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Agenda 09-18-08 The City of Boynton B ch 100 E. Boynton Beach Boulevard. (561) 742-6000 City Commission AGENDA SEPTEMBER 18, 2008 Jerry Taylor Mayor - At Large Ron Weiland Commissioner - District I DISTRI T I Jose Rodriguez Vice Mayor - District III Woodrow Hay Commissioner - District II Marlene Ross Commissioner - District IV Kurt Bressner City Manager James Cherot City Attorney Janet M. Prainito City Clerk www.boynton-beach.org We're Reinventing City Living for the Millennium WELCOME Thank you for attending the City Commission Meeting GENERAL RULES 8r. PROCEDURES FOR PUBUC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. · Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. · Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. · Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. · Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." · Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes · Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time limit - Three (3) minutes . ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays/Election Day). S:\CC\WP\CCAGENDA\Cover Template\WELCOME SHEET - REVISED 04-04-07.doc City of Boynton Beach REGULAR CITY COMMISSION MEETING AGENDA September 18, 2008 6:30 P.M. I. OPENINGS: A. Call to Order - Mayor Jerry Taylor B. Invocation by Reverend Greg Fitch, Police Chaplain C. Pledge of Allegiance to the Flag led by Mayor Jerry Taylor D. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 1. Second Budget Public Hearing for Fiscal Year 2008/09 Budget 2. Proposed Resolution No. R08-10S Rate for Fiscal Year 2008/09 Re: Adopting the Final Millage 3. Proposed Resolution No. R08-106 for Fiscal Year 2008/09 Re: Adopting the Final Budget II. OTHER: A. Informational Items by Members of the City Commission III. ANNOUNCEMENTS, COMMMUNITY 8r. SPECIAL EVENTS 8r. PRESENTATIONS A. Announcements: None B. Community and Special Events: None C. Presentations: 1. Proclamations None Agenda Regular City Commission Boynton Beach, FL September 18, 2008 IV. PUBLIC AUDIENCE: INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission> V. ADMINISTRATIVE: A. Appointments Appointment Length of Term To Be Made Board Expiration Date II Hay Bldg. Bd. Of Adj. & Appeals Reg 3 yr term to 12/10 I Weiland Bldg. Bd. of Adj. & Appeals Alt 1 yr term to 12/08 Tabled (2) III Rodriguez Cemetery Board Alt 1 yr term to 12/08 Tabled (3) I Weiland Code Compliance Board Alt 1 yr term to 12/08 Tabled (3) III Rodriguez Code Compliance Board Alt 1 yr term to 12/08 Tabled (2) Weiland Community Relations Board Alt 1 yr term to 12/08 III Rodriguez Education & Youth Advisory Board Alt 1 yr term to 12/08 Tabled (3) I Weiland Library Board Alt 1 yr term to 12/08 Mayor Taylor Library Board Reg 3 yr term to 12/09 Tabled (3) Mayor Taylor Recreation & Parks Advisory Board Alt 1 yr term to 12/08 Tabled (2) I Weiland Recreation & Parks Advisory Board Reg 3 yr term to 12/09 I Weiland Veterans Advisory Commission Alt 1 yr term to 12/08 II Hay Veterans Advisory Commission Reg 3 yr term to 12/08 VI. CONSENT AGENDA: Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes 1. Regular City Commission - September 2, 2008 2. Special City Commission - September 9, 2008 B. Bids and Purchase Contracts - Recommend Approval - All expenditures are approved in the 2007-2008 Adopted Budget. 1. Approve Change Order NO.1 to Bid #035-2821-08/0D, Reclaimed Water System, Phase 1 for B&B Underground Contractors, Inc. in the amount of 2 Agenda Regular City Commission Boynton Beach, FL September 18, 2008 $120,210 for potable water service under the FEC Railroad Crossing on SE 12th Avenue. (Proposed Resolution No. ROB-l07) 2. Award the "ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE" Bid #054-2730-08/JA to First Genesis Lawn Service Inc., Latona View Lawn Crew Inc., Novo Arbor Inc., Superior Landscaping & Lawn Service, Inc., and Vila & Son Landscaping Corp. for an estimated annual expenditure of $961,192.04. 3. Award the "Annual Contract for Brokerage Services for the Renewal of the Current Insurance Programs", RFP #065-161O-08jJA to Public Risk Insurance Agency with an annual expenditure of $12,000. (Proposed Resolution No. ROB-lOB) 4. Approve the purchase of 10 STS5000 Mobile Display Radios and associated accessories consisting of two batteries, one battery charger, one shoulder microphone and a protective case per unit for a total cost of $38,998. C. Resolutions 1. Proposed Resolution No. ROB-109 RE: Approving and authorizing execution of the First Amendment of the Agreement between Palm Beach County and the City for Recreation Assistance Program (RAP) extending the completion date to September 30, 2008 to provide funding not to exceed $7,000 to assist with the Heritage Festival. 2. Proposed Resolution No. ROB-110 RE: Approving and authorizing execution of an application and agreement for a Library State Aid Grant. 3. Proposed Resolution No. ROB-lll RE: Approving and authorizing execution of a "Two Year Contract for Life and Disability Insurance Plans for the Employees of the City of Boynton Beach" with Hartford Life and Accident Insurance Company for an approximate annual premium of $312,500. 4. Proposed Resolution No. ROB-ll2 RE: Approving and authorizing execution of Task Order #U08-03-06 with Brown and Caldwell for a Strategic Water Master Plan Update, in the amount of $94,500. 5. Proposed Resolution No. ROB-ll3 RE: Approving and authorizing execution of an Agreement with Counseling Services Institute, Inc. (CSI), the City's current Employee Assistance Program (EAP) provider, for confidential professional employee assistance services 3 Agenda Regular City Commission Boynton Beach, FL September 18, 2008 to the City of Boynton Beach employees and their dependents, for an estimated annual expenditure of $10,500. 6. Proposed Resolution No. R08-114 RE: Approving and authorizing execution of an Interlocal Agreement between the Board of County Commissioners, Palm Beach County, Fl and the City of Boynton Beach, Fl to enter into the third year of a three year Interlocal Agreement to receive funding in the amount of $285,000 as a partner in the continued planning and implementation of the Youth Violence Prevention Program (YVPP) in the target area in the City of Boynton Beach. D. Approve the reduction of a letter of credit for Las Ventanas from $3,690,671.81 to $1,291,332. E. Authorize compensating Kimley-Horn and Associates $22,719.80 for additional services rendered during construction of the Wilson Park project. F. Approve the updated library Long Range Plan for 2008-2011. G. Authorize the use of $2,000 from Mayor Taylor's Community Investment Fund for the Community Caring Center. H. Authorize the use of $1,000 from Mayor Taylor's Community Investment Fund for the Woman's Club. 1. Authorize the use of $2,000 from Mayor Taylor's Community Investment Fund for the Women's Circle. VII. CODE COMPLIANCE 8r. LEGAL SETTLEMENTS: None VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Project: Agent: Owner: Location: Descri ption: Aspen Glen (SPTE 08-005) Bradley Miller, Miller Land Planning Consultants, Inc. Lawrence Development Group, LLC East side of Lawrence Road, approximately 1,000 square feet South of Hypoluxo Road Request for a one-year site plan time extension for construction of 45 single-family zero lot-line homes on a 9.34 acre parcel, which was approved on November 21, 2006 (NWSP 06-025), thereby extending approval from May 21, 2008 to May 21, 2009. 4 Agenda Regular City Commission Boynton Beach, FL September 18, 2008 B. Project: Agent: Owner: Location: Description: c. Project: Agent: Description: Goldsmith Dental Lab (COUS 08-004) Jesse Goldsmith Golden Chiropractic, PA 236 SE 23rd Avenue Request for conditional use approval for a dental lab as required within a C-1 Community Commercial zoning district. Land Development Regulation (LDR) Rewrite Group 6 and Project Update a portion of Group 6 (Chapter 4, Article XI Flood Prevention) City-initiated A portion of Group 6 deliverable, pursuant to the LDR Rewrite Work Schedule, which includes Chapter 4, Article XI Flood Prevention. Changes include reformatting and reorganizing Chapter 20 of the existing LDR so that flood prevention requirements are placed within a separate article of Chapter 4 of the new Code. IX. CITY MANAGER'S REPORT: A. Accept supplemental report to the American Assembly Gap Analysis on the Sub- Committee recommendations that the City Commission would consider for approval. B. Review of NE 12th Avenue Canal - (Tabled on August 5, 2008 to September 18, 2008) (Request to be tabled.) X. FUTURE AGENDA ITEMS: A. Reconsideration of conveyance of Old High School from CRA to City of Boynton Beach - October 7, 2008 B. S.E. 4th Street Corridor Improvement Project - Review and discussion of project scope and budget - October 7, 2008 C. Options for Hurricane Protection Project for 1913 Schoolhouse Children's Museum - November, 2008 D. Solid Waste and Bulk Trash Pick-up Program - December 2, 2008 E. 2008 Recreation and Parks Strategic Plan Update - January, 2009 F. Approve donations to the Juvenile Transition Center in the amount of $6,500 from the Police Department's Law Enforcement Trust Fund. (Tabled on August 5, 2008) 5 Agenda Regular City Commission Boynton Beach, FL September 18, 2008 XI. NEW BUSINESS: A. Request by Mayor for City to formalize expedited permit review XII. LEGAL: A. Ordinances - 2nd Reading - Development - PUBLIC HEARING None B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING 1 Proposed Ordinance No. 08-023 RE: Amending the provisions of the City of Boynton Beach Code of Ordinances which prohibits the sale of alcoholic beverages on Sunday mornings. (Requested Reconsideration on September 2, 2008) C. Ordinances - 1st Reading None D. Resolutions: None E. Other: 1. RECESS FOR CLOSED DOOR SESSION: BOYNTON BEACH ALLIANCE; and DESIDERIO CO PRO RATION, a Florida Corporation, EWELL L. MILLER, individually; and SIR ELECTRIC, INC., a Florida Corporation, Plaintiffs vs. The City of Boynton Beach, Defendant- Case No. CA 02 01704 AN. In attendance is the City Manager, City Commission, City Attorney James Cherof, and Assistant City Attorney Michael Cirullo. Length of time approximately 1 hour. This closed door session was requested by the City Attorney at the City Commission meeting held on September 2, 2008. XIII. UNFINISHED BUSINESS: None 6 Agenda Regular City Commission Boynton Beach, FL September 18, 2008 XIV. ADJOURNMENT: NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT JOYCE COSTELLO, (561) 742-6013 AT LEAST 1WENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. Agenda 9/lD/08 S: \CC\ WP\CCAGEN DA \AGENDAS\y ear 2008\091808.doc 7 v . ADMINISTRATIVE ITEM A. APPLICANT ELIGIBLE FOR APPOINTMENT 9/18/ufj Last Name First 1st Choice 2nd Choice 3rd Choice Name Dwork Jonathan Planninq & Dev. Bd. Caudell Scott Police Officers' Retirement Trust Fund Grace Joyce Arts Commission Norfus Victor Planninq & Dev Bd. Timm H. Warren Planninq & Dev Bd. S:\CC\WP\BOARDS\APPMENTS\Board Year 2008\Applicants Eligible for Appointment 918 OB.doc 1 VI.-CONSENT AGENDA ITEM B.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlYl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 October 2], 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) [Sl September 16,2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3.2008 (Noon) 0 October 7. 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) NATURE OF AGENDA ITEM o Announcements/Presentations o Administrative [Sl Consent Agenda o Code Compliance & Legal Settlements o Public Hearing o City Manager's Report o New Business o Legal o Unfinished Business o o CO ~ C'> N CO -0 :x .r::- .. !I O~ ~...c ~ f2: f'l10 -::s-<: ~% .--1 - cno 0% ~.': ~ RECOMMENDATION: N u:t Motion to approve and authorize the execution of Change Order No.1 to Bid No. 035-2821- 08/CJD, Reclaimed Water System, Phase 1 ~or B&B Underground Contractors, Inc. in the amount of $120,210. Change Order No.1 includes the jack and bore of a 30-inch steel casing pipe and 16- inch ductile iron carrier pipe for potable water service under the FEC Railroad Crossing on SE 12th Avenue, which was designed as part ofthe Southeast Federal Highway Corridor project. EXPLANATION: As part of the Reclaimed Water System, Phase 1 project, B&B Underground is under contract to perform a jack and bore of a 24-inch steel casing pipe and 12-inch ductile iron carrier pipe under the FEC Railroad crossing on SE 12th Avenue. The additional jack and bore for the potable water main is located on the same street, approximately 23 feet to the south. Since both pipe installations will affect the intersection of SE 1st Street and SE 12th Avenue, residents, and businesses in the area, the Utilities Department would like to perform both jack and bores consecutively to minimize the overall impact in the area. PROGRAM IMPACT: The new 16-inch potable water main will provide improved water service to SE 4th Street and the surrounding neighborhoods. The new water main will connect to an existing 24-inch water main on SE 1st Street and will provide a future connection on SE 4th Street and SE 2nd Avenue for future commercial and residential development within the CRA district. S\8ULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: Purchase Order No. 081246 to B&B Underground will be increased by $120,210.00 for the change in project scope. Contingency approved for Reclaimed Water System, Phase 1 will not be used for Change Order No.1. Additionally, funding is available in Account No. 406-5000-590-65-05 WTR124 (bond funds), which is assigned to the Southeast Federal Highway Corridor project. ALTERNATIVES: The alternative would be to leave this work in the scope of the Southeast Federal Highway Corridor project and perform the jack and bore under that contract. Kofi Boateng, Utilities Director '1 J~,-,.._.~- Kurt Bressner, City Manager /}jM-I (/T lI'v""-""' Utilities Department Department Name , ~ City Attorne~ / Attachment: Change Order No.1 for Reclaimed Water System, Phase 1 xc: Kofi Boateng, Utilities Director (ypeter Mazzella, Deputy Utilities Director Michael Low, Deputy Utilities Director c::.~hristopher Roschek, Manager, Engineering Division Barb Conboy, Manager, Utilities Administration/Finance Procurement Services File "BIILLFTIN\F()RrvlS\i\GENI ),\ ITE\l RH)L:I,ST FURM DUC I' 1 2 RESOLUTION NO. R08- 3 4 A RESOLUTION OF THE CITY COMMISSION OF THE 5 CITY OF BOYNTON BEACH, FLORIDA, 6 AUTHORIZING THE CITY MANAGER TO EXECUTE 7 CHANGE ORDER NO.1 TO BID NO. 035-2821-08/CJD, 8 RECLAIMED WATER SYSTEM, PHASE 1 FOR B&B 9 UNDERGROUND CONTRACTORS, INC., IN THE 10 AMOUNT OF $120,210.00; AND PROVIDING AN 11 EFFECTIVE DATE. 12 13 WHEREAS, the City Commission upon recommendation from staff, deems it 14 appropriate to approve Change Order No.1 to bid #035-2821-08/CJD Reclaimed Water 15 System, Phase 1, between the City and B&B Underground Contractors, Inc., in the amount of 16 $120,210.00 which includes the jack and bore of a 30-inch steel casing pipe and 16-inch 17 ductile iron carrier pipe for potable water service under the FEC Railroad Crossing on SE 1 ih 18 A venue. which was designed as part of the Southeast Federal Highway Corridor project. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 22 eing true and correct and are hereby made a specific part of this Resolution upon adoption 27 nd B&B Underground Contractors, Inc., in the amount of $120,210.00, a copy of which is Section 2. The City Commission of the City of Boynton Beach, Florida does 23 24 25 ereby approve and authorize and direct the City Manager and City Clerk to execute Change 26 rder No.1 to bid #035-2821-08/CJD Reclaimed Water System, Phase I, between the City 28 ttached hereto as Exhibit "A". :\CA\RESO\Agreements\Change Orders\Reclaimed Water System Change Order.doc I'his Resolution shall becomc erfective immediatel\ upon pass~lL" Section 3. 2 3 PASSED AND ADOPTED this 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 ,\TTESl : anet M. Prainito, CMC 'ity Clerk Corporate Seal) day of September, 2008. CITY OF BOYNTON BEACH. FLOR1D:\ Mayor - Jerry Taylor Vice Mayor - .Jose Rodriguez ('ommissioner - Ronald Weiland Commissioner - WoodrO\v L. Hay Commissioner - Marlene Ross ICAIRESOlAgreementslChange OrderslReclaimed Water System Change Order doc ! , II Utilities Department City Of Boynton Beach Engineering Division Change Order Authorization Form (Over $10,000) Project: Contractor: Engineer: Phase 1A, Reclaimed Water System, Contract 1 B & B Underground Contractors, Inc. Mathews Consulting, Inc. CO Number: 00001 Purchase Order No.: 081246 Date Submitted for Approval: 8/25/08 Item Description of Work Cost Time 00001 Perform 30-inch Jack and Bore on SE 12th Avenue, which was designed as part of the Southeast Federal Highway Corridor project. Purchase Order #081246 will be increased by $120,210.00 for the $120,210.00 Zero change in project scope. Contingency approved for Phase 1A, Reclaimed Water System, Contract 1 will not be used for this Change Order. 00002 Schedule adjustment - 60 day time extension to allow for completion 60 of work. $0.00 The cost of this work is: $120,210.00 Item #00002 - The Contract Time will be increased by 60 calendar days. The Adjusted Substantial Completion date is 11/11/08 with Final Acceptance 60 days anticipated on 12/11/08. ALL DOCUMENTATION IS ATTACHED FOR REVIEW Contin $0.00 $0.00 $0.00 $89,546.00 $89,546.00 Recommendation: Christo her Roschek, P.E., En ineerin Division Mana er David Mathews, P.E., Mathews Consultin ,Inc. Date 8/25/08 8/25/08 Change Orders over $10,000 are NOT authorized until reviewed and approved by the Deputy Utilities Director and Utilities Director. A proved to Proceed B roved to Proceed B Acknowled ernent Signature Date: ., (ory-- Signature Date: "~--o'=> . Signature Date: () I; ~ ;) 2 () () 1\ I 6 : ;} 2 "\ \ i'! /:H~~~~/#-'U': . . 6900 Dwight Road .West Palm Beach, Florida 33411 . 561 682 3310 . Fax: 561 682 3304 August 25, 2008 City of Boynton-Beach UTILITIes DEPARTMENT 124 E~ Woolbright Road Boynton Beach, Florida 33435 ~rr": Mr-: Christopher J. Roschek. P.E. Reference: Phase 1 A-Reclaimed Water System (Contract 1) ProjedCut~cd-Dooumenfs PBS&J plan Sheets C-1 and C-10 City of Boynton- 8each Correspondence dated July 2, 2008. B&B.L<<ter No. 180J,.0004 Sent vaa. Fax- 56-1 742. 6298 Subject: Price Quotes for Referenced Jack &. Bores-REVJSED Dear Sir: Pursuant to your r8quest. we have -reviewed the referenced material and hereby provide pricing for the above subject. We have revised our pricing as a result of our meeting. A cost breakdown for the 30- inch Jack & Bore is attached hereto for your review. In sumfJ18rY, we are prepared to perform the 30 inch diameter Jack & Bore- for the price of $120,21O~OO .. depicted in the cost breakdown. Pricing does not include the disinfection or sampling of the newty installed water main. The Disinfection and chIorirvIIion is exdud8d solely as these tests would be invalid after 60 days. The pressure test is included. Pricing is baeed on the:p1an8 pnJp8red by Post. Buckley, Schuh, & Jernigan in February 2008, titled Southea8t Federal Highway Conidor WabHmain, Stormwater, and Roadway Improvement Project. Additional considenItions indude work being performed conc:urrenIIy with the referenced project. This work will require an additional Sixty (eo) Calendar day time exII8nsion. Should you have any questionS r&garding the content of this correspondence, please do not hesitate to contact the undersigned. Si RECEIVED SOOIwfc AUG 2 5 2008 ENCL: Cost Breakdown BOYNTON BEACH UTILITIES cc: File 08/22/2008 13:43 FAX [4J 0021003 3D" Steel Casing I Description Est Qty Units Unit Cost Value I ~ack & Bore Pit @ 103+31.97 1 LS $15,000.00 $ 15,000.00 ~ack & Bore Pit @ 102+21.04 1 LS $10,000.00 $ 10,000.00 30" Steel Casing with 16" DIP 110 LF $ 450.00 $ 49,500.00 Carrier Pipe Open Cut Pavement Repair 75 LF $ 150.00 $ 11,250.00 16" Gate Valve 2 Ea $ 4,000.00 $ 8,000.00 16" Restrained Joint Pipe 40 LF $ 120.00 $ 4,800.00 16" 22.5 Deg Bends 2 Ea $ 2,500.00 $ 5,000.00 16" 45 Deg Bends 2 Ea $ 2,700.00 $ 5,400.00 16" Cap 2 Ea $ 1,000.00 $ 2,000.00 Dewatering 1 LS $ 2,500.00 $ 2,500.00 Addition Bond, Insurance, Overhead 1 LS $ 5,760.00 $ 5,760.00 Video Documentation 1 LS $ - $ - AsBuilt Drawings 1 LS $ 1,000.00 S 1,000.00 $ 120,210.00 Plan Used for Bidding Purposes: Titled: Southeast Federal Highway Corridor Watermain, Storm water, and Roadway Improvement Project By: PBS&J February 2008 Sheet C-1 "', /cr . CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOAA... VI.