Agenda 02-05-08
The City of
Boynton B
100 E. Boynton Beach Boulevard. (561) 742-6000
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City Commission
REVISED AGENDA
FEBRUARY 5, 2008
Jerry Taylor
Mayor - At Large
Kurt Bressner
City Manager
DISTRI T I
Jose Rodriguez
Vice Mayor
Ron Weiland
Commissioner - District I
Woodrow Hay
Commissioner - District II
Marlene Ross
Commissioner - District IV
James Cherot
City Attorney
Janet M. Prainito
City Clerk
www.boynton-beach.org
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WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES &. PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the pr~sentation for consideration and action.
. Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
. Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
. Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
. Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
. Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission - Time Limit - Three (3) Minutes
· Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit -
Three (3) minutes
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority
vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
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City of Boynton Beach
REGULAR CITY COMMISSION MEEnNG
REVISED AGENDA
February 5, 2008
6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation by Greg Fitch, Police Chaplain
C. Pledge of Allegiance to the Flag led by Commissioner Marlene Ross
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMMUNITY &. SPECIAL EVENTS &. PRESENTATIONS
A. Announcements:
None
B. Community and Special Events:
None
C. Presentations:
1. Proclamations
None
2. Presentation of the American Assembly Infrastructure Sub-Committee.
Revised Agenda
Regular City Commission
Boynton Beach, FL
February 5, 2008
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission>
V. ADMINISTRATIVE:
A. Accept the resignation of Jon Blehar as an alternate member of the Planning and
Development Board.
B. Appoi ntments:
Appointment Length of Term
To Be Made Board Expiration Date
III Rodriguez Arts Commission Alt 1 yr term to 12/08
IV Ross Arts Commission Alt 1 yr term to 12/08
II Hay Bldg. Bd of Adj & Appeals Reg 3 yr term to 12/10
II II Rodriguez Bldg. Bd of Adj & Appeals Reg 3 yr term to 12/10
Mayor Taylor Bldg. Bd of Adj & Appeals Alt 1 yr term to 12/08 Tabled (2)
I Weiland Bldg. Bd of Adj & Appeals Alt 1 yr term to 12/08
I Weiland Code Compliance Board Reg 3 yr term to 12/10
IV Ross Code Compliance Board Alt 1 yr term to 12/08 Tabled (3)
Mayor Taylor Code Compliance Board Alt 1 yr term to 12/08 Tabled (3)
III Rodriguez Community Relations Board Alt 3 yr term to 12/10
III Rodriguez Education & Youth Advisory Board Reg 2 yr term to 12/09
Mayor Taylor Education & Youth Advisory Board Alt 1 yr term to 12/08 Tabled (3)
I Weiland Education & Youth Advisory Board Alt 1 yr term to 12/08 Tabled (3)
II Hay Education & Youth Advisory Board Stu N/V 1 yr term to 12/08 Tabled (3)
I Weiland Library Board Alt 1 yr term to 12/08
II Hay Library Board Alt 1 yr term to 12/08
Weiland Planning & Development Bd. Alt 1 yr term to 12/08 Tabled (2)
II Hay Senior Advisory Bd Alt 1 yr term to 12/08
III Rodriguez Veterans Advisory Commission Alt 1 yr term to 12/08
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with all of
the accompanying material to become a part of the Public Record and subject to staff
comments.
A. Minutes
2
Revised Agenda
Regular City Commission
Boynton Beach, FL
February 5, 2008
1. Regular City Commission - January 15, 2008
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2007-2008 Adopted Budget.
1. Approve a piggyback of Orange County, FL, Bid #Y-7-1053-JS to Flygt
Pumps, and Palm Beach County, contract #04191C to Florida Bering, Inc.
of West Palm Beach, FL for an annual program to replace submersible
pumps at various lift stations over a period of "10 Year Change Out
Program". Total anticipated expenditure for the year is $200,000.
C. Resolutions
1. Proposed Resolution No. R08-0l5 RE: Approving and
authorizing execution of Task Order No. #07-19-1 with URS Corporation
for engineering services related to potable water main and stormwater
improvements in the Lake Boynton Estates subdivision. The total
expenditure is $206,933.
2. Proposed Resolution No. R08-0l6 RE: Approving and
authorizing execution of an Agreement for Water Service Outside the City
Limits with Raymond & Lois Marcinkoski Trust for the property at 1053
Highland Rd., Lantana, FL.
3. Proposed Resolution No. R08-0l7 RE: Approving and
authorizing (1) the bond financing team to prepare necessary documents
for the bond financing of the FY 2007-2008 capital projects approved by
the Commission for the Utility System, (2) selecting Citigroup Global
Markets Inc. as underwriter of the proposed bonds, and (3) expressing
intent to reimburse prior expenditures from the bond proceeds.
4. Proposed Resolution No. R08-0l8 RE: Approving the
City's intent to use the Uniform Method for the collection of a non ad
valorem special fire assessment, but not requiring the City to impose a
special assessment..
5. Proposed Resolution No. R08-0l9 RE: Approving and
authorizing approval of the scope of services for the
continuation/updating of the fiscal year 2008-09 Fire Assessment Work
Plan with Government Services Group, Inc. in the amount of $58,000.
6. Proposed Resolution No. R08-020 RE: Ratifying the
action taken by the South Central Regional Wastewater Treatment and
Disposal Board on January 17, 2008 as follows:
a. Authorization to expend up to $50,000 on miscellaneous
items (soil and concrete testing, permit and legal issues)
3
Revised Agenda
Regular City Commission
Boynton Beach, FL
February 5, 2008
for construction of 24-MGD Reuse Expansion. Cost to be
split 50/50 from Cities' Capital Fund.
b. Authorization to increase JJ Kirlin's contract for
construction of the 24-MGD Reuse Expansion with Change
Order 1 by $994,278.22 increasing the total contract from
$9,912,500 to $10,906,778.22. Cost to be split 50/50 from
each City's Capital Funds.
c. Authorization to decrease JJ Kirlin's contract for
constructing the 6-MGD Reuse Expansion with Change
Order No.2 by $4,319 decreasing the total contract from
$5,413,322 to $5,409,003. Amount to be split 50/50 from
each City's Capital Funds.
D. Authorizing application for funding towards the development of Congress Avenue
Community Park, from the Department of Environmental Protection 2007/08
Land and Water Conservation Fund Program.
E. Authorizing the use of $500 from Mayor Taylor's Community Investment Funds
for the Boynton Beach All-Star Cheerleading squad for two teams of 32
cheerleaders to help defray competition expenses.
F. Approve the Special Warranty Deed and Quitclaim Deed, both prepared on behalf
of Boynton Development Associates, II. LLC, subject to City Staff approval of the
legal description of the referenced parcels.
VII. CODE COMPLIANCE &. LEGAL SETTLEMENTS:
None
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
Chow Hut (SPTE 08-002)
Anthony Mauro, 558 Gateway Blvd., LLC
Anthony Mauro
558 East Gateway Boulevard
Request for a second one-year time extension for the major site
plan modification (05-007) approved on November 1, 2005,
further extending approval from November 1, 2007 to November
1, 2008.
IX. CITY MANAGER'S REPORT:
A.
Project:
Agent:
Owner:
Location:
Description:
4
Revised Agenda
Regular City Commission
Boynton Beach, FL
February 5, 2008
A. Review and approve FY2009 federal appropriation submittals.
B. Discussion of Possible Conveyance of Galaxy Park to School District to Assist with
Reconstruction of Galaxy School.
C. Recommended Procedure for Sale or Conveyance to the CRA of Property Owned
by the City in the Heart of Boynton.
D. Review and approve implementation of marketing plan for volunteerism and the
City's advisory boards.
X. FUTURE AGENDA ITEMS:
A. Discussion of disposition of Old High School - February, 2008
B. Recommendations and Action Plan on City Green Task Force - February 19, 2008
C. Discussion of funding electronic agenda software
XI. NEW BUSINESS:
None
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
1. Proposed Ordinance No. 08-002 RE: Amending Part
III, Land Development Regulations, Chapter 20, Buildings, Housing and
construction Regulations, Article I, in general by amended Section 4,
Fees, Subparagraph a; providing for building division fees.
C. Ordinances - 1st Reading
1. Proposed Ordinance No. 08-003 RE: Amending
Article I of Chapter 2 and Section 2-13.2(b) relating to the Community
Redevelopment Agency to provide for new boundaries.
D. Resolutions:
None
E. Other:
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Revised Agenda
Regular City Commission
Boynton Beach, FL
February 5, 2008
None
XIII. UNFINISHED BUSINESS:
None
XIV. ADJOURNMENT:
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST "TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE
CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
Revised Agenda 1/31/08 5:00 p.m.
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:II.-ANNOUNCEMENTS & PRESENTATIONS
Item C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Tumed
Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office
0 December 18, 2007 December 3,2007 (Noon) 0 February 19, 2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15,2008 December 31, 2007 (Noon) 0 March 18,2008 March 3, 2008 (Noon)
[8] February 5, 2008 January 14,2008 (Noon) 0 April 1, 2008 March 17,2008 (Noon)
[8] Announcements/Presentations 0 City Manager's Report
NA TURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDA TION: Presentation of the American Assembly Implementation Infrastructure Sub-Committee.
EXPLANA nON: At the December 18, 2007 City Commission meeting a schedule of presentations from the Boynton
Beach Assembly: Committing to our Future was approved. The schedule is as follows:
Communications and Governance
Education
Infrastructure
Neighborhood Revitalization/Affordable Housing
Community Relations
Wrap-up by Commission
January 2, 2008
January 15,2008
February 5, 2008
February 19,2008
March 4, 2008
March 18,2008
Complete
Complete
PROGRAM IMPACT: Depending on the sub-committee reports there are new programs and staff additions
recommended.
FISCAL IMPACT: No funds have been budgeted pending review and approval of the sub-committee
recommendations.
AL TERNA TIVES: This is an informational briefing.
~~
City Manager's Signature
Assistant to City Manager ~
City Manager's Office
Department Name
City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
Boynton Beach Assembly 2007
INFRASTRUCTURE
Sub-Committee Assignments
Taken from Policy Statement Document.
INFRASTRUCTURE - Public buildings, facilities and utilities are an integral
part of this work. Traffic issues were a substantial item of discussion also, so
much that the Assembly recommended that the City hire a traffic planner.
Parks and Recreation can be folded into this group since the Assembly
acknowledged that the master planning efforts of the City were good.
AssiQnments for Infrastructure:
Boynton Beach, like many other older municipalities in South Florida, faces a
dual challenge: repairing or replacing aging infrastructure that is decaying,
outdated, or inadequate to keep up with the demands of a growing population
and providing services and facilities for new residential and commercial
development. Planning efforts, funding, and human resources must be
carefully balanced if the City is to succeed on both fronts. Inform the public
that the City's infrastructure is aging and significant investments will soon be
needed.
Action Item: Suggest ways the public can be kept informed of
infrastructure needs and improvements.
Water. (Resource Information) In general, Boynton Beach is doing a very
good job in dealing with water issues. The City is addressing potable
water demands to assure that the City has adequate supplies through
2025. However, the City does face two issues involving wastewater
treatment and disposal that must eventually be resolved.
Boynton Beach will eventually be prohibited from pumping wastewater
offshore at the present location. Boynton Beach and Delray Beach must
work together to find alternatives to ocean outfall from the communities'
wastewater treatment plant. The two cities' wastewater will either have to
be pumped further out from shore, injected into deep wells, reused, or a
combination thereof. All options will be expensive.
The South Florida Water Management District, as part of the City's water
consumptive use permit, is calling on Boynton Beach to increase
wastewater reuse for irrigation. This requirement is not unique to
Boynton Beach. The main expense here is for the pipes to distribute the
recycled water and to provide storage facilities for the recycled water until
it can be used for non-potable purposes.
Roads. The majority of roads leading into and within the limits of Boynton
Beach fall under the jurisdiction of the State of Florida and Palm Beach
County. The City's Division of Roads and Streets is responsible for
asphalt and concrete restoration, street sweeping, bridge restoration and
guardrails, filling potholes, repairing road edges, and replacing street
signs.
Action Item: Evaluate the hiring of an urban planner with expertise in
transportation, parking, intermodal transfers, and the like. A person
with these skills is needed to study and document transportation
issues in Boynton Beach, and to negotiate with state agencies, the
County, and other municipalities.
Action Item: Evaluate where the streetscape program can and should
be expanded to support the economic-development requirements
discussed above. The plans should assure adequate capital funding
for maintenance of pavements, sidewalks, streetlights, and
landscaping.
When City-maintained roads are reconstructed, community
involvement should be solicited so that the work considers
community needs and preferences. Collector roads should be the priority.
The City should work with Palm Beach County to optimize traffic
signal timing coordination.
Public Transportation. Palm Tran, Tri-Rail, and other public transportation
services are a valuable resource for those seeking an alternative to driving
or who do not have access to an automobile.
Action Item: The Committee should develop strategies to encourage
Palm Tran to consider adding an east west connection on Boynton
Beach Boulevard from State Road 7 to the beaches. It could be
partially self-supporting through fees from riders.
Action Item: Develop strategies for expanding the trolley system,
which is currently supported by the CRA.
Action Item: Evaluate the expansion of the Shopper Hopper and the
publicizing of its connections.
Action Item: Evaluate the establishment of a municipal parking
authority and the creation of parking facilities that satisfy local parking
demand and function as transportation hubs.
Action Item: Evaluate means of developing support for a dedicated
funding source for regional transit.
Parks and Recreation. Well-maintained and conveniently located parks
and recreational facilities make a significant contribution to the quality of
life within a city.
a. The City does a very good job of maintaining its existing parks and
recreational facilities. The current advisory board is functioning
well, and the staff are competent and proactive.
b. Community involvement can be encouraged by holding functions
and public meetings in Boynton Beach parks.
Action Item: Study the feasibility of a beach and parks
assessment.
Action Item: Evaluate the expansion of the greenway system and
its connectivity.
While focusing on particular assets and targets of opportunity, the City
should take steps to improve the community's overall appearance and
safety.
To improve safety, suggest ways to improve infrastructure and expand
street lighting to all intersections, hazardous locations, and to high crime
areas identified by the Police Department.
Action Item: To improve appearance, suggest ways to:
a. Improve and maintain the City's streetscapes and lobby the
County to assume responsibility for funding streetscaping of all of
the county roads in the City.
b. Encourage outside agencies and corporations (FPL, Bell South,
Palm Tran, etc.) to complete repairs and clean up their debris.
c. Improve bus stops.
d. Provide more trash containers.
e. Enforce cleanup of construction sites.
.Mawin .N atIum !iJtltz
11166 S~.fDM,
fiJtupttM. .1kac4, ~.e 33437
561..742-5786
mnMitI.z@&U,6Ut#lnet
July 6, 2007
Ms. Carjsse LeJeune
Assistant to the City manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Re: Infrastructure Sub Committee Report to the implementation Team
. .
Dear. Ms. Lejeune;
On behalf of each of the members of the Infrastructure Sub Committee which was
recently appointed by the City Commission, it is my pleasure to present to the
Implementation Team our completed and final report of findings and
recommendations.
This final report is the result of a diligent effort on the part of the Infrastructure
Sub Committee to provide to the Implementation Team and ultimately the City
Commission as complete and accurate appraIsal of the Issues as possible. This was
a challenging task, and the end result is a document that represents the unanimous
endorsement of the entire Infrastructure Sub Committee.
Please be kind enough to forward our report to the appropriate Implementation
Team members, and should anyone involved in this program have any questions,
comments or suggestions please feel free to have them contact anyone of our
committee members for follow-up.
The committee would also like to thank Peter Mazzella, Jeffrey Uvergood and
Christopher Roschek for the generous amount of time and counsel they provided to
the committee. Their efforts were greatly appreciated.
Please give our very best wishes to the Mayor, the City Manager a10ng with the
members of the City Commfssion and extend our thank you from the entire
committee for the opportunity to work on this project.
RECOMMENDATIONS OF THE
INFRASTRUCTURE SUB-COMMITTEE
July 6, 2001
Water: Boynton has done excellent engineering to fulfill the City's water needs.
Long-term planning is still necessary to insure a sufficient supply of water during
extreme droughts. Currently, customers that use over 30,000 gallons per month
consume 36% of the water despite being only 7% of the population. Adjusting
the price structure would help to both conserve water and generate funds for
alternative water supply sources in the future. To achieve these goals we
recommend:
1. Keeping the inverted rate structure which increases the price of water as
users move into higher levels of consumption.
2. Increasing prices in order to bring Boynton's rates in line with other
municipalities. To achieve this we recommend increasing rates by 100/0 in
addition to the changes proposed by the CH2M Hill report.
3. Retain drought slU'Charges and increase the rate even more for high water
users. Current rates increase equally for all users as we move from Phase I
to Phase N. We recommend rates increase more dramatically for high
users. For example, Phase II rates currently increase by 30% for all users.
We suggest rates should increase by 400/0, 600h and 8()G1O for users over
10,000,30,000 and 50,000 gallons, respectively. This would increase
conservation and generate funds for alterna~ive water supply sources.
4. The Infrastructure Committee believes the referenced rate increases should
be used to build sufficient reserves in the Utility Fund to Construct
alternative water supply sources in the future that may not be known or
planned at this time. It is our belief that future water improvements should
be financed by both present and future water users. A mechanism to
refund the reserves to the ratepayers should be developed should future
policy makers deem the reserves no longer necessary.
Roads: Currently our 200 + miles of road are maintained with an annual budget
of $400,000. We believe this funding level has been inadequate to maintain our
roads. We recommend:
1. More funds should be allocated to road improvement, maintenance and
beautification, especially in the eRA district.
2. Rather than hire an urban planner, reassess the logic of having a ''Traffic
Concurrency Exception Area." High density allowed in the downtown
should require some local level of road concurrency with particular
attention paid to intersection capacity.
3. Streetscape programs should be initiated in areas where new development
is desired but seems to have stagnated. Taking the lead on improving areas
such as MLK and North Federal Highway will encourage redevelopment
by showing the City's pride and commitment to improving these areas.
Public Transportation: This is challenging for the City to address because of
limited influence over Palm Tran and because Floridians' travel patterns resist
public transportation. Our recommendations are:
1. Form a working coouriittee of citizens, businesses, and City and eRA staff
that continuously evaluates the parking needs in the Central Business
District and other traffic needs and concerns city-wide. This committee
shall develop parking schemes that best utilize fimding mechanisms such
as meters, while balancing the delicate nature of parking demand and space
use and allocation. This committee, while it is not recommended that it be
a standing Board, shall make recommendations on all matters involving
City Code changes.
2. Encourage Palm Tran to establish a simple grid system that puts buses on
the major northlsouthand east/west roadways. For example, a single bus
route would be dedicated to just travel east and west on Boynton Beach
Boulevard. Similar bus routes would be established on other major
east/west roads like Atlantic Avenue and Lake Worth Road and on
north/south roads like Federal Highway, Congress and Military Trail. This
type of system would be easy to understand and would enable riders to
move throughout the county with no more than two transfers. Developers
of affordable housing would have an incentive to build along these major
routes and rider-ship would increase with time.
3. Private shuttle buses should be used to connect the hospital, mall and other
major destinations with Palm Tran. Trolley service could be offered to
perform this connection if the cost was paid for by the private sector.
4. The Shopper Hopper duplicates a service that is now offered by Palm Tran
Connection. Consider eliminating the Shopper Hopper and evaluate other
means whereby both low-income and elderly Boynton Beach residents can
achieve personal mobility at minimal expense to the City.
2
5. A simpler and more useful Trolley route system should be developed.
Trolleys should only be run along major corridors and kept within the
eRA district and the beach.
6. Bus stops need to be improved. We recommend partnering with Palm
Tran (matching funds are available) to construct bus shelters that do not
have advertising. This bas been done successfully in Boca Raton and
Delray Beach. Shelters without advertising are preferred because they will
help beautify the downtown.
7. Downtown parking is becoming a problem (example: the marina area).
The parking committee recommended above should work to develop a
long tenn plan for the downtown. Other suggestions include:
a. Install parldng meters downtown and along Federal Highway to
generate funds to meet future parking needs. Federal Highway
meters will also discourage illegal, overnight parking.
b. Secure a downtown parcel that will serve as a parking lot and be
large enough to accommodate a parking garage in the future.
c. Use eRA monies or Parking Fee-in-lieu funds to land bank smaller
lots along Federal Highway for use as smaIl parking areas. Foods
collected by the City from developers in lieu of providing parking
should be commensurate with the cost of constructing decked
parking spaces. This would encourage restaurants and other
desirable retail businesses to locate in these areas by providing relief
to City requirements to construct on-site parking. Encourage their
use by western residents as a way to catch the trolley to the beach
along with the benefit of bringing visitors to our downtown.
Parks and Recreation: The park system is extensive and well funded. The City
does a good job with its parks. We recommend:
1. That an assessment for beaches and parks not be added through property
taxes as parks are not used by all residents. Inst~ we suggest the
following.
a. Adopt a policy of making the Oceanfront Park self-sufficient
through user fees. This could be achieved by using new and
innovative approaches to parking fees including: prorating the decal
fee to encourage summer use or developing a parking meter system
that could replace the attendant. Also, explore having an umbrella
concession like the one used in Delray Beach to provide a service
while generating revenue.
3
b. Parking meters should be installed in city parks that have heavy
dP.tT\9nd as a way to collect fees ftom users.
2. City staff is working to expand the greenway system. We suggest the
major roadways be treated as greenways and that. wCl'k is done to i.mp.-uve
their appearance, safety and the oormectivity of their bike lanes.
Appearuee ..d Safety: The action items weier this category included
addressing the problems with things such as: street lighting; streetscapes, getting
FPL to complete repairs and to bury lines; working with Palm Tran to improve
bus stops and trash cans; cleaning up construction sites and other code violations.
Everybody agrees that these are problems that have continued for a very long
time. What is needed is a person to work full time on these issues. Our
recommendation is:
1. Hire a full-time eRA staff person whose sole responsibility would be to
work to improve the appearance and safety of our downtown. This person
would do thinf}q like: contact code enforcement to report violations, work
with FPL to get poles repaired and street lights replaced, notify OOT about
signs and curbs needing repair, work with Palm Tran to get new bus
shelters, convince Florida East Coast Railroad to have the cement railroad
ties once used as barriers removed, eW... Many good things could be
accomplished by a. motivated person in this position. It would be
important that they have an eye for aesthetics and the ability to work well
with others agencies. If successful in the CRA district, this program could
be expanded throughout the City.
Respectfully submitte<L
Marvin Nathan Blitz, Chairman Jay Lehman
Herb Suss, Vice Chairman Robert Taylor
Steve Homrich Frank Lindsay
Stan Nitkowski
E~ Officio members:
Peter Mazzella
Jeffrey Livergood
Christopher Roschek
4
STATUS UPDATE ON SUB-COMMITTEE ACTION ITEMS THAT HAVE BEEN
OR ARE BEING ADDRESSED BY THE CITY AND CRA
Infrastructure
· Increasing prices in order to bring Boynton's water usage rates in line with
other municipalities. To achieve this we recommend increasing rates by
10% in addition to the changes proposed by the CH2M Hill report.
o At the October 16, 2007 City Commission meeting, the
Commission approved on second reading, an amendment to
Chapter 23 of the Code of Ordinances to impose a 10% utility
tax on the purchase of water service within the City.
· Streetscape programs should be initiated in areas where new
development is desired but seems to have stagnated. Taking the lead on
improving areas such as MLK and N. Fed. Hwy will encourage
redevelopment by showing the City's pride and commitment to improving
these areas.
o The Boynton Beach CRA currently has two programs in the
areas of MLK and N. Fed. Hwy that assist owners in improving
their properties. One is the Commercial Fac;ade Improvement
Grant program that assists local business in improving the
exterior of their building. The other is the HOB Residential
Improvement Program that assists homeowners in the HOB
area (MLK & N. Fed. Hwy) with residential repairs.
. Adopt a policy of making the Oceanfront Park self-sufficient through user
fee. This could be achieved by using new and innovative approaches to
parking fees including: prorating the decal fee to encourage summer use
or developing a parking meter system that could replace the attendant.
o There currently exists in the CIP 2007/2008 budget funds for an
automated parking system at the Oceanfront Park.
V. ADMINISTRATIVE
ITEM A.
20 Farnworth Drive
Boynton Beach, Florida
33426
January 17, 2008
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Attn: The Honorable Jerry Taylor, Mayor
City Clerk's Office
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33435
RE: Appointment to Planning & Development Board
Dear Mr. Taylor:
I received your letter of December 5,2007, informing me of my reappointment to
serve as an Alternate Member of the Planning & Development Board until
December 2008.
Unfortunately, I will not be able to take this position due to continuing travel
demands resulting from my architecture firm's business.
Please accept my resignation and forward it to the City Commission, the
Planning & Zoning Director and to the Planning & Development Board itself.
enjoyed my service to the City, and certainly hope that I was able to make a
positive impact on the Board.
You rS-tt111 y
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- on B. Blehar, A.I.A., ArchItect
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'CCI Mike Rumpf, P & Z, Director
CBBL02
V. ADMINISTRATIVE
ITEM B.
APPLICANT ELIGIBLE FOR APPOINTMENT 02/05/08
Last Name First Name 1 st Choice 20a Choice 3ra Choice
Cook Dana Arts Commission
Dwork Jonathan Planning & Dev. Bd.
Miller Brian Community Redev.
Agency
Norfus Victor Planning & Dev Bd.
Poznak William Planning & Dev Bd.
1
VI.-CONSENT AGENDA
ITEM B.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Form Must be Turned
in to City Clerk's Office
o December 18, 2007
o
o
I:8J
December 3, 2007 (Noon)
o February 19,2008
o
o
o
February 4,2008 (Noon)
January 2, 2008
December 17, 2007 (Noon)
March 4, 2008
February 19,2008 (Noon)
January 15, 2008
December 31, 2007 (Noon)
March 18,2008
March 3, 2008 (Noon)
February 5, 2008
January 14, 2008 (Noon)
April 1, 2008
March 17,2008 (Noon)
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RECOMMENDATION: A motion to approve a piggy-back of Orange County, Florida, Bid # Y-7-l053-JS m
Flygt Pumps, and Palm Beach County, contract #04191C to Florida Bearing, Inc. of West Palm Beach, Florida
for an annual program to replace submersible pumps at various lift stations over a period of "10 Year Change
Out Program". Total anticipated expenditure for the year is $200.000.00.
NATURE OF
AGENDA ITEM
o
o
I:8J
o
o
Administrative
Announcements/Presentations
o
o
o
o
o
New Business
Consent Agenda
Legal
Unfinished Business
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Code Compliance & Legal Settlements
Public Hearing
EXPLANATION: The Utilities Department has an annual program for replacing submersible pumps at various
lift stations. The pump replacements are on a 10-year change out due to life cycle costs and maintenance criteria.
The Utilities Department also has a pump shop where they pull submersible pumps on a maintenance program,
refurbish the pump and then install it back at the station. If pumps cannot be repaired in the pump shop they are
sent to the manufacturer for repairs. This expenditure is as follows: ITT Flygt of Apopka, Florida in the amount
of $50,000.00 and Florida Bearing, Inc. of West Palm Beach, Florida in the amount of $100,000.00 and
$50,000.00 to be allocated for parts and repairs between the two companies. Phase I of this program for this year
will be an estimated expenditure of approximately $30,000.00.
PROGRAM IMPACT: It is paramount that our pumps are maintained on a regular basis in order to provide
satisfactory services.
FISCAL IMP ACT:
Account#:
403-5000-590-96.04
401-2816-536-52.75
Bude:eted Amount:
$150,000.00
$ 50,000.00
$200,000.00
ALTERNATIVES: Not maintain pumps on a regular basis and replace pumps as they go down.
Last Year's Expenditure: $137,000.00 plus repairs and parts $48,000.00 = $185,000.00
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
X: Barbara Conboy - Utilities Administrative Manager
Tony Lombardi - Utilities Manager
File
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
/
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SIBULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
X: Barbara Conboy - Utilities Administrative Manager
Tony Lombardi - Utilities Manager
File
Memorandum
Utilities #08-04
RECEI\'ED
JAN 0 9 20~
PRoc~t~
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To:
Carol Doppler
Purchasing Agent IC"\ c
Kofi Boateng, PE. ~r jj,JtIJ\-- - y4
Utility Director (\ '.. i /
\ I B \ b'G,
From:
Date:
January 7, 2008
Subject:
Piggy-back Orange County Bid # Y7 -1 053-JS
Piggy-back Palm Beach County Term Contract #04191C
Submersible Wastewater Pumps
Agenda Item
The Utility Department's Wastewater Pumping Stations Division would like to piggyback the
following bids: Orange County Florida Bid Y7-1053 - JS, Flygt Pumps, Parts and Repairs
which was awarded to ITT Flygt of Apopka, Florida on July 7,2007 and Palm Beach County
Florida contract #04191 C which was awarded to Florida Bearing, Inc. of West Palm Beach,
Florida on December 1, 2007. Copies of each bid are attached.
The Utilities Department has an annual program for replacing submersible pumps at various
lift stations. The pump replacements are on a 1 O-year change out due to life cycle costs and
maintenance criteria. The Utilities Department also has a pump shop where they pull
submersible pumps on a maintenance program, refurbish the pump and than install it back
at the station. If pumps can not be repaired in the pump shop they are sent to the
manufacturer for repairs.
The Department anticipates spending an estimated annual amount of $200,000.00 dollars in
these programs. Funds are available in the following accounts, $150,000.00 in account #
403-5000-590-96.04 SWR075 and $50,000.00 in account # 401-2816-536-52.75.
Please present this at the next City Commission meeting for their approval. If you have any
questions please contact me at ext. 6401 or Tony Lombardi at ext. 6421. Thank you.
TL:kb
Attachments
XC: Pete Mazzella
~\L ';,L Michael Low
\\"\0,,," Tony Lombardi
\.~f.I ,. ~ Dan Spooner
''JY Barb Conboy
r7-0~
JAN. 7.2008 12:36PM
ITT FLYGT
NO, 929
t' I TT
Steve Kiss
Sale$ R.epresentative
lIT Flygt, LLC
1730 Tenth Straet W
Riviera Beach. FL 33404
T~I 561 848 1200
FaX 561 84S 1299
st@v@,klss@ltt,com
January 7,2008
Mr. Anthony Lombardi
Maintenance Manager
City of Boynton Beach
Utility Department
124 Woolbright Road
Boynton Beach~ FL 33435
Dear Tony:
ITT Flygt Corporation will allow the City of Boynton Beach to use the same
pricing as Orange Cormty, Florida as found in their tenn contract Y7 -1 053-JS
This pricing will be held through December 31, 2008.
~s~ _
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Sales Representatiave
steve.kiss@itt.com
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TERM CONTRACT
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FL YGT PUMPS, PARTS AND REPAIRS
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This contract is made as of the 1st day of July; 2007 by and between Orange County, a Political
Subdivision of the State of Florida, by and through its Board of County Commissioners,
hereinafter referred to as the COUNTY, and ITT Flygt, LLC, a corporation authorized to do
business in the State of Florida, hereinafter referred to as the CONTRACTOR, whose Federal
LD. number is 135158950.
GENERAL TERMS AND CONDITIONS
1. GENERAL INFORMATION
This contract, these general and special terms and conditions, and the
specifications/scope of services constitute the complete set of specifications and
requirements. All work shall be performed in accordance with said specifications/scope
of services.
2. PRICEfDELlVERY
Price(s) quoted must be for new merchandise unless otherwise specified. "Acceptance"
as herein used means the acceptance by the COUNTY after the Manager, Purchasing and
Contracts Division or his authorized agent, has by inspection or test of such items
determined that they fully comply with specifications. Deliveries are to be made during
the normal working hours of the COUNTY unless otherwise requested. Time is of the
essence and the delivery date specified on the delivery order must be adhered to. Partial
shipments will be acceptable unless otherwise stated.
3. PAYMENTS TO THE CONTRACTOR
A. The total amount to be paid by the COUNTY under this contract for services and
materials shall not exceed nine hundred twenty-five thousand four hundred
thirteen Dollars ($925,413.00), TIlls is an estimated contract amount and the
County does not warrant that any orders will be issued. The CONTRACTOR will
bill the COUNTY on a monthly basis, or as otherwise provided, at the amounts
set forth-in the Price Proposal Form for products and services rendered toward the
completion of the Specifications/Scope of Services. Where incremental billing
for partially completed items is permitted, the total incremental billings shall not
exceed the percentage of estimated completion as of the billing date.
B. - Invoices received from the CONTRACTOR pursuant to this contract will be
reviewed and approved by the initiating County Department, indicating that
services have been rendered in conformity with the contract and then will be sent
to the Finance Department for payment. Invoices must reference this contract
number. Invoices will be paid in accordance with the State of Florida Prompt
Payment Act.
C. Final Invoice: In order for both parties herein to close their books and records,
the CONTRACTOR will clearly state "final invoice" on the CONTRACTORtS
final/last billing to the COUNTY. This certifies that all services have been
properly performed and all charges and costs have been invoiced to Orange
County. Since this account will thereupon be closed, any and other further
charges if not properly included on this final invoice are waived by the
CONTRACTOR.
4. FEDERAL AND ST ATE TAX
The COUNTY is exempt from Federal and State Sales and Use Taxes for tangible
personal property (Certificate of Registry for tax transactions under Chapter 32, Internal
Revenue Code and Florida SaleslUse Tax Exemption Certificate). The CONTRACTOR
shall not be exempted from paying sales tax to their suppliers for materials to fulfill
contractual obligations with the COUNTY, nor shall the CONTRACTOR be authorized
to use the COUNTY'S Tax Exemption Number in securing such materials.
The COUNTY has the following tax exemption certificates assigned.
A. Certificate of Registry No, 59-70-004K for tax free transactions under Chapter 32,
Internal Revenue Code;
B. Florida Sales and Use Tax Exemption Certificate No. 58-l2-090729-53C.
5. CONFLICT OF INTEREST
This contract is subject to provisions of applicable State Statutes and County Ordinances.
The CONTRACTOR must disclose the name of any officer, director, or agent who is also
an employee of the COUNTY. Further, the CONTRACTOR must disclose the name of
any COUNTY employee who owns, directly or indirectly, an interest of ten percent
(10%) or more in the CONTRACTOR'S firm or any of its branches.
Should the CONTRACTOR permanently or temporarily hire any COUNTY employee
who is, or has been, directly involved with the CONTRACTOR prior to or during
performance of the contract, the contract shall be subject to immediate termination by the
COUNTY.
6. LEGAL REOUIREMENTS
Federal, State, County and local laws, ordinances, rules and regulations that in any
manner affect the items covered herein apply. Lack of knowledge by the
CONTRACTOR shall in no way be a cause for relief from responsibility. The
CONTRACTOR is prohibited from discriminating against any employees, applicant, or
client because of race, religion, color, disability, national origin, gender, or age with
regard to but not limited to the following: employment practices, rates of payor other
compensation methods, and training selection.
Venue for any litigation involving this contract shall be the Ninth Circuit Court in and for
Orange County, Florida.
2
7. UNIFORM COMMERCIAL CODE
The Uniform Commercial Code (Florida Statutes, Chapter 672) shall prevail as the basis
for contractual obligations between the CONTRACTOR and the COUNTY for any terms
and conditions not specifically stated in this contract.
8. AVAILABILITY OF FUNDS
The obligations of the COUNTY under this contract are subject to the availability of
funds lawfully appropriated for its purpose by the State of Florida and the Board of
County Commissioners.
9. COPIES
Copies of documents, records, materials, and/or reproductions upon request will be
charged in accordance with the COUNTY'S fee schedule. Copyrighted materials may be
inspected, but cannot be copied or reproduced per Federal law.
10. PAYMENT TERMSIDISCOUNTS
The COUNTY'S payment terms are in accordance with Florida Statute 218, Florida
Prompt Payment Act.
11. PATENTS AND ROYALTIES
Unless otherwise provided, the CONTRACTOR shall be solely responsible for clearing
the right to use any patented or copyrighted materials in the performance of the contract.
The CONTRACTOR, without exception, shall indemnify and save harmless the
COUNTY and its employees from liability of any nature or kind, including cost and
expenses for or on account of any copyrighted, patented, or unpatented invention,
process, or article manufactured or supplied by the CONTRACTOR. In the event of any
claim against the COUNTY of copyright or patent infringement, the COUNTY shall
promptly provide written notification to the CONTRACTOR.
If such a claim is made, the CONTRACTOR shall use its best efforts to promptly
purchase for the COUNTY any infringing products or services or procure a license, at no
cost to the COUNTY, which will allow continued use of the service or product. If none
of the alternatives are reasonably available, the COUNTY agrees to return the article on
request to the CONTRACTOR and receive reimbursement, if any, as may be determined
by a court of competent jurisdiction.
12. INDEMNIFICATION FOR TORT ACTIONS/LIMIT A TION OF LIABILITY
The provisions of Florida Statute 768.28 applicable to the COUNTY apply in full to this
contract. Any legal actions to recover monetary damages in tort for injury or loss of
property, personal injury, or death caused by the negligent or wrongful act or omission of
any employee of the COUNTY acting within the scope of hislher office or employment
are subject to the limitations specified in this statute.
3
No officer, employee or agent of the COUNTY acting within the scope of hislher
employment or function shall be held personally liable in tort or named as a defendant in
any action for injmy or damage suffered as a result of any act, event or failure to act.
The COUNTY shall not be liable in tort for the acts or omissions of an officer, employee
or agent committed while acting outside the course and scope of his/her employment.
This exclusion includes actions committed in bad faith or with malicious purpose, or in a
manner exhibiting wanton and willful disregard of human rights, safety, or property.
To the fullest extent permitted by law, the CONTRACTOR shall defend I indemnify, and
hold harmless the COUNTY, its officials, agents, and employees from and against any
and all claims, suits, judgments, demands, liabilities, damages, cost and expenses
(including attorney's fees) of any kind or nature whatsoever arising directly or indirectly
out of or caused in whole or in part by any act or omission of the vendor or its
subcontractors (if any), anyone directly or indirectly employed by them, or anyone for
whose acts any of them may be liable; excepting those acts or omissions arising out of the
sole negligence of the COUNTY.
