R07-050
11
1 RESOLUTION NO. R07- 050
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECUTION OF
5 AMENDMENT NO.2 TO TASK ORDER NO. U-04-18-2
6 IN THE AMOUNT OF 49,858.00 TO STANLEY
7 CONSUL T ANTS, INC., PROVIDING FOR THE
8 COMPLETION OF THE CONVERSION OF EXISTING
9 UTILITY BASE MAPS TO A NEW AUTOCAD
10 STANDARD; AND PROVIDING AN EFFECTIVE DATE.
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14 WHEREAS, Task Order U-04-18-2 was approved by the City Commission on
15 September 6, 2005, which included services for development of an AutoCAD standard, work
16 flow process, conversion of the base maps and training; and
17 WHEREAS, Amendment No.1 to Task Order U-04-18-2 was approved by the City
18 Commission on October 3,2006; and
19 WHEREAS, the AutoCAD standard allows for conversion to GIS for use by other
20 City departments, while maintaining utility data in a CAD format; and
21 WHEREAS, the City Commission of the City of Boynton Beach upon
22 recommendation of staff, deems it to be in the best interest of the citizens of the City of
23 Boynton Beach to authorize execution of Amendment No. 2 to Task Order U04-18-2 in the
24 amount of$49,858.00 to Stanley Consultants.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
27
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
S:ICAIRESOlAgreementslTask - Change OrderslStanley - Amnd No 2 to Task Order U04-18-2.doc
II
Section 2.
The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and direct the approval and execution of Amendment No. 2 to Task Order
3 U04-18-2 in the amount of$49,858.00 to Stanley Consultants, providing for the completion of
4 the conversion of existing utility base maps to a new AutoCAD standard.
5
Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this ~ day of May, 2007.
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CITY OF BOYNTON BEACH, FLORIDA
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S:ICAIRESOlAgreementslTask . Change OrderslStanley. Amnd No 2 to Task Order U04-18-2.doc
R07-05"0
Task Order No. U-04-18-2
City of Boynton Beach Base Map Conversion
Amendment 2
Stanley Consultants
April 24, 2007
Background
For the past two years, Stanley Consultants (CONSULTANT) has been assisting City of
Boynton Beach (CLIENT) with an update of their utility base maps. During this time,
CONSULT ANT developed an AutoCAD standard and conversion process and converted
sample contractor submittals to the new standard. Then, CONSULT ANT began
conversion of CLIENT utility base maps to the standard.
The AutoCAD standard covers file structure, layer naming, attributes, symbology, line
styles, text styles, and dimension styles. Water, sanitary, storm, and reuse utility data is
stored on continuous drawings that cover the entire service area. Background data
(topography, streets, edge-of-pavement, sidewalks, etc.) remains in the existing tiled base
maps. The AutoCAD standard allows for conversion to GIS for use by others, while
maintaining utility data in a CAD format.
The AutoCAD standard and conversion process were applied to four sample projects
under the original work order: NE 17th Ave., Surf Rd. Area, Canterbury, and Quantum
Park Townhomes. This effort provided valuable information on the amount of time
required to convert data to the new standard.
The conversion process was applied to the existing base maps under Amendment 1 to this
work order. Sanitary, storm, and water utility data in the utility base maps were
converted to the AutoCAD standard. Conversion of reuse utility data was not required
because the utility is relatively new and base map data does not exist. Due to complexity
in the water utility data, additional time is required to complete the conversion.
Objective
The objective of this work is to convert contractor submittals to the AutoCAD standard
and incorporate them into the base map. Additional time is also provided to respond to
comments as the AutoCAD standard is incorporated in the City's workflow and td'
complete the conversion of CLIENT utility base maps from their existing format to the
new standard (AutoCAD Map).
Scope of Work
CONSULT ANT shall convert contractor submittals to the AutoCAD standard. Each
submittal varies, but anticipated work includes adjusting coordinates to the standard
coordinate system; separating water, storm, sanitary, and reuse utilities; moving data to
City of Boynton Beach W002 - Base Map Conversion Amendment 2
Page 1 of3
the standard layers; recording attribute data; and placing standard symbols for valves,
fittings, etc. Once the data meets standard, it will be merged into the utility base maps.
Additional data (topography, streets, edge-of-pavement, sidewalks, right-of-way, landscaping,
building outlines, etc.) will be merged into the utility base map background tiles without adjusting
layers, symbols, or attributes.
CONSULT ANT shall respond to questions and comments regarding the AutoCAD
Standard. CLIENT intends to utilize the standard on future engineering projects by other
consultants. Anticipated work includes answering questions from CLIENT, working
with CLIENT to decide whether changes to the standard are appropriate, and making
revisions to the AutoCAD standard document and template files.
CONSULTANT shall complete conversion of existing utility base maps to the new
standard. Remaining work includes cleaning data and recording attributes for 21
remaining tiles of the water utility base maps.
Monthly progress meetings shall be held at CONSULT ANT office to review progress.
Deliverables:
1. Four (4) AutoCAD Map 2006 dwg files. These files represent the four utilities
(water, sanitary, storm, reuse) with the completed contractor submittals merged
into the files.
2. Revised AutoCAD Standard document (Word doc and pdf) and AutoCAD
template files (dwg).
Compensation
CLIENT shall compensate CONSULT ANT a maximum not to exceed amount of
$49,858.00 based on time and materials outlined in Exhibit A.
The total revised fee is summarized below:
Original Budget
Amendment 1
Amendment 2
Revised Total Fee
$96,637.00
$49,857.00
$49,858.00
$196,352.00
Duration of Services
The duration of services anticipated is five (5) months from receipt of Notice To Proceed
from CLIENT.
Additional Services
The following Additional Services are not included in Basic Services and are at
CLIENT'S option. These services, if exercised by CLIENT and agreed to by
City of Boynton Beach W002 - Base Map Conversion Amendment 2
Page 2 of3
CONSULT ANT, shall be paid for in addition to compensation for Basic Services.
CONSULTANT is not authorized to proceed with performance of any Additional
Services unless they are duly authorized, in writing, by CLIENT.
1. Field verification and completion of data contained in the existing base maps.
2. Converting updated AutoCAD utilities base maps into ESRI GIS format.
3. Conversion of additional data beyond the water, sanitary sewer, storm sewer, and
reuse water utilities. Additional data includes planimetrics, building outlines,
trees, streets, parking lots, back of curb, right-of-way lines, survey
monumentation, topography (elevation contours).
APPROVED BY;
CITY OF BOYNTON BEACH, FLORIDA
By:
~
Kurt Bressner
City Manager
Dated this t b
day of ~ry
,2007
SUBMITTED BY:
STANLEY CONSULT ANTS, INC
~~
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Da id W. Grounds, P. .
Vice President
City of Boynton Beach W002 - Base Map Conversion Amendment 2
Page 3 of3
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TO:
FROM:
DATE:
RE:
CITY CLERK'S OFFICE
MEMORANDUM
Barb Conboy
Utilities Manager
Janet M. Prainito
City Clerk
May 17, 2007
R07-055 - Task Order No. U04-18-2 - City of Boynton Beach
Base Map Conversion - Amendment 2 - Stanley Consultants
Attached for your information and files is a copy of the above mentioned Resolution No.
R07-00S0 and two original Task Orders. Since this Task Order did not require any
additional signatures, I have retained one original for Central File.
Please contact me if there are any questions. Thank you.
~ Yn. f2tta'.>o. Ii,
Attachments
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmiltals120071Barb Conboy - Task Order #U.04-18-2 . City of Boynton Beach Base Map Conversion. doc