-CONSENT AGENDA ITEM B.2 Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 October 21, 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) ~ September 18, 2008 September 2, 2008 (Noon) 0 November 18,2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) o Announcements/Presentations 00 City Manager's Report i!: o Administrative New Business sa ("')-t ..- ~< ~ Consent Agenda 0 Legal ~~ o Code Compliance & Legal Settlements 0 Unfmished Business g~ o Public Hearing 0 e ~-< RECOMMENDATION: A motion to award the Bid "ANNUAL CONTRACT FOR LANDSCAPE <.Ii=' MAINTENANCE" Bid# 054-2730-08/JA to First Genesis Lawn Service Inc, Latona View Lawn Crew Inc., &vo o~ Arbor Inc., Superior Landscaping & Lawn Service Inc., Vila & Son Landscaping Corp. The estimated anm;;; ::!1.r. expenditure is $961,192.04. .ji; ~ CONTRACT PERIOD: OCTOBER 01,2008 TO SEPTEMBER 30, 2009 NATURE OF AGENDA ITEM EXPLANATION: On July 07, 2008, Procurement Services opened and tabulated seven (7) proposals for the "ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE". Procurement Services recommends a multi-award by area to the lowest, most responsive, responsible Bidders who met all specifications. Jeffrey Livergood, Public Works Director and Chris Roberts, Assistant Public Works Director concur with this recommendation. (Per attached memo #08-006) PROGRAM IMPACT: : The purpose of this bid is to provide the best quality landscape maintenance service available at the most economical price for different areas within the City limits of Boynton Beach. The reduction of services within this contract include tree pruning and mulching as approved earlier by the City Commission as part of "global budget cuts" The provision of this bid will allow for three (3) additional one (1) year extensions at the same terms, conditions, and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. Bid Breakdown Spreadsheet is attached to detail the individual vendor's awarded amounts. Awarded Vendors are: CONTRACTOR AWARDED AMOUNT (Based on twelve months) First Genesis Lawn Service Inc. $106,590.00 Latona View Lawn Crew Inc. $35,516.00 Novo Arbor Inc. $24,975.00 Suoerior Landscaoin!!: & Lawn Service Inc. $390,881.08 Vila & Son Landscapine; COrD. $403,229.96 TOTAL: $961,192.04 S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: ACCOUNT#: ESTIMA TED ANNUAL FISCAL YEAR 07/08 SA \'ING~: EXPENDITURE: EXPENDITURE: FORESTRY & GROUNDS 001-2730-572-46-98 $690,984.84 $ 789,000.00 ($ 98.015.16) C.R.A. 001-5001-590-46-98 $23,767.71 $ 27,013.32 ($ 3,245.61 ) UTILITIES 401-2811-536-46-98 $188,483.14 $ 167,800.00 $ 20.683.14 401-2824-536-46-98 401-2816-536-46-98 PARKS 001-2731-572-46-95 $32,833.49 $48,850.00 ($ 16,016.51) CEMETERY 613-3110-539-49-17 $25,122.86 $14,251.00 ($ 10,871.86) TOTAL SAVINGS: ($107.466.00) ALTERNATIVES: Cost associated with this maintenance can be reduced by either modifying maintenance standards or eliminating landscaped areas all together. ) ~~- City Manager's Signature 6.1~~ procurem,nt S rvi s S:IBULLETINIFORMSIAGENDA ITEM REQUEST FORM. DOC i,f~/t IT \ (.... ~ . . ....... .-., ! DEPARTMENT OF PUBLIC WORKS MEMORANDUM NO. 08-086 TO: Barry Atwood, Director Financial Services THRU: Christine Roberts, Assistant Director of Public Works ~ FROM: Glenda Hall, Manager ~ Forestry & Grounds/Streets DATE: August 28, 2008 SUBJECT: Bid Award - Annual contract for Landscape Maintenance Bid #079-2730-08/JA Staff and I have reviewed the bid tabulation sheet for the subject bid and recommend the bid be awarded to the most responsive bidders as follows: First genesis Lawn Services Inc. $106,590.00 Latona View Lawn Crew Inc $35,516.00 Novo Arbor Inc $24,975.00 Superior Landscaping and Lawn $390,881.08 Service Inc. Vila & Son Landscaping Corp. $403,229.96 The total estimated expenditure is $961,192.04. The Forestry & Grounds account number for this bid is 001-2730-572-46-98 with an estimated expenditure of $690,984.84. The CRA account number is 001-5001-590-46-98 with an estimated~iture of $23,767.71. The Utilities Department has an estimated expenditure of $188,483.14. The Parks Department has an estimated expenditure of $32,833.49. The Cemetery has an estimated expenditure of $25,122.86. Attached is the spreadsheet showing the various allocations. If you have any questions, please contact me at 742-6228 or Norm Turner at 742-6223. GH:jam Copy: PW Files Janet Allen S:IPWlCorrespondencel2008 Memos - Interdepartmental & Interofficel08-086 - Bid Award - Landscape Maintenance.doc ~**~WEST' MOST RESPONSIVE,RESPONSIBLE BIUDERS ~4 0 ~-- ~arol Dopp er~~ Agent WHO MET ALL SPECIFICATIONS ***~~ Norm urner, Crew Supervisor ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID OPENING DATE: JULY 07,2008 BID OPENING TIME: 5:00 P.M. BID # 054-2730-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late" VENDORS -. FIRST GENESIS LAWN SERVICE INC KERRY LANDSCAPE, INC LATONA VIEW LAWN CREW INC P.O.BOX 244061 852 A CHASE RD 1466 NW. 4TH STREET BOYNTON BEACH, FL 33424 WEST PALM BEACH, FL 33415 BOYNTON BEACH, FL 33435 PH: (561) 795-2922 PH: (561) 714-5001 PH: (561) 876-2521 FAX: (561) 793-7182 FAX: (561) 686-9161 FAX: (561) 967-0775 CONTACT: MACK MCCLENDON CONTACT: KERRY LUIZ CONTACT: MAURICE FREDERICK ACKNOWLEDGEMENT OF ADDENDUM #1 NO YES YES ONE ORIGINAL AND THREE COPIES SUBMITTED YES/LANDSCAPE MAl NT. YES YES SCHEDULE OF PRICES A-1 (ONL YI NUMBER OF PROPOSALS SUBMITTED ONE ONE ONE PROPOSAL SUMMARY SHEETS SUBMITTED NO YES YES ORIGINAL AND (3) THREE COPIES .-.------_._- PROPOSAL SHEETS FOR LANDSCAPE INSTALLATION AND IRRIGATION MAINT REPAIR SUBMITTED NIA NIA YES ORIGINAL AND (3) THREE COPIES - PROPOSAL WORKSHEETS FOR LANDSCAPE,FERTILlZA TION, PESTICIDE TREE TRIMMING & ARBORIST CARE, YES YES YES IRRIGATION, AND LOTS & RIGHT-OF-WAY (ORIGINALS ONLY) SUBMITTED ~_. - - ORIGINAL AND THREE (3) COPIES OF BID PROPOSAL DOCUMENTS SUBMITTED ONE ORIGNAL ONE ORIGINAL YES -,,"_....-_. ---_._.-.._.~--~--- '---- .-.-..------- -...... ~\ "1188: i of .) i alldscape v8 xis ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID OPENING DATE: JULY 07, 2008 BID OPENING TIME: 5:00 P.M. BID # 054-2730-08/JA .Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late" VENDORS FIRST GENESIS LAWN SERVICE INC. KERRY LANDSCAPE, INC. LATONA VIEW LAWN CREW INC. P.O.BOX 244061 852 A CHASE RD 1466 NW. 4TH STREET BOYNTON BEACH, FL 33424 WEST PALM BEACH, FL 33415 BOYNTON BEACH, FL 33435 PH: (561) 795-2922 PH: (561) 714-5001 PH: (561) 876-2521 FAX: (561) 793-7182 FAX: (561) 686-9161 FAX: (561) 967-0775 CONTACT: MACK MCCLENDON CONTACT: KERRY LUIZ CONTACT: MAURICE FREDERICK 5% BID BOND SUBMITTED YES/CASHIERS CHECK YES/CERTIFIED CHECK YES/CASHIERS CHECK WASHINGTON MUTUAL SUNTRUST BANK OF AMERICA UP-TO-DATE LIST OF MAl NT. EQUIPMENT INCLUDING BRANDS & MODEL NUMBERS YES YES YES SUBMITTED LISTING OF COMM'L ACCOUNTS SUBMITTED, INCLUDING NAME AND YES YES YES & PHONE NUMBER OF CONTACT PERSON COPY OF CONTRACTORS COMMERCIAL PESTICIDE AND ARBORIST LICENSES AND N/A N/A N/A CERTIFICATIONS ATTACHED COPY OF ALL OCCUPATIONAL LICENSES OF CONTRACTOR(S) SUBMITTED YES YES YES COMMERCIAL REFERENCES SUBMITTED YES YES YES NONCOLLUSION AFFIDAVIT SUBMITTED YES YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES YES CONFIRMATION OF MINORITY OWNED YESIYES BUSINESS SUBMITTED BLACK PBC OFFICE OF YES/NOT A MINORITY YES/PBC OFFICE OF SMALL BUSINESS ASSISTANCE OWNED BUSINESS SMALL BUSINESS ASSISTANCE CONFIRMATION OF DRUG FREE WORKPLACE SUBMITTED YES YES YES COMMENTS Sheet 1 of 3 Landscape '08.xls 20f2 ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID OPENING DATE: JULY 07,2008 BID OPENING TIME: 5:00 P.M. BID # 054-2730-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time All other offers submitted in response to this sohcitation, if any, are hereby rejected as late" VENDORS NORTHERN LANDSCAPE, INC NOVO ARBOR SUPERIOR LANDSCAPING AND LAWN SERVICES INC. 12561 OAK RUN COURT P.O.BOX 359 2200 NW. 23RD AVENUE BOYNTON BEACH, FL 33436 BOYNTON BEACH, FL 33425 MIAMI, FL 33142 PH: (561) 495-4495 PH: (561) 330-9785 PH: (305) 634-0717 FAX: (561) 495-4494 FAX:(561) 330-2392 FAX:(305) 634-0744 CONTACT: W. DANE KNIGHT CONTACT: CLAUDE BRIGANTE CONTACT: ORLANDO OTERO ACKNOWLEDGEMENT OF ADDENDUM #1 NO YES YES ONE ORIGINAL AND THREE COPIES SUBMITTED YES YES NUMBER OF PROPOSALS SUBMITTED ONE ONE ONE PROPOSAL SUMMARY SHEETS SUBMITTED YES YES YES ORIGINAL AND (3) THREE COPIES PROPOSAL SHEETS FOR LANDSCAPE INSTALLATION AND IRRIGATION MAINT. REPAIR SUBMITTED N/A N/A YES ORIGINAL AND (3) THREECOPIES PROPOSAL WORKSHEETS FOR . -'--- -----"" LANDSCAPE,FERTILlZATION, PESTICIDE TREE TRIMMING & ARBORIST CARE, YES YES YES IRRIGATION, AND LOTS & RIGHT-OF-WAY (ORIGINALS ONLY) SUBMITTED ORIGINAL AND THREE (3) COPIES OF BID PROPOSAL DOCUMENTS SUBMITTED YES YES YES -- ..----.-.-- -~._"---""~~- Shpct '2 of J LilndsCClpe uB.xls ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID OPENING DATE: JULY 07, 2008 BID OPENING TIME: 5:00 P.M. BID # 054-2730-08/JA ~Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any. are hereby rejected as late" VENDORS NORTHERN LANDSCAPE. INC. NOVO ARBOR SUPERIOR LANDSCAPING AND LAWN SERVICES INC. 12561 OAK RUN COURT P.O.BOX 359 2200 NW. 23RD AVENUE BOYNTON BEACH, FL 33436 BOYNTON BEACH, FL 33425 MIAMI, FL 33142 PH: (561) 495-4495 PH: (561) 330-9785 PH: (305) 634-0717 FAX: (561) 495-4494 FAX:(561) 330-2392 FAX:(305) 634-0744 CONTACT: W. DANE KNIGHT CONTACT: CLAUDE BRIGANTE CONTACT: ORLANDO OTERO 5% BID BOND SUBMITTED NOfCONTINUA TION CERTIFICATE YESfNA TIONAL CITY YESfHARTFORD FIRE NOT ACCEPTABLE INSURANCE COMPANY UP-TO-DATE LIST OF MAINT. EQUIPMENT INCLUDING BRANDS & MODEL NUMBERS NO YES YES SUBMITTED LISTING OF COMM'L ACCOUNTS SUBMITTED, INCLUDING NAME AND NO YES YES & PHONE NUMBER OF CONTACT PERSON COpy OF CONTRACTORS COMMERCIAL PESTICIDE AND ARBORIST LICENSES AND YESfPESTICIDE ARBORISTS CERTIFICATION COMMERCIAL LANDCAPE MAINT CERTIFICATIONS ATTACHED NO ARBORIST CERT. ATTACHED CERT. PEST CONTROL HORTICUL TURE-ARBORIST COpy OF ALL OCCUPATIONAL LICENSES OF CONTRACTOR(S) SUBMITTED YES YES CITY OF MIAMI COMMERCIAL REFERENCES SUBMITTED YES YES YES NON COLLUSION AFFIDAVIT SUBMITTED YES YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES CONFIRMATION OF MINORITY OWNED YESfYES HISPANIC BUSINESS SUBMITTED YESfWOMEN YESfNOT A FL. DEPT OF MGMT SERVo NO CERTIFICATE MINORITY OWNED BUSINESS WAITING FOR CERTIFICATE CONFIRMATION OF DRUG FREE WORKPLACE SUBMITTED YES YES YES COMMENTS Sheet 2 of 3 Landscape '08.xls 2 of 2 ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID OPENING DATE: JULY 07,2008 BID OPENING TIME: 5:00 P.M. BID # 054-2730-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any. are hereby rejected as late" VENDORS - VILA & SON LANDSCAPING CORPORATION 16860 RD. LOXAHATCHEE, FL 33470 PH:(561) 795-3070 FAX:(561) 795-3879 CONTACT:BRETT C. ASHLEY ACKNOWLEDGEMENT OF ADDENDUM #1 YES ONE ORIGINAL AND THREE COPIES SUBMITTED YES NUMBER OF PROPOSALS SUBMITTED ONE PROPOSAL SUMMARY SHEETS SUBMITTED YES ORIGINAL AND (3) THREE COPIES --~--_._---_..- __~_._~.__ _'~'_''''''_.r~_'_'~.'' -- PROPOSAL SHEETS FOR LANDSCAPE INSTALLATION AND IRRIGATION MAINT. REPAIR SUBMITTED YES ORIGINAL AND (3) THREECOPIES " --.---"--- PROPOSAL WORKSHEETS FOR LANDSCAPE, FERTILIZATION, PESTICIDE TREE TRIMMING & ARBORIST CARE, IRRIGATION, AND LOTS & RIGHT-OF-WAY YES (ORIGINALS ONLY) SUBMITTED ----------.----.--.- ___H ._-..-...~..._- -- f---------------..------- ORIGINAL AND THREE (3) COPIES OF BID PROPOSAL DOCUMENTS SUBMITTED YES _m_.___...__....J.-.._________________.___ ____._.._.___.____m_________'--..______________________ --- --.- --.---- -~ Sheet 3 0, v Lanrlscar'" dR.xls ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID OPENING DATE: JULY 07,2008 BID OPENING TIME: 5:00 P.M. BID # 054-2730-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation. if any, are hereby rejected as late" VENDORS VILA & SON LANDSCAPING CORPORATION 1686 D RD. LOXAHATCHEE, FL 33470 PH:(561) 795-3070 FAX:(561) 795-3879 CONTACT:BRETT C. ASHLEY 5% BID BOND SUBMITTED YES/WESTFIELD INSURANCE COMPo UP-TO-DATE LIST OF MAINT. EQUIPMENT INCLUDING BRANDS & MODEL NUMBERS YES SUBMITTED LISTING OF COMM'L ACCOUNTS SUBMITTED, INCLUDING NAME AND YES & PHONE NUMBER OF CONTACT PERSON COPY OF CONTRACTORS COMMERCIAL PESTICIDE AND ARBORIST LICENSES AND ARBORIST/PEST CONTROL CERTIFICATIONS ATTACHED IRRIGATION SPRINKLER COPY OF ALL OCCUPATIONAL LICENSES OF CONTRACTOR(S) SUBMITTED YES COMMERCIAL REFERENCES SUBMITTED YES NON COLLUSION AFFIDAVIT SUBMITTED YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES CONFIRMATION OF MINORITY OWNED YES/HISPANIC BUSINESS SUBMITTED FLORIDA REGIONAL MINORITY BUSINESS COUNCIL CONFIRMATION OF DRUG FREE WORKPLACE SUBMITTED YES COMMENTS Sheet 3 of 3 Landscape '08.xls 2 of 2 CITY OF BOYNTON BEACH 2008-2009 ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID 054-2730-08/JA DEPARTMENT BREAKOUT FORESTR'(;,&i;&R<)UNDS ",.. ,'. :"":..~'"')J:";'J):,,~,:::'1!';''''i':'::::''':''::'~-f',""':,.,:":. : OEPARTMENj';:;\ " . ,'?:i;'~/~1;;fi,ti\:::,;;( c6MMONnYR~Q:~VE[OPM'ENT AGENCY> UTILITIES DEPARTMENT PARKS DEPARTMENT CEMETERY TOTAL FIRST GENESIS KERRY LATONA VIEW NORTHERN LAWN SERVICE INC LANDSCAPING INC LAWN CREW INC LANDSCAPE INC NOVO ARBOR INC ..$98,5fiO .00 '.:. ;":.', i',.. '.. $0.09.. $8,040.00 $0.00 $0.00 $106,590.00 _<",t:,:, j ;$.25,680. OOi'.$().OO> . ..........~ . (;p' . .... .' .... .:" .. . '. . .......... /'; i !.' . ". c...... .' , .;~Q:OQ.~ .T, .$0,00, ,::;~/$Q.OO. $0.00 $9,836.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $35,516.00 $0.00 SUPERIOR LANDSCAPING & LAWN SERVICE INC I ... . I " $24,975.00 $251,953.98 I. $fl.OO , ~,~' ,'.' . $0.00 $0.00 $0.00 VILA & SON LANDSCAPING CORP. VERIFIED TOTAL $289,826.76 .$.G~O~984.84 I...... "ti,.. 12,772;71 " .;.$f~,76t.71 $10,995.00 ., ."'" '. . '.' $110,870.00 $59,737.14 $17,063.00 $15,770.49 $0.00 . $188,483.14 $32,833.49 $25,122.86;;; $25,122.86 $24,975.00 $390,881.08 $403,229.96 $961,192.04 City of Boynton Beach ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID# 054-2730-08/JA DEPARTMENT BREAKDOWN CITY OF BOYNTON BEACH 2008-2009 ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE BID 054-2730-08/JA DEPARTMENT BREAKOUT FIRST GENESIS KERRY LATONA VIEW NORTHERN LAWN SERVICE INC LANDSCAPING INC LAWN CREW INC LANDSCAPE INC NOVO ARBOR INC SUPERIOR LANDSCAPING & LAWN SERVICE INC VILA & SON LANDSCAPING CORP. VERIFIED TOTAL TOTAL $106,590.00 $0.00 $35,516.00 $0.00 $24,975.00 $390,881.08 $403,229.96 $961,192.04 City of Boynton Beach ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE LOCATION AREAS FORESTRY DEPARTMENT ACCOUNT BID# 054-2730-08/JA FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest KERRY NORTHERN LANDSCAPING FIRST GENESIS KERRY NOVO SUPERIOR VILA & SON DEPARTMENT FUNDING 2008-2009 LOCATION AREAS LAWN LANDSCAPING LAWN CREW LANDSCAPE NOVO ARBOR & LAWN LANDSCAPING most LAWN SERVICE LANDSCAPING LA TONA VIEW NORTHERN ARBOR LANDSCAPING LANDSCAPING SERVICE INC INC INC CORP. responsible LAWN CREW INC LANDSCAPE INC & LAWN ACCOUNT ONLY FORESTRY DEPARTMENT INC INC SERVICE INC INC INC INC CORP 430pm 434pm 433pm Bidder SERVICE INC ACCOUNT BID 054-2730-08/JA 309pm 1 OF 17 1 1913 OLD SCHOOL MUSEUM LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $2,164.00 87.909.96 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $270.00 $276.36 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $520.00 $577.75 520.00 520.00 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $810.00 $324.00 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $360.00 $324.00 324.00 324.00 remaining componets is not SUB TOTAL AREA 1 $0.00 $0.00 $0.00 $0.00 $0.00 $4,124.00 $9,412.07 recommended. 2 ANIMAL SHELTER LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $1,640.00 $1,679.08 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $185.00 $211.52 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 8388.08 200.00 200.00 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $378.00 $351.36 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $390.00 $351.00 351.00 351.00 remaining componets is not SUBTOTAL AREA 2 $0.00 $0.00 $0.00 $0.00 $0.00 $2,793.00 $2,981.04 recommended. 3 ARBOR PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $2,944.00 $3,054.32 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $410.00 $378.98 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $687.96 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $378.00 $1.053.36 most responsive bid for other ARBORIST CARE $0.00 $0.00 $000 $000 $0.00 $1,150.00 $1,053.00 1,053.00 1,053.00 remaining componets is not SUB TOTAL AREA 3 $0.00 $0.00 $0.00 $0.00 $0.00 $5,282.00 $6,227.62 recommended. 4 ART CENTER LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $5,224.00 $4.998.88 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $440.00 $799.32 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $700.00 $784.98 700.00 700.00 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $630.00 81,63800 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $1,800.00 $1,638.00 1,638.00 1,638.00 remaining componets is not SUB TOTAL AREA 4 $0.00 $0.00 $0.00 $0.00 $0.00 $8,794.00 $9,859.18 recommended. 7 CHILD CARE CENTER LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $8,852.00 $8,595.84 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $290.00 $315.96 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $600.00 $582.12 582.12 582.12 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,260.00 $702.00 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $760.00 $702.00 702.00 702.00 remaining componets is not SUB TOTAL AREA 7 $0.00 $0.00 $0.00 $0.00 $0.00 $11,76200 $10,897.92 recommended. 8 CITY HALL LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $15,692.00 $15.333.18 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,05000 $1,054 12 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $2,205.00 2,000.00 2,000.00 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $972.00 $657.36 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $950.00 $657.00 657.00 657.00 remaining componets is not SUB TOTAL AREA 8 $0.00 $0.00 $0.00 $0.00 $0.00 $20,664.00 $19,906.66 recom mended. I' ANNUAL CONTRACT FOR LANDSCAPE MAINE NANCE ~D08-2009 LOCATION ARE.A': FORESTRY DEPARTMEW [""C::COUNT BID 054-:::'30-02 ;:_;::~~'f '3:::'f,'ES'S' L_AVI,lt-J =.::, v'ICE. 43[m" 10 IF1RE STATION FIVE BID ON PLAN;: LANDSCAPE MAINTENANCE FERTILIZATION ,<:=.RR' ;~, ::':'5: fj ,--,<' _.~T:JNt. '..E.I/'. : !..:..Wt'~ SR.!=Y 'JOP'-;-"';ERi. ':"r~:-: S':"';;:::,::: ~ -~..:. [-~" r~ :': t.,c::;: :.1: $0.00 I $0.00 I J__~__L.. u_L~ I i $0.00 $0.00 PESTICIDE IRRIGATION IARBORIST CARE SUB TOTAL AREA 10 11 ICOMMUNITY PALM TREE GARD':"_ ILANDSCAP': MA!N-;-EONANCE $000 $000 $0.00 $0.00 $0.00 $000 I FERTILiZA T10t~ PESTICIDE IRRIGATION IARBOR!ST CAP.': SUB TOTAL AR':A ' , I J I _____l._J ___---L $0 00 i I $000 I $000 I $0.00 I I COMMUNI"TY VEG GARJE!, I !LANDSCAPE MAINTENANC::o F::oRTILlZATION PESTIC!DE IIRRIGATION ARBORIST CAR::o SUB TOTAL AREA 12 13 COMMUNITY DEMONSIRATION i GARDEN HARBOR HALL I LANDSCAPE MAINTENANCE I $0.00 FERTILlZATION_L_~_ I PESTICIDE i $0.00 ;--=!IRRIGATION!-$OOO" . I ARBORIST CARE i $0 00 SUB TOTAL AREA 13 I $0.00 i 14 ICOMMUNITY TRIANGLE GARDE~ LANDSCAPE MAINTENANCE I $0.00 $0.00 FERTILIZATION I PESTICIDE ! IRRIGATION i.ARBORIST CARE SUB TOTAL AREA 14 $0.00 $0.00 $0.00 __1..._ $000 I $0.00 I $0.00 I $000 I $0.00 ! $000 I I SO.OO i --- SO.OO ---,-. SO.OO SO 00 SO 00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $000 $000 $0.00 SO.OO $000 $000 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 SJPcRI:JF ~A.t~:';SCAD:t-J'':; [. LAV/t. \':I~.L.. &. S.:::H', ....::..NDS:::::"Plr'J:- ! :OR" ;3::~'.'I:E I'.j- _,_.,r..,.... lC1~8r S,"";',[;2i 4E $49"1 4E --rota, of r.:::=1R SuFE:RIOP t..t~DSCAPIN::; t.\"'t, SEP'.,,:E 5IClC'::" __J__ __L __L__ I_!-~OOOO _.1_____n ! I _.1-____ !! ~ .