R07-092
II
1 RESOLUTION NO. R07- oq~
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING AND AUTHORIZING THE CITY
6 MANAGER TO EXECUTE A CONTRACT FOR
7 DESIGN SERVICES WITH GLATTING JACKSON TO
8 PROVIDE CONSTRUCTION DOCUMENTS, BIDDING
9 ASSIST ANCE AND CONSTRUCTION REVIEW FOR
10 THE CONGRESS AVENUE COMMUNITY PARK AND
11 BOUNDLESS PLAYGROUND IN THE AMOUNT OF
12 $273,200.00; AND PROVIDING AN EFFECTIVE DATE.
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15 WHEREAS, on August 1, 2006, the City Commission approved the Master Plan for
16 Congress Avenue Community Park and Boundless Playground; and
17 WHEREAS, seven (7) proposals were received that were reviewed with Glatting
18 Jackson scoring the highest (RFQ #028-2730-07/CJD), which was approved by the
19 Commission on June 19,2007; and
20 WHEREAS, the City Commission of the City of Boynton Beach upon
21 recommendation of staff, deems it to be in the best interest of the citizens of the City of
22 Boynton Beach to approve the Contract for Design Services with Glatting Jackson Kercher,
23 Anglin, Inc., to provide construction documents, bidding assistance and construction review
24 for the Congress Avenue Community Park and Boundless Playground in the amount of
25 $273,200.00.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
S:ICAIRESOlAgreementslGlatting Jackson. Congress Park (Boundless).doc 1
II
Section 2.
The City Commission of the City of Boynton Beach, Florida does
2 hereby approve and authorize the City Manager to execute a Contract for Design Services
3 with Glatting Jackson Kercher, Anglin, Inc., to provide construction documents, bidding
4 assistance and construction review for the Congress Avenue Community Park and
5 Boundless Playground in the amount of $273,200.00, a copy of which is attached hereto as
6 Exhibit "A".
7
Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this ~ day of August, 2007.
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27 ATTEST:
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Vice Mayor - Jose Ro
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Commissioner - Ronald Weiland
CITY OF BOYNTON BEACH, FLORIDA
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S:ICAIRESOlAgreemenlslGlatting Jackson. Congress Park (Boundless).doc 2
CONSULTANT AGREEMENT FOR
"LANDSCAPE ARCHITECTURAL CONSULTANT SERVICES FOR
CONGRESS AVE. COMMUNITY PARK AND BOUNDLESS
PLAYGROUND"
Roi-oq<<
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "the City", and Glattint! & Jackson Kercher. Ant!lin. Inc., hereinafter referred to as "the
Consultant", in consideration ofthe mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The Consultant is retained by the City to perform
CONSUL T ANT services in connection with the project designated.
2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibit "B"
attached hereto, including the provision of all labor, materials, equipment and supplies. No
modifications will be made to the original scope of work without the written approval of the
city's assigned project manager.
3. TIME FOR PERFORMANCE. Work under this contract shall commence upon the giving of
written notice by the City to the Consultant to proceed. Consultant shall perform all services
and provide all work product required pursuant to this agreement by _ calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. PAYMENT. The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to Consultant shall not exceed
~273.200.00 without express written modification of the agreement signed by the City.
b. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for project completed to date. Such vouchers will be
checked by the City, and upon approval thereof, payment will be made to the Consultant
in the amount approved.
c. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this agreement and its acceptance by the City.
d. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
e. The Consultant's records and accounts pertammg to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
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5. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and
other materials produced by the Consultant in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are made
is executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Consultant's endeavors.
6. COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated by
this service agreement, faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
agreement.
7. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or any
portion thereof, including attorneys fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Consultant's own employees, or damage to
property occasioned by a negligent act, omission or failure of the Consultant.
8. INSURANCE. The Consultant shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount
of $1 ,000,000.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon
thirty (30) days prior written notice to the City. Certificates of coverage as required by this
section shall be delivered to the City within fifteen (15) days of execution of this agreement.
9. INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to Consultant,
or any employee of Consultant.
10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not
employed or retained any company or person, other than a bonafide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract.
For breach or violation of this warranty, the City shall have the right to annul this contract
without liability or, in its discretion to deduct from the contract price or consideration, or
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otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift,
or contingent fee.
11. DISCRIMINATION PROHffiITED. The Consultant, with regard to the work performed by
it under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by this
agreement without the express written consent of the City.
