R07-096
, , T
1 RESOLUTION R07- oq b
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING, AUTHORIZING AND DIRECTING THE
6 MAYOR AND CITY CLERK TO EXECUTE AN
7 AMENDMENT TO INTERLOCAL AGREEMENT
8 (R2003-0174) DATED FEBRUARY 4, 2003, BETWEEN
9 THE CITIES OF BOYNTON BEACH, DELRAY AND
10 BOCA RATON AND PALM BEACH COUNTY TO
11 EXTEND THE EXPIRATION DATE OF THE
12 INTERLOCAL AGREEMENT TO EXPIRE ON
13 FEBRUARY 4, 2011; AND PROVIDING AN
14 EFFECTIVE DATE.
15
16 WHEREAS, the Second Amendment to the Interlocal Agreement was
17 signed by the parties on February 4, 2003, the purpose of which was to set forth
18 the parameters under which the County will make specific components of its 88
19 MHz Trunked Radio System available tot he parties in order to provide for
20 interoperable radio communications between Palm Beach County and the
21 participating cities;
22 WHEREAS, the Second Amendment to the Interlocal Agreement was set
23 to expire on February 4, 2008, this Amendment will extend that expiration date
24 to February 4,2011.
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY
26 COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA,
27 THAT:
28
Section 1.
The foregoing "Whereas" clauses are hereby ratified and
29 confirmed as being true and correct and are hereby made a specific part of this
30 Resolution upon adoption hereof.
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Section 2.
Upon recommendation of staff, this Commission does
hereby approve, authorize and direct the Mayor and City Clerk to execute an
Amendment to the Interloca1 Agreement between the City of Boynton Beach and
Palm Beach County to extend the expiration date of the Interlocal Agreement to
expire on February 4,2011, a copy of which is attached hereto as Exhibit "A".
Section 3
That this Resolution shall become effective immediately
upon passage.
PASSED AND ADOPTED this.0..L day of August, 2007.
CITY OF BOYNTON BEACH, FLORIDA
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AMENDMENT TO INTERLOCAL AGREEMENT
THIS AMENDMENT to Agreement R2003-0174, dated February 4, 2003, is made as of
, by and between Palm Beach County, a political subdivision of the State of Florida,
hereinafter referred to as the County, and the cites of Boca Raton, Delray Beach and Boynton Beach, each a
separate municipal corporation existing under the laws of the State of Florida and hereinafter collectively
referred to as the Cities.
In consideration of the mutual promises contained herein, the County and the Cities agree as follows:
1. The term of Agreement R2003-0174, set to expire on February 4, 2008, shall be extended to
February 4, 2011.
2. All other terms of Agreement R2003-0174 remain unmodified and in full force and effect.
IN WITNESS WHEREOF, the Board of County Commissioners of Palm Beach County, Florida has made
and executed this Amendment on behalf of the County and the Cities have hereunto set their hands the day
and year above written.
SHARON R. BOCK,
CLERK & COMPTROLLER
PALM BEACH COUNTY, FLORIDA BY ITS
BOARD OF COUNTY COMMISSIONERS
By:
By:
Deputy Clerk
Addie L. Greene, Chairperson
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
APPROVED AS TO TERMS
AND CONDITIONS
By:
Asst. County Attorney
By:
Director Facilities Dev & Operations
Renewal Amendment to Hub Connect
04/11/07
Page 1 of 4
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APPROVED AS TO LEGAL SUFFICIENCY:
#~f'~ ClA'1C1L ~
Renewal Amendment to Hub Connect
04/11/07
CITY OF BOYNTON BEACH, FLORIDA, BY
ITS CITY COMMISSIONERS
By:
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INTERLOCAL AGREEMENT
ThJS Amf:ndmf:nt In to an INTERLOCAL AGREEMENT, is !'Jude Jnd entered into this _ day of
_., :W02, by and between PALM BEACH COLTNTY, a political subdivisIOn of the State of Florida
("COUNTY") 2nd {he cities of .BOCA RATON ("BOCA RATON") and DELRA Y BEACH
("DELRA Y BEACH") and BOYKTON BEACH ("BOYNTON BEACH"), e:!ch :\ separate municipal
corporation existing under the laws of the State o.f Florida.