----.-~ i --I I i 730 00 i ____l___~~~ -~----:._----~--- ~---T---- I ! I I I 1- I --T- - -T----'- ---T----------i------$----'~ - . . I. -T----t-----~---I--1--- o,:O~,:"::,~;;::::. tr:;:t~~~~ -L----L.- J__ .____ I _ _--L- ____ recommended for this area. Lowest I I ~ I i I most responsive bid for other ------r---------r------T------.--T--- -- - ~---T----- --~ remaining componets is not _______________ -- ~ recommended --t----- ; I I I 7.05903 . -----------~ + -+-- ------t-------+ ~-+----- --.::L:-___- I ___ ___--- I - ___ _-1.::__ _ __-L___--L=~__-_ I I I I ' I __ _______________~-- ---.------t-----------.------ I ' .----+ ------+-----+------+- - ----t-----+-- I --I ________1_____ T----T-----l----- I +---+ I i 7.059.03 I I --------T- --- n __1-_ +-- I I ".:.. ::)r~:. .',:=V'> ~O;::;TH=R~, s:;p' 'I;",E ;-,::".-,'.. ;!~:::. . -,:" ,',- _.c. 584235='800 00--_ I =-: _ I $.730 44 I I $730.00 73000 i $10,615.73 I ________-L $000 $0.00 so 00 S14,41600 55,74'1 84 i $0.00 $0.00 $0.00 S410.00 $170.10 $0.00 $000 $0.00 $467.00 $463.09 $0.00 SO.OO $000 $ 720 00 S342 00 $0.00 SO.OO $000 $150.00 $342.00 $0.00 $000 $0.00 $16.163.00 S7,059.03 I -------'---~-- So 00 i so 00 $0.00 $0.00 -.- $0.00 I $0 00 .___~~_ $0.00 I $0 00 i $0 00 i $0 0(' i $0 00 I 1-1 ! $000 $000 ~_..---,.. so.oo -_._.~ $000 $0.00 $000 $000 $000 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $000 $0.00 $000 SO.OO $000 $0.00 So 00 $0.00 $0.00 $0.00 $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 so 00 So.oo so.oo so.oo SO.OO $0.00 $0.00 $000 $0.00 $0.00 SO.OO so 00 $000 i I $4.716.00 I '-~--.--'----~- $135.00 I I S506.70 I S324.00 $324 00 I. .. S6.005 70 I $0.00 $0.00 $0.00 $630 00 $360.00 S990 00 $2,412.00 51.87992 $240.00 $282.18 $270.00 $289.29 $630.00 $335 70 $360.00 $337.51 $3.912.00 $3,124.60 $5,766.00 55,70674 S85.00 $1043B S340.00 S402.19 $1,458.00 $468 00 $51000 S468 00 $8,159.00 $7,149.31 $1,53600 $160.00 $200.00 $630.00 S328 68 $360.00 $328 51 $2,886.00 $2,271.63 3.12460 7,149.31 2.271 63 .--L- I I-I ~____ I _-.L_____-L.. ---- I I I I -+- I I -1- -----.--C _ t..J,'DS::API'~- ~_,_---.._~'_w~.-',.*..,....~~'~ v'I!..,I. 6. SON FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 2 OF 17 -.......~:: I ..w_-J I Due to budget constraints only Arborist & Pesticide contractors are being recommended for this area Early Time stamp shall be used to determine award of tie prices J I I 3,12460 Due to budget constraints only Arborist contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. I ." --. I 10west..mostre!>poriisbleLre!>pbnsive I bidder 7,149.31 2.271 63 ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest SUPERIOR LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING LANDSCAPING most FIRST GENESIS KERRY LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & VILA & SON DEPARTMENT FUNDING 2008-2009 LOCATION AREAS LANDSCAPING LANDSCAPE & LAWN LAWN SERVICE LANDSCAPING LANDSCAPING SERVICE INC INC INC CORP. responsible LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE ACCOUNT ONLY INC INC SERVICE INC INC INC CORP FORESTRY DEPARTMENT 430pm 434pm 433pm Bidder INC 3 OF 17 ACCOUNT BID 054-2730-08/JA 309pm 15 COMMUNITY FRUIT GARDEN LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $1,610.00 $854.01 I. e FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $60.00 $40.04 ".'ci PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $258.00 $309.61 IBt'~il: IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $522.00 $319.86 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $330.00 $319.51 SUB TOTAL AREA 15 $0.00 $0.00 $0.00 $0.00 $0.00 $2,780.00 $1,843.03 1,843.03 1,843.03 16 POLICE IOLD FIRE STATION # 2 LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $2,412.00 $5.363.22 Due to budget constraihtsonly FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $80.00 $200.48 Arborist & Pesticidecontractofsare . PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $220.00 $282.24 220.00 220.00 being recommended for this area, IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $630.00 $288.00 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $360.00 $288.00 288.00 288.00 remaining romponets is not. recommended,' SUB TOTAL AREA 16 $0.00 $0.00 $0.00 $0.00 $0.00 $3,702.00 $6,421.94 17 FIRE STATION # 3 LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $8,520.00 $5,363.20 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $750.00 $173.68 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $940.00 $1,21279 940.00 940.00 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $848.00 $302.00 Lowest most responsive bid for other ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $1,700.00 $288.00 288.00 288.00 remaining componets is not recommended. SUB TOTAL AREA 17 $0.00 $0.00 $0.00 $0.00 $0.00 $12,558.00 $7,339.67 18 NEW FIRE STATION TWO WOOLBRIGHT LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $16,290.00 $4.823.78 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,580.00 $168.31 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $1,200.00 $2,015.41 1,200.00 1,200.00 being recommended for this area, IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $2,880.00 $378.00 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $378.00 378.00 378.00 remaining componets is not recommended. SUB TOTAL AREA 18 $0.00 $0.00 $0.00 $0.00 $0.00 $24,950.00 $7,763.50 19 NEW FIRE STATION 4 SOUTH FEDERAL $0.00 $28,980.00 ................... ."..ii....... ." LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $16.788.94 FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $820.00 $982.80 .;:. ;, PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $2,760.00 $3,294.31 1":'3...::,.' ;e IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $2,160.00 $1,278.00 C-, - ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $1,460.00 $1,278.00 SUB TOTAL AREA 19 $0.00 $0.00 $0.00 $0.00 $0.00 $36,180.00 $23,622.05 23,622.05 23,622.05 I..,. i',~:;! 20 GIRL SCOUT PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $3,396.00 $0.00 $0.00 $5,840.00 $1.080.12 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC recommended for this area, Lowest IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,800.00 most responsive bid for other ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $405.00 $1,800.00 405.00 405.00 remaining componets is not recommended. SUB TOTAL AREA 20 $0.00 $0.00 $3,396.00 $0.00 $0.00 $6,245.00 $4,680.12 PESTICIDE i $0.00 i $000 ) $0.00 I I IRRIGATION $0.00 , $0.00 I $0.00 I i i I I $000 ; $000 ARBORIST CARE $0.00 , i i ,- I i FORESTRY DEPARTMEN"' l ",:::COUNT BID 054-T"30-08 j,L I '>' I HIGH SCHOOe OLD BOYNTON Hi::;H I ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008-2009 LOCATION ARE,t,~ ;::"iR.ST I LANDSCAPE MAINTENANCe I FERTILIZATION i $OOG -'-'T~' SUB TOTAL AREA 21 $000 22 KIWANIS- SIERRA PARK ! I ! i i I -- - ..- i . - i LANDSCAPE MAINTENANCE I $0.00 i $000 i $000 i $0,00 i $0.00 $2,696,00 i S2.522.84 i I I I FERTILIZATION I $0.00 I $0,00 I $0.00 I $000 I $0,00 i $170,00 I $16834 i I IPESTICIDE IRRIGATION IARBORIST CARE SUB TOTAL AREA 22 23 !UBRARY ILANDSCAPE MAINTENAN:E IFERTILlZATION ______ IPESTICIDE I IRRIGATION IARBORIST CARE SUB TOTAL AREA n 24 IMADSEN CENTER $000 -L~-_ I $000 _____-1.___ $000_-1- , ! --T 1. ! I<:=:R;::;" i ~:." i8NA \.':=\~: , ,L ~',IN c.~E:V\ NORi,....E::~;~ ,;r~DSC:. ,,=- SUP:::RfOP '_ : 4P,:,:: ~;:::, ~ ~t..,NJSCAPlrJG & 1..AWh ::::R'.'ICE ::;- ~Of!o"" i JI~t.. & scx~ i -: atM.; 0" :..NDSChDit'>i:~ ' most _",.W.', SERViCE: ~.;;~'C:S:L::'>,'. r..~,~~S:::f;. t>jf Ir"= \':.....1- & SOt-, FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 4 OF 17 ~ ~~~O( $000 ~------ $000 $0.00 $0.00 S!JOERfO;; I ~..;t~2SC::'PIN::; &i Lt. v'/r-..,' SER\ ~::= ,: ~:RS~ 3ENESIS ! ~:ERP' :" ~:.r~.:. .";:\'\ ~JJ;:;"'w=-R.r, ,_ CARE ;:. $0.00 $0,00 ._",r,:)S:::,t.tlir. .- $0,00 $000 $000 $0.00 $0.00 SO.OO $0.00 $0,00 :::J"" 8sponsibiE' ?ldOP :J?=- 1.,": ____.-L_~_~~_ I . ..__ __.___ __~J..~_~:~- -~_=~_-j~=----------.L..--- !_=: --=------1 Due to budget constraints only .... _~~_ ---1----l._ _ --L--.L._ I Arborist & Pesticide contractors are 39208___+_ ---- /I____---L,::.------= -lll ~---:=: II! --=~- I 392 08_____'1 L~:~;t ~~~~r~sepn:nes~v~~:~i;o~~t~.er' -i4200T'. 342,00 I remaining componets is not .---+- -+---== : --=--=: -==-: -~-=-=-, I i recommended -~t=-=t==t--==~f~==f-=-t= i 1 ",~:~i~E!tJ~I:~g"l 39600 I --------I'---------~-=F_.-.--_r_---=--I 396.00 remaining componets is not ---L ::---L=-==~____L::=___====_r_--- I I i recommended. _______1 I -t-- . .1. .. _ _1___ _ ____1________ _ I --J Due to budget constraints only ._~ .- ..L_:~------ .1- . .. .. - I :~_ --_---L___ ~I Arborist & Pesticide contractors are i ~ ,28000 I.. . __~__._ 1.280,00 being recommended for this area. ; I I . , Lowest most responsive bid for other! I I 1,09800 I remaining componets is not I---------r-. , recommended, I so DC $000 $2.06400 $:.34" 3l SO.OO___.l- ~_ i $140 DC $10948 1-__ SOOO i $000 ! $440,00 $392.0e "'.$QOO----T- SO 00 -J- $126000 _l $342.00 $0.00 . ---T SO 00 i $36000 I S342,00 I ", $0.00 '-T- $0.00 I S4,26400 I 53,53486 T- SO.OO $0,00 $0,00 $000 $0,00 $320.00 $282,24 $0,00 $2.610.00 $396 00 $000 $420.00 $396,00 $0,00 56.216.00 $3,76552 $0.00 $7,69200 56,902.50 1 $0.00 $500.00 571566 $000 $1,280,00 $1.380.37 $0.00 $630.00 $1.098.00 ! $000 $1.22000 $1,09800 $000 $11,322,00 $11.194.53 1.088.00 . 50.00 __L $0.00 i $0,00 I i I ~oo ,~OO ~oo ~.oo "..-..----,---.-" - $000 I ~oo i $0.00 ~.OO "--....--".----------..-.---""-.+.--....---------. So.oo $0.00 SO,OO +-...- $0.00 $0.00 $0 00 i SO,OO SO.OO $0.00 $0,00 $0.00 $000 J I ___J I I $0,00 .. --.--. ~-. I ! I i I I , ---- I iLANDSCAPE MAINTENANCE $0,00 so.oo so.oo $0,00 so,OO I $3,812.00 I $3.832.00 i -=+- I I Due to budget constraints only I - I I $0.00 I $000 I $0.00 I So.oo -1 $0.00 I S220.00 I $21674 I ~ Art","" & P"lidd, ooolffictO"" I FERTILIZATION I I PESTICIDE $0,00 $0,00 I $0,00 I SO 00 So.oo $410,00 $458.64 I 410_00 I 410.00 being recommended for this area. IRRIGA TION $000 SO.OO I $0,00 I So.oo I $0,00 $810,00 S 1233.36 I Lowest most responsive bid for other IARBORIST CARE SO,OO i so.oo I $0,00 I $0.00 $0,00 $1,320.00 $1,233,00 I 1 ,233 00 1.233.00 remaining componets is not I SUB TOTAL 24 $0,00 $0,00 I $000 I SO,OO $000 $6,572,00 $6,973,74 I recommended. I I 25 IKNOLLWOOD PARK I I I I I I I i LANDSCAPE MAINTENANCE ! $0.00 $0,00 I SO 00 I $000 f $0.00 $6.792,00 $11,565,88 I I Due to budget constraints only I I [ I I I I I I I I FERTILIZATION so.OO SO.OO $0.00 $0,00 SO,OO $400,00 S961 40 Arborist contractors are being -.". i PESTICIDE I SO 00 i $000 I $0,00 I so,OO I $0,00 -1 $400,00 $1.360.37 I I -L~- -~ I I I recommended for this area. Lowest I I I IRRIGATION I - = - . $000 I $0,00 I $0.00 I $0,00 $0,00 $810 00 $805 52 I I =+=: I I I most responsive bid for other I IARBORIST CARE I $000 I $000 I $0.00 I $0.00 i SO 00 I $450,00 $805 51 I 450.00 I 450 00 I i remaining componets is not I I 1-( I SUB TOTAL AREA 25 $000 I $0.00 I $0,00 I $0,00 $0,00 $8,852,00 $15,518,68 I I I i I recommended. I I I I I I I I I I I 26 PISTOL RANGE I I I , I I I I LANDSCAPE MAINTENANCE I $0,00 $0.00 I $0.00 I $0.00 I $0.00 I $4,01200 $3,534 42 I Due to budget constraints only , FERTILIZATION I $0.00 $0.00 I SO,OO I $0.00 I ~oo $100,00 $109.82 I I I Arborist & Pesticide contractors are I I ! PESTICIDE ---L $0.00 I $000 I $0,00 I $0.00 I $000 I $100.00 5127.02 I 10000 I 100.00 being recommended for this area. , I IRRIGATION + so.OO i $000 I $0,00 I $0,00 I $000 I $0.00 5000 f I I Lowest most responsive bid for otherl ARBORIST CARE $0,00 I $0.00 I $0,00 I $0,00 $0,00 $420,00 539151 I 391 50 I I 391.51 remaining componets is not I ~ I I I I I recommended, .1 . SUB TOTAL AREA 26 SO.OO 50.00 $000 $000 $000 $4,632,00 $4.162.77 I ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest SUPERIOR LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING LANDSCAPING most FIRST GENESIS KERRY LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & VILA & SON DEPARTMENT FUNDING 2008-2009 LOCATION AREAS SERVICE INC LANDSCAPING INC LANDSCAPE INC & LAWN CORP. responsible LAWN SERVICE LANDSCAPING LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE LANDSCAPING ACCOUNT ONLY FORESTRY DEPARTMENT INC INC SERVICE INC INC INC CORP 430pm 434pm 433pm Bidder INC 5 OF 17 ACCOUNT BID 054-2730-08/JA 309pm 27 PUBLIC WORKS COMPLEX LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $18,724.00 $18,276.26 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $470.00 $340.16 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $300 00 $243.00 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $414.00 $445.86 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $460.00 $445.51 445.51 445.51 remaining componets is not SUB TOTAL 27 $0.00 $0.00 $0.00 $0.00 $0.00 $20,368.00 $19,750.79 recommended. 28 ROLLING GREEN MUNICIPAL COMPLEX LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $7,200.00 $7,205.82 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $700.00 NIC Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC most responsive bid for other ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $540.00 $508.51 remaining componets is not SUB TOTAL AREA 28 $0.00 $0.00 $0.00 $0.00 $0.00 $8,440.00 $7,714.33 7,714.33 7,714.33 recommended. 30 SARA SIMS MEMORIAL CEMETERY LANDSCAPE MAINTENANCE NIC NIC NIC NIC NIC $8,640.00 $5.996.92 Due to budget constraints only FERTILIZATION NIC NIC NIC NIC NIC $410.00 $405.09 Arborist contractors are being PESTICIDE NIC NIC NIC NIC NIC $185.00 $169.35 recommended for this area. Lowest IRRIGATION NIC NIC NIC NIC NIC $0.00 NIC most responsive bid for other ARBORIST CARE NIC NIC NIC NIC NIC $1,020.00 $976.51 976.51 976.51 remaining componets is nol SUB TOTAL AREA 30 $0.00 $0.00 $0.00 $000 $0.00 $10,25500 $7,547.87 recommended. 32 ROSEMARY SCRUB NORTH SEACREST LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC SUB TOTAL AREA 32 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 33 SENIOR CENTER LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $5,492.00 $4.667.16 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $220.00 $219.60 Arborist & Pesticide contractors are PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $277.81 277.81 277.81 being recommended for this area. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $522.00 $518.40 Lowest most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $000 $0.00 $750.00 $738.00 738.00 738.00 remaining componets is not SUB TOTAL AREA 33 $0.00 $0.00 $0.00 $0.00 $0.00 $7,264.00 $6.420.97 recommended. 34 AMERICAN LEGION MEDIAN LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $3,572.00 $1,853.36 E" '( ....c~' ., FERTILIZATION $0.00 $000 $0.00 $0.00 $0.00 $110.00 $114.28 ..,.. , ...cc'"., iT.,.. PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $220.00 $326.34 IUW.,,,, -" ',",.,' .';,,',.,',-,,;,..- IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $630.00 $651.78 'Ii ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $288.00 ..,.....' ..I. SUB TOTAL AREA 34 $0.00 $0.00 $0.00 $0.00 $0.00 $4.832.00 $3,233.76 3,233.76 3,233.76 .. ,ce',-, ;'"., ... i $000 $000..l. $000.1-____. ! .~__~__L_ $000 $0.00 $0.00 $000 $0 00 $0 00 $0 00 $0.00 $000 $000 $0.00 $0.00 _.__L_~_,.__ $000_--1__. $0 00 ANNUAL CONTRACT FOR '-.ANDSCAPE MAINTENANCE ,~008-2009 LOCATION ARE':' FORESTR1' DEPARTMENi ACCOUNT BID 054.2730-08 J', ,~,.,~,r ,':E\/, HRS~ 3E~~=S'S, ,..;r- '.....::r',.., ~A\/':L ',<=,sc~, <:'-:..,~=- ' ":'l:.'~- .: :,J.:,~' 35 IBOYNTON BEACH BeVD MEDiAN IGROUP I LANDSCAPE MAINTENANCE IFERTILlZATION IPESTICIDE IIRRIGATION I ARBORIST CARE SUB TOTAL AREF. 35 $000 --.-_.----.--_.~ $000 $000 $000 I $000 $000 ;.,:.-:... SUPERIOF ~.!. ~~:;S::APlt"':'; , _',v.-,. ::=~'JIC::: 3:18::.,'1" v't_t. S. SJt\ ... 'J:::: S~-:>~ P, r-~ -- --,C)p;:: .:: 3jr,rT i $000 -L__ $000. I $0.00 $165 00 $700.00 $2.16000 $920 00 $13.84500 $324.90 $754 15 $2.04UO i $84151 $1340476 $0.00 $0.00 $0.00 $000 $0.00 $000 $0 00 $0 00 $0.00 $000 $0.00 $0 00 $0.00 $0.00 .. $0 00 .._-L $0 00 __ I [ I ' T- - $0 00 ui---$o.OO -- i I $0.00 I $0.00 $000 ! $0.00 ----- $000 $0.00 $000 $000 I $000 $0.00 36 iCASTllLA LANE MEDIAN LANDSCAPE MAINTENANCE FERTILIZATION I PESTICIDE I IIRRIGATION IARBORIST CARE SUB TOTAL AREA 36 i $0.00 I $000 I '-'~----r-----' -~~."- 37 i CHAP"L Hill BLVD M:::DIAN 3PJUP I i $0.00 , $0.00 I $000 $000 .~ -------~.--- "'- ----- $000 $000 i $000 $000 $000 __ >000 _- ! =SO-OO-i-.:. $0 00_1 $0.00 $000.1_ $000 I $0.00 I $000 __~..l~. J__ $000.. I $000 I $000 i $000 i $000 -- ~"-'~----r-"-'-- - : I ! ----,.. I LANDSCAPE MAIW'ENANC,,__._.. i $000 j $000 I $0 OO__J . $000 i I FERTILIZATION __~_. $0.00 I $0 00 i $000 I $0 00 I IPESTICIDE I so.oo-i-$G.OO-j $000 I $0.00 I :- IIRRIGATION --T -$OOO-r $000 I $000 1 $0.00 I I IARBORIST CARE I __ $0.00 $0.00 I $000 I $0.00 I I SUB TOTAL AREA 38 ! $0 00 I $0 00 T $0 00 I $0.00 I I 39 11-95 & BOYNTON BEACH BLVD i I I I ilANDSCAPE MAINTENANCE ___..l___~~- $0_00 i $000 I $33.60000 I IFERTILlZATION_L___~__J_ NIC I NIC ! NIC i [_]PESTICIDE I NIC I NIC I NIC T-~I I IRRIGATION i NIC'- NIC i NtC i NIC I ~ IARBORIST CARE ---1$0:001- $0.00 I $000 I $000 I I SUB TOTAL AREA 39 I $000 i $000 I $0.00 I $33,60000 I ! 40 ICONGRESS AVE NORTH GROUP I I I I I I LANDSCAPE MAINTENANCE . - I $0.00 ! - $0.00 I $0.00 I $000 I iFERTILlZATION I $000 I $0.00 I $000 I $0.00 ~ I PESTICIDE __ __.._____~J $000 $0 00 I $000 I $0 00 IIRRIGATION ___m n 1 . $000 _..+ $000 ! $000 I $000 ! I ARBORIST CARE I $0 00 I $O.OO.J $0 00 I $0 00 I SUB TOTAL AREA 40 ... -~- $000 - I $000 I $0.00 i $000 I I LANDSCAPE I~AII,TENANCE ! FERTILIZATiON i PESTICIDE IIRRIGATION iARBORIST CARE SUB TOTAL AREA 37 --.- __ _ .n__ 32, lCIRCLE ISLANDS MEDIAhJS :3P=>je- $000 SO.OO $000 ----". $0.00 $0.00 $000 $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC NIC $0.00 $0.00 $0.00 $000 $0.00 $000 $0.00 $000 $1,404.00 $150.00 $280 00 NIC $360 00 $2,194.00 $8.328 00 $625 00 $640 00 $1.80000 I $1,16000 I I I $12.55300 I I I I I I I I I I I I ! $4,892.00 i $490.00 I $250 00 I $486 00 I $320.00 I $6,438.00 I I I i I 1 I I I $10,080 00 NIC S240 00 NIC $350 00 I $10,67000 I I i I I I I $21,60400 I $4,30000 I $4,000.00 I $2,520.00 I $2,800.00 I- $35.22400 I $81310 $152.15 $262 00 NIC $32400 S1,551.34 i . , -_.~~._~_.__.,._---~._------~.,-- -----..,....--- --'^-- -,~- I ~__. I______~__n_+---- --+---t------+-----+ i ---T-------T----- ! I ! -~-------r--- I I I ----~-_. I I I -ota' of _owes:' moS1 , :::~~ - :;::.,~:: S': . 't.' ~~;::;.:. ;':SDonSrt'IJ Sloce' -'- I i 3 404 76 i <ER;';:" '~:iC--.::'~' ~ -l-- .-- -1____ i I I -T-- T- 'j-- 1.551 34 I ---:-_! =-__.1..__ ___ i i $8624C' s~ 95::..5':------- - - - -~~--:'- $718.57 $2.101.14 $1,05300 I $12.687.97 i $2.041.56 I I I $629 16 $317 52 $579 60 $319.51 $3,887.35 $5,111 52 NIC NIC NIC S1.38871 I I I I ! $6,500.23 $15.249.88 $5,085.00 I $5,04504 I $2.79234 ! $2.538.00 I $30.71026 ! i 2.553,00 ! == I ! I I I I I I I I I i I I ---T----- I i I I I I I I I ! I i I I I I I I I ! I I I I I I ---=~:~. '. I I -:- .. - -- 10w,,1 mo' re,pool"I, I re,poc"..: 7 ... J bldd" - _ : 13.404 76 I I I . bl I . I I lowest most responls e responsive I ~---- I ! S~PER!D~ " ,J. E. s:;~, 4hi:-S:'t.~I';~; {..!~:'s::::-";-::' . :"'1.", SE;:".' ~. 1.55134 FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 6 OF 17 bidder [ .- . -..!--.--.- - .- i [ ! i 2.553 00 1 I i I I I I I i I I 3.887.35 I I I I I I [ i I I I I i I I I I [ I I i I I ! ! I i 6.50023 ! I I I I I I 30,710.26 I I lowest most responisblel responsive bidder lowest most responisble /responsive bidder lowest most responisbleJresponsive bidder . ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAiNTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest SUPERIOR VILA & SON DEPARTMENT FUNDING LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING LANDSCAPING most FIRST GENESIS KERRY LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & 2008-2009 LOCATION AREAS LANDSCAPING LANDSCAPE & LAWN LAWN SERVICE LANDSCAPING LANDSCAPING SERVICE INC INC INC CORP responsible LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE ACCOUNT ONLY FORESTRY DEPARTMENT INC INC SERVICE INC INC INC INC CORP. 430pm 434pm 309pm 433pm Bidder 7 OF 17 ACCOUNT BID 054-2730-08/JA 41 CONGRESS AVE SOUTH MEDiAN GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $31,160.00 $30.722.48 i, i."'mIi~'~;~1~iI FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $6,450.00 $7,493.96 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $4,400.00 $5,574.24 IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $2,880.00 $3,188.16 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $12,000.00 $10,998.00 I" ..