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R08-093
II I 1 RESOLUTION NO. R08-0r 3 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, RATIFYING THE ACTION TAKEN BY THE SOUTH 5 CENTRAL REGIONAL WASTEWATER TREATMENT AND 6 DISPOSAL BOARD, ON JULY 31, 2008, AS STATED HEREIN; 7 AUTHORIZING AND DIRECTING THE CITY MANAGER AND 8 i CITY CLERK TO EXECUTE SAID AGREEMENT; AND 9 PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board 12 (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of I 13 July 31, 2008, as set forth in the attached Exhibit "A". 14 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 16 CITY OF BOYNTON BEACH, FLORIDA THAT: 17 18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 19 being true and correct and are hereby made a specific part of this Resolution upon adoption. 20 21 Section 2. The City Commission does hereby ratify the action taken by the South 22 Central Regional Wastewater Treatment & Disposal Board on July 31, 2008, as set forth on the 23 attached Exhibit "A". 24 25 Section 3. This Resolution shall take effect immediately upon passage. 26 27 PASSED AND ADOPTED this ~ day of August, 2008. 28 29 CITY OF BOYNTON BEACH, 30 FLORIDA 31 32 33 34 35 36 ~ &i 37 /-c~ 38 39 Commis ioner - Ronald Weiland 40 ATTEST: ~~~~. 41 42 43 . Ac~_~1i. 44 45 CMC 46 47 48 49 - tOf - 013 RA TIFICA TION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JUL Y 31, 2008 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on JULY 31, 2008 by a vote of 8-0, authorize the establishment of a user rate in Fiscal Year 2008-2009 for wastewater in the amount of $.9977/1,000 gallons for Operations and Maintenance and $.1940/1,000 gallons for Reserves bringing the total to $1.1917/1,000 gallons. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this _ day of , ,by a vote. CITY OF BOYNTON BEACH By: Mayor/City Manager Attest: City Clerk Approved as to form: City Attorney F:ldocslBdMtgslRatifsl2007 -2008\BoyntonBeachRatif 07-31-2008. doc - AGENDA ITEM 13 South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS REPAIR & REPLACMENT RESERVES FUND USER RATE & PROJECTED REVENUES FN 2008/2009 RATE O&M Budaet $6,117,658 0.9977/1,000/gal O&M 0.1940/1.000/aal Reserves 1.1917/1.000/aal Total OPERATIONS & MAINTENANCE - -~.., PROJECTED FLOW RATE INCOME MINIMUM 16.8 mgd $0.9977/1,000/gal $6,117,896 AVERAGE 17.3 mgd $0.9977/1,000/gal $6,299,977 MAXIMUM 17.8 mgd $0.9977/1,000/gal $6,482,057 RESERVES FOR REPAIRS & REPLACEMENT _~^,~~~~^~~,.,.,.,...._..".,. "A" PROJECTED FLOW RATE INCOME MINIMUM 16.8 mgd $0.194/1,000 GALS. $1,189,608 AVERAGE 17.3 mgd $0.194/1,000 GALS. $1,225,013 MAXIMUM 17.8 mgd $0.194/1,000 GALS. $1,260,418 F :\docs\Budget\fy2008-2009\rates0809 Page 1 of 1 AGENDA ITEM J2a South Central Regional Wastewater Treatment & Disposal Board Executive Summary F N 2008/2009 WASTEWATER BUDGET The Operations budget for 2008/2009 is $6,117,658 which is $910,658 over last year's budget and $1,061,458 over the FlY 2007/2008 projected expenditures. Due to this increase, we are requesting a rate increase to $1.1917 or O&M and Reserves, up 15.7% from the 2007/2008 rate. Rate in 2007/2008 for O&M and Reserves was $1.03/1,000 gal; prior rate 2006/2007 was $0.9832/1,000 gal. This increase is due primarily to the following three (3) line items, (including a decrease in personnel & sludge hauling): 2007/2008 2008/2009 Personnel (decrease) 1,694,000 1,595,358 Less One Employee/Expand responsibilities New Pelletization Fees 0 495,000 Sludge handling SWA - tipping fees Sludge Hauling 490,000 352,000 Sludge hauling SWA - shorter distance Injection Well Process 0 684,000 Ocean Outfall Line elimination Operating Contingency 0 10,000 Lab procedures, compliance, etc. $2,184,000 $3,136,358 NOTICE: Our rate this year is an estimate for the new process of 100% Reclaim water and deep well injection to eliminate discharge to the Atlantic Ocean, requiring additional chemicals and pumping of the treated water. These estimates are based on our current knowledge of the process, vendors' specifications, and anticipated rate increases due to the current economy. The Solid Waste Authority's contract will impact the cost for hauling sludge to the new pelletization facility for conversion into fertilizer; also an added tipping fee. To date we have not been advised of any increases to the tipping fee. We have factored in the H&H Sludge hauling CPI-U 4.2% increase in this budget. RECLAIM USER RATE/BUDGET The projected budget is increased for all plant's influent flow that must now be treated