R00-033 RESOLUTION NO. R00-~.~
A RESOLUTION OFTHE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE
A RENTAL AGREEMENT BETWEEN THE CITY OF
BOYNTON BEACH AND THE DISTRICT BOARD OF
TRUSTEES OF PALM BEACH COMMUNITY COLLEGE FOR
THE USE OF THE DUNCAN THEATRE/STAGE WEST FOR
THE SPRING 2000 RECITAL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, enrollment in dance classes has grown from 50 students in 1995,
to 209 students in 1999, and it is anticipated that approximately 700 parents and
guests will be attending the 2000 recital; and
WHEREAS, the City does not have a facility large enough to accommodate
all Of our children's classes and produce a professional show for the audience;
NOW, THEREFORE, BE I'T RESOLVED BY THE Cl'TY COMM]~SSI'ON OF
THE CI'TYOF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida,
upon recommendation of staff, hereby authorizes and directs the Mayor and City
Clerk to execute an Agreement between the City of Boynton Beach and the District
Board of Trustees of Palm Beach Community College for the use of the Duncan
Theatre/Stage West, for the 2000 children's dance recital, a copy of said Agreement
being attached hereto as Exhibit "A".
Section 2. That this Resolution shall become effective immediately upon
passage.
PASSED AND ADOPTED this J/ day of March, 2000.
CITY OF.BOYNTQN BEACh, FLORIDA
Vice Mayor
Commissioner
Commissioner
PALM BEACH COMMUNITY COLLEGE
Duncan Theatre
4200 Congress Avenue, MS 15, Lake Worth, Florida 33461-4796
561-439-8244 ph 561-439-8287 fax
Please return signed contracts together with the following items and/or information to:
4Dawn Gibson-Brehon
Duncan Theatre Manager
Palm Beach Community College
0 Congress Avenue, MS#15
e Worih, FL 33461-4796
Lessee Representative, Name and Telephone number.
Certification of non-profit status and tax exemption number.
Signed contract for event including all technical information agreed to
through said contract.
Certificate of insurance listing PBCC as additional insured.
¥// Box Office Questionnaire & Event/Ticket Information Sheet
Certified check in the amount of $. 2512.50
This includes the following:
due 3110/00
(Two months prior)
1. One half of the total rental costs of $3225.00 or $1762.50
2. Audience Liability insurance of $ 750.00
Certified check in the amount of $ 2012.50
prior). This includes the following:
dueon 4/10100 (One month
1. Balance of total Rental Costs of $ 3225.00 or $ 1762.50
2. House Management Costs of $100.00
3. Stage Crew Costs of $ 100.00
4. Campus Security of $50.00
Additional charges, per items #2 & #3, will be billed post event.
ReVved: 7/9e
~LMYDOCb~P~'OOCS~RE~TAL~GO0~9OOCONT
PALM BEACH COMMUNITY COLLEGE
Duncan Theatre
4200 Congress Avenue, MS 15, Lake Worth, Florida 33461,4796
$61-439-#244
FACILITIES CONTRACT
This agreement is made this 1 day of February , 20 00 between the District
Board of Trustees of Palm Beach Community College for the use of the Duncan
Theatre/Stage West, Palm Beach Community College, Lake Worth, Florida, Lessor,
hereinafter referred to as the Trustees and:
City of Boynton Beach hereinafter referred to as the LESSEE. (Lessee certifies
that the above is its true legal title). It is mutually agreed between the two parties as
follows:
1. FACILITY USE: The Trustees agree to the use of the Duncan Theatre facilities,
specified below, by the Lessee for the purposes of:
Dance Recital
THEATRE SPACE RENT DATES TIMES'
Duncan Theatre $975 Wed. May 10, 2000 Rhrsi 4- 8 p.m.
Stage West $100 Wed. May 10, 2000 Rhrsl 4- 8 p.m.
Duncan Theatre $975 Thurs. May 11, 2000 Rhrsl 4- 8 p.m.
Stage West $100 Thurs. May 11, 2000 Rhrsi 4 - 8 p.m.
