R97-190RESOLUTION NO. R97-/~'¢
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING THE MAYOR AND CITY CLERK TO
ACCEPT AND EXECUTE THE UNITED STATES
DEPARTMENT OF JUSTICE GRANT, NO. 97LBVX3496,
IN THE AMOUNT OF $165,128.00 AND TO
APPROPRIATE $18,348.00 FROM THE FEDERAL
FORFEITURE ACCOUNT TO SERVE AS THE CITY'S
LOCAL MATCH; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Police Department applied for and
has been awarded a grant from the U.S. Department of Justice; and
WHEREAS, said grant is in the amount of $165,128.00, with a local match
of 10%, which match totals $18,348.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby
authorizes and directs the Mayor and City' Clerk to accept and execute the Local
Law Enforcement Block Grant, No. 97LBVX3436, from the U.S. Department of
Justice and to appropriate $18,348.00 from the Federal Forfeiture account to serve
as the City's Local Match. A copy of the agreement is attached hereto as Exhibit
Section 2. This Resolution shall become effective immediately upon
passage.
PASSED AND ADOPTED this ,/,~ day of November, 1997.
ATTEST:
s:ca\reso~agr .ete-~~ .bpd~Justice Department97LBVX3436
~ o .... ,~ o,"ZO /
Ii111111%%¥t~,
,ce/~ayor
c~nmissioner
Commissioner ..
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office o f the Director
May 23, 1997
Washington, D.C. 20531
Ms. Kerry L. Willis
City Manager
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33435
Local Law Enforcement Block Grants Program:
FY 1997 Program Funding Availability
Dehr Ms. Willis:
I am pleased to announce the availability of funding under the Local Law Enforcement Block
Grants (LLEBG) Program, established within the Bureau of Justice Assistance (BJA) under the
Fiscal Year.-1997 Omnibus Appropriations Act (Pub. L. 104-208). Your jurisdiction is eligible to
apply to BJA for a direct award of $165,128 under this program. Funding may' be used for
seven purpose areas, which address a wide variety of activities from increasing personnel and
equipment resources for law enforcement to developing and supporting programs to enhance
effective criminal justice processes. The program will provide your jurisdiction with
sO;portunities to reduce crime and' improve public safety through the implementation of diverse
ategies ranging from addressing violent juvenile crime to establishing crime prevention
programs that foster cooperation between community residents and law enforcement personnel.
Applications for the LLEBG program must be submitted to BJA no later than July 11, 1997. All
complete applications will be approved by September 30, 1997. Enclosed is a Local Law
Enforcement Block Grants Program Application Kit, which identifies the program purposes and
gives detailed instructions for submitting an application to BJA. The kit contains all required
forms, certifications, and assurances to secure an award.
To facilitate the application process, we er~courage you to submit your application in electronic
format x ta computer modem using our 800 nu]nber or the fbrmatted computer disk provided with
the application kit. Your jurisdiction has been given a unique identification (ID) number and a
password. You witi need both to apply via computer modem. Only the ID number is needed to
apply via fim~atted disk.
Your ID number is: C436
Your password is: 01185760
Cii"Ff' [/;.'A~4AGE~'S OFFICE
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of tl~ Director
Washington. llC. 20531
September 30, 1997
Kerry Willis
City Manager
City of Boynton Beach
100 East Boyton Beach Blvd.
Boyton Beach, FL 33435
RE: FY 1997 Local Law Enforcement Block Grants Program
Dear Ms. Willis:
I am pleased to inform you that the Bureau of Justice Assistance (BJA) has approved
the City of Boynton Beach's application for funding under the Local Law Enforcement
Block Grants (LLEBG) Program, in the amount of $165,128. The purpose of the
LLEBG Program is to reduce crime and improve public safety. This Block Grant
Award may be used for any of the Purpose Areas described in the statute.
Enclosed you will find the Grant Award and Special Conditions documents. Please
sign these forms and remm a copy to the LLEBG Control Desk, 4th Floor, BJA, 810
7th Street, NW, Washington, D.C. 20531. If you have any questions inXegard to this
award, or if BJA can be of further assistance to you, please do not hesitate to contact
the Grants Administration Branch, Local Law Enforcement Block Grants Program
Division at (202) 305-2088.
