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R97-193 RESOLUTION NO. R97-/~',.~' A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPOINTING BULENT KASTARLAK, AS A REPRESENTATIVE TO THE TECHNICAL ADVISORY COMMITTEE TO THE METROPOLITAN PLANNING ORGANIZATION AND APPOINTING KEN HALL AS ALTERNATE REPRESENTATIVE TO THE TECHNICAL ADVISORY COMMITTEE TO THE METROPOLITAN PLANNING ORGANIZATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, t.he City Commission of the City of Boynton Beach, Florida, is entitled to representation on the Technical Advisory Committee to the Metropolitan Planning Organization; and WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as being true and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida hereby appoints BULENT KASTARLAK as a representative on the Technical Advisory Committee to the Metropolitan Planning Organization and appoints Ken Hall as alternate representative on the Technical Advisory Committee to the Metropolitan Planning Organization. Section 3. That this Resolution shall become effective immediately upon passage. II PASSED AND ADOPTED this ATTEST: City/Clerk day of November, 1997. CITY OF BOYNTON BEACH, FLORIDA ~ qvfayor _.._.._.~./ //7 ~ice Mayor ~ Commissio~cg~ Commissioner ~. RULES OF THE METROPOLITAN PLANNING ORGANIZATION OF PALM BEACH COUNTY FOR THE WEST PALM BEACH URBAN STUDY AREA Revised 5/86 35.0 1.00 1.01 1.02 1.03 1.04 1.05 -1.06 1.061 1.07 1.08 1.09 1.091 1.092 1.20 1.30 1.40 RULES OF MPO TABLE OF CONTENTS ORGANIZATION ORGANIZATION TITLE AUTHORITY FOR CREATION REASON FOR CREATION JURISDICTION/GEOGRAPHIC SCOPE RESPONSIBILITY OF MPO PLAN AND PROGRAM ENDORSEMENT METHOD OF ADOPTION PRINCIPAL OFFICES ACCESS TO AGENCY PROCEEDINGS MPO MEMBERS VOTING MEMBERS NON-VOTING MEMBERS MPO ADVISORY COMMITTEES MPO STAFF AVAILABILITY OF DATA, REPORTS & OTHER DOCUMENTS 35.0 2.00 2.01 2.011 2.012 2.013 2.014 2.015 AGENDAS AND MEETINGS OF THE MPO MEETINGS: REGULAR MEETINGS ANNUAL MEETING EMERGENCY MEETINGS WORKSHOPS AND SPECIAL MEETINGS OFFICIAL MEETINGS RULES OF MPO TABLE OF CONTENTS (CONT'D) 2.02 2.021 2.022 2.023 NOTICE OF MEETINGS MEETINGS AND WORKSHOPS MEETING NOTICE CONTENTS MEETING NOTICE FORMAT 2.-03 2.031 2o032(a) 2.032(b) .033 2.033{a) 2.033(b) 2.033(c) 2.04 2.05 2.051 2.052 2.053 .053(a) ~.053(b) 2.o53(c) AGENDA OF MEETINGS AND WORKSHOPS AGENDA WHEN PREPARED ORDER OF BUSINESS AGENDA: ITEM DESCRIPTION AGENDA: PROCEDURES FOR ITEM SUBMITTAL AGENDA: WHO MAY INITIATE ITEMS: GOVERNMENTAL JURISDICTIONS/AGENCIES AGENDA: PRIVATE CITIZENS' REQUESTS DEADLINE FOR AGENDA SUBMITTALS AGENDA: EMERGENCY MEETINGS PROCEDURES & RULES FOR CONDUCTING MEETINGS QUORUM MAJORITY VOTING ABSENTEE VOTING ALTERNATES, MUNICIPAL ALTERNATES, COUNTY RULES OF MPO TABLE OF CONTENTS (CONT'D) ''.0 2.053Cd) 2.053(e) 2.053(f) 2.054 2.06 2.061 VOICE VOTE ROLL CALL VOTE TIE VOTES ROBERTS RULES OFFICERS DUTIES & RESPONSIBILITIES CHAIRMAN 3.00 3.01 3.011 3.012 3.013 MPO COMMITTEES TECHNICAL ADVISORY COMMITTEE MEMBERSHIP QUALIFICATIONS ECOMMENDATION FOR MEMBERSHIP MEMBERSHIP ELIGIBILITY 3.02 3.021 3.022 3.023 MEMBERSHIP REPRESENTATION MUNICIPAL REPRESENTATION NON-MUNICIPAL REPRESENTATION NON-VOTING REPRESENTATION 3.03 3.032 MEMBERSHIP APPOINTMENT, QUALIFICATIONS AND TERMS MEMBERSHIP APPROVAL AND CONFIRMATION RULES OF MPO TABLE OF CONTENTS (CONT'D) 35.0 3.033 3.034 3.035 3.036 3.04 3.041 3. 042 3. 043 3.05 3.051 3.052 3.053 3. 