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Minutes 01-12-07 MINUTES OF THE CITY OF BOYNTON BEACH AGENDA PREVIEW MEETING HELD IN BOYNTON BEACH, CITY COMMISSION CHAMBERS ON FRIDAY, JANUARY 12,2007 AT 9:00 A.M. Present: Jerry Taylor, Mayor Mack McCray, Commissioner Jose Rodriguez, Commissioner Carl McKoy, Commissioner Kurt Bressner, City Manager James Cherof, City Attorney Janet Prainito, City Clerk CALL TO ORDER: Mayor Taylor called the meeting to order at 9:02 a.m. He announced that he was celebrating his 50th wedding anniversary. I.D. Additions, Deletions, Corrections Mayor Taylor proposed a tribute to Vice Mayor Ensler should be added to the agenda. Commissioner McKoy suggested the item be added to the agenda under VIII.C.1. Proclamations. There was consensus to add the tribute to the agenda. Commissioner Rodriguez requested a discussion relating to outreach efforts for gangs be added to the agenda. Mr. Bressner suggested the item be development of a gang intervention program. It was agreed the item would be added under XI. New Business. III.A.1.0ceanfront Concert featuring Phil Mann and his alleged Orchestra on Friday, January 19, 2007, 6 p.m. to 9 p.m. at Oceanfront Park. FREE The Boynton Beach Heritage Celebration will be held February 23, 24, &. 25, 2007. Activities at the Hester Center include children's activities, sports tournaments, art exhibits, and entertainment featuring Suave Smooth, JRed, Boot Leg and Tampa Tony. Kool & the Gang will perform a FREE concert on Saturday, February 24th on East Ocean Avenue. Commissioner McKoy requested further information regarding the bands and types of music. Kathy Biscuiti, Special Events Manager with the Community Redevelopment Agency, explained the bands featured at the Hester Center will play music appropriate for a younger audience. There were also many more events that would be ongoing at the Hester Center for all age groups. Commissioner McCray suggested the timeframe for the concert on East Ocean Avenue should be reflected on the agenda. Meeting Minutes Agenda Preview Conference Boynton Beach, FL. January 12, 2007 Commissioner McKoy questioned the type of marketing that would be used to promote the events. Ms. Biscuiti responded several venues had been utilized including flyers, media ads, and signs. Commissioner McKoy expressed concern that the past festivities were very poorly attended and he hoped every effort was being made to assure this would not happen again. Ms. Biscuiti assured the Commission that a multitude of advertising would be utilized. V.B. Implementation of Charter Section 20 which requires the filling of a vacancy on the City Commission. Mayor Taylor inquired if a vacancy could be declared and how it should be done. Attorney Cherof advised simply announcing the vacancy would constitute a declaration and request a consensus of the Commission. Mayor Taylor requested the Commission declare the vacancy. Attorney Cherof pointed out the Charter provided the vacancy be filled within two Commission meetings. The January 16th meeting would commence the process. Commissioner McCray asked when the position of Vice Mayor should be appointed. Mr. Bressner noted the Code required election of the Vice Mayor at the second meeting in November. It would need to be reviewed in light of the vacancy for both a Commissioner and Vice Mayor. He suggested further research into the issue by staff be done. Commissioner McKoy inquired regarding the timeframe if a special election were necessary. Mayor Taylor advised after the two meetings that were required, the Supervisor of Elections needed 60 days to prepare the ballot. The earliest an election could be held would be April, 2007. Commissioner Rodriguez confirmed any appointment would be short term until the November election to fill the unexpired term. Attorney Cherof agreed. Mayor Taylor noted he would open the floor for nominations at the January 16, 2007 meeting. VI.B.3.Approve piggyback off of the School Board Bid #03C-75P with S&.F Construction, Inc. for the installation of a sidewalk along the south and north sides of NW 6th Avenue and the west side of NW 2nd Street, and along the west side of NW 4th Street. The estimated expenditure price is $99,323.60 plus an owner's contingency of 50/0 in the amount of $4,966.18 for a total projected budget appropriation of $104,289.78. Commissioner McCray requested verification that the residents affected had been notified. Jeff Livergood, Director of Public Works, replied any homes having conflicts would be immediately notified when the contract was awarded with the date the work would begin and contact names. Homes having severe conflicts had already been visited. Commissioner McCray noted the sidewalks would only be on the west side and not on the east. Mr. Livergood contended it would be several years before both sides would have sidewalks. VI.C.1.Proposed Resolution No. R07- RE: Approving and authorizing execution of Amendment No.2, to Task Order 01-17, in the amount of $222,761 for engineering services provided by