R97-037RESOLUTION NO. R97-~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE AN ADDENDUM TO THE
AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND WALLACE, ROBERTS & TODD, TO
PROVIDE FOR THE DESIGN, CONSTRUCTION
ADMINISTRATION, AND MASTER PLANNING OF
INTRACOASTAL PARK AND BOAT CLUB PARK; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Wallace, Roberts & Todd (hereinafter referred to
as "CONSULTANT") and the City of Boynton Beach (hereinafter
referred to as "CITY"), entered into an Agreement for
Professional Services on July 15, 1991, to perform duties
related to the planning and design of Intracoastal Water Park;
and
WHEREAS, the City Commission approved the interlocal
funding agreement with Palm Beach County at the February 4,
1997 Commission meeting, which allocated $1,875,000 for the
Intracoastal Park Site and $750,000 for the Boat Club Park
site; and
WHEREAS, improvements to Boat Club Park are integrally
tied to the Intracoastal Park site by virtue of proximity and
the interlocal funding agreement; and
WHEREAS, the parties desire to amend certain terms of
the Agreement to provide for the design, construction
administration, and master planning of Intracoastal Park and
Boat Club Park; and
WHEREAS, all fees for these services are to be paid for
through the funding allocation of the interlocal agreement
between the City and Palm Beach County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton
Beach, Florida does hereby authorize and direct the Mayor and
City Clerk to execute an Addendum to the Agreement between the
City of Boynton Beach and Wallace, Roberts & Todd, which
Addendum is attached hereto as Exhibit "A" and made a part
hereof.
Section 2. This Resolution
immediately upon passage.
shall become effective
PASSED AND ADOPTED this ~ day of March, 1997.
ATTEST:
Add/BB-Wallace, Roberts & Todd
2/26/97
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CITY OF BOYNTON 3~E4~CH, FLORIDA
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ADDENDUM TO CONTRACT BETWEEN
CITY OF BOYNTON BEACH AND WALLACE, ROBERTS & TODD,
DATED JULY 15, 1991
THIS ADDENDUM, dated the 7 day of March, 1997, is entered into between
the CITY OF BOYNTON BEACH, (hereinafter referred to as "City "), and WALLACE,
ROBERTS & TODD, a Pennsylvania Partnership, also identified as "WRT ",
(hereinafter referred to as "Consultant "), in consideration of the mutual benefits, terms,
and conditions hereinafter specified, and shall constitute part of the Agreement for
Professional Services between the City and Consultant, dated July 15, 1991.
WHEREAS, the Consultant and City entered into an Agreement for Professional
Services, dated July 15, 1991, to perform duties related to the planning and design of
Intracoastal Waterway Park; and
WHEREAS, the City Commission approved the interlocal funding agreement
with Palm Beach County at the February 4, 1997, Commission meeting, which allocates
$1,875,000. for the Intracoastal Park Site and $750,000. for the Boat Club Park site;
and
WHEREAS, improvements to Boat Club Park are integrally tied to the
Intracoastal Park site by virtue of proximity and the interlocal funding agreement; and
WHEREAS, the parties desire to amend certain terms of the Agreement to
provide for the design, construction administration, and master planning of Intracoastal
Park and Boat Club Park; and
WHEREAS, all fees for these services are to be paid for through the funding
allocation of the interlocal agreement between the City and Palm Beach County.
NOW THEREFORE, BOTH PARTIES AGREE AS FOLLOWS:
1. The foregoing recitals are true and correct and are incorporated herein as
if fully set forth herein; and
2. Consultant's attached Proposal for Master Planning and Construction
Documents for Boat Club Park and Intracoastal Park - Revised 2/14/97 is
attached hereto and incorporated into this Addendum and the
Professional Services Agreement between City and Consultant;
3. The rights and duties arising under this Addendum shall inure to the
benefit of and be binding upon the parties hereto and their respective
successors and assigns. The Consultant may not assign this Addendum
to the Agreement nor any interest hereunder without the express prior
written consent of the CITY.
4 The term of this Addendum shall be in accord with that provided in the
Agreement between the parties dated July 15, 1991.