13. CERTIFICATION OF INDEPENDENT' PRICE DETERMINATION
The CONTRACTOR certifies that in connection with this procurement, all prices have
been ardved at independently, without consultation, collusion, communication, or
agreement for the purpose of restricting competition, as to any matter relating to such
prices with any competitor.
14. SUCCESSORS AND ASSIGNS
The COUNTY and the CONTRACTOR each binds itself and its partners, successors.
executors, administrators and assigns to the other party of this contract and to the
partners, successors, executors, administrators and assigns of such other party, in respect
to all covenants of this contract. Except as above, neither the COUNTY nor the
CONTRACTOR shall assign, sublet, conveyor transfer its interest in this contract
without the written consent of the other. Nothing herein shall be construed as creating
any personal liability on the part of any officer or agent of the COUNTY which may be a
party hereto, not shall it be construed as giving any rights or benefits hereunder to anyone
other than the COUNTY and the CONTRACTOR.
4
SPECIAL TERMS AND CONDITIONS
1. F.O.B. POINT
The F.O.B. shall be Destination in Orange COlUlty. The prices quoted for each purchase
shall include all costs of packaging, transporting, delivery and unloading to the stated
point within Orange County. The COUNTY reserves the option to deliver to and pickup
from the CONTRACTOR pumps, parts and repaired pumps or items.
2. DELIVERY
Delivery time is of the essence in this contract. Delivery shall be no later than the
delivery times as stated below. Failure of the CONTRACTOR to meet this delivery
requirement may result in default. It is hereby understood and mutually agreed to by and
between the parties hereto that the time of delivery is an essential condition of this
contract.
Pumps that are in stock locally, 1 day delivery.
Pumps that are not in stock locally, but within the United States, 10 day delivery.
Pumps that are not in stock within the United States, 7 weeks, normal factory delivery.
3. TERMINATION
A. Termination for Default:
The COUNTY, by written notice to the CONTRACTOR, may terminate this
contract for default in whole or in part (delivery orders, if applicable) if the
CONTRACTOR fails to:
1, provide products or services that comply with the specifications herein or
fails to meet the COUNTY'S performance standards.
2. deliver the supplies or to perform the services within the time specified in
this contract or any extension.
3. make progress so as to endanger performance of this contract.
4. perform any of the other provisions of this contract.
Prior to tennination for default, the COUNTY will provide adequate written notice to the
CONTRACTOR through the Manager, Purchasing and Contracts, affording himlher the
opportunity to cure the deficiencies or to submit a specific plan to resolve the deficiencies
within ten (10) days (or the period specified in the notice) after receipt of the notice.
Failure to adequately cure the deficiency shall result in termination action. Such
tennination may also result in suspension or debarment of the CONTRACTOR in
accordance with the COUNTY'S Procurement Ordinance. The CONTRACTOR and its
sureties (if any) shall be liable for any damage to the COUNTY resulting from the
CONTRACTOR'S default of the contract. This liability includes any increased costs
incurred by the COUNTY in completing contract perfonnance.
5
In the event of termination by the COUNTY for any cause, the CONTRACTOR will
have, in no event, any claim against the COUNTY for lost profits or compensation for
lost opportunities. After a receipt of a Termination Notice and except as otherwise
directed by the COUNTY the vendor shall:
A. Stop work on the date and to the extent specified.
B. Terminate and settle all orders and subcontracts relating to the
performance of the terminated work
C. Transfer all work in process, completed work, and other materials related
to the terminated work as directed by the COW1ty.
D. Continue and complete all parts of that work that have not been
terminated.
If the CONTRACTOR'S failure to perform the contract arises from causes beyond the
control and without the fault or negligence of the CONTRACTOR, the contract shall not
be terminated for default. Examples of such causes include (1) acts of God or the public
enemy, (2) acts of a government in its sovereign capacity, (3) fires, (4) floods, (5)
epidemics, (6) strikes and (7) unusually severe weather.
B. Termination for Convenience:
The COUNTY, by written notice, may terminate this contract, in whole or in part, when
it is in the COUNTY'S interest. If this contract is tenninated, the COUNTY shall be
liable only for goods or services delivered and accepted. The COUNTY'S Notice of
Termination may provide the contractor thirty (30) days prior notice before it becomes
effective.
However, at the COUNTY'S sole option, a termination for convenience may be effective
immediately and may apply to delivery orders (if applicable) or to the contract in whole,
4. AS SPECIFIED
All product delivered must meet the specifications herein. Product delivered not as
specified will be returned at no expense by the COUNTY. The COUNTY may return,
for full credit any unused product received which fail to meet the COUNTY'S
performance standards. Replacement product meeting specifications must be submitted
within a reasonable time after rejection of the non-conforming product.
5. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH
CONTRACTOR certified that all material, equipment, etc., contained in this contract
meets all OSHA requirements. CONTRACTOR further certifies that, if the material,
equipment, etc., delivered is subsequently found to be deficient in any OSHA
requirements in effect on date of delivery, all costs necessary to bring the material,
equipment, etc., into compliance with the aforementioned requirements shall be borne by
the CONTRACTOR.
6
6. SAFETY REGULATIONS
Equipment must meet all State and Federal safety regulations for grounding of electrical
equipment.
7. PAYMENT
,
Partial payments in the full amount for the value of items received and accepted may be
requested by the submission of a properly executed invoice, with supporting documents
id required. Payment shall be made in accordance with Florida Statute 218, Florida
Prompt Payment Act. Payment for accepted equipment/supplies/services will be
accomplished by submission of an invoice, in duplicate, to:
Orange County Utilities
Water Reclamation Division
8100 Presidents Drive.
Orlando, FL 32809
Phone: (407)836-6829
8. EQUIPMENT/SERVICE
A. The scope of these specifications is to insure the delivery of a complete unit ready
for operation. Omission of any essential detail from these specifications does not
relieve the CONTRACTOR from fumishing a complete unit.
B. All equipment must be new, or current manufacturer in production and carry
standard warranties. The CONTRACTOR must service all equipment prior to
delivery.
C. The CONTRACTOR must be an authorized dealer, distributor, and/or
representative of the manufacturer for the brand/model being bid. Dealer,
distributor, and/or representative means a firm or person that owns, operates, or
maintains a store, warehouse, or other establishment in which materials, supplies,
parts, articles, or equipment of the general character described in the
specifications are bought, kept in stock and sold commercially or to the general
public in the usual course of business.
D. The CONTRACTOR must maintain a normal supply of repair parts and be
equipped with personnel and facilities to provide such service as necessary to
keep the equipment in operation with a minimum of delay. Failure to meet and
maintain these requirements, in the COUNTY'S sole opinion, may be cause for
contract termination.
9. WARRANTY
The CONTRACTOR shall fully warrant all new equipment furnished hereunder against
defect in materials and/or workmanship for a period of five (5) years after delivery and
acceptance by the COUNTY. Should any defect in materials or workmanship, except
ordinary wear and tear, appear during the above stated warranty period, the
CONTRACTOR shall repair or replace same at no cost to the COUNTY, immediately
upon written notice from the COUNTY'S authorized representative.
7,
The CONTRACTOR shall fully warrant all parts for a period of I year from delivery and
acceptance in accordance with the manufacturer's warranty.
The CONTRACTOR shall fully warrant all repairs against defect in materials and/or
workmanship for a period of I year from delivery and acceptance.
All warranty provisions of the Uniform Commercial Code shall additionally apply.
10. MANUALS
The following manual shall be delivered with each piece of new equipment. The cost of
the manual shall be included in the unit price.
Operation and Maintenance Manual I copy
11. INSURANCE REQUIRED
A. Before execution of the contract by the COUNTY and commencement of the
operations and/or services to be provided, and during the duration of the contract,
the CONTRACTOR shall file with the COUNTY current certificates of all
required insurance on forms acceptable to the COUNTY, which shall include the
following provisions:
I. All insurance policies shall be issued by companies authorized to do
business under the laws of the State of Florida and acceptable to the
COlJNTY.
2. The celiificates shal1 clearly indicate that the CONTRACTOR has
obtained insurance of the type, amount and classification as required for
strict compliance with this insurance section.
3. No material change or cancellation of the insurance shall be effective
without thirty (30) days prior written notice to the COUNTY.
B. The CONTRACTOR shall require and ensure that each of its subcontractors
providing services hereunder (if any) procures and maintains, until the completion
of the services, insurance of the types and to the limits specified herein.
C. Coverage Required:
1. Workers' Compensation - The CONTRACTOR shall provide coverage for
its employees with statutory workers' compensation limits, and no less
than $100,000.00 for Employers' Liability. Said coverage shall include a
waiver of subrogation in favor of the COUNTY and it's agents, employees
and officials.
8
2. Commercial General Liability - The CONTRACTOR shall provide
coverage for all operations includ~g, but not limited to Contractual,
Products and Completed Operations, and Personal Injury. The limits shall
be not less than $1,000,000.00, per occurrence, Combined Single Limits
(CSL) or its equivalent. The General Aggregate limit shall either apply
separately to this contract or shall be at least twice the required occurrence
limit.
3. Business Automobile Liability - The CONTRACTOR shall provide
coverage for all owned, non-owned and hired vehicles with limits of not
less than $1,000,000.00, per occurrence, Combined Single Limits (CSL)
or its equivalent.
4, The "Orange County Board of County Commissioners" shall be
specifically included as an additional insured on the general liability
policy.
D. All such insurance required of the CONTRACTOR shall be primary to, and not
contribute with, any insurance or self-insurance maintained by the COUNTY.
E. Any exceptions to the insurance requirements in this section must be approved in
writing by the COUNTY.
F. Compliance with these insurance requirements shall not relieve or limit the
CONTRACTOR'S liabilities and obligations under this contract. Failure of the
COUNTY to demand such certificate or other evidence of full compliance with
these insurance requirements or failure of the COUNTY to identify a deficiency
from evidence provided will not be construed as a waiver of the
CONTRACTOR'S obligation to maintain such insurance.
12. CONTRACTTERMfRENEWAL
A. The contract shall commence effective July 1, 2007 and extend for a period of
twelve (12) months. The contract may be renewed for two (2) additional twelve
(12) month periods, upon mutual agreement of both parties. If any such renewal
results in changes in the tenus and conditions, such changes shall be reduced to
writing as an amendment to this contract and such amendment shall be executed
by both parties. Renewal of the contract shall be subject to appropriation of funds
by the Board of County Commissioners.
B. The initiating COUNTY department(s) shall issue delivery (purchase) orders
against the term contract on an "as needed" basis.
C. Any order issued during the effective period of this contract, but not completed within
that period, shall be completed by the CONTRACTOR within the time specified in
the order. The contract shall govern the CONTRACTOR'S and the COUNTY'S
rights and obligations with respect to that order to the extent as if the order were
completed during the 'contract's performance period.
9
13. PRICINGIINVOICING
The CONTRACTOR shall have a published price list for all available pumps and parts,
The CONTRACTOR shall list a percentage discount off of the published price list for
pump and parts purchases on the price proposal page of this contract. The COUNTY
requires a firm percentage discount for all pumps and parts for the entire contract period.
Pricing is not required until a specific pump or part is ordered. Price lists may be updated
annually. Price lists for pumps and parts shall be provided to the COUNTY on CD.
Pricing on invoices shall be accomplished by listing the pump or part and the list price of
that pump or part, the discount percentage and dollar amount of the discount and the net
price to be paid for the pump and/or parts being invoiced.
14. PRICING/AUDIT
The CONTRACTOR shall maintain adequate records to justify all prices for all items
invoiced as well as all charges, expenses and costs incurred in performing the work for at
least three (3) years after completion of this contract. The COUNTY shall have access to
such books, records, subcontract, financial operations, and documents of the
CONTRACTOR or its subcontractors as required to comply with this section for the
purpose of inspection or audit during normal business hours at the CONTRACTOR'S
place of business.
15. USE OF CONTRACT BY OTHER GOVERNMENT AGENCIES
At the option of the CONTRACTOR, the use of this contract may be extended to other
gove111mental agencies, including the State of Florida, its agencies, political subdivisions,
counties, and cities.
Each governmental agency allowed by the CONTRACTOR to use this contract shall do
so independent of any other governmental entity. Each agency shall be responsible for its
own purchases and shall be liable only for goods or services ordered, received and
accepted. No agency receives any liability by virtue of this bid and subsequent contract
award.
16. SALVAGEABLE PARTS
When a pump is determined to be beyond reasonable repair, the COUNTY reserves the
right to request that any and all salvageable parts from the broken pump be returned to
the COUNTY.
JO
SPECIFICA nONS/SCOPE OF SERVICES
PUMPS
The CONTRACTOR shall provide Flygt pumps of the size and configuration as required and
ordered by the COUNTY.
PARTS
The CONTRACTOR shall keep an ample inventory of high use parts to ensure parts availability.
The CONTRACTOR shall provide a parts list on CD with pricing and the percentage discount
off of the list price for all parts.
REP AIRS
The CONTRACTOR shall provide repairs to Flygt pumps at the CONTRACTOR'S repair
facility. Repairs shall be made using original equipment manufacturer parts and shall be
accomplished by factory trained technicians.
11
PRICE PROPOSAL FORM
The CONTRACTOR shall provide the COUNTY Flygt pumps, parts, and repairs as set forth in
the specifications/scope of services contained herein.
Item#
Description
Unit Price/% Discount
1.
Flygt Pumps as specified:
5%
2.
Parts
5%
3.
Hourly labor rate for repairs
$50.00 per hour
4. Environmental Fee
1 to 1 0 HP
II to 50 HP
Greater than 50 HP
$26.00 each
$42.00 each
$58.00 each
5. Lubricants and Materials
1 to I 0 HP
11 to 50 HP
$21.00 each
$31.00 each
$52.00 each
Greater than 50 HP
r
O.
Flange Driliing
$100,00 each
12
lIT Flygt, LLC
BY: . Q ~~2-c- - -
~~er e. 4N.tJ~I/
TITLE: VIC.4:. At:..r,~e,v-;-
DATE: 7/r/e7
F .
f'
. Richardson, CPP , CFCM
Manager
Purchasing and Contracts Division
DATE: 7-11- 07
13
CONFIDENTIAL
Prices Good Through 2008
FL YGT "e" PUMPS
4" CP3085 with imp~J!~~~_~,-~~.~,438, 440
~lIgp?Jg?~th.l~~!I~!~_~?_?,._4.~? ,_.~?4,43.~.,441,. 442
6" CP31 02 with imFE?ller~ii1Li~.?_.______......._
4" & 6" CP3127 Vv'i~h_trn.E~I!~~l:>_i~.?,4~~, 434, 436, 483, 484, 485
8" CP3127 with impellers 411, 412, 442
4" CP31~?Vv'i!Q.il]}E~_E?!~_~~~.L~~placement for CP3140/481
6" CP3152 with impE?II~E~ 4~~L~I?lgE?rnE?flt for CP3140/436)
6" CP3152 withl~PE?IIE?~~A.~?!434
4" & 6" CP3152 with impellers 454
4" CP3170 with imp<?II~.~l:>~~~........____,_....,.... ...._
6" CP3170. withi~p<?IL(;!rl:>~.4:2, 44~@_~ph/460v
6" CP3201 with impellers 452, 454,457, 458@ 3ph/460v
FL YGT "N" PUMPS
4"NP3085 with impellers 462 463
4"NP31 02 with i~PE?I!.E?r_~_~~.?2._~~.~.,4(34, 465
4"NP3127 with impellE?r~4:?8, 43~,4~Z, 488, 489
6" N P3127 with irnP~UE?~~~J_,-~_?_?
4" & 6" NP3153 with impellers 435,436,437,466
4" & 6" NP3153 with impellers 433,434,435,436,437,461,462,463,
464,465,466
MISCELLANEOUS ITEMS
liquid Level Sensing FIO?ts,~.~!Y.1::JQ_~ilh.4Q' ().fCable
liquid Level Sens()r, LS-100 49' of Cable
4" x 4" Flygt Base Elbows
6" x 6" Flygt Base Elbows
,6" x 8" Flygt Base Elbows
J
HP
3
5
5
10
10
15
15
20
20
30
30
47
HP
3
5
10
10
15
20
: PRICE EAC H
$3,383.00
$4,?.11:00
_$4_,.4~9 . 00
$5,981.00
$5,981.00
$9,510.00
$9,757.00
$10,340.00
. ~ 19! ?4 ?':90
$14,823.00
$15,509.00
$19,458.00
PRICE EACH I
I
$3,227.00
$4,014.00
$5)799.00
$5,700.00
$9,188.00
$9,742.00
PRICE EACH
$71.00
$1,437.00
$527.00
$729.00
$1, 180.00 I
CONFIDENTIAL PRICING,xls
Florida Bearings Inc
1t~ g'~ ad, V'Ziue VefuJt
,.../
MIAMI
3164 N Miami Avenue
Miami, FL 33127
Phone (305) 573-8424
Fax (305) 573-7366
IT LAUDERDALE
1430 W Broward Blvd
Ft Lauderdale, FL 33312
Phone (954) 462-0285
Fax (954) 765-1043
W PALM BEACH
3520 Investment lane
Riviera Beach, FJ, 33404
Phone (561) 863-3260
Fax (561) 863-3262
ORLANDO
2410 N Rio Grande Avenue
Orlando, FL 32804
Phone (407) 843-4153
Fax (407) 843-4154
January 7, 2008
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, F1. 33435
Attn: Mr. Tony Lombardi
Ref: Term Contract
This letter is to inform you that the City of Boynton Beach is more than welcome to use
the Palm Beach County Term Contract(#04191C) for the purchase of pumps on an
"as needed basis" with a contract date good thru 11/30/08. Please feel free to contact me
should you have any further questions in reference to this subject.
Regards,
Eric
11/01/2007 08:01 5617426316
10-31-'07 1521 FFlOO-PBC ?URCHASlNi DbP!'
.~~_t
SO ScNdl Mili...-y Tratl. $I.lir.c 11 ()
'MiIIt hlmBellW. FL 3'4:1S.'19~
l56U 61fl~6800
~: ~l) 616-6811
www.~.CQrn/pl.\"
.
.... .... ~
...... 01 co.mty
0-__....-..-
~ Green", Ch4l~o~
J$lf KDDrIJ. Vice Chait
J<anm T. MII:Oi~
Jltobert J, ~'ljjan
Mill}' MCCarty
!\Un l\UOflSOr1
).. R, SantaM:lI'ia
[;eUD~~1'
!l.obert Wei!lmafl
"M I!tfUtII ClpJl"rttm!lJ'
~Aetr"lf 8mplo~'
@ ".,. CIOI fWlJJlIIed"..,.
BOVNTON BCH FINANCE
btiHilbtil$l1
PAGE: 03
l-'I.ilV:l~1 ~H$ i' - t,::{ ~
'l'-(,I'IJ
Form R
October S. 2007
Florida Bearing_, Inc,
erie Dov....plka, Account Manllgor
3520 In\'MtMenl lane #3
Riviera lIMe", F'L 33.403
RE: TERM CONTRACT Ii: 04191C
D.ar V.ndor~
Th" Is to infonn yOLl that Palm Beach County 80erd of County Camft'lissioners
continues to pc'8..qualify your firm for Sewaa~. Dtachatae end SCJ~I'$'b'~RL.
Cltl. ..". ..~. n..ded" basis. Unless you are notified otherwise. you~ pr.-qualificati('
.hall remain in .rr.ct indefinitely.
The ..lamMed expenditures for the period of 12/1/07 through 11/30/08 .t
S135..ooo. .
Tl'le oblllilation$ of Palm Beach County under this contract are subject to the
availability of fUnds lawfUlly appropriated for its purpose by the State of Florida and
the Board of County CommltSsloners.
Palm ~h county Departments will issue hara copy orders against this contract as
your authorization to dellv'r. ,A,lIlnvolc.. mutt reference ea~h unique documelit
numb.r.
If you have any questions, please contact Cindy &rewer &t (15~1) 616.6814 .
Sint*ely .
1~~
Di~or
c:
Vernetha Green. Water Utilities
File
11/01/2007 08:01
10-31-/~7 1522
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BOYNTON BCH FINANCE
5616165811
PAGE 04
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11/01/2007 08:01 5617426316 BOVNTON BCH FINANCE PAG~ 05
10-31-'07 15:22 FROM-PBe PURCHASING DEFT 5616166811 T-475 P0~5/318 F-270
AMENDMENT #1
- n -..v
Dated: Jarluanl26. 2006
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MILITARY TRAIL, SUITE 110
WEST PALM BEACH, FLORIDA 33415-3199
PRE.QUAL #:
04.191/CB
Reaula. for Prt4uat.lli~,tion 21 ~,ndors to PtOvi~ Sewage.
Di~-9.. and Submersible Pumpa on an As Needed Bill!
TITLE:
REFERENCE PAGE 4, TERM 3.c (Item 1 - Policy) - change dollar figure In last
aentence from $24,8'8 to 48,999
PAGE 6, DELETE TERMS 4.b and .t.e IN THEIR ENTIRETY
REFERENCE PAGE 9, Term #12, In second paragraph - change mandatory bid
amount for any project from twenty-five thousand doll.... ($25,000) to fifty thousand
dol..... ($50.000)
NOTE:
Thi8 executed amendment shall be returned to the Purchasing
Departm.nt as acknowledgement of all changes.
SIGNATURE I DATE
11/01/2007 08:01
1~-31-'07 15.22
Karen T. Marcus, Chair
Tony Masilottl, Vies Ch.irman
Jeff Koons
WllI'r&n 1-1. Newell
Mary McCarty
Burt A81'onaon
Addie L. Greene
IIII&...L
__'t<rl ,
. .....,
PAGE: 06
T-4'75 ?0~6/01S F- 270
Robert WeIsman
Purcha"ng Dep..rtJ1\ent
W'NW.pbcgo'l.com/pur
r
1 1
BOARD OF COUNTY COMMISSIONERS
Nonce OF SOLICITATION
Jl4:WLCIL
REQUEST FOR PRE.QUALIFICATION OF VENDORS
TO PROVIDE SEWAGE, DISCHARGE, AND SUBMERSIBLE PUMPS
ON AN AS NEEDED BASIS
SUBMISSION DATE: NOVEMBER 10. 2Q2.LAT 2:00 P.M.
It is the responsibility ofthe respondent(s) to insure that all pages are included. Therefore, all respondent(s)
are advised to closely examine this package. Any Questions regarding the completeness of this package
should be immediately directed to Palm Beach County Purchasing Department (561) 616-6800.
It is requested that all documents be submitted in triplicate, one original and two copies.
_RESPONDENT(S) SHALL SUBMIT, IN A SEALED PACKAGE OR CONTAINER, AT LEAST ONE
'ORIGINAL, SIGNED IN INK BY AN AGENT OF THE COMPANY HAVING AUTHORITY TO BIND THE
COMPANY OR FIRM. FAILURE TO DO SO SHAll BE CAUSE FOR REJECTION OF YOUR ~EQUEsT
FOR PRE..QUALIFICATION.
Call Bid Hotline number 795-8080 (from Palm Beach County), 425-7420 (from Broward County), or 655-
4527 (from Dade County) Of tune In to the Education and Government Television Cable Channel for a list
of additional advertised "Invitations for Bid" and "Requests for Proposal", The Bid Hotline also provides
updates on posted award recommendations. This same information, to include posted award information,
is avaIlable on OUr web site www.pbcgov.com/pur.
Protests can be accepted only during the five (5) business day posting period.
CAUTION
Amendments to this Request for Pre-Qualification will be automatieally sent only to those
vendors who received this document directly from
Palm Beach County PU~h.$ing Department.,
Palm Beach County shall not be responsible for the completeness of any
Request for Pre-Qualfffcatlon pack.go nor purehased directly from
Palm Beach County Purchasing Department.
In accordance with the provisions of ADA,
this document may be requested In an alternate format.
50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199
(881) 616--6800 FAX: (581) 616-6811
11/01/2007 08:01 5617426316
10-31-'07 1528 FROM-PEe ?UP.CHASING DEPT
BOYNTON BCH FINANCE PAGE 07
5616165811 7-4'75 F'01H /\11t: F- 'G'i~
BOARD OF COUNTY COMMISSIONERS
Palm le8Ch County
Request for Pre.Qualiflcatlon
REQUEST #: M-191/Ca
TITLE;:: PRE:.aUAlIFICATION OF \lj:NDORS TO PROVIDE SEWAGe, o.tSCH~~~. AND SUBMERSIBLE PUMPS ON ~tJ
AS NEEOED 8AS1~ _
pU~CHASING OEPT. CONTACT: Cindv Bl'9Wer. Buvar TE:U:PHONE NO.: , {5et} 616-6614
FAX NO.: (!San 242-8714 , EMAIL ADDRESS: _ cbrawerfi)co.Dalm-beach.fI,-~
All Responses will be re~eived on or after tiOVEMBER 10.2004 and will continue Indefinitely or re-advertlsed at the Cour)IY'lI
sole an<! abco!uta dlsoretlon,
SUBMIT QUALIFICATIONS TO: PALM BeACH COUNTY PURCHASING DEPARTMENT, ATTN.:
VERNI;THA M. GFtE!N, 50 S. MIUTARY TRAIL, SUITE #110, weST PALM BEACH, FL 33415.
"..
:':!!I!!Il!!!
_n~
~_a.._
This Requeet for p,..,.Qualifio.atlon. General ConditiOnS, Instructions to Respond.m(8), Special CO!'ldillons. Speclfleat!t)I1s, Attachments,
Amendments (if ISSued), OIndlor any othElr rml'9nced document form 8 part of tl1l. FtequeGt for pre-Qualification solicitation and response
thereto, and by reteMI'lc.e .r~ mad" " part thereof. The felected awardee(s) 9ha1l be bound by all terms, r.ondltions aM rtqulr'l'Tlents in these
documents.
PURPOSE AND EFFECT: It is the 60le purpose and intent Of tl'lla Rm!1Je~t for Pre-Qualifications to ~~:eol a $iJfficient number of QIJalifled
C::lr:tractor(s) to provide the County with itel'l'l(a) and/or .services a6 lI&ted herein, Tholl Pre-Qu$lifil!id Contrleklr($) &elected are hereby olaCed
on nOlie.. thet acceptance of Its RQquest for Pre.Qu8Bflcl!rtk:m by Palm Eklach County !:thaI! oOnatitute .. binding contract.
-.:: G~Nl!.RAL CpNDITIONS( I~STRUCTIONS AND INFORMATION FORBIDDeRS
GENERAL CONDITIONS
1. GENERAL INFORMATION
Respondent(s) are advised that this package constitutes the
completfl 58t of spsclflcatlons, terms, and eondltlOns which in
addition to t!'le recomrn.nded quotation. based on a project t>y
prOjl'Jct basis, forms the olndlng contract between Palm Beach
County end the eUGCei!lsful Pre-Qualified Contrsctar(sl.
Changes to this Request tor Pre-Oualibtion may be made ~
by written &l'I"lttndmtr.t issued b~ the ColJnty Purchasing
Department Respondent(s) al'O furtner adVised to closely
8x.amine every ,ection of this document. to en$ure thet 11I11
sequentially "~Imbered pages a~ present, and to 4ilnl;;Ura that It
i& fully Ul1d8l"8tQod. Questions or requests for exp'enetlons or
InterpretatiOns of this document must be submitted to the
purcnasing Department contact in writina II'! sufficient time to
permit a written response end, If required. win De provided to all
prospective respondent(s). prior to openll'lg. Oral explanations
or inatructlons given by any County agent ere not binding and
should not be interpreted as altering sny provision of this
(!<'JCument. Respondent(s) cer.i1iM that this RequB1 for Pm.
Qua/ification i8 mad~ without reliance on any oral
raprEtSentetlona made by tI'l. county.
The obligations of Palm Beach County under this award are
subjeot to the availability of fundS lawfully appropristad for Its
J'UrpOS8.
2. LEGAL REQUIREMENTS
a. COMPL'ANOEWITH LAW8AN~OPi': Federel, Stete,
County and locsl lews, ol'Cllnances. n.,les and regulations
that In any manner affect the item!! covered herein apply.
Lack of knowledge by the Respondent(s) shall In no w~
be a 08use for relief from respon$ibility. The successful
Pre~Quall1led Contractor($) shall strictly comply 'l\1tl1
redersl. State and local bull<:llng and safety codes
I!qulpment SMII meet all Stete end Federal Safety
regulations. Respor.dent(e) certifies that all products
(mete.rlaIS, equipment processes. or other items supplied
in response 10 this ReQllest for Pre-Qualification)
contained in its Request for Pre-.QI,Jallflcatlon me&t8 au
a.S.H.A., ANSI, NFPA and all other Federal and State
requirements. RBspondent(s) further certifies that, If it is
tho SUCC98$ful Pre..Qualified Contn~etor(s), and the
product delivered 1$ subsequently fOUnd to t>c detiOlent in
ar:yof the aforementlonC!ld requlr_ments In el'fect on date
of deliver')'. all costs necessary to bring the product into
compliance she.1I be borne by the Pre-Cualified
Contractor(s).
In compliance with Chapter 442, Florida Statutes, sny
tox.ic substance re$ulting from tht9 ReqiJest for Pre-
Qualification &hall be aocompanled I)y 8 properly
completed Materiel Sefoety Data Sheet (MSDS).
The Uniform Commercial Code (Florida Statutes. Chepter
612) shall prevali as the basis for contractual obllgetlons
between the successful pre.Qualified C<mtractor{s) ,.
Pelm Be~t, County for any terms 8nd conditions
specifically staled in the Reqveet for Pre-Qualification.
11/01/2007 08:01 5617426316
1~-31~'07 1S 23 FROM-PEe ?URCHASING DEPT
b. DISCRIMINATION PROHIBITED: Palm Beach County i$
committed to assuring equal opportunity In the award of
contracts and complies with all laws prohibiting
discrimination. The successful pre-Oualified Contrector($}
is prohibited from discriminating against any employee,
appliCillnt, or cli.nt bl'iK;8uet of race, color J ...Iigion, di$l!lbility,
sex. age, national origin. ancestrY. marital status. or sexual
orlenldtion .
e. INDEPENP~ CO~T~Q!OR RELAIIQ!!JHF; The
8uccessful Pre~QU8llfied ContractOr(s) is, and shall b8, in
the performance of efl work. services. and activities under
this Contract, an Independent Contractor and not an
employee, agent, or servant of the COUNTY. All persons
engaged In any of the work or services performed pursuant
to U,ls Contract shall at all times. and in all places, be
ltubjed to the Pre-Ou8lifl8d Contractor'. $01$ direction,
supervision. and oontrol. The PreyQualifted COn1ractor($'
shall ellcercl$e control over the means end manner in which
it and its employees perform the wprk, and in all respecte
the Pre-Qualified Contractor's relationship, and the
relationship of Its emplCJyeltll, to the COUNTY shBlI be that
Of an Independent Contractor and not '5 employees or
lI9ent9 of the COUNTY.
d. CRIMINAL tfllIORY RECO~DS CHECK ORD~CE:
PUl'$uent to Ordinance 2003..030, the Palm Beach County
Criminal History Records Check Ordinance ("Ordinance").
ll'w!t County 81'1all eor'lduct flngerprint bU&d criminal history
record checks on all persons not employed by the County
who repair, deliver, or provide goods or services for, to, or
on behalf of the County. A fingerprint based criminal history
reeord chack shall be conducted on all employees and
sUbCOntractors of vendors. Including repair person$. and
delivety persons, who are unescorted when entering a
facility determined to be critic81 to the public I.f.ty and
security of the County. County facilities that require thl.
heightened lever of security are identlfltld in Resolution R-
2003-1274, a$ may be amended. The successful Pre-
Qualified Contractor(s) is solely responsible for
un<lel'8tar'ldlng the fnal'lCial. schedule, and staffing
implioations ofthi. Ordinan~, Further. the SUQ04tssful Pre-.
CUalln8d Contractor(8) BCKnoWledgefJ mat Its bid crlce
include. any end ell direct Qr indirect costs 8sINJofated with
compliance of th!S OMlnance, except 10t tne applicable
FDLEIFBI fees that Shall be paid by the County.
fl. l>>.uBLlC INTny QR.p'!ES: F.S. 287.133 requires Palm
Beach County to notify aD biddert aftne following: 'fA person
or affiliate who has been placed on the convicted vendor list
following a conviation fur a publiCi entity crime may not
SUbmit 8 bid on e contrecC WIttl a publiQ enttty for tne
construction or repair of a publiC building or public work.
may not submit bids on leases of real property fo a public
entity, may !'lot be awarded or pefform worl( as e contractor,
supplier, subcontractor. or consultant under a cantrOJct with
any public ~t!ty, and may not tran..et business with any
public enuty In exce$S of the thresho'd amount provided in
F S, 287.0t7 for CATEGORY TWO for a period of 36
montns from the date of being placed on the convicted
vendor list..
BOYNTON BCH FINANCE PAGE 08
5516166811 T-475 P0~8/21S F-270
f. NON~~~U810N: Re$pondent(.) certifies that it has
c;ntered into no agreement to commit a fl'8\Jdulent,
deoeltful, unlawful, or wrongfull'1ot, or any act wh ich mey
result in unfair advantage for one or more bidders over
other bidders. Conviction for the Commission of any
fraud or act of collusion in eonnection wi1h any sale. bid,
quotation. proposal or other aet incident to doing business
with ~a'm Beach County may result in permenent
debarment.
No premiums, rebates or gratuitlo8 are permittee; either
Witt'l, prior to or lifter eny delivery Of materiel or provision
of services. Any such violation may result In award
cancell8tioll, retum of materials, discontinuatlon of
services, removal from tt1e vendor bid list(s). andlor
debarment or ltUspenslon from doing bu!;iness with Palm
Beacl'l county.
g. LOBBYINg: Respondent(s) are acNiaeO Ihot tl'le "Palm
Beach County Lobbyist Registration Ordinance" prohibits
8 respendent or anyone representing tI'le respondent from
communicating with any County Commissioner. Co;,mty
Commissioner's staff, or any employee authorized to act
on behalf of the Commission to award a particular
contract regarding it. Requ.et for Pre~Qua"f1catlon. i.8.,
a "Cone of Sileflcfil".
The "Cone of Silence" Is in effect from the date/time of
the deadli'le for submission of the Request for Pre-.
Qualification, and terminates at the time that the Board of
County Commissioners, or ill County Oepartmer.t
authorized to act 00 thelf behalf, awards or approves a
contract, rejects all Request for Pre-Qualifications, or
otherwise takes action which end$ the &ollcitation
proCGss.
Respondent(s) May, however, contact any County
Commissioner, County Commissioner's staff, or any
employee authorized to ect on behalf of the Commission
to award 8 perticular contract, via writl~ communiclJtion
i.e.. facsimile, e-mail orU.S.ma~.
Violations of the "Cone Of Sllence~ are punishable by a
fine of $250.00 per violation.
h. COtifl.ICT OF fNTfREST: AU retpondent(s) shail
disdose with their Request for Pre-Qualification the name
of any officer, director, or agent whO i. also an employee
or a relative of an employee of Palm et8eh county.
Further, all respondent(s} shall disclose the rlam. of any
County emp~. or relative of e CQunty emplOyee. whO
owns. direcUy or indireclIy, an Interest of te!'l percent or
more in the suaoessful Pre-Qualified ContrQIdor(l!i) firm or
.ny Of Its bl'8nct'lo..
I. SUCCESSORS AND ~~: The County and the
successful Pre-Qualified Contractor{s) each binds Itself
and its successors and 8SSIglS to the other party in
respect to all provisions of thiS Contract. Neither the
County nor the successful Pre-Qualified Contractor(s)
snail assign, sublet, conveyor transfer ns Interest In tnls
Contrllct without the prior written consent Qf the othar,
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10-31-/07 15 24 FROM-PBe PURCHASING DEFT
j, INDEMNIFICATIQN: Regarale.ss of thO coverage provided
by any nsurance, the successful Pre-Qualified Contractor(s)
Shall indemnify, save harmleafi and defend ml'J county. Its
agents. servants. or employees from and against any and all
claims, liability, losses and/or Cliluses of action which mi'JY
arise from any negligent act "J( omission of the successful
Pre.Qualfled Contractor(s}. its subcontractors. agents,
servants or employees during the course of p.norn\ing
servIces or caused by the goods ~roVlaed pUl'6usnt to tll$S(;l
Request for Pre-Qualification documents and/or resultant
contract.
k. PU.,LIC 8~CO~~: Any material submitted in response to
this Request for ~e..Qu8Iiflc&lon is conSidered a public
document In accordance wlth Se~tlon 119.07, F.S, Ttlit
Includes material which the responding respondent(s) mlQtn
COrl$lder to be confidentIal or a trade secret. Any daim of
oonfidentiallty is wal....d upon subml..,on, effective after
opening puriUlIntto Section 119.07, F.S,
I. IN,SfORPORATlON. PRGiPIiNCE.JURJIASC110N: This
Request for Pre-Qualification shall be included and
incorporated In the final award, The order of contractual
ore~denee aMI! be !I\e Req~ for pr&-QUellflcatlon
docoment (origin.. terms and conditions), Request for Pre-
Q...8t:fI08t!On rtSponH. the recommended quotation, I:lesed
on ClI projed by project besi.. end purchase ardar or term
contract order. Any and all legal action necessary to
enforce the award or the resul18nt contract shall be held in
Palm Beach County and tt'le contradual obligations shall be
intl!lrprefltd I!IOOOI'dlng to the laws of Florida.
m. L.EGAL EXPENSES: The County shell net be liable to a
respondent for any legal fees. court costs, or other legal
expenses erit;ing from th* inttlrpretation or &nforeement of
this contt61ct, or from any other matter generated by or
relating to this contract.
3. REQUEST FOR ,PRE..QUALIFtCATION SUBMISSION
a. SUBMISSION Of RESPONSES: Atl Request for Pre..
QuaHflcatlon ,..ponaes must be submitted on the
provided ReqUMt for Pr...Quallficatlon "ResPQnn'.
FC)rm. ~equ..t fOr Pre..QuallflOlrtlon responses on vendor
letterhead/quotatIon forms Shall not be accepted.
