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Minutes 05-10-01 MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN CONFERENCE ROOM "B", CITY HALL, BOYNTON BEACH, FLORIDA ON THURSDAY, MAY 10, 2001 AT 5:00 P.M. PRESENT Gerald Broening, Mayor Ronald Weiland, Vice Mayor Mike Ferguson, Commissioner Charlie Fisher, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, City Clerk CALL TO ORDER The agenda review began at 5:00 p.m. Agenda Item III-C Mr. Bressner told the Commissioners and Mayor that he would provide them with an updated list of the Administrative Appointment items in the next day or so. Ms. Prainito advised of an additional application she had received and would put in everyone's mail before the Commission meeting. In reference to Commissioner Black's appointments, Ms. Prainito said that the appointment rotation would occur after the next meeting. Mr. Bressner highlighted the need for appointments in the Education Advisory, Senior Advisory, Code Compliance, Cemetery, and Library Boards. The Cemetery Board opening created by Mr. Tim Hensley's desire not to seek reappointment was mentioned. There was regret at his loss. It was believed that one of the applications was from a funeral director that Mr. Hensley had recommended. Mr. Bressner asked if anything could be done about recognition of the Board members who were not part of the current slate of members? Ms. Prainito stated that she had already sent thank you letters to all concerned. Agenda Item IV-B.4 Vice Mayor Weiland will make the presentation to the two students from St. Mark's who were being recognized for naming Pond B, now known as Mangrove Walk at the Marina. · Agenda IV-B.l-d. Mayor Broening wanted to have a name to go with the Stand for Children Proclamation. Ms. Prainito was to verify with Wally Majors the name of the person accepting the Proclamation on behalf of the Recreation Department. · Agenda Item VI. Add Item "B", a motion to approve the demolition of Mangrove Park School, under the City Manager's Report by concurrence of the Commission. Mr. Bressner gave the MEETING MINUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLORIDA MAY 10, 2001 Commissioners a copy of the CRA's recommendation prior to the meeting. Commissioner Fisher asked if any of the architectural elements could be salvaged and Mr. Bressner replied that the CRA had made some recommendations in this regard. Agenda Item V-C.8 Mr. Cherof advised he might pull the proposed Resolution approving the release of a Letter of Credit, for purposes of clarification. Agenda V-E.1 Commissioner Fisher will ask if this project is in concert with the recent Federal Highway Corridor Plan. Agenda Item XII. The Unfinished Business item, Review of Applications for City Commissioner for District II, was moved up on the agenda to directly follow consideration of the Consent Agenda items. Agenda Item VIII. · Item "A", Future Annexation Areas, was removed pending receipt of further information. Item "B", Status Report on New Meeting Schedule for Advisory Boards, removed and placed under the City Manager's Report on the June 19, 2001 meeting. Item "C", Water conservation Strategy, will be heard in its ent rety at the July 3 meeting. Mr. Bressner to Provide a previewkof the water rate adjustment information prior to that meeting. It was agreed that adOption of this strategy Would have an effect on the budget and early analysis woul be imPortant. · Item "D", Discussion on 3.5-acre parcel nort from the FUtUre Agenda Items. · Item "E", County Funding Items, will be cOn al~ three issues should be completed by then In relation to the RAP funds for the Girl Scout P that this was occurring very soon. He was notif subject and the people he had spoken to have' stated that the City had sent letters by direct involved but that he would reconfirm this with I~ had also been advertised in the paper. · Item "F", Update on Senior Center Program. for the June 5, 2001 meeting. of Intracoastal Park 'Site, was removed ;idered on July 17, 2001, as reports on irk, Vice Mayor Weiland was concerned ling people to come to a meeting on .the not received any notices. Mr. Bressner mail to all the individual homeowners Ir. Wildner. Ms. Prainito advised that it and Usage will remain on the Agenda 2 MEETING MINUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLORIDA MAY 10, 2001 Agenda Item X-A. Vice Mayor Weiland wanted this item to stay on the agenda for discussion and a possible vote. Commissioner Fisher asked staff to advise the Commissioners when elections actually occurred in the County. Mr. Bressner said it was not a pure cost savings since there would be some Novembers when there was no election at all and the City would