13. NON-WAIVER. Waiver by the City of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other provision.
14. TERMINATION.
a. The City reserves the right to terminate this agreement at any time by giving ten (10) days
written notice to the Consultant.
b. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida. Further, this agreement shall be construed under
Florida Law.
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Notices to Consultant shall be sent to the following address:
Glatting, Jackson, Kercher, Anglin, Inc.
222 Clematis Street Suite 200
West Palm Beach, FL 33401
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Task Order #05-01
City of Boynton Beach Congress Avenue Community Park
Glatting Jackson Project No. 20074.0
October 10, 2005
Revised August 2, 2007
EXHIBIT A - SCOPE OF SERVICES
1.0
PROJECT DESCRIPTION
1.1
The City of Boynton Beach (Client) desires to retain Glatting Jackson Kercher Anglin, Inc.
(Glatting Jackson) to develop design, permitting, bidding and construction drawings and
specifications for the first phase development of Congress A venue Community Park. The
project is a 13.5-acre parcel located at 3111 Congress Avenue in the City of Boynton Beach,
Florida. The Client is the owner of the project.
1.2
The construction budget for the development of the park IS currently estimated at
approximately $2.5 million dollars, as follows:
Site Preparation 276,850
Utilities 385,000
Buildings 280,000
Water Features 40,000
Paving 65,200
Landscape 170,500
Fixtures 90,000
Recreation Elements 415,000
Public Art 20,000
Subtotal $1,742,550
General Conditions (8%) 139,404
Contingency (20%) 348,510
Subtotal $2,230,464
Survey $17,000
Design (8 % +) $182,000
Permitting, Bidding, Construction Admin. Services 74,200
TOTAL $2,503.664
1.3
Glatting Jackson shall act concurrently as the Project Manager for the project, as well as the
Park Planner and Landscape Architect.
1.4
Professionals working on the project as subconsultants to Glatting Jackson include the
following. The Client hereby acknowledges and agrees that Glatting Jackson will assume
responsibility for the coordination of work produced by any subconsultants to Glatting
Jackson as Project Manager for the project. However, the Client agrees that Glatting Jackson
does not bear any liability for the technical accuracy of work prepared by others. All
professional firms working on the project shall bear separate responsibility and liability for
Glatting Jackson Kercher Anglin, Inc.
Page 1 of 12
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the work prepared by them.
Architectural, Structural, Electrical Design
Civil Engineering, Survey, Permitting
Planting and Irrigation Design
Public Art Consultant
Stephen Boruff AlA Architects & Planners
Michael B. Schorah and Associates
Roy-Fisher Associates
Beth Ravi tz
1.5 Professionals working on the project under contract with the Client include a Geotechnical
Engineer.
l.n All work shall be completed in accordance with the terms and conditions of the Consultant
Agreement for Landscape Architectural Consultant Services between the Client and Glatting
Jackson dated October 5, 2005.
2.0 SCOPE OF SERVICES
PART I - Data Collection and Analysis
2.1 Project Management - In addition to the specific services detailed below, Glatting Jackson
shall coordinate our work and our sub consultant's work with the Client's representative,
monitor the project schedule as it relates to this scope, and provide timely invoicing and
reporting of project progress.
2.2 Geotechnical Data - The Client's Geotechnical Engineer shall conduct soils tests and
hazardous materials analysis for the site, including borings for the stormwater management
system design, building foundation design, and parking lot design. Glatting Jackson will
provide a Conceptual Site Plan to the engineer who will identify the approximate locations of
anticipated required borings. Copies of the soils report and borings shall be provided to the
Project Team for their use.
2.3 Site Inspection with South Florida Water Management District (SFWMD) Florida
Department of Environmental Protection (FDEP) and Army Corps of Engineers
(ACOE) - Glatting Jackson's Civil Engineering subconsultant shall conduct a review of the
site with representatives of the SFWMD, FDEP and the ACOE. The Engineer will obtain
confirmation of any wetland jurisdiction determination.
2.4 Site Boundary, Tree Survey and Topographic Data - Glatting Jackson's Civil Engineering
subconsultant will conduct a survey of the site and prepare a base map that will be used by
the design team to prepare design documents. The base map will show the location of
existing features, including but not limited to topography, boundary, vegetation, wetland
jurisdictional information, species of special concern information, adjacent land uses,
adjacent zoning, utilities, right-of-way information and easements.