to reclaim standard. Therefore the Reclaim O&M budget for 2008/2009 is $1,019,000, which is $540,000 over our last year budget. Increases due relate to electric consumption and rate; in addition to increased chemical usage. Our User Rate for reclaim will decrease from $0.28/1,000 gal to $0.16139 per 1,000 gal due to the increased amount of flow that will now be handled by the facility. WASTEWATER RESERVE FOR REPAIR AND REPLACEMENT It is estimated as of 05/31/2008 we will have $2,500,000 in the wastewater Reserve for Repair & Replacement un-encumbered. We anticipate expenditures of $ 1 ,497,000:t of this years budget for various projects mainly related to the Clarifiers, Headworks Scrubber, Bar Screen, and Reclaim equipment repairs. The new rate for Repair & Replacement of $0.1940/1,000 gal will generate $1,189,000 at minimum flow. POTENTIAL CAPITAL PROJECTS The Cities have paid $9.8m 10/01/07 through 06/30/08, remainder of FlY 2007-2008 the Board will require $11,032,943 (before SFWMD $3.4m & FLDEP $500k Grants) and FlY 2008-2009 $1,389,200 from each city 50/50 for construction of Reclaim Expansion, and construction of Solid Waste Authority Pelletization Project. F:\docs\Budget\fy2008-2009\Exec Summary 2008-2009.doc 8/1/2008 10:07:46 AM AGENDA ITEM J2b South Central Regional Wastewater Treatment & Disposal Board Salient Budget Changes 2008/2009 Budget Projected Budget Increase/ 2007/2008 2007/2008 2008/2009 (decrease) PERSONNEL SERVICES - TOTAL 1,694,000 1,613,000 1,595,358 -5.82% 1212 Regular Wages 4% avg inc, restructure due to Executive Director change (% decrease impacted by reduction of Reclaim allowance) SERVICES - TOTAL 841,000 850,200 1,235,000 46.85% 3409 Pelletization Fees - SWA - 465,000 100.00% New cost - Tipping fees to Solid Waste Authority 3410 Sludge Hauling 490,000 513,000 352,000 -28.16% Distance from SWA versus Yeehaw OPERATIONS/MAINTENANCE - TOTAL 1,742,000 1,598,000 2,309,300 32.57% 4304 Injection Well Process - - 684,000 100.00% New costs associated with deep well injection CHEMICAL/SUPPLIES - TOTAL 845,000 925,000 891,000 5.44% CHEMICALS 770,000 851,000 802,000 4.16% Chemicals increased - cost for products & fuel surcharges OPERATING CONTINGENCY - - 10,000 100.00% Lab procedures, certification, etc ENGINEERING 85,000 70,000 77,000 -9.41% Permit and Pre-treatment assistance F:\docs\Budget\fy2008-2009\acct detail fy 08-09 Page 1 AGENDA ITEM J2c -"","",,'_'V"''''.U'''''''_''-' ~"W' ,,,~,.,____,,,,,,_,,'_""_"""__""'A'W..w<,*">" ~~"""","",,,_>>HN~'" ,^0'_"""""~"W__-"""""""""<_M-'''-'''''-'''''''''''''9:'<<,",,,"W'-,-,-, .........,... ......... ...... ,.... ...... . . . . .. 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F:\docslBudgetIfy200B-2009Iacct detail fy 08-09 South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM J2c WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2004-2009 2004-2005 2005-2006 2006-2007 2007 -2008 2007 -2008 2008-2009 DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET -------- --- - SUMMARY TOTALS PERSONNEL SERVICES $1,270,599 $1,337.664 $1,398,008 $1,694,000 $1,613,000 $1,595,358 OPERATING EXPENSES: 2,651,827 3,131,022 3,131,022 3,428,000 3,373,200 4,435,300 SERVICES 711,681 724,375 747,740 841,000 850,200 1,235,000 OPERATIONS/MAINTENANCE 1,165,139 1,511,864 1,516,980 1,742,000 1,598,000 2,309,300 CHEMICALS/SUPPLIES 775,007 825,295 866,302 845,000 925,000 891,000 --------------------- --------------------. --------------------- --------------------- ----------------------- --.---------------- TOTAL PERSONNEL AND OPERATING EXPENSES 3,922,426 4,468,686 4,529,030 5,122,000 4,986,200 6,030,658 OPERATING CONTINGENCY 10,000 10,000 0 0 0 10,000 ENGINEERING 138,645 138,645 90,954 85,000 70,000 77,000 --------------------- --------------------- --------------------- --------------------- ----------------------- ----------------- TOTAL BUDGET $4,071,071 $4,617,331 $4.619,984 $5,207,000 $5,056,200 $6,117,658 rate = $ 0.9977 Min flow = 16,80000 avg flow = 17.4000 PERSONNEL ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007 -2008 2008-2009 NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET ~ 1212 REGULAR WAGES $ 885,428 $ 890,906 $ 903,019 $1,099,000 $1,032,000 $1.036,358 12121 SICKlVACATION REDUCTIONS 7,223 25,596 49,524 55,000 84,000 45,000 1214 OVERTIME 40,889 50,634 57,929 40,000 40,000 40,000 12151 EMPLOYEE ASSIST, PROG, 567 567 567 1,000 1,000 1,000 1221 SOCIAL SECURITY 77,290 78,713 86,697 103,000 93,000 100,000 1223 HEALTH INSURANCE 92,138 115,771 111 ,132 146,000 143,000 158,000 12231 DENTAL INSURANCE 9,615 0 7,646 10,000 6,000 10,000 12232 DISABILITY INSURANCE 5.352 6,094 5,352 6,000 6,000 6,000 12233 LIFE INSURANCE 784 1,347 1,212 2,000 2,000 2,000 12234 VISION CARE 0 0 1,043 2,000 1,000 2,000 1224 WORKERS' COMPENSATION 35,332 36,393 29,409 41,000 40,000 41,000 1225 UNEMPLOYMENT 3,072 15,759 1,499 2,000 0 2,000 1236 PENSION 111,825 115,093 102,952 145,000 125,000 120,000 1237 DEF COMP SUP 39,283 40,000 38.000 30,000 1240 PAYROLL CONTINGENCY 1,084 791 744 2,000 2.000 2,000 --------------------- --------------------- ---------.