as regular members until the
next appointment cycle. Vice Mayor McKoy seconded the motion that passed 4-1,
Commissioner Ferguson dissenting.
D. Approve the transfer of $50,000 from City Hall Contingency Fund to the
Neighborhood Assistance Matching Funds (NAMF) program account and allocate
$10,000 from the Neighborhood Services budget to fund the proposed
Emergency Generator and Ice Machine project.
City Manager Bressner introduced the topic of proposed modifications to the Neighborhood
Assistance Matching Fund Program. The related consent agenda item dealt with providing
amendments to the Plan overall and some funding levels. The City Manager's Report item was
specific to the new program component to provide financial support to qualified organizations
for the provision of generators or ice machines. The Commissioners had previously discussed
this issue. The Commissioners chose to address the consent agenda item first.
Consent Agenda Item VI-D - Approve amendments to the Neighborhood Assistance Matching
Fund (NAMF) program to allow for: 1) separate and specific project fund categories; 2)
maximum awards per category; 3) creation of project types; 4) match requirements; and 5)
review process.
Commissioner McCray pulled the agenda item because he thought this was a significant item
and the community needed to know what was being invested. He was not previously aware
there would be a presentation, but since there was, he hoped it would answer his questions.
Wilfred Hawkins, Assistant City Manager, responded that there were actually two presentations
- one to cover the program in general and one to cover the generator/ice machine component.
Mr. Hawkins introduced the new Neighborhood Services Manager, Regenia Scott, who
presented the modified Neighborhood Assistance Matching Fund Program. There were four
components to the program: 1) Large Project Fund; 2) Small Project Fund; 3) Neighborhood
Outreach Projects Fund, and 4) Emergency Generator & Ice machine Project Fund.
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Ms. Scott explained the Neighborhood Assistance Matching Fund Program was already in place.
With existing funding, she requested an expansion of the program to provide a community
outreach component as a means of building stronger neighborhoods and strengthening the
City's partnership with the neighborhoods. She envisioned this would allow neighborhoods to
undertake creative projects beyond beautification.
The Large Project Fund would cover projects that could take up to twelve months to complete.
The large projects range from $2,500 up to $10,000. The applications would be accepted once
a year. A 1-1 match is required. There would be a review process and the highest rated
applications would be awarded funds.
The Small Project Fund is for projects seeking awards of $2,500 or less that can be completed
in six months or less. Applications would be accepted four times a year.
The Neighborhood Outreach Project Fund makes awards for projects that involve new people in
neighborhood organizations or activities up to $500. Applications would be accepted any time
during the year. The funds could be used to provide neighborhood meetings, parties for
younger kids, inter-generational activities, and cultural activities. The goal would be to engage
the associations, increase their membership, and train them to improve their organizational
leadership skills.
The Emergency Generator and/or Ice Machine Project Fund makes a one-time award up to
$5,000 to neighborhood-based organizations, including faith-based institutions, for the purchase
and installation of emergency generators and/or ice machines in approved community-based
facilities in preparation for hurricane/disaster relief efforts. The application deadline would be
June 30 (for 2006 only). After that, applications would be accepted anytime during the year.
Ms. Scott declared there were 113 neighborhood associations in the City at present. The goal of
her organization was to activate and engage the neighborhoods. To this end, they would get
the presidents of the associations together at least twice a year and possibly engage the district
associations as well. Ms. Scott asked the Commission to approve the program with the four
components as presented.
Mayor Taylor confirmed through Ms. Scott that the total budgeted annual dollars for the entire
program would be $40K. He was concerned that if one or two neighborhoods came in with
large projects, half of the budget would be wiped out. Ms. Scott responded they would have to
put a cap on how many large projects could be funded in a year. She noted the funding for the
Emergency Generator and/or Ice Machine Project was separate. Mayor Taylor commented
when the Neighborhood Assistance Matching Fund Program was originally set up,
neighborhoods were allowed to make the 1-1 match by "sweat equity." He asked if that was still
a part of the process. Ms. Scott responded it was and it was shown in the informational
package as "in-kind donation of labor." Mayor Taylor questioned how the worth of that kind of
equity was determined. Ms. Scott responded for professional services there was a maximum of
$75 per hour and other in-kind labor $15 per hour.
Mayor Taylor held that the original purpose of the program was to assist neighborhoods that
wanted to improve their appearance. Mayor Taylor was not sure he was in agreement with the
neighborhood outreach component of the program. In his neighborhood, if they wanted to have
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May 16, 2006
an Easter egg hunt or a cookout, the money for it came out of their membership funds. He was
not comfortable with the City funding little neighborhood get-togethers.
Mayor Taylor spoke of the generator/ice machine component, saying it would cost from $37K
upwards to purchase a generator for running a clubhouse and ice machine. He was not in
agreement with the statement in the informational package in the agenda packets, where it
stated the recipients of the $5K from the City would be required to make their facilities
accessible to the general public after servicing the needs of their immediate
community/development. Ms. Scott stated that was a separate presentation, but said that
particular fund fell under the umbrella of the Neighborhood Assistance Program.
Commissioner Ensler wanted to limit his comments to the generator/ice machine part of the
program. With only $50K in funding available, only 10 of the 113 associations could receive the
grant. He suggested increasing the amount the first year to $100K. He deferred to Mr. Bressner
for comment.
Mr. Bressner suggested focusing on the consent agenda item topic of the overall program first,
and returning to the generator issue later. He recalled Mayor Taylor's comment on the
community outreach portion of the program.
Commissioner Ensler asked for consensus on limiting the discussion at this meeting to the
generator issue since the hurricane season was fast approaching. Also, he wanted time to go
back and review the new informational packet on the program. At this time, there was no
consensus to that effect.
Commissioner McCray referred to the overall program and commented that he did not find the
formula for sweat equity in the new informational packet. Also, he wanted to know how the
program would be publicized.
Ms. Scott stated the answer to the sweat equity formula was in the application. They planned to
advertise the program on their Web site and in the newspaper, and would distribute the
information to all neighborhood associations in their database.
Commissioner McCray asked how the program would be monitored in case someone applied for
more than one project in a year. Ms. Scott responded the application asked if the requester was
currently receiving funds from the City. If yes, they would be able to track those projects and
those organizations.
Commissioner McCray asked if Ms. Scott anticipated an increase in the $40K budget for this
budget year. Ms. Scott had requested a $10K increase for the program in the current budget.
Commissioner McCray was not happy about the level of upkeep on the signs that had been
given to a lot of neighborhoods in District 2. He asked what could be done when projects were
initiated to insure proper maintenance for City-funded improvements. Ms. Scott said the
neighborhood organizations had to be educated on the process of what was required when they
received City funds.
Vice. Chair McKoy asked whether communities that had received funding in past years could
apply again, and the response was affirmative. Mr. Hawkins related they would be holding the
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Regular City Commission
Boynton Beach, FL
May 16, 2006
communities more accountable for the maintenance of the projects. They were aware of the
areas that needed attention and were working to resolve the situation.
Commissioner McCray applauded Ms. Scott and Mr. Hawkins for their innovative modifications
to the program.
Motion
Commissioner McCray moved to approve IV-D as presented except the specifics on the
generator program, which would be presented and discussed at another time. There was no
second at this time.
Commissioner Ensler returned to his earlier remarks. He believed there would be more requests
for the generator grants than available funds could meet. He thought the City might get a bad
reaction by not having enough generators and ice machines to cover an emergency. He asked
the City Manager whether it was possible to increase the $50K. Mr. Bressner responded the
City could take applications for the generator grant beyond the funding capability for the
particular fiscal year, and handle it on a reimbursement basis. This would require, however, that
the City Commission approve $50K to cover this year and $50K to cover next year.
Mayor Taylor commented the most the City could give would be $5K and in his discussions with
the members of an association, the membership did not want to purchase generators, even
though it would have only cost them $2 a month individually. He felt there might actually be a
very small demand for the funds. Few neighborhoods would be able to afford $37K for a
generator, even with $5K in assistance from the City.
Commissioner Ensler was concerned about the timing. Applications had to be submitted by June
30. According to informational packet, decisions would be made in six weeks and awards twelve
weeks after that. That would be too late for the hurricane season, which starts on June 1. He
asked if it could be fast tracked. Ms. Scott responded the timing referred to the initial
application. Once the initial application was approved, they could apply any time during the
year.
Mayor Taylor was not going to support the Neighborhood Outreach Projects Fund and was
against the association membership stipulations shown in the Emergency Generator and/or Ice
Machine Projects Fund portion of the program. Mr. Hawkins responded they were not trying to
usurp the independence and authority of the associations. They wanted to make sure that
whoever lives in a neighborhood has a fair opportunity to participate and become a member of
the association. Commissioner Ensler noted that in the revised version, those stipulations had
been deleted.
Commissioner Ferguson commented on the outreach component saying for $500, the
administrative costs would be at least that much just to process the paper. He wanted to
eliminate this. He would be in favor of the small and large projects and the emergency
generator program at this stage, but not the outreach piece. Mayor Taylor agreed.
Commissioner Ensler recalled Commissioner McCray's earlier motion that had not been
seconded. The motion had been to approve IV-D as presented with the exception of the
emergency generator. There was still no second to the motion, so the motion died.
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Regular City Commission
Boynton Beach, FL
May 16, 2006
Motion
Commissioner Ensler moved to approve the Emergency Generator and/or Ice Machine Project
Fund Project for $50K with the provision that the homeowner associations and churches
receiving assistance would be open to all members of those organizations. Commissioner
Ferguson seconded the motion.
Vice Mayor McKoy felt the outreach component of the program was very important and wanted
it to be made a part of a further discussion.
Commissioner McCray asked how the generator program would be policed or monitored. Would
the award of generators be based on a certain number for each district? Mr. Hawkins responded
they had hoped to cover this in the presentation on this topic. They would have to look at the
logistics of the placements and try to place the generators around the City and allow access to
them, not necessarily by district.
Mayor Taylor asked if decisions on the placement of generators would depend on the proximity
to another generator. If The Crossings got one, would that preclude its neighboring association
from having one? Mr. Hawkins said no decisions would be made until all the applications were
in. They were not just thinking of the money - it was an emergency management tool. They
also required organizations to have actual hurricane plans. There would be no point in giving
the money for a generator to an association if there would be no one present to open it up to
run it. The City's decisions on where to place emergency ice pick-ups would depend on the
perceived need, and the placement of the generators in certain areas would affect those
decisions.
The motion passed 5-0.
Motion
Commissioner Ferguson moved to approve the Small and Large Project Funds for the
Neighborhood Assistance Matching Fund Program. Mayor Taylor passed the gavel to second the
motion.
Commissioner McCray said since they were eliminating the smaller projects, he asked for it to
come back to the Commission for future discussion. Commissioner Ferguson agreed.
The motion passed 5-0.
Motion
Commissioner Ferguson moved to deny the Neighborhood Outreach Projects Fund. Mayor
Taylor passed the gavel and seconded the motion.
Commissioner Ensler asked to table this and discuss it at another time so staff could answer
some of the questions that had come up about it.
When Commissioner Ferguson made his motion, Commissioner McCray added that the smaller
projects would be discussed at a later date. It was then realized that Commissioner McCray
had actually meant the neighborhood outreach aspect and not the small projects aspect of the
program.
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Regular City Commission
Boynton Beach, FL
May 16, 2006
Commissioner Ensler introduced a substitute motion.
Motion
Commissioner Ensler moved to table the Neighborhood Outreach Projects Fund. Commissioner
McCray seconded the motion that passed 4-1, Commissioner Ferguson dissenting.
They revisited the motion on the Large and Small Project Funds.
Motion
Mayor Taylor moved to reconsider the motion approving the Small and Large Project Funds and
bringing the smaller projects back for future discussion. Commissioner McCray seconded the
motion that passed 5-0.
Motion
Commissioner Ferguson moved to approve the Small and Large Project Funds for the
Neighborhood Assistance Matching Fund Program. Commissioner McCray seconded the motion
that passed 5-0.
X. FUTURE AGENDA ITEMS:
Commissioner Ferguson believed the Commission's previous discussion on the potential use of
the old landfill next to the golf course had led to the conclusion the City would go out with a
RFP. This was to allow the Commission to see what uses the development community as a
whole could suggest for the site. Since the City had not sent out an RFP, he asked to have the
item put on the agenda for the next meeting. Mr. Bressner asked if he meant an RFP for the
development proposals, and Commissioner Ferguson responded in the affirmative.
Mr. Hawkins indicated they had just gotten word back on their consultant on the grant proposal
that the environmental review was moving forward. From a staff perspective, that was
something staff had to review. He also recommended the Commission allow staff to bring some
options about what an RFP would look like.
Commissioner Ferguson was not in favor of bringing options back to the Commission, saying he
wanted to see what was out there. Mayor Taylor did not want to limit this and believed the
sending out of an RFP had already been agreed to.
Mr. Hawkins was not trying to hold it up. There were many ways it could get done. They also
did not want to limit it but wanted to structure the RFP to allow the Commission to get as many
options as possible. Secondly, the development community needed to have a clear
understanding of what the outcome would be. He believed it was necessary to spell out what
the Commission wanted to have; otherwise a lot of time would be wasted in looking at things
that the Commission mayor may not like. Staff wanted to help the Commission structure the
RFP a little bit better.