R..pon... mu.t be typewritt.n Gr written in ink. and
must be signed in ink by an agent of the company having
authority to bind the company or firm. FAILURE TO SIGN
THE REQUEST FOR PRE-QUALIFICATION RESPONSE
FORM AT THE INDICATED PLAcES 8HALl Be CAUSE
FOR ReJECTION OF THIi REQUEST FOR PRE.
QUALIFICATION. Requ881 for Pre-Qualifiolltion r_po"se~
are to be submitted to the Palm Beach County Purchasing
Department on or after the time indicated on the soli~ltstlon
"r.amble. end mUlt be IUbmltted In a sealed envelope or
container, which should have the enclosed address label
affixed and bearing the Request for PrfJ~Qu8Iif'ieetion
number.
b. ~sm:lflC~TIQf:!I'. ,61,etl~ AND PERMITS; Unless
otherwiie direcbtd in 8ub-paragreprt d. (L.ooal Pref$rence)
or th6 S"eelal Condition, of this Request for Pre--
Qualification, respondent should include with its Request for
BOYNTON BCH FINANCE
5616165811
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PAGE:: 09
P01tl9/018 F-;';'/kI
Pre.Qualification 8 copy of ell applicable Certlflcatl
Compet8ncy issU&d by the State of Florlda or the Palm
Bea.r:h county Construction Industry Lioensing Board in
tne name of the respondent(s) shown on the Request for
Pre-Quatifioetion response page. It shan also bet the
responsibility of the $ucee&8ful Pre.Quellfh~d
Contractor(s)to submit. prior to cornmencement ofwork.
a current Occ;;upational License for ~alm Beach COUF'1ty
and al! permits required to complete this contractual
servIce at no additional COSt to Palm Beach CQunty. A
f3alm Beach County Occupational license Is required
unless epocitically exemp1ed by lew, In lieu of a Palm
Beach County occupations I license, the respondent(s)
should include thl!t current ::>ccupationillllcense issued to
the respondent(s) in thct r~$ponae. It Is tne respQ!'lsibility
of the successful F'ra-Qusllfled Contractor(s) to ensure
that en required certifications. HeenaN anet permits are
maintaned In force and current throughout the. term of the
contract. Failure to meet tI"IlS requirement shall be
considered default of contract.
c. SMALL BUSINESS ENTERPRISE. PALM BEA.CH
CQYtjTY ~OQE. Q~~~1It ~, MlIC~E III.
SlCTtOH 2-80.21 THJI!9UGH 2-80.M
Item 1 . Polic'(
It is the policy of the Board of Cooi'lty Commisskmers ....1
Palm !each County that SBE's shaft have the maxirT
practica1 opportunity to partIcipate in the competit.. v
process of supplying goods and ~rvIC9& to th8 County
(Palm Beach County Code. Cl'lap~er 2.. Article Ill. Seotions
2~ 71 thru 2~O.13). This Request for Pre. Qualification 1$
subject to the bid preferenoe $)'8tem to maximize SSE
participation on 8n as needed project by prOject basis.
NOTE: IndMdual projects shalt no~ exceed $24,999,
Item 2 - Con~ Award Criteria
The contract 21ward prcx:edUI'9 for this solidtatiofl will be
under the bid preferenoe system to maximize SSE
participation. The bid preterenc6 l5~tem as provided for
in P81m Beech County COCle. Chapter 2. ArtiCle III. Sections2-71 thru 2-&1.13 requiri"!S the ~rd to be made
to the Pre-Qualified Contractor who is the lowest
responsIve bidder unless a certified Pre-Qualified
ContractOf ,. . 88E and Is within 10% of ihe lowest nOn-
SBS bid, theli the ewcrd shall be made to tt1e certifieO
see Prtt-Qu~lified Contractor,
Only firms who ere certified SSE. shell be eligible to
receive bid preferenc;e.
Item .3 .. Certification
ihe County will count toward the established SBe projtlct
goals only those firms th'at are certified by Palm Bear-'
County or- whose certification by another jurisdiction t-.
been aceep~ by Palm Beach County prior to the time 01
each Project opening in ecoorctonce with SSE Palm
Beach County Code, Chapter 2, Article Ill, Sections 2-1'1
thru 2-80.13. Contect the SeE Coordinator in the Office
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10-21-'07 15,24 FRa1-PBC PURCHASING DEFT
of Small Business Aasistence Department {581} 616-6840
for nformation or assistanCe.
~
As part of the consideration for bid preference systOO1, any
cOl'lt/'eotor(s) decertified ~y Palm Beech County will be
Ineligible to receive bid preference.
d. INTEft,lTION~IrL Y ~EFT BLANK,
e. DRUG MEE WORKPLACE CERTIFICATIOl\l: In
compliancewltl1 Florida Statute (88ctlon 287.081) .ttech<<l
form "Drug-Free Workpiece C.l'tificalion" ,hauld tie funy
executed and submitted with Requ9stforPre-QualifiC8tions
responee in order to be considered for a preference
whenl!Vllr two (2) ur tnore bids which are equel with respect
to price, qU81ity, .,d Iwvice Il~e received by PBfm Beach
COt.lnty.
f. C~PcrIONED QFF,i8D; R8epondent(8) are cautiO!l~d
mat any conctltfon. qU"I'ICBtlon, provi8ion. or comment In
their Request for Pre-Qua: ification , or In other
correspondence b'ansmttted with their Request for Pre-
Qus!lflclJtlon, Which in enywaymodifies, ta~.lh1lCception to,
or is inconsistent with the specifio_tions, requirements, or
any of the terms, conditions. or provi.iot18 d this solldtatlOfl ,
is sufficient cause for fhe rejection d ther Requesf for Pre-
QUflllit'ic8tton 8$ Mn-resPonslve.
~ Ttlis includes quotBtigns provided on individual
projects.
g. P~OJECT PRICING fOR__ P"~-QUALIFIE~
ReJPOMPENT$;
(1) Prices offered from Pre-Qua'ifj~ ContreclOr($) Qh
an "aa ne&ded basis" must b. tne price for new
merchandilile and he from detect. Unless
SPeclflo.Uy requested irt the specifications. any
quotes containing modifying or .seeralton clauses
shall be rejeet~.
(2) The 8L1OC9S5ful Pr&Cualifled Contractor(a) shall
provIde for II "'turnkey"' service as stated in the
Specification/Scope of Work ettachsd hsreto and
incorporated herein. The omisSion of any essentIal
deUiil from these $peci1'lcatiQn$/Scope of Work
does not r.lI8\18 the Pre-Qualified Contrsctor(8)
from completinG eaCh Project in i~ ent'~. No
additional compensatiOf'l shall be allowed beyond
the price provided on the QUotatlM as 8Ubmitted for
e.ctt Project.
(3) Pre-Qualified Contractor(s} watrants by virtue of
bfddin9 (on en .. need basis) that pric*s f1h.1I
remain firm for a period 01 ninety (gO) days from the
date at each Quotation submIttal or other time
.tBted in 'Deelal conditions.
(4) !n the event of mathematicsl error(s), the unit price
ahall PMVIIH and tn_ Contraotol'(s) total offer shall
bfr eorreeted l!ICCOrnlngly. QUOTATIONS HAVING
ERASURES OR CORRECTIONS MUST BE
INITIALED IN INK BY THe PRe-QUAUFIEO
BOVNTON BCH FINANCE
5616166811
T-4'T5
PAGE: 10
?e10/318 F-Z'illl
. ....~'tJ
(5)
CONTRAtTOR{S} PRIOR TO QUOTATION
SUBMITTAL. IF THE! CORRECTION '$ NO'T
PROPERL V INITIAlED, OR IF THI! IN'tENT OR
LEUIBILIT'1 OF THE COFlREcnON IS NOT
CL.EAR. THE QUOT.TION SHALL BE
REJECTED.
Respondents may offer a cash dl$eOUnt for
prompt pa~ent. However, such discounts shall
not be considered in determining the lOWest net
cost fer evaluation purposes unless otherwise
specified in the apecial conditlMs. R_SpoIldents
should reflect any discounts to be considered in
the unit prices offered.
h.
SUBMITTING NO 81D or NQ CHARGe:
INTENTIONAlL v LEFT BLANK
ACCEPTANCEIREJIig'ION ~ REQUEST FOR PRE.
g~IF)~TlONs: Palm Beach Cgunty rQ$8rv&s the
riQllt to accept or to r(lJject any or all Request for PrQ_
QLlsliflcationa. Palm Beach County 11I10 reserves the
right to (1) waive any non-substantive irregularities and
techniceUtles; (2) reject the Request for P,..QueUflcatior,
of any respondent who has previously failed in the
proper perlo!TTlance of 8 contract of . similar nature,
who has bean suspemied or debarred by the County Or
otMr gOVemmental entity, or who ie not In 8 pOl!lltion to
perform ptoperlv under thl$ award: and (3) inspect all
faCilities of bidders in order to m8ke a determination as
to Its ablUty to perfcrm.
~alm Beach County reserws the right to reject any offer
Dr bid if' the prices are materially unbala'lced. An offer Is
materiaByunbalanC8d If It Is mathematically unbalanced.
81"tO If tnere 's rea,on to beHove that the Offer would om
result in the lowest overall cost to the County. even
tnouoh It Is tne loweet evaluated offer. Art off..- is
mathematically unbalanced If It Is baaed on prloes which
are aignificently less then fflir market price for some bid
Hne items.m!S! significantly greater then feir m.~et price
ror other bi<J line items, Fair merl(.t price $h.-II be
d8tarmined based on indu$try 5tn4irgs. comparable
bids or offel'$, existing eontracts, or other means of
astabllshlng e range of current prices for which the line
items may be obtained in the markot pleCQ. The
determination of wnether 8 p8111CU18r Offer or bid IS
materleny unbalanced shall be made in writ!ng by the
Purehll$ing Director, oltlng the be.i. fOr the
d9term'llatlon.
i.
j.
NON-EXCLUSIVE: The County reserves the right to
acquire some or all of the. gOods and services through
ISl State of Florida contract under the j)t'O'Ilslons of
Section 287.042. Florida Statutes, provided the State of
Florida contract ohrs lIlower price for the same goods
and $ervices. ThIs reservation applies both to the initial
award of this solicitatIon and to acquIsition a.fter a term
contract may be -warded. Addltionlllly, Palm Beach
County reserves thEl right to swafd other contraebi tOr
gOOdS IInd services failing within the'scope of this
sollCitetion and resultant contractwhen the specificaUons
differ from this sOlicitation or resultant oontrBct. or for
11/01/2007 08:01 5517425315
12-31-' 07 15' 25 FRf..('l-PBC ?UIlCHASING DEP'l'
goods snd Clerviees specified in thls solicitation
when the scope IUbe.t8l1tiaMy dlffer5 from this solicitation or
resultant cQfrtrect.
k. LNTENTIDNALL V LEFT BLANK:
I. PERFORMANCE OURlNG EMERGENCY: ~y $l.IbmiulnQ
a Request for Pre-Qualification. r8spondent($) agrees Bnd
promises that. during and after a publio emergency,
disaster. hurricane, flood, or acts Of God. Palm eeec:h
County shall be given "first prlol'ity" for all goods and
s8Nic:eS llt'l<Mlr this (X)ntr8Cl. Respoodent(s) acr.s to
pro\Iide all goods and service. to Palm Beach County
throughout the emergency/disaster at the term.,
condItiOns, and prl081 as provided 10 thiC 8ollcltatiol'\, and
wlth 8 priorIty above,. preference over, se'e. to the private
sector, Reapond$nt(s) she. furnish a 2.4~hou( phone
number to the Counly in the event of sucn an emergency.
FaHur& to provide the &fated priorityipreference during an
emergency/disaster shall constitute breach of contract end
make the Pre.Qualified Contrsctar(s) subJ.ct to 6snctions
from further business wilh the County.
4. R.eQUEST FOR PRE..QUALIFICATlON SUBMISSIONS
e. OBSERViNG THE PUBLISHED REQIJIi8T FOR PRE.
~lFICAnON .......IOM TlM~: The published
Req...t forPreoQLlaUfioltlOn submiAio" time ,hall "'e
observed for the initi.1 Pre-Qualification of
Contractor(s). It is the sole responsibility of the
respondent(s) to ensure that their Request for Pre-
Qualification arrlv.. In the Purchasing Department prior to
thft published Request for Pre-Qualificatlon .ubmI8~lon
time. Request for Pre.QualificatiOn respoose$ by
tsl8pho~t telegram. or f8Q$lmlle shall not be accepted.
Responaent(s) shall not be allowed to modit'ytt"leirRequesl
for Pre-QuBllficallon. Afto.r the pUblished Request for ~e-
Quallflcatlon $ubrnlSalon time.
NOTE: New respondent(s) may submit their Request for
Pre-Qualification at any time after the Initial submission
time in order to be evaluated by the Purchasing
()epartment and added to tile "pre-Ou.emed" Ii$!' of
Contractors. RespencJel'lt(s) are cautioned that an,.
al,lbmlttats teceived after the irltiel requested time will be
&YSIuated, but, could take t4) to thirty (30) days to do 50.
b. POSTING OF RECOMMENOAT~N FOR PRE.
QV41FII!D CONTRACTORS: Recommended Pre-
Qualified Contractor(s) shan be publicly POIIted for r.vlew,
at the Purchaaing Oepartme",t priOr to flnel approval, and
shall remain po.ted for a pel'lod of frve (5.) business days,
Respondent(s) des/rh'lg e copy Df the initillll Rlliqt,J~$t f(J(
f:tre..Qualification posting summary may I'8qUest same by
enclosing a self.addressed. stamped envelope with their
Request for Pre--Qualif1cation. (NOTE: At a service to
respondent(s), the County provides an unofficial list of
award postlngs on our web slta at "!i1/.tI'i p~Dv.~ro(Qur
aod on our bid hot-line. telephone 561-795-8080. ThesQ
listings are L1pdl!lltOd weeklY, normally en Friday. If any
diaer&P8flCY between theaellttlngs and the official posting
in the PutChElSiog Department. the latter Shall prevail,)
BOYNTON BCH FINANCE
5616166811
PAGE 11
P011/018 f -~'i~
T-4'T5
c. PROTEST PROCEDURE: Protest plOcedure: !
provided in the Palm Beach County Purchasing (,.""..
Protests must be In writing, addre&6ed to me Director 0(
Purchasing, identify the solicitation. specify the basis for
the protest, and be received by the PurChasing
Department within f~ (5) bUsiness days of the posting
date of the recommended Pre-Qualified Contr-actor(s).
The protest ili considered filed when it is receIved by the
Purchaeirrg Oepanment. FliIMurtt to 'He a protest as
OutlIned In the P~lm Beach County PUfcha$ittg COd9
shall constitute a waiver of proce8ding8 under tne
referenced County Code.
,
e. CONTRACT ADMlNtSTFlATION
a. QI;L.IVERY AND A(;~~F!:r ANCE~ Deliveries of all items
shall be made as aeon as p09slble. Deliveries rll!!lultinQ
from this Requut for Pre..Qualifieetlon are to be made
during the normal W(Irklng hours of the County. Time is
of tha essence and delivery date. must be met. Should
the successful Pre-Qualified Con1ractur(s) fail to deliver
on Of before the sta1ed dates, the County reserves the
right to CANCEL the order or contract and make th.
purchase elsewhere. The successful Pre-oualifled
ContrllCtor(s) .hell be respon$lble for making any and all
claims against csrriers for missing er damaged items.
Delivered Items shalll'lot be conBidered t1acc;ept8(l11 until
an authorized agent for Palm Beach County he'
inspection or test of such items, determined that I
appe9.r to fully oomply with speGIflc:"tions. Th. B~rd af
County Comn'l188iOners may return, et ttle e~n$e of
the successful Pre.Qualified ContractOf(S) and for full
credit. any item(s} received which fell k> meet the
County's specifications or performance st.,ndards,
I). fOeDeRAL AND STATE TAX: Palm Beach County is
exempt from Federal ;and State taxes. The 81J~OrIZed
agent for Purcheslng shall provide an ltJ(8ffiptlon
certificate lethe suo08ssful pre-Qualifled Contrllctor(s).
upon request. Successful Pre-Qualified Contractor(s)
are not exempted from paying a.lea tex to th~ir suppliers
for materials tc) fulfill confr8ctual o!)ligations with the
COllfUy, nor Slrt! s\JCICMSful Pre-Qualified Contl'flctor(s)
atuthorized to USe! the County'. Tax EXen'lptlon Number
in securing such materials.
c. PAYM~NT; Payment shall be made by th& County after
commodities/,ervices nave been received, accepted and
properly invoiced as indicated in the contract and/or
order. lnvoletls mU!lt bear the ord8r number. The
Florida Prompt peyment Act is applicable to this
solicitation.
d. CHANGES: The Director of PurCll8fiing. Palm Beach
County, by wrtttBn notification to the successful Pre-
Qu81ifled Contraetor(s) may melee minor changes to the
CO'l1ntct terms. Minor changes are definec
modifications wnicn ClO not Significantly alter the $Ct..~ -,
nell,lre. or price of the specified goods or toiJrviC8S.
Typical minor changes inelu(Jf), but are not limited to,
pleotl'of delivery. method of shipment, minor revisions to
customized work speciflc:atlon8, and 8dmlnlstratlon (If
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BOYNTON BCH FINANCE PAGE 12
5616166811 T-475 P012/1il18 F-270
'~~f
the contract. The successful Pre..Quallfled
Contraetor(s) 8hl!lll not amend sny provtsion of the
contract wtthout written notification to the Director of
Purchasing, and written aCCieptence from the
Cirector of Purchasing or the Board of County
Commfs;lonel'5,
e. DEFAUI..!: The County may, bVwritten notice of cJefault to
the successful Pre-Qualified Contratrtor(s), terminate the
contract In whole or in part If the sLlcceeeful Pre..Qualifled
Cont,.otor(s) falls to satls~ity perform any proVisions
of this eoIIcltation or resuttal'it contract. or tal, to make
progresG eo .. to endang6r performance under the terms
and oondltfons of Ihis solicitation or resuttant contract, end
does not remedy auah fairu... within iii period of 10 days (or
such period u the OireclDr of Purr;:h..ing may authorize in
writing) after JlKieipt of nmice fram the Director of
Purchasing specifying such fajlure. In theever'lt the County
t9rmlnatn thIs contrsot In whole or in part bel;;llu8. of
default of the successful Pre-QullllflfJd Contractor(a), the
County may procure goods and/or services similar to those
terminated. and the succeeeful Pre-Quafifted Contract:or(s)
shall be liable for any eXC$8B CO$ti incurred due to this
action.
If It Is determined that the successful Pra.QuBllfled
Contraotor(&) was not In default or that the default waa
excusable (e.g., failure due to causes be~nd the contrOl
of, orwtthout the fautt or negligenoe of, the IUCC9lIfuI Pre-
Qualified Contractor(s)). the rights and obligation, of the
pan. shall be those providad In Section 6.f, "TerminatIOn
for Con~lltence."
f. TERMINATION FOR CONVENlENCE: The Dlr$Ctor of
PurchMiog may, whsnever the in.rests of the Coun1y 5()
require, ...minate the4;Qfltr8Ctlpre-qu.liflcatlOft proces&, in
whofe or to part. for the convenience of the County. The
Director of PurChI.InCl shall Qive written notice of
tsrmination to the successful Prs-Q\.J.\lIUfied Contrector(i),
s~ng the pCl'tiona of the eantrad to be terminated and
when the farmination becomes effective. If only portions of
the contrllct are terrnlnated, the .uccessful Pre.Qualifled
Contrac::tar($) he. the right to withdrew, without edver.e
action, from tt'Ht *"ti~ contract.
Unless directed differently In th9 notice of termInation, the
successful Pre-Oualtfled Contractor(s) shall incur no further
obligations in connection wttn the terminated worl<, and
shail atop WOrk. to b extent specified and on the date
given In the notice of termination. Additionally. unle.'
directed differently, the sUC08$Sful Pre~aualjfied
ContrBOtor(s) shall terminate outstanding OrdBf'B andfor
subcor.tracl$ rel4lted to the terminated work.
THIS IS THE END OF "GENERAL CONDITIONS. t.
- T..._.
SPECIAL CONDITIONS
't GENERAL/SPECIAL CQtjQt:rION PRE~~QENCE
In the event of conflict bet'wt'!en General Conditions and SpeCial COnclltlOns, the provisions of the Special Conditions shall have
precedence.
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BOYNTON BCH FINANCE
5616163811
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PAGE 13
P~13/~16 r - ~'.. LC
ray", u
7. eBE~ICA11ON
All c;ontrectorslvendors who are in the busine88 Of provtdlng sewage. discharge. 81)d submersible pumps and rneet the terms and
conditions of thia aoIicitation IIl1!J eligible, at any time. to be pre-qualifiltd for their ability to parform contract.a in 8Ccordance Wit,.,
this fiOIIcItation. ContractorsNendol'l Who have been pre.qualified and no longsr want to be soliGited rTl ay te(juest. in writlne, that
"air compeny bt remo\l8a from the quelltled vendor liat. Request shall be submitted to Cindy Brewer. Buver, Purchasing
OeP81mel'lL 50 S. Mlltary nan. Suite 110, West Palm Beach, FL. 33415. Palm Beach COllnty resenfes the right at Its sole and
ebsaIute diecretlot1 to e<Jd qullifIfJd contractorslVendors at anytime.
All contrac;t()t'!ll/vtllnoors interes"d in pre-Qua/if)'i1'lQ aha/I have an establistled business with sufficient persoftnel end expertise in
the buaineU of prtMdlng.sewage. discharge. and submersible pumps to meet the requ!...mants of this solicitation.
.. 1NSPECl'tQN OIF [6QU.IJ1ES 'NONorMANDATOR)1
Pte-Qu8lified Contractor(s) ere encouraged to visuallY inspect each fac:lity site where each "Project" is to be perforrnea TM
requesting department shall send each Pre-Qualified contrlCtOr'{t) I notIce of the ProJoot WIth the location and time of t~e site
inspection and..1ow enough tirna to make errengement to attend, Pre-Qualified Contractors are advised to rneke a tt'lcrough
inspection of the eldeot of work. Mar the Project has been awarded, no extra charge or compensatlol~ will be ellowed Urllen by
reason of unftn8ee8b1e cau... beyond his oon1ro1 and without fault or negligence. including. but not restricted to, Acts of God,
said ch8nQil mutt be approved, In writing, by the Olrector of Purchasing. Pre-Qualified C()I"Itractor(s) are reminded that statements
and information provided at AU.. ~gs/lnspection.s are not binding unle6$ Issued in writing as an amendment to the t=>>rojact
9. QUMJFlCATJON Of CONTAACTOR1S) I VENDORS
Only responsive and responsible conlrsctc:nJvendors, qualified to provide the goods and/or service specified herein shall be
considered for indusion to the pre-quallfled list. The con1ractorslvendol"S may be asked to provide sufficient evidente to Cl)f"Iflrm
. uIiBf8CfI:Ir'y petforrnanc:e rer.::ord. Such infotrnetion may Include an adequate financial statement of resources, the ability to
comply wtth required or prt1pOtlld delivery or ".,nofTT'lance schedule, a satisfactory record of integrity and business ethics. .h8
~al:)'()ItG"",~...xpert&r.lce,.aocountino ano operation controls, and technical skills. and be otherwise qualified and eli
,.tg,receMt en award under appllGable laws and regulations.
The contractorslvendors should submit the following information with their R.equest for Pre-QuallficaMn response; however, if
not Induded. It ,hatl bfJI the retlIponsibility of the contnllctors/v.l'\dors to submit aU evidence, as solicited. within a time frame
specified by the county (normatly wltlin two \Wrking days 0' requel:lt), ~81:ure of contractorslvendors to provide the required
information wiItWllhe specified time ftlJlTle is considered sufficient cause for rejection of their Request for Pre-Qualification.
NOTE: INFORMATION SU8MITTED WITH A PREVIOUS BID/QUALIFICATION SHALL NOT SATISFY THIS PROVISION.
A. Contractor8lvenoolll. If not the manufacturer,must provide writ1M eVidence. from the manufacturer, which states th at
the bidder la an .uthcrized de.urlcSistrlbutor/reseller of the manufacturer
B. Letter from Adam Galickl, Engineer 11. (561) 493-6122 indicating approval of manufacturer and model offered.
10. Dt:TERMlNATIONfAWARO
All reaponsive, reaponslbte contrac1ors whO meet ttle minimum qualifications will be autnorized to submit qu~t$S in aCOOrdance
wittl Term end CondIIol'1 "Methcxl9f Orderino", end if awarded, provide the requlrecJ gOMS 9f1d services
The ordering depal1metltwtl be respon/;.ible for evall.Jating the quotations I applying the SSE preter$nce. if 8pplleaDIe. and awara:ng
It1e project.
11. TERM
The terms and condltion$ of this solicitation $Ihsll remain in full force and effect and Sl'lallllp~ly to all ol"ders pi seed for all speCIfied
-requests for various sewage, discharge. and .Ubmersible pumps. for Palm Beach County. It shall oantim;e Indefinitety and re-
quaII~ and/or IermlnetiOn shalt be at the $Ole dl$Cfetion of Palm Beach Counly,
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5616166811 T-475 ?014/018 F-270
I ~!a:l""""
12. MI!THOD OF ORMRING (TERM CONTRACT)
A Iett8r. noting a term oftweJve (12) months or unn tn. estimated funaing is expended, at the discretion of the COl,lnty, will be sent
10 II Pre-au1l1flecl Contractors. 11'18 County will notify aU Pre-Ouallfied Contractor(s) of each Pralsct on ar. "as needod balla" ,
All tellT1S ~ conditions of this solicitation are appllcabl9. De1erml"Btion of Speclfk:atio:11S for eaeh project wllll:le made by the
ordering COW\ty derBtment. The otCIet'lnQ department WIll notifY au. U'le "pre-Quallfied" Contractors to present a written quote.
Each Prajed. 8tl8II be awarded tc the Contractor ofl'ering the lowest fixed price, subject to the SBe provisions of term '# 3, c.
hry ProjBd: thlll .. equal to or grMter than the Mandatory Bid Dollar amount (as stated below) shall be subject to Pain., e~ch
County Cede Chapter 2. ArtIcle III. Section 2.52. The "Mandatory Bid Amount" islhe threshold dollar amount established as
,polley by the Roei'd of County Commlsslon8rB at and above whicti a formal competitive sealed bid prooet. must De used.
Presently the mandatary bid amount for eny Project IS twenty-fIVe thousand Coll.rs ($25,000.00). Any Project thet exceeds the
mendItory bid amount shall be separat.ety solicited via a formal competitive sealed bid process.
11 .EW&~
Tho ilUl',';CNlIful P~u:il1fi9d COntrectcr(s) shall b" Pre-Quallfled Indefinitely. Projects snail be subject to the appropriation of
~nde by the BoIrd of County Commll8lOnera.
14. ESTIIIAlED EXPEM::JITURES
The anticipated funding during the Initial 12 month period is ..900. Palm Beach County reserves "the right to increase or
dC.I.. NIIItIclpMed vatue .. nece&sary to meet actusl requirements, and to re-advertis~ for the contracted services at allY
time afterlhe ~ated value of this contract has been reached, notwithstanding ttlet the anticipated term has not be$n
~"'d.
15. TlM!!'OR COMPLETION J DELIVERY
Canll.~s~ acknollllf!d~ ~ agrees that the time Of completlonldellv9ry Is 911 essential condition of this contract.
By IltDnIting a nllpense. contracto/1lV8ndors. if awarded WOrk, agreGS to bGgll1l111Ork at the specified time frames as stated in
Iheir quote. and to prosecute the work uninterrupted 1n such a manner, with sufficient labor, equipme"t and/or materials so as to
eneure Ita comp\..an within the 'Greed time frame b..ed on the County's Issuance o1a -Notice to Proceed:'
16.. m~ lJMt' fQ8JEIUfJHJNQ QUOTAT1QrtS
P....oueatled Contl'lCtOl'S .hall retUrn their quotation no more than five (5) businQss days after the non-mandllltory site inspection
Uf1IMa oIwNIlte $peC)lfied by the ordering department. Feilure Of tl'le contractOr(8) to SUDmit the Quotation withIn me rlJqulred time
IpocIIOG ~I be coneldered . -NO QUOTE" end the Contl'8ctor(s) will nDt be eligible for consideration of award for that Projeot.
In the best interest of Palm Beach County. the time limit requirement may be Ch8l"lgeCl (in writing) in specifIC instances.
Failure to respc:If1d to a reqUBstsd Project quotation five (5} times consecutively may constitute alack of interest end remove I frorTI
&he Pre-Qualiftc8tion 1st unless ~ In writing by Corttractor to remain active or to be rl!tlnatated.
17. WORK SITE SAFETYIMCURITY
The successful Pre-OuellflOd Contractor(s) snail at at! times guard against damage OT loss to the property of Palm 80ach County.
the Con~, QWfI property. and/or that of other contractors. and shall be held retpOnsible for replacing or repairing any such
loss or damage. When applicable, the Auecessful Pre-Qualified Contractcr(s) Shall provide '&"'~8. signs. barricades, flashing
lights, etc. rtea'$S8ly to protect end secure the work site(s) and insure that all County. State of Florida, OSHA, l!JI'Id ott'Ier
applJc:8ble safely regulations lire met. Additionally, auccessful Pre-Qualified Cootraetor(s) "!'lall prOvide for the promj)t removal
of afJ debrt8 ft'om Pafm Beech COUnty pIOperty. Palm Beach CCunty may withhold payment 01' make such deductions as deemed
nocesGary to ensure lliIimbun;emenr or reptacement for 10$13 or damage to property through negUgenc.e of the successful Pre-
QuaIIIed Contractor(a) 01" their agents_
11/01/2007 08:01 5617426316
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BOYNTON BCH FINANCE PAGE 15
5616166811 T.,475 ?015/018 F -270
.. ......UV 1....
SPECIFICATIONS
FOR
04-191/CB
REQUEST FOR PRE-QUALlFICATION OF VENDORS
TO PROVIDE SEWAGE, DISCHARGE. AND SUBMERSIBLE PUMPS
ON AN AS NEEDED BASIS
The sole purpose of this solicitation '$ to secure a listing of pre...qualified Contractors for the purchase and dEllilJe;y of sewage,
discharge, and submersible pumps manufact.ured by DAVIS/EMU or FL YGT, for the War.r Utit!ties Departrnelll. on an "iilS needed
basis."
GE~Ef3,AL
1. Only pumps approved under the Weter Utilities Department Minimum EnQineel'ino 809 Construction Standards. Potable
Water. Reclaimed Water. aM Weste..water 8\>1\t,"",5 effective: J-.nuary 13.2004. wilt be tJccepteG under this solicitation,
2, Vendors who WOUld like to Qffer a brand named pump. currently not identified if! the Minimum Engin.,ering and Con81ruc;tion
Standards. Potable Wliltsr. Redaimed Water. and \CI~,*&water Svstmti. shall contact AdBm I3l1licki at (561) 493-6122 to
obtain detailed InfOrmation WhIOh will defne the formal evaluation process far product {pump} approval.
3, Pre-qualified vendors, prior to SUbMItting El ~uote are strongly recommended to cotltact Adam Galicki. Water UtilitiQS
Department (561) 493-8122 and becomefsmiliarwith theapplicetion oftM pump(s) 9ffecting the quote process. The vendor
is also advised to carefully examine sam""c!l drawings, specltlcattcns 8"0 to become t1lOroughly informed regarding any and
all conditions and requirements. No additional allowances will be made due to lack of knoiNIedoe of these conditions. Fl'JillJr~
to prov;de an acceptable pump wilt requIre rejection of the product and the vendor will be required to remove the purl'
no additional charge to the county.
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5616166811 T-475 ?t1!16/:d18 F - 270
Page 11
P8i-oUALlFICATION RESPONSE PAQ~
REQUES'{" 04-191/Ce
EST ABLlSN A LIST OF PRE..QUALtFIED CONTRACTOR8/VENDORS
TO PROVIDE SEWAGE, DISCHARGE, AND SUBMERSIBLE PUMPS
ON AN "AS NEEDED" BASIS
The undersigned hereby applies for Dre.qualincatlon under this solicitation. and acknowledges and agrees to all the terms.
conditions and specifICations of thi5 ~{cltation to provide the reque8ted pump(s}.
NOTE: ~alm Beach County makes no commitments nor guarantie~ wnatsotwer to allY ofthe Pre-Qualified
Contractor(s) with respa to a specific amount of work or CPffipensation.
Is Qualifscation of Contrsctot(s) Indudad. per term and Condition # ..Jl? YES
<: Initial
r--. --'"'--...-
· PLEASE AFFIX SIGNATURE WHERE INDICATED
(FAILURE TO DO SO SHALL RESULT tN THE REJECTION OF YOUR
REQUEST FOR PREooQUAlIFICATlON)
By signature on this document. respOI'ldent(s) acknowledges and agrees tl'let itS offer includes and accepts aU telTtls.
CQndltlon$. an('J speCifICations Of the Countys Request for Pre-Qualification solicitation 8$ origineUy published. without
excepticm. change or altaraUon of any kind. except as may have been published by the County in official amendments prior
to this date of submittal.
.... .b........_ ----
FIRM NAME; (enter the entire le081 name of the ....ponding entity) DATE:
* SIGNATURE: ] PRINT NAME;
-- ~T TITLE: -----..--
ADDRESS:
~
CITY / STATE: --- - ZIP CODE;;
III -
TELEPHONE # ( ) E-MAIL:
TOLL I=RE~ # ( ) FAX #' ( )
APPLlCABLJ:
LICENSEeS)
NUMBER # ~ ~ - - TYPE:__
~--
J FEDERAL 10 #
. - -- -..-... -
..... ----
11/01/2007 08:01 5517425315
10-31-' 07 15 28 FRtl1-PBG ?UFlCHAS1NG DEPT
BOYNTON BCH FINANCE PAGE 17
5616165811 T-475 p[117n18 F-270
Pal
STATEMENT OF NO RESPONSe TO
REQUEST FOR PRE.QUALIFtCATION
# 04-19.1 fCB
If you are not responding to this service/commodity. please complete and return this form to: palm Beaen County PurChasing
Department. 60 South Military Trail. Suite 110, West ~alm Beach, FL 33416-3199.
Failure to re&pond f11ay result in deletion of vendor's name from the qualified bidder's "st for the County o. Palm Beach.
COMPANY NAME:
AODRESS:
TELEPHONE:
SIGNATURE:
DATE:
WE, the undersigned have (lqellned to res pones to your Request for Pre-Oualification No. ~ tor
becauae or the fOllOWing reason(s);
(S1lI"'~JComl'1odi\,)
SpecifICations too ''tight''. i ,e., Qeared toward brand or manufacturer
only (explain bek;wJ)
Insufficient time to r8$pOOO to the Request foI' Pre..QuallfieatiOl'l
Wa do not offel' thiS product Of 1!1'I.~I..Ii...alent
Our product schedule would not permit u$ to pe-rorm
Unab~tom88tsp8~ffications
Unable to meet bond requirements
Specifications unclear (explain below)
Other (specify below)
REMARKS:
...-rvt_______,-.-__.____~'--.
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5616166811 T-47l) ?018/01E F-270
Page 13
DRUG-FREE WORKPLACE CERTIFICATION
REQUEST FOR PRE.QUALlFICATION .04.1A1/CB_
meNTl~ TIE BIDS/P.130~QSALS. In accordane. with Section 287.087, F.S., 8 preference shall be given to vendors
submitting with their bids/proposals the following cortrficatio" that th~ have implemented a drug.fr.. WorMplaco
program which meets the r.qu'rem.."tl of Section 217.087; provided, howevor. that any preference given puraLlant to
Section 287.087, shall be made in conformity with the requirem&nts pursuant to the Palm Beach County Code, Chapter
2, At1!cl. nl, Sectlons 2-80.21 thru 2-80.34. 11'1 'h. event tie bids are received from vendor. who h.ve not submitted with
'tho" bid!l1prOp6..ba , eornplet.d Drug-Free Workplace Certlflc.tion form, the award will b. mado In accordat'\ce with
Palm "'ch County'. purcha.lng procedur.. portall'llng to tie bid..
This Drug-Free Workplace Certification form must ~ Oxecuted and retu r.,ad with the attached bid/proposal, and ".ceiV.d
on Dr befgte time of bid opening to be con..idered. The '.."ure to elC8eute and/or retum thi* cortlflcatlon shall not Cause
any bid/propotl.' to be dHmed non-rv-.pDnsive.
Whenever two (2) or more bids/proposal. Whi~h ar. equII with rAspec:t to price. quality I and .etvleo ere received by Palm
Beach County for ttte procuremet1t of commodities Or ~O"tr.ct"al s..viC.', _ bid/proposal received '1'01'1'I . bu.in.... thlt
certifies that It has imptem.nted a drug"'r.. workplal:e program shall be Qlven preference in the award proceSS. In order
to have a drug-fre, workplace progfam, a business shall:
{1} PUblish II statem.nt notifying employe.s that the unlawful manufa~ure, distribution, dispensing, POssession, or
lIse of a c:ontrolled substance is proniblted in the WOrkplace and specifying the actiOns that will bv taken agalnlt
emplOVtl.. for violations of SUCh prohibition.
(2) Inform employees about the dangers of drug abuse in the wori(place. the buSI""s's policy of maintaining a drug-
fr.. workplac.. an, naiblble drug coun$ollng, nth'bUlb!ltlon, al'td employee a...lstance programs. and the Pen,ltie.
that may b. ililpoHd upon employees for drug abuse violations.
(3) Give each employee engaged in providing the commodities or contractual services that are ul1der bid a copy of the
statement .peoified in number (1).
(4) In the statement specified in number (1), notify the employe-o. that, u a condition of wol1dng on the commodities
or conttl~tu.l8ervices th.t ... under bid, the .liIplC)~O& will_bide b~ the term, of the statement and will notIfy the
employvr of any conviction of, or plea of guilty or nolo contend.r. fCt, any violation of Chapter 893, Florida Statutes.
or of any controlled substance faw of the United States or any state. for a violation occurring in ttte workplace no
fater than five (5) days after such conviction.