Duncan Theatre $975 Sat. May 13, 2000 Perf. 2 - 6 p.m.
Stage West $100 Sat. May 13, 2000 Perf. 2 - 6 p.m.
For space, dates, and times, specified above, including minimal house
management, stage crew costs, security and reimbursement of audience liability
insurance the total rent is:
$, 4525.00 .
2. SERVICES PROVIDED: Under this contract the Duncan Theatre will provide
as part of the basic rental charge: Heating/cooling, in compliance with federal energy
guidelines; permanent electric light fixtures; water; house lighting and house sound
systems; available dressing rooms; and normal coordination services of the Technical
Director, and Duncan Theatre Manager.
Additional charges for House Manager, Ticket Captain, Ushers, Stage Crew and
Security will be added to the rental costs of the facility and paid one month prior to
event. Due to individual differences in performance needs, custodian overtime for
cleaning, additional stage personnel, and any other rental related charges will be paid
by the Lessee.
ADVANCE PAYMENTS: The Lessee agrees to pay the College with the return
]
of this signed agreement, no later than two months before the date of the event, a
rental deposit of half the total rental fee, or $ 2512.50 The Lessee agrees to
make such a deposit by certified check made payable to Palm Beach COmmunity
College; NO PERSONAL CHECK WiLL BE ACCEPTED. The remainder of the rental
costs, House Manager, Ticket Captain, Ushers, Stage Crew and Security costs will be
issued to Palm Beach Community College one month prior to event.
4. INSURANCE: The Lessee agrees to pay the College with the return of this
signed agreement, no later than two months before the date of the event, an insurance
rate of $250.00 per performance, or $ 750.00 for general liability insurance
for audience participants. The Lessee agrees to make such a deposit by certified
check make payable to Palm Beach Community College; NO PERSONAL CHECK
WILL BE ACCEPTED.
5. FINAL PAYMENTS: The remaining charges, Information Addendum (see
attached), including expenses over the minimum house management, stage crew and
security costs, or any Other cost which occurred before, during, and after the event will
be billed to Lessee.
6. CANCELLATION BY LESSEE: The Lessee shall have the right to cancel this
Agreement by giving Lessor at least sixty (60) days prior written notice. Lessee and
Lessor agree that it would be difficult to calculate the damages sustained in the event
of such cancellation and accordingly agree that fifty percent (50%) of the contract rent
shall be liquidated damages to be paid to or retained by the Lessor in the event of any
cancellation. For any cancellation less than sixty (60) days from the scheduled
performance, liquidated damages shall be one hundred percent (100%) of the contract
rental.
7. CANCELLATION BY COLLEGE: Should the College desire to cancel or be
unable to perform this agreement, and if notification is given in writing to the Lessee at
least sixty (60) days prior to the date of scheduled use, the College shall return any
rent payments and the Lessee and the College shall be relieved of any further
obligation under this agreement.
8. LIMITATION OF LIABILITY: Neither the Trustees nor Palm Beach Community
College shall be liable for any uncontrollable event which prevents their performance
of the obligations created hereby; including but not limited to:
A. an act of God, landslide, lightning, earthquake, fire, explosion, flood,
hurricanes, acts of a public enemy, war, blockade, insurrection, riot
or civil disturbance, sabotage or similar occurrence;
the order and/or judgment of any federal, state or local court,
administrative agency or governmental body with jurisdiction;
the suspension, termination, interruption, denial or failure of or
delay in renewal or issuance of any permit, license, consent,
authorization or approval essential to the operation or maintenance of
the Duncan Theatre/Stage West;
D. labor disputes, strikes, work slowdowns, or work stoppages;
any substantial equipment or system failure which is not caused by the
negligence of the College; and
any similar event beyond the control of the Duncan Theatre/Stage West
or the College.