Camp Dresser &. McKee, Inc. (CDM) for 2 Meeting Minutes Agenda Preview Conference Boynton Beach, FL. January 12, 2007 additional permitting requirements, construction observation services, technical services and groundwater monitoring for the INCA Stormwater Management Improvements and Water Main Replacement Project. Commissioner McCray questioned the need for additional permitting and an explanation of why the project had not been completed. Mr. Bressner explained there were construction issues that now require additional work by the contractor. Attorney Cherof added the request covered engineering services. Litigation was currently pending relating to the previous contractor and engineering issues. VI.C.2.Proposed Resolution No. R07- RE: Approving the terms and conditions set forth in EMS Grant award (C-6050) as approved by the Palm Beach County Division of Emergency Medical Services. $28,680.33 award for Ocean Rescue truck, and $12,525 award for continuing CERT training. Commissioner McCray expressed concern with the monies allotted for the CERT training. Bill Bingham, Fire Chief, clarified the monies would be used for continued CERT training, equipment, and instructors, twice a year. He noted there are currently 166 people certified in the program. VI.C.4.Proposed Resolution No. R07- RE: Approving an Interlocal Agreement with the Community Redevelopment Agency (CRA) to provide Human Resources related services. The CRA will pay $500 per month for services, plus $150 per hour for special projects. Commissioner Rodriguez questioned if Human Resources would then oversee the Community Redevelopment Agency operations. Lisa Bright, Executive Director, Community Redevelopment Agency, reported it had been a goal of the Agency to develop policies and use the Human Resources Director for mediation services as well as maintain records, a primary concern. VI.E. Authorize the issuance of a purchase order to Carpenter Electric for the supply and installation of "Transfer Switches" at the Art Center, Senior Center, Public Works and City Hall locations that would allow City facilities to operate via generator power. The estimated expenditure is $303,050.85 with a contingency amount of $45,457.63 for a total expense amount of $348,508.48. Commissioner McCray asked if the Wilson Center, Hester Center and Intracoastal Clubhouse would include generators. Mr. Bressner noted the Hester Center already had a generator and the Wilson Center and Intracoastal will have either generators or transfer switches. Mr. Bressner added the listing on the agenda should include the Civic Center also. Mr. Livergood stressed the main advantage to the project was the ability to have City Hall available as soon as possible to provide services. The installation of the transfer switches made the project possible. X.B. Feasibility of Saturday hours for the Building Division (March 2007) Commissioner Rodriguez suggested, with the market slow down, Saturday hours may not be needed at this time. Mr. Bressner advised a survey was being sent out to the residents with the next billing statements to determine the interest. The tabulation of the survey would be presented in March. 3 Meeting Minutes Agenda Preview Conference Boynton Beach, FL. January 12, 2007 X.C. Schedule of all development fees and when payment is due. (TBD) Commissioner McCray felt a date certain should be set. Mr. Bressner explained a member of the Commission had requested the schedule as an informational item. It was determined the information had been made available to the Commission with the exception of Commissioner Rodriguez who would be provided a copy. There was consensus to remove the item from the agenda. XI. NEW BUSINESS: Mayor Taylor noted the issue relating to gangs previously discussed would be considered under New Business. XII.D.1. 2. Proposed Resolution No. R07- Re: Appointing a representative to the Palm Beach County League of Cities. Proposed Resolution No. R07- Re: Appointing a representative to the Metropolitan Planning Organization. Proposed Resolution No. R07- Re: Appointing a representative and alternate to the Coalition of Boynton West Residents Association. Proposed Resolution No. R07- Re: Appointing a representative and alternate to the County-wide Intergovernmental Coordination Program 3. 4. Mayor Taylor reviewed the current appointments and requested if any of the Commissioners had any interest in a specific appointment, please advise the Commission so the appointments could be made. Commissioner McKoy suggested some type of ribbon be worn by the Commission in memory of Vice Mayor Ensler's passing. It was agreed Mr. Bressner would provide some type of ribbon. IV. ADJOURNMENT There being nothing further to come before the Commission, Mayor Taylor properly adjourned the meeting at 9:42 a.m. 4 Meeting Minutes Agenda Preview Conference Boynton Beach, FL. January 12, 2007 CTIY OF BOYNTON BEACH ATTEST: Jan t M. Prainito '~rk_ .. //) / ... ~.~ , ,I, ~, I..-~(;d(trt;. :A- J/~th A. Pyi~ V Deputy City Clerk . (011207) ------/ /~ 5