R08-071
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1 RESOLUTION NO. R08- 01 (
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3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE TASK ORDER NO. U07-03-
6 05 AND AMENDMENT NO. 1 IN THE AMOUNT OF
7 $31,670.00 WITH BROWN AND CALDWELL, TO
8 DEVELOP A WATER SUPPLY FACILITIES WORK
9 PLAN; AND PROVIDING AN EFFECTIVE DATE.
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12 WHEREAS, the South Florida Water Management District recently modified its
13 rules so as to require each water supplier to develop a Water Supply Facilities Work Plan
14 within 18 months of the date that the Lower East Coast Water Supply Plan was approved by
15 the District; and
16 WHEREAS, the City's Work Plan has been developed and reviewed multiple times
17 by the South Florida Water Management District Staff which generated additional comments
18 and need for revisions to the City's Plan; and
19 WHEREAS, in the original Task Order estimates the need for three revisions and
20 multiple meetings with District staff were not anticipated and caused an overrun on time and
21 effort by Brown and Caldwell; and
22 WHEREAS, the City Commission of the City of Boynton Beach upon
23 recommendation of staff, deems it to be in the best interest of the citizens of the City of
24 Boynton Beach to authorize execution of Task Order U07-03-05 and Amendment No.1 in
25 the amount of $31 ,670.00 with Brown and Caldwell.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
S:ICAIRESOlAgreementslTask - Change OrderslBrown and Caldwell U07 -03-05 (Water Supply).doc
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1 Section I. The foregoing "Whereas" clauses are hereby ratified and confirmed as
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution by the City Manager of Task Order
6 U07-03-05 and Amendment No.1 in the amount of $31 ,670.00 with Brown and Caldwell, to
7 develop a Water Supply Facilities Work Plan as required by the South Florida Water
8 Management District, a copy of which is attached hereto as Exhibit "A".
9 Section 3. This Resolution shall become effective immediately upon passage.
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10 PASSED AND ADOPTED this 11..- day of June, 2008.
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12 CITY OF BOYNTON BEACH, FLORIDA
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OrderslBrown and Caldwell U07-03-05 (Water Supply).doc
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'ROB-oil
Task Order #U07-03-05
Preparation of a 10- Year
Water Supply Facilities Work Plan
To Update the City's Comprehensive Plan
Amendment 1
SECTION 1 - BACKGROUND
The City of Boynton Beach is required by the Florida Department of Community Affairs
(DCA) to update its Comprehensive Plan with information describing existing and future
water supply facilities and water demand. The goal of this document will be to ensure
that the City is planning for future potable demand and is considering future water
supplies in a manner that is consistent with the South Florida Water Management
District's (SFWMD) Lower East Coast Water Supply Plan (2006). The document
prepared as part of this project will be reviewed by the SFWMD and then submitted to
DCA as part of the Utilities Element update to the City's Comprehensive Plan.
Brown and Caldwell was authorized under Task Order #U07-03-05 to prepare the 10-
Year Water Supply Facilities Work plan on January 15,2008.
SECTION 2 - SCOPE OF WORK
This Section addresses additional work that was conducted for the City in preparation of
the 10 -Year Water Facilities Work Plan that was beyond the original Scope of Work
(Scope). For the original scope of work included in Task Order #07-03-05, Brown and
Caldwell followed the guidelines included in A Guide for Local Governments in
Preparing Water Supply Comprehensive Plan Amendments and Water Supply
Facilities Work plans (Florida Department of Community Affairs, September 2007).
This work plan provided a guideline for the preparation of this report. In addition, the
South Florida Water Management District and the City's Planning and Zoning Division
have requested additional information that was beyond the original scope of work. This
Amendment provides for additional services provided by Brown and Caldwell.
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Task 1 - Additional Work
The following additional services were provided during the preparation of the 10- Year
Water Facilities Supply Plan that were beyond the scope of work outlined in Task Order
#U07-03-05:
. Developed figure illustrating proposed re-use system (unavailable from city)
. Addressed two sets of comments from Barbara Powell (South Florida Water
Management District)
. Prepared electronic version (composite .pdf) of original report submitted on
February 26, 2008
. Prepared second draft report addressing City and SFWMD comments - 3 copies
of the report submitted on March 14,2008.
. Prepared third draft addressing City and SFWMD comments - 3 copies of report
submitted on April 4, 208.
. Attended meetings with City 1/17, 2/26, 3/05, 3/14, 4/02 and 4/09.
. Provided information to and addressed questions from Planning and Zoning
Division (during March and April)
. Project ran over estimated schedule by 6 weeks due to negotiations between City
Planning and Zoning Division and SFWMD over population numbers and usage
break-downs for Ocean Ridge, Briny Breezes, Hypoluxo and unincorporated
Palm Beach County and issues related to incorporating the document into the
City's Comprehensive Plan.
SECTION 2 - PROJECT SCHEDULE
This project is considered complete with the submission of the fInal report dated April 10,
2008. Despite its conclusion, Brown and Caldwell staff continue to provide assistance to the
City's Planning and Zoning Division staff.
SECTION 3 - COMPENSATION
Compensation for services rendered under this Amendment 1 to Task Order U07-03-05
will be in a Lump Sum Fee of $9,980, in accordance with terms and conditions defined in
the Professional Services Agreement dated November 18,2003, and as revised from time
to time. A single invoice will reconcile the project overage.
Task 3 - Additional Services $9,980
Total Lump Sum Fee $9,980
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SECTION 4- AUTHORIZATION
APPROVED BY:
CITY OF BOYNTON BEACH
DA TED this ~5~ dayof if"" - , 2008
CITY OF BOYNTON BEACH Brown and Caldwell, Inc.
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Kurt Bressner Ronald M. Ash, P.E.
City Manager Vice President
Attest / Authenticated:
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Cit Clerk .
Attest / Authenticated:
Secretary / Notary
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Task Order U07-03-05
Amendment 1
Cost Summary
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Olson, Richard Client Services Manager $ 195.00 32 $ 6,240.00
Carimbocus, Alicia Hydrogeologist $ 95.00 24 $ 2,280.00
Chadwick, Michelle Senior Administrative Support $ 85.00 16 $ 1,360.00
Total Labor $ 9,880.00
Expenses
Reprographics $ 100.00
Total Expenses $ 100.00
Total Amendment 1 $ 9,980.00
CITY CLERK'S OFFICE
MEMORANDUM
TO: Barb Conboy
Utilities Manager
FROM: Janet M. Prainito
City Clerk
DATE: June 24, 2008
RE: R08-071 - Task Order #U07-03-0S Preparation of a 10 Year
Water Supply Facilities Work Plan to Update the City's
Comprehensive Plan Amendment 1
Attached for your information and use are two originals of the above mentioned Task
Order. Since the documents have been fully executed, I have retained one original for
Central File.
Please contact me if there are any questions. Thank you.
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Attachments
cc: Central File
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\20081Barb Conboy - R08-071.doc