R08-063
II
1 RESOLUTION NO. R08-0'S
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING AND AUTHORIZING
5 EXECUTION OF AMENDMENT 2 TO TASK ORDER
6 NO. U-04-14-02 IN AN AMOUNT NOT TO EXCEED
7 $28,161.00 TO MATHEWS CONSULTING, INC., FOR
8 ADDITIONAL DATA COLLECTION SERVICES
9 PROVIDED FOR THE PHASE 1 RECLAIMED WATER
10 SYSTEM PROJECT; AND PROVIDING AN
11 EFFECTIVE DATE.
12
13
14 WHEREAS, on February 28, 2006, the City Commission approved via Resolution
15 R06-054, Task Order U04-14-02 with Mathews Consulting, Inc., for the purpose of
16 developing the Supplemental Phase 1 Reclaimed Water System Plan; and
17 WHEREAS, on May 15,2007, the City Commission approved via Resolution R07-
18 055, Amendment No.1 to Task Order U04-14-2 to provide design, permitting, bidding,
19 inspections and construction phase services as the project moved forward; and
20 WHEREAS, the City Commission of the City of Boynton Beach upon
21 recommendation of staff, deems it to be in the best interest of the citizens of the City of
22 Boynton Beach to approve and authorize execution of Amendment No. 2 to Task Order
23 U04-14-02 in an amount not to exceed $28,161.00 to Mathews Consulting, Inc.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
29 Section 2. The City Commission of the City of Boynton Beach, Florida does
S\CAIRESOlAgreementslTask - Change OrderslMathews - Amendment 2 to TO UD4-14-02.doc
II
1 hereby approve and authorize execution of Amendment No.2 to Task Order U04-14-02 in
2 an amount not to exceed $28,161.00 to Mathews Consulting, Inc., for additional data
3 collection services provided by Mathews Consulting, Inc., for the Phase 1 Reclaimed Water
4 System Project.
5 Section 3. This Resolution shall become effective immediately upon passage.
6 PASSED AND ADOPTED this ..fd~-aay of May, 2008.
7
8
9 .
17
10 ,-'
11
12
13 - I
~~
14
15
16
17 C:V~?{y
18
19
20 -)7lrOOdr~
21
22
23 Commissioner - Marlene Ross
24
25 ATTEST:
26
27 ~Z; ;Lt:;~. {trl,
28 4
29 net M. Prainito, C ,.;7 y
30 City Clerk
31
32
33
34 (Corporate Seal)
35
S:\CAIRESOlAgreementsITask - Change Orders\Mathews - Amendment 2 to TO U04-14-02.doc
Rot" ()63
TASK ORDER NO. UD4-14-02 (AMENDMENT No.2) - PHASE I RECLAIMED WATER SYSTEM
Task Order No. U04-14-02 (Amendment No.2)
Phase I Reclaimed Water System
A. Background
Mathews Consulting completed the design for the Phase I Reclaimed Water System. During the
design process, additional information was required to be collected in order to complete the design.
This Amendment No.2 to Task Order No. U04-14-02 provides the scope of work and fees for
additional data collection services for the Phase I Reclaimed Water System. The following is a brief
description of the additional services:
. Additional survey information was required based on expanding the limits of the project
location based on tie-in locations of existing reclaimed water mains, meter box locations, and
obtaining additional survey information along 13th Avenue and SW 3rd Street.
. A total of six (6) easement descriptions and sketches were required for location of the
reclaimed water system outside of City R-O-W.
. Additional soil borings were required at the L WDD aerial canal crossing for the pilings. The
original design intention was to attach the piping to the existing bridge, however it was
determined the bridge is not structurally sound and will be decommissioned in the future.
. Additional underground utility locates (e.g. soft digs) were required due to underground
utility conflicts. This was covered as an allowance in Amendment 1.
B. Scope of Services
The Engineering Services of Mathews Consulting, Inc. (CONSULTANT) shall include the following
tasks:
. Task 1 - Data Collection
The specific scope of services to be provided by CONSULTANT in this Task Order Amendment
includes the following:
Task 1 . Data Collection
Subtask 1.1 Topographical Survey
CONSUL T ANT shall furnish the services of a professional surveyor to provide survey services
consisting of field topography and horizontal locations referenced by baseline stationing. This
control will be referenced from the Palm Beach County Control Network, which is the North
American Datum of 1983 on the 1990 adjustment. All existing facilities and utilities within the full
right-of-way of the design limits will be referenced by baseline station with an offset distance (left or
right) from the baseline for the project.
