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R97-177RESOLUTION NO. R97-/?~' A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO ACCEPT AND EXECUTE THE UNITED STATES DEPARTMENT OF JUSTICE , OFFICE OF COMMUNITY ORIENTED POLICING SERVICE, GRANT NO. 97CMWX0938, IN THE AMOUNT OF $45,425.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach Police Department applied for and has been awarded a grant from the U.S. Department of Justice, Office of Community Oriented Policing Service, Grant No. 97CMWX0938; and WHEREAS, said grant is in the amount of $45,425.00, with a local match of 25%, which match totals $15,142.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach hereby authorizes and directs the Mayor and City Clerk to accept and execute the U.S. Department of Justice, Office of Community Oriented Policing Service, Grant No. 970MWX0938 and to appropriate $15,142.00 from the Federal Forfeiture account to serve as the City's Local Match. A copy of the agreement is attached hereto as Exhibit "A." Section 2. passage. This Resolution shall become effective immediately upon It PASSED AND ADOPTED this .-~/ day of October, 1997. ATTEST: CITYM'~Y°r~ O~CH, ¢'/~~FLORIDA ~ ,ayor ~ ' ommissioner Cit~" Clerk s:ca\reso\ag re em ents.~g ~[ll~l~l~i:~llJstice Department ,\\\\'~ ~." ~,¢'~ o~ N to,. "~,. ~lliilllllliJi~t~ U.S. Department of Justice Office of Community Oriented Policing Services (COPS) Grants Administ}'ation Division 1100 Vermont Avenue, N.W. Washington, D. C. 20530 Chief Marshall Gage Boynton Beach, City of 100 East Boynton Beach Blvd. Boynton Beach, FL 33435 Dear Chief Gage: I am pleased to inform you that your COPS MORE 96 itemized budget has been approved. You may now submit requests for reimbursement for expenses already incurred on or after the award date. You may also request advances for anticipated expenses. Enclosed is the "Request for Payment" form (Revised H-3) that can be used to receive grant funds. Before completing the form, you should review the instructions found on the back of the Request for Payment form and in section III of your Grant Owner's Manual. Also enclosed is your grant award document. Please sign and return this document to the COPS Office to indicate your official acceptance of this grant award. Please also review the Federal procurement regulations ("Uniform dministrative Requirements for Grants and Cooperative Agreements to State and Local overnments") which cover important requirements relating to purchasing technology and equipment lad contracting for services. Once again, congratulations on your award. Should you .have any questions regarding payment methods or any other matter discussed in the COPS MORE Grant Owner's Manual or Federal procurement regulations, please do not hesitate to contact the COPS Office at 1-800-421-6770. Sincerely, Craig D. Uchida Assistant Director for Grants Administration COPS MORE 96 AWARD U.S. DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES Grant #: 97CMWX0938 ORI #: FL05003 Vendor #: 596000282 Applicant Organization's Legal Name: Boynton Beach, City of Authorized Official Name: City Manager Carrie Hill Contact Name: Sgt. Charles Kuss 100 East Boynton Beach Blvd. Boynton Beach, FL 33435 Phone Number: (561)375-6100 Fax Number: (561)375-6185 Award start date: 6/1/97 Award end date: 5/31/98 Award Amount: $45,425.00 Civilian Personnel Award: $0.00 Equipment/Technology Award: $45,425.00 Number of Redeployed Officers: 1.8 Number of Redeployed Officers: 0 Number of Redeployed Officers: 1.8 AUG ! ~ 1997 '"~ Date By signing this award, the signatory official is agreeing to abide by the Conditions of Grant Award found on t~ reverse sid~ of this document: Signature of Official ~ith the j~thority to accept this grant award Typed Name and Title of Official Date CONDITIONS OF GRANT AWARD 1. Grantees which I~ave been awarded funding for the procurement of an item in excess of $100,000 and have already identified a vendor must provide a written sole source justification to the COPS Office prior to obligation, expending or drawing down grant funds for that item. 2. The funding under this project i! (including the salaries and benefits of ciOilian the COPS Office. the COPS Office for support resources ogy, and/or overtime that has been approved by 3. COPS MORE '96 grant funds must be used to hire one or more civilians beyond the number of civilians that would be hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or technology beyond that .... · ... :- "~ .. -: ~_' .. ,,,~,,. .... ~. ~.. ...... ' ~.-u~d to fund overtime that exceeds current and planned... overtime payments. 4. The civilians and equipment and technology funded under this grant may only be utilized in activities or services that exclusively benefit your agency and the population that it serves. If your agency provides police services through a contractual arrangement, your agency is responsible for ensuring that the utilization of civilians, equipment and technology and overtime is in compliance with the conditions of your grant. 5. The grantee acknowledges its agreement to comply with the assurances and certifications submitted with the COPS MORE '96 application. 6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting progress reports and financial status reports on a quarterly basis. As those reports become due, your Grant Advisor will provide you with outlines to assist you with these reports. 7. Requests for extensions of the grant award period that merely request additional time, not additional funding, should be submitted in writing to your grant advisor no earlier than August 1, 1997 and no later than September 15, 1997. '~ 8. The COPS Office may conduct or sponsor national evaluations of the Community Oriented Policing Services Program, (COPS) and the MORE '96 program. The grantee agrees to cooperate with the evaluators. 9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE '96 Grant Owner'g Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, 28 C.F.R. Part 66. 10. For grants of $500,000 or more (or $1,000,000 or more in grants over an eighteen month period), the grantee acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one. under C.F.R. 