Commissioner Ensler's understanding from the previous discussion was that nothing would be
done until the environmental report was received. This was because they would not know what
could be done until they understood what could be done with the land. Asking developers to do
proposals based on no knowledge of whether the property could be used or not did not make
sense to him. He wanted to see it tabled until the environmental report came back.
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Regular City Commission
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May 16, 2006
Commissioner Ferguson and Mayor Taylor agreed that was not the way they understood it. At
the previous discussion they specifically said to go out and let the private sector pay for an
environmental survey. The City wouldn't have to do that. Commissioner Ferguson and Mayor
Taylor wanted to hear all the ideas out there. Maybe they would put a hospital there.
Commissioner Ferguson wanted to see all the possibilities. Mayor Taylor said the minutes could
be checked, but he was pretty sure this Commission directed that action to be taken.
Commissioner Ferguson agreed.
Mr. Bressner said if a developer did environmental studies, they owned them. The City would
not have access to it to approve their development plans. If it was the intent to go out for RFP
for developers, his understanding was they would first have in place the necessary
environmental reviews, so they would be able to open it up for anybody to bid on a project
based on what was pOSSible to do on the property.
Mayor Taylor understood the City was proceeding through Treasure Coast Regional Planning
Council for the environmental study. Mr. Bressner said that was correct but it was now going
through the Department of Environmental Protection since no petroleum products were found
at the site.
Mayor Taylor did not feel that should hold up a RFP. He believed the private sector needed to
come in and see what they had out there. Mr. Hawkins said if there were a Phase I study done
already, that would be something that would not be included in the RFP. Depending on what
was there, there might have to be a Phase II study. They were not trying to hold things up -
they were trying to help the Commission be legal.
Commissioner Ferguson asked this item be put on the agenda for the next City Commission
meeting. He felt the Commission had agreed to a policy matter and it had been aborted.
Mr. Bressner's recollection of the conversation was that they were going forward with
environmental studies and that would be a public process, funded by the Treasure Coast
Regional Planning Council. That study was now being done through the Department of
Environmental Protection so they would have the necessary data to go out for RFP. As they
went through the ideas, they also talked in a general sense about what type of development
schemes the Commission would either accept or reject. One of the options was to develop the
golf course into housing and put the golf course on the landfill. Another option was to put
housing on the landfill. The Commission said no to that because of some problems that had
occurred in other locations where housing had been put on landfills. In order to do the
environmental review, staff needed direction from the Commission regarding whether or not
they planned to put housing on the landfill, because that would have profound effect on the
scope of the review. Mayor Taylor thought they were pretty clear they did not want to put
housing on the land. Mr. Bressner agreed, saying they took that as direction to do the Phase I
environmental study and staff was going forward with that through the Department of
Environmental Protection. In addition, there was a developer who was interested in developing
the property who wanted to fast track this and go to submitting a proposal for the development
of the property. The County owns the property - the City owns the landfill. The City owns the
landfill property, but the deed has a reverter clause saying that at such time as the landfill is
not used for a public purpose, it would go back to the County. The golf course property is a
land lease only. If they were going to consider the development of that property, it would have
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Regular City Commission
Boynton Beach, FL
May 16, 2006
to be with the advice and consent of the County, who were another party that had to be taken
into consideration.
Mayor Taylor understood Mr. Bressner's comments, but still believed direction had been given
to go out on a RFP to have the private sector come back with suggestions on uses for the
property. Commissioner Ferguson agreed.
Commissioner Ensler commented the golf course lease limited the uses to golf. The City had no
authority to use it for anything except golf. If the direction of the Commission was to go out for
RFP, a course with which he disagreed, it would have to be made clear that the City did not
own the golf course land, had no authority over it, and that there was a reverter clause in the
landfill deed. Mayor Taylor indicated he had spoken to the County and they were amenable to
whatever the City wanted to do, especially affordable housing.
Herb Suss, resident of Boynton Beach, felt a feasibility study on the 40 acres should
precede an RFP. The Golf Course recommended a resolution to the City Commission that was
passed, recommending keeping the 27 holes free and clear as it was at present. He was not in
favor of fast tracking it with a builder. People needed recreational spaces and the golf course
was a treasure. He thought the City was engaging in overdevelopment. Mayor Taylor reminded
Mr. Suss he had repeatedly spoken to the Commission about the need for affordable housing.
Mr. Suss responded they had the Heart of Boynton for affordable housing. He did not want to
see affordable housing at this location. Mr. Suss further commented that in six months' time,
the National Audubon Society would be declaring the golf course a nature preserve.
Commissioner McCray needed to revisit what was said at the previous meeting about this. He
felt communication was a good tool and that staff had dropped the ball on this. The
Commission had to come to a decision about where it wanted to go so staff would have some
direction. He knew what the Commission had said to staff, but it seemed staff was coming back
with another plan.
Mr. Bressner believed a verbatim transcript of the referenced discussion had to be provided to
the Commission and to staff. He did not agree with the interpretations he had heard about the
direction to staff. Mr. Hawkins agreed with Mr. Bressner, saying they needed some more
specific direction. He strongly felt the RFP had to be structured. Mayor Taylor asked that all the
Commissioners be provided a copy of the transcript and he asked for this item to be put on the
agenda for the next meeting. Mr. Bressner agreed. Commissioner McCray confirmed the
verbatim transcript would not be edited.
A. Utility Service Area Analysis - June 20, 2006
B. Review of Recreation & Park Fees - June 20, 2006
C. Stand-by Power Requirements
D. Review and pOSSible adjustment of the stormwater fees
E. Adopting a new Article III of Chapter 18 entitled "Municipal Police Officers'
Retirement Trust Fund" in the Boynton Beach Code of Ordinances entitled
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Regular City Commission
Boynton Beach, FL
May 16, 2006
"Pensions for Police Officers" (Proposed Ordinance No. 06-036) (Tabled to
June 6, 2006)
F. Small/Minority Business Enterprise (S/MBE) Plan Proposal- July 2006
XI. NEW BUSINESS:
1. CRA Board Discussion
Commissioner McCray noted the CRA had constantly been in the newspapers lately, making the
City look bad. The CRA was organized to operate at the discretion of the City Commission, who
made the ultimate decisions. He was happy to read the eRA had instituted rules and
regulations, but then he read something that sounded like they did not have the basic discipline
policy covered. The CRA was dealing with millions of dollars and the City Commission and the
CRA were jointly accountable for that money. He wanted to know where the CRA was trying to
go.
Herb Suss, resident of Boynton Beach, declared West Palm Beach and Boca Raton had
gotten rid of their CRA boards and he believed Boynton Beach should disband its CRA board. He
favored giving their task to the Planning & Development Board. He was disturbed by his
impressions of the CRA meeting the previous week where he witnessed confusion, nitpicking,
indecision, and infighting. He was very displeased with a remark made by a board member that
he did not trust the Self Assembly Group. He felt Will Vash of the Palm Beach Post had done a
fine job of reporting on the issue. He was concerned about hearing of violations of the
Sunshine Law on the part of some CRA members, a serious matter. He believed the
Commission members should attend the CRA meetings because the Heart of Boynton project
was at a critical phase and the people should be heard from again. Mr. Suss wanted affordable
housing to be done in the Heart of Boynton area, but not by self-interest groups. He advocated
going out on RFP and not simply opting for the Intown Development Group. He also wanted
the City to investigate the Libertijlntown Development Group connection addressed earlier.
Mayor Taylor commented that connection was already being examined.
Henderson Tillman, 54 Bentwater Circle, Boynton Beach, Chairman of the CRA board,
preferred to avoid a discussion of the board's actions based on newspaper stories and to talk
explicitly about the actions and procedures of the CRA. In his first meeting as Board Chairman,
he asked for an inquiry about what was going on in the CRA, especially in regard to staff's
actions and comments and their relationship with the board members. To that end, an inquiry
was conducted and the results of the inquiry were presented at the May 9 meeting. The inquiry
also included information about from staff and board members regarding actions that took
place on a daily basis. That report was geared towards bringing all the issues out into the
public, making sure they had all been addressed, and bringing an end to discussion about the
functioning of the CRA. They initiated an interlocal agreement with the City and made sure the
issue of how the board dealt with employees was addressed. An incident occurred between
himself and the Executive Director. They were talking about putting in evaluation and
performance standards and he felt it was important to put the board governance policies in
place first. His comments had nothing to do with hiring and firing. The Executive Director felt
differently. As board Chairman, he accepted the responsibility for the misunderstanding and
apologized to the Executive Director for the breakdown in communication.
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Regular City Commission
Boynton Beach, FL
May 16, 2006
Mr. Tillman expressed the belief the CRA was a major part of the City of Boynton Beach. It was
put together to eliminate political infighting and that had occurred. That had occurred because
the rules of governance were not in place from the beginning. What happened was they went
"in the ground" first. He felt the CRA was a viable board that had a duty and a responsibility.
They were not going to placate and respond to issues every time something popped up in the
press. Things were being cleared up. He thought he was acting professionally. The press
responded to the report as presented and yes, things needed to be straightened up and they
were. The board had done major, effective development in the City and produced a major Tax
Increment Fund that continued to increase. That is what it was put in place to do and what it
had been doing. The other issues aside, the CRA stood committed to doing whatever was
necessary for the board to continue to act in a responsible manner and move forward in terms
of the Heart of Boynton and the rest of the areas in the CRA.
Gertrude Sullivan, President of the Boynton Terrace Association, thought the
Commission gave the CRA six months to "get its act together." Why did they want to abolish it
now? She felt they should be seeing something going on in the Heart of Boynton, but did not
see anything. What was really the problem? This CRA seemed to be holding the bag for what
the previous CRA did not do. She thought they should be given a chance so they could get on
the right track and get Phase I started.
Mayor Taylor responded he recalled six months being mentioned, but there really was no set
time. They said they would give them some time to get organizational paperwork in place.
Elizabeth Jenkins, 711 N.W. 1st Street, Boynton Beach, stated she was afraid she would
not have a place to stay. They were trying to get benefits in the Heart of Boynton Beach. They
were poor people. How could she buy a home for $280K? Where was the City going to move
her if she had to move from where she was? Her home was already paid for. How could she
pay for another home? The CRA was for the developers and it seemed like the City was backing
them up. What was wrong with affordable housing? She asked the City not to let people run
them out of their houses. They were in favor of development, but not of putting people off their
land and giving it to developers.
Commissioner McCray stated the main reason he asked for a discussion on this item was to ask
how much the study cost. Lisa Bright, Executive Director of the CRA, stated the summary report
of the organizational findings cost $7,300 paid to Dr. Lindsey Willis of L. J. Craig & Associates.
Commissioner McCray mentioned he received a letter from a member of the CRA staff who had
been let go. He was not in favor of disbanding the CRA board, especially after hearing Mr.
Tillman's remarks. It took a strong man to admit a mistake. He thought $7,300 was well spent
to solve the problem. He was tired of reading about it in the newspaper. He brought it up
because he wanted the public to know the Commission was behind the CRA, providing they
were on the same page. They were aware of the eminent domain issue and the bill the
Governor signed into law and the CRA would have to look at other options to see what could be
done in the Heart of Boynton.
Commissioner Ensler indicated the Commission was responsible to see there was due process.
Newspaper articles were written and people judged people and organizations based on what
they read. He felt it was wrong for this board or the audience to judge people until due process
had been applied. People should be given an opportunity to defend themselves when accused
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Regular City Commission
Boynton Beach, FL
May 16, 2006
of being guilty. It was the basis of this country's legal system and the basis of everything
thought to be right in this country. A person was innocent until proven guilty.
Mayor Taylor acknowledged the CRA had some difficulties in the past and he was pleased when
they came up with new policies and procedures. There were obviously some disagreements on
how the board reacted to staff and these concerns were aired publicly. He commended them
for sitting in public and discussing their problems with each other openly. He thought this
would strengthen them if they took it to heart and did the things they agreed to do from now
on. He felt they were making strides and he was pleased to see that.
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
Attorney Cherof suggested the development ordinances be read at one time, followed by
separate motions. A public hearing had already been conducted at previous meetings. This was
agreeable to the Commission.
Sea crest Low Density Residential (LUAR 06-014)
1. Proposed Ordinance No. 06-038 Re: Request to amend the
Comprehensive Plan Future Land Use Map from Local Retail Commercial
(LRC) to Low Density Residential (LDR).
2. Proposed Ordinance No. 06-039 Re: Request to rezone from C-
2 Neighborhood Commercial to R-1 Single-Family Residential.
Seacrest Low Density Residential (LUAR 06-015)
3. Proposed Ordinance No. 06-040 Re: Request to amend the
Comprehensive Plan Future Land Use Map from Local Retail Commercial
(LRC) to High Density Residential (HDR).
4. Proposed Ordinance No. 06-041 Re: Request to rezone from C-
2 Neighborhood Commercial to R-3 Multi-Family Residential.
Attorney Cherof read Proposed Ordinance No. 06-038 by title only.
Attorney Cherof read Proposed Ordinance No. 06-039 by title only.