9. REASONS FOR TERMINATION OF LEASE: The College may terminate this
Lease if Lessee fails to perform any of its obligations herein set forth or appears to the
College to be: Financially insecure, in violation of the law, in violation of general rules
and policies of the College as set forth by its Board of Trustees and the regulations of
the State Board of Education of Florida, or about to default under the terms of the
Lease or the Usage Policy. Upon termination of the Lease Agreement for whatever
reason, Lessee agrees to promptly remove, at Lessee's expense, all its property from
the College premises within twenty-four (24) hours and to forfeit all advance payment
made to the College.
10. ATTORNEY'S FEES AND COSTS RE LITIGATION: Lessee and Lessor agree
that the prevailing party in any litigation, including appeals, arising out of this Lease or
the Usage Policy attached hereto shall recover reasonable attorney's fees and costs in
addition to such damages as may be awarded.
11. NON-DISCRIMINATION: 'Lessee agrees that it shall not discriminate against
any person because of race, color, sex, national origin, veteran, marital or handicap
status.
12. USAGE POLICY: LESSEE AGREES TO'OBSERVE AND ABIDE BY THE
USAGE POLICY, WHICH INCLUDES THE RULES AND REGULATIONS
GOVERNING THE USE OF THE DUNCAN THEATRE. A COPY OF SAID USAGE
POLICY PLUS RELATED ATTACHMENTS IS APPENDED HERETO AND IS PART
HEREOF. LESSEE ACKNOWLEDGES RECEIPT AND REVIEW OF THE USAGE
POLICY.
For Lessee:
(Lessee) NAME
(Address)
PHONE
By: Date:
For Theatre:
District Board of Trustees
Palm Beach Community College
4200 Congress Avenue, #15
Lake Worth, FL 33461
(561) 439-8244 phone (561) 439-8287 fax
~f~lOlaria~l: Va~jo, Prov(:~i~ ,, .
By: ~~Y'~'-~ Date: , ~'
7~Z~/~Dean D ate: ~ .'~//~
I~,.--Richal:d -I¥o~~ociate Dean, Div. ~f I:l~lmanifies
BY:~7~k*~~'''''''Oate: 7 ~7
Ms. ba~ Gib~on-Breh~n, DUncan Theatre Manager
4
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the
day and year written above.
CITY BOYNTON BEAC
~iayor -
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ATTEST:
APPROVED AS TO FORM
City Attorney
Ci~ Clerk
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer dully authorized by law to administer oaths and take
acknowledgements, personally appeared~4o9 td~,o~,v-~ and acknowledge he/she executed the
foregoing Agreement for the use and purposes mentioned in it, and thht the instrument is his/her
act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in State and
County aforesaid on this o?V ~ day of 'W'vt.~. ~)99:.o2zvw .
NOTARY PUBLIC
My Commission Expires:
,~Tg~ Barbara M. Madden
Commission ~ P,~ 780487
Expires July 19, 2002
BONDED THRU
at~rnc sOUDmO CO...~C.
PALM BEACH COMMUNITY COLLEGE - DUNCAN THEATRE/STAGE WEST
USAGE POLICY
THIS FACILITY USAGE POLICY IS PART OF THE LEASE AGREEMENT FOR THE
DUNCAN THEATRE/STAGE WEST OF PALM BEACH COMMUNITY COLLEGE
(hereinafter referred to as Theatre) AND THE RULES HEREIN MUST BE ADHERED
TO ABSOLUTELY BY LESSEES OF THE THEATRE.
SHOULD THE LESSEE BE FOUND IN VIOLATION OF ANY PROVISIONS OF THIS
USAGE POLICY, THE THEATRE WILL IMMEDIATELY CONSIDER THE LEASE
AGREEMENT NULL AND VOID AND LESSEE WILL FORFEIT ALL ADVANCE
PAYMENTS MADE TO THE COLLEGE AND BE LIABLE FOR ALL RENTAL FEES
AND OTHER EXPENSES INCLUDING LEGAL FEES AND OR COURT COSTS
INCURRED, WHETHER OR NOT THE PERFORMANCE ACTUALLY OCCURS.
