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R07-151 II 1 2 RESOLUTION NO. R07- (5" I 3 4 5 A RESOLUTION OF THE CITY COMMISSION OF 6 BOYNTON BEACH, FLORIDA, APPROVING THE 7 AGREEMENT BETWEEN THE CITY OF BOYNTON 8 BEACH AND THE BOYNTON BEACH 9 COMMUNITY REDEVELOPMENT AGENCY FOR 10 SUPPLEMENT AL POLICE SERVICES; AND 11 PROVIDING AN EFFECTIVE DATE. 12 13 14 WHEREAS, the CRA desires to contract with the City of Boynton Beach for 15 additional police services within the Community Redevelopment area; and 16 WHEREAS, Boynton Beach Community Redevelopment Agency will provide 17 the funding for the personnel and equipment needed for the additional police services to 18 the downtown and marina districts along with the Heart of Boynton area; and 19 WHEREAS, the City Commission of the City of Boynton Beach, upon 20 recommendation of staff, deems it to be in the best interests of the residents and citizens 21 of the City of Boynton Beach to approve the Agreement between the City of Boynton 22 Beach and Boynton Beach Community Redevelopment Agency. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 24 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and 25 26 incorporated herein by this reference. 27 Section 2. The City Commission of the City of Boynton Beach, Florida does 28 hereby approve the Agreement between the City of Boynton Beach and the Boynton 29 Beach Community Redevelopment Agency, a copy of said Agreement is attached hereto II as Exhibit "A". 2 Section 3. That this Resolution shall become effective immediately upon 3 passage. 4 PASSED AND ADOPTED this ~ day of December, 2007. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ATTEST: 23 24 lI1A. n. . L 25 r'. III ~ 2267(. i J t M. Prainito, CMC ty Clerk 28 29 30 31 32 33 --' Commissioner - Woodrow L. ay '2/!Z~ .~~ Commissioner - Marlene Ross Services Agreement with eRA (2007).doc ! i K 07- I~I AGREEMENT FOR THE PROVISION OF SUPPLEMENTAL POLICE SERVICES Heart of Boynton District and Central Business District THIS AGREEMENT, made and entered into this --.tL day of bet"@^^~, 2007, by and between the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY (hereinafter "CRA") and the CITY OF BOYNTON BEACH, Florida (hereinafter "City") is for the provision of specific police services associated with the special conditions within the Community Redevelopment Area. WHEREAS, the CRA desires to contract with the City for additional police/law enforcement services within the areas of the City known as the Heart of Boynton District and the Central Business District for the safety and protection of the residents of and visitors to these areas of the City of Boynton Beach; and WHEREAS, the City, by and through its Police Department, desires to assist in the effort by providing supplemental police services within the Heart of Boynton and Central Business Districts in the Community Redevelopment Area. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and adequacy of which are acknowledged, the CRA and the City agree as follows: 1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated into this Agreement. 2.0 Services provided by the City. 2.1 The City agrees to provide supplemental police services within the areas of the City of Boynton Beach known as the Heart of Boynton District and the Central Business District. 2.2 The City agrees the services to be provided by assigned personnel under the Contract are supplemental and in addition to baseline police services. 2.3 The duties and extent of services of the assigned personnel shall include, but shall not be limited to: (a) The City, by and through its police department, will provide a minimum of five (5) sworn officers (one police sergeant and four police officers), as assigned by the Chief of Police, with three (3) marked cars and three (3) patrol bikes to perform directed patrols to enforce all state and local laws with the Districts. Page 1 (b) Sworn Officers shall at all times remain subject to the police department's chain of command and under police department rules, regulations, and standard operating procedures. (c) All officers and equipment will be outfitted with the logo of the CRA to visually identify the enforcement teams as CRA dedicated police units. Uniforms, logos and other identifying materials, equipment, or features shall be subject to the final approval ofthe Chief of Police of City. (d) While the CRA Special Units are within the CRA boundaries performing under the terms of this Agreement, said units shall be separate from general rotation and non-emergency calls in other parts of the City. (1) The City will provide the CRA units with crime analysis and intelligence information consistent with that provided to other patrol units within the police department. This information along with requests for supplemental patrol in a particular area or for a special event received from the Executive Director of the CRA or her designee will be used to determine the geographic and temporal deployment of the CRA units. (g) It is further agreed that, to the extent necessary, the assigned personnel will appear as witness in civil dispositions, or other civil or court proceedings where the issue includes criminal or quasi-criminal conduct within the Districts. (h) The CRA unit supervisor will submit a weekly activity report to the Chief of Police and to the Executive Director of the CRA. The report will indicate the areas and times of deployment during the week, any special events in which the unit participated, and any significant incidents which should be brought to the attention of the police department and the CRA. The form and content of the report can be altered as needed to meet the needs of the City or the CRA. (i) The City agrees it will provide the assigned personnel with such basic equipment, at CRA's cost and expense, as may be necessary and reasonable in order to allow the police officers to carry out the duties anticipated under this Agreement. (j) The police department of the City will, at all times, provide