R97-158RESOLUTION NO. R97-/,~:~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOYNTON BEACH, FLORIDA, RATIFYING THE ACTIONS
TAKEN BY THE SOUTH CENTRAL REGIONAL WASTEWATER
TREATMENT AND DISPOSAL BOARD ON AUGUST 20, 1997,
AS SET FORTH IN EXHIBIT ~.'A" AFl'ACHED HERETO;
AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK TO EXECUTE SAID RATIFICATION; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, The South Central Regional Wastewater Treatment & Disposal
Board (SCRWTDB) requests ratification of the action taken by the Board at the
Special Meeting of August 20, 1997, as set forth in the attached Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
BOYNTON BEACH, FLORIDA THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida, does
hereby ratify the actions taken by the South Central Regional Wastewater
Treatment & Disposal Board on August 20, 1997, as set forth in the attached Exhibit
Section 2. This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this ~ day of September, 1997.
CITY
RIDA
~-'~ayor
A'FI'EST:
'Cif~ .~CJerk
s:oo\R, eso\SCRVVTD - 082097
~o'mmissioner
EXHIBIT "A"
1. Authorization to enter into a contract with Hazen & Sawyer for
design and construction of sludge management plan. A copy of
said contract is attached hereto as Exhibit "a";
2. Authorization to expend $4,000.00 from the sinking fund to replace
radiator hoses and replace cooian~ on small emergency generator
in blower building -work performed immediately after hose failure;
and
$. Authorization to expend $2,000.00 from the sinking fund on an
emergency basis to fabricated scope valves for 4,5 & 6 clarifiers -
present valves are deteriorated beyond repair.
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 20, 1997
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on August 20, 1997, by a vote of 8-0, approve AUTHORIZATION TO ENTER INTO
CONTRACT WITH HAZEN & SAWYER FOR DESIGN AND CONSTRUCTION OF
SLUDGE MANAGEMENT PLAN.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and
the City of Delray Beach.
NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify
said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
/~ day of ~. , ,/~,~, by a ,~-~ vote.
CITY OF BOYNTON BEACH
City Clerk
Approved as to form:
C~ty Attorney
~L1G, l,"-' 'q'7 ~5::?0 FROH HRZEh4 S,qWYER-BOCR
- AGENDA #D (2)
WORK ORDER NO. I
SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
CONSULTING SERVICES WORK ORDER
DATE: August 12, 1997
WORK ORDER NO..!. FOR CONSULTING SERVICES: engineering, permitting, bidding and
construction phase services for Pllase 1 improvements to the existing sludge managemen~
fac]llties.
The South Central Regional Wastewater Treatment and Disposal Board (SCRWTDB) Treatment
Facility is a 26 MGD complete mix activated studge treatment process which serves the Cities of
Boynton and Delray Beach. Thickened sludge (7 percent solids) is treated with lime to meet Class
B stabilization regulatory requirements. Disposal of the liquid sludge is presently achieved by land
application to permitted sites utilizing a Iicensed sludge hauler.
The limited number of permitted liquid sludge disposal sites within an economical distance of
treatment fadlifies has created concern among utilities with respect to the long term reliability of this
disposal option. Additionally, the inability of a utility to dispose of its sludge product during South
Florida's rainy season due to wet land application sites creates difficulties. This situation
necessitates that the SCRWTDB facility currently store Iiquid sludge in on-site holding tanks during
these wet periods. A total of 3 days storage is currently provided. In extreme cases, excess solids
must be recycled back to the treatment process which can lead to process upset problems. It is
the desire of the SCRWTDB to implement a phased improvement program to provide a reliable,
long term sludge stabilization and disposal proc-mss including the reuse (to the extent practicable)
of existing infrastructure.
Process selection is essentially "end user" or product disposal driven. Regulatory agency scrutiny
with respect to process, distribution and marketing practices must be addressed. In the short ten11,
liquid sludge disposal remains a viable option. In the long term, all indications of current trends
suggest land application and land filling of a dewatered Class B product have reasonably promising
futures within the South Florida region as sludge disposal options.
Seyeral alternative paths have been identified to build upon SCRWTB's existing Class B liquid
sludge disposal process. Alternatives range from improved storage and odor containment.through
slu~lge dewatedng and pre or post-lime stabilization to a thermal drying system to produce a Class
A sludge product. The focus of a successful plan is to provide solutions that can be incrementally
implemented to match regulatory and market requirements.
