Minutes 08-03-07
MINUTES OF THE CITY OF BOYNTON BEACH AGENDA PREVIEW MEETING
HELD IN BOYNTON BEACH, CITY COMMISSION CHAMBERS
ON FRIDAY, AUGUST 3, 2007 AT 9:00 A.M.
Present:
Jerry Taylor, Mayor
Mack McCray, Commissioner
Carl McKoy, Commissioner
William Bingham, Fire Chief
David Tolces, Assistant City Attorney
Janet Prainito, City Clerk
Absent:
Jose Rodriguez, Vice Mayor
Ron Weiland, Commissioner
1.0.1. Additions, Deletions, Corrections
Commissioner McCray wanted it noted why two elected officials were not present. Mayor
Taylor explained one official was out of town. Commissioner McCray noted an email had been
sent advising the other Commissioner had a work conflict.
Commissioner McCray advised his stepfather was hospitalized necessitating his cell phone
remain activated during the meeting.
Commissioner McCray further asked that Ordinance 000-69 be added to the agenda for
discussion relating to the CRA. Attorney Tolces interjected he was prepared to distribute
Section 163.357 of the Florida State Statutes authorizing the City Commission at any time, to
adopt by resolution, the establishment of themselves as the CRA board. Commissioner McCray
contended the item could be discussed at the upcoming meeting and in public. Mayor Taylor
suggested the item be placed under XII. New Business if it had to do with the City Commission.
Commissioner McCray also requested a discussion of Resolution 07-065 be added to the
agenda. He stressed the matter r.eeded to be discussed openly. Mayor Taylor agreed to add
the discussion.
Commissioner McCray was appalled that another elected official had questioned his
whereabouts at an event in his district. He explained he was working and could always be
reached by his cell phone.
III.A.1.City Services Institute will be held September 10 -- November 19, 2007 to
acquaint residents and business owners with the structure of City
government and to provide them with information and tours of City facilities
in an entertaining and informative manner that will enable them to become
more fully involved in the community. Participants will be charged $25 each.
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August 3, 2007
Commissioner McCray inquired if a fee had previously been charged to participants.
Carisse LeJeune, Assistant to the City Manager, explained the fee had been charged in the past
to offset administrative and supply costs, plus a minimal fee encouraged better attendance and
commitment to the program. Commissioner McCray responded a yes or no answer would have
been sufficient.
Mayor Taylor admonished civility should be observed. Commissioner McCray noted he only
requested a direct answer. Mayor Taylor felt staff was attempting to answer the question to
the best of their ability.
VI.B.l.Award the "RE-BID OF REQUEST FOR QUALIFICATIONS FROM AN OPERATOR
TO ASSEMBLE, CONSTRUCT (interior) AND OPERATE A 808 SQFT CAFE FOR A
FIVE YEAR LEASE INSIDE THE NEW BOYNTON BEACH LIBRARY", RFQ #061-
2610-07/JA to Big Brothers Inc., d/b/a P. Logan's Coffee of Wellington,
Florida per terms of the lease agreement. Monthly lease payments will be
made to the City of Boynton Beach in the amount of $1,500 per month to be
increased by 2.5 percent annually thereafter. In addition the City will receive
$200 per month for utility expenses for total revenue in the amount of $1,700
per month.
Commissioner McCray advised he would pull the item for discussion at the meeting.
VI.B.2.Approve a three-year contract with PHILLIPS &. JORDAN, INC. of Robinsville,
NC, for Debris Collection and Disposal 2007 Hurricane Season. The RFP #07-
240 is to be utilized as an insurance policy on an 'AS NEEDED BASIS". All
expenditures will be eligible for reimbursement from FEMA. (Proposed
Resolution No. R07-)
Commissioner McCray advised he would pull the item for discussion at the meeting.
VI.C.3.Proposed Resolution No. R07- RE: Approving and
authorizing execution of an Agreement between Palm Beach County and the
City of Boynton Beach to provide funding in an amount up to $380,000 for
improvements to Boat Club Park.