supervision, control and direction of work activities and assignments of police personnel, including disciplinary actions. It is expressly understood the police department shall be responsible for the compensation of the officers and all employee benefits, as well as any injury to officer, their property, or the City's property while on the CRA's property and acting within the course and scope of their employment. The day to day operations of the unit will be under the supervision of the assigned sergeant. The assigned sergeant will report to the command officer so designated by the chief of police. Page 2 3.0 Services provided by the CRA. 3.1 The CRA will provide the following in-kind accommodations, servIces, and equipment: (a) Accommodations. The CRA may provide office and storage space for the police unit if such space is available. In the event office or storage space is provided the CRA will be responsible for all utilities and expenses associated with the space. (b) Equipment. Any specialized police equipment including but not limited to weapons, uniforms, bicycles and vehicles purchased by the CRA pursuant to this agreement will become the property of the City upon termination of this agreement. (c) Modification/Damage. The CRA will make reasonable modifications to the Equipment provided in order to meet the City's operational needs. Any damages to the unit or equipment which are in excess of normal wear for the particular item or Equipment, and which damage is caused by the City or its employees shall be repaired or replaced by the City. (e) Equipment Budget. Starting in 2008, on an annual basis the parties, through the Chief of Police or his designee and the CRA Executive Director, agree to discuss a proposed Equipment budget for the upcoming budget year. This Equipment budget shall include new Equipment, replacement Equipment, maintenance costs for Equipment, and operation costs for Equipment (including gasoline). The projected Equipment costs, including maintenance and operation may be reflected in a mutually agreed upon extension to this Agreement. The parties acknowledge and understand that throughout the term of this Agreement and any extension thereof, Equipment may be in need of replacement. In addition to the projected Equipment costs for the Equipment set forth in Exhibit "B", subject to the prior approval of the CRA Executive Director, City may purchase up to $20,000 in necessary new or replacement Equipment. 4.0 Enforcement of Rules and Regulations. The authorization of the City's police officers to enforce the laws of the United States, the State of Florida, Palm Beach County, and the City of Boynton Beach are unaffected by the terms of this Agreement. Nothing contained herein shall be construed as permitting or authorizing City police officers to use any method or to act in any manner in violation of law or of their sworn obligation as police officers. 5.0 Communications. The City agrees that the CRA will have access to all public information not exempt from disclosure under Chapter 119, Florida Statutes, which in any way deals with criminal activity in any of the CRA's communities covered by this Agreement. It is further agreed that, upon request and at the statutory rate, the City police department will provide to the CRA copies of such incident reports, arrest reports, or other public documents which document or substantiate actual or potential criminal activity in or connected with the Districts. Page 3 6.0 Plan of Operation. The Plan of Operation for supplemental police services within the District shall be as set forth in the Index Codes for the City Police Department which are incorporated herein and in the document entitled, "Plan of Operations for CRA Special District Officers", is attached hereto and incorporated herein as Exhibit "C". If, during the term of the Agreement, either party desires to amend the scope of the Plan of Operation, either party may request, for consideration by the other party, an amendment in writing. 7.0 Term of Contract. The term of this Contract shall begin on ,2007, and end September 30,2008, subject to annual renewal upon the mutual agreement of the parties. The parties understand that on an annual basis the contract amount under this Agreement may vary based on the negotiation and agreement of the costs to the City to provide services under this Agreement and the costs of new and replacement Equipment. 8.0 Compensation to the City. For services provided, CRA shall compensate the City as follows: 8.1 CRA shall pay City on a monthly basis for services provided at the rate equal to the costs to the City for one (1) police sergeant and four (4) police officers which at the time of this original agreement was drafted is approximately $388,794.00. The City will provide the CRA with an invoice indicating the monthly compensation, benefits and expenses paid to the officers and sergeant assigned to the CRA police unit. Compensation, benefits and expenses include all expenditures on the part of the city associated with employing the member. 8.2 Any overtime incurred by an officer or sergeant assigned to the CRA unit will be paid by the CRA. The City will provide the CRA with a report of overtime hours on a monthly basis along with an invoice requesting payment. Any invoices provided to the CRA will be paid by the CRA within 15 days of receipt thereof. 8.3 Upon signing this agreement the CRA agrees to pay to the City the sum of $45,455.00 for the purchase of police equipment for the CRA assigned officers and sergeant. 8.4 Upon signing this agreement the CRA agrees to pay to the City the sum of $130,830.00 for the purchase of vehicles to be utilized by the CRA assigned officers and sergeant. 8.5 Upon signing this agreement the CRA agree to pay to the City the sum of $8,784.00 for the purchase of patrol bicycles to be utilized by the CRA assigned officers and sergeant. 