WOrk to be completed under this consulting services work order focuses upon:
· Increased liquid sludge storage capacity and transfer pump Capabilities.
Enclosed sludge truck loading facility with odor containment,
Slud~le truck holding building to queue trucks for haul-out,
PROSC3OS. BCA:08-12-97 1
..~ !_ 'U, 15:¥1 r:f;'L'f'! HHZEII SAhI'fER-~O,]A PAGE.003
· Rehabilitation of odor control system.
· Rehabilitation of existing sludge holding tanks, covers and appurtenances.
· Evaluation and rehabilitation of process equipment, pumps, and related mechanical
items.
· Pilot testing of liquid sludge acid trim process to determine full scale feasibility to
reduce lime consumption for a Class B produce and/or produce a Class A product.
Further improvements to the existing system to produce a dewatered Class B or Class A sludge
product may be implemented under future work orders,
The Scope of Work described herein is based upon the following materials being provided by the
SCRWTDB and assumption from discussions with SCRVVTDB staff.
· Existing as-built construction drawings, O&M manuals and supporting
documentation.
· Sludge production records.
· Truck haul-out records.
· Equipment maintenance records.
SCRWTDB shall provide copies of existing as-built construction drawings of the existing chemical
building and associated complex to employ as a design drawing base for the proposed work.
Recognizing that the SCRVVTDB can not guarantee the accuracy Of the drawings for subsequent
reuse, CONSULTANT shall verify critic'al dimensions, equipment and piping orientation, spare
electrical and control conduit availability through field observation and r'rleast~rerflent.
CONSULTANT shall adjust base drawings as necessary to reflect the actual as. built dimensions
of critical elements.
SCRWTDB shall provide excavation equipment and labor upon request of the CONSULTANT to
excavate underground piping, valves, conduit and appurtenance for field verification and
measurement of buried items.
CONSULTANT shall provide geotechnical engineering services to obtain subsurface soil borings,.
determine soil loading factors, evaluate foundation design options and recommend foundation
design for the proposed structures.
The Scope of Work described herein is for services to provide preliminary design memoranda,
design, permitting, bidding, construction, administration office support and related engineering
services for the installation of additional sludge storage, truck loading/holding facilities, odor control
.fac4'lities and ancillary equipment. Specific capital project elements include:
PROSC3OSJ3CA:08-12-97 2
~ ALIG 12 '=47 t5:2:1 FROt,t "AZEN ~ ' '
- oAW ¢EP-BOCA PAGE. 004
· Enclosed sludge truck loading facility w~th odor containment.
· Rehabilftation of existing odor control system.
· Rehabilitation of existing sludge ho[ding tanks, covers and appurtenances.
· Demolition of abandoned flotation thickening units and construction of additional
covered sludge holding tanks.
· Evaluation and rehabilitation of process equipment ('mixer and lime slurry feed
system), pumps and related mechanical items.
· Field instrumentation and local control panel.
· E~ectrical modifications and additions as necessary for the proposed equfpment.
BASIC EN.GIN~NG SERVICES
TASK 1 - PRELIMINARY DESIGN PHASE
Under this task, CONSULTANT shall prepare preliminary design memoranda, preliminary contract
drawings and cost opinion. CONSULTANT shall develop final design criteria for the process based
on historical solids production data, contract hauler records and regulatory agency general design
parameters,
One or more preliminary design memoranda shall be prepared' to consider.
·of'OperatingexistingSequence'tankage, truck loading logistics (one or two bays) and storage capability
° Modifications to exi.~ting tank covers and access ways.
Sludge hauler wet weather/dry weather storage logistics and optimal storage tank
size and process flow scheme to maximize process flexibility.
° _Economic evaluation (S/dry ton solids) for current liquid and future dewatered lime
stabilized sludge disposal options.
Evakmtion of maintenance history of existing sludge mixer and lime slurry pumps
and recommended equipment rehabilitatiort/replacemer~t.
· EvaluafJon and recommenda~n of methods and costs to measure amount of sludge
being hauled off-sit"e (truck scale, flow totalizer, tank volume displacement, etc.).
· Evaluation of exisfi'ng odor control system and recommended rehabilitation
/improvements to serve the truck leading and chemical building ventilation
requirements. Considerations shall incJude fan and chemical system operating
sequences during/ntermiffent loading periods as well as air volume requirements
for odor containment and ventilation of truck exhaust fumes.