WITNESSETH
WHEREAS, the Cities oEBoca Raton, Delray Beach, and Boynton Beach, have established via interIocal
Agreement tbe South Palm Beach County Public Safety Communi4;atioos Cooperative for the purpose
of exp.mding the geographic use of available frequencies for mutual assistance and daily activities and for
the establishment and operation of radio communications systems; and
WHEREAS, thl: COTJNTY has purchased, designed, installed, and committed to the operation of an 800
MHz Trunked Radio System to meet tbe needs of the Palm Beach County Sh~riff's Office, Palm Beach
County Fire Rescue, Palm Beacb County Emergency Management Service. :and various Palm Beach
County general government agencies; and
WHEREAS, the COUNTY and the Cities h;1ve determined that tbe ability to provide interoperable
systems is critical to the effective and efficient provision of public safety services; and
WHEREAS, it has been determined mutually ben~ficial to aU Pani~s to execute this Agreement which
sets forth the parameters under which the radio systems of the Cities and the COUNTY can be connected
saving the taxpayers money of both the COUNTY and tbe Cities as well as the opportunity to receive
the public safety benefit of interoperabilitYi
WHEREAS, Section 163.0t, Florida Statutes, per.mits public agencies to entcr into Interlocal Agreements
to joindy exercise any power, privilege, or authority which such agencies share in common and which
each might exercise separately; and
WHEREAS, the parties agree that this Amendment #2 is appropriate to update the original Interlocal
Agreement, as amended from time to time, and that this amended agreement rescinds :1nd termin:ttes
Agreement #2001-0199,and replaces it in its entirety:
NOW THEREFORE, in conjunction with the mutual covenants, promises and representations contained
herein the parties hereto agree as fotlows_
SECTION 1: Purpose
The purpose of this Agreement is to set forth the parameters under which; 1) the COUNTY will
make specific components of its 800 MHz T runked Radio System available to the COOPERATIVE in
order to provide for interoperable radio communications between the COUNTY and the cities
parTicipating in the COOPERATIVE and 2) identify tbe use and monitoring requirements for the
Common Talk Groups established on the County System.
South Hub Amend 1/2
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SEClrlON 2: Definitic,ns
2.8] ~!1tQn B!~ach Site The City of Boynton Beach's prim.,ry r"clio communications
site 10cated in Tract B, Rolling Gre'en Ridge Second Addition, City of !3oynton Beach.
2.02 Central Hub The Central Hub coo~i~ts of the radio communications system
opfrated by the City of West Palm Beach and includes those cities utilizing the system through intcrlocal
agrc~ement with the City of West Palm Beach.
2.03 Cities The City afBoca Raton, the City of Delray Beach, and the City of Boynton
Beach, as individual entities, but u~cd in context of this Agreement to mean each city acting in the
collective.
2.04 City-CountYRoamin& Talk Group Talk groups csubHshed on a municip:lI r:ldio
com munications system for which the SmanZone controller will assign channel resources on the County's
communications systems when units from the talk group arc registered on the System.
2.05 Common Countywide Talk Groups Talk groups established on the County's
communications system that are made available to municipalities and other non-County agencies. These
talk groups must be programmed into agency radios and be selected by the user.
2.06 County Talk Groups: Talk groups established on the County's cmmunication
system that af(: made available to county agencies providing for inter-departmental communications. These
talk groups are re~erved for particular departments/agencies and only available to outside depal"tments by
separate agreements.
2.07 Controller The Controller is the group of equipment components that provide
audio routing and control signaling functions required to interface various independent communications
system and provides interoperable operations between the individual systems.
2.08 Coooerative The South Palm Beach County Public Safety Communications
Cooperative which was established by BOCA RATON, OELRA Y BEACH AND BOYNTON BEACH
to collectively provide a radio communications system which provides radio communications for the three
cities. All references to the COo.PERA TlVE shall also refer to each of the Cities of Boca Raton, Delray
Beaeh and Boynton ~acb and to the approval of all actions of the COOPERATIVE by the Cities
pursuant to the Interlocal Agreement establishing the COOPERATIVE dated 2/2/98.
2.09 Coopera.tive's S)!:stem The 800 MHz tronked radio system or systems, funded,
purchased, installed, maintained :.lnd owned by the COOPERATIVE or the individual cities. The system,
or systems, shall include the fixed network and field radio transmitting and receiving equipment,
microwave equipment and/or leased communication transport lines as required for communications
between sites, dispatch center equipmem and facilities required for the operations of each city's public
safety and government services functions, and the towers and physical facilities require to house and
maintain the system equipment.
South Hub Amend "2
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2.1~) ~:SOP~~ Communications SYS[I~m 2r1d Oper:wons Pot icy Advisory Committee
esrablished to devdop policies fOI" the system in which both the COUNTY and the COOPERA TJVE
participate.
2. J:r CRSSC Countywide Radio System Steering Comminee established to ove:rsee
implement~ti()n of the policies established by the CSOP A C and to modify existing policies or create new
policies as required over the life of the System.
2.12 Microwave System A communications system utiliting frequencies in the
microwave r2Jtlge to route audio and control signals between siles in a multi-site communications system.
2.13 Network Administrator: Is the County staff position responsible for maintenance
and administration of the COUNTY system including the SmanZone Controller.
2.14 Nonh Hub The Nonb Hub is a communications system proposed to be
developed by the municipalities in the nonhern County area.
2.15 Panies All entities that have executed this Agreement which include the
COUNTY, BOCA RATON, DELRA Y BEACH AND BOYNTON BEACH.
2.16
Prime Site The location of the County's SmanZone~ Controller.
2.17 RAQiQ. Alias: The unique nam~ assigned to an op~rator's r:lebo that displays on
the dispatchers console when a radio transmits.
2.18 Roamini Feature A feature of the SmartZone controller thar allows units from
specified talk groups to register OntO communications systems associated with the SmartZone controller
when beyond the coverage of their primary system. Additionally these talk groups are assigned
communications channels on the systems where units registered when there is talk group activity.
2.19 South Hub The South Hub refers to the communications system, facilities and
operations proposed by the South Palm Beach County Communications Cooperative.