Wetland jurisdiction information will be based on the information previously prepared by
Glatting Jackson. Any additional field work needed to determine or flag wetlands
jurisdictions shall be completed as an additional service to this Agreement.
Glatting Jackson Kercher Anglin. Inc.
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2.5 Client Review - Glatting Jackson's Civil Engineering subconsultant shall provide the survey
to the Client for review and questions. The Client shall provide one (1) set of written
comments to the engineer, if necessary, which shall be incorporated into the survey to create
an accurate base map for the project.
2.6 Site Analysis Memorandum and Base Map - Glatting Jackson shall coordinate the
preparation of a memorandum and map summarizing the findings from the tasks outlined
above, and submit one (1) copy to the Client for review and comment.
2.7 Review Meeting/ Schematic Design Kick-off Workshop - Glatting Jackson shall conduct a
meeting with the Project Team and Client to review and discuss the Site Analysis
Memorandum and Base Map; to discuss any constraints to development of the site; and to
brainstorm thematic ideas and public art opportunities to kick-off the Schematic Design of the
project.
Glatting Jackson shalI revise the Site Analysis Memorandum one (1) time based on the
Client's comments, if necessary. If additional revisions, analysis or field investigations are
determined to be necessary, these shall be provided to the Client as an Additional Service.
Part I Deliverables - As a result (~f these tasks, the Glatting Jackson Project Team shall
produce the following:
Site Inspection Meeting Minutes with SFWMD,FDEP and the ACOE (LBFH)
Site Analysis Memorandum and Base Map (Glatting Jackson)
Review Meeting/ Schematic Design Kick-off Minutes (Glatting Jackson)
PART II - Schematic Design Documents - 30% CDs Submittal
Construction Documents shall be developed for the Phase 1 improvements outlined under paragraph
1.2 of this Agreement. If additional program elements are requested by the Client, Glatting Jackson
shall provide the design, permitting, and construction of those elements as an Additional Service. It is
not anticipated that Phase 1 development will include any improvements to the existing park entrance
or parking lot; a paved sidewalk will connect the existing parking lot to the restroom building. The
removal of exotic plants and the installation of a vegetative buffer shall be constructed in accordance
with previously prepared construction documents. The anticipated Development Program for the
development of the design and construction documents includes:
. Boundless playground
· Hardscape (including sidewalks and plazas), trellises, landscape and site furnishings
around the playground
· Restroom building ( to be expanded into the "Boundless Center" at a later date)
· Site (Phase 1) signage, lighting, landscaping and irrigation
· Infrastructure and site work necessary to support the improvements listed above.
2.8 Schematic Design - The Glatting Jackson Project Team shall prepare schematic
development plans based upon the master plan design and budget prepared previously. The
following will constitute the scope of the Team's work:
· Overall site and hardscape plans for Phase 1 development, including site furnishings
and signage (Glatting Jackson)
Glatting Jackson Kercher Anglin. Inc.
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· Landscape and irrigation plans identifYing proposed plant massmg and irrigation
mainline routing (Roy-Fisher)
· Schematic architectural design of the proposed restroom building (Boruff)
· Schematic civil design including paving, grading, drainage and utilities (Schorah)
· Schematic M/E/P design including site lighting/ electrical (Boruff)
· Statement of probable costs (each Team member per their drawings)
Glatting Jackson will consolidate the various plans prepared by the Project Team into a set of
documents (30% submittal) for the Client to review.
2.9 Client Review/Meeting ~ The 30% submittal will be distributed by the Client to applicable
City Staff for their review. The Client will provide the Project Team with one (1)
consolidated set of written comments and/or marked up drawings prepared by City Staff.
Based on comments provided by the Client, Glatting Jackson will then distribute the
consolidated list of written comments to the Project Team. Glatting Jackson and the Project
Team will then meet with the Client one (1) time to review and discuss the comments.
Revisions in response to the review comments will be incorporated into the 60% Construction
Documents. Additional revisions or changes in response to subsequent review comments
requested by the Client shall be provided as an Additional Service.
2.10 Coordination Meeting - Glatting Jackson and the Project Team shall attend a coordination
conference call/meeting to verify all review comments from the 30% Construction Document
submittal are addressed and incorporated into the 60% Construction Document submittal.