~~;. ',:, . SUB TOTAL AREA 41 $0.00 $0.00 $0.00 $0.00 $0.00 $56,890.00 $57,976.84 56,890.00 56,890.00 .'. .:-, "",.;.....: 42 FEDERAL HIGHWAY NORTH MEDIAN GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $22,400.00 $23,879.06 FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $4,032.00 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $5,800.00 $7,073.64 IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,980.00 $2,282.22 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $4,000.00 $3,888.00 ie',. .' SUB TOTAL AREA 42 $0.00 $0.00 $0.00 $0.00 $0.00 $38,180.00 $41,154.92 38,180.00 38,180.00 43 FEDERAL HIGHWAY SOUTH MEDIAN GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $40,600.00 $26,560.36 :;,;;' ~\ FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $6,700.00 $9,967.44 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $13,000.00 $17,821.68 I;" Ie . IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $7,020.00 $8,049.42 I.;":"'" ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $10,500.00 $9,738.00 "', ' ;:., SUB TOTAL AREA 43 $0.00 $0.00 $0.00 $0.00 $0.00 $77,820.00 $72,136.90 72.136.90 72,136.90 44 FEDERAL HIGHWAY WEST RIGHT OF NR WAY GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $11,044.00 $6,588.56 FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $3,100.00 $3,577.56 Due to non-responsive unit price the PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $4,600.00 $5,927.04 next lowest most responisbie I IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,530.00 $1,738.80 responsive bidder may be awarded ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $3,200.00 $3,033.00 SUB TOTAL AREA 44 $0.00 $0.00 $0.00 $0.00 $0.00 $23,474.00 $20,864.96 23,474.00 23,474.00 45 GULFSTREAM BLVD MEDIAN GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $11,564.00 $3,136.64 .......... " ""',,,".: i.' .. ' FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $950.00 $908.10 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $640.00 $705.60 klwes IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $990.00 $1,304.28 . er $0.00 $0.00 $0.00 $0.00 $390.00 $379.80 , ARBORIST CARE $0.00 SUB TOTAL AREA 45 $0.00 $0.00 $0.00 $0.00 $0.00 $14,534.00 $6,434.42 6,434.42 6,434.42 ........ " 46 GATEWAY BLVD. MEDIAN GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $20,220.00 $19,320.32 FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $4,340.00 $5,500.08 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $5,200.00 $6,412.14 IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $2,340.00 $2,S35.66 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $9,100.00 $8,388.00 SUB TOTAL AREA 46 $0.00 $0.00 $0.00 $0.00 $0.00 $41,200.00 $42,156.20 41,200.00 41,200.00 , ANNUAL CONTRACT FOR c.ANDSCAPE MAINTENANC~_ ~008-2009 LOCATION AREt,,, e:ORESTRY DEP,I\RTMEt\j" f.:.,C.COUNT 81[1 05..1--2~3Ci-05 ,,'- 47 IHIBISCUS MEDIAN iLANDSCAPE MAINTENANCE !FERTILlZATION IPESTICIDE IIRRIGATION I IARBORIST CARE SUB TOTAL AREA 47 48 IHYPOLUXO ROAD MeDIAN GROUF I LANDSCAPE MAINTENANCE FERTILIZATION il PESTICIDE jlRRIGATION IARBORIST CARe SUB TOTAL AReA 48 49 I KNUTH ROAD GROUP I LANDSCAPE MAINTENANCe I FERTILlZA TIOr-; .. I PESTICIDE _ IIRRIGATION I ARBORIST CARe SUB TOTAL AP.el- 49 I ! ;/:= N:: TiA)\" :Sl...ES ~".EDIAtJ,~ ;::iRS~ 3Ei-';:::S~S: ,-AV~I",. - =RV~== "-,Cr'" rER;::;\ ~:..." ~:)"~': ,'::y, _' ';:S:::::L:-' ' :':'V'fN :q::;:\^ ':,~'H-!rl '~:,;:::.F--':=R!\, :"C5:';",'.~F so OC so 00 soDa --~--_.. SO.OO _______~______L SO 00 I S9,460.00 i 1..__ so 00 so.oo so 00 so.oo _1. S972.00 SODa - . j ! SO.OO ILANDSCAPE MAIN-eNANCe I FERTILIZATION -jPESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 50 I NE 10TH AVE ~ L K BLVD SO.OO SO.OO I LANDSCAPE MAINTENANCE -+ $4,54000 FERTILlZA TION_.__.L__~ . _________1_ . sooo PESTICIDE I IRRIGATION i ARBORIST CARE SUB TOTAL AReA 51 INE 12TH AVE RIGHT OF WAY (EAS'" 52 OF FEDERAL) LANDSCAPE MAINTENANCE : I FERTILIZATION DPESTICIDE IRRIGATION ARBOR 1ST CARe SUB TOTAL AREA 52 NIC $000 I S4.540.00 I I I I i --_._..._~- I -"---1 SO.OO I $10.680.00 $10,680.00 $0.00 $000 $000 $O.OC $000 $0.00 _. ..J i----- - _...l..___ I i -'1 lowest most responisble I responsive ... i=-:-~~:~~-~=r .-=r::i b;dd" ! I I i I I I --- I --=:L~l--=.=t---=-=-=F--+:=:=fj ~~~~:~o;,:,;:~~~;~~:'~:~~:,' --L____+__-1-_ I I 1- I -', most responsive bid for other I I.______---L-___._~____+-----.----L---- I ~ remainIng componets IS 1__._ .-1-.._._~__~__________L___ I I recommended. i 10.05709 I ! I _..J..______, I I 10.087.09 I I. I I I $2~C3~ '2 ---y----- 1_-1-___ I NIC--i -----i- --.---1-- - !---~- -------r-.-- -----Nj"C ---------_.--\" d__~--n 'T-- ! . -1-- ------- i -r-~---Tu -----1--------1----1-- ------r---~_ I _-= -- .----- ~----- I S30151 -.---r---.-. '1'- I.___n~" $21.335.63 13.76400 I 113.764.00 I I I! I -i"- I 1,622.00 1 I I ___l...___ -- -t- I :'_ ~R::>" SUPERI:)=:< l_t~~'~:=SGAP!tJ:; I .'1:...,4 8. s:;t~ & t-A\":', "_l-r,~~~;~D:rJ~ ~-::M\/iSE 11, ~~CJ9pr- ";3:~pr' -l-- $000 $000 $000 .__u $0.00 $1.0240C 2>46C 9~ I S4000 $1800 ~------~_.._-- S100.00 $12702 i S522.00 $579.60 $32000 S292.5' $2,00600 $1.483.09 I $0.00 $000 $000 I $0.00 -----~.~-_._-----.--------- $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 T ot;:1! of ~owest i most i F:RS""- '::;EN::S~S , '" :::co' '::":::: c.sponSi~)i~, alOde- ".-r" I -_..._.~---- -- 1 --------+------- I I _n_ ! ; ,483 09 i $0.00 $8,728 DC S8 .389 06 SO.OO $320.00 $368 64 $000 $240 00 S388.88 $000 $000 $0.00 $0.00 $990.00 S940.51 $000 $10.278.00 $10.087.09 $20.22000 so 00 .----- $000 NIC --.-.-....-.----- __._~_ i NIC $000 ! NIC $0.00 NIC SO 00 $20.220 DC 90.00 588.00 100.00 v,EqC" SUPERIDR i _t:.NDS::APING L ~v::~ S~;:;'~.::~ FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 8 OF 17 $0.00 I $000 $0.00 I $0.00 $000_1_~ . $000 I $000 ! $0.00 ..." - I $0 00 I SO 00 I $0 00 .j=--T---'----- $464000 j $0 00i~13,764 09_ $000 ! $0.00 $0.00 -- i _~.__L sO 00 .__~___._ $0 00 ~ woo i W.oo I w.oo woo w.oo I wool woo wm ....n.. -7"$4,64000- T so 00 S13.76400 $000 -T ._~~-~- --- I I $5,32000 ..~-~ --f- NIC NIC -----T - $0 00 I S5.32000 $0.00 SO.OO $5.81600 NIC NIC S230.00 NIC NIC S9000 S5.301.00 NIC NIC ,558.00 S2.475.36 $0.00 $0.00 $10000 $0.00 SO.OO SO.OO $0.00 $6.794.00 $32462.95 I I $0.00 $12,000.00 $0.00 $666.00 $19440 I $000 $700 00 $0.00 $65.00 $82.80 I $000 $000 $0.00 i $0.00 S200.00 $224.95 .1_ NIC NIC NIC I NIC NIC NIC I $000 $000 so 00 I $704.00 $39000 $360.00 I $000 $34.00000 S 12.70000 I $704.00 $1321.00 5862.15 I I I I $0.00 $2.652.00 $0.00 I $0.00 $1,508.00 S1.56736 I $0.00 SO.OO $0.00 i $0.00 S110.00 S30.36 $0.00 $0.00 $000 I $0.00 S130.00 $17908 $0.00 $0.00 $000 I $0.00 S378 00 $388.80 $0.00 $0.00 $000 I SO.OO $360.00 $355.51 I $0.00 $2.65200 SO.OO I $0.00 $2.486.00 $2.52111 ~-i~,:- '.'E\!'. jJ::Y"-~:::''-:~; "~'_,l. f~ SO~, (,N::'S::Lt:',',' I _~ ! _H I -T-- I lowest most resp6nisbh3/ bidder "- --------- i ! I -------t I ----1---- 1 __--L.___ I 862.15 230.00 90.00 588.00 100.00 ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest SUPERIOR KERRY NORTHERN LANDSCAPING FIRST GENESIS KERRY VILA & SON DEPARTMENT FUNDING 2008-2009 LOCATION AREAS LAWN LANDSCAPING LAWN CREW LANDSCAPE NOVO ARBOR & LAWN LANDSCAPING most LAWN SERVICE LANDSCAPING LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & LANDSCAPING SERVICE INC INC INC CORP. responsible LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE ACCOUNT ONLY FORESTRY DEPARTMENT INC INC SERVICE INC INC INC CORP. 430pm 434pm 433pm Bidder INC 9 OF 17 ACCOUNT BID 054-2730-08/JA 309pm 53 NW 12TH AVE MEDIAN GROUP LANDSCAPE MAINTENANCE $4,22000 $0.00 $5,840.00 $0.00 $0.00 $1,080.00 $702.00 FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $30.00 $30.38 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $229.32 lowest mostrespohisbl~lrespon~ive IRRIGATION NIC NIC NIC NIC NIC NIC NIC .....bidder .... . ARBORIST CARE NIC NIC NIC NIC NIC NIC NIC SUB TOTAL AREA 53 $4,220.00 $0.00 $5,840.00 $000 $0.00 $1,310.00 $961.70 961.70 961.70 . ........,.. 54 NW 13TH AVE MEDIAN GROUP LANDSCAPE MAINTENANCE $4,220.00 $0.00 $5,840.00 $0.00 $0.00 $930.00 $795.58 , ... ~Ii'~ FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $30.00 $30.38 >;, . .... . PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $229.32 !~f'f~"i~~~ . ~ IRRIGATION NIC NIC NIC NIC NIC NIC NIC ...bld ARBORIST CARE NIC NIC NIC NIC NIC NIC NIC .. -.- SUB TOTAL AREA 54 $4,220.00 $0.00 $5,840.00 $0.00 $0.00 $1,160.00 $1,055.28 1,055.28 1,055.28 55 NW 17TH AVE MEDIAN GROUP LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $7,972.00 .... ',' . $0.00 $9.960.38 FERTILIZATION $000 $0.00 $0.00 $0.00 $0.00 $650.00 $824.40 .C;H,' PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $3,110.00 $7,33915 lowesfmost responlsble IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1.440.00 $1.594.26 bidder . ,. .,' .:~ . ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $423.00 SUB TOTAL AREA 55 $0.00 $0.00 $0.00 $0.00 $0.00 $13.572.00 $20,141.19 13,572.00 13,572.00 .' '. '" 56 OCEAN AVE LANDSCAPE MAINTENANCE $0.00 $000 $0.00 $0.00 $0.00 $6,232.00 $6,092.18 "'>,">': ........ FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $690.00 $694.93 .. ,::,cc" lowest : ;- PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $516.01 7. "j': c IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,530.00 $1,73880 . .... $0.00 .F ...- ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $390.00 $351.00 .f-,........... SUB TOTAL AREA 56 $0.00 $0.00 $0.00 $0.00 $0.00 $9,242.00 $9,392.92 9,242.00 9,242.00 .. 57 OCEAN PARKWAY MEDIAN GROUP LANDSCAPE MAINTENANCE $000 $0.00 $000 $0.00 $0.00 $7,744.00 $4,010.98 un._. FERTILIZATION $000 $0.00 $0.00 $0.00 $0.00 $725.00 $866.76 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $2,337.30 lowestm()st responisbl~Irespon~i\ie IRRIGATION $0.00 $000 $0.00 $0.00 $0.00 $1,350.00 $1.594.26 bidder. ARBOR 1ST CARE $0.00 $0.00 $000 $0.00 $0.00 $300.00 $2,39851 SUB TOTAL AREA 57 $0.00 $0.00 $0.00 $0.00 $0.00 $12,119.00 $11,207.81 11,207.81 11,207.81 :,.. ... .... 58 QUANTUM MEDIANS LANDSCAPE MAINTENANCE $17.82000 $0.00 $23,652.00 $61,000.00 $0.00 $9,304 00 $10.080.00 FERTILIZATION $0.00 $0.00 $0.00 $7,200.00 $0.00 $270.00 $1,935.04 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $4,644.00 IRRIGATION $0.00 $0.00 $0.00 $12,000.00 $0.00 $90.00 $1,518.66 ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $250.00 $0.00 SUB TOTAL AREA 58 $17,820.00 $0.00 $23.652.00 $80.200.00 $0.00 $10,314.00 $18,177.70 ANNUALCONTRACT~OR LANDSCAPE MAINTENANCC: :'D08-2009 LOCATIONA,RC:!c reo RES TRY DC:PA.RTtvEN' A,CC::OUN, BID 05':.=~3Ci.08 .,. ._:... ""::.r.,;t. ',':::,/,. ::;:1~S: G~~E3:S ~,.:...wr... ';:~'v'i'::::_ 1',- I<~=R:::\ AVv'i\J :::;::;~'/\ :. ';C s:::>~.;'" 59 !RIVIEP.A 8RIVE MEDIAN I LANDSCAPE MAINTENANCE I FERTILIZATION I PESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 59 $0 00 --L.. $0 00 $000 I $0.00 $000 I.~___. ..____~_...l._~_.L. , $000 $0.00 $7,792.00 I $000 $0.00 50.00 i. 50.00. $000 +._~J 57.79200 I I I I so 00 $0.00 50.00 $0.00 50.00 $0.00 $000 i I I ! I I i 51.56400 I I NIC I I I I I 50.00 $0.00 SO 00 $0.00 NIC NIC NIC NIC NIC I 51.564.00 '-j":J;::;~~=::':,r. i-,';=s-:,;....:~' Sj~=~IO;; ~t.,r~::;S.:.APIN,::.: ;. ,-t.. \l'/~, ,..-- ',-,= ~'i8[:.rr .'!L~ & se', . ;...,~!:;S::LP:'~~ ~:.)5~" Si.2160C SE25 C=-' SI.250.0C I 5200 00 NIC $420 00 53,08600 I $49 50 S2143f NIC S3~5 9"i $1.40539 -;- c:a O' Lowest I ~:[:..;r::.' .,_,'""-C--, t. "'-:-.'t,c. ,,'-,::;,,-:::p.: $4,860.00 $145 00 5260 00 NIC $330.00 $5.59500 S4.672.85 $13314 $254 0 ' SO DC $400 5' 55.460.52 i most i :::::::~~- :;EN:::S'::": Sf 4'" IE $34 ~ i': $59: 3' 56:,1 78 $31500 58,34441 '.n. -:;;:;:F _ u~:,:)onSi"'. ::;10'_17" I T 1 405.39 s:..;=-:::q.::.;::; ::~A & S2~... ._,.._."'-~--,.,.,-~---_._-,. FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 10 OF 17 I -..-.....-.-...--....... . '.'1 : ......,......, _......_._.i.-.._~._~~.::-~- lowest most responisble I responsive! I! bidder -+----.-......... ~ ---_._--_._.- Iii , i I I t.NCS:API~~,:; >~ . L ~~~s::,;.;:>!r, ~ so 00 SO DC' SO 00 SO 00 SO DC' -~- -.-------'.--.------.- SO 00 SO 00 So De SO 00 SO 00 <~__.............o____'___.~_.._ -.-- ---"'-' $000 $0.00 $000 $000 $000 --....---------- $000 $000 50.00 SO.OO 50.00 ----.---................---.--.---------- .-....- ------_.----- SO 00 -1-.. 5000 , SO 00 5000' SO 00 $0 00 I SO 00 ... ..1. So 00 ._ SO 0~_....L.... SO 00 . T-_ I ~...-. i IT- i -n~~-'- : . ~.. I 'u__. __L~~-I-. . I 1 I i I: I .-..-.-.-----... ..~-- ...... ....1... I +--- I ...-----r ..--~-----T- I . - -:~..._L-._+.--...--~. _.-+-u___. '--'.-~I - I i I .--L-___ -~..--._----~- --.----------~----------- ---:_~I_ i I : ! I ".". --- . - .~--.---.!------~~-.--.------:---'- I .!.-.----T I ~-~----.------- __~+' _.~u_.~. i _.u~~-_~~ i ~~:~=-+_=__~.--. _.1_._ I ! I E,344 4 ~.-Ln__ ...:-i--' - I .....c--- .-. I u__.~I---~-. I I I I 1 -1 L 1 _'-1-- I I t. w~; S~p,'I'.:::: - ._-------.__._~_._--------._'-- -------.-.--- I i I , i.-~-. ---r-=_--L I I "~==r--- I 1 .405 39 5330 00 58,478.00 $000 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 SO 00 $000 $0.00 $0.00 $0.00 NIC $000 NIC NIC NIC $2 888 00 I I NIC I $950.00 I $4,14300 I I I I I I i I I i I I I 5105.00 $200 00 I I I I I I ! I $3,787.00 $2.512.00 $12500 $200.00 NIC S950 00 $::::,280.00 NIC I I I $2.280 00 I NIC NIC NIC $::::.24C 6: S 135 03 S:29 32 I 1 I 53,18997 I I i I NIC $585.00 $2.17776 S 135 03 $:293: NIC 5882.00 53.424.11 $1,67197 i I I NIC NIC NIC I 51,67197 I NIC 3.189.97 i I I I i I I -r- I I I I I I 1 1 I I I I [ I I I I I I I ROLLING GREEN SCHOOL (NW 36Tf- 60 lAVE; ROW PARKING LOT ILANDSCAPE MAINTENANCE IFERTILlZATION I PESTICIDE L...-J'RRIGATION l.._JARBORIST CARE , SUB TOTAL AREA 60 ~RIDGEWOOD EST."'TES 1__ _ ___._u._. .,~ I LANDSCAPE MAIN,ENAI,CE SO 00 SO DO.!.. ~. ..._.... 50.00 .. __~._ I $646400 I FERTILIZATION _...__~_ SO 00 ._._.~. ..__... $0 00 ..1... SO.OO .-'.....525000 IPESTICIDE ' 5000 I SO.OO.~_.L~..._.~.__. $52000 I IRRIGATION I SO 00 50.00 50.00 50.00 ___~ $59400 i ARBORIST CARE ----.-]"-.-. $000 . SO 00 $000 $000 SO 00 5650.00 .._~---_._.._-~. SUB TOTAL AREA 61 SO 00 i SO 00 50.00 SO 00 $000 .-~., ISW 25TH PLAC.E GOLPVIEW HARBOP. I. r---- tJ~MEDIAN GROUP . '_. I -- I LANDSCAP= MAINENANCE 1 $3,94000 1... so 00 ! FERTILiZA "ON ... I SO 00 I 5000 ! PESTICIDE I $000 I $0.00 I IRRIGATION i $000 I 5000 IARBORIST CARE I _. so.oo 1 50.00 I SO 00 SUB TOTAL AREA 62 I $3,94000 I $0.00 I SO 00 ISW::::ITH AVE GOLFVIEW HARBOR, I I I 63 M=DIAN GROUP ! . I LANDSCAPE MAINTENANCE I $3,920 00 l-~. ! =. I FERTILIZATION L. 5000 ! $0.00 _' I PESTICIDE ._. ._.. I SO.OO I $000 _. IIRRIGATION ... I $000 I SO 00 IARBORIST CARE ! $0.00 I SO 00 SUB TOTAL AREA 63 I $3.920.00 I SO 00 64 Isw 30TH AVE MEDIAN GROUP I I ! LANDSCAPE MAINTENANCE I $1.840 00 I I FERTiliZATION ! NIC.. I IPESTICIDE I NIC I NIC IIRRIGATION I._.~. I _NIC IARBORIST CARE I..... NIC r SUB TOTAL AREA 64 I $1.84000..J_ $0.00 -'~---I- $000 I 50.00 I $0.00 I SO 00 I $0.00 I $0.00 SO.OO $0.00 $0.00 $0 00 ..~._L..~. I $3 000 00 i I $225.001 I $000 I I $000 I I SO.OO I I $3,225.00 I I I I ! I I ! I I $2,800 00 I 5225.00 $0.00 SO 00 $000 I 53,025 00 I I $1.900.00 I I i I I $1,90000 ! NIC NIC NIC NIC I I ! : .__.._~- _.__...--L_ __ I I I I ---r--------- I I I I I I I 1 I I I I I ! I ! ! I 1 ,564 00 ! 3,424.11 1,564.00 i I I I I I I I I -----r- I ! I I +- I .----L I I $330 OD ' I .J Due to budget constraints only j Arborist contractors are being ...-J recommended for this area. Lowes: I most responsive bid for other I remaining compo nets is not -l recommended. I .~..._ I-=~~~.=J I _ _ - -- low'" mo" rn,poo;,b" 1m,,,,",'" i bidder __ I I i -- 8.34441 I I I _I I 3.18997 I ! I I 3,424.11 lowest most responisble I responsive bidder lowest most responisble I responsive bidder -- lowest mostresponisble I responsive bidder ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008-2009 LOCATION AREAS FORESTRY DEPARTMENT ACCOUNT BID 054-2730-08/JA 65 SEACREST COURT MEDIAN LANDSCAPE MAINTENANCE FERTILlZA TION PESTICIDE IRRIGATION ARBOR 1ST CARE SUB TOTAL AREA 65 WINCHESTER PARK BLVD MEDIAN 66 GROUP LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IRRIGATION ARBOR 1ST CARE SUB TOTAL AREA 66 67 WOOLBRIGHT ROAD MEDIAN GROUP LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 67 68 YACHTSMAN'S COVE ROWS LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 68 69 NE SECTION (A) EAST OF 1-95 LOTS & ROWS LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 69 70 SE SECTION ( B ) EAST OF 1-95 LOTS & ROWS LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 70 FIRST GENESIS LAWN SERVICE INC 430pm $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,248.00 NIC NIC NIC NIC $1,248.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $16,200.00 NIC NIC NIC NIC $16,200.00 $7,020.00 NIC NIC NIC NIC $7,020.00 KERRY LANDSCAPING INC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC NIC NIC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $23,434.00 NIC NIC NIC NIC $23,434.00 $10,800.00 NIC NIC NIC NIC $10,800.00 LATONA VIEW LAWN CREW INC 434pm $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,300.00 NIC NIC NIC NIC $1,300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,820.00 NIC NIC NIC NIC $17,82000 $9,000.00 NIC NIC NIC NIC $9.000.00 NORTHERN LANDSCAPE INC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,500.00 NIC NIC NIC NIC $1,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC NIC NIC $0.00 $0.00 NIC NIC NIC NIC $0.00 NOVO ARBOR INC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC NIC NIC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 NIC NIC NIC NIC $0.00 $0.00 NIC NIC NIC NIC $0.00 SUPERIOR LANDSCAPING & LAWN SERVICE INC 309pm $2,372.00 $145.00 $400.00 $486.00 $330.00 $3,733.00 $1,040.00 NIC NIC NIC NIC $1,040.00 $18,000.00 $935.00 $2,000.00 $1,710.00 $930.00 $23,575.00 $3,830.00 $85.00 $170.00 $522.00 $360.00 $4,967.00 NO BID NIC NIC NIC NIC NO BID NO BID NIC NIC NIC NIC NO BID VILA & SON LANDSCAPING CORP 433pm $1,034.06 $13314 $463.09 $651.78 $315.00 $2,597.07 $1,521.00 NIC NIC NIC NIC $1,521.00 $17,471.76 $1.26744 $2,465.23 $1,95606 $841.51 $24,002.00 $3,827.22 $133.14 $261 05 $651.78 $346.51 $5,219.70 $16.740.00 NIC NIC NIC NIC $16,740.00 $12,240.00 NIC NIC NIC NIC $12,240.00 Total of Lowest most responsible Bidder 2,597.07 1,040.00 23,575.00 4.967.00 16,200.00 7,020.00 FIRST GENESIS LAWN SERVICE INC $16,200.00 7,020.00 KERRY LANDSCAPING INC SUPERIOR VILA & SON LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & LANDSCAPING _"'CREW INC LANDSCAPE INC INC LAWNI~~VICE CORP 1,040.00 23,575.00 4,967.00 FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 11 OF 17 lowest most rElsponisblei resP9nsive bidder" m " 2,597.07, " . . -';"~:- ' " ".," , ' '..' ........ -",t~4'~>" :"'" ..,"',..'---- . ,'.. . '" ' I 'm ."',' ,,,. ,,'.' " .", .- "-".: ',. ":. . alaaer, "" :"':':. lowest most ., 'e;g~fre~. ' "- ',,', lowest most respbni r . bidder, -- , lowest most responisble Iresponsive bidder : : :'u, , ~~ftg~, ,m ," Ilo~est maSl , , I~- I I ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCt=: 2008.2009 LOCATION AREI-S ;::ORESTRY Dt=:PARTfv1ENT "CCOUNT BID 05~-2-:Y,-Oe c :-;.. T:Jr",: '" E',t ;:1;;;::':- "ZERri" ..J:owr" CP::'/" L"W~, f4iDSCt...P:~;~: =~".'1:::= -: ":-:"~ /~ 15V\' SECTiON Ie; =AS-:- OF i-95 LOTS &i , : tROWS ! !LANDSCAPE MAINTENAN:E I I FE RTILlZA TION IPESTICIDE jlRRIGATION =ARBORIST CARE i SUB TOTAL AREA 71 72 \SW SECTION (01 WEST 0" 1-95 L:J :: & ROWS ILANDSCAPE MAlhTENM.JCE I FERTILIZATION UPESTICIDE _.-J IRRIGA TION iARBORIST CARE ~t10,035 0(' $5 Aoe OC $7.560 DC NIC NIC NIC NIC NIC I NIC NIC I NIC _._----".--.-----~--_._._-~-- NIC NIC ~ I NIC "0,03500 I NIC $5AOO DC ,7.56000 $13,16000 I NIC NIC NIC NIC $11,9700C NIC NIC NIC NlC NIC N1C NIC SUB TOTAL AREA 72 , $7.560_~~. J $13,160.00 73 I~~,.;~CTION lEI EAST:J~ '-9~_~_~TS~L____L jLANDSCAPE MAINT~r~~::: I S10,BOC DC .