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R97-112RESOLUTION NO. R97-//,~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE NEW JOB DESCRIPTION FOR ASSISTANT DIRECTOR OF PUBLIC WORKS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, upon recommendation of staff, the City Commission deems it to be in the best interests of the public to approve a new job description for Assistant Director of PUblic Works; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Comm ssion of the City of Boynton Beach, Florida does hereby approve the new job description of Assistant Director of Public Works, and which description is attached hereto as Exhibit "A". Section2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this /~" day of July, 1997. %. ATTEST: Cit~Clerk CITY OF BOYNTON BEACH, FLORIDA Vic./~, ayor - Commissioner Commissioner ASSISTANT DIRECTOR OF PUBLIC WORKS Nature of Work: This is responsible administrative and supervisory work as Assistant to the Director of Public Works. The employee in this class relieves a superior of much operational detail in the functioning of the Public Works Department. He conducts investigations and analysis procedure connected with the operation of the department. The work will include monitoring, cost accounting, task accounting, and technical responsibilities, particularly concerning the solid waste division. Work shall be highly specialized in efficiency of manpower and equipment assignments. Work in this class will include assisting in the establishment and implementation of departmental policies and operational procedures and in the absence of the Public Works Director, will act in his place. Confers with the Director of Public Works to determine general objectives of the work, which is subject to observation for the attainment of its end. Task Statement(s): Note: These examples are intended only as illustrations of the various types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment for this position. Relays instructions, policies and procedure revisions; interprets administrative policies. Assists in the development of operating budget and capital outlay budget as related to the Public Works Department; reviews budget transfers/amendments to ensure compliance; monitors expenditures to remain within estabhshed budget. Confers with and advises subordinates concerning difficult work problems in the development and installation of new work procedures and policies. Coordinates training programs, workshops, seminars; schedules times, facilities equipment, etc.; conducts training classes, seminars, etc. to instruct personnel on various issues including safety. Assists in coordinating activities of department with municipal programs and work. Makes selection criteria; interviews candidates; appraises productivity for purpose of recommending promotions or other changes in status; handles complaints and grievances; recommends employee termination when necessary. Assistant Director of Public Works Page Two Acknowledges accomplishments and maintains self esteem of others. Provides sufficient orientation or training for new personnel; evaluates performance accurately; fairly, and prepares timely performance appraisals for subordinates; counsels and provides job performance improvement programs. Develops long-term plans/goals and programs and makes sound decisions on matters of operating policy and administrative problems. Gathers information to facilitate policy/procedure planning; establishes/enforces/documents policies/procedures for assigned area. Demonstrates working knowledge of relevant law, rules and regulations within the profession; utilizes legal resources when necessary. Observes, implements/clarifies policies/procedures and regulations to facilitate unit operations that are consistent with legal and organizational guidelines; conducts sessions to instruct/advise personnel on local, state and federal procedures, rules, etc. Reviews work methods to improve productivity; makes suggestions to improve operational procedures. Coordinates staff and equipment to facilitate work completion; informs management of unusual problems or conditions. Sets and meets appropriate deadlines; accomplishes work without close supervision. Complies with all established policies/procedures of the City including safety policies; reports accidents/injuries accordingly. Establishes and maintains an effective working relationship with supervisors, subordinates, employees and other agencies; projects a positive and professional impression when dealing with the general public. Follows the expectations regarding the ethical conduct of profession and position. Participates in training programs, takes advantage of other continuing education opportunities, and/or reads professional publications to keep current on techniques or methodologies appropriate to job. Demonstrates knowledge in the operation, maintenance and/or repair of most equipment used on the job. Assistant Public Works Director Page Three Demonstrates effective oral and written communication skills and conveys ideas and information in a manner that is clear and concise. Completes forms that need research/preparation specific to each project; applies for permits; records and maintains information in computer database. Develops program goals and objectives consistent with City, County, State, Federal and professional standards and/or needs of service population. Selects and interfaces with consultants when necessary. Delegates authority and responsibility to subordinates with appropriate guidelines and follow-up; seeks maximum productivity from work unit/department. Assures equal opportunity in the work place and works toward accomplishment of cultural and workforce diversity by implementing affirmative