5. This addendum shall be governed by the laws of the State of Florida.
Venue for any and all legal action arising out of the Agreement shall be
Palm Beach County, Florida.
6. City hereby authorizes Consultant to hire and contract with those
subconsultants set forth in the attached Proposal to assist Consultant in
providing full master planning and design services. Consultant shall not
assign, sublet, or transfer any other rights or interest in (including, but
without limitations, moneys that may become due or moneys that are due)
this Addendum and Proposal or subsequent work assignments without the
written consent of City, except to the extent that any assignment,
subletting, or transfer is mandated by law or the effect of this limitation
may be restricted by law. Unless specifically stated to the contrary in a
written consent by the City to assignment, subletting, or transfer, no
assignment will release or discharge assignor from any duty or
responsibility under this Addendum
7. Any provision of the Agreement for Professional Services dated July 15,
1991, not revised by this Amendment shall remain in full force and effect.
8. Each person signing this Addendum on behalf of either party individually
warrants that he or she has full legal power to execute this Addendum on
behalf of the party for whom he or she is signing, and to bind and obligate
such party with respect to all provisions contained in this Addendum.
9. The parties acknowledge that the enforceability of this Addendum is
contingent upon the Palm Beach County Board of Commissioners
approving the Interlocal Agreement at their March 18, 1997, meeting, or
within a reasonable time thereafter, which provides the funding for these
projects.
WRT Addendum 2
Revised 2/25/97
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals
this 7th day of March, 1997.
CITY OF BOYNTON BEACH
APPROVED AS TO FORM:
/767
Mayor City Attorney
Attest:
Cit 'Clerk
, ' • BERTS & TODD
Witn sse
, . • if&A ,
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared Gerald Taylor and acknowledged he /she
executed the foregoing Addendum for the use and purposes mentioned in it, and that
the instrument is his /her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal
at in the State and County aforesaid on this 7 th day of Mavcn 1997.
NOTARY PUBLIC
EVE EUBANKS
R MY CGNIMISSIGN # CC276705 EXPIRES
My Commission Expires: Apn 5, 1997
EONUCU ih TROY - AIN'NSURANCE ■trC
wp\agmts\Intracoastal Park Amendment
WRT Addendum 3
Revised 2/25/97
WkLLACE ROBERTS TODD
February 14, 1997 Ens ronmentai Planning
Urban Design
Mr. Charles Frederick, Director ?
Department of Parks and Recreation LandscaoeArch *ecture
City of Boynton Beach rec
100 E. Boynton Beach Boulevard
PO Box 3l0
Boynton Beach, FL 33425
Re: Proposal for Master Planning and Construction Documents for Boat Club Park and
Intracoastal Park - Revised 2/14//97
Dear Mr. Frederick
Wallace Roberts & Todd (WRT) is pleased to present this proposal to provide Master
Planning , Design, Construction Documents, Permitting and Construction Administration
Services for Boat Club and Boynton Intracoastal Parks. We understand the City will
receive $2,625,000 from Palm Beach County ($750,000 to be allocated for Boat Club
Park and $1,875,000 to be allocated for Boynton Intracoastal Park) for "hard and soft
costs" related to the park program improvements stated below.
Joining WRT in providing these full master planning and design services will be:
• Sun Tech Engineering - Civil and Environmental Engineering
• Graboski Associates, Inc. - Graphics and Signage
• IDS - Irrigation Design and Engineering
• Donnell, Duquesne & Albaisa, P.A. - Structural Engineering
• Gartek Engineering Corporation - Mechanical, Electrical and Plumbing Engineering
MASTER PLANNING - SCOPE OF SERVICES
Based on our discussions we understand the following program elements are intended to
be included in the master planning for the two parks.
Boat Club Park - Project A
1. Provide a minimum of 50 additional vehicle and trailer parking spaces.
2. Add finger docks to existing boat launch ramps.
3. Refurbish or replace existing boat launch floating piers.
4. Repair or replace the existing wooden seawall.
5. Add landscape screening on south residential property line.
6. Recommend relocation or elimination of the existing tot lot.
7. Prepare updated storm water management plan. 191 Giralda Avenue, Penthouse
8. Recommend coordinated graphic and signage for entire park. Coral Gables, FL 33134 -5208
9. Identify permit requirements. 305 448 0788
10. Prepare an estimated probable cost of construction. 305 443 8431 fax
Philadelphia, PA
San Francisco, CA
San Diego, CA
VNkLLA.CE .OBERTS d TODD
Intracoastal Park - Project B
1. Update master plan to include a maximum of 25 vehicle and trailer grass paved
parking spaces.