have to pay the local costs. This would probably only be one out of three times in terms of the rotation but there would still be cost savings two out of the three times. Commissioner Ferguson said it looked like elections would be held in 2002, 2003, 2005, 2006, and 2008 and two of those five would be off years. Any of the even years would be congressional elections and/or national elections. Commissioner Fisher wanted to see percentages of turnout in the odd years. He said he wanted data to show turnout when there was a presidential election, when there was a congressional election, and the different turnouts in March elections and November elections. Mr; Bressner said that the Board of Election Commission could go back three or four elections and had the turnout by precinct and by community and it was really good historical data. Agenda Item XI-A, Federal Highway Corridor Plan Vice Mayor Weiland said that when this item was tabled for two weeks he believed the delay had no impact. Then he learned that they had lost their "tool" of Zoning in Progress (ZIP) by not going ahead with it. Mr. Greene replied that ZIP expired in April and it would have to be renewed if the Commission decided to do so. Vice Mayor Weiland had thought that the CRA wanted six more months of ZIP but Mr. Bressner said they had discussed it and opted not to do it. Mr. Bressner said that Vice Mayor Weiland could, in the discussion at the meeting, direct staff to analyze the ZIP issue and come back to the Commission with a report. It could always be reinstated. Commissioner Fisher pointed out that this was a separate issue from the FHCP. Mr. Cherof said it would take two City Commission meetings and would require a new Notice of Intent to reinstate Zoning in Progress. Mr. Bressner was concerned about any further delay to the FHCP Ordinance. Staff had less than a month to get the documentation together for the State on the Comprehensive Plan amendments. He assumed that work was underway but if they missed the deadline, they would have to wait until October for the next "window". Agenda Item XI-B.4, Noise Control Code 15-8.§ Commissioner Ferguson said this proposed Code amendment did not mention loud music and felt that something about amplified music should be added to it. Mr. Bressner said Code Compliance was looking into some language that might cover that. Mr. Bressner asked Mr. Cherof to look into the Code in depth. Mr. Bressner said that this item was a narrow cast to allow the Ocean Avenue construction to move forward. Other: Commissioner Fisher requested an ordinance change on behalf of the Education Advisory Board to go from a set requirement of five people for a quorum to a simple majority as most other Boards. Mr. Bressner said it would have to go on the next agenda as it was too late for this one. MEETING MINUTES AGENDA PREVIEW CONFERENCE BOYNTON BEACH, FLORIDA MAY 10, 2001 Commissioner Fisher suggested that Mr. Bressner might want to report on the first Town Meeting on water problems and announce the next session to be held. Commissioner Ferguson asked about the status of the Marina item. Mr. Greene responded that they had wanted to get the CRA's concurrence on proceeding with the Bruce Group to design the Promenade. It was in their mutual interests if the City could work with them to coordinate that design. The CRA concurred but they wanted to see a consistent overall treatment for the Promenade as well as 6t~ Street and Casa Loma. This was pursuant to the CRA's initial request, which was to get the Promenade moving. It is in Mr. Jarvis' interest because it gives him control over access to his parking garage from Federal Highway. Vice Mayor Weiland met with Mike Weinert and he was saying they would be looking at moving on this within 30 days. He raised the question of where they show the road coming in from the Boynton Beach Promenade, turning right and going south over to Casa Loma and coming back down to 6th Street and Ocean Avenue, saying that this could be public access. The question arose as to who would be responsible for maintenance of that stretch of Casa Loma? If we've already deeded it over, it is a private road. Mr. Greene said that the question was whether or not they wanted to have 6th Street as a city street or whether we want 6th Street to be private as well. The question about vacating the southern portion of 6th Street was that you had to have the agreement of the Banana Boat because that is their access. Mr. :Greene said they were considering an ingress/egress easement. ADJOURNMENT There being no further business to come before the Commission, the meeting properly adjourned at 5:40 p.m. ATTEST: Recording Secretary (1 tape) yo Commissioner 4