THE AFOREMENTIONED LEASE AGREEMENT AND THIS USAGE POLICY ARE
THE ONLY AGREEMENT BETWEEN THE PARTIES RELATIVE TO THE THEATRE
AND NO ORAL STATEMENTS OR PRIOR WRITTEN MATTER SHALL HAVE ANY
FORCE OR EFFECT.
THE DUNCAN THEATRE FACILITIES ARE MANAGED BY PALM BEACH
COMMUNITY COLLEGE UNDER THE DIRECTION OF ITS DISTRICT BOARD OF
TRUSTEES WHICH AS ITS OFFICES AT 4200 CONGRESS AVENUE, LAKE
WORTH, FLORIDA 33461 AND OBLIGATIONS RENDERED TO THE THEATRE IN
THIS AGREEMENT MUST BE RENDERED TO PBCC.
IT SHALL BE THE RESPONSIBILITY OF THE LESSEE TO COMPLETELY INFORM
THE PROPER AGENTS OR EMPLOYEES OF LESSEE CONCERNING THESE
RULES AND REGULATIONS. FOR CLARIFICATION OF INDIVIDUAL RULES,
CALL THE THEATRE MANAGER.
BASIC PROVISIONS
1. LESSEE ACCEPTS AS IS: Neither the College nor College's agents have
made representations or promises with respect to the said building or leased premises
except as herein expressly set forth. The first possession of the leased premises by
Lessee shall be conclusive evidence that Lessee accepts same "as is" and that said
premises and the building of which the same form a part and all equipment within said
building were in good and satisfactory condition.
2. SUBLET/USE: Lessee may not sublet any rented space(s), or in any way
assign the rented space(s) to any other person or organization. Lessee may not utilize
the rented space(s) for any purpose other than that which is specified in the
Agreement.
3. SEATING:
A. CAPACITY: Persons will not b® permitted inside the: Duncan Theatre in
excess of the established seating capacity of 720, or Stage West in excess'of the
established seating of 123. No additional chairs may be placed in the main audience
chamber, hallways, or other portion of the theatre that is open to the public. No
standing room may be utilized, nor is anyone permitted to sit on the any steps in the
house. The campus safety officer, Duncan Theatre Manager, Technical Director
and/or other Duncan Theatre personnel may be present to see that these rules are
carried out. These said individuals have the undisputed authority to hold up the start
of any performance, or if need be, to stop it at any time if any infractions of these rules
are apparent.
B. HANDICAPPED: Specially designated wheelchair seats are placed in the
main audience chamber of the main stage theatre. Pursuant to Florida Statute 6A2
these seats are for handicapped persons and may not be ticketed to non-handicapPed
persons. Wheelchair seating/spaces: El, E2, E39, E40, L1, L2, L36, L37.
4. COMPLIANCE WITH LAWS AND LICENSING:
A. COMPLIANCE WITH LAWS: No activities in violation of Federal, State, or
Local laws, ordinances, rules or regulations, or in the opinion of the Board of Health
shall be permitted on the premises, and it shall be the responsibility of the Theatre
Lessee, while under the terms and period of the Agreement, to enforce this provision.
B. LICENSES/PERMITS/COPYRIGHTS: The Lessee shall obtain and pay the
fee for all licenses and permits necessary to conduct operations specified by the
Agreement. The Lessee will assume all costs arising from the use of patented, trade-
marked, franchised or copyrighted music, materials, devises, processes or dramatic
rights used on or incorporated in the event. Lessee agrees to indemnify, defend and
hold harmless the District Board of Trustees of Palm Beach Community College from
any claims or costs including legal fees which might arise from the questioning of use
of any such material described above. The College may require evidence of such
licenses being in effect, such as ASCAP, BMI, and SESAC, etc.
C. FIRE/SAFETY CODES: All sets, costumes, props, flashpots, laser lighting
equipment, and any other materials used by the Lessee must conform to all applicable
fire and safety codes. The provisions of the fire prevention code that prohibit smoking,
flammable decorations, open flames and explosive or inflammable fluids, gases and
compounds must be observed. The College may require written evidence that all such
codes have been observed and that operators have the required licenses.
