Minutes 11-02-00 (2)MINUTES OF THE AGENDA PREVIEW CONFERENCE HELD IN
CONFERENCE ROOM C, WEST WING, CITY HALL, BOYNTON BEACH,
FLORIDA, ON THURSDAY, NOVEMBER 2, 2000 AT 5:00 P.M.
Present:
Gerald Broening, Mayor
Ronald Weiland, Vice Mayor
William Sherman, Mayor Pro Tem
Bruce Black, Commissioner
Charlie Fisher, Commissioner
Dale Sugerman, Assistant City Manager
Nicholas Igwe, Assistant City Attorney
Janet Prainito, Deputy Clerk
Call to Order
In the absence of the City Manager, who is attending the quarterly Board Meeting
of the Innovations Group, Assistant City Manager Sugerman presided and called
the meeting to order at 5:00 p.m.
Mr. Sugerman distributed a list of follow up action items from the October 17,
2000 City Commission meeting. Mr. Sugerman stated the only item not resolved
was the last item and he will speak with Vice Mayor Weiland to deal with the
issue of the fire hydrant audit.
Vice Mayor Weiland responded that as of yesterday, the City Manager had a
different opinion and thought perhaps the City could utilize college students to
perform the audit. Mr. Sugerman said the City needs to decide if it wants to meet
the ISO rating date, which could not be met by using college students. This
could only be met if the audit were performed under a contract. Mr. Sugerman
has available the figures to support the ISO rating.
Commissioner Black suggested that when the item comes up at the meeting
Wednesday night that Mr. Sugerman present the importance of the ISO rating,
which Mr. Sugerman stated he has material available to back this up.
Discussion
IV. Announcements and Presentations
Mr. Sugerman confirmed that State Representative Green would be present at
the meeting.
V. B. 1.
Approve the use of Metro Services Consultants Incorporated for an
independent fire hydrant audit based on the same pricing schedule
as offered to the City of Austin, Texas (Contract #S990219 (with
estimated expenditures of $66,000 (Tabled on October 17, 2000)
Meeting Minutes
Agenda Preview Conference
Boynton Beach, Florida
November 2, 2000
Mayor Broening asked if the information would be available in advance of the
meeting. Mr. Sugerman suggested that the item could be tabled for one more
meeting in order to allow him to distribute the information well in advance of the
meeting.
V.B.6.
Award the "Annual Supplemental Laboratory Analysis for Water,
Wastewater, etc." BID #001-2821-01/KR, to Spectrum Laboratories,
Inc. and Envirodyne, Inc. for an estimated annual expenditure of
$13,000.
Mr. Sugerman pointed out that this is a double award to Spectrum Laboratories,
Inc. and Envirodyne, Inc. Mr. Sugerman noted that there was one lower bidder
on the dollar amount, but they were based in Orlando. The bid specs stated the
company must be within one hour geographically of the City of Boynton Beach.
Staff was concerned about response time and keeping samples fresh.
V.B.9.
Approve the purchase of a Vehicle Transceiver Unit (VXU) from
Invensys Metering Systems in the amount of $30,000.
Mr. Sugerman reported that this would be the first truck-mounted, radio-read
meter reading device. This means the meters can be read via radio and thero
are 300 of these meters in place. Statistically, thero are approximately 30,000
meters in the system, 13,000 are touch read, 300 are radio read, and 17,000 are
the old dial meters.
Vice Mayor Weiland asked about the cost savings. Mr. Sugerman stated that it
would not only be a cost savings, but also improve accuracy. In reality, this would
replace meter readers, who could do other jobs. However, a cost analysis has
not been done.
V.C.3.
Proposed Resolution No. R00-155 Re: Authorizing the Mayor
and City Clerk to accept and execute the Florida Department of
Transportation Highway Safety Plan Grant in the amount of
$38,036, providing for a DUI Enforcement Officer position
Mr. Sugerman stated this was 75% of the Officer's position with the City picking
up the other 25%. The goal of the grant is to make 100 additional DUI arrests
and to reduce DUI related accidents by 25% during the one-year period.
Vice Mayor Weiland questioned the necessity of having this one additional
Officer. Chief Gage stated as part of the grant project, the Police Department is
required to run a certain amount of DUI roadblocks yearly and this is done with
the other agencies in the area that receive the grant.
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Meeting Minutes
Agenda Preview Conference
Boynton Beach, Florida
November 2, 2000
Commissioner Fisher inquired if this Officer would become a regular Officer if the
figures didn't add up? Chief Gage replied that this grant requires the City to fund
the Officer 100% in the last year and is not required to keep the Officer onboard.
Chief Gage noted this is a continuation of a grant that was approved last year.
V.C.5.
Proposed Resolution R00-157 Re: Approving a contract
for professional services between the City of Boynton Beach and
Smith, Ballard & Logan, PA for legislative consulting services.
Mr. Sugerman noted this would be a continuing contract with a relationship that
has already been established.
Vice Mayor Weiland said there has been a void in the relationship with Ballard &
Logan and the Mayor confirmed it was six months. Mayor Broening thought the
six-month void was attributable to the hiring of a new City Manager, since the
City Manager's staff would be dealing the most with the consultant. Mayor
Broening noted that Ms. Amy Young will be working with the City and she is
located in their West Palm Beach office.
Commissioner Black asked if an appraisal could be taken to determine the
benefits the City derived from utilizing this firm? Mayor Broening felt that a letter
from Mr. Ballard was furnished to the City on a quarterly basis. Also,
Commissioner Black would like to know how Ballard's performance had been
rated in the past to justify the new contract.
Commissioner Fisher requested copies of the quarterly letter.
Vice Mayor Weiland inquired about the amount of the contract and was informed
it was $40,000. Commissioner Black would like to see the quarterly reports
before the Wednesday meeting. Mr. Sugerman will follow through on this.
Commissioner Fisher requested that a representative from the firm be present at
the next City Commission Meeting and if not, the resolution could be tabled.
VI.B.
Discussion Regarding Reduction of Code Compliance Fines.
Mr. Sugerman noted that there is a full report prepared by Mr. Scott Blasie, Code
Compliance Administrator in the back up. No action will be required on the part of
the Commission. Commissioner Fisher requested a report on three years of
fines. Mr. Sugerman will follow through on this.
VII.
PUBLIC HEARING
Mayor Broening asked if any action had to be taken on the two Public Hearing
items since they have all been postponed? Mr. Sugerman suggested that the
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Meeting Minutes
Agenda Preview Conference
Boynton Beach, Florida
November 2, 2000
Mayor announce the items and then formally postpone them to the November 14,
2000 meeting. Attorney Igwe agreed with this procedure
VlII.D. Future Agenda Items
The word "District" needs to be added after "Special Assessment" and before
"(November 21,2000).
X, NEW BUSINESS
Mayor Broening requested the addition under New Business of
"Discussion/Action on City Manager Compensation Benefit Package".
Commissioner Black would like to have placed under New Business "Discussion
on taking the Commission Meetings back on the road".
There being no further business, the meeting adjourned at 5:35 p.m.
ATTEST:
Recording Secretary
(one tape).
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