----------- ---------------.---- .--------------------- - --------------------. TOTAL PERSONNEL SERVICES $1,270,599 $1,337,664 $1,398,008 $1,694,000 $1,613,000 $1,595,358 $1,713,358 reclaim = $37.44 F:\docs\Budget\fy200S.2009\acct detail fy 08-09 Page 1 of 5 8/1/200810:10 AM South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM 12c WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2004-2009 SERVICES ACCOUNT 2004-2005 2005-2006 2006-2007 2007 -2008 2007 -2008 2008-2009 NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET .~. ~ -_...~~-_... 3100 MEDICAL SERVICES $1,470 $400 $2,469 $2,000 $4,000 $2,000 3110 LEGAL (GENERAL & ADMIN) 35,364 10,386 48,124 42,000 40,000 52,000 3112 LEGAL (TOXICITY) 1,238 2,362 1,129 7,000 4,000 4,000 3120 SERVICES (G & A) 8,824 10,980 12,420 14,000 16,000 9,000 3200 AUDITING 23,024 21,000 27,500 40,000 36,000 40,000 3300 LAB PERMIT TESTING 51,200 50,160 50,850 90,000 77,000 90,000 3400 PRETREATMENT 0 0 0 0 0 0 3402 TOXICITY TESTING 0 0 0 0 0 0 3404 CHEMICAL ANALYSIS 0 0 0 0 0 0 3406 METER CALIBRATION 7,745 6,720 7,080 8,000 8,000 8,000 3409 PELLETIZATION FEES - SWA 0 0 0 0 0 465,000 3410 SLUDGE HAULING 430,587 441,056 444,040 490,000 513,000 352,000 3411 GRIT HAULING 79,504 97,149 107,920 90,000 111,000 152,000 3412 TRASH HAULING 890 887 644 1,000 1,200 1,000 3500 SERVICES (0 & M) 71,835 83,275 45.564 57,000 40,000 60,000 --------------------- --------------------- --------------------- -------- ------------- ----------------------- ----------------._--- TOTAL SERVICES $711,681 $724,375 $747,740 $841,000 $850,200 $1,235,000 F"\docs\Budget\fy2008-2009\acct detail fy 08-09 Page 2 of 5 8/1/200810:10 AM South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM J2c WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2004-2009 OPERATIONS/MAINTENANCE ACCOUNT 2004-2005 2005-2006 2006-2007 2007 -2008 2007 -2008 2008-2009 NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET ,----_.~_.__...__...._--_._-- 4000 VEHICLE EXPENSE $12,627 $12,979 $ 12.612 $15,000 $13,000 $15,000 4020 BOARD CONTINGENCY 2,578 3,149 2,939 5,000 4.000 5,000 4100 TELEPHONE 20,045 17,178 13,666 15,000 14,000 15,000 4102 POSTAGE 3,428 3,621 2,852 5,000 5,000 5,000 4300 ELECTRICITY 752,536 1,023,992 1,053,091 1,165,000 1,096,000 1,123,000 4302 WATER 25,682 10,027 13,125 24,000 35,000 10,000 4303 IRR/PROCESS RECLAIM WATER 0 106,270 83,253 100,000 85,000 35,000 4304 INJECTION WELL PROCESS 0 0 0 0 684,000 4400 EQUIPMENT RENTAL 596 863 301 2,000 2,000 2,000 4500 INSURANCE 197,906 197,498 214,217 254,000 186,000 257,000 4600 M & R EQUIPMENT 43,089 59,876 46,429 59,000 50,000 53,000 4620 M & R VEHICLES 2,810 4,743 3.764 7,000 7,000 10,000 4630 M & R GROUNDS 6,998 11 ,930 12,129 15,000 15,000 15,000 4640 M & R BUILDINGS 11 ,188 4,612 10,110 10,000 12.000 15.000 4650 M & R UNSPECIFIED 22,846 20,048 10,705 20,000 19.000 20,000 4900 ADVERTISING 3,656 5,774 6,017 3,000 10,000 2,000 4902 LICENSE & PERMITS 17.904 11,968 12,694 17,000 17,000 17,300 5400 MEMBERSHIP DUES & SUBSCRIP- 11,071 10,729 11,179 12,000 12,000 10,000 5410 TECHNICAL TRAINING 4,423 3,753 4,151 9,000 14,000 11,000 5420 EDUCATIONAL EXPENSES 6,231 2,854 3,746 5,000 2,000 5,000 6400 CAPITAL ASSETS 19,525 0 0 0 0 --------------------- --------------------- --------------------- --------------------- ----------------------- -------------------- TOTAL OPERATIONS/MAINT. $1,165,139 $1,511,864 $1,516,980 $1,742,000 $1,598,000 $2,309,300 F"\docs\Budget\fy200B-2009\acct detail fy 08-09 Page 3 of 5 8/1/200810:10AM South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM J2c WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2004-2009 CHEMICALS/SUPPLIES ACCOUNT 2004-2005 2005-2006 2006-2007 2007-2008 2007 -2008 2008-2009 NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET 5100 OFFICE SUPPLIES $6,778 $5,904 $ 7,748 $9.000 $9,000 $8.000 5201 SAFETY SUPPLIES 7,965 5.439 4,245 6.000 6.000 6.000 5202 GENERAL OPERATING 12,868 15,868 10,002 15,000 15.000 20.000 