The URL can be used to link to this page

Agenda 09-02-08 The City of Boynton B'.,h < ' , '" '~ '; " c '; , ~ Ii, '.: " e:"...c1eac. i .d' .. .:f : ; @- ""I, c. '.: "~"'.'-.'.'i":::'::<':/:::':- .. ,,,:::,,::,,: \iI\': ,..:: .._._i::: " <I' ",,,' .:' ' ,,', ,',.., 100 E. Boynton Beach Boulevard. (561) 742-6000 City Commission AGENDA SEPTEMBER 2, 2008 Jerry Taylor Mayor - At Large Jose Rodriguez Vice Mayor - District III Ron Weiland Commissioner - District I Woodrow Hay Commissioner - District II Marlene Ross Commissioner - District IV Kurt Bressner City Manager James Cherof DISTRI T I City Attorney Janet M. Prainito City Clerk www. boynton-beach. org We're Reinventing City Living for the Millennium WELCOME Thank you for attending the City Commission Meeting GENERAL RULES &. PROCEDURES FOR PUBUC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. . Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. . Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. . Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. . Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." . Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes . Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes . ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). S:\CC\WP\CCAGENDA\Cover Template\WELCOME SHEET - REVISED 04-04-07.doc Agenda Regular City Commission Boynton Beach, FL September 2, 2008 2. Presentation of a check in the amount of $135,611 from State Representative Mary Brandenburg for a Florida Recreation Development Assistance Program (FRDAP) grant for the development of Congress Avenue Community Park and Barrier Free Playground. 3. Presentation by Janet DeVries, Library Archivist, of her newly published book titled, Sport Fishing In Palm Beach County to the Mayor, Commission and City Manager. IV. PUBUC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE UMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission> V. ADMINISTRATIVE: A. Appointments Appointment Length of Term To Be Made Board Expiration Date Mayor Taylor Bldg. Bd. Of Adj. & Appeals Reg 3 yr term to 12/10 Tabled (3) I Weiland Bldg. Bd. of Adj. & Appeals Alt 1 yr term to 12/08 III Rodriguez Cemetery Board Alt 1 yr term to 12/08 Tabled (2) I Weiland Code Compliance Board Alt 1 yr term to 12/08 Tabled (2) III Rodriguez Code Compliance Board Alt 1 yr term to 12/08 Mayor Taylor Community Relations Board Alt 1 yr term to 12/08 Tabled (3) III Rodriguez Education & Youth Advisory Board Alt 1 yr term to 12/08 Tabled (2) IV Ross Library Board Alt 1 yr term to 12/08 Tabled (3) Mayor Taylor Library Board Reg 3 yr term to 12/09 Tabled (2) Mayor Taylor Recreation & Parks Advisory Board Alt 1 yr term to 12/08 IV Ross Veterans Advisory Commission Alt 1 yr term to 12/08 Tabled (3) Mayor Taylor Veterans Advisory Commission Reg 3 yr term to 12/08 Tabled (3) VI. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. 2 City of Boynton Beach REGULAR CITY COMMISSION MEETING AGENDA September 2, 2008 6:30 P.M. I. OPENINGS: A. Call to Order - Mayor Jerry Taylor B. Invocation by Rev. Rick Riccardi - Police Chaplain C. Pledge of Allegiance to the Flag led by Vice Mayor Jose Rodriguez D. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption II. OTHER: A. Informational Items by Members of the City Commission III. ANNOUNCEMENTS, COMMMUNITY &. SPECIAL EVENTS &. PRESENTATIONS A. Announcements : 1. September 9, 2008 at 6:30 p.m. Public Hearing on Adoption of Final Fire Assessment Rate Resolution and 1st Public Hearing on the Adoption of Fiscal Year 2008/2009 Budget. 2. September 16, 2008 City Commission Meeting rescheduled to September 18, 2008 at 6:30 p.m. including 2nd Public Hearing on the Adoption of Fiscal Year 2008/2009 Budget B. Community and Special Events: None C. Presentations: 1. Proclamations a. Liturgical Dance Day - September 7, 2008 b. Operation Homefront - Florida Week - September 1 - 8, 2008 1 Agenda Regular City Commission Boynton Beach, FL September 2, 2008 A. Minutes 1. Regular City Commission - August 19, 2008 B. Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 2007-2008 Adopted Budget. 1. Approve a piggyback of Palm Beach County Contract #2008052 (Annual Roadway Landscaping) to Superior Landscaping and Lawn Service, Inc. of Miami, FL. in the amount of $26,741 to landscape Bicentennial Park in preparation for the Veterans Day celebration. 2. Approve a piggyback of Palm Beach County Contract #2007052 (Annual Pathway & Minor Construction Contract) to Charles S. Whiteside Inc. of West Palm Beach, FL. in the amount of $114,679.50 to design and construct Bicentennial Park in preparation for the Veterans Day celebration. 3. Award Bid #058-251O-08/0D "ANNUAL SUPPLY OF METAL CONTAINERS AND ROLL-OFFS" to Waste Equip d/b/a Industrial Refuse Sales of Eaton Park, FL. for an estimated expenditure of $120,000. 4. Award Bid #060-2821-08/0D "FURNISH AND INSTALL VARIOUS PARK ENTRYWAY SIGNS PHASE II" to L & J Signs Awnings, Inc. of Orlando, FL. in the amount of $33,380. 5. Award Bid #052-2516-08/JA, "PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK" to Palm Peterbuilt GMC, Inc. of Ft. Lauderdale, FL. in the amount of $417,086. 6. Approve a piggyback of the City of North Miami Beach Bid #2008-002 to NDI Technologies Inc. (Veri Plate) of Longwood, FL. in the amount of $39,625. C. Resolutions 1. Proposed Resolution No. ROS-096 RE: Approving and authorizing execution of a Subordination of Encumbrance to Property Rights of County of Palm Beach, FL for the subordination of an existing utility easement in conjunction with the widening of Old Boynton Road. 3 Agenda Regular City Commission Boynton Beach, FL September 2, 2008 2. Proposed Resolution No. R08-097 RE: Approving and authorizing execution and payment of the Annual Service Renewal Agreement between Motorola and the City of Boynton Beach in the amount of $135,292.92. 3. Proposed Resolution No. R08-098 RE: Approving and authorizing a two percent (2%) increase to the minimums and maximums of the City of Boynton Beach pay schedule for SEIU Florida Public Services Union, CTW, CLS White Collar and Blue Collar employees and general employees. 4. Proposed Resolution No. R08-099 RE: Approving and authorizing an agreement with Blue Cross Blue Shield of Florida (BCBSF) to provide voluntary fully-insured BlueMedicare HMO and Private-Fee-for- Service Employer Group Waiver Plans (EGWP) to the retirees of the City. 5. Proposed Resolution No. R08-l00 RE: Approving and authorizing execution of an agreement with Palm Beach County for funding of the Sand Sifters "Be Green Halloween" event. 6. Proposed Resolution No. R08-101 RE: Approving and authorizing the appointment of a member of the Boynton Beach City Commission as a representative to the Greater Boynton Beach Sister Cities Committee, Inc. D. Approve negotiation of a contract with IBI Group, Inc. of West Palm Beach, FL RFQ #055-2730-08/JA, "FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETIO GREENWAY EXPANSION AND BARTON PARK GREENWAY" in the amount of $556,070 funded by Florida Department of Transportation. E. Approve the use of $2,500 from Vice Mayor Rodriguez's Community Investment Fund for the Caridad Center. F. Approve the use of $1,000 from Commissioner Weiland's Community Investment Fund for the Boynton Beach City Library to purchase large print books. VII. CODE COMPLIANCE & LEGAL SETTLEMENTS: None VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS 4 Agenda Regular City Commission Boynton Beach, FL September 2, 2008 The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. None IX. CITY MANAGER'S REPORT: A. Review and discussion of the cost analysis for the purchase and implementation of electronic agenda software, and to direct staff as to whether or not the Commission wishes to go forward with this project. B. Award BID #037-1510-08/0D, for "FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM" to Digital Video Systems, Inc. of Medley, FL in the amount of $71,420 X. FUTURE AGENDA ITEMS: A. September 9, 2008 - City Commission Hearing/Adoption of Proposed FY 2008/2009 Budget (1st Hearing) B. Adoption of Final Fire Assessment Rate Resolution - September 9, 2008 C. September 18, 2008 - City Commission Budget Public Hearing - Adoption of FY 2008/2009 Budget (2nd and Final hearing) at 6:30 p.m. D. American Assembly Implementation Recommendations - September 18, 2008 E. Review of NE 12th Avenue Canal - (Tabled on August 5, 2008 to September 18, 2008) F. Reconsideration of conveyance of Old High School from CRA to City of Boynton Beach - October 7, 2008 G. Options for Hurricane Protection Project for 1913 Schoolhouse Children's Museum - November, 2008 H. 2008 Recreation and Parks Strategic Plan Update - January, 2009 1. Approve donations to the Juvenile Transition Center in the amount of $6,500 from the Police Department's Law Enforcement Trust Fund. (Tabled on August 5, 2008) J. Solid Waste and Bulk Trash Pick-up Program - December 2, 2008 5 Agenda Regular City Commission Boynton Beach, FL September 2, 2008 XI. NEW BUSINESS: None XII. LEGAL: A. Ordinances - 2nd Reading - Development - PUBLIC HEARING None B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING 1. Proposed Ordinance No. 08-023 RE: Amending the provisions of the City of Boynton Beach Code of Ordinances which prohibits the sale of alcoholic beverages on Sunday mornings. (Commissioner Weiland requesting reconsideration) 2. Proposed Ordinance No. 08-026 RE: Amending the Community Redevelopment Plan to clarify that enclaves and other properties annexed into the City that are within the previously designated boundaries of the CRA are part of the Community Redevelopment Area and therefore subject to jurisdiction of the Community Redevelopment Agency. (Tabled on August 19,2008) 3. Proposed Ordinance No. 08-027 RE: Approving the abandonment of existing utility easements at Trinity Church International, 7255 South Military Trail, Lake Worth, FL. 4. Proposed Ordinance No. 08-028 RE: Amending the Land Development Regulations, Chapter 21, Zoning, Section 5.B, Signs Allowed in Industrial Zoning Districts, to reduce the maximum height of freestanding signs from twenty (20) feet to ten (10) feet. C. Ordinances - 1st Reading None D. Resol utions: None E. Other: None 6 Agenda Regular City Commission Boynton Beach, FL September 2, 2008 XIII. UNFINISHED BUSINESS: None XIV. ADJOURNMENT: NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MAlTER CONSIDERED AT THIS MEmNG, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HElsHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. Agenda 8/27/08 S: \CC\ WP\CCAGENDA \AGEN DAS\y ear 2008\090208.doc 7 III.-ANNOUNCEMENTS & PRESENTATIONS Item C.l.a CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office c=J August 19,2008 August 4, 2008 (Noon) c=J October 21, 2008 October 6, 2008 (Noon) r8J September 2, 2008 August 18,2008 (Noon) c=J November 5, 2008 October 20, 2008 (Noon) c=J September 16, 2008 September 2, 2008 (Noon) c=J November 18, 2008 November 3, 2008 (Noon) C"') <::> n=t c=J October 7, 2008 September 15,2008 (Noon) c=J December 2, 2008 November 17, 2008 (NOW :::j-< c:: -<0 (i") n"T! t '-to rrtO r8J Announcements/Presentations c=J City Manager's Report ~ :::0-< ~% NATURE OF c=J Administrative c=J New Business >>- (1)- :x 00 AGENDA ITEM c=J Consent Agenda c=J Legal - "T)z - .. "'Tfa;, c=J Code Compliance & Legal Settlements c=J Unfinished Business 0 .....m cr. en "..c) c=J Public Hearing c=J :z: RECOMMENDATION: Present Proclamation EXPLANATION: On September 7, the International Dance Commission, a multicultural umbrella organization and resource pool for dance, worship arts ministries and dance companies throughout the world, will celebrate Liturgical Dance Day. Dancers from around the world will take part in a day offasting, prayer and worship. Liturgical dancers are those who express his/her faith through movement ministry in a public worship setting. Michael McCray, Florida Coordinator, will be present to accept the Proclamation. PROGRAM IMPACT: This Proclamation will help raise public awareness of Liturgical Dance Day and its significance in worship.. FISCAL IMP ACT: None ALTERNATIVES: Not present Proclamation -/d-'J-"<' ~h~tf,z ~~ Depa t Hea . s SIgnature City Manager's Signature Assistant to City Manager C11rL- Public Affairs Department Name City Attorney / Finance S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC PRO C LAM A T I ON Dancing is a vital component of our culture and heritage, providing a means of self- expression through art. The choreographic vocabulary of liturgical dance utilizes a variety of visual art forms, including ballet, tap, jazz, African, and modern dance, hip-hop, mime, and sign language. As a form of prayer and ministry, liturgical dance unites body, mind and spirit in visual praise and worship. Liturgical dance ministers aim to promote unity through the sacred arts and a cultural exchange of liturgical dance and the unique customs of each nation. Every Sunday morning, and throughout the week, liturgical dance is expressed in thousands of ministries across the state of Florida. Liturgical dance ministers provide valuable outreach programs serving inner city youth and instilling in them discipline, the desire to pursue excellence and a love of dance. Now, therefore, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim September 7,2008, as, Liturgical Dance Day in Boynton Beach and urge all citizens to learn more about this spiritual art form. In witness hereof, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 2nd day of September, Two Thousand Eight. Jerry Taylor, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) moO-ANNOUNCEMENTS & PRESENTATIONS Item C.l.b CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) [8J September 2, 2008 August 18, 2008 (Noon) D November 5, 2008 October 20, 2008 (Noon) D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon) 0 .... D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17,2008 (N{i) (") -4 =:{..( ~ -<.t:) ('"')"" G') r-a;J [8J Announcements/Presentations D City Manager's Report - iTlO CJ) ::c-< NATURE OF D Administrative D New Business :Xx -0 ...... AGENDA ITEM D Consent Agenda D Legal X (/)0 0% D D N 31P Code Compliance & Legal Settlements Unfinished Business .. - 1 D Public Hearing D U) RECOMMENDATION: Present Proclamation EXPLANATION: Operation Homefront provides emergency assistance and morale to our troops, to the families they leave behind and to wounded soldiers when they return. A nonprofit 50 1 (c)(3), Operation Homefront has more than 4,500 volunteers in 31 chapters nationwide and has provided critical assistance to more than 45,000 military families in need. PROGRAM IMP ACT: This Proclamation will help raise public awareness of the Operation Homefront program FISCAL IMP ACT: None AL TERNA TIVES: Not present Proclamation -{,/~"-'- ~~ ~ Departm ea' Ignature CIty anager's Signature Assistant to City Manager OwL- Wayne M. Segal Department Name City Attorney / Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC PROCLAMATION This great nation was formed by citizen/soldiers. Today's citizen/soldiers and their families are serving gallantly to protect our freedom. Sometimes, however, these servicemen and women and their families experience emergency needs while they are deployed that cannot be met through regular channels. Operation Homefront was founded in 2001 to help provide emergency assistance and morale to our troops and to the families they leave behind, allowing them to focus on their duties abroad. Volunteers also provide continuing support for returning wounded warriors. Services are provided through 31 chapters and by 4,500 volunteers who have given assistance to more than 45,000 military families in need. Aid is provided to families struggling not only with emergencies, but also with the problems of everyday life. Existing programs include: emergency aid, computer programs, financial assistance, furniture. moving, social outreach, and community building. Ninety-two cents of every dollar raised directly supports those in need. Operation Homefront is one of only a handful of charities to have signed a Memorandum of Understanding with the Department of Defense. Among the many charities evaluated by Charity Navigator, Operation Homefront received a four star rating. Now, therefore, I, Jerry Taylor. by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim September 1-8, 2008, as: Operation Homefront - Florida Week in Boynton Beach and urge all citizens to support the important work of this organization. In witness whereof, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 2nd day of September. two thousand and eight. _..._.....-.-_.--~- Jerry Taylor, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) III.-ANNOUNCEMENTS & PRESENTAnONS Item C.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) [gJ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 0 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (NoOltt;) Q September 16, 2008 C")::; CO =i-< 0 0 ~ -<cp October 7, 2008 September IS, 2008 (Noon) December 2, 2008 November 17,2008 (N<Q) Ci) ,,"'t1 N i-CD 0 P'10 :::0-< [gJ Announcements/Presentati ons 0 City Manager's Report :ta ~Z U'>-t NA TURE OF 0 Administrative 0 New Business ::I: 00 - ~ - AGENDA ITEM 0 Consent Agenda 0 Legal .. - 0 Code Compliance & Legal Settlements 0 Unfinished Business - 0 Public Hearing 0 RECOMMENDATION: To receive a check in the amount of$135,611 from State Representative Mary Brandenburg for a Florida Recreation Development Assistance Program (FRDAP) grant for the development of Congress A venue Community Park and Barrier Free Playground. EXPLANATION: The Recreation and Parks Department has been awarded a $135,611 Florida Recreation Development Assistance Program (FRDAP) grant to develop the Congress Avenue Community Park property. The FRDAP grant will provide matching funds (up to $135,611) for the Phase I development of this land. This includes a playground, picnic area, trails, restroom, landscaping, and other related support facilities. The City will have until April 30, 2011 to complete the project. PROGRAM IMPACT: This park will provide an exciting, inspiring and accessible playground and park for adults and children of all abilities to enjoy. The entire park will be completely barrier-free so people of all abilities and disabilities can have access to all park amenities and features. Children with and without challenges can play together. Parents and grandparents with physical limitations can bring their children and grandchildren to the park and enjoy the amenities together. FISCAL IMPACT: The City will receive a $135,611 grant through FRDAP. The Department of Environmental Protection requires a 50% cash match from the City of Boynton Beach. There is $2,900,000 budgeted for park development in the adopted Capital Improvements Plan for FY2007/08 (Account# 302-4298-580-63-05). ~~ ~7{X .~ Departn'rei1f Head's Signature City Manager's Signature Assistant to City Manager ~ Recreation and Parks Department Name City Attorney / Finance S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC lII.-ANNOUNCEMENTS & PRESENTATIONS Item C.3 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) I8l September 2, 2008 August 18.2008 (Noon) D November 5, 2008 October 20,2008 (Noon) D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon) D October 7, 2008 September 15,2008 (Noon) D December 2. 2008 November 17. 2008 (Noon) <=> c::l. n:;; en ~-< I8l Announcements/Presentations D City Manager's Report 2: -<<:.I NATURE OF D Administrative D New Business G") n"TJ N r-tJ:) AGENDA ITEM 0 Consent Agenda D Legal 0 I"'lc ::0--<; D Code Compliance & Legal Settlements 0 Unfinished Business ~ ::s:% :c {./) ..... D Public Hearing D - 00 - . .. - - ft :z: RECOMMENDATION: Janet DeVries, Library Archivist will officially announce the release of her newly published book titled Sport Fishing In Palm Beach County and present a complimentary autographed copy of the book to each member of the City Commission, the Mayor and the City Manager. EXPLANATION: Janet DeVries is archivist and curator of historical collections at the Boynton Beach City Library and a trustee for the Boynton Beach Historical Society. In 2005, DeVries coauthored Images of America: Boynton Beach with M. Randall Gill. DeVries authored Around Boynton Beach in 2006. Books are on sale at the Boynton Beach City Library and Schoolhouse Children's Museum PROGRAM IMP ACT: Proceeds from this book will benefit the Schoolhouse Children's Museum. FISCAL IMPACT: None. ALTERNATIVES: Do not make the presentation. .. ~ ~ ~ v/~ City Manager's Signature Assistant to City Manager ~ LIBRARY Department Name City Attorney / Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC v. ADMINISTRATIVE ITEM A. APPLICANT ELIGIBLE FOR APPOINTMENT 9/2/08 Last Name First 1st Choice 2nCl Choice 3rCl Choice Name Dwork Jonathan Planninq & Dev. Bd. Caudell Scott Police Officers' Retirement Trust Fund Grace Joyce Arts Commission Norfus Victor Planninq & Dev Bd. Timm H. Warren Planning & Dev Bd. S:\CC\WP\BOARDS\APPMENTS\Board Year 2008\Applicants Eligible for Appointment 92 08.doc 1 VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM B.l. AGENDA ITEM REQUEST FORM Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19, 2008 August 4,2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon) D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon) D October 7, 2008 September IS, 2008 (Noon) D December 2, 2008 November 17,2008 (Noon) D AnnouncementslPresentations D City Manager's Report NATURE OF D Administrative D New Business AGENDA ITEM ~ Consent Agenda D Legal D Code Compliance & Legal Settlements D Unfinished Business D Public Hearing D RECOMMENDATION: A motion to approve a piggy-back of Palm Beach County Contract #2008052 (Annual Roadway Landscaping) to Superior Landscaping and Lawn Service, Inc. of Miami, Florida in the amount of: $26,741.00 to landscape Bicentennial Park in preparation for the Veterans Day celebration. EXPLANATION: The Capital Improvement Plan has $180,000 to design and reconstruct Bicentennial Park around the new Veterans Memorial that was dedicated in July. The project will include removal of the existing sidewalk and landscaping. A brick promenade will lead up to the memorial and a contemplative seating area will be constructed in front. Landscaping will be placed behind the memorial to act as a backdrop and frame the memorial to emphasize its prominence. A new flag pole will be placed directly behind the memorial; and transfer of the Submariner Memorial along with small memorial plaques from Intracoastal Park, are included in the original design drawing which was approved by the Veterans' Advisory Board at a Special meeting on February 5, 2008. The design will accommodate memorial services in an orderly and respectful manner. Because the goal is to have the park ready for Veterans Day on November 11,2008, this proposal is based on a piggyback contract with Palm Beach County (Annual Roadway Landscaping Contract.) PROGRAM IMPACT: The level of maintenance will not be impacted with the reconstruction of the park No additional personnel, materials or equipment will be necessary. FISCAL IMP ACT: The total amount budgeted for the project is $180,000 which includes design services, construction of the memorial foundation, reconstruction of the park (pavers, sidewalk, earthwork, irrigation, flag pole) and landscaping. The proposal from Superior Landscaping is $26,741.00. ATTACHMENT: ~ Design drawing of Bicentennial Park with Veterans' Memorial pieces. ~ Veterans' Advisory Commission Special Meeting minutes, February 5, 2008. ~ Bid Proposal Documents. AL TERNA TIVES: Not to redevelop the park ~ .f t-/ "- City Manager's Signature Assistant to City Manager ~ S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Recreation and Parks City Attorn,y! F{dfilL- Department Name S\BULLETIN\FORMS\AGEND^ ITEM REQUEST FORM DOC ii" . - - . _on ~ - --- ""n'~';"-- _.,_u r",h,~. . -- - '~ II NEHHST r Z POt( o'r/W["THI 815' I @ 20000' I ~ ~~ i;;~ =~;';~f'''' M<I'" . 0.> N01'17'~SMw "OJ:! "/ ,I" i I G>' 'o:J J f"ROPERTV · . (NO Of 1ol(11.L ! G: "E ,"om I' I OJ ;: ["HE WP . "'"Nut),,, """ O. ,., t 25 D' AT N W PROPERTY CORNER I "EESURVEYORAW~GI ~ t ~ NORTH . I ./if I : '0",' Submariner ~onument ~ ~uture Monument ~ .. _u_': I I~ ~ =. "" J ! I' H'ADERCUR'\ I I z PHASE 2 It::: I I" "ORUMENT , I ~ ~ 1 ~::;:;:=e~ < EXISTIlI/G CONCRETe WAlK. ! I m ""OR' ALl OIST\JRIlED I ~o AREAS TO MATCI10RIGINA.l t '.1'6' CONDITIONS UPON "0 i COMPlETION OF PHASE 1 EXISTING 's I MONUMENT AND FOUNDATION CONCRETE ~ J CONSTRUCTION. WALK (TO . -~ ~ 1 I I CONCRETE DURING ~ ~-? l I :-,:;;"",, PHASE 'I I f~~~ ~ ~ ! (TO REMAIN) Bu'l-OING ; ~ : f I j ER "'tl(~ ~~ecro_~~J~ i I I !l I .~. -" ,,~ h~' u i CRCTE *Al.K NQ1'17'<lS"W n 3 . "\,osJ ~ { I "'A'o'ER ~ ~ i I ,."" ""'" J. . THIS 5H([1 SHALL BE uSED SOlELY FOF! ~ ESTABliSHING LOCAnON Of lotONUr.I[NT .: f N. FEDERAL HWY. (U.S. 1) fOUNO...TION, REI,IAlNI>!G S1TEMlRIC s..o~ f! CID UANMOOlE :;~~~~~=.ylAt~R5~T~~~.. ~ I ~ ~~~AR~~~O~~Ofr ~ I I '"FOA......TIOflAl, Pu!l:POS(S or... v ~l ~ '\ '\ '\ '\ 11 __ ~ __'~~'.,"mR _________ __ ~___~ J: SCAi..t "'5 "'OHO CJ-~ KinIey-Hom DATE CITY OF BOYNTON BEACH O(==;'\"lROiILD StiHT Nl,Jt.l9(R llf~ h t[8 2008 , ...... ." @~.,.__~=~:Inc. VETERANS MEMORIAL "--;""-- SITE PLAN C-02 O<toctDI' 0... "l'~.~~.S:~~~~,~~~l<01 ::~::~;1 AT BICENTENNIAL PARK 3956 2 of 4 lIlo RE""510NS OA BY Acr PA.U,l BEACH COUNTy FLORIDA O"'TE MINUTES OF SPECIAL VETERANS ADVISORY COMMISSION MEETING HELD ON TUESDAY, FEBRUARY 5, 2008, AT 2:30 P.M. AT BICENTENNIAL PARK, NORTH FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: Thomas Kaiser, Chair Chuck Magazine, City Liaison Morris Boruck Jody Rivers, Parks Superintendent David Buckner Tom Balfe, Parks Manager Lester McKinzie Karl Washington Darrell Fuller, Alternate Stuart Preston, Alternate ABSENT: Thomas Krabill Robert Zimmermann Stanley Gavlick OTHERS PRESENT: Marvin Liebensohn, Honorary Jo Ellen Leisinger, Landscape Archtect Fred Menor, Lakeworth Monument Barry Tutin Kurt Leuchter Paul Bosco I. CALL TO ORDER Chair Kaiser called the meeting to order at 2:45 p.m. II. PLEDGE OF ALLEGIANCE The members recited the Pledge of Allegiance to the Flag. III. INVOCATION Chair Kaiser led a prayer for fellow veteran and former board member, Cramer Hegeman, who had just passed away. Meeting Minutes Veterans Advisory Committee Boynton Beach, Florida February 5, 2008 IV. ROLL CALL OF MEMBERS The Recording Secretary called the roll. A quorum was present. V. OLD BUSINESS a. Veterans Memorial at Bicentennial Park Jo Ellen Leisinger, Landscape Architect, displayed the final rendering of the monument, noting her intent to make the monument the best it could be. The monument would be the focal point of the park and could be observed from all directions. Staff marked the ground indicating the location of the flagpole and monument. The monument was pushed forward so as not to interfere with power lines. Room would be needed behind the monument for maintenance, security and safety. The design would include a ceremonial walk all around the park, which was wheelchair accessible. Monuments could be added along the ceremonial walk and chairs could be set up in between permanent benches. Discussion ensued with regard to the location of the flagpole, which was 30 feet high. Ms. Leisinger noted the importance of keeping the rights-of-way clear. The committee indicated they were desirous of moving the flagpole back. They inquired as to how far back the flagpole could be moved without impeding the ability of people to move about. Ms. Leisinger indicated the flagpole could be moved back five feet, which would open up an area in front of the flagpole for a tent. The small tent was 10 feet by 10 feet. Consensus The committee agreed to move the flagpole back five feet. The flagpole would be directly behind the tent. Chair Kaiser advised a committee had been previously established to select the original monument. He requested a vote be taken. Motion Mr. Boruck moved to accept the drawing shown, approving the monument only. Mr. Fuller seconded the motion that passed unanimously. A copy of the drawing is on file in the City Clerk's office. 2 Meeting Minutes Veterans Advisory Committee Boynton Beach, Florida February 5, 2008 VI. ADJOURNMENT There being no further business to discuss, the meeting properly adjourned at 3: 15 p.m. ~0L- Stephanie D. Kahn Recording Secretary 021408 3 _.-.._.._-_.~" -.. I/C=~~ Department of Engineering and Public Works November 27, 2007 po. Box 21229 Vest Palm Beach. FL 33416-1229 (561) 684-4000 Superior Landscaping & Lawn Service, Inc. www.pbcgov,com 2200 NW 23rd Avenue Miami, FL 33142 Attn: Mr. Orlando Otero, President . RE: ANNUAL ROADWAY LANDSCAPING CONTRACT (PRIMARY) PALM BEACH COUNTY PROJECT NO. 2008052 Palm Beach County Dear Mr, Otero: Board of County Commissioners Enclosed is an original executed copy of the referenced contract. Effective Addie L. Greene, Chairperson November 6, 2007, this letter serves as your Notice to Proceed with the ~ff Koo'ns, Vice Chair specified work upon issuance of written Work Orders by the Palm Beach Karen T. Marcus County Engineering Department, the Streetscape Section, Parks and Recreation Department, Department of Airports and the Cooperative Extension Service. Warren H. NeweJl Mary McCarty If additional information is needed, please call me at 561/684-4070. Burt Aaronson Sincerely, Jess R. Santamaria ~ ru Charles W. Rich, P.E., Director County Administrator Engineering Services Division Robert Weisman CWR:jc Enclosure pc: Andrew Hertel, Manager, Streetscape Section Dennis Eshelman, Director, Parks and Recreation Bruce Pelly, Director, Airports Audrey Norman, Director, Cooperative Extension Service Roberta Carfagno, Administrative Services Division "An Equal Opportunity John Dame, Chief Deputy Clerk, Finance Department r t;.o->ndtivl! Action Employer" Irwin Jacobowitz, Director, Contract Development and Control ~ printed on recycled paper N: \ENG_SER \2008052 -Landscaping\origcontrltr-annua 'Prim. doc a'd"M ~OI~3dns ~..jd 80:20 800Z-9]:-Nlio Z0'd Z09'\?Z~L.9~ I I I PROPOSAL FORM I Superior Landscaping & Lawn Service, Inc. (COMPANY NAME) I 2200 NW 23,d Avenue I Miami. FL (COMPANY ADDRESS) I 33142 ZIP CODE I 305/634-0717 305/634-0744 I PHONE NUMBER FACSIMILE NUMBER I 65-0838100 DATE SUBMrrfED: July 24, 2007 Federal Tax ID# I FOR THE CONSTRUCTION OF: ANNUAL ROADWAY LANDSCAPING CONTRACT PALM BEACH COUNTY PROJECT NO. 2008052 I I TO: THE BOARD OF COUNTY COMMISSIONERS OF PALM BEACH COUNTY, FLORIDA: We, the undersigned, hereby declare that no person or persons, firm or corporation, other than the I undersigned, are interested in this proposal as principals, and that this proposal is made without collusion with any person, firm, or corporation, and we have carefully and to our full satisfaction examined the Contract Documents, and that we have made a full examination of the location of the proposed work and I the source of supply of materials, and we hereby agree to furnish and pay for all necessary labor! equipment, materials and services, fully understanding that the quantities shown herein are approximate only and that we will fully complete all necessary work in accordance with the Contract Documents and I the requirements under them of the Engineer, within the time limit specified in this proposal for the fOlloWing unit prices, to wit: I l P-l :20"d ZIZ.19rZ~L T 9~ :=1 -.~ ..t-1 .:...tnT ~-=1-1nc 1.1.....j .=. ,-:;. .. ,'- ,-.. ,-~" -w . "_..'-'- SUPERIOR PO BOX 35-0095. Miami, FI. 33135-0095 LANDSCAPING & LAWN SERVICE, INC Ph: (305) 634-0717 Fx: (305) 634-0744 Proposal #: 10183 Date: 7/28/08 Submitted to: City of Boynton Beach Jody Rivers 222 NE 9th Ave Boynton Beach, FL 33425 Tel: 561-742-6228 Fax: 561-742-621I Project: Veterans Memorial at Bicentennial Park Plans by: Land Stewardship Co. Dated: 1/1/1904 Sheet &: Written Specs: LA-6, LA-7, IR-l &: IR-2 The purpose of this proposal is to furnish landscaping &: irrigation services at the above project in accordance with the attached scope and materials that is based on plans and specifications stated and according to standard practices. The price of this proposal is valid for sixty (60) days from the date of this proposal. DESCRIPTION OF SERVICE: LandscapingT otal 26,741.00 Notes: 0 Site to be provided ready for landscaping installation, clear of construction debris. exotic and nuisance vegetatior:. All areas to.be pr~vided t~ Super~or Landscaping at +/-.10 of finished landscape elevations. 0 schedule). 0 Material included in proposal is subject to availability at time of installation. 0 Proposal includes backfill soil for plant pits only per detail on plans. Exclusions: 0 Superior Landscaping &: Lawn Service Inc. will use standard horticultural practice in the relocation process, but will not guarantee the survivability of material. 0 Unavoidable damages caused by the tree relocation / removal process. 0 Topsoil for sod areas - if desired to be provided at an additional cost. 0 Root-barrier - if desired to be provided at an additional cost. 0 Existring tree protection. 0 Sod - none identified on plans - if desired to be provided at an additional cost. 0 Water meter, well or any tapping fees due to conecting existing water source to new system 0 Directional Bore or any cutting or patching of asphalt or concrete. 0 Electrical 0 Back Flow Preventor by others If you have any questions, please contact: Jose M. Quintero at- 305-634-0717 Guarantee. Superior Lmdscaping &; Lawn Service, Inc is not liable or responsible for any loss, repair or replacement of any ol the above mentioned due to high winds, hail, lightnIng storms, heavy raInS, vandalism, floods. heaL. constructIon. lllsect plagues ",. infestation, inadelluate irrigation, tornadoes. hurricanes or other Acts D[ l~od Payment Terms Payment as per Contract Terms Past due accounts will acquire an eIghteen percent l180/0) mterest per yea: Should collection activities be warranted, the client shall be responsIble for any related expenses mcludIng but not lllnitecl It attorney s fees and court costs There is a lifty,dollar (S50 00) fee for each check returned for non.suffIClent funds Any alteration' made to this document, will make it void ACCEPTANCE OF PROPOSAL 'vVherefore, Contractor and Owner, or Owner s Agent, have accepted the scope and terms of this proposal Owner ,,;' O\\'I1er s Agent gives express permission to Contractor to enter said property and confirms that i~ clear from aI:l hidden danger or defects. Owner or Owner's Agent: Contractor: Superior Landscaping & Lawn Service, ioe By By Name Name Title. TItle Date: Date ;k No Sl!~htlc.~ /1 eLe$~Ci,rl !?-urc;'c<-~'c (J)n:fer w;! / be- c'-<r JU2.. . -. SUPERIOR LANDSCAPING SCHEDULE OF ITEMS INCLUDED IN PROPOSAL SUBMITTED TO: City of Boynton Beach PROJECT: Veterans Memorial at Bicentennial Park Date: 7/28/08 ATTN: Jody Rivers ADDRESS: Proposal' 10183 ADDRESS: 222 NE 9th Ave CITY/STATE/ZIP Boynton Beach, FL Proposal Rev: CITY/STATEIZIP Boynton Beach, FL 33425 PLANS BY: Land Stewardship Co. Plans Date: DUE DATE OF APPUCABLE): SHEETS & WRITTEN SPECS: LA-6, LA-7, IR-1 & IR-2 Plans Rev: DESCRIPTION OF WORK TO BE PERFORMED: ~ >, ~T'"I . m ~ crl~ GW GAL Other ""'.".',. .,. ,,," .'. ...,. :::, I Trees 42 4 ea Bursera simaruba (BS) Gumbo Limbo 12' 3" ./ $ 220.00 $ 880.00 24 12 ea Lagerstroemia indica 'Tuscarora' Ill) CraDe Mvrtle - Multi-trunk 12' 45 Multi-trunk v" $ 295.00 $ 3,540.00 57 4 ea Quercus viroiniana (QV) Live Oak 14' 2.5" FG ./$ 425.00 $ 1,700.00 32 28 ea Wodyetia bifurcata (WB) Foxtail Palm 12' FG ./ $ 395.00 $ 11,060.00 Shrubs 125 47 ea Woody Ornamental- ChlYsobalanus Red Tip Cocoplum 3 24" oe ./ $ 13.00 $ 611.00 125 492 ea Woody Omamenlal- Ouranla Ouranla Gold Mound 3 16"oe v' $ 13.00 $ 6,396.00 125 34 ea Woodv Omamenlal- Plumbaoo Plumbaoo Imperial Blue 3 30" oc ,/ $ 13.00 $ 442.00 125 84 ea Woody Ornamental - Podocarous Podocarous 3 18' oc ./ $ 13.00 $ 1,092.00 Miscellaneous 127 0 sf Sl AUQustine Floratam Sod TBO - none identifiedon plans $ 0.40 $ 136 2 ea Relocation Sabal Palm ,/ $ 510.00 $ 1,020.00 / i~~-=::~t:.~~ " TOTAL $ 26,741.00 .' ., .,' ' " , ,ii., ,',"'.",,>,,:,.: ",. .,. Y\C : :' ",,' :t1.< Veteran Memorial at Bicentennial Park#10183 (7-28-08) Page 3 of 3 ..- - - - - ~ -- - - - - -... l' PROJECT NAME: PALM BEACH COUNTY .S. 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT .' PROJECT NUMBER: 2008052 u. BIP PROPOSAL BID UNIT ITEM # BID ITEM QUANTITY UNITS PRICE TOTAL - COUNTY WIDE LANDSCAPING PROOUCTS AND SERVICES _u_'" ......... ......... ................. 1 ALEXANDER PALM IPTYCHOSPERMA ELEGANS) 4" CAL. MAX. 14' OA, SINGLE TRUNK, DENSE CANOPY, (8&8, 8" W, 12" 0) 275 EACH $325.00 $89,375.00 2 ALEXANDER PALM IPTYCHOSPERMA ELEGANS) 4" CAL. MAX. 14' OA, DOU8LE TRUNK DENSE CANOPY. (B&B, 8" W, 12" D) 275 EACH $395.00 $108,625.00 3 ALEXANDER PALM IPTYCHOSPERMA ELEGANS) 4" CAL. MAX., 14' OA, TRIPLE TRUNK, DENSE CANOPY B&8, B" W 12" D\ 275 EACH $400.00 $110,000.00 ."........ ........... ........"'. ......................... 4 APPLE BLOSSOM SHOWER (CASSIS JAVANICA) 3.0" GAL., 14' OA X 5.0' SPR., 7.0' C.T., 32" DIA. ROOTBALL B&B 20 EACH $435.00 $8 700.00 C',~ ................ *....,.",iI... ,.,........... ..........***h*t-._ 'l:' 5 BALD CYPRESSnAXODIUM OISTICHUM) 2.0" CAl. 12' OA X 4.0' SPR., 5.0' C.T., 24" OIA. ROOTBALL B&B 25 EACH $275.00 $6,B75.00 '.J) 6 BALO CYPRESSITAXODIUM OISTICHUMlZ.O" CAL. 16' OAX 5.0' SPR., 8.C' CT, 36"DIA ROOTBALL 8&B 25 EACH $400.00 $10000.00 Y.t ............'" ............... "..........." ........................... ('.j ~_! 7 BEAUTY LEAF1CALOPHYLLUM BRASIUENSE) 2.5" CAL., 14' OA X 4.5' SPR., 6' C.T., 28"OIA ROOTBALL B&B 20 EACH $320.00 $6,400.00 1'_ 8 BEAUTY LEAF (CALOPHYLLUM BRASILlENSE13.0" CAL, 16' OA X 5.C' SPR., B' C.T. 32"DIA ROOTBALL B&B 20 EACH $425.00 $8,500.00 ..... 9 BEAUTY LEAF ICALOPHYLLUM 8RASILlENSEl 2.5" CAL., 18' OA X 5.5' SPR., 8' C.T., 36"DIA ROOTBALL B&B 20 EACH $480.00 $9,600.00 -- l,il ..................... .....-.*.~ ."'........ ~........._........ If.l 10 BLACK OLIVE {BUCIOA BUCERAS\ 3.0" CAL., 16' OA X 5.0' SPR., 8' C.T., 32" DIA. ROOTBAllB&B 20 EACH $395.00 $79CO.00 - 11 BLACK OLIVE {BUCIDA BUCERASI3.S" CAL., 18' OA X5.S' SPR., 8.5' C.T. 36" DIA. ROOTBALl B&B 20 EACH $448.00 $8,960.00 ............. ~*..*..~ .....""...... ............................ 12 CABBAGE PALM SABAL PALMETTO >11" CAL. lC' C.T. DENSE CANOPY BEFORE TRIM. NO BOOTS (8&6, 10" W, 18" Dj 140 EACH $150.00 $21,000.00 13 CABBAGE PALM SABAL PALMETTO >11" CAL., 13' C.T.. DENSE CANOPY BEFORE TRIM. NO BOOTS m&B. 10" W, 18" D) 140 EACH $150.00 $21,000.00 14 CABBAGE PALM SABAL PALMETTO >11" CAL., 16' CT, DENSE CANOPY BEFORE TRIM, NO BOOTS IB&B. 10" W, 18" 0) 140 EACH $150.00 $21,000.00 15 GABBAGEPALM SABALPALMETTO >11"CAL., 18'C.T., DENSE CANOPY BEFORETRIM,NO BOOTS 18&B,10"W 1B"D\ ~ 140 EACH $150.0g $21,000.00 16 CABBAGE PALM SABAL PALMETTO 11" CAl. MAX. 10' C,T., DENSE CANOPY BEFORE TRIM, NO BOOTS 8&B, 10" W, 18" m 45 EACH $150.00 $6750.00 17 CABBAGE PALM-rSABAL PALMETTO 11. CAL. MAX. 13' CT, DENSE CANOPY BEFORE TRIM, NO BOOTS B&B, 10" W, 18" OY 45 EACH $150.00 $6750.00 18 CABBAGE PALM (SA8AL PALMETTO 11" CAL. MAX., 16' CT., DENSE CANOPY BEFORE TRIM, NO BOOTS B&B 10" W,lB" 0)-' 45 EACH -' $150.00 $6,750.00 . 19 CABBAGE PALM (SABAL PALMETIO 11" CAL. MAX., 18' CT.. DENSE CANOPY BEFORE TRIM, NO BOOTS BMI, 10" W,1B" ~_ 45 EACH $150.00 $6750.00 ~ ...."'.......... ............... ""............ .............**........fo l 20 CHINESE FAN PALM LlVISTONIA CHINENSIS 17" GAL., 12' OA, DENSE CANOPY, (8&8, B" W, 12" D\ 25 EACH $325.00 $8 125.00 21 CHINESE FAN PALM LlVISTONIA CHINENSIS 17" CAL., 14'OA, DENSE CANOPY, (B&B,a"W.1l" m 25 EACH $370.00 $9250.00 .:.. 22 CHINESE FAN PALM LlVlSTONIA CHINENSIS 17' CAL., 16' OA, DENSE CANOPY, (B&B 10" W 18" 0) _. 25 EACH $435.00 $10875.00 23 CHINESE FAN PALM L1VISTONIA CHINENSIS 17" CAL. 1B' OA, DENSE CANOPY, 18&8, 10" W, 18" 0) 25 EACH $480.00 $12000.00 J. .. ........... **"11............ ............. ......-...frJIMIp........ ;.:, 24 CRAPE MYRTLE lLAGERSTROEM\A INDICA) 2.5" CAL., 12' OA X 4.0' SPR. 6' C.T., 28" DIA. ROOT BALL B&B 25 EACH $295.00 $7,375.00 Ci 25 CRAPE MYRTLE lLAGERSTROEMIA INDICA13.0" CAL., 14' OAX 5.0' SPR. B' C.T., 32" OIA. ROOTBALL Sf-B . 25 EACH $430.00 $10 75C.00 W *"............ .-.,...- ....-..-... .....~_.*-_.... C!: 26 DAHOON HOLLY -(llEXCASSINE) 1.5'; CAL., 10' OA X 2.5' SPR., 4' C.T., 20" DIA. ROOTBAll B&B ---===_.. 25 - EACH $215.00 $5,375.00 - 27 DAHOON HaLLY OLEX CASSIN E) 2.5" CAL.. 12' OA X 3.0' SPR., 5' GT., 28" DIA. ROOT BALL B&B 25 EACH $240.00 $6,000.00 28 DAHOONHOLLY {ILEX CASSINEI3.0" CAL., 14'OAX4.C' SPR., 7'C.T,32"DIA.ROOTBALLB&B 25 EACH $360.00 $9,000.00 ............. ..........":*H ....41....** ..ft1lIiir......*........ c_ 29 DRAKE ELM (ULMUS PARVIFOLlA .DRAKE') 3.5" CAL, 16' OA X 6.0' SPR. 8.0' C.T., 36" DIA. ROOTBAlL 8&8 ,.- ~_-===-___.~ ~_ EACH_ $450.00 $11 250.00 '.L 30 DRAKE ELM (ULMUS PARVIFOLlA "DRAKE") 4.5" CAL.. 18' OA X 8.0' SPR., B.5' C.T., 44" OIA. ROOTBALl 8&8 25 EACH $550.00 $13750.00 .~...*..... ........... ...........- ..............."....,-*..... ,~: "31 FlREBUSH (HAMELlA PATENS) STANDARD,S' OA X 3' SPR, DENSE FOLIAGE, 15 GAL. CONTAINER . ------- -____\_ 25 EAGH$130.00 $3250.00 .... . ......H.." ........... ."........ ...................... " .._~- --- ~-- _.-- - -.-.------..---.--- - r~'.1 ;:;:1 :.,1 D ..... P-2l\ - - - - - - - - - - - ....... - - In PROJECT NAME: PALM BEACH COUNTY & '200B ANNUAL ROADWAY LANDSCAPING CONTRACT . PROJECT NUMBER: 2008052 il.. BID PROPOSAL BID UNIT ITEM # BIO ITEM QUANTITY UNITS PRICE TOTAL 32 FOXTAIL PALM IWODYETIA BIFURCATAl8" GAl. MIN., 12' OA, DENSE CANOPy (B&8 8" W, 12" DJ 25 EACH ~395.00 ~9,875.00 33 FOXTAIL PALM IWODYETIA BIFURCATA) 10" CAL. MIN., 15' OA, DENSE CANOPY, (8&B 8" W 12" OJ 25 EACH $465.00 $11 625.00 ......... ............ .........**. .................... 34 GEIGER (COROIASEBESTENAl1.CAL, 6'OA X 1.5' SPR., 16" OIA. ROOTBALL B&B 15 EACH $210,00 $3,150.00 35 GEIGER (CORDIA SEBESTENA\ 1.5" CAL., 10' OA X 2.5' SPR. 20" 01A. ROOTBALL B&B 15 EACH $260.00 $3,900.00 ............ ............. ......... .................... 01 36 GLAUCOUS CASSIA (SENNA SURATTENSIS\ 2.5" GAL., 12' OA X 6.0' SPR., 5' C.T., 26" D1A. ROOTBALL B&B 140 EACH $285.00 $39.900.00 ,~ ............ .....*.... ............ *........**.....~ o.j) 37 GREEN BUTTONWOOD CONOCARPUS ERECTUS 2.0" CAL. 10' OA X 3.5' SPR., 4' CT, 24" DlA. ROOTBALL B&B 140 EACH $1 953.00 $273,420.00 cot 38 GREEN BUTTONWOOD CONOCARPUS ERECTUS 2.5" CAl.. 12' OA X 4.0' SPR. 5' C.T. 28" DIA. ROOTBALL B&B 140 EACH $230.00 $32 200.00 N b,) 39 GREEN BUTTONWOOD CONOCARPUSERECTUS 3.0" CAL, 14' OA X 5.0' SPR. 7' CT, 32" DIA. ROOTBALL B&B 140 EACH $265.00 $37,100.00 r-- 40 GREEN BUTTONWOOD CONOCARPUS ERECTUS 3.5" CAl., 16' OA X 6.0' SPR., 8' C.T. 36. DIA ROOT8ALL B&B 140 EACH $315.00 $44,100.00 ... 41 GREEN BUTTONWOOD ICONOCARPUS ERECTUSJ 4.0" CAl., 20' OA X 6.0' SPR., 9' C.T., 40" OIA. ROOTBALL B&B 140 EACH $500.00 ~70.000.00 'J) ......."'.. .*.......* ....**".* .**"'****_.. .***- If) '\\\Il41tJ~ GUMBO UMBO (BURS ERA SIMARUBAl2.0" CAl., 12'OA X 4.0' SPR.. 5' C.T., 24" DIA. ROOTBALl B&B 25 EACH $220.00 $5 SOO.OO 43 GUMBO UMBO (BURSERA SIMARUBAl 3.5" CAl. 16'OA X 5.5' SPR., 8,5' C.T., 36" DIA. ROOTBALl B&B 25 EACH $455.00 $11,375.00 ........... ........... ......*.... ....**...",........ 44 JAPANESE BLUEBERRY (ELAEOCARPUS OECIPIENS\ 1. CAl., 7' OA X 12" SPR., 16. DIA ROOTBALL B&8 20 EACH $225.00 $4 500.00 45 JAPANESE BlU.EBERRY (ELAEOCARPUS OECIPIENS) Hi" GAl., 10' OA X 22" SPR. 20" OIA. ROOTBALL B&B 20 EACH $315.00 $6300.00 .......... ............... ............... ......................... 46 JATHROPIA STANDARD 6' OA, B&B 25 EACH $155.00 $3 675.00 47 JATHRoPlA STANDARD, 10' GA, B&B 25 EACH $190.00 $4,750.00 , 48 JATHROPIA MULTI-STEM, 15 GAl. CONTAINER 25 EACH $90.00 $2,250.00 ............ .......... **....... ...................... ~ 49 KOPSIA (OCHRGSIA ELlPTlCA\ 0.75" CAL., 6' OA X 16" SPR., 2.0' C.T., 14" D1A. ROOTBALL B&B 20 EACH $210.00 $4,200.00 , 50 KOPSIA (OCHROSIA EUPTICA\ 1.0" GAL. 8' OA X 21" SPR., 3.0' C.T. 16" OIA. ROOTBALL B&B 20 EACH $290.00 $5 BOO.OO il.. .............. .............. .............. .."................. 51 LAUREL OAK (QUERCUS LAURIFOLlA 2.5" GAL., 14' OA X 4.5' SPR., 6' C.T., 26" DIA. ROOTBALL 8&B 250 EACH $330.00 $82,500.00 :3: 52 LAUREL OAK (QUERCUS LAUR1FOLIA 3.0' CAL., 16' OA X 5.0' SPR. 6' C.T., 32" OIA. ROOTBALl B&B 250 EACH $365.00 $91,250.00 IX 53 LAUREL OAK (QUERCUS LAURIFOLlA 3.5' CAL., 18' OA X 5.5' SPR., 6.5' C.T., 36" OIA ROOTBALL B&B 250 EACH $550.00 $137,500.00 0 54 LAUREL OAK (QUERCUS LAURIFOLIA 4.0" GAL 20' OA X 6.0' SPR., 9' C.T., 40" DIA. ROGTI3ALL 8&B 250 EACH $665.00 $166250.00 ............ ........... ........... ................... H IX 55 L1GUSTRUM (UGUSTRUM JAPONICUMl 1.25" CAL.. 6' O.A. X 25" SPR. 3' C.T., 16" DIA. ROOTBALL B&B 45 EACH $275.00 $12375.00 lJJ 56 UGUSTRUM (L1GUSTRUM JAPONICUM\ 2.5" CAL.. 12' OA X 4.0' SPR.. 5' GT, 26" DIA. ROOTBALL B&B 45 EACH $600.00 $27 000.00 il.. ,,".'-" .......... .............. ........... ............................ :' (f! ~51~J UVE OAK QUERCUS VIRGINIANA 2.5. CAL., 14' OA X 4.5' SPR.. 6' C.T, 28" OIA. ROOTBALL B&B 25 EACH $425.00 $10,625.00 58 LIVE OAK QUERCUS VIRGINJANA 3.0" CAL., 16' OA X 5.0' SPR.. 8' C.T. 32" DIA. ROOTBALL B&B 25 EACH $525.00 $13 125.00 59 LIVE OAK QUERCUS VIRGINIANA 3.5" CAL., 18' OA X 5.5' SPR.. 6.5' C.T., 36" OIA. ROOTBALL B&B 25 EACH $740.00 $18500.00 ;:: 60 LIVE OAK QUERCUS VIRGINtANA 4.0. CAL., 20' OA X 6.0' SPR.. 0' C.T., 40" DIA ROOTBALL B&B 25 EACH $1 380.00 $34 500.00 CL .............. ................... ...~ ~lI..................frTfrfI c;J 61 MADAGASCAR OLIVE (NORONHIA EMARGINATAI1.0. CAL.. 6' OA X 21" SPR., 3.0' C.T., 16" DIA. ROOTBALL B&B 25 EACH $250.00 $6250.00 ... 62 MADAGASCAR OLIVE lNORONHtA EMARGINATAl1.5" CAL., 10' OAX 2.5. SPR. 4.0' C.T. 20" DIA. ROOTBALL a&B 25 EACH $300.00 $7 500,00 " 63 MADAGASCAR OLIVE (NORONHIA EMARGINATA\ 2.0" CAL, 12' OA X 3.0" SPR., 5.0' CT, 24" DIA. ROOTBALL 6&8 I 25 EACH $360.001 $9,000.00 I t.) I .............. .......... .......... ......................-..... I ~I ((I c;J & N I '.D .-< P-JA I Z ::. >; - - - ... - ~ - - - - - - - - .(1 PROJECT NAME: PALM BEACH COUNTY IS\ 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT lL PROJECT NUMBER: 2008052 BID PROPOSAL BID UNIT ITEM # BID ITEM QUANTITY UNITS PRICE TOTAL 64 MAHOGANY ISWIETENIA MAHOGANI) 3.5" CAl., 16' OA X 5.0' SPR., 8' C.T., 36" DIA. ROOTBALL B&B 25 EACH $350,00 $8750.00 65 MAHOGANY ISWIETENIA MAHOGANI) 4.0" GAL. 18' OA X 6.0' SPR, 8,5' C.T., 40" OIA ROOTBALL B&B 25 EACH $450.00 $11 250.00 .........'" ......"...... ............. ........................ 66 OLEANDER INERIUM OLEANDER) STANDARD 1.25" CAL., 8' OA X 2,5" SPR., 3.0' CT, 1 B" D1A. ROOTBALL B&B 50 EACH $175.00 $8,750.00 67 OLEANDER (NERIUM OlEANDER) STANDARD, 2.0" CAL., 10' OA X 3.S" SPR., 4.0' C.T., 24" OIA. ROOTBALL8&8 50 EACH $220.00 $11,000,00 68 . OLEANDER INERIUM OLEANDER) STANDARD, 2.5" CAL., 12' OA X 4,0" SPR., 5.0' CT, 28" DlA. ROOTBALl8&B 50 EACH $255.00 $12750.00 ['.~ ........... .......~..... ............... ........................... ,:;:, 69 ORANGE JASMINE IMURRAYA PANlCULATA) STANDARD, 0.75" GAL., 6' OA X 18" SPR., 2.0' C.T., 14' DIA. ROOTBALL B&B 40 EACH $140.00 $5600.00 .j) 70 ORANGE JASMINE (MURRAYA PANICULATA) STANDARD, 1.0" CAl., 8' OA X 21" SPR., 3.0' CT, 16" DIA. ROOTBAll B&B 40 EACH $190.00 $7,600.00 l' ............... .*.....*~ ............. ............................ >~ 71 ORCHID TREE IBAUHINIA BLAKEANA) 25" CAL, 14' OA X 4.5' SPR.. 6' C.T., 28" D1A. ROOTBALL B&B 25 EACH $315.00 $7 875.00 [) ...t'1l..... ........**.. ......... ............"'.......- - M 72 PAVROTIS PALM (ACOELRRHAPHE WRIGHTII) 8' OA X 4' SPR, MIN. 5 MAIN TRUNKS, DENSE CANOPY, (B&B, 8" W, 12" Dl 40 EACH $220.00 $8,800.00 D 73 PAUROTIS PALM IACOElRRHAPHE WRlGHTII) 12' OA X 5' SPR, MIN. 7 MAIN TRUNKS, DENSE CANOPY, (B&8 8" W, 12" D) 40 EACH $340.00 $13,600.00 [) ............ .......... ......lit..... .....................,... 74 PIGEON PLUM ICOGCOLOBA DIVERSIFOllA) 2.0" CAl., 10' OA X 3.S' SPR., 4' CT 24" OIA. ROOTBALl B&B 40 EACH $260.00 $10,400.00 75 PIGEON PLUM (COCCOLOBA D1VERSIFOllA) 2.5" CAL., 12' OA X 4,0' SPR., 5' C.T., 28" DIA. ROOTBAlL B&B 40 EACH $315.00 $12,500.00 ........... ................ ........... -................""... 76 PITCH APPLE (CLUSIA ROSEA) 0,75" GAL., 6' OA X 2.0' SPR. 2.0' CT, 14" OIA. ROOT8ALL B&B 40 EACH $175.00 $7,000.00 77 PITCH APPLE ICLUSIA ROSEA) 1.0" GAl., 8' OA X 2.5' SPR., 3.0' CT, 16" OIA. ROOTBALl B&B 40 EACH $225.00 $9,000.00 .............. ....,,-*..... ............ ..................... 78 PONGAM IPONGAMIA PINNATA) 2.5" CAL. 14' OA X 4.5' SPR. 6' CT, 2B" OIA. ROOTBALL B&8 -- 20 EACH $350.00 $7000.00 79 PONGAM (PONGAMIA PfNNATA) 3,0' CAL. 1,,' OA X 5.0' SPR, B' C.T., 32" OIA. ROOTBALL B&B -~~--~---- 20 EACH $400.00 $8,000.00 80 PONGAM (PONGAMIA PINNATA\ 3.5" CAl., 18' OA X 5.5' SPR., 8.5' CT, 36. DIA. ROOTBALL B&B 20 EACH $465.00 $9,300.00 ..........."".... 111/10""'........ .............. .............-........... J< 81 REDBAY IPERSE'A BORBONIA) 2.0" CAL. 12' OA X 4.0' SPR, 5.0' C.T., 24" DlA. ROOTBALL 8&B 40 EACH $335.00 $13400.00 1. 82 REDBAY IPERSEA BOR80NIA) 3.0' CAL., 16' OA X 5.0' SPR., B.O' CT, 36" DIA. ROOTBALL B&B 40 EACH $475.00 $19,000.00 ...........*. ............... .....-..,. ....*......*-..... .:. 83 REO MAPLE fACER RUBRUM) 2.0" CAl,.. 14' OA X 4.5' SPR., 6.0' C.T., 24" DIA. ROOTBALL B&B 40 EACH $325.00 $13,000.00 84 RED MAPLE IACER RUBRUM) 3.0. CAL., 16' OA X 5.0' SPR., 8.0' C.T., 32" DIA. ROOT8ALl B&B .- 40 EACH $365.00 $14,600.00 i 85 RED MAPLE ( ACER RUBRUMI 3.5" CAL. 18' OA X 5.5' SPR. 8.0' C.T., 36" OIA. ROOTBAll B&B 40 EACH $525.00 $21,000.00 'J ........""* ~..*"'. .............,. ......"................ .... $38,500.00 i 86 ROYAL PALM IROYSTONEA ELATA) 17" CAL. MIN., 10' G,W., DENSE CANOPY, (8&8, 10' W, 18" 0) 25 EACH $1 540.00 lJ 87 ROYAL PALM (ROYSTONEA ELATA) 17' CAL. MIN., 12' G,W., DENSE CANOPY, (8&B, 10" W, 18" 0) 25 EACH $1 995.00 $49 875.00 i ..-***....... ~....*..... .................. ...iIl._....._....... J 88 SILVER BUTTONWOOD (CONOCARPUS ERECTUS SERICEUS) 2.0" CAL, 10' OA X 3.5 SPR., 4' C.T. 24" DIA. ROOTBALL B&8 50 EACH $210.00 $10,500,00 ri 89 SILVER BUTTONWOOD (CONOCARPUS ERECTUS SERIGEUS) 2.5" CAl., 12'OAX4.0 SPR., 6' C.T. 28" DIA. ROOTBALL B&B SO EACH $255.00 $12,750.00 90 SILVER BUTTONWOOD (CONOCARPUS ERECTUS SERICEUS) 3.0" CAl. 14' OA X 5.0 SPR., 8' CT. 32" OIA. ROOTBALL 8&8 50 EACH $300.00 $15,000.00 ......***- ................. .........,.. .ft..............."** - .. l 91 SIMPSON'S STOPPER IMYRCIANTHES FRAGRANS) 1.0" CAL., 6' OA X 14" SPR., 2.0' C.T. 16" DJA. ROOTBALL 8&8 20 EACH $140.00 $2800.00 -- 92 SIMPSON'S STOPPER IMYRCIANTHES FRAGRANS) 1.5" CAL 6' OA X 22" SPR., 3.0' C:t. 20" D1A. ROOTBALl B&B 20 EACH $180.00 $3,600.00 ~ 93 SIMPSON'S STOPPER (MYRCIANTHES FRAGRANS12.S' CAl., 10' OA X 34" SPR., 4.0' CT. 28' OIA. ROOT8AlL B&B 20 EACH I $215,00 $4 300.0Q -l -_..--._~.. ........... ............ t ......... ......."'..--..... --_. -~ .--- ~ /1 :1 " (, F'-4~ ------- ,- -----~ - -- '" PROJECT NAME: PALM BEACH COUNTY ::i) 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT a.. PROJECT NUMBER: 2008052 BIO PROPOSAL BID UNIT ITEM # BID ITEM QUANTITY UNITS PRICE TOTAL 94 SLASH PINE (PINUS ELLIOTTIl 1.25" GAL. 8' OA X 20" SPR., 2' C.T. 7 GAL. CONTAINER 25 EACH $75.00 $1,875.00 95 SLASH PINE (PINUS ELlIOTTIl 1.5" GAL. 10' OA X 2.0' SPR. 3' CT. 15 GAL. CONTAINER 25 EACH $165.00 $4 125.00 96 SLASH PINEIPINUS ELLIOTT!) 2.0" GAL., 12' OA X 3.0' SPR., 4' C.T., 15 GAL CONTAINER 25 EACH $200.00 $5,000.00 ................ .............. ........... ............................ 97 SPANISH STOPPER (EUGENIA FOETlDA\ 1.U"CAL 6' OAX 14"SPR., 2.0' C.T..16" DIA. ROOTBALL B&B 20 EACH $145.00 $2900.00 98 SPANISH STOPPER (EUGENIA FOETIDAl1.5" CAL 8' OA X 22" SPR., 3.0' C.T., 20" DIA. ROOTBALL B&B 20 EACH $210.00 $4200.00 :4 99 SPANISH STOPPER (EUGENIA FOETIDA\ 2.5" CAL., 10' OA X 34" SPR., 4.0' C.T. 28" DIA. ROOTBALL B&B 20 EACH $260.00 $5,200.00 SJ ............ ............. ........."'.. .................**. j) 100 THATCH PALM fTHRINAX RADIATA\ 3" GAL. MIN. 14' OA, OENSE CANOPY. (B&B 8" W, 12" m 25 EACH $600.00 $15000.00 ~ 101 THATCH PALM ITHRINAX RADIATA) 3" GAL. MIN. 16' OA, DENSE CANOPY, IB&B 10" W,18. 0\ 25 EACH $700.00 $17500.00 D 102 THATCH PALM fTHRINAXRADIATAl3" GAL. MIN. 18'OA,DENSECANOPY18&810"W 111"0\ 25 EACH $800.00 $20,000.00 '- .~........ .......... .....*--...... ...................... rl 103 WASHINGTON PALM ASHINGTONIA R08USTAI17" CAL. MIN., 14' OA DENSE CANOPY, B&B 8"W,12"D\ 25 EACH $420.00 $10,500.00 iJ 104 WASHINGTON PALM I>.SHINGTONIA R06USTA 17" CAl. MIN., 16' OA, DENSE CANOPY, B&B 10"W,18"D\ 25 EACH $440.00 $11,000.00 n 105 . WASHINGTON PALM ASHINGTONIA ROBUSTA 17" GAL. MIN.,1S' OA, DENSE CANOPY B&.B 10"W 18"0\ 25 EACH $520.00 $13,000.00 106 WASHINGTON PAlM ASHINGTONIAROBUSTA 17"CAL.MIN. 20'OA, OENSE CANOPY B&810"W16"Ol 25 EACH $610.00 $15,250.00 .............. .......-.. ............... .................... 107 WI\)( MYRTLOMYRICA CERIFERA\ 1.25" CAL. 8' OA X 2.5" SPR., 3' C.T., 7 GAL. CONTAINER 25 EACH $132.00 $3,300.00 108 WI\)( MYRTLE (MYRICA CERIFERA) 2.0" CAL., 10' OA X 3.5" SPR. 4' C.T., 15 GAL. CONTAINER 25 EACH $220.00 $5,500.00 109 WAX MYRTLE ( MYRICA CERIFERA\ 2.S"CAL., 1Z' OA X 4.0' SPR. 5' C.T., 25 GAL. CONTAINER 25 EACH $240.00 $6000.00 ........... ............ ............... **.,.................. 110 WHITE STOPPER (EUGENIA AXCILLARISl1.0" CAL., 6' OA X 14" SPR., 2.0' C.T., 16" DIA. ROOTBALL B&B 20 EACH $1,603.00 $32,060.00 111 WHITE STOPPER (EUGENIA AXCILLARIS\ 1.5" GAL. II' OA X 2l' SPR. 3.0' C.T. 20' DIA. ROOTBAlL B&B 20 EACH $220.00 $4,400.00 112 WHITESTOPPERIEUGENIAAXCILLARIS\2.5"GAL. 10'OAX34.SPR. 4.0'CT 26"DlAROOTBALLB&B 20 EACH $260.00 $5200.00 ........... .............. ....+-...111 ........................,Irll- ; 113 WILD TAMARIND IlYSlLOMA LATISILIQUA) 3.0" CAL., 16' OA X 5.0 SPR., B' C.T., 3Z" DIA. ROOTBAlL B&B 40 EACH $330.00 $13200.00 l. .......... ...*...... .......... ..."..........1Il....... , 114 WININ PALM NEITCHIA WININ\ 8. CAL. MIN., 12' OA, DENSE CANOPY, m&B 8"W, 12" D\ 40 EACH $295.00 $11,800.00 3: 115 WININ PAlM NElTCH/A WININ)10" CAL. MIN., 15' OA DENSE CANOPY. (6&8 B"W 12" Dl 40 EACH $390.00 $15600.00 .............. ................. .......... ...................... 3 116 YELLOW TABEBUIA fTABEBU1A CARAIBA\ 3.5" CAL. 16' OA X 5.0 SPR, 8' C.T. 36" DIA. ROOTBALL B&B ...~.~. .~;:~ ..:.~~~'OO ..!:"~.:~~?.." .. :t 117 PURPLE GOLDEN DEWDROP (DURANTA REPENS PURPLE\ STANDARD, S' OAX 3' SPR DENSEFOLlAGE 15 GAL. CONTAINER 20 EACH $140.00 $2,800.00 1.1 ........"'. ........... ............ .......................... L 118 VINES: BOWER IPANDOREAJASMINOtDES\ 3' OAX 16" SPR ON TRELLIS 7 GAL CONTAINER 140 EACH $45.00 $6,300.00 ~ 119 VINES: CONFEDERATE JASMINE CTRACHELOSPERMUM JASMINOIDES\ 3' OA X 16" SPR., ON TRELLIS, 7 GAL. CONTAINER 140 EACH $45.00 $6,300.00 120 VINES: MEXICAN FlAME (SENECIO CONFUSUS\ 3' OA X 16" SPR, ON TRELLIS, 7 GAL. CONTAINER 140 EACH $45.00 $6,300.00 121 VINES: VlOLEf TRUMPET (CL YTOSTOMA CAL.LlSTEGIODES\ 3' OA X 16" SPR, ON TRELLIS 7 GAL. CONTAINER 140 EACH $60.00 $8400.00 ............ ............ ............",.. ...............--..... L 122 ACCENT PLANTS, 1 GAL. CONTAINER 1200 EACH $4.60 $5 520.00 '1 123 ACCENT PLANTS 3 GAL. CONTAINER 500 EACH $17.30 $8650.00 .. 124 GROUNOCOVERS,1 GAL. CONTAINER 600 EACH $4.60 $2,760.00 " ~ WOODY ORNAMENTALS 3 GAL. CONTAINER ZOO. EACH $13.00 $2600.00 i) 126 WOODY ORNAMENTAlS, 7 GAL. CONTAINER 150 EACH $45.00 $6750.00 ~ .................... ._*...... ."........... 'fl...................... !) ~ ~ '1 I o ~ P-5A I r ) -- - - - - - - - - - - - - - -- ... ... .. (0 PROJECT NAME: PALM BEACH COUNTY ISJ 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT 0.. PROJECT NUMBER: 2008052 BID PROPOSAL BID UNIT ITEM # BID ITEM QUANTITY UNITS PRICE TOTAL FURNISH AND INSTALL SOD: .......... ........... .............. ......*....._*-...."... 127 SITE PREPARATION AND INSTALLATION OF ST. AUGUSTINE "FLORATAM" SOO 710,000 SF $0.40 $284,000.00 128 SITE PREPARATION AND INSTAlLATION OF BAHIA "ARGENTINE" SOD 270,000 SF $0.27 $72,900.00 ......... ........... .-....... .....1l'_............... 129 FURNISH AND INSTALL TOPSOIL 900 CY $29.00 $26,100.00 130 FURNISH AND INSTALL MULCH 900 CY $34.30 $30,870.00 N ..........* ......... **,.....,.... ....*'*.............. Ilj 131 FURNISH AND INSTALL RIGID ROOT BARRIER 900 LF $9.30 $8 370.00 '.(1 't 132 FURNISH AND INSTALL FLEXIBLE ROOT BARRIER 900 LF $11.00 $9 900.00 N -"*....1l'... *.......**-1;. .*........ ............***'*'.. u"i 133 EXCAVATION (INCl. REMOVAUDISPOSAL) 50 CY $34.00 $1,700.00 r~ 134 50/50 BACKFILL (FURNISH AND INSTAlL) 50 CY $30.00 $1,500.00 M .............. ..110..._.... ............. 1l'............-..-...... 'J) 135 PLANTING AND STAKING ONLY (TREE SUPPLIED BY OTHERS) EACH $128.00 $54.400.00 U~I 425 .......1'...... ...._...fl.. .........-. ...................-. ""1M-- RELOCATE TREE (gO" TREE SPADE) . 5 MILES OR LESS 45 EACH $510.00 $22.950.00 137 RELOCATE TREE (gO" TREE SPADE) - MORE THAN 5 MILES 30 EACH $750.00 $22500.00 ............ ...-,............ ............... ....................... 138 PAINTING OF THREE (3) VERTICAL STAKE SYSTEM (AS SPECIFIED)_ 450 EACH $10.00 $4,500.00 139 PAINTING OF FOUR (4) VERTICAL STAKE SYSTEM (AS SPECIFIED) . 1500 EACH $13.30 $19,950.00 140 PAINTING OF FOUR (4) BRACE SYSTEM (AS SPECIFIED) 750 EACH $13.30 $9 975.00 -"-- ~'-'-~~-'--'-- .......".. ..*....... .,.............. <to...................... 141 RE-STAKING OF THREE (3) VERTICAL STAKE SYSTEM /PEP, S T AI<E) -~~~--.,_. --- 35 EACH $19.50 $682.50 142 RE.STAKING OF FOUR (4) VERTICAL STAKE SYSTEM (PER STAKE) ---~ ,...._-------~ 28 EACH $19.50 $546.00 143 RE-STAKING OF FOUR (4) BRACE SYSTEM (PER STAKE) ! -- 25 EACH $19.50 $487.50 J:j .......... .........+....41 ............... ................... 1- 144 WATERING (AS SPECIFIED) 1.000 HOURS $80.00 $80,000.00 .............. ............. ............... ......-...............-. .:. COUNTY WIDE IRRIGATION PRODUCTS AND SERVICES -- .........<<... .......... ...........- ..................._** 145 JACK AND BORE 4" PVC (SCHED. 80) IRRIGATION SLEEVES ,-- 500 IF $34.50 .$17,250.00 i -- $46.00 $23 000.00 - i 146 JACK AND BORE 6" PVC /SCHEO. 80) IRRIGATION SLEEVES 500 LF - ... .........<<. -... ........... .......~~*...... L FURNISH AND INSTALL SCHEDULE 40 IRRIGATION LINES (COMPLETE): --- ----........ .......... ............ ...........-****.......... LJ -147 3/4- PVC 1000 LF $1.05 $1,050.00 c 148 1" pve 4000 LF $1.25 $5 000.00 , 149 -,.,.. 1 800 LF $1.55 $2 790.00 I 1 1/4" PVC 1--150 '-..'- -_.~ - 1,800 IF $1.80 $3 240.00 1 y," PVC "."...- --- .~ 1,800 LF $2.00 $3 600.00 151 2" PVC -- --~"- - .-_.. 350 IF $2.95 $1 032.50 152 2" PVe MAIN -- _.._.._~----...~-_.- 375 LF $4.25 $1 593.75 153 3" PVC MAIN l ...--- -- .---- 375 LF $3.20 $1 20000 154 4" PVC MAIN I - -----.- ~'--~_.-----. ~--- -----.--- -- r------ ~ -- $4.20 $1 575.00 155 2 y,' O-RING PVC MAIN 375 ----~-~--------------- -~-~-~~~. .---.- ------ --- 375 LF $5.00 $1 875.00 156 3" O-RING pve MAIN - ....- - ~-.----------_._-~ .----~- --'-"- 375 LF $6.00 _ $2,250.00_ 157 4" O-RING PVC MAIN I-- --'._'~-~- --~---_._~ -,------------- ..n,,,,u---r---'~ -~t-~-:;:......",_. .....---........... -- ~___ __' n'___~___'_' _e, - - - -- -~~.-- -- - ~ -_. --.-- ___ _ 1.___ __ _____ L-. -- ,',SA - - - - - - - - - ."...-~ - - - - - - - ... - (II PROJECT NAME: PALM BEACH COUNTY ~ . 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT Cl. PROJECT NUMBER: 2008052 BID PROPOSAL BIO UNIT ITEM # BIO ITEM QUANTITY UNITS PRICE TOTAL FURNISH AND INSTALL SCHEDULE 40 'PURPLE" RE-USE IRRIGATION LINES (COMPLETE): ._....*-. .---.....*. ....*....... ***................... 15B 3/4" pve 1,000 LF $1.08 $1,080.00 159 1. rve 4,000 LF $1.29 $5160.00 160 1 1/4. rve 1,800 IF $1.60 $2,880.00 161 1 y," pve 1,800 LF $1.80 $3 240.00 162 2" pve 1,800 LF $2.30 $4 140.00 ('1 163 Z" pve MAIN ~ 350 LF $3.05 $1,067.50 \!J 164 3" pve MAIN 375 Lf $3.95 $1 481.25 '<t 165 4" pve MAIN 375 LF $4.18 $1,567.50 ('l 166 2 y,- O-RING pve MAIN 375 LF $4.85 $1,818.75 If) 167 3" O-RING PVC MAIN 375 LF $5.05 $1 893.75 r- 168 4. O-RING PVC MAIN 375 IF $5.85 $2 193.75 ..... <!i ........... ........... ........-.. ...................... If) FURNISH AND INSTAll flEXIBLE rve IRRIGATION LINES (COMPLETE): ***....... ......... ....**..... ...................... 169 r FLEXIBLE PVC 380 IF $3.00 $1,140.00 170 2 W FLEXIBLE PVC 380 LF $3.50 $1.330.00 171 3" FLEXIBLE PVC 360 LF $4.50 $1,620.00 . ............. .........- .........-... ................. 172 PROVIDE CONNECTION TO EXISTING IRRIGATION SYSTEM 5 EACH $600.00 $3,000.00 173 PROVIDE CONNECTION TO EXISTING POTABLE WATER liNE. 5 EACH $910.00 $4 550.00 174 PROVIDE CONNECTION TO EXISTING RE-USEWATER LINE. 5 EACH $1,550.00 $7,750.00 ......... ............ .......... ..***............*- FURNISH AND INSTALL PUMP: .......... ...*.*..1< ............ .....**............- 175 INSTALL 2HP PUMP AND PUMP STATION FOR OBTAINING WATER FROM AN ADJACENT WATER BODY 5 EACH $7 400.00 $37 000.00 ~ 176 INSTALL 3HP PUMP AND PUMP STATION FOR OBTAINING WATER FROM AN ADJACENT WATER BODY 5 EACH $7,500.00 $37 500.00 . 177 INSTALL 5HP PUMP AND PUMP STATION FOR OBTAINING WATER FROM AN ADJACENT WATER BODY 5 EACH $8.700.00 $43,500.00 Cl. 177A INSTALL 7.SHP PUMP AND PUMP STATION FOR OBTAINING WATER FROM AN ADJACENT WATER BODY 4 EACH $11,400.00 $45,600.00 J: 178 INSTALL 10 HP PUMP AND PUMP STATION FOR OBTAINING WATER FROM AN ADJACENT WATER BODY 4 EACH $15,000.00 $60000.00 179 INSTALL 2HP SUBMERSIBLE PUMP AND PUMP STATION FOR OBTAINING WATER FROM WELL 5 EACH $14000.00 $70 000.00 it 180 INSTALL 3HP SUBMERSIBLE PUMP AND PUMP STATION FOR OBTAINING WATER FROM WELL 5 EACH $14500.00 $72,500.00 0 181 INSTALL 5HP SUBMERSIBLE PUMP AND PUMP STA1l0N FOR OBTAINING WATER FROM WELL 4 EACH $15,500.00 $62,000.00 H 181A INSTALL 7.SHP SUBMERSIBLE PUMP AND PUMP STATION FOR OBTAINING WATER FROM WELL 4 EACH $17,500.00 $70,000.00 rt W 162 CONCRETE V AUL T, 48" X 48" X 36" WITH DRAINAGE 7 EACH $4 500.00 $31.500.00 !t 163 ALUMINUM VAULT LID 5 EACH $1,450.00 $7 250.00 J 164 PLASTIC TANK, 55 GAL 5 EACH $650.00 $3,250.00 'j) 185 1/4 HP SUMP PUMP WITH DISCHARGE PIPING AND POP-UP DISCHARGE BLOW OFF 5 EACH $700.00 $3 500.00 186 INJECTOR PUMP 5 EACH $450.00 $Z,Z50.00 ::: 187 FUSED MAIN DISCONNECT, WITH METER. 2HP PUMP STATION 5 EACH $475.00 $2,375.00 1- iS7A FUSED MAIN DISCONNECT, WITH METER - 3HP PUMP STATION 5 EACH $500.00 $2,500.00 187B FUSED MAIN DISCONNECT, WITH METER - 5HP PUMP STATION 5 EACH $600.00 $3,000.00 <t 187C FUSED MAIN DISCONNECT WITH METER -7.5HP PUMP STATION 4 EACH $700.00 $2,600.00 .... 1870 FUSED MAIN DISCONNECT WITH METER. 10HP PUMP STATION 4 EACH $1 000.00 $4,000.00 .. 1BB 1. GREY PVC SCH 40 -IN ADDITION TO 200' BASE LENGTH (INSTALLED IN TRENCH) LF $2.00 $700.00 <! 350 ::;r iBBA 1" GREY PVC SCH 80 -IN ADDITION TO 200' BASE lENGTH (INSTALLED ABOVE GROUND OR UNDER PAVEMENn 350 LF $3.20 $1,120.00 1888 1 Yo' GREY PVC SCH 40 -IN ADDITION TO 200' BASE LENGTH HNST ALlt:D IN TRENCH) 350 LF $3.00 $1 050.00 D 168C 1 y." GREY PVC SCH 60 -IN ADDITION TO 200' BASE LENGTH (INSTALLED ABOVE GROUND OR UNDER PAVEMENT) 350 LF $4.25 $1467.50 ~ 189 'Z' GREY PVC SCH 40 - IN ADDITION TO zoo' BASE LENGTH (INSTALLED IN TRENCH) 350 LF $5.00 $1 750.00 ~ 189A 7' GREY PVC SCH ao - IN ADDITION TO 200' BASE LENGTH (INSTALLED ABOVE GROUND OR UNDER PAVEMENT) 350 LF $5.25 $1,837.50 \1 I 1698 #12 THWN COPPER WIRE (INSTAlLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH) 350 LF $4.00 $1 400.00 D ... I P-7A ?: ) ~, - - - - - - -- - - - - - - - - - - - (S) PROJECT NAME: PALM BEACH COUNTY ,..; 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT Cl. PROJECT NUMBER: 2008052 BID PROPOSAL BID UNIT ITEM # BID ITEM QUANTITY UNITS PRICE TOTAL 189C #10 THWN COPPER WIRE (INSTALLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH) 350 LF $4.00 $1,400.00 1890 #8 THWN COPPER WIRE INSTALLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH 350 LF $4.00 $1 400.00 189E #i3 THWN COPPER WIRE INST ALLEO IN CONDUIT IN EXCESS OF 200' BASE LENGTH 350 LF $4.00 $1 400.00 1B9F #4 THWN COPPER WIRE INSTALLED IN CONDUIT IN EXCESS OF 2ClCl' BASE LENGTH -- 350 LF $4.00 $1,400.00 189G #3 THWN COPPER WIRE INSTALLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH 350 LF $4.00 $1,400.00 189H #2THWN COPPER WIRE (INSTALLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH 350 LF $4.00 $1,400.00 (" 1B9J #1 THWN COPPER WIRE (INSTALLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH 350 LF $4.00 $1 400.00 0 189K #1/0 THWN COPPER WIRE (INSTALLED IN CONDUIT IN EXCESS OF 200' BASE LENGTH) 350 LF $4.00 $1,400.00 '.D ..._"'.... .......""'** .......il'... ..*.*.*t.~*..* l' IRRIGATION WELL CONSTRUCTION: ................ .......... ........... ................".... \'j ~-J 190 4" OPEN-END WEll 5 EACH $5,000.00 $25000.00 ~- 191 5" OPEN-END WELL 5 . EACH $6 000.00 $30,000.00 ,..; 192 6" OPEN-END WELL 4 EACH $6 500.00 $26,000.00 \D 193 ADDlTlONAL WELL DEPTH IN EXCESS OF lOa' BASE DEPTH 70 VF $70.00 $4,900.00 ~~I ............. ............ ......... ***............".... IRRIGATION WELL REFURBISHMENT/RESTORATION: ............. ............ _.".if"'... ..fIt."'............."...ir*...... 194 4" OPEN.END WELL 5 EACH $1,410.00 $7,050.00 195 5" OPEN.END WELL 5 EACH $1,660.00 $8,300.00 196 6" OPEN-END WELL 5 EACH $1,745.00 $8,725.00 197 IRRIGATION WELL ABANDONMENT - ALL SIZES ALL DEPTHS - 5 EACH $900.00 $4,500.00 ,- .....-"*'*. .."'..*..". ......... ...................... .. .- .. ....... ....*..- .......... --.**........... FURNISH AND INSTALL IRRIGATION HEADS: - -~~~-~--'-'----"~_.-. -, 350 198 6" POp.UP SPRAYHEAD INCLUDING FlEXlBLE PIPE EACH $28.00 $9,800.00 199 - ____~__ _.0" '".,..-.---.---- 350 EACH $70.00 $24,500.00 TURF ROTOR INCLUDING SWING JOINT 200 -'-'---~""~ -~-. ~- 350 EACH $15.50 $5,425.00 .U4 FLOOD BUBBLER INCLUDING FLEXIBLE PIPE ......... ............", ............. ....................... FURNISH AND INSTALL ZONE VALVES: .. ....."'... .......... "'''-'*"''''.1; 4:.........**......................... LL .... 201 1" VALVE INCLUDING VALVE BOX 5 EACH $300.00 $1.500.00 ..:. 202 1 Y."VAlVE INCLUDING VALVE BOX ," '-. 5 EACH $400.00 $2,000.00 - .- 5 EACH $450.00 $2,250.00 (i 203 2" VALVE INCLUDING VALVE BOX 204- BRASS HOSE BIB ON CONTROL VALVE . 5 EACH $80.00 $400.00 D .-- - LF $0.26 $9,100.00 H 205 CONTROL WIRE (DIRECT BURIALlINSTALlED W/MAlN LINE 35,000 (i 206 CONTROL WIRE (DIRECT BURIAL) BURIED IN ITS OWN CONDUIT 33,000 LF $2.00 $66,000.00 . W ---- .......-*. .-......... .........- ...............-.... u.. _.~- .. ~""'1l1f ........-.. ...***.... ....................... -, FURNISH AND INSTALL CONTROLLER: - 207 12 STATION "SENTINEL FIELD SATELLITE" CONTROLLER WITH HYDROMETER 5 EACH $8 066.56 $40 332.80 (0 - 208 24 STATION "SENTINEL FIELD SATELUTE" CONTROLLER WITH HYDROMETER 5 EACH $9,496.50 $47,482.50_ f;- 209 36 STATION "SENTINEL FIELD SATELLITE" CONTROLLER WITH HYDROMETER 5 EACH $10,904.60 $54,523.00 E - .--' -~-~_.~---~-. 5 t=ACH $12334.52 $61.672.60 210 48 STATION .SENTINEL FIELD SATELlITE"CONTROLLER WITH HYDROMETER _______ _ LL ----~ EACH $1 408.10 $7,040.50 211 12 STATtON SENTINEL CONTROLLER EXPANSION MODULE 5 ----~---~- --- 5 EACH $750.00 $3750.00 ,-) L212 PHONE MODEM ...---- -- ._~- ,.., .. t(1 (~I ,~( 1:';:1 ". ~. ..1 'D .-\ P-R~ I ..:. - - - - - - , , - - - - - - - . - - - - .... .... PROJECT NAME: PALM BEACH COUNTY il.. 2008 ANNUAL ROADWAY LANDSCAPING CONTRACT PROJECT NUMBER: 2008052 BID PROPOSAl. BID UNIT ITEM # BID ITEM QUANTITY UNITS PRICE TOTAL 213 COMMUNICATION TOWER 5 EACH $3,000.00 $15,000.00 . 214 4 STATION RAINBIRD ESP 5 EACH $300.00 $1,500,00 215 6 STATION RAINBIRD ESP 5 EACH $350,00 $1,750.00 216 8 STATION RAINBIRD ESP 5 EACH $400.00 $2 000.00 ............... .............. ............. .*....................... N TOTAL: ...***"'.. ..-....... ...fIr....... $4,269,191.15 . ~ \j) . Oenotes Corrected Figure V N Notes On Landscaping: IL1 ('- 1. Trunk caliper (diameter) is measured 6 inches from the ground on trees up 10 and Including 4 inches in caliper, and 12 inches above the ground for .... larger trees. The caliper (diameter) of a palm tree is taken at the widest portion, measured between 1 and 3 feet from the soil line. \j) 2. All B&B 10 be natural burlap; not synthetic fabric, as per specllications. \0 3. C.T. (Clear Trunk) heights specify required minimum height of bottom of tree foliage (excluding palms) for dear.sight & maintenance purposes, not the minimum height of first major branch (as per Florida Grades & Standards definition). As per this alternate delinition of C.T., some branches without foliage may be allowed within the required 8.0' or 8.5' clear sight window as specified. No leaf foliage, including palm fronds, may encroach into a 4. All Irees & palms shall meet or exceed minimum requirements of "Florida Grade No.1" as per the current Grades & Standards for Nursery Plants by the Florida Department of Agriculture & Consumer Services. 5. Minimum depth of B&B rootballs is to be at least 213 of specified minimum rootball diameter shown, except for palms, which have designated widths f'N) & depths (D) above. 6. No more than 2" of soil shall be above the top root of a rootbalL 7. The above plant counts are estimated quantities before the actual design of various pending road projects is completed. Previous typical projects have ranged from iOta 350 trees. 8. All costs associated with the performance of work under this contract including but not limited to all materials, labor, & equipment shall be included in it! the unit bid item cost for each tree. . 0.. Notes On Irrigation: :::: 9. Items 145 and 146 - Contractor shall provide all boring logs and permits to the County. 10. Items 152 through 154 and 163 therough 165 - When Z", 3" or 4" PVC is used as main line. Schedule 80 fillings shall be used. Ci 11. lIems 155 through 157 and 166 through 168 - Include all ductile iron fittings, thrust blocking, line guard tape and testing. 0 H 12. Items 175 through 178 - Include all costs associated with electrical connection (200' base lenglh). enclosure, intake screen, Hot Stop, pressure/air relief Ci valve in approved valve box and Ames Cia-Valve if applicable. Base suction line shall be 200' W 13. Items 179 through 181 -Include all costs associated with electrical connection (ZOO' base length), well construction (100' base depth), enclosure, Hot il.. Stop. pressure/air relief valve in approved valve box or strut mounted (as directed by the Engineer), Ames Cia-Valve, if applicable, and all permits. :J . Note that the South Florida Water Management District General Water Use Permit will be provided to the Contractor. i)) 14. Items 194 through 196 - The work for Well RefurbishmenlJRestoration sl\all include removal of concrele around the well head, removal of the pump station from the work area, removal of well liner pipe. installation of seat drive shoe with drill rig or installation of additional casing as required. Upon E determinalion of satisfactory performance as specified in the Special Provisions (Section Iwe -lrrigalion Open End Well Construction Specifications), Ci.. completion of the task shall include replacement of pump station, priming pump, patching concrete. flushing mainline and demonstrating satisfactory \0 15. Item 1 97 _ The work for Well Abandonment shall include removal of the pump station from the work area and delivery 10 a local location specllied by lhe .... County, sealing of the well head with concrete, removal of service and filing of necessary pannUs and reports with jurisdictional agencies wilh copies of .. all such documents supplied to the County. t') 16. Items 201lhrough 203 -Include a gate valve, siz.ed to match the control valve, placed upstream in the .same valve box for maintenance isolation. Q 17. All electrical selVice, fuses, motor feeder wire, conduit, etc.. required for providing power to the pump station shall comply with the current editions of ((\ \he National Electric Code, the Florida Building Code and the Palm Beach County Building Code, with all current addenda. Contractor shall be required ~ to acquire all electrical permits and provide all required pennit drawings. r~ \,.1 I \j) .... I P-9A z: ;:. >-:, I I I ANNUAL ROADWAY LANDSCAPING CONTRACf BID NO. 2008052 I TOTAL AMOUNT OF BASE BID: I $ 4,273,281.15 (In Figures) I NOTES: I 1. ThIs contract shall be awarded for twelve months and shall commence with the date when the contract is executed by the Board of County Commissioners. I 2. Palm Beach County reserves the right to increase or decrease the total quantities as necessary to meet actual requirements. * PLEASE AFFIX SIGNATURE WHERE INDICATED (fAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR BID) NAME OF FIRM: Superior Lan~~ J,a;,m S~ Inc. * SIGNATURE: ~:// /5~ (Sign and Date) , -- Orlando Otero (Print Signatorys Name) ADDRESS: 2200 NW 23 Avenue em, STATE AND ZIP: Miami, FL 33142 TELEPHONE: (3 OS) 634 -.a 71 7 STATE LICENSE # CFC1425682 eOUNTY LICENSE # 08- 012 CITY LICENSE # 168516-0002 LICENSE TYPE: Landscaping See attached for copies of licenses P-IO .--,,- - . -"'~ .. -- ...... . . - ,- - 7'" T .. ~ 7G1q+:-7.- I T .;::s" VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM 8.2 AGENDA ITEM REQUEST FOMl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to Citv Clerk's Office Meeting Dates in to Citv Clerk's Office D August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) D September 2,2008 August 18,2008 (Noon) D November 5, 2008 October 20, 2008 (Noon) ~ September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon) D October 7, 2008 September 15, 2008 (Noon) D December 2, 2008 November 17, 2008 (Noon) D Announcements/Presentations D City Manager's Report NATURE OF D Administrative D New Business AGENDA ITEM ~ Consent Agenda D Legal D Code Compliance & Legal Settlements D Unfinished Business D Public Hearing D RECOMMENDATION: Request for the City Commission to approve a piggy-back of a Palm Beach County contract #2007052, with Charles S. Whiteside, Inc. to reconstruct Bicentennial Park in the amount of $114,679.50 in preparation for the Veterans Day celebration. EXPLANATION: The Capital Improvement Plan has $180,000 to design and reconstruct Bicentennial Park around the new Veterans Memorial that was dedicated in July. The project will include removal of the existing sidewalk and landscaping. A brick promenade will lead up to the memorial and a contemplative seating area will be constructed in front. Landscaping will be placed behind the memorial to act as a backdrop and frame the memorial to emphasize its prominence. A new flag pole will be placed directly behind the memorial; and transfer of the Submariner Memorial along with small memorial plaques from Intracoastal Park, are included in the original design drawing which was approved by the Veterans' Advisory Board at a Special meeting on February 5, 2008.The design will accommodate memorial services in an orderly and respectful manner. Because the goal is to have the park ready for Veterans Day on November 11, this proposal is based on a piggyback contract with Palm Beach County (Annual Pathway and Minor Construction Contract). PROGRAM IMP ACT: The level of maintenance will not be impacted with the reconstruction of the park. No additional personnel, materials or equipment will be necessary. FISCAL IMPACT: The total amount budgeted for the project is $180,000, which includes design services, construction of the memorial foundation, landscaping and reconstruction of the park (pavers, sidewalk, earthwork, irrigation, flag pole). The proposal from Charles S. Whiteside, Inc. is for $114,679.50, which is for reconstruction of the park. ATTACHMENTS: >- Design drawing of Bicentennial Park with Veterans' Memorial pieces >- Veterans' Advisory Commission Special Meeting minutes, February 5, 2008. >- Bid Proposal documents. AL TERNA TIVES: ~~ City Manager's Signature S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Assistant to City Manager ~ Recreation and Parks . -) yj.fk;L Department Name City Attorney / Finance ,/ J S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC , ~ ----- - - _ _ _ ~ 'i"H"" , I , - -- -- --- ffOOOuJuT'l' I Z ~r W/III['1[R ~ Slr( 8(NCI;w.Rt<" . fOUND W\L/0lSl( I @ ! Ji~ ,",-,- I "CD " [;> 0 ' ~ i . . [NIl 01 r,tflAL ([Ner ON tiNE ! I I i t W,P "SETNAllJOISl< , I 't. N,E 3ROAVE I / ". AT N W PROPERTY CORNER t (SEE SURVEY DRAWINGl ~ . I I I '" ! I ~ Future Monument I I ~ .. " I ~ .. -~~ ., ---:; i f .eo ~. I I I I I: , PHAse 2 i I I I I JJ UONUMfNT j I 10 AND FOUNOATlON , ,. PHASE I. AVOID DAMAGe TO ! ~~ EXIS1"1HG CONCReTE WALK. RfSTORE AU. O~D I AREAS TO .....TCH ORIGINAl ~ CONDITIONS UPON I COMPLETlON Of' PHMe 1 EXISTING i UQNUMENT AND FOUNMTIClN CONCRETE I CONSTRUCnoN WAlK (TO ~ J ::l~~ ~ 1 1 I PHASE 1) ! I .o.oJI<C[NT I I """"' II ;: ~ - j ~ I rHO 01' II.(fAl.. ~ I F(NC( 0.3' N ,; I i I ,,~ 1":.- ~ i ~ n fA .n~:1.1 " . :, I NO,.l,..ll"W . ' ISl ~ J ~ : ., , I ~ 1 IllllC ~ i , THIS SH([T StW.l. 8[ USED DEll FOR ii E5TA8Ll$tlWC ~oc.o.T\ON OF I.lOHUU(HT N. FEDERAL HWY. (U.S. 1) rOUNOATlON. ROI.'JNING 5lTEfIORl( Sli01lH WAS 081"'14[0 1l'I0l0I "I.IA$TER SIT( P\.NI" ",.,,,,,, OFI"'~ PII(PAIlED 8Y lAHO S'fEWAAOStl... ';:1 @ 0 co.. AND -lKJUNOARY SUA'd:Y" DRAWlHe 8'1' h 80S auGe([. IHC_. AHO IS PRO'otDED fOR , I IHfORYA. 'IlONA\. PURP05E5 0Nl T ~ 1 I '\ '\ '\ ;;1 '\ 2 CURIIllcunrR '\ j I ~ .~, .Js ';:1 n MANHOLE ; I "'" 11Il_(1oQI<(tll s...((TNlJI.I9(" z AS HOtEO ~=~~k1r. .", CITY OF BOYNTON BEACH ~AG.rAlRCHLO 1 JlI:-.,... "'" r(8. 2008 VETERANS' MEMORIAL ....- --..-...-.. SITE PLAN CO2 , DU_'" @-~--_. ~~ PROJ(Cl NO. AT BICENTENNIAL PARK 43958 , "" ull MoUICNIPlllDlll'o(, 1('J1,""UIK.\OI.H >>001 2 of 4 OI(DWl .,. _ 1$11) ~_. ,~ (MI) .u-..~ Q.4U49021 FLORIDA DATE a ., .. . ." P"L1il BEACH COUNTY MINUTES OF SPECIAL VETERANS ADVISORY COMMISSION MEETING HELD ON TUESDAY, FEBRUARY 5, 2008, AT 2:30 P.M. AT BICENTENNIAL PARK, NORTH FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA PRESENT: Thomas Kaiser, Chair Chuck Magazine, City Liaison Morris Boruck Jody Rivers, Parks Superintendent David Buckner Tom Balfe, Parks Manager Lester McKinzie Karl Washington Darrell Fuller, Alternate Stuart Preston, Alternate ABSENT: Thomas Krabill Robert Zimmermann Stanley Gavlick OTHERS PRESENT: Marvin Liebensohn, Honorary Jo Ellen Leisinger, Landscape Archtect Fred Menor, Lakeworth Monument Barry Tutin Kurt Leuchter Paul Bosco I. CALL TO ORDER Chair Kaiser called the meeting to order at 2:45 p.m, II. PLEDGE OF ALLEGIANCE The members recited the Pledge of Allegiance to the Flag. III. INVOCATION Chair Kaiser led a prayer for fellow veteran and former board member, Cramer Hegeman, who had just passed away. Meeting Minutes Veterans Advisory Committee Boynton Beach, Florida February 5, 2008 IV. ROLL CALL OF MEMBERS The Recording Secretary called the roll. A quorum was present. V. OLD BUSINESS a. Veterans Memorial at Bicentennial Park Jo Ellen Leisinger, Landscape Architect, displayed the final rendering of the monumentl noting her intent to make the monument the best it could be. The monument would be the focal point of the park and could be observed from all directions. Staff marked the ground indicating the location of the flagpole and monument. The monument was pushed forward so as not to interfere with power lines. Room would be needed behind the monument for maintenancel security and safety. The design would include a ceremonial walk all around the park, which was wheelchair accessible. Monuments could be added along the ceremonial walk and chairs could be set up in between permanent benches. Discussion ensued with regard to the location of the flagpole, which was 30 feet high. Ms. Leisinger noted the Importance of keeping the rights-of-way clear. The committee indicated they were desirous of moving the flagpole back. They inquired as to how far back the flagpole could be moved without impeding the ability of people to move about. Ms. Leisinger indicated the flagpole could be moved back five feet, which would open up an area in front of the flagpole for a tent. The small tent was 10 feet by 10 feet. Consensus The committee agreed to move the flagpole back five feet. The flagpole would be directly behind the tent. Chair Kaiser advised a committee had been previously established to select the original monument. He requested a vote be taken. Motion Mr. Boruck moved to accept the drawing shown, approving the monument only. Mr. Fuller seconded the motion that passed unanimously. A copy of the drawing is on file in the City Clerk's office. 2 Meeting Minutes Veterans Advisory Committee Boynton Beach, Florida February 5,2008 VI. ADJOURNMENT There being no further business to discuss, the meeting properly adjourned at 3: 15 p.m. ~~L- Stephanie D. Kahn Recording Secretary 021408 3 - - .- - - - -. - . _... , . -...- ,- - ~ -""" ,,,--- ~ ., '... ''"--'- ~.""'- . .. ~.- ~._"", /': ~l\Clf ~-." ~~, . --- ej \.f;i ~~/ :; E S -, 5 2008 ~.t~!~>' \ ,. c February 1, 2008 ,.,-,...,._..'~- ,..- Charles S. Whiteside, Inc- ," ....,. n"'pJi.rtmer!lt o{ Engin'l!..,ri..g and Public. Works 250 Truck & Trailer Way PO liox 212.2.9 West Palm Beach, FL 33413-1605 'Nest Palm Beach. FI. 33416.12;>r., Attn: Mr. John M. Everett, President (% 1 ) (,34.4(\00 \vw\~,1,pbcgov c.om RE: ANNUAL PATHWAY & MINOR CONSTRUCTION CONTRb,CT PALM BEACH COUNTY PROJECT NO. 2007052 I , .. I Dear Mr. Everett: i I Enclosed is an original executed copy of the Amendment to extend End I \>a11'l\ ~llch COIJ.nt:y I increase the amount of the above contract. Effective January 15, 2008, Boartl or County I this letter serves as your Notice to Proceed wIth the specified work upon Camn,l~:!Ilonen; I I Issuance of written Work Orders by the Palm Beach County Engineering ,\ddil: l.. Gr~n€, Ch~irfXrsr)l'l I D.epartmentr Traffic Department, Parks &, Recreatio n, FacUlties I :cfr XOOClS. \ice: Chal, I Development & Operations, Department of Airports, Water Utillties I Department, the Cooperatrve Extension Service or Envh'o!'1rnental Resource I I K::Irer. T M~rc1.!~ I Management. W;lrren H. ~;ewerl i , I If additional information is needed, please call me at 561/66-=4-4070. , Mary McC.v~y Hu:-t A:-IrOllr-;Qn Sincerely, ' Jcss Ft. Sar.r3'rlsr;a 1~5-t ------. Q~.~.~. -",..- Charles W. Rich, P.E., Director I I CWR:jc CCi\Jnt)' Mm!nistrn.tor I RohE:rt \v",I;:mrm Enclosure pc; Audrey Norman, DirectOl", Cooperative E)(tension Service , Dennis Eshleman, Director, Parks and Rec.reation I A.udrey Wolf, Directorl Facilities Development and OpI2r~:;ticns Bruce Pelly, Director, Department of Alrpolts Bevin A. BeaLldet, P,E., Director, Water Utilities I Dan Weisberg, P.E., Director, Traffic Division I Michael Bowman, Director, Road & Bridge Division ',~(( I;;qup( ':Jf!JXHTf/T'//t)' I Richard Walesky, Director, Environrnental Resource rlJanagernent ,'~(hn"'~i'/II!' /f ::n'()t7 /jrr p!!~~..!'",..., Andrew Hertell Manager} Streetscape Section Roberta Carfagno, Administrative Services Division John Dame, Chief Deputy Clerk, Finance Department @ Irwin Jacobowitz, Director, Contract Development alid Control prrni l:.'d on "6CrcJ~f1 psp&r ~,: \cNG_'sER\200 7052- Pathway\origcontrltr-ar. n ual- a men de~t. ::lot: 1'_!~~~/200; /I_ SE)~ -~581- ,r ..... .,;;.- ~~ ,... ;'.!..~: ::-'~~G" Ie \ ~ .. Ii)Al..M BEACH COUNTY ~~/ ENGINEERING & PUBLIC WOR.KS DEPARTMENT *"'* lio lje PACSIMIlE*lk*** IJ"'}JliU'tnllllUt of I'~ginctdng lUllS PlI.llUc: .Wurlui REVISED AWARD p.O. 8Q:l/, 212119 \Nllel: ~\:M'l 'e.~Il<:.h. H 3:3416. i 229 DATE: November 2, LOO6 (5(>1) />844000 I www.PbC.!jCfY."om ! TO: Charles S. 1Nhiteside, Inc. \ Florida Blacktop, IrK. Devland Site Development, Inc. II I fY/d ;4 t:-:.-~ A FROM: Charles W. Kieh, P.!:., Director hbn ~ Count;r Engineering Services Division :&oat'd.o(CQum.;y AWAR.D RECOMMENDATION CIi'l:\1....~OAen RE: ANNUAL PA11iWAV & MINOkCONSTRUCTION CONTFlACr PALM BEA.CH COUNTY PROJECT NO. 2007Q52 Iddl'" L. Grernl'. Vjc~ Cha.lr?~" tc,I<l!c>lc""******* *** *** ** ** ** "''''* ...*Jlclir*:tll:**:-;:******* *****"'*1< ****}l:** *,' ~ ** K!.rel'\ T. C>!arCUb Bcs(;!d Ci1 bid results and SeE compliance review, Englneerflig & Public Works J~f! ~J:)ons recommends award or the above referenced contract to Charles S. Wr,iteside, lV.IJ'fen Ii. 1"('""",11 Inc., the second lowest, responsive, responsible bidder. Deviant: SitE I Development; Inc., t~le original low bidder, has w.thdrawn fmm mnsiderat!oil C''1 Mllry Mcr.arly I this project. Burt hMr.ll'1.ll<l" l TJ-.e enclosed Award Recommendatlon will be posted at the EnglnC'erlng & PUblic ,1 . _ __~rk!U2~a~l1t ~~he 3rd Floor at 2.300 N. Jog Road, West Palm Bean I ~ .F.!.9ridS!,pD.~.~ember lZ,~~ The award recommendatiori may be prDtested c..,~...ty Mm.wmV!~ I by addressing '}Ioui'Hpri.:itesfT6-rqs'. Kathleen M. Scarlett, Dlrecto;, P@)m 8eacr, County Purchasjl~Q Department, 50 Soutn Mil/tart Trl;1il, West P€llm 6each, Florida :\.0 bt'tt Wel~lT1M 33415. Failu~ to file a protest to thE! Director of Purchasing within flv,,~ (5; buslness days after po~tlng of the Award Recommendation, as prescribedl' Section IV (D) of the County Purchasing Ordinance 96~17, shall constitute c; wi:'liver of proceedings under the referenced County Ordinance. We thank yo:.I for your continued Interest in biddilig Paim Beach CQunty proJtC"". CWR:jc cc: George T. Webb, P,t;" County Englnaer Tanya N. McCr)J1nel!, P.!:., Deputy County E:nglneer Marlene Everitt, Assistant County Attorney .~" Fq'oJ<J~ O~p""<:,.;m(y Kathleen M. Scarlett, Dir~torf i'urchaslng Departn'ient "fI/,.mil.tl". A "rt"" E~",lr'1~. ~""Hchael Bowman, Director, R-oad & BrIdge DivisIon F' \l~NG _ SER\~CIOi' OSHathwayV'-W AAtH.TR .dec ~~ pM!"':!"" ~ iJ4.p<r Ja:lW;'lry 16, 2007 Department of f.rlgin~f:rint and PubUf: Works Charles S, Whiteside, lnc. p.o. Box 212ZQ . 250 Truck & l'raiier Way Wc~t Palm J3each. I'L 3)4 i 6.1 269 : West Palm Beach, FL 33413-1605 (5~ I) 654-4000 I i www,pbcgov.ccm Attn: f'.1r. John M. Ev~rett, President RE: ANNUAL PATHWAY AND MINOR CONSTRUCTION CONTRACT . PALM BEACH COUNTY' PROJECT NO. 2007052 RESOLUTION NO. R2007-0013 & R2007-0014 EXPIRATION DATE: JANUARY 9/ 2008 Pall'll Bael1 Cou..ty I : Boud of eol4nt'y Dear t>ll r, Everett; comtl\lsslon~rs: , I Enclosed is an original executed copy of the re.ferenced contract along with Addie L. Greene. vice C:hll.ir~,~rson i an original contract amendment. Effective January 9/ 2007, this letter serves i as your Notice to pr'oceed with the specified work upon issLlance of written 1<aren T. Mar<:\lS I Work Orders by the Road and Bridge Divisionl Water Utilities Department, Jeff Koon~ Parks and Recreation Department, Traffic Division, Facilities Development I and Operations Department, Department of Airports, Environmental warren H, Newell \ Resources Management and Streetscape. I Mr.,y McCarty \ If additional information is needed, please call me at 561/684-4070. Burt AarOnSon \ Sincerely, I ~J1~~ I~L county ,....d.mlni!itrator -----._---~------. 1\obert VJe''1man Charles W. Rich, P.E., Director Engineering Services Division CWR:jc. Enclosure ec Roberta Carfagno, Administrative Services Division Robert Fagin, CFO, Finance Department lrNin Jacobowitz, Director, Contract Development and Control ".fll'l(f]Uo,' Opport'lJt1tl)1 ^ffirrnnn.'c ,'.Clllm Jjmploy~'" F' I,ENG_>tR\200705 2 .F'i:1thw<lY\ NT~ .doc .g::;, , . , R 2 0 r i', ," 0 1 ? '\'. ">..J G U" J...N 1 5 2008 - AMEND~lEN'T 1'0 THE AN~!UA.L PATHWAY & MINOR CONSTRUCTION CON'fRAG"T 11I0. 2:007052 DATED JANUARY 9, 2007 BY AND 8ET',NEEN CHA.RLES S. WHITESIDE, l:NC. AND PALM BEACH COUNTY THIS AIV'ENDME:n to thli: Annuo! Pathw.,',' L<.. rV:inor COr1stt'uctlor, Crmtr2lC.t ~,iJt<:.:d .J;;:nl,.Z!"y' 9, 2007 (R2G07-0013), as als(: arnendej Janu:I"{ 9, ~OO-' (R2007-00141, ~le,Einafter 'CONTRACT' by and between Charles S, 'Nhttesk1e., ;nc., nerelf:i'1tter "CONTRACTOR" Clnd the Board of County Commissioners of PZllm Bea::h County, a pcliitlcal :,u\)c\vis:'.)r, of t~)e State cf PiorlOi;l, h~reln<Jr'ter, "(OUN'T'f \NITr~ESETH I,vHEREAS, On Janua!)i 9, 200"7 the CONTRACTOR and COUNTY ef)te~ed into 3 I CONTKACT, in the amount of$6,470,ODO, for the :::onstruction of pat.hw~ys and variOUS Ii miMr' cMstrurticm projects thrOi.l9hOLlt Paim Beach Coullty; l'lnd II , i! Wl-lF.REA5, also on January 9, 7.007, the CONTRA.CTOR and COUNT;' amended the' ,i Ann,Aal :lathway & Minor COr1str JCC!Ofl Contract, wlileh inc"ea$ed the Contract a;Tlount b'l II $250,000 to a total of $6,720,000; and ,I II WHEREAS, Section 33 of the CONTRACT provides that the contract may bp- I! exter'lded, <Jt the COU1\rpr"S option for a d\~tlned period of Ume, liot to exceed a total of thirty-six months, If the CONTRACTOR 8:1C the COUNTY agree; and WHEREAS., by this AMEI\lDI\1ENT, the CONTRACTOR and the COUNT;' mutl.rally agree to exten(j the CONTRACi for tEn months to expire on October 1/ ;W08, with all origin1:11 ...._-.~---- terms I cOr'Joitioi!S and unit prices adhered to. NOW, IHEREFORE, in consideration of ~i'!€ mutual covenants, prornl~.es and (jgn~em~nts r.ereln containedr the patties agree as follovvs: 1, The above redtations are trJe Cind correct and incorporated her€ir.. The CONTRAG', dated JanuiJr\, :}, 2007, and also amended Janu~r1 9, 2007, be':ween Lh~ COf,,'TRAC-rOR llrid the COUNTY' is hereby amen<.iM to:: ~. ext~ild the explr2tion d~te Of tM C:Of..tTRAcr to October 1, 2008. " I: t'. in~rease the CONTR~,CT arN.\.ln, bv $4,053,000 to a tol:t!1 c/ I !: <f 10,77:3,000 , The CONTRACT, Page (1, dated JanualV ;I, 2007 betv"eel1 the ~, COt'-lTRACTOR and the COUNTY " hereby ame~ded 115 fellows. The COr~TRA,CTOR agrees with tile '.~OUNTY for :he consideration ner.;\n m~ntion!'!d at his, its Or their (lV"'., proper (0',,1 enj e.xper":",e to do ai, . f::I ::/.L ,.,/ ":~:H.::.l:: f:Ji:J: fJ4 :1;'.:,1 -4 /1 '::i.::i'Jl 1_;HAHLt.::i '~ 1,.~,lr'1.11 I::.'::-.:..Llt.. r-'~jl..Jt. Uf:j I; il !I , Ii , " 'I i: me WOI'i', and furnish 211 necessary labor, materials, equipment, machinery, \ i, tools, apparatus, ser'iiteS, state workmen's compensation arid unemployment i Ii compensation ~axes inCLlrred In the peltarmance ofthe CONTRACT, for the: I ~NNUAl PA111'tlM.li..MJ.h'SJR CONSTB.UCTIOr'CC~ PALM E\fM.:J:l I COUNTY.fB.Q.1ECT No.~;l I I IN THE AMOUNTS specified in task orders which may be issued by the I COU~JTY ;Jnder Section 23 and th8 other terrrls of tl,€ Centract Documents. The COUNTY' is not required to Issue any task orders rlerel.lnder. The: maximum value of orders issued under the existing CO~~1"RAcr, togetr,er with this AMENm"1ENT, shQJ1 not, Ir'! any c:"se, exceed TEN I'1!LLION SEVEN :1 HUNDRED SEVENTY-THREE THOUS.A.ND AND 00/100 DOLl.A.RS II !1 ($10,773,000) (except as may be incr~ased according to Section 40 of the I II COrJtract Specifications), The COr'llrzct Documents relative hereto are made a : part of this agreement as completely as if set fortr, herein to the satisfaction Ii .' of the COUNTY or its' duly authorized representative. II 3. It i, the iGtent of the parties h,,"o tNt"'~ AMENDMENT 'hall not become :i bindi!19 until the datE: '!xecuted by the COUN1Y, " !I~ 4. All other provisionS of the Annual Pathway & f\11nor Construction Contract !' dated January 9, 2007 shall remai~n-.t'Wl f,qrce and effict. .1 ~ u u 8 .. 0 0 2. JAN] 5 2008 I .1 AmST: PALM BEACH COUNTY, a POlltlcaT ,I """""'V">\'.\\'\\i Subdivision of the StClte of Florida I SHARON R. BOCK, Cler~~om~U)\,'Mt[ II f ~.-., "~1\ . ",<J.. !lS~';':;' I :1 r . .' · '0i'(~'~', Q ffi.. : I ; .(fJ;" f I By: ~ TY !Q~ By:. ~ X ~ :1 Deputy erk %CI\ FLCR\OI' .'';<?::.t ~t:::~~ 'I ~{~.i:', ,<'.:.V Ar:ldte 1.. (1U~M. Chairpe!:swtl q APPROVED fl.5 TO FOR~11"10S"'"'~''''' '(;1 APPROVED tS TO i'ERMS I[ IL(~~ ~ ~..t : AND LEGAL SUFFICIENCY'h",..",-", AND CONDmONS I . ., /. .11; ( A~'- ,., :i ~jf//(hjj,1ll() /1 '. __ . C1~.. rr5.(l Ii . Courlty Attorney Engineering I I \i A1TEST: I r. I I: i , , lit. i i' r. . i Q n:tt.u ..,..,'$ , ( !&.D Q.LI0...J __ i, Secretory or Asst Secretary il I ,I 'I (SJ;ai') f.,j ',F.~.!(, _5E'.\12na /0:'i:?'P;,t-h.Wi)/\Q,r"iEN()E:Kt~. e(I~ j I I ij I I Ii ! _. .~ .. -p~ - f_ :- - '=, 1 ~. l:: _ This indemnification shall include, but not be limited to, suits, actions, or claims brougm because of any injuries or damage sustained by any person or propl3rty on account of the Contractor's operatiolis in connection with the Contract; or on account of or in consequence of any neglect in constructing the work; or because of any act or omission by :he Contractor; or because of any claims or amounts recovered for any infringement of pater!L. trademark or copyright; or from any claims or amounts arising or recDvered under :he Contractor under his contract; as is considered necessary by the COUNTY, may be retainec for the use of the COUNTY, or in case no money is due, his surety shaH be held until suer. suits, actions, or claims for injuries or damages, as aforesaid, shall have been steeled a~:'~ suitable evidence to the effect furnished to the COUNtY', 18. AGREEJ!!EHt$ WITH O'rHEKGOVERNMENT. AGENCIE~ ~ All bidders submitting a response to this Invitation for Bid agree that such response constitutes a bid to the Palm Beach County School Board and to all pOlitical entities of Palm Beach County, Florida, under the same conditions, for the same prices and the same -- effective period as this bid, should the bidder fBel it is in their best interest to do so, This agreement in no way restricts or interferes with the right of any political entity of PaIr: ., Beach County, Florida, to re-bid any or all items. 19. SeECIAL CONDITIQNS . ,A.ny and all Special Conditions that may vary from these General Conditions shaH have I precedence. . 20. INSPECTION OF fACIUJ"IES . Contractors must Visually inspect facilities at site where construction/removal services are required. . 21. Q.,UALlEt!.:ATION Of BIDDEfYi . This bid shall be awarded only to a responsive and responsible bidder, qualified to provide the work specified. The bidder is to submit the following information with their proposal: . A. Experience record showing the bidder has a minimum of three (3) years experien:::e in similar work. B. List a minimum of three (3) references complete with location, dates of contracts, . and names, addresses and telephone numbers of owners. r List of equipment and facilities available to do the worle '-'. . 22. AWARD . As tne best interest of the Board of County Commissioners may require, the right is reserved to make: award(s) on an item-by-item basis, lot-by..lot basis, all-or-none or any combinatjon thereof. . -10- '-''-'~ "'t 1 .... _' _"_'..&- '_'I IMI '.~_I..-""'" _.' "" I. I 1....-,-' _ :..'~. , ""'.'''- ~" ...... '-' -" ... , I ...'-'......_ '-"";. '" ' j " .:~ . ., i't'\td~\, .-. - C',HARLES S. WHITESIDE, INC. . ... . . .. . ..... . . .J,~:~lJi"'~ '." ... -... ..". , ...... .-....... ~~ 'P-' ... ....'. . . _. _... - d. ..... ...._ . _ ':, ,.' ;:}:':~'i' i' Graaing, Swm] Drainage Sf Pning 250 Truck & Trailer i<Ja.y, West Palm Beach, Fl. 33413 -:- Telephone 471.7696 . 471.i'6.9~ ':. Fa.x: 5&1 471-9351 FACSI~~LE COVER LETTER PLEASE DELIVER 'rHE FOLLOWING PAGES TO~ NA-ME: J 0'0\ ~~VERS i ?A ~~S --+ "'Rea. . F'IRM:~ _a. l"( OF"B(,)y~TOt-.l ~C~ FAX NUMBER: '1~~ ~~'O":) FROM:____John ~~{C~~~ . *.,. - WE ARE TRAMSMI~'ING~11?____PAGES (INCLUDING THIS COVER LETTER) IF TRANSMISSION IS NOT COMPLETE OR THERE ARE ANY OTHER PROBLEMS, PLEASE CALL: OPERATOR I S NAME --..... ------ TELEPHONE # (561) 471-7696 FAX # (561) 471-9351 COMJ'.l.ENTS ---~ .------ ----------~-- --_.._---.~_..- ."--.- --- - O.%l"TE: .5., 1 t1 . o~ .---- TIME: q: 15 h -.M... _______ ~ . R2007~ 0013 ~ JAN 0 9 'lfJ07 I PAUIJ BEACH COUNTY, FLORIDA PROJECT NAME: ANNUAL PATHWAY & MINOR CONSTRUCTION CONTRACT PROJECT NO.: 2007052 . - I . I Cover 1 tj.:)/.L It LtJtJ':i I:"J,';;i: ~14 ;.)1-,.)1-4 (l':j::i~)l 1_:I"'iHk:Lt.':J '::' 1A,IHl 1l:..'::..l.Llt.. 1-'~j.3t:. U:,:I -- , i I I - I ii' . .) .. . .'. , .- . · . . .. . '~~~~~"ij~;Jj/' " .1 '.. '"~"."':W'~~,",'.:,,,l""f..,:.,,:"" ,,'., I . .'....- . _. I .. ." ... ... .. ... "" '." . '., . ,. I . C1:1AR1ESSL..~!;4)t';)'lDE,.~,€..." ';, ,. .,........, .., ",..>..... ".~".:'.'C;-."~;I ._~'-"'.,.'.' .. ., '. ',l.-G:SM ~tf'~i~::. . ..,. I . ',:\ ... '..' ".." ..>,' ;c". :].':. I' '.1 ....,... ': . .;."..~~. .'.' .~.'(' '.r , .,' - I ..:;;~8:~,.:t~~~~f~';~~~i!~t~~~2~:i:',i.:';~~~::~;~~~~~h;:&~Gf!:. .Jf,L:.~ . .;." ,!,,; ~., , . ,.," '.'. .- ..~;0~:?~:'fB~~:::':"":''':'>7-'; " . '. .... ..,..\'~~. . ,'. ' ::',' J.1jIJtil<-."," . . , ."" . ","' . t:.;t'i.':.4'.7:1~~:.!:.'.9'?::. ......' ..' .':'~~.;;:.~a~~"",.',' .' , ';;~'. .~,.~~./!J:- :";;,' . .,:~r:~..:' ;if:;~_.,:~1 _/~~~ . ..:. . .,p , ,"N~BIR " ", ,., .tiE.,. ,> MaSt. - ~7~t?~,~~:"~'.;":;~~~;~~'~'~r6 . ." , ' . ". '.~'" . . ," ,". I, . . . -. ~ ." " .' '.\ ' ..." .. . . . . .: ; . . ,.. .' '.' :'. .. .... r~' t:~,'., "'" . '. . FOR TWEGQNSTRlJcti'.Nfl~>""~I'~~~Wf_~ -'lh -'. '~"'.' "'fl'" ~'<ti~1iil'.'iiM_~~'~1lffi'~i:lIi "'"Ilf 'iJ I'h ~~6~~;f4_~;~~Gf~~_PO;~:ka~~ t. he..' SOU'.C'.. e .0. ',~.f'SI:l. ..P~1. y;,.:~.. .. ~m'ate. :......~i:ats./~... ;:!It.w.../. .e...>:H.:~.. .'.f;.~~,.~.>.,~~~:g.. :e.......'.~.:.:..w.'..~.. !!.,;~.14.!.'..~.'._..~:'. :.i:',).a. :11l..'d.i.PiW... ~.;fu. ..r~~.ln. ....'eC:. '..~. ...~.. s': ..l:1.rj. +~oo:.r - eqtl~pmeFlti .:m~teti~i!$,~,"d:~hii~~i:,f~~:Y::~~~~~~~~~~~~~~i~~G~rr>her:~n':~Fa:aJJ~roXir:nat~ Q,ri!yand that,we will:~ff;i' y':c.orry:f$J!t~~Mh~qt!S.~~';~~l:~R}~~~f~~m~:~~:'tK~:tQ~~~tt: D6cumentS:and ::o::t:~~::s;~r~Qrthh~.~~~'~~\~~I~ll~IfTt.,tWS P~'fot.th. I . ,. I -- I i i i i 'P;!l _ r:- _- '--t I 1 J :,:.J .... .,H~~iL.c.-.~ '"= ...c ,I F::: 0 ~ I To R'1Ortter '-800-~C or w.IJIN.""""''''''''' pgOCUC- . 'roposal P.age No. :'1 Pdg8~, .----- /'/ --.----.- I CHARLES S. WHITESIDE, INC. i 250 TRUCK & TRAILER WAY WEST PALM BEACH, FLORIDA 33413-1605 (561) 471-1696 411-7699 Fax: 471.9351 Ii Jody Rivers Ii .....-.-------- :1 ! PHONE I DATE i I PROPOSAL SLJBMITTED TO I City of Boynton Beach 561 742-6226 i August 11, 2008 i: STREET I JOB NAME II 100 E. Boynton :Beach Boulevard Veteran's Memorial RXHX 'i --'---~.- I, CITY. ST ATE ~nd ZIP CODE JO~ LOCATION Ii Boynton Beach, Florida 33425-0310 Bicentennial Park~ Boynton Beach i : JOel PYGNE ._.~ ~RCHITECT DATE Of PLANS I Fax: 561 742-6233 20()7052 ...-- We hereby submit spMifiCatlons .and 0!>tlm~les far' ITEM NO, * 975 c.y, : Excavation @ $ 8.50 $8.287.50 * 8 , 500.C;Y. t'nibankment ... @ 'LbO... .. 4,560.00 9 i : 320 S.Y. ; 4" Concrete. Removal @ 15.00 4,800.00 29 244S.\'~ ; '.4IywConcreie"'S'id:ewaikinsEa:Ii'ed... .@ 4':r.b'tf i 0 ~248'.OO 2S 171 L.r. : Header Curb @ 35.00 5,985.00 95 2.29 s;Y.w. Pa.vers ......-.... @.. 7dw~Ob 16'~bjb~ 06 : 72 229 S.Y. : 4" Base @ 11. 00 2,519.00 11 6 EA. ; 'ViilvewBox,wAdjuEifmen'fs'w . .. .... ..W .. w@ . ".36o'~ cidw 1, 8b6~oo 65 I 2,300 S.Y. ; Topsoil @ 7.00 16,lOO.OCl ']17 i w2. ,w3'OowS. Y. S6dw , .." ..,,, w@ w3~25 . 7;475'. ab 63 : 1'1,100 L.F. : Install Irrigation Lines @ 25.00 27,500.00 159 1'. EA~. . , P 1:: ovide. '.lrrlii",itIonW"i{ook'Up W .@ W i5bb~Ob i, 566'.60 160 ; 250 L.F. ; 411 PVC @ 18.00 4,500.00 46 2298.1. ConCre.-tEise.iler ",,'" @ 25;w6d __~~1~~:-.2O ]66 ~ $116 ,969. 50 ='!'~~~~3Il~i!l;:::;::::: '.,::.' ,,,.,,,, t\6t\ ~ "r" .50 'n."'",,, 'I '" I, I LANDSCAPE-BY OTHERS I IIABOVE PRICES IN ACCORDANCE WITH PALM BEACH COUNTy CONTRACT NO'"..,2007052 Ii ,. II IIr 'rOpDll.e hereby to furnish material and labor - complete in accordance with above specifications, for tne sum of One. Hundred Sixt;een Thousand Nine Hundred Sixty Nine and 50/100 _~ dOllars($.116,969~5_U -- -'-'-'~--.- Peymenllo be mOlds ~S lollow~: , .".,.-,-.........,.... ......,....--n ~_... ,i Ii .----.------ --------~-- All material I. guaranteed to be as specl1led. All wor1< to be complBtlld In a worl<manllk€\ Authorized manner eccordlng to standard practices. Any a~eratlon or deviation from above specHICQllons Ii i'1VC1lvin~ ""Ir" r.ost~ will be execut~(j only upon wri~~n ortl~~, ~nd will b~com" ~n "11m Signalurr} _" -'--'~_..- _._~ .~ - oh,~r~e OeN Md ~bave the ~"hmale. All agrl!lemen\~ eonlit1gent upon ~lrlk"8. accidents John M. Everet;t or d81~y$ bGy(lnd (lU! eotWol. OwnQr \0 c~rry "ro. tornado 3M other necoS!:ary Insurance Nole: Tnls proposal mey be ," Our Yiorkers Bre lully covered by Workman's CompenBatlon Insurence withdrawn by LIS II not accept"d within _~.__.~___~...---. . __ days ~ - .,..- ._------~ ~ .,,- j? Arrrptancr of Ulropnsal - The Olb~ prIces, spcciflcC\tI(:>ns Signelure ' ilnd conditions are satisfactory and are hereby acce.pted. You are ;,wthori;red ------..- -----.- 08/20/2008 10:31 551-4719351 CHARLES S WHITESIDE PAGE 03 , I ". ',~' .......' . -~a~=~~~~~2.~ri';;::(": '.. ... ..... ..... '. . ., ~ ;t~~~~:J~ . $ TRe~,f{S~O~L:". . . .,. . .. ';''C. .,... ...... ,. . . .', .' ...., ...' , '" " ., . - : '4.11f.tEE:REl1OCI.1l0N" . ::- .:. .'. '. ",c,.::., '. .<.,,< ..,"; :,::':::'."'~;"'\.'=1.;/'/~:... .;jf.b ..it; .:.;..T.f,\<,:~Attt';. ,"r . 5 ~M~t1.:BOXE~ES.E:r~.' .... '....,. ,.:,,'," . _r_:, ',' :.,:. """:':J'<~;ljl. ';,,;...'~..".~,.." .'A"...;.!r.:',.",:."~j.,' '.,' . . .. ," .., .. - \ ~.. . , ~ \ ".". ".:i, ". I f~. I . :.6 .r:tEMOV~'S1(fS.~~.:!.iSf rtP,dl.1t~~~~,); :....,,<:,,;,::. ".' ;.., ..~.,;,.:::;<;. " .~:'. , :..' '. ,SY-. "'. ;"..tl-, ;..,,:."':~' i~~ .M.',.: . '7 REM~E!~Is..ttt;lG~JAs.E f,J'A1l.'t; !I~~.~~'IliE'S:S!, It.'tl GJilfSee'~~I '.' .:>? '.:' '~',<~ . . ,. ''''.~ ", .: ". ,:~i ,c,. :,,~ ,.;ri "" .;" '. , ~;) ". " . ....: . .','..<,. ':'. ,,'. "" .,..,)ji.W<.,., ,. ."""".. ./~. '. '.;..;;:~,:' h . "~ - '8 ax~v.A!."(:t~R __' '. "_ ..,. \,' .....:' .';.. '. .'" ...,.,,~~<v;.',.,.,,~~. '." "~"l "1''',',,', ,...OJ. '. " ."'. . '.. . .'. , .' .../ .....".,: '. . ';", 'cr':".','" C.....,."""''''''',~,,' ", ""y, ... ,. ,'. .,. . .:............,.. .. "",.," ", ...., ",." .:"". .: . .'.g .:eM~ts.I\!IEllI;r.' ...". . .... .,.:,:....,.'.... ',. ,..,........; .:.,..".-/,C~,."...~""!I,.<"'._,'"'...,.!'. ,,'.:. ":'.I,WJ:;.: .,iii:,i'~:1' ',~.""".~"'.'" _ .:.~~;~,1:~:~~:~':~:..': :~::... ... '. ...:: ....:.. ...":~"..','.:'..:";".:...::":,i,::T::.:...:.~:~.~,i:":',} ?~;;:~~; ?':;~.: ::i,::'J,;:'<;~) :~:{.<~" ~,:::',:':.": " ': 12: 'fS!"B'~:';(INCt.-~IME: ' At)'. ." ....: '.. ' " ..",. ....':.,^., >"':"""~;" .".,sV"'. . >'ai' ~~.n$?",,!6:~~OO1i).;....' 0'.'';' - .. [:~~==E~~;,\::'-':r ."'"f~;"';:':~~"~A:=r~~;;;:~0;:~;G~;;" ! :;:~.~.~ :~~=~~i~~;~:;: : .',,:. :..:::.::r. '~':':;~\'-!',:?'--, . . . . .::;';~:,.'~:~ {:;~~~.~ ,;~~;::::::~.~,,:/.'~~;~~ ~::::."I~,"ri::,;. ' , ,t~ii ~~~JiYp.e'S't~~~:T\Oli ~$D~' :.~::::. :',~:',. ....~. . .".1,. ';:'.,:~~Ie,~~"" .;,:~:'ta~(..OO". :::a:o,....;,~g.ar.,C;)O., . - .:111'; ~CSC\~.e.:'~:~()i..s~''Wlhl!QRIJ~::<::''..: :; :.':>', ,::. ::';..,,, :,::::';,'f~}~ ':~,:;~;lif:;'."':,';~'B;:~A'b:;"" .1#";';~:iin0'..J . ..'. :"~~/ ~~;;':1i~~;i:r.~;" :~~~~'.~'.;,' ..;i.,......,.,::>.:.:..~:'.:..:::';.:~~<~.::.;::.f.):~~<.~~.T;.:;,~;;::;:~ ~";.i~::~~::::.~~:\;y.;:;::F :,~~:::,~;~;.::: - .;~ .Acs.Ol.ryp.s:~jlrt1.:.:fl4n II<lPL;;T:~~~CO'~'1jr.':,'" H;~"":,'i .,. ;;:..... .:.... ,I: " ;~I,:, .",,' :~i;Ji!i:~:;: I~,i'~.:~; .... ,..~7.,,;,.. E!i;~' li~).: ,';c:: ,':.Mt.i~-, .. ,~;~~,~~l~~:}~",i~;}(~i^};~~,~f;L~~,:'t~~~~' I ~ ,CA$.F1N~'B\ir~t:}E}~,N~f .'Q~.~~t.'f~roT,i\~1i/1 ,~ ~r.:~.. '/..'.'."LS,;,;;, ,0. ~;;FfO!)> ....!~Sf... ,.k~'" ,~.;i; 'fl.',' " , ;'~~1.\~ 111;' ..(.j~!., , . ~9:4~ ~eRetlfR'EM:~~A '.,: ':' . ' ":':'.~;""~":'\:"'. ':'. :::"j'::'::'.....',:~... ." "" . ;':f'':;.i" E':~:;1~ll!Q(f:~ :' "lS~,.: ~.:,:" ':'" ~ ":f(,';n~:\: ,": ':.,:ifu~^' .', ';'rlo.' : ; - ". .,:r:.:5~~~n':~,;~;~E~~~?~.,J;~~t~r~.:}. ~ .' '.33.; MiSS', ASPR)5itT,(~200~'t. f.l..O~l3'SRS)-q,I~t:m~;eG~<!>Yo":,., .'. . ;:::'~'Gi'~ "::nr.' ":.:.1"'" .)=\'1:\." ',::k' .'~~ ici Y~i\i.' . ;",34'. C~~~~~.~~~Ff~~ ~~r.~F(;'r,;fi;!r:::r't.:'.:::'.';;:.,/':''; >. i.',',. .:/:i,;.~. ,,;: ^~,:;:~i '., ~ tsorJ.:: .>,:;::,.~y.~'.: ;::~,~:. ,;:;:~::~~ '<~ . ."~: ~:ii~' .:',~:.. . , . 35,:CO~CRE:te;r~F.p.l~~ ~O~1I~~~.. : .." ....: '.~..'.,,::..:.... H"i:"::: ;'./. ."!f;i$Og:'.~ ....:s.'f.:.. ,.', ~'I1"~f.l-f'l:' "/'J . ,,,'~,;;;:";..:.;i; .' . . . .:..:'. .,., 'I""" ... ' "" . 26, CONCRsr:~.;Cl:lTREt:f:ffll! ~l$E!~1'-J.q~~ .'.'. . . . .:.',.... .:'"i-:: '. .; .':.",,:;:, ;!~:ow",: "W'.;:~. ::1 j:( (t::i'r.t,~I1t.J .'..:. ",". ,."., - · .' a-e..z= ;==7~~:-\,-i"::i;~'>;,~~;,ii:c.,,;:;:5~,',;,;;. !L';~~J[ f~'L:=:,:: . _40;. c:ONee~:OlJ.REJj'&~iGtl, ,ERl:m...e:~~' ..:-:...;:....:!:, '.:!~: ./,;; >.;".".~...;!:/:~ \~~'.9~'OOO; ';' >..l:iFi ,..,.~; .t5"1}O'~~"'J:.5:'.i' O(f., ~O' . - . ". !@;~~~~:;:',;t};j;:~~c~:;,,-!;;.'~~f_(~~~'~c::.~~tif'~~~~~.~1!'. ':4$. 4'PVC1llreE 'CSGHEDlilLEi40r.. ..... . .:<.:."~,, ";.'., .::'.,....~~OO. ..;JIlf"'.;:..:J:- .", ",,,1:' . Y'l-GO P:'2... ,. i " Vc;R~ ' C :,: ~' ~ :j ~\() l VJ' ~; (' :::~ ,'I , . PAV11 TN': 1 ':-;e: :;>~zznR N~1:r'i)f_' ; R '+ :-) ~ n:2 ,~n Member Locks ~; ie ETl5SALl Librat'l HTED'I'A :ype LGL AS? clevic~ ~ ~~,{:~'i3A~~ Lock 1"1embel Type Lock Status share Scope Thread HTlc;c;ALl MBR *SHRRD HELD Y;S *JOB MBR *SHRRD HELD *JOB Job S haloed Member Locks Logical member HTlSSALl File HT:l5SALl Library HTEDTA Lock Member File LIDlary Type Leek Status Scope Thread HT155AP HT155AP HTEDTA DATA *SHRRI1 HELD *JOB DATA kSEERD HELD *,TOB (J[) Member Locks .t".~.-,-C' GC4C79Nc)()_-~ ~--,:bln.!. '/ QSP!. ype FHV A,SL' riP\! C't' .. '~.~' ~', "2,p"~; ,~oc,: >'le;lltlt" ! Ty1'''' " ) (~ ~: St.atlls Scope Thl-ead ,) _', / f~ 1 S lJ lj-\ MBR * .SF?RiJ HELD *,TOB DA'TA * S~RLTr); HELD *.JOB ,. ?t r:C;l ,l)( Recc)rd p _ 11:":' 1 Y I'>1PHltH"'J Numbpy- S!- n.... ~.3 ll; r-' '( I r : ~ . i.~ s ; (HJ ~lL))'aIY ....~:. s r AS , ,J ym' : )p':.r j '. i:-' ., :-;YS ..' 1:-; f'T; i. ~ b ~ d 1 \' Sy;--:; Sys r prr\ LIbtaJ)' ;'? . c;y~; '-;'?S : '." ,-~ lir ,]1 l' . I:' ;~f- :; ~~ ~l .1SR .\. . , ;~; t\' '''SR . ~ (' ;<::1"' " 08/20/2008 10:31 551-4719351 CHARLES S WHITESIDE PAGE 04 PROiSECT:+iAMEt 'ANNUAL'''',\: JofWAY'ANI)1!'NOR>t'ON_~~oli~ow~~", .. . : -. =:g~~:I3~~tFt:'2~7.052"""':'" .:-:., ':;', " '.' . ' ':.. :,";;::: :~1 : .':. ... . .,' . ~' , . . ,~;' -",,;!i~_. . d' '.,'...,.,'.. :.:t:,' .~. ':L:...:::,;.,.:.,>.:,;.',.' '. ''::~{~i''';r.U~~~:j.:;'',;::r,~:';.''.' ". I '., ,,'.', ...., '::" ,",','.' '.. ...,...;...... ,...... :'.', . .. ,.~.......'".~\~ -;--:'-::' ..,...... '.~.y..: ::..~.i. ',",' :-- R ',:i' . o. .... 4 . ......~.,. 2..~...>:'l'!tCiI""...d.,::'.. .' .,. ..,i.. " .'. ....,. '." .:' .": ':':;:.,..'- .,. .:'.' ... "', "J.,_ .it1!,::V":, ..;t"F,... '. .: '~'O'.ID.Q"'ll.'l..J~t.I.~~ .:~:.,~.g~....:: ,'il.,. .. '."":",'-" ..: ..... ,'j' '. '" . _. ..... ...,. "." .~.,_'... ..J ", ,"R"'" ,..;.", .Ii.l'.j~_~~~.~.::~;::,.. _ : :::~5:~tC!l1ll~!j;,: .;:":.' ,::.. . . <.. ' ":: . .1. ....: ";... ,;.,,::,:.,.:;,~ ~:.:.: . ..,' .. ~: '~;::,:,<',;:;,:::~~~~: ~:.::~::i~~<:';,.~ ~/?~;.~. ..~ ~:..S );~.~:~ :.': ~~:D~;~~e.: : . . ,iiS:'iG~~1t,.ftIilM$. ,'. .,'. ~.Set_~l!t(~E_ 2~'!!1i1at:E ~ . .... :.' ...... _ .., '-.., J~:.::, .~.. ,..1;~ . ~iQlih. ...22..'~IOth':(i):O;, .. :::,:'.:: :~;;;.:;~.~~~. ~~~::::E;'$~~;~',..::..."'..:.:' 'i', .~.:...'<~::.:',:.:~';~:: :'H'::-~:;~'-': t/:f;: '.~1,"~ ':' ~~':i::':r:..~::~";;;~,, :rl.!:, . - : :,::'~~~"::;~'~~?r:'::',"::,~':,, ,:>,':(:,=-~ }'s:;;:-m~;,:~'~:;";: :, ...... ........~"..."'... . "'........... .".. ".....:..".... ...'..:...'."'.'...... ..','.' ..:..".._';"'. ..,.."..",.~-. ..,,'..,,'.@.':.....:I\. ,....."""~..."l........ 7MS'.;.:.;j<'tI!.,. )(; ..."........~:.~h.,...~.. '.' . !!.~,"" .<::i,~ '('. '....... . .,. . ,.'..' .~ .', .., .:"...' .', ......,..', ....., ...::....1'1~.,.. '. :'~"]:)~;'f .,::. .'.;..~: ',.~ia.w. :,.~.J'-.:.. .l/,I~'tJ.U'.,.': i. - .' i:sa., S'QI)Ij)IH!i1lfll', ',' ',~_J1(SEe~ rrreSl\'!".;<::.~,":' .::-;~..:....;:'~'.;;.:'\:,.J\.,\t;_.), (:.,~.,:..' (...... t:,3,~'~,.iI.,::...;:i. ....,,: ~.:; ....:.,.... .... ,: ..."'~i".:.~.:.......-;.,;:;;......:..;:....;.,..:,... ,:":' '. .~::". ....~..:'~:..,...,......:..;.::::.:.:-..:. .... ..~:;. .... ~.."...:sEJ;O~G .~Il.~l".~.... .,. ":"..,.,"."'. .......:. .'.'. ""i,: .,-;..:';;-.','.' ..:.: ~;., .':C'. :;..".:'" ~.:;:.. .:<~', :,.,,$"f,::;...t,,: .:~.:':I,..;}Gi ::,...,. ",);2:'. '"' . .;~;. ..:;"'S.:.'~'i"<": ': .,)(:;;"~:;l:':,:~"::;::.':':.;"'-::;:",; i,',.:<. ,',i~.~ {:i' ("r:~J;.';'~h'~~::;'::' "',/'~' (,'!1,.,",:;,' .....i(.~. "'$': ~EMO\jl,a~'Ret.'lN$:'QI&"t;:\1I.f,tS~u.i~~~'r;;-' "i;:j'::, :...: ':";.' ~.::~..-"fCC; ~". :~- ,~,;;~",<,;::"~l!i'", , :!..it!Jtf'," .;;~ Q'Ci): "00' . -l::~'i::'~~~~~ill~':':' . . "':'::' :': ..J.~~~~~~';,:.~ :~~;~i:,,::';';>::,~.~j{:,.;.>:~~:~'" ::": ".;v.i-:; ':-:/:~~.:..'.., i> ,::' <.: .; : , ,.'88.; '~j;Ie-iR'~tin\'(ArL!.wIDlF,\'{S;'&,,~QIiiGR:\:n~S~~$,,; .:\:.,:..~:~:,:}""....':; (' )'j,: :.;, :'''.~ .~wo.. .:.~ :.:. ;'Sl=.<I~....:..., :j:J~' ". L..' .. .:; ". ,.. ~" .... " . ""',' '.11, ,'_" " \,. '.' .. "., '.'.',' ."", ....:. .',-"1 '.'.' .IA"~' :'I';' ~"': .," ;..:, 1.1Il~~ iJ~", I. . . I.:., .' r. I. ,. . , , ~. . ,:.' ~. .' : 'R ~ " ",' ,,:"," '.': .., ~." .. .... . . .... ~, '. . " . : ,,; " '. . '" ' \. ...' . ,:;. I I ~ \':, "" P.:3 I II ., ',', .. '.!',' " " ~ ':AVl ,,1 "'" ~ :se ~ ,....~ 1 / ! r '\'ll~~' lie.:!:. n '_-J ,. , "~I) .c-;na -CF'{1 Vip';'tl:Pl ,,' ,:S ":;1 Cell rne!ilbr-"} t'~Tl U SAL j :;:- ~ 1 p ;", :.: Sl\' ~bld!Y ~TE:=)TA Lock Me'lll1el File Library Type Lod'. ~;t.acl_1s S"UPfe' -L:c C"d t Hi1 (jSl\P HT.lOSAP HTEDTA ;JATA *SHRR :-IELD * ,1 CJ B ~)ATA *SIlRRj) ,",ELD * l}C;B ,Ie 1[; Y1cniut.' 1 ks C'~ 1 e HT105AL3 LiblClry HTEDTl\ Type U~L A~~ P dpv L (~P . ' ::"'oci:. rfJpT1I1'Pl Type Lock Sr.A:l~~ Shell P ScoJ:,e Tfllearl HTlLJSAL3 MER *SHRRTJ ~E~~i) YES *JCB lJub Shiue.i jV]p;-nr;p ~' ;('<s :U':"( 'a~ Tt:' l~:L:e 1. ET10SALJ ?..:. --'-.f--' F-r. ", i\ _ ) '.. i 1)1 cE Y ETrf:TA ,(;," ve '~ll)e r c. -=--'lUldlY ,'LiP ':'J(}CK Stat.~Js .c-~1 'upe ;;: ~Al '.--:'~' -,--:: ::)AP "r.l ': c,1',~ HTSDTA ::AT./:;, * SHRE1: llE~D * ,-:-(JB - :l\--; f'~ * SHRRT: >...:: <:;"1 -;-\ *\JuR ::1',f' ,. ::1', :' ~1l'Elj':'.A ~:q :/\ ' S H"CP 1" ~i F 1', * 1 1~)E~ 1'1 ,7\ il,---11 .._ :":'"_1; Ie.. .~", 1 C"J ~ , ., :f---" 1 : Yr)~' ~,ur" ~~ de ';:-.: ~~ !lrll P .See,pe ~'l-:l ead .- C,A'. iJjB~: "':~HR~~: YE~', * 18 ." l::",-1' f-' .. ~ 1(-' i )(e.:.; -~ ,D, _'/L ~ a ~ y E'~'E-'l; ~1\ :p,-- 1 i)'- l t 'i 'y:,f-' ~;:- i. .., "1pC> -~ ; '. ) /\, ~-r~L:::lJT1\ ; ',{:-; :.: ~ ~ " ;"l gS/2B/2BB8 1B:31 551-4719351 CHARLES. S WHITESIDE PAGE 05 _ 1 . I _ oio.oo~~~iJ ..~Y_llilill[(~llI'llI'II~ PROJ~'ifUJit9~)2~7O'S2rl' "., ' PROPOsAl. . . . ..! ' ...' ". ,,", - IT.EM/"".' ....... .' ,::..' ::-.....:".;,~~;.:,~J~lt$.,;:.~~;p,Jij@~::i~ . _ ..7c8'.., SMERG=~~~$~$;'ie~,ri1~~~'~~:/:;:,',.....':;~~~~":':"'<"."~~~~~:':.':',,"~': .:.."'{.:",:;~,::,,.,:...~.~~,::~ '.~~'fi~ci~~JJi,.. ';. ''7-4f' M5RSeNCV:aesp.o.NS~tS'HTltlRS.:rO'!Ufl~,':'... .'. .', .. ....., .... '.. ..' .". ~:.,.,; .,..ea;,., ,)f~1::~"~.;iE; H~(itJ:O:~Iro~. ' ; ~:80":' ... MERo~~~.~~I.'24~B~~$>~~~' '.".',. ':.'; :....~.;;... :':.':., '.. .:,..,.. ::"'. '~:"':'~.:~2,:.::.::: ~:,:Q:,~ ~':;l~~U~,f;).: ;":;t~:."..,~~:;..~~,.; .. .. "'.M:.. . eGa1l<nQFH=lSl'OCA'tIQN:ilIjl~~--WmEg~!. ......:'..: ':;..,. ..:: ..:' .';' ; ':,:::tn: .~:. .,.,;~a.;".~ '.; . ~1.S;~M~.,., '. ;.,..:t:5l),.,O~ .: - .,.;.82";~.'..o", '. - inE\~~~~<~:~:~1"':sr';!,,,,':,'/,.:; ..,'..:.'.:':;;~::' .;:::::,::~~.~.'~;;;:~'~;:,,:.,~:'.?)i:~:.,:b'!';:~~::':. ',.',:;.;. '8j"4~'e:o:NSRST:a!iPA~.!'ft'$Y;'TO.tESS'.~j~~tS~,>.:,., . "..;;. '.::. ~v,'Cll.'~';"~'" .;-1>l;....j~.J; illH1a....., ,.. ~. ~'8J: g~~C6~~1o.M' '~iOr.<:ig~~~;\"i.~...'.;:",:,: >::. ..':. "~;~?;:[1~:",::.:.:r:-si~..~ ..,;'<23: ~~:e:~:~:2a~. ..';::' "e5'a.Cli)'l$l~~p.~:rg:;S~~~"Il._rr~~S'1-,";,,:,:, .;": ",:;;'i t'.:i":',:,,:>;;, ,:S1'.;,'.. ",,~. .~. . <@""'L :'T.'.. .,~~..';'.:' "~'" - : ::'86. ;p..~P\w.S);~~'. ::'." ':' M~T.:~:~ti!:j~~v.;';. ,c'.:': ':':-:::,~.:,~ ,,:..' ,,;."'..':: :~<."'';.::':;;:' . ;:'.:~::.:; :. :":~; ';'.;,;; :::~; ( ;~ ~:.::>' : '~:-'.~ ~::: .87.p.l:JMellG<o~1ilD-~tAt~.r.PF.q'Q~._.;itWr' .,.,..':" .,' ...".... ..':"" ..... . '''i.; . '. ". ". ,0.. - ..i~'5~~s:~;:...... .c......,:'.....'.'.....:....!..,::.!!.-:)}i!)s:!,~.S!:1!~!*~;..,ig~;: . . '9~':.OONCREiT:E,~F,J~~!I~t~Qa;~.peV :". :..' . .... . .,....,."..:';;'i.., ". ,~to:.,.:., ,_, ,,~:r..,.:, ~,":i:Iii ... .<:n:.,'I:'toin':',Q'rX..:.. - ,; ~:Q~.:.;:C'O'N~RI%E:.:~~~t=~~~~~~~;~~'::,.<:,:,': .. '. .;:':?' ::...:;.'::.r::'~:~:,::~:,: ':"'\~~:,.,:.::' ~:~F."?'~; ':::~:::~'~:l.; r. .~:.. ....~ : ;,:ii.p.>' i' , .:;~.: OON~m~Qa.~\f;,. . . il~~!~~.,."".. .... ."'.... "..:,' . . .. . .' , ' ..:1 :i,'::/:5it.,..." "",Up.;. ,', ~>'.',,"5,~.0'Illl ~:'...::::.~.$i.. (;,'ij'O.l. '. , "9S:;~ CON~'t\e;';jFilX:lSa:;aE~Ef.(,;'(;,(iJ~re.a~'$~~Q~~:'::~."~,':,::~,.' :L:'::.;-::; ;:'<::,;i'~;,>';<~~ ~':~'~:-~L,'; .:,)il'.lf.f;:;:,:,.'~',.~"'..I'I'<i. .::.:\:.'.:t'! .. . . '!.;<l!I.""\::. :, .-tIS :CON~';'.fi:I~6~;t:eJ 'e;~~g;': :;',1.\ .:..:. ..:'..v' ,.' :..c';",''<' ".,:" ~~/~.200~''''''':.; ::;".;,IDl':"i ':::jy'Q'':;,i ~"O!' ""2.~.n:'~.i..0:0.l'. -; ;:"91>e68~~YA.~mri:~: :;~q~~M~i<.<.;':,:.:'::.:~:.,:~"..,,'\::::,'~.,;.; ,;,;'~: '~~.i:~;:;:'JDO';"::;" :.;'a:;:;:::: ... ...,:.~~<.~':..::~.i~:' ..Mi::":" .. i..9& ':. CIi:)~~~~~~.1li .,,~~~;~~j)~JL!:f-.>.:: .......::~;. '.. .:' ."::";:.)::~':':'!\' /tJ!~iOt:l;..:..~: i,r,t;:f:.:":, ;':;:'::':3S~.; ... .':.: ;;.:'::1~S.@.O'2M'> .:'. 99'.. 'OtiN~ae:~i.1N:Meflt~Id~Ji(;~~P'j/'.I\fi:::."..:., .\.;:: :'\'~:....;:..;:,:.,..',;.:;;.;~\;~'+.,r'::.>:~ .::.~t i1~1~/.:.' ~:':"tF.;) : ':./.,:. \~\;j;. ?;: '::::..:...~f,.,: .:rw:r: . ~ '; ..MO:PIF.V;~IURI.W;ti1.0. ..:~~~UD:;:S(l$:T:(~!$,T~t1:c:~~~;.:i\1)Sf.($,:t~O$(~:;:::';:~::;:<., ,::,,;~.: '..~-~: ::::':j~f.'~~:~..:i..,:;':'..:'~~~~.tt".,~....: : ,;::::=;=at:5=~'~.'.:';,.fi~;;!,..i~.S~;,,~~~7;' ':i~::;" ! ~ .. '''C' ""'N""~""""f'I""W,'l"'. ~1""".A""r.!>i..",,,,,.,-:,. .,.: ....... .. ....... ..';:.;..'....;.;:. './.,..';,.,.........,.....,...,,.:..............'....,,".-.il!Lm'..0"'" ..'..........,:~r;l':\'.'.i'\;,>\... .' :.1,(13:". 4lRD.. ~~.'.".J'~"'~,~..\I:': '. ..i~:.~":""'''''',":,?,~ ' , ,". '-' . ... ,,' .~': ' .'. " ,'. ; ....:-::.......'., ."'.' '~'.":' .., , '11".:11." V:. .' ....":1..!r< I.U.~.U.[1~.' .' .,.rt~..~F.ta;n:'''l~:T:vlt;reiP"~'. ,it':,:S~~A:aIi>J:'l. '. .'...: .. .. ..' .;:, ;' ";'-~': ~:;;.~,::z\ .';. ! '\~i.:, ," . ~~fi~:0.;(5r: :;. .: ;7:,\;:~'0i~i@~:.< . .:.1 p~;' 'Ctl;lREf~I~w:~;:ry.P..E:;B/.(r;-:. r;s1:il!iN~~~~'. " :.', . ;.:' '.>. .'",,<'.::. .; ..,.....::'2 <~,.-..~li .~~~;;.,,:2~...:;.;~~~~! :~i.",' :$ :ij~;:;Ott:: ,.::;:g~$i,2;t1in.:~'fj.': .. ...;~~~~~1~~i;;'!*,,!~i~~~~I~~;~.. .HO.a:ATOHI.~I~.T:Y-Pe~'lF ~.Qt $~-A1II~t>j.<:>.>'. . ... ~'... "~':: ':..... ... .', .'.'."~ '::." :'~.: . ,',i ::....Et(', .~'4a.~no:. .". zj.(.,~O'.QfJ;~~ll" .. .; :l~~~~~.i~:;::(...'.,~............... ;::.._;, ;:;"';?~~'~:t~;.~;~,,':~~,;~l~:,, . ..1 ~'6" CUFU!1NU:E::F. ifY:F.liE.:e~~U r.:;:sili~~DX'.'" . ,',,', '<," .;.,. ..:'; ....:.. f.',~,,".;,~r:: :". .': ;".~~"~ ~,SiSn:o~r:ra.: :':;i~\t:..-.!Gl6a";m:li,. . 1.1. "..:'.........I~'h...,.,.."..,...E',....."'... ....,.....j['~......."""'i.\.".. L....., .',,' .:...... ... >. '.;;..,'; .,. ".. . .,..,.... .. ... . ".,. ,'.....0"'g.. 1......~'.'~,Jr::-. ;~,~():"" ~"'i:m....KI:O"''''~,;,,:..i..,-!'.: . ..., . :,. ".' [~~,,:)\~,,. "F:,'SAl'r'" ;.:.'''''~'''i ;'1'::; :';;;:l:Iill'S;'"0" .. p~ ., j ',} .,;):~ :J: f" '/;': ' W (, . : H i /: ; :;t; ,-:1\V - 1 - ,,'" ~f';'l R 1 Z?11R '~".:~,'t~el Rc~c,~:;~ CtrlP~' Memher A~~ :-) ()1.<) e,'! } bra t"y Type Lock Status Lorks Dpv Cf.' Scupe : ~.;,a HT1'J51\Ll HTEDTA 'F1LE-LGL *SHRRD HELD YES *JOB INNOVATOR QSYS *L1B *SHRRD HELD *JOB QGPL QSYS *L1B *SHRRD HELD *JOB QHLPSYS QSYS *L1B *SHRRD HELD *JOB QPDSPJOB QSYS *F1LE-PRT *SHRNUP HELD *JOB OSYS QSYS *L1B 'SHRRD HELD * ,JOB QSYS2 QSYS *L1B *SHRRD HELD *,JOB OTE:vJP OSYS *LTB *SHRRD HELD *JOB *SHRRD HELD *JOB *SHRRD HELD * ,JOB *SHRRD HELD 'JOB QUSRSYS QSYS *L1B 'SHRRD HELD *JOB QrJ4079NO()1 QSPL *F1LE-PHY *SHRRD HELD YES * ,JOB RIZZOR QSYS 'USRPRF *SHRRD HELD *JOB *SHRRD HELD * ,JOB *SHRRD HELD *JOB :r(.~b Mernbel ~,()(' K s ile ~lT 1 (i UALP 11lJrcll y BTED rA rype ~.I;r ASP d_pv 1 CP * L; Y:; s,.D.~' Lnc}: "J~P;:',::)t-. ~- Type nr-,k S t a , '. s Sh,u-e ::ie-ope eacl .. : ~ ! : T\ L ;:-1 I\1RR *Sc'RHj: HFLIJ YES k ,~:-J3 :L .~]~dl.f:ll p..'1f-~mbpl ,-' .:1 '.\ . " 'l:ll )f' ~ +-~. - ":f\,LY '" . ~ f ~ '.:1;1\: n~'a -;-\ ;1TEf'Tl\ ~,Cil: i'. , c' ~_< 1 -"'- t' ;:: r-l:' 'r' fytk ----~, , ~ :- rl - i ~:; . ~ I~ ~ ) r; P 1'; :-:1'1l' ,,1'1 ':A',' :'":''::DTA DA'CI\ * SHRRf) :~~~ n * ."~)B ()( ; IV! f-' int ,,' F' ., It-. l ;,;i!"1 :-ii' F : ~! i~ 'yne L' ASP flevJ,ce _ OC j.'. "/!p-:;t;e:r Type .~~"a~..~ ~;n 1 F> ~~c;~~,e m ""ea<-i ':=,f,' ~/:R7:;' " ~f-~t<'~' ;iFl' /E,r...; * :TnR 08/20/2008 10:31 551-4719351 CHARLES S WHITESIDE PAGE 05 __ PRC)JSCT:N.E:'\~liJ~"P~ T-Ii4WAV'.AHI);~i"()Rt:ON_~f;)N;.~O"'''f;~~' 'PROJEtT,~tijjER::~oci7.6iSZ:' PRO~O~' . , .. -~tE,M,., ,.".. ...': '." .,.,:. ,,,,..,:;"o~ '",":'i~~>:::ti.~if:.~.;::::>,::')t.~~". - ; ;E~~~:;;- - ..;':::F-;::;:;:?;;;f"':.':!tf"s!:~";i~ ;'4~,~~ >~i:~; . ;f~,;t~.;B'CCtvfP..' , I" '...:" '.<4t. ,,. ;'~(F',.. ':}::.';" ,.; ..,,1-.' ll, ',:. ,fg", - '1~$:.'~5:~BPqfl!P':M~Dj~!i ri':$~:C~~ ,."" . .', '.' .. ' .., 0:-;. .~', ,':~:~ .:: ':,~;SA" ~':~:~',:~'\:~:~:: .~' .: -ltJr ;: ;tWl, .. )1.36,' ,'t8d:lc:CMP'MImE~~f.: P..~~~:p'QN.... , ,.. ,:'2....,... :EA.-..:.' " " '<, ~,~:, no ...09. '1'~7,': 24~J~c.~P,:~i~.!<<.1:SE'c.r~H";. ,,': . . ..,:, ,..';'.':: 6:.'::$. ., ':.a"':-:~,2i:t:00:~O,{iL ',.4:;~~OO'ieft; _ :: :~:~:GO::,B.~~~TE.' ~s~~>:} .>;'_:. .. ...,: ..",.":)'.','::".~':!...,."~";~,',,:'/i!~:;>::":, :~~~i:':;; :;':i).~f;i~~,:'f.'icc::: ::,;I!.:./~ ':,,:'~.~A,,~ "1,3,,,s.ecl:lSCM~~~. '~....... ......::"..", . .,.._...~>....,...,',.~,..."a;J:.O'Q.~'atI'~ .6;., ~.,CfO i :.1*U{2t13~~:.~~~~:"~;" ,~......'.,.."~.:'. .:, >:~ "." ..7 ~:'-';:)::::,~:~.;!s?~,: /::~:<~ ",;'!S,t;'&'d:::':', .,:,'., i.;.:,.: " "':h'''' ,:. ~~ ':::~:~; :~:::=w~.'i',,:,:,~,' ,~~~~: ,:~: ':,:):':;;: '\:'.;,:."\:;::,"',:';"', , ',,~, .,i\ ':,i;';:~':;<;.:~ ':;:;::.~~ ;.~:;~~~~. ..,~":~ '~:::~~ ,:~~~~;~:~,;;' '1".'" :MIS.....:..r.-l:"I.'....'1~1 . 'REl1.....,O: RC. ,w..........~ee"'.,v, ....,. ': '.. ::: '., . ., ". ',.", ,:.."..,;~;:." ' r ....'("..... :: "'~I!! . .:~.efl'l::., ~..';':!i',:". .~f!\;n~...~. " .,.,:."'.~:' . ,,,,,,:~,",poy~,.. .I.~"'. ,. . ,.,'"".\i!'Il~......,.:...;.:,::::..,..,...:...:.v."...,.:....;;. ....." . ;..,:;':~!t."',,"'.\:,.V; .......,: :)'. t::'N:llt..'iI!;;,""";iJ'.t'::~;<J.\':I-\i,';,,,,.\:J.:. ,'.:: ~:~:::=.~~~:,~~':'.:,:.'~:" '.:"":: .:'...,> ..::,\;::., ';':;':;:'...>\.',r;. .. .'! .. ~:}::~:;:'.:::<~ :,;,:'i~';.:.. ~;::'~j >t:::::.::::;~,';::~7..~~\. ~ .. ~.~~~2C~~,::,,":;,..,.'::;';:',::,??'!\:~..'~'~"j;,s:;~!"~~ii~,~;\~~~~~,;; ....... .:.1.5~t;JA'CKtI,'f.l'PlU::.I~I(;';&1;M 1it''lEl~~$,.,. .' '., . ..". .. '.' .:> ,.:. . .> .'::' : .'.:" ,:,: .,..',.."t~a~.,', ;';'~~:;' :,;: "2'~J:;j, :.;: f .~:",l': :'. ": " ::. . - . ;~s{f~~5t:;':;::"::et:"';:,r~;;";i.f~~i!~~"':]~~i.,~~~" dS2,IM'P.R1Ntf,Nav..tN$T~' t:lPI\l,' "'.';' ..:': ... '.:c .', . . .';"."':-;:':>~'. ...''.'',.''',:1~lk.,':,',m':': '!6'E""O()""9.':1:"S" .'.00 .. . -":~:,~:~=~~::~:' ~~~V~:~~:':':,.'::::;:.,': .",..!,~;:",:-~,>:,,:,:;,;o-:/,;:" ;t=?:} ,~::,:':::;~..,) -:~~"2:~:: ~~~: ?',:: :,?:e:i:, ':'t65', t:O(t>REttOO~T.tNG:~tl}i Iij;rl(::f.Oaftt~liP.:, .'. · ...', ),. .' . '-, "'. ".,. ,;.. ";'.2~1"."'" DV.'" .~' ',. "':n'~~', ..:.~.",..,oli .,: ," ,'d'~' .~t;(.: : . . '/.~:.:,~' :":~ ,,- IJ ~1~J.~~ ,""'N",.: :. '~'Y.u.;~ I':.c.-,L. ..~~...a:gu~ ~' rt66; ~EAtER C0~C.Rt;;J:E, .' :." , .'.f.:;,' ': ': "',, ,.: :":,;., ' \4;4~f~ ~"". 2~7.(JO:'i : :'.':'SV~.' :;;" '..,.ri'h',' ":1il ':: :;"ffll~t\.h '; - c............ .. ,.,.'... ..... ': '. :,'",,',' ""i':'.,1'Q~t.m::~~:"i~::",:,.,~;, ,..~.:o.......,~,,,';:i.: ,Q-(}"'BDfy'O , ,_ " , ..' ,,' , ',' ~::'::.'.".,." '.' ".:,: .':' .'...' .' ."," .'''. ,..,,~ "':.". '~'W' .... . ' ' "".' ," I ' -, l ,. t ! -- l . I .. ' 1 .... ) - I p~ r:J. 20/200t:: ID: ::n 551-4719351 ~HARLE5 5 WHITESIDE I,' ;_~i.;t .71'-' pRQJ!;;CT NAME: .~N~1iJAL;p.~r,tm.\V.AND,MINQtt'CONS:l1RUC:rlOlll'.~~r p.RlJJEcr:NuMBER:.~:20010521 PROPOSAL - \ I N.OTES: ! -. i I 1, ITEM 1 - see CIElarlng>an~iGt1'Jbbli:lg $pec&atlCll'ls 1'or'ol~iiOl.l&ProcellaesreQul~dlltl'Cll!!dtll& U;8ltL I il . . ... . - 2. ITEM<6 ~.lntl~G$'..n:.eq~mBnt, 'llitior;,titc",f(!,r~mpla~rem~~~and'~.!tpD~I~~~!,U>~~~~~lt.~~t~~a~~ ~,nlt. PrlCe'Sh8R;be-;baet!d'l,lp . 8;'. ~epth' Of ,mIRIng'; Th'el:Or.lttl!I~t!pri~for'A/!lhicVl!l.~IitII1f,~tshi!lilt'lFlln.tlGPttt)'Wilhti~H.tljbstetf In %.In'CI\'''mllints1Drmllflng'~1thlirdQplh~, . ,. \ - .' - 3, [tEM.; ~ "-....."'f""-'.,....,,'l"..,'~....iI'!'w:~_1t\to!i.~"';lq"......"".'" ... ....:~.SitA!i. ali,I~. . :tiir''iI~I'rn1IIIti,_'d,.tIi!ialA:J''a~~il~D&'fr''~jJ~t:.f.1flmm~I!~[:;~~l:inMllib8: ' :n :::P:".8::g~\ilii:8.. " ~~l!Il!Irea'>o~>~{~~IIi'lt';lltfu~i:Ml~d.~:ie-~p',~~~~t~if,~~.:J~I"~{:e18~~~,~~~~jl~li:ill:of - ~:g~lltiltlallhall be '00 BIi:l~ltidlridd"r1mliolh~i',&q\J1i~:yafd;unlt,j1t1M'r~r'if,feJtnoi1g:ar!l,t1"~A!lptliiiti,1'Y.r"ott;eJis . 4, [_'5 .."""""'''1'' ;e'"""'........ ......"''''..."'',..><lIl<''....._,'~'Ily~~..''''...nj'''''''''''_''' base prlorto.aj:lplr:atlonG '~rime'coSl ~ ITEMS. 31. 32''3nd sa , II'i~ud~SSUtfaceClnl!'lle$1 trIC1idn,COLJi'&es .and'CithermIGc&IIaA80(JS",:atPllrllill, 8Sreqlll'red, 5, , I . '.. .', 6, 'TEM:~.;,1110l0d(lG :rernovr. of'ba.S9 mllite~lil b,.,aI1Y:'dth8r:ri1at6HQr:\jn.siJlt3b.I&.f6r"pl~t11Il:j~,~l'ilti/!l'maYtbe,:,Io:satad'ki>:the :t~1fk: -~ S8~r'atora/'(la. . ' . , . - 7. ITEM 36 ~Oont::i'ete 'Curb' .YPtl .D~ gtntli'lntlUd9.Alh1Ciltlll FI9fd;BEickfjt~p:,dlilitiihg, -- a, ITEM.66~..II)c:llldEis:'aIl'lab . ."