I look forward to a continuing partnership with the City of Boynton Beach in
furtherance of this important criminal justice program.
Sincerely yours,
Nancy E. Gist
Director
Enclosures
t .~~~N~-~~~ U.S. DEPARTMENT OF JUSTICE AWARD
OFFICE OF JUSTICE PROGRAMS
~] OJP [~ BJA [] OJJDP ~ GRANT
PAGE1
OF
.... ~ t ~o~~?~~~-'-~' ~ BJS ~ NIJ ~ OVC ~ COOPEKATIVE AG~EM~T
~ CHECK APPROP~ATE BOX
1. G~NTEE NAME AND ADD,SS (Including Zip Code) 4. AWA~ NUMBER: 97LB~3436
Ci~ of Boynton Beach
100 E~t Boyton Beach Blvd. 5. PROJECT PE~OD: FROM 10/01/97 TO 09/30/99
Boyton Beach, FL 33435
BUDGET PE~OD: FROM 10/01/97 TO 09/30/99
lA. G~NTEE IRS~ENDOR NO. 596000282 6. AWA~ DATE 09/30/97 7. ACTION
2.: SUBG~EE NAME AND ADD,SS(Including Zip Code) 8. SUPPLEMENT NUMBER ~ Initial
~ Supplemental
2~. SUBG~NTEE IRS~ENDOR NO. 9. P~VIOUS AWA~ AMO~ $ 0.00
3 PROJECT TITLE 10. AMO~T OF THIS AWA~ $165,128
Loc~ Law Enforcement Block Grm~ Pro~ - FY 1997
11. TOT~ AW~ $165,128
1~. SPEC~L CONDITIONS (Check, if appli~ble)
~ T~E ABOVE G~NT PROJECT IS APPROVED SUBJECT TO SUCH CONDI~ONS OR LIM~ATIONS AS A~ SET FORTH
ON THE A~AC~D 5 PAGES
STA~ORY AUTHO~ FOR G~
~ TiTLE 1 OF THE O~IBUS C~ME CONTROL AND SAFE ST~ETS ACT OF 1968.
~ ~ 42 U.S.C. 3701, ET. SEQ., AS AMENDED
~ 4~TLE 2 OF T~ JUVENILE JUSTICE AND DEL~QUENCY P~VENTION ACT OF 1974
U.S.C. 5601, ET. SEQ., AS AMENDED
~ ~CTIMS OF C~ME ACT OF 1984,42 U.S.C. 10601, ET. SEQ,, PUBLIC LAW 98~73, AS AMENDED
~ OTHER (S~ci~): Omnibus Appropriations Act of 1997
14. FUTU~ F~SCAL YEAR(S) SUPPORT:
SECOND YEAR'S BURET PE~OD: N/A
AMO~T OF F~DS: ' N/A TYPE OF FUNDS:
THI~ Y~AR'S BUDGET PE~OD: N/A
v.r vrrwt t cr wc3s WAA r ruorcRE v
16. TYPED NA ~E AND TITLE OF APPROVING OJP OFFICIAL t8. TYPED NAME AND TITLE OF AUTHORIZED G~NTEE OFFICIAL
or~u~ti~ .................... ~7_0g ................
......................................17. SIGNATUR[ OF APPROVING OJP OFFICIAL- 19.SIGNATURE OF AUTttORIZED GRANTEE ~ 19A. DATE
~CCOUNTI~G CLASSIFICATION CODES. 21. LI7H43
~, .~,CAL FUN~ BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X V L 1 80 00 0~
/~R(R~. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
DEP^RTMENT JUSTICE
JUSTICE PROORA S
[~] OJP ~ BJA~ OJJDP
CHECK APP~OP~ATE BOX
PROJECT NUMBER 97LBVX3436
AWA RD CONTINUATION
SHEET
~ COOPERS'rIVE AGREEMENT
AWARD DATE 9/30/97
PAGE
2OF 6
SPECIAL CONDITIONS
The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
The recipient agrees to comply with the organizational audit requirements of the applicable OMB audit circular. The first
audit report period should be'for 10/01/96 to 09/30/97. The management letter outlining audit findings, submitted by the
auditing organization, must be submitted with the audit report. Grantee audit reports must be submitted no later than
thirteen (13) months after the close of each fiscal year during the term of the award.
