R07-135
1 RESOLUTION R07- 1'35""
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING AND DIRECTING THE MAYOR AND
6 CITY CLERK TO EXECUTE A PURCHASE
7 AGREEMENT BETWEEN THE CITY OF BOYNTON
8 BEACH AND SUNGARD HTE FOR THE PURCHASE OF
9 SOFTWARE IN THE AMOUNT OF $53,097.00; AND
10 PROVIDING AN EFFECTIVE DATE.
11
12
13 WHEREAS, the Human Resources Personnel Suite of applications and the Click2
14 Gov Applicants software provides tracking of personnel information from teh onset of an
15 on-line Internet application tot eh retirement of an employee; and
16 WHEREAS, the purchase and implementation of this application will enable
17 Human Resources to more effectively and efficiently manage the process of personnel
18 functions and improve personnel process throughout the City; and
19 WHEREAS, upon recommendation of staff, the City Commission has determined
20 that it is in the best interests of the residents of the City to execute the Purchase Agreement
21 with SunGard HTE for the purchase of Human Resources Personnel Suite and Click2Gov
22 Applicants software.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28
Section 2.
The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and direct the Mayor and City Clerk to execute the Purchase Agreement
30 between the City of Boynton Beach and SunGard HTE for the purchase of the Human
31 Resources Personnel Suite and Click2Gov Applicants software, a copy of the Purchase
32 Agreement is attached hereto as Exhibit "A".
33
Section 3.
This Resolution will become effective immediately upon passage.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
II
PASSED AND ADOPTED this ~o day of November, 2007.
ATTEST:
Ja et M. Prainito, CMC
Ity Clerk
(Corporate Seal)
S :leA IRESOlAgreementslSunGard HTE HR purchase. doc
CITY OF BOYNTON B~ACH, FLORIDA
v
Commissioner - Ronald d
-~7;UZ:
Commissioner - Marlene Ross
2
R07- 135"
SUNGARD< PUBUC SECTOR
HTE
City of Boynton Beach, FL (BYB2)
Investment Summary -Human Resources Solution
August 30,2007
, , Project Annual
A I, , License # Training T "F I t II t' F M t M' t
pp Icatlons f D raining ees ns a a Ion ees anagemen am enance
ees ays Fees Fees
Human Resurces - HR
Qrep Administrator - Dedicated to running
HR Reports
C2G Web Applicants - KA
Qrep Catalog - HR, KA
$ 26,000,00
5
$ 6,000.00 $ 1,200.00 $ 1,200.00 See Attached
See Attached
$ 1,200.00 $ 1,800.00 See Attached
See Attached
$7,200.00 $3,000.00 $1,200.00 $0.00
$46,330.00
($4,633.00)
$7,200.00
$3,000.00
$1,200.00
$53.PfJ7.00
Included
$ 20,330.00
Included
Totals
$46,330.00
6
License Fees:
Customer Incentive:
Training Fees:
Installation Fees:
Project Management Fees:
Total UpfrontFees:
Annual Maintenance Fees:
Annual Maintenance is due 120 days from delivery of licensed programs and may be
pro-rated to conincide with your Annual Maintenance Billing. Per the request of
Boynton Beach, the annual maintenance has been Indicated on a separate quotE
but understands that each quote Is contlngent on one another. Both quotes
See Attached must be signed.
Payment Terms:
1. License fees, Hardware, and Project Management are due at contract execution date, receipt of purchase order or this signed quote.
2. Training Fees are due as incurred.
3. Installation Fees are due upon completion.
4. Annual Maintenance will be due 120 days from delivery of licensed programs.
5. Travel, out of pocket, and living expenses are not included in above pricing and will be invoiced as incurred.
6. Pricing is for the application as-is. Any modifications or conversions will incur additional cost.
7. SCR and/or Conversions, if required, are payable 50% upon execution or receipt of purchase order and 50% upon completion.
8. There is no testing and acceptance period. The warranty period is 120 days after the delivery date.
9. Additional hardware and/or third-party software may be required. For hardware specifications and information, please contact
HTE VAR at info@htevar.com or call Tom Lewis at 770-216-4444.
10. Applicable taxes are not included in the above fees and if applicable, will be added to the amount in the payment invoices.
11. Please indicate that your purchase is per the terms and conditions of this proposal dated: 8/30/2007
. License fees for the Qrep catalog are included in the base application, if licensed at the same time as the base application.
Additonal License fees will be charged, if you purchase the Qrep catalog at a later time.
Requires a test environment. If no test environment exists, HTE can set up the test environment on client system for $1 ,200. Test
environment is for Payroll and AT if applicable.
The test environment is for the "Data Integrity" of the payroll system. If you already have a Payroll test environment, the $1,200
Istallation Fee will not apply.
The priCing, terms, and conditions In this quote will be honored provided It lafully exec:UWd on or before 4:00pm .EDT on 11128107.
Authorized Signature
City of Boynton Beach, FL
100 East Boynton Beach
Boynton Beach, FL 33435
Date ( ( 1. ,lrinted Name
Prepared by Tami Mansfield, Account Executive. e-Fax 954-364-8557 tmansfield@hteinc.com
Revision 4
Source PB 7/20/2007
BOYNTON BEACH, Fl
Page 1 of 1
~
_'___ 0.. City ATTORNEY
SunGard HTE Inc., 1000 Business Center Drive, Lake Mary, FL 32746
Confidential
TO:
FROM:
DATE:
RE:
CITY CLERK'S OFFICE
MEMORANDUM
Cathy McDeavitt
ITS Department
Janet Prainito
City Clerk
December 3, 2007
R07-135 - Agreement with Sungard Public Sector HTE - Human
Resource Solution
Attached please find one copy of the above-mentioned agreement. I have retained the
original agreement in Central File.
Please contact me if there are any questions. Thank you.
~lnA fl_.'+
U "1. n~
Attachments
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2007\Cathy McDeavitt - R07-135 - HTE - Human Resources
Solution. doc
TO:
FROM:
DATE:
RE:
CITY CLERK'S OFFICE
MEMORANDUM
Sharyn Goebelt
Director, Human Resources
Janet M. Prainito
City Clerk
November 30, 2007
R07-135 - Software Agreement
Attached for your information and files is a copy of the above-mentioned Resolution 07-
135. I have retained the original in the City Clerk's Office for Central File. Please
contact me if there are any questions. Thank you.
p~
~Yn.
Attachment
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2007\Sharyn Goebelt-R07-135.doc