(5) fmpose a sanction on, or requirft the satisfactory participation in II drug abuse asstetance or rehabilitation program
if such ".vallable in the employee's communIty. by any employee who is $0 convicted.
(6) Make. good 'alth effort to eonlinue to maintain a drug..fr.. workplace through irnptementation Section 2&7.087.
FJotlCfa Statute..
THI$ Cf:RTIFICATION Ie .ubmilbtd by
(Individual's Name)
the
_ of. ,_
(Name of Compl!lnY~dot)
(TltlelPosition with Co;;panyIVendOr)
who does hereby certify Itlat sllIlid CompanyNl'ndor has. implemented I drug.'r&.. workplace program which meets
the requirement$ of Section 287.0&7, Florida Statutes} which are identified in numbel'$ (1) through (6) above.
Signature
Date
\
\
PUMP POWER
TYPE MOTOR TYPE HP RPM CORD SELL PRICE$
FA10.51 E F0172-4/8 3.6 1700 40feet $3,953.00
4" F0172-4/8 5.4 1700 40feet $4,162.00
4" F0172-4/8 7.5 1700 40feet $4,789.00
FA10.65E FK202-4/17 15 1700 40feet $9,032.00
4" FK202-4/22 20 1700 40feet $9,450.00
4" FK202-4/27 25 1700 40feet $10,954.00
FA 1 0.33E F0172-4/8 3.6 1700 40feet $3,953.00
4" F0172-4/8 5.4 1700 40feet $4,162.00
4" F0172-4/12 7.5 1700 40feet $4,882.00
4" FK17.1-4/16 10.2 1700 40feet $5,800.00
FA 1 0.34E FK202-4/12 10.5 1700 40feet $7,316.00
4" FK202-4/17 15 1700 40feet $8,765.00
4" FK202-4/22 20 1700 40feet $9,070.00
4" FK202-4/27 25 1700 40feet $9,854.00
FA10.41 E F0172-4/8 3.6 1700 40feet $3,997.00
4" F0172-4/8 5.4 1700 40feet $3,997.00
4" F0172-4/12 7.5 1700 40feet $4,515.00
FA10.82E FK202-4/17 15 1700 40feet $8,865.00
4" FK202-4/22 20 1700 40feet $9,357.00
4" FK202-4/27 25 1700 40feet $10,770.00
FA15.66E FK202-4/22 20 1700 40feet $10,100.00
6" HC20.1-4/22 23 1700 40feet $10,995.00
6" FK202-4/27 25 1700 40feet $11,515.00
6" HC20.1-4/30 31 1700 40feet $11,950.00
6" FK27 -4/24 40 1700 40feet $17,441.00
6" T24-4/36 Air Cooled 50 1700 40feet $17,246.00
6" FK27 -4/32 56 1700 40feet $19,195.00
FA15.84D FK202-4/22 20 1700 40feet $9,775.00
6" FK202-4/27 25 1700 40feet $11,485.00
FA15.95E FK27.1-4/24 40 1700 40feet $17,441.00
6" FK27.1-4/27 56 1700 40feet $19,195.00
FA15.52E FK202-4/17 15 1700 40feet $9,375.00
6" FK202-4/22 20 1700 40feet $9,775,00
6" FK202-4/27 25 1700 40feet $10,740.00
Cost Plus % for items not listed 10%
Wilo-EMU 2008 Municipal 4"/6" Pump Pricing
230/460v/3/60 1700rpm
VI.-CONSENT AGENDA
ITEM C.!
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting: Dates in to City Clerk's Office
0 December 18,2007 December 3, 2007 (Noon) 0 February 19,2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17, 2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15,2008 December 31,2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) 0 April I, 2008 March 17, 2008 (Noon)
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RECOMMENDATION: rt1("')
Motion to approve and authorizing the City Manager to sign Task Order No. U07-19-1 with URS Corporation for ::x:
engineering services related to potable water main and stormwater improvements in the Lake Boynton Estates
subdivision.
Announcements/Presentations
Code Compliance & Legal Settlements
Public Hearing
o
o
o
o
o
City Manager's Report
New Business
C)
CO
'-
:x:-
:z:
f
+-
NATURE OF
AGENDA ITEM
o
o
!3J
o
o
Administrative
Consent Agenda
Legal
Unfinished Business
EXPLANATION:
The Lake Boynton Estates subdivision is served by small diameter water mains, with some in utility easements located
along the rear lot line of the residential units. These lines, comprised of galvanized steel piping, tend to yield
substandard flow rates and poor water quality. The subdivision is also served primarily by a swale-type storm
drainage system that experiences localized ponding during severe rainfall events. In addition, portions of the
subdivision at its extreme western boundary do not have water or sewer lines available. This task order will provide
for a redesign of the potable water distribution system, including water mains at least O-inches in diameter and
relocated to the front of each parcel. The task will also include improving the stormwater system to eliminate
ponding, and extending sanitary sewer to all homes where feasible.
The task order with URS Corporation includes services for the design, bidding, permitting and construction
administration of this project.
PROGRAM IMPACT:
This task will lead to improved drinking water quality and flow in the Lake Boynton Estates subdivision, improved
fire flow, improved storm water treatment and disposal, and the elimination of existing septic tanks in the western
portion of the subdivision.
Dcsign and pcrmitting of this project will occur during the current fiscal year, with construction anticipated in FY
2008-09.
FISCAL IMPACT:
The cost for this task order is $206,933, to be funded from the Utilities CIP, account numbers:
Potable water-
Scwcr -
Stormwatcr-
403-5000-590-96-02 (WTR 133) - 50%
403-5000-590-96-04 (SWR 115) - 25%
403-5000-590-96-07 (ST1\1 (33) - 25%
s: BULLETJ~ FOR~lSACiE~DA ITEM REQl:EST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERN A TIVES:
Continue to perform repairs as needed on the potable water system, and maintain the status quo regarding drinking
water, stormwater and septic tanks.
.;~~~ \~
~ 0 , . he., ' ~~~
. epartment Head's SIgnature
"
~M~
(. Clty anager's Signature
Department Name
Assistant to City Manager
171-
City Attome);/l Finance
'\
, -;.,~
\j~- I L- l-\ \Fl
xC:
Peter Mazzella
Michael Low
Barbara Conboy
Finance Dept.
File
S BULLI:TIN.FOR1\lS ..\CiEND.'\ ITEM REQUEST FORM.DOC
1 RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE TASK ORDER NO. U07-19-1
6 IN THE AMOUNT OF $206,933.00 WITH URS
7 CORPORA TION FOR ENGINEERING SERVICES
8 RELA TED TO POT ABLE WATER MAIN AND
9 STORMW A TER IMPROVEMENTS IN THE LAKE
10 BOYNTON ESTATES SUBDIVISION; AND
11 PROVIDING AN EFFECTIVE DATE.
12
13
14 WHEREAS, this Task Order will provide for a redesign of the potable water
15 distribution system, including water mains at least 6-inches in diameter and relocated to the
16 front of each parcel; and
17 WHEREAS, the task order will also include improving the storm water system to
18 eliminate ponding, and extending sanitary sewer to all homes where feasible; and
19 WHEREAS, the City Commission of the City of Boynton Beach upon
20 recommendation of staff, deems it to be in the best interest of the citizens of the City of
21 Boynton Beach to authorize execution of Task Order U07-l9-l in the amount of $206,
22 933.00 with URS Corporation.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
26 being true and correct and are hereby made a specific part of this Resolution upon adoption
27 hereof.
28
Section 2.
The City Commission of the City of Boynton Beach, Florida does
29 hereby authorize and direct the approval and execution by the City Manager of Task Order
S:ICAIRESOlAgreementslTask - Change Orders\URS U07-19-01 doc
1
6
7
8
9
10
11 i I
121
13"
14
15
16 I
1711
18/1
~~ II
21 'I
221
23
24
25
26
27
28
29
30
31
1.1
I
'I
I,
II
I
U07-] 9-01 in the amount of $206, 933.00 with URS Corporation for engineering services
2 related to potable water main and storm water improvements in the Lake Boynton Estates
3 subdivision, a copy of which is attached hereto as Exhibit "A".
4
Section 3.
This Resolution shall become effective immediately upon passage.
5
PASSED AND ADOPTED this __ day of February, 2008.
CITY OF BOYNTON BEACH. FLORlDA
Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
Commissioner - Woodrow L. Hay
ATTEST:
Commissioner - Marlene Ross
Janet M. Prainito, CMC
City Clerk
(Corporate Seal)
S ICA\RESOlAgreements\Task - Change Orders\URS U07.19-01 doc
2
URS
Task Order No. U07-19-01
Lake Boynton Estates Utility Improvements
A. Introduction and Background
URS has prepared this task order at the request of the City of Boynton Beach Utility
Depmiment for professional services in accordance with watem1ain replacement and
relocation, the extension of sanitary sewer and the rehabilitation of the stOTInwater
management system at the Lake Boynton Estates Subdivision.
The existing 2-inch galvanized, rear-yard watem1ain is to be abandoned in place,
replaced by a 6-inch ductile iron pipe system and relocated to the public right of way.
Sanitary sewer is to be extended westerly from NW 8th Street to the westem extents
of the development. The existing stormwater management system is to be
rehabilitated to reduce impeded flow and subsequent flooding.
B. Scope of Services
The Engineering Services of URS Corporation (CONSULTANT) shall include the
following tasks:
. Task 1 - Data Collection
. Task 2 - StOTInwater Study and RepOli
. Task 3 - Kickoff Meeting
. Task 4 - Design
. Task 5 - Permitting
. Task 6 - Bidding
. Task 7 - Construction Administration Services
The specific scope of services to be provided by CONSULTANT in this Task Order
includes the following:
Task 1 - Data Collection
1.1 Topographical Survey
CONSULTANT shall furnish the services of a state registered professional
surveyor to provide survey services consisting of topographical survey with
boundary infoTInation of the Lake Boynton Estates Subdivision. The
topography and horizontal locations are to reference baseline stationing and
control will be referenced from the Palm Beach County Control Network, which
is the NOlih American Datum of 1983 on the 1990 adjustment. All existing
structures and improvements hum hont of house to front of house will be
URS Corporation
7800 Congress Avenue. Suite 200
Boca Raton, FL 33487
Tel: 561.994.6500
Fax: 561.994,6524
URS
referenced by baseline stationing with an offset distance (left or right) fi'om the
baseline.
],1,1 Topographical survey at ] OO-foot intervals and at major ground
elevation changes to depict the existing ground profile at the project
area. All topographical surveys shall have stationing established from
the south to n01ih and from the west to east where applicable, This shall
be accomplished by creating a baseline in the field to collect peliinent
data which shall include the following:
1.1.1.1 Verification of the Client supplied electronic information
which includes horizontal location of which includes specific
visible fixed improvements within the right-of-way for all
roadways in the project limits. Specific visible fixed
improvements include physical objects, roadway pavement,
driveways, sidewalks, power poles and other encumbrances.
Verification of this data will include field survey of a portion
of the project site and comparison to the existing infol1nation,
In addition, this task includes collection of all existing
driveway culverts, sizes and inverts.
1 .1 .1.2 Location of all known above ground and below ground existing
utilities including but not limited to FP&L, BellSouth, AT&T.
Cable TV, Natural Gas, Force Mains (pipe diameter, top and
valves), Sanitary Sewers (pipe, diameter, manhole inverts and
direction, rim elevations are to be included for structures from
which the sanitary system will be extended from and the
structure directly downstream), Storm Sewers (pipe, diameter.
manhole inverts and direction, rim elevations) and al I other
accessible structures,
This task will include coordination with the City of Boynton
Beach Utilities. All soil borings and coordination with
SUNSHINE will be handled by the geotechnical consultant
prior to commencement of the survey effort.
1.1.1.3 Identification of platted right-of-ways (including bearing and
distances for centerlines, lot numbers, house address.
ownership lines, block numbers and dedicated easements.
1,1.1.4 Elevations should be indicated every 100 feet, at a minimum.
to indicate centerline grades, edge of pavement f,rrades,
shoulder grades, swale grades, high points, low points, and all
right-of-way lines. Intermediate grades shall be indicated at all
grade breaks, driveways and sidewalks.
..,
URS
1.1.1.5 The survey shall include topography of the complete
intersections.
1.1.1.6 Provide reference benchmarks at a maximum of 500 foot
intervals. Elevations to be referenced to an existing established
City or County Benchmark.
1.1.2 CONSTUL T ANT shall provide visual verification of survey.
1.1.3 The above topographical survey data will be prepared in AutoCAD
fonnat at a scale of 1" = 40'. The survey will also include the location
of all soil borings and percolation tests (indicating boring number) and
any utility potholing.
1.2 Geotechnical
CONSULT ANT will provide professional geotechnical engineering services to
provide subsurface investigations. The resulting data will be incorporated into
the design documents. The data collected is to include:
1.2.1 Perform up to 12 standard penetration tests (SPT) borings to an average
depth of fifteen (15) feet. These borings to be evenly distributed
throughout the project area.
1.2.2 Perfonn up to 5 percolation tests. These tests are to be distributed
throughout the project area, but located at intersections or low areas.
1.2.3 Prepare a Geotechnical Report summarizing the data collection and
analysis.
Task 2 - Stormwater Study and Report
2.1 Obtain existing stormwater permits and calculations for subject and adjacent
properties from the South Florida Water Management District and the City of
Boynton Beach.
2.2 Prepare a conclusive hydrologic analysis of the project area utilizing material
collected as part of tasks 1.1 and 2.1. The resultant report is to include an
analysis of existing conditions and recommendations to alleviate local flooding.
Task 3 - Kickoff Meeting
3.1 CONSULTANT shall attend one (1) kickoff meeting with the CITY and
provide a written summary of the issues discussed. The summary will include
3
URS
resolutions and action items listing responsible p311ies if additional action IS
required.
Task 4 - Design
The CONSULTANT will provide professional engineering services tor the
abandonment and relocation of watennain, the extension of gravity sanitary sewer
and the rehabilitation of the stonnwater management system.
4,1 Utility Coordination
Coordinate with franchised utility agencies (electric cable TV, telephone.
natural gas, fiber optics, etc.) to obtain record or as-built infomlation. This
information will be utilized in detennining locations for new watennain and
sanitary sewer.
4.2 Design Documents
The preparation of design documents are to consist of construction drawings
and technical specifications.
4.2.1 Construction Drawings, meeting the "Utilities Engineering Design
Handbook and Construction Standards {()r the City of Boynton Beach
Utilities Department, Volume One" are to include, but are not limited to.
the fol1owing:
Cover Sheet
General Notes
Existing Conditions
Demolition Plan
Horizontal Control Plan
Paving, Grading and Drainage Plan
Utility Plan and Profiles
Details
The design information contained in the drawings includes:
· Installation of front yard, 6-inch Ductile Iron Pipe (DIP) watennain
and abandonment of the rear yard, 2-inch galvanized water service,
· Extension of gravity sanitary sewer system westerly from NW 8th
Street to the western extents ofthe development.
· Rehabilitation of the storm water management system.
Construction Drawings submittals to the CITY are to be made at the 30%.
60% and 100% stages. CONSULTANT shall meet with the CITY
subsequent to review of the submitted drawings set to discuss comments,
4
URS
The comments will be incorporated into the following submittal set. One
(1) set of electronic copies of the 100% drawings in AutoCAD fonnat will
be submitted to the CITY on CD.
4.2.2 Technical Specifications are to be prepared for bidding purposes and will
be submitted to the CITY with the Construction Drawings to constitute the
Construction Documents. The 30% submittal of the technical
specifications will be submitted in Index form only. Full specifications
will be submitted at the 60% and 100% stages.
Contract Documents will use the CITY's existing "Front End" conditions
modified by the CITY as appropriate for this project. Division 1 and 2
technical specifications will utilize the CITY's master specifications
modified by CONSULTANT as appropriate for this project.
4.2.3 An opinion of probable construction costs will be prepared and supplied to
the CITY for the 30%, 60% and 100% submittal stages. The opinion of
probable construction costs will be consistent with the bid proposal
tabulation sheet for the project.
4.2.4 Internal Quality Assurance will be supplied by the CONSULTANT for the
30%, 60% and 100% submittals of design documents.
Task 5 - Permitting
The CONSULT ANT will meet with regulatory agencies to detennine all potential
design permitting requirements. The anticipated regulatory agencies include, but are
not limited to:
City of Boynton Beach
South Florida Water Management District
Florida Department of Environmental Protection
Palm Beach County Health Department
Permit applications will be completed and fees will be determined by the
CONSULTANT. Permit application fees will be paid by the CITY.
The CONSULTANT shall attend up to one (1) pre-application meeting with each
regulatory agency and one (1) meeting with agencies during permit review. This task
includes responses to up to two (2) requests for additional information from each
regulatory agency.
5
URS
Task 6 - Bidding
Bid phase services to be performed by the CONSULTANT will be consistent with the
guidelines in the "Standard Procedures and Functions for Consultants, Procurement
Services, and the Project Management Team" provided by the CITY and include the
following:
6.1 Preparation of Design Document packages (Drawings and Specifications) and
submittal to CITY for advertisement and bidding purposes. Drawings to be full
size (24" x 36") fonnat.
6.2 CONSULTANT will attend a pre-bid conference with interested contractors and
CITY staff.
6.3 CONSULTANT shall respond to Requests For Infonnation (RFI) submitted to
the CITY. Response will be made to the CITY for distribution to all
planholders. Technical infonnation for up to three (3) addenda is assumed in
the budget for these services.
6.4 CONSULTANT shall attend the bid opening, review bid packages received,
provide the CITY assistance in preparation of the bid tabulation form and
recommend award.
Task 7 - Construction Administration Services
The CONSULTANT shall provide Construction Administration Services for the
duration of the construction period that include the following:
7.1 The CONSULTANT will attend a pre-construction conference with selected
Contractor and CITY staff.
7.2 The CONSULTANT will review Shop Drawings and Product submittals for
general conformance with the design intent and provisions of the Contract
Documents. These services include the review of up to fifty (50) submittals,
Any rejected shop drawing will only be reviewed once following revisions by
the Contractor for compliance with the approved drawings and specifications.
7.3 The CONSULTANT will attend monthly progress meetings and provide a
written summary of issues discussed. The progress meetings will be conducted
by CITY staff. Minutes of the meeting will be submitted to the CITY,
Meetings to be held at the City of Boynton Beach Utilities Department.
7.4 The CONSULTANT will review monthly payment applications submitted to
the CITY by the Contractor. These services include review of the quantities
represented in the payment application and recommendations to proceed.
6
URS
7.5 The CONSULTANT will respond in wntll1g to Contractor RFI's regarding
design documents. If the quantity of RFI's received is deemed excessive by
both the CONSULTANT and the CITY, additional fees may be required on an
hourly rate based on the agreed upon rates.
7.6 The CONSULT ANT will assist the CITY in preparation and negotiations for
Change Orders (CO) and field changes.
7.7 The CONSULTANT will make weekly site VISItS during the term of
construction. This task assumes a 12-month construction period.
7.8 The CONSULTANT will certify to the regulatory agencies that the project was
constructed in general conformance with the pennitted plans.
C. Assumptions
In preparation of this Task Order, the following assumptions have been made.
Modifications to the above Scope of Services or these assumptions shall be considered as
an Additional Service Item under the terms of this contract. The assumptions include:
1 The scope and fee for this project is for those items listed in item 4.2.1 exclusively. If
additional design may be required that is not a part of this scope, an amendment to
this Task Order shall be executed.
2 There will be no permitting required through FDOT.
3 The roadways included in this project are owned and maintained by the City of
Boynton Beach.
4 The CITY will provide the CONSULT ANT with available record or as-built
drawings.
5 CITY will assist CONSULTANT locating existing CITY utilities by painting existing
watennains, sanitary sewer lines and stonn sewer lines prior to data collection with
the intent this infonnation can be included in the topographical survey.
6 CITY will televise existing sanitary sewer system in the project area and provide
CONSULTANT with locations of sanitary sewer laterals.
7 The CITY will provide the CONSULT ANT with electronic copies of "Front End"
documents in .doc format.
8 Legal work necessary to establish easements for the installation of the watermain, if
required, will be the responsibility of the CITY.
7
URS
9 Deviations from the final design drawings will be compiled by the Contractor and
electronically incorporated into the drawings files, Two sets of signed and sealed
Record Drawings by a state registered surveyor will be submitted to the CIT'{. One'
set of which will be provided to the CONSULTANT for submittal to the Palm Beach
County Health Department.
10 The CITY is responsible for all pe1111itting fees including applications, cer1ifications
and public notification.
11 The design does not include survey work for verification of horizontal or vertical
alignment of existing utilities within the project area. Utility locations will be
developed based on the best available infonnation available from the franchised
utility owners and provided by the CITY.
12 The design shall be based on federal, state and local codes and standards in effect at
the beginning of the project. Revisions required due to subsequent changes to those
regulations shall be considered an Additional Service Item,
13 Roadway reconstruction is not included in this Task Order and will be included as an
amendment if the st01111water study concludes that such is required.
14 Contractor shall obtain any required dewatering pennits.
D. Contract Reference
This Task Order shall be perfonned under the tenns and conditions described within the
Agreement for General Engineering Consulting Services dated November 18. 20m
between the City of Boynton Beach and URS Corporation.
E. Additional Services
The following can be provided as Additional Services, but are not included within this
Task Order:
Field verification, both horizontal and vertical, of existing utilities. This will be
accomplished by pot-holing anticipated locations of the utilities.
2 Permitting activities associated with tree removal.
3 Geotechnical services in addition to those specifically mentioned above.
4 Environmental services in the event contamination is found to be evident on the
project site.
5 Water or sanitary sewer capacity analysis.
x
....-
URS
F. Obligations to the CITY
The CITY shall provide available record data in a timely manner. This data includes
information regarding the water system, sanitary sewer system or stom1water system.
In addition, any design or calculations for the project area or adjacent areas in
included.
2 The City shall review any documents submitted by the CONSULTANT in a timely
manner and obtain professional advice from those CITY deems appropriate for such
reVIew.
3 The CITY will be responsible, as applicant, to obtain all pennit approvals from
regulatory agencies.
G. Compensation
Compensation by the CITY to the CONSULT ANT for the above tasks will be on a Lump
Sum basis. The itemized tasks fees are included in the attached spreadsheet. The total
CONSULT ANT fee for this Task Order is $ 206,933.
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner
City Manager
Dated this
day of
,2007.
SUBMITTED BY:
URS Corporation
By:4~-~~~~;(/? ~ 7~#
Thomas F Mullin
Vice President
Dated this ~~
dayof ~~6V- ,2007.
9
URS
URS
Lake Boynton Estates - Utility Improvements
COST ESTIMATE SUMMARY
TASK
Task 1 - Data Collection
Task 2 - Stormwater Report
Task 3 - Kickoff Meeting
Task 4 - Design
Task 5 - Permitting
Task 6 - Bidding
Task 7 - Construction Services
!1.
EVENTS
$/EVENT
LS $60,217
LS $11,208
LS $1,972
LS $57,228
LS $28,864
LS $12,408
LS $35,036
Total
12/10/2007
TOTAL
$60,217
$11,208
$1,972
$57,228
$28,864
$12,408
$35,031'1
$206,9
10
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VI.-CONSENT AGENDA
ITEM C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3,2007 (Noon) 0
0 January 2, 2008 December 17, 2007 (Noon) 0
0 January 15,2008 December 31,2007 (Noon) 0
X February 5, 2008 January ]4, 2008 (Noon) 0
Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office
February 19, 2008 February 4, 2008 (Noon)
March 4, 2008 February 19,2008 (Noon)
March] 8, 2008
March 3, 2008 (Noog
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March] 7,2008 (NoOJl.f:
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April I, 2008
NATURE OF
AGENDA ITEM
o
o
~
o
o
Announcements/Presentations
Administrative
Consent Agenda
Code Compliance & Legal Settlements
Public Hearing
o
o
o
o
o
City Manager's Report 5t
New Business C5
Legal
Unfinished Business
.r:-
U1
RECOMMENDATION: Motion to approve and authorize signing of an Agreement for Water Service outside the City
Limits with Raymond & Lois Marcinkoski Trust for the property at 1053 Highland Rd, Lantana, FL.
EXPLANATION: The parcel covered by this agreement includes a single-family home located in the Unincorporated
Palm Beach County area. Only potable water is available for connection to the property at this time due to water
main improvements constructed by Palm Beach County a few years ago. (See location map).
Water service areas have been agreed between the county and the various local utilities. We are required to provide
water to anyone within our service area when requested. Customers outside of the City Limits pay an additional 25%
surcharge.
PROGRAM IMPACT: No additional construction will be required by the City to serve this property.
FISCAL IMPACT: None
(V
~~~_A.TIViTn'. . T:ar~.;, wi~.._hi.nlth' Utiliti" "'<vi" area. I J _ Il
\ ~l ,~l::,~~ ~ UJ-t1I~
:1' Department Head's Signature CIty Manager's Signature
Assistant to City Manager ~
UTILITIES
Department Name
City Attorney / Finance
Xc:
Peter Mazzella
Anthony Penn
City Attorney
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
20
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y) ..1
-~ 1
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25
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27
rr
1
2
RESOLUTION NO. R08-
"
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4
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7
8
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A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING AND DIRECTING
EXECUTION OF AN AGREEMENT FOR WATER
SERVICE OUTSIDE THE CITY LIMITS AND
COVENANT FOR ANNEXA TION BETWEEN THE
CITY OF BOYNTON BEACH AND RAYMOND AND
LOIS MARCINKO SKI TRUST; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the subject property is located outside of the City Limits, but within
15
our water and sewer service area, for the property located at 1053 Highland Road, Lantana,
16
Florida; and
17
WHEREAS, the subject parcel is a single family home located in the unincorporated
18
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I
Palm Beach County area; and
WHEREAS, only potable water is available for connection to the property at this
time due to recent water main improvements constructed by Palm Beach County as part of a
neighborhood improvement project;
WHEREAS, City policy requires annexation of the property to be serviced at the
earliest practicable time, as a condition of the granting of water services outside its
jurisdictional limits; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
j S\CA\RESCYcl\greements\Water Servicc\MarcinkoskJ Water Scr\Jcc Agr (2008).da:
Section 2.
The City Manager is hereby authorized and directed to execute a
2 Water Service Agreement between the City of Boynton Beach, Florida and Raymond and
3 Lois Marcinkoski Trust, said Agreement being attached hereto as Exhibit "A".
4
Section 3.
This Resolution shall become effective immediately upon passage.
5 PASSED AND ADOPTED this _ day of February, 2008.
6
7 CITY OF BOYNTON BEACH, FLORIDA
8
9
10 Mayor - Jerry Taylor
11
12
13 Vice Mayor - Jose Rodriguez
14
15
16 Commissioner - Ronald Weiland
17
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19 Commissioner - Woodrow L. Hay
20
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22 Commissioner - Marlene Ross
23 Attest:
24
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26 Janet M. Prainito, CMC
27 City Clerk
28
29
30 (Corporate Seal)
S:ICA\RESO\AgreementsIWater ServiceIMarcinkoski Water Service Agr (2008).doc
THIS INSTRUMENT PREPARED BY:
Jam:s A. Cherof, Esquire
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdale, FL 33308
AGREEMENT FOR WATER SERVICE OUTSIDE
THE CITY LIMJTS AND COVENANT FOR ANNEXATION
THIS A GREEMENT made on this -/-D- day of j) t c , 200-2-, by and between
Y1t? . . c" v'-;- hereinafter called the "Customer", and the
CI Y OF BOYNTON BEACH, a municipal corporation ofthe State of Florida, hereinafter called
the "City".
WHEREAS, Customer owns real property outside of the jurisdictional limits of the City of
Boynton Beach, Florida; and
WHEREAS, Customer has requested that the City of Boynton Beach, Florida provide water
service to the property owned by Customer; and
\VHEREAS, the City ofBojl1ton Beach has the ability to provide water service to Customer's
property; and
WHEREAS, the City of Boynton Beach has a policy which conditions the grant of water
services outside of its jurisdictional limits on annexation of the property to be serviced into the City
at the earliest practicable time.
NOW THEREFORE, for and in consideration ofthe privilege of receiving water service from
the Municipal Water System and the mutual covenants expressed herein, the City of Boynton Beach
and the Customer, his heirs, successors and assigns, agree as follows:
1. The City agrees to provide Customer with water service from its Municipal Water
System to service the real property described as follows and which Customer represents is owned by
Customer: (Exhibit A)
2. The Customer and the City hereby agree that there are -L Equivalent Residential
Connections which City shall service.
3. The Customer agrees to pay all costs and fees of engineering, material, labor,
installation and inspection of the facilities as required by the City of Boynton Beach Code of
Ordinances or Land Development regulations to provide service to the Customer's premises. The
Customer shall be responsible for installation in conformance with all codes, rules and regulations
applicable to the installation and maintenance of water service lines upon the Customer's premises.
All such lines shall be approved by the Director of Utilities and subject to inspection by the City
Engineers. The City shall have the option of either requiring the Customer to perform the work
necessary to conform the lines or the City may have the work performed on behalf of the Customer,
in which case the Customer will pay in advance all estimated costs thereof In the event the City has
such work performed, the Customer will also advance such additional funds as may be necessary to
pay the total actual costs incurred by the City.
4. Any water main extension made pursuant to this Agreement shall be used only by the
Customer, unless written consent is granted by the City of Boynton Beach for other parties to
connect. All connections shall be made in accordance with the Codes and regulations of Boynton
Beach.
5. Title to all mains, extensions and other facilities extended from the City Water
Distribution System to and including the metered service to Customer shall be vested in the City
exclusively unless otherwise conveyed or abandoned to the property owner.
6. The Customer agrees to pay all charges, deposits and rates for service and equipment
in connection with water service outside the City limits applicable under City Ordinances and rate
schedules which are applicable which may be changed from time to time.
7. Any rights-of-way or easements necessary to accommodate the connections shall be
provided by the Customer to the City.
8. The Customer shall, contemporaneously execute and deliver to the City an
Irrevocable Special Power of Attorney granting to the City the power and authority to execute and
advance on behalf ofthe Customer a voluntary petition for annexation. Customer covenants that it
shall cooperate with the City and not raise opposition or challenge to such annexation if and when
annexation is initiated. The property shall be subject to annexation at the option of the City at any
time the property is eligible under any available means or method for annexation. Customer will
inform any and all assigns or purchasers of any or part of this property of this covenant and of the
irrevocable special power of attorney, but Customer's failure to provide such notice shall not
constitute a defense or bar to the City's rights as set forth herein. The Customer acknowledges that
the consideration of initially connecting to the City's water supply is sufficient to support the grant of
the power of attorney any subsequent disconnection or lack of service shall in no way impair the
power of attorney nor constitute a diminution or lack of consideration.
9. Annexation is intended to be and is hereby made a covenant running with the land
described in Paragraph 1 of this Agreement. This Agreement and the power of attorney referenced
herein is to be recorded in the Public Records of Palm Beach County, Florida, and shall be binding
on the Customer and all subsequent transferees, grantees, heirs, successors and assigns.
10. It is agreed that the City shall have no liability in the event there is a reduction,
impairment or termination in water service to be provided under this Agreement due to any
S:ICA \AGMTSI Water ServicelWater Service Agreement _ Rev J -6"{)6.doc
2
prohibitions, restrictions, limitations or requirements oflocal, regional, State or Federal agencies or
other agencies having jurisdiction over such matters. Also, the City shall have no liability in the
event there is a reduction, impairment or termination of water service due to acts of God, accidents,
strikes, boycotts, blackouts, fire, earthquakes, other casualties or other circumstances beyond the
City's reasonable control.
l1. The Customer hereby agrees to indemnify, defend and hold harmless the City of
Boynton Beach, Florida, its Mayor, Members of the City Commission, Officers, employees and
agents (Both in their individual and official capacities) from and against all claims, damages, law
suits and expenses including reasonable attorneys fees (whether or not incurred on appeal or in
connection with post judgment collection) and costs rising out of or resulting from the Customer's
obligation under or performance pursuant to this Agreement including disputes for breach of
warranty of title.
l2. No additional agreements or representations shall be binding on any of the parties
hereto unless incorporated in this Agreement. No modifications or change in this Agreement shall be
valid upon the parties unless in writing executed by the parties to be bound thereby.
13. The Customer warrants to the City that Customer holds legal and beneficial title to the
property which is the subject of this Agreement.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
S;\CA\AGMTS\Water Service\Water Service Agreement - Rev 1-6-06.doc
3
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IN WITNESS WHEREOF, we have hereunto set our hands and seals the /0 day of
, in the year 2<<)'1
Sealed and delivered in the presence of
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STATE OF FLORIDA )
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COm.JTY OF PALM BEACH )
'),) '-j' ,THE >FOREGOIN~ INSTRUMEN-f"was acknmyled~edbe~o1r: ~ this" /0 day of
uJ.-{,/iJ..:fL-b;..- \... 20 eJl, by (J.....)f!.... '<n~,L (/1.{;\1 L();..J {I, U Ii l f /} t.. 0\ ILZ and
, who are lmown to me or who have produced'
, as identifiC?ation and who did/did not take an oath.
(., k, leCe 'rlIJ\~DwU^7/
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Type or Print Name
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Notary Public State of Florida
Carol A, Mahoney
fvly Commission 00460414
Expires 08/10/2009
-; .. ,/";'
Commission No~':\-' IU' LJ 7
My Commission Expires:
S:\CA \AGMTS\Water Servicelpowec of atty..doc - 1-6-06
H:\1990\900 I 82.BB\AGMlIPower of Attomey-Ind 1-30-06.doc
AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND
COVENANT FOR ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND
(INSERT NAME)
CITY OF BOYNTON BEACH, FLORIDA
a Florida municipal corporation
Kurt Bressner, City Manager
ATTEST:
City Clerk
Approved as to fom1:
City Attorney
STATE OF FLORIDA )
) ss:
COUNTY OF PALM BEACH)
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
aforesaid and m the County aforesaid to take acknowledgments, personally
appeared ' City Manager and
City Clerk respectively, of the City named in the foregoing agreement and that they severally
acknowledged executing same in the presence of two subscribing witnesses freely and voluntarily
under authority duly vested in them by said City and that the City seal affixed thereto is the true
corporate seal affixed thereto is the true corporate seal of said City.
WITNESS my hand and official seal in the County and State last aforesaid this __ day of
,200_
(Notary Seal)
Notary Public
My commission expires:
S:\CAAGMTS\Waler Servlce\Waler Service Agreement - Rev 1-6-06,doc
5
Gary R. Nikolits,CF A
Palm Beach County Property Appraiser
Property Mapping System
Legend
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Page 1 of 1
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Owner Information
peN: 00434509080000620
~m!r'~iir~~''''''''
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N MARCINK05KI RAYMOND A
ame: TRUST AGREE
Location: HIGHLAND RD
Mailing: 1065 RIDGE RD S
LAKE WORTH FL 33462 6137
Appraisal Value
Market Value:
Assessed Value:
Exempt Amnt:
Taxable:
Tax Value
Ad Valorem:
Non ad valorem:
Total:
Sales Information
Sales Date Price
Aug-2005
Jul-2004
Oct-1982
Jan-1977
Palm Beach County Property Map
Map Scale 1:840
Map produced on 1/2/2008 from PAPA
http://www.pbcgov.com/papa
~'I--- 4-
THIS INSTRUMENT PREPARED BY
James A. Cherat, Esquire
Goren, Cherat, Doody and Ezral PA
3099 East Commercial Blvd.
Suite 200
Ft. Lauderdaie, FL 33308
IRREVOCABLE SPECIAL POWER OF ATTORNEY
(By Individuals)
STATE OF FLORIDA
)..; J.") :~
COUNTY OF! () \ /,il I)(~ (( v"
i .
I1We,tL u.." IA; l'.(\
I . i' \/', 1. i.
I"J :i.) 1,1, I'h i(i;i('~'-'( i, hereinafter "Grantee", hereby make,
constitute, and appoint THE CITY OF BOYNTON BEACH, FLORIDA, true and lawful attomey
in fact for Grantee and in Grantee's name, place and stead, for the sole purpose of executing on
behalf of Grantee the power to initiate, maintain, and complete a voluntary petition for
annexation of the real property described herein into the CITY OF BOYNTON BEACH. ThIS
power shall extend to the CITY OF BOYNTON BEACH full and complete authority to act on
Grantee's behalf to accomplish annexation by any available means. The real property which is
the subject of this power is described as follows:
PCN No.: :
r ,
The powers and authority of my attomey, THE CITY OF BOYNTON BEACH.
FLORIDA, shall commence and be in full force and effect on the
, 20 ~ and the powers and authority shall be irrevocable by Grantee.
da y 0 r
AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND
COVENANT FOR ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND
(INSERT NAME)
>, IN ,WITNESS WHEREOF, the parties hereto have set their hands and seals this I () day of
()(tv Ii k)(-}/ , 200 --2
WITNESS:
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WitnessjSi,gnature J\
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INDNIDUAL(S) AS OWNER(S):
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FOR INDNIDUAL(S) NOTARIZATION:
STATE OF~rkYi(J\,_ )
"""'"" ) ss:
COUNTY OF\(\ II!') ~i~CiCi~_
I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State
,-/aforesaid and in the County aforesaid to take acknowledgments, personally appeared
(e'iOI"LJi l.Oi S !i !!)f(1( ,7 k(<~I(1 to me known to be the person(s) described in and who
ex6cuted the foregoing instrument that he/she acknowledged before me that he/she executed the
same; that the .iPdividual was personally known to me or provided the foIIowing proof of
identification: t' l': L
'\'\...,.'(y; : V(IT~~ESS my hand and official seal in the County and State last aforesaid this /(,; day of
,..l"t ~./l t){, '--. ,200 '7
. I
(N t S 1) ~,.,.y..u.
o ary ea !~'1:
. ~..~~
My CommIssion -r
Notary Public State of Florida
Carol A Mahoney
ivly Commission 00460414
Expires 08/10/2009
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Notary Public
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Page 1 of 1
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Owner Name: MARCINKOSKI RAYMOND A TRUST AGREE
peN Number: 00-43-45-09-08-000-0620
Building Structural Data and Drawing are for the Current Tax Roll.