Part III Deliverables- As a result of these tasks, Glatting Jackson and the Project Team shall
produce thefollowing:
Five (5) black and white schematic plans at a scale of 1" = 20 '; ident~fYing proposed
plant massing, site features and theming (Glatting Jackson)
Five (5) sets of Schematic Civil drawings at a scale of 1 " = 20' (Schorah)
Five (5) sets of Schematic Architectural drawings at an applicable scale to illustrate
the design intent (Stephen BorufO
Five (5) sets of Schematic M/E/P drawings at an applicable scale to illustrate the
design intent (Stephen BorufO
Five (5) sets of up to twenty (20) 81/2" X 11" cut sheets ofsitefurniture andfeatures
(Glatting Jackwn)
Five (5) copies of the order of magnitude statement of probable cost (each Team
memher per their drawings)
One (1) Client Review Meeting Minutes (Glatting Jackson)
PART 111- Design Development Documents - 60% CDs Submittal
2.11 Design Development Documents - Based on the approved Schematic Design Documents,
Client review comments, and the Statement of Probable Costs, the Glatting Jackson Project
Team shall prepare Design Development Documents (60% CDs) for the project. These
documents will further refine and articulate the project elements established in the Schematic
Design phase.
Glatling Jackson Kercher Anglin. Inc.
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2.12 Statement of Probable Cost - Glatting Jackson shall prepare a Statement of probable cost
based upon the Design Development Documents.
2.13 Client Review/ Meeting - The 60% submittal will be distributed by the Client to applicable
City Staff for their review. The Client will provide the Project Team with one (1)
consolidated set of written comments and/or marked up drawings prepared by City Staff.
Based on comments provided by the Client, Glatting Jackson will then distribute the
consolidated list of written comments to the Project Team. Glatting Jackson and the Project
Team will then meet with the Client one (1) time to review and discuss the comments.
Revisions in response to the review comments will be incorporated into the 90% Construction
Documents. Additional revisions or changes in response to subsequent review comments
requested by the Client shall be provided as an Additional Service.
2.14 Planning and Development/Building Department Courtesy Review - Glatting Jackson
will also submit the 60% Construction Drawings to the City Planning and
Development/Building Department for their review and comments. If necessary, Glatting
Jackson and the Project team will meet with the Planning and Development/Building
Department up to two (2) times to discuss unclear comments. Comments from the Planning
and Development/Building Department will be incorporated into the 90% Construction
Documents by each member of the Project Team. Additional revisions in response the City
Planning and Development/Building Department comments shall be provided as an
Additional Service.
2.15 Coordination Meeting - Glatting Jackson and the Project Team shall attend a coordination
conference call/meeting to verify all review comments from the 60% Construction Document
submittal are addressed and incorporated into the 90% Construction Document submittal.
Part IV De/iverables - As a result of these tasks, Glatting Jackson shall produce the
following:
Five (5) sets of Design Development Documents 60% CD's (each Team per their
drawings) at a scale of 1" = 20' and/or an applicable scale to illustrate the design
intent
Five (5) copies of the Statement of Probable Costs (each Team per their drawings)
(1) Client Review and P&D Courtesy Review meeting minutes (Glatting Jackson)
PART IV - Construction Documents - 90% and 100% CDs Submittal
2.16 Construction Documents - Based on the reviewed Design Development Documents, the
Glatting Jackson Project Team shall prepare Construction Documents for the project as
follows:
Site/ Hardscape Plan (Glatting Jackson)
. Phase I Site Plan
· Hardscape plan and paving details
· Park sign age including entry, directional and interpretive signs
· Playground location and layout
· Site furnishings plan and details, including benches, trash receptacles, drinking
fountains, and bicycle racks
· Technical specifications that define materials and methods appropriate for
G/atting Jackson Kercher Anglin. /nc
Page 5 of 12
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construction (excluding signage)
· Statement of probable construction costs
Civil Engineering and Permitting (Schorah)
· Civil site plan showing the site layout
· Permitting including but not limited to South Florida Water Management District
(SFWMD)/Florida Dept. of Environmental Protection (FDEP) and the Army Corps
of Engineers (ACOE), if required
· Grading and drainage plans
· Water and sewer plans for the proposed restroom building
· Technical specifications that define materials and methods appropriate for
construction
· Statement of probable construction costs
Architecture, M/E/P, (Stephen Boruff)
· Architectural/MEP plans (restroom building)
· Site lighting plans
· Technical specifications that define materials and methods appropriate for
construction
· Statement of probable construction costs
Landscape and Irrigation (Roy-Fisher)
· Landscape and irrigation plans
· Landscape and irrigation details
· Technical specifications that define materials and methods appropriate for
construction
· Statement of probable construction costs
2.17 Client Review/Meeting - The 90% submittal will be distributed by the Client to applicable
City Staff for their review. The Client will provide the Project Team with one (I)
consolidated set of written comments and/or marked up drawings prepared by City Staff.