!tq~I~f:.ari~;~Ateita!"':~~i.r,e~!"tlr;.~~I~~Y/}t~t~~~,~.,,,ms)'~~i' :~r~r;\r[l'rie~h~&;tif .attli~iri~f(ti16cii<Plntl'9:;1I11! :,. ,:. ~iffing'''I'Ie~I~:.!~,~i:j~it~dt?Hjls'i~~':~!:l~''~~~f~,,~~~~~,:fily..I!ri'~'eCtip&ible. . a~oI'Ifn6nt:'rMthOi:I;. ~iii'h ' :liing:.na'~n~liir.jgin;~Bi'iS&ihi~t;I,i(i~liie'l~l)li;Bi:l\ijol',Altlidfl'tri~~aiil~ces\;Whlati':tiaVl!i6e"aI'l:ahtnagEltl. -.- dUrlntr/'(llT1tivrilonitbrage :liairb'e'co~~f~eriildlilcrdfiMiiii:~.th&,j:Uly.li8tn.'. ... .'. . 9, "EMS~1"d.' """'"$,."jobot....!~''''-[.,~~'~~d~O\~,~i~'P\l~~.~,..~'''.... and ,oth~~'~~al!:,",A1!',Jtti!ms'; ..lrt~lUi:llrlQiP..tJt'~9.:11P.~ci:8!ii\liiiXlhgiJ:)d~e:,:'~~~ik:~.s:f:bii~i;~~i~'p,~~~~IBi:.dl~ri~I~~. -- and mBl:1;ages', iri,IIlW'or a l'eolbr$;, ehil1J: ~tlie8$~~on 8':liqlfjar&f6l)t;l)'lnil-JtirP,liiy#:\$'lft.ttiri(le,...ttles~'At8itll;. . . ,. ! ' ' . . t. , . 10. 'TEMsS2.TARC)~Grt,'85"-IThes/)ltahis,1i~11: include~an:tiiitertals, I&.~rllntl;~lpmel\t; 11. ITEMS 8/3AN~'llt~ "me.. ;,tet1'l~;8fjall.lnt=r~tl~'~I.I;,~~I~mll~~:and:I~b.l:7r~qlJi~i:fi:l.r\~~~jjjet;it'b~,cor.;~1jri'8~,riot aCce~lbte;b~.'conventio~ (IO"ei'dIU.tl:tJe\(' {a~!r...~~>t2"rc~g Chldd )ii8lfJ:MfbYihlftittOe!6yplimj)lnQiUi'td;gl{ilnibe:in,addltiol1 tl:l theper~l.llire>ySrd:j)i:f& r41~.aiid~Oolfi:i'iiteJtertls. .. - '. . . . . - 12, ITEM 68 . Thl.s 11ei:ri'l1IilRl nt$.il.$urCh~rglfto 't~.J).8rllqua.~.~rd'p'f'\ce",ftir 4"altd"G~~ril:f8le;ll~rn'He-ct;lV6r,.rosl's'or $j)eclaJ admixtures, 'etc,'requlted r .p'lJrn~fn~rcOncret6'.urid8rlt8mlr'SG'and"S7. . .,- 13. ITEM 159 '..Includes ,aIICbt,allllOcl3~8dWlth':lnfJlllI~tlOn .ofifl:lgati(l\'J'II!'le$:l:lfu:le~.~lvlll.rl:lBI'i~~ tllllrer;be~n,m8dl~ns'orfrom otJtsldelhe roadway shoul iilr'tO i rrledlan. .Alrlaoorahd m~llli:lals.lricio8i~~mtOi8tl&i:i'6ftitft'araiii'.ei'e iriC:id;imaJ:tothlslt6m. ~ , . . -, 14. IrEM 1 !i9-lnt'.!t.l<!tlnhs.e/:l . tfOr 4r'!~laf111ijOl\:OfrillJttlgll:flOJ:l'lri'l8$:r,;thef f!1l1p;IJ:1Ot~~Ir:~f"!!~;j;/!'iditr;1~m 1S8.,JacK~d~Or9 IrriglltJOtl Linl'ls. A11111btlr;1IId lTl:.iI~:iI~di\'d~'t!II'I~'.:~~hltldnof 'ff(il:'~;eal.if8:'lnCid:l!Il'iril~IQ;;thl~. :,fiim~.. .. 15. ITEM:1$9 .l'hllr'ltam incl~ . . ..a:ltcoSfb;,'1I~&O~ate.d.,wllf1i'h~~1I:i9;it\~;Pro~,Ill;id;~ti~[itlon'.Y1iflr..,..\t6.:a~ii1~ of..iNltafas, '- dlre~d:'i)ylhe:~l1dlne'er" ..: dGlllbriHi(iOk"tlpil:t;ijnai'rosmaVlhdadi;l:' iililt\tiaf:!is/i;jlmlniU'1O ici:lrtlit_. · ::tQ,~.~~' . Irrib ti ..., :,... ... ',....' ... ..... ... ..,).. ,....,. . .... .'.. ,... .n.. 11. nit. II Ion ByBtilln mttulI'lng to 81>l:.itl!t'b 'WB(8i".I~e,orlriijtallh'19Il'pI.Jl"rtp~and:.$$ol:ii6l~pl:ltilp:houil~1 ::POWm;suP~W.~rt.. for otlU;'II~il'1g W::ttllr frt)m Bn'lldJl\csi11 Wilt tbody. I . - 16. ITEM 161-lndudfll:'lhe co~tClf:~borfati well,as al/:parn\ !lur;:h'BS plPB, headt;:sl1dflttihgs. 17, The CO!lt" to COn!ltroctcl.lrb +d&'l'lh"all be ir'lctuoetf In ,theunifprioo for Elllch ruspoellvi!I,curh'ltlir'n. -- P'6 08/20/2008 10:31 551-4719351 CHARLES S WHITESIDE PAGE 08 - I - i ' ! I . - I I j - :~~:~Y:1>MQ~'~._~- TOTAL AMOIJMi"QF'! E 'Bltl' . '. .~. . ' '. .' ) . ..... " . .. '.' . . . '.. I .- , $ $ 5 1917~8,50, on I . (Ii1Fi~la~S) ., - I I N_ ~ - . - ... '.. . ,. - t'-"- ---~ls~~'Jl,~~~~~~,~.trlme4at!l>Wheriihe contract ls,~:ex~ted~.b',.,lih.e.aQard:of,€~tV:~~~$Sl~rs~; ,.' .,' ... .... · .... .... . .' .' "', ;.. (. ,,". " '. ..."',.. . -.- . " . . ' .~ .. . . .' . ~. ..' ... . . . 2. pal'm::B~~:eh'COu . ty..It~~s,~tne~'~m;,toinctea$~~icte~~;tn.~i~~quat)ti~~"',as:n&E!Ssaty>to -. m~ta<:luai~~;~,,', " ,_, ,'" " ", ',>,',' . ;;'.i,';;,,; >._, - - - - * p".. ..:SE.:AFf~.>$~_€!_:.,ljlgmTB:) .."GF~JtOIt~. ~t);~o;.se:$t..t~:tL:.!t-;A~~I~~~~~~~_~.tif#;:iV._:BID)' "- IsJAME OFFLRi~:r G;', ,ESS.WRI-n;~~'~~~;, :Hf~~ , ...: '.,1' ", \ ,', - *- .SIGNAllJ'RE: 1 tsign:"'!l~;'~) ", ~ ... . ,...., 0< ..,. - J.oll,n ., :Ev~'.:r;~:1;'.r; . .. . (Pr1nt.Sl~na~lYs'Nan1e) - ADDRESS: .2~O T:ru1:~i,an~'Tra.~lef:"way.. .. .. . . .".. 'I . . -. OJTY, Sl7A~AN.Dtn;~:.! W'e'st" P~,lm,:ges.~h.,. Fll!lr:fdia;:,j:34;t:3~1~.5. '" . . . '~ " ".' . ' . .. .' . ..r' ',' ',' ;..' ," . . , . "j:". '. ," :. ; ':. TELEP~N8:' (,561) . ..04.7\-;].-6'96 -,- STATE LlCeNSE #'.cG. .COO~5i67 i COlJN7rY LIG~NSE #8. :""'00'902 -,- etrY UCENSt:# .nl So -- LICENSE TYPE' Genetal. Contractor' . .. ,. f .... .. -.- .' . P-7 I ~ - I i . I i ,1:C:i ~[1/ ::'00::=: 10: :::l 5E,1-471 '3351 ~HARLES S WHITESIDE F-'AI3t ~ ::1 :--1 . . R20 0 7 p- 0 0 13 . JAN 0 9 2007 . PALM BEACH COUNTY, FLORIDA . PROJECT NAME: ANNUAL PATHWAY & MINOR CONSTRUCTION CONTRAcr I PROJECT NO.: 2007052 Cover VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM B.3 AGENDA ITEM REQUEST FORNI Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office o August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) I:8J September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 0 0 September 2, 2008 (Noon) o November 18,2008 0 n=t September 16, 2008 November 3, 2008 (NCID) =t-< :z::- -<'c:.> o October 7,2008 September 15,2008 (Noon) o December 2, 2008 C "'l'l November 17,2008 (J!lkln) C") ,to - rrlC) Q) :;:0 -< ~% 0 AnnouncementslPresentations 0 City Manager's Report ~ tnd D D Oz: NATURE OF Administrative N B . c..,) -r"1 AGENDA ITEM ~ Consent Agenda D ew usmess ..: ~ Legal c.,) ~ D D ;e, Code Compliance & Legal Settlements Unfinished Business :J: D Public Hearing D RECOMMENDATION: A motion to award Bid# 058-2510-08/CJD "ANNUAL SUPPLY OF METAL CONTAINERS AND ROLL-OFFS" to WASTE EQIDP d/b/a/ INDUSTRIAL REFUSE SALES of Eaton Park, Florida for an estimated expenditure of: $120,000.00. CONTRACT PERIOD: SEPTEMBER 2, 2008 TO SEPTEMBER 1, 2009 EXPLANATION: On July 16, 2008, Procurement Services received and opened (2) two proposals for the referenced bid. Metal Containers are used for commercial/residential accounts for the purpose of refuse collection. Both bids were reviewed by the Solid Waste Department and it was determined that Waste Equip. d/b/a Industrial Refuse Sales was the overall lowest, most responsible bidder who meets all specifications. Larry Quinn, Solid Waste Manager, concurs with this recommendation (see attached memo #08-074). The provisions of this bid award will allow for a one (1) year extension at the same terms, conditions, and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. PROGRAM IMP ACT: The purpose of this bid was to establish an annual fixed price for the purchase of metal containers and roll-offs to be used throughout the City for commercial/multi-residential accounts for the purpose of refuse collection. FISCAL IMP ACT: ACCOUNT: EXPENDITURE: 431-2515-534-64-19 (Roll Offs) $60,000.00 431-2515-534-52-74 (Dumpsters) $60,000.00 S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Last Year's Expenditure: $140,000.00 (2007 - 2008) ALTERNATIVES: If we chose not to replace dumpsters the old dumpsters would require more expensive repairs. New accounts would receive old dumpsters, therefore customer sa 'sfaction would decline based on overall appearance of City Containers ,/} . ; ~~ . / ! , .' City Manager's Signature Departmen ' ature Assistant to City Manager ~ (ALL~~~~ $W= Procurement ServIces City Attorney / Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC DEPARTMENT OF PUBLIC WO~KS r ~ '7.:f! ,,, MEMORANDUM NO. 08-074~ E '~,>c ~, -j-- !!l,,:" , "Q08 AUG lh L" '.~"'::-ES P~"'..I..-''''''''' " .\ii.....,.., . - TO: Carol Doppler, Purchasing Agent Procurement THRU: Christine Roberts, Assistant Director of Public Works ~ FROM: Larry Quinn, Solid Wasle Manager (9 DATE: July 29, 2008 SUBJECT: Bid #058 2510 08/CJD - Metal Containers and Roll-Off I have reviewed the tab sheets for the metal container and roll-ofts. It is my recommendation to award the bid to the lowest responsible bidder, Wastequipllndustrial. Alternative: Old dumpsters would require more expensive repairs. New accounts would receive old dumpsters. Customer satisfaction would decline based on overall appearance of City containers. Account #431-2515-534-64-19 Expense 2007-08 - $140,000 Budget 2008-09 - $120,000 If you have any questions, please call me at ext. 6206. Copy: PW Files RESPONSIVE, RESPONSIBLE BIDDERWRO MEETS ALL SPECIFICATIONS**~~=__ ~ ~ _ "= . ~arol Doppler, CPPB P rch s ng Agent Larry Quinn, Solid Waste Man~g~J ANNUAL SUPPLY OF METAL CONTAINERS AND ROLL-OFFS "Offers from the vendors listed herein are the only offers BID DUE DATE: July 16, 2008 received timely as of the above receiving date and time BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 058-251 0-08/CJD if any, are hereby rejected as late" VENDORS OTTO ENVIRONMENTAL SYSTEMS P.O. BOX 2678 12700 GENERAL DRIVE EATON PARK, FL 33840 CHARLOTTE, NC 28273 Phone: (863) 665-6507 Phone: (800) 227-5885 Fax: (863) 667-0432 Fax: (704) 588-6899 Contact: Bram Chappell Contact: Stephen Stradtman Specification "Check Off' Sheets YES YES/INCOMPLETE submitted (pages3-6) ~~:~~NPEDfANOUN;r;; 10 3CY $520.00 $635.00* see notations 20 4CY $563,00 $725,00* see notations -- . --~~-~- $845.00* see notations 20 6CY $739,00 20 8CY $866.00 $935.00* see notations .. . "' ~~;~~ 11l\.:: ~ .. ^"-~ ~. 10 2CY $47.00/SET NOBID 10 3CY $47.00/SET NOBID 10 4CY $49.00/SET NO BID _._.._,-------_.._-~.."-- $49.00/SET 10 6CY NO BID ~._~-_.~-- $49.00/SET ..~.-,--_._._._-_.. "..-~-~- --- 10 NOBID 1l.L,~ :.;m..,~N1iAlti!.R~:'.:~' 5 10CY $2,450.00 NOBID j-- ------" ---- -- - - 125 20CY $3,31200 NO BID L. .~ - -. ---~~-- - .---. .-- --~--~_._------------~- ---- ANNUAL SUPPL Y OF METAL CONTAINERS AND ROLL-OFFS "Offers from the vendors listed herein are the only offers BID DUE DATE: July 16, 2008 received timely as of the above receiving date and time. BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation. BID # 058-2510-08/CJD if any. are hereby rejected as late" VENDORS WASTEQUIP INDUSTRIAL OTTO ENVIRONMENTAL SYSTEMS P.O. BOX 2678 12700 GENERAL DRIVE EATON PARK, FL 33840 CHARLOTTE, NC 28273 Phone: (863) 665-6507 Phone: (800) 227-5885 Fax: (863) 667-0432 Fax: (704) 588-6899 Contact: Bram Chappell Contact: Stephen Stradtman 5 30CY $3,675.00 NOBID 5 40CY $4,386.00 NO BID 5 40CY $5,598.00 NOBID CALENDAR DAYS 14 TO 21 15 TO 30 NUMBER OF BID PROPOSALS ONE ONE SUBMITTED CERTIFIED ENGINEERING DRAWING YES YES SUBMITTED BIDDER'S WARRANTY YES YES INCLUDED BID PRICE FIRM FOR 12 MONTHS YES YES METAL CONTAINERS MANUF. WASTEQUIP INDUSTRIAL PLASTIC - OTTO ENV. SYSTEMS METAL CONTAINER MODEL FLS PLASTIC - MOMENTUM ROLL-OFF MANUFACTURER WASTEQUIP INDUSTRIAL NOBID ROLL OFF MODEL IRS NO BID ANNUAL SUPPLY OF METAL CONTAINERS AND ROLL-OFFS "Offers from the vendors listed herein are the only offers BID DUE DATE: July 16, 2008 received timely as of the above receiving date and time. BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 058-251 0-08/CJD if any, are hereby rejected as late" VENDORS WASTEQUIP INDUSTRIAL OTTO ENVIRONMENTAL SYSTEMS P.O, BOX 2678 12700 GENERAL DRIVE EATON PARK, FL 33840 CHARLOTTE, NC 28273 Phone: (863) 665-6507 Phone: (800) 227-5885 Fax: (863) 667-0432 Fax: (704) 588-6899 Contact: Bram Chappell Contact: Stephen Stradtman ANTI-KICK BACK AFFIDAVIT YES YES SUBMITTED CONFIRMATION OF MINORITY OWNED YES/NOT A MINORITY YES/NOT A MINORITY BUSINESS OWNED BUSINESS OWNED BUSINESS CONFIRMATION OF DRUG FREE ,--- YES . . YES WORKPLACE _._____w_~______ - --'.~-~--- COMMENTS LITERATURE AND DRAWINGS DOES NOT INCLUDE FREIGHT, INCLUDED. FREIGHT BASED ON QUANTITIES. EXPLANATION OF EXCEPTIONS AND LITERATURE ENCLOSED, --._- VI.-CONSENT AGENDA ITEM 8.4 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) D November 5,2008 October 20,2008 (Noon) D September 16, 2008 September 2, 2008 (Noon) D November 18, 2008 November 3, 2008 (Noon) D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17,2008 (Noon) D Announcements/Presentations D City Manager's Report NATURE OF D Administrative D New Business AGENDA ITEM ~ Consent Agenda D Legal D Code Compliance & Legal Settlements D Unfinished Business D Public Hearing D RECOMMENDATION: A motion to award the bid for "FURNISH AND INSTALL VARIOUS PARK ENTRYWAY SIGNS PHASE II" Bid#060-2821-08/CJD to L & J Signs Awnings, Inc. of Orlando, Florida in the amount of$33,380.00. EXPLANATION: On July 17, 2008, Procurement Services opened and tabulated three (3) proposals. All proposals were reviewed and it was determined that L & J Signs Awnings, Inc. was the lowest, most responsive, responsible bidder who met all specifications. References were checked and were satisfactory. They presented quality work on time and on or under budget. Jody Rivers, Parks Superintendent concurs with this recommendation (see attached memo #08-65). PROGRAM IMP ACT: These signs are standard park identification signs (not wayfinding). The signs are a continuation of our standard park signage design (sample graphic attached). FISCAL IMP ACT: ACCOUNT#: EXPENDITURE: 302-4299-580-60-04 $33,380.00 AL TERNA TIVES, Not to ,0Dstr.,t the ~igDS ....;earh eDtry way of the d~ :....--' Department Head's Signature" I City Manager's Signature 7J~_ Assistant to City Manager ~ City Artom,y / Frr!!.~ e nt Services S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC C: Jody Rivers - Parks Superintendent File ., ' L" -.... I" 1'" 1 ., .. ,"/ BaSIc 'Nine Speerl' 140 l\tPH I J SccDnd Gust 'i\lno "".;:-t"J(!(j i Bu"~,,'9 Catilqory II Imp:)(tance Factor 0.77 Wr>d E.posore C Inlernal Pres'ilve :'~ffi:ien: NlA DeSlgr Pressure for Components & C add ng 35 PSF ~ ,j;' ..' r .r-=- ~ ... " , I , I '~."'~,,:;'1 I . ~~ . , ~ ... .1~~_ ~~ \ SINGLE SIDED NON ILLUMINATED MONUMENT SIGN, SS-M-112 GII__=_ U:rlt!!II(J p.. . . .. ",. 'J. .,'~ G'OI;1 ,., ,. r ~ '. ,. " ~'" ~ S:.~u , ~--;:-.-l:-'- ---:---- T.le- RECREATION & PARKS DEPARTMENT MEMORANDUM NO. 08-65 TO: Carol Dopplar, Purchasing Agent RECEi~t'~;l~ Jody Rivers, Parks Superintendent (\ FROM: AUG 0 7 2008 DATE: July 28, 2008 " ) <>~,r~ ,~. n...~. .. , ~ '. ~ <,. ;...L SUBJECT: Recommendation for L & W Sign Awning, Inc. Three bids were received as follows: Baron Sign Manufacturing $48,825 Ferrin Signs 48,000 L & J Signs Awnings 33,380 We recommend that L & J Signs Awnings, Inc. be awarded the contract for the installation of various park entryway signs because they are the lowest, most responsive bidder who met all qualifications. A check of their references determined that the company presented good quality work on time and on or under budget. The account number for this project is 302-4299-580-60-04 CP#0633.. If you have any questions, please let us know. Thank you for your assistance in the project. JR/ *******LOWEST M ST RESPONSIVE, RESPONSIBLE, BIDDER WHO MEETS ALL SPECIFICATIONS**** ') \ i . . 'C' d \ \ '-L_. ----. . Jod), Rivers, Parks Sup~-ri-;~t~~dent FURNISH AND I STALL VARIOUS PARK ENTRYWAY SIGNS PHASE II ( ) "Offers from the vendors listed herein are the only offers BID: DUE DATE: JULY 17, 2008 received timely as of the above receiving date and time. BID: DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 060-2730-08/CJD if any. are hereby rejected as late" VENDORS BARON SIGN MANUFACTURING FERRIN SIGNS, INC. 900 W. 13th STREET 945 26th STREET RIVIERA BEACH, Fl 33404 WEST PALM BEACH, Fl 33407 Phone: (561) 863-7446 Phone: (561) 802-4242 Fax: (561) 848-2270 Fax: (561) 802-4320 Contact: Gerald Foiand Contact: Dan May ACKNOWLEDGEMENT OF ADDENDUM #1 YES YES YES ACKNOWLEDGEMENT OF ADDENDUM #2 NO NO YES -......----- SPECIFICATION CK OFF SHEETS YES YES YES SUBMITTED ---~~--<--'------'.'-- ----~.. --.-.--.-.- . "___.,_.._..._..,,.o.,_n.~_ ~_..---"-_. , .---.'-.-- ..-....----.. _....__...~. ----....-- BETTY THOMAS PARK $6,975.00 $6,450.00 $4,640.00 PENCE PARK $6,975.00 $9,300.00 $5,540.00 -~---~----,- _._--~ .----. -- ---, BICENTENNiAL PARK $6,975.00 $6,450.00 $4,640.00 $6,975.00 $6,450.00 $4,640.00 --'-~'--~" VETERAN'S PARK $6,450.00 ...-- _"_~co'_" ----". PALMETTO GREEN LINEAR PARK $6,975.00 $4,640.00 $6,450,00 ----_.,-- ---""--. BARTON MEMORIAL PARK $6,975.00 $4,640.00 --..--- - -- ._-"'_._-_.~...._,-_.. --..- ---..---.-.- -..... "._,m - --- $6,450.00 - .----"-...- .__.~,. ---"-.-..- SARA SIMS PARK $6,975.00 $4.640.00 ~..~_,_ ~.___..e__~.. ---------,._.~,~. .-.--.-----.- --" - _._~- -~~ $48,000.00 --....-. --.--- --- ----.-.--..----.- TOTAL PROPOSAL PRICE $48,825.00 $33,380.00 ____~.. _~ 4U" _~_".~ W' ~_"_._ ,_, 0-_.__._ ...___,~_~. ~__,_.. ..__ ~_.._.>M._____~ ~._- "'~--- - CALENDAR DAYS SIXTY SIXTY FORTY-FIVE NUMBER OF BID PROPOSALS .__.--..----_.~-_. ONE ONE ONE SUBMITTED - _.-" FURNISH AND INSTALL VARIOUS PARK ENTRYWAY SIGNS PHASE II "Offers from the vendors listed herein are the only offers BID: DUE DATE: JULY 17, 2008 received timely as of the above receiving date and time. BID: DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 060-2730-08/CJD if any, are hereby rejected as late" VENDORS BARON SIGN MANUFACTURING FERRIN SIGNS, INC. L & J SIGNS AWNINGS, INC. 900 W. 13th STREET 945 26th STREET 1333 W. MICHIGAN STREET RIVIERA BEACH, FL 3;3404 WEST PALM BEACH, FL 33407 ORLANDO, FL 32805 Phone: (561) 863-7446 Phone: (561) 802-4242 Phone: (407) 650-9939 Fax: (561) 848-2270 Fax: (561) 802-4320 Fax: (407) 650-9940 Contact: Gerald Foland Contact: Dan May Contact: Luis Gonzalez ANTI-KICK BACK AFFADAVIT YES YES YES SUBMITTED CONFIRMATION OF MINORITY OWNED YES/CERTIFIED YES/NOT A MINORITY YES/CERTIFICATION BUSINESS SUBMITTED OWNED BUSINESS PENDING CONFIRMATION OF A DRUG FREE YES YES YES WORKPLACE SUBMITTED COMMENTS DRAWINGS ENCLOSED. PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidders: Date: '( /lCo l2..o~8'" The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sheet for each. The undersigned proposes to deliver the product/service in accordance with the specifications for the sum of for : FURNISH AND INSTALL VARIOUS PARK ENTRYW A Y SIGNS, PHASE II: LOCATION ADDRESS # PROPOSED PRICE Be Thomas Park 2882 $ L/ fot10. 00 Pence Park . DcvbJe sided 600 $ 5 4 0 . o-e Bicentennial Park 411 $ bLJ 0 . 0 0 Veteran's Park 100 $ rot..fO.oo Co40, 0>> - " Palmetto Green Linear Park 421 $ Barton Memorial Park 1110 $ b O.Ob Sara Sims Park 209 $ bLfO.O'O TOTAL PROPOSED PRICE: $ 3<60 .p~ ALL PRICES F.O.B. BOYNTON BEACH It is further agreed that the product will be delivered within <-/5 calendar days from the date of the Purchase Order from the City. Number of Bid Proposal prices submitted i Specification "check-off' sheets (Pages 3-5) submitted y1~0 ~ (,;:50- Cj"l3'1 TELEPHONE NuMBER ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) : SS COUNTY OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. ~,/ ~~ By: ~/ . -- NAME - SIGNA ~ ' Sworn and subscribed before me this ! " day of JU lj .20 D'i Printed lnfonnation: Lv"s gon 2.-Ci Ie L. NAME P(e~ ,'c1t'Yi f TITLE y" IC State of Florida L. J S' A. I' f-. 11({s.t/-fu.mr':j~ ~LVI(, ............................................... COMP ANY l ' :: MADELINE SERRANO : :: ~"~~(~~ Comm# 000791546 :: :~~v : ~ ~~~;,~ Expires 5/2612012 i :"%-;;~ ~~. : : ~".",~~,'" Florida Notery Aun.. Inc : I"lD I....... .....11I... ..... ....................... "OFFICIAL NOTARY SEAL" STAMP CONFIRMATION OF DRUG-FREE WORKPLACE Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug- free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. /~ .:;/ Vendor'S'~~ CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business '? X Yes No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK r:f- ) HISP ANIC ( ) WOMEN ( ) OTHER (specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? Work '":5 0>'\ cer -h f;-CA -h '0 V) . YES NO (X -_._~ If YES, Name the Organization from which this certification was obtained and date: -~.- Issuing Organization for Certification Date of Certification Description of Signs: # Sides First Line Second Line Address Number Single Recreation and Betty Thomas Park 2882 Parks Department Double Recreation and Pence Park 600 Parks Department Single Recreation and Bicentennial Park 411 Parks Department Single Recreation and Veteran's Park 100 Parks Department Single Recreation and Palmetto Green 421 Parks Department Linear Park Single Recreation and Barton Memorial 1110 Parks Deoartment Park Single Recreation and Sara Sims Park 209 Parks Department VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM 8.5 AGENDA ITEM REQUEST FORlVl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office o August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) I:8J September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) o September 16, 2008 September 2,2008 (Noon) o November 18,2008 November 3, 2008 (Noon) o October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM I:8J Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfmished Business 0 Public Hearing 0 RECOMMENDATION: A motion to award Bid# 052-2516-08/JA, "PURCHASE OF ONE (1) NEW AND UNUSED mGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK" to Palm Peterbuilt GMC, Inc. of Ft. Lauderdale, Florida in the amount of $417,086.00. EXPLANATION: On July 1, 2008, Procurement Services opened and tabulated five (5) proposals. The two vehicles are scheduled for replacement in fiscal year 07/08. These trucks are replacements for units, 1077, 1008 currently in service for the Solid Waste division. All proposals were reviewed and it was determined that Palm Peterbuilt of Ft. Lauderdale, Florida, was determined to be the lowest, most responsive, responsible bidder who meets all specifications. PROGRAM IMPACT: The purpose of this bid was to purchase one (1) new and unused High Compaction Automated Refuse Collection Truck, and one (1) new and unused High Compaction Commercial Front Load Refuse Collection Truck. These vehicles will replace units 1077 and 1088, that are both 7 years old: These purchases are not a result of the new six-day work week, these vehicles were scheduled to be replaced due to age and high maintenance. This will however result in having six fairly new automated vehicles which does help our six-day work week. These replacement vehicles are budgeted in the five year Fleet Replacement plan. FISCAL IMP ACT: ACCOUNT NUMBER: TOTAL EXPENDITURE: 501-2516-519-64-33 FRONT LOAD $200,726.00 AUTOMATED $216.360.00 $417,086.00 ALTERNATIVES: Costly repairs to old vehicles would not be in the best interest of the City. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ) ~. . City Manager's Signature Assistant to City Manager _ (h"v ~~iW ~Q-- City Attorney / Finance f C: Steve Weiser- Fleet Manager Christine Roberts - Assistant Director of Public Works File S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC DEPARTMENT OF PUBLIC WORKS FLEET SERVICES DIVISION MEMORANDUM NO. 08-071 'f"J)t; Alii ~ '1U(i 0.; ~~~,~ TO: Carol Doppler, Purchasing Agent.,_ - ~-" . ?OO8 THRU: Christine Roberts, Assistant Director, Public Works cJ2- - --~ -, '- '" Steven Weiser, Fleet Administrator rd}) ......,. FROM: DATE: Tuesday, July 22, 2008 RE: New Solid Waste Truck Purchases On July 1 sl 2008 the City of Boynton Beach received bid results on the two solid waste vehicles that are scheduled for replacement in fiscal year 07/08. These trucks are replacements for units 1077, 1088 currently in service for the solid waste division. There were a total of five bidders, two of which that met the overall request of the bid document. The criteria used to determine this was as follows; 1) Meeting general specifications 2) Providing complete bids (bidding two vehicles/proper documentation) The two bids are as follows; , Type Palm Peterbuilt General GMC Front Load $200726.00 $215506.00 Automated $216360.00 $230517.00 Totals $417086.00 $446023.00 I I have reviewed the bids and tabulation sheets provided, Two (2) vendors met the requirements of the bid document. At this time I would formally request approval to purchase both units from Palm Peterbuilt GMC Inc of Ft Lauderdale in the amount of $417086.00 Copy: PW Files S :\PW\Correspondence\2008 Memos - Interdepartmental & Interoffice\08-07I - Solid waste truck bids recommendation,doc R...IH~ MUSI K~SPUNSIV~, KESPUNSIBLE BIDDER WHO MET ALL SPECIFICATIONS***** ~ Ie-- -------..- /: _' -r;;L/~L~ rSteven Weiser, Fleet Administrator PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK "Offers from the vendors listed herein are the only offers BID DUE DATE: JULY 1,2008 received timely as of the above receiving date and time BID DUE TIME: 2:30 P,M. All other offers submitted in response to this solicitation. BID # 052-2516-08/JA if any. are hereby rejected as late" VENDORS PALM PETERBUILT GMCTRUCKS INC_ RDK MUNICIPAL TRUCK SALES 2441 S. STATE ROAD 7 3214 ADAMO DRIVE FORT LAUDERDALE, FL 33317 TAMPA, FL 33605 PH: (954) 584-3200 PH: (813) 241-0711 FAX: (954) 584-3228 FAX: (813) 241-0414 CONTACT: ANDREW HALLUMS CONTACT: JOHN MENTZ ADDENDUM #1 SUBMITTED NO NO ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK $201,861.75 (2008) TOTAL AMOUNT $200,726.00 $214,385.00 (2009) AL TERNA TE PRICE N/A N/A ONE (1) NEW HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK TOTAL AMOUNT $216.36000 NO BID --.....-..--..-- -.-.--........--..,..- ----,. .....-......----.---- r--- .-.----.-.. ..- AL TERNA TE PRICE N/A TOTAL AMOUNT FOR BOTH VEHICLES $417,08600 - CALENDAR DAYS FOR DELIVERY 150-210 150 NUMBER OF BID PROPOSALS SUBMITTED ONE TWO SPECIFICATION CHECK-OFF SHEETS SUBMITTED YES YES "'SEE NOTATIONS'" WARRANTY INFORMATION ENCLOSED YES NO .-- _. . - ----- f------ . -----.-------.--- CHASSIS/CAB SHOP SERVICE & REPAIR MANUALS/CD SUBMITTED NO NO --- -- .-----..------.- BODY MAINTENANCE, SERVICE & PARTS MANUALS/CD SUBMITTED NO NO -_.._'~._.-- H. _ -- - ---- .....L..-.__ .. ... PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK "Offers from the vendors listed herein are the only offers BID DUE DATE: JULY 1, 2008 received timely as of the above receiving date and time. BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 052-2516-08/JA if any, are hereby rejected as late' VENDORS PALM PETERBUIL T GMCTRUCKS INC. RDK MUNICIPAL TRUCK SALES 2441 S. STATE ROAD 7 3214 ADAMO DRIVE FORT LAUDERDALE, FL 33317 TAMPA, FL 33605 PH: (954) 584-3200 PH: (813) 241-0711 FAX: (954) 584-3228 FAX: (813) 241-0414 CONTACT: ANDREW HALLUMS CONTACT: JOHN MENTZ HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK CAB & CHASSIS MANUFACTURER PETERBIL T AUTOCAR CAB & CHASSIS MODEL 2008 WX64 320 2009 ACX64 DUMP BODY MANUFACTURER HElL EZ-PACK DUMP BODY MODEL HERCULES COMMERCIAL DY28E04 FRONT LOADER FRONT LOADING SOLID WASTE COMPACTION UNIT NO BID CAB & CHASSIS MANUFACTURER PETERBIL T CAB & CHASSIS MODEL 320 DUMP BODY MANUFACTURER HElL DUMP BODY MODEL DY28024 PRODUCT LITERATURE SUBMITTED YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES CONFIRMATION OF MINORITY OWNED BUSINESS SUBMITTED YES/NOT A MINORITY YES/NOT A MINORITY OWNED BUSINESS OWNED BUSINESS CONFIRMATION OF DRUG FREE WORKPLACE SUBMITTED YES YES COMMENTS PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK "Offers from the vendors listed herem are the only offers BID DUE DATE: JULY 1, 2008 receIved timely as of the above receiving date and time. BID DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, BID # 052-2516-08/JA If any, are hereby rejected as late" VENDORS CLARKE WASTE SYSTEMS, INC. GENERAL GMC TRUCK SALES & SERV, INC MUNICIPAL EQUIPMENT SALES, INC 2651 WILES ROAD 360 S. MILITARY TRAIL 208 BELL PLACE POMPANO BEACH, FL 33073 WEST PALM BEACH, FL 33415 WOODSTOCK, GA 30188 PH: (954) 587-7380 PH: (561) 686-8906 PH: (770) 928-0424 FAX: (954) 587-3164 FAX: (561) 697-8429 FAX: (770) 928-7512 CONTACT: ERIC CLARKE CONTACT: LEONARD DESANTI CONTACT: THOMAS W. RIGGS ADDENDUM #1 SUBMTITTED YES YES YES ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK TOTAL AMOUNT $200,542.00 $215,506.00 $199,789.00 *** SEE NOTATIONS*** ALTERNATE PRICE N/A N/A N/A ONE (1) NEW HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK TOTAL AMOUNT NOBID $230,51700 NO BIO ~. ~ - -- -. ._._--~ AL TERNA TE PRICE N/A N/A N/A TOTAL AMOUNT FOR BOTH VEHICLES $446,023.00 CALENDAR DAYS FOR DELIVERY -- --.-- 160 150 150-180 NUMBER OF BID PROPOSALS SUBMITTED ONE ONE ONE SPECIFICATION CHECK-OFF SHEETS SUBMITTED YES YES YES ***SEE NOTATIONS*** *** SEE NOTATIONS*** WARRANTY INFORMATION ENCLOSED YES YES YES ---- .- -- -. _._~ CHASSIS/CAB SHOP SERVICE & REPAIR MANUALS/CD SUBMITTED NO NO NO .~- 1----..----.- ..--~-----.. . .....-.-.-- f-------..-. .~.- .-.----.-- -.. ------.-- BODY MAINTENANCE, SERVICE & PARTS MANUALS/CD SUBMITTED NO NO NO 1 - -. .... 'met" 01! )[If::' i """/, In\lsed f ilSf1' 'Jf:lt"i;'lCli(J( ;-I.ll:l:j;PI'I;~: I' :!J1: t, \"t\! ~:Cj '.I!ie(:ti(!, r; j, ~ 11'il ")p'/\ l!i:-Ji }Jlt~13U!{j! !1(H,;~:!8r~ '<Pru~,:~ ,qt.'" tii : ;ucY- PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK 'Offers from the vendors listed herein are the only offers BID DUE DATE: JULY 1, 2008 received timely as of the above receiving date and time. BID DUE TIME: 2:30 P.M. All other offers submitted in response 10 this solicitation, BID # 052-2516-08/JA if any, are hereby rejected as late' VENDORS CLARKE WASTE SYSTEMS, INC. GENERAL GMC TRUCK SALES & SERV, INC MUNICIPAL EQUIPMENT SALES, INC. 2651 WILES ROAD 360 S. MILITARY TRAIL 208 BELL PLACE POMPANO BEACH, FL 33073 WEST PALM BEACH, FL 33415 WOODSTOCK, GA 30188 PH: (954) 587-7380 PH: (561) 686-8906 PH: (770) 928-0424 FAX: (954) 587-3164 FAX: (561) 697-8429 FAX: (770) 928-7512 CONTACT: ERIC CLARKE CONTACT: LEONARD DESANTI CONTACT: THOMAS W. RIGGS HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK CAB & CHASSIS MANUFACTURER AUTO CAR AUTOCAR AUTOCAR CAB & CHASSIS MODEL ACX 64 ACX64 ACX64 DUMP BODY MANUFACTURER NEW WAY HElL PAK-MOR LTD. DUMP BODY MODEL MAMMOTH HALF PACK FPE840B FRONT LOADING SOLID WASTE COMPACTION UNIT NO BID NO BID CAB & CHASSIS MANUFACTURER AUTO CAR CAB & CHASSIS MODEL ACX64 ( R ) DUMP BODY MANUFACTURER HElL DUMP BODY MODEL DP PYTHON 300 PRODUCT LITERATURE SUBMITTED YES YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES YES CONFIRMATION OF MINORITY OWNED BUSINESS SUBMITTED YESIWOMEN YES/NOT A MINORITY YES/NOT A MINORITY FL DEPT, OF MGMT SERV, OWNED BUSINESS OWNED BUSINESS CONFIRMATION OF DRUG FREE WORKPLACE SUBMITTED YES YES YES COMMENTS ... SEE NOTATIONS'" ... SEE NOTATIONS'" ... SEE NOTATIONS'" ON BOTH VEHICLES Purchase of One (1) New and Unused High Compaction Commercial Front Load Refuse Collection Truck and One (1) New and Unused High Compaction Automated Refuse Collection Truck BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVlCl::S 100 E, Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (56]) 742-6322 Broadcast Date (City): Bid Title: PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK Bid Number: 052-2516-08/JA Bid Received By: JULY 1,2008, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: JULY 1, 2008, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Palm Peterbil t -QV1C Trucks, Inc. Federal I.D, Number: 59-1934827 ._-~ ----~~_. A Corporation of the State of: Fl()r;nrl Area Code: 954 Telephone Number: 584-3200 Area Code: 954 FAX Number: 584-3228 - - -~------~----- --- - ------- -----~._~ -.-.-.- ---'--- -- Mailing Address: 2441 s. state Road 7 City/State/Zip: Fort Lauderdale, Fl. 3331 7--. / J .... Vendor Mailing Date: 6/30/08 Fed Ex U '~ ji'L -~_/ (-;) / c4t. . Auth'orized Signature I ' - . ~;/'7c'~O~ Name Typed 62 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidders: Date: 6/30/08 The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of equipment called for. When submitting more than one bid proposal price for this equipment and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sheet for each. The undersigned proposes to deliver the equipment in accordance with the specifications for the sum of: PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK $ 200,726.00 TOTAL AMOUNT $ None ALTERNATE PRICE (A TT ACH A SEPARATE PROPOSAL SHEET FOR EACH) PURCHASE OF ONE (1) NEW HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK $ 216,360.00 TOTAL AMOUNT $ None ALTERNATE PRICE (A TT ACH A SEPARATE PROPOSAL SHEET FOR EACH) TOTAL FOR BOTH VEHICLES (AS SPECIFIED) $ 417,086.00 TOTAL AMOUNT 63 THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE ALL PRICES F.O.B. BOYNTON BEACH It is further agreed that the product will be delivered within_!:.._ calendar days trom the date of the Purchase Order from the City. *150-210 Number of Bid Proposal prices submitted ..L. Specification "check.off' sheets (Pages 3.5] ) submitted Yes - Yes/No Product Literature Submitted Yes Y es/N 0 Warranty Information Enclosed Yes Yes/No Chassis/Cab shop Service & Repair Included in Price! Upon Delivery Manuals/CD submitted . \' es/Ko Body Maintenance, Service & Parts Manuals/CD submitted Included in Price! IUpon Deli very Y es/N 0 HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK Peterbilt 320 CAB & CHASSIS MANUFACTURER ( 'AB & CHASSIS MODEL Heil DY28E04 DUMP BODY MANUFACTURER DUMP BODY MODEL FRONT LOADING SOLID WASTE COMPACTION UNIT Peterbilt 320 CAB & CHASSIS MANUFACTURER CAB & CHASSIS MODEL Heil DY28024 ~ ---~.._"--- DUMP BODY MANUFACTURER DUMP BODY MODEL 64 THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CO;\TSJDERED COMPLETE AND ACCEPT ABLE Palm Peterbilt-GllC Trucks, Inc. a~d-~ COMPANY NAME SIGNATURE f} fvfJ I?.fj tv' JJ IJ )...LI.//11.5 PRINTED NAME ( 954 ) 584-3200 6~L 5/tI.tS ~r;,lfL TELEPHONE NUMBER TITLE twetherington@palmtruck.com E-MAIL ADDRESS 65 THIS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) SS COUNT 1 GF PALM D[ACII ) -&-OL~_(-Cl C~ I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer ofthe corporation, /: . ... J U) 4eG By: ~' <-.,../-- jl "' , NAME - SIGNATURE Sworn and subscribed before me this 30th day of June .20 08 Printed Infom1ation: Andy Hallums NAME General Sales Manager TITL F at L~r~~....... ....... .......................... Palm Peterbilt-GMC Trucks, Inc. : TERESA M. JOYNER ! COMPAN'{ : ~u..,~ : l~1'~ CornmI DD0421t04 I : . ~~'. EllpQ& 112II2OOI ! : ~-)' W 8ondecIlhI\I (aoo)4Uo42l4: : ~If%r.;,~ Florida Notary Aun Inc : I.... ,.. ... ..... 11...1 II ......................& "OFFICIAL NOTARY SEAL" STAMP (16 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? X Yes No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER (specify) Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO X - - If YES, Name the Organization from which this certification was obtained and date: N/A Issuing Organization for Certification Date of Certification 67 THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL CONFIRMA TION OF DRUG-FREE WORKPLACE Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none 01 the tied vendors have a drug-free workplace program. Tn order to have a drug-free workplace program. a business shall: I) Publish a statement notifYing employees that the unlawful manufacture. distribution. dispensing. possession. or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace. the business's policy of maintaining a drug-free workplace. any available drug counseling. rehabilitation. and employee assistance programs, and the penalties that may he imposed upon employees for drug abuse violations, 3) Give each employee engaged in providing the commodities or contractual services that are under bId a copy of the statement specified in subsection ( I). 4) In the statement specified in subsection ( I ). notify the employee that. as a condition of working on the commodities or contractual services that are under bid. the employee will abide by the tenns of the statement and will notify the employer of any conviction of. or plea of guilty or nolo contendere to. any violation of Chapter 893 or of any controlled substance law of the United States or any state. for a violation occurring in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee"s community by. any employee \\/ho is Stl convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation 01 this section, As the person authorized to sign the statement, I certify that this firm complies fuJly with the above requirements. /~. . . /.. , .' ;// ,{ L/~(:'-;-7-- r <~. "Vendor's Signature 6~ THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ATTENDANCE SHEET FOR BID OPENING (Please Print) BID NAME PURCHASE OF ONE (1) NEW AND UNUSED HIGH COMPACTION COMMERCIAL FRONT LOAD REFUSE COLLECTION TRUCK AND ONE (1) NEW AND UNUSED HIGH COMPACTION AUTOMATED REFUSE COLLECTION TRUCK BID NUMBER: 052-2516-08/JA DATE JULY 1, 2008 TIME: 2:30 P.M. NAMEOpdCOMPANY REPRESENTAID1VE ....... ~POR~.i~ !!tttlj~; P~~NE~W.FI~~R FAX NWMBER C~}STATE8t..ZJP W/AREAGOEilE ~ f / A)~f.(c: I~,L; ~. UK-- I t\.?.' LV 3;)/ 'f :~/3 --if/ -{'7fl S'/3 - ;2i/l-c- ~/ y < ,)o/-/lJ XivTZ- ..-:- r-' , ! /h1.-frl1- f /t 3 3 t~c5- (,l..-I1t:.\Lf: W~~ C~\G 4-A~I?{ 2&5'"/ WIL-E:'S !2-0~ (191) 5""'61-13~O 0~{) 5'~1- 3/lDY' S1<:;.ntMS I J:.tJc.. PoM P.+NO 5c/tG-tt i fL- 3-?orS <2,t'1 0 p-g., ~) Ok) ~ W '<') - i DO ~ '60'1 ovto 0\$ ",-o.c;. &. h I Vi... "~"3 L (3 S- P'~ ( - 'lL\'d ~'=d i \: S"1n I - 'lYe - Co.:z. l-l <".)Q.0e, ;>(,,!.. VI.-CONSENT AGENDA ITEM 8.6. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlVl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meetine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office 0 August 19,2008 August 4,2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 0 September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3,2008 (Noon) 0 October 7, 2008 September IS, 2008 (Noon) o December 2, 2008 November 17, 2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: A motion to approve a piggyback of the City of North Miami Beach Bid Number 2008-002 to NDI Technologies Inc. (VeriPlate) of Longwood, FL in the amount of$39,625.00. EXPLANATION: As part of our 06/07 Youth Violence Prevention Project (YVPP) Application for Funding, license plate recognition cameras were listed as one future tool the police department would purchase and use to prevent/reduce serious crimes within the target area. During the 07/08 funding cycle the City of Boynton Beach received $300,000 from the Criminal Justice Commission to fund the YVPP program budget. The City matched those funds with $500,000 of in-kind contributions. YVPP Program Director Stacey Robinson reviewed the 07/08 program budget and determined that monies were available to assist the police department in purchasing the license plate recognition equipment. It should be noted that if all program funds are not expended during the funding cycle, the additional monies will be returned to the Criminal Justice Commission and are not able to be rolled over to the next funding cycle. All approved funds expended under the YVPP are reimbursable per the terms of the grant. Pre-approval has been received from the Executive Director of the Criminal Justice Commission to purchase the license plate recognition equipment. Armed with this information, this agency started exploring the purchase of the required equipment. As due diligence, surrounding agencies were contacted who have already purchased similar equipment to see what vendor they selected and the specifics of the purchase. The following police departments (Atlantis, Singer Island, North Miami Beach, and the Palm Beach County Sheriffs Office) stated they purchased a system from NDI Technologies Inc. (NDI). Most agencies advised they selected NDI because specific software offered by NDI was not available by any other vendor thus qualifying NDI as a sole source provider. This is also the case with this agency because another vendor does not offer the live check integration to our QED-Web Partner mobile CAD. To alter another system to be compatible with our existing software would be too costly. Atlantis and Singer Island advised that when they made the purchase, there were limited vendors available and NDI best fit their needs. Based on this information I obtained a copy of the Invitation to Bid from the City of Miami Beach and all back- up documentation regarding the Award of Bid Contract 2008-002 to NDI. In the Invitation to Bid item #46 it states, "It is hereby made part of this Invitation to Bid that the submission of any bid response to this advertised request constitutes a bid made under the same terms and conditions, for the same price, to other government agencies if agreeable by the bidder and the government agency", thus allowing this agency to piggyback off the existing contract. I contacted the City of Miami Beach and NDI, and they confirmed this information. S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM This agency requests to purchase the following equipment/services from NDI for $39,625.00: . VeriPlate 4 camera pod (8 cameras) . VeriPlate VISCE (back office software) . VeriPlate "PREDATOR" . On-site next day support (I-year) . Installation, commissioning, and user training (2-days) PROGRAM IMPACT: The automated license plate recognition program is designed to automatically read a vehicle license plate using cameras and database technology 24 hours a day. Four cameras are installed on a police vehicle, and those cameras capture images of vehicle license plates. Images of the vehicle plate are compared to a selection of "hot lists" pre- programmed into a database. The system can check hundreds of vehicles per hour, verify if the vehicles are stolen, and run criminal history background checks on the owner of the vehicle. If a match is detected, the officer is notified and given all the pertinent information, including vehicle registration information and owner wants and warrants checks. This program will allow utilization of this vehicle in strategic locations with the target area to ensure prevention and identification of risk situations. This equipment seeks to accomplish two things- prevention and identification. Once the license plate recognition program is in effect, the officer will see who frequents the Youth Empowerment Center (YEC) and the surrounding area. This will help officers identify potential risk factors not only for the violence that follows the individual, but also for the negative peer pressure that individual can exhibit to program participants. In addition, this program will aide the police department in the identification of gang members so that educational efforts can be attempted to assist known gang members into a more positive outlet and hopefully alter their existing behavior. The program will also assist law enforcement with identification of violent offenders with outstanding warrants that need to be taken into custody and removed from the streets. Lastly, this program will assist the police department in solving criminal activity in the target area by allowing officers to archive data and obtain valuable captured suspect information. FISCAL IMPACT: Funds are to be drawn from account 105-3034-513.64-15 (Computer Equipment). These funds are reimbursable under the YVPP 07/08 funding cycle. AL TERNA TIVES: In er to comply with grant mandates, this system m2st b purchased or it could jeopardize past/future funding. r"")) , 9 ~t City Manager's SIgnature A",i,tant to City Manage, ~ ~ Police Department City Attorney / Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC . late C' u e r 1 p . ~,;i:" .,?,[ '';1.-' 4{:\.-J' August 14, 2008 I.,' Sgt. Suzanne Gitto Automated license plate recognition Boynton Beach Police Department 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435-3838 Dear Suzanne, Pricina as Der North Miami Beach BID # 2008-02 License Plate Recoanition PRICING For a complete 4 camera pod (8 camera) in-car ALPR system including in car hardware software; Visce back office software, PREDATOR - QED-Web Partner mobile CAD integration and communications, installation, commissioning, user training and nest business day ON-SITE support. Item Description Cost 1 Veri Plate 4 camera pod (8 cameras) in-car ALPR system Including 4 P362 dual IR/Col cameras, custom cables, VP-250 LPR processor with recognition and database modules; Veri Plate Pro client software for existing laptop; Ethernet cable (VP-250 Processor To laptop). $25, 500.00 2 VeriPlate VISCE (back office software) complete with advanced search and mapping capabilities. Full statistical and management reporting capability. FDLE/NCIC ready (automated download of FCIC/NCIC Hot-lists every 3 hours). Hot-list management software. $ 3,250.00 3 VeriPlate "PREDATOR" Pack includes OSSI Mobile CAD integration module. Single click "Live Check" to verify the alert with FCIC/NCIC in real time. V-Comm communications gateway with push/pull messaging technology. Dispatch and Investigator client software. Advanced mapping and location Apps. $ 5,000.00 4 On-Site next day support @ 10% (fix or replace) year 1 $ 3,375.00 5 Installation, commissioning and user training (2-days) $ 2,500.00 TOTAL $39,625.00 rd\eChnOIOgieS inc 725 West SR 434, Longwood, FL 32750 -Tel (1) 321 4411800 www.nditech.net 't?,<\.~._ Year 2 and 3 on-site support and maintenance is charged at 15% of capital cost Terms: NDr will invoice part payment for the hardware / software content upon delivery to Boynton beach @ $ 33,750.00 Final invoice after installation and commissioning @ $ 5,875 Early Payment options: Payment within 7 days of delivery deduct $500 Payment within 15 days of delivery deduct $300 The above quote is identical to that of North Miami Beach Police Department and includes the single click live check integration to your QED mobile CAD system. This enables the officer to increase effectiveness from running 100 tags in a shift to running over 6,000 tags in a shift. It also significantly increases officer safety as it removes the need to manually type in a vehicle tag while driving. A single click is all that's required. Thank you for your interest in VeriPlate and we look forward to hearing from you shortly. Sincerely, Alan Quinn C.E.O. NDI Technologies Inc rrdl .i 'itechnOIOgies inc 725 West SR 434, Longwood, FL 32750 -Tel (1) 321 4411800 www.nditech.net k ~ ~ ~ ~ ~ -- / / '),. ~ Jul 07 oe 11:17a Alan Quinn 32144118Ul 10. 1 CITY OF NORTH MIAMI BEACH INTER-OFFICE MEMORANDUM Administrative SelVices Department TO: Keven R. Klopp., City Manager ~_ i FROM: y.ocelyrn Galiano Gomez .l.... ...... i .I DATE: Director 0/ Administrative Services Department . '1] Mayr12,2008 . \ I RE: Award of City Bid #2008-02 - License Plate Re~ognitjon Equipmentfor Police Vehicle The City receiv~d responses frorn four (4) companies to the City's Invitation to Bid, which opened on March 11, 2008. Tho bid responSEl was reviewed by the Police Department, and it is recommended that the bid be awarded to NIDI {Veri Plate) in the amount of $3S.e25. Attached please find the recommendation for award from the Pollee Department and the bid .summary. Should you approve this item, please sign below so that wernay prepare and execute the necessary contracts with the selected firm. Thank you. Approved: Date: ~7- vIol{, YG G: ae Jul 07 08 11:17a Alan Quinn 3214411801 p CITY OF NORTH MIAMI BEACH, FLORIDA MEMORANDUM No 08-0100 ~,:D- :) "-' TO: Am Eugene or Yoedyu Galiaoo k FROM: CbiefRafaelP.B....a.dezJr. ~ ......... .' Q1 DATE: 04/04/08 SUBJECT: Bid 2008-02, License plate recognition equipment After reviewing the bids for the license plate recognition equipment, it is recommended that the City contract withNDI Technologies for the purchase of the VeriPlate system.. VeriPlate was the only system that met all of the specifications. A review of the proposals by the Police Department identified the following comments: ELSAG: Cost: $32.075 CommentS: 1. Does not interface with Police Department's computerizeddispateh system. 2. Does not provide one-button live update or verification with FCICINCIC Platcscan: Cost: $28,495 Comments: 1. Does not interface with Police Department's computerized dispatch system. They would like the oppOrtunity to create it, but they have not intplemented, installed and. tested compatibility . INEX/ZAMIR; ~ 1"""-;. ~ =' Cost: 22,900 -< ~ .,....~,~ /0 Comments: Cl ;J: .-.-. -;'\ ~ . i ~ 1. Not intended fir vehicle installation; intended for handheld usage. ::;r.-:s' _I: :") Q'---" ~fJ, ! 2. Not a four-camera system and therefore not multi-directionaL CG :.: .1- -- 3. Does not capture picture of vehicle to verify match of license plate. -0 -,'- ~ -- ND! (VeriPlate): -- r:: ..-, j; ; - Cost: $39,625 .. 1 . Meets all specifications. 2. On-site support may be eliminated at the Department's option at a savings of $3,375.00 for the first year. Should you have any questions. please contact Mac Serda at x 2932- Jul O? 08 11 : 18a Alan Quinn 3214411801 Fl.3 " .... , CITY OF NORTH MIAMI BEACH INTER-OFFICE MEMORANDUM Administrative ServlcesD,partment TO: Rafael HemandezJr. Chief of Police Mac Serda. Finance Manager FROM: Aris Eugene, Assistant Oirector of Administrative Services ~ DA TE: March 21 , 2008 RE: Bid tJ'lOOS.,.Q2 - Purchase of L.icense Plate Recognition Equlpment for Police ~icl~ - We have received resp()m~es fromthefoUowing cQllTPaniesin responselo the City's Bid for the Purchase of License Plate 'RecQgnition Eqt,Jipment for Police Vehicles. Attaened are copies of' each submlttaffor your reView and recOmmendation. Not TECHNOL.OGIES ItemOescri Don Price VerlPlate 4Carnera Pod (8 O.meraslin..car ALPRsystem $25,500.00 IncllXfill9 4 P362 QV81 lR{Col cameras, cust()rtI Cables. VP-250 LPR pr~s~or With recognition and dat;3Pa$~ r'l')Ocll,lIes; VeriPlal-e Pro client software for eXisting la tQ.; Etherl'l&t~:ble' .... .. R,.250 P/'Obe$$Or to LEl to '. VeriPlale VISCE(backofficeeoftware) complete with advanced searohand $3,~50.00 mapping' .capabilities..Full statiSticaJand ma~ment. reporting Caplibility. FDl.EfNC1C re~(fy (autOmated download Of FCIC/NClC Hot-lists eVElrY 3 hours). Hot~istmana ementsoftware. VerfPlate "PREDATOR" Pack includesOSSI Mobile 'CAD integration module. $ 5,COO.OO Single click.. uJJveCheck" to Varify ihe alert with FetClNOte in real time. V,,;Comm co.mmunieatiQl1s getaway with pushlpull messaging technology. Dispatch and J nvesti tor client software. Advanced ma i and 1ocat1on a s. OI1,,;Sitenextdasu rt1.D%fix or ce'." ean $;3 345.00 lnstaflatloh. .clbmrnissic)tlin and'user b'ainin '2..aas 2.500.00 TOTAL $39,626,00 Jul 07 08 11: 18a Alan Quinn 3214411801 I:) ,<, i " r ELSAG NORTH AMRERICAN LAW ENFORCEMENT SYS, LLC Model# Deacriotion Cost Unit Price MPH- Mobile lieenseplate re<;ider - Includes LPR $26,625 1 $26,625 900X4 processor, 8 cameras (4 color and 4 Infrared LPR in fourencJosures), cables and related software, G?S8ecelver. Wi-Fi Wi~Fj Cardin$talh:~d priQr to final assembly of $800 1 $800 OeM ,.system l!lnd modem antennas. M$MPT' MiCrG$01't MaOPQlntfor In car at server $700 1 $700 ENG Day rate forRel'l"lington~ElSAG enQjheering $1,250 1 $1.250 SUP ~taffejtberon sire or lritbedavelocmentJab. INST Day rate fot Remingtoh.;EL'$AQinstalll!ltion staff $750 1 $750 SUP either on site orin the develQPftlentJab, MPH. opera.tions Center LiCEni$e de$igned to $975 2 $1,950 900 coordinate mUltiple fixed and mobile units ope across PhOne 24 Hour Telephone Support by qualified MPH- FREE Suooort 900 teoontoian$. On;..Site InCluded in the pureh~seof both transportable FREE Training and perm~nant MPfHmO installations available in Qrol.lp and individual sessions. $32,075.00 INXLZAMIR Price lilluminator, InSignia4 ALPR software and AMS Mobile $14,300 ~4,600 $1,000 $3;000 TOTAL $22.900.00 Jul 0'7 08 11:18a Alan Quinn 3214411801 f'.5 , " 10' PLATESCAN Item DesCriDtion Price "P'ate$c.rP' mObll~ 4-caMera ALPR s~tem (SYS-4-R) Each 1ncjudes: Mobil!3 OataC()ITlPt.lt~r with trunk rnounts(PS PPU20A) $25,995.00 GPSB~iver(PSGPS1) Cameras capable of reCiding 4 lanes of traffic simultaneously, consisting of; . 4 duall~tGOloroverview cameras{PSC R5)extemally mounted A softWare packa~e CP$FL) COlT'iprising; - VVindowsXP Operating System, Civica .PlateScan." - UceQae Plate Qec;:pgnition System. Specbum Police. ~ User interface aoftWare, manual entry software. loea.J database software.. Each includes: Wiring loom, light bar mOllntlng bral;ket$.. ~xternal and internal came.ra mounts aodall necessary cables,conneetorsand installation and user manuals, "Pl3te$can" Data Atl;Jly$i$l\AQd.UlefP$-DAJ/J) ihls centr.a1 repository of data dbwriloaded onto an existing server running MS. INCLUDED SQL includes thefofloWingfeatures: - Tht;!QiJity to searCh ana archive datadoWt110adedelther from a memOrystlckor' wireles$ly. . ~ ECl~ platl!!P;atch and v~lcle Image will be stored and searChable either asfUUor partial plate. - The date( time and GPS coordinates of every license plat~ scanned wilt be stOl'e'dand mapped. Instanatf()n~mdTraining $2,500.0.0 A Civipa1PlateScanengineerwillinstanyour PlateScan system at your loeal faciUtvandtfairtthe primarY users. Annual License Fees NONE TOTAl $28.,495.0{) INTEGRATED ELECTRONIC No Bid. lae VI.-CONSENT AGENDA CITY OF BOYNTON BEACI ITEM C.l AGENDA ITEM REQUEST FOi~u Requested City Commission Date Final Form Must be Tumed Requested City Commission Date Final Form Must be Tumed MeeIine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office c=J August 19,2008 AuguSI4,2008 (Noon) o October21,2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) c=J Novemberl8,2008 C'? 0 September 16, 2008 September 2, 2008 (Noon) November 3, 2008 (Noon)~ 0::; =i-< :a. -<Q o October 7,2008 September 15, 2008 (Noon) o December 2, 2008 November 17, 2008 (No~ 0""" - r-OJ W) r'TJQ ::0-< 0 AnnouncementslPresentations 0 City Manager's Report :a. ~Z c.n -l :z 00 NATURE OF 0 Administrative 0 New Business 00 "'r'1Z AGENDA ITEM .. "'r'1GD ~ Consent Agenda 0 Legal Q -'", 0 0 ,&:- ~ Code Compliance & Legal Settlements Unfinished Business ::z: 0 Public Hearing 0 RECOMMENDATION: Motion to approve and authorize the Mayor, by resolution, to sign a Subordination of Encumbrance to Property Rights of County of Palm Beach, Florida, for the subordination of an existing utility easement in conjunction with the widening of Old Boynton Road. "* EXPLANATION: Old Boynton Road is scheduled for widening in the near future, including the replacement of the existing bridge over the Lake Worth Drainage District E-4 canal. To accomplish this, the County must increase the size of the right-of-way, expanding into an existing utility easement. The easement in question is a 20-foot by 20-foot easement over an existing City stormwater pipe that connects to the County's drainage system, as shown on the attached sketch and legal description. The County has requested subordination of this easement so as to avoid future liability for relocation costs, and eliminate the need for tracking this minimal easement. The line contained within the easement will be within the boundaries of the County right-of-way upon completion of this project. PROGRAM IMP ACT: This easement is minimal in size and scope, and the piping therein would only require adjustment if the County modifies its own stormwater system. FISCAL IMPACT: It is unlikely that the County will require the existing lines to be relocated after construction of the new roadway, but the potential does exist. ALTERNATIVES: Failure to subordinate these easements will delay the project and require additional negotiations with the County. * y P\~ Crt?~(;. -seGh "" -+0 },G- \\...~ ~ voJl ~ S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC \V l'o.J ~ . W ",._,.~ "..-..--, II CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM 1 ~ ~~~~ i,> 'Ii "~~ Department Head's SIgnature City Manager's Signature Kofi A.Boateng, P.E. Kurt Bressner Assistant to City Manager _ CrJ:!f-_ UTILITIES ~ Department Name City Attorney / Finance XC: ~eter Mazzella City Attorney Christopher Roschek, P .E. File S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC ~-,,",~., Return: Right-at-Way Acquisition Section Name: Palm Beach County Engineering Post Office Box 21229 Address: West Palm Beach, Florida 33416 Attn: Accl. No.: 1010 W/C BOX 1066 This Instrument Prepared by: Name: Paul F. King, Assistant County Attorney Palm Beach County Address: Post Office Box 21229 West Palm Beach, Florida 33416 NOT TO BE RECORDED WITHOUT BOARD OF COUNTY COMMISSIONERS ACCEPTANCE DATE PCN NO. SPACE ABOVE THIS LINE FOR PROCESSING DATA Project No.: Project Name: Old Boynton Road Parcel No.: SUBORDINA TION OF ENCUMBRANCE TO PROPERTY RIGHTS OF COUNTY OF PALM BEACH, FLORIDA Said premises are affected by the following described encumbrance now held by the undersigned: NATURE OF ENCUMBRANCE: DATED: RECORDED (BOOK/PAGE): FROM (BORROWER): IN FAVOR OF (MORTGAGE HOLDER): Whereas, it is proposed by the County of Palm Beach (County) to improve a portion of a Old Boynton Road in the County, in accordance with survey and construction plans on file in the Office of the County Engineer; and, Whereas, a portion of the lands involved and necessary to said project is subject to an encumbrance held by the undersigned; and, Whereas, on behalf of the County, a request has been made for the undersigned to subordinate said encumbrance to the property rights of the County to locate, construct, maintain and/or improve said project over, through, under and/or across the following described strip of land, identified in attached Exhibit "A", being a portion of the encumbered premises in the County; and, PROVIDED, ALWAYS, NEVERTHELESS, and it is expressly understood and agreed that this instrument subordinates said encumbrance insofar as same affects the rights and privileges of the County in its use of the land specifically above described for highway purposes only, and that nothing herein contained shall in any way alter, affect, impair, minimize or diminish the effect of said encumbrance or the remedies at law or in equity for recovering thereunder, or against the parties charged thereby, the full amount of all sums secured by and/or under the same. It is further understood and agreed that in the event said above described premises are abandoned by the County and cease to be used for highway and maintenance purposes that in such event the subordination of said encumbrance shall terminate in and to such portion abandoned and no longer used as aforesaid, and the encumbrance shall become of the same status with reference to such abandoned portion as if the subordination has never been made. This subordination agreement shall take effect upon the County's completion of the roadway improvements scheduled for Old Boynton Road during 2008-09. The County agrees to be responsible for the repair and replacement of any of the undersigned's utilities which are located within the land described in Exhibit "A" which are damaged as a result of the County's construction of these roadway improvements. Project No. -------- . Project Name: Old Boynton Road --..-".-.---- Parcel: - -----~..-... -- ------,-,.---__ -- ...-'_~__________._._~~ -_.'00- SUBORDINA liON OF ENCUMBRANCE Page 2 (Municipal) IN WITNESS WHEREOF, THE SAID HOLDER OF SAID ENCUMBRANCE HAS DULY EXECUTED THIS INSTRUMENT THIS DAY OF ,200 . Signed, sealed and delivered in the presence of: (Signature of "two" witnesses required by Florida law) WITNESS SIGNATURE (Required) CITY OF BOYNTON BEACH --....-- BY: SIGNA TURE OF MAYOR TYPED OR PRINTED NAME OF WITNESS GERALD TAYLOR, MAYOR -_._--_._----~- ATTEST: -- WITNESS SIGNATURE (Required) SIGNATURE OF CITY CLERK JANET PRAINITO, CITY CLERK -. .~---_._- TYPED OR PRINTED NAME OF 100 E. BOYNTON BEACH BLVD. WITNESS P.O. BOX 310 BOYNTON BEACH, FL 33425 STATE OF COUNTY OF BEFORE ME, the undersigned authority, personally appeared who is / are personally known to me ( ) or who has/have produced as identification and who did/did not take an oath, executed the foregoing instrument as such Officer(s) on behalf of the said Company for the uses and purposes therein expressed. WITNESS my hand and official seal this_day of .200 - Signed: Notary Public in and for the County and State aforementioned NOTARIAL STAMP OR SEAL II I I 1 RESOLUTION R08- 2 3 A RESOLUTION OF THE CITY COMMISSION OF 4 THE CITY OF BOYNTON BEACH, FLORIDA, 5 AUTHORIZING EXECUTION OF A 6 SUBORDINA TION OF ENCUMBRANCE TO 7 PROPERTY RIGHTS OF COUNTY OF PALM 8 BEACH, FLORIDA; AND PROVIDING AN 9 EFFECTIVE DATE. 10 11 WHEREAS, the City of Boynton Beach was granted a 20-foot by 20-foot 12 easement over an existing City storm water pipe that connects to the County's drainage 13 system; and 14 WHEREAS, the County has requested subordination of this easement so as to 15 avoid future liability for relocation costs, and eliminate the need for tracking this minimal 16 easement. 17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 18 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 20 as being true and correct and are hereby made a specific part of this Resolution upon 21 doption hereof. 22 Section 2. The City Commission of the City of Boynton Beach, Florida does 23 ereby authorize and approve execution of a Subordination of Encumbrance to Property 24 ights of County of Palm Beach, Florida, a copy of which Subordination is attached 25 ereto as Exhibit "A". 26 Section 3. This Resolution will become effective immediately upon passage. :ICAIRESOlAgreementslSubordination of Easement - Old Boynton Road.doc 1 2 PASSED AND ADOPTED this ___ day of September. 2008. 3 4 CITY OF BOYNTON BEACH. FLORIDA 5 6 -_....~._-_._.__...~---~--~.._-~.~_.