054 ALTERNATES ATTENDANCE MEMBERSHIP TERMS COMMITTEE LIAISON WITH METROPOLITAN PLANNING ORGANIZATION MEETINGS MEETING NOTICES MEETINGS-OPEN TO PUBLIC QUORUM/MAJORITY OFFICERS AND THEIR DUTIES CHAIRMAN VICE CHAIRMAN EXECUTIVE SECRETARY RECORDING SECRETARY 3.06 3.07 3.071 3.O72 SUBCOMMITTEES RULES FOR CONDUCTING MEETINGS TAC MEETINGS SUBCOMMITTEES 3.08 3.0g RESPONSIBILITIES AND FUNCTION OF THE TECHNICAL ADVISORYCOMMITTEE CITIZENS INVOLVEMENT COMMITTEE 35 0 1.00 RULES OF THE METROPOLITAN PLANNING ORGANIZATION OF PALM BEACH COUNTY CHAPTER 35 0-1 ORGANIZATION: The purpose of this Section is to describe the organiza- tional structure and provide general information regarding the organization, its reason for being and how to obtain access to the organization components and their proceedings. This implements FS 120.53(1){a). 1.01 ORGANIZATION TITLE: The title or name of the organization shall be: The Metropolitan Planning Organization of Palm Beach County, hereinafter known as the MPO. 1.02 AUTHORITY FOR CREATION: The MPO was created by FS 339.175 and is constituted under Florida Statute 163.01 by means of an Interlocal Agreement entered into by the jurisdictions designated by the Governor. These jurisdictions and membership allocations are: The Board of County Commissioners of Palm Beach County {5); the City of Boca Raton {2); the City of Delray Beach (1}; the City of Boynton Beach {1); the City of West Palm Beach {2); the City of Lake Worth {1}; the City of Riviera Beach {1); the City of Palm Beach Gardens (1); the Town of Jupiter {1); and, the Florida Department of Transportation {1}, non-voting member. 1.03 REASON FOR CREATION: The MPO was created by FS 339.175 so that the require- ments of the 1962 Federal Highway Act could be met and so that an organization, pursuant to the require- ments of 23 U.S. Code, Chapter 1, Part 450.106{a), would exist in the urbanized portion of Palm Beach County, which would be responsible, together with the State, for carrying out the provisions of 23 U.S.C. 13 provided in 23 U.S.C. 104{0{3) and which would be capable of meeting the requirements of Section 3{a){2) and (e)(1), 4(a) and 5(g)(1) and (1) of the UMT Act (49 U.S.C. I602(a)(2) and (e){1), 1603(a) and 1604{g){1) and {1) and Florida Statue 339.175. Il .04 JURISDICTION/GEOGRAPHIC SCOPE: The transportation planning process study area shall, as a minimum, include the urbanized area, and the area likely to be urbanized in the period covered by the long-range element of the Transportation Plan. This implements 23 U.S.C. Chapter 1, Part 450.110 of Subpart A. 35 0 1.05 1.06 RESPONSIBILITY OF THE MPO: The MPO in cooperation' with'the State in cooperation with publicly owned Operators of mass transportation services shall be responsible for carrying out the transportation planning process specified in 23 U.S.C., Chapter 1, Part 450.120 and F.S. 334.215 and shall develop the Planning work programs, transportation plan, and transportation improvement program specified in paragraphs 450.114 through 450.118 of 23 U.S.C., Chapter 1, Subpart A. PLAN AND PROGRA~t ENDORSEMENT: The MPO shall adopt a Transportation Plan developed through the transportation planning process and review it annually to confirm validity and its consistency with current transportation and land use conditions. 1.061 METHOD OF ADOPTION: Adoption or endorsement of plans .and programs shall be by resolution of the MPO. 1.07 PRINCIPAL OFFICES: The official address of the MPO shall be: Metropolitan Planning Organization of Palm Beach County P. O. Box 2429 West Palm Beach, Florida 33402-2429 Telephone: A~ea Code(305) 684-4170 35 0 1.07(Cont'd) All records, reports, maps and information pertaining to plans, programs and reports developed by the MPO are available for inspection by any and all persons; and submittals of requests can be made at the above address during the regular operating hours of the agency. 