Recipients who receive $100,000 or more of federal funds during their fiscal year, are required to submit an
organization-wide financial and compliance audit report. Recipients who receive $25,000 to $100,000 of federal funds,
are required to submit a program or organization-wide audit report as directed by the granting agency. Recipients who
receive less than $25,000 of federal funds, are not required to submit a program or organization-wide f'mancial and
compliance audit report for that year.
Note: If your audit disclosed fmdings or recommendations you must include with your audit report, a corrective action
plan containing the following:
1)
2)
3)
4)
The name and phone number of the contact person responsible for the corrective action plan.
Specific steps taken to comply with the recommendations.
Timetable for performance and/or implementation dates for each recommendation.
Descriptions of monitoring to be conducted to ensure implementation.
The submissions of audit reports for all grantees shall be as follows:
1 ) Mail original and one (1) copy of the completed audit report to:
U.S. Department of Justice
2) Mail one (1) copy of the completed audit report to:
Federal Audit Clearinghouse
Bureau of the Census
1201 E. 10th Street
Jeffersonville, IN 47132
3) Mail a copy of the Cover (transmittal) letter to:
Office of the Comptroller
Office of Justice Programs
Attn: Control Desk, 5th Floor - Audit Division
810 Seventh Street, NW
Washington, D.C. 20531
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
[] OJP ~ BJA [] OJJDP
[] [ii] NI, [] OVC
CHECK APPROPRIATE BOX
)JECT NUMBER 97LBVX3436
AWARD CONTINUATION
SHEET
~ GRANT
] COOPERATIVE AGREEMENT
AWARD DATE 9/30/97
PAGE 3 OF 6
SPECIAL CONDITIONS
o
Il.
The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20)
days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or
government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue
analyses.)
"This project was supported by Grant No. 97LBVX3436 awarded by the Bureau of Sustice Assistance, Office of Justice
Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Justice."
The recipient agrees to provide information required for the national evaluation.
The recipient agrees to provide $18,348 over the grant period in a cash match. The recipient is reminded that the match
funds al:e auditable under Special Condition #2 and will be binding to the recipient.
The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities. The tn'st programmatic
report will be due on January 30, 1998, covering the period of October - December, 1997. The next report will be due on
July 31, 1998 and cover the period of January - June, 1998. The next report should cover the next six month period and is
due thirty (30) days after the end of the six month period for the term of the award. A final report on the programmatic
activities is due 120 days following the end of the grant period.
The recipient agrees to establish a trust fund in which all payments received under this Program must be deposited. For the
purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only
allowable program expenses can be paid from this account. This fund may not be used to pay debts incurred by other
activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to obligate
and expend the grant funds in the trust fund (including match and interest earned) during the 24 month term of the award.
The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each
calendar quarter. A final financial report is due 120 days following the end of the grant period.
The recipient agrees to supplement and not supplant state or local funds.
The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 CFR section 42.302), that is approved by the Office for Civil Rights, is a violation of
its Certified Assurances and may result in funds from the award being frozen, until such time as the recipient is in
compliance.
The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, as described in the applicable purpose area ofSubpart A section 101 (a)(2), that the recipient unit of
local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public
safety service.
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
PROJECT NUMBER
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
~] oJe [] BJA ~] OJJDP
BJs [] NiJ ovc
CHECK APPROPRIATE BOX
97LBVX3436
AWARD CONTINUATION
SHEET
[~ GRANT
~] COOPERATIVE AGREEMENT
AWARD DATE 9/30/97
PAGE 4 OF 6
SPECIAL CONDITIONS
12.
13.
14.
The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and
support personnel, that the units of local government will establish procedures to give members of the Armed Forces who,
on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of Title 10,
United States Code), approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority
provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D
of Public Law 102-484; 10 U.S.C. 1923 note), a suitable preference in the employment of persons as additional law
enforcement officers or support personnel.