8.6 On a monthly basis throughout the term of this Agreement, City shall provide CRA with an invoice indicating any equipment reimbursement costs incurred by the City in accordance with this Agreement. CRA shall pay each invoice and any balance due City within fifteen days of receipt thereof. 9.0 Termination. Page 4 9.1 The CRA may terminate this Agreement upon ninety (90) days written notice to the City. Such notice shall be delivered by Certified Mail, Return Receipt Requested, to the address specified in section 10.0 9.2 The City may terminate this Agreement upon ninety (90) days written notice to the CRA. Such notice shall be delivered Certified Mail, Return Receipt Requested to the address specified in section 10.0. 10.0 Notices. Any notices required pursuant to the terms of this Agreement shall be sent by Certified Mail, Return Receipt Requested, to the principal place of business of each of the parties hereto, as specified below: CRA: CRA Executive Director Boynton Beach Community Redevelopment Agency 915 S. Federal Highway Boynton Beach, Florida 33435 CITY: City Manager City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 And to: Police Chief City of Boynton Beach Police Department 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 11.0 Construction of Laws. The Agreement shall consist of this Agreement and any subsequent written addenda agreed upon by both parties. 12.0 Severability. If any provision of this Agreement or application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 13.0 Modification of Agreement. This Agreement may be modified upon mutual consent of the parties only in writing, and executed by the City Manager of City and the CRA Executive Director. 14.0 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. Page 5 15.0 Governing Law. This Agreement shall be governed by the laws of the State of Florida, with venue lying in Palm Beach County, Florida. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. Signed and Seal and Witnessed in the presence of: /" / . c". / -"') 7"" .. ,) ( ~M~ (-< '-. . . itn~s t. I., 0 JAjJI-P-. 1 Witness CITY OF BOYNTON BEACH, FL ~ City Manager '- ~~n/ (1 hair 0 the Page 6 'R 0 1 - , 5" I [x:h',b,'+ 13 +0 CO(\TR~CT Community Redevelopment Area Policing Program Boynton Beach Community Redevelopment Agency 639 E. Ocean Avenue Suite 103 Boynton Beach, FL 33435 (561) 737-3256 POLICE PROGRAM Staff has established a monthly meeting between CRA Staff and the CRA Police Officers to cover issue briefings such as activities, traffic, events, enforcement issues, and public interface. In our conversations, it was brought to our attention that our officers are patrolling the CRA areas by themselves, which is not the recommended practice by the Boynton Beach Police Department. It is not hard to figure out that any type of meaningful law enforcement is difficult if not impossible with just one person on foot or bike. Waiting for back up negates any advantage we had to begin with. The Boynton Beach Police Department is recommending additional officers for 23 hours of coverage in the Heart of Boynton (HOB) and Central Business District (CBD), which would place two L'\[JOClIIllC"!S "ICd Sellings\ferTurul\Lncul Sellings\Tellli,orury Intemel Flles\OLK I FWulice Program.doc officers on patrol together. The CRA Staff is proposing two additional police patrol officers, one car, two bicycles and the proper equipment to outfit officers. The CRA Police Officers would then work more as a team and patrol both the HOB and CBD. It is also proposed that the senior member of the CRA Police Officers work as the Supervisor of our unit and be the liaison between the CRA and Boynton Beach Police Department. The CRA will merge the technology of Wi-Fi with Police Protection. The CRA will explore the concept of creating a safe zone with direct call boxes tied to palm-pilots carried by the CRA Officers. Several may be equipped with cameras while others will allow anonymous conversations. The CRA will post sign age serving notice of the special patrol areas and enforcement. Citizen interaction and direct response times will be greatly improved. The CRA Officers one-on-one directive will be enhanced by on the street technologies. Their enthusiasm about their jobs and what it brings to the community has grown. I also attached a "in their own words" comments from each officer. Below are "In Their Own Words" comments from the CRA Police Officers reflecting their enthusiasm about their job. I !; I I~:: it:: ~.... .... , l. ,,' 01"- .,1 1~"\. ;l"J' Officer Frank Danysh: '~:~::'~~:', . The CRA has given us the opportunity to re-establish our effective community police efforts, bringing the police department and the community together for the greater good of Boynton Beach. Officer Doc Davis: The CRA has provided us with a unique opportunity to improve our working relationship with the community. Residents within the Heart of Boynton are C:\DocumenlS and ScttlngslferrarallLocal SellingslTemporary Internet FileslOLKl F\Police Progr~m,doc extremely excited to have the return of officers on bikes. and on foot in the neighborhoods, Officer Rick Lauture: The eRA has allowed me to work more closely with the businesses and residents within the Heart of Boynton. Subjects who have always avoided contacting the police are now approaching me. These people are finally feeling secure enough to come forward and ask for help they've needed for a long time. This increased level of cooperation is too important to lose, or not expand upon. Officer Eric Reynolds: The eRA has given me the ability to immerse myself into community problems and develop solutions with benefits for everyone involved. 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FlIe::.