R07-028
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RESOLUTION R07- oo..B
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROJECT
AGREEMENT BETWEEN PALM BEACH COUNTY AND
THE CITY OF BOYNTON BEACH FOR FUNDING TO
ASSIST WITH COSTS FOR THE BOYNTON BEACH
LITTLE LEAGUE FIELD IMPROVEMENTS IN AN
AMOUNT NOT TO EXCEED $35,000.00; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, as a result of new Little League regulations and in order for the
East Boynton Beach Little League to compete for hosting the national championship
event, Field 2 requires that an additional five (5) feet be added to the outfield; and
WHEREAS, the East Boynton Beach Little League has contacted Palm Beach
County to request a Recreation and Assistance Program Funding for those field
improvements, including but not limited to relocation of the outfield fence, changes to
the irrigation system, installation of a new warning track, relocation of the scoreboard
and lighting of the flag pole; and
WHEREAS, the City Commission of the City of Boynton Beach, upon
recommendation of staff, deems it to be in the best interests of the residents and
citizens of the City of Boynton Beach to approve the Project Agreement between the
City of Boynton Beach and Palm Beach County for funding of Little League Park
Field Improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "WHEREAS" clauses are true and correct and
:\CA\RESO\Agreements\lnterlocals\Little League field improvements funding PSC.doc
"
hereby ratified and confirmed by the City Commission.
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Section 2.
The City Commission of the City of Boynton Beach does
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hereby approve and direct the Mayor and City Clerk to execute an Agreement
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between Palm Beach County and the City of Boynton Beach, for funding of Little
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League Park Field Improvements, a copy of which Agreement is attached hereto as
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Exhibit "A".
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Section 3.
That this Resolution shall become effective immediately upon
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passage.
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PASSED AND ADOPTED this ~ day of February, 2007.
CITY OF BOYNTON BEACH, FLORIDA
\GA\RESO\Agreements\lnterlocals\Litlle League field improvements funding PSG.doc
R2007 0554
AGREEMENT BETWEEN PALM BEACH COUNTY AND
THE CITY OF BOYNTON BEACH FOR FUNDING OF LITTLE LEAGUE PARK FIELD
IMPROVEMENTS
R07 -o..~e
APR 1 0 2007
THIS AGREEMENT is made and entered into on , by and between Palm Beach
County, a political subdivision of the State of Florida, hereinafter referred to as "County", and
the City of Boynton Beach, a Florida Municipal Corporation, hereinafter referred to as
"Boynton Beach".
WIT N E SSE T H:
WHEREAS, Boynton Beach is making improvements of its Little League Fields at Little
League Park on Woolbright Road in Boynton Beach; and
WHEREAS, the improvements are required in order to comply with new Little League
regulations; and
WHEREAS, improvements to the Little League field are estimated to cost $35,000 for
relocation of existing fencing and construction of new fencing, repairing and replacing the west
field gate, mobilization of labor and equipment, relocation of the irrigation system and installation
of a new main line and sprinkler heads, installation of a new warning track, turf and fertilizer,
relocation of the scoreboard and associated costs, provision of a light fixture for the flag pole,
and other miscellaneous improvements associated with the project; and
WHEREAS, approximately 900 children and youth participate in the Little League play at
Little League Park each year; and
WHEREAS, Boynton Beach has requested from County an amount not to exceed
$35,000 to help offset costs for the improvements to the Little League Parks field; and
WHEREAS, County desires to provide funding to help offset costs for the Little League
Park field improvements; and
WHEREAS, funding for said program in an amount not to exceed $35,000 is available
from the Recreation Assistance Program (RAP) - District 3 ($10,000) and District 7 ($25,000);
and
WHEREAS, recreational facilities for children and youth are deemed to serve a public
purpose; and
WHEREAS, both parties desire to enter into this Agreement.
NOW THEREFORE, in consideration of the covenants and promises contained herein,
the parties hereby agree to the following terms and conditions:
1. County agrees to fund an amount not to exceed $35,000 to Boynton Beach for
improvements of at the Boynton Beach Little League Park fields to include relocation of existing
fencing and construction of new fencing, repairing and replacing the west field gate, mobilization
of labor and equipment, relocation of the irrigation system and installation of a new main line
and sprinkler heads, installation of a new warning track, turf and fertilizer, relocation of the
scoreboard and associated costs, provision of a light fixture for the flag pole, and other
miscellaneous improvements associated with the project, as set forth in Exhibit "A", attached
hereto and incorporated herein, hereinafter referred to as the "Project".