__._- - -~-- 7 Mayor Jerry Taylor 8 9 --.------.....-..- ~_._--~----~------~_.__.- 10 Vice Mayor - Jose Rodriguez 11 12 ---- --.-.-. --"-~-----'~"-- ---- 13 Commissioner - Ronald Weiland 14 15 .-----.,--.- -.----------- 16 Commissioner WoodrcHv L. Hay 17 18 - -~---'------_._--~-~-,_.~._--- 19 Commissioner -- Marlene Ross 20 ATTEST: 21 22 23 ---_...-..----- -~-- 24 Janet M. Prainito, CMC 25 City Clerk 26 27 28 29 (C orporate Seal) 30 31 32 33 34 \CA\RESOlAgreements\Subordination of Easement - Old Boynton Road doc --- . , . , . i , I ':: . -- e___ > "". 4 WSP CIJRBllII1lRIS, IRC. SURVEYORS & MAPPERS 19006 1ST STREET S.W., LUTZ, FL 33548 PHONE (813) 909-2420 PROFESSIONAL SURVEYING & MAPPING CERTIFlCATE OF AUTHORIZATION: L8 7188. STATE OF FLORIDA SKETCH AND DESCRIPTION - CITY OF BOYNTON BEACH ~ UTILITY EASEMENT TERMINATION - PARCEL 08-07 SECTION 20 - TOWNSHIP 45 SOUTH - RANGE 43 EAST NORTH LEGEND PCB = Point of Beginning PALM BEACH-MIAMI LAND SCALE: 1" = 40' P B C R = Palm Beach County Records AND DEVELOPMENT COMPANY BEARINGS ARE ASSUMED I P B = Piot Book SUBDIVISION OF SECnON 29 AND 20 it = Centerline TOWNSHIP 45 SOUTH, RANGE 43 EAST P/W - Right-of-Way PLATBOOK 7. PAGE 20. PBeR O.R. = Official Record ,{. J = Central Angle LOT 28 . R = Radius I OWNER: CHOSEN PEOPLE MINISTRIES, INC (;'", c = Arc Length "- PARCEL # 08-43-45-20-07-000-028' ~~ I ,) O.R. BOOK 27630. PAGE 7432. P.B. C.R. Do . 1 () ~ c::: ! . -< 8J :;: , 11\>-< '" i Do l"- I ;:;: 275.0' ... o '" ;-)' ~' i" 20' unLITY EASEMENT (WA TER + SEWER) ~(;~ i~CITYOFBOYNTONBEACH ~ rt-~ : (PER OR. BOOK 72656, PAGE 7809, P.B C.R..' ,oJ.~..,J- r}t!J . oJ" ~~ . I 20 ' ~ 4>' . , N I . 30' F.P.L. EASEMENT .,.;:./ N89'48'57c /i-(PER D.R. BOOK 3727, PAGE 174, FE.C.R.) ~ i' 20.01' - - - -~ - - -- J 1'" .- --.- -- -1- - I ' SO 1'S9'S2"E ~ ! \ ~r ~ , Cl I. '"", I ~-- 20.01 SOUTH LINE "< " JI ! '. , ~ -.__________... LOT 28.. i VUIOO.""" R f I YW'I/l'/. - c:,' NORT;;-R/;LlN~NER: 7950 CONGRESS AVENUE, LLC ,.'v,. c:; PARCEL # 08-43-45-20-07-000-0282 I C\j OR. BOOK 27596, PACE 759, P.B.G.R. ! -j ~ - .--.-..-..._.-._-~ -. ~ - L- EASEMENT I ~.- ._.~-- 0 - TERMINA nON AREA ~ OLD 80 YNTON ROAD . . c:, <0 (PUBLIC R/W .. WIDTH VARIES) PARCEL OB-07 c:; (PER PB. 7, PAGE 20, PB.C.R.) " __ (40020 Squo'e Fee~T~ --'U (PER PB 2' ::::~'::::,"EOHC~EAL- - --- >'H)' ','':'',._1" '::!Tr-<)'_;-~' r, SIGNA~.Y;:,)L L.t-.JC T>---:~~_ ORIGIN!...I__ ,c<L";cD _JEto, -~ r"'- ^ i= __."1": i..','/, L.SENSt. ::.'-JRVE=. ':' _)~; ~';I~\~.)~C: ~~ BEARING NOTE - ". THE BEARINGS SHOWN HEREON ARE ASSUMED AND ARE REFERENCED TO THE SOUTH LINE OF LOT 28 THIS SKETCH IS NOT A SURVEY: CERTIFICATE THIS is TO CERTIFY THAT THE SKETCH SHOWN HEREON AND THE ATTACHED DESCRiPTION IS ACCURATE AND CORRECT TO THE BEST 0, MY KNOWLEDGE AND BELIEF AND DOES NOT REPRESENT A FIELD SURVEY i FURTHER CERTIFY THAT THIS SKETC'1 At'-,D DESCRIPTION MEETS THE MINIMUM TECHNICAL STANDARDS SET FORTH Ut'-,OER RUi.L 61 G ': 7-6 OF THE FLORIDA ADMINISTRAT'\E CO:'t PURR~~~~:sTO CHAPTER 4720:. FLORIDA STAT~:~~ B'r.-~~~0h:_ ",c.;o. j'-c.. f, ...._. ~_._. ~-'~'~-~I;:-:::::, S; 0 ~-.Jt.' ~,!_. RV:;::-', ~-'F t..1APP t::r:." # -, t.e ~, J'=- FI~.:)F-)!L.:,l VVI~_:,P :':'-\' ~'I~ I/'~: il\f,r #,_8-:" :~::. --- -~. --.-- -- ------ ~ ~~ _._---~ .~-i__----.---1 JA:-E c;:::- S;.<,~:- ~J- --;RAWr--~ ~~ 1 ~~; ~.y . ,_t: I\JAIJ::- C;L,--.f- Je. 0/c:.~---, F)8i_ - '-_,47-aB~ ~6,>~ I "P CIJIIBIlIIa/ll6, IRe. SURVEYORS & MAPPERS 19006 1ST STREET S.W., LUTZ, FL 33548 PHONE (813) 909-2420 PROFESSIONAL SURVEYING & MAPPING CERTIFICATE OF' ,l.UlHORlZATlON: LB 7188. STATE Of FLORIDA SKETCH AND DESCRIPTION - CITY OF BOYNTON BEACH UTILITY EASEMENT TERMINATION - PARCEL 08-07 SECTION 20 - TOWNSHIP 45 SOUTH - RANGE 43 EAST DESCRIPTION A parcel of land being a portion of Lot 28, PALM BEACH-MIAMI LAND AND DEVELOPMENT COMPANY SUBDIVISION OF SECTION 29 AND 20, TOWNSHIP 45 SOUTH, RANGE 43 EAST as recorded in Plat Book 7, Page 20 of the Public Records of Palm Beach County, Florida, (said parcel also lying within an existing City of Boynton Beach Utility Easement for Water and Sewer recored in Official Record Book 12656, Page 1809 of the Public Records of Palm Beach County, Florida) said parcel being more particularly described as follows: BEGIN at the Southwest comer of said Lot 28; THENCE on an assumed bearing of NO r59 '52 "w along the West line of said Lot 28 a distance of 20.01 feet to a point on a line 20.00 feet North of and parallel with the South line of said Lot 28; THENCE N89'48'57"E along said parallel line a distance of 20.01 feet to a point on a line 20.00 feet East of and parallel with the West line of said Lot 28; THENCE SOr59'52"E along said parallel line a distance of 20.01 feet to a point on the South line of said Lot 28; THENCE S89"48'57"W along said South line a distance of 20.01 feet to the POINT OF BEGINNING; Said parcel situate within the City of Boynton Beach, Palm Beach County, Florida, containing 400.20 square feet, more or less. REVISIONS DATE BY SHEET 2 OF 2 DATE 0\- SKETCH I DRAWN BY T CHECKED BY I FILE NAME 02/20/08 WSP WSP PBC-OB7-BB-EASE VI.-CONSENT AGENDA ITEM C.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM 0 C) ('"') ..... co :::;-< ~ -<Q ~ 0'" Requested City Commission Date Final Form Must be Tumed Requested City Commission Date Final Form Must beffurneji;;~ Meetine: Dates in to City Clerk's Office Meetine: Dates in to City Clerk's ~ Al-< ~:z: ==- vi -1 o August 19,2008 August 4,2008 (Noon) 0 October 21,2008 October 6, 2008 (Noon)~ o~ - ..." .. -"tD ~ September 2,2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon}r" n~ .- fT1 ("') o September 16, 2008 SepIember 2,2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) ::x: o October 7, 2008 September 15,2008 (Noon) 0 December 2,2008 November 17,2008 (Noon) o Announcements/Presentations 0 City Manager's Report NA TURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal o Code Compliance & Legal Settlements 0 Unfmished Business o Public Hearing 0 RECOMMENDATION: Staffrecommends Adoption of Resolution R granting the Commission to authorize the execution and payment of the Annual Service Renewal Agreement between Motorola and the City of Boynton Beach. EXPLANATION: The service agreement with Motorola is to provide 24 hour repairs for Dispatch service, Technical support service, Network monitoring service, Local Radio Combo package, Infrastructure Repair with Advanced Replacement service, Onsite Response Service - Premier Option, SP - Microwave Services - Premier Option and is Service Equipment Specific. This Annual Renewal Agreement has increased from $131,753.28 last year to $135, 292.92 this year for service and maintenance. PROGRAM IMPACT: NIA FISCAL IMPACT: Budgeted item #001-1810-519-46-24 amount $135, 292.92 AL TERNA TIVES: Failure to pay the maintenance agreement will result in the City of Boynton Beach radio system with no service or maintenance. ~ City Manager's Signature Assistant to City Manager ~ POLICE SUPPORT SERVICES / COMMUNICATIONS -~y ..,../. Department Name City Attorney I Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC I I I ! i ! I II I I ~ I RESOLt'TION NO. R 08- 3 4 A RESOLUTION OF THE CITY COMMISSION OF 5 THE CITY OF BOYNTON BEACH, FLORIDA, 6 AUTHORIZING THE CITY MANAGER TO EXECVTE 7 A SERVICE AGREEMENT BETWEEN THE CITY OF 8 BOYNTON BEACH AND MOTOROLA, INC., 9 PROVIDING FOR THE MAINTENANCE OF THE 10 RADIO SYSTEM FOR A TWELVE (12) MONTH 11 PERIOD, IN AN AMO UNT NOT TO EXCEED 12 $135,292.92; AND PROVIDING AN EFFECTIVE DATE. 13 14 15 WHEREAS. the City Commission of the City of Boynton Beach. Florida. upon the 16 recommendation of staff. deems it to be in the best interests of the City residents to cnter 17 into a Service Agreement with Motorola. Inc.. for the maintenance of the radio system for J 18 twelve (12) month period; 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 22 being true and correct and are hereby made a specific part of this Resolution upon adoption 23 hereof. 24 Section 2. The City Commission of the City of Boynton Beach. Florida does 25 hereby authorize and direct the City Manager to execute a Service Agreement bet\\cen the 26 City of Boynton Beach and Motorola. Inc. for the maintenance of the radio system ror a 27 twelve (12) month period in an amount not to exceed $135.292.92. a copy of said Agreement 28 is attached hereto as Exhibit '"r\" 29 Section 3. This Resolution shall become effective immediately upon passage S\CA\RESO\Agreements\Motorola Service Agr 082108.doc ,j 1 2 PASSED AND ADOPTED this _ day of September, 2007, 3 CITY OF BOYNTON BEACH, FLORIDA 4 5 6 Mayor - Jerry Taylor 7 8 9 Vice Mayor - Jose Rodriguez 10 11 12 Commissioner - Ronald Weiland 13 14 15 Commissioner - Woodrow L. Hay 16 17 18 ATTEST: Commissioner - Marlene Ross 19 20 21 ----~- 22 Janet M. Prainito, CMC 23 City Clerk 24 25 26 (Corporate Seal) 27 S:\CA\RESO\Agreements\Motorola Service Agr 082108.doc @ MOTOROLA Ver 4.9 BUild 1000 SERVICE AGREEMENT Attn: National Service Support Agreement Order #: 0555014980615 1307 East Algonquin Road Schaumburg, IL 60196 Supersedes Agreement #(s) : SOOO01000428 (800) 247-2346 Date: 7/4/2008 '\ Required PO.. No Company Name: C;ityof Boynton Beach ! Customer #: 1000303040 Attn Bill to Tag # : 0001 I Billing Address: 1 OOE!3oYllton Beach Blvd Contract Start Date: 10101/2008 ! City, State, Zip: Boynton Beach, FL 33425 Contract End Date: 09/30/2009 Customer Contact: Grant Lanier Anniversary Date: Phone: 561-742-6032 Payment Cycle: Quarterly Fax: 561-742-6039 / Tax Exempt: Yes PO#: --- -----,------ -- -- ____.__._____u_ _ Qty _JModel/2ption .1Description . Monthly Ext Extended !Total Services: $ 11,27441 $ 135.292 92 SVC01SVC1102 Dispatch Service SVC01SVC1104 Technical Support Service SVC01SVC1103 · Network Monitoring Service SVCO 1 SVC 1422 i Local Radio Combo Package SVC01SVC1101 I Infrastructure Repair With Advanced Replacement Service SVC01SVC1413 iOnSite Infrastructure Response Service - Premier Option SVC02SVCOO01 ISP - Microwave Services SUBTOTAL - RECURRING SERVICES, $ 11,27441 $ 135.29292 ...--------.- SPECIAL INSTRUCTIONS - ATTACH STATEMENT OF WORK FOR PERFORMANCE SUBTOTAL - ONE-TIME EVENT SERVICES $ DESCRIPTIONS TOTAL $ 11,27441 $ 135,29292 [See attached list for equipment covered. ----~~ TAXESi$O.OO '$0.00 GRAND TOTALl $ 11.27441 · $ 135,292.92 THIS SERVICE AMOUNT 15 SUBJECT TO STATE & LOCAL TAXING JURISDICTIONS, TO BE VERIFIED BY MOTOROLA [ SUBCONTRACTOR(S) CITY STATE I Motorola. SSC.Call Center operations Schaumburg IL (00066) MotorOla. SSC~T"ChnJcal Support Schaumburg IL ~Qpf,I[...!iQn~JD0068) I Motorola. SSe-Network Management Schaumburg IL Qpere!iQn_$J120067l. !OaVie Control Communications Inc. ,FL - -'-~~.'._._'_._-~-~~------"---"_., --t-:-:-----.- Motorola. Infrastructure Depot Operalions i Elgin IL l!PQJO.QQ92) I Motorola . South Florida FSO (D0164) i Ft. Lauderdale 'FL ---------------------_.'., -- l.~_____ . Motorola. Aherrah Com Ed I Schaumburg 'IL I I received Statements of Work thet descnbe the services provided on this Agreement Motorola's Service Terms & Conditions, a copy of which is attached to this Service Agreement, is incorporated herein by this reference ------------ -- "--'---'--- AUTHORIZED CUSTOMER SIGNATURE TITLE DATE Grant Ie : ..'" ~s~0~,~~S"_M'~"", DATE Cindee Markes 954-723-4718 954-723-4791 ~~___m_ MOTOROLA REPRESENTATIVE (PRINT NAME) PHONE FAX SPC v4.9 Build 1000 Release Date: 01/01/05 Customer: Boynton Beach, City of Effective: 10/1/2008 ~ Eauipment Description 5 Quantar Repeaters 4 Centracom Gold Elite Consoles 8 Control Stations 5 RCH Digital Remote 1 Moscad (1 PC, 1 Laptop, 1 RTU) 61 Astro Spectra Mobiles 222 L TS2000 replaced during rebanding 98 LCS2000 replaced during rebanding 248 XTS3000 45 XTS5000 35 XTL5000 10 XTS 1500 Fire Department 1 Microwave System System Description 1 Prime Site 1 Dispatch Center 5 Channels Service Terms and Conditions Motorola, Inc., through its Commercial, Government, and Industrial Solutions Sector ("Motorola"), and the customer named in this Agreement ("Customer"), hereby agree as follows: Section 1 APPLICABILITY These Service Terms and Conditions apply to service contracts whereby Motorola agrees to provide to Customer either (1) maintenance, support andlor other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2 DEFINITIONS AND INTERPRETATION 2.1. "Agreement" means these Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions will take precedence over any cover page, and the cover page will take precedence over any attachments, unless the cover page or attachment specifically states otherwise. 2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2,3. "Services" means those installation, maintenance, support. training, and other services described in this Agreement. Section 3 ACCEPTANCE Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement will become binding only when accepted in writing by Motorola. The term of this Agreement will begin on the "Start Date" indicated in this Agreement. Section 4 SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's then-applicable rates for such services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for such additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for such Equipment will terminate at the end of the month in which Motorola receives such written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to such Equipment; remove such Equipment from the Agreement; or increase the price to Service such Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Section 5 EXCLUDED SERVICES 5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers. custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web, or for Equipment malfunction caused by such transmission medium. Section 6 TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for such charges and expenses. Section 7 CUSTOMER CONTACT Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to maintain contact, as needed, with Motorola, Section 8 PAYMENT Unless alternative payment terms are specifically stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date. Customer agrees to reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. Section 9 WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed, In the event of a breach of this warranty, Customer's sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-rata basis, the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10 DEF AUL TITERMINA TION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. Section 11 LIMITATION OF LIABILITY This limitation of liability provision shall apply notwithstanding any contrary provision in this Agreement. Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL lOSS; INCONVENIENCE; lOSS OF USE, TIME, DATA, GOOD Will, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for breach of this Agreement or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of such cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement. Section 12 EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement however, an omission of the reference to this Agreement shall not affect its applicability. In no event shall either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: (i) such purchase order, acknowledgement, or other writings specifically refer to this Agreement; (ii) clearly indicate the intention of both parties to override and modify this Agreement; and (iii) such purchase order, acknowledgement. or other writings are signed by authorized representatives of both parties. Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any such information or data to any person, or use such information or data itself for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section will survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in any manner or at any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14 FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by such agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Section 15 COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it shall be modified as necessary to conform to such law. Section 16 MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage to such property, and return it to Motorola upon request. Such property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction. Section 17 GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in accordance with the laws of the State in which the Services are performed. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17.4. Neither party is liable for delays or lack of performance resulting from any causes such as strikes, material shortages, or acts of God that are beyond that party's reasonable control. 17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its performance, under this Agreement. 17.6. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates. 17.7. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for such services on a time and materials basis at Motorola's then effective hourly rates. . MOTOROLA Statement of Work Network Monitoring, OnSite Infrastructure Response and Dispatch Service Overview: Motorola will provide Network Monitoring, Dispatch Service and OnSite Infrastructure Response' services to the Customer. These services are applicable only for the following system types: SmartZone up to release 6.2, SmartZone/OmniLink v2.0.3 and higher. SmartNet. Private Data (with a wireless network gatewa) , v2.0.3 and higher, and E911. 1.0 Description of Services Network Monitoring is a service designed to electronically monitor Elements of a Communication System for Events, as set forth in the Monitored Elements Table. When the Motorola System Support Center (SSC) detec!\ an Event, trained technologists acknowledge the Event, run remote diagnostic routines, and initiate an appropriate response. Appropriate responses could include, but are not limited to, continue monitoring the Event for further development, attempt remote Restoral, or transfer the Event by opening a Case for dispatch ot a Servicer. The Servicer will respond to the Customer location based on pre-defined Severity Levels set forth in the Severity Definitions Table and Response times set forth in the Response Time Table in order to Restore the System. Motorola will provide Case management as set forth herein. The SSC maintains contact with the on-site Servicer until System Restoral occurs and Case is closed. The SSC will Continuously track and manage Case activity from open to close through an automated Case tracking process. This Case management allows for Motorola to provide activity and performance reports. The terms and conditions of this Statement of Work (SOW) are an integral part of Motorola's Service Terms and Conditions or other applicable Agreement to which it is attached and made a part thereof by this reference. 2.0 Motorola has the following responsibilities: 2.1. Recommend any needed Connectivity or monitoring equipment and coordinate installation of such equipment upon Customer's request. lJ Provide dedicated Connectivity necessary for monitoring SmartZone, SmartZone/ OmniLink, and Private Data system types. I ' Verify Connectivity and Event monitoring prior to System Acceptance or Start Date. ~..). 2.4. Continuously receive service requests. 2.5. Remotely access the Customer's System to perform remote diagnostics as permitted by Customer pursuant to section 3.1 2.6. Attempt remote Restoral, as appropriate. 2.7. Create a Case as necessary when service requests are received. Gather information to perform the following: 2.7. I. Characterize the issue 2.7.2. Determine a plan of action 2.7.3. Assign and track the Case to resolution. 2.8. Dispatch a Servicer, as required, by Motorola standard procedures and provide necessary Case information collected in section 2.7 2.9. Ensure the required personnel have access to Customer information as needed. 2.10. Disable and enable System devices, as necessary, for Servicers. 2.11. Servicer will perform the following on-site: 2.11.1. Run diagnostics on the Infrastructure or FRU. 2.11.2. Replace defective Infrastructure or FRU. as applicable. Customer, Servicer or Motorola may provide Infrastructure or FRU. 2.11.3. Provide materials, tools. documentation, physical planning manuals, diagnostic/test equipment and any other requirements necessary to perform the Maintenance service. 2.11.4. If a third party Vendor is needed to Restore the System. the Servicer may accompany that Vendor onto the Customer's premises. ;\"envork A1onitoring. OnSite In/i-astructure Response and Dispatch .....ervicc Approved hv Contracts and Compliance 1 ~-19-()3 page I of-+ . MOTOROLA 2.12. Verify with Customer that Restoration is complete or System is functional, if required by Customer's repair Verification preference in the Customer Support Plan required by section 3.4. If Verification by Customer cannot be completed within 20 minutes of Restoration, the Case will be closed and the Servicer will be released, 2.13. Escalate the Case to the appropriate party upon expiration of a Response time. 2,14. Close the Case upon receiving notification from Customer or Servicer, indicating the Case is resolved. 2.15. Notify Customer of Case Status, as required by the Customer Support Plan at the following Case levels 2.15.1. Open and closed; or 2.15.2, Open, assigned to the Servicer, arrival of the Servicer on site, deferred or delayed, closed. 2.16, Provide the following reports, as applicable: 2.16. I. Case activity reports to Customer. 2.16.2, Network Monitoring Service reports for Customer System(s), excludes E91 I. 2.16.3. Performancel Availability Reports for SmartZone, SmartZonel OmniLink, and Private Data Systems only. 3.0 Customer has the following responsibilities: 3.1. Allow Motorola Continuous remote access to obtain System availability and performance data, 3.2. Purchase Connectivity, installation and monitoring equipment necessary for monitoring the System if recommended by Motorola. Failure to purchase such equipment as recommended by Motorola may prevent Motorola from rendering the services described in this Statement of Work. 3.3. Order and maintain dedicated dial-up phone lines for telephone service for SMARTNET and E911 System types. 3.4. Provide Motorola with pre-defmed Customer information and preferences prior to Start Date necessary to complete Customer Support Plan. 3.4,1. Case notification preferences and procedure 3.4.2. Repair Verification Preference and procedure 3.4.3. Database and escalation procedure forms. 3.4.4. Submit changes in any information supplied in the Customer Support Plan to the Customer Support Manager. 3.5. Provide the following information when initiating a service request: 3.5.1. Assigned System ID number 3.5.2, Problem description and site location 3.5.3, Other pertinent information requested by Motorola to open a Case. 3.6. Notify the System Support Center when Customer performs any activity that impacts the System. (Activity that impacts the System may include, but is not limited to, installing software or hardware upgrades, performing upgrades to the network, or taking down part of the system to perform maintenance.) 3.7. Allow Servicers access to Equipment (including any Connectivity or monitoring equipment) if remote service is not possible. 3.8. Supply Infrastructure or FRU, as applicable, in order for Motorola to Restore the System as set forth in paragraph 2.11.2 3.9. Maintain and store in an easy accessible location any and all Software needed to Restore the System. 3.10. Maintain and store in an easily accessible location proper System backups. 3.1 I. For E911 systems, test the secondary/backup PSAP connection to be prepared in the event of a catastrophic failure of a system. Train appropriate personnel on the procedures to perform the function of switching to the backup PSAP. 3.12. Verify with the SSC that Restoration is complete or System is functional, if required by the Repair Verification Preference provided by Customer in accordance with section 3.4. 3,13. Cooperate with Motorola and perform all acts that are reasonable or necessary to enable Motorola to provide these services. Network Monitoring. OnSite Infrastructure Response and Dispatch Service Approved by Contracts and Compliance I2-19-03 page 2 of 4 fit MOTOROLA Severity Definitions Table Severity Level Problem Types I Severity' ] . Response is provided Continuously - ~-------------- -i . Major System failure ! . 33% of System down [ . 33%) of Site channels down i I . Site Environment alarms (smoke, access, temp, AC power. I . This level is meant to represent a major issue that results in an unusable I , I I system, sub-system, Product, or critical features from the Customer's I perspective. No Work-around or immediate solution is available. 1 Severity 2 . Response during Standard Business Day . Significant System Impairment not to exceed 33~'O of system down I I . System problems presently being monitored I I · This level is meant to represent a moderate issue that limits a Customer's I I normal use of the system, sub-system, product, or major non-critical I ! I features from a Customer's perspective i uJ Severity 3 . Response during Standard Business Day I . Intermittent system issues . Information questions i . Upgrades/preventative maintenance I . This level is meant to represent a minor issue that does not preclude use of the system, sub-system, product, or critical features from a Customer's I perspective. It may also represent a cosmetic issue, including I documentation errors, general usage questions, recommendations for I I product enhancements or modifications, and scheduled events such as I preventative maintenance or product/system upgrades. Response Time Table (Customer's Response Time Classification is designated in the Service Agreement). I Severity Regular Premier Limited i Level Response Time Response Time Response Time , Severity I Within 4 hours from receipt Within 2 hours from receipt Within 4 hours from of Notification of Notification receipt of Notification Continuously Continuously Standard Business Day Severity 2 Within 4 hours from receipt Within 4 hours from receipt Within 4 hours from of Notification of Notification receipt of Notification Standard Business Day Standard Business Day Standard Business Day Severity 3 Within 24 hours from Within 24 hours from Within 24 hours from I receipt of Notification receipt of Notification receipt of Notification I Standard Business Day Standard Business Day Standard Business Day /Venvork lvIonitoring, OnSite Infrastructure Response and Dispatch Service Approved by Contracts and Compliance 12-19-()3 pag!' 3 of4 . MOTOROLA Monitored Elements Table (Listed by technology) Syst~I'11.J'y,,,,...,, .,' HHHH ... :E :;,. . ..., SmartZone 6.0 Nortel; Packet Routing Network; Zone Controllers; Database Server; FullVision Server; Zone Statistical Server; Air Traffic Router; System Statistics Server; User Configuration Server; Packet Data Gateway Server; PBX; Interconnect Server; Motorola Gold Elite Gateway (MGEG); AEB; CEB; ARCADACS Cross Connect Switch; Simulcast RF Site (Site Controllers, Comparators, Stations); Intelli Repeater RF Site (Stations);lntelli Site Repeater RF Site (Site Controllers, Stations); MOSCAD Overlay (TenSr, Station, Channel Banks, TRAK GPS, Environmental Alarms, Microwave) SmartZone 4.1 Zone Controllers; Database Server; Digital Interface Unit (DIU); Central Electronic Bank (CEB) Interface; AEB; FullVision Server; Air Traffic Router; System Statistics Server (Multi-Zone); Zone Statistical Server; User Configuration Server; NOVA 2000 (Interconnect); Remote RF Sites (Site Controllers Including Simulcast, Stations); MOSCAD Overlay (Stations-Non Trunked, Comparater, TenSr Channel Banks, Environmental Alarms, Microwave) SmartZone 3.0 - 3.5 Zone Controller; Database Server; User Server; Digital Interface Unit (DIU); Central Electronic Bank (CEB) Interface; AEB; User Configuration Server (3.5); Historical Server (User Server 16); AEB Central Electronic Bank (CEB); MBX (Interconnect); Remote RF Sites (Site Controllers -Including Simulcast, Stations); MOSCAD Overlay (Stations, TenSr Channel Banks, Environmental Alarms, Microwave) SMARTNET Monitored by MOSCAD SiteSentry Site Controllers; Stations; Environmental Alarms; Channel Banks Private Data Wireless Network Gateway (WNG); Radio Network Controller (RNC); Base Station E9 I 1 - Central ink Classic - Monitored by SEB Teltronics ALl Teltronics ANI E911 - Centralink Classic- Monitored by RAC Teltronics ALl E911 - C2000IPalladium Palladium ALl Teltronics ANI Network Monitoring. OnSite Infrastructure Response and Dispatch Service Approved by Contracts and Compliance 12-19-03 page 4 of 4 . MOTOROLA Statement of Work Technical Support Service 1.0 Description of Services The Technical Support service provides centralized remote telephone support for technical issues that require a high level of communications systems expertise or troubleshooting on Equipment. The Motorola System Support Center's (SSC) Technical Support Operation is staffed with technologists who specialize in the diagnosis and resolution of system performance issues. Technical Support Service (i) does not include software upgrades that may be required for issue resolution; and (ii) does not include Customer training (iii) is only available for those system types supported and approved by Technical Support Operations. Technical Support is applicable to the following system types: Astro 25 6.x, SmartZone v2.0.3 and higher, SmartZone/OmniLink, E9ll, Private Data v2.0.3 and higher. SmartNet and Conventional Two- Way. The terms and conditions of this Statement of Work (SOW) are an integral part of Motorola's Service Terms and Conditions or other applicable Agreement to which it is attached and made a part thereof by this reference. 2.0 Motorola has the following responsibilities: 2.1. Respond to requests for Technical Support for the Restoration of failed Systems and diagnosis of operation problems in accordance with the response times set forth in the Remote Technical Support Response Times Table and the Severity Level defined in the Severity Definitions Table. ') ') Advise caller of procedure for determining any additional requirements for issue characterization, Restoration, including providing a known fix for issue resolution when available. ') ~ Attempt remote access to System for remote diagnostics, when possible. _.J. 2.4. Maintain communication with the Servicer or Customer in the field until close of the Case, as needed. 2.5. Coordinate technical resolutions with agreed upon third party vendor(s), as needed. 2.6. Escalate and manage support issues, including Systemic issues. to Motorola engineering and product groups, as applicable. 2.7. Escalate the Case to the appropriaIe party upon expiration of a Response time. 2.8. Provide Configuration Change Support and Work Flow changes to Systems that have dial in or remote access capability. 2.9. Determine, in its sole discretion, when a Case requires more than the Technical Support services described in this SOW and notifY Customer of an alternative course of action. 3.0 Customer has the following responsibilities: 3.1. Provide Motorola with pre-defined information prior to Start Date necessary to complete Customer Support Plan. 3.1.1. Complete database and escalation procedure forms. 3.1.2. Submit changes in any information supplied in the Customer Support Plan to the Customer Support Manager. , '1 Contact the SSC in order to access the Technical Support Operation, provide name of caller, J._. name of Customer, System ID number. Service Agreement number. sitels) in questions. and brief description of the problem. 3.3, Supply on-site presence when requested by System Support Center. 3.4. Validate issue resolution prior to close of the Case. Technica/ Suppur/ Service Approved 1>)' i1fa/um/a COl1lrac/s and Compliance /:!- / C)-03 JHlgC ! ()1 ~: . MOTOROLA 3,5. Allow Motorola remote access to the System by equipping the System with the necessary Connectivity . 3.6. Acknowledge that Cases will be handled in accordance with the times and priorities as defined in Remote Technical Support Response Times Table and the Severity Level defined in the Severity Definitions Table. 3.7. Cooperate with Motorola and perform all acts that are reasonable or necessary to enable Motorola to provide the Technical Support service to Customer. Severity Definitions Table Severity Level Problem Types Severity 1 . Response is provided Continuously . Major System failure . 33% of System down . 33% of Site channels down . Site Environment alarms (smoke, access, temp, AC power. . This level is meant to represent a major issue that results in an unusable system, sub-system, Product, or critical features from the Customer's perspective. No Work-around or immediate solution is available. Severity 2 . Response during Standard Business Day . Significant System Impairment not to exceed 33% of system down . System problems presently being monitored . This level is meant to represent a moderate issue that limits a Customer's normal use of the system, sub-system, product, or major non-critical features from a Customer's perspective Severity 3 . Response during Standard Business Day . Intermittent system issues . Information questions . Upgrades/preventative maintenance . This level is meant to represent a minor issue that does not preclude use of the system, sub-system, product, or critical features from a Customer's perspective. It may also represent a cosmetic issue, including documentation errors, general usage questions, recommendations for product enhancements or modifications, and scheduled events such as preventative maintenance or product/system upgrades. Remote Technical Support Response Times Table RESPONSE Within 1 Hour from recei t of Notification, Continuous I Within 4 Hours from recei t of Notification, Standard Business Da Within next Business Da , Standard Business Da Technical Support Service Approved by Motorola Contracts and Compliance 12-19-03 page 2 of2 . MOTOROLA Statement of Work Infrastructure Repair with Advanced Replacement 1.0 Description of Services Infrastructure Repair is a repair service for Motorola and select third party Infrastructure as set forth in the applicable attached Exhibit(s), all of which are hereby incorporated into this Statement of Work (SOW) by this reference. Customer's System type determines which exhibit is applicable (i.e, SmartZone system exhibit. SmartNet system exhibit). Infrastructure may be repaired down to the Component level, as applicable, at the Motorola Infrastructure Depot Operations (IDO). At Motorola's discretion, select third party Infrastructure ma) be sent to the original equipment manufacturer or third party vendor for repair. Iflnfrastructure is no longer supported by the original equipment manufacturer or third party vendor, Motorola may replace Infrastructure with similar Infrastructure, when possible. When available, Motorola will provide Customer with an Advanced Replacement unit(s) or FRU(s) in exchange for Customer's malfunctioning FRU(s). Non-standard configurations, Customer-modified Infrastructure and certain third party Infrastructure are excluded from Advanced Replacement service. Malfunctioning FRU (s) will be evaluated and repaired by lDO and returned to lDO FRU inventory upon completion of repair. In cases where Advanced Replacement is not available or when a Customer requires the exact serial number to be returned, a FRU may be available on a Loaner basis. The terms and conditions of this SOW are an integral part of Motorola's Service Terms and Conditions or other applicable agreement to which it is attached and made a part thereof by this reference. 2.0 Motorola has the following responsibilities: 2.1. Use commercially reasonable efforts to maintain an inventory of FRU. 2.2. Provide, new or reconditioned units as FRU to Customer or Servicer, upon request and subject to availability. The FRU will be of similar kit and version, and will contain like boards and chips, as the Customer's malfunctioning Infrastructure. 2.3. Program FRU to original operating parameters based on templates provided by Customer as required in Section 3.5. If Customer template is not provided or is not reasonably usable, a standard default template will be used. 2.4. Properly package and ship Advanced Replacement FRU from IDO's FRU inventory to Customer specified address. 2.4.1. During normal operating hours of Monday through Friday 7:00am to 7:00pm CST, excluding holidays, FRU will be sent next day air via Federal Express Priority Overnight or UPS Red, unless otherwise requested, Motorola will pay for such shipping, unless Customer requests shipments outside of the above mentioned standard business hours and/or carrier programs, such as NFO (next flight out). In such cases, Customer will be subject to shipping and handling charges. 2.4.2. When sending the Advanced Replacement FRU to Customer, provide a return air bill in order for Customer to return the Customer's malfunctioning FRU. The Customer's malfunctioning FRl; will become property oflDO and the Customer will own the Advanced Replacement FRU. 2.4.3. When sending a Loaner FRU to Customer, lDO will not provide a return air bill for the malfunctioning Infrastructure. The Customer is responsible to arrange and pay for shipping the malfunctioning Infrastructure to IDO. 100 will repair and return the Customer's Infrastructure and will provide a return air bill for the customer to return lDO's Loaner FRU. 2.5. Provide repair return authorization number upon Customer request for Infrastructure that is not classified as an Advanced Replacement or Loaner FRU. 2.6. Receive malfunctioning Infrastructure from Customer and document its arrival, repair and return. 2.7. Perform the following service on Motorola Infrastructure: 2.7.1. Perform an operational check on the Infrastructure to determine the nature of the problem. 2.7.2. Replace malfunctioning FRU or Components. 2.7.3. Verify that Motorola Infrastructure is returned to Motorola manufactured specifications. as applicable 2.7.4. Perform a Box Unit Test on all serviced Infrastructure. page 1 of 3 . MOTOROLA 2.7.5. Perform a System Test on select Infrastructure. 2.8. Provide the following service on select third party Infrastructure: 2.8.1. Perform pre-diagnostic and repair services to conftrm Infrastructure malfunction and eliminate sending Infrastructure with no trouble found (NTF) to third party vendor for repair, when applicable. 2.8.2. Ship malfunctioning Infrastructure to the original equipment manufacturer or third party vendor for repair service, when applicable. 2.8.3. Track Infrastructure sent to the original equipment manufacturer or third party vendor for service. 2.8.4. Perform a post-test after repair by Motorola, original equipment manufacturer, or third party vendor to confirm malfunctioning Infrastructure has been repaired and functions properly in a Motorola System configuration, when applicable. 2.9, Re-program repaired Infrastructure to original operating parameters based on templates provided by Customer as required by Section 3.5. If Customer template is not provided or is not reasonably usable, a standard default template will be used. If IDO determines that the malfunctioning Infrastructure is due to a Software defect, IDO reserves the right to reload Infrastructure with a similar Software version. Enhancement Release(s), if needed, are subject to additional charges to be paid by Customer unless the Customer has a Motorola Software Subscription agreement. 2.1 O. Properly package repaired Infrastructure unless Customer's malfunctioning FRU was exchanged with an IDO FRU. Motorola will return Customer's FRU(s) to IDO's FRU inventory, upon completion of repair. 2.1 I. Ship repaired Infrastructure to the Customer specifted address during normal operating hours set forth in 2.4, I. FRU will be sent two-day air unless otherwise requested. Motorola will pay for such shipping, unless Customer requests shipments outside of the above mentioned standard business hours and/or carrier programs, such as NFO (next flight out). In such cases, Customer will be subject to shipping and handling charges. 3.0 Customer has the following responsibilities: 3. I. Contact or instruct Servicer to contact the Motorola System Support Center (SSC) and request an Advanced Replacement, or Loaner FRU and a return authorization number (necessary for ail non- Advanced Replacement repairs) prior to shipping malfunctioning Infrastructure or third party Infrastructure named in the applicable attached Exhibit. 3.1.1. Provide model description, model number, serial number, type of System and Firmware version, symptom of problem and address of site location for FRU or Infrastructure. 3.1.2. Indicate if Infrastructure or third party Infrastructure being sent in for service was subjected to physical damage or lightning damage. 3.1.3. Follow Motorola instructions regarding inclusion or removal of Firmware and Software applications from Infrastructure being sent in for service. 3.1.4. Provide Customer purchase order number to secure payment for any costs described herein. 3.2 Pay for shipping of Advanced Replacement or Loaner FRU from IDO if Customer requested shipping outside of standard business hours or carrier programs set forth in section 2.4.1. 3.3 Within five (5) days of receipt of the Advanced Replacement FRU from IDO's FRU inventory, properly package Customer's malfunctioning Infrastructure and ship the malfunctioning Infrastructure to IDO for evaluation and repair as set forth in 2.7. Customer must send the return air bill, referenced in 2.4.2 above back to IDO in order to ensure proper tracking of the returned Infrastructure. Customer will be subject to a replacement fee for malfunctioning Infrastructure not properly returned. For Infrastructure and/or third party Infrastructure repairs that are not exchanged in advance, properly package Infrastructure and ship the malfunctioning FRU, at Customer's expense and risk ofIoss to Motorola. Customer is responsible for properly packaging the Customer malfunctioning Infrastructure FRU to ensure that the shipped Infrastructure arrives un-damaged and in repairable condition. Clearly print the return authorization number on the outside ofthe packaging. 3.4 If received, Customer must properly package and ship Loaner FRU back to IDO within five (5) days of receipt of Customer's repaired FRU. 3.5 Maintain templates of So ftwarel applications and Firmware for reloading of Infrastructure as set forth in paragraph 2.3 and 2.9. 3.6 Cooperate with Motorola and perform all acts that are reasonable or necessary to enable Motorola to provide the Infrastructure Repair with Advanced Replacement services to Customer. page 2 of3 . MOTOROLA 4.0 In addition to any exclusions named in Section 5 of the Service Terms and Conditions or in any other underlying Agreement to which this SOW is attached, the following items are excluded from Infrastructure Repair with Advanced Replacement: 1. All Infrastructure over seven (7) years from product cancellation date. 2, Physically damaged Infrastructure. 3. Third party Equipment not shipped by Motorola. 4. Consumable items including. but not limited to, batteries, connectors, cables, tonelink cartridges. 5. Test equipment. 6. Racks, furniture and cabinets. 7. Firmware and/or Software upgrades. page 3 0(3 . MOTOROLA SmartZone System Inclusions, Exclusions, Exceptions and Notes for Infrastructure Repair Infrastructure Exhibit Antenna Systems Excludes all Equipment such as bi-directional amplifiers, multi couplers, combiners, tower top pre-amplifiers, antennas, cables, towers, tower lighting, and transmission lines. Base Station(s) and Repeater(s) Includes: Quantar, Quantro, Digital MSF5000 and MTR2000 ONLY. Central Electronics Bank(s) Includes Logging Recorder Interface and Network Hub Channel Bank(s) Includes Premisys and Telco. Excludes Siemens Comparator( s) Includes Spectratac, Digitac, and Astrotac Comparators. Computer( s) Includes computers (Pentium I, II, III, IV) directly interface with or control the communications System, including Site Lens and Systemwatch II. Includes keyboards, mice and trackballs, Excludes laptop computers and all 286, 386, 486 computers. Excludes defective or phosphor-burned cathode ray tubes CRT(s) and burned-in flat panel display image retention. Console( s) Includes consoles (Centracom II, Centracom Gold Classic, Centracom Gold Elite) as part of complete communication System - ONLY. Includes headset jacks, dual footswitches, and gooseneck microphones. Excludes Centracom I. Controller(s) -Trunking Includes SmartNet II prime and remote controllers. Excludes SSMT and SCMS controllers. Dictaphones and Recording Excludes all types and models. Equipment Digital Interface Unit(s) Included Digital Signaling Modem(s) Included upon modem model availability Digital Voice Modem(s) Included upon modem model availability Embassy Switch Includes AEB, AIMI, ZAMBI, AMB Management Terminals Includes computers (Pentium I, II, III, IV) directly interface with or control the communications System, including SiteLens and Systemwatch II. Excludes laptop computers and all 286, 386, 486 computers. MBEX(s) or NOVA Interconnect Included Microwave Equipment. Excluded from service agreement but may be repaired on an above contract, time and material basis. All Equipment must be shipped to mo. Excludes anyon-site services. Monitor(s) Includes all monitors connected to computers that directly interface with or control the communications System. Includes flat panel displays and touch screen monitors. Excludes defective or phosphor-burned cathode ray tubes CRT(s) and burned-in flat panel display image retention. Moscad Only NFM (Network Fault Management), as part of communication System only. Standalone MOSCAD and System Control and Data Acquisition (SCADA) must be quoted separately. Excludes Fire alarming systems. Network Fault Management Includes Full Vision. Excludes NMC Printer(s) Includes printers that directly interface with the communications System. RAS(s) Excludes RAS 1100, Il 0 I and 1102 Receiver( s) Includes Quantar and MTR2000, ASTRO- T AC Receivers. Simulcast Distribution Included Amplifier(s) Site Frequency Standard(s) Includes Rubidium, GPS and Netclocks systems sold with the Motorola System, Universal Simulcast Controller Included Interface( s ) UPS Systems. Excluded from service agreements but may be repaired on an above contract, time and material basis. All UPS Systems must be shipped to mo for repair. Excludes anyon-site services. Excludes all batteries. Zone Manager Excludes HP715/33, HP 715150 servers. Excludes x-terminals NDSI4C and NDSl7C Zone Controller(s) Includes console terminals. Excludes ALL Sun/IMP hard drives except TLN3495A 0820 I GB drive. Excludes the following SUN/IMP CPUSET's: TLN3278B 0406, TLN3343A 0424 and TLN3278A 0181/0389. . MOTOROLA Statement of Work SP-Microwave Service Repair 1.0 Description of Services Microwave Service Repair is a repair service provided by the Servicer for the Microwave equipment named on the Customer Equipment list. At the Servicer's discretion and responsibility, Infrastructure may be sent to Motorola, original equipment manufacturer, third party vendor, or other facility for repair. The terms and conditions of this Statement of Work (SOW) are an integral part of Motorola's Service Terms and Conditions or other applicable Agreement to which it is attached and made a part thereof by this reference, 2,0 Motorola Servicer has the following responsibilities: 2.1. Repair or replace Infrastructure at the Servicer facility or Customer location as determined by Servicer. Any replaced FRU will be of a similar kit and version, and will contain like boards and chips, as the Customer's malfunctioning FRU(s). Servicer is responsible for travel costs to a Customer location to repair Infrastructure. 2.2. Perform the following on Motorola Infrastructure: 2.2.1. Perform an operational check on the Infrastructure to determine the nature of the problem. 2.2.2, Repair or replace malfunctioning FRU, as determined by Servicer. 2.2.3. Verify that Motorola Infrastructure is returned to Motorola manufactured specifications. 2.3. Provide the following service on select third party Infrastructure 2.3.1. Perform pre-diagnostic and repair service to confirm Infrastructure malfunction and eliminate sending Infrastructure with no trouble found (NTF) to third party vendor for repair, when applicable. 2,3.2. Ship malfunctioning Infrastructure to the original equipment manufacturer or third party vendor for repair service. Servicer is responsible for all shipping and handling charges. 2.3.3. Coordinate and track Infrastructure sent to the original equipment manufacturer or third party vendor for service. 2.4. Re-program Infrastructure to original operating parameters based on templates provided by Customer required by Section 3.2. If the Customer template is not provided or is not reasonably usable. a standard default template will be used. The Servicer will provide the standard template. 2.5. Notify the Customer upon completion of repair or replacement. 2.6. Properly package, return ship or hand deliver Infrastructure to the Customer specified address. Servicer will pay return shipping charges, if being sent via overnight carrier. 3,0 Customer has the following responsibilities: 3.1. Contact Servicer and provide the following information: 3.1.1. Provide customer name, address of site location, and symptom of problem. 3.1.2. Provide model description, model number, serial number, and type of System and Firmware version. if known. 3.2. Cooperate with Motorola and perform all acts that are reasonable or necessary to enable Motorola to provide Local Infrastructure Repair services to Customer. page I of I . MOTOROLA Statement of Work Local Radio Combo Package 1.0 Description Local Radio Combo Package provides operational check and board level repair services for mobile, portable, two-way and mobile data. An operational check is an analysis of the Equipment to identify external or internal defects. Local Radio Combo Package also includes service on standard palm microphones and single mobile controls heads, provided that they are required for normal operation of the two-way mobile and are included at the point of manufacture. Service is only included on Equipment specifically named in the applicable Agreement to which this Statement of Work is attached. Local Radio Combo Package excludes repairs to: optional accessories; iDEN accessories; iDEN mobile microphones; non-standard mobile microphones, mobile external speakers; optional or additional control heads, single and multiple unit portable chargers; batteries, mobile antennas; mobile power & antenna cables and power supplies. The following are excluded from Local Radio Combo service unless they are purchased as an option for an additional fee. The options are OnSite, Radio Survey and Analysis, Portable Remote Speaker Microphones, Portable Antenna Replacements Mobile Remote Control Heads. The terms and conditions of this SOW are an integral part of Motorola's Service Terms and Conditions or other applicable agreement to which it is attached and made a part thereof by this reference. 2.0 Motorola has the following responsibilities: 2.1 Service to be performed at the Servicer facility during Standard Business Days. 2.2 Perform an operational check on the Equipment to determine the nature ofthe problem. 2.3 Removelreinstall mobile or data Equipment from/to Customer's vehicle as needed for additional servicing. 2.4 Test and Restore the Equipment to Motorola factory specifications. 2,5 Remove any dust, and/or foreign substances from the Equipment. 2.6 Reprogram Equipment necessary to return Equipment to original operating parameters based on the template in the Equipment, ifthe template information can be retrieved from the Equipment, or from a backup diskette provided by Customer containing the template information, If the Customer template is not provided or not reasonably usable, a generic template utilizing the latest Radio Service Software (RSS) version for that Equipment will be used. The Equipment will require additional programming by the Customer to Restore the original template, 2,7 Notify Customer upon completion of repair for pickup of Equipment. 3.0 Customer has the following Responsibilities: 3.1 Deliver and pick up Equipment tolfrom the Servicer facility, 3.2 Inform Servicer of description of problem for Equipment brought in for service. 3.3 If the Equipment will not power up, or if desired, supply Servicer with a backup diskette with the Software template or programming in order to assist in returning the Equipment to original operating parameters. If applicable, record the current flashcode for each radio. 3.4 If Motorola must use a generic template to restore Equipment to operating condition, Customer is responsible for any programming required to Restore Equipment to desired parameters. 3.5 Cooperate with Motorola and perform all acts that are reasonable or necessary to enable Motorola to provide the Local Radio Combo Package service to Customer. Local Radio Combo Package Page I of 1 Approved by Motorola Contracts & Compliance 04/30/04 . MOTOROLA Statement of Work Local Radio Combo Package OnSite Option - Pick up & Delivery 1.0 Description of Service Equipment will be picked up from and delivered to the Customer's location, within a designated radius of the Servicer facility. Schedule pickups will be mutually agreed upon and outlined in the Customer Support Plan. This Option covers Equipment that is specifically named in the applicable Agreement to which this Statement of Work is attached. 2.0 Motorola has the following responsibilities: 2.1 Use reasonable efforts to pickup and deliver Equipment per the mutually agreed upon Customer location. days of week, and preferred time. If a pick upldelivery cannot occur according to the preferred schedule. Customer will be contacted prior to the scheduled pick up/delivery, to arrange a mutually agreeable alternative date andlor time for pick up/delivery. 2.2 Generate service receipt and leave with Customer. 3.0 Customer has the following responsibilities: 3.1 Designate mutually agreeable location for service pickup and delivery, days of week, and preferred time. 3.2 Provide problem description along with unit. VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.3 AGENDA ITEM REQUEST FORM Requested city Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned ill Meetinl( Dates in to City Clime's Office Meetine: Dates to City Clerk's Office o August 19,2008 August 4, 2008 (Noon) o October 21,2008 October 6, 2008 (Noon) [8J September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) o September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3,2008 (Noon) o October 7,2008 September 15,2008 (Noon) o December 2, 2008 November 17, 2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Approve resolution No 08- authorizing a two percent (2%) increase to the minimums and maximums of the City of Boynton Beach pay schedule for SEIU Florida Public Services Union, CTW, CLS White Collar and Blue Collar employees and general employees. EXPLANATION: For the past three (3) years the minimums and maximums of the pay ranges have increased based on a recommendation from a Classification and Compensation Study conducted by MGT of America, which was approved by the City Commission on Janrnuy 16,2006. Since the implementation of the Classification and Compensation Study the pay ranges offered by the City are currently competitive. In order to stay competitive it is important to not only provide increases to the employees, but to also adjust the pay schedule on a going forward basis. This recommendation is based on the results of a survey conducted by Human Resources in which twenty-two (22) local government entities responded, The two percent (2%) recommendation is at the lowest end of the proposed increases. The increase to the minimums and maximums of the pay schedule for SEIU White Collar and Blue Collar employees and general employees will have no immediate financial impact to the City because employees in these pay ranges are scheduled to receive a two percent (2%) market adjustment on October 1, 2008. This adjustment will only affect the newly hired employees' starting rates if they commence working for the City after October 1, 2008. The proposed Pay Schedule and a copy of the City of Boynton Beach job classifications affected by this change are attached. For purposes of comparison, the pay schedules for the Police Benevolent Association (PBA) collective bargaining agreement step plans provides for a three percent (3%) increase to the minimums and maximums of the pay ranges for the Police Officers, Detectives and Lieutenants and a two percent (2%) increase for Sergeants effective October 1, 2008. Negotiations are currently underway for the International Association of Fire Fighters, AFL-CIO, CLA (IAFF) collective bargaining agreement, which will include wage proposals. When the negotiations are complete and ratified by the Union the proposed agreement will be brought forward to the Commission for approval. PROGRAM IMPACT: This adjustment is necessary as an effective recruitment tool to attract qualified candidates and offer competitive salaries in FY 2008/2009. FISCAL IMPACT: There is no immediate October 1,2008, fiscal impact in implementing this change because employees on this Pay Schedule are scheduled to receive a two percent (2%) market adjustment on October 1, 2008. Presently the City has no newly hired employees scheduled to commence working on or after October 1, 2008. There will be a slight fiscal impact for those employees at the maximum of the pay schedule who receive a lump sum merit increase on Aprill, 2009. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM AL TERNA TIVES: Do not approve the increase to the minimum and maximum of the Pay Schedule and allow the mnges (0 fall below the competitive rates offered by other municipalities. Additionally. employees who are at the maximum of the current schedule will receive a lump sum payment in lieu of a base salary inc~se. ~~ --'0-...-.-- City Manager's Signature Assistant to City Manager (fWL- Human Resources '." -.;;~~ - - -~------ Department Name City Auome: . Finance S IBULLI'TI;'\i\FORMSJ\(iE,\[)A ITEM REQUEST F(lR~1 1)( Ie I ; 1 RESOLUTION R08 - 2 3 A RESOLUTION OF THE CITY COMMISSION OF 4 THE CITY OF BOYNTON BEACH, FLORIDA, 5 APPROVING AND ADOPTING A TWO (2%) 6 PERCENT INCREASE TO THE MINIMUM AND 7 MAXIMUM OF THE CITY OF BOYNTON BEACH 8 PAY SCHEDULE FOR GENERAL EMPLOYEES, 9 BLUE COLLAR EMPLOYEES AND WHITE 10 COLLAR EMPLOYEES; AND PROVIDING AN II EFFECTIVE DATE. 12 13 14 WHEREAS, for the past three (3) years the minimums and maximums of the pay 15 ranges have increased based on the recommendation from a Classification and 16 Compensation Study conducted by MGT of America which was approved by the City 17 Commission on January 16,2006; and 18 WHEREAS, in order for the City's pay schedule to stay competitive it is 19 important to not only provide increases to the employees, but to also adjust the pay 20 schedule on an on-going basis; and 21 WHEREAS, a survey was conducted by the Human Resources department in 22 which twenty-tow (22) local government entities provided feedback. The two (2%) 23 percent proposed increase was at the lowest end of the responses. 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 25 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 26 Section 1, The foregoing "Whereas" clauses are hereby ratified and 27 confirmed as being true and correct and are hereby made a specific part of this 28 Resolution upon adoption, 29 Section 2. The City Commission of the City of Boynton Beach, Florida does I I I I ] I hereby approve and adopt the Two (20,'0) percent increase to the mmimum:, 21 maximums of the City of Boynton Pay schedule for the General employees. Blue ( (,liar :; and \\'hite Collar employees. a copy of which is attached hereto as Exhibit "A". and 4 made a part hereof. 5 Section 3. This Resolution will become effective immediately upon passage. 6 PASSED AND ADOPTED this day of September. 2008. 7 I) CIT'!' OF BOYNTON BEACH. FLORIDA 9 10 . - --------.-..."--------- I] Mayor - Jerry Taylor 12 13 - _._----~..~ _...."~-_.~---~----- 14 Vice Mayor- Jose Rodriguez ] 5 16 - ---.--.....- --- ....,-----_.~---- 17 Commissioner .. Ronald Weiland 18 19 20 C'ommissioner Woodro\\ L H3\ 21 Y) - - ----------....-. - ")' Commissioner - Marlene Ross ......_1 24 :5 ATTEST: 2b 27 21) ..-- -_._,-~ 29 Janet M. Prainito. CMC 30 City Clerk 31 3'=: 33 34 (Corporate Seal) 3S I I II City of Boynton Beach Pay Schedule Proposed 2% Adjustment FY 2008/2009 1""',,,"",_ "'"""""""-_..,;'''".. .: Co' i'" ,~, . "'. ml!l'''!.<tIl!M11ll'f', .;", ..'~. -',_:" ',', .~ <'~~, o~ I.