Attorney Cherof read Proposed Ordinance No. 06-040 by title only.
Attorney Cherof read Proposed Ordinance No.06-041 by title only.
It was determined a report from staff would not be required.
Mayor Taylor opened the issue for public comment. No one came forward.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance 06-038. Vice Mayor McKoy
seconded the motion.
Commissioner Ensler confirmed the site plan would come forward at the time of development.
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Regular City Commission
Boynton Beach, FL
May 16, 2006
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance 06-039. Commissioner McCray
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance 06-040. Vice Mayor McKoy
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance 06-041. Commissioner McCray
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Harbor Cay (LUAR 06-009)
5. Proposed Ordinance No. 06-042 Re: Request to
amend the Comprehensive Plan Future Land Use Map form Local
Retail Commercial (LRC) and Low Density Residential (LDR) to
Special High Density Residential (SHDR).
6. Proposed Ordinance No. 06-043 Re: Request to
rezone from Community Commercial (C-3) and Single-Family
Residential (R-1-M) to Infill Planned Unit Development (IPUD).
7. Proposed Resolution No. R06-097 Re: Request new site
plan approval to construct 23 fee-simple townhouse units,
swimming pool and related site improvements on a 1.429 acre
parcel in the IPUD zoning district.
Mayor Taylor determined a staff presentation was not required.
Commissioner Ensler asked if the developer owed the City an art fee for the project.
Eric Johnson, Planner, responded an art fee was in order and the City is waiting to hear from
the developer about how this would be addressed. Attorney Cherof stated an art fee was now
automatic under the ordinance recently passed.
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Regular City Commission
Boynton Beach, FL
May 16, 2006
Mayor Taylor opened the issue for public comment. No one came forward. The developer was
given an opportunity to speak, but did not come forward.
Attorney Cherof read Proposed Ordinance No. 06-042 by title only.
Attorney Cherof read Proposed Ordinance No. 06-043 by title only.
Attorney Cherof read Proposed Resolution No. R06-097 by title only.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance No. 06-042. Commissioner
McCray seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance No. 06-043. Vice Mayor McKoy
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Motion
Commissioner Ferguson moved to approve Proposed Resolution No. R06-097. Vice Mayor
McKoy seconded the motion that passed 5-0.
Hathaway Park Industrial Zone (LUAR 06-007)
8. Proposed Ordinance No. 06-044 RE: Request
to amend the Comprehensive Plan Future Land Use Map from Local Retail
Commercial (LRC) to Industrial (I).
9. Proposed Ordinance No. 06-045 RE: Request
to rezone from Community Commercial (C-3) to Industrial (M-1).
Attorney Cherof read Proposed Ordinance No. 06-044 by title only.
Attorney Cherof read Proposed Ordinance No. 06-045 by title only.
It was determined a staff presentation was not required.
Mayor Taylor opened the issue for public comment.
24
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 16, 2006
Daniel Segal, attorney with Duke, Mullin and Gallaway in Fort Lauderdale, appeared
representing a property owner in the subject neighborhood, Mary Lucille Scott, who was
present with her daughter, Julie Kemp. His client approved of the project, but was concerned
that approval of the rezoning to industrial would promote more rezoning to industrial in this
neighborhood. The area to the east of the proposed project was residential and it was their
strong contention that it stay residential and that no future developers use this approval as a
mechanism for changing the zoning of the current residential property to industrial. The staff
report discussed industrial zoning was not compatible with residential zoning and that there
needed to be certain amendments to provide for the protection of residential such as buffering,
fencing and walls. But, those amendments had not been enacted for some reason. They
contended the amendments should be put in place. They supported the project, so long as it
was only conceived as a minor boundary adjustment to make existing non-conforming uses
conforming and in light of the fact it was on the F.E.C. tracks. They wanted an acknowledgment
that the other areas in the neighborhood that were currently zoned residential would stay that
way.
Mayor Taylor asked staff to address the amendments issue raised by Attorney Segal.
Ed Breese, Principal Planner, commented the amendments pertained to the M-1 study, which
was not yet complete. When that study was complete, some amendments would have to be
made to the zoning code. There was some protection in industrial districts for residential
compatibility now, but the M-1 study concluded the protection was not entirely adequate for all
situations and that that was Attorney Segal's point.
Julie Kemp, now living off Lawrence Road, declared her family had lived in Boynton Beach
since the 1920s and had businesses in Boynton Beach -- the Boynton Casino and the former
Lucille & atley's restaurant that now housed the Boynton Beach Senior Center. They supported
the rezoning along the railroad tracks, but did not want it to affect their property, which ran
from Third Street to U.s. 1 at 10th Avenue. They wanted the character of the neighborhood to
remain as it was.
Mayor Taylor expressed understanding of the concerns that were expressed.
Tom Carney, attorney for the applicant, noted that while it may be necessary in the future
to come in to address specific projects that may affect the neighborhood, this project was very
site-specific. They did not intend to encourage any further encroachment of industrial properties
in this neighborhood.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance No. 06-044. Vice Mayor McKoy
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance No. 06-045. Vice Mayor McKoy
seconded the motion.
25
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 16, 2006
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
10. Proposed Ordinance No.06-046 RE: Request to
abandon a portion of an unimproved alley located between NE 5th and NE
6th Avenues extending approximately 150 feet west from NE 3rd Street.
(Monnin Alley)
Attorney Cherof read Proposed Ordinance No. 06-046 by title only.
It was determined a staff presentation was not required.
Vice Mayor McKoy confirmed the location was NE 5th Avenue.
The public was afforded an opportunity to speak, but no one came forward.
Motion
Commissioner Ferguson moved to approve Proposed Ordinance 06-046. Vice Mayor McKoy
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
B. Ordinances - 2nd Reading- Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 06-047 RE: Approving the
adoption of Ordinance to conform Charter language to previously
approved compensation increases.
Attorney Cherof read Proposed Ordinance No. 06-047 by title only.
Mayor Taylor opened the issue for public comment, but no one came forward.
Motion
Vice Mayor McKoy moved to approve Proposed Ordinance No. 06-047. Commissioner Ferguson
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 5-0.
C. Ordinance - 1st Reading
1. Proposed Ordinance No. 06-048 RE: Amending
Chapter 15, entitled "Offenses Miscellaneous" Section 15-123, entitled,
"Penalties; Exceptions" to provide for the inclusion of additional
individuals who are required to register as sexual offenders.
Attorney Cherof read Proposed Ordinance No. 06-048 by title only.
26
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 16, 2006
Motion
Commissioner McCray moved to approve Proposed Ordinance No. 06-048. Vice Mayor McKoy
seconded the motion.
Vote
Deputy City Clerk Pyle called the roll. The vote was 4-1, Commissioner Ferguson dissenting.
D. Resolutions:
1. Proposed Resolution No. R06-098 RE: Amending Resolutions
No. R05-177 and R05-207 restating the public necessity of acquiring
parcels of property for the purpose of acquiring fee simple, required for
elimination of blight and slum and future construction of improvements to
the City's redevelopment area pursuant to the Heart of Boynton
Community Redevelopment Plan.
Attorney Cherof read Proposed Resolution No. R06-098 by title only.
Commissioner McCray questioned whether this resolution would override the recent eminent
domain legislation signed by the Governor. Attorney Cherof said it would not override it. This
was one of the cases the City filed before the legislation was passed, so they would move
forward on it. The issue was pending in court.
Motion
Commissioner McCray moved to approve Proposed Resolution No. R06-098. Commissioner
Ferguson seconded the motion that passed 5-0.
2. Proposed Resolution No. R06-099 RE: Amending Resolution
No. R06-057 restating the public necessity of acquiring the Commercial
Condominium units designated as Suites 101, 102, 104 and 209 within
the First Financial Plaza for the purpose of acquiring fee simple title,
required for elimination of blight and slum and future construction of
improvements to the City's original redevelopment area and for vehicular
and pedestrian access and public parking within the City of Boynton
Beach.
( This Resolution was removed during Agenda review.)
E. Other:
None.
XIII. UNFINISHED BUSINESS:
None.
27
Meeting Minutes
Regular City Commission
Boynton Beach, FL
May 16, 2006
XIV. ADJOURNMENT:
There being no further business to come before the Commission, Mayor Taylor adjourned the
meeting at 9:03 p.m.
CITY OF BOYNTON BEACH
ATTEST:
~~'~,
<2~ ~i-
;;;:= c 0- ~
Commissioner ~
Recording Secretary
(051706)
28
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
Development
P&Z
BuildIng
EngineerIng
Occ. license
Deputy CIty Clerk
Mr. Richard K. Brooks Jr., AlA, NCARB I RKB Architects P/anne Ie! In".
PROJECT NAME:
APPLICANT'S AGENT:
Harbor Cay
APPLICANT: Harbor Cay, LLC
APPLICANT'S ADDRESS: 2633 Lantana Road, Suite 44 Lake Worth, Florida 33462
DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION:
May 2, 2006
TYPE OF RELIEF SOUGHT: Request new site plan approval to construct 23 fee-simple townhouse
units on a 1.429-acre parcel in the IPUD Infill Planned Unit Development
zoning district.
LOCATION OF PROPERTY: On the east side of Federal Highway, approximately 160 feet north of
Gateway Boulevard (see Exhibit "A" - Location Map)
DRAW/NG(S): SEE EXHIBIT "B" ATTACHED HERETO.
THIS MATTER came on to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the
relief sought by the applicant and heard testimony from the applicant, members of city administrative
staff and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent with
the requirements of the City's Land Development Regulations.
2. The Applicant
.x. HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "C" with notation "Included".
4. The Applicant's application for relief is hereby
X GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7. Other
DATED: 5//4/t)~
/ /
S:\PlanningISHAREDlWPlPROJECTSlHirbor CayINWSP O6-0111DO.doe
EXHBIIT "C"
Conditions of Approval
Project name: Harbor Cay
File number: NWSP 06-011
Reference: 2nd review plans identified as a New Site Plan with a March 14.2006 Plannin?: & Zoning date
stamp markin?:.
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS - General
Comments:
1. Provide a rmmmum outside turning radius of 55 feet to allow turning X
movements for Solid Waste (and Fire/Rescue) inside the proposed
community. Using AutoTurn (or similar), show on the plans that the required
turning movements are provided. Particular attention should be given to the
entryways and interior intersections to allow ingress and egress for Solid
Waste and FirelRescue.
2. Define "Limited Times Trash Control Pickup Area". More information/detail X
is needed on the plans regarding corralling the roll-out carts for pickup at the
two indicated locations for the dead-end roadways on the north side of
Lakeside Harbour Drive.
3. One (1) of the parallel parking spaces proposed along the north side of X
Lakeside Harbor Drive is earmarked as the location for trash-pick up for roll-
out containers for Building 2, Building 3, and Building 4. It should be noted
that this area may be designated for the roll-out containers but cannot
simultaneously be earmarked for the parking spaces as well; they cannot co-
exist. Furthermore, the plans lack detail when it comes to the removal of
trash. Therefore, the applicant would be required to designate this area
specifically for the roll-out containers. Another deficiency with the design is
that the designation of this space for the roll-out containers causes the
elimination of at least two (2) and possibly three (3) guest parking spaces. At
the time of permitting, the roll-out container location shown on the site plan
would have to be modified and reconfigured to meet the appropriate space
needed to ac<;ommodate 12 roll-out trash containers.
PUBLIC WORKS - Traffic
Comments:
4. The minimum right-of-way width for an IPUD is 40 feet., with two (2) 12- X
feet paved travel lanes, but in no case less than two (2) 10- feet travel lanes
are to be provided. A waiver request has been made and approved to reduce
the right-of-way width from 40 feet to 35 feet. This revision has only been
made on Lakeside Harbor Drive. If the applicant wishes a further reduction
in right-of-way width on the remaining secondary roadways a second waiver
request needs to be made, so stating, with the required justification, for
review and response.
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5. The main point of ingress / egress (at Lakeside Harbor Drive and Federal X
Highway) shall be widened to provide two (2) 12-foot lanes at the intersection
tapering to two (2) 10 foot lanes east of the intersection to provide a safer
entry for vehicles turninv; into the development from Federal Highway.
ENGINEERING DIVISION
Comments:
6. Please note that changes or revisions to these plans may generate additional X
comments. Acceptance of these plans during the Technical Advisory Review
Team (TART) process does not ensure that additional comments may not be
generated by the Commission and at permit review.
7. Upon satisfactory Commission approval of the site plan, the applicant shall X
enter the plat process through the City's Engineering Division. A preliminary
plat application may be initiated during the site plan review to expedite
issuance of the Land Development Permit.
8. Show sight triangles on the Landscape plans (LDR, Chapter 7.5, Article n, X
Section 5.H.) Reference FDOT Standard Index 546 for the sight triangles
along Federal Highway.
9. Provide an engineer's certification on the Drainage Plan as specified in LDR, X
Chapter 4, Section 7.F.2.
10. Indicate by note that catch basin and manhole covers shall be bicycle proof X
(LDR, Chapter 6, Article IV, Section 5.A.2.g).