5203 JANITORIAL SUPPLIES 2,819 3.457 3,217 3.000 3.000 3.000 5204 LABORATORY SUPPLIES 5.974 6.615 6.675 8,000 8.000 8,000 5210 CHEMICALS 711.697 736,792 815,203 770.000 851,000 802,000 5220 OIL. FUEL. LUBRICANTS 9,802 26.039 5.474 6.000 7,000 9.000 5225 DEISEL 4.000 15.000 9.000 9.000 16,000 5230 CONSTRUCTION MATERIALS 0 0 157 3.000 1.000 3.000 5240 UNIFORMS 7.256 5.327 7.453 8.000 8,000 8,000 5250 SMALL TOOLS < $500 4.609 3,709 5.106 6.000 6.000 6.000 5251 OFFICE EQUIPMENT < $500 1,239 1,145 1.022 1,000 1.000 1.000 5252 LAB EQUIPMENT < $500 0 0 1.000 1.000 1.000 --------------------- ____________________w --------------------- --------------------- ----------------------- --------------------- TOTAL CHEMICALS/SUPPLIES $775,007 $825,295 $866,302 $846,{)00 $925,000 $891,000 OPERATING EXPENSES (SUMMARY) SERVICES $711.681 $711.681 $747.740 $841.000 $850,200 $1.235.000 OPERA TIONS/MAINTENANCE $1.165.139 $1,165.139 $1,516.980 $1,742.000 $1,598,000 $2.309.300 CHEMICALS & SUPPLIES $775.007 $775.007 $866,302 $845.000 $925,000 $891,000 --------------------- --------------------- -------------------- --------------------- ---------------------- ------------------- TOTAL OPERATING EXPENSES $2,651,827 $2,651.827 $3,131,022 $3,428,000 $3.373,200 $4,435,300 F'\docs\Budget\fy200B-2009\acct detail fy 08.09 Page 4 of 5 8f1/2008 10:10 AM South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM 12c WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2004-2009 OPERATING CONTINGENCY ACCOUNT 2004-2005 2005-2006 2006-2007 2007 -2008 2007-2008 2008-2009 NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET 4990 OPERATING CONTINGENCY $0 $0 $0 $0 $0 $10,000 ---------- ----------- --------------------- --------------------- --------------------- ---------------------- ----------------- TOTAL OPERATING $0 $0 $0 $0 $0 $10,000 CONTINGENCY ENGINEERING ACCOUNT 2004-2005 2005-2006 2006-2007 2007 -2008 2007 -2008 2008-2009 NO. DESCRIPTION ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET 3150 GENERAL $180,151 $136,645 $ 89,784 $50,000 $50,000 $50,000 3160 BIOTOXICITY 0 0 0 0 0 0 3162 PRETREATMENT 0 0 1,170 35,000 20,000 25,000 3163 THERMAL SCREENING 0 2,000 0 0 0 2,000 --------------------- --------------------- --------------------- --------------------- ----------------------- ------------------- TOTAL ENGINEERING $180,151 $138,645 $90,954 $85,000 $70,000 $77,000 GRAND TOTAL BUDGET: $4,102,577 $4,537,843 $4,619,984 $5,207,000 $5,056,200 $6,117,658 F'\docs\Budget\fy2008~2009\acct detail fy 08-09 Page 5 of 5 B/1/200B 10:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD PERSONNEL 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET .~-, ,.,~ '," _. ,~"~_.m~~~~'__.~'.'w__'~______~~~~WW' 'y, 1212 REGULAR WAGES Base wages - 22 Regular Employees; 1 part-time $1,154,358 4 Administrative Reuse (118.000) 2 Lab & pretreatment Wastewater $1,036,358 10 Operators(including Supervisor) + Holiday reg 5 Maintenance(including Supervisor) Includes 4% average merit pay increase $118,000 for Reuse (37.00/hr est 270 hr per mth) Special Parity Increase: Levine 5% 12121 SICK PAY REDUCTION Employees have the annual option to 30,000 cash out 96 hours sick pay to deferred comp in excess of fifteen (15) working days accrued in sick bank 12122 VACA PAY REDUCTION Vaca 100% up to 80 hours, 15,000 1214 OVERTIME Shift coverage as required for plant operations. Employees working over 40 hours per week (excluding sick hours) are paid at time and a half. 12141 Hurricane Watch 3,000 12142 Maintenance 4,000 12143 Shift 1 Coverage 4,000 12144 Shift 2 Coverage 8,000 12145 Shift 3 Coverage 4,000 12146 Training 1,000 12148 Holiday Coverage 14,000 12149 Lab/Pretreatment 1,000 12150 Special Projects 1,000 ---------------- 40,000 12151 EMPLOYEE ASSISTANCE Board cost: $2.75 per employee per 1,000 PROGRAM month. Provides family counseling and referral services to employees and their families, Legal and financial consulting, 1221 SOCIAL SECURITY/ Employer's estimated cost: 7.65% 100,000 MEDICARE currently = Social Security - 6.2%; Medicare - 1.45%, 1223 BLUE CROSS/BLUE SHIELD Board cost per employee [22] is estimated @ 158,000 HEALTH INSURANCE $555.00 monthly, (@ 15% inc est) + $10 @ emp/mth to BB + Stop loss liability $8,000 to City of Boynton Beach 12231 DENTAL INSURANCE Board cost per employee [22] est @ $35.00 monthly 10,000 F:\docsIBudget\fy2008-2009Iacct detail fy 08-09 Page 1 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD PERSONNEL (cont.) 2008-2009 A.CCT. NO. DESCRIPTION BUDGET 12232 DISABILITY INSURANCE Long term disability insurance provided 6,000 by the Board at approximately on 40 hour base pay per employee, 12233 LIFE INSURANCE Board provides term life insurance, 2,000 12234 VISION CARE Employee vision plan $6 @ emp mthly 2,000 1224 WORKERS' COMPENSATION Cost per employee based on a 40 hour 41,000 base pay and claims rating 1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000 to claims received. 