~_~2:,109 9~__~__,,~~O.980 OC__.__ ! FERTIUZh 710N N Ie: _~"'u___~______.._~..._ $11.97000 NIC __L_~-L__~__~ NIC i NIC -- -- -NiC---T-- NIC $10,80000 I $12.10994 I $1098000 i IPESTICIDE ilRRIGATION iARBORIST CARE SUB TOT I\L ARE,L -3 NIC NIC INW SECTION (F.' E"S- '..!" ,-95 N\\ -:'4 GROUP 0 __. kANDSCAPE MAINTENANCE ,______~ ~-1-~-~7,020.00 __ NIC I $11,26002 1 $5.31000 i I NIC ! NIC I I NIC I NIC i 1 NIC I NIC i I NIC i NIC I $7,02000 i $11,260.02 I $5.31000 1 I I I !LANDSCAPE MAINTENANCE _____.____ __ I $6,480.00 I $6,66000 I ,3A20.00 I !FERRIZATION 1 NIC L NIC i NIC I iPESTICIDE -------- --;- -NiC - I -NiC:i---Ni'(;T. IIRRIG"TION -------- -- T ~-T. NIC 1 NIC 1.- IARBORIST CAREI--Nlc--- I NIC 1- NIC 1- SUB TOTAL AREA 75 1 ,6,48000 I $6,660.00 I $3,42000 I 76 INW SECTION { H', WEST or: 1-95 LOTSI1 I I I i&ROWS I I !LANDSCAPE MAINTENANCE I $25,650.00 I $0.00 I $35,406.00 i IFERTILlZATION I NIC 1 NIC I NIC I IPESTICIDE ________L NIC 1 NIC I NIC I IIRRIGATIO' -..----------~i' - . NNI1CC _JI~__ NNIICC ~II-- NN II CC 11- iARBOR1ST CARE ,.----. i $25.65000 I $000 I ,35,40600 I IFERTILlZATIO' !PESTICIDE ilRRIGATION jARBORIST CARE SUB TOTAe "REA 74 7" INW SECTION ( G) EAS-;- or: 1-95 N\\ v IGROUP 2 .-L I 1 I I NIC NIC NIC SUB TOTAL "REA 74 ';:,='"T.....:=.;:;r. ;..;~S.S':,L~.~ $000 $000 $OOC NIC ::;0C~R::;';: ....;.,r.J::::SCA?I;-,JG 6. LA.vn,: ~:=~ /:::::: :' ;'~'~'D;r /::....... & S:"H'~ most :.'~; 5E:P ~"\~p 'C'sponSiDi': NIC .____.h. NIC $000 NIC NIC $0.00 $000 NIC NIC I - ------- NIC =..dO" i --,-,._._- _ NIC ___l~___ I I ------.-.-- -1--- I I $000 $0.00 NIC NIC NIC NIC $000 $0.00 NIC NIC .J. __________________ I,JlC NIC NIC NIC NIC NIC NIC NIC NIC ,0.00 $000 NIC NIC NIC NIC $000 T-- + I I 1 i ! I I I I I $000 $0.00 NIC NIC NIC NIC $000 $0.00 NIC NIC NIC ,000 $000 NIC NIC NIC N1C $000 NiC NO BIC _.._...--i._~ . , ! -1- NIC NIC NIC NIC NO BID I 1 I I I I I I I I NOBID NIC NIC NIC NIC NO BID NOBID NIC NIC NIC NIC NOBIC i I i I I I I I I r NOBIC NIC NIC NIC NIC NOBID NIC NIC NIC NIC $5400 OCI c .40e 00 NIC NIC I -------_.~-,- I _..----L---.--_ I NIC .......-.---r ________-1-_ NIC ...L 1 I I , I I .._________ __. .___-1-_ I ------~--~- _ -.In_____ NIC NIC NIC ,11.25000 $5,580 00 I NIC I NIC I NIC I NIC I ,5.580.00 ! ~-~--- I i I l i I T I T I I ! I I I $29,25000 I I 1 I I $29.25000 i 5,310 00 I $5.04000 i 342000 NIC I ___n__n____~---.m ____ ____ NIC ~___L-----__L_-- I i__L____ 1 i I $5,040.00 I I I I I I i 25,65000 I 25,65000 I I i I I _____~-..L..__ _.___-1-_ I I ---1------- I I I I I NIC NIC NIC NIC NIC NIC ~E~P'" '- -,~,:, '::'1', " I~,- i__ I I _l.____----L_ 1 __...L-. I I -.---.-----------r-----".~-.-- I i I 5.310.00 I I I I I I I 3.42000 I I I I 1 I i I 1 --l_~_ I I ~~,=p~~~r:::r, ;. ~ .. :,:-; : 3J;::::=.R::IF .I~':' &. S8t, .,----~---'----_._-' FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 12 OF 17 I I I I i 1 I I 1 1 I I In the event of a tie in bid price the early time stamp on vendor bid submission shall serve as the awarded vendor in the lowest most ' responsible / responsive bidder ' I i lowest most responisble./responsive I bidder I --J I ~_ _ _. I , _ _. _ !Iowest most responisble / responsive I I ' I I bidder , ---- -- - --,---- -- -------==:J I : I ' I ---- - I I I . -~-----;- . --I I I i I I I I I I I ! --y---- I I I I I I I I I I ! I _,t.~-.J:;S:P:;'I~';'::; H'~:S:';'D": ;. W\ SER',,':r:::: -;'lP(" 5.400.00 I -~-._---------------1 __-1-___ ......-J I I _--;-___m --I ----,------ .-l _ __.L__.......J I I 6.570.00 ..- I I I 1 1 I I 1 --- ~--'--"1"'~-.- --~ I lowest most responisble I responsive ~-- bidder ---1'""---- ----- I i I I I I I I I lowest most responisble.lresponsive bidder lowest most responisble I responsive bidder -- ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest SUPERIOR VILA & SON DEPARTMENT FUNDING LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING LANDSCAPING most FIRST GENESIS KERRY LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & 2008-2009 LOCATION AREAS LANDSCAPING LANDSCAPE & LAWN LAWN SERVICE LANDSCAPING LAWN CREw INC LANDSCAPE INC INC LAWN SERVICE LANDSCAPING ACCOUNT ONLY SERVICE INC INC INC INC INC SERVICE INC CORP. responsible INC INC CORP FORESTRY DEPARTMENT 430pm 434pm 433pm Bidder INC 13 OF 17 ACCOUNT BID 054-2730-08/JA 309pm 77 NE SECTION ( I ) LOTS & ROWS ALLEYS LANDSCAPE MAINTENANCE $19,440.00 $21,660.12 $19,440.00 $0.00 $0.00 NO BID $30,780.00 19,440.00 19,440.00 In the event of a tie. in bid price the FERTILIZATION NIC NIC NIC NIC NIC NIC NIC PESTICIDE NIC NIC NIC NIC NIC NIC NIC e~rlytime starnp onvel"lcl()[bid submission shallserve:as the IRRIGATION NIC NIC NIC NIC NIC NIC NIC awarded vendorinthelo_.....est most ARBORIST CARE NIC NIC NIC NIC NIC NIC NIC respon~ibie 1respohslye'bidder , SUB TOTAL AREA 77 $19.440.00 $21,660.12 $19,440.00 $0.00 $0.00 NOBID $30,780.00 78a NW SECTION ( J ) LOTS & ROWS ALLEYS $0.00 $0.00 NOBID $30,780.00 19,440.00 19,440.00 , ,-- .: ,.........,... "': LANDSCAPE MAINTENANCE $19,440.00 $22,160.16 $19,440.00 n....._"' rieath!;!: NIC NIC NIC NIC NIC NIC NIC . In !Prrver!(jf a : FERTILIZATION <".~lliiy,times~1!lP or.:tlid - PESTICIDE NIC NIC NIC NIC NIC NIC NIC .... si,ib',nissiol].!lha.1I ,- IRRIGATION NIC NIC NIC NIC NIC NIC NIC aW~rde4';'~hd?/" most ARBOR 1ST CARE NIC NIC NIC NIC NIC NIC NIC respori~lblelr~. :l:5i~def'- SUB TOTAL AREA 78a $19,440.00 $22,160.16 $19,440.00 $0.00 $0.00 NO BID $30,780.00 -- :,"', .. 78b VARIOUS SECTIONS & LOTS & ROWS ALLEYS LANDSCAPE MAINTENANCE ADD INSERrc- $0.00 $0.00 $0.00 $0.00 $0.00 $5,700.00 $5,500.00 11,200.00 5,700.00 5,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,550.00 $0.00 2,550.00 2,550.00 -,. FERTILIZATION MAINTENANCE - PESTICIDE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $2.500.00 $0.00 2,500.00 2,500.00 lowest mostresponlsble,.:{iespopslve IRRIGATION ADDITIONS INSEr-O" $0.00 $0.00 $0.00 $0.00 $000 $2,560.00 $2,500.00 5,060.00 2,560.00 2,500.00 bidder" ....... ...'c..---- ARBOR MAINTENANCE $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 78c VARIOUS SECTIONS & (J -01-54) LOTS & ROWS ALLEYS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ., LANDSCAPE MAINTENANCE FERTILIZATION $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 .."-",,..,... " :....... .... ,..,.'".-.....,''' ARBOR LOTS & ROW MAINT A-7 section "I" $0.00 $0.00 $0.00 $0.00 $10,875.00 $0.00 $77,550.00 10,875.00 10,875.00 lowest "",y': ARBOR lOTS & ROW MAINT A-7 section"J" $0.00 $0.00 $0.00 $0.00 $12,025.00 $0.00 $77,550.00 12,025.00 12,025.00 . 910,oer ARBOR lOTS & ROW MAINT A-7 section "J-1a-b $0.00 $0.00 $0.00 $0.00 $2,075.00 $0.00 $7,300.00 9,375.00 2,075.00 7,300.00 '..'_r< . SUB TOTAL AREAA-7I,J, J1a-b,D, C $0.00 $0.00 $0.00 $0.00 $24,975.00 $13,310.00 $170,400.00 , 79 BARTON PARK LANDSCAPE MAINTENANCE $4,020.00 $0.00 $11,242.00 $9,000.00 $0.00 $3,744.00 $4,06076 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $2.000.00 $0.00 $440 00 $326.74 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $204.63 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,100.00 $0.00 $558.00 $583.20 most responsive bid for other ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $40.51 40.51 40.51 remaining componets is not recommended. SUB TOTAL AREA 79 $4,020.00 $0.00 $11,242.00 $12,100.00 $0.00 $5,042.00 $5,215.84 80 BARTON MEMORIAL CEMETERY LANDSCAPE MAINTENANCE $4,020.00 $0.00 $3,600.00 $9,800.00 $0.00 $2,120.00 $1,747.96 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,200.00 $0.00 $0.00 $432.04 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $204.63 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $4,000.00 $0.00 $0.00 $0.00 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $130.00 $648.00 130.00 130.00 remaining componets is not recommended. SUB TOTAL AREA 80 $4,020.00 $0.00 $3,600.00 $15,000.00 $0.00 $2,450.00 $3,032.63 i i\NNUAL CONTRACT FOR ANDSCAP::' MAINTENl'J"CC: ."-' )02,-200:; ~CJCA TiG!..; ARE;, FOREST;.;\' DEPARTMEN' I\CCOUNT BID 054-2730-08 J,L 81 I BICENTENNIAL I LANDSCAPE MAINTENANCE =-5- :;=~::::._;'~' _J:. ':.' ~ , -;- ('~::- l,::c:n:;> ___"".~ lE\' ~ ~'.~ ~'t '-'kT;-;~i;'! ~'. ::; ScJ::;=.Ri:Y: --,i,':'S.::"::"PI' t.,. ...h':,'! -~ ~~'/:::E j0Sipl! ",'- i, :<,0, , ::'S:::L"",:- ......-...'K...- ~3:)~)r" I FERTIUZA TION IPESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 8' $4.02000 $000 ._-_._'^._--------....-_._._~-_............- SO 00 $0.00 I $0.00 S70500 i ~._~""'---_..- .--.-.,--<---.-----..-.- _______ ___ ___-.______ _ $0 00 __..L SO DO SO DC SO 00 SO 00 : $000 $0 DC $1.200 DC _____J _ SO 00 $0.00 $0 DO SO 00 $4.020 00 .l____~____L .$7.15500 ___>:5,15000 i S185.00 S22B C: $400.00 $423 3E .--_.,- SO.OO $5220C S583.20 SO.OO $125 00 S11251 SO 00 , S3,35200 S3.930 13 ---.-....- 82 i BOAT CLUB LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IIRRIGATION !ARBORIST CARE SUB TOTAL AREA 82 83 IBOYNTON LAKES ;OAR': ! LANDSCAPE MAINTENANC:o i FERT1LlZA TI or~ I PESTICIDE IIRRIGATION jARBORIST CARE SUB TOTAL ARE" 83 84 ICONGRESS COMMUNI,: PAR" , ITENNIS CENTER \ ,__.._-L LANDSCAPE MAINTENA.'JCE i I ----T I I I I FERTILIZATION PESTICIDE IIRRIGATION ARBOR 1ST CARE SUB TOTAL AREA 84 85 EZELL HESTER PARK I LANDSCAPE MAINTeNANCE I FERTILIZATION I PESTICIDE IRRIGATION ,ARBORIST CARE SUB TOTAL AREA 85 86 IFOREST Hill PARK I I ~ '- .. I _~__~____.___l, I T $0.00 $0 DO $000 $0.00 SO.OO $0.00 SO 00 $000 $000 $000 $000 $000 .L_,~ $ 1 0,280 DC $0 00 $0 00 _--l.-. __._____~_ SO.OO I SO.OO . $0 DC --- - -----~----- I SO.OO $000 $0.00 ~ ..-.------- --.-- 1. SO.OO SOOO $000 i $0 00 $0 00 ~__L $0.00 -t $10,280.80! SODa I $000 59.88000 SOOO $0.00 SO.OO $0.00 59,880.00 $29,45000 __L $0.00 - I $0.00 I $000 ! $0.00 I $29,450 00 I I , S23,67500 $5,56000 So 00 $2,10000 i $0.00 S31.33500 SO 00 $000 SO 00 ---- SO.OO $0 DO $0.00 S12.704.00 S5.89500 -- S4,90000 $3,420.00 $1,450.00 S28.369 00 I S3- .6C: 8.:. 55 31' 98 S4 421 G4 S3.499.20 $~ .32300 $46.259 46 ' $000 $9.504.00 $26.0139E $000 $1,63500 31 72750 $000 S2.800.00 SO 00 S2,790 00 $0.00 $1,590.00 $0.00 $18,31900 $0.00 $9,392.00 SO.OO $540.00 S37C.28 $0.00 $500.00 $454.2 c $0 DO S900.00 $907.20 SO.OO $360.00 $337 51 $0.00 S 11.692.00 S12.330.24 ;~d OT SJDER!:)P ,:!~A t. S:)r, FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONL y 14 OF 17 _________ J Jue to budget constraints only ---" Arborist contractors are being I recommended for this area, Lowes'. -----c most responsive bid for other remaining componets is not recommended. ----------...------- -----. ---~-~~ , I ----.~~--- ~ ~....~.-='~~'=- :~_.-- -~_.=~~~=:~~______.. __-L_ ,--".-.-----.-- _~_~_--l-. _ --...____-1-____. _ ~ .,---1-....~- __ .~_~__ ..-L.__ -..____ I I I I . ---.-------1--=--1-.- ! 112.51 Due to budget constraints only Arborist contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. I I Due to budget constraints only I Arborist contractors are being! . recommended for this area. Lowest . most responsive bid for other ' remaining componets is not recommended. LANDSCAPE MAINTENANCE S23,210 00 I $0.00 I $0.00 I $7,00000 $000 S10,15200 I $2,92530 i I I I I I I - I , Due to budget constraints only FERTILIZATION I $0.00 I $000 I SO 00 .I $2,700 00 I $0.00 i $1.550 00 I S378.90 I I I I I I I I Arborist contractors are being I PESTICIDE I $0.00 I $0.00 I SO 00 I $0.00 ! $0.00 I $3.800.00 I $449 52 I I I i I I i I recommended for this area. Lowest I IRRIGATION I SO 00 ! SO.OO $0.00 ! 51,56000 I $0.00 I $990.00 ! $706 68 , I I i I I I I most responsive bid for other i I --- --T I I I ! ! I I I remaining componets is not ARBORiST CARE $0.00 SO 00 5000 SO.OO SO 00 $1,32000 $1 120.51 I 1.12051 I I ! I 1,120.50 - , I recommended. SUB TOTAL AREA 56 I $23.21000 i SO 00 $0.00 I .11.26000 I $0.00 I $17,512.00 I S5.581.21 I I I ! I I I , i $0 00 $000 I $0.00 SO.OO $000 i $000 ". SO.OO _ ____~___L,~_ $0.00 $000 $000 ----~...- $0.00 SO 00 $000 $0.00 $000 $000 $0.00 $0 DC SO 00 $000 SO 00 $000 $25,00000 $0.00 S 12,704.00 $22.537 04 $1.60000 ! $0.00 S1.250.00 $1,4G3.7e -~----" $000 $000 $850.00 S590.82 --..---." i $3,00000 $0.00 S2.160.00 $2.332.50 $0 00 $0.00 $1420.00 $1.27800 $29,600 00 $0.00 $18,414.00 $25.492 44 ---- $2.100.00 $0.00 516.65000 -~-----l.--_.~--T----- Due to budget constraints only -.J Arborist contractors are being I recommended for this area. Lowest i most responsive bid for other 1.278.00 i remaining componets is not recommended. , j Due to budget constraints only I Arborist contractors are being I recommended for this area. Lowest _m__ ---~I most responsive bid for other 1.323.00 remaining componets IS not , recommended. ! I +-1 :r:0S.' -:;::tES:.~ _ f~f;DSC.t.D!I;.:; '. ,-, ":':1::;:::' ~SDonSil',.: . :: ,\'~, ~,=~) Sloae' T ,__J..._ 112.5~ -.-.- ..-------T---- . -~-' ! -------_:===-- I_~ , ----L,__~.-.J... i . .278 OC ! ! I I i - --t... ----..~~m_.T-- -'. -...--- -~.- ------.-~.------"--.-- _.- __--L_:'~==:. I _ ~-----r----=:----1-_ I r I I ! .~--- j I I -- _.~- --...---- -------. 1--,----L~-------~__.l..___~____._L___ ,_~___ . I I I J.l - ~323 OG-I----~ - T ~-='. I -__ __ __L__.-----------r---~--- I -~.... , I --..-..------------------.---. I , I I I I I ! I : -I I i -- I I I I I I +--- 1,440.00 1,440.00 33751 ----.L I I , '--r-' I 337.50 ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS KERRY LATONA VIEW NORTHERN LANDSCAPING VILA & SON Total of Lowest SUPERIOR LAWN LAWN CREW NOVO ARBOR LANDSCAPING most FIRST GENESIS KERRY LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & VILA & SON DEPARTMENT FUNDING 2008-2009 LOCATION AREAS SERVICE INC LANDSCAPING INC LANDSCAPE INC & LAWN CORP LAWN SERVICE LANDSCAPING LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE LANDSCAPING ACCOUNT ONLY FORESTRY DEPARTMENT INC INC SERVICE INC responsible INC INC CORP 430pm 434pm 433pm Bidder INC 15 OF 17 ACCOUNT BID 054-2730-08/JA 309pm 87 GALAXY PARK LANDSCAPE MAINTENANCE $29,450.00 $0.00 $24,520.00 $13,70000 $0.00 $12,192.00 $12,70910 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,500.00 $0.00 $2,300.00 $823.68 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $1,200.00 $958 68 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,300.00 $0.00 $630.00 $1,101.60 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $560.00 $319.51 319.51 319.50 remaining componets is not SUB TOTAL 87 $0.00 $16,882.00 recommended. $29,450.00 $0.00 $24,520.00 $16,500.00 $15,912.57 88 HERITAGE PARK LANDSCAPE MAINTENANCE $22,760.00 $0.00 $9,332.00 $9,930.00 $0.00 $10,364.00 $1,752.30 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,500.00 $0.00 $1,100.00 $315.96 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $000 $400.00 $242.59 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,500.00 $0.00 $1,260.00 $583.20 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $444.00 $360.00 $1,062.00 360.00 360.00 remaining componets is not SUB TOTAL 88 $22,760.00 $0.00 $9,332.00 $12,930.00 $444.00 $13,484.00 $3,956.05 recommended. 89 HIBISCUS PARK LANDSCAPE MAINTENANCE $23,210.00 $0.00 $9.440.00 $4,80000 $0.00 $11,084.00 $1,664.62 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,890.00 $0.00 $1,600.00 $166.56 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $3.000.00 $273 42 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,980.00 $0.00 $630.00 $614.16 most responsive bid for other ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $1,084.51 200.00 200.00 remaining componets is not SUB TOTAL AREA 89 $23,210.00 $0.00 $9.440.00 $8,67000 $0.00 $16,514.00 recommended. $3,803.27 90 INTRACOASTAL PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $40,900.00 $0.00 $10.460.00 $38.961.44 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $3,670.00 $0.00 $2,200.00 $2.471.98 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $3.400.00 $3,395.70 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $4,000.00 $0.00 $630.00 $3,304.80 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $1,060.00 $958.51 958.51 958.50 remaining componets is not SUB TOTAL AREA 90 $0.00 $0.00 $0.00 $48,570.00 $0.00 $17,750.00 $49,092.43 recommended. 91 JAYCEE PARK LANDSCAPE MAINTENANCE $22,760.00 $0.00 $14,812.00 $41,000.00 $0.00 $9,104.00 $8.348.12 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,500.00 $0.00 $550.00 $552.72 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $520.00 $476.28 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $2,900.00 $0.00 $630 00 $583.20 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $626.00 $1,160.00 $1,053.00 1,053.00 1,053.00 remaining componets is not SUB TOTAL AREA 91 $22,760 00 $0.00 $14,81200 $45.400.00 $626.00 $11.964.00 $11,013.32 recommended. 92 KIDS KINGDOM PARK I PLAYGROUND LANDSCAPE MAINTENANCE $10,450.00 $0.00 $0.00 $6,000.00 $0.00 $4,092.00 $3,845.56 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $300.00 $0.00 $110.00 $412.74 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $260.00 $233.76 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $500.00 $0.00 $378.00 $388.80 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $153.00 150.00 150.00 remaining componets is not recommended. SUB TOTAL AREA 92 $10,450.00 $0.00 $0.00 $6,800.00 $0.00 $4,990.00 $5,033.86 ANNUAL CONTRACT FOR ".ANDSCAPE MAINrENANC::: -008-2009 LOCATION ARE"':- r=ORESTF~Y DEPARTIv1EI<~ ACCOUNT BID 054-2730-CJ8JL 93 I LAUREL HILLS DARK I LANDSCAPE MAINTENANCE I FERTILIZATION I PESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 93 94 I LITTLE LEAGUE PARK LANDSCAPE MAINTENAI,CE FERTILIZATION !-__~ PESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 94 I 95 !MANGROVE PARr' i LANDSCADE MA1IHel,AI~CE _ ! FERTILIZATION ! PeSTICIDE !IRRIGATION IARBORIST CARE SUB TOTAL AR'=A 85 I FERTILIZATION I PeSTICIDE IIRRIGATION iARBORIST CARE , SUB TOTAL AREA 96 97 I OCEANFRONT PARK I LANDSCAPE MAINTENANCe I FERTILIZATION i PESTICIDE IIRRIGATION IARBOR1ST CARe SUB TOTAL AREA 97 , 98 I PALMETTO GREENS PARr; I I LANDSCAPE MAINTENANCE I FERTILIZATION I PESTICIDE I IRRIGATION ~ - i iARBORIST CARE SUB TOTAL AREA 95 :-I;:::=:- 3:,:,!'E5::.: AV,"'_ -:=:+=\./I:=. . 4':'JU" r:::.~P .' ~r.:,s;:>::. ~ J, ~-::H~:: ,,':=."''' :... ,', r, '::::r:::=: ~'~~~",~ . :::=:; ~~;:: ;:::'. ,,- SUP"RIOF . ';i~:\S::;A::>iNC; 6. _,L...V,'~,; -,t::R\/i:::::: !~ ,.- i i ._._._----.-------~_.,.._._~...~----~----~.,._---- , ' , 308prt I S21.650 00 SO,OO $0,00 $0,00 $000 S21.650 00 so 00 $7440 OC._,1-.. S5,200 00 _~.J_.. $0 DC __ $0,00 $000 $0,00 $0,00 $0,00 $0 00 $0,00 $7.44000 $1.600 DC' $000 $1.20000 $0,00 $8,000 00 $000 $000 $000 ..---- $0,00 $0,00 $0,00 $3.688 OC $220,00 $3.400,OC $ 738 00 $330,00 $8.376,00 ."_;:" t, ~,.)r\' ~ [::::::t,~" .~,.~:: r. S~ ~3-3C S84 6[: S 174 62 $62; .35 $748,80 $4,776,75 - ora' of _owes~ FORESTRY & GROUNDS DEPARTMENT FUNDING ACCOUNT ONLY 16 OF 17 S'....;P:=~!D;:; t.. S:::H. ~::- r~:: s: C' :"J~;S:',!..;:J:~L:; t. enes' ,,!,~:: S.:'::.:: '7; ..'t, S~F ';SDO:lS!;'" ::'1(1';(-: ._-_.,.._--------~- Due to budget constraints only Arborist contractors are being recommended for this area, Lowest most responsive bid for other remaining componets is not recommended, 330 00 I H___I_..___.~ I~- --~. 1-.---. i __ I i _.L.....___ -.---1------1---... i i .... -----r------r--~--..--I~-.--. I I ' I ~ ----.-- .~_.- f-.--..----~._.--; ~=L~'-' 330.00 I _~..J I _ __1...._ .__ I ~,._~--"._~--_. , $51,92000 $0.00 $000 $0.00 $0,00 I I I i --1- $51,920,00 $000 $000 $0,00 $0,00 $000 $000 $000 $0,00 $000 ------- $0,00 $000 $000 $10,060.00 $3,500,00 I $000 1_ $4,9000C $000 $18.460 00 $0,00 $000 $000 $0.00 $0.00 $0,00 $13,35400 $1,100,00 I $9,600.00 L $2.520.00 $2,500 00 $29,07400 S6.6231C $703.96 $54861 $466.56 $1,118.71 $9660.94 I $14,900 DO i NIC NIC NIC NIC n-.-----------r----..- __..l.__ $14,90000 i T $23210 DC I I i I I I ! ! 1 I 1 ! I $0.00 I $0.00 I $0.00 I $23.210.00 I i $26,070.00 i 1 ! I I $000 $0,00 $0,00 $0,00 $0.00 $26,070,00 I I I $23.360.00 ! $0.00 $0,00 $000 $000 $23,360.00 I $000 NIC NIC NIC NIC $0.00 $000 $000 $0,00 $0,00 $0,00 $0,00 $000 $0,00 $0.00 $000 $0,00 $0.00 i I I I $000 $0,00 $0.00 $0.00 $000 $0,00 $000 NIC NIC NIC NIC so 00 $7,900,00 I $70000 NIC $1,00000 NIC $9,60000 , -1-- _._~"'-_._---~'"-. +1 .-.---L---- ! ! I I 1 I - 118" +~.~~-~--+_-----.+-~_~~-- :~~=~ I -.:-~_-=-- :-=: .