D. NON-DISCRIMINATION: Lessee agrees that it shall not discriminate
against any person because of race, color, religion, sex, national origin, veteran,
marital or handicap status.
E. NON-RESIDENT ALIENS: Should the artist(s) to be presented by the
Lessee be a non-resident alien individual, partnership or corporation, the Lessee
expressly agrees to perform all obligations and to assume all liabilities as the
withholding agent pursuant to the requirements of the Internal Revenue Code and the
Federal regulations promulgated thereunder.
5. LESSEE MUST PROVIDE TO MANAGEMENT:
A. TAX EXEMPTION: Non-profit, tax-exempt organizations shall submit to the
Duncan Theatre Manager such tax exemption certificates as shall pertain. Such
certificates will be required with the return of signed contract.
B. SIGNED CONTRACT FOR ACT: Lessee agrees to furnish Theatre, at the
time of Lease Agreement signing, a copy of the signed contract between Lessee and
the Act to be presented. Portions of this signed contract concerning financial
arrangements may be excised.
6. INSURANCE:
A. GENERAL LIABILITY: Lessee shall carry comprehensive liability insurance
in the amount of one million dollars to cover its
employees, performers, guest artists, stage-hands, etc. while working in the theatre
building. Evidence of said insurance shall be furnished to the Theatre, in writing, a
minimum of sixty (60) days' prior to the first scheduled use of the facility. The
insurance COmpany providing such insurance shall be licensed to do business in the
state of Florida. Palm Beach Community College shall be named as an additional
insured.
B. INDEMNITY: The Lessee agrees to conduct its activities upon the premises
so as not to endanger any person thereon; and to indemnify, defend and hold
harmless the Trustees and Palm Beach Community College from any and all
demands, claims, suits, actions or liabilities resulting from injuries or death to any
persons, or property damage, or loss by the Duncan Theatre, Stage West or Palm
Beach Community College, the Lessee, or any persons, howsoever caused, during the
period of use covered by the Agreement, or occurring as a result of the permissions
granted herein.
C. The Theatre will not be responsible for any damage or loss to Lessee's
property, or that of the Lessee's agents, employees, etc., no matter what the cause of
such damage or loss.
7. CANCELLATION: In case of cancellation by the Lessee, it shall be the
responsibility of the Lessee to make reasonable public announcements, at Lessee's
expense, concerning the cancellation, as soon as possible following the cancellation
by all means commercially available.
8. PUBLIC SAFETY: The Lessee shall neither encumber nor obstruct the
sidewalk in front of the theatre, the entrance to the theatre, audience corridors, stairs,
the main audience chambers, related theatre premises nor allow the same to be
obstructed or encumbered in any manner. Lessee further agrees not to bring onto the
premises any material, substances, equipment, or object which is likely to endanger
the life of, or cause bodily injury to, any person on the premises, or which is likely to
constitute a hazard to property thereon. The College shall have the right to refuse to
allow any such material, substances, equipment or object to. be brought onto the
premises and the further right to require its immediate removal therefrom if found
thereon.
Stage areas in use pose unique dangers to anyone not familiar with the
technical aspects of the production. For this reason, patrons or other non-stage
personnel are not allowed on stage or in the wings at any time.
9. EVACUATION POLICY: Should it become necessary in the judgment of the
College staff to evacuate the premises because of a bomb threat or for other reasons
or public safety, the Lessee will retain possession of the premises for sufficient time to
complete presentation of its activity without additional rental charge providing such
time does not interfere with another Lessee. If at the discretion of the Duncan Theatre
Manager, it is not possible to complete presentation of the activity, rental shall be
forfeited, prorated or adjusted at the discretion of the Theatre Manager based on _the
situation, and the Lessee hereby waives any claim for damages or compensation from
the College.
10. DAMAGE/CLEANUP RESPONSIBILITY: Lessee shall be responsible for any
and all damages to the Theatre premises caused by acts of Lessee or Lessee's
agents, employees, patrons, guests and artists whether accidental or otherwise.