· Instrumentation, controls and electrfca! system tie-in requirements.
PRO~C;305, BCA:08.1
AUG 1£ 97 15:'~ ~ROH HAZEN ~AWYEP-BOCA PAGE.005
CONSULTANT shall work in dose cooperation with SCRWTDB staff and sha~l conduct three design
review meetings wffh staff during the preliminary design period. CONSULTANT shall meet with the
operators of the facility and contract sludge h-~uler to review present operational standards and to
consider operational concerns
The preliminar7 contract drawings, design cdteda and cost opinion will be furnished to the
SCRW'I'DB to provide sufficient detail as a basis for a 30% design review by the SCRVVTDB.
CONSULTANT shall furnish five (5) copies of the preliminary design documents to the SCRWTDB
for review,
CONSULTANT shall conduct one design review meeting with the SCRWTDB following the 30%
review submittal.
TASK 2 - FINAL DESIGN PHASE
Upon completion of the 30% review and receipt of comments from the SCRWTDB, CONSULTANT
shall proceed with the preparation of the final design contract documents for the construction of the
proposed improvements and appurtenances,
CONSULTANT shall prepare contract documents which shall include the following: invitations to
t~id, information to bidders, bid forms, contract agreement forms, general conditions, special
conditions, and technical specifications. The technical specifications shall be prepared in
accordance with the division format of the Construction SpecJfications Institute.
CONSULTANT shall provide for review and approval by the SCRWTDB, ~ts legal counsel and other
advi~ors, five (5) copies of the 90% constructibitity review sets consisting of design drawings, and
contract documents as described above for review.
CONiSULTANT shall provide a detailed final cost opinion based upon the completed final design
drownings and contract documents as approved by the SCRWTDB. The cost opinion shall reflect
changes in general scope, extent or character of design requirements incorporated durfng the
various design review stages. - ·
-CONSULTANT shall produce the final design drawings on standard 4-mil, 22-inch by 34~inch Mylar
sheets.
TASK 3 -- BIDDING PHASE
CONSULTANT shall assist SCRWTDB in advertising for and obtaining bids or negotiating
proposals for construction, materials, equipment and set,vices. It is anticipated.that all work will
be aWarded under a single const~cfion contract.
CONSULTANT shall issue twenty (20) sets of final design drawings and contract documents
nece~_~._ary to reCeive bids and recommend contract award in accordance with SCRWTDB
purchasing requirements. CONSULTANT shall affend a pre-bid conference and shall receive
)cass d ' ' and
pro(es - epos~ (non-refundable) for bidding documents and shall maintain a record of prospective
bidden to whom bidding documents have been issued.
PRO~C3OS. BCA:OS.12-g7
~UG.I£ 'S? 15:3Z FROH MAZEhl SAI~YER-BOCA ¢H~.~
CONSULTANT shall issue addenda and shall provide supplemental information or clarification, as
al~pmpr~ate, to interpret, cladfy, or expand the bidding documents to all prospective bidders during
the bid pedod.
CONSULTANT shall advise SCRVVTDB as to the acceptability of subcontractors, suppliers and
other persons and organizations proposed by the Contractor(s) for those portions of the work as
to which such acceptability is required by the bidding documents.
CONSULTANT shall advise SCRWTDB as to the acceptability of substitute materials and
equipment proposed by Contractor(s) when substitution prior to the award of contract is allowed by
the bidding documents.
TASK 4 - GENERAL OBSERVATION OF CONSTRUCTION
Subtask4.1 Program Management
CONSULTANT shall attend ~ preconstruction conference with representatives of SCRVVTDB,
contractors and ma.~or subcontractors for the construction contracts. CONSULTANT will prepare,
in writing, minutes of conference. CONSULTANT's Project Manager, Project Engineer,
subconsultants and other personnel, as required shall attend. Level of effort under this subtask
shali not exceed 320 hours. CONSULTANT shall review Contractors monthly payment requests,
attend bi-weekly construction progress meetings and conduct periodic site visits during the course
of the project.
Subtask 4.2 Submittal Review
CONSULTANT shall review and process shop drawings, samples, schedules, certifications and any
other data which the construction contractor is required to submit. The review will be for
conformance with the design concept and compliance with the information given in the construction
contract documents. CONSULTANT will submit reviewed shop drawingslsubmiffals to SCRVVTDB
for their records. A total of 20 submittals are estimated for this subtask. Level of effort under this
subtask shall not exceed 200 hours.