The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government --
(a) has an adequate process to assess the impact of any enhancement ora school security measure that is undertaken under
subparagraph (B) of section 10 l(a)(2), or any crime prevention programs that are established under subparagraphs (C) and
(E) of s~ction 101 (a)(2), on the incidence of crime in the geographic area where the enhancement is undertaken or the
program is established;
(b) will conduct such an assessment with respect to each such enhancement or program; and
(c) will submit to the Bureau of Justice Assistance an annual written assessment report.
The recipient agrees that prior to the obligation and expenditure of any Local Law Enforcement Block Grants (LLEBG)
funds, at least one (I) public hearing Will be held regarding the proposed use(s) of the grant funds. The recipient will
provide notification to BJA, through the submission of the Follow-Up Information Form, on the contents of the hearing.
BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment Notice
(GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds. At that heating, persons
shall be given an opportunity to provide written and oral views to the recipient on the proposed use(s) of the grant funds.
The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation.
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
JECT
NUMBER
U.S_ DEPARTMENT OF JUSTICE
~ OJP [~ BJA [] OJJDP
[] BJS [~ NIJ [] OVC
CHECK APPROPRIATE BOX
AWARD CONTINUATION
SHEET
~ GP~NT
[] COOPERATIVE AGREEMENT
97LBVX3436 AWARD DATE 9/30/97
PAGE 5 OF 6
SPECIAL CONDITIONS
15.
The recipient agrees that prior to the obligation or expenditure of any Local Law Enforcement Block Grants (LLEBG)
fundS, a designated or newly established advisory board will meet to discuss the proposed (purpose area) use of the grant
funds. The recipient will designate the advisory board to make nonbinding recommendations to the recipient for the use of
funds under the LLEBG Program. Membership on the advisory board must include a representative fi.om the following,
however it may be broader:
a) the local police department or local sheriff's department;
b) the local prosecutor's office;
c) the local court system;
d) the local school system; and
e) a local nonprofit, educational, religious, or community group active in crime prevention or
drug use prevention or treatment.
The advisory board must review the proposed use of the funds under the LLEBG Program.
The recipient will provide notification to BJA, through the submission of the Follow-Up Information Form, on the advisory
board. BJA will review the form for compliance with enabling legislation and issue to the recipient a Grant Adjustment
Notice (GAN). Until the issuance of the GAN, the recipient may not obligate or expend LLEBG funds.
16.
The recipient has certified it is in compliance with the Public Safety Officers Health Benefits Provision (section 615 of
the FY 1997 Omnibus Appropriations Act) and agrees to remain in compliance during the term of the award. This
provision requires the unit of government which employs a public safety officer (as defined by section 1204 of title I of
the Omnibus Crime Control and Safe Streets Act of 1968, as amended) who retires or is separated fi.om service due to
injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an
emergency situation ora hot pursuit (as such terms are defined by state law) with the same or better level of health
insurance benefits as would be paid by the unit of government at the time of retirement or separation, under a normal
retirement plan.
OJP FORM/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
U.S, DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
ovc
CHECK APPROPRIATE BOX
PROJECT NUMBER 97LBVX3436
AWARD CONTINUATION
SHEET
[~ COOPERATIVE AGREEMENT
PAGE
AWARD DATE 9/30/97
6OF 6
SPECIAL CONDITIONS
17.
By signing below, the recipient is reqUesting payment under the LLEBG Program. In order to ensure prompt payment and
compliance with new U.S. Departmem of Treasury requirements that all grant payments be issued electronically, the
following information must be completed as part of the signed accepted award documents. Failure to supply this
information will delay your payment.
Grantee Name:
(e.g., City of, County of, Parish of, etc.)
Vendor or EIN Number:
(Please use number provided in # 1A on the award document)
Financial Institution Name:
Financial Institution Address:
Bank Contact Name and Phone Number:
Nine-digit Routing Transit Number:
Grantee Account Number:
(This account should fulfill the trust fund requiremen0
By signing these Special Conditions, the recipient is accepting the conditions and agrees to comply with them during the
term of the award. The recipient is also requesting payment of the LLEBG funds.
Signature of Chief Executive Officer
Date
OJP FOR34]2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE
LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM FOLLOW-UP INFORMATION FORM
A 8-11-97