R07-146
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RESOLUTION NO. R07- ,'-lie,
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE TASK ORDER NO. U07-17-3
IN THE AMOUNT OF $38,322.00 WITH SFRN, INC.,
FOR THE PREPARATION OF A STORMWATER
OPERATION AND MAINTENANCE MANUAL; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, with the recent expansions in the downtown and Industrial Avenue
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systems, the Utilities Department has identified the need for a standardized Operations and
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Maintenance Manual; and
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WHEREAS, the proposed Stormwater Operation and Maintenance Manual will
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review all facets of the City's stormwater operation, providing needed standard operating
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procedures, safety procedures, training and equipment information in a concise and
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comprehensive document; and
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WHEREAS, the City Commission of the City of Boynton Beach upon
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recommendation of staff, deems it to be in the best interest of the citizens of the City of
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Boynton Beach to authorize execution of Task Order U07-17-3 in the amount of $38,322.00
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with SFRN, Inc.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
S:ICAIRESO\AgreementsITask - Change OrderslSFRN U07-17-03.doc
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1 hereby authorize and direct the approval and execution by the City Manager of Task Order
2 U07-17-03 in the amount of $38,322.00 with SFRN, Inc., for the preparation of a
3 Stormwater Operation and Maintenance Manual, a copy of which is attached hereto as
4 Exhibit "A".
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Section 3.
This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this ~ day of December, 2007.
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24 ATTEST:
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27 Ja t M. Prainito, CMC
28 . Y Clerk
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CITY OF BOYNTON BEACH, FLORIDA
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CO~Sioner - Ronald we~
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/-4o~~. issioner - W oOdr. ow .t. Hay.
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Commissioner - Marlene Ross
S:ICAIRESOlAgreementslTask - Change OrderslSFRN U07-17-03.doc
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Inc.
En,ln..rs Surveyors GIS lI.pper.
K07 - "-/b
C.AndreR.ym.n, P.S.tJ., G.I.S.P.
K.ith I. J.ckson, P.E.
LiliA. Trop.pt, P.E.
Task Order #U07-l7-3
BACKGROUND
The City of Boynton Beach (CITY) is requesting SFRN, Inc. (CONSULTANT) to
prepare an Operations and Maintenance Manual for that portion of its stormwater system
that is owned, operated, and maintained by the CITY.
SCOPE OF SERVICES
Task 1: Develop standard operating procedures in the form of an Operations and
Maintenance Manual for evaluating and maintaining the stormwater system that is
owned, operated, and maintained by the CITY. A Table of Contents for the
Operations and Maintenance Manual is attached to this Task Order (see Exhibit
A).
Task 2: Meet with CITY staff on three occasions to discuss the content ofthe Manual.
The first meeting is to be a workshop with maintenance personnel when the
Manual is 40-50% complete. CONSULTANT will have personnel with extensive
field experience attend the first meeting. The second meeting will discuss the
progress of the Manual at 75% and the third meeting will discuss comments
generated from review of a draft copy of the Manual at 95% completion.
Task 3: CONSULTANT will submit 10 draft copies of the Operations and Maintenance
Manual for review by the CITY. Once approved, CONSULTANT will provide
the CITY with 10 copies of the final Operations and Maintenance Manual.
CONTRACT REFERENCE
Above is performed under the terms and conditions described within the Agreement for
General Engineering and Consulting Services dated November 18, 2003, with renewals,
between the City of Boynton Beach and SFRN, Inc.
ADDITIONAL SERVICES
Anything that may be needed and can or may be assigned by an amendment/change to
the Task Order.
OBLIGATIONS OF THE CITY
No materials or information are required from the CITY.
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1201 Belvedere Road, West Palm Beach, Florida 33405 TEL: (561 )-655-1151 FAX:( 561 )-832-9390
E-Mail: info@sfrninc. com Official Website: www.sfrninc.com
COMPENSATION
The CITY shall pay CONSULT ANT a lump sum fee of Thirty Nine Thousand One
Hundred Seventy Two and Zero Hundredths Dollars for the services described on this
Task Order. A breakdown of the fee is shown in the attached Table (Exhibit B) which is
included in this Task Order.
SCHEDULE
50% complete in 60 days.
Draft completed in 100 days.
Completed and ready for final payment within 30 days of receiving CITY comments on
the draft.
Method of Payment - Percentages oflump sum payment shall be tied to the acceptance
of deliverables by the City.
25% Draft of Standard Operating Procedures
40% Workshop with maintenance personnel
95% Submittal of draft
100% Final completion and acceptance by CITY
APPROVED BY:
::TY O~CH' FLORIDA
Kurt Bressner
City Manager
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Dated this
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day of Vo=em ber
,2007.
SUBMITTED BY:
SFRN'~
By: (L~
Lisa A. Tropepe. P. E.
Vice President
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of the City Attorney
Exhibit A
Stormwater System
Operations and Maintenance Manual
City of Boynton Beach, Florida
TABLE OF CONTENTS
Introduction
Purpose
Why Maintain the Stormwater System?
Legal Authority.
Statutory and Code Requirements Governing the Stormwater System
Method for Creating this Manual.
Safety
Introduction
Prevention
Management's Safety Responsibilities
Treatment of Injuries
Sewer Maintenance Hazards
Manhole Atmosphere Testing
Electrical System Hazards
Mechanical Equipment Hazards Lockout/Tag Out
Explosion and Fire Hazards
Bacterial Infections and Health Hazards
OSHA Confined Spaces Permit Requirements
Safety Equipment
General Safety
Vehicle Safety
Safety Publications Available
Safety References
Facilities Operation and Maintenance - Standard Operating Procedures
Access Roads and Easements
Catch Basins and Inlets
Debris Barriers/Trash Racks
Dry Detention Basins
Dry Drainage Ditches
Energy Dissipaters
Exfiltration Trenches
Flow Control Structures
Filtration Systems
Manholes
Outfalls
Pipe
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Exhibit A
Stormwater System
Operations and Maintenance Manual
City of Boynton Beach, Florida
TABLE OF CONTENTS
Pumping Stations
Streets
Swales
Water-Bearing Drainage Ditches
Wet Detention Basins
Wetlands
Municipal Activities
Landscaping
Vehicle Fueling
Vehicle and Equipment Maintenance
Vehic1e and Equipment Washing
Hazardous Material Storage
Erosion and Sediment Control
Management of Sediments
Litter Control
Vegetation and Pest Management
General Practice
Control Facilities
Conveyance Facilities
Storage Facilities
Wetland Areas
Fertilizer Application Control
Pesticide Use Control
Water Quality Operations
Emergency Operations
Measurable Goals
Employee Training and Education
Appendix
List of subcontractors, their contact information, and their scope
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Exhibit B
Fee Breakdown Table
Task Labor Hours Labor Cost Expenses Total
1 306 $34,318.00 $0.00 $34,318.00
2 24 $3,060.00 $50.00 $3,110.00
3 16 $944.00 $800.00 $1,744.00
Totals: 346 $38,322.00 $850.00 $39,172.00
Staff Classification Labor Rate Labor Hours Total
Lisa Tropepe Corporate Officer $160.00 20 $3,200.00
Mike Hanseter Department Director $150.00 100 $15,000.00
Kyle Grandusky Project Engineer $105.00 134 $14,070.00
Mitch Fleury Sr. Field
Representative $98.00 16 $1,568.00
Lisa Broz Sr. Admin. Assistant $59.00 76 $4,484.00
Totals: $38,322.00
(The total of this table should match total oflabor cost)
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