1.08 ACCESS TO AGENCY PROCEEDINGS: Meeting notices will be mailed or delivered to newspaper, radio and television stations in the Study Area approximately 7 days prior to meetings. Copies of agendas and minutes of meetings can be obtained upon request to the MPO principal offices. All meetings are open to the public. 35 0 1.09 1.091 MPO MEMBERS: The membership of the MPO as allocated by the Governor is as follows: VOTING MEMBERS: 5 County Commissioners 2 Commissioners from City of West Palm Beach 2 Councilmembers from City of Boca Raton 1Councilmember from City of Delray Beach 1Councilmember from City of Boynton Beach 1 Commissioner from City of Lake Worth 1Councilmember from City of Riviera Beach I Councilmember from City of Palm Beach Gardens I Councilmember from Town of Jupiter 35 0 1.092 NON-VOTING: 1 Deputy Assistant Secretary, District IV, Florida Department of Transportation 1.20 MPO ADVISORY COMMITTEES: The MPO, in cooperation with the Florida 'Department of Transportation, shall create a TRANSPORTATION TECHNICAL ADVISORY COMMITTEE; The MPO, in cooperation with the Palm Beach County Transportation Authority shall create a CITIZENS INVOLVEMENT COMMITTEE. 35 0 1.30 MPO STAFF: The MPO shall designate the Executive Secretary of the MPO to be responsible for coordinating the activities of staff, consultants, and committees in the performance of work required by the transportation planning process. The staff shall also provide a recording secretary. 1.40 AVAILABILITY OF DATA, REPORTS AND OTHER DOCUMENTS: All published data and reports shall be available to any person or agency requesting them, at the established price, if any, or if printed version supply is exhausted copies can be made of library reference copies at the established price per page. Requests for unpublished data and-information will be honored on a cost incurred basis, which shall mean staff time plus reproduction costs and any other appropriate expense. RULES OF THE METROPOLITAN PLANNING ORGANIZATION OF PALM BEACH COUNTY CHAPTER 35 0-2 35 0 2.00 AGENDAS AND MEETINGS OF THE MPO: The purpose of this Section is to describe the types of meetings of the MPO, time and scheduling of meetings, forms to be used for meeting notices, agendas and related items. 2.01 MEETINGS: 2.011 2.012 REGULAR MEETINGS: Regular meetings of the MPO shall be held the third Thursday of each mqpth, at g:OQAM at the Palm Beach County Government Complex, 7th Floor Conference Room, or at some other place designated by the Chairman, or the Chairman Pro Tem. Meeting dates and times may be changed by action of the MPO for good cause. ANNUAL MEETING: The first regular meeting of the calendar year shall be known as the Annual Meeting, at which time the officers for the ensuing year shall be elected from the voting membership. 35 0 2.013 EMERGENCY MEETINGS: Emergency meetings may be called by the MPO Chairman, by giving due notice to the members, the media and general public. 2.014 WORKSHOPS AND SPECIAL MEETINGS: The Chairman may call a special meeting at his pleasure or set workshop sessions for disseminating information or soliciting information or input from the general public, by duly notifying the members and the general public. Special meetings called by the Chairman shall be for specified items or matters to be considered, where the press of time is such that waiting until a regularly scheduled meeting would unnecessarily delay a needed action. 2.015 OFFICIAL MEETINGS: No meeting shall be official unless quorum requirements are met. A quorum must be present or actions taken are invalid. 2.02 NOTICE OF MEETINGS: 2.021 REGULARMEETING NOTICE: Except in thecase of emergencies, the MPO shall give at least seven {7) days public notice of any meeting or workshop as set forth in Rule 1,08. 