Based on comments provided by the Client, Glatting Jackson will then distribute the
consolidated list of written comments to the Project Team. Glatting Jackson and the Project
Team will then meet with the Client one (I) time to review and discuss the comments.
Revisions in response to the review comments will be incorporated into the 100%
Construction Documents. Additional revisions or changes in response to subsequent review
comments requested by the Client shall be provided as an Additional Service.
2.18 Coordination Meeting - Glatting Jackson and the Project Team shall attend a coordination
conference call/meeting to verify all review comments from the 90% Construction Document
submittal are addressed and incorporated into the 100% Construction Document submittal.
2.19 Final (100%) Construction Documents ~ The Glatting Jackson Team shall prepare the final
set of Construction Documents, incorporating review comments from the 90% Client review
meeting and the Planning and DevelopmentlBuilding Department review. The documents
will be suitable for bidding and construction of the design elements of the project as detailed
in this scope of services.
Glatling Jackson Kercher Anglin. Inc.
Page 6 of 12
[I
Part IV Deliverables - As a result of these tash, Glatting Jachon and the Project Team shall
produce thefollowing with plans presented on 24" x 36" sheets at a scale of 1" = 20 '- 0 ":
Two (2) black and white sets of 90% Construction Documents (for Client and
Planning/Building Department submittals)
One (1) copy of the 90% Statement of Probable Cost
One (1) set of 90% Technical Spec(fications
Ten (10) sets of 100% Final Construction Documents
One (1) copy of the 100% Final Statement of Probable Cost
One (1) set of 100% Final Technical Spec(fications
PART V - Permitting
2.20 Regulatory Permitting - Glatting Jackson shall work with the project Civil Engineer who
will complete and submit applications necessary for the project to be approved by other
public agencies having jurisdiction, including but not limited to:
· South Florida Water Management District (SFWMD)
· Florida Department of Environmental Protection (FDEP) Environmental Resource Permit
· Army Corps of Engineers (ACOE)
· City of Boynton Beach Utilities
· Lake Worth Drainage District
The Client shall sign all permit applications and pay all permit application fees directly to the
appropriate agency at the required time.
2.21 Building Permit - Glatting Jackson will provide three (3) signed and sealed sets (by each
Team member as appropriate) of 100% Final Construction Documents to the Building
Department for permitting. Glatting Jackson will respond to, and coordinate responses from
the Project Team to, questions prepared by the City's Building Department. Glatting Jackson
and the Project Team will revise drawings one (1) time, for the issuance of a building permit.
Additional revisions or changes in response to subsequent review comments requested by the
Client shall be provided as an Additional Service.
2.22 Coordination Meeting - Glatting Jackson and the Project Team shall attend a coordination
conference/meeting to verify all review comments from the City Building Department and
public agencies having jurisdiction of the project are addressed and incorporated into the
Issued for Bid Construction Document submittal.
Part V Deliverables - As a result of these tasks, Glatting Jackson shall produce the
following:
Permit applications to the agencies spec(fied
Three (3) sets of 100% Permit Documents
Glatting Jackson Kercher Anglin. Inc.
Page 7 of 12
[C
PART VI - Bidding
2.23 Bidding Assistance ~ Glatting Jackson and the Project team wiIl assist the Client in pre-
qualifying contractors to bid on the project. SpecificaIly, the Project team wiIl advise the
Client of their experience( s) with specific contractors on similar projects.
Once the Client has bid the project, Glatting Jackson and the and the Project Team wiIl attend
one (1) pre-bid meeting, prepare unit price bid forms, issue twelve (12) sets of documents for
bidding to bidders approved by the Client, seIls plans to interested bidders, respond to
contractor questions and issue addenda, review bids, and recommend selection of a
contractor. Recommendations wiIl be based upon past experience of the contractor, price,
and availability to perform the work within the anticipated schedule. If all legitimate bids
received exceed the final statement of probable cost by more than 5%, services to revise the
construction documents and re-bid the project, at the request of the Client, shaIl be provided
as an Additional Service. Drawings wiIl not be revised if bids exceed the final statement of
probable cost by less than 5%.