BUILDING 1
Structural Element for Building 1
No Data Found.
Subarea and Sq. Footage for Building 1
No. Code Description Sq. Footage
No Data Found.
Zoning
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Units
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Detailed Land Information
Land Line # Description
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Year Built
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(c', 2007 Palm Beach County property Appraiser
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VI.-CONSENT AGENDA
ITEM C.3
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3,2007 (Noon) 0 February 19,2008 February 4,2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15, 2008 December 31, 2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
[gJ February 5, 2008 January 14,2008 (Noon) 0 April I, 2008 March 17,2008 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [gJ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Adopt a Resolution that-
(1) Authorizes the bond financing team to prepare necessary documents for the bond financing of the FY 2007-
2008 capital projects approved by the Commission for the Utility System,
(2) Selects an underwriter of the proposed bonds, and
(3) Expresses the City's intent to reimburse capital expenditures made prior to issuance of the bonds from the
bond proceeds.
EXPLANATION: This Resolution does not authorize the actual issuance of the bonds at this time. However, in order
to be prepared for varying bond market conditions, it is advantageous to have the complete bond documents prepared
as soon as possible for the Commission's subsequent approval. The City's bond financing team that will prepare the
bond documents includes our bond and disclosure counsel (Mark Raymond of Holland & Knight), independent
financial advisor (Julie Santamaria ofRBC Capital Markets), underwriter, insurers and rating agencies.
Our independent financial advisor recommends and staff concurs to have Citigroup Global Markets serve as the
underwriter for this proposed bond issue. Citigroup's strengths include
· A strong retail sales capability in Palm Beach County, Florida and nationally,
· A large number of retail and institutional sales people in Palm Beach County, Florida and nationally,
· The only firm with a Florida underwriting desk,
· The reasonableness of their proposed takedown fee,
· A balanced distribution between retail, middle market and institutional investors,
· Specific experience of the lead investment banker, and
· Significant water utility experience.
A list of underwriters for bonds issued from 1996-2006 by the City and the CRA is attached.
By expressing our intent to use bond proceeds for approved capital project expenditures prior to the issuance of the
bonds, it allows the Utility System to use bond proceeds rather than Reserve Funds. This includes expenditures
incurred after the December 3, 2007 Commission approval of the Utility FY 2007-2008 CIP and up to 60 days prior to
the approval of this Resolution.
PROGRAM IMPACT: Allows the Utility System to proceed with its approved Capital Improvement Program.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: The Utility Rate Study contains financial projections and increased utility rates that went into
effect on October 1, 2007 that will generate sufficient revenues to service the bond interest and principal repayment.
ALTERNATIVES: The City requires Commission approval to incur debt. The Utility System would need to defer the
construction of ce ain projects wi ut the subsequent approval and issuanc1 the bonds.
e · ~
City Manager's Signature
Assistant to City Manager ___~ ~
/~
City Attonfey / Finance
Financial Services
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM_DOC
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RESOLUTION NO. 08-_
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA AUTHORIZING AND
DIRECTING STAFF TO PREPARE FOR A BOND FINANCING
OF VARIOUS CAPITAL PROJECTS FOR THE UTILITY
SYSTEM OF THE CITY; SELECTING CITIGROUP GLOBAL
MARKETS INC. AS UNDERWRITER OF THE PROPOSED
BONDS; EXPRESSING THE INTENT OF THE CITY TO
REIMBURSE PRIOR EXPENDITURES FROM BOND
PROCEEDS; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AS FOLLOWS:
Section 1: City staff and consultants are directed to prepare for the issuance by the
City of revenue bonds (the "Bonds") to finance various capital projects of the water,
wastewater and stonnwater utility system of the City. At the appropriate time, staff shall
present this matter to the City Commission for further consideration.
Section 2: Citigroup Global Markets Inc. shall serve as underwriter of the proposed
bond issue, subject to approval by the City Commission of an acceptable contract between
the City and Citigroup prior to the issuance of the Bonds.
Section 3: The City reasonably expects to incur capital expenditures with respect to
the City's utility systems prior to the issuance of the Bonds referred to herein, and
reasonably expects to reimburse such original expenditures with proceeds of the Bonds
issued in the maximum principal amount of $30,000,000.00. This does not obligate the City
to issue any Bonds or to reimburse any such expenditures.
Section 4: This Resolution shall take effect immediately upon its passage.
PASSED AND ADOPTED in regular session on this, the 5th day of February, 2008.
City of Boynton Beach, Florida
Mayor - Jerry Taylor
Vice-Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
ATTEST:
Commissioner - Woodrow L. Hay
Janet M. Prainitio, CMC
City Clerk
Commissioner - Marlene Ross
(Corporate Seal)
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CITY OF BOYNTON BEACH, FLORIDA
Utility System Revenue Bonds
Series 2008
Preliminarv Timetable
VI.-CONSENT AGENDA
ITEM C.3
ADDITIONAL INFORMATION
January
5 M T W T F 5
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
February
5 M T W T F 5
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
March
5 M T W T F 5
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
City:
BCIDC:
UW
FA:
PA:
ENGR:
Workine: Group
City of Boynton Beach
Bond CounsellDisclosure Counsel - Holland & Knight
Underwriter - Citi
Financial Advisor - RBC Capital Markets
Paying Agent - TBD
Engineer -Brown and Caldwell
Date
Function
Responsible
Party
Week of December 3
Week of December 10
Week of December 17
Week of February 4
Tuesday, February 5
Week of February 11
Tuesday, February 19
Week of February 25
Tuesday, March 4
Wednesday, March 5
Wednesday, March 12
Wednesday, March 26
Thursday, March 27
Distribute RFP for Underwriters
FA
Distribute 1 sl Draft of Engineer's Report
ENGR
Underwriter Proposals Due; Select Underwriter
City, FA
1. Distribute 1 sl Draft of Bond Resolution and pas
2. Send Packages to Rating Agencies and Insurers
BCIDC
FA
Commission Approves Underwriter Selection
City
1. Comments Due on Documents
2. Receive Insurance Commitment (12:00 Noon)
2. Recommendation Regarding Insurer
3. Distribute Revised Documents with insurance information
ALL
FA
FA
BCIDC
Submit Documents for Agenda Package (12:00 Noon)
City, BCIDC
Potential Rating Presentations in Boynton Beach (if not,
will be done by phone)
City/FA
1. Council Adopts Bond Resolution
2. Receive Rating
City,BCIDC
City, FA
Electronic and Limited Printed Distribution of pas
BCIDC
Tentative Bond Pricing
UW,City,FA
Pre-Closing via Fed Ex
ALL
Closing
ALL
113112008
CITY OF BOYNTON BEACH, FLORIDA
UTILITY SYSTEM REVENUE BONDS, SERIES 2008
RBC
Capital
Markets
DISTRIBUTION LIST
CITY
Kurt Bressner
City Manager
(561) 742-6010
(561) 742-6011 FAX
Email: bressnerk@ci.boynton-beach.fl.us
Barbara Conboy
(561) 742-6406
(561) 742-6298
Email: conboyb@ci.boynton-beach.fl.us
Janet Prainito
City Clerk
(561) 742-6061
(561) 742-6090
Email: prainitoj@ci.boynton-beach.fl.us
City of Boynton Beach Utilities
124 East Woolbright Road
Boynton Beach, Florida 33435
CITY ATTORNEY
Lori LaVerriere
Assistant City Manager
(561) 742-6010
(561) 742-6011 FAX
Email: laverrierel@ci.boynton-beach.fl.us
James Cherof, Esquire
City Attorney
Email: cherofj@ci.boynton-beach.fl.us or
jcherof@citya3tty.com
Barrett Atwood
Director of Finance
(561) 742-6311
(561)742-6316 FAX
Email: AtwoodB@ci.boynton-beach.fl.us
Goren, Cherof Doody and Ezrol
3099 East Commercial Blvd.,Suite 200
Fort Lauderdale, FL 33308
(954) 771-4500
(954) 771-4923 FAX
BOND/DISCLOSURE COUNSEL
Bobby J. Jenkins, Jr. MBA
Assistant Director of Finance
(561) 742-6312
(561) 742-6316 FAX
Email: jenkinsb@ci.boynton-beach.fl.us
Mark Raymond, Esquire
(561) 650-8349
(561) 650-8399
Email: mark.raymond@hklaw.com
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, Florida 33425-0310
Holland & Knight
222 Lakeview Avenue, Suite 1000
West Palm Beach, Florida 33401
FINANCIAL ADVISOR
UTILITIES DEPARTMENT
Pete Mazzella
(561) 742-6404
(561) 742-6298
Email: mazzellap@ci.boynton-beach.fl.us
Julie Santamaria
(727) 895-8871
(727) 895-8895 FAX
Email: julie.santamaria@rbccm.com
Kofi Boateng
(561) 742-6401
(561) 742-6298
Email: boatengk@ci.boynton-beach.fl.us
Molly Clark
(727) 502-3622
(727) 895-8895 FAX
Email: molly.clark@rbccm.com
RBC Capital Markets
100 2nd A venue South, Suite 800
St. Petersburg, Florida 33701
1/31/2008
CITY OF BOYNTON BEACH, FLORIDA
UTILITY SYSTEM REVENUE BONDS, SERIES 2008
DISTRIBUTION LIST
ENGINEER
Marco (Mike) H. Rocca, CMC
(407) 661-9529
(407) 661-9599 FAX
Email: mrocca@brwncald.com
UNDERWRITER'S COUNSEL
TBD
PAYING AGENT/ESCROW AGENT
Brown and Caldwell
850 Trafalgar Court
Maitland, Florida 32751
TBD
INSURER
RATE CONSULTANT
TBD
Dave Green
(954) 426-6112 Ext 245
(954) 698-6010 FAX
Email: dave.green@CH2M.com
RATING AGENCIES
John Incorvaia
(212) 553-0501
(212) 553-1390 FAX
Email: john.incorvaia@moodys.com
CH2MHill
800 Fairway Drive, Suite 350
Deerfield Beach, FL 33441
Moody's Investors Service
99 Church Street, 91h Floor
New York, New York 10007
UNDERWRITER
Michael Hole
(561) 694-7084
(561) 694-7086 FAX
Email: Michael.g.hole@citi.com
Colleen Woodell
(212) 438-2118
(212) 438-2131 FAX
Email: colleen_woodell@sandp.com
Citi
11780 U.S. Highway One
201 North Tower
North Palm Beach, FL 33408
Standard & Poor's
55 Water Street
New York, NY 10041
Amy R. Laskey
(212) 908-0568
(212) 480-4421 FAX
Email: amy.laskey@fitchratings.com
Brian Senne
(407) 999-7950
(407) 999-7959 FAX
Email: brian.senne@citi.com
Fitch Ratings
100 N. Tampa Street, Suite 3570
Tampa, Florida 33602
Jonathan Ash
(407) 999-7946
(407) 999-7959 FAX
Email: jonathan.a.ash@citigroup.com
Citi
200 South Orange Avenue, Suite 2170
Orlando, FL 32801
RBC
Capital
Markets
1/31/2008
CITY OF BOYNTON BEACH, FLORIDA
UTILITY SYSTEM REVENUE BONDS, SERIES 2008
RBC
Capital
Markets
DISTRIBUTION LIST
Email List
bressnerk@ci.boynton-beach.fl.us;prainitoj @ci.boynton-beach.fl.us;laverrierel@ci.boynton-beach. fl. us;
AtwoodB@ci.boynton-beach.fl.usJ enkinsb@ci.boynton-beach.fl.us;mazzellap@ci.boynton_
beach. fl. us;boatengk@ci.boynton-
beach. fl. usJcherof@cityatty.com;mark.raymond@hklaw .com;j ulie.santamaria@rbccm.com;molly.clark
@rbccm.com; M ichael.g.hole@citi.com; brian.senne@citi.com; jonathan.a.ash@citigroup.com;
;mrocca@brwncald.com;dave.green@CH2M.com
1/31/2008
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VI.-CONSENT AGENDA
ITEM C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
r "0
0&:- r'T'1 ;::
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-0 -., o:,c'
:x en :~:
_ ,...,c:
N '-' :;::
Date Final Form Must "e T~ 0::'
in to City Clerk's~ce C=;("r;
- rrr.l:>
r:?
Requested City Commission Date Final Form Must be Turned Requested City Commission
Meeting Dates in to City Clerk's Office Meeting Dates
0 December 18, 2007 December 3,2007 (Noon) 0 February 19,2008
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008
0 January IS, 2008 December 31, 2007 (Noon) 0 March 18, 2008
X February 5, 2008 January 14,2008 (Noon) 0 April I, 2008
February 4, 2008 (Noon)
February 19,2008 (Noon)
March 3, 2008 (Noon)
March 17,2008 (Noon)
o City Manager's Report
o New Business
o Legal
o Unfinished Business
X Public Hearing 0
RECOMMENDATION: Approve Resolution setting forth the City's intent to use the Uniform Method for
the collection of a non ad valorem special fire assessment.
NATURE OF
AGENDA ITEM
o AnnouncementslPresentations
o
o
o
Administrative
Consent Agenda
Code Compliance & Legal Settlements
EXPLANATION: The attached Resolution is an "Intent Resolution" and expresses the City's intent to use
the Uniform Method for the levy and collection of a non ad valorem special assessment to fund, in part,
the City's Fire Rescue program. The Uniform Method, set forth in Section 197.3236, Florida Statutes, sets
procedural guidelines for imposing a special assessment to enable the City to use the services of the
property appraiser and tax collector, and provides hearing and notice requirements for special
assessments. The attached resolution does not impose any special assessment. Rather, it simply
provides notice to the citizens, as well as to the property appraiser, tax collector, and State Department of
Revenue, that the City intends to use the Uniform Method for a special assessment that may be
implemented later this year. Further commission action will be necessary in the coming months in order
to impose a special assessment. Notwithstanding the adoption of this Intent Resolution, there is no
requirement that the City impose a special assessment.
PROGRAM IMPACT: This Resolution ensures the City's right to pursue a special fire assessment during
2008, and ensures compliance with all mandatory timeline requirements.
FISCAL IMPACT: Dependent on future Commission action regarding the implementation of a special fire
assessment. The overall fiscal impact will be determined by the methodology and formula used to
establish the rate structure, as well as the rates approved annually by the City Commission.
ALTERNATIVES: Do not approve this Resolution, which will effectively block the city's right to pursue a
special fire aS7ment during this fiscal year and may result in th I ss future assessment revenue.
,,4'7/#-/~ ~ if z-<-.<.j-
.. . epartment Head's ~nature ity Manager's Signature
Assistant to City Manager ~
Department Name
City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
"
1 RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA ELECTING TO USE THE
5 UNIFORM METHOD OF COLLECTING NONAD
6 VALOREM SPECIAL ASSESSMENTS LEVIED
7 WITHIN THE INCORPORATED AREA OF THE CITY;
8 STATING A NEED FOR SUCH LEVY; PROVIDING
9 FOR THE MAILING OF THIS RESOLUTION; AND
10 PROVIDING FOR AN EFFECTIVE DATE.
11 WHEREAS, the City of Boynton Beach, Florida (the "City") is contemplating the
12 imposition of special assessments for the provision of fire protection services within the City
13 beginning with Fiscal Year 2008-09: and
14 WHEREAS, the City intends to use the uniform method for collecting non-ad
15 valorem special assessments for the cost of providing fire protection services to property
/I
1611 within the incorporated area of the City beginning with Fiscal Year 2008-09 as authorized by
17/1 section 197.3632, Florida Statutes, as amended, because this method will allow such special
18 assessments to be collected annually commencing in November 2008, in the same manner as
19 provided for ad valorem taxes; and
20 WHEREAS, the City held a duly advertised public hearing prior to the adoption of
21 this Resolution, proof of publication of such hearing being attached hereto as Exhibit /\,
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA. THAT:
24
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
SICAIRESOIFire Assessment ResoslFire Assessment Intent 08-09 doc
1
2
Section 2.
Commencing with the Fiscal Year beginning on October 1, 2008, and
3 with the tax statement mailed for such Fiscal Year, the City intends to use the uniform
4 method of collecting non-ad valorem assessments authorized in section 197.3632, Florida
5 Statutes, as amended, for collecting non-ad valorem assessments for the cost of providing
6 fire protection services within the City beginning with Fiscal Year 2008-09. Such non-ad
7 valorem assessments shall be levied within the incorporated area of the City. A map and
8 legal description of such area subject to the assessment is attached hereto as Exhibit B.
9
10
11
I
12
13
14
15
16
17
18
19
Section 3.
The City hereby determines that the levy of the assessments is needed
to fund the cost of fire protection services within the incorporated area of the City beginning
with Fiscal Year 2008-09.
Section 4.
Pursuant to section 197.3632, Florida Statutes, the Palm Beach
County Property Appraiser and the Palm Beach County Tax Collector have agreed that the
City may have until March 1, 2008 to adopt this Resolution, such agreements being attached
hereto as Exhibit C and incorporated herein by reference.
Section 5. Upon adoption, the City Clerk is hereby directed to send a copy of this
Resolution by United States mail to the Florida Department of Revenue, the Palm Beach
County Tax Collector, and the Palm Beach County Property Appraiser by March 10, 2008.
Section 6. This Resolution shall be effective upon adoption.
S:\CA\RESO\Fire Assessment Resos\Fire Assessment Intent 08-09,doc
3
4
5
61
711
8 I
9 I
10
11
12
13
1411
15 I
16 "
17
18
19
20 "
21 i I
22 II
23/1
24 ..
25
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PASSED AND ADOPTED this ~_~_ day of February, 2008.
CITY OF BOYNTON BEACH. FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
ATTEST:
Commissioner - Woodrow L. Hav
Commissioner - Marlene Ross
Janet M. Prainito. CMC
City Clerk
(Corporate Seal)
SICAIRESOIFire Assessment ResoslFire Assessment Intent 08-09,doc
VI.-CONSENT AGENDA
ITEM C.4
EXHIBIT -A-
DR-413
R. 02/91
Affidavit of Proof of Publication
DEPARTMENT
OF REVENUE
State of Florida
County of Palm Beach
Before the undersigned authority, personally appeared Marc Kramer, who on oath
says. that he is the Inside Sales Supervisor of The Palm Beach Post, a newspaper
published at West Palm Beach, in Palm Beach County, Florida; that the attached
copy of advertisement, being a notice of the local government's intent to use the
uniform method for collecting a non-ad valorem assessment, was published in said
newspaper in the four consecutive weeks of January 9, January 15, January 22,
January 29, in the year 2008.
The affiant further says that the said The Palm Beach Post is a newspaper published
at West Palm Beach, in said County, Florida, and that the said The Palm Beach Post
newspaper has heretofore been continuously published in said Palm Beach County,
Florida, each day, and has been entered as second class mail matter at the post
office in West Palm Beach, in Palm Beach County, Florida, for a period of one year
next preceding the first publication of the attached copy of advertisement; and the
affiant further says that he has neither paid nor promised any person, firm, or
corporation any discount, rebate, commission, or refund for the purpose of securing
this advertisement for publication in the said newspaper.
Sworn to and subscribed before me this 29'" day of ~n th~ of 2008.
- ,'~ ----1-- ~=n, ~
Notary blic b 1-/1 '
My Commis,~,i9~ Expires: .' r ;'
", ,,-y PiJ"', ii.a! en M, lriclWmton
~''''~'., . '. "<: " .. # DD359-66
?~:' @ ".:<:~Corr:rmssl~n , :>
~~'..@:$fExpl!es: NOV, 15, 2008
,,:,"7~~..... ''0'<' ,'~ Bonded Thru
""~..f'~l;;;'" \llantic Bonding Co., Inc.
NO. 9662823
NOTICE OF INTENT TO
USE UNIFORM METhfOD
OF COLLECTING....,
NON.AD VALOREM, iii,
ASSESSMEN'FS....;,A
The City of BOyt)tonBeach,
Florida (the "City") hereby
provides notice; pursuanlto
section 197.3632(3)(a).
Florida Statutes,ofitslillent
to use the urV!Clrmmethod
. of collecting rion-advalo-
',i; rem special asseSsmants to
'l.be levied wittrtr'1:lheincorpo-
.~ateda,reajlt.the City, for
~,th!i co~t'9I.ilrro~idingfi(e
""Protection '!'!irvlces com.
cing f.q'r;Fi~cilIYear
ing.',ori.OctObllr 1,
Tn,'Clfvwfllb -
hit 8aaiSiltfon o~"a
ion elec .
, at a publl
.- held at 6:3
ary 5,2
sion C
lloynt
. ~313nJ.
state the illJ
and wiHconfail1a legal
description of the bound.
"ries of the real property
subject to the levy.. Copies
of the propo,~ecdtormof
resolution, which' contains
tha legal descripllon of the
real property aubject to the
levy, are on file at the City
;"glerk's,offlce,,,100 E. Boyn-
f.tl)Ili,Beach,Blvd,:, Boynton
:~i;leachi:'F1Grida,'33435. ,All
interested persons are
invited:toatlend. .
In the event anr person
dacides'to lippea any decl-
,sion by the City with respect
to any matter relating to the
'conslderallol\iottihe resolu-
tlonattha'lIbove- rete r-
.ence'dpublli: hearing.;, a
frecord oUtle rocee. .d..li,ng,.
,1may' ill, ~uc.1'l 'I
;ane h //lay ,
'fIelf . a va!,
l!1at' rd;>of Ille public
.:'n,ade, which
r tides the tasti-
mon d evldenc.e on
Whie: ,!he appeal is to be
base~.:i!n accordance with
,tha Ameficans with DisablU-
ties Al;t,"persons needing a
; commodallon or
. 'participate
" " Ingshciufcl
.4iQ.n,Ie!!1, .thli'CII.Y Cle!.~ ,at,.
.. ,561''' .' O,f1ve?(5J '.
days
hean
Dated:
,~y.
BOY
'FLORIDA"", {,I"''',(",'''j.,~,.
':Jan. 9;. '1'5/'22, '& 29, 200a '
Original: Tax Collector
CC: Property Appraiser
Local Government
Florida Department of Revenue, Property Tax Administration, PO Box 3000, Tallahassee, FL 32315-3000
City of Boynton Beach
EXHIBIT "B"
LECHALE",,\"b
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OU)aOYNTON RD
WOOL8RGHT,RO
llOLFRO
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if
;
11
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I::J CITY BOUNDARY
= Railroads
LANES
6
City Streets
Parks
Park Type
_ City Parl<s
Cou nty Pa rks
.. Preserve Area
City Golf Courses
Pa rce Is
GIS 1"PfOj4>et"ICltvmtlp"""p'."",d \St,_tm.p.'~1I7.:JO.50.mx<i
12/11,2007 12:Q~
~:E,l J':11~1'?ljt, ::::
i"'RI:rF-'EP'-\' i,;PF'Pi\ I '::EP
FI ~'tGE ~:~, .:-~ / ~3 -.~:
EXHIBIT "e"
~. .' -.',,'
Constantine Olno Manlotis, CFE
Tax Roll Coordinator
301 North Olive A'venue, Sf!! Floor
West Palm Beach, Florida 33401
(561)355-2881 Fax: (561)355.3963
Email: dmaniQtl@co.pl1llm-bNch.ftus
..
Gary R. Nikolits, CF A
Palm Beach County
Property Appraiser
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December 11, 2007
Mr. Barr:;, Atwood, Finance Director
City of Boynton Beach
Boynton Beach, Florida 33425-0:3'10
Ref: City of Boynton Beach Fire Services NAV
Dear Mr. Atwood:
In accordance with Fla. Sta.t. ~197,3632(3 Ka ), your request for an extension of time to
adopt the fire protection special assessment has been granted until March 1,2008.
Please make sure your publiC hearings does not extend no later than March 1,2008,
and the resolution is mailed to the Property Appraiser's Office by March 10.2008, if you
need further assistance, please call me.
r.~.,
v.",
Pat poston, Tax Collector's Office
Cheryl Horton, Property Appraiser's Offic(~
Andrea lemer, 158
l"O' I ("".
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.; &.. ~"~T~;
:- C~,~~~~i :)
'~~',1~."',:~ .;:-
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Puw"town B~n,,1r
301 N~'1:h OIl.... A"",ru~
W~5t ~lm G<e~t;h
~lad<il6 Bll'lnoh
:<976 "'!.Qt~ ~OQ" 15
Bette GI.'3de
Nl>rli1 C<llllTtY Bra~
3188 PG>'. Bo"l~vt<rd
?61m 8GG.,h G"",~"~
La.... Went! a'illI<>h
:\561 SO.Jtrl Mflllsfy Trail
Lake W""th
So~lh Cou.,~ &ranell
~C1. ~OUt/1 Cnngre.E AvenuB
DelflJy E!eac h
!lI:o)e1 Pollnl lleO;t,/t lll'6neh
2()O Clvlc Center W"y
ROyoi I'<Ilnr 8"""0;'
: ~ .
EXHIBIT "e"
ANNE 1\11. GANNON
','
TAX COLlECm?. ?AlM a~cH COUNTY
l><>verI'lMtlll.' Cent$1 . 30t N. Oliv.. A'&nu&, 3rd Fi00! . W""l Palen Beaon. fll;;'~TJ:
an..lflng Addrees . Pt6: Ofrioa !lOA 3715 . We!Jt Pill,.., Beftcr,. FL 33402-'37:15
\..~w,t;ucoU~ctDrpbc.::.('vm I Te) r!:;,e1.; ~~55...12it,!'l .. Fff;' ('5r.3.~J 3~:34t:.23
December 12, 2007
Mr MichaliiJ D. Cirullo. Jr,
Assistant City Attorney
Goren, Ch~fO~ Doody & Ezral, PA
3099 East Commercial Blvd.. Ste. 20a
Fort Lauderdale, FL 33308
Re: City of Boynton BeachlFlre Protection Services Special Assessment
Dear Mr. Cirl.lllo:
In accordance with Fla, Stat. '197.3632 (3)(a), your request for an
p...xTension of time to make a determination regarding a specIal
assessment until March 1 2008 has been granted.
Please make sura your public hearings do not extend later than March 1
2008 and that the resoiution is maited to the Tax Collector's Office by
March 10, 2008 If you need further assistance, please contact Pat
Poston, Director, Tax Services at (561) 355-2809.
Sincerely,
Q/l/\../1^-_Q....
-......:.
Anne M, Gannon
AMG/PP/ms
cc: Dino Maniotis, Property Appraiser's Office
Pat Poston, Tax Collector's Office
Cheryl Horton, Property Appraiser's Office
Andrea L.amt~r, 188
VI.-CONSENT AGENDA
ITEM C.S
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission
Meeting Dates
Date Final Fonn Must be Turned
in to City Clerk's Office
Requested City Commission
Meeting Dates
Date Final Fonn Must be Turned
in to Citv Clerk's Office
0 December 18, 2007
0 January 2, 2008
0 January 15, 2008
~ February 5,2008
December 3, 2007 (Noon) 0 February 19, 2008
December 17,2007 (Noon) 0 March 4, 2008
December 31, 2007 (Noon) D March 18, 2008
January 14,2008 (Noon) D April I, 2008
February 4, 2008 (Noon)
February] 9,2008 (Noon)
Legal
Unfinished Business
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March 3, 2008 (Noofl:b
CO
March 17, 2008 (Noo~
:z:
NA TURE OF
AGENDA ITEM
o
o
~
o
o
Announ cemen ts/Presentati ons
Administrative
Consent Agenda
Code Compliance & Legal Settlements
Public Hearing
D
D
D
D
D
City Manager's Report .r:-
New Business -0
::;;:
.r:-
RECOMMENDA TION: A motion to approve by resolution a contract with Government Services Group, Inc. of Tallahassee, Florida
for the continuation/updating of the fiscal year 2008-2009 Fire Rescue Assessment roll for use in a new assessment program beginning
FY08/09. The contract amount is $58,000. Approval of this item allows the use of Commission Contingency funds until such time that
the funds are provided for in a Fire Assessrrent Budget and are transferred back into Commission Contingency.
EXPLANA TION: On February 6, 2001, the Commission approved a "piggy-back" of the City of Fort Lauderdale, Bid# 8152, to
Government Services Group, Inc. and legal partners Nabors, Giblin & Nickerson, P.A. for Consultant Services for the Development and
Implementation of a Fire Rescue Assessment Program. Staff has determined it would be in the best interest of the City should the City
_de_cide to_ cnnj:inu~theJ'iQ~Ad_Yalonm-.AssessmentJ>rogram("NAVAJ>")to stay with_ Government Services Group, Inc. and consider
them a "Sole Source" Consultant for this project GSG has worked with the City of Boynton Beach for the past (6) years in developing
and maintaining the initial fire assessment program, and due to the unique nature of the work involved the continuity of information is
vital in maintaining the assessment schedule.
PROGRAM IMPACT: Contracting with GSG will preserve the progress that has been made to date in the data collection/maintenance
of this program and save a large amount of time and expense in instituting a new fire assessment program should the Commission desire
to do so.
FISCAL IMPACT: A Budgetary Transfer will be made from Commission Contingency account and will be placed in the Other
Professional Services account within the Fire Department budget to fund the consulting fees. Should the Fire Assessment Program be
continued for FY 2008/09 these funds will be budgeted in the Fire Assessment Budget and subsequently be transferred back into the
Commission Contingency account.
ALTERNATIVES: To develop specifications and advertise for Request for Proposal, a very time consuming process that would not
p r~vid :a. am pie ti.m., e develop a ne wcer tified assessment roll by May 2008.
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C: Lori LaVerriere- Assistant City Manager
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RESOLUTION NO. R08-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
APPROVAL OF THE SCOPE OF SERVICES FOR THE
CONTINUA TION/UPDA TING OF THE FISCAL YEAR 2008-
09 FIRE ASSESSMENT WORK PLAN WITH GOVERNMENT
SERVICES GROUP, INC. IN THE AMOUNT OF $58,000.00;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, City staff has determined that it would be in the best interest of the
should the City decide to continue the Non-Ad Valorem Assessment Program
13
(NA V AP) to stay with Government Services Group, Inc.; and
14/
WHEREAS, contracting with GSG will preserve the progress that has been made to-
15
date in the data collection/maintenance of this program and save a large amount of time and
expense in instituting a new fire assessment program should the City Commission desire to
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do so.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
19
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
20
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
21 being true and correct and are hereby made a specific part of this Resolution upon adoption
22 hereof.
Section 2.
The City Commission of the City of Boynton Beach, Florida does
23
24 hereby authorize approval of the Scope of Services for the 2008-09 Fire Assessment Work
25 Plan \vith Government Services Group, Ine.. a copy of which is attached hereto.
26
Section 3.
This Resolution shall become effective immediately upon passage.
SICAIRESOIFire Assessment ResoslFire Assessment Scope of Services 08-09.doc
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PASSED AND ADOPTED this _ day of January, 2008.
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CITY OF BOYNTON BEACH, FLORIDA
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15 ATTEST:
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18 Janet M. Prainito, CMC
19 City Clerk
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23 (Corporate Seal)
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Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
Commissioner - Woodrow L. Hay
Commissioner - Marlene Ross
S:ICAIRESOIFire Assessment ResoslFire Assessment Scope of Services 08-09.doc
G
s
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public sector
solutions
GOVEimMCNT SERVICES GflOl,P. INC.
January 14, 2008
Via Electronic Transmission
Mr. Kurt Bressner, City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33425-0310
Re: Fire Assessment Program
Dear Mr. Bressner,
As you know, Government Services Group, Inc. (GSG) and Nabors, Giblin & Nickerson, P.A. (f\JG&N) originally
assisted the City of Boynton Beach (City) in successfully implementing a fire assessment program in 2001,
and since its initial year, we have assisted in the maintenance of the annual assessment program on behalf
of the City.
However, when the assessment program was initiated in 2001-02, the City made the decision to "sunset"
the assessment program effective Fiscal Year 2008-09. Therefore, if the City would like to continue to use
this annual recurring revenue source in the future, the City will need to conduct a complete new analysis of
the fire assessment program to address issues such as changes in boundaries of the City (such as the
addition of new fire department service areas), delivery of fire protection services, new case law (such as the
Supreme Court decision regarding EMS services) or new legislation (such as the legislation regarding RV
parks).
Accordingly, we have provided as Appendix A, a proposed scope of services, fees, deliverables and payment
schedule to assist the City in the development of a new fire assessment program. Please note your
proposed fees for the development of a new fire assessment program have been reduced from our standard
fees for a similar city to reflect our previous experience with the City.
This scope of services provides a phased approach to the work effort. Phase One of the proposed Scope of
Services includes those tasks associated with the development of preliminary proforma assessment rates.
The Assessment Memorandum will be prepared and presented at the end of Phase One. Phase Two
includes the specifiC work effort required for the implementation of the program based on the City's policy
direction as determined from the findings provided in Phase One.
Of course, the development of a new fire assessment program will require first class notice to every affected
property owner, either by separate notice or using the Truth-In-Millage (TRIM) notice mailed by the Palm
Beach County Property Appraiser in late August.
Mr. Kurt Bressner
January 14, 2008
Page 2
Please review the attached scope of services. We are currently preparing our schedule for the upcoming
assessment season, and would appreciate your prompt reply. This will help us to accommodate your
requests and provide you with thoughtful and deliberate attention to ensure the continuation of this
successful recurring revenue source. The execution of this letter agreement indicates acceptance of the
proposal and notice to proceed. Upon execution of this agreement, please provide us with a signed copy for
our files.
If you have any questions, please do not hesitate to contact me. We look forward to working with the City of
Boynton Beach again this year.
Sincerely,
~~/
Camille P. Tharpe
Sr. Vice President
CPT/jmu
Enclosure
ACCEPTED AND AGREED TO:
BY:
City of Boynton Beach
Date
Appendix A
SCOPE OF SERVICES FOR FIRE ASSESSMENT PROGRAM
Scope of S8rvices
PHASE ONE:
Task 1:
Task 2:
Task 3:
Task 4:
Task 5:
Task 6:
Evaluate the City's ad valorem tax roll information, fire call data, agreements, reports and other
data pertaining to the provision of fire services.
Identify the full cost of the fire protection service delivery using the City's most current financial
information and identify service delivery issues which may affect the apportionment
methodology. Identify the alternative sources of revenue to fund the service delivery costs and
determine the net service delivery revenue requirements.
Determine the total fire assessment revenue requirements to ensure the City recovers the costs
of: (a) net fire service delivery revenue requirements, (b) implementing the program and (c)
collecting the assessments.
Using the ad valorem roll and existing assessment roll, updated fire incident data and revenue
requirements, develop an apportionment methodology and apply to the assessment roll
database to test the data validity and legal sufficiency. Revise the apportionment methodology,
as necessary.
Calculate proforma schedule of rates based on the apportionment methodology and revenue
requirements for the Fiscal Year 2008-09 assessment program.
Prepare and present an Assessment Memorandum which documents the proposed
apportionment methodology and proforma assessment rates.
PHASE TWO:
Task 7:
Task 8:
Task 9:
Prepare a fire services assessment ordinance as necessary to establish the procedures for
implementation of the fire services assessment program.
Assist the City in drafting all legal documents to conform to the service assessment ordinance to
impose the fire assessment to implement the City's policy decisions and proposed methodology.
Assist the City with the legal requirements for the adoption of the annual assessment rate
resolution and certification of the assessment roll in accordance with section 197.3632, Florida
Statutes including: a) the development of the first class notice or TRIM notice and its distribution
to any affected property owners, if required, b) publication of the public hearing, and c) the
certification of the assessment roll to the Palm Beach County Tax Collector.
FEES AND COSTS
For the professional services and specialized assistance described in the provided and proposed Scope of
Services, GSG and NG&N will work under a "lump sum" fee arrangement of $40,000 for Phase One and
$35,000 for Phase Two. However, the professional fees for GSG will be discounted by 10% if your
organization is a member of FFCA; this discount results in a reduced lump sum fee for both GSG and NG&N
of $38,000 for Phase One and $32,700 for Phase Two. Because of our firms' prior experience with the City
Government Services Group, Inc. I A-1
and our knowledge of City operations, we have agreed to further reduce our lump sum fee for both GSG and
NG&N to $31,500 for Phase One and $26,500 for Phase Twp.
The lump sum fee for professional services and specialized assistance will be due and payable in
installments on the following basis. Payment will be based on the following schedule, assuming that notice
to proceed is received by February 6, 2008. If notice to proceed occurs after this date, payment will be
adjusted on the basis of a condensing of the anticipated number of months remaining to complete the
project.
PHASE ONE:
Payment
25% of lump sum fee
25% of lump sum fee
25% of lump sum fee
25% of lump sum fee
PHASE TWO:
Payment
25% of lump sum fee
25% of lump sum fee
25% of lump sum fee
25% of lump sum fee
Schedule
March 2008
April 2008
May 2008
June 2008
Schedule
July2008
August 2008
September 2008
October 2008
The lump sum fee for professionCjI services for the assessment program includes three on-site visits by
representatives of GSG and/or NG&N for Phase One and two on-site visits by representatives of GSG and/or
NG&N for Phase Two. Additional on-site meetings (together with any actual costs associated therewith) may
be arranged at our standard hourly rates. Project status meetings may be arranged through scheduled
telephone conferences in lieu of on-site visits.
Please note that the lump sum fee does not include the costs of producing and mailing the
statutorily required first class notices. Mailing and production costs depend on the number of
assessable parcels of property within the City, but average approximately $1.27 per parcel.
Payment of mailing and production costs is due at the time of adoption of the initial
assessment resolution. In the event that the U.S. postage rates increase during the course of
this engagement, the mailing and production costs will increase by the exact amount of the
U.S. postage rate increase.
The City is responsible for any and all newspaper publications, including, but not limited to, making
arrangements for publications and any costs associated thereto.
Government Services Group, Inc.