2.20 ~ The 800 MHz T ronked Radio system fund~d, purchased, installed,
maintained and own~d by the County. The system will include fixed and field transmitting and receiving
equipment, a microwave system for communic:ltions between sites, remote and prime site control and
management equipment, disp:l.tch consoles and related equipment and a Sman:Zone controller located at
the prime site.
2.21 SYStem AdministratQ[: An employee within the County's Communication
Division of the Depanment of Facilities Development & operations Depanment responsible for day to
day administration and management of the System and County's designated contact person pursuant to
vuious sections of this Agreement.
South Hub Amend #2
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SEC1~ION 3: COUNTY'S SO<) MHz Trunkcd Radio Sym:m
3.01 The COUNTY has purch:ascd, insr:allcd, and opt:rates a SmartZooel'l Controller, capable
of e;(panslo.i\ Ie 48 pom, at its Prime Site. The COUNTY will :ioldy fund the purchase imd own the
Controller. Th!~ COUNTY will allow the COOPERATIVE to connect to the Controller utilizing a
maximum of nine (9) ports.
3.02 COOPERATIVE agrees to pay its fair share of the operation and maintenance
costS associated with the Controller on pro rata basis. The operations "nd maintenance costs to be
included are: system~dministration costs (which includes personnel costs), utilities, equipment, software
and comporlcnr ren('wal, replacement costs, and controller maintenance costs (which may be out-sourced
or performed by the County). The COOPERATIVE'S maintenance costs are calculated in Section 5,01
and 5.012 of this Agreement.
3.03 COOPERA TIVE will be solely responsible for any and all permitting and/or
licensing CO!lt!: associated with its use of the Controller.
3.04 COOPERA TIVE will be solely responsible for any and all costs associated with
the purchue of equipment components, modules, interfacing hardware and the installation services
requircd to 1L1tili~e the SmartZone11l Controller.
),05 The COOPERATIVE agrees that only the COUNTY will connect to, expand,
or otherwise:: modify System components which are owned by the COUNTY. The COOPERA TIVE will
fund such a(:tiolls to be undertaken by the COUNTY on the COOPERATIVE's behalf, and pursuant
to the terms of l:his Agreement.
3.06 The COOPERATIVE will only be financially responsible for those actions
undertaken on the COOPERATIVE's behalf when the COOPERATIVE has agreed to the costs in
writing prior to commen,cement of the activity.
SECTION 4: County's Digital Microwave Communications System
4.01 Pursuant to a separate agreement between the COUNTY and BOYNTON
BEACH, th~~ COUNTY will locate digital microwave communications equipment at the Boynton Site.
The COUNTY win allow the COOPERATIVE to use the microwave system as a communication path
between the COOPERATIVE and the Controller located at the COUNTY's Prime Sire.
4.011 Boynton Beach will solely utilize the 6 Tl capadty in the Microwave System
rese(Ved for use by the COOPERATIVE pursuant to separate agreement and th:u Delray
l~each and Boca Raton will transport from their systems to the COUNTY's Prime Site
via lcased Tis and not via the Microwave Syst~m.
4.012 If Delray Beach and Boca Raton subsequently decide to utilize the Microwave
System directly from their respective systems to the COUNTY's Prime Site, the
individual City will be toully responsible for :tll costs associated with the purchase,
installation, ownership, operations and maintenance of equipment solely for its benefit.
South Hub Amend 112
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The provisiorls of Section 403 will also then appiy to [}elray E,each and/or Boca Raton.
4.02 COOPERATIVE will be solely responsible for all com associ.\ted with intedaces between
the Micr(r~rave System or t1\f~ cl:lrTlmercial telephone system and the COOPERA TtvE's radio system.
4.OJ The COOPERA TJVE agrees that only the COUNTY will connect to, expand,
or otherwise modify Microwave System components which are owned by the COUNTY,
COOPERATIVE will fund such actions to be undertaken by the COUNTY on the COOPERATIVE's
behalf. and pursu~nt to the terms of this Agreement.
SECTION 5: COOPERATIVE's Maintenance and Administration Costs
5.01 The COOPERATIVE shall pay an annual mamtenance and administration fee
based on the f,oUowing percenuge of staff 2nd material costs. The costs provided below present as not to
exceed cost through October 2003. The costs for agencies using the SmartZone Controller are derived a$
follow: the capped Estimate Annual Costs for fiscal 2003 are multiplied by the fixed percentages and the
sum of the cost:. for each category are apportioned out to the user agencies b:1Sed on the number of active
talk groups for each agency. As additional non-County users connect directly to the SmartZone
Controller, the COOPERATIVE'S percenu.ge of the total cost will reduce.
Estimated Annu.al Annual
Staff or Materials COSt Percent Cost
Network Administrator $75,000 20% $15.000
Network Engineer $67,000 10% $ 6,700
Fiel.d Engineer $50.500 10% $ 5,050
DlIta Entry $25,000 10% S 2,500
Parts/Supplies/Software $50,000 30% 515.000
T oul 544,250
5.011 The COUNTY reserves the right to charge the COOP ERA TIVE on a time and
materials basis for the after hours emergency trouble reports that are not the result of a
failure of the SmartZone Controller. the Ambassador switch, microwave system or related
subsystems or software.