11. Insufficient elevation information was provided outside the property lines to X
establish historic flow patterns and how they will be accommodated by the
drainage design for this project. This information shall be provided so that an
evaluation may be properly conducted.
12. Full drainage plans, including drainage calculations, in accordance with the X
LDR, Chapter 6, Article IV, Section 5 will be required at the time of
permitting.
13. Paving, Drainage and site details will not be reviewed for construction X
acceptability at this time. All engineering construction details shall be in
accordance with the applicable City of Boynton Beach Standard Drawings
and the "Engineering Design Handbook and Construction Standards" and
will be reviewed at the time of COnstruction permit application.
UTILITIES
Comments:
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DEPARTMENTS
14. Please provide a timeline that clearly illustrates when water and sewer
services will be required to serve the proposed project. Your starting date for
the time line should be the date of City Commission approval. Also provide
milestone dates for permit application, the start of construction, and the
setting of the first water meter. This timeline will be used to determine the
adequacy of water and wastewater treatment capacity for your project upon
the project's completion, so please be as accurate as possible.
15. All utility easements and utility lines shall be shown on the site plan and X
landscape plans (as well as the Water and Sewer Plans) so that we may
determine which appurtenances, trees or shrubbery may interfere with
utilities. In general, palm trees will be the only tree species allowed within
utility easements. Canopy trees may be planted outside of the easement so
that roots and branches will not impact those utilities within the easement in
the foreseeable future. The LDR, Chapter 7.5, Article I, Section 18.1 gives
public utilities the authority to remove any trees that interfere with utility
services, either in utility easements or public rights-of-way.
16. Palm Beach County Health Department permits will be required for the water X
and sewer systems serving this project (CODE, Section 26-12).
17. Fire flow calculations will be required demonstrating the City Code X
requirement of 1,500 g.p.m. (500 g.p.m. some residential developments) with
20 p.sj. residual pressure as stated in the LDR, Chapter 6, Article N, Section
16, or the requirement imposed by insurance underwriters, whichever is
greater (CODE, Section 26-16(b)).
18. The LDR, Chapter 6, Article N, Section 16 requires that all points on each X
building will be within 200 feet of an existing or proposed fire hydrant.
Please demonstrate that the plan meets this condition, by showing all hydrants
existing and/or proposed for this project.
19. The CODE, Section 26-34(E) requires that a capacity reservation fee be paid X
for this project either upon the request for the Department's signature on the
Health Department application forms or within seven (7) days of site plan
approval, whichever occurs first. This fee will be determined based upon
final meter size, or expected demand.
20. Comprehensive Plan Policy 3.C.3.4. requires the conservation of potable X
water. Due to the proximity of this project to the Intracoastal Waterway the
use of potable water may considered and will be evaluated at the time of
permitting.
21. Water and sewer lines to be owned and operated by the City shall be included X
within utility easements. Please show all proposed easements on the
engineering drawings, using a minimum width of 12 feet. The easements
shall be dedicated via separate instrument to the City as stated in CODE Sec.
INCLUDE
X
REJECT
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26-33(a)
22. This office will not require surety for installation of the water and sewer X
utilities, on condition that the systems be fully completed, and given to the
City Utilities Department before the first permanent meter is set. Note that
setting of a permanent water meter is a prerequisite to obtaining the
Certificate of Occupancy.
23. A building permit for this project shall not be issued until this Department has X
approved the plans for the water and/or sewer improvements required to
service this project, in accordance with the CODE, Section 26-15.
24. Service laterals can only be a maximum of 100-feet in length. X
25. Utility construction details will not be reviewed for construction acceptability X
at this time. All utility construction details shall be in accordance with the
Utilities Department's "Utilities Engineering Design Handbook and
Construction Standards" manual (including any updates) and will be reviewed
at the time of construction permit application.
FIRE
Comments:
26. The NFP A 13R sprinklers are required inside all buildings that are three (3) X
or more stories.
POLICE
Comments:
27. It is recommended that a photometric light study be completed to show that X
standards are met and the site has safe li~htin~ levels.
28. Show all necessary traffic control devices such as stop bars, stop signs and Do X
Not Enter signage on site plans.
29. If ~ated access, show location of visitor call box. X
BUILDING DMSION
Comments:
30. The height and area for buildings or structures of the different types of X
construction shall be governed by the intended use or occupancy of the
building, and shall not exceed the limits set forth in Table 503 of the 2004
FBC.
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31. Place a note on the elevation view drawings indicating that the exterior wall X
openings and exterior wall construction comply with 2004 FBC, Table 704.8,
or 2004 FBC, Residential, Section R302.2. Submit calculations that clearly
reflect the percentage of protected and unprotected wall openings permitted
per 2004 FBC, Table 704.8 or 2004 FBC, Residential, Section R302.2.
32. General area modifications to buildings shall be in accordance with 2004 X
FBC, Section 506. Provide calculations verifying compliance with the above
code sections and the 2004 FBC, Table 503.
33. Buildings, structures and parts thereof shall be designed to withstand the X
minimum wind loads of 140 mph. Wind forces on every building or structure
shall be determined by the provisions of ASCE 7, Chapter 6, and the
provisions of 2004 FBC, Section 1609 (Wind Loads). Calculations that are
signed and sealed by a design professional registered in the state of Florida
shall be submitted for review at the time of permit application.
34. Every building and structure shall be of sufficient strength to support the X
loads and forces encountered per the 2004 FBC, Section 1607 and Table
1607.1. Indicate the live load (pst) on the plans for the building design.
35. Buildings three-stories or higher shall be equipped with an automatic X
sprinkler system per F.S. 553.895. Fire protection plans and hydraulic
calculations shall be included with the building plans at the time of permit
application.
36. Add to all plan view drawings of the site a labeled symbol that represents the X
location and perimeter of the limits of construction proposed with the subject
request.
37. At time of permit review, submit signed and sealed working drawings of the X
Dfoposed construction.
38. Indicate the overall heil!ht of the/each building. X
39. At the time of permit review, submit details of reinforcement of walls for the X
future installation of grab bars as required by the FFHA, Title 24 CFR, Part
100.205, Section 3, Requirement #6. All bathrooms within the covered
dwelling unit shall comply.
40. Bathrooms and kitchens in the covered dwelling units shall comply with the X
FFHA, Title 24 CFR 100.205. Indicate on the plans which design
specification ("A" or "B'') of the FFHA is being used. The clear floor space at
fixtures and appliances and turning diameters shall be clearly shown on the
plans.
41. If an accessible route has less than 60 inches clear width, then passing spaces X
at least 60 inches by 60 inches shall be located at reasonable intervals not to
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DEPARTMENTS INCLUDE REJECT
exceed 200 feet. A "T"-intersection of two corridors or walks is an acceptable
passing place. 2004 FBC, Section 11-4.3.4.
42. Add to the submittal a partial elevation view drawing of the proposed X
perimeter screen wall. Identify the type of screen wall material and the type
of material that supports the screen wall, including the typical distance
between supports. Also, provide a typical section view drawing of the screen
wall that includes the depth that the screen wall supports are below finish
grade and the height that the screen wall is above fmish grade. The location
and height of the screen wall shall comply with the screen wall regulations
specified in the ZoninR Code.
43. CBBCPP 3.C.3.4 requires the conservation of potable water. City water may X
not, therefore, be used for landscape irrigation where other sources are readily
available. A water-use pennit from SFWMD is required for an irrigation
system that utilizes water from a well or body of water as its source. A copy
of the permit shall be submitted at the time of permit application, F.S.
373.216.
44. If capital facility fees (water and sewer) are paid in advance to the City of X
Boynton Beach Utilities Department, the following information shall be
provided at the time of building permit application:
A The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
B If the project is a multi-family project, the building number/s must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
C The number of dwelling units in each building.
D The number of bedrooms in each dwelling unit.
E The total amount paid and itemized into how much is for water and how
much is for sewer.
(CBBCO, Chapter 26, Article II, Sections 26-34)
45. At time of permit review, provide a completed and executed CBB Unity of X
Title form. The form shall describe all lots, parcels, or tracts combined as one
lot. A copy of the recorded deed with legal descriptions, of each property that
is being unified, is required to be submitted to process the form. The property
owner that is identified on each deed shall match.
46. At time of permit review, submit separate surveys of each lot, parcel, or tract. X
For purposes of seeing up property and ownership in the City computer,
provide a copy of the recorded deed for each lot, parcel, or tract. The recorded
deed shall be submitted at time ofpennit review.
47. At time of building permit application, submit verification that the City of X
Boynton Beach Parks and Recreation Impact Fee requirements have been
satisfied by a paid fee or conveyance of property. The following infonnation
shall be provided:
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A A legal description of the land.
B The full name of the project as it appears on the Development Order and
the Commission-approved site plan.
C If the project is a multi-family project, the building numberls must be
provided. The building numbers must be the same as noted on the
Commission-approved site plans.
D The number of dwelling units in each building.
E The total amount being paid.
(CBBCO, Chapter 1, Article V, Section 3(t))
48. Pursuant to approval by the City Commission and all other outside agencies, X
the plans for this project must be submitted to the Building Division for
review at the time of pennit application submittal. The plans must incorporate
all the conditions of approval as listed in the development order and approved
by the City Commission.
49. The full address of the project shall be submitted with the construction X
documents at the time of pennit application submittal. If the project is multi-
family, then all addresses for the particular building type shall be submitted.
The name of the project as it appears on the Development Order must be
noted on the building pennit application at the time of application submittal.
50. Show the proposed site lighting on the site and landscape plans (LDR, X
Chapter 4, Section 7.B.4). If possible, provide photo metrics as part of your
TART plan submittals.
51. Add to the site data the total area under roof of each residential building. X
Provide tabular area data for each floor of each building. The breakdown shall
include the following areas and each area shall be labeled on the applicable
floor plan drawing:
A Common area covered walkways;
B Covered stairways;
C Common area balconies;
D Entrance area outside of a unit;
E Storage areas (not part of a unit);
F Garages (not part of a unit);
G Elevator room;
H Electrical room;
I Mechanical room;
J Trash room;
K Mailbox pickup and delivery area; and
L Any other area under roof.
(Chapter 4 - Site Plan Review, Section 7.E.2 and 3)
52. If this project is located within the Downtown Stormwater Improvement X
Watershed, appropriate fees must be paid to the City of Boynton Beach
Utilities Department prior to the issuance of a building pennit per the
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CBBCO, Chapter 26, Section 26-406. Proof of payment shall be submitted to
the Building Division at the time of Permit application submittal.
PARKS AND RECREATION
Comments:
53. Park Impact Fee - 23 single family, attached units @ $771.00/unit = X
$17,733.00 to be paid prior to initial permit
54. Please be advised that the planting of oak trees in small spaces is not X
recommended due to the large amount of damage received during Hurricane
Wilma.
55. Separate the plant list into trees, palms, shrubs and groundcover. X
FORESTER/ENVIRONMENT ALIST
Comments:
56. The Landscape Architect should tabulate the total diameter inches of existing X
trees on the site. The tabular data should show the individual species of trees
proposed to be preserved in place, relocated or removed and replaced on site.
The replacement trees should be shown by a separate symbol on the
landscape plan sheet 1 of 1 (Chapter 7.5, Article I Sec. 7.D.p. 2.).
57. If potable water is used, the use of drought tolerant plant species (per the X
South Florida Water Management District Manual) shall be maximized and
the irrigation system should have water conserving designs (such as a drip
system), where possible.
58. Trees with roots known to cause damage to public roadways or other public X
works, such as Ficus species, shall not be planted (Chapter 7.5, Article IT,
Section 5.C.2.).
PLANNING AND ZONING
Comments:
59. Approval of this project is contingent upon the approval of the accompanying X
request for land use amendment / rezoning (LUAR 06-009).
60. On the site plan (sheet AO.O), eliminate the note "Future Phase IT" because X
this property is not a part of the sub.iect project.
61. In addition to the elevation pages that have been submitted, provide X
supplemental drawings of the east and south elevations of Building 5 that
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DEPARTMENTS
depicts the townhouse buildings in the background with plant material (trees)
proposed in the foreground proposed at the specifications at the time of their
installation. In addition, provide another drawing that shows same but with
the plant material at maturity.
INCLUDE REJECT
62. Provide a scaled, cross-section drawing of "Building 5" that depicts the X
building height, proposed setbacks, buffer walls, trees, and adjacent
structures. If no adjacent structures are present, please graphically show the
required setbacks and maximum height of a home that could be built in the
future.
63. The traffic concurrency approval is subject to the Project Aggregation Rules X
set forth in the Traffic Performance Standards Ordinance and no building
permits are to be issued after the build-out date of 2009.