DELlVERABLES SCHEDULE
Phase One Event Schedule
Notice to Proceed February 2008
Determine Net Revenue Requirements February - March 2008
Calculate Proforma Assessment Rates March - April 2008
Prepare Assessment Memorandum April - May 2008
Phase Two Event Schedule
Prepare Fiscal Year 2008-09 Assessment Roll May - June 2008
Preliminary Rate Resolution June 2008
TRIM or First Class Notices July - August 2008
Published Notice July - August 2008
Annual Rate Resolution July - August 2008
Government Services Group. Inc. I A-3
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VII-CONSENT AGENDA
ITEM CI6
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 18, 2007 December 3, 2007 (Noon) D February 19, 2008 February 4,2008 (Noon)
D January 2, 2008 December 17,2007 (Noon) D March 4, 2008 February 19,2008 (Noon)
D January 15,2008 December 31, 2007 (Noon) D March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) D April I, 2008 March 17,2008 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Ratify the action of the South Central Regional Wastewater Treatment & Disposal Board
EXPLANATION:
On January 17,2008, the South Central Regional Wastewater Treatment & Disposal Board
held its Regular Quarterly Annual meeting. At that time, the Board took action on items
that are now before the City Commission for ratification. This City Commission ratification
is the confirmation process for the action taken by the S.c.R. W. T.D. Board
PROGRAM IMPACT: None
FISCAL IMPACT:
None
ALTERNATIVES:
Not ratify their action.
~
--
City Manager's Signature
Assistant to City Manager ~
Department Name
City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
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RESOLUTION NO. R08-
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, RATIFYING THE ACTION TAKEN BY THE SOUTH
CENTRAL REGIONAL WASTEWATER TREATMENT AND
DISPOSAL BOARD, ON JANUARY 17, 2008, AS STATED
HEREIN; AUTHORIZING AND DIRECTING THE CITY
MANAGER AND CITY CLERK TO EXECUTE SAID
AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board
(SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of
January 17,2008, as set forth in the attached Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption.
Section 2. The City Commission does hereby ratifY the action taken by the South
Central Regional Wastewater Treatment & Disposal Board on January 17, 2008, as set forth on
the attached Exhibit "A".
Section 3.
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this _ day of February, 2008.
CITY OF BOYNTON BEACH,
FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
ATTEST:
Commissioner - Woodrow L. Hay
Janet M. Prainito, CMC
City Clerk
Commissioner- Marlene Ross
(Corporate Seal)
:ICAIRESO\SCRwrDB Quarterly Meeting 1-17-08 Ratification,doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JANUARY 17,2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JANUARY 17, 2008, by a vote of 7-0, Authorization to expend up to
$50,000 on miscellaneous items (soil and concrete testing, permit, and
legal issues) for construction of 24-MGD Reuse Expansion. Cost to be
split 50/50 from Cities' Capital Fund.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F:ldocslBdMtgsIRatifsI2006-2007IBo yntonRatif 07-19-07. doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JANUARY 17, 2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JANUARY 17, 2007, by a vote of 7-0, Authorization to increaser JJ
Kirlin's Contract for construction of the 24-MGD Reuse Expansion with
Change Order 1 by $994,278.22 increasing the total Contract from
$9,912,500.00 to $10,906,778.22. Action to be ratified by both Cities' and
the amount is to be split 50/50 from each City's Capital Funds.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F:ldocslBdMtgsIRatifsI2006-2007IBoyntonRatif 07-19-07_ doc
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF JANUARY 17,2008
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on JANUARY 17, 2008, by a vote of 7-0, Authorization to decrease JJ
Kirlin Contract for constructing the 6-MGD Reuse Expansion with Change
Order No.2 by $4,319.00 decreasing the total contract from $5,413,322.00
to $5,409,003.00. Action to be ratified by both Cities and the amount is to
be split 50/50 from each City's Capital Funds.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and the
City of Delray Beach.
NOW, THEREFORE, the City of Boynton hereby ratifies said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
_ day of , by a vote.
CITY OF BOYNTON BEACH
By:
Mayor/City Manager
Attest:
City Clerk
Approved as to form:
City Attorney
F:ldocs\BdMtgsIRatifsI2006-2007\BoyntonRatif 07-19-07, doc
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VII-CONSENT AGENDA
ITEM D.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 18, 2007 December 3,2007 (Noon) D February 19,2008 February 4, 2008 (Noon)
D January 2, 2008 December 17,2007 (Noon) D March 4, 2008 February 19, 2008 (Noon)
D January 15,2008 December 31, 2007 (Noon) D March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) D April I, 2008 March 17, 2008 (Noon)
D Announcements/Presentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Authorization to apply for funding towards the development of Congress Avenue Community
Park, from the Department of Environmental Protection 2007/08 Land and Water Conservation Fund Program.
EXPLANA TlON: The Land and Water Conservation Fund Program (L WCF) is a competitive program that provides grants
to local governmental entities for acquisition and development of land for public outdoor recreation. L WCF is a
reimbursement grant program. The program is administered by the Florida Department of Environmental Protection, Division
of Recreation & Parks, on behalf of the U.S. Department of the Interior, National Park Service.
PROGRAM IMPACT: Congress Avenue Community Park is a 13.5 acre site located on Congress Avenue. It is currently
undeveloped and is adjacent to the City's Tennis Center. The L WCF grant will provide matching funds (up to $200,000) for
the construction of two playground areas, picnic facilities, a walking trail, and landscaping.
FISCAL IMPACT: We are requesting a $200,000 grant through LWCF. The Department of Environmental Protection
requires a 50% cash match from the City of Boynton Beach. There is $2,500,000 budgeted for the park development in the
adopted Capital Improvements Plan for FY2007/08 (302-4298-580-63-05). A portion of this would be used as our match for
the L WCF grant application.
AL TERNA TIVES: Not apply for the L WCF grant; the City would pay for all c 'ts associated with park development.
.---J ~----
? Department Head's Signature
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Recreation and Parks
City Manager's Signature
Assistant to City Manager ~
City Attorney 1 Finance
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VII-CONSENT AGENDA
ITEM E.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 18, 2007 December 3, 2007 (Noon) D February 19, 2008 February 4, 2008 (Noon)
D January 2, 2008 December 17,2007 (Noon) D March 4, 2008 February 19,2008 (Noon)
D January 15,2008 December 31,2007 (Noon) D March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) D April I, 2008 March 17,2008 (Noon)
D Announcements/Presentations D City Manager's Report
NA TURE OF D Administrative D New Business
AGENDA ITEM ~ Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TION: Authorize the use of $500.00 from Mayor Taylor's Community Investment Fund for the Boynton
Beach All-Star Cheerleading squad for two teams of 32 cheerleaders to help defray competition expenses.
EXPLANATION: Commission approval is requested for allocation of$500.00 from Mayor Taylor's Community Investment
Funds to the Boynton Beach All-Star Cheerleading Squad to help defray competition expenses for two teams of32
cheerleaders to attend the NASCC National All-Star competition in Orlando, Florida March 7-9, 2008.
PROGRAM IMPACT: Allocation of funds will assist the above program.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate
subject to Commission approval.
ALTERNATIVES: Decline to authorize the requested use.
Department Head's Signature
J~
Department Name
City Manager's Signature
Assistant to City Manager ~/
Ci~ Atftti
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM, DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: January 30, 2008
Requested by Mayor/Commissioner: Mayor Taylor
Amount Requested: $500.00
Recipient/Payee: Boynton Beach All-Star Cheerleading Squad
Description of project, program, or activity to be funded: Help defray competition expenses
for two teams of 32 girls from Boynton Beach to attend the NASCC National All-Star
competition in Orlando, Florida March 7-9, 2008.
Dated: I /70 J () 8'
By:~~ iJ<d
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $10,000. $1,000 has been used to date by the requesting Member, leaving a
balance of available funds of $9,000. This request would bring the available amount down to
$8,500.
Accordingl y:
ci There are funds available as requested
o There are insufficient funds available
Dated:
I . ~ 0 . 'l.'DO~
\
By:
Dated:
Part 111- Eligibility Evaluation (to be completed by City Manager)
r/ The proposed expenditure of funds will not result in improvement to private
property;
rJ! The recipient/payee provides services within the City of Boynton Beach;
o The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
O/'Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated pu~,e.
I!~"QV By: ~~
City Manager
S:\City Mgr\Administration\MAYORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05-
06.doc
The City of
Boynton Beach
Recreation & Parks Department
Administration
100 E. Boynton Beach Blvd.
P.O. Box 310
Boynton Beach, Florida 33425-0310
(561) 742-6553
FAX: (561) 364-4079
Email: degraffenreidtm@ci.boynton-
beach.fl.ns
www.boynton-beach,org
January 15, 2008
Dear Potential Sponsor,
The City of Boynton Beach All-Star Cheerleading Program began in 2004 with one team of 28 girls; and
has since grown to two_t~ams of 32 cheerleaders. The purpose and goal of the program is to teach self-
---~.- - . - --._-~._------.,--~_._-,.__. -'-.--'--'.- . .----
confidence, integrity, responsibility, a~s-well-as quality skills and techniques. Skills taught are used to
build competitive cheerleading squads that represent the City of Boynton Beach in Local, State, Regional
and the NASCC Nationals.
On December 1, 2007, both teams competed and won first place in the UCA Regional's held in Orlando,
Florida. As a result of winning, both teams qualified to compete in the NASCC National All-Star
competition in Orlando, Florida March 7-9, 2008. The Boynton Beach All-Star will have the opportunity
competing against girls throughout the nation. This is a prestigious honor for the City of Boynton
Beach.
My purpose for contacting you is to ask for a financial contribution that will allow the girls the
opportunity to financially pay for the NASCC Competition. Registration for the two teams to compete in
Nationals is $6,400 which covers the registration for 12 girls on the tiny team, and twenty girls who are
on the senior team. Any donation given towards this endeavor will be greatly appreciated. Thank you
in advance for your help.
If you require additional information regarding the program, please feel free to contact me at 742-6553.
Thanks in advance for your support.
/
, Senior Recreation Manager
jmd
America's Gateway to the Gulfstream
JOIN UCA AND AMERICA'S
MOST TALENTED ALL STAR
CHEERLEADING TEAMS AT THE
200B NA TIONAL ALL STAR
, t:HEERLEAIIINB **
CHAMPltlNSHIP *
MARCH 7-9, 2008 AT THE
Cekr~sNE~\,V~~l~@
, ,~
ALL TEAMS are assured to have an incredible
competition as well as a great time at the world's
most magical place, the WALT DISNEY
WORLD@ Resort!
UCA is pleased to offer a convenient
and discounted travel package to aI/
teams, family members and friends.
Travel packages include the fol/owing:
· Hotel accommodations on the Walt Disney World@
Resort property
· A Walt Disney World@ Resort 3 or 4 Day PARK
'* HOPPER Ticket (dates limited from March 4 - 12, 2008)
· 3 days premium admission into Disney's Wide
World of Sports™ Milk House
· Roundtrip airport transfers from the
~);.~. Orlando International Airport only
'7 . Airport greetings by the NASCC staff
· Transportation to all NASCC events
' . 0 Feee Walt D;,ney Wa,ldo Re,oct ',"mpo,'otioe
to anywhere on the Walt Disney World@ Resort
property
· Private Celebration Party at Disney's Animal
Kingdom@ Theme Park
complete with thrilling rides and a OJ I!
-gEE tYO<<
T#ERE/
R~~..
VI.-CONSENT AGENDA
ITEM F.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3, 2007 (Noon) 0 February 19,2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15, 2008 December 31, 2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14, 2008 (Noon) 0 April I, 2008 March 17,2008 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 1&1 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve the attached Special Warranty Deed and Quitclaim Deed, both prepared on behalf of
Boynton Development Associates, II, LLC, subject to City Staff approval of the legal description of the referenced parcels.
EXPLANATION: During recordation of the Condominium Documents for portions of property in Renaissance Commons,
Compson Associates discovered a minor error in the legal description of two parcels along Gateway Boulevard. Apparently,
the City currently owns a small parcel on Renaissance Commons property and Boynton Development Associates, II, LLC
owns a small portion of property within what should be entirely public right of way of Gateway Boulevard. The attached
Special Warranty Deed and Quitclaim Deed will correct this error. Both documents have been reviewed and approved by City
Legal Staff.
PROGRAM IMPACT: None
FISCAL IMPACT: (Include Account Number where funds will come from) None
ALTERNATIVES: NA
~~Q
~~
City Manager's Signature
Assistant to City Manager ~
Public Works / Engineering
City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
PREPARED BY AND RETURN TO:
Richard B. MacFarland, P.A.
BROAD AND CASSEL
7777 Glades Road, Suite 300
Boca Raton, FL 33434
SPECIAL WARRANTY DEED
THIS INDENTURE, made and executed this _ day of , 2008, by
BOYNTON DEVELOPMENT ASSOCIATES II, LLC, a Florida limited liability company,
whose mailing address is 980 North Federal Highway, Suite 200, Boca Raton, Florida 33432
("Grantor") to City of Boynton Beach, a Florida Municipal corporation, second party, having
its principal place of business at 5469 West Boynton Beach Boulevard, Boynton Beach, Florida
33437 (hereinafter called the "Grantee") (wherever used herein the terms "Grantor" and
"Grantee" shall include Grantor and Grantee and their respective successors and assigns):
WIT N E SSE T H:
FOR AND IN CONSIDERATION OF the sum of TEN AND NOIlOO DOLLARS
($10.00), in hand paid at and before execution, sealing and delivery hereof, and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor
has granted, bargained, sold, conveyed, aliened and confirmed and by these presents does grant,
bargain, sell, convey, alien and confirm unto Grantee, its successors and assigns, all that tract or
parcel of land situate in Palm Beach County, Florida, and being more particularly described on
Exhibit "A", attached hereto and incorporated herein by this reference.
TO HAVE AND TO HOLD said tract or parcel of land, together with any and all of the
rights, members and appurtenances thereof to the same being, belonging or in anywise
appertaining to the only proper use, benefit and behoof of Grantee forever, in FEE SIMPLE; and
subject to the title matters set forth on Exhibit "B" attached hereto.
GRANTOR HEREBY COVENANTS with Grantee that Grantor is lawfully seized of
the above-described property in fee simple and that Grantor has good right and lawful authority
to sell and convey said property.
GRANTOR HEREBY WARRANTS and will forever defend all right, title and interest
in and to the above-described property unto Grantee and the heirs, successors and assigns of
Grantee against the lawful claims of all persons claiming by, through or under Grantor, but
against none other and always subject to the matters set forth in Exhibit "B" hereto.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
BOC 1\REALEST\21 0516.2
39196/0001
[SIGNATURE PAGE TO SPECIAL WARRANTY DEED]
IN WITNESS WHEREOF, the Grantor has caused this Special Warranty Deed to be
executed the day and year first above written.
WITNESSES:
BOYNTON DEVELOPMENT ASSOCIATES II,
LLC, a Florida limited liability company
Witness
Print name:
By:
James Comparato, Manager
Witness
Print name:
STATE OF FLORIDA
COUNTY OF PALM BEACH
The foregoing instrument was acknowledged before me this _ day of
2008, by James Comparato, as Manager of Boynton Development Associates II, LLC, a Florida
limited liability company, on behalf of the company. He CJ is personally known to me or U
produced as identification.
NOTARY PUBLIC, State of Florida
Print Name
My Commission expires:
Serial No.:
(SEAL)
BOC1 IREALEST\21 0516.2
39196/0001
2
Exhibit "A"
LEGAL DESCRIPTION
(GW-03A)
BOC1 IREALEST\21 0516.2
39196/0001
3
EXHIBIT B
PERMITTED EXCEPTIONS
1. Taxes and assessments for the year 2008 and subsequent years not yet due and payable.
2. Plat recorded in Plat Book 103, Page 104.
3. Master Declaration of Covenants, Restrictions and Easements for Renaissance Commons
recorded in Official Records Book 16940, Page 94; as supplemented in Official Records
Book 17987, Page 61; and as amended in Official Records Book 19713, Page 1369; and
as further amended in Official Records Book 21184, Page 457.
4. Cross-Access Easement Agreement recorded in Official Records Book 18288, Page
1218.
5. Easement Agreement recorded in Official Records Book 7738, Page 1865, together with
required water and sewer improvements as set forth in Contract recorded in Official
Records Book 7770, Page 598.
6. Notices of Adoption of Amendments to the Renaissance Commons Development of
Regional Impact recorded in Official Records Book 17386, Page 352 and Official
Records Book 17386, Page 370 and Official Records Book 18360, Page 378.
7. Notice of Establishment of the Renaissance Community Development District recorded
in Official Records Book 18360, Page 378; together with Notice of Assessment by
Renaissance Commons Community Development District recorded in Official Records
Book 19738, Page 386; and together with Declaration of Consent to Imposition of
Special Assessments recorded in Official Records Book 19786, Page 39.
8. Memorandum of Lease recorded in Official Records Book 19805, Page 1747.
9. Environmental Resource Permit Notice with South Florida Water Management District
recorded in Official Records Book 16615, Page 1535 and Official Records Book 17669,
Page 209.
10. FPL Easement recorded in Official Records Boo 20534, Page 1204.
11. Notices of Commencement recorded in Official Records Book 22376, Page 130; Official
Records Book 22372, Page 1677; Official Records Book 22366, Page 320; Official
Records Book 22335, Page 560; Official Records Book 22335, Page 559; Official
Records Book 22322, Page 1048; Official Records Book 22322, Page 1047; Official
Records 22317, Page 1426; Official Records Book 22297, Page 1091; Official Records
Book 22295, Page 1777; Official Records Book 22290, Page 1211; Official Records
Book 22286, Page 1048; Official Records Book 22283, Page 1827; Official Records
Book 22277, Page 1178; Official Records Book 22273, Page 505; Official Records Book
BOC 1 IREALEST\21 0516.2
39196/0001
4
22264, Page 707; Official Records Book 22264, 706; Official Records Book 22263, Page
1950; Official Records Book 22263, Page 1949; Official Records Book 22245, Page
1248; Official Records Book 22245, Page 1245; Official Records Book 22185, Page 85;
Official Records Book 22179, Page 615; Official Records Book 22048, Page 242; and
Official Records Book 21890, Page 1213.
12. Easement recorded in Official Records Book 20969, Page 1677.
BOC1 IREALEST\21 0516.2
39196/0001
5
This Instrument Prepared By
and Return to:
RICHARD B. MACFARLAND, P.A.
BROAD AND CASSEL
7777 GLADES ROAD, SUITE 300
BOCA RATON, FLORIDA 33434
QUITCLAIM DEED
This Quitclaim Deed, made this _ day of , 2008, between City of Boynton Beach, a Florida
Municipal corporation, whose address is 5469 West Boynton Beach Boulevard, Boynton Beach, Florida 33437,
Grantor, and Boynton Development Associates II, LLC, a Florida limited liability company, whose address is
980 North Federal Highway, Suite 200, Boca Raton, Florida 33432, Grantee.
Witnesseth, that the Grantor, for and in consideration of the sum of ------------TEN & NO/100 ($10.00)--------------_
----DOLLARS, and other good and valuable consideration to Grantor in hand paid by Grantee, the receipt of which
is hereby acknowledged, has granted, bargained and quitclaimed to the said Grantee and Grantee's heirs and assigns
forever, all of Grantor's right, title and interest in and to the following described land, situate, lying and being in the
County of PALM BEACH, State of Florida, and being more particularly described on Exhibit "A" attached hereto
and incorporated herein by this reference.
To Have and to Hold the same together with all and singular the appurtenances thereunto belonging or in anywise
appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of Grantor, either in law or
equity, for the use, benefit and profit of the said Grantee forever.
In Witness Whereof, the Grantor has hereunto set it hand and seal the day and year first above written.
Signed, sealed and delivered in our presence:
City of Boynton Beach, a Florida Municipal
corporation
Witness #1 Signature
Name:
Title:
Witness # I Printed Name
Witness #2 Signature
Witness #2 Printed Name
[NOTARY TO APPEAR ON FOLLOWING PAGE)
BOC1IREALEST\22538B.1
31442/0001
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this _ day of , 2008, by
, as of City of Boynton Beach, a Florida municipal
corporation, who is personally known to me or has produced as
identification.
SEAL
Notary Signature
My Commission Expires:
Printed Notary Signature
BOC1\REALEST\2253B8.1
31442/0001
VIII.-PUBLIC HEARIN~
ITEM A.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 18,2007 December 3, 2007 (Noon) D February 19,2008 February 4,2008 (Noon)
D January 2, 2008 December 17,2007 (Noon) D March 4, 2008 February 19,2008 (Noon)
D January 15,2008 December 31, 2007 (Noon) D March 18,2008 March 3, 2008 (Noon)
0 February 5, 2008 January 14, 2008 (Noon) D April I, 2008 March 17,2008 (Noon)
NATURE OF
AGENDA ITEM
D
D
D
D
o
Announcements/Presentations
Administrative
D
D
D
D
D
City Manager's Report
New Business
Legal
Unfinished Business
EXPLANATION:
PROJECT:
AGENT:
OWNERS:
LOCATION:
DESCRIPTION:
o 1:-;'-"1
CO ::::;-<
RECOMMENDATION: Please place this request on the February 5,2008 City Commission Agenda ~r PtibItm
Hearing. The Community Redevelopment Agency Board on January 8, 2008, recommended that the request be aJ1Pl"ovfd~
subject to the additional condition that the project must comply with the current code applicable to tiki huts (Ord~ce gJ~
025). For further details pertaining to this request, see attached Department Memorandum No. 07-134. :J,;:~
-0 ui-i
:JI: 0
Oz
of." .~
N c=;~
CD 1TlC")
:r
Consent Agenda
Code Compliance & Legal Settlements
Public Hearing
(-)
Chow Hut (SPTE08~002)
Anthony Mauro, 558 Gateway Boulevard, LLC
Anthony Mauro
558 East Gateway Boulevard
Request for a second one-year time extension for the major site plan modification (05-
007) approved on November 1,2005, further extending approval from November 1,2007
to November 1,2008.
Regarding the application of Ordinance 07-025, this ordinance is intended to provide regulations where they currently are
void due to the exemption status of chickee or child huts in Florida Statutes. However, use of the thatch-roofed structures on
the subject project will not qualify for exemption from building codes and the permit process, given its attached and partially
closed design and the inclusion of electrical wiring. Therefore the project will be thoroughly reviewed for compliance with all
building and fire codes.
PROGRAM IMPACT:
FISCAL IMPACT:
ALTERNATIVES:
N/A
N/A
Deny requested time extension thereby requiring project t be reviewed again through the site plan
approval process.
City Manager's Signature
D
Planmng and Zonin, ector City Attorney / Finance
S:IPlanning\SHAREDlWPIPROJECT how Hut MSPM 05-007\SPTE 08-002\Agenda Item Request Chow Hut SPTE 08-002 2-5-08.doc
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Assistant to City Manager
~
TO:
THRU:
FROM:
DATE:
PROJECT:
REQUEST:
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING DIVISION
MEMORANDUM NO. PZ 07-134
Chair and Members
Community R~de/v~p~ent Agency Board
Michael RumpW ~. c.,
Director of Planning ~Q)iing
Kathleen Zeitler lV. .
Planner
December 31, 2007
Chow Hut (SPTE 08-002)
Site Plan Time Extension
Property Owner:
Applicant I Agent:
Location:
Existing Land Use:
Existing Zoning:
Proposed Land Use:
Proposed Zoning:
Proposed Uses:
Acreage:
Adjacent Uses:
North:
South:
East:
West:
PROJECT DESCRIPTION
558 Gateway Boulevard, LLC
Mr. Anthony J. Mauro, 558 Gateway Boulevard, LLC
558 East Gateway Boulevard (see Location Map - Exhibit "A")
Local Retail Commercial (LRC)
Neighborhood Commercial (C-2)
No change proposed
No change proposed
Take Out Restaurant with Outdoor Seating
0.18 acre (8,057 square feet)
Right-of-way for Gateway Boulevard, and further north The Crossings at Boynton
Beach zoned Planned Unit Development (PUD) with single-family attached residential
units;
Northeast 21st Avenue, and further (SE) Boynton-Hypoluxo Animal Clinic zoned C-2,
and (SW) VFW Post 5335 zoned R-3;
BMT Discount Beverage store zoned C-2; and
Coin Laundry self-serve laundromat zoned C-2.
Page 2
Memorandum No. PZ 07-134
Chow Hut SPTE 08-002
BACKGROUND
Mr. Anthony Mauro with 558 Gateway Boulevard, LLC (owner/developer) is requesting a second one (l)-year
site plan time extension for The Chow Hut Major Site Plan Modification Development Order (05-007), which
was originally approved by the City Commission on November 1, 2005. At the time of site plan approval the
regulations allowed a total of one (1) year to secure a building permit following site plan approval; however,
the regulations have since been revised to allow an initial 18-month period to secure a building permit. A
previous site plan time extension (SPTE 06-014) for this project was approved on January 2, 2007, which
extended site plan approval for one (1) year, from November 1, 2006 to November 1, 2007. If this request
for an additional extension were approved, the expiration date would be extended to November 1, 2008.
The subject property is located within the Federal Highway Corridor Community Redevelopment Plan Study
Area 1. According to the staff report for the approved major site plan modification (MSPM 05-007), the
proposed Chow Hut is a redevelopment project approved for a 2,548 square foot take-out restaurant with
outdoor seating. The project consists of a 1,300 square foot building, and a covered outdoor dining area of
1,248 square feet. No drive-through window or indoor seating is proposed. The project includes construction
of an additional 598 square feet of enclosed building area to the existing structure of 702 square feet, for a
total enclosed building area of 1,300 square feet. The building addition of 598 square feet includes a
freezer/cooler room, public handicap accessible restrooms, kitchen storage area, and ice cream counter.
Also, new covered outdoor dining areas under thatched chickee huts are proposed on each side of the
building, with a maximum of 32 seats (including service bar area).
The Chow Hut will specialize in gourmet comfort food, and is proposed to be open for breakfast, lunch,
dinner, and "late late" night meals. A service bar is included within the outdoor dining area, however, the
applicant has indicated that the majority of sales (90%) will be from food, not alcoholic beverages. The
applicant has indicated that there will not be any amplified music played indoors or outdoors. The site is
currently nonconforming relative to landscaping and ADA requirements. The proposed site improvements will
bring the site up to Code as much as possible by adding architectural interest to the building, parking
designated for handicap use, publiC restrooms which are handicap accessible, a screened dumpster with
enclosure to match the building color, and additional landscaping where feasible.
ANALYSIS
According to the current Chapter 4, Section 5 of the Land Development Regulations, "the applicant shall have
eighteen (18) months to secure a building permit from the Development Department", however at the time
the site plan was approved, onlyane (1) year was allowed to secure a building permit. Examples of building
permits include but are not limited to the following: Plumbing, electrical, m.echanical, foundation, and
structural. The Regulations authorize the City Commission to approve site plan time extensions up to one (1)
year, provided that the applicant files the request prior to the expiration date of the development order. In
this case, the applicant has met that requirement. The Planning & Zoning Division received the application for
time extension on October 30, 2007, prior to the expiration date of the site plan.
According to the justification submitted for the requested time extension (see Exhibit "B"), the applicant
states that more time is needed due to the decline in the residential market, and explains that they are
relying on the increased housing in the area to support the business. The applicant also explains that
additional time is needed to revise construction drawings to address the conditions of site plan approval, and
to submit the plans for building permits.
Page 3
Memorandum No. PZ 07-134
Chow Hut SPTE 08-002
A more formal criterion for evaluating requests for time extensions is compliance with (traffic) concurrency
requirements. The Palm Beach County Traffic Division approved the traffic study for this project based on the
previously proposed total of 2,420 square feet of restaurant area under roof. The traffic concurrency
approval included a restriction that no building permits are to be issued for the project after the build-out
date of 2006. Prior to site plan approval, the plans were revised from 2,420 square feet to 2,548 square feet
(1300 sf enclosed building, 1248 sf under roof for outdoor dining). A condition of site plan approval requires
the applicant to obtain a revised traffic concurrency approval for the additional 128 square feet proposed.
The revised traffic concurrency approval will also include an updated project build out date, to coincide with
the site plan time extension schedule.
The site plan time extension would still be subject to conditions of approval from all previous applications.
Lastly, no new land development regulations are now in place which staff recommends should be applied to
the subject project.
SUMMARY I RECOMMENDATION
Staff recommends approval of this request for a one (i)-year time extension of the site plan (MSPM 05-007) for
The Chow Hut project. If this request for extension were approved, the expiration of this site plan would be
extended to November 1, 2008. Staff is generally in favor of the redevelopment efforts represented by the
approved site plan, which serves to promote the goals of the Community Redevelopment Agency and the
Federal Highway Corridor Community Redevelopment Plan for this area and provide economic revitalization. If
this request for site plan time extension is appiOved, all outstanding conditions of approval from the major sitt
plan modification approval must still be satisfactorily addressed during the building permit process. Any
additional conditions recommended by the Board or approved by the City Commission shall be documented
accordingly in the Conditions of Approval (see Exhibit "C").
S:\Planning\SHARED\WP\PROJECTS\Chow Hut\SPTE 08-002\Staff Report.doc
Exhibit "A" - Site Location Map
Chow Hut - SPTE 08-002
.
110 55 0
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110
220
330
440
I Feet
(\
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Exhibit "B"
Chow Bpt
5S8 Gatewa~ Blvd.
Boynton Beach, FL 33435
October 28, 2007
The City of Boynton Beach
Development Department
Planning and Zoning Division
100 E. Boynton Beach Boulevard
P.O. Box 310
Boynton Beach, Florida 33483
RE: Chow Hut
File No: MSPM 05-007 .
Location: 558 NE 22nd Ave (Gateway Boulevard);
Dear CRA and Commission Members,
We respectfully request a one year extension to 01lll' site plan modification approval. My
partner Doug Peters and I are very passionate abO}!t developing this property correctly
and at the right time. After hundreds of hours of reviewing and modifying our plan. we
feel strongly that the time is right to move forwarcJ. Mr. Peters and I are counting on the
increased housing in the area to support our bus~ss. Because of the decline in the
market, this has taken more time than we had origjinany expected. Although the new
home sales have dropped significantly, we see m~ units starting to move and see two
new'project~ coming out ~fthe ~und as 'We writf thisnote. We are confident that our
detailed revIew and planmng will help to ensure our long term success. We have also
realized a significant drop in construction costs thttt were prohibitive at this time last
year.
The key to having a successful restaurant is proper planning and we feel very confident
that our schedule, updated construction costs and :plans are where they need to be. It has
been a business decision to hold off until the righUime. We appreciate the support of the
commission and town staff for our project and giving us the opportunity for success.
As requested, we will also be revising the pages of our approved site plan to incorporate
all conditions of approval, as applicable. A copy q.fthe Development Order, including
these conditions, will accompany the submission ~f the fully amended site plan set. We
will also include all documents and third party letters listed in the conditions approval
that need to be submitted with our permit package~
Our packa e for permit will be submitted for apprpval by the end of November, 2007.
["00)' :.'
lJU"
\.~:-~!_~-~~ \
II'
\' :. ,:
OCT 3 0 2007 'L) i
PLANNING AND
ZONING OEPT
EXHIBIT 'fe"~
Conditions of Approval
Project name: The Chow Hut
File number: SPTE 08-002
Reference:
DEPARTMENTS INCLUDE REJECT
PUBLIC WORKS- General
Comments: None X
PUBLIC WORKS- Traffic
Comments: None X
UTILITIES
Comments: None X
FIRE
Comments: None X
POLICE
Comments: None X
ENGINEERING DIVISION
Comments: None X
BUILDING DIVISION
Comments: None X
PARKS AND RECREATION
Comments: None X
FORESTER/ENVIRONMENT ALIST
Comments: None X
PLANNING AND ZONING
Comments:
1. The site plan time extension shall be subject to all previous Conditions of X
Approval corresponding with MSPM 05-007.
Conditions of Approval
2
I DEPARTMENTS I INCLUDE I REJECT I
ADDITIONAL COMMUNITY REDEVELOPMENT
AGENCY BOARD CONDITIONS
--
Comments:
2. Where applicable, the subject project has to comply with the current code X I
regulating tiki huts (Ordinance 07-025). I
T
ADDITIONAL CITY COMMISSION CONDITIONS I
Comments: I 1
I To he determined. I
i
S :IPlanningISHAREDI WPIPROJECTSIChow HutISPTEICOA.doc
DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA
PROJECT NAME:
The Chow Hut
APPLICANT'S AGENT:
Mr. Anthony Mauro, 558 Gateway Boulevard, LLC
APPLICANT'S ADDRESS:
558 Gateway Blvd, Boynton Beach, FL 33435
DATE OF HEARING RATIFICATION BEFORE cm COMMISSION: February 5, 2008
TYPE OF RELIEF SOUGHT:
Request a one (l)-year site plan time extension until November 1,
2008, for a building addition to a proposed restaurant on a 0.18 acre
parcel in the C-2 zoning district.
LOCATION OF PROPERTY:
558 Gateway Boulevard (south side of Gateway Boulevard, 2 lots west
of North Federal Highway).
DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO.
X THIS MATTER came to be heard before the City Commission of the City of Boynton
Beach, Florida on the date of hearing stated above. The City Commission having considered the relief
sought by the applicant and heard testimony from the applicant, members of city administrative staff
and the public finds as follows:
1. Application for the relief sought was made by the Applicant in a manner consistent
with the requirements of the City's Land Development Regulations.
2. The Applicant
HAS
HAS NOT
established by substantial competent evidence a basis for the relief requested.
3. The conditions for development requested by the Applicant, administrative staff, or
suggested by the public and supported by substantial competent evidence are as set
forth on Exhibit "c" with notation "Included".
4. The Applicant's application for relief is hereby
_ GRANTED subject to the conditions referenced in paragraph 3 hereof.
DENIED
5. This Order shall take effect immediately upon issuance by the City Clerk.
6. All further development on the property shall be made in accordance with the terms
and conditions of this order.
7 . Other
DATED:
City Clerk
~'\PI::::mninn\~I-L6.Rl=n\\^,D\DQ() 1~(""T~\f"h",uAl 1-1, .HCOTC no fV\")H"',t"'\ ...............
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
January 8, 2008
fixed business that provided like goods or similar services, and another existing MVU.
Any outstanding comments had been formulated into a condition of approval and must
be satisfied prior to obtaining the MVU permit and operating the business. The
condition recommended by staff read as follows: "1. The grill and screen canopy shall
be placed a distance from the Pantry's dumpster satisfactory with the City's Waste
Removal division, in order to ensure continued ease of garbage pickup." Staff
recommended the request be approved, subject to this one condition.
Rufus and Brenda Allen, applicants, wondered whether they could open the business
in Boynton Beach. They agreed to comply with all conditions required by the City.
Debbie Brookes, 112 S. Federal Highway, was the owner of the business across from
the Pantry, and she believed Rufus Ribs greatly benefited the community. She felt they
had done everything to appease the residents of Boynton Beach and hoped the board
would approve their request.
Steve Anton, 234 SE 2nd Avenue, resided near Rufus Ribs, and believed the ribs were
the best he had ever consumed. He felt the business added a unique quality to
Boynton Beach, inspired an old hometown feeling and would be a great addition to the
City.
Motion
Vice Chair Rodriguez moved to approve. Mr. Hay seconded the motion that passed
unanimously.
Chair Taylor advised the applicants they could open as soon as they obtained their
license. This item was not required to be brought before the City Commission.
B. Chow Hut
Site Plan Time Extension
1.
PROJECT:
AGENT:
OWNER:
LOCATION:
DESCRIPTION:
Chow Hut (SPTE 08-002)
Anthony Mauro, 558 Gateway Boulevard, LLC
Anthony Mauro
558 East Gateway Boulevard
Request for a second one-year time
extension for the major site plan
modification development order 05-007
approved on November 1, 2007 to
November 1, 2008.
6
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
January 8, 2008
Ms. Zeitler advised Mr. Mauro requesting a second one-year site plan time extension for
the Chow Hut Major Site Plan Modification Development Order, originally approved by
the City Commission on November 1, 2005. A previous site plan time extension for this
project was approved on January 2, 2007, which extended site plan approval for one
year from November 1, 2006 to November 1, 2007. If this request for an additional
extension were approved, the expiration date would be extended to November 1, 2008.
Chow Hut was a redevelopment project approved for a 2,548 square foot take-out
restaurant with outdoor seating. The project consisted of 1,300 square feet of building
and a covered outdoor dining area of 1,248 square feet. No drive-through window or
indoor seating was proposed. New covered outdoor dining areas under thatched
chickee huts were proposed on each side of the building, with a maximum of 32 seats,
including a service bar area. A revised traffic concurrency approval would be required
and would include an updated project build-out date to coincide with the site plan time
extension schedule. The site plan time extension would still be subject to the
conditions of approval from all previous applications for this project. No new land
development regulations were now in place which staff recommended should be applied
to the project. Staff recommended approval of the request, subject to the previous
conditions of approval.
Chair Taylor opened the public hearing. No one having come forward, public hearing
was closed.
The board discussed distance standards adopted by the City several months ago and
wanted to ensure the chickee huts were in compliance with the standards.
Mike Rumpf, Planning and Zoning Director, was not certain as to the intent of the
ordinance and suggested either tabling the matter in order for staff to review the
ordinance, or inserting a condition requiring the huts be redesigned if they were in
violation of the current ordinance.
Attorney Doody contended either option was advisable. He believed the board could
pass the item with the condition requiring compliance with the present Code, and for
the department making that determination, (either Community Development or
Planning) to be identified.
Chair Taylor reiterated the board's option to make a motion to approve the item, with
the specification that it had to comply with the current Code for chickee huts.
7
Meeting Minutes
Community Redevelopment Agency
Boynton Beach, FL
January 8, 2008
Motion
Mr. Weiland advised he would like to make that motion. Mr. Hay seconded the motion
that passed unanimously.
IX. Old Business:
A. Consideration of Redevelopment Proposals for the Old High School
Ms. Bright advised, during last month's meeting, staff was directed to bring this item
before the board. Staff provided historical documents and timelines relating to the
manner in which the CRA received the project. Prior to 2005, the City Commission
controlled the use of the Old High School. It was used primarily for offices and
thereafter for storage. Since 2005, the City Commission adopted the Town Square Plan
and the CRA became involved.
Included in the packet was an October 4, 2005 letter from the Boynton Cultural Center
together with an Interlocal Agreement with the City, and the original timeline relating to
the uses of the Old Hiah School. The sum of $4.3M had been oledaed in arants
..." , 1,..1_
through the City's Capital Improvement Fund.
At issue was whether proper action had been taken with a Request for Proposal (RFP).