Surveying and legal work is also required to prepare document(s) for and to secure easements
(temporary for construction and/or permanent) required for installation of the piping and
improvements.
5/1/2008 1 ~M6~~~Llf~~iNC
C Civil and Environm~nlll Engin~~n
TASK ORDER NO. UD4-14-02 (AMENDMENT No.2) - PHASE I RECLAIMED WATER SYSTEM
The above topographical survey data will be prepared in AutoCAD (Version 2005) format at a scale
of 1 "=20'.
Subtask 1.2 Geotechnical
CONSULTANT shall furnish the services of a professional geotechnical engineer to provide
subsurface investigations (data shall be incorporated into the design documents) of the project area.
Subtask 1.3 Field Verification
CONSULTANT shall furnish the services of a professional underground services company to provide
underground field locations of affected existing utilities. The work shall consist of measuring and
recording the approximate horizontal, vertical, width and depth data of affected utilities within the
project limits.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the Agreement
for General Engineering Consulting Services dated November 18. 2003 between the City of Boynton
Beach and Mathews Consulting, Inc.
G. Compensation
Compensation by the CITY to the CONSULTANT for all tasks will be on a Not-to-Exceed (time
utilized) basis in accordance with the above mentioned Agreement. The estimated compensation for
the services described in this Amendment No.2 to Task Order U04-14-02 is $28.161.00 as shown in
Table 1 below and detailed in Attachment 1.
TABLE 1: LABOR AND EXPENSE SUMMARY
Labor Labor Expenses Total Cost
Hours Cost
Task 1 - Data Collection 8 $ 1,040 $ 17,606 $18,646
Utility Location Allowance $9,515 $9,515
Totals 8 $ 1,040 $ 27,121 $ 28,161
5/1/2008 2 ~ M_ATHEF S__
CO~,~.YhI!~S-t,li:~'
TASK ORDER NO. UD4-14-02 (AMENDMENT No.2) - PHASE I RECLAIMED WATER SYSTEM
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By: ~
Kurt Bressner
City Manager
Dated this day of ,2008.
SUBMITTED BY:
By:
Rene L. Mat ews, P.E.
President
Dated this -+day of ,2008.
5/1/2008 3 ~ ~6~~Yh!~,~~,~~~
City 0/ Boynton Beach
Task Order No. U04-14-0Z (Amendment No. Z)
Phase I Reclaimed Water System
Proiect Summarv Fees
Labor Classification and Hourlv Rates
Senior
Principai Senior Field Resident Senior Cadd Admin. Sub-
Engineer Engineer Repres. Inspector Eng. Tech Designer Support Total Consultant Reimbursable
Task No. Task Descriotion $130 $120 $94 $75 $85 $80 $50 Labor Services Exoenses
1 Data Collection
1.1 T oDooranhical Survey & Easement Descriotions 4 $520 $14,200
1.2 Geotechnical 4 $520 $1,805
Subtotal 8 0 0 0 0 0 0 $1 040 $16005
Labor Subtotal Hours 8 0 0 0 0 0 0
Labor Subtotal Costs $1,040 $0 $0 $0 $0 $0 $0 $1,040 $16,005
Labor Tota. Costs $1,040
Subconsultant Costs Total $16,005
Subconsultant Multiolier 1.1
Subconsultant Total $17,606
Utility Location Allowance $9,515
Reimbursable Exoenses $0
Prolect Total $28,161
Attachment 1 Mathews Consulting, Inc.
CITY CLERK'S OFFICE
MEMORANDUM
TO: Barb Conboy
Utilities Manager
FROM: Janet M. Prainito
City Clerk
DATE: May 23, 2008
RE: R08-063 Task Order No. U04-14-02 (Amendment No.2) Phase 1
Reclaimed Water System
Attached for your information and files is a copy of the Resolution and a copy of the
fully executed agreement mentioned above.
Please contact me if there are any questions. Thank you.
&.~ Yn. A~~
Attachments
cc: Central File
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\20081Barb Conboy. R08..Q63.doc