64. The IPUD zoning district perimeter setbacks shall mirror setbacks of adjacent X
zoning district(s) but with a minimum of the setback required for a single-
family residence as determined by the orientation of the structures in the
IPUD (Chapter 2, Section 5.L.3.). The property to the southeast is zoned
Single-family Residential (R-l-AA) and developed with a home. The rear
setback of the R-I-AA zoning district is 20 feet. The site plan proposes a
setback of 10 feet, which is not compatible with the adjacent zoning district
and property. Building 5 must be setback a minimum of 20 feet from the
south property line prior to the issuance of any setbacks. Approval of the site
plan as currently designed would necessitate the approval of a zoning code
vanance
65. The city is not obligated to automatically approve the level of development X
intensity request for the IPUD. Instead, it is expected to approve only such
level of intensity that is appropriate for a particular location in terms of land
use compatibilities (Chapter 2, Section 5.L.I.c.). Therefore, staff strongly
recommends limiting Building #5 to 2-stories rather than 3-stories,
eliminating the eastern portion of the 3rd story of Building #5, or increasing
the width of the east landscape buffer so that the setback of Building #5 is
equivalent to Building #3, Units 16 through 19.
66. The IPUD zoning district requires 200 square feet of usable open space per X
dwelling unit. The plan proposes 23 dwelling units, and therefore, 4,600
square feet of usable open space is required (Chapter 2, Section 5.L.3.). On
the site plan tabular data (sheet 101), please indicate that 4,600 square feet of
usable open space is required. The pool/clubhouse area may be used to meet
this requirement. It should be noted that the site plan in conjunction with the
Patio Wall with Trellis Detail show that three (3)-foot tall knee walls are
proposed within the usable open space areas between "Building 3" and
"Building 4". While these are attractive amenities, they give the appearance
that each unit would have a private courtyard. They function as barriers
between private and public space and therefore, these private courtyards are
contrary to the intent of the usable open space requirement of the IPUD
zoning district. Staff recommends eliminating the small knee walls from the
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design of the usable open space areas.
67. On the site plan tabular data, indicate proposed lot coverage per Chapter 4, X
Section 7. Note that lot coverage cannot exceed more than 50 percent
(Chapter 2, Section 5.L.).
68. All building elevations should graphically indicate the paint manufacturer's X
name and color codes on each drawing. Staff recommends using a color
schedule (Chapter 4, Section 7.D.).
69. The site plan proposes several driveway spaces in front of the garages. The X
plans show that they would be at least 18 feet in length and the same width as
the garage. However, the back-up distance is less than 24 feet and therefore,
not meeting current engineering standards. Therefore, these areas cannot be
counted as extra parking spaces. The site plan would have to be modified to
eliminate the designation of "driveway space" for those driveway spaces that
do not have at least 24 feet of back-up space. Staff will not consider these
tandem spaces as legal parking spaces (for site plan purposes).
70. In order to ensure proper maintenance of the buffer areas; staff recommends X
converting them from private property to "buffer tracts" that would be owned
and maintained by the Home Owners' Association.
71. On the landscape plan, ensure that the plant quantities match between the X
tabular data and the graphic illustration. Also, please indicate the proposed
species and quantity on the landscape plan (sheet L2). This makes it much
easier to determine compliance with applicable codes.
72. All trees, if proposed as trees, must be at least 12 feet in height and three (3) X
caliper inches at the time of their installation (Chapter 7.5, Article II, Section
5.C.2.). This applies to the Green Malayan Coconut palm, Yellow Geiger
tree, and Ligstrum tree.
73. Fifty percent (50%) of all site landscape materials must be native species X
(Chapter 7.5, Article II, Section 5.P). Please categorize as follows: 1. Shade
trees, 2. Palm trees, 3. Shrubs & Groundcover. On the landscape plan,
indicate the total quantities within each category and their native percentages.
Also, staff recommends increasing the plant palette to provide for greater
variety of native material.
74. At the time of permitting, provide a drawing ofa typical freestanding outdoor X
lighting pole. The typical drawing of the freestanding outdoor lighting poles
must include the color and material. The design, style, and illumination level
shall be compatible with the building design (height) and shall consider
safety, function, and aesthetic value (Chapter 9, Section 10.F.I.). A
minimum average light level of one (1) foot candle shall be provided, with no
more than 10% of the spot readings below one (1) foot candle and none
below Y2 foot candle (Chapter 23, Article II.A.l.a). The site plan shows the
location of the light poles but no photometric plans were included within this
COA
04/12/06
11
DEPARTMENTS
submittal. The photometric plan must demonstrate that lighting levels will be
ade uate and not "s ill" over onto ad'acent ro erties.
INCLUDE
75. The applicant is responsible for compliance with Ordinance 05-060, the "Art X
in Public Places" program and must demonstrate their participation. As of
today, nothing has been submitted to the City. The Art Information Form
must still be completed prior to approval to indicate the preliminary
construction valuation, and whether the developer will provide on-site art, or
otto a the fee-in-lieu of rovidin ro'ect art.
76. The double-trunk Montgomery palm trees do not provide enough canopy X
spread to function as an upper level buffer between the subject property and
the east property line. Staff recommends substituting them with a native
cano tree.
77. Overhead wires are located approximately four (4) feet west of the entire X
property line along Federal Highway so the choice and quantity of landscape
material proposed within this landscape buffer is limited. However, staff
recommends incorporating additional small growing palm or canopy trees
into the west landscape buffer in order to further breakup the impact of a
three (3)-story building proposed five (5) feet from the west property line or
install the overhead power line underground so that there would be no
conflict with the landsca in .
78. The width of the east landscape buffer varies between five (5) feet and 10 X
feet. The narrower portion is proposed north of Lakeside Harbor Drive. Four
(4) "High Rise" Live Oak trees, spaced 20 feet on center are proposed within
the east landscape buffer, north of Lakeside Harbor Drive and east "Building
4". Staff recommends inserting a Dahoon Holly tree between each of these
"High Rise" Live Oak trees to lessen the impact of the three (3)-story building
which is ro osed ad'acent to the sin le-famil nei borhood.
X
80. At the time of permitting, staff wants to ensure that the applicant has an X
explanation to or a formal agreement in place with the adjacent property
owners regarding the maintenance of the "outside" of the wall, since the wall
is proposed so close to the property lines. However, if the developer can
demonstrate to staff that location of the wall is such that it does not require
traversing an adjacent property in order to maintain the "outside" of the wall,
then no formal a eement will be re uired.
81. No buffer wall color(s) were indicated on the Perimeter Fence Detail. X
Therefore, staff recommends that the color of the masonry wall be compatible
with the color s ro osed for the townhouse buildin s.
82. Community Redevelopment Agency (CRA) staff recommends increasing the X
REJECT
COA
04/12/06
12
I
DEPARTMENTS INCLUDE REJECT
size of the two (2) bougainvillea at both sides of the Federal Highway treIIis
from eight (8) feet to 16 feet at time of installation.
83. Community Redevelopment Agency (eRA) staff recommends adding X
openings and architectural elements to north elevations of Units 1 and 5 and
south elevations of Units 4 and 8.
ADDITIONAL COMMUNITY REDEVELOPMENT AGENCY
COMMENTS:
Comments:
84. All buildings shall have similar roof designs. X
85. Applicant agreed to reduce the height of the southern unit in building #5 to X
two (2) stories.
ADDITIONAL CITY COMMISSION COMMENTS:
Comments:
85. To be determined.
MWRIelj
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City of Boynton Beach Neighborhood Services
/01Y` Neighborhood Assistance Matching Fund
2006 APPLICATION
row e General Information
The strength of the City of Boynton Beach is in its neighborhoods. The Neighborhood Assistance Matching
Fund (NAMF) program was created to help build stronger neighborhoods by providing a cash grant award for
projects that are a public benefit and bring neighbors together and provide opportunities for lasting community
improvements. The Projects Funds are all components of the NAMF program. Depending on the Projects
Fund, applications will be accepted at specific times during the city's fiscal year (October 1 — September 30).
For more information, call the Neighborhood Services at 561-742-6029.
Before completing and submitting the NAMF application, discuss the project idea with the Neighborhood
Services Manager to ensure that the project is a good fit for the Fund. You can talk to the manager by calling
(561) 742-6029. Also, remember the following:
Deadlines are firm. The NAMF Projects Fund deadlines are as follows:
Small Projects Fund January 15th April 30th , June 15th, and October 31st
Large Projects Fund June 15th
Neighborhood Outreach Projects Fund Applications accepted anytime during the year
Emergency Generator& Ice Machine June 30th(Applies To 2006 Funding Only). Afterwards,
Projects Fund applications will be accepted anytime during the year
The application and attachments must be received by Neighborhood Services by 5:00 p.m., on the deadline
date. Late applications will not be accepted. Please make sure you are using the current year's application
form.
1. Submit an original and six (6) copies of the application and attachments. All attachments must be 8-1/2"
x 11" in size and printed on one side only. The organization's Chairperson or President must sign the
original.
2. The application must be thoroughly completed. Answer all questions or indicate that a question is "not
applicable."
3. Re-check the budget calculations to ensure the figures are in the correct columns and the math is correct.
4. Document the project's match with written pledges that are included as attachments to the application.
5. Make sure you've correctly identified the project's contact person on the first page of the application,
including their current address and phone numbers. This is the person who will be contacted if there are
any questions about the application.
6. Notification. Within 30 working days (about 6 weeks) of the application deadline, applicants are notified of
award decisions and specific conditions, if any, that need to be met before a contract is executed.
7. Awards. Within 60 working days (about 12 weeks) of the application deadline, an Agreement for Services,
a contract between the applicant and the City, is finalized and signed, authorizing the project to begin. The
City has no responsibility to reimburse the organization for any expenses incurred before the Agreement is
in place.
Note: Awards will be rescinded for projects not ready for contracting within 60 working days of the application
deadline.
•
City of Boynton Beach
d �. Neighborhood Assistance Matching Fund
TON
PROGRAM OVERVIEW
The City of Boynton Beach created the Neighborhood Assistance Matching Fund
(NAMF) to support projects and activities that build stronger and cohesive communities.
Through a partnership with the City, the NAMF leverages the efforts of the community to
bring about sustainable change. The completion of a project is very important, but the
value often missed is the process in which people come together and build lasting
relationships. Community building projects offer an opportunity for all segments of a
neighborhood/community to participate in a project that will improve the quality of life in
a specific neighborhood or community. Community building projects foster and sustain
positive change, while honoring the culture, traditions, values, and relationships in that
community.
Grassroots neighborhood organizations can apply for NAMF dollars to initiate, plan,
organize and implement a proposal in partnership with the City of Boynton Beach. The
neighborhood or community matches the NAMF award with contributions of volunteer
labor, donated materials and professional services, or cash.
The Neighborhood Assistance Matching Fund (NAMF) Program provides matching
grant funds to Boynton Beach neighborhood groups and organizations for a broad array
of neighborhood-initiated improvement, organizing or planning projects. A neighborhood
group may be established just to undertake a project--the group does not need to be
"incorporated."
Once a project is approved, the community's contribution of volunteer labor, materials,
professional services, or cash will be "matched" by cash from the NAMF Program.
There are four different funding opportunities under the NAMF Program, each with its
own funding parameters and application methods.
1. The Large Projects Fund: is for projects which take up to 12 months to complete
and need more than $2,500 - up to $10,000.
2. The Small Projects Fund: is for projects seeking awards of $2,500 or less and
can be completed in 6 months or less.
3. The Neighborhood Outreach Projects Fund: Makes awards for projects that
involve new people in neighborhood organizations or activities up to $500.
4. Emergency Generator and/or Ice Machine Projects Fund: Makes one-time
awards up to $5,000 to neighborhood-based organizations, including faith-based
Institutions for the purchase and installation of emergency generator and/or ice
machines in approved community-based facilities in preparation for
hurricane/disaster relief efforts.
Funds are limited so it's a competitive program. Applications are considered during
specific funding cycles and the highest rated applications are awarded funds.
1
f The Large Projects Fund
The Large Projects Fund is for projects that request more than $2,500, up to $10,000,
and can be completed within a 12-month timeframe. Requests to the Large Projects
Fund are made using the NAMF Application.
Who Can Apply?
Applications are accepted from:
• Neighborhood-based organizations of residents;
• Local, community-based organizations that advocate for the interests of
disadvantaged people; or
• Ad-hoc groups of neighbors who form a committee solely forthe purpose of carrying
out a specific project.
All applicants groups must have an open membership and must activelyseek
involvement from area residents and/or businesses � 4. ,
r
When to Apply: ,;
Applications will be accepted one time a year. Refer to the 2006 Application General
Information for deadlines dates.
Types of Projects:
Proposed projects must "fit" one of the following types:
• Neighborhood Planning and/or Design Produce`a'plan.design, or report outlining
specific actions that will serve as a guide for future action in or changes to the
neighborhood. . ,
x,.
• Neighborhood Organizing Create, diversify,_or enlarge the membership of a multi-
issue neighborhood organization in a low-income neighborhood.
• Neighborhood Physic Improvement:, ild, enhance, or renovate a structure or site
in the nel•hb z i s',•• that provides a public benefit.
4,
• Neigh, orhood Nora: ysical I rovement: A community building activity or event
that se es the purpos' of strengthening the neighborhood and/or relationships
amon.—i hbors. 1
• Public School artnership: Pilot or start up program that directly benefits a public
school and the , m late neighborhood.
Match Requireme
Physical improvement projects (something constructed or tangible improvement) require
a 1:1 match (one-dollar value of neighborhood match for every dollar awarded by the
City). Documenting match is very important and match pledge forms should be
submitted with the application.