\OLK J F\Police Program. doc CRA Police Reports Compulated Feb-05 Jan-05 Oec-04 Nov.04 Oct-04 Sept-04 Total Reports -- Alarms 0 0 0 0 0 1 1 Suspicious Person 2 2 0 0 0 3 7 Suspicious Vehicle 1 1 0 1 0 0 3 Stolen Vehicle 0 0 0 0 0 0 0 Assault 0 0 0 0 0 0 0 Narcotic Related 0 4 1 1 1 1 8 ParkinQ Citations 2 0 1 0 0 1 4 Total Traffic Contacts 89 75 121 73 58 106 522 Police Assists 1 3 5 2 9 4 24 Other 8 5 0 0 7 0 20 Civil Assist 0 0 2 0 1 1 4 Abandoned Vehicle 0 0 1 0 0 0 1 Recovered Vehicle 1 0 0 0 0 0 1 Vandalism 0 0 0 0 0 0 0 Citations 19 30 48 31 34 39 201 AAR's 1 0 1 1 0 1 4 Crashes 4 2 0 1 0 0 7 Other Thefts 0 2 1 0 0 0 3 Other Recovered Property 0 0 0 0 0 0 0 Weapons Related 0 0 0 0 0 0 0 Vehicle Towed 0 0 0 0 0 0 0 Batterv 2 0 2 1 1 2 8 Domestic Violence 1 2 4 2 2 2 13 Warninas 68 45 73 42 24 67 319 PAR's 2 0 1 0 0 1 4 Disturbance 2 1 0 0 3 0 6 Community Service Business Owner Visits 412 265 243 303 87 117 1,427,0 Citizen Interactions 731 582 393 298 135 98 2,237.0 Referrals Total 24 12 7 7 10 22 82.0 Other Departments CRA 12 6 0 5 8 10 41.0 Other 5 2 0 0 FPL - 1 0 8.0 Total Community MeetinQs 0.0 Attended 2 0 0 1 0 1 4.0 Organized 0 0 0 0 0 0 0.0 Other Contacts 8 0 0 0 0 0 8.0 Total Hours Worked 612 618.5 512.5 543.5 411 389 3,086.5 Total Arrests 8 16 20 10 12 13 79,0 C:\Documents and Senings\ferraral\Local SetringslTemporary Internet FiJeslOLKJ FlPolice Program.doc Report Executed By: JACKDAWN On: 02/11/05 Records Found 1649 Inctype Count Percent TRAFFIC STOP 370 22.4% EXTRA PATORL 301 18.3% POLICE ASST 112 6.8% SUSP PERSON 96 58% DOMESTIC 91 5.5% DISTURB GEN 77 4,7% ALARM COMM 61 3.7% SUSP INCIDENT 45 2.7% SUSP VEHICLE 38 2.3% ALARM RES 25 1.5~b TRAFFIC COMP 22 13% ASSAL T IN PROG 18 1.1% BURG DELAYED 18 1.1 % TRESPASS 15 0.9% FIGHT UNI\ WPNS 14 0.8% MISSING JUV 14 0.8% ACC WIO INJ 13 0.8% BURG IN PROG 13 0.8% FIGHT NO WPNS 13 0.8% LOUD MUSIC 13 0,8% WARRANT ARREST 13 0.8% ACC UNK INJ 12 0,7% ACC.I INJ 12 0.7% ASSALT DELAYED 12 0.7% 91'1 NUISANCE '10 0,6% ALS 9 0,5% DCF ASSIST 9 0.5% FIGHT W / WPNS 9 0.5% THEFT DELAYED 9 0,5% ASST MOTORIST 8 0,5% 1-95 ACCIDENT 8 0.5% ROBBERY ARMED 8 05% VERBAL DISP 8 0.5% ANIMAL 7 04% FIRE 7 04% THEFT IN PROG 7 04% 911 HANGUP 6 04% DISTURB NOISE 6 0.4% JUV TRBL I PROG 6 0,4% POLICE AOD 6 0.4% ROBBERY STRNG 6 0.4% HIT&RUN I NO INJ 5 0.3% LOST! FOUND PROP 5 0.3% PURSUIT 5 0,3% SHOPLIFTER 5 0,3% VAND DELAYED 5 0.3% VERBAL THREATS 5 0.3% BLS 4 0.2% DRUG CASE 4 0.2% DRUNK DRIVER 4 0,2% RECKLESS DRVR 4 0,2% SHOTS FIRED 4 0,2% Page: 1 C . DOL :,:'~~cnts a/1d S~:[:ngs\ft:TarjJl\Loc~1 Scumgs\T~mporar)' IIl(cml:( "J!es\OLK I f\Polict' Pro!:,JTatn.c1uc nctype COUNT PERCENT VAND IN PROG 4 0.2% CLS 3 0.2% NEIGHBOR TRBL 3 0.2% SHOOTING 3 0.2% SUICIDE THREAT 3 0.2% 911 INFO 2 0.1% ABAND VEH 2 0,1% CITY ORD VIOL 2 0.1% FINANCE RUN 2 0.1% FIRE ALARM 2 0.1% INVESTIGA TION 2 0.1% OPEN DOOR 2 0.1% STOLEN AUTO / PRO 2 0.1% SUICIDE ATTEMPT 2 0.1% 911 OPEN LINE 1 0.1% ALARM VEH 0.1% BFIRE 0.1% BUSINESS CHECK 0.1% CHILD LOCKOUT 1 0.1% CHILD MOLEST 1 0.1% DRUNK PED 0.1% FRAUD 1 0,1% GAMBLING 0.1% HIT&RUN IINJ 0.1% 1-95 VEH FIRE 0.1% MISSING ADULT 1 0.1% OBSCENE CALLS 1 0.1% ROBBERY UNK 1 0.1% STOLEN AUTO I DL Y 1 0,1% STOLEN AUTO I REC 1 0.1% VEHICLE FIRE 1 0.1% WELFARE CHECK 1 0.1% C:IDocurnenLS and SeuingslferrarallLocal SettingslTemporary Internet FileslOLK I FlPolice Program.doc -----------..-.,------~. -._____._uh__ .----.-----------______ _~_, __u _._. ___.~______ . -------~--- ~_ ._n_______._____ c . Doc":llcnlS Jlld SelllngsIJCIT","!ILocal SettillgslTempumry Internet Fi!es\OLK 1 F\Police ProWulll.doc r i 0 TRAFFIC STOP : III EXTRA PATROL , 0 POLICE ASST. ! CJ SUSP PERSON . DOMESTIC o DISTURB GEN . ALARM COMM o SUSP INCIDENT . SUSP VEHICLE I'J ALARM RES o TRAFFIC COMP o ASSAUL TIN PROG' . BURG DELAYED . OTHER ~----- -_._~----- -._-- Attachment A- Equipment and vehicles All equipment and bicycle estimates are for 2 new officers. Equipment Unifonns Per Officer Quantity Unit Cost Total Cost Shirts(5 white-5 dark) 10 20 $35 $700 Trousers 5 ]0 $55 $550 Shoes 2 4 $75 $300 Vest I 2 $475 $950 5 year life Duty Belt (wi sidearm) I 2 $790 $1,580 Taser I 2 $790 $1,580 Taser Cal1Tiges 10 20 $20 $400 Gas Mask ] 2 $240 $480 Ponable Radio ] 2 $3,700 $7,400 average life] 0 yrs Computer (Laptop) I 2 $2,500 $5,000 average life 5 yrs Winter Jacket ] 2 $235 $470 Raincoat 1 2 $135 $270 Flashlight I 2 $100 $200 Mise Gear J 2 $250 $500 Cell Phones J 2 $40 $80 Cell Phone yearly contracts I 2 $120 $240 Business Cards I 2 $25 $50 Total $20.750 $20,750 Vehicles Patrol Vehicle Quantity Unit Cost Total Cost Ford Crown Victoria*** n/a ] $27,000 $27,OqO avernge life 3 yrs Stop Sticks ] $360 $360 Graphics I $275 $275 Gun Rack ] $230 $230 Center Canso] Box ] $400 $400 Computer Communications I $3,000 $3,000 Car Radio ] $3,800 $3,800 In - Car Camera I $5,500 $5,500 Transport Seat n/a I $300 $300 Installation charges ] $] ,500 $1,500 Car Jump Starter I $80 $80 Maintenance and fuel-I year I $4,500 $4,500 Total $46,945 $46,945 ... Rpjlecls ilel/l owned by eRA Patrol Bikes*"* I 2 $],100 $2,200 Lighting Equipment I 2 $300 $600 Bike Glasses I 2 $75 $150 Safety Equipment Kit I 2 $250 $500 Mise gear 1 2 $200 $400 Vehicle Bike Racks I ] $55 $55 Maintenance agreement 1 2 pkg-] year $1,400 Bike Uniforms 4 8 $250 $2,000 Bike Jackets ] 2 $175 $350 Total $7,655 $7,655 ... Reflects ilell/ owned by eRA C.IDocumonlS and SettingslfcrrarallLocal SettingslTemporary Internet FileslOLK I F\Police Program.doc Equipment for existing 4 officers Yearly Replacements Per OfficeI' Qty Unit Cost TOl:!1 COSI Sluns (3 wbite- 2 dark) S 20 $35 $700 Trousers/Shons ..; ]6 $55 $880 undcrsb.ins () 24 $20 $480 bike shol1S , 12 $50 $600 bike gioves -I 16 $40 $640 shoes 2 ~ $75 $600 JllJSC gear 4 $300 S 1 ,200 business cards Ibox ..; 525 $100 COnIDmrllty educalion materials 51,500 schooling 52,500 laser cartriges 10 40 $20 $800 cell phone yearly contract ~ $120 $480 tot:!1 5/0,480 SlO,480 Bike/Vehicle costs-existing bikes/cars Qty velucJe maill1enance and fuel ') bIke maintenance and repairs .J Totnl Totnl Equipment and Maintenance Total Salary for 6 Officel'S for the 2005/06 Budget Year Tot:!1 for 2005/06 Budget Unit Cost Total Cost $4,500 $9,000 $500 $2,000 $/],000 511 ,000 $96,830 $421,956 5518.786 ,.."Jt'd :;('111, """ Sor:lc/',s\krl'JrJIILoca! SCII:r,gS\TcCllpor"ry Jr.len-,cl File,\OL/(: FIPollce I'rogrnm doc 15.0 Governing Law. This Agreement shall be governed by the laws of the State of Florida, with venue lying in Palm Beach County, F10lida. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. Signed and Seal and Witnessed i"J'F:e of 0 Witn s ~ ~J Q.J Af f{; hVJVU!it{ WItness CITY E:ACH> FL City Manager ATTEST: ~m.~ ;:I.'1'~- ~ C~' ofth eRA Page 6 15.0 Governing Law. This Agreement shall be governed by the laws of the State of Florida, with venue lying in Palm Beach County, FlOlida. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. Signed and Seal and Witnessed in the presence of: CITY OF BOYNTON BEACH, FL Witness City Manager Witness ATTEST: Approved as to Fonn City Attorney Witness Witness Chair of the eRA Page 6 9.] The CRA may tenninate this Agreement upon ninety (90) days written norice to the City. Such notice sha1l be delivered by Celiified Mail, Retum Receipt Requested, to the address specified in section] 0,0 9.2 The City may tenninate this Agreement upon ninety (90) days \\'Iitten notice to the CRA Such notice shall be delivered Certified Mail, Retum Receipt Requested to the address specified in section] 0.0. J 0,0 Notices. Any notices required pursuant to the tenns of this Agreement shaJ] b~ sent by Certified Mail, Return Receipt Requested, to the principal place of business of each of the panies hereto, as specified below: CRA: CRA Executive Director Boynton Beach Community Redevelopment Agency 9] 5 S. Federal Highway Boynton Beach, Florida 33435 CITY: City Manager City of Boynton Beach ] 00 East Boynton Beach Boulevard Boynton Beach, Florida 33435 And to: Police Chief City ofBoyntoo Beach Police Department J 00 East Boynto11 Beach Boulevard Boynton Beach, Florida 33435 ] J ,0 Construction of Laws. The Agreement shall consist of this Agreement and any subsequent written addenda agreed upon by both parties. 12,0 Severability. If any provision of this Agreement or application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of this Agreem~nt, and the application of such provisions to persons or situations otber than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law, J 3.0 Modification of Agreement. This Agreement may be modified Upon mutual consent of rhe parties only in writing, and executed by the City Manager of City and the eRA Executive Director. J 4.0 Binding Authority. Each person signing this Agreement on behalf of either paliy inul viduaIly warrants that he or she has fun legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party \vith respect to all provisions contained in this Agreement. Page 5 CITY CLERK'S OFFICE MEMORANDUM TO: Matt Immler Police Chief FROM: Janet Prainito City Clerk DATE: December 28/ 2007 RE: R07-07-151 - Supplemental Police Services - Heart of Boynton and Central Business District Attached for your information and files is a fully executed copy of the above-mentioned contract. I have retained the original in the City Clerk/s Office for Central File. Please contact me if there are any questions. Thank you. ~ 'tn. p~ Attachment S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2007\Matl Immler - Police Chief - R01-ISl - Supplemental Police Services - CRA,doc CITY CLERK'S OFFICE MEMORANDUM TO: Wendy Unger Police Department FROM: Janet M. Prainito City Clerk DATE: April 9, 2008 RE: Resolution No. R07-151- Policing Program in eRA Attached for your information and files is a copy of Resolution No. R07-151 and a copy of the fully executed agreement mentioned above. ~Yn. A~ Attachments cc: Central File S:\CC\WP\AFTER COMMISSION\Oepartmental Transmittals\2008\Wendy Unger PO R07 151.doc S:\CCIWPIAFTER COMMISSIONlOepartmenlal Transmittals\20081Wendy Unger PO R07151.doc The City of Boynton Beach City Clerk's Office 100 E BOYNTON BEACH BLVD BOYNTON BEACH FL 33435 (561) 742-6060 FAX: (561) 742-6090 e-mail: prainitoj@ci.boynton-beach.f1.us www.boynton-beach.org April 11, 2008 LISA BRIGHT EXECUTIVE DIRECTOR COMMUNITY REDEVELOPMENT AGENCY 915 SOUTH FEDERAL HIGHWAY BOYNTON BEACH FL 33435 Re: Resolution No. R07-151 - PolicinG ProGram in eRA Dear Lisa: Attached for your information and files is a copy of Resolution No. R07-151 and a copy of the fully executed agreement mentioned above. If you have any questions, please do not hesitate to contact me. Very truly yours, cm OF BOYNTON BEACH 1n.g~ net M. Prainito, CMC City Clerk Attachment S:\CC\WP\AFTER COMMISSION\Other Transmittal Letters After Commission\2008\Lisa Bright - Police Program in CRA - R07-I51 .doc America's Gateway to the Gulfstream Roil- la? C'1 AGREEMENT FOR THE PROVISION OF SUPPLEMENTAL POLICE SERVICES Heart of Boynton District and Central Business District THIS AGREEMENT, made and entered into this 3 day of AUcit4ST , 2004, by and between the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY (hereinafter "CRA ") and the CITY OF BOYNTON BEACH, Florida (hereinafter "City ") is for the provision of specific police services associated with the special conditions within the Heart of Boynton District and the Central Business District, both areas being located within the City's Community Redevelopment Area; WHEREAS, the CRA desires to contract with the City for additional police /law enforcement services within the areas of the City known as the Heart of Boynton District and the Central Business District for the safety and protection of the residents of and visitors to these areas of the City of Boynton Beach; and WHEREAS, the City, by and through its Police Depai lucent, desires to assist in the effort by providing supplemental police services within the Heart of Boynton and Central Business Districts in the Community Redevelopment Area. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and adequacy of which are acknowledged, the CRA and the City agree as follows: 1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated into this Agreement. 2.0 Services provided by the City. 2.1 The City agrees to provide supplemental police services within the areas of the City of Boynton Beach known as the Heart of Boynton District and the Central Business District ( "Districts "), said areas being more particularly depicted in Composite Exhibit "A" attached hereto and incorporated herein. 