5.02 The COUNTY shall inform the COOPERA TTVE of any adjustments to the
maintelllance administration costs eilch year during the monch of March. The COOPERATIVE
shall pay the maintenance and administration fees as a check p:t)'llble to the Board of COUnty
Commi:.sioners, The COUNTY shall invoice for payment in October and payment shall be due
November 30'". Each year the COUNTY shall re-calcIJlate the fees provided in chis Agreement.
The neW' calculation shall consider increases to the number of active talk groups and annual
maintenance and administrative COSts, Using the allocation methodology described in [his
Agreement, the costs contained in Section 501 can be modified annually based on a letter
agreement executed by the County Administrator (of his designee) and the Chairman of the
COOPE.RA TIVE.
South Hub Amend #2
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5.0:i The C:OOPE,RA TIVE shall provide to the COUNTY copies of their software licenses
for the use of the SmanZone system features associated specifit;ally w:.th the COOPERATIVE. These
lIcenses shall be submined to the COUNTY prior to the COOPERA TIVE commencing operations on
the SmartZ':>ne Controller and renewals shall be provided thereafter as prescribed by the Iicense(s).
5.04 The COOPERATIVE shall have the authority to connect and utilize the features and
capabilitic~ or the SmartZone Controller to provide interoperability between the cities of the
COOPERATIVE and other agencies as may be authorized at a future date. The COOPERATIVE shall
have access authority to the Smart200e Controller that will allow the COOPERATIVE to establish talk
groups and subscriber units on the System within the allotments provided in Attachment B to this
Agreement. The COOPERATIVE sh:tll progr:tm ulk groups or subscriber units for operation only on
radio systems owned and operated by the cities of Boynton Be;lch, Delray Beach and Boca Raton.
5.05 The COUNTY slull attempt to notify the COO ERA TIVE a minimum of seventy two
hours in advane~ of all !;chedul~d interruptions of the SmartZone Controller's capabilities. The COUNTY
shall make every effort to limit scheduled interruptions of the Sm.JrtZone Controller service to no longer
than ninety minutes. Scheduled interruptions of service shall oecur between 2:00 a.m. and 6:00 a.m.
whenever possible.
5.06 The COOPERA TlVE shall be responsible for maintaining the equipment components
tbat make up the COOPERATIVE'S System and tbe associated equipment used to interface with the
County's system.
5.07 The COOPERATIVE shall have the authority to utilize private call and telephone
interconnect features for the operations of thf'ir agencies. The COOPERATIVE recognizes that the
COUNTY'S use of the System does not include these features. As a result, additional equipment and
software licenses may be required to implement these features.
SECTION 6: System Capacity Forecast Assumptions
6.01 The COUNTY and the COOPERA TIVE agree that it would be mutually beneficial to
maximize the number of city-county talk groups with capabilities for System-wide roaming. The system
design forecast does not project any System capacity is available to achieve this objective, However, :as the
System is used, the COUNTY will have actual System use data that can be used in lieu of the System use
assumptions wed for the original system capacity projection. The COUNTY agrees to periodically
reevaluate law enforcement's use of the System compared to the use projections. The specifics of this
evaluation are identified in Atuchment A to this Agreement.
6.02 Roaming shall be allowed between the radio systems of the COOPERATIVE members
at the discretion of the COOPERATIVE. Roaming shall not be allowed, as of (he date of this Agreement,
from COOPERATIVE systems onto the COUNTY system nor from the COUNTY system onto the
COOPERA. TIVE systems.
South Hub Amend #2
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SECTION 7 COOPERATIVE'!: Acknowledgment of COUNTY Expenditure
Th,e COOPERATIVE ;.lcknowledges that by entering into thi, Agre~mentJ the COUNTY has
allowed thc~ COOPERA TIV:E: to SolVe in exce~s of $1,000,000 as well as avoid costs associated with
esublishinl; a microwa"e link from the Boynton site to the Prime Site in exce:;s of $125,000.
SECTION 8: COUNTY'S Obligations to COOPERATIVE's System
8.01 Nothing in this Agreement shall represent a commitment by the COUNTY, or shall be
construed as intent by the COUNTY, to fund any portion of the COOPERATIVE's System.
8.02 After system acceptance warranty expiration, the COUNTY shall provide a response by
a qualified technician to failures of SmartZone functionality that impact the operation of any of the
COOPERA TrvE'S radio systems within two hours of being notified of such failure. The COUNTY
shall take all possible actions to restore SmanZone functionality to full operation without delay,
8.03 COOPERA nVE shall give the COUNTY twenty four hours notice of the need to access
the SmartZonc: Controller !aciHty for routine maintenance or i.nstallation of COOPERA TIVE equipment.
8.04 COOPERA TIVE shalt bave continuous access to the SmartZone Controller facility to
repair problems with their connectivity system!i_ After hours access shall be provided through the
emergency trelUble reponing procedures established for the System.