35 0 2.022 2.03 2.031 MEETING NOTICE CONTENTS: Such notice of meeting or workshop shall state: {a} The date, time and place of the event; {b} A brief description of the purpose of the event; and {c} The address where interested persons can obtain a copy of the Agenda, if it is not included with the notice. AGENDA OF MEETINGS AND WORKSHOPS: AGENDA: WHEN PREPARED At least seven {7) days prior to a meeting or workshop, the MPO shall prepare and make available an agenda for distribution on the request of any interested person. 35 0 2.032(a) 2.032(b) ORDER OF BUSINESS: The Agenda shall list the items in the order they are to be considered. For the good cause stated in the record, items on the agenda may be considered out of their stated order with the approval of the person designated to preside. AGENDA: ITEM DESCRIPTION The Agenda shall be specific as to the items to be considered. All matterS involving the exercise of agency discretion and policy-making shall be listed on the Agenda. 35 0 2.032(b) (Cont'd) Additions to Agenda items such as "Old Business," "New Business," "Other Business," or "Other Matters Which May Come Before the MPO," or similar terms, shall be for consideration of solely ministerial, or internal administrative matters which do not affect the interests of the public generally. 35 0 2.033 2.033(a) AGENDA: PROCEDURES FOR ITEM SUBMITTAL The purpose of this rule is to set forth how the Agenda is compiled, who may initiate requests and the deadlines for submittals. WHO MAY INITIATE AGENDA ITEMS: AGENCIES 1) 2) 4) GOVERNMENTAL JURISDICTIONS/ Any jurisdiction within the Urban Study Area, as defined in Section 1.04, may submit an item for Agenda consideration through its Principal Officer or Administrative Head to the MPO Chairman. The Executive Secretary of the MPO. The MPO Technical Advisory Committee through its Chairman. The MPO Citizens Involvement Committee through its Chairman. 5) Any Voting or Non-Voting member of the MPO; or 6) The liaison members as designated in MPO dinationagreements. Requests should be sent to the Chairman, attention of the Executive Secretary, at the Principal Office address. See Section 1.07 of these rules. 35 0 2.033(b) PRIVATE CITIZENS REQUESTS Any citizen may initiate a request for consideration of an item by submitting it to the MPO Chairman, attention of the Executive Secretary, at the Principal Office address. The request should be in letter form and will be presented to the MPO as an 'informational item. The MPO will determine if action is necessary and if so, will direct that it be scheduled for the next regular meeting. 35 0 2.03~(c) DEADLINE FOR AGENDA SUBMITTALS: All submittals for inclusion as an Agenda item requiring action by the MPO, shall be in the hands of the MPO Executive Secretary 14 days prior to the regular meeting date, whether transmitted or hand delivered to the Principal Office of the MPO. All submittals shall be in writing and contain sufficient information to determine the exact action required, the location and description of the project, proposal or program. Informational items will be accepted for inclusion until the Call~ to Order of the regular meeting, if hand de- livered to the Chairman or Executive Secretary at the place of theregular meeting. 35 0 2.04 AGENDA: a) b) EMERGENCY MEETINGS Whenever an Emergency Meeting is scheduled for the purpose of acting upon emergency matters affecting the public health, safety and welfare, at least one newspaper of general circulation in the area where the meeting will take place shall be notified. Also, at least one radio and television station shall be notified. A combined meeting notice and agenda shall be pre- pared following the meeting notice and agenda forL mats as set forth in Section 2.032{~), except that only the specific items concerned with, or pertinent to, the emergency shall be included as agenda items. 