2.2 The City agrees the services to be provided by assigned personnel (police and civilian) under the Contract are supplemental and in addition to baseline police services. The City agrees that it will not reduce its current level of police services within the Heart of Boynton and Central Business Districts, particularly in the areas of community policing, patrol, criminal investigations, records dispatch, and special operations. The manner and method of performance of services is specified in this Agreement and in the Index Codes and Plan of Operations specifically referred to in Section 6.0 of this Agreement. 2.3 The duties and extent of services of the assigned personnel shall include, but shall not be limited to: Page 1 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 (a) The City, by and through its police department, will provide a minimum of four (4) sworn officers, as assigned by City, with two (2) marked squad cars and four (4) patrol bikes to perform specialized patrols to enforce all state and local laws with the Districts. (b) Sworn Officers shall at all times remain part of, subject to and in direct relationship with the police department's chain of command and under police department rules, regulations, and standard operating procedures. (c) All officers and equipment will be outfitted with distinguishable uniforms and the logo of the CRA to visually identify the enforcement teams as CRA Special Units. Uniforms, logos and other identifying materials, equipment, or features shall be subject to the final approval of the Chief of Police of City. (d) While the CRA Special Units are within the CRA boundaries performing under the terms of this Agreement, said units shall be separate from general rotation and non - emergency calls in other parts of the City. (f) The City agrees to collect and provide workload data in the Districts. (g) It is further agreed that, to the extent necessary, the assigned personnel will appear as witness in civil dispositions, or other civil or court proceedings where the issue includes criminal or quasi - criminal conduct within the Districts. (h) Without limiting any of the foregoing, the City agrees that, with respect to services to be performed by any police personnel in accordance with this Agreement, the appropriate City police department supervisor will meet with CRA leadership and management representatives on a routine basis to review enforcement and prevention efforts. (i) The City acknowledges that a Book of Index Codes ( "Manual ") exists to regulate police officers' conduct and activities; all police officers have been provided a copy of the Manual; the department has a signed receipt from each officer that he /she has received and understands the contents of the Manual; and personnel have been trained on the regulations and orders within the Manual. (j) The City agrees it will provide the assigned personnel with such basic equipment, at CRA's cost and expense, as may be necessary and reasonable in order to allow the police officers to carry out the duties anticipated under this Agreement. Any bicycles or other equipment requested by the CRA, if approved by the Chief of Police of City, or determined to be necessary by the Chief of Police of City shall be furnished at the expense of the CRA, as reflected in and in accordance with section 3.1(c) of this Agreement. Page 2 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 (k) The City police department shall designate a command officer as the Administration Liaison Officer, who will work in concert with the CRA Executive Director or designate. The Administrative Liaison Officer will perform the following duties: (1) Coordinate the dissemination and processing of police and security reports, provide supervisory assistance, coordinate problem resolution and in carrying out the provisions of this Agreement. (2) Establish and maintain an ongoing line of communication with City police personnel. (3) Prepare monthly reports in accordance with section 5.2 of this Agreement for review by the CRA Executive Director, City Police Chief, appropriate police department staff, community representatives, and political leadership, e.g. mayor, city commission members, members of the CRA Board. (4) Initiate and monitor an ongoing line of communication with resident leaders to effectively employ the community policing concept and to address concerns raised by community leaders in a timely manner. (5) Assist or advise the planning and implementation of other grant - funded security programs within the CRA. (6) Establish a clearly defined process for reporting non - emergency criminal activities. 2.4 The City will, at all times, provide supervision, control and direction of work activities and assignments of police personnel, including disciplinary actions. It is expressly understood the police department shall be responsible for the compensation of the officers and all employee benefits, as well as any injury to officer, their property, or the City's property while on the CRA's property and acting within the course and scope of their employment. 