Review Process:
Once an application is submitted, it is reviewed and rated by two different groups of
citizens: the District Review Team (made up of representatives from the neighborhood
where the project takes place) and the Citywide Review Team (representatives from
each of the District Review Team, as well as ad hoc members assigned by
2
Neighborhood Services). District Review Teams will only review and rate projects from
their district; the Citywide Review Team rates all projects. Once the reviews are
complete, each project is assigned a "final score/rating" (the average of the District and
Citywide Review Team scores); then Neighborhood Services- relying on the projects'
final scores - prepares notification of award.
Within 30 working days (about 6 weeks) of the application deadline, applicants are
notified of award decisions and specific conditions, if any, that need to be met before a
contract is executed.
Within 60 working days (about 12 weeks) of the application deadline, an Agreement for
Services, a contract between the neighborhood organization and the;City, is finalized
and signed, authorizing the project to begin. The City has no responsibility to reimburse
the organization for any expenses incurred before the Agree ret is in place.
Applicants are encouraged to contact the Neighborhood Services Manager for early
advice and guidance about developing a project idea and preparing'a bompetitive
application. Application deadline dates are noted in theApplication.
Rating Criteria: Applications are rated using the following criteria:
Community Benefit(Total possible points = 30)
• Project proposed a good approach to a neighborhood problem. (0-10 points)
• Project will result in outcomes that are consistent withitsintended goal(s) and
are beneficial to meeting the community and general public needs.(0-10 points)
• Project activities "Build Community," (i.e. Project creates stronger bonds between
neighbors and greater connection in the community.)(0-10 points)
Participation (Total possible points = 25),
• Project includes opportunities to involve neighbors in shaping and carrying out
the project. (0-10 points)
• Project promotes interaction of diverse parts of the community (e.g.
renterslownersbusiness/residents, intergenerational pairings, different abilities,
,17
orcfifferent raciaran.d ethniegioups. (0-10 points)
• The1project promote collaboration between youth and adults, with meaningful
roles for each. (0-5 pbints)
Project Feasibility(Total possible points = 20)
• Proposed project is well planned and ready for implementation. (0-10 points)
• Budget reliably represents the project's expenses and revenue. (0-10 points)
Match (Total possible points = 25)
• Match is realistic and appropriate to the projects. (0-10 points)
• The project proposes more than 25% match from the neighborhood/community.
(0-5 points)
• Neighborhood match is documented. (0-10 points)
3
The Small Projects Fund
The Small Projects Fund accepts applications four times each year for projects that
request up to $2,500 and that can be completed in six months. The Small Projects Fund
is intended to make awards for smaller, simple projects, allowing neighborhood groups
to plan, start and finish a project in less than a 6 month time period.
Who Can Apply?
• Neighborhood-based organizations of residents.
• Local, community -based organizations that advocate for the interests of
disadvantaged people; or . `,
• Ad-hoc groups of neighbors who form a committee solely.fo the purpose of carrying
out a specific project. g
All applicants groups must have an open membership and must actively seek
involvement from area residents and/or businesses w.4 �
When to Apply: :,
Applications will be accepted four times a year. R fer to tete-- 06 Application General
Information for deadlines dates. 7:::--),,,,,v•
Types of Projects: k
Proposed projects must "fit" one of the following types: .,.;.°
• Neighborhood Planning and/or Design: Produce a plan, design, or report outlining
specific actions that will serve as a guide for future action in or changes to the
neighborhood.
, ,= tiff
• Neighborhood Orgarizing Create, diversify, or enlarge the membership of a multi-
issue neighborhood" or•anization in a low-income neighborhood.
• Neighborhood Phys cst provement: Build, enhance, or renovate a structure or site
in the neighborhood tha •.vides a public benefit.
• Neighborhood Noh P ysica mprovement: A community building activity or event
that serves the purpose-ttof strengthening the neighborhood and/or relationships
amoo ei hbors.
g� xg ��r
• Public S h of PartnerI ip: Pilot or start up program that directly benefits a public
school andi4immedi to neighborhood.
Match Requirement
Activities, includingplanning and design, neighborhood organizing, workshops or
training, or one time events require a 1:1 match (one-dollar value of neighborhood
match for every dollar awarded by the City). Documenting match is very important
and match pledge forms should be submitted with the application.
Review Process:
Within 15 working days (about 3 weeks) of the application deadline, applicants are
notified of award decisions and specific conditions, if any, that need to be met before a
contract is executed.
4
Within 30 working days (about 6 weeks) of the application deadline, an Agreement for
Services, a contract between the neighborhood organization and the City (via
Neighborhood Services), is finalized and signed, authorizing the project to begin. The
City has no responsibility to reimburse the organization for any expenses incurred
before the Agreement is in place.
Applicants are encouraged to contact the Neighborhood Services Manager for early
advice and guidance about developing a project idea and preparing a competitive
application. Application deadline dates are noted in the Application.
Rating Criteria: Applications are rated using the following criteria:
Community Benefit(Total possible points = 30)
• Project proposed a good approach to a neighborhood problem. (0-10 points)
• Project will result in outcomes that are consistent with its intended goal(s) and
are beneficial to the community. (0-10 points)
• Project activities "Build Community," (i.e. Project creates stronger bonds between
neighbors and greater connection in the community) (0-10 points) '
Participation (Total possible points = 25)
• Project includes opportunities to involve neighbors in shaping and carrying out
the project. (0-10 points)
• Project promotes interaction of diverse parts of the community (e.g.
renters/owners, business/residents, intergenerational'pairings, different abilities,
or different racial and ethnic groups. (0-10 points)
• The project promotes collaboration between youth and adults, with meaningful
roles for each. (0-5 points)?
Project Feasibility(Total possible points =20)
• Proposed project is well planned`and`ready for implementation. (0-10 points)
• Budget re resersThe project's expenses and revenue. (0-10 points)
Match (Total possible paints =45)
• Match is realistic •an appropriate to the projects. (0-10 points)
• The project proposes more than 25% match from the neighborhood/community.
(0-5 oints fe
• Neighborhoodmatch is documented. (0-10 points)
5
The Neighborhood Outreach Projects Fund
The goals of the Neighborhood Outreach Projects Fund (NOPF) are:
1) Help neighborhood-based organizations increase their membership; or
2) Provide leadership training and technical assistance to help enhance the skills of
its members. The NOPF offers established neighborhood organizations one-time
awards of up to $500.00 for special membership expansion or leadership
development projects.
Who Can Apply?
Neighborhood organizations (e.g. neighborhood associations andyhorrieowner
associations) can apply. The groups must have an open membership; cannot
discriminate in the admission of members; and must actively seekmembership or
involvement of neighborhood residents and/or business operators <
When to Apply:
Neighborhood groups or organizations can apply to the NOPF anytime throughout the
year. Applicants must submit the appropriate'applicatior to Neighborhood Services.
Types of Projects: . '
• Membership Expansion: Using a v'ariety of methods, this-type of project is designed
to get more people involved/connected with the organization. Organizations are
encouraged to develop an outreach strategy that"reaches out" to all segments of
their community, i.e. seniors, renters, young people, people of color, people who are
disenfranchised, etc, because the strongest organizations are those that reflect the
diversity of the neighborhood.
• Leadership Development These are programs designed to enhance neighborhood
organizing and leadership skills of members. This will assure that the organization
has the capacity - among flits memberrs-to lead and continue the work of the
organizath� hey uture.
Projects der the N`s z requir`=•, - ghborhood match (cash or in-kind donations) that
equal4Nalue of the request ani nt.
Match Req it ment:
Neighborhoo• eachand leadership training and technical assistance activities
require 1/2:1 mar (5 ents value of neighborhood match for every dollar awarded by
the City). Documenting match is very important and match pledge forms should
be submitted with"the application.
Review Process:
Applications are reviewed by the Neighborhood Services staff. Within 15 working days
(about 3 weeks) of submitting an application, a group will be notified of the award
decision. Then a Letter of Agreement between the City (via Neighborhood Services)
and the group is executed. The project can start once the Agreement is in place.
Applicants are encouraged to contact the Neighborhood Services Manager for early
advice and guidance about developing a project idea and preparing a competitive
application. Application deadline dates are noted in the Application.
6
Rating Criteria: Applications are rated using the following criteria:
Community Benefit(Total possible points = 40)
• Project proposed a good approach to a neighborhood problem. (0-10 points)
• Project will result in outcomes that are consistent with its intended goal(s) and
are beneficial to the community. (0-10 points)
• Project activities "Build Community," (i.e. Project creates stronger bonds between
neighbors and greater connection in the community.) (0-10 points)
• Project provide innovative solution to stated community problem (0-10 points)
Participation (Total possible points = 30)
• Project includes opportunities to involve neighbors in shaping and carrying out
the project. (0-10 points)
• Project promotes interaction of diverse parts of the community (e.g.
renters/owners, business/residents, intergenerational pairings, different abilities,
or different racial and ethnic groups. (0-19 points) -
• The project promotes collaboration betWeen youth and'adults, witftmeaningful
roles for each. (0-10 points)
Project Feasibility(Total possible points = 15)
• Proposed project is well planned and ready for implementation. (0-10 points)
• Budget reliably represents the project's expenses and revenue. (0-5 points)
Match (Total possible points = 15)
• Match is realistic,and appropriate to the projects. (0-5points)
• The project proposes more than 25% match from the neighborhood/community.
(0-5 points)
4
• Neighborhood match is documented. (0-5 points)
" 3
7
Emergency Generator and/or Ice Machine Projects Fund
The goal of this project fund is to provide neighborhood-based organizations, including
faith-based Institutions with a one-time award of up to $5,000.00 to purchase
emergency generators and/or ice machines and place at approved facilities to ensure
the safety and well-being of residents during hurricane/disaster relief efforts.
Who Can Apply?
Neighborhood organizations (e.g., neighborhood associations, homeowner
associations, or neighborhood business organizations) and faith-based institutions
primarily run by volunteers. The groups must have an open membership; cannot
discriminate in the admission of members; and must actively seek rr embership or
involvement of neighborhood residents and business operators,".
When to Apply:
Neighborhood groups or organizations can apply to the, Eniergency'Generator and/or
Ice Machine Projects Fund anytime throughout the year. "he applicantnist complete
the NAMF/EGIM Projects Fund application. NOTE: Funding for FY2006WItt lave a
deadline of June 30th; however after this initial-4Micationapplications will be
accepted anytime during the year. t
Project Requirements:
Projects under the Emergency Generator and/or Ice Machine Projects Fund require
neighborhood match (cash or in-kind donations) that equal the value of the request
amount).
All organizations making application to this fund must own the clubhouse or meeting
facility. Faith-based institution facilities shall be separate from the worship center.
Personal residences are prohibited and not an allowable facility.
All ice machines must be installed.at a clubhouse or meeting facility equipped with
emergency generator power.
All emergency generators that will be permanently mounted and hard-wired must be
installed bpi a licensed'electrician r
rr
This is a;, eimbursable grant and associations or faith-based institutions must provide a
copy of theinvoice from the company contracted to install the emergency generator as
well as proof of purchase of the equipment.
The City will not aovidemaintenance for emergency generators and/or ice machines
awarded through the`NAMF.
Associations and faith-based institutions must provide a copy of a current hurricane
assistance plan within 30 days of their application to receive a matching fund award.
As part of the review process a site visit will be required to determine suitability and
feasibility for distribution of all relief benefits.
Match Requirement:
This Projects Fund requires a 1:1 match (one-dollar value of neighborhood match for
every dollar awarded by the City). Documenting match is very important and match
pledge forms should be submitted with the application.
8
Review Process:
Once an application is submitted, it is reviewed and rated by Neighborhood Services
and other city staff as well as members from the Community Relations Board. Relying
on the projects' final scores Neighborhood Services staff prepares the notification of
awards. Within 15 working days (about 3 weeks) of submitting an application, a group
will be notified of the award decision. Then a Letter of Agreement between the City (via
Neighborhood Services) and the group is executed. The project can start once the
Agreement is in place. City has no responsibility to reimburse the organization for any
expenses incurred before the Agreement is in place.
Applicants are encouraged to contact the Neighborhood Services Manager for early
advice and guidance about developing a project idea and preparing a competitive
application. Application deadline dates are noted in the Application;°,;
Rating Criteria: Applications are rated using the fowl ing briteria: �u
Community Benefit(Total possible points = 45i Aa
• Project will result in outcomes that are consistent with=its intended goal(s) and
are beneficial to meeting the community and general public needs. (0-15 points)
• Organization operating budget is documented as $50,000 or less. (0-15 points)
• Project or activity benefits a geographic (district population) neighborhood (0-15
points) •
"
Participation (Total possible points = 20)
• Project includes opportunities to involve neighbors in shaping and carrying out
the project. (0-10 points) .e
• Project promotes interaction of diverse parts of the community (e.g.
renters/owners, business/residents; intergenerational pairings, different abilities,
or different racial and.ethnic groups. (0-5 points)
• The project promotes collaboration between youth and adults, with meaningful
A„ for each. (0-5 points) .