1236 PENSION Defined Board contribution based on 40 120,000 hours base pay for participants plus administrative fees, 1237 DEF COMP SUPPLEMENT Board match to sick cash in deferred comp 30,000 1240 PAYROLL CONTINGENCY Employee annual appreciation dinner 2,000 and luncheons (i.e.: retirements, recognitions, and safety awards), --------- TOTAL PERSONNEL $1,595,358 37,44 F'\docslBudgetIfy2008-2009Iacct detail fy 08-09 Page 2 of 9 8111200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES SERVICES 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 3100 MEDICAL SERVICES Employee physicals, drug screens & immunizations $2,000 3110 LEGAL (ADMIN & LABOR) Attorney fees: 31101 Admin - Saberson $50,000 31103 Pension - Gray Robinson 1,000 31104 Lewis, Longman & Walker 1,000 ---------------- 52,000 3112 LEGAL (TOXICITY) Continuing Operational Permit Legislation 31121 Saberson 2,000 31125 Lewis, Longman & Walker 2,000 --------------- 4,000 3120 SERVICES: 31201 Accounting & Bookkeeping 1,000 General & Administrative 31202 Computer Consultant & Lic renewals 5,000 31206 Copier Maint. Contract 2,000 31207 Appraisal Fee (to do 2010) 0 31208 Others 1,000 ------------- 9,000 3200 AUDIT FEES 32001 Annual Audit - Single Audits (2) 40,000 3300 LAB PERMIT TESTING Outside Lab Testing Services 90,000 3406 METER CALIBRATION Calibration of transmitters, totalizers, 8,000 FLORIDA SERVICE recorders, and flowmeter pump as required. 3709 SLUDGE PELLETIZATION 19,000 Wet ton per year x 32,34 x .75 (9 months) 465,000 3410 SLUDGE HAULING 3 Mth = $140,000 and 9 Mth = $212,000 (est) 352,000 31 cyd * $19.40 * 230 loads (before SWA) 31 cyd * $10.23 * 670 loads (after SWA) est % increase= % 3411 GRIT HAULING 794 trips @ $1,005; 50 @ $1,070; 12 @ $364.00 (mth), 152,000 3412 TRASH AND HAULING Tipping fee for trash hauling, Regular trash container, 1,000 3500 SERVICES: 35001 Centrifuge 30,000 Operations, Maintenance & 35002 Air Scrubbers Balancing 2,000 Professional 35003 Generators 6,000 35004 Lawn Maintenance 12,000 35005 Admin. Building Cleaning 6,000 35006 Lab Equipment - Calibration 2,000 35008 Other 1,000 35009 Contract Labor 1,000 ----------------- 60,000 ----------------- TOTAL SERVICES $1.235,000 ----------- ----------- F:\docslBudgetIfy2008-2009\acct detail ty 08-09 Page 3 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES OPERATIONS/MAINTENANCE 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4000 VEHICLE EXPENSE Mileage reimbursement @ $0.585/mile (FED rate); Fuel for company vehicles golf carts, and gas powered equipment (Due to the rising cost of fuel, we are estimating fuel) 40002 Mileage Reimbursement 1,000 40003 Fuel for Vehicles/Equip 3,000 gal $4,67 14,000 --------------- $15,000 4020 BOARD CONTINGENCY Public relations, good will tours, floral arrangements or fruit baskets, cards for illnesses or funerals, and miscellaneous business expenses: 40201 Board Expense: Appreciation 1,000 40202 Board Expense: Meals and Entertainment 2,000 40204 Board Expense: Travel, Lodging 2,000 ----------------- 5,000 4100 TELEPHONE EXPENSE Monthly base fees and long-distance usage 15,000 including Fax, pager, 5 cellular phones and E-mail/lnternet 4102 POSTAGE U.S. Mail- Rate $.42 first class 5,000 4300 ELECTRICITY 13,464,000 kw. ,08335/kw 1,123,000 Plant avg 17.5 mgd 4302 WATER CONSUMPTION Consumption of plant avg $3,500 @ mth . 25% 10,000 (.75 est for reclaim portion = $32,000) 4304 INJECTION WELL PROCESS 11.75 mg @ day @ $0.16/1000 684,000 4303 IRRlPROCESS REUSE WATER I rrigation water cost, 7 m gal/day @ $,16/1000 35,000 4400 EQUIPMENT RENTAL Cranes, various equipment, and instru- 2,000 ments as required in maintenance and operations. 4500 INSURANCE EXPENSE 45001 General Professional Liability 57,000 45002 Auto (included in commercial liability) 0 45003 Employment Practices 20,000 45004 Fiduciary 3,000 45006 Petroleum Storage Tank 1,000 45007 Pollution Liability (3 yr policy ends 9/30/09) 15,000 45008 Commercial Property 150,000 45009 Boiler & Machinery 7,000 45010 Mobil Equip & EDP 2,000 45011 Employee Dishonesty 2,000 . . . . . . . . . . . . . . . . . . . . . 