2. County will use its best efforts to provide said funds to Boynton Beach on a
reimbursement basis within forty-five (45) days of receipt of the following information:
a. A written statement that the Project, as specified herein, was carried out in
accordance with this Agreement; and
b. A Contract Payment Request Form and a Contractual Services Purchases Schedule
Form, attached hereto and made a part hereof as Exhibit "B", which are required for each and
every reimbursement requested by Boynton Beach. Said information shall list each invoice paid
by Boynton Beach and shall include the vendor invoice number; invoice date; and the amount
paid by Boynton Beach along with the number and date of the respective check or proof of
payment for said payment. Boynton Beach shall attach a copy of each vendor invoice paid by
Boynton Beach along with a copy of the respective check or proof of payment and shall make
reference thereof to the applicable item listed on the Contractual Services Purchases Schedule.
Further, Boynton Beach's Program Administrator and Project Financial Officer shall certify the
total funds spent by Boynton Beach on the Project and shall also certify that each vendor
invoice, as listed on the Contractual Services Purchases Schedule was paid by Boynton Beach
and approved by Boynton Beach as indicated.
3. RAP funds may be used as a match for other local, state, or federal grant programs,
but Boynton Beach may not submit reimbursement requests for the same expenses to the
County as other fund sources to receive duplicate reimbursement for the same expenses.
4. Boynton Beach agrees, warrants, and represents that all of the employees and
participants in the Project will be treated equally during employment, and for the provision of
services without regard to residency, race, color, religion, disability, sex, age, national origin,
ancestry, marital status, or sexual orientation.
5. Boynton Beach shall be responsible for all costs of operation and maintenance of the
Project, including all associated costs.
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6. The term of this Agreement shall be until for five (5) years, commencing upon the date
of execution by the parties hereto.
7. The parties agree that, in the event Boynton Beach is in default of its obligations
under this Agreement, the County shall provide Boynton Beach thirty (30) days written notice to
cure the default. In the event Boynton Beach fails to cure the default within the thirty (30) day
cure period, the County shall have no further obligation to honor reimbursement requests
submitted by Boynton Beach for the Project deemed to be in default and Boynton Beach shall
return any County RAP funds already collected by Boynton Beach for the Project.
8. Notwithstanding any provision of this Agreement to the contrary, this Agreement may
be terminated by the County, without cause, upon thirty (30) days prior written notice to the other
party. This Agreement may be terminated by the County with cause, upon expiration of the thirty
(30) day cure period provided for in Section 7 above.
9. Boynton Beach shall complete the Project by December 31,2007, and invoices and
checks submitted for reimbursement must be dated within the project time frame of June 1,
2007, through December 31, 2007. Boynton Beach shall provide its final reimbursement
request(s), including a project completion statement and reimbursement documentation as
indicated in Section 2 above on or before April 1 ,2008. Upon written notification to County at
least ninety (90) days prior to that date Boynton Beach may request an extension beyond this
period for the purpose of completing the Project. County shall not unreasonably deny Boynton
Beach's request for said extension.
10. In the event Boynton Beach ceases to exist, or ceases or suspends the Project for
any reason, any remaining unpaid portion of the Agreement shall be retained by County, and
County shall have no further obligation to honor reimbursement requests submitted by Boynton
Beach. The determination that Boynton Beach has ceased or suspended the Project shall be
made by County and Boynton Beach agrees to be bound by County's determination.
11. Boynton Beach agrees to abide by, and be governed by, all applicable federal, state,
county, and municipal laws, including but not limited to, Palm Beach County's ordinances, as
said laws and ordinances exist and are amended from time to time. In entering into this
Agreement, Palm Beach County does not waive the requirements of any County or local
ordinance or the requirements of obtaining any permits or licenses normally required to conduct
business or activity conducted by Boynton Beach. Failure to comply may result in County's
refusal to honor reimbursement requests for the Project.
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12. County reserves the right to withhold reimbursement if the Project is not completed
as specified in Exhibit "A".
13. It is understood and agreed that Boynton Beach is merely a recipient of County
funding and is an independent contractor and is not an agent, servant or employee of County or
its Board of County Commissioners. It is further acknowledged that the County only contributes
funding under this Agreement and operates no control over the Project. To the extent permitted
by law and without waiving the right to sovereign immunity as provided by Section 768.28,
Florida Statutes, in the event a claim or lawsuit is brought against County or any of its officers,
agents or employees, Boynton Beach shall indemnify, save and hold harmless and defend the
County, its officers, agents, and/or employees from and against any and all claims, liabilities,
losses, judgments, and/or causes of action of any type arising out of or relating to any act or
omission of Boynton Beach, its agents, servants and/or employees in the performance of the
Little League field improvements described in the third Whereas clause, number one and
number six of this Agreement. The foregoing indemnification shall survive termination of this
Agreement.