Subtask 4.3 Contract Interpretation
CONSULTANT shall issue necessary interpretations and clarifications of the construction contract
documents, in writing, and assist in the preparation of change orders as required.
CONSULTANT shali interpret the requiremonts of the construction contract documents, evaluation
of the acceptability of the work thereunder, and make recommendations on all claims of the
Contractor and advise SCRVV'T'DB as to the acceptability of the work or the interpretation of the
requirements of the COnstruction contract documents peffaining to the execution and Progress of
the work. A total of '10 RFI's are ;nticipated for this work. Level of efforl, under this subtask shall
not eXceed 80 hours. ..
Subtask 4.4 Special Inspections
CONSULTANT shall provide specialty engineering inspection services (structural, instrumentation,
etc.) during critical activity periods (tank rehabilitation, final re*bar placement, concrete pours,
plaCement of mechanical equipment, etc.) to supplement on-site inspectors. Level of effort under
this Subtask shall not exceed 80 hours.
PRO$c'305'BCA:O~-12'97 5
Subtask 4.5 Concrete Testing
$CRWTDB shall furnish the services of a concrete testing laboratory to perform concrete tests as
detailed in the construction spedfications and as deemed necessary by CONSULTANT,
Subtask 4.6 Ceotechnical Services
CONSULTANT shall'furnish the services of a geotechnical firm to Witness and review foundation
test results as required to assure compliance With the construction documents and as deemed
necessary by CONSULTANT.
Subtask 4.7 Final Inspection
CONSULTANT shall conduct a final inspection with the SCRWTDB to determine if the project has
been completed in accordance w~th the contract documents and if the construction contractor has
fulfilled his obligations thereunder, CONSULTANT shall recommend, in writing, final acceptance
of the work to the SCRWTDB. SCRWTDB may, at SCRWTDB's option proceed to make final
payment to the construction contractor.
CONSULTANT shall certify to the best of its knowledge, in writing, that the project has been built
Jn aCCOrdance with the plans and specifications, based upon available construction records..Level
of effort under this task shall not exceed 8 hours,
Subtask 4,8 Certification of' Construction Completion
Upon determination that the pro.iect, has been completed in accordance with the Contract
Documents, that the construction contractor has fulfilled his obligations, and that all systems are
functioning as designed, CONSL~LTANT shall certify to the Florida Department of Erwironmental
Protection only to [he extend vedf~ed through, on-site construction period engineering services that
the project was constructed Jn accordance with the plans and specifications submitted in the permit
application with the following exceptions: field changes, modifications to systems, additional
systems and as-built drawings submitted by the Contractor. Level of effort under this subtask shall
not exceed 8 hours.
Subtask 4,9 Reco~'d Drawings
Prepar~ one set or reproducible record drawings (As-builts) showing those changes made during
the construction process based on the marked-up prints, drawings and other data furnished by
Con~ractor(s) to' CONSULTANT and which CONSULTANT considers signEicant. Level of effort
under'this subtask shall not exceed 40 hours.
TASK 5 -- PERMITTING SERVICES
CONSULTA._NT shall prepare and submit, on behalf of the SCRWTDB, construction pen'nit
applications and all required support documentation to the Department of Environmental Protection.
Ail associated permit application and filing fees shall be determined by CONSULTANT and paid by
SCRWTDB. Any soil and/or groundwater sampling and analysis required by any of the identified
agencies for the purpose of obtaining the listed pen'nits shall be obtained and paid for by the
SCRVVTDB.
PI~O$C305.BCA:08-12.97 6
In addition to the preparation of permit applications for the above reguJ'atory agency (agencies),
CONSULTANT shall assist the SCRWTBB in consultations with the appropriate authorities.
CONSULTANT shall attend up to two (2) meetings with each of the regulatory agencies dudng the
review of the final payment applications and respond to one (1) request for additional information
from each agency.
Permitting services provided are limited to 80 hours. Engineering services beyond 80 hours to
respond to regulatory agencies' requests shall be negotiated as additional work at the approved
rate in this Contract.
ADDITIONAL SERVICES
TASK A1 - ACID TPJM FEASIBILITY EVALUATION
CONSULTANT together with SCRWTDB staff shall visit an existing sludge management facility
which currently employs the add tr~m process to time evaluate the feasibility of use of this
technology for the 8CRVVTDB operation. Results of the feasibility evaluation shall include an
overview of the process, potential implementation plan, design criteria and estimate of probable
cost.