Part VI Deliverables - As a result of these tasks, Glatting Jackson shall produce the
.frJllowing:
One (J) copy of Pre-bid Meeting Minutes
Twelve (12) sets of Issuedfor Bid Documents in a Digital Format
Response to bidder's questions
Addenda to Bidding Documents as needed
Memorandum of recommended contractor
PART VII - Construction Administration
2.24 Nursery Site Visits - To ensure availability and quality, Glatting Jackson wiIl make one (1)
nursery site visits to review proposed plant materials. Glatting Jackson shaIl coordinate the
visit with the Client. Included in this process is an aIlowance of twenty four (24) hours,
inclusive of travel time, for Glatting Jackson to inspect, approve, and tag plant material.
2.25 Construction Observation - Construction is presumed to occur in a single phase over a
period of ten (10) months. The Glatting Jackson team will attend one (1) pre-construction
meeting. The Glatting Jackson team wiIl visit the site twice a month to attend coordination
meetings with the Client and Contractor and to become familiar with the progress and quality
of work and to determine if the work is generaIly proceeding in accordance with the
construction documents. Each site visit wiIl be foIlowed by a report to the Client of known
deviations from the contract documents and from the most recent construction schedule
submitted by the Contractor. However Glatting Jackson shaIl not be responsible for the
Contractor's failure to perform the work in accordance with the requirements of the contract
documents. Glatting Jackson will review and comment on shop drawings, change orders,
RFI's and contractor pay applications. A total of twenty-two (22) site visits/meetings are
included in this Agreement for Construction Observation for the Project Team, including the
pre-construction meeting and Substantial Completion walkthrough.
G/alling Jackson Kercher Anglin. /nc.
Page 8 of 12
[C
2.26 Final Review - Glatting Jackson and the Project team will provide the Client a letter stating
that the project has been constructed in substantial conformance to the Construction Contract
Documents. Substantial conformance is defined as an assurance to the Client that the project
may be used for the purpose for which it was intended.
Additional meetings or visits, if requested by the Client, shall be provided as an Additional
Service to this Agreement. Glatting Jackson shall not be responsible for the methods or
means of construction and shall not provide continuous or exhaustive site visits or
supervision of construction. The Client shall be responsible for supervision of construction
of the project.
2.27 Project Closeout - Glatting Jackson will provide the Client and Project Team with digital
copies of the project files for their use/records.
Part VII Deliverables - As a result of these tasks. Glatting Jackson shall produce the
following:
· One (1) Pre-construction Meeting Minutes
· Up to twenty (20)/ield reports
· Shop drawings review and approval by each Project Team member
· Responses to Requestsfor Additional Information (RFI)
· One (1) substantial completion letter and punch list
· Three (3) CD's containing the project drawings and other documents as appropriate
PART VIII - Additional Services
2.28 Additional Services - Glatting Jackson will provide Additional Services as mutually agreed
upon between Glatting Jackson and the Client. These may include but are not limited to:
Revise drawings, specifications or other documents when such revisions are:
· Inconsistent with approval or instructions previously given by the Client, including
revisions made necessary by adjustments in the Client's program or project budget
· Required by the enactment or revision of codes, laws or regulations subsequent to the
preparation of such documents
· Due to changes required as a result of the Client's failure to render decisions in a
timely manner
Provide services required because of significant changes to the project (e.g. size, quality,
complexity, the Client's schedule, method of bidding and negotiating the contracting for
construction)
Post-"Issued for Bid" Drawings Redesign
Value Engineering (VE) Redesign in Response to Bid
Services necessitated by Client's or Contractor's default
Additional work resulting from bidding, negotiation or construction pnor to the
completion of Construction Documents
Prepare record drawings
Warranty review site visit
Contract Administration Between Owner and Contractor
Multiple "Substantial Completion" Site Visits
Phased Construction (if phasing occurs after contract negotiation)
Glatting Jackson Kercher Anglin. Inc
Page 9 of 12
[C
PART IX - Services Not Provided
2.29 Services Not Provided
On-Site Construction Management
As Built Documents
Any work required by federal, state, or local code to be provided by a licensed
professional other than a Landscape Architect is beyond the scope of the work to be
performed by Glatting Jackson. Each professional on the team will sign and seal
documents containing the work prepared by them.