SECTION 9: Utili7Altton of Countywide Common Talk Groups
9,01 The EMS Talk Groups were implemented specifically for emergency medical
corrununicatio:n.'1 between the emergency providers and hOSpitals in and around Palm Beach County The
lIsage of the talk groups are defined below.
9.011 Scenario of Usage
A field unit requesting communication with a hospital will request communication
with a hospital through the Palm Beach County EMS Dispatch Center on the MED
Control Talk Group
2.
The EMS Dispatch Center will assign the unused MED Talk Group and request the
field unit switch to the appropriate MED Talk Group.
3.
The EMS Dispatch Center will contact the hospital and perform a console patch
between the Hospital Talk Group and the corresponding MED Talk Group uniting
the field unit and the hospital. The u1'\its will corrunence commu1'\ication with
dispatch intervention.
4.
At the conclusion ofthe communication, tbe Dispatch Center will break the patch
between the talk groups and retum the MED Talk Group back to the pool for other
users.
South Hub Amend #2
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9.02 The Common Talk Groups were implemented specifically for inkr-i\gency communication
among multiple agencies, regardkss or their specific disl;ipline or affiliation. They were also created to
allow commlu~li,:ations between as,cncies without requiring cross-programming operational talk groups in
each agcncicsr<ldios. Proper usage of the Common Talk Groups arc defined below.
9.021 Scenario of usage:
I. A unit requesting to coordinate a multi-jurisdictional operation or call for mutual
assistance. places a call on the Call Talk Group for the appropriate discipline (ie.
Law Enforeement. Fire Rescue, or Local Government) to the dispatch center of the
required agency(ies).
2. The responding dispatch center assigns one of the Common Talk Groups to the
requesting unit and contacts its agency's unit(s) and request the user switch to the
corresponding talk group.
3. The participating units would communicate on the Common Talk Group(s} and
upon completion of the operation. the talk-group is cleared of all radio traffic and
put back into the pool for other agencies.
9.022 Exam.ples of approved usage for Common Talk Group arc following:
L Working talk group for multiple agencies fighting a fire together.
2. Coordination during a police chase through multiple jurisdictions.
3. Coordination during disaster recovery.
4. Coordination for a special event which requires participation of multiple age"cies
and disciplines. (i.e. undercover operations. investigations, perimeter
communications, fire ground coordination, etc.)
5. Coordination for scene security and establishment of landing zone for aircraft.
In addition. the Common Talk Groups could be used by any agency experiencing
catastrophic failures of their own communication system for a predetermined amount of
tim~, A request to utilize the Common Talk Groups for this situation requires permission
of the System Administrator. Once approved by the System Administrator, the Common
Talk Groups could be temporarily utilized until repair of the agency's communication
system is complete.
South Hub Amend #2
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903 The Commori Talk Groups shall not be used for c~lIery-day routine communications
9.031 Examples of improper use arc the following:
I. As an c:xtra talk group for agencies that have cross programming agreements and
dt1pijil~atc t<llk groups programmc:d into their radios,
2. To provide an extra working talk-group for a single agency supporting a special
event or operation. (i.e.. undercover operations, investigations, perimeter
communications, fire ground coordination, etc.)
3. As an additional dispatch, administrative, or eaT-to car talk-group for use by a single
agency.
SECTION 10: FrequC1\cies
'the Parties agree that tbe frequencies held by Palm Beach County and the frequencies held by the
COOPERATIVE shall be separate and shall be implemented and used at the sole discrerion of rhe
individual panies.
SECTION 11; Liability
The parties to tbis Agreement and their respective officers and ~mployecs shall not be deemed to
assume any liability for the acts, omissions and negligence of the other pany. Further, nothing herein shall
be construed as a waive'r of sovereign immunity by either party, pursuant to Section 768.28, Florida
Statutes.
SECTION 12: Term of Agreement
The term of this Agreement shall be for a period of five (5) years from execution. The Agreement
may be renewed for a period of three (3) years upon written modification by all Parties. Should the
Agreement not be renev.'ed at any time in the fUture, the provisions of the termination clause shall apply.
SECTION 13: Amendments to this Agreement
13.01 This Agreement may be amended from time to time by written amendment by all Parties.
13.02 In the fut:ure, if the County enters into an agreement(s) with other municipalities which
terms are more favorable than those contained in this Agreement, the County agrees to amend this
agr~ement, by written amendment executed by the County Administrator or his designee, the Director
of Facilities Development & Operations to match rhe more favorable. This provision does not apply to
Stcrions 4 and 7 of this Agreement.
SOllth Hub Amend 112
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SECTION 14: Termination
14.01 The COUNTY ClUJ only terminate this Agreement as a result of :lny default of the
COOPERA TTVE pursu:mt to this Agreement.
14.02 The COOPERATIVE may terminate the Agreement with 60 days notice to the
COUNTY. All improvements made to the SmartZone Controller, the Ambassador Switch, the
microwave system, \lnd related subsystems by the COOPERATIVE, or on its behalf, shall remain part
of the equipment where installed and ownership shall transfer to the COUNTY.