257,000 F :\docs\BudgetIly2008-2009\acct detail fy 08-09 Page 4 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD OPERA TIONS/MAINTENANCE 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4600 M & R EQUIPMENT Annual repair items for pumps and plant equipment: 46001 Influent Building 4,000 46002 Aerators 2,000 46003 Blower Building 2,000 46004 Scrubbers 8,000 46005 Clarifier 4,000 46006 Return Building 2,000 46007 Solids Handling Building 5,000 46008 Hypochlorite 4,000 46009 EQ Building 1,000 46010 Effluent Building 1,000 46011 Shop Building 1,000 46012 Office Building 1,000 46013 Dechlorination 1,000 46014 Miscellaneous (GMS) 15,000 46015 Operators Office 1,000 46016 Lime Silo 1,000 ----------------- " '"......".............."-,,. . .=.$?~igg9 Annual repairs for vehicles: 4620 M & R VEHICLES 46200 Company Vehicles 2,000 46201 Tractor 3,000 46202 Ottawa - Off road trailer 1,000 46203 Service Carts 2,000 46204 Boom Lift 1,000 46205 Other 1,000 --------------- 10,000 4630 M & R GROUNDS Landscaping, sprinkler systems, retention 15,000 ponds, piping, fertilizer, etc, 4640 M & R BUILDINGS Painting, Repair or replacement of doors, 15,000 screens, locks, windows, ceiling tiles, bulbs electrical, plumbing, and lighting, 4650 M & R UNSPECIFIED Funds for emergency or unidentified 20,000 equipment deficiencies that require upgrade or improvement in operation. 4900 ADVERTISING Advertisement and legal ad allowance 2,000 related to plant operation or bids and public notices, F:\docsIBudgetIfy2008-2009Iacct detail fy 08-09 Page 5 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD OPERA TIONS/MAINTENANCE 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4902 LICENSES AND PERMITS 17,300 STATE Professional & Operators license renewal 2,500 Operating Permit 7,500 Storage Tank 50 -------------- 10,050 PALM BEACH COUNTY Air Pollution Licenses 1,000 Wellfield Permit 75 Storm Water 500 Tags on Trucks 100 Wastewater 2,150 --------------- 3,825 CITY & SPECIAL DISTRICT Solid Waste Assessment/Lake Worth Drainage 2,400 Special District Fee 175 Other 850 ----------------- 3,425 5400 MEMBERSHIP DUES AND Dues - Professional organizations 10,000 SUBSCRIPTIONS Professional Registration and licenses, journals and subscriptions. 5410 TECHNICAL TRAINING CPEs required for lie renewal per FLDEP Lab Technical, and Quality Assurance Short Schools; Personnel Seminars and technical conferences; computer classes 54101 Conferences 5,000 54102 Meals 1,000 54103 Travel & Lodging 4,000 54104 CEU courses 1,000 -------------- 11,000 5420 EDUCATIONAL EXPENSES Classes, books & fees. 5,000 ------------ TOTAL OPERATIONS/MAINT. $2,309,300 ----------- ----------- FldocsIBudget\fy2008-2009\acct detail fy 08-09 Page 6 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD OPERATING EXPENSES: SERVICES: MAINTENANCE: CHEMICALS & SUPPLIES CHEMICALS AND SUPPLIES 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 5100 OFFICE SUPPLIES Copier paper, stationery, printer ink cartridges 8,000 business cards, check printing, general office supplies, & necessities, 5201 SAFETY SUPPLIES Gloves, protective glasses, face shields, 6,000 hearing protection, overboots, ear-plugs, muffs, emergency eye wash, cartridge respirators, gas cartridge, sterile storage bags for resp- irators, disinfection systems for respirators, fit test ampoules, respirator storage cabinets, disposal respirators, chemical spill absorb- ents, oil sorbent, liquid chemical neutralizers, barricade tape, hazardous materials response kit, salvage drum, diffusion detector tubes, signs, labels, tags, first aid supplies, fire extinguishers and accessories, hazardous area lights, emergency small tools, safety charts, books, 5202 GENERAL OPERATING Operating supplies, raingear, hard-hats, 20,000 SUPPLIES boots, drager tubes, gloves, hoses, firehoses, chart pens, charts, DO meters, sludge jugs, flags, coffee supplies, water cooler supplies, batteries, hurricane supplies, and other miscellaneous supplies. 5203 JANITORIAL SUPPLIES Mops, brooms, paper goods, brushes, all 3,000 necessary janitorial cleaning supplies. 5204 LABORATORY SUPPLIES Laboratory upgrades and replacements. 8,000 Reagents, glassware, replacement of equip- ment, apparatus. Lab supplies consumed by Process testing done in house, est % increase= % 5210 CHEMICALS 5 52101 Polymer: 455,000 Ibs @ .98 Ib (est 5% inc) $446,000 5 52102 Lime: Calculated 300 tons @ $195.60 60,000 per ton, (three 3 mths) 10 52103 c12 Sodium Hypo 12%, @ $.825 GAL 24,000 20,000 0 52104 Bisulfite: 100,000 Ibs, @ $,2725 Ib (4 mths) 29,000 10 52105 Misc, Chemicals 5,000 0 52106 Caustic 42,000 gal @$3.72@gal 157,000 22 52107 Sulfuric Acid 200,000 Ibs, @ $,2521b, 51,000 10 52108 Salt 1,250 tons @ $106,70 ** 34,000 **Plant = $106.70 * 313 tons ----------------- 802,000 F:ldocsIBudgetIfy2008-2009Iacct detail fy 08-09 Page 7 of 9 8/112008 10: 1 0 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD CHEMICALS AND SUPPLIES (cent.) 