-PRO$C3O$.BCA;O~12_g7 7
Proposed tees and schedule for completion of major work tasks under Work Order No. 1 are
summarized below,
SUMMARY OF PROPOSED FEES
Proposed labor costs and assodated expenses for basic engineering services and additional
engineering services are tabulated below and detailed in Attachments A.
BASIC ENGINEERING_SERVICES
EXCEED FEE
TASK I - PRELIMINARY DESIGN PHAGE
TASK 2 - FINAL DESIGN PHASE
TASK 3 - BIDDING PHASE
TASK 4 - GENERAL OBSERVATION OF CONSTRUCTION
TASK § - PERMITTING SERVICES
TOTAL BASIC ENGINEERING SERV]CES
~DITIONAL. SERV1CES
TASK A1 -ACID TRIM FEASIBILITY EVALUATION
TOTAL ADDITIONAL SERVICES
REIMBURSABLE EXPEI~SES
Reimbursable expenses billed in accordance
with, the AGREEMENT
GRAND TOTAL
$ 45,000
$100,000
$9,588
$65,480
$228,418
$6,744
~22.5qp (allowance)
$257,662
Fees for basic engineering services and additional services to be based Upon approved hourly raw.
.. salary, rates in accordance with the Agreement for engineering services times a 3.00 multiplier.
PRO'$C3OS. BCA:08-12-g7 8
FROH H~2EN S~I,dYER-BOC~
,~ 34
AUG
COMPLETION DATES
The duration of major work tasks are summarized below.
_B~ASi6 EN G IN EE. PJN¢_S ERVIG_E.A
TASK 1 - PRELIMI NARY DESIGN PHASE
TASK 2 - FINAL DESIGN PHASE
TASK :3- BIDDING PHASE
TASK 4 - CONSTRUCTION PERIOD S ERVtOES
TASK 5 - PERMITTING PHASE
TASK A1 - ACID TRIM FEASIBILITY EVALUATION
TIME (DAYS) FROM
..TASK A..~HOR1ZA,,TION.
45
6O
60*
270
15
Assumed bid, evaluation and award of a single contract.
Estimated, based upon usual regulatory agency review period.
Refer to the attached project schedule (Attachment B) for a breakdow~ of major tasks and a
graphical representation of key project milestones.
PRO $C3/OS.BCA:OS,,12-g 7
9
~qUG
12 '9'7 t5:35 ~'ROH HAZEN SA~,,JYER-BOCA
The CONSULTANT may not commence work on any Work Orders approved by the SCRWTDB
without a further written notice to proceed.
Approved by:
SCRWTDB: CONSULTANT:
Date: Date:
Attest:
ent
Attest:.~~~'
Reviewed by:
PROSC3OS. BCA:08-12-97 10
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF AUGUST 20, 1997
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on August 20, 1997, by a vote of 8-0, approve AUTHORIZATION TO EXPEND
· ~4,000. FROM THE SINKING FUND TO REPLACE RADIATOR HOSES AND REPLACE
COOLANT ON SMALL EMERGENCY GENERATOR IN BLOWER BUILDING. WORK
PERFORMED IMMEDIA TEL Y AFTER HOSE FAILURE.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and
the City of Delray Beach.
NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify
said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
,/~ day of ~z~. , /~'/~, by a ,.~-~ vote.
CITY OF BOYNTON BEACH
By:
Attest:
Mayo~
City Clerk
Approved as to form:
Cit~/Attorney
RATIFICATION OF SOUTH CENTRAL REGIONAL
WASTEWATER TREATMENT AND DISPOSAL BOARD
ACTION OF'AUGUST 20, 1997
WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did
on August 20, 1997, by a vote of 8-0, approve AUTHORIZATION TO EXPEND
~2,000. FROM THE SINKING FUND ON AN EMERGENCY BASIS TO FABRICA TED
SCOPE VALVES FOR 4,5 & 6 CLARIFIERS. PRESENT VAL YES ARE DETERIORA TED
BEYOND REPAIR.
WHEREAS, said Board action requires ratification by the City of Boynton Beach and
the City of Delray Beach.
NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify
said Board action independently.
The above action is hereby ratified in open session by the City of Boynton Beach this
,/~ day of ~,<2~. , /~'~'~', by a ~ vote.
CITY OF BOYNTON BEACH
By:
City Clerk
Approved as to form:
City Attorney