SECTION 13: Administration
15.01 The Palm Beach County Communications Divisions is charged with responsibility {or
administering the System. Within the Communications Division a position with the title of 800 MH~
Synem Administrator will be the City's day to day contact and clIn be reached at 561-233-4417. The
Communications Division is staffed from 0800 to 1700 bours Monday through Friday, ~xduding County
holidays. After hours emergency contact can be made through the County's Fire Rescue Dispatch Center
at 561-712.6550 and the appropriate contact will be made.
15.02 The administrative policies for the SmartZone Controller shall be established by the
CRSSC. The COUNTY and the COOPERA TrvE agree to abide by the policies so established.
15.03 The COOPERATIVE shall assign represenutive to attend the User Committee
meetings for each of tbe law enforcement, fire rescue and public works disciplines for which the Cities
have subscriber units programmed on thc System. Participants at tbese meetings will discuss all system
maintenance and administration issues. Non-critical problems or suggested changes shall be presented at
the meetings. As agreed to by the user Committee members, issues discussed at the meetings shall be
forw;mied to the Network Administrator of the CRSSC for final approval.
15.04 The COOPERATIVE shall be responsible for adhering to the policies and procedures
established for System use. Should the COOPERA TIVE not follow the established procedures, there shall
be tbree warnings before corrective action is taken. The CRSSC shall bave the authority to direct the
Network Administrator to implement modification to the network including disabling unitS or disabling
access to the System.
15.05 The COOPERATIVE shall receive certain access codes to the Palm Beach County
system and shall be responsible to safe guard the code information from release to unauthorized parties.
Service staff directly employees by the Cities of the COOPERATIVE shall be coasidtred authorized to
receive access and programming codes for the maintenance of their agencies' radio equipment. Commercial
service providers are not considered authorized to receive access of programming codes for the
COUNTY's System. Agencies that plan to use commercial services for their system or subscriber unit
maintenance must include confidentiality requirements in their contracts with the commercial service
providers acceptable to the Network Administrator before access or programming codes may be released
to these companies.
South Hub Amend #2
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15.06 Commercial maintenance service providen; :lre not consid(~red :Iurhorized to receive
access or progr~mming codes for lhe County system, unless mlel~ting the requirements of Section 15.061
and/or 15.062 below. If the City does not have employees capable of programming City radio equipment
or prefers to have others program City radio equipment, It may request th31t the p..lm Beach County
Sheriff's Office, Palm Beach County Fire R.escue or Palm Be:lch County Communications program City
radio equipment under the terms of a separate agreement.
15.061 If (he City uses a commercial service provider to program City radio equipment
at the time of execution of this Agreement and desires that the commercial service
provider program the City radio equipment with the Common Talk Groups, the
City must submit its existing comract with the commerc ial service provider to the
Systf:m Administrator for review. The review will focus on whetherrhe contraCt
terms between the City and the commercial service provider are adequate to
protect the Counry's radio system from mis-use, harm or release of access and
programming codes to unauthorized persons. Notwithstanding the previous
statement, the County retains the ri&ht, in its sole opinion with or without
written reason or cause, to approve the use of a commercial service provider, If
approved, the System Administrator will release the acceSs and programming
codes to the commercial service provider. The City will be responsible for
ensuring that the commercial scrvice provider adheres to the terms of thi~
Agreement pcrtaining to the proper use of the programming codes and radio
equipment use, If not approved, the City shall use either the Palm Beach County
Sheriff's Office, Palm Beach County Fire R.escue or Palm Beach County
Communications Division to program City radio equipment with Common Talk
Groups.
15.062 If the City intends on using a commercial service provider to program City radio
equipment with the Com.mon Talk Groups, the City shall submit the appropriate
bid documents/contract to the System Administrator for approval prior to
soliciting a bid or quote from the commercial service provider. The System
Administrator will work with the City to develop rhe appropriate language for
the comriet which will allow for approval of the commercial service provider.
Nocwithstanding the previous statement, the Counry rerains the right. in its sole
opinion with or without written reason or cause, to approve the use of a
commercial service provider. If approved, the System Administrator wiII release
the access and programming codes to the commercial service providu. The City
will be responsible for ensuring that the commercial service provider adheres to
the terms of this Agreement pertaining to the proper use of the programming
codes and radio equipment use. If not approved, the City shall use either th~
Palm Beach County Sheriff's Office. Palm Beach COUnty Fire Rescue or P:llm
Beach County Communications Division to program City radio equipment with
Common Talk Groups.
15.07 The City is solely responsible for the performance and the operation of City equipment
and any damages or liability resulting from the use thereof. Should the County identify malfunctioning
City owned equipment, the County will request thE: City to discontinue use of the specific device until rE:pairs
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arc c:ompkted. The C.,unty may, ;;It it's discretion, disable the equipment from the system after properly
notifYing the: CIty in writing if the device is causing interference to thciystcm.
I s.ns In the case or !.\ol.cn at' lost equipment, the contact person identified in Section 15.01 will
notify the Syst,:m Administrator by e~mail or fax authorizing the System Administrator to disable the
equipment The authori?.ation shall provide the County issued individual unit ID number and the serial
number of the radio. The System Administrator will advise back via c.mail when the radio has been
disabled. A request by the City to re-activate a disabled radio will also be required in writing bye-mail or
fax to the System Administrator.
