R08-090
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1 RESOLUTION NO. R08-0Q ~
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3. , A RESOLUTION OF THE CITY OF BOYNTON
4 I i BEACH, FLORIDA, AUTHORIZING EXECUTION OF
5 T ASK ORDER NO. U08-7-03 IN THE AMOUNT OF
6 $32,936.00 WITH A 10% OWNER'S CONTINGENCY
7 OF $3,294.00 FOR A TOTAL BUDGET
8 APPROPRIATION OF $36,230.00 WITH ERDMAN
9 ANTHONY OF FLORIDA, INC., TO PROVIDE
10 PROFESSIONAL ENGINEERING SERVICES FOR
11 SECTION B OF THE RAW WATER MAIN
12 INTERCONNECT PROJECT; AND PROVIDING AN
13 EFFECTIVE DATE.
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16 WHEREAS, the Business Case Evaluation for Water Supply Strategy included the
17 interconnection of the East and West wellfields by construction of a 6-mile long raw water
18 main as one of the City's most critical water supply projects over the next 5 years; and
19 WHEREAS, Task Order #U08-7-03 with Erdman Anthony of Florida, Inc., involves
20 the pre-design activity of route selection in Section B and will evaluate two alternate routes
21 within this Section B; and
22 WHEREAS, the City Commission of the City of Boynton Beach upon
23 recommendation of staff, deems it to be in the best interest of the citizens of the City of
24 Boynton Beach to authorize execution of Task Order U08-7-03 in the amount of $32,936.00
25 with an additional owner's contingency of $3,294.00 for a total budget appropriation of
26 $36,230.00 to Erdman Anthony of Florida, Inc., for professional engineering services for
27 Section B of the Raw Water Main Interconnect project.
28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
S\CAIRESOlAgreements\Task - Change Orders\Erdman Anthony-Task Order UOB-7-03.doc
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1 Section I. The foregoing "Whereas" clauses are hereby ratified and confirmed as
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution of Task Order U08-7 -03 in the
6 amount of $32,936.00 with an additional owner's contingency of $3,294.00 for a total
7 budget appropriation of $36,230.00 to Erdman Anthony of Florida, Inc., for professional
8 engineering services for Section B of the Raw Water Main Interconnect project, a copy of
9 which is attached hereto as Exhibit "A".
10 Section 3. This Resolution shall become effective immediately upon passage.
11 PASSED AND ADOPTED this ~ day of August, 2008.
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13 CITY OF BOYNTON BEACH, FLORIDA
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22 Commissioner - Ronald Weilan
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25 Commissio.ner - Woodrow L ay
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28 Commissioner - Marlfne Ross
29 ATTEST:
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Task Order No. U08-7-3
Raw Water Main Interconnect - Section B
A. Background
The City has capacity to treat more raw water at its East Water Treatment Plant (EWTP);
however they the raw water must be transported to that East Water Treatment plan from the well
fields near the West Water Treatment Plant (WWTP). Therefore, the City desires to interconnect
the two water treatment plants. They plan to design and construct this raw water main in four
phases:
1. Section A - From the WWTP to Military Trail and Woolbright Road (or Golf Road, if
needed).
2. Section B - From Military Trail east to Congress Ave (either down Woolbright Road or
down Golf Road)
3. Section C - From Congress Ave to 1-95 (either down Woolbright Road or down Golf
Road)
4. Existing Facilities - Under 1-95 to the EWTP down Woolbright Road
It is anticipated that a 30" or 36" ductile iron or high density polyethylene water main will be
needed for sections A, Band C. This proposal is for the design of Section B which will be
investigated in the following two steps:
1. Route analysis and recommendation
2. Design, plans, permitting, assistance during construction, and certification
This proposal is for the first phase, the route analysis and recommendation, for Section B, from
Military Trail to Congress Ave (either down Woolbright Road or down Golf Road) as shown on
the sketch above in the solid green line labeled Section B.
TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
B Scope of Services for Phase 1- Route Analysis
The CONSULTANT will investigate the existing conditions and recommend either Alternative
#1, Golf Road, or Alternative #2 Woolbright Road for the proposed water main between Military
Trail and Congress A venue. The following items are included:
1. Obtain documents of record, where available, related to the existing conditions including
utility company record drawings, roadway plans, proposed improvements, right-of-way
maps. Review available utility plans, atlases, and maps of the area for location of
existing utilities. Coordinate the proposed facilities with existing utility alignments to
avoid conflicting routings to the extent possible.