~~: :-, .,-...-., ,'~~ .t::'r.' .. _ :, ..'~ ;"~L.\ '. .": ". .n'." ' ., ~, '"iJ ., ." , , ': ',-. ...-" "H. .J.! :;< '-I~"" .'-' '.~' " '~. .' ' ' '., '" ,", "" ".~,.i~}~1!I~"i1$;l~,.,~. ...; ..~.,'; iJtit..,. .i" ,.:~!;C, "!'!!:t.,,,.~i~t.. c", ..' "", "'" $22,138.1621 $27,673.0282 $33,207.894<1 $10.6433 $13.3043 $15.9653 .,~ <.( "., $23,629.4956 $29,537.5207 $35,445.5459 $11.3603 $14.2007 $17.0411 :..: "'::~';i" $25,119.5266 $31,399.4083 $37,679.2899 $12.0767 $15.0959 $18.1150 ..... C' ~,'j:;:.: ',".'1/ .,""., $26,608.2552 $33,260.6446 $39,913.0340 $12.7924 $15.9907 $19.1890 "'~:.: $28,098.2862 $35,123.1834 $42,148.0805 $13.5088 $16.8861 $20.2635 . "~i. $29,588.3172 $36,985.0709 $44,381.8246 $14.2252 $17.7813 $21.3374 >' .;1:'\ ~~ .i,,!:..:,"' $31,077.0458 $38,846.3072 $46,615.568, $14.9409 $18.6761 $22.4113 ",. .'.: $32,567.0768 $40,708.8460 $48,85O.615~ $15.6572 $19.5716 $23.4859 1/ fir l~'~fi: $34,057.1078 $42,572.0360 $51,086.9642 $16.3736 $20.4673 $24.5610 ;;,j~;~~~ $35,547.1389 $44,434.5748 $53,322.01 OS $17.0900 $21.3628 $25.6356 1~i~~~~' [{~i,~~i; $37,037.1699 $46,296.4624 $55,555.7546 $17.8063 $22.2579 $26.7095 .d.;~,1;iJ~':ilj~l~~~~ $38,525.8985 $48,157.6987 $57,789.4989 $18.5221 $23.1527 $27.7834 1',' .,15::;Q;; ':. $40,015.9295 $50,020.2375 $60,024.5455 $19.2384 $24.0482 $28.8580 ,.: '.', , $41,505.9605 $51,882.1250 $62,258.2895 $19.9548 $24.9433 $29.9319 (: <;':#:'1'7; $42,994.1681 $53,749.4830 $64,504.7979 $20.6703 $25.8411 $31.0119 ". ;.:'~'.:rjl~i'i. $44,486.0226 $55,607.8538 $66,729.6851 $21.3875 $26.7345 $32.0816 " ..,' ,: $45,974.7511 $57,469.0902 $68,963.4292 $22.1032 $27.6294 $33.1555 'i"".. 11'i~~~~1~~1~;,:..I $47,464.7822 $59,330.9777 $71,197.1732 $22.8196 $28.5245 $34.2294 I..., eye j'.:;: I: ..... . .... ..' $48,954.2918 $61,199.6431 $73,444.994<1 $23.5357 $29.4229 $35.3101 1:'.1 $50,443.5418 $63,054.7528 $75,665.96313 $24.2517 $30.3148 $36.3779 1/'. .':li'..::. $51,932.2703 $64,915.9891 $77,899.7076 $24.9674 $31.2096 $37.4518 :'" ~ 1"" . ..... $53,423.6038 $66,779.1791 $80,134.7545 $25.6844 $32.1054 $38.5263 I'" ,'i."'''C i. ".>f.: " "i :ii. $54,912.3324 $68,640.4155 $82,368.4986 $26.4002 $33.0002 $39.6002 P;i;. ~ii .' . ~M . ........ ~" ".' $56,403.6659 $70,504.9080 $84,606.1 ~ $27.1171 $33.8966 $40.6760 ..' ...... ~j,;). .........: !Fie. $57,892.3944 $72,366.1443 $86,839.8941 $27.8329 $34.7914 $41.7499 ~. .,. ~:;:Z.< .,;i.2 is: :,,;, $59,382.4255 $74,228.0318 $89,073.6382 $28.5492 $35.6866 $42.8239 ..... ,...,.... .... $60,872.4565 $76,090.5706 $91,308.6847 $29.2656 $36.5820 $43.8984 .:.(,,~6:::'h' $62,361.1850 $77,951.8069 $93,542.4288 $29.9813 $37.4768 $44.9723 7/18/2008 S:\HR\Pay Plan\FY08-09 Proposed Pay Plan Adj Page 1 City of Boynton Beach Pay Schedule Proposed 2% Adjustment FY 2008/2009 _.~ $38.3709 $46.0425 32 $65,341.2471 $81,676.2333 $31.4141 $39.2674 $47.1208 33 $66,831.2781 $83,538.7720 $32.1304 $40.1629 $48.1953 34 $68,320.0067 $85,400.0084 $32.8462 $41.0577 $49.2692 35 $69,814.7266 $87,261.6354 $33.5648 $41.9527 $50.3406 36 $71,300.0687 $89,125.0859 $34.2789 $42.8486 $51.4183 $73,124.3223 $91,405.7300 $35.1559 $43.9451 $52.7342 38 $74,284.8197 $92,856.0246 $35.7139 $44.6423 $53.5708 $78,177.4220 $97,722.4495 $37.5853 $46.9819 $56.3786 .40-..;-";,--. $79,506.4382 $99,383.7311 $38.2242 $47. 7806 $57.3370 ,c,;.'; , 41" $80,858.0476 $101,073.2546 $38.8741 $48.5929 $58.3118 42':; $82,064.7634 $102,580.9543 $39.4542 $49.3178 $59.1813 43 $85,803.8934 $107,255.5504 $41.2519 $51.5652 $618785 44_;00" $88,378.0102 $110,473.2169 $42.4894 $53.1121 $63.7348 $89,781.5736 $112,226.6221 $43.1642 $53.9551 $64.7460 46 $92,061.0421 $115,076.6504 $44.2601 $55.3253 $66.3905 City of Boynton Beach Job Classifications Job No. Job Title E/N Gp Gd Sep-08 4149 Accountant E G 17 4160 Accounting Technician N G 10 4190 Accounting Technician, Sr. N G 13 4170 Accounts Payable Specialist N G 11 15099 Administration and Finance Officer E G 34 259 Administrative Assistant E G 14 370 Administrative Associate N W* 10 370 Administrative Associate N G 10 240 Administrative Secretary N G 11 25210 Affordable Housing Administrator N G 16 11951 Animal Control Officer N B* 13 22357 Application Associate N G* 10 22352 Application Technician N W* 11 81370 Arborist N G 14 1029 Assistant City Manager E Z 46 21029 Assistant Director, Development E y 36 4179 Assistant Director of Financial Services E y 36 5059 Assistant Director, Human Resources E y 32 30029 Assistant Director, Library E G 32 51029 Assistant Director, Public Works E y 36 51039 Assistant Director, Public Works.lC;ty Engineer E y 39 15252 Assistant Fire Marshall N W* 19 150 Assistant Golf Course Superintendent E G 15 63200 Assistant Golf Professional N G 6 48329 Assistant Manager, Customer Relations E G 16 63311 Assistant Mechanic N B* 7 44020 Assistant Supervisor, Utilities N G 20 1099 Assistant to the City Manager E y 34 00109 Assistant to Director E G 20 4189 Assistant to the Director Of Financial Services E G 32 44231 Assistant TV Specialist N B* 10 4529 Assistant Warehouse Manager E G 15 81391 Automated Truck Operator N B* 12 5079 Benefits Administrator E G 20 22390 Building Field Inspector N G* 18 22400 Building Field Inspector, Sr. N G* 20 81201 Building Maintenance Mechanic N B* 9 81211 Building Maintenance Mechanic, Sr. N B* 12 22019 Building Official E y 32 54201 Bus Driver N PT 8 54201 Bus Driver N B* 8 26212 Business Inspector N W* 12 4322 Buyer N W 12 70252 CADD Technician N W* 13 70059 CADD Technician/Design Supervisor N G 15 82271 Cemetery Sexton N G 13 * Pending Unit Clarification Page 1 Job Titles & Pay Scale City of Boynton Beach Job Classifications Job No. Job Title E/N Gp Gd Sep-08 46202 Chemist & Quality Assurance Officer N W* 20 11792 Chief Code & Rehabilitation Officer N G* 20 81401 Chief Electrician N G 18 48049 Chief Field Inspector E G 24 42019 Chief Plant Operator E G 28 3019 City Clerk E y 33 19 City Commission E PT 99 1019 City ManaQer E Z 98 7039 Claims Analyst E G 19 11719 Code Compliance Administrator E y 27 11729 Code Compliance Coordinator E G 20 11782 Code Compliance Inspector N W* 11 11762 Code Compliance Officer N W* 16 11752 Code Compliance Officer, Sr. N W* 18 8222 Communications Dispatcher N W* 12 8212 Communications Specialist N W* 14 8200 Communications Supervisor N G 16 11352 Community Service Officer N W* 10 6200 Computer Support Specialist N G 15 6220 Computer Support Specialist, Sr. N G 17 25200 Construction Coordinator N G 18 70212 Construction Inspector N W* 18 70089 Contract Administrator E G 20 70119 Contract Coordinator E G 14 42259 Control Systems EnQineer E G 30 63330 Cook N G 4 82231 Crew Leader N B* 8 82241 Crew Leader, Senior N B* 9 82250 Crew Supervisor N G 17 82260 Crew Supervisor, Senior N G 18 82211 Crew Worker N B* 6 82221 Crew Worker, Senior N B* 7 11342 Crime Scene Technician N W* 12 11372 Criminal Intelligence Analyst N G 12 82201 Custodian N B* 4 390 Customer Relations Assistant N G 11 312 Customer Relations Clerk, Sr. N W* 10 340 Customer Relations Supervisor E G 14 22039 Deputy Building Official E G 25 3029 Deputy City Clerk E G 24 48039 Deputy Director, Utilities Enq. & Cust. Relations E Y 39 48029 Deputy Director, Utilities Operations E Y 39 15029 Deputy Fire Chief E Y 43 21019 Director, Development E Z 43 4119 Director, Finance/Treasurer E Z 43 15019 Director, Fire & EMS Services E Z 45 * Pending Unit Clarification Page 2 Job Titles & Pay Scale . City of Boynton Beach Job Classifications Job No. Job Title E1N Gp Gd Sep-08 5019 Director, Human Resources E Z 39 6019 Director, ITS E Y 43 30019 Director, Library E y 39 1049 Director, Media & Public Communications E y 32 24019 Director, PlanninQ & ZoninQ E y 34 51019 Director, Public Works & EngineerinQ E Z 45 61019 Director, Recreation & Parks E y 39 48019 Director, Utilities E Z 45 30039 Division Head Librarian E G 23 48129 Division Manaoer, Engineering E y 37 48099 Division Manaoer, Field Operations E y 37 48119 Division Manager, Water Quality & Treatment E y 37 24039 Economic Analyst/Planner E G 18 81221 Electrician N B* 14 81230 Electrician, Master N B* 18 81231 Electrician, Senior N B* 16 282 EMS Billino Specialist N W* 11 70009 Enoineer E G 30 70262 Engineer Plans Analyst/Inspector N W* 18 70272 Engineering Technician N W* 18 44039 Environmental Health & Safety Administrator E G 27 44202 Environmental Inspector N W* 16 81241 Equipment Operator N B* 8 81251 Equipment Operator, Senior N B* 10 22362 Fee Coordinator N G 13 15069 Fire Community Relations Specialist E G 24 15272 Fire Inspector N W* 17 15220 Fire Plans Reviewer/Inspector N W* 18 15089 Fire Protection Enoineer N G 23 15079 Fire Trainino & Safety Coordinator/Division Chief E G 34 56019 Fleet Administrator E G 26 56211 Fleet Mechanic N B* 14 56201 Fleet Mechanic, Senior N B* 17 62039 Forester/Environmentalist E G 15 70109 GIS Analyst E G 17 63347 Golf Course Cart Attendant N G NC 63271 Golf Course Equipment Mechanic N B* 12 63327 Golf Course Player Assistant N PT 3 63307 Golf Course Player Assistant, Sr N PT 7 63317 Golf Course Ranoe Attendant N PT NC 63309 Golf Course Restaurant/Bar Manager E G 14 63357 Golf Course Restaurant Server N PT NC 62079 Grants Coordinator E G 18 63281 Greenskeeper N PT 5 63281 Greenskeeper N B* 5 63261 Greenskeeper/Spray Technician N B* 6 * Pending Unit Clarification Page 3 Job Titles & Pay Scale City of Boynton Beach Job Classifications Job No. Job Title E/N Gp Gd Sep-08 81261 Heavy Equipment Operator N B* 12 5039 Human Resources Analyst E G 19 5230 Human Resources Specialist N G 12 81271 HV AC Mechanic N B* 14 372 Imaging Technician N G 14 43200 Instrumentation & Control Technician N G 17 7030 Insurance Claims Specialist N G 11 6232 Intern, ITS/GIS N G NC 11967 Kennel Maintenance Worker N PT 4 46222 Laboratory Field Technician N W* 9 46212 Laboratory Technician N W* 12 46232 Laboratory Technician, Sr. N W* 14 2039 Legal AssistantlParaleaal E G 20 30059 Librarian E G 18 30217 Library Aide N PT 8 30247 Library Archivist N PT 12 30202 Library Associate N W* 10 30227 Library PaQe N PT 3 30240 Library TechnoloQY Specialist N G 12 48239 Maintenance Manager E G 26 81281 Maintenance Technician N B 7 48089 ManaQer, Administration & Finance E y 36 25019 ManaQer, Community Redevelopment E y 27 48319 Manager, Customer Relations E G 32 8019 Manager, Emergency Communications Systems E Y 29 62119 Manager, Forestry & Grounds E y 26 63089 Manager, Golf Administration E y 19 63099 Manager, Golf Maintenance E y 27 63079 Manager, Golf Operations E y 21 6029 Manager, ITS E G 36 62059 Manager, Parks E G 26 61029 Manager, Recreation Proarams E G 20 7019 Manager, Risk Management E y 37 55019 ManaQer, Solid Waste E G 30 61099 ManaQer, Sr., Recreation Programs E G 26 4519 ManaQer, Warehouse E G 24 24079 ManaQer, ZoninQ and Business Tax E G 24 63291 Mechanic/Greenskeeper N B* 5 22380 Multi-Discipline Buildina Field Inspector N G* 20 22410 Multi-Discipline Building Field Inspector, Sr. N G* 22 22370 Multi-Discipline Plan Review Analyst N G* 19 22420 Multi-Discipline Plan Review Analyst, Sr. N G* 21 30049 Museum/Special Services Coordinator E G 24 27019 Neighborhood Project Specialist E Y 31 6059 Network Administrator E G 22 61241 Ocean LifeQuard N I B* 10 * Pending Unit Clarification Page 4 Job Titles & Pay Scale City of Boynton Beach Job Classifications Job No. Job Title E/N Gp Gd Sep-OB 61251 Ocean LifeQuard (on call) N PT 10 61261 Ocean LifeQuard Lieutenant N B* 13 61250 Ocean Rescue Captain E G 16 61109 Ocean Rescue Chief E G 20 202 Office Assistant N W* 6 81381 Painter N B* 7 61247 ParkinQ Attendant N PT 4 81351 Parks Maintenance Specialist N B* 10 82301 Parks Maintenance Worker N PT 6 82301 Parks Maintenance Worker N B* 6 82311 Parks Maintenance Worker, Sr. N B* 7 62069 Parks Superintendent E y 32 82320 Parks/Recreation Crew Leader N G 15 4150 Payroll Administrator N G 15 4180 Payroll Technician N G 11 81361 Pipelayer N B 7 22332 Plan Review Analyst N W* 17 22232 Plan Review Analyst, Senior N W* 19 24049 Planner E G 20 24089 Planner II E G 22 11179 Police BudQet Services Administrator E G 17 11119 Police Chief E Z 45 11302 Police Forfeiture Specialist-Evidence Custodian N W 12 11139 Police Major E y 43 11360 Police Officer Recruit N G POR 11320 Police Records Clerk Supervisor N G 14 11322 Police Records Technician N W* 9 61227 Pool LifeQuard N PT 8 61217 Pool Lifeguard, Sr. N PT 11 61249 Pool Supervisor E G 15 24059 Principal Planner E G 30 6039 ProQrammer Analyst E G 20 70079 Project ManaQer E G 24 70049 Project ManaQer, Sr. E G 29 1020 Public Affairs Specialist N G 14 30069 Public Arts Administrator E G 25 11159 Public Information Officer E G 24 4319 Purchasing Agent E G 25 342 Recording Secretary N W* 12 5220 Records Specialist N G 10 61231 Recreation Leader N B* 5 61257 Recreation Leader Trainee N PT NC 61220 Recreation Specialist N G 10 61039 Recreation Supervisor E G 14 5069 Recruitment/Employment Coordinator E G 20 4169 Revenue ManaQer E G 20 * Pending Unit Clarification Page 5 Job Titles & Pay Scale City of Boynton Beach Job Classifications Job No. Job Title E/N Gp Gd Sep-OB 7020 Risk Manager Assistant N G 6 70209 Senior GIS Analyst E G 24 70159 Senior GIS Network Administrator E G 24 24029 Senior Planner E G 25 4530 Senior Storekeeper N G 9 4542 Service Writer N W* 9 81341 SiQn & Marking Technician N B* 8 55029 Solid Waste Supervisor E G 20 4531 Storekeeper N B* 7 407 Student Clerk N PT NC 11910 Supervisor, Animal Control N G 18 52019 Supervisor, Facilities ManaQement E G 26 48079 Supervisor, Inspections & Locations E G 26 41029 Supervisor, Meter ReadinQ/Services E G 26 22049 Supervisor, Records/Permits E G 17 53019 Supervisor, Streets Maintenance E G 26 54019 Supervisor, Transportation Services E G 18 49019 Supervisor, Utilities Stormwater E G 26 41019 Supervisor, Water Distribution E G 26 46019 Supervisor, Water Quality E G 26 44019 Supervisor, Wastewater Coll./PumpinQ Stations E G 26 8039 TraininQIQA Coordinator, Communications E G 16 44211 TV Truck Specialist N B* 13 70039 Utilities Engineer E G 30 48222 Utilities Field Inspector N W* 18 44221 Utilities Location Specialist N B* 10 44241 Utilities Location Specialist, Sr. N B* 12 81311 Utilities Maintenance Mechanic N B* 13 81321 Utilities Maintenance Mechanic, Sr. N B* 17 48059 Utilities Systems Administrator E G 29 11169 Victim Advocate E G 14 6242 Video Production Specialist N G 15 42241 Water Treatment Plant Lead Operator N G 20 42231 Water Process Technician N B* 9 42221 Water Treatment Plant Operator I N B* 12 42211 Water Treatment Plant Operator" N B* 14 42201 Water Treatment Plant Operator III N B* 17 6660 Webmaster N G 18 81291 Welder N B* 14 30230 Youth Program Assistant N G 10 B= Blue Collar Employees W= White Collar Employees G= General Employees Y= Division Head Employees NC= Non-Classified z= Department Head Employees E= Exempt N= Non-Exempt PT= Part Time POR=Police Officer Recruits Note: paRs have an assigned job title and pay range separate from the general definition of trainee or apprentice. The range is approximately 25% below the range for a Police Officer * Pending Unit Clarification Page 6 Job Titles & Pay Scale VI.-CONSENT AGENDA ITEM C.4 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned ill Meeting Dates in to City Clerk's Office Meeting Dates to City Clerk's Office o August 19, 2008 August 4, 2008 (Noon) o October 21,2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 2 o September 16,2008 September 2, 2008 (Noon) o November 18,2008 November 3, 2008 (N0mi5 ('")-i =4-< :Do' '-<0 o October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 November 17, 2008 (Noiij 0""" ;-''0:1 - mo c:x> :::0-( ::XZ 0 AnnouncementslPresentations 0 City Manager's Report -0 "-1 ::a: (/)0 0 0 0'% NATURE OF Administrative New Business (".) ..." .. ~ AGENDA ITEM ~ Consent Agenda 0 Legal N ~ - 0 Code Compliance & Legal Settlements 0 Unfinished Business ':c 0 Public Hearing 0 RECOMMENDATION: Approve resolution No 08- authorizing an agreement with Blue Cross Blue Shield of Florida (BCBSF) to provide voluntary fully-insured BlueMedicare HMO and Private-Fee-for-Service Employer Group Waiver Plans (EGWP) to the retirees of the City. EXPLANATION: Attached is a "Letter of Intent" from BCBSF to offer the BlueMedicare HMO and Private-Fee-for- Service Health Plans and an explanation of benefits for both plans, Currently Medicare eligible retirees only have the option ofremaining on the City's medical plan by paying 100% of the premium. The BlueMedicare Plans HMO and Private-Fee-for-Service are alternative plans for Medicare eligible retirees that provide excellent benefits to retirees at a reduced cost. PROGRAM IMPACT: If a retiree elects to enroll in the BIueMedicare HMO or Private-Fee-for-Service Health benefit they agree to allow BCBSF to administer their retiree Medicare benefits. According to BCBSF this allows for better coordination of health care benefits with the potential for cost savings and less hassle with paperwork. Additionally, the BlueMedicare HMO and Private-Fee-for-Service are Medicare plans, thus the claims paid on behalf of the retirees will not be included with the City's claims experience when BCBSF calculates future medical premiums. FISCAL IMPACT: There is no fiscal impact to the City. Medicare eligible retirees who participate in the BlueMedicare plans will realize a cost savings effective October 1, 2008. Upon implementation of Blue Medicare the following options will be available for retirees to choose from for their medical coverage: . Blue Option 1748 Standard Plan ($475.21 monthly premium). . Medicare Blue HMO ($330.25 monthly premium), . Medicare Blue Fee-for-Service ($340.08 montWy premium). S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM AL TERNA TIVES: Do not approve the Blue Medicare HMO and Private-Fee-for Service plan, thus Medicare eligible retirees will only have the option of remaining on the City's more expensive medical plan with no cost savings. Additionally, the retiree claims experience will be included with the active employee's claims experience when BCBSF calculates future medical premiums. \ i N ,'-, I ',' ~~/I' 0X ~(~,~~ City Manager's Signature ''.., Assistant to City Manager ~ Human Resources " .- -~c:---- Department Name City Attorney I Finance S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC ! i I II 2 RESOLUTION NO. R08- 3 4 5 A RESOLUTION OF THE CITY COMMISSION OF 6 BOYNTON BEACH, FLORIDA, AUTHORIZING THE 7 CITY MANAGER TO EXECUTE A LETTER OF 8 INTENT WITH BLUE CROSS/BLUE SHIELD OF 9 FLORIDA, TO PROVIDE VOLUNTARY FULL Y- 10 INSURED BLUE MEDICARE HMO AND PRIVATE-FEE- II FOR-SERVICE EMPLOYER GROUP WAIVER PLANS 12 TO REIREES OF THE CITY; AND PROVIDING AN 13 EFFECTIVE DATE. 14 15 16 WHEREAS, currently Medicare eligible retirees only have the option of remaining 17 on the City's medical plan by paying 100% of the premium. The BlueMedicare Plans HMO 18 and Private-Fee-for-Service are alternative plans for Medicare eligible retirees that provide 19 excellent benefits to retirees at a reduced cost. 20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 2] THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 23 as being true and correct and are hereby made a specific part of this Resolution upon adoption 24 hereof. 25 Section 2. Upon recommendation of staff, the City Commission of the City of 26 Boynton Beach, Florida does hereby approve and authorize the City Manager to execute a 27 Letter of Intent with Blue Cross/Blue Shield of Florida to provide voluntary fully-insured 28 BlueMedicare HMO and Private-Fee-for-Service Employer Group Waiver Plans to the 29 retirees of the City, a copy of which is attached hereto as Exhibit "A" . 30 Section 3, That this Resolution shall become effective immediately upon passage. S:\CA \RESO\Agreements\BCBS Retirees.doc - I - ; i I PASSED AND ADOPTED this da~ uf Septemher. 200g. -, - 3 CITY OF BO"YNTON BEACH. FLORID,\ 4 5 n___.______~___ _. __ 6 Mayor - Jerry Taylor 7 8 -~--'---- -~--_.~._--- - --- 9 Vice Mayor -. Jose Rodriguez 10 ] ] I::' I Commissioner Ronald Weiland 13 ]4 15 Commissioner - Woodrow L. Hay ]6 17 -_.__._---~._---_._-------~~,....- - 18 Commissioner- Marlene Ross 19 ::'0 ATTEST: ::'1 Y" -" _J ::4 Janet M. Prainito, CMC ::'5 Cit, Clerk ::6 n ::'8 (Corporate Seal) ::9 S:\CA\RESO\AgreementsIBCBS Retirees.doc .., II 1 I I I Ii LETTER OF INTENT TIllS LETTER OF INTENT is made on the _ day of , by and between by and among Blue Cross Blue Shield of Florida, a Florida non-profit corporation, ("BCBSF"), having a principal place of business at 4800 Deerwood Campus Parkway, Jacksonville, Florida 32246 (hereinafter called "BCBSF")and The City of Boynton Beach, a Florida municipality duly organized and existing under the laws ofthe state of Florida, having a principal place of business at 100 East Boynton Beach Boulevard, Boynton Beach, Florida, 33425 (hereinafter called the "City"). BACKGROUND In accordance with the terms of this Letter ofIntent, The City has chosen to offer and BCBSF has agreed to provide a voluntary fully-insured BlueMedicare Employer Group Waiver Plan (EGWP) to the retirees of the City in exchange for the premiums described herein. This Letter ofIntent, sets forth the basic terms upon which the parties have agreed. NOW, THEREFORE, the parties agree as follows: 1. The City has chosen to offer to its group retirees voluntary fully-insured BlueMedicare EGWPs for which the Summary of Benefits have been attached hereto as Exhibit 1. 2. BCBSF and City agree that this BlueMedicare group plan shall be subject to the terms and conditions of the BlueMedicare Group Master policy attached hereto as Exhibit 2 as a separate document. 3. The term of this Group Plan shall begin on October 1, 2008 and shall run until the annual enrollment of September 30, 2009 unless sooner terminated in accordance with the provisions of the Group Master policy attached hereto. 4. The specific Covered Services, Exclusions and Limitations, and eligibility terms are covered in a separate benefit booklets that BCBSF shall issue to retirees and/or their dependents who choose to enroll in the BlueMedicare EGWPs. IN WITNESS WHEREOF, the parties hereto have executed this Letter ofIntent by their respective officers thereunto duly authorized, as of the date hereinabove written. This Letter of Intent may be executed in counterparts and all of such counterparts taken together shall be deemed to constitute one and the same instrument. City of Boynton Beach Date Jane Tuten, Vice-President Date BlueCross BlueShield of Florida Exhiblt I '--_~_.____.__ '.___'__'_~___h . U BlneCroM BlueShield ~ - lOr ~~~.. ,., , ...CrIIMt...........~ City of Boynton Beach 2008 BlueMedicare Group HMO* Health Benefits Benefits BlueMedicare Group HMO Premium $ 330.25 (includes Custom Rx) Deductible N/A Out-of Pocket Max N/A Physician Office Primary Care (per visit) $5 Specialist Care (per visit) $]0 Podiatry Services $10 (Routine foot care up to 6 visits per year) Chiropractic Services $10 For each Medicare covered visit (manual Manipulation of the spine to correct Subluxation) Outpatient Mental Health Care (per visit) $10 For individual or group therapy Outpatient Substance Abuse Care (per visit) $10 Part B drugs $5/1 0 office visit No charge for injection Allergy Injections $5 Other SerVices Outpatient Surgery $200 for each outpatient hospital facility visit. $] 00 for each visit to an ambulatory surgical center. $0 for Physician Services Diagnostic Tests, X-Rays and Lab Services $0 (Office or free standing) *Office visit copay may apply Outpatient hospital $75 Diagnostic Tests, X-Rays and Lab Services Excluding Mammograms Urgently Needed Care $10 for each visit. (This is not emergency care, and in most cases, is out of the service area.) Benefits BlueMedicare Group HMO Emergency Services $50 Worldwide coverage. Dental $10 Medicare approved Home Health $0 Ambulance $100 for Medicare covered ambulance services Outpa.tient Medical Services and Supplies Durable Medical Equipment $500 Electric customized wheelchairs, electric scooters All other Medicare-covered items $0 Prosthetic Devices $0 for Medicare covered items Outpatient Rehabilitation (Free Standing: $20 Services (per visit) Occupational Therapy Physical Therapy Speech and Language Therapy Cardiac Rehab Outpatient Rehabilitation (Outpatient Hospital: $50 Services (per visit) Occupational Therapy Physical Therapy Speech and Language Therapy Cardiac Rehab Renal Dialysis $0 Inpatient Care Inpatient Hospital Care $100 per day (1-5 days)/ (includes Substance Abuse and Rehabilitation $0 per day (6-90 days) for a Medicare-covered Services) stay in a network hospital Inpatient Mental Health Care $100 per day (1-5 days)/ (may also include Substance Abuse and $0 per day (6-90 days) for a Medicare-covered Rehabilitation Services) stay in a network 190-day lifetime limit in a psychiatric hospital. Skilled Nursing Facility (in a Medicare-certified $0 (days 1-20). skilled nursing facility) $75 (days 21-100) There is a limit of 100 days for each benefit period. 3-day prior hospital stay is not required. Hospice Member must receive care from a Medicare- certified hospice - Benefits Blue Medicare Group HMO Preventive Services Annual Screening - Mammograms (for women $0 for Medicare-covered Screening with Medicare age 40 and older) Mammogram $0 for each additional screening - You are covered for an unlimited number of Screening Mammograms Pap Smears and Pelvic Exams (for women with $0 per Pap smear. Medicare) $0 per pelvic exam. $0 for each additional screening - You are covered for an unlimited number of Pap Smears and Pelvic Exams Bone Mass Measurement (for people with $0 for each Medicare-covered Bone Mass Medicare who are at risk) Measurement Colorectal Screening Exams (for people with $0 for Medicare-covered Colorectal screening Medicare age 50 and older) exam $0 for each additional screening - You are covered for an unlimited number of Colorectal Screening Exams. Prostate Cancer Screening Exams (for men with $0 for Medicare-covered Prostate Cancer Medicare age 50 and older) Screening exams. You are covered for an unlimited number of Prostate Cancer Screening exams. Diabetic Supplies $0 . Medicare Part B- the premium provided under this proposal excludes the Medicare Part B premium payments . Plan Eligibility - The rates provided are applicable to Medicare-eligible retirees and Medicare eligible dependents that enroll in BCBSF's Medicare Advantage or Medicare Prescription Drug plans. . Part D Creditable Coverage - The enrolling member may incur late enrollment penalties as defined and set by CMS in accordance with Part D guidelines if prior creditable coverage cannot be proven. . Q BIneCrou BlueShteId ~ 0 ofFJorida . eo :..'::=:..- City of Boynton Beach 2008 BlueMedicare Group Private-Fee-for-Service* Health Benefits Members can see any Medicare provider that accepts Medicare payment and accepts the terms and I conditions for payment of BCBSF. H a doctor or hospital does not agree to accept our payment terms and conditions, they should not provide health care services to YOU except in emel"2encies. i I Benefits BlueMedicare Group PFFS* Plan 1 Premium $340.08 (includes Custom Rx) Deductible i NA i I Out-of Pocket Max $2,000 all plan services Physician Office Primary Care (per visit) $10 Specialist Care (per visit) $25 Podiatry Services (per visit) I $25 (Routine foot care up to 6 visits per year) I I I Chiropractic Services (per visit) f$25 I , For each Medicare covered visit (manual i I manipulation of the spine to correct I I subluxation)! i Outpatient Mental Health Care (per visit) I $25 _~I For individual or group therapy I I Outpatient Substance Abuse Care (per visit) I $25 . I I I I Part B drugs I $10/$25 office visit I I I $0 for injection I Allergy Injections $5 i Other Services I Outpatient Surgery I $200 for each outpatient hospital facility visit '[ I . I $100 for each visit to an ambulatory surgical center . Diagnostic Tests, X-Rays and Lab Services I $0 I (Office or free standing) :::--1 Office visit copay may apply I Outpatient hospital- Diagnostic Tests, X-Rays I $75 I and Lab Services I I I (Excluding Mammograms) I I I Urgently Needed Care I $25 I . (This is not emergency care, and in most cases I' Worldwide coverage ! is out of the service area.) I i I -----1 "--~'-'-'-------- -,--~- ~ __,,_.. _'_~_,_,____,__"_______._____'_n.'~.___.__...._.' ,__....__._._.._.___.___..__..._._.. .._. ......n.....__ ~. _ __ .__. Members can see any Medicare provider that accepts Medicare payment and accepts the terms and conditions for payment of BCBSF. If a doctor or hospital does not agree to accept our payment terms and conditions, they should n~rovide healthcare services to ~u ex~t in emergencies. -~._- - -_._---------_..._....~._._----_... --.----- ------~_._-_.... Benefits BlueMedicare Group PFFS* Plan 1 _ ...____._. _ u' _.._.n_.__.___...._....__....__......_. -- .--- . Emergency Services $50 Worldwide coverage -- -.-.. .....---.---. -- Dental - Medicare approved (No Preventive) $25 - - -.- ---- Home Health $0 ___.__________m_... ..__ ....---..---------.. .._-_.._~..- -- Ambulance $100 for Medicare covered ambulance services ._._._--_._-~--------_._-~-_._._- ------- --------_._-_...._-~.._--------------_.~-- Outpatient Medical Services and Supplies -'-~ ---------.------.------.,.-.- ~ Durable Medical Equipment : Electric customized wheelchairs, electric $500 scooters All other Medicare-covered items $0 ---.-- ----.-.-.. - __...._._______ ._____.. _~____,__ ____~__'__.___.._____.... ___ ._____._.___ u"__ _ - --.__.~--- .--... Prosthetic Devices $0 for Medicare covered items -, - ~- .------ ---------- - .. -- - . Outpatient Rehabilitation - Freestanding $25 (per visit) Facility Services: . Occupational Therapy . Physical Therapy . Speech and Language Therapy . Cardiac Rehab Outpatient Rehabilitation - Outpatient Hospital $50 (per visit) Services: . Occupational Therapy . Physical Therapy . Speech and Language Therapy . Cardiac Rehab -,._---- ---.----.--.---....- ____...__u___.___._____.____~__._u_~._ .. __ _~__....__~_ ___ Renal Dialysis $0 _....._. _____ - ~ ___.......___ _________ "u'_'__'u ____._____________. ._. ._._ ._..__._ ___. _.__ _ __..._, Inpatient Care --.---------.----.--------------.-.---.---....-.--....---,..__._._---~_._---------_._-_._-_.__.._._-------_.-.-.-...--.-... Inpatient Hospital Care $150 each day for day(s) 1-5 (includes Substance Abuse and Rehabilitation for a Medicare-covered stay Services) .---.- .-..- Inpatient Mental Health Care $150 each day for day(s) 1-5 (may also include Substance Abuse and for a Medicare-covered stay Rehabilitation Services) 190-day lifetime limit in a psychiatric hospital -" -- Skilled Nursing Facility $0 (days 1-6) (in a Medicare-certified skilled nursing facility) $100 (days 7-25) $0 (days 26-100) There is a limit of 1 00 days for each benefit period 3-day prior hospital stay is not required Members can see any Medicare provider that accepts Medicare payment and accepts the terms and i conditions for payment of BCBSF. H a doctor or hospital does not agree to accept our payment terms I and conditions, the should not rovide healthcare services to ou exce t in eme encies. i I Benefits BlueMedicare Group PFFS* Plan 1 I I Hospice Member must receive care from a Medicare- certified I hospice I I Preventive Services Annual Screening Mammograms $0 for Medicare-covered Screening Mammogram i (for women with Medicare age 40 and older) $0 for each additional screening ! i I Pap Smears and Pelvic Exams I $0 per Pap smear I (for women with Medicare) $0 per pelvic exam I i $0 for each additional screening I Bone Mass Measurement I $0 for each Medicare-covered Bone Mass Measurement I (for people with Medicare who are at risk) I $0 for Medicare-covered Colorectal screening exam I Colorectal Screening Exams I (for people with Medicare age 50 and older) $0 for each additional screening Prostate Cancer Screening Exams $0 for Medicare-covered Prostate Cancer Screening L (for men with Medicare age 50 and older) exams * BlueMedicare Group PFFS out-of-pocket maximum includes all covered health services member cost-share on a calendar year basis. Rx costs are not applied to the out-of-pocket maximum. Payment for services under this plan is based on the Medicare Allowed Amount minus the member cost- share. * Medicare Part B - The premium provided under this plan excludes the Medicare Part B premium payments. (Members must continue to pay the Medicare Part B premium.) *Blue Medicare Group Private-Fee-for-Service is a Medicare Advantage contract approved by the Centers for Medicare & Medicaid Services. BCBSF contracts with the federal government to administer BlueMedicare Group Private-Fee-for-Service in the state of Florida. These contracts are renewed annually, and availability beyond the end of the current contract year is not guaranteed. . Q BIoeCro8s BlueShieId ~ of Florida ~. " t :.'===::...... City of Boynton Beach 2008 BlueMedicare Group Rx'" i --~------'--=V--;:-L-:---;---------;--~---------" . .... ....... .... · . . ........... .. I . '. .' ';C',., iBenefits'!' '. 'BlueMedicar~..:...~roup CusfomRX* ._--~~----~._...~,.- - -'~-"----'----'.- Deductible $0 -- - ~~------~----'-------'--'---" Tier 1 - Generics $5.00 - - --~ -_. Tier 2 - Preferred Brand $15.00 .--- Tier 3 - Non-Preferred Brand $30.00 - .. - Tier 4 -_~pecialty drugs $30.00 Mail Order 2x normal co-pay for 90-qay ma~ order me~i_~!i9ns ------ - Formulary Type Added coverage for selected eMS excluded drugs. Generic & multi-source brand prescription drugs will be covered for the following categories: . Cough . Cold . Barbiturates . Benzodiazepines Gap Tier 1 -~_~!'~I"i~~_..n_ $5.00 G_ap Tier ~ - ~t~!erred Brand.. $15.00 G.iiP!i~r~-u~on-Pr~!err~d Brand $30.00 c.;~pTier 4 - Specialty dnJgs $30.00 Catastrophic Standard $2.25/$5.60/5% . Prescription drug copays do not accumulate towards the health plan calendar year maximum out-of- pocket. . Part D Creditable Coverage - The enrolling member may incur late enrollment penalties as defined and set by CMS in accordance with Part D guidelines if prior creditable coverage cannot be proven *Blue Cross and Blue Shield of Florida contracts with the federal government to administer BlueMedicare Rx, the Medicare Part D Prescription Drug benefit, in the state of Florida. This contract is renewed annually, and availability beyond the end of the current contract year is not guaranteed. VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.5 AGENDA ITEM REQUEST FORl\~ Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Offi ce o August 19,2008 August 4, 2008 (Noon) o October 21 , 2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) o SepIember 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon) o October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon) 0 Announcements/Presentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: To approve a resolution authorizing an agreement with Palm Beach County for funding of the Sand Sifters "Be Green Halloween" event. EXPLANATION: The Sand Sifters, a volunteer organization that promotes anti littering through monthly beach clean-ups, is hosting the Be Green, Halloween Clean clean-up at Oceanfront Park on Saturday, October 4,2008. To encourage public participation, the organization will be giving away t-shirts to the volunteers who help with the clean-up. Children will be encouraged to wear their Halloween costumes and there will be activities for them. Palm Beach County is a partner with the Sand Sifters and is providing the funding for the purchase of the t-shirts. Because the Sand Sifters is not an incorporated entity, the City, who is also partners with the Sand Sifters, will make the purchase on behalf of the group and the funds will be refunded by the County through the Recreation Assistance Program (RAP) grant. PROGRAM IMPACT: N/A FISCAL IMP ACT: The City will purchase the t-shirts for an amount not to exceed $1,200 for the Sand Sifters. The County will ,eimbuese the City foe th,: entice pu,chose amount. The Z numbe, is 691-5000-590-04-61. __________qfi b /.c\"'1::fepartment Head's Signature! City Manager's Signature Assistant to City Manager ~ Recreation and Parks Department Name City Attorney I Finance S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC 1 RESOLl!TION R08- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, AUTHORIZING AND DIRECTING THE CITY 5 MANAGER TO EXECIITE AN AGREEMENT BETWEEN 6 PALM BEACH COUNTY AND THE CITY OF BOYNTON 7 BEACH, PROVIDING FOR FUNDING TO OFFSET COSTS 8 OF THE SAND SIFTERS "BE GREEN, HALLOWEEN" 9 EVENT; AND PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, the City of Boynton Beach is sponsoring the "Be Green. 12 Halloween" event on October 4. 2008. at Oceanfront Park to encourage participation in 13 clean-up efforts at public places: and 14 \VHEREAS, the City has requested an amount not to exceed $1.200.00 to 15 purchase t-shirts to be used for the nBe Green. Halloween"' event: and 16 WHEREAS, the County is desirous of providing funding in an amount not to 17 exceed $1.200.00 to assist the City in this event. 18 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 19 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 20 Section 1. The foregoing "WHEREAS" clauses are true and COlTec! and 21 hereby ratified and confirmed by the City Commission. 22 Section 2. The City Commission of the City of Boynton Beach does hereby 23 authorize and direct the Mayor to execute an Agreement between Palm Beach Count~ 24 and the City of Boynton Beach. to purchase t-shirts for the "Be Green. Halloween"' 25 event. a copy of said Agreement is attached hereto as Exhibit "An. 26 Section 3. That this Resolution shall become effective immediatch upun 27 passage. f'\CA\RESOlAgreementS\lnterloCaIS\'LA - PBC Sand Sifters Be Green Halloween doc I I I I , r 1 PASSED AND ADOPTED this _ day of September, 2008, 2 3 CITY OF BOYNTON BEACH, FLORIDA 4 5 6 Mayor - Jerry Taylor 7 8 9 Vice Mayor - Jose Rodriguez 10 11 12 Commissioner - Ronald Weiland 13 14 15 Commissioner - Woodrow L. Hay 16 17 18 Commissioner - Marlene Ross 19 20 ATTEST: 21 22 23 24 Janet M. Prainito, CMC 25 City Clerk 26 27 28 (Corporate Seal) 29 \CA\RESO\Agreements\lnterlocals\ILA - PBC Sand Sifters Be Green Halloween.doc AGREEMENT BETWEEN PALM BEACH COUNTY AND THE CITY OF BOYNTON BEACH FOR FUNDING OF THE SAND SIFTERS "BE GREEN, HALLOWEEN" EVENT THIS AGREEMENT is made and entered into on ____, by and between Palm Beach County, a political subdivision of the State of Florida, hereinafter referred to as "Count\''' and the City of Boynton Beach, a Florida Municipal Corporation, hereinafter referred to as "Boynton Beach". WIT N E SSE T H: WHEREAS, Boynton Beach is sponsoring the "Be Green, Halloween" Event on October 4, 2008, at Oceanfront Park to encourage public participation in clean-up efforts at public places; and WHEREAS, the Event will attract approximately one hundred twenty five (125) participants; and WHEREAS, the City of Boynton Beach will be providing t-shirts for participants that are anticipated to cost approximately $1 ,200; and WHEREAS, Boynton Beach has requested from County an amount not-to-exceed $1 ,200 to offset costs for the t-shirts; and WHEREAS, County desires to provide funding to offset costs for the t-shirts; and WHEREAS, funding for the t-shirts in an amount not to exceed $1.200 is available from the Recreation Assistance Program (RAP) - District 4; and WHEREAS, Boynton Beach's environmental and community events are deemed to serve a public purpose; and WHEREAS, both parties desire to enter into this Agreement. NOW THEREFORE, in consideration of the covenants and promises contained herein, the parties hereby agree to the following terms and conditions: 1. County agrees to fund an amount not-to-exceed $1,200 to Boynton Beach for the Sand Sifters "Be Green, Halloween" Event for the purchase of t-shirts, as set forth in Exhibit "A", attached hereto and incorporated herein, hereinafter referred to as the "Project". 2. County will use its best efforts to provide said funds to Boynton Beach on a reimbursement basis within forty-five (45) days of receipt of the following information, a, A written statement that the Project, as specified herein, was carried out In accordance with this Agreement: and l b. A Contract Payment Request Form and a Contractual Services Purchases Schedule Form, attached hereto and made a part hereof as Exhibit "B", which are required for each and every reimbursement requested by Boynton Beach. Said information shall list each invoice paid by Boynton Beach and shall include the vendor invoice number; invoice date; and the amount paid by Boynton Beach along with the number and date of the respective check or proof of payment for said payment. Boynton Beach shall attach a copy of each vendor invoice paid by Boynton Beach along with a copy of the respective check or proof of payment and shall make reference thereof to the applicable item listed on the Contractual Services Purchases Schedule. Further, Boynton Beach's Program Administrator and Project Financial Officer shall certify the total funds spent by Boynton Beach on the Project and shall also certify that each vendor invoice, as listed on the Contractual Services Purchases Schedule was paid by Boynton Beach and approved by Boynton Beach as indicated. 3. Boynton Beach incurred expenses for the Project beginning on July 21 , 2008. Those costs incurred by Boynton Beach for the Project, approved and submitted accordingly by Boynton Beach subsequent to July 21 , 2008, are eligible for reimbursement by County pursuant to the terms and conditions hereof. 4. RAP funds may be used as a match for other local, state, or federal grant programs, but Boynton Beach may not submit reimbursement requests for the same expenses to the County as other fund sources to receive duplicate reimbursement for the same expenses. 5. Boynton Beach agrees, warrants, and represents that all of the employees and participants in the Project will be treated equally during employment, and for the provision of services without regard to residency, race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. 6. Boynton Beach shall be responsible for the operation and maintenance of the Project including all associated costs. 7. The term of this Agreement shall be until February 15, 2009, commencing upon the date of execution by the parties hereto. 8. The parties agree that, in the event Boynton Beach is in default of its obligations under this Agreement, the County shall provide Boynton Beach thirty (30) days written notice to cure the default. In the event Boynton Beach fails to cure the default within the thirty (30) day cure period, the County shall have no further obligation to honor reimbursement requests submitted by Boynton Beach for the Project deemed to be in default and Boynton Beach shall 2 return any County RAP funds already collected by Boynton Beach for the PrOleC' 9. Notwithstanding any provIsion of this Agreement to the contrary. this Agreemeni may be terminated by the County, without cause, upon thirty (30) days prior written notice to t!1E, oHler party. This Agreement may be terminated by the County with cause, upon expiration of fhe thirty (30) day cure period provided for in Section 8 above. 10. Boynton Beach shall complete the Project by November 15, 2008, and invoices and checks submitted for reimbursement must be dated within the project time frame of ,Julv 21, 2008, through November 15, 2008. Boynton Beach shall provide its final reimbursement request(s), including a project completion statement and reimbursement documentation as indicated in Section 2 above on or before February 15, 2009. Upon written notification to County at least ninety (90) days prior to that date Boynton Beach may request an extension beyond this period for the purpose of completing the Project. County shall not unreasonably deny Boynton Beach's request for said extension. 11. In the event Boynton Beach ceases to exist, or ceases or suspends the Prolect for any reason, any remaining unpaid portion of the Agreement shall be retained by County ;lIld County shall have no further obligation to honor reimbursement requests submitted by Boynton Beach. The determination that Boynton Beach has ceased or suspended the Project shall be made by County and Boynton Beach agrees to be bound by County's determination 12. Boynton Beach agrees to abide by, and be governed by, all applicable federal. state. county, and municipal laws, including but not limited to, Palm Beach County's ordinances. as said laws and ordinances exist and are amended from time to time. In entering Into this Agreement, Palm Beach County does not waive the requirements of any County or local ordinance or the requirements of obtaining any permits or licenses normally required to conduct business or activity conducted by Boynton Beach. Failure to comply may result in County's refusal to honor reimbursement requests for the Project. 13. County reserves the right to withhold reimbursement if the Project is not completed as specified in Exhibit "A". 14. It is understood and agreed that Boynton Beach is merely a recipient of County funding and is an independent contractor and is not an agent, servant or employee of County or its Boar? of County Commissioners. It is further acknowledged that the County only contributes funding under this Agreement and operates no control over the ProJect. To the extent permitted by law and without waiving the right to sovereign immunity as provided by Section 76828. 3 Florida Statutes, in the event a claim or lawsuit is brought against County or any of its officers, agents or employees, Boynton Beach shall indemnify, save and hold harmless and defend the County, its officers, agents, and/or employees from and against any and all claims, liabilities, losses, judgments, and/or causes of action of any type arising out of or relating to any act or omission of Boynton Beach, its agents, servants and/or employees in the performance of this Agreement. The foregoing indemnification shall survive termination of this Agreement. In consideration for reimbursement of costs incurred prior to the term of this Agreement, the foregoing indemnification shall apply not only during the term of this Agreement but also for the period prior to the Agreement for which Boynton Beach is eligible to receive reimbursement from the County. 15. Without waiving the right to sovereign immunity as provided by Section 768.28, Florida Statutes, Boynton Beach acknowledges to be self-insured for General Liability and Automobile Liability under Florida sovereign immunity statutes with coverage limits of $1 00,000 Per Person and $200,000 Per Occurrence; or such monetary waiver limits that may change and be set forth by the legislature. In the event Boynton Beach maintains third-party commercial General Liability and Business Auto Liability in lieu of exclusive reliance on self-insurance under Section 768.28, Florida Statutes, Boynton Beach shall agree to maintain said insurance policies at limits not less than $500,000 combined single limit for bodily injury or property damage. Boynton Beach agrees to maintain or to be self-insured for Worker's Compensation & Employer's Liability insurance in accordance with Florida Statutes 440. Prior to execution of this Agreement by the County, Boynton Beach shall deliver to the County an affidavit or Certificate of Insurance evidencing insurance, self-insurance, andlor sovereign immunity status, which County agrees to recognize as acceptable for the above mentioned coverages. Certificate holder's address shall read Palm Beach County, cia Parks and Recreation Department, 2700 Sixth Avenue South, Lake Worth, FL 33461, Attention: Administrative Support Manager. Compliance with the foregoing requirements shall not relieve Boynton Beach of its liability and obligations under this Agreement. 16. Upon request by County, Boynton Beach shall demonstrate financial accountability through the submission of acceptable financial audits performed by an independent auditor. 4 17. Boynton Beach shall maintain books, records, documents and other eVlcl";i 'ry 'eidi sufficiently and properly reflect all costs of any nature expended In the performanc.e \ !h!s Agreement for a period of not less than five (5) years. Upon advance notice 10 Boynton Beach County shall have the right to inspect and audit said books, records, documents and othel evidence during normal business hours. 18. The County and Boynton Beach may pursue any and all actions available under iaw to enforce this Agreement including, but not limited to, actions arising from the breach of any provision set forth herein. 19. This Agreement shall be governed by the laws of the State of Florida and any and all legal action necessary to enforce this Agreement shall be held in Palm Beach County 20. As provided in Section 287.132-133, Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof, Boynton Beach certifies that it. its affiliates. suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the thirty six (36) months immediately preceding the date hereof. This notice IS required by Section 287.133 (3) (a), Florida Statutes. 21. This Agreement represents the entire agreement between the parties and supersedes all other negotiations, representations, or agreements, either written or oral. relating to this Agreement. The Agreement may be modified and amended only by written instrument executed by the parties hereto. 22. Any notice given pursuant to the terms of this Agreement shall be in writing and hand delivered or sent by U.S. mail. All notices shall be addressed to the following: As to the County: Director of Parks and Recreation Palm Beach County Parks and Recreation Department 2700 Sixth Avenue South Lake Worth, Florida 33461 As to Boynton Beach: City Manager, City of Boynton Beach 100 N.W. 1st Avenue Boynton Beach, FL 33444 23. This Agreement is made solely and specifically among and for the benefit of the parties hereto, and no other person shall have any rights, interest, or claims hereunder or be entitled to any benefits under or on account of this Agreement as a third-party beneficlarv or otherwise. 5 IN WITNESS WHEREOF, the undersigned parties have signed this Agreement on the date first above written. ATTEST: PALM BEACH COUNTY, FLORIDA, BY ITS . SHARON R. BOCK, Clerk & BOARD OF COUNTY COMMISSIONERS Comptroller By: By Deputy Clerk Commissioner Addie L. Greene, Chairperson ATTEST: CITY OF BOYNTON BEACH By: By: Deputy Clerk Mayor APPROVED AS TO FORM AND APPROVED AS TO TERMS AND CONDITIONS LEGAL SUFFICIENCY By: By: County Attorney Dennis L. Eshleman, Director Parks and Recreation Department 6 Recreation Assistance Program (RAP) Exhibit "A" to Agreement Mailing Address City of Boynton Beach 100 E. Boynton Beach Boulevard Boynton Beach, FI 33425 Name of Mayor: .ierrv tel.\' l (l [' Name of City Manager: r~urt Bressner Project Liaison Information: Name:Wally Majors, Director of Parks and Recreation Telephone #: 561-742-6224 Fax #: 742-6233 e-mail: maj orsw(aci. bPff6on-beach. f1. us JECT INFORMATION 1. Name of Project: Sand Sifters "Be Green, Halloween" Event 2. Project Description . General (Project Scope): Purchase of t-shirts for participation ill clean-~ at Oceanfront Park . Public urpose: Encourage participat ion in clean-up ef i urt" in public places . Location: Oceanfront Park, Ocean Ridge, FL . Anticipated Number of Participants/Users: 1.25 3. Project Elements: List anticipated broad categories of Expenditure Items such as capital outlay, contractual services, personnel costs, operational expenses, equipment, and "Other Miscellaneous Project expenses" QQ not include expenditure line item budqeU amounts. Contractual Services 4. Estimated Lump Sum Total for Project: $1,200.00 5. Project Initiation date (date of first invoice for which reimbursement will be requested) and anticipated End date (date which project will be completed and all invoices paid): 7/21/08 to 11/15/08 Note: Invoices and copies of proof of payment documents will be required for ProjecUProgram reimbursement after the RAP Agreement is approved by the Board of County Commissioners. Do not submit reimbursement documentation at this time. After the Agreement is approved, and the reimbursement request is submitted, all invoices and checks must be dated within the stated project time frame AND Categories for Project Elements must be listed in Section 3 above in order to be eligible for RAP reimbursement. 6. Required Attachments:- Certificate of Insurance_____ Amount of Recreation Assistance Program Funding awarded $ 1 ,200 -. ---....._-- District4 Form available online by request. Contact Susan Yinger at syinqer\alpbcqov.com EXHIBIT A Pagfj PALM BEACH COUNTY EXHIBIT B .~ PARKS AND RECREATION DEPARTMENT ~J) CONTRACT PAYMENT REQUEST Date Grantee: Project Name: ,ubmission #: Reimbursement Period: Project Costs Cumulative tem ML This Submission Project Costs ~ontractual Services (C) 3alary & Wages (% of salaries) (S) vlaterials, Supplies, Direct Purchases (M) ::quipment (E) r ravel (T) ndirect Costs (I) TOTAL PROJECT COSTS C = Contractual Services Key Leqend S = Salary & Wages M = Materials, Supplies, Direct Purchases E = Equipment T = Travel I = Indirect Costs Certification: I hereby certify that the' above Certification: I hereby certify that the documentation has expenses were incurred for the work identified as been maintained as required to support the project being accomplished in the attached progress expenses reported above and is available for audit upon reports. request. Administrator Date Financial Officer Date PSC USE ONLY County Funding Participation $ Total Project Costs To Date: $ County Obligation To Date $ County Retainage (_ %) $ County Funds Previously Disbursed $ County Funds Due this Billing $ Reviewed and Approved By: PSC Project Administrator Date II Department Director Date G:\SYINGER\FORMS\3 Pg - Exhibit B.xls Page 1 of ,~/f2' Kev Leqend PALM BEACH COUNTY EXHIBIT B 1.% (i ~~1 c 0 Contractual Services PARKS AND RECREATION DEPARTMENT \; ~ W.; S 0 Salary & Wages CONTRACTUAL SERVICES PURCHASE SCHEDULE M 0 Materials, Supplies, Direct Purchases "~;;/ E - Equipment To Travel I 0 Indirect Costs Date Grantee' Project Name -~------- .- Submittal # --, Contract Reimbursement Period' ------ ---~----- Check or Voucher Invoice # Payee (Vendor/Contractor) ~- Number Date Number Date Amount Expens~escription 1 -. .. .--- ---- -~---~ --_._-~- -"""'------,-.-- 2 - ---.-- 0'_.___--- -.--- 3 ~--- ------.-----.- ----------- ---------.----- 4 -- --------.--. ~~----_._._-- ._--~_._- ...-._-------- --.- - ------- --.---- --.-----.- 5 -.--- ~---_. --.-.. -- --~ ..--...-- 6 --- -.- ,--.----- ----~-_._.--._--~,~ --~~ -----~ ----.----- -- .____u_ 7 ----- -------- -"'-"-'--~-- ----- 8 ~-------_. .--.. --.-.-,,--- -. ~ -.-.--- ..- ----...--.--. .---- -------.'---.- -----------.,....--- 9 ------ ~-- _.m__.____ -,---- ----~--~ 10 --~-- -----..----- ---~ --_._------_._-~.--- -- ----- 11 ~ --- ---- -~ -..---.---, ---- ---..--.- -. ---.--....--. -_._----~- -~----- -----.-.----- ---.-.- ---- --- -- ~ ---- 12 -...--.-.---.--. _.-.- ------ ------- .---- -,.---.-.------ -- ------_.._._-_.~ 13 ------- ..---- --.-------- --------.,.---- ~~ - -- -- -- ------..-------- ___. _m_____ --. 14 -- - - --~------_._---- - ------- -------.------ --.-- --'-- -------- -..-....- 15 .. -..-.----.--- ~ .------.-.-.. -----..-- --------.---, .-------- --. ---.--..--..--- 16 ------- - ----------.------- --_.~-------_.__._---- -- -- -_.~---- .---.--.------- fU1AL '3 ----~ i herebv c:ert!fv trlat tll( f1Uf{:hr--lsf:;::-; 11' .lt8:j.J~_lC'ivn 'Ner"p 'isec1 iJl '-~('t!fll',Jt!('if"! ! !'I:-:,t's-hV ,..:.,~rtif"'/ tl1Mt L'I!.l t-1LiJ!atirJrl'-, '-' n:'(.'~Jtt::rj :;I)! ltr :id "Jfl{,f--;!Iprj ih-~(.vc, -lnd: It!l( i f}lii( fl;3SF1,': ~-::rW!r" Hic.1rl tf1l'~ r)C")IP,~t ii !' ~_~'q U t::- S t -----. ---- -- -- -------- t\drn!!llstr~]tnr [)<lle r latfc' , ' --! '~1''-' e PALM BEACH COUNTY Key LeQend PARKS AND RECREATION DEPARTMENT EXHIBIT B C = Contractual Services (coot'd.) ,L ~~ S = Salary & Wages CONTRACTUAL SERVICES PURCHASE SCHEDULE \:~. M = Materials, Supplies, Direct Purchases E = Equipment T = Travel I = Indirect Costs Check or Voucher Invoice # Payee (Vendor/Contractor) Key Number Date Number Date Amount Expense Description - - - - - - - - - - - - - - - - - - - - - - - TOTAL $ Certification: I hereby certify that the purchases noted above were used in Certification: I hereby certify that bid tabulations, executed contract, cancelled checks, and accomplishing this project. other purchasing documentation have been maintained as required to support the costs reported above and are available for audit upon request. Date Financial Officer Date G:\SYINGER\FORMS\3 Pg - Exhibit B.xls Page 3 of / STAR INSURANCE COMPANY CERTIFICATE OF INSURANCE DATE ISSUED: 10/11/07 PRODUCER This certificate is issued as a matter of Information only and confers no r19h~-; upo~l Arthur J. Gallagher & Co. the ceruncate holder. This certificate DOES NOT amend, extend or alter the coverage I afforded by the policles below. 2255 Glades Road -------1 Suite 400 E. COMPANIES AFFORDING COVERAGE i Boca Raton, FL 33431 I INSURED COMPANY (A) STAR INSURANCE COMPANY _._-, I Clly of Boynton Beach I 100 E, Boynton Beach Boulevard COIY1PANY (B) ___ ----- .._-~~-_.---_.,.._._-~ ! Boynton Beach, Fl 33425 COMPANY(C)______ "-------- COMPANY (D) ---- ,~ COVERAGES This Is to certify that Ihe policies of Insurance listed below have been Issued 10 the insured named above for the polley period indicated, notwithstanding any requirement, term or condlllon of any contract or other document wilh respect to which this cerllflcale may be Issued or may pertain, Ih'e Insurance afforded by Ihe poll des described herein Is subject to all the terms, exclusions and condlUons of such policies. LImits shown may have been reduced by paid claims. .':.., u co TYPE OF INSURANCE POLICY NUI.IElEH LIMITS i UR ----1 GE~IERAL LIABILITY A Ill! COMMERCIAL GENERAL UAfllllTY C P 02677 29 101112007 4/112009 GENERAL AGGREGATE ~~ o CLAIMS MADE 00 OCCUR. PRODUCTS-COMPIQP AGG c) OWNER'S & cmnRACTOR'S PROf EACt; OCCURRENCE !15...~!L!ibQW FIRE DAMAGE (any ono nfc) MEr>. EXPENSE (any on. p<lfSOfI) j AUTOMOBILE lWllLITY A o ANY AUTO N/A NJA NJA COMBINED SINGLE LIMIT !tl!iL__ o All OWNED AUTOS BODILY INJURY"" ,..-.J o SCHEDULED AUTOS BCOIL Y INJURY (p<>' ;:,co~'O""~} o HIRED AUTOS PROPErlTY DN.lAGE o NON.OWNEDAUTOS [J GARAGE L1l\fllllTY I i r---~! EXCESS UAI31L1TY A o UMBRElLA FORM EACfI OCCURRENCE $5.000.000 00 OTHER TIIAN UMBRELLA FORM CP 02e77 29 IO/li2'107 ~/l/2oo9 AGGAt:GATE ill.QQQmQ A WORKERS' COMPENSATION CP 026Tf 29 10/112007 411 /2009 STATUTORY LIMITS I)W~ AND i El.lrLOYr~S' LIABILITY EACtl ACCIDENT l_~ DISEASE.POLlCE LIMIT DISEASE.EACH EMPLOYEE I Company A - PQlicy svbJoc/ to" $~,OIJO. S./.R. pc' OCCVfronCQ. "' ......--.." .... ..........-......'". .....-...-.................,.... --..---......., .-.................. ........,., ... . .~.-_. .........., ...._--.._-.. .,..,. _"h., .... ..___..........~........,... . "_... .._...._._,.. .."....." ..,,_...._....."'......_~ .. .....-, DESCRIPTION OF OPERATIONS/LOCATIONSNEHIClES/SPECIAllTEMS - All operations usual to a City Government including Palm Beach Counly Board of County Commissioners, a political subdivision of the State of Florida, lis Officers, Employees and Agents as additlonal insured as their interests may appear throughout the policy period for municipal activities in coordination and/or conjunction with Palm Beach Counly Board of County Commissioners. ......._..._,"...u.... _..,_......._.... ......_.., .,...8J.LQJhi?.rJ~rJ.T.lLal~9..c;9.Q9.ili.9.IJ:;>.QfJI)i.~'-P9.1!9.Y..fi![f.l~.1.!~.~D,c;b.~rl9.~g,.. ...... ... ... CERTIFICATE HOLDER -- - .~. ~ Should any of the above desCfibcd policies be cancelled before the expiration Palm Beach County Board of County dale thereof, tile Issuing company ....111 endeavor to mail 30 days written notice 10 the certificate holder namad 10 the left, bul failure to mall such notice shall Impose Commissioners no obligation or liability of any kind upon lhe company, tts agents or Risk Mgt. Dept. represenlallves, 160 Australian Dr. . _._--------1 West Palm Beach, FL 33406 'I Altention: Richard Cohen ' /] . Aulhorized Signalure: _..../, IF.= ......c:-.,' ,.,%~I 1'-- n '-- --- ~. / Sandra M. Donaghy --"- .--_.. ---~~--_._--.-._----- lvleadowbrook Insurance Group VI.