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 5220 OIL, GAS, GREASE, AND Misc gas, grease, oil and lubricants for pumps 9,000 LUBRICANTS and mowers 5225 DIESEL FUEL Diesel fuel for generator 16,000 5230 CONSTRUCTION MATERIAL Walkways, signs, fencing, rails, platforms, 3,000 small shelters, concrete, etc, Additional office and storage units. 5240 UNIFORMS Provides five (5) new sets of uniforms for 8,000 employee per year. Basis cost of $200.00 each, Approved protective safety shoes: $100 ($200) employee per year (potential of two pairs due to environment), 5250 SMALL TOOLS AND Handtools, drills, bits, files, small toolboxes, 6,000 EQUIPMENT PURCHASE electrical equipment, and small maintenance tools < $750,00 value. 5251 OFFICE EQUIPMENT Filing cabinets, chairs, calculators, adding 1,000 machines, office mats, shelves, printers, tables < $750.00 value, 5252 LAB EQUIPMENT Small equipment <$750,00 1,000 ------------------ TOTAL CHEMICALS AND $891,000 SUPPLIES ----------- ----------- F:\docsIBudgetlfy200B-2009\acct detail fy 08-09 Page 8 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD OPERATING CONTINGENCY 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4990 OPERATING CONTINGENCY To be utilized as a supplement for any line $10,000 items which are exceeded during the budget year. Status of this Fund to be reported to Board. Lab procedures, compliance audit, and certification implementation, ENGINEERING 2008.2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 3150 GENERAL 31501 General/Permit Assistance (permit renewal) 50,000 $50,000 3162 PRE-TREATMENT FLDEP Permit (Mathews Consulting) 25,000 $25,000 3163 THERMAL SCREENING Scan every 2 years 2,000 $2,000 ------------------ TOTAL ENGINEERING $77,000 ----------- ----------- GRAND TOTAL BUDGET: $6,117,658 ----------- ----------- F:\docslBudgetIly2008-2009\acct detail fy 08-09 Page 9 of 9 8/11200810:10 AM AGENDA ITEM J2c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET FlY 2008/2009 ACCOUNT NO. DESCRIPTION 2004-2005 2005-2006 2006-2007 2007-2008 2007 -2008 2008-2009 ACTUAL ACTUAL ACTUAL BUDGET PROJECTED BUDGET R 1212 REGULAR WAGES $ 113,103 $112,079 $140,913 $141.000 $148,000 $118,000 R 31101 LEGAL 2,674 4,982 3,396 4,000 1,000 3,000 R 31502 ENGINEERING 1,768 3.402 21 4,000 0 1,000 R 32001 AUDIT 4,000 4,000 5,040 4,000 4,000 10,000 R 3402 TESTING 17,299 17,756 18,844 20,000 25,000 50,000 R 3406 METER CALIBRATION 90 2,591 686 1,000 1,000 2,000 R 35004 SERVICES (LAWN MAl NT) 7,800 8,816 8,268 9,000 9,000 9,000 R 43000 FUEL FOR VEHICLES 94 1,000 1,000 1,000 1,000 1,000 R 4300 ELECTRICITY 123,942 152.431 175,825 203,000 203,000 535,000 R 45001 INSURANCE 21,230 17,635 20,637 30,000 44,000 32,000 R 46014 M & R EQUIPMENT 9,913 9,836 17,514 10,000 9,000 10,000 R 4640 M & R BUILDING 1,051 1,109 1,508 1,000 1,000 1,000 R 4902 LICENSES & PERMITS 0 0 0 0 0 0 R 5204 SUPPLIES LAB 0 0 0 1,000 0 1,000 R 52103 CHEMICALS 66,574 73,480 71,282 50,000 92,000 246,000 -------------- ---------------------- -------------------- ---------------------- ------------------------ --------------------- TOTAL BUDGET: $ 369,538 $409,117 $464,934 $479,000 $538,000 $1,019,000 F \docs\Budget\ty2008-2009\Reclaim det+summary fy 08-09 Page 1 of 1 8/11200810'11 AM SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD AGENDA ITEM J2c RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET FlY 2008-2009 2008-2009 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET *** $37 as of 06/01/08 R 1212 REGULAR WAGES Reuse charged ($37.00/hr) $118,000 work related to reclaim - min 270 hrs mthly R 31101 LEGAL Attorney fees associated with 3,000 reclaim R 31502 ENGINEERING Engineering fees associated 1,000 with reclaim R 32001 AUDIT Audit fees for reclaim 10,000 R 3402 TESTING Costs associated for lab fee 50,000 required by DEP including injection well R 3406 METER CALIBRATION Calibration of transmitters, 2,000 totallizers, recorders as required R 35004 SERVICES - Ground Cost incurred for maintenance 9,000 of grounds associated with reclaim R 43000 FUEL FOR VEHICLES Fuel for monitoring of reclaim 1,000 R 4300 ELECTRICITY 6,425,000 kwh * .08335/kwh 