2.05 PROCEDURES AND RUES FOR CONDUCTING MEETINGS The purpose of this Section is to set forth the rules which govern the conduct of MPO meetings and workshops, along with the specifics with regard to quorums, majorio ties and special rules. 2.051 QUORUM: A majority of the total voting membership shall conSti- tute a quorum. Properly authorized Alternates shall be counted as members present. 35 0 2.052 MAJORITY: A majority, for determining a quorum shall be defined as follows: If the total voting membership is an even number, a majority shall be one-half {B} of the total plus one; if the total voting membership is an odd number, a majority shall be one-half of the total plus one-hal f {B). A majority, when applied to a voting situation, shall be defined as fol 1 ows: If the number of members present is an even number, a majority shall be one-half {B) of the number present plus one; if the number of members present is an odd number, a majority shall be one-half {B) of the number present plus one-hal f. 2.053 VOTING: 2.053{a) ABSENTEE VOTING: MPO members must be present to cast a vote, except as provided-below. 2.055(b) ALTERNATES, MUNICIPAL: For good cause, MPO Municipal Members may be represented by Alternates who shall be elected officials from the member jurisdiction. The Alternate shall present a written authorization from the absent member at the time of Roll Call or have been duly appointed by the member jurisdiction with notification transmitted to the MPO. 2.053(c) ALTERNATES, COUNTY: For good cause, MPO County Members may be represented by Alternates who shall be selected from a statutorily authorized expressway or port authority as set forth in Section 33g.175(2){a), F.S. The Alternate shall present a written authorization from the absent member at the time of Roll Call or have been duly appointed by the Board of County C°mmissioners with notification transmitted to the MPO. 2.053(d) 2.053{e) VOICE VOTE: Voting shall be by voice, but a member shall have his vote recorded in the minutes if he so desires. ROLL CALL VOTE: A Roll Call Vote shall be held upon request of a member. 2.o53(f) TIE VOTES: A Tie Vote shall be interpreted as a failure to pass~ 2.054 ROBERTS RULES: All other questions or procedures shall be governed by Robert's Rules of Order, Revised, although in the interest of flexibility, a majority consensus of the MPO may approve departures from strict parliamentary procedures. 2.06 OFFICERS DUTIES AND RESPONSIBILITIES: At the Annual Meeting, the MPO, by majority vote of the voting members present, shall elect a Chairman and a Vice Chairman who shall serve for one year or until the next'Annual Meeting. 35 0 2.061 CHAIRMAN: The Chairman shall preside over all meetings and is responsible for the minutes and for all potices and agendas for future meetings. Upon approval of the minutes, the Chairman shall sign the original in the place provided. The Chairman may call special meetin§s~ appoint committees, designate place of any or all meetings, or perform such other functions as may be required to ensure that the transportation planning process is properly conducted pursuant to State Law 2.062 and federal regulations. VICE CHAIRMAN: The Vice Chairman shall, in the absence of, or at the direction of the Chairman, assume the powers, duties and responsibilities of the Chairman. TECHNICAL ADVISORY COMMI1-FEE FOR PALM BEACH COUNTY 1994 MEMBERSHIP Ralph