Lessee agrees to leave the Theatre premises in the same condition as existed on the
date Lessee took possession, ordinary wear and tear excepted. Any additional
charges incurred because of an unusual amount of post-event cleanup will be borne
by the Lessee. At the option of the College, failure to comPly with damage/cleanup
responsibility may result in the cancellation of any and all future rentals to Lessee.
Stage West is used throughout the year as a teaching facility. As a result, all scenery,
properties, costumes, equipment and debris must be removed from the premise each
evening and the facility returned as it was found.
TECHNICAL
1. STAGE MANAGER: Lessee agrees to furnish a qualified Stage Manager to
run the show backstage or to accept the employment of such a Stage Manager from
the College.
2. RECORDINGS: Lessee agrees that no recording, either visual or audio, of any
kind will be made of the event covered by the Agreement without prior approval from
the College, and specifically from the Duncan Theatre Manager. This includes the
taking of flash photography.
3. TECHNICAL INFORMATION: Technical information from the Lessee to the
Technical Director must be communicated first-hand. Technical requirements must be
communicated at least thirty (30) days prior to the scheduled event.
4. TECHNICAL EQUIPMENT PROVIDED BY LESSEE: Any equipment brought
in by the Lessee for use in the Duncan Theatre/Stage West must be inspected by the
Technical Director for compliance with fire and safety codes and regulations, and the
Technical Director will have the final authority to approve or deny use of such
equipment.
5. STAFFING: Technical Director shall secure and Lessee shall pay for minimal
staffing requirements. The College retains the right to determine the appropriate
number of personnel necessary to properly serve and protect the public. Any costs
over the minimum staffing requirements shall be considered reimbursable to the
College and shall be covered by all such references, included in the agreement. Such
performance personnel will normally involve persons employed by the Duncan
Theatre/Stage West, however, the Technical Director retains the full right to call in
outside professional technicians to help meet staging requirements. No volunteer
personnel will be used in the backstage area.
6, DELIVERY OF GOODS: Sets, costumes and other materials belonging to the
Lessee delivered prior to contracted time will not be accepted by the Theatre staff.
The Theatre makes no guarantee that space will be available to receive materials
arriving early.
7. PAYMENT FOR DELIVERY OF GOODS: The College will not accept any
goods shipped to the Theatre for the Lessee, or for any person claiming to be acting
for the Lessee if any sum is to be paid the carrier upon its delivery thereof.
8. REMOVAL: Lessee shall remove or cause to be removed all scenery,
equipment and other property brought into the Theatre immediately following the final
performance. No storage arrangements are available. Duncan Theatre/Stage West
will not be responsible for any scenery, equipment, or other property left after the final
performance and will dispose of such materials immediately at Lessee's expense.
9. SOUND/LIGHTING CONSOLES: The installation and operation of sound
and/or lighting control consoles in the audience chamber of the Duncan Theatre/Stage
West is strictly forbidden.
HOUSE/PERFORMANCE
1. LESSEE REPRESENTATIVE: At the time of execution of the Lease
Agreement, Lessee will furnish to the Duncan Theatre Manager the name, address,
and phone numbers of the Lessee's representative. This representative will then be
the sole person authorized to make decisions to negotiate with staff of the Theatre.
This representative who must be present at each performance will then be the sole
person authorized to resolve problems and conflicts, or to negotiate any alterations in
performance procedure with the staff of the Theatre. This representative will be fully
authorized to act for and execute documents on behalf of the Lessee.
2. THEATRE REPRESENTATIVE: Palm Beach Community College may elect to
have one of its full-time staff or elect to use a House Manager as its representative.
The Theatre Representative will be present in the front-of-house area before, during
and/or after the Lessee's event. If the House Manager is selected to represent PBCC,
the Theatre will fUrnish for each performance, at the expense of Lessee, a House
Manager and Ticket Captain, if tickets are used, to supervise the overall theatre
operation from the front of the house. The authority of the House Manager is absolute
with regard to times of opening the lobbies,, opening the House, start of the program,
length of intermission, safety of staff and audiences, and protection of the facility.