In 2006, the CRA issued a national RFP, which resulted in the receipt of two proposals.
Five Towns College was selected as the group with which to negotiate. The former
CRA board's concern was that the Old High School would be seen as a single site user,
while the Downtown Master Plan might call for the creation of a larger comprehensive
area. It appeared the board and City Commission ultimately determined a larger scope
project for the Downtown Master Plan was desirous.
In August 2007, staff was directed to pursue discussions with, and attempted to secure
proposals from parties who were interested in saving the Old High School. The
proposals were included in the packet. Ms. Bright advised there were also two entities
that could provide private funding and secure the Historic Tax Credit, which would be
necessary to renovate the Old High School. Staff sought discussion and direction from
the board.
Vice Chair Rodriguez believed presentations were to be made. Ms. Bright apologized, as
it was not her understanding this would occur this date.
Mr. Weiland suggested tabling this item in order for presentations by the two interested
parties to be made at the next meeting.
8
[x. - CITY MANAGER'S
REPORT REVISED
ITEM A COVER
CITY OF BOYNTON BEACH SHEET
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 18, 2007 December 3,2007 (Noon) D February 19,2008 February 4, 2008 (Noon)
D January 2, 2008 December 17,2007 (Noon) D March 4, 2008 February 19,2008 (Noon)
D January 15,2008 December 31, 2007 (Noon) D March 18, 2008 March 3, 2008 (Noon)
[8] February 5, 2008 January 14,2008 (Noon) D April I, 2008 March 17,2008 (Noon)
D AnnouncementslPresentations [8] City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDA TION:
Review and approve FY2009 federal appropriation submittals.
EXPLANATION: Staff has received a request from Congressman Ron Klein's office to submit any project(s)
for which we may be seeking federal funding. This can be in the form of specific agency funding or a special
appropriation. Staff has assembled two priority projects that we believe would have merit with federal
legislators, and we would appreciate City Commission review and approval for submittal.
After submittal of the appropriation requests, city staff works with our federal lobbyists, US Strategies, to track
the requests and obtain federal legislative endorsements for the submittals. Part of the process will be to acquire
Senate sponsorships. We have been advised by both Congressman Wexler's and Congressman Hastings's offices
to submit our requests as early as possible.
US Strategies has also informed the city of potential federal funding in two additional areas. City staff will put
together a proposal to expand current initiatives under the Youth Violence Prevention Program to include
educational anti-gang/anti-violence programs focused toward elementary students. Federal funding may also be
available to assist the city with the construction of a "sustainable green" Police Facility, which when completed
would operate with greater energy, water and environmental conservation and efficiency. Staffwill be working
closely with US Strategies to identify and pursue these potential funding sources.
The FY2009 federal appropriations submittals will include a Mobile Incident Command Center in the amount of
$429,750 in compliance with the Homeland Security Presidential Directive #8 for "all hazards preparedness" i.e.
domestic terrorists, major disasters and other emergencies. The submittals will also include a request for funding
for the construction of Boynton Beach Community Park & Boundless Playground, a one-of-a-kind 13.5 acre
barrier-free park and playground, in the amount of$IM.
The City has recently been notified of a FY2008 funding award through Congressman Ron Klein's office. The
City will be receiving $294,000 from the Department of Transportation Economic Development Initiative Grant
to begin Phase I of the Training Facility for emergency response teams at the city-owned 8-acre property at
Rolling Green. We have also received this year a federally funded subgrant through the State of Florida Division
of Emergency Management in the amount of $1,721,252 for Fire Station # 5 Emergency Operations Center
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
sr' .,'\"Y 0..'"".
(~ "',
. ,
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CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
hardening. Acquiring this subgrant required close collaboration and intervention with US Strategies and the PBC
Legislative Delegation.
PROGRAM IMPACT: Funding, if approved would reduce local funding costs for the projects listed.
FISCAL IMPACT: N/A
AL TERNA TIVES: Do not pursue the project or fund the projects 100% locally or by other grants as available.
~~aru"
Assistant to City Manager Wd-
City Manager's Office
Department Name
City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Office of Rep, Ron Klein (FL-22)
FY2009 Appropriations Form
DEADLINE: FEBRUARY 15.2008
Name of organization City of Boynton Beach
2. Address of organization 100 E. Boynton Beach Boulevard
3. Contact person for staff Jody Rivers
(Name, email, phone number) riversi@ci.boynton-beach.fl.us
(561) 742-6226
4. Contact Person for Rep. Wally Majors, Recreation & Parks Department Director
Klein (561) 742-6255
(Name, cell phone number)
5. Pro.ject Title and Location Boynton Beach Community Park & Boundless Playground
6. Project Description
(Please limit your response Construction of a one-of-a-kind 13.5 acre barrier-free park and "Barrier Free Playground" at the
to 250 characters) Congress A venue Community Park site. Park elements include a therapeutic recreation center,
wetlands restoration, open play areas, three structured play areas, picnic areas, an interactive pond, and
trails that will all be barrier free. The park and the playground will be created to EXCEED guidelines
created as part of the Americans with Disabilities Act.
7. $ Amount requested $1,000,000
Please attach a detailed bud~et.
8. Project's total cost $8,646,615
9. Estimated date when the
funds will bel!in to draw down October 2008
10. From which account should
the fundin~ come from?
Is there statutory Unknown
_.Jthorization for this project?
If so, where?
12. Has the President No
requested funding for this
project?
13. Will you be seeking funding No
in the future for this project?
14. Are state or local
matching funds available for Yes, $2,500,000 in Cash and $4,500,000 in Land
this project? If so, how
much? The balance of the project will be funded by private or foundation donations, grants and other
government funding.
We have also applied for a $200,000 FRDAP grant but haven't heard if it will be funded yet.
15. What other sources of
(private/public) funding do We will launch a fundraising campaign for Phase II in 2008/09.
you have for this project and
how much have they
contributed and/or how much
will they contribute?
16. Are you applying for No
funding for this project from
other members of the House
of Representatives? If so,
- -"o?
Have you ever No
received federal funds for this
project? If so, when and from
what account?
18. How will this oroiect meet The park will offer amenities to people with and without disabilities and will give the park users the
Please return this form to Congressman Ron Klein, by fax to (202) 225-8398
. ---
Office of Rep. Ron Klein (FL-22)
FY2009 Appropriations Form
DEADLINE: FEBRUARY 15.2008
-
opportunity to play and learn together. On a barrier-free playground, at least 70% of play activitie~.,
be enjoyed by children with physical challenges without leaving their support equipment (e.g. walkers,
wheelchairs) behind. It will also benefit children with developmental delay issues, such as autism, by
providing plenty of opportunities for sensory stimulation. Many of the same benefits will be enjoyed by
caregivers with limited abilities. The therapeutic recreation center will offer recreation programs and
after-school programs for children with various abilities and disabilities who may not be able to find
similar programs elsewhere.
Play is a fundamental component of childhood. It is also an important way children learn to conform to
society. This project will benefit children with and without disabilities by providing opportunities for
all children to play together side-by-side. It will also provide opportunities for intergenerational play
between children and their physically challenged parents and grandparents.
federal policy goals or
demonstrate national
significance? Example:
Increases energy efficiency,
raises literacy rates, improves
worker safety, etc.
Please return this form to Congressman Ron Klein, by fax to (202) 225-8398
OpinIon of Probable Cost
~r.oJl'd'''''''''-..laIJVrN/IaIt'''
TOTM COST
TOTALCO:>T CJ r'c,&~~' 59071865
,..,......C8IlllolfIncY...
=~c=~
c~...
",n"'le ""'c-lIudGrICoIt
:IS SUSUQ T...FftI"'~
1~ ::= =.:=:
15'lo 'U.l7.11!i~
gj',lt13U
d81r.JulrJI,ZIII
.-..
_!!llJdl:l . mn:n:J
'l,m,lot IS,''',IID
U1ll,M5 U,lls.-
Sla.m tl2Hlt
Sl:!2.&llI MlO....
U2ll,!IlIS I>1U2O
-
..
lto...GrtIIrlg.PIllIdExctvdoll-ClII
Ro...GtdrIa-"",,,llINIoapllndIII
RaulllGIMlIlg.....nl
F"""......
0.-, lJRIt \/nil......
1"'_ r....t=.:;. ~ ~=
I~~fjl\hl
1.111I 'UlDll
500 'UOO
~
~
~
"80,000
"'..
........
~ I'f\oIwI_1
~...
pI~~.?t.'.~:-:J
4,l1lll ~,lIlll
2.!m 125.000
100 'UllXl
5,000 $2S,lIlll
SOOO $4lUIlll
10,000 1180,000
!ill,1llllI 11I1ll,lllll
5,000 sY IHIll
3,000 sY 110,00
100 $'P' 110(10
5.lllX1 CV 15,(10
5,000 CV 18,00
2lI,OOO CV '18,00
60.000 SV $200
..""
120.""
SUIlll
125,000
~O,OOO
1:180.000
1120,000
t,~1,1'1'[,_1;t."11]IJ
" 1100,000 IMlll.ooo
" l3Ol."" l3Ol""
" 1100000 '100,000
LS '150,000 '150,000
3,100 " "" ""...
" "" " ..~ m.Oll
....... '.'" " ..~ ""...
. " 12llll,OOO """"
.. " l30l 1240,000
.. " ..~ "'..
I,Ut'I.:'_i:).I;..~111
". " ... "'...
~ " l30l "..
" " "" ....
". " '300 120."
.. " '''' .....
.. " 1115 1105.000
... " ... 111ll1,000
1 " "'... "'..
. " "'.... "'..
. " 11S,000 115,000
.. " 120 "'...
". " "DO "'.""
<< " '200 11,000
'" " ,.~ ,'...
2~ " '300 175,000
M " '''' '10.000
'" " "00 "'....
'" " .. 'to.l:Ul
'DO " "" '"
....
t,'"
""..
~
~
~ .
~ ..
~ ..
aoundle
""'~C"
T..,......~
='=
--
--
....-...-.........
~dIIf....lom........"SIIflIY_
1I'Itc__......-""'oJllllld"l_
........-""""O....,liD_pond
............aA.....w1rwwlli
1Jlf1IMl__.bnllNnII
..........8'
-..
-
-
-
1615,l1llll bIottnll.tilerool,wooc1m. o:ono:""'"
115,lllllI leftl'llfllCld rad,"4IOOdbumlflClrao'ert.,
""""
12lID,000
12~~,000 "IIIllMnlJllrimol,woocIbMm_,.f\ef1;,p
"'..
,w~'?'f''1\IlllWl~I'1
~
..
~
~
~
~
~
~
~
~
~
~
~
~
~
~
~
~
..
~n~?7'.:.1 ;~:! '-;'1
100 $SO.OIllI
~ "....
.. "....
100 13O.lllXI
.. "'..
600 II05.l1lll
1M IJllI.ooo
1 $4O,llIllI
. "'....
1 "5.1Xlll
800 124,011I
100 12lI,1kXI
44 11,001I
5llll 11S,000
250 JJ5,000
2lI 11~.ooo
200 120.000
2lllI SI~.1Xlll
100 $2D.ooo
11,II'loa_tl~1Il10111 """~,,,,,,,\,~"!IIIr,t:'.1 Jll;';~"",,~;." !_~,~:< '
, " ..."" UlXl.ooo .. 2 Jl00,1Xlll -
. " "'," "'.... ~ . "''''' -
~ " 1l,5IIlI 145.000 .. ~ ~... -
. " II,m U.. .. , ".. -
.., " '" u.... ~ .DO J5,lIOO pI.-lan:,1iI!I.3I4.....,~
5 " ","" ".... .. 5 IMoo -umpIiDn
rr..~~,'1:.~I'll\l;" r~"'~~r.,~.1 If j-ti.',
300 " 5'" "'.... ~ 300 "'..
,.... " '" "''''' " 5." "'...
..... " ." 112,000 "... ... .....
,."" " ... "'... ~ '.. 1M....
00."" " " 1280." .... 13S.000 ,"," ""....
L"" " '" J12.ODO ,... S12,000 0 ~
,., " ... IS" '" "... 0 "
.."" " '" S5S,llllll ~ L"" "'....
''''' " " "''''' ~ ,.. "'''''
2."" " " IS"" " 2" .....
'" " "" ~~,OOO ~ '" "',..
il,)!lLl,I,_illl:i.t"1 '''''''''''I''-~n;~L:l ~mH\ll!':'t"j
300 " .'" $210,000 ~ J35,OOO ." '115.000
.. " ,.'" IS'" 2 IS"" " 119.soo
'DO " "" "'.. ~ 'DO "'....
" " ... "''''' ~ ~ "'... dl.onpo,pllInIedftl)()C
.DO " '250 $25,000 ~ .00 ,......
12.1Xlll " '" """" ~ """ """"
."" " ,m 110,000 ~ '," 'm.... llIIIIIfoI;lplMlt....
21,0IllI " " WJ.OOO 10,000 ...."" 17,000 "53.000
''''' " .. "''''' ',"" """ ... ,...... ~._fKIrIrnUtl>..",....'"'"*'dWlll-.....
..... " .... I1f1l1.1m M"" J16,000 1f1l1.1m '144.000
, " "'" 112,500 ~ . ........
M ~ ".. "'.. ~ M -
20 ~ 1l.2Oll IS'" ~ M
.. ~ ,uoo ... ~ ..
.. ~ IS"" "'... .. ..
.. ~ IS."" '" " ..
M " 11.200 "'.... 12.200 ..
.. " IS." 120." """ ,
, " '''' ,,'" nOOCl 3
" " SS,OlIO 5100,0flll ~ M
.. " nsoo 115,t1(lll ,,'" ,
.. " ,um ..... ~ ..
. " ..... ".... ~ .
"'~ , ' _~!;'.~.;'ll 1lI7,......."~ In
. " ....... $25,llllll . ,.... ..
. " 115,000 '15.000 . ,.... , "
. " l3S." $35.000 . 135,000 . ~
5 " "S000 145,llllO 3 ....... . ~
. " $111,000 110,000 ~ . S1~,1Xlll
. " ...."" 14~.000 ~ ~~.OOO
. " "'."" 120,000 ~ 52l1,000
'6,000 " ... ...."" S250,llOO ."" SISIl,{XlfI
. ~ 110,000 IIO,llOO ~ . $10.000
.. "
1,COO SF
tl,IoI.].I,_t"-.lI(.[.I.J
$2s,ooo
5175.000
,,'!e,....... '"'f.-"lI:N JI!l"f"~~ll'l'ill1r~"I;'.',.':
So 25 525.000
10 1.lllIll 1115.lll11
......
1175
--,--......"'--..-..- ~_..,--,,-_.._-~- ""
~---_..._-_....._.._..._-""'_..,----..__....-.._..._---
--~..__....._------ ...-----.....--..-..-.....---
Office of Rep. Ron Klein (FL-22)
FY2009 Appropriations Form
DEADLINE: FEBRUARY 15.2008
Name of organization City of Boynton Beach --
1.
2. Address of organization 100 E. Boynton Beach Boulevard
3. Contact person for staff Sgt. Suzanne Gitto
(Name, em ail, phone number) gittos@ci.boynton-beach.fl.us
(561) 742-6141
4. Contact Person for Rep. ChiefG. Matthew Immler
Klein (561)436-1818
(Name, cell phone number)
5. Proiect Title and Location Mobile Incident Command Center, Boynton Beach, Florida
6. Project Description
(Please limit your response In compliance with the Homeland Security Presidential Directive/Hspd-8, the City of
to 250 characters) must acquire the necessary equipment for "all hazards preparedness" i.e. domestic te
disasters and other emergencies. Our first responders must have the tools necessary t
immediate support services during prevention, response and recovery operations. Th
Beach leaders and staff have completed NIMS training and have plans in place, howe
the necessary resources to maximize our ability to prevent, respond to and recover fr
This mobile incident command center will enable Boynton Beach to sustain a presenc
interoperability with other agencies to immediately and effectively respond to all haz
7. $ Amount requested $429,750
Please attach a detailed budl!et. * See attached
8. Proiect's total cost $429,750
Boynton Beach
rrorists, major
o provide
e City of Boynton
ver we still lack
om major events.
e and provide
ards.
I 9. EstImated date when the I
funds will be in to draw down
10. From which account should I
the fundin come from? I
11. Is there statutory
authorization for this project?
If so, where?
12. Has the President
requested funding for this
ro'ect?
13. Will you be seeking funding
in the future for this ro' ect?
14. Are state or local
matching funds available for
07/0 I /2008
Homeland Security Presidential Directive/Hspd-8
No
No
No
this project? If so, how
much? --
IS. What other sources of None at this time
(private/public) funding do
you have for this project and
how much have they
contributed and/or how much
will they contribute?
16. Are you applying for No, however we have included this request in a Community Budget Issue Request that Senator Jeffrey
, funding for this project from Atwater and Representative Maria Sachs agreed to sponsor at a state leveL
! other members of the House
I of Representatives? If so,
who? ----.-.
17. Have you ever No
received federal funds for this
project? If so, when and from
what account?
I 18. How will this project meet This project will assist in fulfilling one of the national strategy focal points of the homeland security .~~.,-,
Please return this form to Congressman Ron Klein, byfax to (202) 225-8398
Office of Rep. Ron Klein (FL-22)
FY2009 Appropriations Form
DEADLINE: FEBRUARY 15.2008
federal policy goals or
demonstrate national
significance? Example:
Increases energy efficiency,
raises literacy rates, improves
worker safety, etc.
initiative: Emergency Preparedness and Response. This focal point addresses the need to reduce the
loss of/ife and property and to protect from all types of hazards including man-made, industrial
or terror related incidents and natural disasters. The focal point is two fold and incorporates both
incident management and interoperable communications. The incident command center would assist
with incident management by ensure this agency is fully functional in times where circumstances are
uncertain and mobility may be a necessity. The incident command center will be a self-sufficient
structure that will allow us access to all required tools needed to prevent and/or recover from any type
of major incident. The incident command center will also address the issue of interoperable
communication by allowing this agency to communication more efficiently with all local/state/federal
agencies during the aftermath of a major incident.
Please return this form to Congressman Ron Klein, by fax to (202) 225-8398
Mobile Specialty
Vehicles
PURCHASE PROPOSAL
FOR SALE OF
40-Foot
Mobile Command
Center
MOBILE SPECIALTY VEHICLES
40' Command Center Body Specifications
I. Chassis
1) Freightliner M2 Business Class Series
2) Front Engine Set- Back Axle Truck
II. Dimensions
1) Exterior width 102-
2) Length 40'
3) Interior width 96:
4) Interior height 86-
5) Exterior height w/air 12'8- to 13'4-
6) Wheelbase 270.
7) GW/R 33,000#
8) GCWR 40,000#
III. Vehicle WeIght Ratings
1) Front GAWR 12,000 Ibs.
2) Rear GAWR 21,000 Ibs.
3) GW/R 33,000 Ibs.
4) GCWR 40,000 Ibs.
II. Wheelbase
1) 270 in/ 6850 rnm
V. Front Axle
1) Meritor MFS - 12-143A 71.5 KP1/3.74
2) Meritor 15 x 4 Q+ Carn front brakes
3) Capacity 12,000 Ibs.
4) Track width 83.33 in
VI. Rear Axle
1) Meritor RS-21-145 R-SRS quite ride
2) Single Lapped Coach Gearing Rear
VII. Axle
1) Drive Ratio 4.33 Traktec Lock
2) Capacity 21,000 Ibs.
3) Track Width 73,56 in
-3-
. - - -- -- ..-.-- ----
MOBILE SPECIAL TV VEHICLES
40' Command Center Body Specifications
VIII. Brakes
1) Meritor Q+ Series Air Brakes front and rear
2) Full ABS WABCO 4S/4M 4 sensor/4 modulator system
3) BW AD-IS (DRM) Brake Line air dryer with shield, heater and integral
reservoir
IX. Engine
1) 350 hp Caterpillar wI Utlrashift
2) Peak HP - 350hp high torque @ 2400 rpm
3) Peak Torque - 860 Ibs. ft. @ 1440 rpm
4) Fuel Injection - HUEI Electric Fuel Injection
5) Phillips - Tempo 1500 watt block heater
6) 2004 EPNCarb emission certification
7) Electric Engine integral shutdown protection system
X. Transmission
Eaton Fuller FO-8406A ASW Transmission 6 speed
Push Button Automatic Electric Shift Control
Water to oi! transmission cooler-in radiator end tank.
XI. Cooling System
1) Radiator Core 2 rows. 15 FPI, 870 sq. in area
2) Charge air cooler - Cross flow
3) Transmission oil cooler - Remote mounted, water-to-oil
4) Fan - Belt driven
XII. Electrical
1) Alternator DR 12 v/130 amp 22-51 Quadra mount Pad Alternator
2) Starting - Denso; 12 volt
3) Emergency Start - Solenoid switched
4) Battery - Two GRP31 12v MF 1520 CCA, with (2) Deep-cyde
maintenance-free AGM coach batteries with battery disconnect
XIII. Frame
1) Raised Rail Frame Rail Construction
2) Max Resist. Bending Moment 7/16" X 3-11/16" X11-1/8" Steet Frame
11.11 MM X 282.6 MMI .437 X 11.13- 120 ksi
3) Need 310" wheelbase data-code 545-787
4) Max Frame Section 11.13 x 3.705 x .437
-4-
MOBILE SPECIAL TV VEHICLES
40' Command Center Body Specifications
XIV. Fuel Tank
1) Equi-flow Fuel System Dual 50 gallon polished aluminum tanks
XV. Leveling Jacks
1) Automatic hydraulic wrrouch Pad Control
XVI. Steering System
1) TRW THP 60 Power Steering
2) Rating 12.000 Ibs.
3) Ratio 20.4:1
4) Column Douglas tilt and telescopic column
5) Pump make and type - Vickers gear Driven
XVII. Step
1) Electric
XVIII. Suspension
1) Suspension Dump Valve w/auto refill for ease of uncoupling your
trailer.
2) Front 12.000 Ibs. Taper feaf
3) 23000 Ibs. Airliner
XIX. Trailer Hitch
1) Class-5 Receiver 2" tube
XX. Towing
1) Towing extended/roadside service warranty - 2 years/Unlimited
XXI. Tires. Wheels, Hubs
1) Michelin radial XZE 275/80R 22.5 14 ply
2) Conmet Iron front hubs
3) F/L Domed trubo 22.5 X 8.2510 Hub pilot aluminum #29114/16 disc
front wheels
4) Polished front wheels (outside only)
XXII. Instrument Panel and Controls
1) Black Gauge Bezels
2) Wood grain Instrument panel-driver
3) Low air pressure light and buzzer
4) (1) Single brake application air gauge
5) Primary and Secondary Air Pressure gauges
-5-
~
MOBILE SPECIALTY VEHICLES
40' Command Center Body Specifications
6) Intake mounted air restriction indicator with graduations
7) Cruise control-electronic engine wI switches
8) In lH switch panel
9) Key operated ignition switch & integral start position: 4 position
Off/Run/StartJAC/OdometerfTrip/Hour/Diagnostic/Voltage display, 1 x7
char. 26 Warning lamps, data linked ICU3
10) Diagnostic Interface Connector, located below dash
11) Electric fuel gauge
12) Programmable RPM control-electric engine
13) Electrical engine coolant temp gauge
14) Overhead instrument panel
15) Engine and trip hour meters integral within driver display
16) Electric engine oil pressure gauge
17) F /l XT A-2300 AM/FM/WB CD Radio by Delco
18) (2) Radio speakers (cab only)
19) Multi-band AMlFMM'B/CB LH Mirror mounted antenna system
20) Power and ground wiring provision
21) Electronic MPH Speedometer wI secondary ignition switch controlled
engine stop
22) Illuminated rocker switch w/wire to BOC and MRKR It circuit to JCT
BlK on FRM BOC
23) KPH scale, w/o odometer
24) Electronic Tachometer 3000 RPM
25) BW tractor protection valve
26) Trailer brake valve, hand control
27) Digital voltage display integral with driver display ICU3
28) Single electric windshield wiper motorsl delay and arctic type blades
29) Marker Lt/Headlight switch w/separate interrupter for clearance lights
30) Two valve parking brake system with warning indicator
31) Self cancel turn signal switch w/dimmer, washer/wiper and hazard in
handle
32) Integral Electronic turn signal flasher
XXIII. Cab Exterior
1 ) Rust Proof Body
2) 106" BSC Flat roof aluminum conventional cab
3) Rubber cab mounts
4) Non removable bug screen mounted behind grill
5) Exterior grab handles w/single rubber insert LH/RH
6) Hood Mounted chrome plastic grille
7) Fiberglass hood Door mounted mirrors
-6-
MOBilE SPECIAL TV VEHICLES
40' Command Center Body Specifications
8) 102" equipment width
9) Right Hand down view mirror
1 0) Standard side/rear reflectors
11) Tinted door glass LH & RH with tinted operating wing windows
12) Tinted windshield
13) Integral headlighVmarker assembly with chrome bezel
14) Rectangular clear fog lights mounted under bumper
15) Dual electric horns
16) Single 11" round air horn under deck
I. Cab Interior
5) Opal grey vinyl interior
6) M2 Interior convenience package
7) Molded door panel with upper vinyl inserts
8) Grey vinyl mats with insulation
9) Dash mounted ashtrays and lighter
1 O)Roof MTD console w/upper storage compartments and additional CTR
compartment w/o netting
11 ) Plastic manifest box - LH & RH door
12)Digital flush MTD alarm clock in dash
13)(2) cup holders, LH & RH door
14) Heater, defroster, and Air Conditioner/ Sanden Compact Air
Conditioner Compressor
15) 3 - Fantastic vent fans throughout for efficient air exchange
16) Main HVAC controls with re-circulation switch
17) Standard plumbing/ball shutoff valves
18) Binary control, R-134A
19) Silencer package for cab w/additional sidewall insulation
20) Solid-state circuit protection and fuses
21) 12Volt negative ground electrical system
22) Dome door activated LH & RH, dual reading light, fwd cab roof
23) Electric door locks - LH & RH
24) Bostrom Talladega 910 High Black Air suspension driver seat
25) Bostrom Talladega 910 High Black Air suspension passenger seat
26) Dual armrest driver seat - inboard armrest passenger seat
27) Passenger seat work station tray (OPTIONAL)
28) LH/RH integral door panel arm rests
29) Black Vinyl suspension cover, driver's and passenger seat
30) 3 point fixed D-ring retractor driver and passenger seatbelts
31) Adjustable tilt and telescoping steering column
32) 18" Charcoal steering whee', leather wrap
-7.
MOBilE SPECIAL TV VEHICLES
40' Command Center Body Specifications
33) Driver and passenger interior sun visor
34) Electric trailer brake controller with digital display
35) Carpeted floor mats
END-CHASSIS SPECIFICATIONS
I. Dimensions & Weights
1) Exterior Width 102"
2) Length 40'
3) Interior width 96"
4) Interior height 86"
5) Exterior height w/air 12'8" to 13'4"
6) Wheelbase 270"
7) GV\NR 33,000#
8) GCWR 40,000#
!1. Exterior
9) Rust Proof Sody- 106" SSC Flat roof aluminum conventional cab/
Rubber cab mounts
1 O)Non removable bug screen mounted behind grill
11 ) Exterior grab handles with single rubber insert LH/RH
12)Hood mounted chrome plastic grille
13)Fiberglass hood
14) Dual electric horns
15)Single 11" round air horn under deck
16)FRP (fiberglass reinforced plywood) composite material
17)Fully insulated 2" X 2" steel frame and steel storage compartments
18) 24" wide lower stainless steel trim (#304 Stainless wl#8 Finish)
19) 6-Hehr large deep tint windows w/Screens
20) Metal electric double entrance step w/even stair tread
21) 2-26" X 78" entry door w/window, deadbolt and screen door
22) Porch light at entrance door w/lighted grab handle
23) Stainless steel covered, lockable baggage doors - Posi-Seal w/gas
struts and one hand operation
24) Turbo aluminum wheels w/center caps, hub covers & nut covers
25) D.O.T. Approved marking and signal lights
26) Mounted grab handles
27) 8 Liter windshield washer reservoir w/o fluid level indicator
28) 7-Pin Bargeman Plug for trailer hook-up
29) All locks keyed the same
-8-
-
MOBilE SPECIAL TV VEHICLES
40' Command Center Body Specifications
30) Door mounted mirrors
31) 102" equipment width
32) Right hand down view mirror
33) Standard side/rear reflectors
34) Tinted door glass LH & RH with tinted operating wing windows
35) Tinted windshield
36) Daytime running lights
37) Integral stop/tail backup lights
38) Integral headlight/marker assembly with chrome bezel
39) Rectangular dear fog tights mounted under bumper
40) Stainless steel comer trim and radius nose cone
41) 110-volt exterior receptade
42) Mud flaps
III. Construction
2) Commercial quality body and chassis
3) Coach floor galvanized vapor barrier over 2" x 3" tubular steel floor
frame
4) Aluminum cage construction (welded)
5) All walls, floors, and ceiling insulated
6) :y.. plywood floor
7) Composite wall system
8) 2" x 2" studded walls and ceiling with rigid foam insulation
9) Stainless Steel doors and 24" Stainless trim at bottom of truck
1 O)Side wall and roof with RB insulation factor
11) Aluminum walk-on roof
12) Roof rack and ladder
13) RV entrance door with screen and deadbolt
14) Lockable steel storage compartments finished with carpet and light
IV. Switches
5) Generator start/stop wlhour meter
6) Driving lights
7) Master switches for ceiling light groups
8) Battery disconnect
9) ICC momentary rocker
V. Exterior Equipment
3) LED emergency lights:
a. One Blue and one Red LED lamp located in grillr-9-
MOBILE SPECIAL TV VEHICLES
40' Command Center Body Specifications
b. One 7" BluelRed LED lamps mode 70RBS FCR wlchrome
flange on each side of hood (4S-degree angle)
c. One RIB combo on upper forward CIS
d. One RIB combo on upper rear corner CIS
e. One RIB combo on lower rear corner CIS
1. Roadside to match
g. Two RIB combo on upper rear wall, one CIS. one RlS
h. Whelen Flasher control box
4) One 11' Girard G-2000 electric powered awning with wind sensor
5) Four (4) SOO-watt Quartz lights. two on each side
6) One external outlet on each side
7) Broadcast TV antenna
8) Columbia Orion digital weather system with mast and display
9) Will-Burt pneumatic mast Model 7-34 with external mount
1 0).96-Meter Satellite dish
11 )RVision PTZ color camera mounted on mast with display
12) Will-Burt Night Scan Chief model telescopic lighting system
13) Exterior fold-down work tray with LCD monitor, duplex receptade, RJ-
45/RJ-11 jacks and phone
14) Basement storage compartments
15) Roof access ladder with roof catwalk to front of truck coated with "slip-
check" surface (for walking in indement weather)
16) External access door to equipment rack
VI. Interior Decor
4) 86" Interior Height
5) Cab Walk-Through w/fJexible rubber boot and privacy shade
6) "Soft-touch" padded vinyl ceiling
7) Day/Night shades around windows
8) All white aluminum interior walls
9) Fire extinguisher; carbon monoxide, LP Gas & Smoke Detectors
10)Solid surface counter tops at desk areas (OPTIONAL)
11 )Virgin rubber seamless flooring
12)6" electrical raceway at ceiling running entire length of truck
13) Pre-wiring for radios according to drawing
-FORWARD OPERATIONS ROOM-
VII. Front Overhead Cab
1) Large map storage area in roadside front cabinet
2) Door to access overhead storage on curb side front
~~
- ___ - ___________u__ _-
MOBilE SPECIAL TV VEHICLES
40' Command Center Body Specifications
3) 32" LCD TV Monitor centered in cabinet face
4) Roll down curtain to privatize cab area from briefing area
VIII. Road Side
8) 12' electric powered glide room w/ A&E glide room awning
9) Two 18" x 24" windows with day/night shades
1 O)4-desk stations in glide room
a. Solid surface desk top
b. Desk drawer
c. Aluminum, white powder coated overhead cabinets
d. Four (4) LCDs monitor mounted on wall
e. Four-line wall/desk-mounted phone set w/intercom (4)
11) Two Dell mini-towers
12)No partition between desk stations from counter top to ceiling
13)Four (4) five-star base chairs with casters, Pneumatic Ergonomic
Swivelmlt Chairs
14 )24-hour digital dock on forward facing mid-wall
IX. Electrical
At each desk work station
a. One 120-v duplex receptacle
b. One RJ-45 jack for network
c. Two RJ-45 telephone jacks
d. One 12-v power outlet
X. Curb Side
1) 6' electric powered glide room with A&E glide room awning
2) Two 18" x 24" windows with day/night shades
3) 2 desk stations on curb side
a. Solid surface counter top
b. Desk drawers
c. Aluminum, white powder coated overhead cabinets
d. Four-line wall/desk mounted phone set w/intercom
e. Two ergonomic chairs (non-rolling)
f. Two 17" LCD monitors with keyboards
g. One Dell mini-tower
h. Controller and display screen for RVision camera
i. Orion weather panel display on tilt bracket
XI. Electrical
5) At each desk work station
-n
MOBILE SPECIAL TV VEHICLES
40' Command Center Body Specifications
a. One 120-v duplex receptacle
b. One RJ-45 jack for network
c. Two RJ-45 telephone jacks
d. One 12-v power outlet
XII. Floor to ceiling 19" computer rack containing controls for:
1) F2 Satellite antenna
2) 4-Watt transmitter
3) Idirect 3100 Series Satellite Modem
4) Automatic Direct TV Satellite antenna with dual NLB
5) Wireless Internet and Satellite Telephone
6) Tellular 2-line Cellular COMA Terminal wi outdoor antenna
1) Video -Conferencing System wi Polycom VSX 7000s Codec
7) Control panel for input to display selection
8) Fan tray
-ENTRANCE AREA-
XIII. Curb Side
5) Entrance door w/screen door
6) Kitchenette
a. Solid surface counter top with stainless back splash
b. 3-way refrigerator. 3.5 cu. ft. absorption
c. Overhead cabinet above counter of aluminum w/white powder-
coated finish
d. Microwave oven
e. Stainless steel sink w/flex-head faucet & cabinet below
w/spring-Ioaded door to access trash receptacle
f. Pocket door to separate kitchen area from rear conference area
XIV. Electrical
2) 120-v GFI duplex receptacle above countertop
3) 120-v duplex receptacle in microwave cabinet
XV. Road Side
Lavatory
a. Toilet - porcelain marine
b. Lavatory cabinet w/stainless steel sink
c. Cabinet door under sink w/hinged spring-loaded door for trash
pass-through
d. Mirrored medicine cabinet
n
-,.~- -.--- ..-.---
MOBILE SPECIALTY VEHICLES
40' Command Center Body Specifications
e. Base cabinet under sink
f. Roof vent - Fantastic Fan
g. Bath door white
XVI. Electrical
6) 120-v GFI duplex receptacle
REAR CONFERENCE ROOM
XVII. Road Side
1) One (1) Electronic white board centered on wall
2) 12-v duplex receptacle
XVIII. Rear Wall and Center of room
2) Large solid-surface conference table
3) Four (4) ergonomic chairs
4) Power receptacles in floor
5) Color printer linked to Electronic white board
6) 32" LCD TV with video conferencing camera
7) One 24-hour digital clock
8) One 4-line wall phone
9) 120-v duplex receptacle
1 O)Stowage hooks for conference table
XIX. Curb Side
5) 6' electric glide room with A&E awning
6) Solid-surface counter-top
7) Under counter storage and drawers
8) Upper cabinets
9) Fax/Copier/Printer
10) 120-v duplex receptacle
11 )Three 18" x 24" windows with day/night shades
SYSTEMS / ELECTRIC
XXII. High Voltage
33)100 Amp power service w/switching between shore power and
generator
34)Shore power cord, rated for 100 amp w/marine disconnect (2S'length)
u
--_.--- --_.-_.'---'-'~--~----- --------~-~- --"-----,,-, --~---,--
MOBILE SPECIAL TV VEHICLES
40' Command Center Body Specifications
35) 1 - 220-v I 115-v main disconnect breaker panel
36)Duplex receptacles at sink counters to be GFI protected
37) Exterior weather proof receptacle - 115-v (GFI protected)
38) 30-amp exterior weatherproof receptacle
XXIII. Low Voltage
4) 12-v fluorescent, halogen and incandescent lighting throughout, ceiling
lights to be recessed into ceiling panels
5) 12-v lights under overhead cabinets to be surface mounted
6) 12 -v poser kill switch
7) 3 - Fantastic power vents electronic actuated, 3-speed , reversible,
thermostat controlled (Fantastic Fan) incl. bath fan
8) 12-vwaterpump
9) Two 12-v 75-amp dual output Iota power converters wI battery charger
10) Deluxe systems monitor panel
11) 2 Deep cycle house batteries on Slide-out Tray, 100 Amps, with
Manual Disconnect
12) Exterior lighting package includes: patio, utility and step light
13) 4 twisted pair phone line with RJ-45 modular jacks at all desk areas
14) Base T CA T5 wiring wI RJ-45 jacks for computer network at each
work areal computer station
15) Exterior ISDN I T-1 connection in compartment
16) 12-v lights in each exterior storage compartment
I. Water System
1) Fresh water tank 60-gal. Potable water tank
2) Gray water tank 60-gal.
3) Black water tank 60-gal.
4) Water Heater By-Pass Valve
5) Gravity Fill and City water hookup wI water pressure regulator
6) Two stainless steel sinks w/flex head single lever faucet
7) Six gallon electric water heater
8) Potable water fill
9) Water pump
XXIV. Appliances
1) 2- 13,500 BTU "Coleman-Roughneck" Completely Ducted Roof AlC
w/Digital Wall Thermostats
2) Three (3) Fantastic Fan power vents electronic actuated, 3-speed,
reversible and thermostat controlled
3) 3-wa refrigerator, 3.5 cu. ft. absorption
.{4
MOBilE SPECIAL TV VEHICLES
40' Command Center Body Specifications
4) One carousel-convection microwave oven
5) Four Jack Hydraulic Leveling System, Touch-Pad Controlled
6) One generator set - 20 kW PowerTech Diesel, liquid-cooled w/anti-
vibration mounting system & silencer exhaust system
II. Miscellaneous
1) Triangle emergency warning flares (Set of 3)
2) Coiled air hose kit wlchuck
3) Two Fire Extinguishers - Class ABC 10 Ibs.
