R97-177RESOLUTION NO. R97-/?~'
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING THE MAYOR AND CITY CLERK TO
ACCEPT AND EXECUTE THE UNITED STATES
DEPARTMENT OF JUSTICE , OFFICE OF COMMUNITY
ORIENTED POLICING SERVICE, GRANT NO.
97CMWX0938, IN THE AMOUNT OF $45,425.00; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Police Department applied for and
has been awarded a grant from the U.S. Department of Justice, Office of
Community Oriented Policing Service, Grant No. 97CMWX0938; and
WHEREAS, said grant is in the amount of $45,425.00, with a local match of
25%, which match totals $15,142.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby
authorizes and directs the Mayor and City Clerk to accept and execute the U.S.
Department of Justice, Office of Community Oriented Policing Service, Grant No.
970MWX0938 and to appropriate $15,142.00 from the Federal Forfeiture account
to serve as the City's Local Match. A copy of the agreement is attached hereto as
Exhibit "A."
Section 2.
passage.
This Resolution shall become effective immediately upon
It
PASSED AND ADOPTED this .-~/ day of October, 1997.
ATTEST:
CITYM'~Y°r~ O~CH, ¢'/~~FLORIDA
~ ,ayor ~ '
ommissioner
Cit~" Clerk
s:ca\reso\ag re em ents.~g ~[ll~l~l~i:~llJstice Department
,\\\\'~ ~."
~,¢'~ o~ N to,. "~,.
~lliilllllliJi~t~
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
Grants Administ}'ation Division
1100 Vermont Avenue, N.W.
Washington, D. C. 20530
Chief Marshall Gage
Boynton Beach, City of
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Dear Chief Gage:
I am pleased to inform you that your COPS MORE 96 itemized budget has been approved.
You may now submit requests for reimbursement for expenses already incurred on or after the award
date. You may also request advances for anticipated expenses.
Enclosed is the "Request for Payment" form (Revised H-3) that can be used to receive grant
funds. Before completing the form, you should review the instructions found on the back of the Request
for Payment form and in section III of your Grant Owner's Manual. Also enclosed is your grant award
document. Please sign and return this document to the COPS Office to indicate your official
acceptance of this grant award. Please also review the Federal procurement regulations ("Uniform
dministrative Requirements for Grants and Cooperative Agreements to State and Local
overnments") which cover important requirements relating to purchasing technology and equipment
lad contracting for services.
Once again, congratulations on your award. Should you .have any questions regarding payment
methods or any other matter discussed in the COPS MORE Grant Owner's Manual or Federal
procurement regulations, please do not hesitate to contact the COPS Office at 1-800-421-6770.
Sincerely,
Craig D. Uchida
Assistant Director for Grants Administration
COPS MORE 96 AWARD
U.S. DEPARTMENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTED POLICING SERVICES
Grant #: 97CMWX0938
ORI #: FL05003
Vendor #: 596000282
Applicant Organization's Legal Name: Boynton Beach, City of
Authorized Official Name: City Manager Carrie Hill
Contact Name: Sgt. Charles Kuss
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Phone Number: (561)375-6100 Fax Number: (561)375-6185
Award start date: 6/1/97
Award end date: 5/31/98
Award Amount: $45,425.00
Civilian Personnel Award: $0.00
Equipment/Technology Award: $45,425.00
Number of Redeployed Officers: 1.8
Number of Redeployed Officers: 0
Number of Redeployed Officers: 1.8
AUG ! ~ 1997 '"~
Date
By signing this award, the signatory official is
agreeing to abide by the Conditions of Grant Award
found on t~ reverse sid~ of this document:
Signature of Official ~ith the j~thority to accept this
grant award
Typed Name and Title of Official
Date
CONDITIONS OF GRANT AWARD
1. Grantees which I~ave been awarded funding for the procurement of an item in excess of $100,000 and have already
identified a vendor must provide a written sole source justification to the COPS Office prior to obligation, expending or drawing
down grant funds for that item.
2. The funding under this project i!
(including the salaries and benefits of ciOilian
the COPS Office.
the COPS Office for support resources
ogy, and/or overtime that has been approved by
3. COPS MORE '96 grant funds must be used to hire one or more civilians beyond the number of civilians that would be
hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or technology beyond that
.... · ... :- "~ .. -: ~_' .. ,,,~,,. .... ~. ~.. ...... ' ~.-u~d to fund overtime that exceeds current and planned...
overtime payments.
4. The civilians and equipment and technology funded under this grant may only be utilized in activities or services that
exclusively benefit your agency and the population that it serves. If your agency provides police services through a contractual
arrangement, your agency is responsible for ensuring that the utilization of civilians, equipment and technology and overtime is
in compliance with the conditions of your grant.
5. The grantee acknowledges its agreement to comply with the assurances and certifications submitted with the COPS
MORE '96 application.
6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting
progress reports and financial status reports on a quarterly basis. As those reports become due, your Grant Advisor will provide
you with outlines to assist you with these reports.