3.0 PROJECT SCHEDULE
Glatting Jackson is prepared to begin work on the project immediately upon receipt of this
executed Letter of Agreement and a retainer if required under Compensation. Glatting
Jackson, in consultation with the Client, shall perform its work in such a manner as to comply
with an agreed upon schedule.
4.0 ASSIGNED PERSONNEL
The folIowing personnel from Glatting Jackson will be assigned to this project, and will have
the responsibilities described:
David L. Barth
Mike Sobczak
Chad Atkins
Carlos Perez
Jonathan Mugmon
- Principal-In Charge/Principal 5
- Project ManagerlUrban Designer 4
- Landscape Designer 3
- Landscape Architect 2
- Graphic Artist 4/Signage & Wayfinding
5.0 COMPENSA nON
5.1 Parts I - VII - The fee for the work described in Part I -VII shall be a lump sum fee of two
hundred seventy three thousand two hundred dollars ($273,200) including direct expenses.
The Client shall be billed on a monthly basis as a percent complete of the fees.
5.2 Part VIII - The fee for Part VIII, Additional Services, shall be billed using the hourly rates
listed herein, or as an agreed upon fixed fee.
5.3 Application Fees - All application, filing, and permit fees, including, without limitation, all
fees to local, regional and state governments and agencies, shall be paid by the Client directly
to the appropriate agency at the required time.
5.4 Subconsultant Fees - Fees for subconsultants working on this project under direct contract
with Glatting Jackson are included in the fees for each part of the scope of services detailed
above. Glatting Jackson bears no liability for the technical accuracy of work prepared by
others including subconsultants to Glatting Jackson.
Glalling Jackson Kercher Anglin. Inc.
Page 10ofl2
[C
Beth Ravitz
Michael B. Schorah & Associates
Stephen Boruff Architects
Rov-Fisher Associates
Total
$10,000.00
$62,780.00
$42,100.00
$18.400.00
$133,280.00
5.5 Retainer - No retainer will be required.
6.0 CLIENT RESPONSIBILITIES
6.1 Client shall designate a Project Representative immediately upon execution of this Letter of
Agreement, who shall be Glatting Jackson's point of contact with the Client, and who shall,
by virtue of Client's designation, have authority to bind the Client. The Project
Representative shall be responsible for all coordination with the Owner (if a separate person
or entity from the Client as shown in Article 1) and any separate consultants.
6.2 Client shall provide full information to Glatting Jackson regarding project requirements and
constraints including, without limitation, a program setting forth the Client's objectives, and
shall provide all data, drawings, information or other resources requested by Glatting Jackson
that are necessary for completion of the project.
6.3 Client shall comply with any schedule requirements made known to the Client by Glatting
Jackson and, in any event, shall be available to meet with Glatting Jackson and provide
decisions in a timely manner throughout the project.
6.4 Client shall be responsible for all other aspects of the project not specifically assigned to
Glatting Jackson under this Letter of Agreement or any subsequent request (and acceptance)
for Additional Service.
We look forward to working with you on this project. If you find these terms acceptable please sign
where indicated below and return one signed original to Glatting Jackson for our files. Please call me
if you have any questions.
Sincerely,
Mike Sobczak
Project Manager
Glalling Jackson Kercher Anglin. Inc.
Page 11 ofl2
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RECREATION DEPARTMENT
MEMORANDUM NO. 07-49
TO: Bobby Jenkins, Asst. Finance Director
FROM: Wally Majors, Recreation & Parks Director
DATE: April 13, 2007
SUBJECT: Landscape Architectural Consultant Services - Congress Ave. Community
Park and Boundless Playground
Six firms responded to our request for proposals for Landscape Architectural Consultant Services
for the Congress Ave. Community Park development project. The following panel was created
to review the proposals: Wally Majors, Recreation & Parks Director; Tom Balfe, Parks
Manager; Janelle Sloan, Recreation & Parks Advisory Board Member; Kevin Hallahan, Urban
Forester; John Wildner, Palm Beach County Parks and Recreation Department. The panel met
on April 11 and the proposals were scored as follows:
Glatting & Jackson 459
The RMPK Group, Inc. 434
Kimley-Horn & Assoc. 347
Land Design South 323
Calvin Giordano & Assoc. 243
Rosenberg Gardner Design 216
As a result, based on Commission approval, we wish to negotiate a contract with Gladding
Jackson to provide Landscape Architectural Consultant Services for development of Congress
Avenue Community Park and Boundless Playground. We respectfully request that you place this
item on the May 15 Commission Meeting agenda.
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