In consideration for reimbursement of costs incurred prior to the term of this Agreement,
the foregoing indemnification shall apply not only during the term of this Agreement but also for
the period prior to the Agreement for which Boynton Beach is eligible to receive reimbursement
from the County.
14. Without waiving the right to sovereign immunity as provided by Section 768.28,
Florida Statutes, Boynton Beach acknowledges to be self-insured for General Liability and
Automobile Liability under Florida sovereign immunity statutes with coverage limits of $1 00,000
Per Person and $200,000 Per Occurrence; or such monetary waiver limits that may change and
be set forth by the legislature.
In the event Boynton Beach maintains third-party commercial General Liability and
Business Auto Liability in lieu of exclusive reliance on self-insurance under Section 768.28,
Florida Statutes, Boynton Beach shall agree to maintain said insurance policies at limits not less
than $500,000 combined single limit for bodily injury or property damage.
Boynton Beach agrees to maintain or to be self-insured for Worker's Compensation &
Employer's Liability insurance in accordance with Florida Statutes 440.
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Prior to execution of this Agreement by the County, Boynton Beach shall deliver to the
County an affidavit or Certificate of Insurance evidencing insurance, self-insurance, and/or
sovereign immunity status, which County agrees to recognize as acceptable for the above
mentioned coverages. Certificate holder's address shall read Palm Beach County, c/o Parks
and Recreation Department, 2700 Sixth Avenue South, Lake Worth, FL 33461, Attention:
Administrative Support Manager.
Compliance with the foregoing requirements shall not relieve Boynton Beach of its liability
and obligations under this Agreement.
15. Upon request by County, Boynton Beach shall demonstrate financial accountability
through the submission of acceptable financial audits performed by an independent auditor.
16. Boynton Beach shall maintain books, records, documents and other evidence that
sufficiently and properly reflect all costs of any nature expended in the performance of this
Agreement for a period of not less than five (5) years. Upon advance notice to Boynton Beach,
County shall have the right to inspect and audit said books, records, documents and other
evidence during normal business hours.
17. The County and Boynton Beach may pursue any and all actions available under law
to enforce this Agreement including, but not limited to, actions arising from the breach of any
provision set forth herein.
18. This Agreement shall be governed by the laws of the State of Florida and any and all
legal action necessary to enforce this Agreement shall be held in Palm Beach County.
19. As provided in Section 287.132-133, Florida Statutes, by entering into this Agreement
or performing any work in furtherance hereof, Boynton Beach certifies that it, its affiliates,
suppliers, subcontractors and consultants who will perform hereunder, have not been placed on
the convicted vendor list maintained by the State of Florida Department of Management
Services within the thirty six (36) months immediately preceding the date hereof. This notice is
required by Section 287.133 (3) (a), Florida Statutes.
20. This Agreement represents the entire agreement between the parties and
supersedes all other negotiations, representations, or agreements, either written or oral, relating
to this Agreement. The Agreement may be modified and amended only by written instrument
executed by the parties hereto.
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21. Any notice given pursuant to the terms of this Agreement shall be in writing and hand
delivered or sent by U.S. mail. All notices shall be addressed to the following:
As to the County:
Director of Parks and Recreation
Palm Beach County Parks and Recreation Department
2700 Sixth Avenue South
Lake Worth, Florida 33461
As to Boynton Beach:
City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425
22. This Agreement is made solely and specifically among and for the benefit of the
parties hereto, and no other person shall have any rights, interest, or claims hereunder or be
entitled to any benefits under or on account of this Agreement as a third-party beneficiary or
otherwise.