2. Review architectural program for picnic pavilion and educational shelters for ADA and
cost of construction impacts and recommendations.
3. Recommend functional improvements, replacement or relocation of the existing
wetland mitigation area.
4. Identify permit requirements.
5. Prepare an estimated probable cost of construction
Based on the program assumptions for both parks above, the WRT team will:
1. Review existing base data provided by the City of Boynton Beach including, surveys
of the Intracoastal Park site and construction documents for the existing site
improvements at Boat Club Park with modifications and or corrections noted by city
staff.
2. Prepare alternative sketch plans for review by city staff.
3. Meet with city staff to select or modify the design alternative for presentation to
interested community groups and or the City Commission.
4. Prepare a final Master Plan Report for Boat Club and Boynton Intracoastal Parks that
will include plans and other necessary graphic and written documents needed to
document the final plan. If color rendered or highly illustrative plans and or sections
are needed for public presentations, the cost of producing these documents will be
considered an additional service and will be billable and payable in accordance with the
attached rate schedule.
5. Prepare estimated probable cost of construction for both parks.
MASTER PLAN - PROPOSED FEES
The WRT team proposes to complete the proposed Master Plan Scope of Services for
both parks for a fixed fee of $21,000.00 ($13,000 to be allocated for Boat Club Park and
$8,000 to be allocated for Boynton Intracoastal Park). This fee proposal includes a total of
three meetings for review of alternatives and presentations. Additional meetings will be
considered an additional service and will be billable and payable on an hourly basis in
accordance with the attached rate schedule
WA.LLXCE ROBERTS tT TODD
PROPOSED DESIGN AND CONSTRUCTION FEES AND PROJECT BUDGET
The WRT team proposes to complete full professional services for design, preparation of
construction documents and construction administration services for the site and
architectural improvements identified in the final Master Plans for Boynton Intracoastal
and Boat Club Parks for a fixed fee of $202,000.00 ($48,000 to be allocated to Boat Club
Park and $154,000.00 to be allocated to Boynton Intracoastal Park). Permitting services
will be considered an additional service and will be billable and payable in accordance with
the attached rate schedule.
If this proposal meets with your approval please contact me regarding the necessary
procedure to establish a formal contractual agreement. If modification of this proposal
would better suit your needs, please contact me.
t,\
Re ards,
/(/( 1
Gerald C. Marston, ASLA
Partner
Wallace Roberts & Todd
Hourly Rate Schedule
1997
Partner $140 - 160/HR
Associates $ 75 - 95/HR
Professional Staff $ 45 - 65 /HR
Clerical Staff $ 35 - 55 /HR
Sun Tech Engineering
Hourly Rate Schedule
1997
Principal $100 /11R
Professional Staff $ 75 - 85/HR
Technical Staff $ 45 - 55/11R
Clerical Staff 30 - 40/11R
(.1/ 137
r
CITY OF BOYNTON BEACH
AGREEMENT FOR PROFESSIONAL BERVICEB
THIS AGREEMENT made and entered into this /3 CJ day of
July , 1991, by and between the CITY OF BOYNTON
BEACH, a political subdivision of the State of Florida
hereinafter referred to as the "OWNER ", and Wallace Roberts &
Todd a Penns lvania Partnershi. and also 'dentified as "WRT"
with office located at 191 Giralda Avenue, Coral Gables, Florida
33134, hereinafter referred to as the "CONSULTANT ".
WHEREAS, the OWNER has determined that it is necessary,
expedient, and to the best interest of the OWNER to retain a
CONSULTANT to render and perform consulting and other
professional services in connection with the preparation of a
Master Plan and subsequent architectural, landscape architectural
and associated engineering services for the design of
Intracoastal Waterway Park.