2. Perform site investigation activities including a field survey of the project area to verify
water line, sanitary sewer, and other utilities locations and alignments are consistent with
those shown on utility record drawings. Document surface details such as fences,
sidewalks, walls, curbs, vegetation, sign poles, etc. to the extent that they are visible and
may be materially affected by the construction of the proposed improvements.
3. Coordinate with the stakeholders regarding the project to include the following:
a. City staff
b. County roadway department regarding the installation of this water main within
their right of way, any future plans for these rights of way, the permit process,
maintenance of traffic
c. Utility departments regarding relocation of their existing facilities, if needed.
Coordination with the up to 8 utilities (such as FPL, Bell South, Gas, Cable TV,
PBC Traffic) is anticipated.
d. The consultants for Sections A and C regarding the connection to those projects at
Military Trail and Congress A venue.
4. Review the data and recommend which of the two alternative alignments is preferable. It
is anticipated that a decision matrix will be used to conclude which alternative will be
preferable with the items to be included in the decision matrix to be determined and
weighted during the project and with City staff approval but will likely include items
such as: Utility Impacts, Maintenance of Traffic/Public Safety,
Constructability/Roadway Impacts, Permitablity, Right of Way Impacts, Community
Impacts, Environmental Impacts, and Construction Costs
5. Prepare a summary report of the findings and recommendations to include the following:
a. Summary of the findings along each of the two alternative corridors to include a
listing of the potential conflicts and photographs
b. Copies of the record drawings, roadway plans, etc. that are obtained
c. A sketch of the key features (on County aerial photographs at 1"=200' scale on
11 x 17 paper) to graphically depict the features found along each of the two
corridors with a general alignment indicated
d. Recommendations
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TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
6. Two review meetings with the City staff to present our findings, review our approach to
the analysis, decision matrix items and weights, and recommendations.
C. Assumptions
In addition to the work items discussed above, the following assumptions were made in
establishing the scope of this Amendment and associated fee. Changes and/or modifications in
the above work items or these assumptions are considered an Additional Services Item under the
terms of the contract. Assumptions include:
1. This analysis will investigate only the east west corridors along Woolbright Road and
Golf Road. The north south corridors along Military Trail and/or Congress A venue
between Woolbright Road and Golf Road are not included and will be addressed in the
alternative analysis performed for Section C. Should Section B be installed along
Woolbright and Section C be installed along Golf, an additional 5,000' +/- will be needed
for Section C. The impacts of that additional length of water main will be addressed in
the route recommendation for Section C and are not included in this proposal.
2. This recommendation will address the general corridor to be designed; however, the
exact placement of the proposed pipe within this corridor will need to be designed and
determined in the final design phase of the project.
3. The CITY will provide copies of any records in their possession regarding existing
facilities in the vicinity (atlases, plans, record drawings, easements, etc.).
4. The following items are not included in this proposal: subsurface utility locations, land
survey, geotechnical investigation, title search, cost estimating.
5. No interim booster pump station is included in this Section.
6. This phase is to recommend an alignment only, no final design, plans, permitting,
specifications, etc. are included in this Phase
7. Survey and acquisition of any easements are not anticipated and are not included in this
Phase.
8. Attendance at public meetings or hearings associated with public involvement or with
permits applied for in support of the project is not included in this Phase.
9. The design is to be based on the local codes and standards in effect at the beginning of
the project. Revisions required for compliance with any subsequent changes to those
regulations is considered an Additional Services item.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18,2003 between the
City of Boynton Beach and Crossroads Engineering & Surveying (Resolution 03-182), assigned
to Erdman Anthony of Florida, Inc. on June 15,2004 (Resolution R04-089) and extended by the
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TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
City Commission on February 21,2006 (Resolution R06-050) and extended a second time by the
City Commission on February 19, 2008 (Resolution R08-027).
E. Additional Services
The following are examples of some specific Additional Services Items that may be required, but
are not included within this Task Order. Generally, a condition contrary to the work description
in Section B or assumptions of Section C (upon which the design fee is based) is considered an
Additional Services item. Examples include:
1. Development of property descriptions of easements, road right-of-ways, etc. Preparation
of right-of-way or easement boundary surveys.
2. Threatened or endangered species and species of special concern permitting or relocation
work.