15.09 The COOP ERA rIvE ...hall bave the capability to generate call aCtivity reports, faulty
reports and re'ports about the infrastructure equipment, as well as subscriber units established on the
individual radio syStems of the COOP ERA TIVE.
15.10 The COOPERATIVE shall have aceess through their SmartZone Manager Terminal
to receive alens and alarms for the SmartZone Controller as well as the infrastructure equipment for their
individual communications systems.
15.11 The COOPERATIVE shall be responsible for including the requirements of Section 9
and Section 15.06 of this Agreement in any Agreement with another municipality or agency for
communications, dispatch, police or fire rescue services.
SECTION 16: Annual Budget Appropriations
The COUNTY'S and Citits' ptrformance and obligation to pay pursuant to this Agreement are
contingent upml annual appropriation for its purpose by the Board of County Co.rnmissioners and each
individual City Council.
SECTION 17: Notices
Any n(']lice given pursuant to the terms of this Agreement shall be in writing and done by
Certi.fied Mail, ll\eturn Receipt Requested. The effective date of such notice shall be the date of receipt,
as evldenced by the Return Receipt. All notices shall be addressed to the following:
As to the COUNTY:
Director, Facilities Development & Operations
3323 Belvedere Road, Building 503
West Palm Beach, Florida 33406
With copy to:
Director of Communications Division
3323 Belvedere Road, Building 506
West Pallm Beach, Florida 33406
South Hub Amend #2
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Ccmo::y Anornl:Y's OH;:Cf:
301 Nonh Olive Ave, SUllte 601
We:.t P.llm Beach. Florida 33402
As to BOCA RATON:
City Manager
City oJ Boca Raton
201 w. Palmetto Park Rd,
Boca Raton, Fl 33432
With copy to:
Chief of Police
City of Boca Raton
100 NW80ca Raton Blvd
Boca Raton, Fl. 33432
As to DELRA Y BEACH;
City Manager
City of Oelray Beach
100 NW First Ave.
Oelray Beach, Ft. 33444
With copy to:
Chief of Police
City of Del ray Beach
300 W. Atlantic Ave
Delray Beach, Fl. 33444
As [0 BOYNTON BEACH:
City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach. Fl. 33435
With copy to:
Chief of Police
City of Boynton Beach
100 E. Boynton Btaeh Blvd.
Boynton Beach, Fl. 33435
South Hub Amend #2
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SECTION Hi: Applic:;\b1~ iL3wlEnforcement Costs
This Agreement shaH be governed by the laws of the St.m of Florida.In .any litigation brought by
a p:lrty to this Agreement to ~~nforce the terms of this Ag,rl?ement, each party shall bear its own costs and
attorney's fl~es Incurred in connection therewith.
SECTION 19: Filing
A copy of this Agreement shall be filed by Palm Beach County with the Clerk of the Circuit
Court in and for Palm Beach County.
SECTION 20: Delegation of Duty
Nothing contained herein shall be deemed to authorize the delegation of the Constitutional or
Statutory duties of any party.
IN WITNESS WHEREOF, the parties have caused this AgreE:mCnt to be executed on the day and year
first written above.
ATTEST:
R2003 0174
fEe . 4 .
DOROTHY H, WILKEN. Clerl~"",,,,,,,,,
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AS TO FORM AND LE;~~~~~{
PALM BEACH COUNTY, FLORIDA BY ITS
BOARD OF COUNTY COMMISSIONERS
Byl}~ IJ-~ ff'
Chair Karen T. Marcus
AS TO TERMS AND CONDITIONS:
BY;~~
County Artorn
BY;
South Hub Amcntll#2
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CITi( OF BOCA RA TON, Cl~rk
CITY OF BOCA RATON, BY ITS CITY
COMMISSIONERS
BY:~
Signature of Mayor
--
--
BY~ (1.~.&
BY:
""$
Legal Sufficiency:
rJ--
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CITY OF DELRA Y BEACH, Clerk
CITY OF DELRA Y BEACH, BY ITS CITY
COMMISSIONERS
By:~.~Q,J.~
Signature of Mayor
~
BY:
---
BY: VAlli [) Iv'. &H~lI D 7
Printed Name of Mayor
Legal Sufficiency:
City Attorney
SOUtll Hub Amend #2
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CITY OF BOYNTON BE.ACH" Clerk
CITY OF BOYNTON BEACH, BY ITS CITY
COMMISSIONERS uP
BY:~~/
, Signature of Mayor
BY; ~ B. WbIanJ V'I!t!. M~.,.
Printed Name of MayJr
Legal Sufficiency:
City Attorney
800MHz\.ou,h hub 211d
South Hub Amc:nd #2
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Attachment A
System Capacity Forecast Re-ev;lluati,on
tn order to implement Section 6 of the Agreem~nt, the COUNTY agl'ees to the following.
Two (2) years after final acceptance of the System and compl(!t~ migration of PBSO to the syst~m ~d
every three (3) years thereafter, the forec~st of System capacity will be re.e~aluated. The re-eval~atlon 'lUlU
entail the substitution of actual System use data for System use assumptions used to determme System
capacity. The re-evaluation will be do~e by p~rforminr; an Erlang study ~ased on actw! system usage data,
actual unit quantities and, revised unit quantity growth for the remalllmg system budd-out.