WHEREAS, the OWNER desires to engage the CONSULTANT on a
contract basis, subject to periodic renewal and agreement, for
specific work assignments as per the authorization procedures
hereafter set forth.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
SECTION 1. EMPLOYMENT OF THE CONSULTANT
The OWNER hereby engages the CONSULTANT and the CONSULTANT agrees
to perform services hereinafter described.
SECTION 2. SCOPE OF SERVICES
2.1 The CONSULTANT shall do, perform and carry out in a
professional and proper manner all duties related to the
planning and design of Intracoastal Waterway Park as the
OWNER may designate, as defined by specific work assignments
as follows:
Work Assignment 1: Master Plan
Work Assignment 2: Design, Construction Documents, Bidding
and Construction Phase Services.
2.2 Work Assignment 1 is defined in BASIC SCOPE OF SERVICES -
EXHIBIT A, attached hereto and made a part of this
agreement. The scope of services for Work Assignment 2 will
be determined upon mutual agreement of CONSULTANT and OWNER,
prior to authorization to proceed with such services. In
the event the parties are unable to reach a mutual agreement
with respect to Work Assignment 2 OWNER notify CONSULTANT in
writing that CONSULTANT'S services will not be required for
Work Assignment 2. CONSULTANT shall not be entitled to any
form of compensation for work associated with Work
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Assignment 2 until such time as the parties have reached a
mutual written agreement
SECTION $. OWNER'S RESPONSIBILITIE$
The OWNER shall do the following:
3.1 Designate in writing a person with authority to act on the
OWNER's behalf on all matters concerning the Work
Assignment.
3.2 Furnish to the CONSULTANT all existing studies, reports, and
other available data pertinent to the work described in
Exhibit "A ". The CONSULTANT shall be entitled to use and
rely upon such information and services provided by the
OWNER or others in performing the CONSULTANT's services
under the Work Assignment, unless in the opinion of
CONSULTANT, the information is incomplete, not suitable, or
requires supplementation.
3.3 Arrange for access to and make all provisions for the
CONSULTANT to enter upon public and private property as
required for the CONSULTANT to perform services hereunder.
3.4 Perform such other functions as are indicated in Exhibit
"A"
3.5 No act or omission by OWNER in performing or providing the
foregoing to CONSULTANT shall constitute a basis for any
claim by CONSULTANT for compensation or for an extension of
time to complete the project. Should CONSULTANT anticipate
that any act or omission by OWNER will interfere with or
prevent timely completion of the project CONSULTANT shall
promptly notify OWNER in writing and OWNER shall take
reasonable action to address CONSULTANT'S concerns.
SECTION 4. TIME OF COMPLETION
4.1 The services to be rendered by the CONSULTANT shall be
commenced upon written notice from the OWNER and the work
shall be completed in accordance with the following
schedule, unless it shall be modified by the mutual consent
of the OWNER and CONSULTANT.
4.2 EXHIBIT "A" BASIC SCOPE OF WORK: Twelve months from Notice
to Proceed unless modified by mutual written consent of
OWNER and CONSULTANT.
4.3 WORK ASSIGNMENT 2 and subsequent services shall be performed
in accordance with schedules of performance and fees which
may be mutually agreed to by OWNER and CONSULTANT.
SECTION 5. COMPENSATION
.....r _ ,.: • - . M --- 5.1 The OWNER agrees to pay the CONSULTANT a maximum total fee
of Thirty Eight Thousand Dollars ($38,000) for the BASIC
SCOPE OF SERVICES (EXHIBIT "A "), which amount includes
$2,000 for Rossi - Malavasi ( subconsultant) regardless of the
actual time for completion as set forth above.
5.2 If additional subconsultant services such as a sea grass
survey or other environmental services are necessary, the
fee shall be determined at a later date and authorized by
OWNER. Fees for Work Assignment 2 shall be negotiation to
proceed with tasks to be defined therein. Total fee for
additional subconsultant services for Work Assignment 1:
Master Plan shall not exceed Two Thousand Dollars ($2,000).
Such services shall not include specific tests, surveys or
other items in excess of the $2,000 limit that may be
required in Work Assignment 2 for project permitting and
construction documents.