action goals. Maintains and submits reports as required. Coordinates the completion of special projects or services provided by external agencies, contractors, etc.; inspects work product to ensure satisfactory completion. Applies for and manages funding/grants; completes a fiscal closeout at the end of each grant year; prepares and maintains documentation for grant reimbursements. Serves as division or departmental representative on interdepartmental task forces, work groups, public meetings, hearings, etc.; makes presentations to schools, civic groups, etc. Investigates complaints against subordinates; takes appropriation action to resolve them per departmental policy; resolves conflicts and disagreements among others. Implements procedures to facilitate preventive maintenance; coordinates repair/replacement of obsolete or malfunctioning equipment. Conducts needs assessment to project future needs, expenses, and expenditures; develops revenue projections for next fiscal year. Performs research/analysis and prepares written reports, graphs, tables, etc. Operates radio and telecommunication equipment in compliance with regulations; coordinates dispatching of personnel and equipment; maintains log of all personnel and vehicles dispatched. Assistant Public Works Director Page Four Demonstrates high degree of knowledge and training in the field of solid waste. Must be capable of efficiently managing and evaluating solid waste services. Must be capable of cost and manpower accounting. Must be capable of vectoring and re-vectoring garbage routes and schedules. Must have high degree of personnel management skills. Must be willing and able to evaluate, discipline and award employee performance. Must have the capacity to delegate responsibilities and to motivate employees. Must be able to monitor, record and measure achievements. Must have capacity' to creatively interchange with the public. Must be capable of dealing with citizens on sensitive issues with professional respect. Must be capable of public speaking and presenting reports to bodies of people clearly and precisely. Education and Job Related Experience: High School Diploma/GED and over five years demonstrated supervisory municipal Public Works job-related experience or any equivalent combination of training and education that meet the job requirements. Bachelors degree in Public or Business Administration or a related field preferred. Minimum Reasoning ability usually associated with this classification: Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret and extensive variety of technical instructions in mathematical or diagrammatic form. Deal with several abstract and concrete variables. Minimum Math ability usually associated with this classification: Ability to add and subtract two-digit numbers; to multiply and divide 10's and 100's by 2, 3, 4, 5; to perform the four basic arithmetic operations with coins as part of a dollar; to perform operations with units such as cup, pint, and quart; inch, foot, and yard; ounce and pound. Using Statistics: Ability to apply mathematical operations to frequency distributions, reliability and validity of tests, normal curve, analysis of variance, correlation techniques, chi-square application and sampling theory, and factor analysis. Assistant Public Works Director Page Five Minimum Language ability usually associated with this classification: Read: Ability to read literature, book and play reviews, scientific and technical journals, abstracts, financial reports, and legal documents. Write: Ability to prepare business letters, expositions, summaries and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Speak: Ability to participate in panel discussions, dramatizations and debates; to speak extemporaneously on a variety of subjects. Training: Amount of training, either on-the-job or formal education, usually associated with this occupation in addition to the Reasoning, Math and Language abilities detailed above: Over 1 year and up to and including 3 years. Physical Demands: Degree of Physical Demands (Strength) usually associated with this classification: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. This position at times may require walking or standing to a significant degree on both even and uneven surfaces. Types of Physical Demands usually associated with this classification: Reaching, Handling, Fingering, Feeling: (Reaching Extending the hand(s) and arm(s) in any direction). (Handling Seizing, holding, grasping, turning or otherwise working with hand or hands, fingering not involved). (Fingering Picking, pinching or otherwise working with fingers primarily, rather than with whole hand or arm as in handling). (Feeling - Perceiving attributes of objects such as size, shape, temperature or texture by means of receptors in skin, particularly those of finger tips). Assistant Public Works Director Page Six Talking, Hearing, Seeing: (Talking - Expressing or exchanging ideas by means of spoken word). (Hearing - Perceiving nature of sounds by ear). (Seeing - The ability to perceive the nature of obi ects by the eye). Driving: (Driving - Employee must be able to operate a motor vehicle and possess the appropriate valid Florida Driver's License). Environmental Conditions: Physical Surroundings usually associated with classification: The Worker is subject to both inside & outside environmental conditions: Activities occur inside and outside in approximately equal amounts. Hazards: At times the employee is exposed to excessive noise. Machines, Tools, Equipment, and Work Aids which may be representative, but not all inclusive, of those commonly associated with this type of work: Computer, telephone, radio, motor vehicle, manuals, City Codes/Ordinances, Florida State Statutes, Etc.