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its Assurances and may result in the suspension of the drawdown of fundS. For grants under $500,000, the grantee must submit a completed EEOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights, within 120 days of the grant award. 11. The recipient agrees to complete and keep on file, as appropriate, an immigration and Naturalization Service Employment Eligibility Verification Form (I-9). This form-is to be used by the recipients of federal funds to verify that persons are eligible to work in the United States. 12. The grantee agrees to monitor and exercise best efforts to maintain the level of redeploy ment of current sworn officers into community policing that is the result of COPS MORE '96 funding. During the first 60 days after the grantee signs and returns the grant award document, the grantee will work with the COPS Office to develop a plan to track the officer time redeployed into community policing. .. 13. If any part of the funded project is subject to the requirements of the Criminal Intelligence Systems Operating regulation, 28 C.F.R. Part 23, the grantee agrees to submit to the COPS Office its operating procedures and/or a certification that such a system has on hand operating policies as required by the regulation prior to drawing down grant funds for the funded project. CONDITIONS OF GRANT AWARD 1. Grantees which have been awarded funding for the procurement of an item in excess of S100,000 and have already identified a vendor must provide a written sole source justification to the COPS Office prior to obligation, expending or drawing down grant funds for that item. 2. The funding under this project is for the payment of costs approved by the COPS Office for support resources (including the salaries and benefits of civilian personnel), equipment and technology, and/or overtime that has been approved by the COPS Office. 3. COPS MORE '96 grant funds must be used to hire one or more civilians beyond the number of civilians that would be hired or employed by the grantee in the absence of the grant, or must be used to purchase equipment or technology beyond that _ ...,,., ..... ~, ........ u~d to fund overtime that exceeds current and planned overtime payments. 4. The civilians and equipment and technology funded under this grant may only be utilized in activities or services that exclusively benefit your agency and the population that it serves. If your agency provides police services through a contractual arrangement, your agency is responsible for ensuring that the utilization of civilians, equipment and technology and overtime is in compliance with the conditions of your grant. 5. The grantee acknowledges its agreement to eom ply with the assurances and certifications submitted with the COPS MORE '96 application. 6. In order to assist the COPS Office in the monitoring of the award, your agency will be responsible for submitting progress reports and financial status reports on a quarterly basis. As those reports become due, your Grant Advisor will provide you with outlines to assist you with these reports. 7. Requests for extensions of the grant award period that merely request additional time, not additional funding, should be submitted in writing to your grant advisor no earlier than August !, 1997 and no later than September 15, 1997. 8. The COPS Office may conduct or sponsor national evaluations of the Community Oriented Policing Services Program (COPS) and the MORE '96 program. The grantee agrees to cooperate with the evaluators. 9. The grantee agrees to abide by the terms, conditions, and regulations as found in the COPS MORE '96 Grant Owner's Manual and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. 28 C.F.R. Part 66. 10. For grants of $500,000 or more (or $1,000,000 or more in grants over an eighteen month period), the grantee acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if grantee is required to submit one under C.F. IL 42.302) that is approved by the Office of Justice Programs, Office for Civil Rights, is a violation of its Assurances and may result in the suspension of the drawdown of funds. For grants under $500,000, the grantee must submit a completed EEOP Certification form and return it to the Office of Justice Programs, Office for Civil Rights, within 120 days of the grant award. 11, The recipient agrees to complete and keep on file, as appropriate, an immigration and Naturalization Service Employment Eligibility Verification Form (I-9). This form is to be used by the recipients of federal funds to verify that persons are eligible to work in the United States. 12. The grantee agrees to monitor and exercise best efforts to maintain the level of redeployment of currentsworn officers into community policing that is the result of COPS MORE '96 funding During the first 60 days after the grantee signs and returns the grant award document, the grantee will work with the COPS Office to develop a plan to track the officer time redeployed into community policing. 13. If any part of the funded project is subject to the requirements of the Criminal Intelligence Systems Operating regulation, 28 C.F.R. Part 23, the grantee agrees to submit to the COps Office its operating procedures and/or a certification tha~ such a system has on hand operating policies as req aired by the regulation prior to drawing down grant funds for the funded project U.S. Department of Justice Office of Justice Programs Washington, D.C. 20531 DATE: July 18, 1997 Grant Award # 97-CM-WX-0938 TO: Darren Neely, Grant Monitor, COPS Office FROM: -~Takane, S., Financial Analyst, COPS Branch, Office of the Comptroller SUBJECT: Financial Clearance: Application # 7-2446-FL-CM, for the Boynton Beach, City of. A financial analysis of budgeted costs has been completed. Costs appear reasonable, allowable and consistent with existing guide- lines. Exceptions/Disallowed Costs are noted below. Cost Category Equipment: Equipment 60,567 Total Costs: 60,567 ***Disallowed Costs: 0 45,425 15,142 60,567 Grand Totals: Federal Share: Local Share: Total Project Cost: /SBT/0