5.3 Additional services, including work efforts beyond those
specified Exhibit "A ", shall be reimbursed based on
CONSULTATION's hourly rates with direct expense
reimbursement at cost (no added fee or charge by CONSULTANT)
for travel, reproduction, courier, etc., or as additional
lump sum payments as may be mutually agreed by OWNER and
CONSULTANT.
SECTION 6. PAYMENTS TO CONSULTANT
6.1 CONSULTANT shall submit monthly invoices for services
rendered by the CONSULTANT and Subconsultants based on the
percentage completion of the work mutually agreed by OWNER
and CONSULTANT. The OWNER shall make prompt monthly
payments in response to CONSULTANT's monthly statements.
6.2 If the OWNER fails to make any payment due to the CONSULTANT
for services and expenses within sixty (60) days after
receipt of an approved invoice, the CONSULTANT may, after
giving seven (7) days written notice to the OWNER suspend
services until the CONSULTANT has been paid in full all
amounts due for services performed through the date as set
forth in the invoices.
SECTION 7. AUTHORIZATION OF WORK ASSIGNMENTS
7.1 All work assignments beyond or in addition to EXHIBIT "A" -
BASIC SCOPE OF SERVICES shall be authorized in writing in
accordance with the OWNER's purchasing policy prior to any
work being conducted by the CONSULTANT. Authorization shall
be in the form of subsequent exhibits attached hereto and
made a part of this Agreement.
7.2 Additional authorizations may contain additional
instructions or provisions specific to the authorized work
for the purpose of expanding upon certain aspects of this
Y 1 3 -(sty ,mil
A .
Agreement pertinent to the work to be undertaken. Such
supplemental instructions or provisions shall not be
constructed as a modification of this Agreement.
Authorizations shall be dated and serially numbered.
SECTION 8, COST CONTROL,
8.1 The OWNER's budgetary requirements and considerations in
respect of the Work Assignments shall be set forth in said
Work Assignment.
8.2 Opinions of probable construction cost, financial
evaluations, feasibility studies, economic analyses of
alternate solutions, and utilitarian considerations of
operations and maintenance costs prepared by the CONSULTANT
under the Work Assignment will be made on the basis of the
CONSULTANT's best judgement as an experience and qualified
design professional. It is recognized, however, that the
CONSULTANT does not have control over the cost of labor,
material, equipment, or services furnished by others or over
market conditions or contractor's methods of determining
their prices, and that any utilitarian evaluation of any
facility to be constructed or work to be performed on the
basis of the Work Assignment must be of necessity
speculative until completion of its detailed design.
Accordingly, the CONSULTANT does not guarantee that
proposals, bids, or actual costs will not vary from
opinions, evaluations, or studies submitted by the
CONSULTANT to the OWNER thereunder.
SECTION 9 NOTICES
9.1 All notice requests and authorizations provided for herein
shall be in writing and shall be delivered or mailed
addressed as follows:
To the OWNER: City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33435
Attention: Charles Frederick, Director
of Parks and Recreation
To the CONSULTANT: Wallace Roberts & Todd
191 Giralda Avenue
Coral Gables, FL 33134
Attention: John E. Fernsler, AIA Partner
or addressed to either party at such other address as such
party shall hereinafter furnish to the other party in
writing. Each such notice, request, or authorization shall
be deemed to have been duly given when so delivered, or, if
> 79.7;i Vl k.• • .c"' ^ ".i'G . - ., f y ag4�r+nw'Y!d•J,...•I -ro. �, _ • - - ,
•
mailed, when deposited in the mails, registered, postage
paid.
SECTION 10. GENERAL CONSIDERATIONS
10.1 All documents, including reproducible copies of original
drawings, estimates, specifications, field notes, and design
data are end remain the property of the OWNER. In the event
the OWNER uses said documents on any projects not covered in
this contract, it shall indemnify and save harmless
CONSULTANT from all damages, including legal fees and costs,
resulting from the reuse of said documents regardless of the
stated reasons that may be associated with the damage
claims.
10.2 This Agreement may be terminated by either party with or
without cause by ninety (90) days written notice to the
other party. In the event of any termination, CONSULTANT
will be paid for all services rendered and approved
reimbursable expenses incurred to date of termination upon
proper proof thereof.