3. Archeological/Historical preservation permits, studies, or reports.
4. Analysis of additional corridors.
5. Design modifications to the Construction Contract Documents (i.e., change orders)
required during construction.
These and other services can be provided, if desired by the CITY, under separate Task Order(s)
or by an amendment to this Task Order. Services performed will be on an as-directed basis in
accordance with a written Notice to Proceed from the CITY.
F. Obligations of the CITY
1. The CITY shall provide the CONSULTANT in a timely manner, record data and
information related to the sewer system, water distribution system and streets within the
project as necessary for all the performance of services specified herein.
2. The CITY shall review all drawings and other documents presented by CONSULTANT
and obtain advice of an attorney, insurance counselor, and others as CITY deems
appropriate for such review and render decisions pertaining thereto within reasonable
time so as not to delay the services of CO NS UL T ANT.
G. Compensation
In accordance with the above mentioned Agreement, compensation by the CITY to the
CONSULTANT will be on a lump sum basis. The estimated time and compensation for the
services described in this Task Order is as shown in Exhibits A attached.
H. Schedule
The CONSULTANT will commence design and permitting services upon receipt of written
authorization and will complete all work associated with this Task Order in accordance with the
attached schedule shown on Exhibit B.
K:\Business-Development\Proposals\Boynton Beach\2 Year gen.consult.contract\lnterconnect\Scope.doc
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TASK ORDER NO.3 - Raw Water Main Interconnect - Section B
APPROVED BY:
::YOFBO~~A
Kurt Bressner,
City Manager
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Dated this day of ...::>€- pT . ,2008
SUBMITTED BY:
ERDMAN ANTHONY OF FLORIDA INC.
By: Dg~e~M
Principal Associate
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ERDMAN ~ EXHIBIT A - STAFF-HOUR ESTIMATE Project Name: Raw Water Main Interconnect - Section B
ANTHONY .
Date: 5/14/08
Basis of No. of Hours Total Project Project Senior Senior Project Project Senior Senior Total
Category 1 Item Estimate Units per Unit Hours Director Engineer Designer Admin. Director Engineer Designer Admin.
Support Support
$150.00 $120.00 $95.00 $60.00
Phase 1- Route Analysis
1. Records research LS 1 20 20 10% 10% 80% 0% $300.00 $240.00 $1,520.00 $0.00 $2,060.00
2. Field review Mile 4.2 16 67.2 10% 10% 80% 0% $1,008.00 $806.40 $5,107.20 $0.00 $6,921.60
3. Coord - utilities EA 8 3 24 50% 50% 0% 0% $1,800.00 $1,440.00 $0.00 $0.00 $3,240.00
Coord - pbc, city, termini EA 4 8 32 50% 50% 0% 0% $2,400.00 $1,920.00 $0.00 $0.00 $4,320.00
4. Analysis Mile 4.2 12 50.4 20% 20% 60% 0% $1,512.00 $1,209.60 $2,872.80 $0.00 $5,594.40
5. Report LS 1 40 40 10% 30% 30% 30% $600.00 $1,440.00 $1,140.00 $720.00 $3,900.00
6. Review meetinos EA 2 20 40 100% 0% 0% 0% $6,000.00 $0.00 $0.00 $0.00 $6,000.00
Subtotal 273.6 43% 22% 33% 2% $32,036.00
Expenses $900.00
Total $32,936.00
Expenses
Description Size No. of Sets Sheets per Set Total Units Cost per unit Total Cost
Correspondance 8.5"x11 " 1 nla 500 0.1 $50.00
Plans 11"x17" 50 14 700 0.2 $140.00
Overnight ShippinO or local delivery 7 20 $140.00
No. of Trips Miles per Trip Total Miles
Mileaoe 19 50 950 0.6 $570.00
Total $900.00
CITY CLERK'S OFFICE
MEMORANDUM
TO: Barb Conboy
Utilities Manager
FROM: Janet M. Prainito
City Clerk
DATE: September 8, 2008
RE: R08-090 - Task Order #U08-7-3 Raw Water Main Interconnect
Section B
Attached for your information and use are two originals of the above mentioned Task
Order. Since the documents have been fully executed, I have retained one original for
Central File.
Please contact me if there are any questions. Thank you.
s:y~'L Yn P/L~~
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Attachments
cc: Central File
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\20081Barb Conboy ~ R08-090 doc