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Minutes 04-12-01MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN CONFERENCE ROOM "B", CITY HALL, BOYNTON BEACH, FLORIDA ON THURSDAY, APRIL 12, 2001 AT 5:00 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor Bruce Black, Commissioner Charlie Fisher, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, City Clerk CALL TO ORDER The agenda review began at 5:01 p.m. Item III-A - Mr. Bressner distributed updated lists and profiles for the Board Appointments. The names that are in bold print are those names that qualify to be appointed to the Board by virtue of residency, registered voting, and the submission of new Profile forms. Ms. Lori Wilkinson is qualified and faxed a new Profile but it had not been received yet. A revised list will be distributed tomorrow. Item IV-B.3 - This item will be removed from this agenda and placed on the May 1 agenda. V-B.5 - add to agenda. Mr. Sugerman had an emergency purchase this week for a pump for the Master Lift Station No. 317, to replace one of the two pumps that failed. The cost to repair would be $47,268 and the delivered cost of a new pump was $37,895. The lead-time was four weeks as the pump comes from Sweden. They are piggybacking Bid 99-025 that Boca Raton has with the pump manufacturer, Ellis K. Phelps & Company. Commissioner Fisher asked if these pumps failed often enough to have a backup? Mr. Sugerman said only one pump was used at a time. The second pump is there in case the first pump fails. He did not know if it was worth having a standby pump on the shelf for that price. Item V-C.4 Commissioner Fisher offered to serve on the Palm Beach County League of Cities. Item V-C.6 Mayor Broening will continue as the Representative on the Metropolitan Planning Organization. Item V-C.7 Vice Mayor Weiland offered to serve as the Representative to COBWRA. Commissioner Fisher offered to serve as an Alternate Item V-C.8 Commissioner Ferguson will be the Representative on the Multi Jurisdictional Issues Coordination Forum. Commissioner Fisher offered to serve as Alternate. Meeting Minutes Agenda Preview Conference Boynton Beach, Florida April12,2001 Item V-I Mr. Sugerman stated that the affirmative action on this item was not to proceed. Item VI -City Manager's Report A. Process for Artwork in City - The team met yesterday and it is probable that there will be a recommendation to establish an Arts Committee in the May - June timeframe. The scope of their responsibility will be to provide a funding mechanism to pay for public artwork, commission artists, and develop criteria for the placement of art. They were going to stay away from defining style. B. Status Report on Possible Improvements to Girl Scout Park - The suggestion is to refer this item to the Recreation & Parks Board for their review and recommendations to the Commission. Add two items to the City Manager's Report: C. Appoint Bank of America Securities LLC as sole underwriter for the proposed refunding of a portion of 1992 Utility Bonds and direct staff and bond counsel to work with the underwriter to finalize the bond issue and present it to the City Commission at a future date for final approval. Mr. Bressner provided a spreadsheet with the manner in which the refunding would occur. They were recommending a straight, non-complicated forward refunding. If they changed the Federal Tax Code they could end up losing money. They were taking a very conservative approach towards this. The positive point was that it would yield 1.1 to 1.6% in savings as well as a reduced cost necessary for the debt reserve of $1.2M so the City would be able to generate $2.5M. It would be a policy decision for the Commission as to the allocation of the dollars, how much should be retained by the Utilities, if any, and how much would be allocated for other capital purposes. The Commissioners would not have to make this decision until June. Ms. Reese stated that if the interest rates did change and the savings would not be there, they would not go forward with it. D. Review Staff Report on renovation vs. demolition of old high school building next to Children's Museum. Consider conducting "Town Hall" meeting of interested parties, moderated by CRA or other advisory board, to take comment on the proposed removal or renovation of the structure. Mr. Bressner would be providing the Commissioners with a staff report on this issue and suggest that it be referred to the CRA for a public meeting to discuss the pros and cons of demolishing the high school. ItemVlI-A Public Hearing - Adoption of Federal Highway Corridor Redevelopment Plan. Mr. Bressner asked the Commissioners to review the Plan and commented that he believed it had some sound recommendations. The CRA has adopted it with some minor revisions and are asking the Commission to move ahead with it. Mr. Bressner asked the Commissioners if they wanted to consider extending Zoning in Progress or let it die with the approval of the P~an. There were pros and cons but the staff recommendation was to proceed with the implementation of the Plan, go Meeting Minutes Agenda Preview Conference Boynton Beach, Florida April12,2001 forward with the amendments to the Comprehensive Plan, and do some concurrent zoning reviews. Some zoning changes such as building height and setbacks can be made independently of the Comprehensive Plan and do not require waiting for it to be approved. Due to the time constraints of the Comprehensive Plan amendment schedule, the City can't really get started on it until it is submitted to the State in July and it won't be finished until February of next year. If a new zoning classification were to be created, that would have to wait for the Comprehensive Plan amendment. Item VIII-B agenda. This item will be removed from the agenda and placed on the May 1 Item Vlll-C This item will be removed from the agenda. Item XI-B.2 - Commissioner Fisher asked about item XI.B.2, amending Special Events. Mr. Hawkins stated that this was just to clean up some confiicting language. Commissioner Fisher asked why there would be a decrease in revenue (from the cover sheet)? Mr. Hawkins said they did not believe it was necessary to have a permit for block parties. The City Attorney stated that sales under a tent on private property are exempt. There was a fee associated with that before and there would not be from this point forward. If there were a tent sale in front of some commercial establishment, they would not have to pay for another permit; it would be included in their occupational license. Item XI-D.1 - City Clerk Prainito said this item was removed from the agenda. OTHER Commissioner Black asked for an item on a Future Agenda to report on the Senior Center and its programs. He wanted to know which citizens the Center served, whether they should expand the hours of operation, if other groups from the City could use the Center at night, and how many of the people going there were actually from Boynton Beach? Commissioner Black reported that the clock he was purchasing with his Community Reinvestment Fund money had turned out to be a single-sourced item. He hoped the Commission could vote on this item at the May 1 meeting. ADJOURNMENT There being no further business to come before the Commission, the meeting properly adjourned at 5:25 p.m. Meeting Minutes Agenda Preview Conference Boynton Beach, Florida April12,2001 ATTEST: Recording Secretary (one tape) CITY C~ BOYNTON BEACH .Yor Commissioner Commissioner Commissioner