4) 1 - CO detectors
5) 2 - Smoke detectors
6) Back up monitor & camera
7) Outside shower faucet
III. Special Considerations
1) All components to be integrated into the completed vehide and installed
by the coach manufacturer.
2) Vehide shall meet or exceed all Federal Motor Vehicle Safety Standards
(FMVSS) applicable to Multi-Purpose Passenger Vehicles (MPV'S)
3) Vehicle shall conform to the Health and Safety Criteria encompassed in
the American National Safety Institute and the National Electric Code.
4) All details of drawing not listed in the specifications above are induded
and considered a part of this quotation.
5) 2-year Limited Commercial Warranty on coach.
6) Access ladder to roof included.
7) Exterior duplex power receptades on CS & RS.
8) White aluminum walls in front, middle, and rear of coach.
9) Includes delivery and a-hour orientation and training session.
XXVIII. Included Equipment
1) Two additional coach batteries w/slide out tray
2) 20 kW PowerTech Generator upgrade
1 O)One 11' Girard G-2000 electric powered awning
3) Four (4) Whelen 7" blue & red LED lamps model70RBSFCR with chrome
flange
4) Two (2) flashing R&B LED lamps (each mounted on front fenders)
5) Two (2) flashing LED lamps mounted in grill
6) Whelen Flasher control box
7) Three (3) 32" LCD monitors
8) Panasonic DMR-E30k DVD recorder
9) Exterior fold-down work tray with LCD monitor and phone
.a
MOBILE SPECIAL TV VEHICLES
40' Command Center Body Specifications
1) Will-Burt 7-34 pneumatic mast with 40 Ibs. payload capacity, 33' 10"
extension height
b. System includes interior mounting brackets. air compressor, air
valve kit and Nycoil cable conduit
2) RVision color camera system
3) Will-Burt Night Scan Chief model telescopic lighting mast
4) Columbia Orion digital weather system
5) Ten (10) ergonomic caster chairs
6) One 12' electric powered glide room w/A&E awning
7) Two 6' electric powered glide rooms wI A&E awning
8) Four Jack Hydraulic Leveling System, Touch-Pad Controlled
9) Stationary Satellite lV Dish w/Receiver
10) Electric Image White Board - Dual screens with input to included color
printer
Price for command center vehicle as specified including delivery
& training of personnel; excludina any applicable taxes or
registration................................................ $429,750.00
Price includes delivery within the continental USA
Quote good for 30 days
BY:
. ,///. ~ (L {
7.."\z.. ...... . /
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<----.
Glen I. Henderson
Executive Vice President
Mobile Specialty Vehicles, Inc.
October 24. 2007
Date
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IX.-CITY MANAGER'S
REPORT
ITEM B.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3, 2007 (Noon) 0 February 19, 2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15, 2008 December 31,2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) 0 April 1,2008 March 17,2008 (Noon)
0 Announcements/Presentations ~ City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Authorize City Manager to send letter to Palm Beach County School Superintendent
confirming interest and willingness of the City of Boynton Beach to conveyor otherwise make available Galaxy Park to assist
with the reconstruction of Galaxy Elementary School. Due to the fact that the School Board is discussing this matter on
January 30, 2008, the City staff did not have an opportunity to formalize this proposal. This matter was discussed in concept
at the City Commission meeting of January 18, 2008 by the City Manager.
EXPLANATION: In December 2007, the School Board of Palm Beach County voted to close Galaxy School in favor of
redistributing students to other schools and to re-construct a K-8 school on the campus of the old Atlantic High School. In the
past, the City has gone on record of requesting that the School District reconstruct Galaxy School. This position has not
changed since 2003 when the City requested that the time-line for the reconstruction of Galaxy School be moved up.
Following the discussion in December, the City Commission prepared a letter to the School Board formally requesting that
the matter of closing Galaxy School be reconsidered so that other options could be reviewed. This was accompanied by
considerable community concern over the closure of the school. Accordingly, one option that was not originally considered
by the School District was reconstruction of the school by re-positioning it further away from 1-95. The City owns a 3.78 acre
parcel immediately east of the school. The property is used as a park with a baseball diamond, two tennis courts and
playground equipment. In order to assist the School District with the reconstruction of Galaxy School, this property may be
needed to re-align the school and possibly replace recreational facilities lost on property west of a relocated school. The
school property is 11.57 acres total but 4.4 acres of the property is natural scrub property with restrictions on use. Staff has
researched the deed for Galaxy Park and there is a stipulation that the property be used for a public purpose. Therefore
conveyance to the School District would keep the property in public use.
PROGRAM IMPACT: The swap could result in the temporary or permanent loss of recreation space in exchange for
providing continued educational land use at this site.
FISCAL IMPACT: (Include Account Number where funds will come from)
ALTERNATIVES: Do not authorize the letter of interest and require the School District to either re-build the school on
existing property, work with the City to find other property in the City or close the school.
~
Department Head's Signature
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC
City Manager's Signature
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Scrub Property
(Restricted)
4.4 Acres
Galaxy School
Net 7.17 Acres
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[x. - CITY MANAGER'S
REPORT
ITEM C
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18,2007 December 3, 2007 (Noon) 0 February 19,2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15, 2008 December 31,2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) 0 April I, 2008 March 17,2008 (Noon)
0 Announcements/Presentations ~ City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDA TION: Authorize City Manager to prepare proposal to CRA for sale of City-owned parcels in the Heart of
Boynton to the CRA
EXPLANATION: The City owns 11 parcels of property in the Heart of Boynton area east of Sea crest. These parcels have
been assembled over the years by direct conveyance or purchase. See list on exhibit A. If the properties are to be sold to the
CRA, a mechanism to establish current value should be established. Staff recommends that the eleven parcels be offered to
the CRA based on a formula of price being the greater of the initial purchase price or the value of the property as established
by a 2008 letter appraisal for each of the properties.
PROGRAM IMPACT: The sale of the property would allow the CRA to move forward with redevelopment plans in the
Heart of Boynton and provide the City with a revenue stream for capital or operating expenses.
FISCAL IMP ACT: (Include Account Number where funds will come from) - Not known at this time except the
estimated cost of 11 letter appraisals will be $12,700.00 total.
ALTERN A TIVES: Do not authorize the sale proposal and for the City to retain f Ie to these properties.
Department Head's Signature
ity Manager's Signature
Assistant to City Manager C/H(/
City Attorney / Finance
Department Name
S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC
@ EarthTech
3750 NW 8ih Ave
Suite 300
Miami FL 33178-2430
T 305.592.4800
F 305.715.5155
www.earthtech.com
A Tyco International Ltd. Company
January 27, 2008
Mr. Quintus Greene, Director of Development
City of Boynton Beach
1 00 East Boynton Beach Blvd.
P.O. Box 310
Boynton Beach, FL 38425
RE: Fee Proposal for Restrictive Format Appraisals for 11 City
Owned Properties
Dear Mr. Greene:
In accordance with our contract with the City of Boynton Beach, Earth Tech's fee for
providing restrictive format appraisals for 11 vacant city owned properties is $12,700..
For this assignment, Earth Tech will retain the services of Adrian Gonzalez & Associates,
P.A. for preparing the appraisal reports. Mr. Gonzalez's delivery date of the estimates will
be 30 days upon a notice to proceed. Also, if necessary, Mr. Gonzalez's hourly expert
testimony rate is $150.00 with a two hour minimum.
Earth Tech appreciates the opportunity to provide our services and look forward to working
with the City on this assignment. Please contact me if you have any questions regarding
the fee proposal.
Sincerely,
EARTH TECH CONSULTING, INC.
Florida Real Estate Broker
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Brian Mekarski, Project Manager
cc. Susan Day, Earth Tech
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II
IX. - CITY MANAGER'S
REPORT
ITEM D
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3, 2007 (Noon) 0 February 19,2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15,2008 December 31, 2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) 0 April I, 2008 March 17,2008 (Noon)
0 Announcements/Presentations ~ City Manager's Report
NA TURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Provided as a staff information item regarding volunteerism and the City's advisory boards. Staffis
seeking Commission approval to move forward with implementing the marketing plan.
EXPLANA TlON: There are currently 18 vacancies on eight of the City's 16 advisory boards and fewer than a handful (four)
of applicants to fill these positions. Attached is a marketing plan developed by staff to assist with recruitment efforts.
According to the Corporation for National & Community Service, a unit of the federal government, Americans are
volunteering at a historically high rate. Since 1989, the adult volunteer rate has increased by more than six percentage points,
from 20.4% to 26.7% in 2006. The growth in volunteering since 1989 has been led by teens (ages 16-19), Baby Boomers
(ages 45-64), and older adults (ages 65 and older). Although the national volunteer rate remains at a historically high level, it
dropped from 28.8% in 2005 to 26.7% in 2006. A recent story in the Palm Beach Post reported that the numbers peaked in
2005 and that experts attribute the rise that occurred then to a burst of national unity after 9/11.
The Corporation for National & Community Service offers a number offactors that can promote or inhibit volunteering:
Areas in which residents show greater levels of community attachment, as demonstrated by factors such as home ownership,
tend to have higher rates of volunteering; volunteering rises with community education levels, particularly with high school
graduation rates, and declines with increasing poverty rates; long commutes to work can drive down an area's volunteering
rate, as cities that have longer average commuting times tend to have lower levels of volunteering; finally, communities with a
higher prevalence of nonprofit organizations and with organizations that are better able to retain volunteers have higher
volunteer rates. They also found that among the nation's 50 largest metropolitan areas, volunteer rates vary significantly and
that the cities with the highest rates tend to be located in middle America. These are all factors that must be considered as the
City moves forward with its recruitment/marketing plan.
PROGRAM IMPACT: The marketing plan is designed to increase public awareness ofthe City's advisory boards, increase
awareness of their roles and purpose and encourage increased participation.
FISCAL IMPACT: Funds are available from the Public Affairs general budget, if necessary: 001-1212-519-47-10,48-01,
and 49-17.
ALTERNATIVES: To not implement marketing plan.
SIBULLETINIFORMS\AGENDA ITEM REQUEST FORM DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
uh:pr/' ~ #4f~
. epartnlen ad's' atur
City Manager's Signa re
Assistant to City Manager ~
Public Affairs
City Attorney / Finance
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
City of Boynton Beach
Public Affairs Office
Advisory Boards - Marketing Plan
Basic Objectives
Purpose:
(What is the purpose of our marketing efforts? What do we hope to obtain? Why
are we in business?)
Statement:
Our purpose is to promote the benefits to the City and to the individual of
serving on an advisory board; increase participation; attract new
volunteers; and offer meaningful experiences to present and future
volunteers.
Benefits:
(What are the benefits of serving?)
Statement:
The benefits people get from volunteering are the satisfaction of
incorporating service into their lives and making a difference in their
community. In addition, when people share their time and talents, they
solve problems, strengthen the community, improve lives, connect to
others and transform their own lives. A growing body of research also
shows that volunteering provides individual health benefits in addition to
social benefits.
Market:
(What is our market? Who are our customers?)
Statement: Our market is a culturally diverse population of adults who
reside within the corporate city limits of the City of Boynton Beach.
Marketing Strategies:
(What marketing tools will be used?)
Statement:
We will use a combination of:
. Newsletters - The City's newsletter is on schedule to be direct mailed
to every residence in the City in early February. It contains a message
from the Mayor regarding the advisory boards. Future issues will
contain advertisements that will be created from a campaign currently
under development for BBTV (see BBTV below).
1
. Web site - Board liaisons were requested to make their board agendas
available to the City Clerks office at least three days in advance of a
board meeting in order to post the agenda to the City's web site.
Agenda highlights are also being broadcast on BBTV. These measures
have resulted in greater media attention to advisory board activities.
The web site already contains a link from the City Clerks page to
advisory board information. A shortened version of the Mayor's
newsletter message will be developed that can be run periodically on
the home page with a link to the advisory board information. This same
area on the home page can be utilized for the advertisements that will
be created for the BBTV campaign (see BBTV below).
. BBTV - We have asked members of the Public Information Officer
Team who are attached to, or whose department is attached to, an
advisory board to ask board members their reasons for serving.
Members' quotes will be turned into television and print campaigns.
The Arts Commission has been the first to respond to this request.
. Flyers & Posters - An advisory board recruitment poster was
developed some time ago and is part of the regular rotation of posters
on display in City Hall lobby. Copies of the poster will be distributed to
all City facilities and resized for mailing with the utility bills.
. Utility bills - A recruitment message will be developed for inclusion on
the utility bill. (See also Flyers & Posters above.)
. Media - Media releases will be developed. In addition, the Public
Affairs office will step up efforts to "pitch" stories to the media using
interviews with volunteers who are amenable to being interviewed by
the media as a "hook."
. Brochures - Develop a recruitment brochure/advisory board handbook.
. On hold message - Add recruitment message to mix of on hold
messages.
. Chamber of Commerce newsletter - Submit Mayor's message from
City newsletter for publication. Rework as necessary.
. Marquee board - Utilize City Hall marquee.
. Direct mail - Recruit from recent graduates of the City Services
Institute. Follow-up letter with a telephone call.
. Word of mouth - Use every opportunity to promote community service.
2
. Paid advertising -Investigate use of paid advertising in Greater
Boynton Magazine and Boynton Forum.
Positioning:
(Positioning means determining exactly what niche you are offering is intended to
fill. )
Statement:
We offer a unique volunteer opportunity to City residents who wish to fulfill
their need to be of service to the community and at the same time help
solve problems, strengthen the community, improve lives, connect to
others and transform their own lives.
Identity:
(This is not our "image," but who we are as a business.)
Statement:
Our identity is as the unit of government that is closest to the people,
which can offer citizens a real opportunity to make a difference in their
community.
Finances:
(This tells of our budget, normally expressed as a percentage of projected gross
revenues. There is no monetary revenue from this project.)
Statement:
The return of investment for this project is in human capital. Most of the
marketing strategies can be carried out using existing resources. Brochure
design and printing and paid advertising would entail costs of
approximately $1,000-$1,500. Funding is available in the Public Affairs
budget.
3
ISSUE BRIEF:
Volunteerin?; in America:
2007 CityTrenas and Rankings
As part of its mission to improve lives, strengthen communities, and foster civic engagement
through volunteering and service, the Corporation for National and Community Service
conducts research on the volunteering habits of Americans. In April 2007, Volunteering in
America: State Trends and Rankings in Civic Life was released. This report provided a
snapshot of volunteering on a state level. Now, jOr the first time, the Corporation provides
volunteer information jOr 50 major metropolitan areas in Volunteering in America: 2007
City Trends and Rankings. By presenting information at an even more local level, the
Corporation hopes to provide a tool jOr local governments, community leaders, service
organizations, nonprofits, and volunteers nation'wide who are working to increase service
participation and solve our nation 's most pressing problems.
TOP 10 CITIES FOR VOLUNTEER RATE
Minneapolis, MN 40.5%
Salt Lake City, UT 38.4%
Austin, TX 38.1%
Omaha, NE 37.8%
Seattle, WA 36.3%
Portland, 0 R 35.8%
Kansas City, MO 34.9%
Milwaukee, WI 34.4%
Charlotte, NC 34.3%
Tulsa, OK 33.7%
BOTTOM 5 CITIES FOR VOLUNTEER RATE
Riverside, CA 20.6%
Virginia Beach, VA 19.3%
New York, NY 18.7%
Miami, FL 16.1%
Las Vegas, NV 14.4%
continued
NATiioNAL&
COMMUNITY 1201 New York Ave., NW * Washington, DC 20525 * 202-606-5000
SERVICE~'Z''Z':c www.nationalservice.gov
US~~
Freedom Corps
Make 0 Difre..ence. VoIunfeef
KEY FINDINGS
... While volunteer rates vary considerably,
many top-ranked metro areas are in the
central part of the country.
... Metro areas with high levels of community
attachment, as demonstrated by higher
homeownership rates, tend to have higher
volunteer rates.
. The Minneapolis metro area has the
highest volunteering rate, and also the
highest rate of home ownership of all
the areas proftled in the report.
. High proportions of residents living
in multi-unit housing can also have a
negative effect on volunteering.
... Longer commutes can curtail opportuni-
ties to volunteer.
. New York has the longest average com-
muting time of all the metropolitan areas
profiled in the report and also has one of
the lowest volunteering rates.
. If the national average commuting time
decreased by just three minutes, we
could expect to see a growth in volun-
teering by 2.3 percentage points.
... The capacity of a community's associations
and organizations expands or limits volun-
teering opportunities.
. The Austin, TX metropolitan area has
the largest number of small nonprofits
and also has the third highest volunteer-
ing rate of all the profiled metro areas.
. If nonprofits are able to increase their
volunteer retention rates nation-wide by
just 4 percentage points to 71%, we
could expect a rise in the overall volun-
teer rate of 3.2 percentage points.
... Volunteer rates increase as the level of
education increases, and are generally
lower in high poverty areas.
. Los Angeles has the lowest graduation
rate and the highest percentage of popu-
lation living below the poverty line,
while ranking in the bottom ten for
volunteer rates.
. If the national average for high school
graduation rates rose from 83% to 87%,
we could expect a 4.1 percentage point
rise in the nation's volunteering rate.
... Suburbs and rural areas have similar vol-
unteer rates (29% and 30%), while urban
areas lag behind (24%).
CORPORATION FOR NATIONAL
AND COMMUNITY SERVICE
The Corporation for National and
Community Service improves lives,
strengthens communities, and fosters civic
engagement through service and volunteering.
Through its Senior Corps, AmeriCorps, and
Learn and Serve America programs, the
Corporation provides opportunities for
Americans of all ages and backgrounds
to serve their communities. For more
information, visit www.nationalservice.gov.
METHODOLOGICAL NOTE
The data used in this report were collected through a supplement to the September 2004, 2005, and 2006
Current Population Survey (CPS). The CPS is a monthly survey of about 60,000 households (approximately
100,000 adults), conducted by the U.S. Census Bureau for the Bureau of Labor Statistics. The purpose of
the September supplement is to obtain information on the incidence of volunteering, the characteristics of
volunteers, and civic life indicators in the United States. Most metropolitan areas used in this report follow
the same geographic boundaries as Metropolitan Statistical Areas (MSAs). The Office of Management and
Budget (OMB) publishes a comprehensive definition ofMSA boundaries every 10 years to reflect population
changes documented by the decennial Census.
July 2007
ISSUE BRIEF:
Baby Boomers and Volunteering:
An Analysis of the Current Population Survey
Each year since 2002, the Bureau of Labor Statistics has collected data on the
volunteering habits of Americans as part of the Current Population Survey
(CPS), a monthly sampling of 60,000 U.S. households, To increase understanding
of how to capture the experience and energy of the 77 million Americans born
between 1946 and 1964, a generation commonly known as the baby boomers, the
Corporation for National and Community Service looked at the most recent data,
which was released in December 2005. It also commissioned RTI International to
conduct a detailed analysis of data on the volunteering habits of boomers and
other age cohorts that had been collected in the 2002-2004 CPS surveys. The
analysis resulted in several findings that should inform the way we go about
fostering volunteering and other forms of civic engagement among boomers- a
highly educated, skilled, and talented generation whose involvement in volunteer
activities will be critical to solving the social problems facing our nation. (The
figures in the first three bullets below are based on the 2005 CPS data; all other
figures are based on the analysis of the 2002-2004 surveys.)
~ One-Third of Boomers Volunteer.
Boomers traditionally have a poor
reputation for their rate of volunteering
and for their involvement in other forms
of civic life. Yet nearly a third (33.2%)
of all boomers - comprising some
25.8 million people - volunteered for
formal organizations in 2005.
average boomer volunteer serving 51
median hours a year, or approximately
one hour a week. If boomers follow
the same volunteering patterns as their
older siblings and parents, we can
expect boomers' commitment to
volunteer work to rise as they age
and retire.
~ Boomers Have the Highest Volunteer
Rate of Any Age Group. The volunteer
rate for boomers - 33.2% - is the
highest of any age group, and more
than four percentage points above the
national average of 29%.
~ Boomer Volunteering Is Highest
Among Those Who Work Part Time.
Almost half (46.3%) of all boomers
who work part time also volunteer,
compared to one third (33.7%) of
boomers who work full time and one
quarter (24.3%) of boomers who are
either unemployed or not in the
labor force. In several studies, a high
percentage of boomers have indicated
that they plan to work well into their
~ Boomers Volunteer an Average of 51
Hours a Year. With the exception of
people over age 65, boomers volunteer
the most of any age group, with the
(Continued)
NATIONAL&:
COMMUNITY 1201 New York Ave., NW * Washington, DC 20525 * 202-606-5000
SERVICEr.~-..:c www.nationalservice.gov
USA~
Freedom Corps
Iv\oke 0 Dirfe!eflc6_ VoIvntee!'
later years, if only part time. Consequently,
targeting boomers through their place of
work may be a key to inducing boomers,
and especially those with professional skills,
to devote some of their time and talents to
volunteering at nonprofit organizations.
~ Boomers Engage in Diverse Volunteer
Activities. Overall, boomers are following
in the historical tradition of older generations
by assuming leadership volunteer roles as
they grow older, with about 23% reporting
that they provide professional and managerial
services to volunteer agencies. But boomer
volunteers select many diverse types of
volunteer opportunities that rely on a wide
variety of skills and interests. Among the
direct service activities favored by boomers
are collecting and preparing food, tutoring
and teaching, and mentoring. Among
indirect services, boomers generally favor
fundraising, professional and management
services, and general labor.
~ Boomers Are More Apt Than Other
Cohorts to Volunteer With More Than
One Organization. Although most
Americans, including boomers, volunteer
for only one organization, boomers are the
most likely of all age groups to volunteer
for more than one organization. That may
indicate that boomers can be attracted to
volunteering in several capacities.
~ Strong Community Ties Increase
Volunteering. Consistent with the
importance that strong community ties play
in areas such as community development
and school reform, boomers who own
businesses and are homeowners have
higher volunteer rates - 45% and 34%,
respectively - than do non-business owners
and non-homeowners, who have average
volunteering rates of 30% and 20%,
respectively. That is true even after
controlling for other factors, including
education levels, race, and ethnicity.
~ Boomer Women Volunteer at a Higher
Rate Than Boomer Men. Approximately
36.9% percent of boomer women volunteer,
compared to 29.4% of boomer men,
~ Boomer Males Volunteer at a Higher Rate
Than All Other Male Age Groups. At
29.4%, boomer males have the highest rate
of volunteering of any age cohort of males.
As a result, the gender gap in volunteering
among boomers is lower than among all
generations born after 1964.
~ College- Educated Boomers Have a
Higher Volunteer Rate Than Boomers
Without a College Education. Almost
half of all college-educated boomers
(49.8%) volunteer, compared to 25.7% of
all non-college educated boomers.
~ Non -College Educated Minorities
Volunteer at Higher Rates Than Non-
College Educated Whites. Most people
think of baby boomers as being well
educated. Although it is true that boomers
have higher rates of educational attainment
than older generational groups, nearly 70%
of boomers have not graduated from college.
It is interesting, therefore, to note that
among boomers with only a high school
education, blacks (at 23.6%) and Hispanics
(at 21. 9%) volunteer at higher rates than
do whites (20.9%).
CORPORATION FOR NATIONAL AND
COMMUNITY SERVICE
The Corporation for National and
Community Service provides opportunities for
Americans of all ages and backgrounds to
serve their communities and country through
three programs: Senior Corps, AmeriCorps,
and Learn and Serve America. Together with
USA Freedom Corps, the Corporation is
working to foster a culture of citizenship, service,
and responsibility in America. For more
information, visit www.nationalservice.gov.
December 2005
1201 New York Ave., NW * Washington, DC 20525 * 202-606-5000
www.nationalservice.gov
NATIoNAL&:
COMMUNITY
SERV ICE r.:D.1:
USA~
Freedom Corps
Make 0 Difference. Volunteer.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
XII. - LEGAL - 2nd Reading
Non-Development
ITEM 8.1
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3, 2007 (Noon) 0 February 19,2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15, 2008 December 31,2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
~ February 5, 2008 January 14,2008 (Noon) 0 April I, 2008 March 17,2008 (Noon)
NATURE OF
AGENDA ITEM
o
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o
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Administrative
Announcem entslPresentations
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City Manager's Report
New Business
(J
("')=::j
===1-<
-<c:::
(J -.,
/- OJ
fTlo
CO ::'J-<
::<
"'" .2:
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RECOMMENDATION: Please place this request on the February 5th, 2008 City Commission Agenda tiNr ~,
Ordinance - Second Reading. This Ordinance, approved on fIrst reading, represents an amendment to pa&;rlI, ~
Development Regulations, Chapter 20, Buildings, Housing and Construction Regulations, Article I, in general, h9'"am~~
Section 4, Fees, Subparagraph a; providing for building division fees ::x:
Consent Agenda
Code Compliance & Legal Settlements
Public Hearing
Legal
UnfInished Business
Q
0:.>
$;;
:z:
EXPLANATION: Staff has recently reviewed Chapter 20 of the Land Development Regulations, titled Building, Housing
and Construction Regulations as well as Ordinance No. 06-084, Boynton Beach Administrative Amendments to the 2004
Florida Building Code. As a result of these reviews, staff recommends removing the ICC Building Valuation Data Table as
the sole reference for construction valuation, which is then used to determine building permit fees. Because of its lack of
regional adjustments the ICC Table does not accurately reflect the current construction market in south Florida. Staff
proposes to base permit fees on either the actual cost as documented in the construction contract or on a regionally adjusted
construction analysis service such as RS Means Constructim Cost Data.
PROGRAM IMPACT: The implementation of this Ordinance will benefIt property owners, contractors and developers by
allowing for a more accurate building valuation to be used as a basis for calculating building permit fees.
FISCAL IMPACT: (Include Account Number where funds will come from) Due to the recent decline in construction
activity and costs in the region, a more accurate building cost valuation may result in an as yet undetermined net reduction in
building permit revenues.
~
City Manager's Signature
Department of Development
Assistant to City Manager
~
City Attorney / Finance
S:\BULLETlMFORMS\AGENDA ITEM REQUEST FORM.DOC
II
I
ORDINANCE NO. 08- 00'2-
2 AN ORDINANCE OF THE CITY COMMISSION OF THE
3 CITY OF BOYNTON BEACH, FLORIDA, AMENDING
4 PART III, LAND DEVELOPMENT REGULATIONS,
5 CHAPTER 20, BUILDINGS, HOUSING AND
6 CONSTRUCTION REGULATIONS, ARTICLE I, IN
7 i I GENERAL, BY AMENDING SECTION 4, FEES,
8 1'[1 SUBPARAGRAPH A; PROVIDING FOR BUILDING
9 DIVISION FEES.
10 II WHEREAS, staff has recently reviewed Chapter 20 of the Land Development
11 I Regulations, titled Building, Housing and Construction Regulations; and staff has reviewed
12 I Ordinance No. 06-084, Boynton Beach Administrative Amendments to the 2004 Florida
13 II Building Code; and
"
II
14 II WHEREAS, as a result of this review, staff recommends removing the ICC Building
15 II Valuation Data Table as the sole reference for construction valuation due to the lack of
16 II regional adjustments; therefore, the ICC Table does not reflect the current construction market
1 7 II in south Florida; and
II
18 II WHEREAS, the implementation of this Ordinance will ensure more accurate building
19 1'\ valuation for building permit fee, and other fee, calculations and be a more equitable form of
20 I building and systems valuation for owners, contractors and developers.
,
i I
21 i I NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMISSION
22 I OF THE CITY OF BOYNTON BEACH FLORIDA, THAT:
I
23 I Section 1. Each Whereas clause set forth above IS true and correct and
II
24 I incorporated herein by this reference.
25 i Section 2. Part III, Chapter 20, Buildings, Housing and Construction Regulations,
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26 \ Article I, Section 4, Fees, Subparagraph A is deleted in its entirety and replaced with the
27 II following text:
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"Section 4. Fees.
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A. Fees assessable by the City of Bovnton Beach for the administration and
enforcement of the Florida Building Code and the City of Boynton Beach
Administrative Amendments to the Florida Building Code, pursuant to this Chapter
and F.S.553.79, 553.80 & 166.222, shall be established by the City Commission by
resolution from time to time.
I
lis :\C A\Ordinaneeslpennitfeevaluationordinanee(means l.doe
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Building Division permit fees shall be based upon the valuation of buildings
and systems and shall represent the total replacement value to include structuraL
electric, plumbing, mechanical. interior finish, normal building related site work
(excavation and backfill for buildings). architectural and design fees, overhead and
profit; excluding only land value. Building valuation shall be based upon bona fide
executed construction contracts, proprietary builder documentation, or other nationally
recognized construction cost analysis service, which would include regional
adiustments, such as the most current edition of RS Means Construction Estimating
Cost Data.
A revision to a permit shall not be issued until the additional fee, if any, due to
an increase in estimated cost of the building, electrical. plumbing, gas, mechanicaL
landscaping or site development, has been paid. "
Section 3.
Each and every other provision of Chapter 20, not herein specifically
14 amended shall remain in full force and effect as previously enacted.
15
Section 4.
All ordinances or parts of ordinances in conflict herewith be and the
16 same are hereby repealed.
17
Section 5.
Should any section or provision of this ordinance or portion hereof, any
18 paragraph, sentence or word be declared by a court of competent jurisdiction to be invalid,
19 such decision shall not affect the remainder of this ordinance.
20
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Section 6.
Authority is hereby granted to codify said ordinance.
Section 7.
This ordinance shall become effective immediately upon its passage
nd adoption.
FIRST READING this /5 day of J~_, 2008.
: Ie A IOrdinanceslpermitfeeval uatiomrdinance( means). doc
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SECOND, FINAL READING AND PASSAGE this
,2008.
day of
CITY OF BOYNTON BEACH, FLORIDA
Mayor ~ Jerry Taylor
Vice Mayor - Jose Rodriguez
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I I ATTEST:
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I I Janet M. Prainito, CMC
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II City Clerk
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I!(CORPORATE SEAL)
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Commissioner - Ronald Weiland
Commissioner - Woodrow L. Hay
Commissioner - Marlene Ross
S :Ie A lOrd i nances Ipermi tfeevaJ uationord inance( means ).doc
XII. - LEGAL - 1st Reading
ITEM C.1
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORlVl
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 18, 2007 December 3, 2007 (Noon) 0 February 19, 2008 February 4, 2008 (Noon)
0 January 2, 2008 December 17,2007 (Noon) 0 March 4, 2008 February 19,2008 (Noon)
0 January 15, 2008 December 31, 2007 (Noon) 0 March 18, 2008 March 3, 2008 (Noon)
r8J February 5, 2008 January 14,2008 (Noon) 0 April I, 2008 March 17,2008 (Noon)
0 Announcem ents/Presentati ons 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda r8J Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Adoption of Ordinance amending Article I of Chapter 2 and Section 2-
13 .2(b) relating to the Community Redevelopment Agency to provide for
new boundaries.
EXPLANA TION:
At a previous City Commission meeting the Commission directed that a
recently annexed area commonly referred to as Gulfstream Gardens be
included within the boundaries of the Community Redevelopment Agency.
The attached Ordinance modifies the legal description of the boundaries of
the CRA thereby implementing the Commission's direction.
PROGRAM IMPACT:
None
FISCAL IMPACT:
Increased TIF revenues will be realized by the Community Redevelopment
Agency.
ALTERNATIVES:
Reconsider prevIOUS directive and take no action which would place
Gulfstream Gardens outside the boundaries of the Community
Redevelopment Agency.
~
Department Head's Signature
~ignatu"
Assistant to City Manager ~
fJ. / ;l/ Jl7-TtYf /1/ J:' V
;Department Name ,/
City Attorney / Finance
S\BULLETINlFORMS\AGENDA ITEM REQUEST FORM,DOC
"
1 ORDINANCE 08 -
2
3
4 ORDINANCE OF THE CITY COMMISSION OF THE CITY
5 OF BOYNTON BEACH, FLORIDA AMENDING ARTICLE I
6 OF CHAPTER 2 AND SECTION 2-13.2(b) RELATING TO
7 THE COMMUNITY REDEVELOPMENT AGENCY TO
8 PROVIDE FOR NEW BOUNDARIES; PROVIDING FOR
9 CONFLICT, SEVERABILITY, CODIFICATION;
10 PROVIDING FOR AN EFFECTIVE DATE.
11
12 WHEREAS, the City Commission desires to amend the legal description of the
13 Community Redevelopment Agency boundaries to reflect recent annexation of property into the
14 City;
15 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
16 CITY OF BOYNTON BEACH, FLORIDA:
17
Section 1.
That the foregoing "WHEREAS" clause is true and correct and hereby
18 ratified and confirmed by the City Commission.
19 Section 2. That Article I, "In General" of Chapter 2, Sec. 2-13.2. is hereby amended to
20 read as follows:
21 Sec. 2-13.2. Governing body of community redevelopment agency. *
22
23
(b)
The community redevelopment agency, shall exercise its jurisdiction in all
24 eas of the city which the city has heretofore designated for redevelopment. The community
25 edevelopment area is more particularly described in Exhibit A~ which is attached to Ordinance
26
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Section 3. All prior ordinances or resolutions or parts thereof in conflict herewith are
29 ereby repealed to the extent of such conflict.
30 Section 4. If any section, sentence, clause, or phrase ofthis Ordinance is held to be invalid
Page I of2
:ICAIOrdinancesICRAICRA BOUNDARY AMENDMENT 020508.doc
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i or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
2
the validity of the remaining portions of this Ordinance.
3
Section 5. It is the intention of the City Commission of the CITY OF BOYNTON
4
BEACH, Florida, that the provisions of this Ordinance shall become and be made a part of the
5
CITY OF BOYNTON BEACH Code of Ordinances; and that the sections of this ordinance may
be renumbered or relettered and the word "ordinance" may be changed to "section," "article," or
such other appropriate word or phrase in order to accomplish such intentions.
Section 6. This Ordinance shall be effective immediately after adoption by the City
Commission.
PASSED FIRST READING this _ day of
,2008.
SECOND AND FINAL READING ADOPTED this _ day of
,2008.
CITY OF BOYNTON BEACH, FLORIDA
Mayor - Jerry Taylor
Vice Mayor - Jose Rodriguez
Commissioner - Ronald Weiland
TTEST:
Commissioner - Woodrow L. Hay
Commissioner - Marlene Ross
anet M. Prainito, CMC
ity Clerk
Corporate Seal)
Page 2 of2
ICAIOrdinanceslCRAICRA BOUNDARY AMENDMENT 020508.doc
EXHIBIT A-
The annexed property is described as follows:
Commence at the Southeast comer of Tract 47 as shown on the amended
Plat of "Trade Winds Estates" as recorded in Plat Book 21, Page 73 of the
Public Records of.Palm- BeaGl1County:; Florida, for a point- of beginning;
thence East along the North line of said "Trade Winds Estates", a distance of
100 feet to a point; thence Northeasterly along a line parallel to the Easterly
line of Tract 47 of said "Trade Winds Estates" a distance of 15 feet to a
point; thence West on a line parallel to the North line of Tract 51 of said
"Trade Winds Estates, a distance of 100 feet, more or less, to a point on the
Easterly line of Tract 47; thence southerly along the East line of Tract 47, a
distance of 15 feet, more or less, to the point of beginning.
Start at the Southwest corner of Lot 52, "Trade Winds Estates", Palm Beach
County, Florida, according to the Plat thereof on file in the Office of the
Clerk of the Circuit Court in and for Palm Beach County, Florida, recorded
in Plat Book 21, Page 73; thence run Easterly 484.20 feet to the West right-
of-way line of U.S. Highway No.1; thence Southerly 100 feet along said
West right-of-way line; thence Westerly parallel to the North boundary
above described to the Northeast corner of Lot 46, "Trade Winds Estates";
thence Northerly 96.43 feet to the point of beginning. Said lands situate,
lying and being in Palm Beach County, Florida.
Tract 46: Trade Winds Estates; a subdivision in Palm Beach County, Florida,
according to the Plat thereof recorded in the Office of the Clerk of the
Circuit Court in and for Palm Beach County, Florida, in Plat Book 21, Page
73, and also the following described Tract of land: commencing at the
Southeast comer of Tract 47, as shown on the Plat of "Trade Winds Estates"
Plat Book 21, Page 73, Palm Beach County Public Records run Northerly
along the East line of said Tract 47, a distance of 15 feet to the point of
beginning; from the point of beginning, thence run Easterly parallel to the
North line of Tract 51 of the said "Trade Wind Estates", A distance of 100
feet, to a point; thence run Southerly, parallel to the East hne of the said
Tract 47, a distance of 15 feet, to a point in the North line of the said Tract
51; thence nm easterly along the North line of the said Tract 51, a distance
of 186.77 feet to a point; thence run Nortllerly, at an angle of 107037'
(turned from west to North) with the North line of the said Tract 51, a
distance of 200 feet, to a point; thence run Westerly, parallel with the North
line of the said Tract 51, a distance of 316.39 feet to the Northeast comer of
Tract 46 of the said "Trade Winds Estates; thence run Southerly a distance
of 177.70 feet to the point of beginning.
Lot 52, amended Plat of "Trade Winds Estates", according to the Plat
thereof on file in the Office of the Clerk of the Circuit Court in and for Palm
BeachCountY:,uFlorida,urecorded in_ Elat-Book 21,Page-73;- said- lands
situate lying and being in Palm Beach County, Florida.
Lots 43, 53, 53A amended Plat of "Trade Winds Estates", a subdivision in
Palm Beach County, Florida according to the Plat thereof on file in the
Office of the Clerk of the Circuit Court in and for Palm Beach County,
Florida, in Plat Book 21, Page 73.
The East 300 feet of Lots 54 and 55, amended Plat of "Trade Winds
Estates", Palm Beach County, Florida according to the Plat recorded in the
Office of the Clerk of the Circuit Court in and for Palm Beach County,
Florida thereof, in Plat Book 21, Page 73, subject to the existing right-of-
way of U.S. Highway #1, together with improvements located thereon.