The SYstem use assumptions used to determine the original system capacity projections are identified as
follows:
System Build-out: 2013
Number of Voice Channels: 27 (See note below)
Calculation Model: Erlang-C
Standard Call. Seconds/Units; 3.778 seconds
Loading: Cllll/Hour/Unit: 1.7036 call-seconds
Working Channel Overhead: 0.5 seconds
Maximum Acceptable Delay: 1 second
Average Message: 4.278 seconds
Offered Load: 14.3634 erlangs
Basic Grade of Service: 0.20 percem
Delayed Call Grade of Service: 0,01 percent
Percentage of Time e:lch Channel in Use: 53.2%
Agency Parameters:
Law Enforcement
Fire-Rescue/EMS
Gen. Gove.m.. Total
Unit Quantity by 2013
Peak Edang by 2013
3412
6.91
1405
2.84
2278
4.61
7095
14,36
Note: Implementation of two additional channels capable of countyWide coverage is required to meet
the operational minimums for the fu1115 year system life cycle.
To determine the availability of system capaciry to suppOrt city-county talk groups, the above assumptions
will be compare with actual use data and the assumptions will be adjUSted accordingly for law
enforcement. Using the adjusted parameters an Erlang.C study shall be performed to determine cap:l.(:ity
usage,
In the event that the re-evaluation indicates that overall law enforcement Wage is less than that computed
by the assumptions (including the projected growth in number of COUNTY jaw enforcement radios and
the actual use for those projected radios), the COUNTY ,."ill re-direct thar law enforcement capacity
difference to allow for cenajn talk groups to h2ve the roaming feature activated. Municipalities proposing
Saudi Hub Amend #~
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roam.ing ralk groups sball provide Erlang study dara to demonstraH' the identified available capacity can
supp,:)rt the call traffic from the proposed city-county talk groups. To ensure comparable Erlang study
results, municipal sttldies shall be based on the same methods and calculation model as u~ed for the
County's study.
The number of specific l:ity-coumy talk group to use the roaming feature will be ba5ed on an evaluation
of aU city-county talk groups, capacity needs for each talk group, the capacity available, the number of
radios with access to the talk group, the risk/stress involved in ;Ictivities using each talk group, and any
monitoring requiremems.
All citie.~ in the County will be able to participate in the identifi,ation of law enforcement city-county talk
groups for consideration to go to System-wide roaming. The COOP ERA TIVE acknowledges that any
capacity which may be re.assigned to enable city-counry talk groups with the roaming feature is available
to all cities in the County not only those in which the COOPERATIVE routinely participates.
As the System has countywide coverage it wlll nOt be necessary for COUNTY users to activate a roaming
feature, As a result, ao;' COStS a5sociOlted with the re-programmio& of subscriber units and the Sm;U'tZone
controller will be borne in its entirety by tbe entity proposing the city-county talk group.
The re-assignment of any capacity initially forecasted to fire rescue and general government users, is at the
sole discretion of the COUNTY.
h:~ou(hub..
Soulh Hub Amend #2
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CITY CLERK'S OFFICE
MEMORANDUM
TO:
Matt Immler
Police Chief
FROM:
Janet Prainito
City Clerk
DATE:
August 24, 2007
RE:
R07-096 - Admendment to Interlocal Agreement (R2003-0174)
Attached is a copy of the above-mentioned resolution and the original Admendment to
Interlocal Agreement that requires more signatures. Please obtain these signatures and
return the original agreement or a copy of the agreement for Central File. Please
contact me if there are any questions. Thank you.
Attachment
c: Central File
Gwen Johnson
The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@cLboynton-beachJ!.us
www.boynton-beach.org
September 18, 2007
AUDREY WOLF
DIRECTOR
FACILITIES DEVELOPMENT & OPERATIONS
3323 BELVEDERE ROAD - BLDG 503
WEST PALM BEACH FL 33406
Re: Resolution No. R07-096 - AMENDING INTERLOCAL AGREEMENT (R2003-0174
BElWEEN THE CmES OF BOYNTON BEACH, DELRAY BEACH AND BOCA RATON
AND PALM BEACH COUNTY TO EXTEND THE EXPIRATION DATE OF THE
AGREEMENT TO EXPIRE ON 02/04/2011 (MHz TRUNKED RADIO SYSTEM)
Dear Ms. Wolf:
Enclosed, please find one original partially executed agreement as described above that
was approved by the City Commission at their regular meeting on September 4, 2007.
Once this documents has been fully executed, please return one copy to my office for
our Central File. Thank you.
If there are any questions or concerns, please contact me.
Very truly yours,
CITY OF BOYNTON BEACH
~m.P~
(ynet M. Prainito, CMC
City Clerk
Enclosures
Copy to: DIRECTOR OF COMMUNICATIONS DIVISION
3323 BELVEDERE ROAD - BLDG S06
WEST PALM BEACH FL 33406
S:\CC\WP\AFTER COMMISSION\County Transmittals\2007\r07-096 - AMENDMENT TO INTERLOCAL AGREEMENT - MHz TRUNKED RADIO SYSTEM.doc
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