- I I . , , I I I '-1---- I i I ~ ' ---I i 1 ! Iii I ._~...L--n ___.L_ ._..L_._ ....L.......L_. ! _ __.___..-1-__ _ _ _~.___. ._._ - .--'--_____..-L..______--L___ i I i I I =~-.-_..l~..___= I - .'T- _. I -::::~ - I --:- i - -.:...____.: T-~ i I I I '--i---...- I 220 OC I-----r-----~.-. -. I I 220.00 -1----=:: 1-==-=_=='__ ! _=---=:::::.J.::: _ ..--------- i I i I I I : +_____ + I I I I I _J-_.n. 1 I .1-_.. I Due to budget constraints only . Arborist contractors are being i recommended for this area, Lowest' 1,118,70 i most responsive bid for other i remaining componets is not I recommended, ____J__ $4,700.00 $70.00 $1,85000 NIC $220,00 $6.840.00 $29,08e OE, $2,5641 C S~.631 70 ! SOOC $3,18600 $36,469 88 I $000 NIC NIC NIC NIC $000 ____~ Due to budget constraints only .J Arborist contractors are being ! recommended for this area. Lowest most responsive bid for other remaining componets is not recommended, ----j $000 $0,00 $0,00 $0,00 $0,00 $000 i I I $0,00 $000 $0,00 $0,00 $0,00 $000 96 iMEADOWS PARK I LANDSCAPE MAINENANC" _~_: __l I I I I I i ! $000 $0,00 $0,00 $0,00 $0,00 $0,00 $26 000 00 I $2.900.00 I I $0.00 ! I $3,90000 1 I $000 I I I ! 1 i I $32,80000 $31,00000 $3.450 00 I $000 $2.90000 i $0,00 i I $37,350.00 1 i I I I I $4,90000 I $700.00 $000 $1,50000 , $000 $7,100.00 I $000 $000 $0,00 $0.00 $0,00 $0,00 $000 $000 $000 $000 ! $2,340.00 I I $2,34000 i I $000 $000 $0.00 $000 $000 $000 $4 924 00 $1.100.00 $680,00 $1.980,00 $1,400,00 $10,084,00 i $14,344.00 $440,00 $1,650,00 $2,790 00 $3,400,00 $22,624 00 $4.558,00 $11000 $350.00 $990 00 $15000 $6,158.00 $25.21928 ! S1,6644Ci i I $76734 I i $3.888.00 I I $1,305.00 1 I $32.844.02 I I $29836.52 i S2.48540 I S 1.552,32 I $2.721 60 ! S3,10Q,51 $39,696.35 1 I I I I I I I S4,08650 $237 64 $317 52 $952.56 , i $5.747,22 i $153 00 --1 Due to budget constraints on I' Arborist contractors are being I recommended for this area, Lowest most responsive bid for other \ remaining componets is not recommended, 1,305 00 I I ! I 1,305.00 I I I I i I I I I I I I I I I I Due to budget constraints only I . I Arborist contractors are bemg recommended for this area. Lowest I most responsive bid for other I remaining componets is not ~ recommended. I ---- -t---- 3.10051 Due to budget constraints only Arborist contractors are being I recommended for this area. Lowest i most responsive bid for other i remaining componets is not : recommended, ---L--.-- I I I 3,10051 I I I I r I I i I I 1 ! I 15000 I .---r I 150.00 ANNUAL CONTRACT FOR SUPERIOR FORESTRY & GROUNDS LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW VILA & SON Total of Lowest SUPERIOR LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING LANDSCAPING most FIRST GENESIS KERRY LA TQNA VIEW NORTHERN NOVO ARBOR LANDSCAPING & VILA & SON DEPARTMENT FUNDING 2008-2009 LOCATION AREAS LANDSCAPING LANDSCAPE & LAWN LAWN SERVICE LANDSCAPING LANDSCAPING SERVICE INC INC INC CORP responsible LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE ACCOUNT ONLY FORESTRY DEPARTMENT INC INC SERVICE INC INC INC INC CORP 430pm 434pm 309pm 433pm Bidder 17 OF 17 ACCOUNT BID 054-2730-08/JA 99 PENCE PARK LANDSCAPE MAINTENANCE $29,450.00 $0.00 $10,34400 $4,800.00 $0.00 $7.968.00 55,196.76 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $ 700 00 $0.00 $230.00 $446.52 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $350.00 $326.34 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $980.00 $0.00 $630.00 $583.20 most responsive bid for other ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $157.51 150.00 150.00 remaining componets is not recommended. SUB TOTAL AREA 99 $29,450.00 $0.00 $10,344.00 $6,480.00 $0.00 $9,328.00 $6,710.33 100 PIONEER PARK LANDSCAPE MAINTENANCE $23,210.00 $0.00 $10,092.00 $6,900.00 $0.00 $7,120.00 $8,888,46 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,600.00 $0.00 $2,200.00 $603.20 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $6,000.00 $463.09 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,600.00 $0.00 $1,080.00 $1,935.36 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $15,000.00 $648.00 648.00 648.00 remainingcomponets is not recommended. SUB TOTAL AREA 100 $23,210.00 $0.00 $10,092.00 $10,100.00 $0.00 $31,400.00 $12,538.11 101 SARA SIMS PARK LANDSCAPE MAINTENANCE $26,070.00 $0.00 $0.00 $10,890.00 $0.00 $9,100.00 $8,98744 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,100.00 $0.00 $110.00 $477.10 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $357.25 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,800.00 $0.00 $1,890.00 $1,749.60 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $630.00 $378.00 378.00 378.00 remaining componets is not recommended. SUB TOTAL AREA 101 $26,070.00 $0.00 $0.00 $13,790.00 $0.00 $12,130.00 $11,949.39 102 SOUTHEAST PARK LANDSCAPE MAINTENANCE $23.210.00 $0.00 $0.00 $18,800.00 $0.00 $7,812.00 $7,42578 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $2,100.00 $0.00 $110.00 $427.60 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $449.82 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,900.00 $0.00 $720.00 $1,871.10 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $600.00 $800.00 $603.00 603.00 603.00 remaining componets is not recommended. SUB TOTAL AREA 102 $23,210.00 $0.00 $0.00 $22,800.00 $600.00 $9,842.00 $10,777.30 103 VETERANS PARK LANDSCAPE MAINTENANCE $23,160.00 $0.00 $6,132.00 $3,000.00 $0.00 $2,392.00 $1,752.92 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $500.00 $0.00 $110.00 $153.88 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $270.00 $242.59 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,000.00 $0.00 $522.00 $583.20 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $360.00 $15.00 $18.00 15.00 15.00 remaining componets is not recommended. SUB TOTAL AREA 103 $23,160.00 $0.00 $6,132.00 $4,500.00 $360.00 $3,309 00 $2,750.59 104 WILSON PARK LANDSCAPE MAINTENANCE $25,550 00 $000 $14,022.00 $10,800.00 $0.00 $6,056.00 57.50942 Due to budget constraints only FERTILIZATION $0.00 $0.00 $0.00 $1,600.00 $0.00 $220.00 $520.26 Arborist contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $467 46 recommended for this area. Lowest IRRIGATION $0.00 $0.00 $0.00 $1,40000 $0.00 $630.00 $1,674.00 most responsive bid for other ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $560.00 $634.51 560.00 560.00 remaining componets is not recommended. SUB TOTAL AREA 104 $25,550.00 $000 $14,022.00 $13,800.00 $0.00 $7,86600 $10,805.65 TOTAL 690,984.88 98,55000 000 25.680.00 0.00 24,975.00 251,953.08 289,826.76 Total of Lowest SUPERIOR FORESTRY & GROUNDS FIRST GENESIS KERRY VILA & SON most LAWN SERVICE LANDSCAPING LA TQNA VIEW NORTHERN NOVO ARBOR LANDSCAPING & LANDSCAPING DEPARTMENT FUNDING responsible LAWN CREW INC LANDSCAPE INC INC LAWN SERVICE INC INC CORP. ACCOUNT ONLY Bidder INC City of Boynton Beach ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE LOCATION AREAS C.R.A. FUNDING ACCOUNT BID# 054-2730-08/JA C.R.A. COMMUNITY REDEVELOPMENT AGENCY ANNUAL CONTRACT FOR LANDSCAPE Lowest most MAINTENANCE 2008-2009 LOCATION FIRST SUPERIOR COMMUNITY REDEVELOPMENT GENESIS KERRY LATONA VIEW NORTHERN NOVO ARBOR LANDSCAPING & VILA & SON responsible Bidder SUPERIOR VILA & SON AREAS COMMUNITY LANDSCAPING LAWN CREW LANDSCAPE LANDSCAPING Community LANDSCAPING & LANDSCAPING AGENCY LAWN INC INC INC INC LAWN SERVICE CORP. Redevelopment LAWN SERVICE INC CORP PAGE 1 OF 1 REDEVELOPMENT AGENCY SERVICE INC INC Agency BID 054-2730-08/JA 29 BOYNTON BCH BLVD EXTENSION LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $15,944.00 $9,443.30 ,. ., ...... , FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $205.00 $324.90 c. . .c. ~.'; PESTICIDE $0.00 $0.00 $0.00 $0.00 SO.OO $200.00 $754.15 lowesfmost '. IRRIGATION SO.OO $0.00 $0.00 $0.00 $0.00 $486.00 $1,125.36 ,),:,:,:.... ARBOR 1ST CARE SO.OO $0.00 $0.00 $0.00 $000 $270.00 $1,125.00 SUB TOTAL AREA 29 $0.00 $0.00 $0.00 $0.00 $0.00 $17,105.00 $12,772.71 12,772.71 12,772.71 ...... .... 31 MARINA & FUEL DOCK AREAS $0.00 $0.00 $0.00 $0.00 $10,004.00 NIC '" LANDSCAPE MAINTENANCE $0.00 FERTILIZATION SO.OO $0.00 $0.00 $0.00 $0.00 5165.00 NIC PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $100 00 NIC lowest.most responisble I responsive IRRIGA TJON $0.00 $0.00 $0.00 $0.00 $0.00 $486.00 NIC bidder ... ABORIST CARE SO.OO $0.00 $0.00 $0.00 $0.00 $240.00 NIC SUB TOTAL AREA 31 $0.00 $0.00 $0.00 $0.00 SO.OO $10.995.00 $0.00 10,995.00 $10,995.00 .:.....;. I ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008-2009 LOCATION Lowest most responsible Bidder SUPERIOR VILA & SON COMMUNITY REDEVELOPMENT AREAS COMMUNITY Community LANDSCAPING & LANDSCAPING AGENCY REDEVELOPMENT AGENCY Redevelopment LAWN SERVICE INC CORP BID 054-2730-08/JA Agency TOTALS BY VENDOR 23,767.71 10,995.00 12,772.71 COMMUNITY REDEVELOPMENT AGENCY City of Boynton Beach ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE LOCATION AREAS UTILITIES DEPARTMENT ACCOUNT BID# 054-2730-08/JA UTILITIES DEPARTMENT FUNDING ACCOUNT ONLY ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008-2009 LOCATION AREAS UTILITIES DEPARTMENT ACCOUNT BID 054-2730-08/JA 105 UTILITIES EAST WATER TREATMENT PLANT LANDSCAPE MAINTENANCE FERTILIZATION 2811 PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 105 UTILITIES WEST WATER TREATMENT 106 PLANT LANDSCAPE MAINTENANCE FERTILIZATION 2811 PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 106 UTILITIES MINOR ROAD WATER STORAGE (3 MILLION) 107 LANDSCAPE MAINTENANCE FERTILIZATION 2811 PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 107 FIRST GENESIS KERRY LAWN SERVICE INC LANDSCAPIN 430pm G INC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 LATONA VIEW LAWN CREW INC 434pm $0.00 $000 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $000 $0.00 $0.00 $0.00 $0.00 NORTHERN LANDSCAPE INC NOVO ARBOR INC UTILITIES AREAS $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 SUPERIOR LANDSCAPING & LAWN SERVICE INC 309pm $9,832.00 $540.00 $2,000.00 $1,440.00 $1,020.00 $14,832.00 $12,652.00 $890.00 $2,000.00 $1,080.00 $1,320.00 $17,942.00 $5.952.00 $195.00 $400.00 $486 00 $1,35000 $8.383.00 VILA & SON LANDSCAPING CORP. 433pm $11,471.76 $744A8 $2,874 49 $1.243.26 $1,188.00 $17,521.99 $16,29258 $1,02886 $2,874 49 $1.344.96 $877.51 $22,418 AD $5,400.21 $389.98 $83707 $453.60 $1,25551 $8,336.37 Account 2811 Treatment Plants & Wells Lowest Bid RECOMMENDED RECOMMENDED RECOMMENDED RECONMENDED AWARD AWARD AWARD AWARD FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON $14,832.00 $14,832.00 $17,94200 $17,942.00 $8,33637 $8,33637 UTILITIES DEPARTMENT FUNDING ACCOUNT ONLY PAGES 1 OF 8 .....:',..:.:-: " -..-..- lowe" mOs':,e,poo'lveb;d tonh;' a"'~~ recommended. .' . .... . . ....... Lowest most responsive bid forthis area is recommended. . . .:.. ........ C":'" LowestlTlostresponsive bid for this ar~a is recommended. ANNUA~CON,RAC FuR i LANDSCAPE MAINTENANCE I UTI~~T.OI~iog~~~RCTA~~~~ ~~~;~:j'\' L BID 054-2730-08/JA 1 Db UTILITIES WOOLBRIGHT ROAD WATER STORAGE ( 1 MILLION) I ~ i r-;:;-;;-:1- I '::"U' LANDSCAPE MAINTENANCE FERTILIZATION IPESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 108 109 TO IWATER WELLS 117 ....,0 -I ~ LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 109-117 SUPER",)F N8RTHER~, I" ~\'::I -/C-' J..~8:JC: :-L.r-JDSCAPlhJ:: :l, ...ANDSCAP::: :y,V'N INC : H~C SERV!~E It~: ! : : 309pn; ! i ! I i i I '--r-"----'--'----.----'---i' I , I I $4.772.00 --T $0 00 $0 DC, $0 00 $0 DO ~_ _~ _~_"..L, $000 _I $0,00 i $0,00 I $0 00 I $0.00 I-=- $0,00 I I I I I I I $0 DC I ,. $000 ~ _" TO,\I;- ,'I:::'. hC:RR" I ~ANDSUPlt, I _AWN CREV. -: It:::: I INC 434p'" I i - .....,:::> LAWN SERVICE IN::: 43CJpn I .~ $0,00 I $000 ,- -l_~__l :~~~ : I $0.00 I $0 00 I $000 $0,00 I $0 00 I $0 00 ! I '-i- ----~.---T----I-- ---I--=~-S:-T- $~I~O + '-]-- NIC---r NIC------ - NIC -- -T- ___._..____._..._. _______~_ _~._____.l. I $0 00 _. -1 ______.___~____~___._._ SO.OO ,_ ____J. ,1__ I I $0,00 NIC NIC , i - $0,00--1 $000 i $0 DC ,--- $0 00 ---L- --;---1 I i I $000 I I NIC I NIC 118 TO I'WATER WELLS 128 LANDSCAPE MAINTENANCe 2811 FERTILIZATION PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 118-128 ISUN VALLEY 3 WELLS ILANDSCAPE MAINTENANCE I FERTILIZATION I P;::STlCIDE IRRIGA TIOI-, NIC NIC $0,00 NIC __ N I C__--L NIC i I I I $000 $000 $0,00 NIC NIC NIC $0,00 $000 $0 DC NIC NIC NIC $185.00 $400 DC /1_" & S::J"- _,^NDSCAPIN-, CORP 433pfT $4 .26C 44 $362.70 $792 80 S342.0C $355 51 $390.00 $6.08900 $0.00 NIC $200,00 NIC $320.00 $520 00 $0.00 $000 NIC NIC NIC $200.00 NIC NIC $2,07900 $60.00 $2.079.00 $260.00 $6,056.31 $6.056.31 $2.250 00 $2.250.00 NIC NIC $200.00 ~"_."-_.."- NIC ~.. $87500 $320.00 $3.12500 $2,250 00 $2.250.00 NIC NIC $200.00 NIC $850 00 $60.00 $3.100.00 $283 86 '-....A.lun: ")1~:.',,;,, ,. ' .J: ~;.~:.:' ,_ _ _ ; UTILITIES DEPARTMENT JI FUNDING ACCOUNT ONLY PAGES 2 OF 8 I I I I Lowestmost responsive bid for thiS area is 'I' recommended, Due to budget constraints only Landscape, Arbor & Pesticide contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended, I 1 ---' ) 133 NIC $000 $0 00 T r8etment Plants & Wells r':': --' :)Mr.11=~'L'=-:::" ;::. =- ,::)t,.1!)=r,!:"::::~- AV,,'A?:C J;.I/";:',R: ;::-i~S- ::;Et'.!::S:S L T:)NL ','!::'/. (:-~ IP;:-Pir',s '!_L. 6. SCth Due to budget constraints only Landscape, I Arbor & Pesticide contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. .:..: I I ARBORIST CARE SUB TOTAL AREA 133 NIC I ----- ---,-.---- . I $0 00 1 I $0,00 I ----:=-. I - $0 00 I I $000 I $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $000 $000 $000 $000 $0,00 $0.00 $0.00 $000 $000 $0.00 $000 $0.00 $0.00 $0,00 A\'\!t..R: LV';AR:' ~owesl, Bic i , I i ____ J......._ I ! -. -i---------r- -j ----i----- --_~=t---.~. i' .~ I...-.-L__ I $6.056,31 ---T-- I I I .- -"T I $2.25000 --T------i..- I I $200,00 i ~". _._--_.._-~- " ! ! , I -T--$320-~:J__ . I I T-------T ! I -1___ I , i i "'__ _1"_ __.. ___1.,__ _J_ .1 i I .._____1' I --1'- ! I ___ J.._. i I I I ,.-L______ . ..__L I i I 'I i -_._~ ___J..___ I I I $2250,00 $20000 $60.00 _._..l_-...L 1_1...___.___ I . +------t-----+- I $7,15200 $6.614 OS $100 DC $560 62 $620 00 $406 63 $630,00 $453 60 $130.00 $3195' $8,63200 $10.35444 $8.632.00 Lowest most responsive bid for this area is recommended. ANNUALCON1RACTFOR LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON Account 2811 UTILITIES DEPARTMENT LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING & LANDSCAPING Treatment RECOMMENDED RECOMMENDED RECOMMENDED RECONMENDED 2008-2009 LOCATION AREAS SERVICE INC LANDSCAPIN INC LANDSCAPE INC LAWN CORP. Plants & Wells AWARD AWARD AWARD AWARD FUNDING ACCOUNT ONLY G INC INC SERVICE INC FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON UTILITIES DEPARTMENT ACCOUNT 430pm 434pm 309pm 433pm Lowest Bid PAGES 3 OF 8 BID 054-2730-08/JA '" " " ,. 129 UTILITIES MANGO HEIGHT DRAINAGE LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $5,952.00 $7,38978 ,~~~jl'" FERTILlZA TION $0.00 $0.00 $0.00 $0.00 $0.00 $440.00 $667.00 Lowest rn6stresponsivEfbid .c ..... 2824 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $1,300.00 $51246 recommended IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $702.00 $1,732.68 ARBOR/ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $160.00 $319.51 ....... c., r. . SUB TOTAL AREA 129 $0.00 $0.00 $0.00 $0.00 $0.00 $8,554.00 $10,621.43 $8,554.00 $8,554.00 130 UTILITIES MANGROVE WALK RETENTION LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $10,552.00 $10.86706 FERTILlZA TION $0.00 $0.00 $0.00 $0.00 $0.00 $695 00 $766 04 Lowest most responsive bid fortt1isarea IS 2824 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $540.00 $951.73 recommended. IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,710.00 $1,531.08 ARBORIST CARE $0.00 $0.00 $0.00 $000 $0.00 $920.00 $819.00 .... c' SUB TOTAL AREA 130 $0.00 $0.00 $0.00 $000 $0.00 $14,417.00 $14,934.91 $14,417.00 $14,417.00 ... . . 131 UTILITIES STORM DRAINAGE @ LAKE BOYNTON ESTATES (SW 6TH STREET) LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 $4,396.00 $6.451 52 LowesHhost responsive bid for this area is FERTILlZA TION $0.00 $0.00 $0.00 $0.00 $0.00 $575.00 $76830 recommended. 2824 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $2,16712 IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $810.00 $874.80 ARBORIST CARE $0.00 $000 $0.00 $0.00 $0.00 $850 00 $78751 SUB TOTAL AREA 131 $0.00 $0.00 $0.00 $0.00 $0.00 $7,031.00 $11,049.25 $7,031.00 $7,031.00 so 00 SO.OO S4,400.00 $0.00 $4,230 00 $1 ,5325~ Lowest most responsive bidforthis area is $0.00 SO.OO $1,80000 SO 00 $500 00 $274.50 recommended. SO.OO $0.00 $000 $0.00 S600 00 S533 65 SO 00 $000 $000 $0.00 NIC NIC $0.00 $000 $000 NIC NIC $000 $6.200 00 $000 $5.33000 $2,340.69 $9.51200 $505 00 $600 00 $882.00 $630 00 I 2824 LANDSCAPE MAINTENANCE FERTILIZATION PESTICIDE I $000 I $000 ! $000 I SO.OO 1 SOOO J $0.00 I -I $0.00 $000 SO.OO SO.OO $000 IRRIGATION IARBORIST CARE SUB TOTAL AREA 135 -"-_.__._.~--,.__.- - -"'l~--'-'-'---"'--'-~---T-----'-- ~- i i y'I~A & SON ! !,ccount 28 ~ 1: j,f<CSCAPIIC i. -reatment i ~'::~~~I:~~=':~i ~c - AWAP.~ cc ~~~~~::::: o'i-"~':!~~~' -. CORP ! Plants & Wells! F!",ST ,::;EN!'S:S i AE",~ V!!,\~ S.PER!CP i :i,.1- 1; S:)I, 433prr, j ~owest Bid j i i i ; I -L------- ! I ____-L______-L_________ I 1____-1--__-1-_______-1- I I ! I I I I 1 I I --L____ I~__L-------. I I I ----T-- .".._._---~-_._-- - I UTILITIES DEPARTMENT FUNDING ACCOUNT ONLY PAGES 4 OF 8 Lowest mostresponsivebidforthis area is recommended. 56.31264 $282 00 $255 iE. I I I I I I I i -1-.___ I NIC I I.-!_ ----1-_ NIC _-1-___--L-____-L_ ___ I "NIC I I 1 NIC 1 I ~ I S907.20 5580 5, $8,338.13 $8,338,13 I '-,"-----------r----- - [ i i i I 'T -1- I I $8.338.13 NIC NIC ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON Account 2811 UTILITIES DEPARTMENT LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANOSCAPING & LANDSCAPING Treatment RECOMMENDED RECOMMENDED RECOMMENDED RECONMENDED 2008-2009 LOCATION AREAS LANDSCAPIN LANDSCAPE LAWN AWARD AWARD AWARD AWARD FUNDING ACCOUNT ONLY SERVICE INC G INC INC INC INC SERVICE INC CORP. Plants & Wells FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON PAGES 5 OF 8 UTILITIES DEPARTMENT ACCOUNT 430pm 434 pm 309pm 433pm Lowest Bid BID 054-2730-08/JA LS 101 '" u_... THRU LS LIFT STATIONS 101 THRU 30B GROUP -, 308 LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $27,000,00 $0.00 $2,920.00 $20.492.94 ., .. .. ~i(~~if;~~ FERTILIZATION NIC NIC NIC NIC NIC NIC NIC ...,...., '"";",,,...,".'. "... 2816 PESTICIDE NIC NIC NIC NIC NIC NIC NIC ..;.......'....,..;..'. .' "".:8" IRRIGATION NIC NIC NIC NIC NIC NIC NIC . "g.,:.,,: . ARBORIST CARE $0.00 $0,00 $0.00 $0,00 $0.00 $2,750.00 $2,452.51 .,- .c....." , ' " SUB TOTAL LS101-LS30B $0.00 $0.00 $0,00 $27,000,00 $0,00 $5,670.00 $22,945.45 $5,670.00 $5,670.00 LS 309 RAINBOW CITY MASTER LANDSCAPE MAINTENANCE $0.00 $0.00 $0,00 $0,00 $0,00 $5,312,00 $3,603 12 .- FERTILIZATION $0.00 $0,00 $0.00 $0.00 $0.00 $110.00 $322.22 Lowest mostresp6nslv~bidf6r thigare?is 2816 PESTICIDE $0,00 $0,00 $0,00 $0,00 $0.00 $200.00 $57247 recommended. . IRRIGATION $0.00 $0,00 $0,00 $0,00 $0,00 $630.00 $510.66 ARBORIST CARE $0,00 $0,00 $000 $0,00 $0,00 $620.00 $486,00 SUB TOTAL LS309 $0.00 $0,00 $0,00 $0,00 $0,00 $6,87200 $5,494.47 $5,494.47 $5,494.47 LS 310 , ',., " THRU LS LIFT STATIONS 310 THRU 315 GROUP ~o~tr~sSbr:-;'~~~::~irl .fo?this '., 315 LANDSCAPE MAINTENANCE $5,080,00 $0,00 $7,32200 $17,00000 $0,00 $4,70000 $12,65412 ',' , 3 Ii; FERTILIZATION NIC NIC NIC NIC NIC NIC NIC "Si:..q~!:.i . 2816 PESTICIDE NIC NIC NIC NIC NIC NIC NIC ;.;" ", . IRRIGATION NIC NIC NIC NIC NIC NIC NIC ARBORIST CARE $0.00 $0,00 $0,00 $0,00 $0,00 $1,200,00 $1,089,00 .; SUB TOTAL LS310-LS315 $5,080.00 $0,00 $7,322,00 $17,000,00 $0,00 $5;900,00 $13,743,12 5,900.00 $5,900.00 I LS 316 GOLF ROAD MASTER " , LANDSCAPE MAINTENANCE $0,00 $0.00 $0,00 $000 $0,00 $4,352,00 $4.10354 - .-- ,--........ .. - FERTILIZATION $0.00 $0,00 $0.00 $0,00 $0,00 $190,00 $367 32 Lowest most responsiver~idforthi~ area is 2816 PESTICIDE $0,00 $0.00 $0,00 $0,00 $0.00 $200 00 $278 70 recommended. . IRRIGATION $0,00 $0,00 $0,00 $0.00 $0,00 $630 00 $51066 ! ARBORIST CARE $0,00 $0.00 $0.00 $000 $000 $800 00 $747,00 ....... SUB TOTAL LS316 $0.00 $0,00 $0,00 $0,00 $0,00 $6,17200 $6;007.22 . 