Hayden City of Delray Beach 100 NW 1st St. Delray Beach. FL 33444 (407) 243-7200 Jim Park Port of Palm Beach c/o Gee & Jensen Engineers One Harvard Circle West Palm Beach, FL 32409-1923 (407) 683-3301 Nancy Bungo FL Dept of Transportation 3440 W. Commercial Blvd. Ft Lauderdale, FL 33209-3421 (305) 777-4490 Gus Schmidt FL Dept of Transportation 3400 W. Commercial Blvd. Ft Lauderdale, FL 33309-3421 (305) 777-4629 Vacant City of Boynton Beach P. O. Box 310 Boynton Bch, FL 33435-0210 (407) 734-8111 Lee Collum City of West Palm Beach = P. O. Box 3266 West Palm Beach, FL 33402-3366 (407) 659-8040 David Kovacs Planning Division 3400 Belvedere Road West Palm Beach, FL (407) 233-5300 33406 Doug Hess City of Boca Raton 201 West Palmetto Park Road Boca Raton, FL 33432 (407) 393-7700 Bruce H. Offord Dept. of Environmental Protec. 1900 So. Congress Ave., Ste. A West Palm Beach. FL 33406 (407) 432-2650 Grace Johnson City of Boca Raton 201 West Palmetto Park Road Boca Raton, FL 33432 (407) 393-7700 A1Grasso PBC Public Health Unit 901Evernia Street West Palm Beach, FL 33402 (407) 355-3070 Lal John Samadi City of Riviera Beach 600 W. Blue Heron Blvd. Riviera Beach, FL 33404 (407) 845-4000 -Charlie Walker PBC Traffic Division Post Office Box 21229 West Palm Beach, FL 33416-1229 (407) 684-4030 Irving Cure CoTran PBtA, Building S-1440 West Palm Beach, FL 33406 (407) 233-1111 Charles Snowden Department of Airports PBIA, Building 846 West Palm Beach, FL 33406 (407) 471-7420 Rick Greene City of West Palm Beach Post Office Box 3266 West Palm Beach, FL 33402 (407) 659-8040 Michael L, Kirk School Board of Palm BCho Coo Post Office Box 18984 West Palm Beach, FL 23406 (407) 434-8020 As of October~ 1994 MPO MEMBERS & ADDRESSES :.Vice-Mayor Daniel Shepherd City of Lake North 7 North Dixie Hwy Lake North, FL 33460 (407) 586-1730 Commissioner Matt Bradley City of ~oynto~ Beach Post Office Box 310 aoynton ~each, FL 33425 (407) 734-8111 Commissiqner ~oward Narshauer City Of West Palm Beach Pos~ Office BOx 33~ West palm Beach, FL 5"5402 (407) 659-80~9 Co~missioner Jeff Koons * City of West Palm Beach Post Office Box 33~ West Palm Beach, FL 33402 (407) 659-8099 Deputy Mayor Nanda Thayer City of ~oca Eaton 201W. Palmetto Park Road Boca Ratqn, FL 33432 (407) 393-~707 Councilperson Bruce Guyton City of Riviera Beach 600 Blue Heron Boulevard ~Rivfera ~each, Fl. 33404 (407) 845-40~0 Commissioner Kenneth El[ingsworth City of ~elray Beach 2460 S.W. 22nd Avenue~ ~811 De[ray Beach, FL 33445 (407) 243-7000 Councillqr Tom McCarthy Town of ~upiter 210 Military Trail Jupfter~ FL 33458 (407) 746-5134 Councilp~rson Betty Holland City of Boca Eaton 201 Nest Palmetto Park Road Boca Eaton, FL 33432 (407) 393-7700 Councilwoman Lauren Furtado City of Palm Beach Gardens 10500 No. Military Trail Palm Beach Gardens, FL ~3410 (407) 775-8252 Commissioner Carol Roberts Board of County Commissioners Post Office Box 1989 Nest Palm Beach, FL 33402 C407) 355-2202 Commissioner Karen T. Marcus ** Board of County Commissioners Post Office Box 1989 West Palm Beach, FL 3]402 (407) 355-2201 Commissioner Burl Aaronson Board of County C~nmissioners Post Office Box 1989 Nest Palm Beach, FL 33402 (407) 355-2205 Co~iss~oner Maude Ford-Lee Board of County Commissioners Post Office Box 1989 Nest Palm Beach, FL 33402 (407) 355-6303 Commissioner Een Foster Board of County Commissioners Post Office Box 1989 West Palm Beach, FL 33402 (407) 355-6300 Commissioner John Sansbury Port of Palm Beach c/o P. O. Box 2317 Palm Beach, FL 33480-2317 (407) 478-2008 Mayor J. Stephen Neeks City of Belle Glade 110 S.N. Avenue "E" Belle Glade, FL 33430 (407) 996-0100 * Chairperson ** vice-Chairperson As of July, 1994