Commissioner McCray advised he would pull the item for discussion at the meeting. Mayor
Taylor noted the County would expend $380,000 while the City would expend only $37,000.
VI.C.6.(Intentionally left blank)
Commissioner McCray remarked he had not received a copy of the revised final draft of the
agenda.
VI.C.7.Proposed Resolution No. R07- - RE: Approving and
authorizing execution of Library Change Order #10 wherein the current
contractual date of Substantial Completion of the work is revised to July 13,
2007 and also approve a revised contract award amount to Sessoms
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August 3, 2007
Construction in the amount of $6,710,717.95, plus contingency amount of
$200,000 for a total contract amount of $6,910,717.95.
Commissioner McCray advised he would pull the item for discussion at the meeting.
VI.C.8.Proposed Resolution No. R07- RE: Ratifying the action of
the South Central Regional Wastewater Treatment &. Disposal Board action of
July 19, 2007.
a. Accepting the 2007/2008 organizational chart and salary range
revision.
b. Accepting the 2007-2008 wastewater and reclaim O&.M budgets and
wastewater repair and replacement expenditures.
c. Authorizing the Board to establish a reclaim user rate to consumers
(Delray and Plant) for fiscal year 2007/2008 of $0.28/1,000 gallons.
d. Authorizing the establishment of a user rate in Fiscal Year 2007-2008
for wastewater in the amount of $.85/1,000 gallons for Operations and
Maintenance and $.18/1,000 gallons for reserves bringing the total to
$1.03 per 1,000 gallons.
e. Authorizing approval of Hazen and Sawyer's Consulting Services Work
Order No. 07-005 to provide construction phase services for the
construction of the Reclaimed Water System Expansion to 24 MGD in
the amount not to exceed $510,080 to be split 50/50 from each City's
Capital Funds.
f. Authorizing the increase of l.J. Kirlin's Contract for constructing the 6-
MGD Reuse Expansion with a Change Order by $98,322 increasing the
total contract from $5,315,000 to $5,413,320. The amount of these
expenditures is to be split 50/50 from each City's Capital Funds.
g. Authorizing Robert J. Hagel to execute the contract with Youngquist
Brothers, Inc. for $6,297,384 on behalf of the Board to construct the
deepwell after the FDEP Permit for construction of the injection well
becomes final. The amount of these expenditures is to be split 50/50
from each City's Capital Fund.
h. Authorizing Robert J. Hagel to execute the contract with John J. Kirlin,
Inc. for $9,912,500 on behalf of the Board to construct the Reclaimed
Water System expansion to 24 MGD when FDEP Permit becomes final.
The amount of these expenditures is to be split 50/50 from each City's
Capital Fund.
Mayor Taylor noted all the items could be approved with one motion.
VI.D. Approve the PRESERVE AT BOYNTON BEACH Record Plat, conditioned on the
approval being the certification of the plat documents by H. David Kelley, Jr.,
(City Engineer and Surveyor and Mapper).
Commissioner McCray advised he would pull the item for clarification at the meeting.
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X.A. Discussion of disposition of Old High School -- August 21, 2007
Mayor Taylor indicated the majority of the people wanted to wait until the downtown plan had
been thoroughly reviewed, so the date may need to be extended for the item. He would offer
the same comments at the meeting.
XI. NEW BUSINESS
Mayor Taylor noted the two items previously requested by Commissioner McCray would be
added.
Commissioner McCray asked to return to X. Future Agenda Items and add discussion of
Resolution 03-164 establishing core values and minimum standards of conduct for public
officers of the City.
Commissioner McKoy inquired if there had been any dialogue between the City Manager and
the Legal Department relating to Ordinance No. 000-069. Attorney Tolces was not personally
aware of any communication.
Attorney Tolces advised an executive session would be held regarding bargaining for police and
blue collar. The session was scheduled for immediately following the meeting.
XIV.ADJOURNMENT
There being no further business to come before the Commission, the meeting was properly
adjourned at 9: 13 a.m.
CITY' OF BOYNTON BEACH
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