535,000 (kwh $.08335 avg) R 45001 INSURANCE Property liability package for 32,000 reclaim covered under plant policy R 46014 M & R EQUIPMENT Annual repair items for reclaim 10,000 pumps & equipment in-plant R 4640 M & R BUILDINGS Cost incurred for repair of reclaim 1,000 buildings R 4902 LICENSE & PERMITS Cost for State & local reclaim 0 permits R 5204 LAB SUPPLIES Lab supplies consumed for 1,000 testing required by DEP R 52103 CHEMICALS Sodium Hypochlorite - 246,000 est salt 970 tons @ $106.70 per ton 104,000 ----------------- est $32,000 water for production 32,000 est electric for production 110,000 TOTAL BUDGET: $1,019,000 rate 0,16139 F-IdocsIBudgetlfy2008-2009IReclaim det+summary fy 08-09 Page 1 of 1 8/1/200810:12 AM AGENDA ITEM J2d South Central Regional Wastewater Treatment & Disposal Board REPAIR & REPLACEMENT FUNDS FlY 2007/2008 Recind - Paint Plant Exterior $ (100,000.00) FlY 2008/2009 Sampler Repair/Replacement $ 2,000.00 Portable Welder 5,000.00 Hydraulic Pump 20,000.00 Clarifiers 250,000.00 Bar Screen 400,000.00 Construction 700,000.00 Headwarks Scrubber Equipment 50,000.00 Add Sludge Tank Aeration Pipes 150,000.00 Reclaim A/C Units 15,000.00 Reclaim #1 VFD Repair 5,000.00 TOTAL R&R F/Y 2008/2009 = $ 1,497,000.00 F:\docs\Budget\fy2008-2009\R&R for budget 2008-2009 toF~'13 RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 31, 2008 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on JULY 31 J 2008 by a vote of 8-0, accepted 2008/2009 Wastewater and Reclaim O&M Budgets and Wastewater Repair and Replacement Expenditures. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this ~ day of ~pr , c::2008 ,by a S -0 vote. CITY OF BOYNTON BEACH By: Attes~ m. ~ City lerk Approved as to form: o/!~trto~ . iy Attorn . - F:ldocslBdMtgslRatifsl2007 -2008\BoyntonBeachRatif 07-31-2008. doc ;for - of3 RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 31, 2008 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on JULY 31, 2008 by a vote of 8-0, authorize the establishment of a user rate in Fiscal Year 2008-2009 for wastewater in the amount of $.9977/1,000 gallons for Operations and Maintenance and $.1940/1,000 gallons for Reserves bringing the total to $1.1917/1,000 gallons. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this ~dayof Sepr. ,QlODS ,bya S-o vote. CITY OF BOYNTON BEACH By: // Attes~ Yn. ~ City lerk Approved as to form: ~~~It1~ . ity Attorn F:ldocsIBdMtgsIRatifsI2007-2008\BoyntonBeachRatif 07-31-2008.doc toY /0 r 3 RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 31,2008 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on JULY 31, 2008 by a vote of 8-0, accepted the 2008/2009 Organizational Chart and Salary Range Revisions as well as the two job description revisions and the addition of a new job position. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this ~ day of Se.F' ,1loOB ,by a 5- 0 vote. CITY OF BOYNTON BEACH By: Attest~ 'tn. ~ " City lerk Approved as to form: F:ldocslBdMtgslRatifsl2007 -2008IBoyntonBeachRatif 07-31-2008. doc If!) t _09--6 RA TIFICA TION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 31, 2008 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on JULY 31,2008 by a vote of 8-0, authorized Board to establish a reclaim user rate to consumers (Delray and Plant) for Fiscal Year 2008/2009 as follows: $0.16139/1,000 gallons WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this ~ day of ~r. , aooB ,by a 5-0 vote. CITY OF BOYNTON BEACH By: Attest: APPro~:i~~ City Atto y F:ldocslBdMtgslRatifsl2007 -2008IBoyntonBeachRatif 07-31-2008. doc The City of Boynton Beach City Clerk's Office 100 E BOYNTON BEACH BLVD BOYNTON BEACH FL 33435 (561) 742-6060 FAX: (561) 742-6090 e-mail: prainitoj@cLboynton-beach,fl.us www.boynton-beach.org September 8, 2008 Lori A. Osborn South Central Regional Wastewater Treatment and Disposal Board 1801 North Congress Avenue Delray Beach, Florida 33445 Re: RATIFICATION OF SCRWTD BOARD ACTION OF JULY 31,2008 Dear Lori: Attached for your information and files are two fully executed originals of the Ratification of South Central Regional Wastewater Treatment and Disposal Board Action of July 31, 2008. If I can be of any additional service, please do not hesitate to contact me. Very truly yours, CITY OF BOYNTON BEACH . ~ m. Ruu:Jc " J et M. Prainito, CMC City Clerk Attachments c: Central File, Reso Book S:\CC\WP\AFfER COMMISSION\Other Transmittal Letters After Commission\2008\SCRWTD BOARD ACTIONS OF 7-31-08 - TRANSMmAL - 9-0B- DB. doc America's Gateway to the CJurrstream