IN WITNESS WHEREOF, the undersigned parties have signed this
Agreement on the date first above written. R 2 0 0 7 0 5 5 4 APR 1 0 2007
_................,"~" "" \\ \ \\ \ \ \ l
ATTEST: /O~.~IX...cd'lll PALM BEACH COUNTY, FLORIDA, BY ITS
SHARON R. BOCK, CI1f~" .....~II'OARD OF COUNTY COMMISSIONERS
Comp' ler 3' ".... t>-\-M B~4(~ \~~
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TY':.:: d~~/V~
~ .i.\ lD /l. ....'$:.1 om missioner Addie L. Greene, Chairperson
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II',~"~'*"":'S~_-~: C TY OF BO N
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By: Ck:
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APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
By:a~~
County Atto ey
,
APPROVED AS TO TERMS AND CONDITIONS:
BY:~~
Dennis L. Eshleman, Director
Parks and Recreation Department
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PAGE 02
REC&PARKS
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81 ArE. NATIONAL INSURANCE CO.
CERTIFICATe OF INSURANCE
DATE IS~UED; 10/1210j
PRODUCER
ArthUr J. Gallsgher & Co
2255 Gfsde8 Road
Sufl:e 400 E.
Soea Raton, FL .33431
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COAIPAII/ffS AFFORDING COVERAGE
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Snoutd any of the above ~ ~ bQ oaN;elled '-fore DIe .>(f:lI~11Ol'l
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no oOIlgitliOn ex liability of 8I'lY kind upon thtl company. its egeI'lf$ or
repr~ntatlves.
Palm Sea-ell County Board of County
Commls$lOl1el'8
Risk Mgt Oept.
160 Australien Dr_
wear Palm Beech. FL 33406
AuentlOn: Dick Cohen
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Meadowbrook insurance Group
-:tecreatlon Assistance Program (RAP'
Exhibit "A" to Agreement
Name of Municipality: Boynton Beach
Mailing Address: 100 ,E. Boynton Beach Bwd.
Boynton Beach, FL ,'33425
Name of Mayor: Jerry Taylor '
Name of City Manager: Kurt Bressner
Project Liaison Information:.
Name: Jocly Rivers, Parks Superintendent
Telephone #: 742-6226
Fax #: 742-6233
e-mail: ri....ersl@oi,bovr,lton-beach.fI.uS,
PROJECT INFORMATION
1. Name of Project: Little league Field Improvements
2. Project Description
. General (Project Scope):
Improvement to b~sebaU field. Move outfield fence from existing
distanCe of 200' t6 Little League regulation dlstan~ of 225'. InstaU
new Sod sl')d Irrigation. Relocate existing foul poles. and electronic
scoreboard.
".
. Public Purpose: Little League Baseball
. Location: Little League Park, Boynton Beach Florida
. Anticipated Number of Partlcipants/U8e~: 900 children IAges 5-16
3, Project Elements; List anticipated broad categories of Expenditure Items
such as capital outlay, contractualservlce8, personnel costs, operational
expenses, equipment, and "Other Miscellaneous Project expenses". Do
not Include expenditure line item budaetl amqunts.
. Relocate 360' of 6' high fence. Close off opening In right field with new
fence and gate.
. Repair and replace gate at field (far west end of oomplex)
. Mobilization of L!ilbor and equipment
. Relocate irrigation -new main line. Relocate existing valves, Install 120
new heads
. Installations of new wamlngtrack, laser grade new turf location, apply pre-
plant fertilizer. Fumlshand Install new certified celebratIon sod
. Reloc!ilte Scoreboardeign approx 20' north
. Provide trenching and conduit to reconneot
. Provide one 100 watt metal halide fixture for flag pole on photocell
4. Estimated Lump Sum Total for Project: $ 35.000.00
5. Project Initiation date (date of first Invoice for whioh reimbursement will be
requested) and anticipated End datc~ (date which project will be completed
and all Invoices paid). >>-2~ to 2.20-07 '
~c.IO\ 10'1 to \~13'1'O7 I f'1
Note: Invoices and copies of proof of payment documen~ Win be required for
ProjectlProgram reimbursement after the RAP Agreement is approved by the
Board of County Commissioners. Do not submit reimbursement documentat;Oll
~t this time. After the Agreement is approved. and the reimbursement request Is
submitted, all Invoices and Checks must be dated within the stated project time
frame AND Categories for Project Elements.must be listed in Section 3 above in
order to be ~lIglble for RAP reimbursement.