3.0 Services provided by the CRA. 3.1 The CRA will provide the following in -kind accommodations, services, and equipment: (a) Accommodations. When suitable space becomes available or the structure housing CRA offices is built, CRA shall provide a satellite office to be used by the City officers assigned to the CRA. (b) Services. Utilities, routine and extraordinary maintenance by CRA personnel. Page 3 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 (c) Equipment. Equipment shall be mutually agreed upon equipment in connection with the performance of this Agreement, as reflected in the attached Exhibit `B" and supplemented from time to time upon the agreement of the Chief of Police of City and the CRA. All such Equipment, unless specifically provided herein, shall be purchased by the CRA for and on behalf of the City. All Equipment set forth in Exhibit "B" and as provided for in this Agreement, other than the bicycles and patrol vehicles, shall be purchased by and be owned by the City, and the City shall be reimbursed for the cost of such Equipment. The CRA shall purchase the bicycles and patrol vehicles using technical specifications provided by City, and agrees to the lease the bicycles and patrol vehicles to the City for the annual sum of $1.00 per year, to be paid at the beginning of each lease term. Equipment shall be operated and maintained by the City, at the cost and expense of the CRA, in accordance with Police Department procedures and policies. (d) Modification/Damage. The CRA will make reasonable modifications to the Equipment provided in order to meet the City's operational needs. Any damages to the unit or equipment which are in excess of normal wear for the particular item or Equipment, and which damage is caused by the City or its employees shall be repaired or replaced by the City. (e) Equipment Budget. Starting in July 2004, on an annual basis in July, the parties, through the Chief of Police or his designee and the CRA Executive Director, agree to discuss a proposed Equipment budget for the upcoming budget year. This Equipment budget shall include new Equipment, replacement Equipment, maintenance costs for Equipment, and operation costs for Equipment (including gasoline). The projected Equipment costs, including maintenance and operation may be reflected in a mutually agreed upon extension to this Agreement. The parties acknowledge and understand that throughout the term of this Agreement and any extension thereof, Equipment may be in need of replacement. In addition to the projected Equipment costs for the Equipment set forth in Exhibit "B ", subject to the prior approval of the CRA Executive Director, City may purchase up to $20,000 in necessary new or replacement Equipment. 3.2 The CITY shall provide a semi - annual assessment of the results achieved as measured against the performance objectives specified in the Plan of Operations as provided in the Index Codes referenced in Section 6.0 of this Agreement. 4.0 Enforcement of Rules and Regulations. The authorization of the City's police officers to enforce the laws of the United States, the State of Florida, Palm Beach County, and the City of Boynton Beach are unaffected by the terms of this Agreement. Nothing contained herein shall be construed as permitting or authorizing City police officers to use any method or to act in any manner in violation of law or of their sworn obligation as police officers. 5.0 Communications, Reporting and Evaluation. Page 4 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 5.1 Communications. The City agrees that the CRA will have access to all public information not exempt from disclosure under Chapter 119, Florida Statutes, which in any way deals with criminal activity in any of the CRA's communities covered by this Agreement. It is further agreed that, upon request and at the statutory rate, the City police department will provide to the CRA copies of such incident reports, arrest reports, or other public documents which document or substantiate actual or potential criminal activity in or connected with the Districts. 5.2 Reporting. The City police department will require all assigned police officers complete a monthly log at the conclusion of each shift and forward the original report to the CRA with the monthly report to the CRA's designee. This report will include, but not be limited to, the following data: (a) Hours worked (b) Calls /requests for service (c) Referrals to City /CRA/other agencies (d) Suspicious persons /name /description/vehicle license number (e) Vehicles abandoned/towed/stolen (f) Drug paraphernalia confiscated/found (g) Arrests /citations (h) Property stolen/recovered (i) Assistance to residents and visitors (j) Broken lights /sidewalks /Graffiti (k) Conflict resolution of apparent or actual conflict between two or more persons (1) Weapons violations /seized The City police department will be responsible for media coordination. The City police department will relay to the CRA Executive Director or designate, information related to any major crime or incident that occurs within the Districts, preferable before the media is informed, or as soon as possible. 5.3 Evaluation. The City and CRA agree that evaluations shall include: (a) hours worked as reported on monthly report (b) response time to emergency and non - emergency calls targeted to communities by City -paid officers (c) comparison of crime and workload in the targeted communities for the past years (d) arrests including drug violations (e) vehicles towed (f) positive contacts (g) referrals (h) trespassers removed (i) calls for service (j) weapons seized (k) property stolen/recovered (1) community feedback. Page 5 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 It is further agreed, to facilitate the evaluation, the City will provide comparable crime information for the City as a whole to facilitate the evaluation to include what proportion of activities City -wide occur on or near CRA property. 6.0 Plan of Operation. The Plan of Operation for supplemental police services within the District shall be as set forth in the Index Codes for the City Police Department which are incorporated herein and in the document entitled, "Plan of Operations for CRA Special District Officers ", is attached hereto and incorporated herein as Exhibit "C ". If, during the term of the Agreement, either party desires to amend the scope of the Plan of Operation, either party may request, for consideration by the other party, an amendment in writing. 7.0 Term of Contract. The term of this Contract shall begin on July , 2004, and end September 30, 2004, subject to annual renewal upon the mutual agreement of the parties. The parties understand that on an annual basis the contract amount under this Agreement may vary based on the negotiation and agreement of the costs to the City to provide services under this Agreement and the costs of new and replacement Equipment. 