6,007.22 6,007.22 _T~__ I I I , . I : VI~ & S'0t\ i Accoun: 2c 1 ~I i _ _ I" i ._A.NDSC:Plr~,= j Treatment j ;::-~~::. ~;,~!~~~~:-':::~III =:'~:::~\~,i~~~~~.,~~! ;:,::.: ~'%~~~::'~.' : ~~='~';~,r~~~:;=~ C,?R>- ! Plants & W,e'ISi ;::'-i~5"" '3::.t~~S!2, _I-..T'.)I";1- ".::::.v...! :,~':SERi":J;:: '.':~L (~SOI< 403prr i ,_owes; Bid i I I I I , I 54 ~ 27 8:----T.-~--T-- 1 I I $372.38 -'---1 H___ I ----.-t---- --r $55483 -T---m'_-~"'---I--'-"- .-1------------ I I 1- I 1 1 -~'_ 1_____ i $5.888.83 ! 5.88883 i I-r---- I 5.88883 ! 54'~281f: ----+---------f--------+- I---~ $372.38 ---t-, -- ~= !,' -------~jl-===~- ! -~----~-- i': .=-~ I S554 E 3. ' I -i-- :::~ ~~+--_. --- : ~- -=t-=-- --r------.F~--:~ $6,09703 6097.03 Iii 6,09703 i UTILITIES DEPARTMENT FUNDING ACCOUNT ONLY PAGES 6 OF 8 ,- ANNUAL CONTRACT FOR, ' I L_ANDSCAPE MAINTENANCE i F,::;5T GENES:si__." l" 2008-2009 LOCATION AR EA... S. .... ! 5;:R~~~ IN: i L:~~;~A.'.P)N UTILITIES DEPARTMENT ACCOlH<T' 430prr I ~ IN~ 'I' , I BID 054-2730-08/JA __ __l_________~ _ _-L__ _ I ~S3P 'BURGER KING MASTER_____l.__--1__ I i ~ ~ANDSCAPE MAINTENAN:::E __L_ _ $000__1._ SO 00 _1._ _~____L--~--J.--~-.L I FERTILIZATION $0 00 $000 I $0.00... i . $000 1. SO 00. I 2816 PESTICIDE- -~l $000 $000 1-- $0.00 - -or --$000 ---I---WOO- I IRRIGATION ________ . __+-. $0 00 $0 00 I $000 --1__ $000 I $000 I IARBORIST CAR:: _____________1.. SO.OO $000 $000 I SO 00 1 $OOC I em ILAWR:~:;:::~L~::'''" J~ $000 ~T ;000 -=-~ $000 T11- $O.OC III LANDSCAPE MAINTENAN:::E I SO 00 . --J-- SO 00 I $0.00 SO 00 $000 FERTILIZATION i SOOO I SO.OO 1--. SO 00 _ i-~~SOOO- _ i --$00(--' ! -)Q'"C \PESTICIDET $000 ~.... $000--1 SOOO sooo i $000 I _ iiRRIGATION -T---SO:OO T-sooo'-T--- $000 .so:oo----r-$OCiOT- IARBORIST CARE .-------T---SO'OO--- I $000 $0.00 SO 00 I $0.00 SUB TOTAL LS319 T- --- SO OO-! $0 00 SO 00 SO.OO I $0.00 Lk TON,L vi EV\ LAWN CR;::Vv INC 434Dm IWRTi-ERli LANDSCAPE INC I i SUPERIOR i Invc> ARBOR i. .ANDSCAPIIJC " , INC . LAWN ! SERVICE INC 309pm $4,28400 $185 00 $200.00 $630.00 $620.00 $5,919.00..J I i Lowest most fi.lsponsive bid for this area is recommended. S510 66 $323 10 $4,45200 $185 00 S200 00 S630.00 Lowest most responsive bid for this area is recommended. "--:~~~~iF~l - . ------"1'- I I I- I I ---..- I I I , LS356 THRU LS 402 I I i - LANDSCAPE MAINTENAN:::E 1. S5,080,00 SO 00 $5,080 00 i $0.00 I SO.OO S7.600 00 I 54,126,00 +----- '---~._.- ---- -- Lowest most responsivi.lbid for this area is FERTILIZATION I NIC 1= NIC NIC I NIC NIC NIC NIC I _.~--"- - -1 recommended. :=81':: PESTICIDE NIC NIC NIC NIC NIC NIC I NIC IRRIGATION NIC I NIC NIC I NIC NIC $356 00 NIC I ARBORIST CARE I $000 $0.00 $000 $0.00 I $1,08000 $360,00 $1,89000 360.00 I I $360.00 SUB TOTAL LS356.LS402 1 S5,080 00 $0,00 S5.080 00 $0.00 $1,08000 $8.316.00 $6,018,00 I S402 I HIGH POINT # 2 WEST END OF MAIN __1._ I I iROAD I I 1 ---,---- I I I 1 I I LANDSCAPE MAINT::NANC:: $4 860 00 SOOC' S3,95200 I SO 00 $000 S1,81400 $12,1 DC '5 __J FERTIUZA TION I $000 I $0.00 I $000 I $000 I SO.OO I $70,00 I S905 6E. 1=- I 1 Lowest most responsive bid Jar this area is .--- '-'~---"'- recommended. -, "" ~ .... PESTICIDE I $000 I $0,00 I SO 00 1 $0.00 SO.OO I $200.00 I $~i78 ~7 I I I <-......: 1-' .-~----_...-.. I IRRIGATION $0.00 $0.00 $000 $000 $000 $630.00 $583.20 I I J ARBORIST CARE ! $000 $0,00 $000 $000 $90 00 $360 00 $322.20 I ~_.-~~- I I i I SUB TOTAL L5403 $4.860 00 SO 00 S3,952.00 SOOO $90 00 $3.074.00 $14.089.98 3.07400 $3,074.00 I - -..- - $1,50000 $6,96700 ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON Account 2811 UTILITIES DEPARTMENT LAWN KERRY LAWN CREW NORTHERN NOVO ARBOR LANDSCAPING & LANDSCAPING Treatment RECOMMENDED RECOMMENDED RECOMMENDED RECONMENDED 2008-2009 LOCATION AREAS SERVICE INC LANDSCAPIN INC LANDSCAPE INC LAWN CORP. Plants & Wells AWARD AWARD AWARD AWARD FUNDING ACCOUNT ONLY UTILITIES DEPARTMENT ACCOUNT G INC 434pm INC SERVICE INC FIRST GENESIS LATONA VIEW SUPERIOR VILA & SON PAGES 7 OF 8 430pm 309pm 433pm Lowest Bid BID 054-2730-08/JA LS404 HIGH POINT # 2 WEST END OF MAIN ROAD LANDSCAPE MAINTENANCE $4,860.00 $0.00 $2,03200 $0.00 $0.00 $2,596.00 $1,378 94 ........, '/Y. ..;i'" J C'~ ':. FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 $70.00 $905.66 ;~,," ,~ ~i;;' >", .:'.., 2816 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $508.02 ....;.; i' .....~:.;~ .": IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $630.00 $510.66 .J>....; ....;;... ...... ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $90.00 $360.00 $323.11 .' ............ ........... SUB TOTAL LS404 $0.00 $000 $2,032.00 $0.00 $90.00 $3,856.00 $3,626.39 3,626.39 3,626.39 LS405 THRU LS405 THRU LS407 LS407 Due to budget constraints only arbor & LANDSCAPE MAINTENANCE $5,080.00 $000 $3,648.00 $0.00 $0.00 $4,600 00 $8,59064 landscape contractors are being FERTILIZATION NIC NIC NIC NIC NIC NIC NIC recommended for this area. Lowest most 2816 PESTICIDE NIC NIC NIC NIC NIC NIC NIC responsive bid for other remaining IRRIGATION NIC NIC NIC NIC NIC NIC NIC componets is not recommended, ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $295.00 $1,16000 $1,39500 SUB TOTAL LS405-LS407 $5,080.00 $0.00 $3,648.00 $000 $295.00 $5,760.00 $9,98564 5,760.00 5,760.00 . LS408 MISSION HILL LANDSCAPE MAINTENANCE $5,460.00 $0.00 $0.00 $0.00 $0.00 $2,988.00 $7.34088 .. .... ...... ;~~~ 'L.T,,:.. FERTILIZATION $0.00 $0.00 $0.00 $0.00 $000 $19000 $1,09973 Lowe,1 mo'I'.c>~;' ":~~~:~t:'~~;: ,," 2816 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $1,234.80 IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 $1,170.00 $3,780.00 ARBOR 1ST CARE $0.00 $000 $0.00 $000 $660.00 $1,03000 $1,890.00 SUB TOTAL LS408 $5,460 00 $0.00 $0.00 $0.00 $660.00 $6,378.00 $15,34541 6,378.00 6,378.00 LS409. LS409.LS520 LS520 Due to budget constraints only Landscape & LANDSCAPE MAINTENANCE $5,080.00 $0.00 $4,900.00 $0.00 $0.00 $9,160.00 $11.249.88 $4,900.00 $4,900.00 Arbor contractors are being recommended FERTILIZATION NIC NIC NIC NIC NIC NIC NIC for this area. Lowest most responsive bid for 2816 PESTICIDE NIC NIC NIC NIC NIC NIC NIC other remaining componets is not IRRIGATION NIC NIC NIC NIC NIC NIC NIC recommended. ARBORIST CARE $0.00 $0.00 $0.00 $0.00 ~ $660..00 $990.00 660.00 $660.00 SUB TOTAL L2409-LS520 $5,08000 $0.00 $4,900.00 $0.00 $9,820.00 $12,239.88 - ANNUAL CONTRAC I FOR ""NDSCAPE MAINTENANC:= ~j:JD8-2DOS< LOCI< T lor\! AREL,: I. . iUTIES DEPARTMENT ,4,C L BID 054-2730-08/JA ~S6C" ' _ S608 L5601-L5609 1 2210 i I LANDSCAPE MAINT_ENAr'.JCE _ , I FERTILlZA TION._,__ ______ PESTICIDE IRRIGATION ARBOR 1ST CARE SUB TOTAL LS601-L5609 L5610-L5720 LANDSCAPE MAINTENANCE FERTILIZATION i '-.S61 0- LS720 ':::816 PESTICIDE IIRRIGA TION ~----'-~IARBORIST CARE SUB TOTAL LS610-LS720 i DREXELL MASTER I LANDSCAPE MAINTEt,ANCE I I FERTILIZATION . I _ ,.t,F iPESTICIDE ___._on___.___ ._~_-IIRRIGATION IARBORIST CARE SUB TOTAL AREA L5801 ......-------.-- , LSb02- I LS990 I ILANDSCAPE MAINTENANCE FERTILIZATION L5802-LS990 I 281 S PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL LS802-LS990 ;:::;'"3"1"' .3Et'>l:::.'!S _Awr...; -P\.'iC~~ .~ Ti)h,i,l. '/i::\>\ SU"'ERIOF "i~L., [. S.J~', ;c:.oun: ~:' ^ ~ rsa:.-ns,..... '-'.ant~, r) '1..'1,1;:.;1 _CJ\,,'es~ EJI':' ~p..v/t< :.t::R'JICE 3090"'- ~:~3Drr 1 ! I I ~ ;=TH:::~~". ~:=FP .:. '''r,~ :::::::::-/ L~'!JS::::'" :":- --..-1- 4,936.00 I --.-1- ___J_ $400.00 I I I $400.00 - =:J- I $1,170.00 I I $490.00 ! I I I --- .._~_. _.________"_,.__.____"____.___~.-> I i ---1--i=~ Due to budget constraints only Landscape & : 5 080 00 I I . I , . [_no ,- - --l 1'- -- - Arbor contractors are being recommended I . ' I I for thiS area Lowest most responsive bid for, ----1----.--. I I I other remaining componets is not ___-11 _ : : II recommended. $920.00 I t I I -+'--'5";.378 32 ~::.:~~~:-f=_ '--:i-~==~--I-----::- i -~==~-.- i $255 32 I __.--L- -'1--- .-.-ni--- I $58",;,8 I I I I I I $51066--T- T-- ---T--- ---r---------,-- I ------T---.-- I ~-.- -1- I :, ~r:;sc,t.P!~J -:;. " :-~E;S::::,!;C:f 4,936.00 i $400.00 i $400.00 r $1.170.00 I $490.00 -I I _'\'i. ~:= '. ~':=: 1~,1~/:::: r ~ = ,:- :",.):-', UTILITIES DEPARTMENT FUNDING ACCOUNT ONL' PAGES 8 OF 8 ..:::r :.c" L:::>:- ,~ .' < - i ,.~ ':.- I ~ ~ /- ~>)PF- $9,9000C' I S1"" 551= , c , --.. -'..- $400.00 I $1,530 DC I $400.00 $1,35000 ---- $1,170.00 SC DC $490,00 SI 79: 5~ $12,360.00 i $22.225 63 $14,00000 S24.5" 7 4fi NIC NIC NIC NIC NIC NtC $920.00 $1.03500 $14,920.00 S25.85246 '1 $4,70000 I $11000 I SAOO 00 I $1,17000 I $ 320 00 S6,700 00 $323 ~ 1 $3,051.70 . ' i ..~-._---------"7"'---~.---- -i-----.----- -.......--..______,__~____.____1_._....,.,._ Lowest most responsive bid for this area is recommended. 3,051.70 Lowest most responsive bid for this area is recommended. 3,051.70 Due to budget constraints only Landscape & II Arbor contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not ' recommended. $2,960.00 SO.OO S16.08500 SO.OO $000 $13.00000 $23.849 88 I $2.96000 $2,960.00 NIC NIC NIC NIC NIC NIC NIC NIC NtC NIC NIC NIC NtC NIC NIC NIC NIC NIC NIC NIC NIC SO 00 $000 SO.OO $000 $7,500.00 57.501 5~1 $7.500.00 $2.960 00 $000 $16,08500 SO 00 $3.230 00 $20,50000 ':3CJ[;i~' .::,4P" i ' i i I . -- .i----.-----.. --. -I------------r------------.-... I I i i i I 1"'-$;.080 00-- $0 OC-- . i --l~ ----t RECOMMENDED RECOMMENDED I RECOMMENDED RECONMENDED UTILITIES DEPARTMENT ACCT # TOTAL AWARD I AWARD AWARD AWARD FUNDING ACCOUNT ONLY FIP.ST GENESIS LATONA VIEW SUPERIOR I VILA & SON -_.-.------ 2811 $61,078.68 $0.00 $0.00 $42,186.00 $18,892.68 2811 ..-._-~-- $40,680.821 $30,002.00 I $10,678.821 2824 $0.00 $0.00 2824 _.._..~._.- - I $86,723.64 I $38.68200 2816 $8,04000 $9,836.00 $30,165.641 2816 ._---_..------~_..- 1$110,870.00 $59.737.141 TOTAL $188,483.14 $8,040.00 $9.836.00 so 00 $4,936.00 SO 00 I SO 00 $0.00 $0 00 $0.00 I i SO 00 SO 00 I $0 00 i so. 00 - :_=_ I __ NIC-:J- NIC -l. - NIC i __~__ i I $0 00 i SO 00 I $0 00 ! sooo i $5080 OC:-- .... SO 00--1--' $4936 O~_..L: ' $0 OO_.L$240 00 --"I $5'08000-r:~'----- $10640 Dol ~- $0 00'_ ---i~j NIC NIC NIC, NIC I NIC I I NIC I NIC NIC I NIC I NIC -L_ NIC I NIC NIC I NtC I NIC I I so.oo I ... $0.00 $000 i so 00 ..-1... $54000 + $5.0800~_ J _$0 OG_.L:1 0.64000_. SO 00 _.l. S540 00_ _L i !__...1. .__ ._1 $6.440.00'-1"'-' $0.00 -T- sO 00 + $000 i $0 00 -.L $0.00 I ... -~- - $0.00 I $0 00 ! $000 I $000 I $0.00 ___.__.1.. $000 I $O.OO_~_ I $0.00 I $0.00 I $000 SO.OO $000 ...-1 $6,44000 So 00 SO.OO $000 I $000 $000 NIC City of Boynton Beach ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE LOCATION AREAS PARKS DEPARTMENT ACCOUNT BID# 054-2730-08/JA PARKS DEPARTMENT FUNDING ACCOUNT ONLY -~-~,- ---. .-- -... rl-'''' ANNUAL CONTRACT FOP ~r-NDSCAPE r,1AINTEN.l\NCE 2001'- I 2009 LOCl\TION ARE.,c,c 1 c~. ::.:)~ ;_ ."=\:=~)4F:Tt'.~EN'-r ,Ac:r- ,t 5&6 F L____ 054-2730-08/JA 3 ARBOR PARK I LANDSCAPE MAINTENANCE I FERTILIZATION I PESTICIDE IIRRIGATION IARBORIST CARE SUB TOTAL AREA 3 I BOYNTON MEMORIAL CEMETERY & MAUSOLEUM i ."-----~_.~--~-_....~ LANDSCAPE MAINTENANCE =--i~:':;- ~:;J=r~::s!s 5:.:P V:E~P' ~o~<=:;SCL,::)';": .,;".:'JNL v'iF,"', L'.\'L ~':-::, :~~~ N'~?THE~~'i _ ..:..t.~ [ '::', ::-. :...::: ,~ Lee-::- $0 DC $OOC $0.00 .",'---.- _.~_ .-i.~----- $000 $000 $000 so 00 $000 --+--~- $000 SO 00 I -.- - .--..------. -~_.. _..-L__._ I 20 FERTILIZATION I PESTICIDE IIRRIGA TION IARBORIST CARE SUB TOTAL AREAS 5 & 6 !GIRL SCOUT PARK I LANDSCADE MAINTENAN~":.. i FERTILIZATION I PESTICIDE IIRRIGATION IARBORIST CARe SUB TOTAL AREA 20 I KIWANIS- SIERRA PARK LANDSCAPE MAINTENANCe FERTILIZATION PESTICIDE IRRIGATION ARBORIST CARE SUB TOTAL AREA 22 25 KNOLLWOOD PARK 22 ! LANDSCAPE MAINTENANCE 30 I FERTILIZATION I PESTICIDE IIRRIGA TION IARBORIST CARE SUB TOTAL AREA 25 I SARA SIMS MEMORIAL CEMETERY I LANDSCAPE MAINTENANCE I FERTILIZATION '-IDESTICIDe I IRRIGATION . IARBORIST CARE SUB TOTAL AREA 30 I I ~--I- I I _.-----r- - I I -'---1-- I I I --T ----.-------t-" -I so 00 -----~--" SO.OO SO.OO $000 $000 SO.OO $0.00 so 00 so 00 $0.00 SO.OO $000 $000 SO.OO $000 SO.OO $000 $000 $0.00 $000 SO.OO so 00 $0.00 so 00 NIC NIC NIC NIC NIC $000 _-L ! ---r I I ..J___ SO.OO : ~-_._--~ $000 $O.OC $000 $000 SO.OO ..L_ $000 SO.OO SO.OO so 00 SO 00 $0.00 $0.00 $000 $0.00 $0.00 $000 $000 $0.00 $0.00 $0.00 50.00 so 00 so 00 NIC NIC NIC NIC NIC $000 $000 50.00 SO.OO SO.OO so 00 $0.00 SO 00 SO.OO $0.00 $0.00 $000 sO DC $000 $000 $000 $0.00 $0.00 $000 $000 SO.oo SO.oo $0.00 $0.00 50.0C so.oo $0.00 SO.OC $000 SO.OO $0.00 $0.00 $000 $0.00 $0.00 $000 S3.396.0C $000 50.00 .....--------..-.'"-..--..'.. $000 $000 $O.OC 50.00 so 00 so 00 SO.OO $000 53396 00 SO.OO SO.OO SO.OO $0.00 $0.00 SO.OO so 00 SO.OO $0.00 $0.00 $0.00 $0.00 NIC NIC 50.00 $000 $0.00 $000 $000 so 00 $0.00 SU"E"IOF :""NDSCAP'r-.j3 t, s::p, /1~A & so~~ ,r-~=SC;:\;::l:;. - I')PC: ~"-----"'-"-'-'---- i i n' _.-+._ _ -L.. $2.944 00 S410.00 $400 DC 5378.00 S1,150.00 S5282.00 S:.D5':' 3::' 5375.9B 5687 96 $' .05336 51.05300 S6.227 62 531 .168 00 $:25.122.86 $7,00000 5>6,269.20 $7.61500 $10.80414 S1.980.00 5648 00 $720.00 $553 51 $48.483 00 S43.397.71 55.84000 S', .080 OC' --.-.- --- so 00 NIC $000 NIC $000 NIC $405 00 $1.80000 $6.24500 i 52.880 00 --T- 52.696 00 $2,522.94 $17000 $168.34 5320.00 528224 $2,610.00 $39600 $420 00 $396.00 $6.21600 S3,765.52 $6.792.00 $11.56588 S40000 $961.20 $400.00 $1,40850 S810.00 $2,624 40 S450 00 $805.50 $8.852.00 $17,36548 $8.64000 $5.99692 $41000 S405.00 $18600 S172.80 SO.OO NIC $1,020 DO $976.50 $10.25500 57.551.22 $000 so 00 NIC NIC NIC NIC NIC NIC NIC NIC NIC NIC $000 $000 NIC NIC NJC :o~a: 0: ...owes+ '1".'5" ::'C;Jc-. 2,944 OC' i . .m.______'_ -i'-- ! 1 ---== 1..-- -1----- - I ! 25.122.86 ! 1 __1- I _._------------L._ i ..i. __1. ~il~~~l_. 'JU~J~~~~~'::,~ _~.122.86 __..___.--L-~___._ , _..-------~..._- , , ._____T~__. l____ I I' . ._______ I I 2,522.94 400.00 400.00 I I -T I I I 1-..... I I I I I I I I ',I,~!/:::: t, :'::::~ PARKS DEPARTMENT FUNDING ACCOUNT ONLY PAGE 1 OF 6 Due to budget constraints only Landscape contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. 1.080.00 Due to budget constraints only Landscape contractors are being recommended for this area. Lowest most responsive bid for other remaining componets Is not recommended. 2.522.94 Due to budget constraints only Landscape contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. __--.J .._.! Due to budget constraints only fertilization & pesticide .._~ contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. I I ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008- FIRST GENESIS KERRY NORTHERN SUPERIOR VILA & SON Total of Lowest PARKS DEPARTMENT FUNDING ACCOUNT ONLY 2009 LOCATION AREAS LAWN SERVICE LANDSCAPING LATONA VIEW LANDSCAPE NOVO ARBOR LANDSCAPING & LANDSCAPING most responsible SUPERIOR VILA & SON LAWN CREW INC INC LAWN SERVICE PAGE 20F6 PARKS DEPARTMENT ACCOUNT BID INC INC INC INC CORP Bidder 054-2730-08/JA 32 ROSEMARY SCRUB NORTH SEACREST LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC FERTILIZATION $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 NIC NIC ARBORIST CARE $0.00 $0.00 $000 $0.00 $0.00 NIC NIC SUB TOTAL AREA 32 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 60 ROLLING GREEN SCHOOL (NW 26TH AVE) ROW PARKING LOT LANDSCAPE MAINTENANCE $0.00 $0.00 $7,792.00 $0.00 $0.00 $4,860.00 $4,672.86 FERTILlZA TJON $0.00 $0.00 $0.00 $0.00 $0.00 $145.00 $133.14 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $260.00 $25401 IRRIGATION $0.00 $0.00 $0.00 $0.00 $0.00 NIC $0.00 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $330.00 $400.51 SUB TOTAL AREA 60 $0.00 $0.00 $7,792.00 $0.00 $0.00 $5,595.00 $5,460.52 79 BARTON PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $11,242.00 $9,000.00 $0.00 $3,744.00 $4,060.80 FERTILIZATION $0.00 $0.00 $0.00 $2.000.00 $0.00 $440.00 $326.70 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $208.80 IRRIGATION $0.00 $0.00 $0.00 $1,100.00 $0.00 $558.00 $583.20 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 $40.50 SUB TOTAL AREA 79 $0.00 $0.00 $11,242.00 $12,100.00 $0.00 $5,042.00 $5,220.00 ~ 80 BARTON MEMORIAL CEMETERY LANDSCAPE MAINTENANCE $0.00 $0.00 $3,600.00 $9,800.00 $0.00 $2,120.00 $1,748.70 FERTILIZATION $0.00 $0.00 $0.00 $1,200.00 $0.00 $0.00 $432.00 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $208.80 IRRIGATION $0.00 $0.00 $0.00 $4,000.00 $0.00 $0.00 $1,080.00 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $130.00 $648.00 SUB TOTAL AREA 80 $0.00 $0.00 $3,600.00 $15,000.00 $0.00 $2,450 00 $4,117.50 81 BICENTENNIAL LANDSCAPE MAINTENANCE $0.00 $0.00 $7,155.00 $3,245.00 $0.00 $2,120.00 $2,582.10 2,120.00 2,120.00 Due to budget constraints only Landscape & Fertilization FERTILIZATION $0.00 $0.00 $0.00 $705.00 $0.00 $185.00 $228.60 185.00 185.00 Contractors are being recommended for this area. Lowest most PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $432.00 responsive bid for other remaining componets is not IRRIGATION $0.00 $0.00 $0.00 $1,200.00 $0.00 $522.00 $583.20 recommended. ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $125.00 $112.50 SUB TOTAL AREA 81 $0.00 $0.00 $7,155.00 $5,150.00 $0.00 $3,352.00 $3,938.40 82 BOAT CLUB LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $25,000.00 $0.00 $12,704.00 $22,536.83 Due to budget constraints only Fertilization Contractors are being FERTILIZATION $0.00 $0.00 $0.00 $1,600.00 $0.00 $1,250.00 $1,453.50 1,250.00 1,250.00 recommended for this area. Lowest most responsive bid for PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $880.00 $909.00 other remaining componets is not recommended. IRRIGATION $0.00 $0.00 $0.00 $3,000.00 $0.00 $2,160.00 $2,332.80 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $1,420.00 $1,278.00 SUB TOTAL AREA 82 $0.00 $0.00 $0.00 $29.600.00 $0.00 $18,414.00 $28,510.13 i r f r I~-~ . .. .. t----- I~---- I -~~ ~-- l- f--. [ ~- .... f~~-~ f ANNUALCONTRAC-~J~ ,.'CSCAP:=: MAi~HE~,ANC= 200~ ~_,OCL T!''JN <ARE,L,~' : ;::; - ::;:::[\::.S ::. :.-. 'ir.;' ::;,:::....-:., ::-..-, L,r::-"r\'1:=~<-- w,'~ 054~2730-08iJA 83 ! BOYNTON LAKES PARK $000 -~-" $0.00 I $0,00 -r~- $0.00 $000 $0.00 ._~--L___~__~_ I ~ $000 _H_____ -L_.. $0.00 I $000 -,--- $000 ---~i - -~T----- 86 !LAN:JSCAPE MAINTENAN::;~ $0.00 I FERTiliZATION _~__________~__~-c-_ IPESTICIDE ~~~___~_~ IIRRIGATION $000 iARBORIST CARE --.--.--- --r-$O"OOH-', SUB TOTAL AREA 85 "-1"- .- $0.00 ---------. -~.---I-~-.- I I FOREST HILL PARK I lANDSCAPE MAINTENANCE I FERTILIZATION PESTICIDE $0.00 $000 $0.00 $0.00 $0.00 $000 IRRIGATION ARBOR 1ST CARE SUB TOTAL AREA 86 87 !GALAXY PARK ! lANDSCAPE MAINTENANCE i FERTILIZATION ! PESTICIDE i IRRIGATION IARBORIST CARE SUB TOTAL 87 ~8 - 'HERITAGE PARK - _._ LANDSCAPE MAINTENANCE IFERTILlZATION i---..- IPESTICIDE-~-~--- /.-- . I IRRIGATION .----~-- 1---. ~ IARBORIST CARE C' SUB TOTAL 88 r:=:::~'. ','!JS::;:OC :C., $000 $000 $000 $000 $0.00 $000 $0.00 $000 SO.OO SO 00 $0.00 I I ~_.,._--~- SO 00 $000 $000 $0.00 SO.OO SO 00 $000 I . $000__ _..l_~ ..~_-L $000 I $000 I $0.00 $0.00 _ .'. ""'O~"L. \:::. ,\ SO.OO $000 $0.00 SO 00 $0.00 SO.OO r~ORTHER~" ':"~4DSCL~1C: $23 675 00 ., i $5.56000 -'-'--~--~ i $0.00 ..----..----- I $2,100.00 . .._."lw $0 00 i S31.335 00 ---~-"-T SClPERI,JP '/U. " SJN ~: t.,DC,~,~ ;':;t~DS::::;"OIN:::: L t.',\;r'~ SE~\'~-:::: ML:=.S:L,C. I $000 $000 $000 .--....- $000 $000 ---,." $0.00 , ...1. $000 $0.00 $000 $0.00 $0.00 $000 , -----:-_._--_._---~_._._._-----_._- SO.OO SO.OO SO.OO SO.OO SO 00 SO.OO S31.698 00 $5,31090 $4,518.00 S3,499.20 S1.32300 546.34910 $ 12.704.00 $5.895.00 ---" $4.900.00 .'___'-m_ 53,42000 S1,450.00 S28.36900 .._.."---_.._~_.__. $18.03400 SO.OO 59,504.00 $26,01360 ----.--------...- $2,500 00 SO 00 $1,636.00 S1,72710 $0.00 SO.OO $2,800.00 S2,63700 $5,00000 SO.OC $2.790.00 1-- S2,721 60 , $0.00 i $0.00 51.59000 $1,440.00 525.534 00 I $0.00 $18,31900 S34 .539 .30 I Total of ~:JWE:S! y-;,...c.~ respc';l<:;,I~"f; ~,ld'Je _1 PARKS DEPARTMENT FUNDING ACCOUNT ONLY PAGE 3 OF6 ! - -----.---..---... '---T-- .--- ..M_ -. -. i I ~_____M_l.. I -~T- I - ----:--.._-_._~-_... , ""'1--- ! . _________-L_.. --1____.-_.-_ ! i i'--'--~----------""-'-!--- i ---~---T---------!---'------ - ---..-..--.--.....-. ~ so 00 L I $9,392.00 $11,17764 ---...- $37620 $463.50 ------ $907.20 $337.50 $13,26204 ._- I $000 $000 $000 ----...,-.. $0.00 $000 $000 ; _.L__._.._,,_.