3. USHERS: The Theatre reserves the right to engage and supervise, through it's
House Manager, the services of all ushers (number, appearance, training, etc.)
4. TIME: House will open to audience one-half hour prior to scheduled
performance time. The program will begin at the time printed on the tickets. If the
program is two hours or longer, there shall be an intermission at least fifteen (15)
minutes in length. Specific arrangements to the contrary may be discussed in
advance with the Duncan Theatre Manager.
5. SECURITY: Any security arrangements deemed advisable by the Theatre will
be made by the Theatre and will be billed to the Lessee as a reimbursable expense as
necessary. Lessee will be notified in advance of intent to do so.
6. PUBLIC AREAS: Lessee agrees to abide by the discretion of the House
Manager and/or Duncan Theatre Manager concerning activities, dress, etc., of those
persons acting in behalf of Lessee in public areas.
7. CONCURRENT USE: The College reserves the right to rent other parts of the
Theatre at the same time as the rental of said premises to the Lessee provided that
such renting to others shall not unreasonably interfere with the use of said premises
by the Lessee. The Lessee understands and acknowledges that the Lessee has no
rights whatsoever to enter or use the areas in the said building comprising the
administrative offices of the Theatre, the President's private box, the mechanical
rooms or any other areas except such as are designated in the Agreement or
otherwise specified in writing by the Theatre.
8. STAFF RIGHT TO ENTRY: Lessee will afford Theatre staff/personnel or its
representative the right to enter any part of the Theatre at any time.
9. FUTURE ATTRACTIONS: The Theatre reserves the right to distribute to the
audience announcements and literature concerning future attractions of College
activities and/or other cultural events to be held' in the ~ Theatre whether such
attractions are under the auspices of the Lessee or not.
10. OPEN REHEARSALS: Any rehearsal at which more than twenty-five (25) non-
production Personnel are in attendance will be considered a performance and will
require the services of the House Manager at the prevailing rate. Audience liability
insurance will also be billed to the Lessee accordingly.
11. SMOKING/WASTE: Smoking will be allowed OUTSIDE only, NEVER IN THE
MAIN AUDIENCE CHAMBER or STAGE WEST or PUBLIC ACCESS AREAS.
Smoking on stage is permitted only when specified as required in the script and must
be approved in advance by the Technical Director.
12. FOOD/BEVERAGES FOR CAST/CREW: The Lessee agrees that where food
and beverages are required on premises for cast and/or crew, the only areas where
such food and beverage may be served is in the backstage Greenroom or in the
backstage shop. Waste must be disposed of properly and promptly or the privilege
will be revoked.
13. ANIMALS: Lessee will not bring or keep or allow to be kept in the Theatre, any
animals. Animals used in performance may be brought into the Theatre only during
actual rehearsal or performance. While not on stage, animals must be kept in the
backstage scene shop or preferably out of doors.
14. ALCOHOL: Alcoholic beverages may not be consumed, purchased or sold on
the premises and/or on the campus at any time.
15. BACKSTAGE POLICY: No guests will be allowed backstage before the end of
a performance. All guests who visit backstage after a performance will enter from the
Greenroom at the rear of the house right corridor where an usher will guide them.
Absolutely no guest will be allowed to pass through stage areas from the main
audience chamber. The Technical Director may determine the maximum number of
guests to be allowed backstage, and has the authority to clear the areas at any given
time.
PUBLICITY/PROMOTION
1. CONFIRMATION OF DATES: Dates and times requested are not considered
confirmed until the Duncan Theatre Manager first approves the event and the Lessee
returns a signed agreement accompanied by a deposit as required.
2. ADVERTISING: Lessee shall not advertise any performance or the appearance
of any performer prior to the signing of this contract, or until contracts between all
parties involved have been properly executed. At its discretion, the Theatre may list
the Lessee's event in its own press releases and newsletters.