8.0 Compensation to the City. For services provided, CRA shall compensate the City as follows: 8.1 CRA shall pay City on a monthly basis for services provided at the rate equal to the costs to the City for four (4) officers plus an additional ten (10 %) percent for administrative costs. Any overtime costs shall also be billed a the rate cost plus ten (10 %) percent. Costs as referenced in this section include all wages, salary, overtime, FICA, Life Insurance, Disability Insurance, Health Insurance, Dental Insurance, Pension, Workers Compensation, and any other benefit paid or provided by City. For the balance of the 2003/2004 Fiscal Year (October 1, 2003 - September 30, 2004), the CRA shall pay the City an amount not- to- exceed $65,000.00. For the 2004/2005 Fiscal Year, (October 1, 2004 - September 30, 2005), if this Agreement is renewed by the CRA and City, the CRA shall pay the City an amount not -to- exceed $325,000.00. The not -to- exceed amounts shall be negotiated between the parties for any renewal of extension of this Agreement. Not -to- exceed amounts, as referred to in this Agreement, do not include overtime costs arising out of special events and activities within the Community Redevelopment Areas, and such costs for services requested by the CRA shall be reimbursed to the City by the CRA. 8.2 On a monthly basis throughout the term of this Agreement, City shall provide CRA with an invoice displaying the City's cost to provide officer services as referenced in Section 8.1 and any Equipment reimbursement costs incurred by the City in accordance with this Agreement. CRA shall pay each invoice and any balance due City within fifteen (15) days of receipt thereof. 8.3 Upon request of the CRA, the City shall provide copies of certified payroll time reports documenting name, employee identification, hours worked under this Agreement, supervisory approval and verification of necessity for any overtime worked for the officers assigned to this detail. Page 6 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 9.0 Termination. 9.1 The CRA may terminate this Agreement upon ninety (90) days written notice to the City. Such notice shall be delivered by Certified Mail, Return Receipt Requested, to the address specified in section 10.0 9.2 The City may terminate this Agreement upon ninety (90) days written notice to the CRA. Such notice shall be delivered Certified Mail, Return Receipt Requested to the address specified in section 10.0. 10.0 Notices. Any notices required pursuant to the terms of this Agreement shall be sent by Certified Mail, Return Receipt Requested, to the principal place of business of each of the parties hereto, as specified below: CRA: CRA Executive Director Boynton Beach Community Redevelopment Agency 639 East Ocean Avenue, Suite 207 Boynton Beach, Florida 33435 CITY: City Manager City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 And to: Police Chief City of Boynton Beach Police Department 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 11.0 Construction of Laws. The Agreement shall consist this Agreement and any subsequent written addenda agreed upon by both parties. 12.0 Severability. If any provision of this Agreement or application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 13.0 Modification of Agreement. This Agreement may be modified upon mutual consent of the parties only in writing, and executed with the same dignity herewith. 14.0 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on Page 7 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08-04 behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. 15.0 Governing Law. This Agreement shall be governed by the laws of the State of Florida, with venue lying in Palm Beach County, Florida. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. Signed and Seal and Witnessed CITY OF BOYNTON BEACH, FL in the presence of: Witness T City Manager KURT BRESSNER • CITY MANAGER Gott 4c- Q BOYNTON BEACH, FL Witness ATTEST: r = »� ,_ = Approved as to Form Yy) A go d 117 Clerk !fir TO l • City Attorney Signed, sealed and witnessed in the CRA Presenc- of: • tA, itness Chair Witness Page 8 H: \1990 \900182.BB\AGMT\Police Supplemental Services to CRA.doc Rev 07 -08 -04 U a c CD 9 0:44 'ci) a o \ , • - 1 0 iti 1 1 i m c 6 v a a m uS {^ U v 2 v 4 i o2 c4:. a` u i - g VtArk. Doom. U ...4 Th!kllIu1 Ili" ■ 1 1 � CM is ' E. ri ■ 1 Emil _ ]Iffi 1 ]I 0 � ; ESQ , gm p ri now ipi 5 i E -- ;,. * �� • ova I 1 ilL1-". 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W 0 -J 1- 0 1— Plan of Operations for CRA Special District Officer Exhibit C The Special District Officer will fulfill duties consistent with that of a crime prevention officer, high profile community policing officer, directed patrol officer and the traditional neighborhood patrol officer. The Special District Officer may walk a beat, ride a bike or operate a marked vehicle; however, they are charged with forming a partnership with our community therefore, extensive biking and foot patrol are highly recommended. Frequent and direct interaction with children, adults, business owners, community leaders, etc. is a necessity. Officers are responsible for developing strategic plans to fulfill their objectives and follow through, using a significant amount of operational latitude. Problem solving for all issues, not just "police related" issues is a requirement. Hours of operation will be 11.5 hours a day with flexible start and end times based on community's input for need, crime statistics, and officer evaluation of the situational circumstances. Officers will wear the designated CRA uniforms, utilize the CRA funded equipment, and operate within the set CRA boundaries as set forth in the contract. Officers will comply with the CRA reporting procedures and forward the information to their supervisor who will then forward the information through the chain of command, to the Chief of Police, and then to the CRA. EXM m q "c