Project F Visibility(Total'possible points = 20)
• Proposed,project is well planned and ready for implementation. (0-10 points)
• Budget reliably,represents the project's expenses and revenue. (0-10 points)
Match (Total possible points = 15)
• Match is realistic and appropriate to the projects. (0-10 points)
• Neighborhood match is documented. (0-5 points)
9
s City of Boynton Beach Neighborhood Assistance Matching Fund
2006 APPLICATION
ry rO N a�C.
CHECK ONLY ONE BOX
❑ Small Project (up to $2,500) ❑ Large Project (up to $10,000)
Submit the original and 6 copies of the application form and attachments to the City of Boynton Beach, Neighborhood Services,
100 E. Boynton Beach Boulevard, P. 0. Box 310, Boynton Beach, FL 33435-310, (561) 742-6029. The application and copies must
be received by 5:00 p.m. on the due date (Refer to the attached General Information for Applications).
Project Identification Information
Project Name:
s
Project Address:
.,
Briefly describe the project in 50 words or less:
}
Neighborhood: District:
,
Applicant Contact Information
Applicant Organization: � l
Project Contact Person:
Mailing Address: Zip Code:
District:
Day/Work PhoneEvening/Home Phone:
Home E-Mail Address: 31
Work E-Mail Address:,
'24t,- t'-‘cjecct Funding Request Amounts
TOTAL Projects iand request frog►the CO $
TOTAL value oghborhood mate(neighborhood's contribution): $
vz � Supplemental Information
Is this project referenced insa neighborhood plan (yes/no)? (The answer to this El YES n NO
question does not affect the award decision.)
If yes, which plan?
Does your organization have a current Neighborhood Assistance award? ❑ YES ❑ NO
If yes,what is the project?
The signatory declares that s/he is the elected Chair or President of the applicant organization, assures that a majority of members of
the organization's governing board have voted to undertake this project, and assures that any funds received as a result of the
application will be used only for purposes set forth herein. Applicant attended a workshop on
or met on ,with the Neighborhood Services Manager.
Name (print): Signature:
Address/Zip: Day Phone:
SAS Application—2006 Page 1
1. Describe your proposed project.
• What do you want to do?
• Why do you want to do it?
or
9oP
2. Neighborhood Involvement
• Demonstrate broad participation by neighborhood residents in your project by indicating how you
contacted them, how many are involved, and what parts of yourcommunity they represent.
• Provide specific examples of how they participated in selecting and planning your project and how
they will be involved in carrying out the project.
• If applicable, how are youth/young people involved in this project?
lc ''''.444111"
Page 2
•
3. Community Building
• How is this a community building project, i.e. the project creates stronger bonds between neighbors
and greater connections in your community.
• Identify 2-3 elements or strategies of this project that will build community.
VIII314**
4. Project Bu get (see forms on pp 4-)
It is hetcfu.,to group related Mems in''''Air r budget. For example, group tools such as hammers with
material stIp as lumber andp_its. The budget tables display four categories: Materials & Equipment,
Personnel' educes, and Cons ruction/Capital. You may have entries for all four categories or for just
one or two. If�you:have moreline items than the grid provides for, use another sheet of paper (or add
rows if you are using MS Word).
Page 3
BUDGET FOR SUPPLIES & MATERIALS
Expenses such as street trees, lumber, postage, photocopies, permits, insurance.
Donated or in-kind materials and things can be included here.
A B C D E
Community/Neighborhood Match
In-Kind Total Other
Sources
Expenses NAMF Volunteer Match Budget not
(describe items) Match (Donated Cash (B + C = D)
Request supplies, Match Counted
services or as Match
other non-cash
donations)
Supplies & Materials
BUDGET FOR PERSONNEL
Expenses for people you hire, supervise, and pay, OR volunteers such as project coordinator, fiscal sponsor, or steering
committee.
A B C D E
Community/Neighborhood Match
In-Kind Total Other
Expenses NAMF-&, Match Budget Sources
Volunteer
� (B+ c= D) not
(describe, ems) Request Match (Donated Cash
supplies, Match Counted
services or as Match
. other non-cash
donations)
Personnel
Page 4
• BUDGET FOR SERVICES
Expenses for tasks you contract out to professionals such as landscape architect for a design or consultant to train board
members. Professional services can also be donated in-kind match.
A B C D E
Community/Neighborhood Match
In-Kind Total Other
Expenses Match BudgetSources
NMF Volunteer ) not
(describe items) Match (Donated Cash (B+c =D
Request supplies, Match Counted
services or as Match
other non-cash
donations)
Services
BUDGET FOR CAPITAL
Expenses associated with construction of physical improvement such as labor and construction materials to install a traffic
circle. Professionals in the construction field or donated equipment can also be in-kind match.
A B C D E
Community/Neighborhood Match
In-Kind Total Other
Expenses -,
Match Budget Sources
MF Volunteer Donated Cash (B+ C= D) not
(describe items) �`�r- � � Match (
Request supplies, Match Counted
services or as Match
other non-cash
donations)
Capital
' � ��. Iry �,?°arR (� � �;� �'�, a y � � � � � �, � �'�� r � ', �
't O W r' ,YtjD V tT . a zf ; gg ? i„'$ t^`a '� am, . A�.t i' v a .
t ? a c i. :xs�fT,4,4r't .-ko ,*::t F 5 ft § t ft,# ' �^ %,1 7,4 ff pa $ L'a
� ' GRAND TOTA S fi i .#4 .� , ` r i i
Page 5
5. Work Plan
• List in chronological order specific steps you will take to complete this project.
• Next to each step, identify who will be responsible for carrying out the step or activity.
• Estimate the date the step will be completed (month and year).
A. Step/Activity' B Res onsible Person/Grou C bateDon
6. Project Type
Find your project type from the 5 TYPES listed below. On Page 8, enter the project type and respond to
the numbered points. In some instances, additional information about your project is requested; in others,
attachments to the application are specified.
• Neighborhood Organizing Project—
Create, diversify, or enlarge the membership of a multi-issue neighborhood organization in a low-
income neighborhood. _
1. Identify the geographic boundaries of your proposed project and provide data proving the neighborhood is
predominantly low-income
2: Tell us if your project,expands ar existing group or creates a new one.
3. Telhus what organizations already exist in your neighborhood and how yours will fill a gap not currently
mef by existing groups:':
• Neighborhood'Planning and/or Design Project—
Produce a plan, desiign, or report outlining specific actions that will serve as a guide for future action in
or changes to your neighborhood.
1. Describe how your organization will implement your plan or address your findings.
2. If there are other neighborhood plans for your neighborhood, explain how your plan will complement other
planning efforts.
3. If your project is a physical improvement plan or design, provide proof of property owner's permission to
make your proposed improvement. If a City-owned property, that approval may come via review of
application by related department, IF that department is already aware of your project.
• Neighborhood Physical Improvement Project—
Build or enhance a tangible (physical) improvement in your neighborhood.
1. Provide proof of the property owner's permission to construct your proposed improvement. If a City-
owned property, that approval may come via review of application by related department, If that
department is already aware of your project.
Page 6
2. Include information on how ongoing maintenance will be provided, including the role your organization will
play.
3. If this project will improve property not owned by the City of Boynton Beach, what does the City receive in
return for making this award? Note: the value of the return should be commensurate with the anticipated
award.
4. If this project is proposed for Palm Beach County Public Schools-owned property, you must get the
School District's approval. Attach a copy of the approval letter to your Projects Fund application.
5. You may need to purchase Commercial General Liability insurance for your project if there is considered
to be a risk, to limit the liability of your organization as well as the City. Add this cost to your budget,
which could be as high as $1,000 depending on the scope of your project.
• Neighborhood Non-Physical Improvement Project—
A community-building activity or event, such as a festival or celebration,a training session, an
education campaign, or a workshop. A festival or celebration will only be funded one time.
1. Provide the start date, end date, and location of the proposed project
2. Provide proof of the property owner's permission to use the property for this purpose.
• Public School Partnership Project—
Pilot or start-up program that directly benefits a public school and the immediate neighborhood.
1. Describe how neighborhood residents, in addition to students, parents, and teachers of the school, have
been involved in planning the project and how they Will be actively involved in project implementation.
2. Explain how neighborhood residents will benefit from the completed project.
3. For a physical improvement project, an approval letter from the Palm Beach County Public School's is
required. Attach a copy of your approval letter toTth�r sN,application.
4. For a project that is not a physical improvement, attach a letter of approval from the school principal.
Page 7
7. Project Type: Enter the project type and respond to the numbered points listed on page 7.
d1C4
.;.
5� ry1� 4S
2
{ 2,
1. Attachments
Attachments should demonstrate that your match is in place, the project is well-planned and ready to
go, and the community supports the project.
• Copies of documentation of all proposed match.
• If appropriate, reproducible black-and-white copies of map, site plans, and/or construction drawings.
• All attachments must be 8-1/2" x 11" in size and printed on one side only.
Page 8
IF THE APPLICANT ORGANIZATION HAS NEVER APPLIED BEFORE for a NAMF Projects Fund
award: Please describe your organization: number of members, geographic boundaries, mission,
membership policy, and accomplishments.
9. Other: Is there anything else the reviewers should know about your proposed poect ?
.at�h W
1� � w ,
ya `v
.=' ' ate,. $!:s� y` ,,-
a
10. Fiscal Sponsor (Optional information, not required at time of submitting application.)
Fiscal Sponsor Organization(if different than ap}�icant organization; if known at this time)
t
Fiscal Sponsor o •ct Person Fiscal Sponsor Organization's Federal Tax ID Number
g
,
Mailing Address Zip Code
Day/Work Phone r s .* Evening/Home Phone E-mail Address
Page 9
Match Pledge Form For:
(Name of Project)
The individuals, businesses, or organizations listed below commit to donate voluntee e, materials, or services as described below
for the above project. r � �
Name/Business Signature of Individual orItem/Service or Numbers .Value Type of Activity
(Please Print) Authorized Representative 1 of Hours Pledged
jy e
a �
nifE vse „.,
m I
City of Boynton Beach Page 10
NAMF-SPF Application
City of Boynton Beach Neighborhood Assistance Matching Fund
NEIGHBORHOOD OUTREACH PROJECT
*,,614rs'. .�r' 2006 APPLICATION
ON
Submit the original and 6 copies of the application form and attachments to the City of Boynton Beach, Neighborhood
Services, 100 E. Boynton Beach Boulevard, P. O. Box 310, Boynton Beach, FL 33435-310, (561) 742-6029. The
application and copies must be received by 5:00 p.m. on the due date.
Applicant Contact Information
Applicant Organization:
Project Contact Person:
District:
Physical Address: Zip Code:
Mailing Address: Zip Code:
Day/Work Phone: Evening/Home Phone:
Home E-Mail Address:
Work E-Mail Address:
Supplemental Information
Does your organization have a current neighborhood plan (yes/no)? YES ❑ NO
(The answer to this question may affect your award decision.)
Does your organization have a current Neighborhood Assistance award? ❑ YES ❑ NO
If yes,what is the project? <,
Project Information
How will funds be used:
What will be -`.
accomplished:
Describe organization and
purpose:
Number of people to be
served:
City of Boynton Beach
NAMF-NOR/EGIM Application
Description of project
outreach:
Outline the criteria to be
used to determine who will
be served:
Budget Information
Expenses NAMF Request Match Total
TOTAL BUDGET
The signatory declares that s/he is the elected Chair or President of the applicant organization, assures that a majority of members of
the organization's governing board have voted to undertake this project,and assures that any funds received as a result of the
application will be used only for purposes set forth herein. Applicant attended a workshop on
or met on ,with the Neighborhood Services Manager.
Name&Title Signature:
(print):
Address/Zip: Day
Phone:
City of Boynton Beach 2
NAMF-NOR Application
City of Boynton Beach Neighborhood Assistance Matching Fund
EMERGENCY GENERATOR and/or ICE MACHINE PROJECT
2006 APPLICATION
Submit the original and 6 copies of the application form and attachments to the City of Boynton Beach, Neighborhood
Services, 100 E. Boynton Beach Boulevard, P. 0. Box310, Boynton Beach, FL 33435-310, (561) 742-6029.
NOTE: Only the 2006 application and copies mustbe received by 5:00 p.m. on June 30, 2006.
Applicant Contact Information 4,•„,
Applicant Organization:
Project Contact Person:
District:
,
Physical Address:
ode:
Mailing Address:
Zip'eXide:
Day/Work Phone: tg4ibing/4.006 Phone:
Home E-Mail Address: 1:4-C4v
Work E-Mail Address:
"
Supp6Mentat ir*(01049P,i'
Does your organization have a current neighborhoodc,hurnigarie plan (yesino).
El YES NO
(The answer to this question may affect your award decision
Will your organization open your facility to the general puylic after serving E YES El NO
the needs of your immediate pgirimunityidevelopm ant'? Ithe answer to this
question may affect your award dpcision.),
s ' Project Information
How will fundkbe used:
What will bel;"-Irl,„
accomplished: ,
Describe organization and
purpose:
Number of people to be
served:
City of Boynton Beach
NAMF-EGIM Application
Description of project
outreach:
Outline the criteria to be .