3. CORRECT NAME OF BUILDING: Whenever the Theatre is mentioned in
publicity releases, etc., it will be referred to as PALM BEACH COMMUNITY
COLLEGE, DUNCAN THEATRE, LAKE WORTH, FLORIDA or PALM BEACH
COMMUNITY COLLEGE, DUNCAN THEATRE/STAGE WEST, LAKE WORTH,
FLORIDA.
4. EVENT ADVERTISING: The Lessee will have access to the Box Office on
the day of performance only, two hours before curtain. The Theatre's
management reserves the right to review and approve all advertising and
announcement copy that relates to the use of the Theatre's Box Office telephone
number.
5. DISPLAYS: Lessee will display no posters, photographs, models, etc., without
written permission from the Duncan Theatre Manager, and then only in such areas as
are specified and such materials are approved in advance by the Theatre. Further,
the Lessee is prohibited from driving any tack, nail, screw, or other fastening device
into the ceilings, walls, or floors of the Theatre so as to mar, deface, or injure Theatre
property.
6. OBJECTIONABLE MATERIAL: Should the event contain any material that
may be viewed by any segment of the community as being morally objectionable, the
College reserves the right at its sole discretion to require of the Lessee the inclusion in
all advertising of a phrase acceptable to the College that alerts the potential ticket
buyer to the maturity of the theme or actions.
7. COMPLIMENTARY TICKETS: The Lessee shall make available a total of ten
(10) complimentary tickets to the Duncan Theatre/Stage West for each performance
given to the public. Any tickets not used by the Theatre will be returned to the Lessee
for sale to the public within a reasonable amount of time.
ADDITIONAL REGULATIONS
PALM BEACH COMMUNITY COLLEGE AND ITS BOARD OF TRUSTEES
RESERVE THE RIGHT TO IMPOSE ANY ADDITIONAL RULES OR REGULATIONS,
OR TO SET SPECIAL USE ARRANGEMENTS WHETHER OR NOT EXPRESSLY
PROVIDED HEREIN, WHICH MAY BE NECESSARY FOR THE BEST INTEREST OF
THE DUNCAN THEATRE, STAGE WEST AND PALM BEACH COMMUNITY
COLLEGE, AND SUCH REGULATIONS SHALL BE BINDING UPON THE LESSEE.
C. · - ~ .... ENTALtae~aCO~
8
PALM BEACH COMMUNITY COLLEGE
DUNCAN THEATRE
Box Office Questionnaire & EventrFicket Information
Please fill this out completely and return with the signed contract, ffyou nced to use the Box Office, you must
make arrangements with the Duncan Theatre Manager at least thirty (30) days in advance. THE DUNCAN
THEATRE BOX OFHC£ WILL BE AVAILABLE TWO (2) HOURS BEFORE CURTAIN, DAY OF
PERFORMANCE ONLY.
PerformancedEvent Title
Performance/Event Dates & Times May 13, 2000 {2-6pm)
Approximate Length of Performanced 4 Hours
Event
Producing Orgardzation City of Boynton
Description of Performance/Event Dance Recital
Tickets on Sale Beghming
Ticket Sale Location
Your Box Office or Contact Phone
Number(s)
Your Box Office Hours
Date of 1'~ Newspaper Advertisement N/A
City of Boynton Beach, Dance Recital
Beach-Department of Leisure
Services
April 10~ 2000
The City of Boynton Beach-Civic Center
Shelley J~nnsen (561~ 742-6240
8am-5pm~ Monday-Friday
Ticket Prices N/A-at this time
NOTE: If you need to get tickets printed, you can contact: Ticket Craft, 1390 Jerusalem Avenue,
Merrick, NY, 11566, $16-538-6200 or 800-645-4944/phone and $16-$38-4860/fax. Ticket Craft
has the Duncan Theatre seating chart on file. WE CANNOT SUPPLY YOU WITH PRE-
PRINTED TICKETS FOR YOUR EVENT.
It is strongly encouraged that all tickets be reserved seating. Wheel chair locations in the Duncan
Theatre: El, E2, E39, E40, L1, L2, L36, L37