'-
6, Required Attachments:
Certificate of Insurance' yes
\ "
Aniount of Recreation Assistance Program Funding awarded, $ 35,000.00
($10000 - District 3 RAP' $25000 District 7 En~lneenng Capital Funding)
. , " Olstrlcts3($10,000)
and 7($25,000)
. (filled in ,by County)
Form available online by requosi, ConUict Suean Yinger It ,v.ipgertBlobcoQII com
PALM BEACH COUNTY
. ARKS AND RECREATION DEPARTMEN1
EXHIBIT B
CONTRACT PAYMENT REQUEST
Date
Grantee
Project Name:
Submission #:
Reimbursement Period:
Project Costs
Item ~ This Submission
Contractual Services (C)
Salary & Wages (% of salaries) (S)
Materials, Supplies, Direct Purchases (M)
Equipment (E)
Travel (T)
Indirect Costs (I)
Cumulative
Project Costs
TOTAL PROJECT COSTS
Kev Leaend
!'"c';;;..con.tiictuaT'ss.rvic.e.s.....................'..............................................1
! S = Salary & Wages I
i M = Materials, Supplies, Direct Purchases II
I E = Equipment I
iT=Trewl I
I I = Indirect Costs I
L................................................................................................................................1
Certification: I hereby certify that the above
expenses were incurred for the work identified as
being accomplished in the attached progress
reports.
Certification: I hereby certify that the documentation has
been maintained as required to support the project
expenses reponed above and is available for audit upon
request.
Administrator
Date
Financial Officer
Date
PSC USE ONLY
County Retainage (____ %)
$
$
$
$
$
$
County Funding Participation
Total Project Costs To Date:
County Obligation To Date
County Funds Previously Disbursed
County Funds Due this Billing
Reviewed and Approved By:
PBC Project Administrator
Date
Department Director
Date
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11/16/2006 16:53
56174262;1':1
REC&PARKS
PAGE 02
.STATE
~
81 ATE, NATIONAL INSURAN~E CO.
CERTIFICATE OF INSURANCE
DATE: Is.uen: 10/12/01
PRODUCER Thl$ eet1br. 18 ls$ueCI as a matter d tnform8tfon only and eonftta no ~ts ~
, ArthUr J. G8IlsQher & CO !he cert~ horder. ThIs certmca1le 'DOeS M>T emend. extend or alter the OOV~
2255 Gfsd9l!l Road afforded by lhepollcle8 boIow.
Suite 400 E.
Boca Rate", Fl ,33431 COAIPANleS AFFORDING COVERAGe
COMPANY (A)_ STATE NA1JOHAL INSURANCE ~AN'l" -
INSUREO COMPANY (8)
City of Boynl1Jn B.,.ch. FL
100 e. 8Qynton ~ Blvd, COMPANY {C} ,
Boynton Beach. Fl 33435
COMPANY (0) ,
-.......,, ".. .. . .. " . ....: .. .... ....:::..,: ,.: l'. :.':. '.'. . .. '! ":'. . I,.:; :. ";::'''';'::'I'.:r''{'::'':..:'.:.~;.'': :,,:,,:,;:1.;.: :'f:...!.:'z:~.l.i;:
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COVERAGES
Thl$ 1$ 10 c:artlfy !het the ptJlll:lee of II18U1Brl<;8 1IsllM1 below flave be4lO lMuec:l ID It19 1nsL1tV<J named abQve for the, polley ptl'kld lndlealOCl..
, tlO~ndlng ,eny requfrement, term or o:mdl1JQn of ~ CClnlr.1et (K' other doQImMt wlltl t'8epeet 10 ~Ich thII cerllllc8te msy be i!IIued or may
petlaln, ~ InSunl(lC8 afforded by1he poI\dfMt c;lderibed haretn Is subjeOl to <11 the lem'l$, e:.el.ISlOns IIfld oonclItklI1S of such poIides. l.lmIts ehown
m8Y~ been ~ by plIIc:I d8lma., " " ..
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CO rYPEOF ~ I'lOIJCY ~ ~' EFFCI'JW P(ll.1l:'t tIlCPlRA TICMlI l,JMtI'8
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'1IIl~ 'TtfAN U~,L" f'01'W UI:lBll:wE 1$ lQ'l/Oll 10/0'1J0? ~,.. $'~,QOO,
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WORQRl!l'GlO~TlON 1.(08 02/l00 i fj lC11'1l)t 1010'lJOt IT"TU'T'CIRY LIIlIl1'8, ~,
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EMPlOr'EM' I,WJlLITY, SIlCH~
0IaBA$&1'(ll.1CI! t.MT
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)000(- POLICY SU8JECTT'OStRAl piIl'GomIrelEl'II:IorHmentSNS GEH01.
, "'~""''''I''''_'''''' ....,. .!of.. ._......_.. :............... .................... ......'11...,.."......_..... ....._..__......_""'...,.......,...... .._...._..--............._............__..~........,..,....._.........-,.......'............':"'......_......._._._...l...._..~_.