-CONSENT AGENDA ITEM C.6 CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Tumed RequesIed City Commission Date Final Form Must be Tumed Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19, 2008 August 4, 2008 (Noon) o October 21, 2008 October 6,2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 0 September 18, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Appoint City Commission representative and alternate to the following organization: The Greater Boynton Beach Sister Cities Committee, Inc. EX PLAN A TION: The Sister City Program, administered by the Sister Cities International, was initiated by the President of the United States in 1956 to encourage greater friendship and understanding between the United States and other nations through direct and personal contact. Many communities have relationships with other communities to foster such goals as cultural exchange, economic development and trade, education and exchange of ideas. The Greater Boynton Beach Sister Cities Committee, Inc. is a member of Sister Cities International. On September 10, 2001, Boynton Beach Florida and Qufu, China became Sister Cities. PROGRAM IMPACT: NIA FISCAL IMPACT: N/A ALTERNATIVES: N/A ~ City Manager's Signature Assistant to City Manager ~ U%e~5 ~ City Attorney I Finance S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC ] RESOLUTION NO. R08- , - -, A RESOLUTION OF THE CITY COMMISSION OF THE -' 4 CITY OF BOYNTON BEACH, FLORIDA, APPOINTING 5 AS A 6 REPRESENTATIVE TO THE GREATER BOYNTON 7 BEACH SISTER CITIES COMMITTEE, INC., AND S I APPOINTING AN\:' CITY COMMISSION MEMBER AS 9 ALTERNATE REPRESENTATIVE TO THE GREATER IU BOYNTON BEACH SISTER CITIES COMMITTEE, I] INC.; AND PROVIDING AN EFFECTIVE DATE. ]2 I::; I ]4 WHEREAS, the City Commission of the City of Boynton Beach. Florida. is entitled 15 o representation on The Greater Boynton Beach Sister Cities Committee. Inc: and ] h WHEREAS, the City Commission has considered the qualifications necessan for 17 uch representation and wishes to bestow upon the following named individuals such right IS nd honor of service. ] l) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 HE CITY OF BOYNTON BEACH, FLORIDA THAT: 21 Section ]. The "WHEREAS" clauses above are hereby ratified and confirmed as 'J eing true and correct and incorporated herein by reference. ,-' Section 2. The City Commission of the City of Boynton Beach. Florida. hereby --' 24 ppoints ~_ _ ~_ as a representative to The Greater Bl1ynton ~ .. --_._-~----_..__.~ ----..- - -, ~ 25 each Sister Cities Committee. Ine and appoints any City Commission member as alternate 26 epresentative to The Greater Boynton Beach Sister Cities Committee, Inc.,. 27 Section 3. That this Resolution shall become etIective immediately upon passage I 'C'i\ RI:"1 l.>\ppollltments\Slster CllIes 200g due I ! I I : , i , " I I 1 I I 2 I PASSED AND ADOPTED this day of ,2008. " .) I 4 CITY OF BOYNTON BEACH, FLORIDA 5 6 7 8 Mayor ~ Jerry Taylor 9 10 11 Vice Mayor - Jose Rodriguez 12 13 14 Commissioner - Ronald Weiland 15 16 17 Commissioner - Woodrow L. Hay 18 19 20 Commissioner - Marlene Ross 21 TTEST: 22 j" ~.) 24 anet M. Prainito, CMC 25 ity Clerk 26 27 28 29 Corporate Seal) \CA\RESOlAppointments\Sister Cities 2008.doc VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM D. AGENDA ITEM REQUEST FOAA. Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final FOITll Must be Turned Meeting Dates in to City Clerk's Office Meetine: Dates in to City Clerk's Office o August 19,2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18, 2008 (Noon) o November 5,2008 October 20, 2008 (Noon) 0 September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon) November 17,2008 (No<ii 2 o October 7, 2008 September 15, 2008 (Noon) o December 2, 2008 0...... =t-< :I> -<b c::: ?=2" en 0 AnnouncementslPresentations 0 City Manager's Report - f"1~ CO :xJ-( NATURE OF 0 Administrative 0 New Business -0 ~% U')-{ AGENDA ITEM ~ Consent Agenda 0 Legal 'X 0 0% 0 0 .z:- ." Code Compliance & Legal Settlements Unfmished Business .. -rt= 0 ~ 0 Public Hearing 0 - :l:I: RECOMMENDATION: A motion to negotiate a contract with IBI Group, Inc. of West Palm Beach, Florida. RFQ#055-2730-08/JA "FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY" in the amount of $556,070.00, funded by FDOT, (Florida Department of Transportation). EXPLANATION: On July 15, 2008, Procurement Services opened and tabulated nine (9) proposals to our RFQ, "THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY". An evaluation committee was formed and reviewed all proposals. The committee consisted of Wally Majors, Director of Recreation and Parks, Wayne Bergman, Building Official, Frantz LaFontant, Project Manager and Jody Rivers, Parks Superintendent. A scoring system was utilized to evaluate each consultant against requirements established in the RFQ. All the consultants were ranked according to the evaluation criteria. Attached is the overall ranking matrix, ranking IBI Group, Inc. as the number one firm to negotiate a contract with. The second firm was Consul Tech, of Mirimar, Florida, and the third company was Kimley-Horn, of West Palm Beach, Florida. PROGRAM IMP ACT: To seek professional services from a qualified consultant for engineering services for design and construction drawings for the Palmetto Greenway Expansion and Barton Park Greenway. FISCAL IMP ACT: These two projects are funded by FDOT in the amount of $556,070.00 and require no matching funds. ~ - City Manager's Signature Assistant to City Manager ~ C1A 4.Cf}::::J~ City Attorn,y / Fi~ -:p- S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC ""'''''1tlJ::. L'lU;:'l KJ::.;:'J:'UL~;:'l.VJ::., KJ::.;:'J:'UL~;:'l.nLJ::. n1UUJ::.K WtiU LV1J::.1 ALL ::'J:'J::.L.IJ:<1l..;AI1UN::'''''ooo, ~~- s, Parks Superintendent ;arol Doppler,'FUrchasin Ag nt RFQ: FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETT EXPANSION AND BARTON PARK GREENWAY "Offers from the vendors listed herein are the only offers RFQ DUE DATE: JULY 15, 2008 received timely as of the above receiving date and time RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation. RFQ # 055-2730-08/JA ~ 4 ..... 4 .:<< ~ if any, are hereby rejected as late" VENDORS IBI GROUP, INC. KEITH AND SCHNARS, P.A. KIMLEY-HORN and ASSOCIATES 100 SOUTH OLIVE AVENUE 6500 NORTH ANDREWS AVENUE 4431 EMBARCADERO DRIVE WEST PALM BEACH, FL 33401 FT. LAUDERDALE, FL 3309 WEST PALM BEACH, FL Phone: (561) 383-5400 Phone: (954) 776-1616 Phone: (561) 845-0665 Fax: (561 ) 383-5444 Fax: (954) 771-7690 Fax: (561) 863-8175 Richard C. Wohlfarth, P.E. Michael L. Davis Jerry Ingram, P,E. ADDENDUM #1 SUBMITTED YES YES YES ADDENDUM #2 SUBMITTED YES NOT ACKNOWLEDGED YES - ONE ORIGINAL AND (5) FIVE COPIES YES YES YES SUBMITTED .._- ~ -.""- STATEMENT OF QUALIFICATIONS YES/NOT SIGNED YES YES .,-- -.....,.-- ---. -- ANTI-KICKBACK AFFIDAVIT YES YES YES - NON COLLUSION AFFIDAVIT YES YES YES i -- CONFIRMATION OF MINORITY OWNED YES/NOT YES/NOT YES/NOT I BUSINESS YES YES NOT SUBMITTED -- CONFIRMATION OF DRUG FREE WORKPLACE SCHEDULE OF SUBCONTRACTORS YES YES/N/A YES SUBMITTED : .. -- COMMENTS - -- . - ~.....~ L J REQUEST f-OF\ UIJAI IFIC,\ i IUNS FOF~ r HI:: [)ESI(~N I\ND l.:ONS mUCTION DRAWINGS l-UR [HE PJ\LMET ro Gf~EENWAY EXPANSION I\~~ I:3ARTON PARK ',HEET 2 GREE~"" '\Y RFQ: FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY "Offers from the vendors listed herein are the only offers RFQ DUE DATE: JULY 15, 2008 received timely as of the above receiving date and time. RFQ DUE TIME: 2:30 P,M. All other offers submitted in response to this solicitation, RFQ # 055-2730-08/JA if any, are hereby rejected as late" VENDORS CONSUL TECH COTLEUR & HEARING ERDMAN ANTHONY 3141 COMMERCE PARKWAY 1934 COMMERCE LANE, SUITE 1 1402 ROYAL PALM BEACH BLVD. MIRAMAR, FL 33025 JUPITER, FL 33458 ROYAL PALM BEACH, FL 33411 Phone: (954) 438-4300 Phone: (561) 747-6336 Phone: (561) 753-9723 Fax: (954) 438-1433 Fax: (561) 747-1377 Fax: (561) 753-9724 Evelio Chavez Donaldson E, Hearing,ASLA, Principal James F. Noth, PE, PSM ADDENDUM #1 SUBMITTED YES YES YES ADDENDUM #2 SUBMITTED YES YES YES ONE ORIGINAL AND (5) FIVE COPIES YES YES YES SUBMITTED STATEMENT OF QUALIFICATIONS YES YES YES ANTI-KICKBACK AFFIDAVIT YES YES YES NON COLLUSION AFFIDAVIT YES YES YES CONFIRMATION OF MINORITY OWNED YESICERTIFIED YES/NOT YES/NOT BUSINESS CONFIRMATION OF DRUG FREE YES YES YES WORKPLACE SCHEDULE OF SUBCONTRACTORS NONE YES YES SUBMITTED COMMENTS REQUEST FOR QUALIFICATIONS SHEET 1 FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY RFQ: FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY "Offers from the vendors listed herein are the only offers RFQ DUE DATE JULY 15,2008 received timely as of the above receiving date and time. RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation. RFQ # 055-2730-08/JA if any. are hereby rejected as late" VENDORS LAND DESIGN SOUTH MILLER-LEGG WANTMAN GROUP 2101 CENTREPARK WEST 2005 VISTA PARKWAY, SUITE 100 2035 VISTA PARKWAY, SUITE 100 WEST PALM BEACH, FL 33409 WEST PALM BEACH, FL 33411 WEST PALM BEACH, FL 33411 Phone: (561) 478-8501 Phone: (561)689-1138 Phone: (561) 687-2220 Fax: (561) 478-5012 Fax: (561) 689-8108 Fax: (561)687-1110 Jerry Renick, Principal Michael Kroll, RLA David Wantman, PE - President ADDENDUM #1 SUBMITTED YES YES YES ADDENDUM #2 SUBMITTED YES YES YES ~..,.- YES ONE ORIGINAL AND (5) FIVE COPIES YES YES SUBMITTED _...- .---" STATEMENT OF QUALIFICATIONS YES YES YES ._-~- -~ -~.. -." ANTI-KICKBACK AFFIDAVIT YES YES YES NON COLLUSION AFFIDAVIT YES YES YES ,. -..- CONFIRMATION OF MINORITY OWNED YES/CERTIFIED YES/NOT YES/NOT BUSINESS YES YES YES ---- CONFIRMATION OF DRUG FREE WORKPLACE SCHEDULE OF SUBCONTRACTORS YES YES/NA YES SUBMITTED .n", "_._____._._..._,....._~_ "~~.~~~_._..~- ""- COMMENTS i I -. ~...'._----'-'-'--- ..- -- -.....- -. --- J ~HE'ET:' ~co nm lHF f)ESIGN AND CONSTWJCTION DRAWlf\JGS FOR THE P~' ~~ETT() GREENWAY EXPANSION AND BARrON P/\RK C3REENWAY RECREATION & PARKS DEPARTMENT MEMORANDUM NO. 08-67 .. ,,1;1 ~ 0 m: r ~J,~ ir.:: ~~l il.ill<'i" ','-"" ~'" 1i TO: Carol Dopplar, Purchasing Agent ' . AUG 0 7 2008 FROM: Jody Rivers, Parks Superintendent X\ '" >, ~:C"=- DATE: August 6, 2008 U . SUBJECT: Recommendation for Greenways Consultant A Request for Qualifications was advertised for the Palmetto Greens and Barton Park Greenways. These two projects are funded by FDOT in the amount of $556,070 and require no matching funds, Nine proposals were received and rated by Wally Majors, Director of Recreation and Parks, Wayne Bergman, Building Official, Frantz LaFontant, Project Manager and Jody Rivers, Parks Superintendent. The rating matrix is attached. We recommend that the following firms be taken to the City Commission for consideration to negotiate in the following order: . IBI Group . ConsulT ech . Kimley-Horn . Miller Legg Tf you need any more information, please let us know. Thank you for your assistance in this project. JRI Attachment PALMETTO GREENS EXTENSION AND BARTON GREENWAY CONSUL T ANT SELECTION OVERALL RATING MATRIX (/) .c (/) >. L- :J ~ 0) C <1l 0 0- C C ::J (5 C 0 .c (f) 0 'C .c () c L- Q.. .c <1l ~ (f) c <..') () Q) C L- OJ 0) <( 0 E Q) I 0- <J I 'w 0) C ::J I- L- C ::J C I Q) Q) CIl E :; ::J CIl 0 <1l >. 0 ....J E L- 'x (/) Q) E <..') f; ~ <J L- C C ~ Q) <1l 0 <J '(j) E c ~ CRITERIA L- CIl :2: u u W a:l ~ :i2 .....I :2: Experience with design of 30 25 15 20 25 20 20 15 25 20 Bergman public spaces, natural areas, 18 12 18 23 17 20 17 25 25 LaFontant parks, trails, bikeways, 25 18 20 25 20 25 10 20 20 Maiors greenways and site planning 20 15 20 30 15 25 5 10 20 Rivers Subtotal 88 60 78 103 72 90 47 80 85 Experience with development of 20 15 10 10 10 10 15 5 10 10 Bergman construction drawings and bid 10 10 12 10 10 12 5 15 15 LaFontant specifications, and construction 20 12 12 15 10 18 10 15 15 Majors observation 15 10 10 20 10 20 10 10 15 Rivers Subtotal 60 42 44 55 40 65 30 50 55 Experience with value 20 10 5 5 15 5 10 5 15 10 Bergman engineering and life cycle cost 11 10 0 14 10 12 10 10 10 LaFontant analysis 10 8 8 15 10 10 5 10 10 Majors 10 0 5 10 0 0 0 10 o Rivers Subtotal 41 23 18 54 25 32 20 45 30 Experience in and knowledge of 15 10 5 5 10 5 5 5 10 5 Bergman Americans with Disabilities Act 8 10 5 10 5 9 10 10 10 LaFontant 12 8 7 15 7 10 10 10 10 Majors 10 0 5 15 5 10 5 5 5 Rivers Subtotal 40 23 22 50 22 34 30 35 30 Experience in design based on 15 10 5 5 10 5 10 5 5 5 Bergman LEED, Florida Green Building 8 11 12 11 8 10 5 15 12 LaFontant Coalition Standards or other 12 8 8 12 7 10 10 10 10 Majors "green" construction 10 0 5 10 5 5 5 10 5 Rivers Subtotal 40 24 30 43 25 35 25 40 32 On FOOT's qualified consultant o y v Iv Iv y v Iv Iv v Bergman list - Y-Yes or N-No y y Iv Iv y V !v Iv V LaFontant v v Iv y v v Iv Iv v Majors y y y y y y y y y Rivers MAXIMUM POINTS 400 269 172 192 305 184 ?56 152 250 232 2 8 6 1 7 3 9 4 5 ~ i I t I I , QUALIFIER ACKNOWLEDGEMENT I -i Submit RFQ's To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard I P.O. Box 310 } Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 I I Broadcast Date (City): June II, 2008 I RFQ Title: ENGINEERING SERVICES FOR THE DESIGN AND I CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY } I RFQ Number; OSS-2730-08/JA I RFQ Received By: JULY 15, 2008, NO LATER THAN 2:-30 P.M. (LOCAL TIME) f I RFQ's will be opened in Procurement Services unless specified otherwise. RFQ receiving date and time is scheduled for: JULY 15,2008, NO LATER THAN 2:30 P.M. (LOCAL TIME) I and may not be withdrawn within ninety (90) days after such date and time. I All awards made as a result of this RFQ shall conform to applicable sections of the charter and , codes of the City. I Name of Vendor: IBI Group, Inc. i i Federal LD. Number: 59-1922964 I A Corporation of the State of: Florida i i Area Code: 561 Telephone Number: 383-5400 I Area Code: 561 FAX Number: 383-5444 i ; Mailing Address: 100 South Olive Avenue , City/State/Zip: West Palm. Beach, FL 33401 I c~ -J Vendor Mailing Date: July 15, 2008 \ j Richard C. Wohlfarth, P.E. I Name Typed I I THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE : 15 I , , I \ I ADD END A CITY OF BOYNTON BEACH FLORIDA RFQ TITLE: Request for Qualifications fro. Engineers for the Design and Construction Drawings for the Palmetto Greenway Expansion and QUALIFIER: Barton Park Greenway IBI GROUP, INC. DATE SUBMITTED: .Tn] y 1 'i. 2008 We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: IBi Group, Inc., Richard E. Durr, Jr., ASLA, AICP (Name of Project Manager/Architect/Consultant) and having examined the project site (when indicated in these specifications to do so), we propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: ADDENDUM DATE ADDENDUM DATE 1 June 17, 2008 2 June 24, 2008 THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE 16 , I STATEMENT OF QUALIFICATIONS } Each qualifier proposing on work included in these General Documents shall prepare and submit t the data requested in the following schedule of information. 1 This data must be included in and made part of each RFQ document. Failure to comply with this I instruction may be regarded as justification for rejecting the RFQ response. I , * attach additional sheets giving the information ! I. Name of Qualifier: IBI Group, Inc. i , 2. Business Address: 100 South Olive Avenue. West Palm Beach. FL 33401 i ~ Offlce: Par Central Blvd.. Borth. Suite 100. Pompano Beach. f Florida 33064 . . 3. When Organized: March 1979 4. Where Incorporated: Florida I 5. How many years have you been engaged in business under the present firm name? f 24 years: name change to IBI Group, Inc. in 2004 f 6. General character of work performed by your company. t Professional Consulting Services: Architecture, Landscape Architecture, I Planning, Civil Engineering, Surveying & Mapping, GIS. IT f 7. Enclose evidence of possession of required licenses and/or business permits. 8. Number of employees. 123 in Florida i f 9. Background and experience of principal members of your personnel, including officers. * ! -l ~ 10. Bonding capacity. BIA 1 11. Have you ever defaulted on a contract? If so, where and why?* No I , THIS PAGE MUST BE SUBMI'ITED ALONG WITH RESPONSE 17 i ! STATEMENT OF QUALIFICATIONS continued...... 12, Experience in performance of work similar in importance to this project. Project $ Value Contact Name Phone # -- Dade Blvd. Greenway $300,000 Christine LeDuc 305-673-7080 Broward Greenways $30,000 Mark Horowitz 954-357-6641 AlA Greenway Master Plan $45,000 Mark Horowitz 954-357-6641 Charnow Park $150,000 Susan Goldberg 954-921-3993 13. Contracts on hand. * 14. Largest completed projects (include fmal cost), I) Hollywood Streetscape master Plan $150,000 2) Hollywood Charnow Park $150,000 3) Royal Pa~ Beach Village Commons $250,000 IS. List all lawsuits (related to similar projects) or arbitration to which you have been a party and which: * I) arose from performance: * 2) occurred within the last 4 years: * 3) provide case number and style: * Dated at: this _ day of 20 - By: (written signature) Name: (printed or typed) Title: Rev. 05130/02 THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE If< , l I i ) ANTI-KICKBACK AFFIDAVIT i \ ---y STATE OF FLORIDA ) I : SS i COUNTY OF PALM BEACH ) i I I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted , will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. ; ~ , i By: , Richard C. Wohlfarth, P.R. I Associate Director i Sworn and subscribed before me this 11 day of July , 20 08 ) - . Printed Information: ~ } Richard C. Wohlfarth, P.R. , NAME i Associate Director , TITLE i ~~ NOTARY PUBLIC, State of Florida --- t , at Large IBI Group, Inc. NOTARY PUBUC-STATE OF FLORIDA COMP~NY ~ ..>""1/",,, Andrea Merker , ~ . kommission #DD577357 '\, ..,~ Expires: JULY 24, 2010 ~ BONDED TIlRU ATLANTIC BONDING co., INC. I , I "OFFICIAL NOTARY SEAL" STAMP i I -* 1 j I I THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 19 , , . , I \ NONCOLLUSION AFFIDAVIT OF PRIME QUALIFIER State of Florida ) County of Broward ) Richard C. Wohlfarth , being first duly sworn, deposes and says that: 1) He is Associate Director of IBI Group. Inc. , the qualifier that (Title) (Name of Corporation or Firm) has submitted the attached RFQ: Engineering Services for the Design and Construction Drawings for the Palmetto Greenway Expansion and Barton Park Greenway. 2) He is fully informed respecting the preparation and contents of the attached submittal and of all pertinent circumstances respecting such submittal; 3) Said RFQ is genuine and is not a collusive or sham RFQ; 4) Further, the said qualifier nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other qualifier, firm or person to submit a collusive or sham RFQ in connection with the Contract for which the attached RFP has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other qualifier, firm or person to fix the price or prices in the attached RFP or of any other qualifier, or to fix any overhead, profit or cost element of the RFQ price or the RFQ price of any other qualifier, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach (Local Public Agency) or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance Dr unlawful agreement on the part of the qualifier or any of its agents, representatives, owners, employees, or parties in interest, inc ng a lant. (Signed) (Title) Associate Director Subscribed and sworn to before me ~~ This ---.ll.. day of July ,20~ OTARY PUBUC-S'IATE ~ORIDA My commission expires .""""""~ Andrea Merker €. ~Comm.ission #DD577357 \, "l Expires: JULY 24, 2010 BO~DEj; THRU Al1AN11C BONDING CO., INC. THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 20 i v I CONFIRMATION OF MINORITY OWNED BUSINESS " --;, A requested form to be made a part of our files for future use and information. Please fill out and I indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. , , Is your company a Minority Owned Business? X f Yes No I I If Yes, please indicate by an "X" in the appropriate box: ~ ( ) AMERICAN INDIAN , ) ( ) ASIAN I ( ) BLACK ~ ( ) HISP ANIC I ( ) WOMEN , ( ) OTHER 1 (specify) ( ) NOT APPLICABLE t: I Do you possess a Certification qualifying your business as a Minority Owned Business? , YES NO X - "I If YES, Name the Organization from which this certification was obtained and date: N/A Issuing Organization for Certification I I , , I Date of Certification . I ! t I THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE 21 E l , ~ IBI GROUP (WEST PALM BEACH) - RFQ #OS5-2730-08/JA - PALMETIO GREENWAY EXTENSION AND BARTON PARK MEMORIAL GREENWAY " II~_II 1 ' "e"/;,,, .... \ I , -, , r I ~ State ot Florida , .1\linorill,l-3ushltJ.ss 1.:'HltJrfJris\:? ; , C fi. t" f ertl ca ton p I R.J, Beha.r & CompanYf Inc. is certified as a Minority Busine$s Enterprise under i the provisions of Chpter 287, Florida Statutes for , a one year period from.: ; MatOft 2. 2008 to March 4, 2:009 ; -~~. t """" ptcmda ~rlnw.nt (!If M _~g(<:tmmi S"rv,t'..w ~ E:acuuca lJi'lW!t,'ff Off;""i! af Supplier Dioo'f"Sity Om- "{S':'t'~"'*" W~17 . <1050 E.p&..wl. W.", Suit., ~80 . T.u.Ju....". FU2399-.(!950 . 8!9,M;1,0915 . _",~...u.......lo"'.O_"" ~ ~ 1 , , JULY 15, 2008 1'1 "7 , I \ , CONFIRMATION OF DRUG-FREE WORKPLACE I ----. IDENTICAL TIE SUBMITTALS , 'i Preference shall be given to businesses with drug-free workplace programs, Whenever two or , more submittals which are equal with respect to price, quality, and service are received by the , City of Boynton Beach or by any political subdivision for the procurement of commodities or i contractual services, a submittal received from a business that certifies that it has implemented a I drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied vendors have a drug- j free workplace program. In order to have a drug-free workplace program, a business shall: ! I) Publish a statement notifying employees that the unlawful manufacture, distribution, I dispensing, possession, or use of a controlled substance is prohibited in the workplace and I specifying the actions that will be taken against employees for violations of such prohibition. i> 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of I maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for I drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are , under submittal a copy of the statement specified in subsection (I). J. , 4) In the statement specified in subsection (I), notify the employee that, as a condition of 1 working on the commodities or contractual services that are under submittal, the employee I will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlJed substance law of the United States or any state, for a violation occurring in the workplace no I later than 5 days after such conviction. , 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or , f rehabilitation program if such is available in the employee's community by, any employee I who is so convicted. t 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. ~ As the person authorized to sign the statement, I certify that thi fully with ~ the above requirements. I 1 See attached Drug Free Workplace ! policy. Vendor's ignature " , Richard C. Wohlfarth. P.E. I' Associate Director ~ THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR 22 PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE I , j .' ~ , CONFIRMATION OF DRUG-FREE WORKPLACE , I i IDENTICAL TIE SUBMITTALS ----; Preference shall be given to businesses with drug-free workplace programs. Whenever two or i more submittals which are equal with respect to price, quality, and service are received by the , r City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a I drug-free workplace program shall be given preference in the award process, Established i procedures for processing tie submittals will be followed if none of the tied vendors have a drug- J free workplace program. In order to have a drug-free workplace program, a business shall: , , 1) Publish a statement notifying employees that the unlawful manufacture, distribution. i dispensing, possession, or use of a controlled substance is prohibited in the workplace and } specifying the actions that will be taken against employees for violations of such prohibition. ! I 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and I employee assistance programs, and the penalties that may be imposed upon employees for I drug abuse violations. I 3) Give each employee engaged in providing the commodities or contractual services that are f under submittal a copy of the statement specified in subsection (1). ~, , , 4) In the statement specified in subsection (1), notify the employee that, as a condition of i working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of. or l plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled , substance law of the United States or any state, for a violation occurring in the workplace no ~ later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or }. rehabilitation program if such is available in the employee's community by, any employee f who is so convicted. . 6) Make a good faith effort to continue to maintain a drug-free workplace through J implementation of this section. I ; As the person authorized to sign the statement, I certify that this fIrm complies fully with , the above requirements. , :51 .J#o l 1 Vendor's Signature , THIS PAGE TO BE SUBMIITED ALONG WITH RESPONSE IN ORDER FOR ~~ ), PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE .~"" ~. ",,,... ...,,,.. - ,....- 'h,. .- ,(,., '-. ~,..~ ,~ .'..... .-' - '~ -,... _~J -.... .......,. . -...-' -,...,,- ......,... .......... - .}.,: "...",. ~, ~~i'" "."".. -.",.' ....".. 1 ~ ~ .- ".' -0'- ",' SCHEDULE OF SUBCONTRACTINGIMINORITY BUSINESS ENTERPRISE (MBE/WBE) P ARTICIP A nON BIDDERS ARE TO SUBMIT A DETAILED LISTING OF ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS PROJECT FOR ANY REASON. RFQ TITLE:ENGINEERING SERVICES FOR THE DESIGN AND CONSTRUCTION DRAWINGS FOR THE PALMETTO GREENWAY EXPANSION AND BARTON PARK GREENWAY RFQ ff: 055-273o-08lJA 181 Group, Inc. MAIN CONTRACTOR NAME: "'MINORITY TYPES: (I) BLACK; (2) HISPANIC; (31 WOMEN; (4) OTHER (specify) MINORITY NAME/ADDRESS/ PHONE OF TYPE OF WORK ST A TUS TYPE CERTIFIED DOLLAR Oin OF SUBCONTRACTOR TO BE 4 4 "'( see key 4 4 AMOUNT TOTAL PERFORMED Yes No below) Yes No R. J. Behar & Company, Inc. , I , 12788 Forest HIli Blvd., Suite 20038 Engineering Services .;1 2 .; TSD TSD Wellington. FL 33414 I Tel: (561) 333-7000' Fax: (5611333.7001 I THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR ?~ -.' PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE VI.-CONSENT AGENDA ITEM E. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office o August 19, 2008 August 4, 2008 (Noon) o October 21,2008 October 6,2008 (Noon) cgJ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) o September 16, 2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon) o October 7,2008 September 15,2008 (Noon) o December 2, 2008 November 17,2008 (Noon) 0 AnnouncementslPresentati ons 0 City Manager's Report NA TURE OF D Administrative D New Business AGENDA ITEM cgJ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business D Public Hearing D RECOMMENDATION: Authorize the use of$2,500 from Vice Mayor Rodriguez's Community Investment Fund for the Caridad Center. EXPLANATION: Commission approval is requested for allocation of$2,500 for the Caridad Center to assist all low income families with free health services. PROGRAM IMPACT: Allocation of funds will assist the above program. FISCAL IMP ACT: (Include Account Number where funds will come from.) 001-1110-511-95-47 Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize the requested use. ~anag"" Signature Assistant to City Manager ~ . ~~~f~ City Attorney I ~ epartment Na {Ii S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: August 22, 2008 Requested by Mayor/Commissioner: Vice Mayor Rodriguez Amount Requested: $2,500.00 Recipient/Payee: Caridad Center Description of project, program, or activity to be funded: Allocation of funds will assist all low income families free health services. Dated: .<r/:;;?/c-"{ By:/~ w~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the CommisslOn listed above is $10,000. $4,500 has been used to date by the requesting Member, leaving a balance of available funds of $5,500. This request would bring the available amount down to $3,000. Accordingly: / There are funds available as requested 0 There are insufficient funds available as requested. Dated: i/ J:)d- /0 <if' By: ;1~ Finan ir ctor Part 111- Eligibility Evaluation (to be completed by City Manager) !2f The proposed expenditure of funds will not result in improvement to private property~ I.il'" The recipient/payee provides services within the City of Boynton Beach: 0 The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and fJ/"Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. I Dated: 9'~3 - ob By: ~~~~,~.".~,~~?~C "'_" City Manager S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005.2006\BLANK FORM REVISED05. 06.doc Page 1 of 1 V\lalsh, Pam -----~-~~~-,~----_... From: jreguez@aol.com Sent: Thursday, August 21, 2008 7:00 PM To: Welsh, Pam Subject: Re: Community Investment Fund Summary 07/08 Please allocate $2500 to the Caridad Center for our next meeting.. Thanks.. Regards, Jose -----Original Message----- From: Rodriguez, Jose <RodriguezJ@cLboynton-beach.f1.us> To: jreguez@aol.com Sent: Thu, 21 Aug 20088:53 am Subject: FW: Community Investment Fund Summary 07/08 r-------~----_.__..._----,._----_. ! Attached Message From: Welsh, Pam <welshp@cLboynton-beach.fl.us> To: Taylor, Jerry <TaylorJ@cLboynton-beach.fl.us>; Rodriguez, Jose <RodriguezJ@cLboynton-beach.fl.us>; Hay, Woodrow <hayw@cLboynton-beach.fl.us>; Ross, Marlene <RossM@cLboynton-beach.fl.us>; Weiland, Ronald <WeilandR@cLboynton-beach.fl.us> Bressner, Kurt <BressnerK@cLboynton-beach.fLus> Subject: Community Investment Fund Summary 07/08 Date: Thu, 21 Aug 2008 08:53:20 -0400 Attached please find the 2007/2008 CIF Summary of funds spent to date by each Commissioner. If you have any questions, please feel free to call me. [f' am Wel6ft ~t't.atWe Cl6"i"tant eihj ~'" (9f1ia 561.742-6013 ~:_I!.J~l'1'@fi.~-l!~s4l!:_.u6 ~ ______.,h__.._.____________._...___._______,._..,'____~...__.._ __.___H__.___.______________________.._ _.__..".____'n_.._ '- Get ttlE:'l.Mill2Q.LJE:'lst T_QQIj:)~[. Directions, Traffic, Gas Prices & More! 8/22/2008 VI.-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM F AGENDA ITEM REQUEST FORl\'l Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office o August 19, 2008 August 4, 2008 CNoon) o October 2 I, 2008 October 6, 2008 CNoon) ~ September 2, 2008 August 18,2008 CNoon) o November 5, 2008 October 20, 2008 CNoon) o September 16, 2008 September 2, 2008 CNoon) o November 18, 2008 November 3, 2008 (Noon) o October 7, 2008 September 15,2008 CNoon) o December 2, 2008 November 17,2008 CNoon) 0 AnnouncementslPresentations 0 City Manager's Report NA TURE OF 0 Administrati ve 0 New Business AGENDA ITEM [8J Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Authorize the use of$l,OOO from Commissioner Weiland's Community Investment Fund for the Boynton Beach City Library to purchase large print books. EXPLANATION: Commission approval is requested for allocation of$l,OOO from Commissioner Weiland's fund to assist the Library in purchasing large print books for the visually impaired Library patrons. PROGRAM IMPACT: Allocation of funds will assist the above. FISCAL IMP ACT: (Include Account Number where funds will come from.) 00] -] ] ] 0-5] ] -95-47 Funds are budgeted for these types of activities. Each Commissioner has $] 0,000 in Community Investment Funds to allocate subject to Commission approval. AL TERNA TIVES: Decline to authorize the request. ~ - Department City Manager's Signature . Assistant to City Manager C4wt-- q~r~ C;ty Attorney / F~ Department me S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: August 22, 2008 Requested by Mayor/Commissioner: Commissioner Weiland Amount Requested: $1,000 Recipient/Payee: City of Boynton Beach Library Description of project, program. or activity to be funded: Allocation of funds will assist in the Library in purchasing large print books for the visually impaired. Dated: >r/,J,;L/)',{ By:/i~.. .~ .' .-[/L '-' Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. $5,000 has been used to date by the requesting Member, leaving a balance of available funds of $5,000. This request would bring the available amount down to $4,000. Accordingly: ~ There are funds available as requested 0 There are insufficient funds available as requested, Dated: 'f-;);;. -0 ~ By: ~G Fina eO ector Part 111- Eligibility Evaluation (to be completed by City Manager) ur' The proposed expenditure of funds will not result in improvement to private property; ::JV'"The recipient/payee provides services within the City of Boynton Beach: ~ The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and fQ..... Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. )1-.- 0/' Dated: 0-::2...:3> - 08 By: ~ - ..~~c .- City Manager S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05- 06.doc Title Source 3. Cart Display For Printing Page 1 of7 Cart Name: Watts - Large print - In process Customer: BOYNTON BEACH CITY LIBRARY BOYNTON BEACH FL Account: L410902 BBCL mylar SAN / Suffix: 3028658 Purchase Order: Date Created: Aug 21 2008 11 :03AM Note: One Fifth A venue 1) by Bushnell, Candace BTK: BKOO07823971 ISBN: EditionNol: Large Print Pub. Date: 2008/09/23 Format: Hardcover 9781597228046 ISBN-10: 1597228044 Street Date: Supplier: Wheeler Pub Inc Dewey: 813/.54 PO Per Line: Price: 33.95 (USD) Est. Discount Price: 32.25 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED The 47th Samurai: A Bob Lee Swagger Novel 2) by Hunter, Stephen BTK: BKOO07528561 ISBN: 9781597226899 EditionNol: Large Print Pub. Date: 2008/02/06 Format: Hardcover ISBN-10: 1597226890 Street Date: Supplier: Wheeler Pub Inc Dewey: 813/.54 PO Per Line: Price: 31.95 (USD) Est. Discount Price: 30.35(USD) Pub. Status: Ordered: 1 ~~~'~,_.^",'~"VW'_~~^','.'~~_'__ Against Medical Advice: A True Story 3) by Patterson, James / Friedman, Hal BTK: BKOOO7752541 ISBN: EditionNol: Large Print Pub. Date: 2008/10/20 Format: Hardcover 9780316025041 ISBN-10: 0316025046 Street Date: 2008/09/08 Supplier: Little Brown & Co PO Per Dewey: 616.8/30092 L' lOe: Price: 28.99 (USD) Est. Discount Price: 16.03 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Angel's Tip 4) by Burke, Alafair BTK: BKOO07623518 ISBN: EditionNol: Large Print Pub. Date: 2008/09/01 Format: Paperback 9780061668616 ISBN-10: 0061668613 Street Date: Supplier: Harperluxe Dewey: 813 PO Per Line: Price: 23.95 {US D) Est.Discount Price: 13.65 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED a_~~__".__~_'~~'~"~~'" ,_.~.~..." ~~"~h, Antiques to Die for 5) by Cleland, Jane K. BTK:BKOO07800724 ISBN: 9781410407887 EditionNol: Large Print Pub. Date: 2008/08/06 Format: Hardcover ISBN-10: 1410407888 Street Date: 2008/08/27 Supplier: Thorndike Pr Dewey: 813/.6 PO Per Line: Price: 30.95 (USD) Est. Discount Price: 29.40(USD) Pub. Status: Ordered: 1 --..-." ~'."- "_'~~'~~,_~~__"Ymm_m^_.~.,..~,.~,~ ___e___ __"""~"'_""~v__'''__^_''''_'W'~~~'_'_''''.._'W~''''''''~' ""___~~m_mv..,,,~,..^,___.~......^...v,,,,__,__,___w,,,,,, ""_'_~_'"""~'V' ""_"'_""'__'_'__~_""'" .~....,.~_. The Black Tower 6) by Bayard, Louis BTK: BKOO07623500 ISBN: EditionNol: Large Print Pub. Date: 2008/09/01 9780061668326 Format: Paperback ISBN-10: 006166832XStreet Date: Supplier: Harperluxe Dewey: 813/.54 PO Per Line: Price: 24.95 (USD) Est. Discount Price: 14.22 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Bluegrass Hero 7) by Pleiter, Allie BTK: BKOO07634388 http://ts3c.informata.com/TS3/prtcart.isp?n=E%3A %5 Cwebaoo%5Cts3 %:'5 rm ~in % 'i rllc;:pr SU? 1 n()M Title Source 3. Cart Display For Printing f; ~I. ISBN: 9780373813728 EditionNol: Larger Print Pub. Date: 2008/08/01 Format: Paperback ISBN-10: 0373813724 Street Date: Supplier: Steeple Hill Dewey: 813 PO Per l.me. Price: 6.25 (USD) Est. Discount Price: 3.56(USD) Pub. Status: Ordered: 1 Bones: An Alex Delaware Novel 8) by Kellerman, Jonathan BTK: BKOO07629025 ISBN: EditionNol: Large Print Pub. Date: 2008/10/28 Format: Paperback 9780739328101 ISBN-10: 0739328107 Street Date: Supplier: Random House Large Dewey: 813 PO Per Print Line Price: 27.00 (USD) Est. Discount Price: 15.39 Pub. Status: NOT YET PUBLISHED Ordered: 1 (USD) The Brass Verdict 9) by Connelly, Michael BTK: BKOOO7752572 ISBN: EditionNol: Large Print Pub. Date: 2008/10/14 Format: Hardcover 9780316024624 ISBN-10: 0316024627 Street Date: 2008/10/14 Supplier: Little Brown & Co Dewey: 813 PO Per Line: Price: 28.99 (USD) Est. Discount Price: 16.03 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Burn Out 10) by Muller, Marcia BTK: BKOO07846629 ISBN: EditionNol: Large Print Pub. Date: 2008/10/27 Format: Hardcover 9781597228251 ISBN-10: 1597228257 Street Date: Supplier: Wheeler Pub Inc Dewey: 813/.54 PO Per Line: Price: 33.95 (USD) Est. Discount Price: 32.25 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED A Cedar Cove Christmas 11) by Macomber, Debbie BTK: BKOO07823973 ISBN: EditionNol: Large Print Pub. Date: 2008/09/30 Format: Hardcover 9781597228015 ISBN-10: 159722801XStreet Date: Supplier: Wheeler Pub Inc Dewey: 813/.54 PO Per Line: Price: 35.95 (USD) Est. Discount Price: 34.15 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED A Christmas Grace 12) by Perry, Anne BTK: BKOO07846551 ISBN: EditionNol: Large Print Pub. Date: 2008/10/28 Format: Hardcover 9781410410054 ISBN-10: 1410410056 Street Date: Supplier: Thorndike Pr Dewey: 813 PO Per Line Price: 33.95 (USD) Est. Discount Price: 32.25 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Collision 13) by Abbott, Jeff BTK: BKOO07823892 ISBN: EditionNol: Large Print Pub. Date: 2008/09/17 9781410410047 Format: Hardcover ISBN-10: 1410410048 Street Date: Supplier: Thorndike Pr Dewey: 813/.6 PO Per Line: Price: 30.95 (USD) Est.Discount Price: 29.40 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED http://ts3c.informata.com/TS3/prtcart.jsp?n=E%3 A %5Cwebaoo%5Cts3 %5Cmain%'i rllspr RI? 1 nnn5< Title Source 3. Cart Display For Printing Page 3 of7 A Dangerous Age BTK: 14) by Gilchrist, Ellen BKOO07846555 ISBN: EditionNol: Large Print Pub. Date: 2008/10/03 Format: Hardcover 9781410410061 ISBN-10: 1410410064 Street Date: Supplier: Thorndike Pr Dewey: 813 PO Per Line: Price: 32.95 (USD) Est. Discount Price: 31.30 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Delusion 15) by Abrahams, Peter BTK: BKOO07325546 ISBN: 9780061469213 EditionNol: Larger Print Pub. Date: 2008104/01 Format: Paperback ISBN-10: 0061469211 Street Date: Supplier: Harperluxe Dewey: 813/.54 PO Per Line: Price: 24.95 (USD) Est.Discount Price: 14.22(USD) Pub. Status: Ordered: 1 The Dirty Secrets Club 16) by Gardiner, Meg BTK: BKOO07823914 ISBN: EditionNol: Large Print Pub. Date: 2008/09/17 Format: Hardcover 9781410410023 ISBN-10: 1410410021 Street Date: Supplier: Thorndike Pr Dewey: 823/.92 PO Per Line: Price: 31.95 (USD) Est. Discount Price: 30.35 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED ~,c,,,~__~.^,.,, "..", __..~_,_,_____,,~~.^"~~~ ~.,,~--_...~~, Down into Darkness 17) by Lawrence, David BTK: BKOO07594033 ISBN: 9781410405968 EditionNol: Large Print Pub. Date: 2008/04/02 Format: Hardcover ISBN-10: 1410405966 Street Date: Supplier: Thorndike Pr Dewey: 823/.92 PO Per Line: Price: 29.95 (USD) Est.Discount Price: 28.45(USD) Pub. Status: Ordered: 1 Fine Just the Way It Is 18) by Proulx, Annie BTK: BKOO07823811 ISBN: EditionNol: Large Print Pub. Date: 2008/09/09 Format: Hardcover 9781410409874 ISBN-10: 1410409872 Street Date: Supplier: Thorndike Pr Dewey: 813/.54 PO Per Line: Price: 32.95 (US D) Est. Discount Price: 31.30 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED The Girl of His Dreams 19) by Leon, Donna BTK: BKOO07823871 ISBN: EditionNol: Large Print Pub. Date: 2008/09103 9781410408747 Format: Hardcover ISBN-10: 141 0408744 Street Date: Supplier: Thorndike Pr Dewey: 813/.54 PO Per Line: Price: 31.50 (USD) Est. Discount Price: 29.93 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED The Given Day 20) by Lehane, Dennis BTK: ISBN: BKOO07623472 9780061668210 EditionNol: Large Print Pub. Date: 2008/09/23 Format: Paperback ISBN-10: 0061668214 Street Date: Supplier: Harperluxe Dewey: 813 PO Per Line: Price: 27.95 (USD) Est. Discount Price: 15.93 Pub. Status: NOT YET (USD) PUBLISHED Ordered: 1 Goldengrove 21) by Prose, Francine BTK: http://ts3c.informata.comlTS3/prtcart.j sp?n=E%3A %5 Cwebapp%5Cts3 %5Cmain%5Cuser... 8/211200R Title Source J. Cart Display For Printll1g ~ I . BKOO07623471 ISBN: EditionNol: Large Print Pub. Date: 2008/09/01 Format: Paperback 9780061669019 ISBN-10: 0061669016 Street Date: Supplier: Harperluxe Dewey: 813 PO Per Line Price: 24.95 (USD) Est. Discount Price: 14.22 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED A Good Woman 22) by Steel, Danielle BTK: BKOO07629023 ISBN: EditionNol: Large Print Pub. Date: 2008/10/28 Format: Paperback 9780739328071 ISBN-10: 0739328077 Street Date: Supplier: Random House Large Dewey: 813 PO Per Print Line Price: 27.00 (USD) Est. Discount Price: 15.39 Pub. Status: NOT YET PUBLISHED Ordered: 1 (USD) Goodbye, Ms. Chips 23) by Cannell, Dorothy BTK: BKOO07626343 ISBN: 9781602851948 EditionNol: Large Print Pub. Date: 2008/05/01 Format: Library ISBN-10: 1602851948 Street Date: Supplier: Center Point Pub Dewey: 813/.54 PO Per Line: Price: 32.95 (USD) Est. Discount Price: 25.37(USD) Pub. Status: Ordered: 1 The Headhunters 24) by Lovesey, Peter BTK: BKOO07823872 ISBN: EditionNol: Large Print Pub. Date: 2008/09/03 Format: Hardcover 9781410409799 ISBN-10: 1410409791 Street Date: Supplier: Thorndike Pr Dewey: 823/.914 PO Per Line: Price: 30.95 (USD) EstDiscount Price: 29.40 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Her Perfect Man 25) by Hart, Jillian BTK: BKOO07634385 ISBN: 9780373813698 EditionNol: Larger Print Pub. Date: 2008/08/01 Format: Paperback ISBN-10: 0373813694 Street Date: Supplier: Steeple Hill Dewey: 813 PO Per Line: Price: 6.25 (USD) Est. Discount Price: 3.56(USD) Pub. Status: Ordered: 1 Hot, Flat, and Crowded: Why We Need a Green Revolution--and How It Can Renew America 26) by Friedman, Thomas L. BTK: BKOO07800705 ISBN: EditionNol: Large Print Pub. Date: 2008/09/09 Format: Hardcover 9781410407078 ISBN-10: 1410407071 Street Date: 2008/08/26 Supplier: Thorndike Pr Dewey: 320.5/8 PO Per Line Price: 35.95 (USD) EstDiscount Price: 34.15 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Hot Mahogany 27) by Woods, Stuart BTK: BKOO07823948 ISBN: EditionNol: Large Print Pub. Date: 2008/09/23 Format: Hardcover 9781410408495 ISBN-10: 1410408493 Street Date: Supplier: Thorndike Pr Dewey: 813 PO Per Line: Price: 35.95 (US D) Est. Discount Price: 34.15 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Hounded to Death 28) by Brown, Rita Mae BTK: BKOO07870799 http;//ts3c.infomlata.com/TS3/prtcart.jsp?n=E%3 A %5Cwebapp%5 Cts3 %5 Cmai 11 %:s rl) ser 'XII I !Inns< Title Source 3. Cart Display For Printing Page 5 of7 ISBN: EditionNol: Large Print Pub. Date: 2008/10101 Format: Hardcover 9781602852662 PO Per ISBN-10: 1602852669 Street Date: Supplier: Center Point Pub Dewey: 8131.54 Line: Price: 33.95 (USD) Est. Discount Price: 32.25 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Left to Die 29) by Jackson, Lisa BTK: BKOOO7795621 ISBN: EditionNol: Large Print Pub. Date: 2008/09/01 Format: Hardcover 9781602852754 ISBN-10: 1602852758 Street Date: Supplier: Center Point Pub Dewey: 813/.54 PO Per Line: Price: 34.95 (USD) Est. Discount Price: 33.20 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Lone Star Secret 30) by Worth, Lenora BTK: BKOO07634386 ISBN: 9780373813704 EditionNol: Larger Print Pub. Date: 2008/08/01 Format: Paperback ISBN-10: 0373813708 Street Date: Supplier: Steeple Hill Dewey: 813 PO Per Line: Price: 6.25 (USD) Est. Discount Price: 3.56(USD) Pub. Status: Ordered: 1 _~__v._^~'.m',_~^'~~'" '._,,,__ ~,..~..~~~~__,,_~__Y~"m"~'^_'_ Mummy Dearest 31) by Hess, Joan BTK: BKOOO7711521 ISBN: 9781597227223 EditionNol: Large Print Pub. Date: 2008107102 Format: Hardcover ISBN-10: 1597227226 Street Date: 2008/07/23 Supplier: Wheeler Pub Inc Dewey: 813/.54 PO Per Line: Price: 31.95 (US D) Est. Discount Price: 30.35(USD) Pub. Status: Ordered: 1 ,~ ~h..,. ~~m'_" ,_,~_,,,,,~,.',,.w,,_,,_.__'_..,'~^__m~__",'_''''~^_ Natural Born Charmer 32) by Phillips, Susan Elizabeth BTK:BKOO06895675 ISBN: 9780061233050 EditionNol: Large Print Pub. Date: 2007102101 Format: Paperback ISBN-10: 0061233056 Street Date: Supplier: Harperluxe Dewey: 813 PO Per Line: Price: 24.95 (USD) Est. Discount Price: 14.22(USD) Pub. Status: Ordered: 1 Nightshade 33) by Albert, Susan Wittig BTK: BKOOO7711556 ISBN: 9781410407511 EditionNol: Large Print Pub. Date: 2008/07/18 Format: Hardcover ISBN-10: 1410407519 Street Date: 2008/08108 Supplier: Thorndike Pr Dewey: 813/.54 PO Per Line: Price: 31.95 (USD) Est. Discount Price: 30.35(USD) Pub. Status: Ordered: 1 Off Season 34) by Siddons, Anne Rivers BTK: BKOO07527405 ISBN: 9780446505482 EditionNol: Large Print Pub. Date: 2008/08/13 Format: Hardcover ISBN-10: 044650548X Street Date: 2008/06/03 Supplier: Grand Central Pub Dewey: 813/.54 PO Per Line: Price: 26.99 (US D) Est.Discount Price: 14.93(USD) Pub. Status: Ordered: 1 The Plague of Doves 35) by Erdrich, Louise BTK:BKOO07497564 ISBN: 9780061562754 EditionNol: Large Print Pub. Date: 2008105/01 Format: Paperback ISBN-10: 0061562750 Street Date: Supplier: Harperluxe Dewey: 8131.54 PO Per Line: Price: 25.95 (USD) Est. Discount Price: 14.79(USD) Pub. Status: Ordered: 1 -"-",,~._,,...... Rough Justice 36) by Higgins, Jack BTK: BKOO07846380 ISBN: EditionNol: Large Print Pub. Date: 2008109/02 9781410410436 Format: Hardcover ISBN-10: 1410410439 Street Date: Supplier: Thorndike Pr Dewey: 823/.914 PO Per Line: Price: 34.95 (USD) Est. Discount Price: 33.20 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED http://ts3c.informata.comlTS3/prtcart.jsp?n= E%3A %5Cwebapp%5Cts3 %5 Cmain%5 Cuser.. . R/2l /?O()5~ Title Source 3, Cart Display For Printing Pa~I\.: Silks 37) by Francis, Dick / Francis, Felix BTK: BKOO07846382 ISBN: EditionNol: Large Print Pub. Date: 2008/09/02 Format: Hardcover 9781410410443 ISBN-10: 1410410447 Street Date: Supplier: Thorndike Pr Dewey: 813 PO Per Line Price: 35.95 (USD) Est. Discount Price: 34.15 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED Sleeping Dogs 38) by Gorman, Ed BTK: BKOO07800725 ISBN: 9781410408662 EditionNol: Large Print Pub. Date: 2008/08/06 Format: Hardcover ISBN-10: 1410408663 Street Date: 2008/08/27 Supplier: Thorndike Pr Dewey: 813/.54 PO Per Line: Price: 31.50 (USD) Est. Discount Price: 29.93(USD) Pub. Status: Ordered: 1 A Spoonful of Poison 39) by Beaton, M. C. BTK: BKOO07823949 ISBN: EditionNol: Large Print Pub. Date: 2008/09/30 Format: Hardcover 9781410410078 ISBN-10: 1410410072 Street Date: Supplier: Thorndike Pr Dewey: 823/.914 PO Per Line Price: 31.95 (USD) Est. Discount Price: 30.35 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED The Steel Wave: A Novel of World War /I 40) by Shaara, Jeff BTK: BKOO07441108 ISBN: EditionNol: Large Print Pub. Date: 2008/05/13 Format: Paperback 9780739327845 ISBN-10: 0739327844Street Date: Supplier: Random House Large Dewey: 813/.54 PO Per Print Line: Price: 29.95 (USD) Est.Discount Price: 17.07 Pub. Status: Ordered: 1 (USD) Sweetheart 41) by Cain, Chelsea BTK: BKOO07823839 ISBN: EditionNol: Large Print Pub. Date: 2008/09/02 Format: Hardcover 9781410408839 ISBN-10: 1410408833 Street Date: Supplier: Thorndike Pr Dewey: 813/.6 PO Per Line: Price: 30.95 (USD) Est. Discount Price: 29.40 Pub. Status: NOT YET Ordered: 1 (USD) PUBLISHED The Tin Roof Slowdown: A Dave Robicheaux Novel 42) by Burke, James Lee BTK: BKOOO7689790 ISBN: 9781594132872 EditionNol: Large Print Pub. Date: 2008/07/29 Format: Paperback ISBN-10: 1594132879 Street Date: 2008/08/19 Supplier: Large Print Pr Dewey: 813/.54 PO Per Line: Price: 13.95 (USD) Est. Discount Price: 7.95(USD) Pub. Status: Ordered: 1 Water for Elephants 43) by Gruen, Sara BTK: BKOO07202448 ISBN: 9781594132001 EditionNol: Large Print Pub, Date: 2007/05/09 Format: Paperback ISBN-10: 1594132003 Street Date: Supplier: Large Print Pr Dewey: 813/.6 PO Per Line: Price: 13.95 (USD) Est. Discount Price: 7.95(USD) Pub. Status: Ordered: 1 Totals Titles: 43 Quantity Ordered: 43 Total List Price Amount: 1218.07 http://ts3c.informata.com/TS3/prtcart.jsp?n=E%3 A %5Cwebapp%5Cts3%5Cmain%5rl )~~r 'IV? 1 nnnR Title Source 3. Cart Display For Printing Page 7 of7 Total Est. Net Price Amount: 1000.37 http://ts3c.informata.comlTS3/prtcart.jsp ?n=E%3A %5Cwebapp%5Cts3%5Cmain%5Cuser... 8/21/200R IX. - CITY MANAGER'S REPORT ITEM A CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office o August 19,2008 August 4, 2008 ~oon) o October 21,2008 October 6, 2008 ~oon) r8J September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 ~oon) 0 September 16,2008 September 2, 2008 ~oon) o November 18, 2008 November 3,2008 (Noon) o October 7, 2008 September IS, 2008 ~oon) o December 2, 2008 November 17,2008 (Noon) Q - 0 Announcements/Presentations r8J City Manager's Report 0 C"') -I CO ~-< NA TURE OF 0 Administrative 0 New Business J:II -<0 C C")...... AGENDA ITEM 0 Consent Agenda 0 Legal G') It'D - ('TJ 0 0 Code Compliance & Legal Settlements 0 Unfinished Business CD :::0-< :;:J::: 0 Public Hearing 0 -0 cfl- ::J: 0 0% N ~Gi .. -Pt - ~ c...> RECOMMENDATION: To accept for review and discussion the cost analysis for the purchase and implementation of :z: electronic agenda software, and to direct staff as to whether or not the Commission wishes to go forward with this project. EXPLANATION: At the June 17,2008 City Commission meeting, the Commission directed staff to perform a cost analysis on the three preferred electronic agenda software products that met the established criteria to adequately meet the city's current need. The attached spreadsheet (Exhibit A) breaks down the costs for each product including the Basic Software Package, Minutes Module, Hardware & Electrical, Software Support and Annual Maintenance, along with the optional cost of Additional Meeting Body License and Annual Maintenance. Staff has also identified necessary product features in the comparison. In addition to the comparative cost analysis, the Commission also requested that the current cost for agenda production be identified. The following matrix, as provided in the memorandum by the City Clerk's Office (Exhibit B) illustrates that the approximate cost savings of a paperless agenda for City Commission meetings would be approximately $6,900 per year. Clerk PROGRAM IMP ACT: Based on staff research, an electronic agenda would provide efficiency of automation without forcing end users to change the way they work. It would cut unnecessary steps, increase efficiency and improve interaction among departments. The City Clerk's office could provide faster agenda preparation with no need for manual, paper-based submissions and approvals. The electronic agenda process would reduce operational expenses for paper, photocopying, manual distribution and staff hours associated with those tasks, based upon the discontinuation of printing hard copies of the agenda packets. Should the Commission decide to go forward with the purchase and implementation of an electronic agenda, we may have the opportunity to piggy-back the City of Davie's RFP # B-06-18 dated May 17, 2006 for R&S Integrated Easy Agenda. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Staff recommends the EasyAgenda software solution from R&S Integrated for the following reasons: The city currently has a working relationship with this vendor for our Laserfiche scanning products. EasyAgenda can be customized to our currem workflow; can interface with our current records storage and retrieval programs; and has the potential for future upgrades This product is more user friendly than the other software products researched, and was developed specifically from the perspective ofthe administration of the agenda by the City Clerk for purposes of control and tracking. It also improves efficiencies in the agenda preparation process. EasyAgenda includes a Minutes Module that would enhance the preparation of summary-style minutes that we currently produce. R&S Integrated also encourages continuous feedback from City Clerks and municipalities to improve the product. The Town of Davie, FL has been using EasyAgenda for 18 months and is pleased with the product and vendor responsiveness. Although there has been some staffresistance to the new product, the City Clerk feels that overall the product has drastically improved efficiency in production and has been a cost saving in the printing and photocopying. The product is end user friendly for the Town Council. The City of Kissimmee, FL was the original Beta Site for the product and they have been using EasyAgenda for 5 years. They have been through several upgrades and have been very satisfied with vendor responsiveness. Aside from the savings of time and paper. the City Clerk is most pleased with the approval process and routing system. They highly recommend the product. FISCAL IMPACT: The cost of the EasyAgenda software, including the Minutes Module is $34,955. The Software Support and Annual Maintenance cost is $5,500 for a total cost of$40,455. Factoring in the one-time cost of$14,330 for 8 portable computers and electrical outlet installation on the dais, the total implementation cost is $54,785. The City Clerk currently has $55,000 budgeted in the proposed FY 08-09 budget. At the request of a member of the Commission, City staff contacted the CRA staff to discuss the possibility of cost sharing. Should the CRA Board decide to participate in the electronic agenda process, the cost for an additional meeting body license is $3,500 with an annual maintenance fee of$875. Total cost to the CRA would be $5,500. Based on approval by the CRA Board, the CRA would agree to contribute the cost ofthe additional meeting body license and annual maintenance. ALTERNATIVES: The alternatives are to I.) Continue using the paper/binder agenda at an additional cost of$O; 2.) Purchase the R&S EasyAgenda at a cost of$54,785.; or 3.) Prepare the agenda using our current process and convert the final document to an electronic (PDF) document format, which can be viewed on a computer from the dais (thus eliminating the need to re-print or copy an agenda book). This option would include the cost of approximately $15,000 for hardware and electrical. } I J Mtr> .,;.. .' . '~.-'\..c:-~~_~ City Manager's Signature Assistant to City Manager C~ City Manager's Office -~~---- -... Department Name City Attorney I Finance S \BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC e-Agenda Software Comparison PRODUCT NAME -----> Laserfiche Agenda Manager MCCi MuniAgenda R&S Easy Agenda Software $29,955.00 $37,225.00 $34,955.00 Minutes module none 1,500.00 included Cost - Software $29,955.00 $38,725.00 $34,955.00 HARDWARE & ELECTRICAL: Portable computers for dais (8 units) $13,680.00 $13,680.00 $13,680.00 Electrical outlets installation (dais) 650.00 650.00 650.00 Cost - Hardware & Electrical 14,330.00 14,330.00 14,330.00 Cost - Software Support & Maintenance (annual) 4,500.00 4,225.00 5,500.00 TOTAL COST ----> $48,785.00 $57,280.00 $54,785.00 Optional: Additional meeting body - license $1,000.00 $4,500.00 $3,500.00 Additional meeting body - annual maintenance 320.00 400.00 875.00 Cost - additional meeting body $1,320.00 $4,900.00 $4,375.00 COST - GRAND TOTAL (includes Optional) n__> $50,105.00 $62,180.00 $59,160.00 PRODUCT FEATURES: Multiple customizable workflows? Yes - somewhat Yes Yes Incorporate current agenda template? No Yes Yes Support tile attachments to agenda items? Yes Yes Yes Include status tracking/audit trail? No Yes Yes Support revisions and re-submittals? Yes Yes Yes Printable complete agenda packet? Yes Yes Yes Agenda oublish-to-Web feature? Yes Yes Yes REMARKS: 1. Software quotes include setup & training. 2. Minutes module included with R&S Easy Agenda 3. Hardware: $12,800 PC's, $880 UPS units 4. Software support & maintenance: Easy Agenda includes annual project review (4 hours) 5. Addt'!. meeting body (Easy Agenda) $0 for same person Agenda Coordinator / Administrator 6. Electrical: 5 duplex outlets for dais PC's 7. Rollout period: 4-8 months l:tj >:: ::r: H t:l:l H t-3 = :t>' EXHIBIT liB" CITY CLERK'S OFFICE MEMORANDUM TO: Mayor & City Commissioners FROM: Janet Prainito City Clerk DATE: August 4, 2008 RE: Electronic Agenda At the June lih City Commission meeting, Carisse Lejeune, Assistant to the City Manager, provided an overview of the criteria for an electronic agenda. Following the presentation, the City Manager requested a cost analysis be provided to the City Commission. We have determined the following costs for the production of an agenda. enda ._~ ~ ~----~----~._. The approximate cost savings of a totally paperless agenda would be $6,900 per year. OPTION # 1 - NO CHANGE - CONTINUE WITH CURRENT AGENDA PROCESS AND AGENDA BOOKS. If we continue with the present process, there would be no need for the purchase of laptop computers, rewiring of the dais, or any computer maintenance expenses associated with an electronic agenda. These would appear to be the tangible savings since only the format for viewing the items would change. It should be noted that if we choose an electronic agenda, paper copies of the agenda and backup would still have to be printed for those without computer technology and for the purpose of record retention. 1 C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKlC\Department Memo for Agenda Item Backur' 07-30.08.doc Department Memo City Clerk's Office July 30, 2008 OPTION # 2 - PURCHASE ELECTRONIC AGENDA SOFTWARE During this investigation, the City Clerk's Office devoted a great deal of time evaluating the software products. The EasyAgenda software from R&S Integrated is our first choice. We have an established working relationship with R&S Intergrated with our Laserfiche scanning products. This software: . Can be customized to our current work flow; . Can interface with our current records storage and retrieval programs; and . Has the potential for upgrades. This product is more user friendly than the other software products we investigated with its approval process and workflow. R&S Integrated has worked closely with City Clerks throughout Florida in developing their products. This particular software was developed specifically from the perspective of the administration of the agenda by the City Clerk for purposes of control and tracking agenda items and it improves efficiencies in the agenda preparation process. It also includes a minutes module that would enhance the preparation of summary-style minutes that we currently produce. There is also continuous feedback from City Clerks and municipalities to improve the product. Although MuniAgenda has the added feature of audio, visual and webcasting through Granicus, those features are not needed now or in the very near future. While MuniAgenda and EasyAgenda have similar workflow and approval capabilities, the MuniAgenda processes are not quite as user friendly as those of EasyAgenda and the minutes module does not accommodate summary style minutes as easily. The Agenda Manager package from Laser Fiche did not appear to be compatible or have the flexibility to conform to our current processes. We would not recommend this product. In summary, there are two options as follows: 1.) Continue using the paper/binder agenda - Cost - $0 2.) Purchase an entire electronic agenda management tool - $55,000 An alternative to the above two options would be to prepare an agenda as we are currently doing and converting it to an electronic document format. The estimated cost of this conversation would be $15,000 that would cover the cost of the laptop computers, rewiring of the dais and maintenance of the hardware. 3 C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLK1C\Department Memo for Agenda Item Backup - 07-30-08.doc IX.-CITY MANAGER'S REPORT CITY OF BOYNTON BEACH ITEM B. AGENDA ITEM REQUEST FORLn Requested City Commission Date Final Form Must be Tumed Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19,2008 August 4, 2008 ONoon) D October 21, 2008 October 6, 2008 (Noon) cg] September 2, 2008 August 18, 2008 ONoon) D November 5, 2008 October 20, 2008 ONoon) D September 2, 2008 ONoon) D November 18, 2008 November 3, 2008 ONo~ Q September 16, 2008 0::; Q) ~-< D September 15, 2008 ONoon) D December 2, 2008 > -<Q October 7, 2008 November 17,2008 (Na (i') o""rJ N r-CO 1"110 0 :::.J-< D AnnouncementslPresentations cg] City Manager's Report -0 ~% (./)-1 NA TURE OF D Administrative D New Business ::z 0 Oz: AGENDA ITEM - I D Consent Agenda D Legal .. 