7. Requests for extensions of the grant award period that merely request additional time, not additional funding, should
be submitted in writing to your grant advisor no earlier than August 1, 1997 and no later than September 15, 1997. '~
8. The COPS Office may conduct or sponsor national evaluations of the Community Oriented Policing Services Program,
(COPS) and the MORE '96 program. The grantee agrees to cooperate with the evaluators.
9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE '96 Grant Owner'g
Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, 28
C.F.R. Part 66.
10. For grants of $500,000 or more (or $1,000,000 or more in grants over an eighteen month period), the grantee
acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one.
under C.F.R. 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its Assurances
and may result in the suspension of the drawdown of fundS. For grants under $500,000, the grantee must submit a completed
EEOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights, within 120 days of the grant
award.
11. The recipient agrees to complete and keep on file, as appropriate, an immigration and Naturalization Service
Employment Eligibility Verification Form (I-9). This form-is to be used by the recipients of federal funds to verify that persons
are eligible to work in the United States.
12. The grantee agrees to monitor and exercise best efforts to maintain the level of redeploy ment of current sworn officers
into community policing that is the result of COPS MORE '96 funding. During the first 60 days after the grantee signs and
returns the grant award document, the grantee will work with the COPS Office to develop a plan to track the officer time
redeployed into community policing. ..
13. If any part of the funded project is subject to the requirements of the Criminal Intelligence Systems Operating
regulation, 28 C.F.R. Part 23, the grantee agrees to submit to the COPS Office its operating procedures and/or a certification
that such a system has on hand operating policies as required by the regulation prior to drawing down grant funds for the
funded project.
CONDITIONS OF GRANT AWARD
1. Grantees which have been awarded funding for the procurement of an item in excess of S100,000 and have already
identified a vendor must provide a written sole source justification to the COPS Office prior to obligation, expending or drawing
down grant funds for that item.
2. The funding under this project is for the payment of costs approved by the COPS Office for support resources
(including the salaries and benefits of civilian personnel), equipment and technology, and/or overtime that has been approved by
the COPS Office.
3. COPS MORE '96 grant funds must be used to hire one or more civilians beyond the number of civilians that would be
hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or technology beyond that
_ ...,,., ..... ~, ........ u~d to fund overtime that exceeds current and planned
overtime payments.
4. The civilians and equipment and technology funded under this grant may only be utilized in activities or services that
exclusively benefit your agency and the population that it serves. If your agency provides police services through a contractual
arrangement, your agency is responsible for ensuring that the utilization of civilians, equipment and technology and overtime is
in compliance with the conditions of your grant.
5. The grantee acknowledges its agreement to eom ply with the assurances and certifications submitted with the COPS
MORE '96 application.
6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting
progress reports and financial status reports on a quarterly basis. As those reports become due, your Grant Advisor will provide
you with outlines to assist you with these reports.
7. Requests for extensions of the grant award period that merely request additional time, not additional funding, should
be submitted in writing to your grant advisor no earlier than August !, 1997 and no later than September 15, 1997.
8. The COPS Office may conduct or sponsor national evaluations of the Community Oriented Policing Services Program
(COPS) and the MORE '96 program. The grantee agrees to cooperate with the evaluators.
9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE '96 Grant Owner's
Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. 28
C.F.R. Part 66.
10. For grants of $500,000 or more (or $1,000,000 or more in grants over an eighteen month period), the grantee
acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one
under C.F. IL 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its Assurances
and may result in the suspension of the drawdown of funds. For grants under $500,000, the grantee must submit a completed
EEOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights, within 120 days of the grant
award.
11, The recipient agrees to complete and keep on file, as appropriate, an immigration and Naturalization Service
Employment Eligibility Verification Form (I-9). This form is to be used by the recipients of federal funds to verify that persons
are eligible to work in the United States.
12. The grantee agrees to monitor and exercise best efforts to maintain the level of redeployment of currentsworn officers
into community policing that is the result of COPS MORE '96 funding During the first 60 days after the grantee signs and
returns the grant award document, the grantee will work with the COPS Office to develop a plan to track the officer time
redeployed into community policing.
13. If any part of the funded project is subject to the requirements of the Criminal Intelligence Systems Operating
regulation, 28 C.F.R. Part 23, the grantee agrees to submit to the COps Office its operating procedures and/or a certification
tha~ such a system has on hand operating policies as req aired by the regulation prior to drawing down grant funds for the
funded project
U.S. Department of Justice
Office of Justice Programs
Washington, D.C. 20531
DATE: July 18, 1997
Grant Award # 97-CM-WX-0938
TO: Darren Neely, Grant Monitor, COPS Office
FROM: -~Takane, S., Financial Analyst, COPS Branch,
Office of the Comptroller
SUBJECT: Financial Clearance: Application # 7-2446-FL-CM, for the
Boynton Beach, City of.
A financial analysis of budgeted costs has been completed. Costs
appear reasonable, allowable and consistent with existing guide-
lines. Exceptions/Disallowed Costs are noted below.
Cost
Category
Equipment:
Equipment
60,567
Total Costs: 60,567
***Disallowed Costs: 0
45,425
15,142
60,567
Grand Totals:
Federal Share:
Local Share:
Total Project Cost:
/SBT/0