10.3 The OWNER and CONSULTANT each is hereby bound and the
partners, successors, executors, administrators, and legal
representatives of the OWNER and CONSULTANT (and to the
extent permitted by paragraph 10.4, the assigns of the OWNER
and CONSULTANT) are hereby bound to the other party of this
Agreement and to the partners, successors, executors,
administrators, and legal representatives (and said assigns)
of such other party, in respect of all covenants,
agreements, and obligations of this Agreement.
10.4 The CONSULTANT shall not assign, sublet, or transfer any
rights under or interest in (including, but without
limitations, moneys that may become due or moneys that are
due) this Agreement or subsequent Work Assignment without
the written consent of the other, except to the extent that
any assignment, subletting, or transfer is mandated by law
or the effect of this limitation may be restricted by law.
Unless specifically stated to the contrary in any written
consent to any assignment, no assignment will release or
discharge the assignor from any duty or responsibility under
this Agreement. Nothing contained in this paragraph shall
prevent the CONSULTANT from employing such independent
professional associates, subcontractors, and consultants as
it may deem appropriate to assist in the performance of
services delineated in subsequent Work Assignments. The
OWNER hereby acknowledges and approves the following
subconsultants: Rossi and Malavasi
10.5 Nothing under this Agreement shall be construed to give any
rights or benefits in this Agreement to anyone other than
the OWNER and CONSULTANT, and all duties and
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responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the OWNER and
CONSULTANT and not for the benefit of any other party.
10.6 This Agreement together with attached Exhibits constitute
the entire Agreement between OWNER and CONSULTANT and
supersede all prior written or oral understandings. This
Agreement and said Exhibits may only be amended,
supplemented, modified, or canceled by a duly executed
written instrument.
10.7 CONSULTANT warrants that he has not employed or retained any
company or person, other than a bona fide employee working
solely for the CONSULTANT to solicit or secure this
Agreement and that he has not paid or agreed to pay any
person, company, corporation, individual, or firm, other
than a bona fide employee working solely for the CONSULTANT
any fee, commission, percentage, gift, or any other
consideration contingent upon or resulting from the award or
making of this Agreement.
10.8 In the carrying out of this Agreement, CONSULTANT will not
discriminate against any employee or applicant for
employment because of sex, race, creed, color, or national
origin. In carrying out this Agreement, CONSULTANT will
take affirmative action to ensure that applicants are
employed, and that employees are treated during employment
without regard to their sex, race, creed, color, or national
origin. Such action shall include, but not be limited to,
the following: Upgrading, demotion or transfer; recruitment
or recruitment advertising, layoff or termination; rates of
pay or other forms of compensation; and selection for
training, including apprenticeship. CONSULTANT agrees to
post in conspicuous places, available to employees and
applicants for employment, such notices as may be provided
by the CITY setting forth the provisions of this non-
discrimination clause.
10 -9 This Agreement shall be governed by the Laws of the State of
Florida.
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed on the _Lai day of July
1991.
Signed, sealed, and delivered
in the presence of:
{) � CITY O BOYNTON EACH
Attest�- - ,2. �) , -,� - By:
CiJ Clerk Mayor
• : 4 ,r '::Mh., o c� _ _.'4f.'
•
App I
=e a: legal sufficiency:
i
Ci •ttorney .
AI ikbit, ..... II rii.gul BY• „ j °■Air,..,
Wallace sober - & Todd
', ' John E. F•rnsler, AIA
.rtn=
Al f r
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6/25/9
P/B
CONTRACT
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EXHIBIT 'A' SCOPE OF SERVICES
WORK ASSIGNMENT 1: MASTER PLAN
PHASE 1: INVENTORY AND ANALYSIS
1.1 Site Conditions Evaluation
In this task, the CONSULTANT will investigate site conditions utilizing existing available
data supplemented by site visits to note readily observable conditions. Utilizing aerial
photos and /or survey information provided by the City, the CONSULTANT will prepare
a base map suitable for the preparation of a park development master plan. Specific
factors and site conditions which will be inventoried include:
- Adjacent Land Uses
- Vehicular and Pedestrian Access
- Availability of Utilities
- Topographic and Soil Conditions
- Vegetation Patterns
- Intracoastal Water Conditions, Including Depths and Vegetation
The need for additional survey data will be identified and such surveys may be conducted
as additional services as directed by the City.