0 D Code Compliance & Legal Settlements D Unfinished Business - D D :r: Public Hearing RECOMMENDATION: A motion to award the BID FOR "FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM" BID#037-151O-08/CJD, to DIGITAL VIDEO SYSTEMS, INC. of Medley, Florida in the amount of: $71,420.00. This system will provide the necessary equipment to videotape City Commission meetings and broadcast them on the City's BBTV channel. Further, if desired, CRA meetings and P&D meetings will be able to be videotaped as well. $ I 10,000 has been funded in the FY 2007/08 Capital Improvement Program for this project. Immediately attached you will find a comparison of neighboring cities and counties which outlines which agencies have PEG Channels and which ones broadcast their meetings. EXPLANATION: On March 26, 2008, Procurement Services opened and tabulated two (2) proposals to "FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM". The proposals have been reviewed and it was determined that Digital Video Systems, Inc. of Medley, Florida was the most responsive bidder who met all specifications. Digital Video Systems, Inc. was not the lowest responsive bidder, but due to the following reasons they are being recommended for award: . The geographic location . The references were more recent than low bidder . Job completion is 30 days as opposed to 45 days . Proposal included a preventative maintenance program to reduce system downtime . Been in business since 1975 . Has performed satisfactorily in the past and has furnished most of the existing equipment Additionally, certain improvements/retrofits will need to be made in the Chambers to accommodate the lighting and sound for quality production (electrical for equipment installation, window coverings, retrofit dais lighting, removal of old equipment). Facilities Management has estimated the improvements will cost approximately $15,000. Funds are available in the current capital project budget. S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC C: Tony Leal- Media Manager Cathy McDeavitt - Asst. to the Director ofITS Jeff Livergood - Public Works Director Lori LaVerriere - Asst. City Manager File CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Staff anticipates the following recurring annual/monthly costs to implement this program: ~ Additional operational costs would include overtime expenses of approximate ly $1,1 00.00 per year in order to videotape the P&D Board Meetings. Through adjustments in work schedules ITS staff currently attends all City Commission and CRA meetings and incurs minimal overtime expenses. ~ Preventative maintenance is included in the initial purchase for the first year. An annual fee of $1,500.00 will be invoiced for future years. ~ Hardware and software support is included in the initial purchase for the first 3 years. Beginning in FY 2010/2011, we would be invoiced $2,900.00 annually for this support. ~ Some miscellaneous operating supplies such as additional tapes, lamps, etc. is estimated to merease operational expenses by $300.00 annually. ,. All of the equipment that will be purchased and installed will be able to be relocated to a new facility should city hall be relocated in the future. PROGRAM IMP ACT: The purpose of this bid was to secure a responsible authorized distributor to furnish. engineer. mstall and train City staff for a turnkey Broadcast Pix switcher system for BBTV Channel 18. This system will provide for the videotaping of City Commission Meetings (and CRA and P&D Board if desired and phased in) and the subsequent broadcast of the meetings on BBTV Channel 18. Once the project is approved staff will develop an implementation plan/schedule to address: equipment installation dates. training for City Commissioners, initial broadcast dates, phase in dates for taping CRA and P & D Boards, and potential webcasting, etc. FISCAL IMPACT: Funds for this project are provided in CP #-0805: CIP Account#: Expenditure: 302-4101-580-64-20 $71,420.00 Chamber Retrofits $15,000.00 Est. Project Cost $86,420.00 AL TERNATIVES: 1) Defer installation of Broadcast Pix Switcher System to future year; or 2) Not install Broadcast PIX Switcher System at all. )/_.\, ,!. , 'I I /' i -;/" j., ..' ~..~. <T;! ,)>/"'-{: t <.'.-<: ...-'-.....- ( .' "'-- l/"" Depirtment Head's Signature City Manager's Signature ~ A,,;,tant to my Maoage, ~ ~ ~'~ .JLAJ --Lu.J I ~ L P,oc",ement .S., . ~ City Altomey I~ I S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC C: Tony Leal- Media Manager Cathy McDeavitt - Ass!. to the Director of ITS Jeff Livergood .- Public Works Director Lori LaVerriere- Asst. City Manager File Municipalities with P.E.G. Stations MuniciDalitv County Populations Televisina Mtas? Belle Glade Palm Beach 15,000 Yes Boca Raton Palm Beach 86,000 Yes Delray Beach Palm Beach 65,000 Yes Highland Beach Palm Beach 4,000 Yes Jupiter Palm Beach 49,000 Yes Lake Park Palm Beach 8,900 Yes Pahokee Palm Beach 6,500 Yes Riviera Beach Palm Beach 36,000 Yes Roval Palm Beach Palm Beach 31,000 Yes Wellington Palm Beach 55,000 Yes West Palm Beach Palm Beach 99,000 Yes Atlantis Palm Beach 2,200 No Bovnton Beach Palm Beach 68,000 No Briny Breezes Palm Beach 400 No Cloud Lakes Palm Beach 175 No Glen Ridge Palm Beach 280 No Golf Palm Beach 240 No Greenacres Palm Beach 32,500 No Gulf Stream Palm Beach 750 No Haverhill Palm Beach 1,600 No Hvpoluxo Palm Beach 2,600 No Juno Beach Palm Beach 3,300 No Jupiter Inlet Colony Palm Beach 400 No Lake Clarke Shores Palm Beach 3,400 No Lake Worth Palm Beach 36,000 No Lantana Palm Beach 10,500 No Loxahatchee Groves Palm Beach 10,000 No Manalapan Palm Beach 340 No Mangonia Park Palm Beach 1,300 No North Palm Beach Palm Beach 12,500 No Ocean Ridge Palm Beach 1,600 No Palm Beach Palm Beach 9,700 No Palm Beach Gardens Palm Beach 49,000 No Palm Beach Shores Palm Beach 1,500 No Palm Springs Palm Beach 16,000 No South Bay Palm Beach 4,500 No South Palm Beach Palm Beach 1,500 No Tequesta Palm Beach 6,000 No Coral Springs Broward 130,000 Yes Fort Lauderdale Broward 186,000 Yes Hallandale Beach Broward 40,000 Yes Hollywood Broward 146,000 Yes Lauderhill Broward 60,000 Yes Miramar Broward 108,000 Yes Oakland Park Broward 42,500 Yes Pembroke Pines Broward 150,000 Yes Pompano Beach Broward 105,000 Yes Sunrise Broward 91,000 Yes Weston Broward 66,000 Yes Municipalities with P.E.G. Stations Municipality County Populations Televising Mtgs? Coconut Creek Broward 50,000 No Cooper City Broward 30,000 No Dania Beach Broward 29,000 No Davie Broward 85,500 No Deerfield Beach Broward 76,000 No , ...J Hilsboro Beach Broward 2,400 No I i Lauderdale By- The-Sea Broward 6,000 No Lauderdale Lakes Broward 32,000 No Lazy Lake Broward 40 No Liohthouse Point Broward 11,500 No MarQate Broward 56,000 No North Lauderdale Broward 42,000 No Parkland Broward 23,500 No Pembroke Park Broward 5,000 No Plantation Broward 86,000 No Sea Ranch Lakes Broward 760 No I Southwest Ranches Broward Info not Provided No Tamarac Broward 61 ,000 No I West Park Broward Info not Provided No i Wilton Manors Broward 13,000 No Jupiter Island Martin 650 No Ocean Breeze Park Martin 450 No Sewall's Point Martin 2,000 No Stuart Martin 16,000 No Deltona Volusia 89,000 Yes Laroo Pinellas 80,000 Yes Safety Harbor Pinellas 17,000 Yes I Gulfport Pinellas 13,000 Yes Miami Miami-Dade 363,000 Yes Coral Gables Miami-Dade 45,000 Yes Sanibel Lee 6,500 No Melbourne Brevard 78,000 Yes ....................'!<,~I'\",~~~ 1"lU:l.l KJ!.:ll"UJ.'l::iJ. V~, KJ!.::il"UJ.'l::iUiL~, JiJ.lJlJJ!.K Wl1U J"ll.~I::i ALL ::il".r;l;J..r'J.l;AIJ.UN:::i / ;?f:" ,: Co...J, 1f) /V."-, ..' ,'(;'\, ~ . ,; ( < ,( " , .""~" _' (I V -, --<-_.~..----- Carol Dopple!., Lori LaVerriere, Asst City Man~o~r FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM "Offers from the vendors listed herein are the only offers BID DUE DATE: MARCH 26, 2008 received timely as of the above receiving date and time. BID DUE TIME:10:00 A.M. All other offers submitted in response to this solicitation, BID # 037-1510-08/CJD if any, are hereby rejected as late" *" *~~~~ VENDORS Digital Video Systems, Inc. Encore Broadcast Equipment Sales 10125 NW 116th Way Ste 10 1255 Belle Ave., Unit 171 Medley, FL 33178 Winter Springs, FL 32708-2567 Attn: Jorge Necuze Attn: Jeff Cameron Telephone: 786-331-2500 Telephone: 1-800-567-0438 Fax: 305-593-5294 Fax: 407-327-2202 RECEIPT OF ADDENDUM # 1 Yes Yes BID PROPOSAL PRICE $71,420.00 $66,726.47 (REVISED PROPOSAL PAGE) \ 5% BID BOND SUBMITTED \ No Cashier's CK $3,400.00 Colonial Bank ~AL~, .~'" UA YS jU uays :jj4o.UU ,~~, ~,.,~~ 11M!:: L4 Hrs. :l4 Hrs. DESCRIPTION OF TERMS FOR TECHNICAL Yes Yes SUPPORT NUMBER OF BID PROPOSALS SUBMITTED One One SPECIFICATION CK OFF SHEETS Yes Yes SUBMITTED ORIGINAL AND (5) COPIES Yes Yes SUBMITTED SITE INSPECTION SUBMITTED Yes Yes FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM "Offers from the vendors listed herein are the only offers BID DUE DATE: MARCH 26, 2008 received timely as of the above receiving date and time. BID DUE TIME:10:00 A.M. All other offers submitted in response to this solicitation, BID # 037-1510-08/CJD if any, are hereby rejected as late" VENDORS Digital Video Systems, Inc. Encore Broadcast Equipment Sales 10125 NW 116th Way Ste 10 1255 Belle Ave., Unit 171 Medley, FL 33178 Winter Springs, FL 32708-2567 Attn: Jorge Necuze Attn: Jeff Cameron Telephone: 786-331-2500 Telephone: 1-800-567-0438 Fax: 305-593-5294 Fax: 407-327-2202 LICENSES ENCLOSED Yes Yes TECHNICAL SUPPORT & MAl NT AVAILABLE Yes Yes WARRANTY RENEWAL YEARLY SUBMITTED EXPLANATION ON FAILURE/MALFUNCTION Yes Yes OF EQUIPMENT FOR INSTALUSUPPORT .. STATEMENT OF BIDDER'S QUALIFICATIONS Yes Yes SUBMITTED NON-COLLUSION AFFIDAVIT SUBMITTED Yes Yes ANTI KICKBACK AFFIDAVIT Yes Yes SUBMITTED MINORITY OWNED BUSINESS Yes/Not a Minority Owned Business Yes Minority Owned Business SUBMITTED Certified DRUG FREE WORKPLACE SUBMITTED Yes Yes ---"'_.~-_. .. ---.---- - --- SUBCONTRACTORS FORM Yes/NA Yes/NA SUBMITTED .' - 1-.. . - - . - - -- -- '- - - ~. - .. ...---- .. ..- COMMENTS ~-_.~.-._----~ --- ---'-~-"--~- ---- _.- L- _"_. _ ._ __ _ _ ~_ ._"~ ". .___ .. -- ....- -.----- .----. .....-... -, ""~-'.~'-~-<-".__..._- ~'-"----~--"-----"'--"- I r Z . tl'\J'f.l) ; ~ f \l i.(. fU~ Memorandum ~\)l ,~. 1~ ...~ To: Carol Doppler, Purchasing Agent ,:.> .~, From: Tony Leal, Video Production Specialist Alan KaIjalainen, Webmaster Date: 7/1412008 Re: Selection of bid proposal 037-151 0-08/CJD - Furnish and Install Broadcast Pix Switcher System After evaluating all vendor bid proposals for the Broadcast Pix System, the bid panel for this project recommends that the bid be awarded to Digital Video Systems (DVS), Inc. All bid proposals came in below the $110,000 budgeted amount. Although the DVS bid is $4,693.53 greater than the lowest competing bid amount, after careful consideration the bid pC:lJlel favors the DVS bid for the following reasons: ; ,",;,'. " Proximity: DVS office, approximately 60 miles from City Hall, can facilitate quick ....'[esponse time for onsite support. DVS also has engineering crews stationed . ;~oughout Florida. By contrast, the lowest bid is from Encore, a firm located in : Tampa/Orlando area. .. 'l{~ferences: DVS references were for recent projects and easy to reach. By 'comparison, Encore references were for projects dating well back into the past; and references were difficult to reach, Bid panelists concur that recently completed projects generally provide a more reliable measure than projects completed long ago. . Job Completion: The DVS proposal indicates that the project completion is 30 days compared to 45 days as listed in the Encore proposal. . Prevention/Reliability: DVS proposal includes a preventive maintenance program. Although not a requirement, this added benefit helps reduce system downtime, DVS proposal includes system drawings/designs for the finished product. . ProfessionalismlExperience: DVS submitted typewritten bid proposal packet. Encore submitted forms filled out by hand. DVS has been in business since 1975, Encore began in 1991. . Past Experiences: Although not a determining factor, the City has a satisfactory track-record with DVS. Although we have purchased audio-video equipment from a multitude of vendors, DVS has furnished most of the equipment currently in the Chambers Media Room. July 14 2008 In order to fully determine the scope of this project, the following should be considered: . Annual operational costs to include the taping/televising of the Planning & Development Board meetings in addition to the City Commission and CRA meetings . The Chamber retrofits to accommodate lighting & sound for quality production. ';- It is our conservative estimate that additional operational costs would include additional overtime expenses by approximately $1100 annually. This estimate incorporates adjusting staff work schedules. >- Preventative maintenance is included in the initial purchase for the first year. ;\n annual fee of $1500 will be invoiced for future years. >- Hardware and software support is included in the initial purchase for the first: years. Beginning in FY 2010/11, we would be invoiced $2900 annually for thIS support. >- Some miscellaneous operating supplies such as additional tapes, lamps, etc. is estimated to increase operational expenses by $300 annually. >- Some necessary, but minimal, improvements to the Chambers will be necessary to ensure quality production (i.e., window coverings, retrofit dais lighting). Facilities Management has estimated these improvements can be done well within the remaining funded amount. The I.T. S. Department respectfully recommends that bid number 037 -1510-0 8/CJD, F umish and Install Broadcast Pix Switcher System, in the amount of$71,420.00 be awarded to Digital Video Systems. Funding for this project in the CIP account #302-4101-580-64-20 and Project # CP-0805 /cm C: Lori La Verriere, Assistant City Manager Jeff Livergood, Public Works Director Cathy McDeavitt, Assistant to the Director of I.T.S. 2 AlTENDANCE SHEET FOR BID OPENING (Please Print) BID NAME FURNISH & INSTALL BROADCAST PIX SWITCHERS SYSTEM BID NUMBER: 037-1510-08/CJD DATE MARCH 26, 2008 TIME: 10:00 A.M. NAMEQEC<DMPANY REPRIiSENl"A"EIV'E .Ar ~ PHONE NUMBIiR FAX NUMBER .;:7 c-,{ . cm;~..~l A t& ZIP W/ARIiA CODE f z;r,c&~f-e i3ltJ#tt75't JJl-F/C J ~g-!T ~/I-e.- /ft/e.- '! tpp -567- Vc;;; '3 z, 7 C. t#;1// -e tfCJ vr u-J,-{/( J7( CJljJ8 2-- -z.t7c:-- fjt/I/ #~I1( Y;'4/t:;5 WJ viVr ~PIU.;' ~ Tl7~770 aC'ly If f31#V TOttr !r?!! (0tJ (;. tf7r.V/ft;'1 &adr a I 7Y2 ~4'?YO '7 'll. - t~() '7 L ~;/t'Y1 ..dt (fL ? f I/?r ~M Ci+y 0+ . A lC1.t") I<ClQOJQiflU/ 100 S BOyrt (-on Bca.ch E i vd.. . 56i B6 y Yl;fu;'l 13cClC h p..y~,:/ ntoiJBeac hi FL- 33l.f2S- 74:2-[:;072- 7't;L 6oq~ ATTENDANCE SHEET FOR PRE-BID MEETING (Please Print) RFP NAME BID: FURNISH & INSTALL BROADCAST PIX SWITCHER SYSTEM RFP NUMBER: 037-1510-08/CJD -. --- -- -- ~~--_.._._--~.._----.- Lh\ 1- C MARCH 10, 2008 -~ TIME: 2:30 P.M. --~ . ---------..---- - - . ADDRESS ~ PHONE NUMBER --------------_.-------- NNil[ OF COMPANY REPRESENTATIVE FAX NUMBER ------------.. .-.-------- CITY, STATE & ZIP WjAREA CODE ~------~ , CLs 'rvt~11~ I1V\11 q~rr ,lA~ \V\;~11l-"J~tVLl ro((I~~b~). ,--- GtD'-\ ) S1S~S V\I\'1 \ L~v )a.ct:.~""(l\Jdlt I Vl- 1?-}\-7 I q,"t8-1~}( tlCl r - 1'3- J..-~ D.te; IL\ \ A vl'," ~ '-'-) I C,I, 2-S~LU Ill,Tl4 lUAJ 7tfJb ' 33 \ . ,,-., -}C\UL ~Dt.) ~- 0l '3 '-> 2C,(~. \;\.J A ~e. ~ Vt ,/V\~_ ,S,-\ \e \ [) \ 2S0\ ~~f~(~0 (FL. .~:s 1-78 '. I , A~~\eLU~ 71L - '~3 ( t:--, \0 \ 25> tl~"V I I to ,Ii CUf\t r)~\ to\ \ ~v'vl \ ...--? , ,~() l~ \ C 7- t; c~\ I :'7U '5 ,) LI' Ii 2' I Ll, i .~ \ t/l,t. (\/\C)l^-.J Md~n 301723 ~-- .__._-----~~--_._- --~------_._--- I {2 S'i))e.{fe Ifi/{,; i)Vli I- 17/ qo 7 ~ 2. 7 ' <-( Cr/(p I I ,to b('" I lJ:(jl1 v1f/1 f I (;(l(O.'l (SiO "1(;J(8';) ttt vi' I l.f6 7 ~ Xl- 2u)!.- W .1~(/?f-,rl~~ <- At, "517t!b I Z 5"5 1St. tie /tvr ()i/1t ~ 17 / t (Il c: c. r;.rt 1I,,1 &1'71 U'i;.. () l- e I' ( /jlCI'i r,'{ l ')Ctt ,l ' tv; '1k/ f:t-?Yf;2 fl'1 ')17(,7 b ~ '7 7~- ~ (/0 ;' ,~2 7- 2l6' L- 01 ')/ I.. {/Cll' I BIDDER ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6323 Broadcast Date (City): FEBRUARY 29, 2008 Bid Title: FURNISH & INSTALL BROADCAST PIX SWITCHER SYSTEM Bid Number: 037-1510-08/CJD Bid Received By: MARCH 26, 2008, NO LATER THAN 10:00 A.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for:MARCH 26.2008. no later than 10:00 A.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and I codes of the City. Name of Vendor: Di9ital Video Systems Tnc , Federal LD. Number: 59-1578363 A Corporation of the State of: Florida Area Code: Telephone Number: 7Rh-":n1-?SOO Area Code: 305 FAX Number: 593-5294 Mailing Address: 10125 NW 116th Way, Suite10, City/State/Zip: Medley, FI. 33178 Vendor Mailing Date: March 25, 2008 Jorge Necuze Name Typed TillS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL 15 REVISED PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidders: Date: 3-25-2008 The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product/service called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach a separate proposal sbeet for each. The undersigned proposes to deliver the product/service in accordance with the specifications for the sum of FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM: ; Eq~ipme~t---' i Model . - ! Qty ! Unit i Total ~ Price - _ 'Broa'dcastph Switcher -~~,: Slate 2 ~ ! 1 --i,~' 650. o~ 23, 6~5_Cl..!C I ~ Broadcast Pix Camera Contro I _~ Option 800 ---,-!..__ I 820. 0 ~J ,_, 820 2 if-Broadcast Pix 422 star for Sony , Option 818 --+J..,__~:: ._~O,t ..," 0.35 . 0 rD i Broadcast Pix one additional year product warranty Parts ! Option 624 i 1 ! 15 00. 0: 15 C () . & Labor) . I J ... .' . Broadcast Pix Manufacturer's One Day On-Site training --~t Option6Ol- 11-' 1500: O~:-1506 :-o'b Broadcast Pix Owner's Manual ! Option 680 11-_.. ._= ,co 55. 0 o~ JVC DVD-R & S-VHSNHS Dual Deck SRMV45US 12 i 390.00 780.0 -~---~---"-----:---~-'-i--"---~---- FEC Rack mount for SR-MV45US 1 1135.-00 1.')5.00 I Ensemble Designs Bright Eye 5 TBC & Frame Sync _ , BE5 -~..L_=l ~~;-o :00 ___ .7~~~ ! Ensemble Designs Power Supply ! BEPS6 1 uJ2-25 .~.O:'25. 00 i Sony Pan-Tilt-Zoom Camera - BRC-300 1.5 ]3140.00:'5,7.00. Dei . Sony Wide Angle Lens .. -; VCL-037W Jl--~..:::_16. 00 : Wall mount bracket for BRC-300 . BRCHWMPP ! 3 i 240.00 Visca Protocol Cables -iCCXC9DB I 5 .-" 92. OO! 460.0 . ,-.-.---.--.c;-;;r~-_..- -'~I Lowel E-Studio Fluorescent Light uEf-E-200CM lJ..Q...__.___~O 5 ~ 0 ~I ~o 5 0_. 0 C . Light Bulbs for Lowel Lights 5600K_ J 20 _ __2_=.:.:2L~90. 0 Lowel Intensifier FLS-222 10 220.00 no .00 NC 42" LCD TV LT-42E488 ~'3 -1070 00 :>::':'0 00 Sanus Flat TV Wall Mount .~------, VM400B 3 -;29-. C;:Ci: we co Dell Ultrasharp 22" Widescreen Flat panel LCD Monitor 2208- WFP . .~3 2..:~0 € 5 (1 - 0 D Sony 20" LCD Monitor LMD-2020 2 ::'285 CC 4,,7 . co Mackie Mixer DFX-6 ___-1_ _._~~5.0' :.€: ~D 'Broadcast Pix (1) additional year of free software up grad e .option 651 ___1__, n7 ., Engineering and complete installation as detailed in "Functionality Specifications", Including: All labor, 580 C 0 58 J . 0 D , miscellaneous cables, hardware and connectors. '___u TOTAL PRICE: ._ __ "1 4::'0. e.,: -- .----- ------- ---,--- -_.- ! ADDENDA CITY OF BOYNTON BEACH FLORIDA BID TITLE: Furnish and Install Broadcast Pix Switcher System BIDDER: Digital Video System Inc. DATE SUBMITTED: March 25, 2008 We propose and agree, if this bid is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: (Name of Project Manager/Architect/Consultant) l and having examined the project site (when indicated in these specifications to do so), we propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: ADDENDUM DATE ADDENDUM DATE I THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 19 BIDDER'S SITE INSPECTION CONFIRMATION Check One: o NON-MANDATORY [gJ MANDATORY BID TITLE: FURNISH AND INSTALL BROADCAST PIX SWITCHER SYSTEM BID NUMBER: 037-151O-08/CJD DATE: March 10, 2008 Paul Wareham as an authorized representative of: (Name and Title of Representative) Digital Video Systems Inc., (hereinafter called the bidder) located at (Name of Company) 10125 N1i7 116th Way, Ste 10 Mpnlpy, Fl 33178 and that said Company Address bidder has visited the site of the work and has carefully examined the plans and specifications for said project and checked them in detail before submitting his bid or proposal. March 10, 2008 D~TE OF I~SPECT.ION I (f)JJJtA, W~/~ ~A-ikS' -I:: p -, ~ .. i? _~ 'C,i ~v~ COMPANY SIGNATURE/TITLE OWNER' p ENT A TIVE SIGNA RE FOR MANDATORY ONLY 7f?/VY ~ " 1/ I ~C=() p/~O.J) tJ C Tr (//t/ ,S/'CC /~) J r THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ~! i STATEMENT OF BIDDER'S QUALIFICATIONS Each Contractor bidding on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each bid document. Failure to comply with this instruction may be regarded as justification for rejecting the Contractor's proposal. * attach additional sheets giving the information l. Name of Bidder: Digital Video Systems Inc, 2. Business Address: 10125 NW 116 Way, Ste 10 Medley, Fl. 33178 3. When Organized: 1975 ( state of Florida 4. Where Incorporated: - 5. How many years have you been engaged in the contracting business under the present firm name? 14 Year!=; 6. General character of work performed by your company. Audio Visual & Broadcast Systems Interqration 7. Enclose evidence of possession of required licenses and/or business permits. 8. Number of employees. 36 9. Background and experience of principal members of your personnel, including officers. * 10. Bonding capacity. We have bonded out upto 1 Million Dd.lars II. Have you ever defaulted on a contract? If so, where and why?* No V '\ THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL SBQ - 1 STATEMENT OF BIDDER'S QUALIFICATIONS continued...... 12. Experience in performance. Project $ Value Contact Name Phone # America Airlines Arena 1 .8M Ed Filomina 786-777-4119 Holland America Lines 3.4M Will Pinders 206-286-3498 UM-Memorial Sch. of C 850K Ken Gamber 305-284-0/.39 Daytona Bch Comm. Col 750K Susan Johnson 386-506-4448 13. Contracts on hand. * 14. Largest completed projects (include final cost). 1 ) Holland America Lines 3 4M 2) America Airlines Arena 1 .8M 3) UM - School of Comm. 850K i 15. List all lawsuits (design and/or construction related) or arbitrations to which you have been a party and which: * N/A 1 ) arose from construction projects: * 2) occurred within the last 4 years: * 3) provide case number and style: * Dated at: Medley this ~ day of March 20 08 By: Name: Jorge Necuze (printed or typed) V.P. Sales Title: "-------- Rev. 05'30103 THIS PAGE MUST BE SUBMITTED ALONG WITH PROPOSAL SBQ - 2 I NONCOLLUSION AFFIDAVIT OF PRIME BIDDER State of Flnrinrl ) County of Dade ) Jorqe J. Necuze , being first duly sworn, deposes and says that: 1) He is VP nf Srllp~ of Diqital Video Systems Inc., , (Title) (Name of Corporation or Firm) the bidder that has submitted the attached bid: 2) He is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid; 3) Said bid is genuine and is not a collusive or sham bid; 4) Further, the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been ( submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the (Local Public Agency) or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) (Title) Subscribed and sworn to before me This ;2? day of m~ ,20ot>" My commission expires \ :\1'-f\Y Pue .~ +0....... e0 PABLO L. BERMUDEZ I * ~ * MY COMMISSION # DO 582601 \ 0;, ,.. EXPIRES: September 11 tiOlO ~ ~ Of F"tf'i'~ Bonded Thru Budget Notary ~rvtces THIS PAGE TO BE SUBMITTED ALONG WITH BID IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE NCA - 1 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) SS COUNTY OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: -,- - Sworn and ~scribed before m~ 20o~ this ;25 day of ~ , Printed Information: Jorge Necuze NAME V.P. of Sales Il~ ----.,. TITLE NOTARY PUBLIC, State of Florid Digital Video Systems Ine at Large COMP ANY ",f~Y. ~~6'(,C' PABLO L BERMUDEZ ~ MY COMMISSION # DD 582601 * '* EXPIRES: September 11,QW10 "''4reOF ".o9-{!"< Bond~d Thru fludget Notary Services "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE AKA- I , CONFIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? X Yes No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ( ) WOMEN ( ) OTHER (specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO~ - If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification , THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL MOB - 1 CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE BIDS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: l) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition ot working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by. any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE DFW-l SCHEDULE OF SUBCONTRACTINGIMINORITY BUSINESS ENTERPRISE (MBEIWBE) P ARTICIP A TION BIDDERS ARE TO SUBMIT A DETAILED LISTING OF ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS PROJECT FOR ANY REASON. BID TITLE: FURNISH & INSTALL BROADCAST PIX SWITCHER BID # 037-1510-08/CJD MAIN CONTRACTOR NAME: *MlNORITY TYPES: (1) BLACK; (2) HISPANIC; (J) WOMEN: (4) OTHER (specify) MINORITY NAME/ADDRESS/ PHONE OF TYPE OF WORK STATUS TYPE CERTIFIED DOLLAR %OF SUBCONTRACTOR TO BE 4 4 *(see key 4 4 AMOUNT TOTAL PERFORMED Yes No above) Yes No THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE SSCIMBE-l -- - - PUBLIC CONSTRUCTION BOND BY THIS BOND, We , as Principal and a corporation. as Surety, are bound to City of Boynton Beach, herein called Owner, III the sum of $ . for payment of which we bind ourselves. our heirs. personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Principal: 1. Performs the contract dated , between Principal and Owner for construction of , the contract being made a part of this bond by reference, at the times and in the manner prescribed in the contract; and 2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes. supplying Principal with labor, materials, or supplies, used directly or indirectly by Principal in the prosecution of the work provided for the contract; and 3. Pays Owner all losses, damages, expenses, costs, and attorney's fees, including appellate proceedings, that Owner sustains because of a default by Principal under the contract; and 4. Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 5. Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes do not affect Surety's obligation under this bond. 6. This bond is given to comply with Section 255.05 Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. DA TED ON (Name of Principal) BY: (Name of Surety) PCB - 1 Rev. 07/30/03 I The City of Boynton Beach Procurement Services 100 E. Boynton Beach Boulevard P. O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6310 FAX: (561) 742-6316 ADDENDUM #1 DATE: MARCH 12, 2008 BID TITLE: "FURNISH & INSTALL BROADCAST PIX SWITCHER SYSTEM" BID NUMBER: #037-1510-08/CJD The following changes, additions, deletions, and/or information are hereby made a part of the Bid for the "FURNISH & INSTALL BROADCAST PIX SWITCHER SYSTEM" Please note on page (5) of the bid the following items to be corrected: I (Specifications #4 and #5) o "(1) Broadcast Pix one additional year product warranty (Hardware, Software and updates) # Option 624" will now read: "(1) Broadcast Pix one additional year product warranty on parts and labor for 2100 # Option 624." o "(1) Broadcast Pix One-Day On-Site Training #Option 601 will now read: o "(1) Broadcast Pix Manufacturer's One Day On-Site training # Option 601." The following item has been added to the proposal blank: o (1) Broadcast Pix one additional year of free software upgrades # Option 651 ~. Digital Video Systems Inc., CaMP ANY NAME Jorge Necuze PRlNTED NAME ( ) 786-331-2500 305-593-5294 TELEPHONE NUMBER FAX NUMBER V.P. Sales TITLE E-MAIL ADDRESS: jorqen@diqitalvideosystems.net Date March 25, 2008 By Jorge Necuze Printed Name V.P. Sales Title 786-331-2500 Telephone Number ~.- , (J,I~-"""" I t.; . "t;-~ltLuV .... Carol Doppler, CPPB Purchasing Agent /cjd C: Tony Leal- Video Production Specialist Lori La V erriere - Assistant City Manager . Paula LeBlanc - Facilities Supervisor Wayne Segal - Director of Media Cathy McDeavitt - Asst. to the ITS Director Alan Katjalainen - Sr. Computer Specialist City Clerk Shelf Copies File ._--~ ... J ....,.., ... '..L I ..~ . ... \ '..~ l '..lL ( ... 1 ,..., '.... ... "..' "... '.. 1... ..., ~.._, l' ..~..., TM .. .. . DIGITAL VIDEO SYSTEMS . . .. March 26, 2008 Mr. Tony Leal City of Boynton Beach Procurement Services 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33425-0310 Ref: Equipment Failure / Malfunction Mr. Leal, Digital Video Systems recognizes the concerns of the City and their investment in the upgrades to the City Council Chambers. The equipment that is being specified carries a full one year warranty for parts & labor. DVS has included a copy of the built in redundancy that is ( incorporated in the Broadcast Pix switcher/ Production System. In addition to the redundancy that is built in, DVS has designed into our system drawings an additional back up system that insures that, in case of a failure, the City will have a back up signal to send out to the local cable provider and all internal viewing sites within the City Hall premises. DVS will also offer the City a 24 hour response time to any equipment failures that can not be addressed via telephone or e- mail by either DVS or the manufacturer and the City of Boynton Beach Engineering or IT departments. As an added option, DVS offers preventative maintenance agreements (see attached copy) to help keep your investment working at its' fullest capacity. DVS has engineering crews positioned throughout the State of Florida on an on going basis so the response time may be a matter of hours from the initial phone call up to the maximum of 24 hours as agreed above. Once the initial project has been completed and an acceptance form has been executed, a contact name and number will be assigned to this project for assurance of the fastest response time to any issues that may arise. Digital Video Systems has been delivering and installing audio visual systems throughout the State of Florida and the World since 1975 and look forward to adding the City of Boynton Beach to our long list of satisfied customers. "\ 10125 NW 1161h Way · Suite 10 · Medley, Fl 33178-1164. Tel 786.331.2500. Fox 305.593.5294. info@digitalvideosystems.net 027-0010(1 '__b" fllI.. I ...,.., ... :.., I ..~ ., ..1. l 'II~ : 1 ....J ' .. ~ ...' ~..l .... ~,. '\,]"TM ..-- . . . . DIGITAL VIDEO SYSTEMS,INC. . . . . Preventive Maintenance Proarams Customer: City of Boy ton Beach We'd like to take this opportunity to thank you for your business and offer you a method by which your preventive maintenance can be assured at a reasonable cost. What is preventive maintenance? Preventive Maintenance is performed on a scheduled basis throughout the year (Normally on a Quarterly or Bi-Annual Basis), During these visits, integral components will be cleaned and verified operational. Racks and Wiring wili be inspected and laced as necessary. An onslte report will be generated In case any equipment. out of warranty, is in need of replacement or refurbishment. A short consultation with the customer will be available in order to obtain feedback of the operation DVS is very proud of its installations and wishes them to remain in good working order. Therefore we keep our Maintenance Contracts at an attractive rate, Please see programs and prices below: ~i-Annual Visit $1.500.00 includes: I 2 Scheduled Visits Business Hours emall and phone support 1 Emergency Visit (24 hours on site response) . Extra Visits will be charged at the rate of : 0 $ 500.00 (7 hour Day or more) 0 $ 72.00 (Hourly, 7 Hours or less) Quarterly Visits $ 2. 300.00 includes: 4 scheduled visits Business Hours email and phone support 1 Emergency Visit (24 hours on site response) . Extra Visits will be charged at the rate of : 0 $ 480.00 (7 hour Day or more) 0 $ 70.00 (Hourly, 7 Hours or less) Bi-Monthly Visits $ 4. SOO.OO includes: 6 scheduled visits Business Hours email and phone support 2 Emergency Visits (24 hours on site response) . Extra Visits will be charged at the rate of : 0 $ 450.00 (7 hour Day or more) 0 $ 65.00 (Hourly, 7 Hours or less) Yearly On Call Service Visits $ 6.500.00 includes: 6 scheduled visits Business Hours emall and phone support 6 Emergency Visits (24 hours on site response) . Extra Visits will be charged at the rate of : 1. $ 400.00 (7 hour Day or more) 2. $ 60.00 (Hourly, 7 Hours or less) se programs are renewable on a yearly basis. As long as your program is current. DVS assures the above rates will not I..,lange (regardless of labor rates). Different Rates will apply if instal/location is not in the South Florida area. We strongly feel that Preventive Maintenance is an essential part of good working practice. Our Maintenance Programs ore designed to proiong the working life of your equipment as well as your Investment. 027-00100 ."Non functional programming will be rectified when originally programmed by DVS. However, additional programming and or i )airs of non DVS programming and or installations will be rectified/repaired at an additional cost. . further details and/or to obtain a Preventive Maintenance Program, please select from the list below, sign and return via il or fax. Or, you may also contact your Account Manager or Yenisey San Martin at the numbers listed below. Digital Video Systems Inc. 10125 NW 116th Way Suite 10 Medley, FL 33178 786-331-2500 305-436-8802 (Fax) yeniseys@digitalvideosystems.net D Bi-Annual Visit $1,500.00 IPro'., and or Sal.. Ord.r If avaIlabl.: I I Quarterly Visits $ 2, 300.00 iroi.,' and or Sal.. Order If available: I I BI-Monthly Visits $ 4, 500.00 IProJ., and or Salos Order If available: I I Yearly on Call Service Visits $ 6,500.00 Project and or Sales Order if available: I I ( J .. Custom Service Package (Pricing) Project and or Sales Order if available: I I Custom programs are also available for facilities with multiple installations. Please complete the below information to better serve your needs. Room No.'s Per Building: Building Name: I Scooe of Custom Maintenance Proaram I Proposed By: Name: Signature: Date: Approved By: Name: Signature: Date: i No. (If Applicable): . .tact Number: ....- , - ,.....-....- ...~~.~~~. Ii I AI.J1 2728925 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION , ELECTRICAL CONTRACTORS LICENSING BOARD SEQ#L06081701919 - LICENSE NBR 08 17 206~ d~0107906 ET0000675 The SPECIALTY'ELECTRICAL CONTRACTOR Named below HAS REGISTERED Under the provisions of Chapter 489 FS. Expiration date: AUG 31,. 20q8 AS A LIMITED ENERGYSYSTEMSSPECIALIS GONGORA, ANTONIO A ...'" DIGITAL VIDEO SYSTEMS INC 10125.NW 116TH WAY, SUITE 10 MEDLEY FL 33178 , 'I.' JEB BUSH' SIMONE MARSTILLER. GOVERNOR DI PLAY AS REQUIRED BY LAW SECRETARY i ! .~- - ~.fq~l'I~.~~; ET0000675 .,0811'7.,Z.0'6~'b60107906' .. .: ',,""," ',;;. ?-;'~"I:',\' :;\ ,"'''" :'::':."--'f'~ - -.~ ., ~:'~'>" -_.:~ - -- -, .- ..-' ."" --",,' .REG .::\:SPECIAti~!K~~19~#;r~~b'_'e<mTR,.~i: GONGORA, ~QNIO.~,'. ". '"1' ..,,=O;':;~,~ DIGITAl:.VJ:DBO'SYS';t':Ji:M$IlfC --- ."~~'B~~ilf;$;. '~_ ____.._.___._________ . ~ _______ ___.J ~IIAM~DADEt CTQB ~ Construction Trades Qualifying Board BUSINESS CERTIFICATE OF COMPETENCY OOEOOO247 Exp. Date: 09/30/2009 GONGORA ANTONIO DIGITAL VIDEO SYSTEMS INC D.B.A.: Is certified under the provisions of Chapter 10 of Miami-Dade County . lX. - CITY MANAGER'S REPORT ITEM A CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office o August 19, 2008 August 4,2008 (Noon) o October 21, 2008 October 6,2008 (Noon) ~ September 2, 2008 August 18,2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 0 September 16, 2008 September 2, 2008 (Noon) o November 18,2008 November 3, 2008 (Noon) o October 7,2008 September 15,2008 (Noon) o December 2, 2008 November 17, 2008 (Noon) Q .- 0 AnnouncementslPresentations ~ City Manager's Report 0 n -t 00 ~-< NA TURE OF 0 Administrative 0 New Business ~ -<0 n"'" AGENDA ITEM 0 Consent Agenda 0 Legal en r- t13 - ('Tl 0 0 Code Compliance & Legal Settlements 0 Unfinished Business CD :::0-< ;J::;z: 0 Public Hearing 0 -0 "-t :c (/)0 0% N ~GJ .. - .-,.'nt CN ~ RECOMMENDATION: To accept for review and discussion the cost analysis for the purchase and implementation of :c electronic agenda software, and to direct staff as to whether or not the Commission wishes to go forward with this project. EXPLANATION: At the June 17,2008 City Commission meeting, the Commission directed staff to perform a cost analysis on the three preferred electronic agenda software products that met the established criteria to adequately meet the city's current need. The attached spreadsheet (Exhibit A) breaks down the costs for each product including the Basic Software Package, Minutes Module, Hardware & Electrical, Software Support and Annual Maintenance, along with the optional cost of Additional Meeting Body License and Annual Maintenance. Staff has also identified necessary product features in the comparison. In addition to the comparative cost analysis, the Commission also requested that the current cost for agenda production be identified. The following matrix, as provided in the memorandum by the City Clerk's Office (Exhibit B) illustrates that the approximate cost savings of a paperless agenda for City Commission meetings would be approximately $6,900 per year. Clerk PROGRAM IMPACT: Based on staff research, an electronic agenda would provide efficiency of automation without forcing end users to change the way they work. It would cut unnecessary steps, increase efficiency and improve interaction among departments. The City Clerk's office could provide faster agenda preparation with no need for manual, paper-based submissions and approvals. The electronic agenda process would reduce operational expenses for paper, photocopying, manual distribution and staff hours associated with those tasks, based upon the discontinuation of printing hard copies of the agenda packets. Should the Commission decide to go forward with the purchase and implementation of an electronic agenda, we may have the opportunity to piggy-back the City of Davie's RFP # B-06-l8 dated May 17, 2006 for R&S Integrated Easy Agenda. S \BULLETfN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Staff recommends the EasyAgenda software solution from R&S Integrated for the following reasons: The city currently has a working relationship with this vendor for our Laserfiche scanning products. EasyAgenda can be customized to our current workflow; can interface with our current records storage and retrieval programs; and has the potential for future upgrades This product is more user friendly than the other software products researched, and was developed specifically from the perspective of the administration of the agenda by the City Clerk for purposes of control and tracking. It also improves efficiencies in the agenda preparation process. EasyAgenda includes a Minutes Module that would enhance the preparation of summary-style minutes that we currently produce. R&S Integrated also encourages continuous feedback from City Clerks and municipalities to improve the product. The Town of Davie, FL has been using EasyAgenda for 18 months and is pleased with the product and vendor responsiveness. Although there has been some staff resistance to the new product, the City Clerk feels that overall the product has drastically improved efficiency in production and has been a cost saving in the printing and photocopying. The product is end user friendly for the Town Council. The City of Kissimmee, FL was the original Beta Site for the product and they have been using EasyAgenda for 5 years. They have been through several upgrades and have been very satisfied with vendor responsiveness. Aside from the savings of time and paper, the City Clerk is most pleased with the approval process and routing system. They highly recommend the product. FISCAL IMPACT: The cost of the EasyAgenda software, including the Minutes Module is $34,955. The Software Support and Annual Maintenance cost is $5,500 for a total cost of$40,455. Factoring in the one-time cost of$14.330 for 8 portable computers and electrical outlet installation on the dais, the total implementation cost is $54,785. The City Clerk currently has $55,000 budgeted in the proposed FY 08-09 budget. At the request of a member of the Commission, City staff contacted the CRA staff to discuss the possibility of cost sharing. Should the CRA Board decide to participate in the electronic agenda process, the cost for an additional meeting body license is $3,500 with an annual maintenance fee of$875. Total cost to the CRA would be $5,500. Based on approval by the CRA Board, the CRA would agree to contribute the cost of the additional meeting body license and annual maintenance. ALTERNATIVES: The alternatives are to I.) Continue using the paper/binder agenda at an additional cost of$O; 2.) Purchase the R&S EasyAgenda at a cost of$54,785.; or 3.) Prepare the agenda using our current process and convert the final document to an electronic (PDF) document format, which can be viewed on a computer from the dais (thus eliminating the need to re-print or copy an agenda book). This option would include the cost of approximately $ I 5,000 for hardware and electrical. ) / \ ! Ii ~. i . . ...;.~..~.'\..C:..-~~, ---.- City Manager's Signature Assistant to City Manager (fitl/ City Manager's Office Department Name City Attorney / Finance S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC e.Agenda Software Comparison PRODUCT NAME -----> Laserfiche Agenda Manager MCCi MuniAgenda R&S Easy Agenda Software $29,955.00 $37,225.00 $34,955.00 Minutes module none 1,500.00 included Cost - Software $29,955.00 $38,725.00 $34,955.00 HARDWARE & ELECTRICAL: Portable computers for dais (8 units) $13,680.00 $13,680.00 $13,680.00 Electrical outlets installation (dais) 650.00 650.00 650.00 Cost - Hardware & Electrical 14,330.00 14,330.00 14,330.00 Cost - Software Support & Maintenance (annual) 4,500.00 4,225.00 5,500.00 TOTAL COST ----> $48,785.00 $57,280.00 $54,785.00 Optional: Additional meeting body - license $1,000.00 $4,500.00 $3,500.00 Additional meeting body - annual maintenance 320.00 400.00 875.00 Cost - additional meeting body $1,320.00 $4,900.00 $4,375.00 COST - GRAND TOTAL (includes Optional) ----> $50,105.00 $62,180.00 $59,160.00 PRODUCT FEATURES: Multiple customizable workflows? Yes - somewhat Yes Yes Incorporate current agenda template? No Yes Yes Support tile attachments to agenda items? Yes Yes Yes Include status tracking/audit trail? No Yes Yes Support revisions and re-submittals? Yes Yes Yes Printable complete agenda packet? Yes Yes Yes Agenda publish-to- Web feature? Yes Yes Yes REMARKS: I. Software quotes include setup & training. 2. Minutes module included with R&S Easy Agenda 3. Hardware: $12,800 PC's, $880 UPS units 4. Software support & maintenance: Easy Agenda includes annual project review (4 hours) 5. Addt'!. meeting body (Easy Agenda) $0 for same person Agenda Coordinator I Administrator 6. Electrical: 5 duplex outlets for dais PC's 7. Rollout period: 4-8 months l:Ij ~ ::r:: H tJj H 8 ~ EXHIBIT liB" CITY CLERK'S OFFICE MEMORANDUM TO: Mayor & City Commissioners FROM: Janet Prainito City Clerk DATE: August 4, 2008 RE: Electronic Agenda At the June lih City Commission meeting, Carisse Lejeune, Assistant to the City Manager, provided an overview of the criteria for an electronic agenda. Following the presentation, the City Manager requested a cost analysis be provided to the City Commission. We have determined the following costs for the production of an agenda. enda .~. ~--"-- The approximate cost savings of a totally paperless agenda would be $6,900 per year. OPTION # 1 - NO CHANGE - CONTINUE WITH CURRENT AGENDA PROCESS AND AGENDA BOOKS. If we continue with the present process, there would be no need for the purchase of laptop computers, rewiring of the dais, or any computer maintenance expenses associated with an electronic agenda. These would appear to be the tangible savings since only the format for viewing the items would change. It should be noted that if we choose an electronic agenda, paper copies of the agenda and backup would still have to be printed for those without computer technology and for the purpose of record retention. 1 C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKlC\Department Memo for Agenda Item BackuD 07-30-08.doc . Department Memo City Clerk's Office July 30, 2008 OPTION # 2 - PURCHASE ELECTRONIC AGENDA SOFTWARE During this investigation, the City Clerk's Office devoted a great deal of time evaluating the software products. The EasyAgenda software from R&S Integrated is our first choice. We have an established working relationship with R&S Intergrated with our Laserfiche scanning products. This software: . Can be customized to our current work flow; . Can interface with our current records storage and retrieval programs; and . Has the potential for upgrades. This product is more user friendly than the other software products we investigated with its approval process and workflow. R&S Integrated has worked closely with City Clerks throughout Florida in developing their products. This particular software was developed specifically from the perspective of the administration of the agenda by the City Clerk for purposes of control and tracking agenda items and it improves efficiencies in the agenda preparation process. It also includes a minutes module that would enhance the preparation of summary-style minutes that we currently produce. There is also continuous feedback from City Clerks and municipalities to improve the product. Although MuniAgenda has the added feature of audio, visual and webcasting through Granicus, those features are not needed now or in the very near future. While MuniAgenda and EasyAgenda have similar workflow and approval capabilities, the MuniAgenda processes are not quite as user friendly as those of EasyAgenda and the minutes module does not accommodate summary style minutes as easily. The Agenda Manager package from Laser Fiche did not appear to be compatible or have the flexibility to conform to our current processes. We would not recommend this product. In summary, there are two options as follows: 1.) Continue using the paper/binder agenda - Cost - $0 2.) Purchase an entire electronic agenda management tool - $55,000 An alternative to the above two options would be to prepare an agenda as we are currently doing and converting it to an electronic document format. The estimated cost of this conversation would be $15,000 that would cover the cost of the laptop computers, rewiring of the dais and maintenance of the hardware. 3 C:\Documents and Settings\lejeunec\Local Settings\Temporary Internet Files\OLKlC\Department Memo for Agenda Item Backup - 07-30-08.doc XII. - LEGAL - 2nd Reading Non-Development CITY OF BOYNTON BEACH ITEM B.2 AGENDA ITEM REQUEST FOR>. Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19, 2008 August 4, 2008 QNoon) D October 2 I, 2008 October 6,2008 QNoon) ~ September 2, 2008 August 18, 2008 (Noon) D November 5,2008 October 20, 2008 QNoon) D September 16, 2008 September 2, 2008 QNoon) D November 18,2008 November 3, 2008 QNoon) D October 7, 2008 September 15, 2008 QNoon) D December 2. 2008 November 17,2008 QNoon) D Announcements/Presentations D City Manager's Report NATURE OF D Administrative D New Business AGENDA ITEM D Consent Agenda ~ Legal D Code Compliance & Legal Settlements D Unfinished Business D Public Hearing D RECOMMENDATION: Adoption of Ordinance on Second reading amending the Community Redevelopment Plan to amend the boundaries of the Community Redevelopment Area. EXPLANATION: Ordinance 00-59 which was adopted in November 8, 2000, amended the Community Redevelopment Area boundaries and extended the reach of those boundaries from the North jurisdictional boundary of the City to the South jurisdictional boundary. Ordinance 00-59 did not specifically address unincorporated enclaves within the described Community Development Area boundaries. Previous boundary legal descriptions did not identifY those Palm Beach County "pockets" that elected to remain in the County. Further, those legal descriptions generally stayed in the east right-of-way line of South Federal Highway. The purpose of the proposed Ordinance is to clearly establish that when unincorporated enclaves were or are annexed into the City that there is a corresponding inclusion of those properties in the Community Redevelopment Area and that those properties are subject to Community Redevelopment Agency jurisdiction. The Ordinance specifically addresses several projects that were annexed into the City since the adoption of Ordinance 00-59 but which are not reflected in the Palm Beach County Property Appraiser's records as being included in the Community Redevelopment Area. Adoption of this Ordinance will resolve any doubt regarding the status of those properties as well as properties which are annexed in the future. We have also included the BOYNTON BAGELS and the TICKET CLINIC projects on South Federal Highway adjacent to the Trade Winds Estates, First Addition, which is currently located in a Palm Beach County "pocket." We do not currently have the estimated taxable values for these two parcels, although we anticipate them to be a small amount. PROGRAM IMPACT: Inclusion of annexed properties in the defined Community Redevelopment Area will bring those properties under the jurisdiction of the Community Redevelopment Agency for purposes of redevelopment incentives and programs. The Community Redevelopment Agency will receive the benefit of TIF revenues not currently being received since the property is not recognized as CRA property by the Property Appraiser's office. FISCAL IMP ACT: There will be an increase in TIF revenues to the CRA and a revenue loss to the City. The Finance Director has prepared a spreadsheet which depicts the parcel information and the taxable value allocation to the City and the CRA. The CRA staff is evaluating this data. A copy of the spreadsheet is attached. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM The estimated taxable value for each of the developments is as follows: Waterside - Completed 2007 - Estimated Taxable value $32,509,] 59 The Villas of Boynton Beach (f/kJa Tuscan Villas) ~ Completed 2007 - Estimated Taxable value $10,837,500 Bayfront - Completed 2007 - Estimated Taxable Value $16,473,000 Gulfstream Gardens - Vacant - Estimated Taxable Value $15,564,500 Palm Grove - Vacant - Estimated Taxable Value $1,500,000 AL TERNA TIVES: Amend the CRA boundary designation to specifically exclude annexed enclaves. ~ ~ Department Head's Signature City Manager's Signature Assistant to City Manager ( :,{!\,V\.i' City Attorney Department Name City Attorney I Finance SIBULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC , I 1 ORDINANCE 08 - (J~ 2 3 4 AN ORDINANCE OF THE CITY COMMISSION OF THE 5 CITY OF BOYNTON BEACH, FLORIDA AMENDING THE 6 COMMUNITY REDEVELOPMENT PLAN TO CLARIFY 7 THAT ENCLAVES AND OTHER PROPERTIES ANNEXED 8 INTO THE CITY THAT ARE WITHIN THE PREVIOUSLY 9 DESIGNA TED BOUNDARIES OF THE CRA ARE PART OF 10 THE COMMUNITY REDEVELOPMENT AREA AND 11 THEREFORE SUBJECT TO JURISDICTION OF THE 12 COMMUNITY REDEVELOPMENT AGENCY; AMENDING 13 THE COMMUNITY REDEVELOPMENT BOUNDARY 14 DESCRIPTION TO CLARIFY INCLUSION OF ANNEXED 15 PROPERTY; PROVIDING FOR AUTOMATIC INCLUSION 16 OF ANNEXED PROPERTY IN THE CRA UNLESS 17 EXCLUDED BY EXCEPTION; AMENDING CHAPTER 2 OF 18 ARTICLE I OF THE CODE OF ORDINANCES AND 19 SECTION 2-13.2(b) THEREOF RELATING TO THE 20 COMMUNITY REDEVELOPMENT AGENCY 21 BOUNDARIES TO RENUMBER SUBSECTION (b) AS A 22 NEW SECTION 2-13.5; ACCEPTING A ," RECOMMENDA TION FROM THE COMMUNITY .:._) 24 REDEVELOPEMENT AGENCY TO IMPLEMENT THE 25 AMENDMENTS PROVIDED HEREIN; DIRECTING THE 26 CITY ADMINISTRATION TO TAKE SUCH ACTION AS 27 NECESSARY TO EFFECTUATE THE INTENT OF THIS 28 ORDINANCE; PROVIDING FOR CONFLICT, 29 SEVERABILITY, CODIFICATION; PROVIDING FOR AN 30 EFFECTIVE DATE. 31 32 WHEREAS, Florida Statute 163.361 provides for amendment or modification of a 33 ommunity Redevelopment Plan including changes in boundaries of the redevelopment area to 34 dd land to or exclude land from the redevelopment area; and 35 WHEREAS, the City Commission has provided notice of and conducted a public hearing 36 n the proposed modification of the Community Redevelopment Plan hereinafter set forth in 37 ccordance with the requirements of State law; and 38 WHEREAS, the City Commission has heretofore described the boundaries of the 39 'ommunity Redevelopment Area by adoption of Ordinance 00-59. The boundaries of the 40 ommunity Redevelopment Area as set forth in Ordinance 00-59 a north and south boundary that I Page 1 ICAIOrdll1ances\CRAICRA BOUNDARY AMENDMENT 082508(DK legall.doc I \\a:-, cllterminllus with the ('it:'s nllrth and sllulh lunsdictlllnal boundanes: ,1l1\.1 ') \VHEREAS, the City Commission subsequent tll the adoption l)f Ordinance 1111.':; C) has ~ ~ armexed enclaves and other property with the intent that those properties were to be lreClted as , ~ within the Community Redevelopment Area: and ::> WHEREAS, the City Commission finds that the enclaves that have been annexed into the () City subsequent to the adoption of Ordinance 00-59 shared. at time of annexation, the same 7 characteristics as other properties in the Community Redevelopment Area and that such areas 8 were, at time of annexation. slum areas. blighted areas, or areas in which there was a shurtage oj l) housing that is affordable to residents of lovv ur moderate income. including the elderly llr \vere 10 costal and tourist areas that v.,ere deteriorating or economically distressed due to outdated building 11 density patterns, inadequate transportation and parking facilities. faulty lot layout or inadequate 1.2 street layout. or a combination thereof: and ] J WHEREAS, the Cit) Commission tinds that there are additional enclaves \vithin the ]~ oeneric boundaries of the Community Redevelopment Area which, if annexed into the City. 15 hould be deemed and considered part of the Community Redevelopment Area as the) share the 16 'ame characteristics described in the foregoing whereas clause: and 17 WHEREAS, the City Commission has considered and accepts the recommendation from ] 8 he Community Redevelopment Agency as expressed in Community Redevelopment\genc: III esolution .2008-05: and .'20 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE .'21 ITY OF BOYNTON BEACH, FLORIDA: -', Section 1. That the foregoing "WIIEREAS" clause is true and coneet and hereby -- ,~ atitied and contIrmed by the City Commission. --' .'2~ Section 2. Section 2-13.2 of Artiele L Chapter 2 of the Code of Ordinances IS hereb\ 1\[ Page:'. 11CM'''1 "",,,,,,,IRM"^ ROI "D^R' 'MINDMI NI """"",DR 1""11,1",, I, . . , 1 amended to read as follows: 2 Sec. 2-13.2. Governing body of community redevelopment agency. * 3 (a) The members of the City Commission constitute the governing body (Board) of 4 the Community Redevelopment Agency. 5 (b) The community redevelopment agency, shall exercise its jurisdiction in all areas 6 of the city which the city has heretofore designated for redevelopment. The community 7 redevelopment area is more particularly described in Exhibit /\. 8 (eQ) Chair and Vice-Chair. The Mayor shall be the Chairperson and the Vice-Mayor 9 the Vice Chairperson of the Board of the Community Redevelopment Agency. 10 11 Section 3. Creating a new section 2-13.5 as follows: 12 2-13.5. Community Redevelopment Area. 13 (a) The boundaries of the Community Redevelopment Area are as set forth in the 14 !followin2. legal description: 15 iBEGINNING at a point of intersection of the West right-of-way line of the Intracoastal 16 iWaterway with the North line of the South one-half (S Y2) of the North one-half (N \;2) of 17 :Section 15, Township 45 South, Range 43 East, said North line being the North boundary line 18 !for the City of Boynton Beach. thence run Westerly along the said North line. said North line 19 !being also the centerline of N0l1heast 26th Avenue and its eastern extension thereof, said 20 extension crossing the F.E.C. Railroad. U.S. Highway One (S.R. #5). and further being the 21 North line of that part of the South 150 feet of the North 1,455.5 feet of the Northwest 14 of said 22 Section 15. Township 45 South. Ran2.e 43 East. to a point on the West line of said Section 15: j'"' ~aid West line being also the East right-of-way line of Northeast 4th Street; ...-' 24 25 thence Southerly along the West line of said Section 15 to the Southwest comer of said Section 26 i] 5. being also the Northwest comer of Section 22. Township 45 South, Range 43 East; 27 28 ~hence continuing Southerly along the West line of said Section 22. Township 45 South, Range 29 ]43 East. to a point on the North right-of-way line of the Boynton Canal (SFWMD C-16 Canal) 30 ps currently laid out and in use: 31 32 .hence Westerly along the said North right-of-way line of the Boynton Canal lying in Sections 33 I and 20. to a point of intersection with the Northerly extension of the West right-of-wav line 34 )f West Industrial Ayenue as shown on the plat of BOYNTON BEACH INDUSTRIAL PARK 35 \JORTH. according to the plat thereof as recorded in Plat Book 43. Pages 20-22. Public 36 ~ecords to Palm Beach County. Florida; 37 38 hence Southerly along the said West right-of-line of West Industrial A venue and its 39 'ontinuation in the plat of BOYNTON BEACH INDUSTRIAL PARK. according to the plat I Page 3 ICA \Urdll1anceslCRA ICRA BOUNDARY AMENDMENT 0825U8( OK legal ).doc ] I th\.Tecd J.S recorded in Pbt l-)ooJ, .25. lJa~e .2.~::::. PublIc Record~ of PJ.lm Beach l'OUlll\ .....1 l()tJ_~J;1 , Ill) a point un the South right-oJ~~\L0-.Une_.s.l.l~(jte r~.Q~ld QV:LL~~~"t BO\JJlll!LUs;J.J,;ll Boub arQ...LLic. ) I current" bid out and in use: -1- "' thence S. X I U 48' 30" E. alung the South right-of-wa\ line on \\'est Bovnton Beach l~.l2_IJl~~i:lrd 6 (based un an assumed bearing of N. 87" 4Cr -1-6'" L. of the centerline of \Vest BOvnlll}}J2CUC)1 7 Boulevard ). U distance of 30~.68 feet to a point: 8 L) thence S. 87" 13' 22'" E. along said South right-of-wav line. a distance of 309.97 feet tu uj2QinL III 1 ] thence S ~W" 25" 27" E. along said South right-or-way line. a distance of 50.95 feet to the ]2 Southwest corner of Lot 5. B]ock 1. according to the plat of LAKE BOYNTON ESTATES 13 PLAT 1. as recorded in Plat Book 13. Page 32. Public Records of Palm Beach Countv,.llorida: ]-1- 15 thence N. 88006' /9'" E. along the South right-of-wav line and the South line of said Lots 3. -+ ]6 & 5. Block]. LAKE BOYNTON ESTATES PLAT]. a distance of] 50.00 feet to the Southeast ] 7 corner of said Lot 3. and a point on the East line of Section 29 and the 'Nest line of Section 28, 18 Township 45 South. Range 43 East. Palm Beach County. Florida: F) 20 thence S. 0103]' 3] '" E. along the said West line of Section /8. a distance of 506.58 feet to the .2 ] intersection of the centerline of West Ocean A venue as currentlv laid out and in use: "l"l -~ ,~ thence S. 89" 47' 3]" E. along: the said centerline of West Ocean Avenue. to its intersection -.' 2-1- \vith the West right-of-wav line of Sea crest Boulevard as cunent!\. laid out and in use: 25 .2 () thence Southerly along the West right-of-wav of Seacrest Bou]evard to its intersection \\nh the 27 'enterline of Southwest 2nd A venue: 28 29 hence Easterlv crossing Seacrest Bou]evard and continuing on the centerline of Southeast ,!lli 30 Avenue to the Easterlv right-of-wav line of the Florida East Coast Railwav (FEC RJR) right-of- i] ~ '''l .'- ~ ~ hence Southerlv alono the East right-of-\vav line of the FEC R/R. to Ci point of intersection -"'-"' .,4 with the ""'esterlv proiection of the South line of Lot 20. DELRA Y BEACH ESIA TES. ,5 ccording to the plat thereof as recorded in Plat Book ~]. Page ] 3. Public Records of P~dm .,6 Beach Countv. Florida: ~.., .' I 38 hence S. 73" 45' ] 5" l~. along, said Westerlv Droiection of the South line of said Lut)U. th\.. 39 ~outh line of said Lot 20 and its Easterlv extension a distance of 680.2] feet to a noint on thl.:' -1-u ~asterlv ril!ht-of-wav line of South Federa] Highwav (U.S. #1). said South line being_also thl' -1-] oroorate boundalY' of the City of Boynton Beach: 42 4' hence Northerlv alonu the Easter]y ril!ht-of-\\av line of South Federa] Hiolma\ (L .S. #] ). to Ll .) -1--1- oint of intersection with the South line of the South 50 feet of the "Not Inc]uded" parcel -1-5 diacent to Lot A as shown on the o]at of KING'S SUBDIVISION. as recorded in Plat Book -1-() O. Pa~!:e 47. Public Records of Palm Beach County. F]orida: -1-7 48 hence ECister]y along said South 50 foot line to a point on the West line of l'RADE 'v\INDS i Page -t ! 