,O~$CR]PTION OF oPERATIONSllOCATIONS/II'EHIClESfSPS:CfAL ITEMS - All opeI'8tIons U8l.1el to a cay GOvernment lneludlng
, Palm ~8dl COonty Board d County CommfssloneB. Q polltlQal subdMSlOn of the SC8teof Florida. Its Otftcers. EmptoyelN and
Agents $$ additlonallnlWtec:l 88 th(Mr In*9sts may appear U\t'Ot.Ighout Ihe policy period for municipal BCtI\'ltlft In co01'dlMtlon and/or
_..~~,~!f~.~~.P..~kn..~!!~,~~_~~~ot ~~..~J2QO..!.~:_AJL~~~~~.~-~~~~~..~f~~~~'!!!!~~~~:._._-
CERTIFfCATE HOLDeR
Palm' Beach COunty 60ard of County SnouId any 01 the above (le8QrIb8ct podeJeII be C\'l~ ~fOre tne elCpl...tlOl1
<fste ltIflreof. ftlIalssiJ1ng .corrlptrly wII endeaVO( to me~ a &lye ~ ~ce kl
CommlssiOr\eJ'8 lI'Ie ll8l'IItklafll holder ~ to ~ loft. but. r.ou.. (0 ~II ~ !'lOb ehalllmpoee
Risk MQl Ospt. no oOl_on Of liability of any kind upon thl! company. its ~t$ or
160 AustralIen Dr. repr~nratlvell.
Wt!'.t$t. Palm B6ol!eh, Fl 33406 L
A,tentlOn: Dick Cohen /' I
, I f:~.~./? . .
Aulh~d slgnOltute: I,., _.L<<_ h.....";! /2 .~._.
.J' S8ndre M.
. ."" -,
Meadowbrook Insurance Group
Department of
Parks and Recreation
2700 6th Avenue South
Lake Worth. FL 33461
(561) 966-6600
Fax: (561) 642-2640
www.pbcparks.com
.
Palm Beach County
Board of County
Commissioners
Addie L. Greene. Chairperson
Jeff Koons. Vice Chair
Karen T. Marcus
Warren H. Newell
Mary McCarty
Burt Aaronson
Jess R. Santamaria
County Administrator
Robert Weisman
"An Equal Opportunity
Affirmative Action Employer"
@ printed on recycled paper
April 23, 2007
Ms. Jody Rivers, Parks Superintendent
City of Boynton Beach
1 00 East Boynton Beach Boulevard
Boynton Beach, FL 33435
RE:
PALM BEACH COUNTY RECREATION ASSISTANCE PROGRAM FUNDING FOR
BOYNTON BEACH LITTLE LEAGUE FIELD IMPROVEMENTS
Dear Ms. Rivers:
Attached for your records is a fully executed original of the funding Agreement in an amount
not to exceed $35,000 to help offset costs for Boynton Beach Little League Field field
improvements to include relocation of the outfield fence to meet new Little League
regulations. This funding is from the Recreation Assistance Program (RAP) .- District 3
($10,000) and District 7 ($25,000).
Expenses eligible for reimbursement include relocation of the outfield fence, installation of
new sod and irrigation, and relocation of foul ball poles and electronic scoreboard as well as
other miscellaneous improvements associated with the project. All invoices and checks must
be dated within the project time frame of June 1, 2007, through December 31,2007, and the
reimbursement request and statement of project completion need to be submitted to this
office on or before April 1, 2008. An instruction sheet for Documentation Procedures is
attached to assist you with preparation of your reimbursement request.
Please be aware that compliance responsibilities, including the provision of updated
insurance certificates to this office upon policy expiration/renewal dates, are in effect until
April 9, 2012, which is the end date for the five year term of the Agreement.
If you have any questions on the Agreement or the reimbursement process, please contact
Susan Yinger, Administrative Support Manager, at 966-6653. On behalf of Commissioner
Warren Newell, Addie L. Greene, and the Board of County Commissioners, we are pleased
to assist with expenses for fence reconstruction at the Boynton Beach Little League Field.
~~~
Dennis L. Eshleman, Director
Parks and Recreation Department
DLE/SWY:vjk
Attachment - Fully executed RAP Agreement
Copy to:
Commissioner Warren Newell, District 3
Commissioner Addie L. Greene, District 7
Paul Maresca, East Boynton Beach Little League
Bob Ward, Engineering Department
Central File