1.2 IGckoff Meeting
The CONSULTANT shall participate in a kickoff public meeting to review site conditions
and constraints and obtain initial public input.
1.3 Program /Policy Inventory
The CONSULTANT will review applicable policy documents provided by the City, including
but not limited to the Comprehensive Plan Recreation and Open Space Element, for the
purpose of identifying present policies which could affect the Master Plan for the
Intracoastal Waterway Park. The CONSULTANT will also review available data concerning
area -wide recreation facility participation rates and identified facility deficits which could
be applicable. Finally, the CONSULTANT will conduct up to 10 hours of interviews with
representatives of civic organizations, the Recreation and Parks Board and interested
citizens to obtain an overview of perceived opportunities for the development of the
Intracoastal Park. The CONSULTANT will record areas of significant consistency of public
perceptions with stated policies.
8
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1.4 Summary of Development SuitabScties
The CONSULTANT will provide a summary overview in text and graphic formats of the
development suitabilities at the Intracoastal Waterway Park site based upon such inter-
related factors as:
-Site Development Capacity
- Relative Accessibility
- Environmental Factors
-Short and Long Range Recreation Needs
- Regulatory Constraints
- Public Policies
- Citizen Input
1.5 Review Meeting 2
In a public forum to be determined by the City, the CONSULTANT will participate in a
presentation of conclusions of the first phase of plan preparation.
PHASE 2: ALTERNATIVE CONCEPTS
The purpose of Phase Two is to make an informed decision on a preferred concept for
the Intracoastal Waterway Park after a thorough consideration and evaluation of the
reasonable alternatives. One or more variations may be developed for the use of the site
for recreational activities and for scenic restoration /passive use.
2.1 Recreation Use Concepts
Two concepts will be developed which emphasize active recreation facilities and
programs, particularly relating to, but not limited to, water -based activities.
2.2 Scenic Restoration /Passive Use Concepts
Two schemes will be developed which focus on the scenic and environmental restoration
of the Intracoastal Waterway Park site and its use for primarily passive recreation.
2.3 Concept Summary and Evaluation
The CONSULTANT will prepare a brief summary report, including reduced graphics
depicting each of the alternative concepts and presenting comparative evaluations
including such factors as:
- Relative Capital Cost
9
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-Users Served
- Recreation Need Satisfaction
- Consistency with Policies and Regulatory Constraints
- Design Quality
2.4 Review Meeting(s) 3/4
The CONSULTANT will participate in up to two public review meetings and presentations
for the purpose of seeking a consensus and a direction from the City Commission
concerning the selection of a preferred concept, or hybrid combination of several
concepts, for refinement as the Master Plan.
PHASE 3: MASTER PLAN DOCUMENTATION
The purpose of the third phase is to document in plan graphic and text format a Master
Plan for the long and short range development of the Intracoastal Waterfront Park.
3.1 Illustrative Site Plan
The CONSULTANT will prepare a color rendered site plan of the proposed long range
development of the park indicating proposed types and locations of buildings, recreation
facilities, parking, access and landscape improvements. The Consultant will present the
Illustrative Site Plan to the City Commission for review and authorization to complete the
sketch renderings and plan report.
3.2 Sketch Rendering
The CONSULTANT will prepare two sketch perspective renderings depicting the intended
design character of Intracoastal Waterway Park.
3.3 Plan Report
Twenty -five copies of a final Master Plan report will be prepared documenting the process
and the contents of the proposed Master Plan. Key plan elements will include.
Site Conditions - Summarizing key natural and man -made site features to
which the Master Plan responds.
Development Program - Indicating the sizes, locations and general
development guidelines for all buildings, facilities and site improvements.
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Estimated Costs
proposed Phasing Plarl
Identified Funding Sources
3.4 Final Presentation(s)
The CONSULTANT will participate in up to two presentations of the Master Plan for the
purpose of review and adoption by City Commission.
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