'CA{'rdlll'iI1ecs\CRA\CRA BOUNDARY AMENDMENT !IXc'U81 U,,- kgall due 1 ESTATES. FIRST ADDITION, according to the plat thereof as recorded in Plat Book 22, Page 2 44. Public Records of Palm Beach County, Florida; " J 4 thence Northerly along said West line of TRADE WINDS EST A TES. FIRST ADDITION, a 5 distance of 50 feet to a point, said point being also the Southeast comer of said Lot A. KING'S 6 SUBDIVISION; 7 8 thence Westerlv along the South line of said Lot A. KING'S SUBDIVISON, to the Easterly 9 right-of-way of South Federal Highway (U.S. #1) as currently laid out and in use; 10 I 11 I thence Northerly along the said Easterly right-of-way line of South Federal Highwav (U.S. #1). 12 I to a point on the South line of Lot 8. KINGS SUBDIVISION. according to the plat thereof as 13 recorded in Plat Book 20, Page 47, Public Records of Palm Beach County. Florida; 14 15 thence Easterly. Northerly and Westerly along the South, East & North lines of said Lot 8, 16 KINGS SUBDIVISION, to a point on the said Easterly right-of-way line of South Federal 17 Highwav (U.S. #1 ); 18 19 thence Northerly along the said Easterly right-of-way line of South Federal Highway (U.S. #1 ), 20 to a point that is the Southwest comer (SW) of the plat of EST ANCIA AT BOYNTON 21 BEACH PUD. according to the plat thereof as recorded in Plat Book 108, Pages 25 & 26, 22 Public Records of Palm Beach County. Florida, said point being also on the North right-of-way 23 line of Bamboo Lane, a private road; 24 25 thence along the following courses (based on the North line of the previous record plat known 26 as DAKOTA LOFTS, as recorded in Plat Book 97, Pages 132 to 134, Public Records of Palm 27 Beach Countv, Florida being S. 890 18' 46" W.); 28 29 S. 76027' 18" E.. a distance of 150.00 feet to a point, 30 N. 110 16' 09" E.. a distance of 13.95 feet to a point; 31 N. 890 18' 46" E. a distance of 248.79 feet to a point. 32 N. 05026' 06" W. a distance of94.50 feet to a point: 33 N. 890 18' 46" E.. a distance of 300.00 feet to a point on the West rig:ht-of-wav line of 34 he Intracoastal Waterway as currentlv laid out and use: 35 36 hence Northerlv and along the West right-of-way line of said Intracoastal Waterway to the 37 IPOINT OF BEGINNING. 38 39 ESS all of Lots 39 & 40, Lots 66 & 67. Lots 72 thru 76, and Lots 78 thru 112. including all 40 hO-foot ri :rht-of-wavs connected thereto as shown on the AMENDED PLAT OF TRADE 41 INDS EST A TES as recorded in Plat Book 21 Pag:e 73 accordin to the Public Records of 42 aIm Beach Count Florida and 43 44 ESS all of Lots 1 thru 5. includin the 50-foot right-of-wa for Miller Road. as shown on the 45 lat of KILLIAN'S PARK as recorded in Plat Book 23 Page 195 accordin to the Public 46 ecords of Palm Beach Countv. Florida. 47 48 I Page 5 \CA\Ordinances\CRAICRA BOUNDARY AMENDMENT 082508(DK legal)do(; ] I The ful]ovvin~ described propenies \'vhicLL v\ere annexed into the Cit\ u1 BO\ntl_'l' lica~t] " - subsequent to the adoption of Urdinance UO-59 are expressh/ deemed indudc) ,~] , Communit\ Redevelopment Area as orth~~jfeclive date of annexation ujtho~~ropeq]l'" 4 ) h TICKEI CLINIC: '7 ~ Lots 2 and 3. Less the Westerl)/ ] 7 feet thereof KING'S SUBDIVISION. accllrdin~ tu l) the Plat thereof as recorded in Plat Book 20. Page 47. of the Public Records_.0LPalm 10 Beach County. Florida. ] 1 12 13 BO'{NT'ON BAGELS: 14 15 Lot 8. Less the Westerly 17 feet for road ri2ht-of-wav. KINGS SUBDIVISION. 16 according to the Plat thereof. as recorded in Plat Book 20. Pa!2e 47. of the Public ]7 Records of Palm Beach County. Florida. 1 ~ i I I IlJ 2U BA \'FRONT: 2\ " Lots 56 & 57. AMENDED PLAT OF TRADEWINDS ESTATES. according to the Plat -- ," thereof as recorded in Plat Book 21. Page 73. of the Public Records of Palm Beach --' 24 County. Florida. Less a p0l1ion of Lot 57 for right-of-way of State Road No.5 I South , - Federal Highway] as shown on State of Florida Road Department riflht-of-wCl\ map _J 26 Scction No. 9301-205. 27 2g 2lJ ITIE VIl.LAS OF BOYNTON BEACH dla IllSCAN VILLAS): 3U 3\ J~ot 1 and Lot 1/\ of KINGS SUBDIVISION. accordinfl to the Plat thereof as recorded ~~ in Plat Book 20, Page 47. Public Records of Palm Beach County. Florida: less the ~ , W'esterly 17 feet of said lots. .1.1 34 ~~ ) Together with: 36 37 All that part of Lot C of KINGS SUBDIVISION. in Section 4. Township 46 South. 3g Range 43 East. Palm Beach Count...... Florida. as per Plat recorded in Plat 20. Page 47. 3lJ Public Records of Palm Beach County. Florida. except the following pati thereof: -Hi Beginning at the Southwest ( S W) corner of said Lot C thence run Northerlv along the 41 West line thereof. a distance of eiflhtv ( 80) feet. thence Southeasterlv ( SF) in a strai2:hl 42 line to the Southeast (SE) corner of said Lot C: thence run West along the South line uf 43 I said Lot C to the Point of Beginning. FUliher less and except the Westerl) 17 feet for ' i 44 road right-of-wav. 45 46 I 47 fAI'~lJJ)VE: 48 j I , I Page (} i i ,l A,I JrJlIlallce,\CRA\CR..\ BOUNDARY ;\ME;-..JDMENT Ug~5(J8(D"- legal) JOl f i , , , ] That part of Lot 59, AMENDED PLAT OF TRADE WINDS EST A TES, a subdivision. 2 according to the Plat thereof. recorded in Plat Book 2 L Page 73, of the Public Records 3 of Palm Beach County, Florida: lying west of the right-of-way of State Road 5 (U.S. 4 Highway No. 1) as conveyed to Palm Beach County, Florida by a deed recorded in 5 Official Records Book 124, Page 638 of the Public Records of Palm Beach County, 6 Florida. 7 8 Together with: 9 10 Lots 37, 38 and S8 of the AMENDED PLAT OF TRADE WINDS ESTATES, 11 according to the Plat recorded in Plat Book 21. Page 73, of the Public Records of Palm 12 Beach County, Florida, less that portion deeded to the State of Florida by instrument in ]3 Official Records Book 104, page 35, Public Records of Palm Beach County. ]4 15 Together with: 16 ]7 Lot 15 , of KILLIAN'S PARK. a subdivision according to the Plat thereof, as recorded 18 in Plat Book 23, Page 195, of the Public Records of Palm Beach Countv. Florida, less ]9 that portion of Lot 15, conveyed to the State of Florida by Warranty Deed in Official 20 Records Book 119, Page 453. of the Public Records of Palm Beach Countv, Florida. 2] 22 Together with: 23 24 All of Lots 6 through ]4 and Lots ]6 through 29, of KILLIAN'S PARK, according to 25 the Plat recorded in Plat Book 23, Page ] 9S, of the Public Records of Palm Beach 26 County. Florida. 21 28 Together with: 29 30 The 30-foot right-of-way of Miller Road as shown on the Plat of KILLIAN'S PARK, as 3] recorded in Plat Book 23. Page 195, in the Public Records of Palm Beach County, "J i Florida, adjoining Lots 6 through 14 of said KILLIAN'S PARK. as abandoned bv the .)~ i 33 I City of Boynton Beach Ordinance No, 06-007 dated January 17,2006. I : 34 35 i I i 36 fW A TERSIDE: 37 I 38 A parcel of land in Section 4, Township 46 South, Range 43 East. Palm Beach County, 39 I Florida. being more particularly described as follows: I 40 I 4] COMMENCE at the Northeast (NE) corner of Lot 48, TRADE WINDS 42 ESTA TES, FIRST ADDITION, according to the plat thereof as recorded in 43 Plat Book 22, Page 44, of the Public Records of Palm Beach County, Florida, 44 said corner being on the Westerly right-of-way line of the Intracoastal 45 Waterway: thence N. Oso 26' 06" E" on said Westerly right-of-way line, a 46 distance of 365.92 feet to the POINT OF BEGINNING: thence S. 890 18' 46" 47 W., a distance of 385.00 feet: thence N. Oso 26' 06" E., a distance of 4.08 48 feet: thence S. 890 18' 46" W., a distance of 35.00 feet: thence S. Oso 26' 06" I Page 7 ,\CA\Ordlllances\CRA\CRA BOUNDARY AMENDMENT 082508(DK legal).doc I \\.. a distance of] 74.98 ted: thence S. 89" II.;" 36" \\.. a distance u1 2.1().1.-4 , feet to a point of curvature of a circular curve. concave to the Southeast: ~ ~ thence Southwesterlv on the arc of said curve. with a radius of 1 U2A 7 feel .' 4 and a central amde of 34" 34' 00". an arc distance of 6] .82 feet to a point oj :-> reverse curvature of a circular curve concave to the .\iorthwest: Jhencl: (1 ~lluthwesterh lln the arc of said curye. with~. radius of 82.59 feet and a i ccntra] amde of :qu 34' ()()"'. an arc distanci:.-l!.L.49.83. feet to a point lli 8 tan12enC\: thence S. 8l)" ] 8' 46" \\ .. a distance of 94.20 feet tu the L) I intersection with the Easterh ri~ht-of-wa\ line of li.S.l-fi~hwav Une (S. R. I lU I No.5 ). said intersection being on thearc of a circular curve. concan' tu tlll' 1 ] West. the Radius point of \vhich bl~ars N. 73" 25' 48" Vv.: thence '\;onherh 12 on said Easterlv right-of-\\av and on the arc of said cuneo \vith.a radius u1 ] ~ 11.509.20 feet and a central an~le \)1' U2" 23' ()9". an arc distance uf 4 7l).2"? 14 feet: thence 1\. 89" 14' 4t' L.. a distance uf 245.48 teet: thence '\;. ()5'_2()~ 15 II O().. L. a distance uf95.70 feet to the intersection with a line parallel with and 16 II :2..78.97 feet South of the North line uf said Section 4: thence N. 8l)' ] 8~..::L6.__' ] 7 L. on said parallel line. a distance llf 274.00 feet: thence S. 06u 36' 55"~.cl 18 distance 01'40.2] feet to the intersection with a line parallel v\'ith and b18.8i ]9 feet South of the North line of said Section 4: thence N.. 890 18' 46" f... un 2U said parallel line. a distance of 250.00 feet to the intersection \\ith the 2 ] I aforementioned Westerlv riuht-of-I\a\ line uf the Intracoastal \\' aterwa\ . " I thence S. 050 '6' 06'" \\., on saId \\esterlv riuhl-of-w<!l_line. ~Ldistance.~).l -- ,~ I .~] 5.29 feet to the POINT OF BEUINNlN(j. "",:,_') I I ' -_._~~..._~------~ 24 1 I J ,- I. For purpo.<;cs of eSlablishinR the hWI.!....xc'ur ti'om which lax increment increuse.\ shull hI: ~:-> , I 26 I calculull!d far Jro 'Cl"!S, the dUll! ut unne:w/ion of Ihe /7roperll jjJJ!J... / h l' 27 . 'urisdic/ ional bOlll1duries of lhl! C'ilv shall con/rol us / hosl! jJ/'o/Nrlil!s Here ulrewh._I!L.!.b.1.. 28 ounduries uflhe Communi/}' Redevl!lopmcl1I Area as described in UrdinanCl! UO-5</ 2l) 30 -.------ (b) All propeI1\' within the boundaries. of the Communitv RedevelopmentArea~ I 3 ] ncluding, those properties which constitute unincorporated enclaves, have been found b\ the Cit\ 32 'ommlsslOn to share the same characteristics of the slum and/or bli ~~ 'urround or are ad' acent to them and are therefore suitable for and wi]] benetit ji'om th(,: _"'l _1 ~4 'ommunit\ redevelo )ment ro Tams of the Community Redevelo ment Auenc\. 35 (C) All unincorporated enclaves \vithin the Communit\' Redevelopment A.rea which 36 'e annexed into the Cit ' of Bovnton Beach subse uent to the ado tion of this code sectil1l1 shall Page S .l '1'.( JrJlllan,,',.CIVI ,eRA BOUNDARY .\MENUMlcN' (IX~'()XI Uk Ie"", I d", i I 1 be considered for inclusion in the Community Redevelopment Area. At time of annexation. the 2 City Commission shall expresslv state its findings that the property meets the statutory criteria for 3 inclusion in the Community Redevelopment Area. Contemporaneously with the annexation of 4 property which is otherwise suitable for inclusion in the Community Redevelopment Area. the 5 City shall also adopt ( following a recommendation from the Community Redevelopment Agency 6 that the property is statutorily eligible for inclusion in the Community Redevelopment Area) an 7 ordinance amending the Community Redevelopment Area boundaries. In addition ~ a finding 8 that the statutory grounds for inclusion in the Community Redevelopment Area exist. the 9 ordinance shall include a provision for written notice of the boundary amendment to the Palm 10 Beach County Property Appraiser. 11 12 Section 4. The City's administrative staff is directed to take appropriate action, 13 including but not limited to, coordination of effort with the Community Redevelopment Agency 14 staff and the Palm Beach County Property Appraiser's office to effectuate the intent of this 15 ordinance. There shall be no retroactive reallocation of ad valorem or TIF revenues between the 16 City and the Community Redevelopment Agency by virtue of the adoption of this Ordinance. 17 Section 5. All prior ordinances or resolutions or parts thereof in conflict herewith are 18 !hereby repealed to the extent of such conflict. 19 Section 6. If any section, sentence. clause, or phrase of this Ordinance is held to be invalid 20 pr unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect 2] he validity of the remaining portions of this Ordinance. I Page 9 \CA\Ordinances\CRA\CRA BOUNDARY AMENDMENT 082508(DK legal).doc 1 Section 7. It is the intention of the l'it: C(\l11misSlOll of the <. 11 ~ ()~ B( ') " J( It\ -, BEACH. Florida. that the provisions of this Ordinance shall become and be made a pan \)j' t]1l' - -' CITY OF BOYNTON BEACH Code of Ordinances: and that the sections of this ordinance 111:.1\ 4 be renumbered or relettered and the word "ordinance" may be changed tu "section." "m1iclc." or "' such other appropriate word or phrase in order to accomplish such intentions. 6 Section 8. This Ordinance shall be dTective immediately after adoption b:-- the Cit:-- 7 Commission. g PASSED FIRST READINC; this Ja:v of .2008. l) lU 11 SECOND AND FINAL READING ADOPTED this day of .2008 ]2 ] i CITY OF BOYNTON BEACH. FLORID:\ ]4 1 S 1h --_.._....~- -~- . -- ~ ------.-- 17 Mayor. Jerry Taylor 18 19 ----~-~ - ---'-"'---~ 2U Vice Mayor - Jose Rodriguez 21 -,-, -- -,-. Commissioner - Ronald Weiland _.1 24 -, - "' --. --~-- ____.',..u____ 2() Commissioner 'lv' oodro\\. L. Hay ,., ATTEST: _I 28 -~---- - ----- .~_..- --. 29 Commissioner - Marlene Ross .i () ---.---'---"- -' 1 anet M. Prainito. CMC .'~ 'it: Clerk , ~ ,"l _1 34 Corporate Seal) II Page 1 () If ,"A" ","W"C' , RMM ROD ">A" ., M I'NDW'NI """" D' ",,1, 'm )c1I. - LEGAL - 2nd Reading Non-Development CITY OF BOYNTON BEACH ITEM 8.3 AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office o August 19,2008 August 4, 2008 (Noon) o October 21, 2008 October 6, 2008 (Noon) ~ September 2, 2008 August 18, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) 0 September 16,2008 September 2, 2008 (Noon) o November 18, 2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17, 2008 (Noon) 0 Announcements/Presentati ons 0 City Manager's Report NA TURE OF 0 Administrative 0 New Business AGENDA ITEM 0 Consent Agenda ~ Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Ordinance No. 08-027 on Second Reading authorizing abandonment of an existing utility easement located on property at Trinity Church International, 7255 South Military Trail, Lake Worth, Florida and Resolution No._ accepting an easement from International Church Trust # 1 for water and sewer utilities and/or other appropriate purposes on, over and across said property. EXPLANA TION: The construction of on-site utilities and building improvements have necessitated the abandonment of existing utility easements in conflict with the new building layout and, in turn, the granting of new utility easements to the City for the new utility alignment. Trinity Church International is responsible for installing the new water and sewer lines on the site. Legal descriptions and survey drawings for the new utility easements and abandonment of existing utility easements are attached for reference. PROGRAM IMPACT: None. No additional construction will be required by the City to serve this property. FISCAL IMPACT: None. AL TERNA TIVES: None. ~ W ~ .,C- K,It';.'V p-/a. z.h po- Kofi Boateng, Utilities Director Kurt Bressner, City Manager Assistant to City Manager GnU Utilities Department Department Name City Attorney / Finance xc: Peter Mazzella City Attorney File S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC I 1 ORDINANCE NO. 08- 2 3 AN ORDINANCE OF THE CITY OF BOYNTOl' 4 BEACH, FLORIDA, AVTHORIZING ABANDONMENT 5 OF A EXISTING UTILITY EASEMENTS LOCATED 6 ON PROPERTY AT TRINIT)' CHVRCH 7 INTERNA TIONAL, 7255 SOUTH MILITARY TR.\IL. / 8 LAKE 'WORTH, FLORIDA, SUBJECT TO STAFF 9 COMMENTS; AUTHORIZING THE CITY MANAGER 10 TO EXECUTE A DISCLAIMER, WHICH SHALL BE 11 RECORDED \VITH THIS ORDINANCE IN THE 12 PUBLIC RECORDS OF PALM BEACH COUNTY, 13 FLORIDA; AND PROVIDING AN EFFECTIVE DATE. 14 15 16 WHEREAS, Trinity Church International, is requesting that the City abandon existing 17 utility easements located at Trinity Church International, 7255 South Military Trail. Lake V,'orth. 18 Florida, subject to staff comments: and 19 20 WHEREAS. the construction of on-site utilities and building improvements ha\ e 21 necessitated the abandolU11ent of existing utility easements in conflict with the new building and 22 the granting of new utility easements to the City for the new utility alignment 23 24 WHEREAS, comments have been solicited from the appropriate City Departments (\]1 25 the proposed abandonment: and 26 27 WHEREAS, staff finds that the utility easements \vi]] be replaced \vith new utilil: 28 easements so that the cun-ent easements no longer serve a public purpose. and the Cit: 29 Commission adopts that finding. 30 31 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF 32 THE CITY OF BOYNTON BEACH, FLORIDA THAT: 33 34 Section 1. The foregoing Whereas clauses are true and con-ect and ll1corporated 35 herein by this reference. 36 37 Section 2. The City Commission of the City of Boynton Beach, Florida. does hereb: 38 abandon the utility easements located at Trinity Church International. 7255 South Ivlililary Trail. 39 Lake Worth. Florida, subject to staff comments. The property being abandoned is 1110re 40 particularly described as fo]]ov,'s: 41 42 See Exhibits "A" and Exhibit "B" hereto. 43 44 Section 3. The City Manager is hereby authorized and directed tl) execute 45 attached Disclaimer and cause the same to be filed. with this Ordinance, in the Public Reco 46 of Palm Beach County. Florida. S \CA\Ordmances\Abandonments\Church Easemen:doc 1 2 Section 4. This Ordinance shall take effect immediately upon passage. 3 4 FIRST READING this _ day of .2008. 5 6 SECOND, FINAL READING AND PASSAGE THIS _day of , 7 2008. 8 9 CITY OF BOYNTON BEACH, FLORIDA 10 11 12 Mayor - Jerry Taylor 13 . 14 15 Vice Mayor - Jose Rodriguez 16 17 18 Commissioner - Ronald Weiland 19 20 21 Commissioner - Woodrow L. Hay 22 23 24 Commissioner - Marlene Ross 25 ATTEST: 26 27 28 Janet M. Prainito, CMC 29 City Clerk 30 31 (Corporate Seal) S '\CA\Ordinances\Abandonments\Church Easement. doc O'BRIEN, SUITER & O'BRIEN. INC. LAND SURVEYORS 955 N.W. 17TH A VENUE, SUITE K-l PHONE (561) 276-45(!J DELRA Y BEACH. FLORIDA 33445 FAX i56Ji276-:23CW JUNE 25,2008 DESCRIPTION OF 12 FOOT SEWER EASEMENT TO BE ABANDONED: THAT PORTION OF THE 12 FOOT ~ASEMENT AS DESCRlBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017 DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES] 91 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORlDA; THENCE N.4d39'08"E., ALONG THE WEST RlGHT OF WAY LINE OF MILITARY TRAIL (STATE ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF 274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE S.59d12' 16"W., A DISTANCE OF 278.44 FEET TO THE POINT SHOWN AS POINT "A" OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017: THENCE N.49d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING: THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE N.49d06'53"W., A DISTANCE OF 98.66 FEET; THENCE S.40d53'07"W., A DISTANCE OF 12.00 FEET; THENCE S.49d06'53"E., A DISTANCE OF 102.10 FEET; THENCE N.24d52'35"E.. A DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING. .. . ~~~jb SURVEYOR & MAPPER #5708 e )(fJ I & I r l f f} /1 8O(J{ L 0\5'32 PAGE L811 SKE.TCH OF DESCR/P T/ON ~ lu NOTES: .-J I ~ THIS IS NOT A SURVEY (.) l/j a THE EAST RIGHT OF WA Y < LINE OF MILITARY TRAIL IS ASSUMED TO BEAR ~.4"39'08"E. 19' ~. ,..~'" r;.1/JrO,r:;5 l-J \~'.:>/ },.-f" S 6' Q:) \. "/" ' ...../..... . s:> ~ ~\.:>/ ) w. ~ ~ 't..' // ~ 0 o'-J:::::.;! \;:.'< CENTERLINE OF "'t-)... ~ \(::'(0\ 72' EASEMENT <,,~ \f j ; ~....'" . ~" '-:- " ~23 N.E. CORNER OF ~.. ).,. MILITARY 70 (PLA T ~ ~ Q: BOOK 83, PA GES ~ ~ 191-792) ~ " I-... V) ~ !.t.i ~ MILITARY 10 ~ (PLA T BOOK /' POINT "A n 83, PAGES W. \..~ 791-792) ,"{?;, \. 0;.-) 'Cs DESCRIPTION: r:;:-;:>.. AN EASEMENT 12 FEET IN WIDTH BElNr;.Jft~~ PORTION OF TRACTS 9 ANO 10. MA TY A. L YMARmO PLA T OF SECTION 12, TOWNSHIP 4S SOUTH, If. .:,,42 EAST, ACCORDING TO THE PLA T THEREOF AS '. ED IN PLA T BOOK 9, PAGE 74, PUBLIC RECORD (OF."~M BEACH COUNTY, FLORIDA, THE CENTERLlNE?ir' }OH BEING DESCRIBED AS FOLLOWS: ~., "/', \t' ".r~',.; "'-,~ \ ~ . COMMENCING A T THE NORTHEAST CORNER OF~fIi;'iiT .' : {:\;,. .." OF MILITARY 10, ACCORDING TO THE PLA T THE . AS : . .. " n RECORTDED IN PLA T BOOK 83, PAGES 191 AND Z>~'LlC ./ EX/dHiii.~~ A RECORDS OF PALM BEACH COUNTY, FLORIDA; THE!NC.. ,~$~rQo)", 7 N.4"J908"E., ALONG THE EAST RIGHT OF WA Y OF )#t(T~;t) .~ .?:;,~.~". i." . .:.f "'_ TRAIL (STA TE ROAD 809), A DISTANCE OF 264.90 ~SP// Qj;'1 i' \ ~J~";l;. ~.. .:~.. TO THE POINT OF BEGINNING; THENCE S.67"JO'SS"W., 0/ . r. :. ,;~ ,'.~ .. ,,' DISTANCE OF 274.79 FEET; THENCE S. 89022 'S2 "W., A ,'::. ..pAm.~iif DISTANCE OF 297.29 FEET; THENCE S.S9012'16"W., A I/?i" SUi .' .' .'R';' 5708 DISTANCE OF 278.44 FEET TO A POINT KNOWN HEREAFtiB...";-~'" '" ,1c). "0 .:;'...~,y...,.c:~; ,# AS POINT "A"; THENCE 5.79014 'S7"W., A DISTANCE OF 174'~r-')'\ ',,'" oQ~.,..",..o,~~:t:~... . .... " FEET TO THE TERMINUS POINT OF SAID EASEMENT,' THENCE........//.:' ";'" i\4(,;!;;}<:~ ,,'.',," BEGINNING A T THE AFORESAID POINT "A ~ N.49006'S3"W., A ,._~-:/ ~E: JUL Y 23, 2QOV ~ DISTANCE OF 277.00 FEET TO THE TERMINUS POINT OF SAIfl(-;'.J...IYBRIEN, SUITER tk' 07mEN, INC EASEMENT. ' ctFtr.$ICATE OF AUTHORIZATION ~LBJ5J SuR'lJ!ifR AND MAPPER IN RESP NSIBLE THE SIDE LINES OF SAID EASEMENT TO BE SHORTENED OR . PAUL D. ENGLE EXTENDED TO MEET A T ANGLE POINTS 2601 NORTH FEDERAL HlGHWA Y . DELRA Y BEACH FLORIDA 3J4-BJ ORDER NO. 99-761""SE.' (561) 276-4501 (561) 732-J279 O'BRIEN, SUITER & O'BRIEN. INC. LA1\,TI) SURVEYORS 955 N.\V. 17TH A VENUE. SUITE K-I PHONE 156]) 276-45(; DELRA Y BEACH. FLORIDA 33445 FAX 15611276-2390 .TUNE 25, 2008 DESCRIPTION OF 12 FOOT WATER MAIN EASEMENT TO BE ABANDONED: THAT PORTION OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018 DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE N.Od41 '47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF 263.81 FEET; THENCE S.89d01 '49"W., A DISTANCE OF 116.28 FEET TO A POINT DESCRIBED AS POINT <<D" OF SAID EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018; THENCE N.Od49'14"W., A DISTANCE OF 6.00 FEET TO THE POINT OF BEGINNING; THENCE N.89d01 '49"E., A DISTANCE OF 5.94 FEET; THENCE N.Od49'14"W., A DISTANCE OF 246.90 FEET; THENCE N.89d38'52"W.. A DISTANCE OF 5.96 FEET; THENCE S.87d15'50"W., A DISTANCE OF 6.04 FEET; THENCE S.Od49'14"E., A DISTANCE OF 246.69 FEET; THENCE S.89d26'16"E., A DrST ANCE OF 6.06 FEET TO THE POINT OF BEGINNING. PAUL D. ENGLE SURVEYOR & e-Xf'J1 (!, 1/ \'13)1 ~ ' 8()(J{ L45132 PAGE LI18 SKE'TCH OF DESCRIPTION ~ NO TES: ~ THIS IS NO T A SURVEY "<:{ \.) THE EAST RIGHT OF WA Y V') LINE OF MILITARY TRAIL S2 IS ASSUMED TO BEAR <.. N.40.39'08"E. :5'5iEE SHEET 2 OF 2 FOR I ,\~<,.../.1/;;-GAL DESCRIPTION S?~O) \/' .)~..... /-.... -.\ /// POINT "E" /-.....(j ~\;/-\) ~ ~ \~::-~~) .. 208.00' S.89038'52"E. ~/~ J3.00.~; Ir\ I S.8 7015'50"~~j l'~. . I -~ ~ t ~ ,:) "S ~ ;, ~ ~.~ ~:~ ~ ~'? I \ .~.) ! D:> :": ~ ~ \'--!.+:Et'!.TERLlNE OF ~ ~ ;::::: <: .1~~SEMENT I ~ ~ , \C~_ N. W. CORNER OF ~ Cl )... ~ V(:--.)\ VMILlTARY 10 (PLA T ~ ~ Q: Q) \_ ' " ~'--" BOOK 83, PA GES ~ ,'"'\ (() '--' / (" 191-192) CC '" ~ ~/~ , 164.80' \.:-11~~' /-..... N N.89026'16''W.l / S.89(0);,1i''W. S? ~ ~ ~ ~ ~ 6 ~ \. paIN T //-:. )... ~ ,~ "D" \ ( D ki ~ MILITARY 10 Air) !0" <":;;>/"'>.' ~!::.: (PLA T BOOK ''\ . /.1' ......' V) o ~ " (\....) 't- ~ 83, PAGES ^' ,t '. '...... 'J" '~191-192) , -li) '--' /' i 0;:) VJ co li) \( /' '. ~ ~ . , ('-, . '-' 0 "- '"II'<) , .' /on-...J \0 a ,.<.---",\ ,.... ') /-.... C\lo ~ "';.,.J Vi a ~' cv., ~ ..,; J ",',>,.. Q.~ <.. ~ " ~ POINT "c" PO/NT "8" i.... } ,r:tf ~ ~ ~ \ v/~a 'V.,/ ~\ ..: i (WlkJ .:-<-J \ \ ,j;;> 70 00'-'/ 47.00' r..... '7'~~h N.89034'39Y'W N.89034'39"W. ~~ ~":X:~'."";:I" ~ . . ~ ~ V> 'z. : . It) 0 iU .. I; " 13.00' li)~ ~(~:.::"":\. PA1Jt~9-. !, . ''if:' 5.6018'02"W. <: 55.9,9' \..~~L_s"lj~&o'f()R N. --. ,RPER #5708 POINT /' 5.88 3254 .. />-)\ /,"1' "'... <~...~,~ ',:' "A" 1500' \(.). '; ,. .;;.~',:,;;~f,.." /> . '1---' "..... "\, .. '" ,... 5.0"41'4 7"W. ~:;;.::;:~hE: ~UL :/~~:;'ic;,' \",......-:. .tJ:B~N. SUITER k O'BRIEN, lNe CE;Rl1FICA TE OF AUTHORIZA TION ILB353 OR AND MAPPER IN RESPONSI8LE 'ARGE: PAUL p. ENGLE 2601 NORTH rt1JE:RAL HIGHWA Y OELRA Y BEACH FLORIDA 3348J ORDER NO. 99-161"WE" (561) 276-4501 (561) 732-3279 DISCLAIMER KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach. Florida. a municipal corporation. under the laws of the State of Florida, does hereby abandon the utility easements located at Trinity Church International, 7255 South Military Trail. Lake Vv'0l1h. Florida. subject to staff comments. The property being abandoned is more particularly described as follows: See Exhibits "N' and "B" attached hereto. IN WITNESS WHEREOF, the duly authorized officers of the City of Boynton Beach. Florida, have hereunto set their hands and affixed the seal of the City this day of .2008. ATTEST: CITY OF BO\"NTON BEACH. FLORIDA Janet Prainito Kurt Bressner. City Manager City Clerk STA TE OF FLORIDA ) )ss: COUNTY OF PALM BEACH ) BEFORE ME, the undersigned authority. personally appeared Kurt Bressner and Janet Prainito. City Manager and City Clerk respectively. of the City of Boynton Beach. Florida. known to me to be the persons described in and \\'ho executed the forego1l1g instrument and acknowledged the execution thereof to be their free hand and deed 11" such officers. for the uses and purposes mentioned therein; that they affixed thereto the official seal of said corporation; and that said instrument is the act and deed of said corporati on. \VITNESS my hand and official seal in the said State and County this da\ \d ._-~ .2008. NOTAR Y PUBLIC, State of Florida M~/ Commission Expires: s ICA'Ordinances'Abandonments\Church Easeme'lt doc O'BRIEN, SUITER & O'BRIEN, INC. LAND SURVEYORS 955N.W. 17TH AVENUE, SUITEK-1 PHONE (561) 276-4501 DELRA Y BEACH, FLORIDA 33445 FAX (561) 276-2390 JUNE 25,2008 DESCRIPTION OF 12 FOOT SEWER EASEMENT TO BE ABANDONED: THAT PORTION OF THE 12 FOOT EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017 DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE N.4d39'08"E., ALONG THE WEST RIGHT OF WAY LINE OF MILITARY TRAIL (STATE ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF 274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE S.59d12'16"W., A DISTANCE OF 278.44 FEET TO THE POINT SHOWN AS POINT "A" OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017; THENCE N.49d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING; THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE N.49d06'53"W., A DISTANCE OF 98.66 FEET; THENCE S.40d53'OTW., A DISTANCE OF 12.00 FEET; THENCE S.49d06'53"E., A DISTANCE OF 102.10 FEET; THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING. ~t~~}cb SURVEYOR & MAPPER #5708 ~ XfJ./ 15/1 lff}- II BOOK l -\5'J2 PAGE UHF SKETCH OF OEseRIP TION ~ L.J NO TES: .-J i " , 0 THIS IS NOT A SURVFY I Ii J I lI) J POINT OF- j C) THE EAST RIGHT OF WA Y ::2{0) BEGINNING j <: LINE OF MILITARY TRAIL "If-- GG j 15 ASSUMED TO BEAR ~/~ I ~, N. 4039'08 "E. ~h.. I / . I \_.. - ~;:/"~l\ ; ~I . .-' ,,-(, ' eoi "i ,,:/ at ....- -\..... W ~I~ \// ) ""I" '1"/>/" 0 Q', '-1 :::::::! '-<. .<,) CENTERLINE OF ~I.... ~ \< ,"",=:)\ 72' EASEMENT <I ~ ~ I "I ~ ','....; ,~ , , ; .- ~ I ~j~ i I 0)/ ~ ~ ' N.E. CORNER OF 't-"~ MILITARY 10 (PLA ~ !!:II!;: Q: I BOOK 83, PAGES V.~ ~ 797-792) Q I I I~ ~ I ~ ~ MILITARY 70 L~ (PLA T BOOK I 83, PAGES I ! 797-792) I I ! ~~~ -~ I ( ..-." f'/ ,',' \: ~ AN EASEMENT 72 FEET IN WIDTH BElNfJ:.jtj:.:A PORTION I OF TRACTS 9 AND 10, MA TY A. L YMAtV r:4M!tDED PLA T ! OF SECTION 12, TOWNSHIP 45 SOUTH, rf!..t:F,,42 EAST, I ACCORDING TO THE PLA T THEREOF AS ~ED IN I PLA T BOOK 9, PAGE 74, PUBLIC RECORD (QF:P~M I BEACH COUNTY, FLORIDA, THE CENTERLINE rdF' .IOH ! BEING DESCRIBED AS FOLLOWS: '~~.:< >"., . \J. ",",. _', 1 COMMENCING A T THE NORTHEAST CORNER OF~P{.ifT '.J:". I OF MILITARY 10, ACCORDING TO THE PLA T THE... ....A.S . I RECORTDED IN PLA T BOOK 83, PAGES 791 AND 1'9Z>P.,l)f3L1C i RECORDS OF PALM BEACH COUNTY, FLORIDA,' THE"NCE) I N.40J90S"E., ALONG THE EAST RIGHT OF WA Y OF )i(i:(TAf?Y,> I TRAIL (STA TE ROAD S09), A DISTANCE OF 264.90 ABET">?' I TO THE POINT OF BEGINNING; THENCE s.6r30'55"W.,'~~/ , ,. DISTANCE OF 274.79 FEET; THENCE S.S9022'52 DW., A' ..::;::0.... PAl1t.'"'Jfiit . ,'.: ,~:.. DISTANCE OF 297,29 FEET; THENCES.59012'lS"W., A fl/isUf:!li;. ..' . 'R.j570S DISTANCE OF 27S.44 FEET TO A POINT KNOWN HEREAF Bs..<: - . .' '. '/,:" "0 .: ~..:.,\,.,', -; AS POINT "A .:. THENCE S.79014'57"W., A DISTANCE OF 174,(j){J"'-,\lj .,. oOo'J"P~o~~),:~>' . FEET TO THE TERMINUS POINT OF SAID EASEMENT; THENCE\.. -~"" ", \~(:;' )"~~, ..' BEGINNING A T THE AFORESAID POINT "A ", N.4900S'53"W., A "'J"">bIi:T.E: JUL Y 23. fClJl." ~ q,ISTANCE OF 277.00 FEET TO THE TERMINUS POINT OF SAJ[)~>'.!...o1mIEN, SUITER & 'o'BRIEN. INC tASEMENT.- CERrjE'ICA TE OF AUTHORIZA TlON ~LBJ5J SuRV XOR AND MAPPER IN RESP NS/8LE THE SIDE LINES OF SAID EASEMENT TO BE SHORTENED OR '. PAUL D. ENGLE 'XTENDED TO MEET A T ANGLE POINTS 2501 NORTH FEDERAL HIGHWA Y ~ . DELRA Y BEACH FLORIDA 334-B3 ORDER NO. 99-161'"SE" (551) 276-4501 (561) 732-3279 O'BRIEN, SUITER & O'BRIEN, INC. LAND SURVEYORS 955 N.W. 17TH A VENUE, SUITE K-l PHONE (561) 276-4501 DELRA Y BEACH. FLORIDA 33445 FAX (561) 276-2390 JUNE 25, 2008 DESCRIPTION OF 12 FOOT WATER MAIN EASEMENT TO BE ABANDONED: THAT PORTION OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018 DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE N.Od41 '47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF 263.81 FEET; THENCE S.89d01 '49"W., A DISTANCE OF 116.28 FEET TO A POINT DESCRlBED AS POINT "D" OF SAID EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018; THENCE N.Od49'14"W., A DISTANCE OF 6.00 FEET TO THE POINT OF BEGINNING; THENCE N.89d01 '49"E., A DISTANCE OF 5.94 FEET; THENCE N.Od49'14"W., A DISTANCE OF 246.90 FEET; THENCE N.89d38'52"W., A DISTANCE OF 5.96 FEET; THENCE S.87d15'50"W., A DISTANCE OF 6.04 FEET; THENCE S.Od49'14"E., A DISTANCE OF 246.69 FEET; THENCE S.89d26'16"E., A DISTANCE OF 6.06 FEET TO THE POINT OF BEGINNING. e.-xf'J/1S 1/ t'l3 )I B(X)K L "5'32 PAGE L' l8 SKE'TCH OF DESCRIP T/ON ~ NO TES: ~ ~ THIS IS NOT A SURVEY ~ ' ~ \..) THE EAST RIGHT OF WA Y I ~ V) LINE OF MILITARY TRAIL ' ~ IS ASSUMED TO BEAR ' N. 4 039'08 "E. I c::::\ : /"/;EE SHEET 2 OF 2 FOR CJ I \_. '.~//4f.GAL DESCRIPTION ..../0) \,/ \ ~.:..,' f........ h... ~. /~~/ POINT .'C' CJ C.j \/)) "{"{ \~"'b:) 208.00' S.89038'52 "E. ~/8: 33.00' i;(- i'-" \ I s.8r15'50"W;') (: '., , ,,:-~ ~. I i '-w . '.', '..J .1 :<: "'l'- ,,' '. ' ., . ;-/ -.... ' 'l01" -" ::::::! ~:.?(r~) ~ ~ ~ ~.. J '", CJ " a "'~CEtj;TERLlNE OF I 0, it f5 <:: \~~_E.ASEMENT I 6l ~ . $>:!!_ N. W. CORNER OF 't: () ).... 6 \((>"> VMILlT ARY 10 (PLA T ~ ~ Q::- 0) \'_' _0 BOOK 83, PA GES ~ l~ li) "-'//,,<' 191-192) ct "- "" I' / .) ........ ,( ...... 164.80' '--716.~' V1 ~ N.89026.16"W! I S.89t~:f}"W CJ ~ ~ \~/ // '" ~. ~ ~ , ~ ~ $ ~ POINT /-;.:.~. Q:: ~'? .f;? "D" (( ,_; ,lJj ~ MILlT AR Y 70 ^' ^' '..7>~_-._ ~ -.. (PLA T BOOK olry ,~ ((,:~) ~ ~ 83, PAGES "': I ~ ~ _::.~), Q::> 191-192) C; D::l ~ 1;--/, . ,-' . <'v ~ I tor) ~ v., '. .:-, ~ Q I \0 /... ) CJ : /' ~. '.j r r: k C\J 0 '_'> -' " v ! I a ,~<.. ":" <: ,;.'~ r;-' " \,-- ~\'\t. "- .- . /'. POINT "c" POINT .'B" \\.. ;.;J ~ JIF'; /J~) \ \, \;,/'/~',~ : 'a~..,,"f1 "A n ~ '\ '/ '"> I',~,,,,, " '....::,.~' ........." E:,., '.l~. vt." 7000' ~./ 47.00 1'-., 1/ "z:::;l,\)' ,.. Y.:I" .. .0.," -../' N 89034 '39 "w ' "t '.. , ./ /? 0 \ to,' "., , N8903'4'39"W / . . C))~ i ',' k"..' ~... .; g ~~ p". '., 'c. ", . . II "" I ;'c.?' I . ~ ..' .... ' " / ~ l.I) ~ ! . fJ ,. ~ ... -.: '"; .' . 73.00' J ~ a ,~s: ,-::~'. Pt4IJtPQ f.>. . ;,";1' S.6018'02.'W. <: ~~.~9' "oJ .'..'~: .SV~~o'f()R N.. ":. . p,PER #5708 POINT ./ 5.88 ",,254 W .~ ,. i, Y--9 .... ~,'/ . ~ -,'" ~~., "t'f!>.. -, "A" 1500" r, i , . -" '-:;':'~.'io;\' '. ~ I~'-..J' ,'''-,........'. II 5.004'1.4 7"W ~ ~ ~.' '''~~;';~lE: " JUL' /~~,"iOo" ~ ~ 'V:SI/ICN, SUITER de O.BRIEN, INC C) ~ CE:/f,:rtFICA TE OF AUTHORIZA nON ILB353 Q Q) " .su~OR AND MAPPER IN RESPONSIBLE -cRARGE: PAUL p. ENGLE 2601 NORTH rroERAL HIGHWA Y DELRA YBEACH FLORIDA 3J~BJ ORDER NO. 99-167"WE" (551) 276-4501 (561) 732-3279 Prepared by/return to: James A.Cherof, City Attorney City of Boynton Beach P.O.Box310 100 E. Boynton Beach Blvd. Boynton Beach, Florida 33435 ABANDONMENT AND RELEASE OF EASEMENT THIS RELEASE is made and entered into on the _ day of , 2008 by the City of Boynton Beach, Florida, a political subdivision of the State of Florida. WIT N E SSE T H: WHEREAS, the City of Boynton Beach, Florida holds an Easement interest in the following described property: See Legal Descriptions attached hereto as Exhibits "A" and "B". WHEREAS, the City Commission of the City of Boynton Beach has determined that a portion of the easement which runs in favor of the City of Boynton Beach, and which was recorded in Official Records Book 14592, Page 1014, public records of Palm Beach County, Florida, no longer serves a public purpose and can be abandoned; and WHEREAS, the City Commission hereby abandons that portion of the easement as described in Exhibits A and B which are attached hereto and incorporated herein by reference; and WHEREAS, the City Commission has conducted a public hearing and has adopted Ordinance _ ratifying abandonment of that portion of the easement described above. NOW, THEREFORE, the City of Boynton Beach hereby abandons and releases the property described in Exhibits "A" and "B" from the Easement and declares that portion of the easement free and clear of the operation and effect of same. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year below written. O'BRIEN, SUITER & O'BRIEN. INC. LANTI SURVEYORS 955 N.W. 17TH A VENUE, SUITE K-l PHONE 1561) 276-45(i i DELRA Y BEACH. FLORIDA 33445 FAX 1561 \ 276-23q(! JUNE 25, 2008 DESCRlPTION OF 12 FOOT WATER MAIN EASEMENT TO BE ABA1\TDONED: THAT PORTION OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRlBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018 DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORlDA; THENCE S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE N.Od41'4T'E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF 263.81 FEET; THENCE S.89d01 '49"W., A DISTANCE OF 116.28 FEET TO A POINT DESCRIBED AS POINT "D" OF SAID EASEMENT AS DESCRlBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018; THENCE N.Od49'14"W., A DISTANCE OF 6.00 FEET TO THE POINT OF BEGINNING; THENCE N.89dOl '49"E., A DISTANCE OF 5.94 FEET; THENCE N.Od49'14"W., A DISTANCE OF 246.90 FEET; THENCE N.89d38'52"W. A DISTANCE OF 5.96 FEET; THENCE S.87dl5'50"W., A DISTANCE OF 6.04 FEET; THENCE S.Od49'14"E., A DISTANCE OF 246.69 FEET; THENCE S.89d26'16"E., A DISTANCE OF 6.06 FEET TO THE POINT OF BEGINNING. \ l ,/I I! /' I 1 'L) r- v THE CITY OF BOYNTON BEACH, a political Subdivision of the State of Florida BY: Jerry Taylor, Mayor ATTEST: BY: Janet M. Prainito, City Clerk STATE OF FLORIDA COUNTY OF PALM BEACH: The foregoing instrument was acknowledged before me this day of August, 2008, by , as the Mayor of the City of Boynton Beach, Florida, who did not take an oath. Notary Public Commission No. (Notary Seal) My Commission Expires: S 'leA IEASEMENTSIRelease of Easement.doc O'BRIEN, SUITER & O'BRIEN, INC. LAND SURVEYORS 955 N. VI'. 17TH A VENUE, SUITE K-I PHONE (56]) 276-4501 DELRA Y BEACH. FLORlDA 33445 FAX (56].i 276-234(1 JUNE 25. 2008 DESCRIPTION OF 12 FOOT SEWER EASEMENT TO BE ABANDONED: THA T PORTION OF THE 12 FOOT EASEMENT AS DESCRlBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017 DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORlDA; THENCE N.4d39'08"E., ALONG THE WEST RlGHT OF WAY LINE OF MILITARY TRAIL (STATE ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF 274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE S.59d12' 16"W., A DISTANCE OF 278.44 FEET TO THE POINT SHOWN AS POINT "A'- OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017; THENCE N.49d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING: THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE N.49d06'53"W., A DISTANCE OF 98.66 FEET; THENCE S.40d53'07"W., A DISTANCE OF 12.00 FEET; THENCE S.49d06'53"E., A DISTANCE OF 102.10 FEET; THENCE N.24d52'35"E.. A DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING. . ~ . - tZt~~lb ---~ ...- SURVEYOR & MAPPER #5708 4 ;/ ~)(rlll3 i r \1/ 1 RESOLUTION NO. R08- 2 3 A RESOLUTION OF THE CITY COMMISSION OF THE 4 CITY OF BOYNTON BEACH, FLORIDA, ACCEPTING 5 AN EASEMENT FROM INTERNATIONAL CHURCH 6 TRUST #1 TO THE CITY OF BOYNTON BEACH, FOR 7 WATER AND SEWER UTILITIES AND/OR OTHER 8 APPROPRIA TE PURPOSES INCIDENTAL THERETO, 9 ON, OVER AND ACROSS SAID PROPERTY; AND 10 PROVIDING FOR AN EFFECTIVE DATE. 11 12 WHEREAS, it is the desire of the City to accept from International Church Trust # 1 13 an Easement for water and sewer utilities, more specifically described in Exhibit "A" attached 14 hereto; and 15 WHEREAS, this Easement will allow ingress and egress and constructing, installing, 16 operating, maintaining, repairing, altering and replacing potable water and sanitary sewer 17 improvements by the City of Boynton Beach; and 18 WHEREAS, the City Commission upon recommendation of staff, deems it in the best 19 interest of the health, safety, and welfare of the citizens and residents of the City and 20 appropriate to accept the Easement from International Church Trust # 1 to the City of Boynton 21 Beach, Florida, a copy of which is attached hereto and made a part hereof. 22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 24 Section 1. The foregoing "\Vhereas" clauses are hereby ratified and confirmed as 25 being true and correct and are hereby made a specific part of this Resolution upon adoption 26 hereof. 27 Section 2. The City Commission of the City of Boynton Beach, Florida does 28 hereby accept the Easements from International Church Trust #1 to the City of Boynton s. ICA IRESOIAgreements-Utilities-Trinity Church Easement. doc 1 Beach. Florida. for \\'ater and sewer utilities and/or other appropnate pur!='loses Jm:1del11.J '1 thereto. on. over and across said property. a copy of said Easement is attached hereto J., - 3 Exhibit "A", 4 Section3. This Resolution shall become effective immediately upon passage. ) PASSED AND ADOPTED this _ day of August 2008. 6 7 CITY OF BO\'NTON BEACH, FLORIDA 8 9 10 Mayor - Jerry Taylor 11 12 -- - 13 Vice Mayor - Jose Rodriguez 14 15 16 Commissioner - Ronald Weiland 17 18 19 Commissioner - \\'oodrow L. Hav 20 21 -~ '1') Commissioner - Marlene Ross '1-' _.J 24 ATTEST: '1- .c.) 26 27 Janet M. Prainito, CMC 28 City Clerk 29 30 31 (Corporate Seal) 32 S \CA\R.ESUAgreement;ilUtilitiesTrinity Church Easement dllC EASEMENT THIS INDENTURE made this S-fJL day of August, 2008, by International Church Trust #1, a trust existing under the laws of Florida and having its principal place of business at 7255 South Military Trail, Lake Worth, Florida 33436, first part, to the City of Boynton Beach, a political subdivision of the State of Florida, second party: (Wherever used herein, the terms, "first party" and "second party" shall include singular and plural, heirs, legal representatives and assigns of individuals and the successors and assigns of corporations, wherever the context so admits or requires) WITNESSETH Whereas, the first party is the owner of property situate in Palm Beach County, Florida, and described as follows: Legal Description: See Legal Descriptions attached hereto as Exhibit "A" and Exhibit "B" and, WHEREAS, the second party desires an easement for water and sewer utilities and/or other appropriate purposes incidental thereto, on, over and across said Property, and, WHEREAS, the first party is willing to grant such an easement, NOW, THEREFORE, for and in consideration of the mutual covenants each to the other running and one dollar and other good and valuable considerations, the first party does hereby grant unto the party of the second part, its successors and assigns, full and free right and authority to construct, maintain, repair, install and rebuild facilities for above stated purposes and does hereby grant a perpetual easement, on over and across the above-described property for said purposes. CITY shall ensure that all of the first party's property disturbed and used by CITY pursuant to this Easement is returned to its original condition by CITY as of the date CITY commenced such 1 use. at the CITY'S own cost. This includes repair of damage lO any irngation damaged dunn!c: the construction. and the replacement of any landscaping damaged or removed as part ilf CITY'S installation of the improvements. I~ \VIT;\JESS \\'HEREOF. the first party has caused these presents to be duly executed m i:S name and its corporate seal to be hereto affixed. attested by its proper officers thereunto d uh authorized. the day and year first above written. Signed, sealed and delivered In the presence of: .... " ~ iJ'-rA :-. Ii)/U:r-- I r ,I' I i.J:.. 'C ,'c By: E. /, ZL~brl h BY ,~ Signa' re /' '/.l//tWS~{I/i /./S(Yi./ Prin;fiame STA TE OF FLORIDA COUNTY OF PALM BEACH I HEREBY CERTIFY that on this day. before me, an officer duly authorized in the Slale and County aforesaid to take acknowledgments. personally appeared DANA BEYER, well known to me to be the trustee of the Trust named as first party in the foregoing Easement and that they acknowledged executing the same in the presence of a subscribing witnesses freely and voluntarily. under authority duly vested in them by said Trust. this ~,~/' My commission expires: NOTARY PUBUC,STATE OF FLORID/I ~ Lynn M, Swanson Commission #DD478174 Expires: NOV. 17, 2009 ;';~,,,,;P<i Tlo.roc Atlantic M(\'10i:-:, Co.. lr.c. O~BRIEN~ SUITER & O'BRIEN, INC. LAND SURVEYORS 955 N.W. 17TH AVENUE, SUITE K-1 PHONE (561) 276-4501 DELRA Y BEACH, FLORIDA 33445 FAX (561) 276-2390 JUNE 25, 2008 DESCRIPTION OF NEW 12 FOOT WATER MAIN EASEMENT, CENTERLINE OF \VHICH BEING DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 191 AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE S.3d28'49"W., ALONG THE WEST LINE OF SAID PLAT OF MILITARY 10, A DISTANCE OF 241.22 FEET; THENCE S.88d32'54"W., A DISTANCE OF 55.99 FEET; THENCE N.Od41 '47"E., A DISTANCE OF 55.29 FEET; THENCE N.Od03'55"W., A DISTANCE OF 263.81 FEET; THENCE S.89d01 '49"W., A DISTANCE OF 116.28 FEET; THENCE N.Od49' 14"W., A DISTANCE OF 259.04 FEET TO A POINT DESCRIBED AS POINT "E" OF THE 12 FOOT WATER MAIN EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018; THENCE S.87d15'50"W., A DISTANCE OF 33.00 FEET TO THE TERMINUS POINT OF SAID EASEMENT AND THE POINT OF BEGINNING FOR THIS EASEMENT; THENCE N89d45'06"W., A DISTANCE OF 138.52 FEET; THENCE S.Od20'41"E., A DISTANCE OF 262.35 FEET TO THE TERMINUS POINT OF THIS EASEMENT. THE SIDELINES OF SAlD EASEMENT TO BE EXTENDED OR SHORTENED TO MEET AT ALL ANGLE POINTS AND TO TERMINATE AT THE WEST END OF THAT CERTAIN EASEMENT AS DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1018 AS PREVIOUSLY DESCRIBED ABOVE. " , .' ~~ ffi ~ ' .. .. PAUL D. ENG SURVEYOR & MAPPER#5708 llf} J) ~ X"* 1.(5 ,., . O'BRIEN, SUITER & O'BRIEN. INC. LAND SURVEYORS 955 N.W. 17TH A VENUE. SUITE K-1 PHONE (56])276-.15(1] DELRA Y BEACH. FLORIDA 33445 FAX 15611 276-:2:;CJi' JUNE 25,2008 DESCRIPTION OF NEW 12 FOOT SEWER EASEMENT: COMMENCING AT THE NORTHEAST CORNER OF THE PLAT OF MILITARY 10, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 83, PAGES 19] AND 192, PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; THENCE N.4d39'08"E., ALONG THE WEST RIGHT OF WAY LINE OF MILITARY TRAIL (STATE ROAD 809), A DISTANCE OF 264.90 FEET; THENCE S.67d30'55"W., A DISTANCE OF 274.79 FEET; THENCE S.89d22'52"W., A DISTANCE OF 297.29 FEET; THENCE S.59d12'16"W., A DISTANCE OF 278.44 FEET TO THE POINT SHOWN AS POINT "A" OF SAID EASEMENT DESCRIBED IN OFFICIAL RECORDS BOOK 14592, PAGE 1017: THENCE N.49d06'53"W., A DISTANCE OF 110.62 FEET TO THE POINT OF BEGINNING: THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET; THENCE N.81d07'57"W., A DISTANCE OF 206.97 FEET; THENCE S.8d52'03"W., A DISTANCE OF 12.00 FEET; THENCE S.81d07'57"E., A DISTANCE OF 203.53 FEET; THENCE N.24d52'35"E., A DISTANCE OF 6.24 FEET TO THE POINT OF BEGINNING. Q~ D)f-) PAUL D. ENGLE SURVEYOR & MAPPER #5708 IliJ// E XH/t3 / r XII. - LEGAL- 2nd Reading Non-Development CITY OF BOYNTON BEACE ITEM 8.4 AGENDA ITEM REQUEST FOfun Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19, 2008 August 4,2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) ~ D November 5, 2008 Q September 2, 2008 August 18,2008 ONoon) October 20,2008 (Nooltb n~ CO ~-< D September 16, 2008 September 2, 2008 ONoon) D November 18, 2008 J:lIO -<0 November3,2008 (No~ (,"")" en N 1m D D December 2, 2008 "'0 October 7,2008 September 15,2008 ONoon) November 17,2008 (Ne) :::0-< ""% '"'tJ .~ :::z: (,1)0 D D 0% Announcements/Presentations City Manager's Report - ." .. ~ NATURE OF D Administrative D New Business N C">,. N m. AGENDA ITEM D Consent Agenda ~ Legal :z: D Code Compliance & Legal Settlements D UnfInished Business D Public Hearing D RECOMMENDATION: Please place this request on the September 2, 2008 City Commission Agenda under Legal, Ordinance - Second Reading. The City Commission on August 19,2008, approved this request under Legal, Ordinance - First Reading. This proposed interim amendment was described within Memorandum No. 08-062, combined with the description of the recommended amendments to add corridor use provisions to the M-l Zoning District; however, it is being processed as a separate ordinance. For further details pertaining to this request, see attached Department Memorandum No. 08-062. EXPLANATION: PROJECT: M-l Industrial Zoning District - Corridor Uses (CDRV 08-003) AGENT: City initiated DESCRlPTION: Request for an amendment to the Land Development Regulations, Chapter 21. Zoning, Section 5.B., Sirzns Allowed in Industrial Zoning Districts, to reduce the maximum height of freestanding signs from twenty (20) feet to ten (10) feet. PROGRAM IMP ACT: N/A FISCAL IMP ACT: N/A irL ALTERNATIVES: <1 N/A t'Vj ::>~ 0/ .(, I~. r! \, Jljj-1/ ,: --.. . ). vl...A Devel()pment I3epartment Director City Manager's Signature Assistant to City Manager ~ . I to '-~~~ l .../ Planning and Zoning birector City Attorney / Finance S:\Planning\SHARED\WP\SPECPR6J\CODE REVIEw\CDRV 08-003 M-l Corridor uses\Agenda Item Request Sign Ordinance CDRV 08-003 2nd 9-2- 08.doc S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISJON MEMORANDUM NO. PZ 08-062 TO: Chairman and Members Planning and Development Bo~ FROM: Mich.el W. Rumpf ~U Director of Planning and cming DATE: June 16, 2008 SUBJECT: CODE REVIEW I CDRV 08-003 Establishing corridor uses within the M-1 zoning district. NATURE OF PROPOSED AMENDMENT Staff is proposing an amendment to the Land Development Regulations (LDRs), Chapter 2. Zoning, Section 8.A. M-1 industria' District, to establish a new subsection with provisions/regulations applicable to industrially-zoned properties that front a collector or arterial roadway. The proposed amendments would 1. Allow selected commercia! and retail uses on properties that are zoned M-1 and located along principal corridors; 2. Allow selected industrial and other uses with retail or commercial components along such corridors; and 3. Exclude heavy or non-complementary industrial and commercial uses from these corridors. The proposed amendments would increase the availability of service or retail businesses to residents within the southern end of Congress Avenue, increase tenant options for property owners, prevent negative impacts to the aesthetics of the corridor from industrial uses, and maintain industrial-zoned property within the City. Furthermore, the proposed amendments would be consistent with recommendations from the 2006, M-1 Zoning District study (a.k.a. Mellgren Study), and begin implementing changes proposed within Group 2 of the LOR rewrite project. BACKGROUND The M-1 Zoning District and the topic of industrial lands have been receiving considerable attention, in part, due to availability of industrial lands, proximity of M-1-zoned property along one of the "entrances" into the City (Congress Avenue), and petitions to add non-industrial uses to this district. Despite the recent amendments to the M-1 Zoning District, such as the addition of gymnastic centers and car washes, this district remains the City's sole conventional zoning district available to industrial uses. This district allows for a range of industrial and heavy commercial uses, ranging from the manufacturing of textile, rubber, and plastic products to the servicing and cleaning of septic tanks and sewer systems. The district accommodates large facilities such as millwork and truss plants as well as various compact and innocuous businesses such as an ambulance dispatch service, therefore, not all uses would be appropriate for properties along major roadway corridors. With an emp!1asis on land use compatibility, aesthetics and supply, the 2006 M-1 Zoning District study generated recommendations that, in part, addressed the preservation of industrial lands, expansion of opportunities for industrial uses, and impacts upon residential land uses and rights-af-way. These recommendations were considered in its drafting of the zoning matrix, as part of the current LDR rewrite project. The zoning matrix was presented to the Board and Commission in May and June , respectively, as Group 2, Part 1 of the LDR project The subject amendments are principally a codification of excerpts from the proposed matrix, with some additions based on public input received in connection with the preferred uses for, and leasing constraints of one of the M-1 zoned properties located on S. Congress Avenue. Although these amendments would increase competition for limited industrial lands, contrary to the typical position of staff, they represent the balancing of several factors including findings from planning exercises and leasing issues raised by a landowner. Page 2 CDRV 08-003 ANAL YSIS The proposed amendments to the M-1 Zoning District mainly consist of the following three main parts: 1. Provisions that allow selected commercial and retail uses on properties located along collector and arterial roads; 2. Provisions that accommodate selected industrial uses with a retail component on corridor properties; and 3. The exclusion of selected industrial uses from properties along such roadway corridors. The proposed recommendations also include a code amendment to further support the appearance of conidors that are subject to industrial zoning. 1. Provisions for selected commercial and retail uses These amendments include the addition of selected commercial and retail uses to the M-1 District, limited to properties with frontage along a collector and arterial road. This aspect of the proposed amendments addresses both the lack of basic service/retail uses in this area of the City and the higher real estate values of properties at such locations. It also helps to reduce the necessity of, or interest in rezoning the M-1 zoned properties along S. Congress Avenue. The 2006 study was preceded by a study of the specific industrial area located along S. Congress Avenue. This study was conducted by planning staff in 2002, and interestingly, it revealed that over 66% of the businesses approved within the study area and under the retail trade ISCS use category, were for businesses located along Congress Avenue. Furthermore, with the rezoning of two 'Iarge industrial parcels at the south end of Congress Avenue for residential developments, an additional 472 dwelling units were added to this area. With now over 2,200 dwelling units located south of the LWOD L-28 Canal, and the lack of commercial zoning in this area, there is support for the addition of basic convenience stores to serve nearby residents and local employees. This aspect of the amendment supports "smart growth" and green initiatives as it should result in the reduction in total vehicle miles traveled on the roadway network. As indicated above, the subject amendment will also increase the use options for properties located along the corridor, thereby increasing the ability to lease vacant space and decreasing the necessity for rezoning of the subject industrial properties. The following table lists those commercial and retail uses that are proposed for addition to the M-1 Zoning District, where the district abuts a collector or arterial road. Pro osed Commercial and Retail Uses . Furniture & home fumishin Hardware store Marine accessories Martial arts, nasties, and dance studio Pet care roomin Pet care board in & da care Pet care veterinarian services Postal/mail center Restaurant, take-out Florist Swimmin oolsu lies & accesso clean in Indicates conditional use approval required and minimum separation of 300 feet from residential-zoning property. 2 Food providers or servers shall not be allowed seatsltables to accommodate on-site consumption, 3 Indicates that uses must be located within a multi-tenant building. 4 Max. size per use is 5,000 sq. ft.; convenience stores and take-out restaurants shall be a maximum of 2,500 sq. ft. 5 Indicates that the sale of used merchandise is only allowed If as accessory to the sale of new goods. 2. Provisions for selected industrial uses on corridor properties under certain conditions The specific intent of this group of changes is to recognize that some industrial business may also include a retail component that provides direct service or product to the public. Therefore, the selected industrial businesses indicated below would be allowed on properties located along such a roadway corridor, if the use includes a commercial or retail component Such uses would contribute to the service and retail amenities of the roadway corridor. Such uses would be required to have a ~walk-in" Page 3 CDRV 08-003 service component, including an indoor showroom or retail space consisting of a minimum of 250 square feet (for businesses 25,000 sq. ft. or less). For businesses that are greater than 25,000 square feet, the minimum required showroom/retail space is proposed to be a fraction (1 %) of the total area of the business. For uses that would provide food products and beverages, no seats or tables would be allowed to accommodate on-site consumption. This stipulation would filter out uses which tend to operate like a restaurant, which typically operate more parking-intensive. This restriction would also support possible future parking regulations tailored for this unique industrial area. The table below lists those industrial uses that are proposed to be allowed along a corridor if they contain the above- described commercial and/or retail component: .----1 I , I ----i - '-'1 retail IV. OtherA Recordin and motion icture studios I Research & 1 Excluding any outdoor storage of materials, equipment, or merchandise. ---,- 2 Indicates conditional use if involving treatment, storage, or processing of human or animal bodies or parts. 3 Food/beverage mfgs and servers shall not be allowed seats/tables to accommodate on-site consumption. 4 Indicates uses that are not required to have showroom/retail space. The above-listed uses are currently allowed in the M-1 District; however, the proposed amendment would restrict them from corridor properties unless they have the required commercial component. 3. industrial uses to be excluded from corridor properties As indicated above, not all industrial uses that are allowed in the M-1 Zoning District, due to intensity of operation, are appropriate for properties along major roadways. Congress Avenue is classified as a "principal arterial" road, and .serves as a primary southern entrance into the City. Generally, heavy commercial and industrial uses are consolidated in areas that are isolated from commercial nodes and public view; however, since the early 1970's, this area of S, Congress Avenue has been zoned for industrial use, and therefore has generally allowed all uses allowed within the M-1 Zoning District. Therefore, all other uses not specifically listed in the two groups above would be excluded from corridor properties. Although not all uses to be excluded are equally intense, several uses would be prohibited as they would not contribute to the retail/service objective of these amendments. Examples Page 4 CDRV 08-003 of such uses include the following commercial services or use groups: major auto repair and boat repair, medical or dental laboratories, technical and trade schools, pest control, lawn/landscape service, storageJwarehousing and self-storage (excluding pre-existing facilities), vehicle and equipment storage, and any outdoor storage of supplies and merchandise. A few examples of the relatively more intense industrial uses to be excluded from corridor areas would include prefabricated sheds, asphalt paving and roofing, petroleum and petroleum products, and those others uses currently prohibited in the M-1 Zoning District Regulations. Staff would recommend that those pre-existing self- storage businesses existing along the corridor, be excluded from these regulations, thereby allowing their continued existence, and minimizing the creation of non-confonning uses. Other recommendations Both the M-1 Zoning District Study and "in-house" corridor study identified the importance of design regulations to improve/protect corridor appearance. Specifically, the zoning district study recommended that applicable sign regulations be strengthened to provide for continuity and compatibility, that general appearance standards are adopted to influence architectural style, color and building materials, and that the code is evaluated for appropriate regulation of relevant site non- conformities involving, in part, parking and landscaping. As part of this interim amendment, staff recommends that the sign regulations applicable to industrial zoning districts are changed for greater similarity with commercial sign regulations. Past sign code updates have excluded amendments to those regulations applicable to the M-1 Zoning District, leaving the maximum height allowed at 20 feet Staff recommends that the maximum height allowed for freestanding signs for industrial uses, as indicated in the LDR Chapter 21, Article IV, Section 5.B, be reduced to 10 feet. Staff acknowledges that this amendment would cause many existing signs along the corridor to become non-conforming; however, site signage greatly impacts roadway aesthetics thereby explaining its emphasis in the Mellgren Study, and justifying the proposed recommendation. Such sign regulations would only be applicable when such properties are redeveloped, or if such non- conforming signs are damaged to a certain extent and to be repaired or replaced. With respect to other appearance regulations, staff will continue its consideration of the other applicable recommendations from the zoning district study as part of the greater LOR rewrite project, including appropriate separation of selected industrial uses from residential areas. SUMMARYIRECOMMENOA TIONS It should be stated that properties originally designed for industrial uses, may not have sufficient parking to support significant retail and commercial uses. Such use for more parking-intensive businesses shall be .reviewed on a case-by-case basis when modifications or business tax certificates are requested. Secondly, titles of the uses iistedherein, or in current zoning regulations, may be modified as part of final adoption to avoid conflicts or inconsistencies in terminology. Lastly, the subject amendments do not emphasize office/professional uses, as desired by one party who provided input on this project The specific request is for similar provisions as included in the C-1 Zoning District regulations, to accommodate all office/professional uses, particularly within upper floors which are more difficult to lease. Such uses are not proposed to be accommodated to that extent, as such uses would compete for the limited M-1 zoned property existing along the corridor, contribute less to the local service needs and., objective than those proposed uses, and further the demand for limited parking resources. Staff acknowledges that this may appear contrary to the benefit stated above regarding increasing leasing options; however, for the reasons stated herein staff recommends that this extens,ive use group not be included in the subject amendments. Staff recommends that the proposed amendments be approved, to begin implementing recommendations from the M-1 Study, and to specifically adopt regulations that both support industrial zoning in the city and prevent the negative impacts from industrial uses on roadway corridors. MR S:\Planning\sHARED\WP\sPECPROJ\COOE REVIEW\CDRV DB-DD3 M-1 Corridor uses\Staff Reporldoc