' used to determine who wil „
be served:
— Budget information
----- ----- ---` ------'
Expenses Total
- -- -- -----
- - _
TOTAL BUDGET
The signato/ydeclares tbuis/he isthe elected Chair VrPresident of&empp�can o,0oubaUon.mmouemthat umumhkyofmomb�muf
the mr0eniza6on'sgoverning board have v�adhoumdedukatNnpn�aot.ond assuree that any funds received as a result of the
applicdtron will be used only for purposes set forth herein Applicant attended awelt kshopon
or niet on with the Neighborhood Services Manager.
kimmme&Title Signature:
(print):
Address/Zip: Day
Phone:
City of Boyriton Beach 2
NAMF-EGIM Application
QTY OA.
20 - City
of Boynton Beach 4,4'r0N 'el
Services
Neighborhood
Neighborhood ssistance
Matching un
Prepared by
Regenia H. Scott, Neighborhood Services
5/16/006
Overview
■ Support projects and activities that will build stronger
and cohesive communities
E Strengthens the City's partnership with neighborhoods
■ Establishes process for community projects that foster
positive change and promote communities culture,
traditions, values and relationships
Components
■ Large Projects
■ Small Projects
• Neighborhood Outreach
m Kmergency Generator and/or Ice Machines
Large Projects
1 . Projects which take up to 12 months to
complete and need more than $2,500 - up to
s10,000
2. Applications will be accepted one time a year
(June 15th)
3. Requires a 1 : 1 match
4. Review process (District and Citywide Review
Teams
Small Projects
1 . Projects that request up to $2,500 and that can
be completed in six months
2. Accepts applications four times each year
(January 15th , April 30th , June 15t1i and October 31st)
3. Requires a 1 : 1 match
Neighborhood Outreach
■
Makes awards for projects that involve new
people in neighborhood organizations or
activities up to S500
■ Goals
Help neighborhood-based organizations increase
their membership
�. Provide leadership training and technical assistance
to help enhance the skills of its members
Emergency Generator and/or Ice Machine
• One-time awards up to $5,000 to neighborhood-
based organizations, including faith-based
Institutions for the purchase and installation of
emergency generator and/or ice machines in
approved community-based facilities in
preparation for hurricane/disaster relief efforts
Request
• Approve the revisions to the Neighborhood
Assistance Matching Fund program providing
for the different projects funds
The City oTho ntonBeach CITY O E�?`t -;TOPJ BEACH
c!TY _ ' rte,,.) nFFICE
`T Y o OFFICE OF THE CITY MANAGER
G 100 E. Boynton Beach Boulevard C,; HAY 1 7 PH 2: 41
P.O. Box 310
Boynton Beach, Florida 33425-0310
a . �? City Manager's Office:(561)742-6010
O 4 FAX: (561)742-6011
.F ro N 64 e-mail:bressnerk@ci:boynton-beach.fl.us
www.boynton-beach.org
To: Janet Prainito, City Clerk
From: Kurt Bressner, City Manager
Date: May 17, 2006
Subject: Letter from Jarvis Prince
At the request of a member of the City Commission,I am providing you with a copy of a letter dated
May 1,2006, sent to my office by Mr.Prince. This was the letter that was read into the record of the
meeting of May 2, 2006 by Ms. Nanell Bennett. Please see page 5 of the minutes also attached
hereto.
Thank you.
Cc: Mayor Taylor
Vice-Mayor McKoy
Commissioner Ferguson
Commissioner McCray
Commissioner Ensler
James Cherof, City Attorney
422 NW 13th Ave
Boynton Beach,Fl 33435 L MAY I ZO 6 I,j,
May 1, 2006 --�
In regards to: Commissioner McCray's Recent Action CITY MANAGER'S OFFICE
Kurt Bressner
100E Boynton Beach Blvd
Boynton Beach,Fl 3343
Dear Kurt Bressner,
Attention Mr. Bressner,This letter is to serve in my absence at the up coming
Commission's meeting. I will be on Shift May 2, 2006. Therefore I will not be able to
represent my self in this matter Concerning Comm. McCray. A member of my family at
the next meeting will read a copy of this letter.
I have made several attempts with Tallahassee and one with your Commission Regarding
McCray and nothing has been done. Since the Comm. Dismissed the statement I made at
the January 3, 2006 meeting your Beloved Commissioner continued his HARASSMENT.
Not only has he sent a detective out to my Job again(4-14-06). He has going as far as
putting his hands on me in Church. I usually do not allow ANYONE to hit me, and I not
retaliate. If I cannot receive protection from this city, I will be forced to take CIVIL,
actions. Thank you for your time and consideration.
Respectfully Submitted,
46,
arvis Prince
Firefighter/Paramedic
Meeting Minutes
Regular City Commission
Boynton Beach, FL May 2, 2006
Dee Zibelli, 1811 Meadows Circle, reported rules had been established for proper decorum
of the public officials and staff. She contended one Commissioner had breached the standards
and suggested an apology was required directed to the staff and to the public.
Tina Smith, 15 Velaire Drive, referred to a meeting June 3, 2003 regarding the church being
constructed on Hoadley Road including not widening the road and the maintenance of the
vegetation buffer. Ms. Smith submitted the destruction of the vegetation buffer had now
created a drainage problem. Mayor Taylor contended the microsurfacing is an effort to control
the drainage problem. He agreed staff would look into the situation again to address Ms.
Smith's concerns.
Nanell Bennett, 133 NE 16th Avenue, spoke representing Jarvis Prince, who was not able to
attend the meeting, regarding an incident involving Commissioner McCray. Ms. Bennett read a
letter alleging harassment by Commissioner McCray of Mr. Prince continuing at his place of
employment and at his church. The letter threatened civil action if the City would not protect
Mr. Prince from such harassment.
David Zimet, Boynton Beach CDC, 2191 N. Seacrest Boulevard, thanked the Commission
for their support and announced the annual community awards dinner on May 10th, honoring
Gertrude Sullivan and Sister Lorraine Loran for their service to the Community.
No one else coming forward, Mayor Taylor closed the public audience.
V. ADMINISTRATIVE:
A. Appointments to be made:
Appointment Length of Term
To Be Made Board Expiration Date
II McCray Adv. Bd. On Children &Youth Alt 1 yr term to 4/07 Tabled (2)
III Ferguson Adv. Bd. On Children&Youth Alt 1 yr term to 4/07 Tabled (2)
II McCray Adv. Bd. On Children&Youth Reg 2 yr term to 4/08 Tabled (3)
III Ferguson Adv. Bd. On Children &Youth Reg 2 yr term to 4/08 Tabled (3)
II Ensler Adv. Bd. On Children &Youth Stu/Reg/NonVoting 1 yr term to 4/07 Tabled (3)
Commissioner Ensler appointed Alyssa Ewing as a student member of the Advisory Board on
Children and Youth.
Motion
Commissioner McCray moved to approve the appointment of Alyssa Ewing. Vice Mayor McKoy
seconded the motion. The motion passed unanimously.
III Ferguson Arts Commission Alt 1 yr term to 4/07 Tabled (2)
Ensler Arts Commission Alt 1 yr term to 4/07 Tabled (3)
II McCray Bldg. Bd of Adj &Appeals Alt 1 yr term to 4/07 Tabled (3)
5
._
v 1
,
Phone Calls And 911
Cellular
Service
1\
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, ,
4- .
Information Technology Services
,,TY OT
Cellular and Dispatch o` _ P
• A third of 911 calls , 170 , 000 a day, are wireless-
National Emergency Number Association
(NENA)
• The number of 911 calls placed by people using
wireless phones has more than doubled since
1995 , to over 50 million a year
Information Technology Services
Y,„,74t-
Howdoes mobile (cell ) works? s :
0 ,-3,_-:„- ,....,,,,.,-,:- 0
)... _,Ar _,,,z,v-
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• Mobile or "cell" phones work through a system of radio
waves and towers or antennas to transmit calls.
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mss{ ffei+i.tlpF
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• The mobile makes a call . . . A nearby cell site's
antenna picks up the call from the mobile
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Information Technology Services
CY
The Process . . . m pF
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• The BS or Base Station
• The call is then routed through the base station's
transceiver
• The mobile switching center (MSC) or mobile
telecommunications switching office gets the call
next
• Each MSC manages dozens to scores of cell
sites and their attendant base stations . Large
systems may have two or more MSCs
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• The mobile switch queries several databases
before permitting a call . A dedicated server
associated with the switch houses these
databases
• The call is processed and routed next to the
telephone network at large, also known as the
Public Switched Telephone Network
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Cell phone calls can be �
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• A number of factors can prevent a 911 call from
reaching the closet 911 emergency center in
your area such as,
— network architecture (where antennas are
located )
— capacity (how many callers are using the
airwaves/antenna at a given time)
— topography (your surroundings). r! P\
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• Wireless phones are programmed to reach the
closest available wireless tower
• Each cell site has a base station with a
computerized 80 0 or 1900 megahertz
transceiver and an antenna
• Radio equipment provides coverage for an area
that's usually two to ten miles in radius
• Ideally your call would reach the tower in the city
you are calling from
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What happens whenyou dial _ _ ._ _, �
phone? °911 onyour cell ,, :,,
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• Cell Phone vendor provide # to PBC
911 Coordinator I
• PBC Coordinator program the number L
to the closet tower in the area ,
• The tower has 3 faces (east, west, v.,! 11 ' j' ,
south) or NW, SW, etc. :{li .
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• Depending on where the phone , 1 : , ,
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Issues
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• Unlike 911 calls made from wired phones, the dispatcher
cannot identify the location the cell phone call is coming
from
• There is no uniform Enhanced 911 system (E911 ) for
wireless carriers
• The FCC neglected to force the carriers to conform their
E911 systems to a single technology.
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• Nextel , Sprint and Verizon each have cell phones
available that use the Global Positioning System (GPS)
to find a caller's location
• Cingular and T-Mobile rely on a triangulation system
• Unfortunately, both E911 systems have their flaws.
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• The GPS system needs a minimum of three satellites to
be able to "read" the handset's location
— Accuracy can be hampered by heavy vegetation ,
mountains or tall buildings
• The triangulation system relies on the strength and
timing of cell towers to determine a location
— This becomes more difficult in rural areas where
towers are scarce.
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Future 7%
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• Systems built on time division multiplexing will
gradually be replaced with other access
technologies - CDMA is the future of digital
cellular radio
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FCC 's Wireless 911 Initiatives `
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• The 911 network is a vital part of our nation's emergency
response and disaster preparedness system
• The Federal Communications Commission (FCC) has
taken a number of steps to increase public safety by
encouraging and coordinating development of a
nationwide, seamless communications system for
emergency services that includes the provision of
location information for wireless 911 calls.
• Basic 911 rules :
— Require wireless carriers to transmit all 911 calls to a
Public Safety Answering Point (PSAP), regardless of
whether the caller subscribes to the carrier's service
or not
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Enhanced 911 ( E911 ) Rules = mmmr
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• Phase I Enhanced 911 ( E911 ) Rules
• Require wireless carriers, within six months of a valid
request by a PSAP , to provide the PSAP with the
telephone number of the originator of a wireless 911 call
and the location of the cell site or base station
transmitting the call .
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Enhanced 911 ( E911 ) Rules . . .
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• The FCC's Phase II E911 rules:
• Require wireless carriers, within six months of a valid
request by a PSAP, to begin providing more precise
location information to PSAPs, specifically, the latitude
and longitude of the caller.
• This information must meet FCC accuracy standards —
generally, it must be accurate to within 50-300 meters
(depending on the type of technology used).
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Current Status
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• T-Mobile was fined by the FCC in April 2003 for not
meeting Phase I implementation deadlines--the FCC
alleged T-Mobile let PSAP requests languish for longer
than the 6-month time limit.
• As of Oct. 2005, the federal DOT says 65% of PSAPs
have Phase I service
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Current Status . . .
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• FCC's first Phase II deadline.
• The FCC granted waiver requests from all major wireless
carriers in October, 2001 , and now Verizon , Cingular and
Nextel have filed Petitions for Reconsideration on the
waivers, objecting to some sections of the waiver grants
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Current Status . . .
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• As of Oct. 2005, the federal DOT says 20% of PSAPs
have Phase II service.
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Issues Facing the FCC
Enhanced 911 Service•
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• An independent inquiry into the technical and
operational issues affecting the deployment of wireless
Enhanced 911 (E911 ) service was conducted in 2002
• Number of states have failed to establish a state-wide
coordination body and/or appropriate cost recovery
mechanisms
• Lack of cost recovery and other funding mechanisms,
and the lack of a "champion" within the Federal
government
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New Initiative ,..„ , , ,
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TONS
• Establish an advisory committee that would address the technical
framework for the further development and evolution of E911
systems and services
• Create an organizations at the state, regional and local levels of
government that can act as a coordinating body in the rollout of
wireless E911 services
• Create a national level clearinghouse to the collect, store, and
disseminate status information on the rollout of wireless E911
• Stakeholders cooperatively develop industry-wide procedures for
testing and certification (and recertification) of wireless E911 to
ensure that they meet (and continue to meet) the accuracy
requirements specified in the Commission's rules.
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Boynton Beach PSAP
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• The City of Boynton Beach Communication
Center PSAP is capable of mapping cell carriers
and vendors that have met the FCC E911
mandate
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