___~..~_____..__ ! 511 ,450 00 I $3100.00 I $0.00 S2.100.00 $000 S16.650.00 $7.000.00 $2.700.00 SO.OO $1,56000 $000 $11,26000 SO.OO _ $0.00 ___L__._ SO DC $540 00 $0.00 SO.OO $500.00 $900.00 $360 00 $11.692.00 $000 $10,152.00 $0.00 $1,55000 $0.00 $3,80000 $0.00 $990.00 $0.00 $1,320.00 SO 00 $17,812.00 I I I- I I 1- $2,925 00 $378 90 $459.00 $706.50 $1,120.50 $5,589.90 $0.00 $000 $24520.00 $13,70000 SO.OO $12,19200 $12.987.53 $0.00 $000 I $0.00 $1,500.00 $000 $2,30000 $823 50 $0.00 $0.00 I $0.00 $0.00 $0.00 $1.200.00 $1,15501 _..L. ~-_._-- $000 $0.00 I $0.00 $1.30000 $0.00 5630.00 $1,101 60 $0.00 $000 I $0.00 $000 $0.00 $560.00 $31950 $0.00 $0.00 I $24,520 00 $16,500.00 $0.00 $16.882.00 S16.387.14 $0.00 $0.00 $9,332.00 $9,930 00 $000 S10.36400 $1,752.30 $0.00 $000 $0.00 $1,500.00 $0.00 $1,100.00 $315.90 $0.00 $0.00 $000 ..L $0.00 $0.00 $400 00 S24 7 .50 $000 $0.00 $0.00 I $1,50000 SO.OO $1.26000 $583.20 $000 $0.00 $000 I $0.00 $444.00 $360.00 $1.062.00 $000 $0.00 $9.332.00 $12.930.00 $444.00 $13,48400 $3,960 90 376.20 I ._. ."-----~_..._.._---_._-- __~ __L I I ___L._ I 376.20 i -------r----- --. I i _.J.. I i ~-~---.- T--~--~- I I -_.._~---~--_._-- i --1-- 378.90 I I I .l... I I I I 823.50 1,752.30 1,752.30 Due to budget constraints only Landscape contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008- FIRST GENESIS KERRY NORTHERN SUPERIOR VILA & SON Total of Lowest PARKS DEPARTMENT FUNDING ACCOUNT ONLY 2009 LOCATION AREAS LAWN SERVICE LANDSCAPING LATONA VIEW LANDSCAPE NOVO ARBOR LANDSCAPING & LANDSCAPING most responsible SUPERIOR VILA & SON LAWN CREW INC INC LAWN SERVICE PAGE 4 OF6 PARKS DEPARTMENT ACCOUNT BID INC INC INC INC CORP. Bidder 054-2730-08/JA 89 HIBISCUS PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $9,440.00 $4,800.00 $0.00 $11.084.00 $ 1,665.00 FERTILIZATION $0.00 $0.00 $0.00 $1,890.00 $0.00 I $1,600.00 $166.50 166.50 166.50 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $279.00 IRRIGATION $0.00 $0.00 $0.00 $1,980.00 $0.00 $630.00 $613.80 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $200.00 $1,084.50 SUB TOTAL AREA 89 $0.00 $0.00 $9,440.00 $8,670.00 $0.00 $16,514.00 $3,808.80 90 INTRACOASTAL PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $40,900.00 $0.00 $10,460.00 $38,962.58 FERTILIZATION $0.00 $0.00 $0.00 $3,670.00 $0.00 $2,200.00 $2,471.40 2,200.00 2,200.00 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $3,400.00 $3,465.00 IRRIGATION $0.00 $0.00 $0.00 $4,000.00 $0.00 $630.00 $3,304.80 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $1,060.00 $958.50 SUB TOTAL AREA 90 $0.00 $0.00 $0.00 $48.570.00 $0.00 $17,750.00 $49,162.28 91 JAYCEE PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $14.812.00 $41,000.00 $0.00 $9,104.00 $8,347.95 FERTILIZATION $0.00 $000 $0.00 $1,500.00 $0.00 $550.00 $552.60 550.00 550.00 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $520.00 $486.00 IRRIGATION $0.00 $0.00 $0.00 $2,900.00 $0.00 $630.00 $583.20 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $626.00 $1,160.00 $ 1,053.00 SUB TOTAL AREA 91 $0.00 $0.00 $14,812.00 $45,400.00 $626.00 $11,964.00 $11,022.75 92 KIDS KINGDOM PARK I PLAYGROUND LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $6,000.00 $0.00 $4,092.00 $3,845.88 FERTILIZATION $0.00 $000 $0.00 $300.00 $0.00 $110.00 $412.20 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $260.00 $238.50 IRRIGATION $0.00 $0.00 $0.00 $500.00 $0.00 $378.00 $388.80 ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $150.00 $153.00 SUB TOTAL AREA 92 $0.00 $0.00 $0.00 $6,800.00 $0.00 $4,990.00 $5.038.38 93 LAUREL HILLS PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $7,440.00 $5,20000 $0.00 $3,688.00 $3,410.10 FERTILIZATION $0.00 $0.00 $0.00 $1,600.00 $0.00 $220.00 $94.50 $94.50 $94.50 PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $3,400.00 $178.20 IRRIGATION $0.00 $0.00 $0.00 $1,200.00 $0.00 $738.00 $621.00 ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $330.00 $748.80 SUB TOTAL AREA 93 $0.00 $0.00 $7,440.00 $8,000.00 $0.00 $8,37600 $5,052.60 94 LITTLE LEAGUE PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $10,060.00 $0.00 $13,354.00 $6,822.90 6,822.90 6,822.90 FERTILIZATION $0.00 $0.00 $0.00 $3,500.00 $0.00 $1,100.00 $703.80 Due to budget constraints only Landscape contractors are being recommended for this area. Lowest most responsive bid for PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $9,600.00 $559.80 other remaining componets is not recommended. IRRIGATION $0.00 $0.00 $0.00 $4,900.00 $0.00 $2,520.00 $466.20 ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $1,118.70 SUB TOTAL AREA 94 $0.00 $0.00 $0.00 $18,460.00 $0.00 $29,074.00 $9,671.40 , i r---- i 95 t -0- I ,----- r-- f ,-- -.'9'6"" f--- r-- , 97 !---....---...-- ! L I r- I r-- r' I 1'- ~ ! I i - i , i_ A.NNU';L, ':ONTRt,,:~T ;::>:; --~ ~,L,P~ r'"1[;,,r~,;~E~~~,f.~-. ',J:)~,'i-':::pr< li~-1(JS ")r::;L. T: ()N L'\F~t= L \r-;='S:.':'~ L~~CS='_:"';:)::: ':=c t.F.Th..1CJ;- :c. 054-2730-08/ J A. :t'~,:: iMANGROVE PARK I LANDSCAPE MAINTENAN:~E I FERTILIZATION PESTICIDE IRRIGATION IARBORIST CARE SUB TOTAL AREA 95 I MEADOWS PARK_____ I LANDSCAPE MAINTENANCE __ ~_ ~ I FERTILIZATION __'_' __ _,___,__,_,__~ I PESTICIDE IIRRIGA TION IARBORIST CARE SUB TOTAL AREA 96 I OCEANFRONT PARK i LANDSCAPE MAINENAW:E I FERTILIZATION IPESTICIDE I'RRIGATION IARBORIST CARE: so DC: so DC SO DC Si,900.00 --_'_-'0 NIC NIC $700 DC NIC NIC NIC NIC NIC $1.0000C: - ~ NIC NIC NIC SC: OC $0 DC S9,600 00 _~-1____ ! --_._---~~~-_.---.- SO DC $000 i $26,000,00 -- ...-1_ $000 $0.00 ! $2,900.00 , ! ~---,. ,- I --'- $000 $000 $000 .--- --.. _._._-~- $Ooe $000 S3,900 00 ~ $0,00 $0.00 $0.00 .- ,,- $O,OC $000 $32.800 00 NIC NIC NIC ~--~--~- NIC $0,00 $000 $0.00 --_.._~.._,. $000 I $0.00 --_.._._.-~.._._,._-~ '~---'~ $0,00 I ____I' _~___-:. I So 00 $000 $000 $000 $0 DC SC.OC $0 DC $000 $000 $0.00 $000 $000 ..._L ! $31.00000 $3,450.0C' SO 00 $000 $000 $0 DC $000 $000 SUB TOTAL AREA 97 JPALMETTO GREENS PARK , I LANDSCAPE: MAINTENANCE I $0,00 100 SJP=Ri,)R \~~DSCAO!~,~: SE:p. _ '.r: so DC $4,700 DC NIC $70 00 ----- NIC $1,85000 NIC J NIC ._-_.~ NIC $220.00 ._-, SO 00 $6.84000 $990.00 $15000 I i $7.968.00 I .---.- $230 00 I - $350 00 --, $6,15800 -.---....-....-.- $630,00 i $150,00 I $9,328.00 ! I i $7.120,00 I $2,200 00 I $6,00000 1 $1.08000 I S15,000,00 T $31.400.00 ! I I I I I --T HI!I .~ .......~-~ Due to budget constraints only Fertilization Contracto.'s are being l 110.00 -1 110.00 recommended for this area. Lowest most responsive bid for i_L ___ -.-11 . _. other remaining componets is not recommended. 11' I ---r- -- ~- --- -T '- ----I 1--- --T------- _1____'_.. I -----T---I---~-- :-------T--- --~- ."1' ----, 'i +1 --it T I : ~--==t~~=~ i---=-==~~ :- ~-,-----+--_.~- ._~+===-~- 1 I I I---=---=- 1--'-----1 I I I I I----'----T-- ---- . ':L.-,L ~:,. S'Jr.. _.!):-~S:A;:::-'f, 529,088 OC ---- $2.564 10 $1.66500 53,010.50 ---. $3,18600 S39.513 60 $25.218,83 $1.664,10 578300 "- 53,888.00 ,-- S1,305.00 $32.858,93 )~a ()\'I' <-:~~t ',':~ "CSDO;'S::' B'dse $4.924 00 $1,10000 $4,92400 $1,10000 t.__._~- I FERTILIZATION ------ ----_.~~._-_.. '. I $000 I I PE:STICIDE ~ -, . - $000 ---_. -I 1 IRRIGATION SO,OO i IARBORIST CARE: $0.00 I _. I 1 SUB TOTAL AREA 98 $000 99 I PENCE PARK I I ! I u ---. -,--~---- $0.00 I $4,924,00 ,---~ $0.00 I $1,10000 - I $000 i 5680 00 --' $0,00 $1.980.00 SO.OO $1.400.00 so 00 510.08400 ---..- SO.OO $14.34400 --'-..--- $000 $440 00 '- $000 $1,65000 - --. $000 $2.790 00 --- $2340 00 $3.400,00 -~.--- ! $2.34000 I i J I SOOO $0.00 1 S4,900.00 1 So 00 SO 00 j $0.00 1" 570000 [so 00--; $000 __1. $0.00 -T -~I- $000 'f' $0.00 I''SO:OQ -. i $1,50000 I~- '$O'OO-'l-''''$MO I $000 I d $000 1- ~-'~r--sooo- I $7.10000 I $ooo-T I 1 I i !LANDSCAPE MAINTENANCE I $000' $000_ --1---$10,34400 1 $4.80000 1 SO.OO I I FERTILIZATION ,l- _~___.. SO 00 L $000 T -s70000T $000 [ IPESTICIDE _______ I $000 $000 I $000 -1_ $0.00,,_1 $0,00 1 IIRRIGATION______._t_ $000 , U -$000- T $000 i" 598000.. I ~__J IARBORIST CARE -----.--'1--- $$000000 '_'_1__ $$00.'0000 _11_, $000 so 00 r $000 SUB TOTAL AREA 99 $10.344.00 I $6.48000! $000 ::~~~:~::;::INTENANCE '===~-- : -~ so 00 -~ +1 - $000'-+ $10.092.00 =--r=--r SO 00 IFERTILlZATION'T --'$000 .~" ...:- $0.00 '1-$1,600 00 r--~- !PESTICIDE --i- - $000 I so.oo I $000 I $000 ' $000 i IRRIGATION-T-~ -T- $000-) -----so;;o "I S1.60000--t- $000 iARSORISTCARE_I___ $0.00 _~,~1_ : $OOO~,_, 1'= $0.00 _T~ $000 --~--- SUBTOTALAREA~O~____,__,l__ $000 I so.oo i $10,092.00 1 $10,10000 _L____$OOO $29,836.80 $2.484.90 $1,58400 $2.721 60 $3.100.50 -- --_.__..~-" $39,727.80 440.00 440.00 $4,08645 -~..- $237,60 S324,00 $907.20 $153,00 $5,708.25 T I ---T- I I $5,196,60 $446 40 "..--.- $333.00 $583.20 -- $157.50 $6,716.70 ,.\ PARKS DEPARTMENT FUNDING ACCOUNT ONLY! PAGE 5 OF 6 Due to budget constraints only Landscape & fertilization contractors are being recommended for this area. Lowest most responsive bid for other remaining componets is not recommended. uue to budoel constraints onlv Fertilization Contractors are being recomm;nded for this area: Lowest most responsive bid for other remaining componets is not recommended. $8,88840 $603.00 $472.50 $1,93500 $648,00 $12.546 90 ANNUAL CONTRACT FOR LANDSCAPE MAINTENANCE 2008- FIRST GENESIS KERRY NORTHERN SUPERIOR VILA & SON Total of Lowest 2009 LOCATION AREAS LAWN SERVICE LANDSCAPING LATONA VIEW LANDSCAPE NOVO ARBOR LANDSCAPING & PARKS DEPARTMENT FUNDING ACCOUNT ONLY LAWN CREW INC INC LAWN SERVICE LANDSCAPING most responsible SUPERIOR VILA & SON PARKS DEPARTMENT ACCOUNT BID INC INC INC CORP. Bidder PAGE 6 OF 6 INC 054-2730-08/JA 101 SARA SIMS PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $10,890.00 $0.00 $9,100.00 $8,987.22 FERTILIZATION $0.00 $0.00 $0.00 $1,100.00 $0.00 $110.00 $477.00 110.00 110.00 Due to budget constraints only Fertilization Contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $364.50 recommended for this area. Lowest most responsive bid for IRRIGATION $0.00 $0.00 $0.00 $1,800.00 $0.00 $1,890.00 $1,749.60 other remaining componets is not recommended. ARBORIST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $630.00 $378.00 SUB TOTAL AREA 101 $0.00 $0.00 $0.00 $13,790.00 $0.00 $12,130.00 $11,956.32 102 SOUTHEAST PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $0.00 $18,800.00 $0.00 $7,812.00 $7,425.00 FERTILIZATION $0.00 $0.00 $000 $2,100.00 $0.00 $110.00 $427.50 110.00 110.00 Due to budget constraints only Fertilization Contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $459.00 recommended for this area. Lowest most responsive bid for IRRIGATION $0.00 $0.00 $0.00 $1,900.00 $0.00 $720.00 $1,782.00 other remaining componets is not recommended. ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $600.00 $800.00 $603.00 SUB TOTAL AREA 102 $0.00 $0.00 $0.00 $22,800 00 $600.00 $9,842.00 $10,696.50 103 VETERANS PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $6,13200 $3,000.00 $0.00 $2,392.00 $1,752.75 1,752.75 1,752.75 FERTILIZATION $0.00 $0.00 $0.00 $500.00 $0.00 $110.00 $153.90 Due to budget constraints only Landscape contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $270.00 $247.50 recommended for this area. Lowest most responsive bid for IRRIGATION $0.00 $0.00 $0.00 $1,000.00 $0.00 $522.00 $583.20 other remaining componets is not recommended. ARBORiST CARE $0.00 $0.00 $0.00 $0.00 $360.00 $15.00 $18.00 SUB TOTAL AREA 103 $0.00 $0.00 $6,132.00 $4,500.00 $360.00 $3,309.00 $2,755.35 104 WILSON PARK LANDSCAPE MAINTENANCE $0.00 $0.00 $14,022.00 $10,800.00 $0.00 $6,056.00 $7,509.60 FERTILIZATION $0.00 $0.00 $0.00 $1,600.00 $0.00 $220.00 $520.20 220.00 220.00 Due to budget constraints only Fertilization Contractors are being PESTICIDE $0.00 $0.00 $0.00 $0.00 $0.00 $400.00 $477.00 recommended for this area. Lowest most responsive bid for IRRIGATION $0.00 $0.00 $0.00 $1,400.00 $0.00 $630.00 $1,674.00 other remaining componets is not recommended. ARBOR 1ST CARE $0.00 $0.00 $0.00 $0.00 $0.00 $560.00 $634.50 SUB TOTAL AREA 104 $0.00 $0.00 $14,022.00 $13,800.00 $0.00 $7,866.00 $10,815.30 TOTAL SUPERIOR VILA & SON PARKS 32,833.49 17,063.00 15,770.49 CEMETERY 25,122.86 0.00 25,122.86 Total 57,956.35 17,063.00 40,893.35 VI.-CONSENT AGENDA ITEM B.3. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office D August 19,2008 August 4, 2008 (Noon) D October 21, 2008 October 6, 2008 (Noon) D September 2, 2008 August 18,2008 (Noon) D November 5, 2008 October 20.2008 (Noon) ~ September 16.2008 September 2, 2008 (Noon) D November 18. 2008 November 3, 2008 (Noon) D October 7, 2008 September 15,2008 (Noon) D December 2, 2008 November 17,2008 (Noon) D AnnouncementslPresentations D City Manager's Report NATURE OF D Administrati ve D New Business AGENDA ITEM ~ Consent Agenda D Legal D Code Compliance & Legal Settlements D Unfinished Business D Public Hearing D RECOMMENDATION: A motion to award the "Annual Contract for Brokerage Services for the Renewal ofthe Current Insurance Programs", RFP# 065-1610-08/JA to Public Risk Insurance Agency with an annual expenditure of $12.000.00. EXPLANATION: On August 19, 2008, Procurement Services opened and tabulated three (3) proposals for the referenced RFP. All proposals were reviewed and it was determined that Public Risk Insurance, was the lowest, most responsive, responsible bidder who met all specifications. Chuck Magazine recommends this referenced broker. (see attached memo). Funds are available in the current budget account number listed below. PROGRAM IMP ACT: The purpose of this RFP was to seek a Brokerage Service for renewal of Automobile, Inland Marine and Equipment Breakdown Insurance Programs for the City of Boynton Beach. FISCAL IMPACT: ACCOUNT NUMBER: 522-1710-519-45-02 ANNUAL EXPENDITURE: $12,000.00 Previous vendor compensation was based upon percentage of premiums. In FY2007-8 the total broker compensation for these three programs was $24,272. AL TERNA TlVES: There are no alternatives. Failure to approve this proposal will result in lack of insurance for City" vehide floe', equipment breakdown and mland marine. ~ '. City Manager's Signature A..i_t to City Ml;ge' ~ .~ fAtr City Att~ey / Finance ~~~ Procurement Servic s S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC RESOLUTION NO. R 08- 2' 31 41 5 6 7 8 9 10 11 12 13 14 15 16 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AWARDING A BROKER AGREEMENT (RFP # 065-1610-08/JA) BETWEEN THE CITY OF BOYNTON BEACH AND PUBLIC RISK INSURANCE AGENCY FOR BROKERAGE SERVICES FOR THE RENEW AL OF THE CURRENT INSURANCE PROGRAMS IN THE AMOUNT OF $12,000.00; AVTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE BROKER AGREEMENT: AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach issued a Request for Proposals (RFP #065- 17 1610-08/JA) for Brokerage Services for the Renewal of the Current Insurance Programs: 18 and 19 WHEREAS, on August 19,2008, Procurement Services opened and tabulated three 20 (3) proposals for the referenced RFP~ and 21 WHEREAS, all proposals were reviewed and it was determined that Public Risk 22 Insurance Agency was the lowest most responsive bidder who met all specifications. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 25 Section I. The foregoing "Whereas" clauses are hereby ratified and conlirmed 26 as being true and conect and are hereby made a specific part of this Resolution upon 27 adoption. 28 Section 2. The City Commission of the City of Boynton Beach, Florida. hereb) 29 approves and awards a Broker Agreement v,ith Public Risk Insurance Agency for Brokerage 30 Services for the Renewal of the Current Insurance Programs (RFP#065-161 03-08/JA) in the S \CA\RESO\Agreements\Bld Awards\Award of Broker Agreementdoc I, amount of $12,000.00. 2 Section 3. The City Commission authorizes the City Manager and City Clerk to 3 execute a Broker Agreement with Public Risk Insurance Agency, a copy of which is 4 attached hereto as Exhibit "A". 5 Section 4. That this Resolution shall become effective immediately. 6 PASSED AND ADOPTED THIS _ day of September, 2008. 71 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ATTEST: 23 24 25 26 27 Janet M. Prainito, CMC 28 City Clerk 29 30 31 32 (Corporate Seal) CITY OF BOYNTON BEACH, FLORIDA Mayor - Jerry Taylor Vice Mayor - Jose Rodriguez Commissioner - Ronald Weiland Commissioner - Woodrow L. Hay Commissioner - Marlene Ross S:ICAIRESOlAgreementslBid AwardslAward of Broker Agreement.doc BROKER AGREEMENT FOR ""ANNUAL CONTRACT FOR BROKERAGE SERVICES FOR THE RENEWAL OF THE CURRENT INSURANCE PROGRAMS" THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and Public Risk Insurance Al!encv, hereinafter referred to as "the Broker", in consideration ofthe mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The BROKER is retained by the City to perform BROKER services in connection with the project designated. ) SCOPE OF SERVICES. Broker agrees to perform the services, identified on Exhibit "A" attached hereto and incorporated herein by reference, including the provision of all labor, materials, equipment and supplies. No modifications will be made to the original scope of work without the written approval of the City Manager or his designee. 3. TIME FOR PERFORMANCE. Work under this Agreement shall commence upon the giving of written notice by the City to the Broker to proceed. Broker shall perfom1 all services and provide all work product required pursuant to this Agreement effective October 01. 2008. 4. TERM. This Agreement shall be for a period of one (I) year commencing upon the giving Agreement is executed by the City. 5. PAYMENT. The Broker shall be paid by the Provider/City for completed work and for services rendered under this Agreement as follows: a. The total contract price, $12,000.00 annually as referred to herein, shall be the total amount of payment to Broker for services provided under this Agreement for the entire tem1 of the Agreement b. Payment for the work provided by Broker shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to Broker shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or designee. c. The Broker may submit invoices to the City once per month during the progress of the work for partial payment. Such invoices will be checked by the City, and upon approval thereof, payment will be made to the Broker in the amount approved. d. Final payment of any balance due the Broker of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. e. Payment as provided in this section by the City shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. f. The Broker's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. CA.I 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Broker in connection with the services rendered under this agreement shall be the property of the City whether the project for which they are made is executed or not. The Broker shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Broker's endeavors. 7. COMPLIANCE WITH LAWS. Broker shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. Broker shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Broker's own employees, or damage to property occasioned by a negligent act, omission or failure of the Broker. 9. INSURANCE. The Broker shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000.000 aggregate with defense costs in addition to limits. Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 10. INDEPENDENT CONTRACTOR. The Broker and the City agree that the Broker is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Broker nor any employee of Broker shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Broker, or any employee of Broker. 11. COVENANT AGAINST CONTINGENT FEES. The Broker warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Broker, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Broker, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. CA2 For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover. the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The Broker, with regard to the work performed by 11 under this agreement, will not discriminate on the grounds of race, color, national origin. religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The Broker shall not sublet or assign any of the services covered by tIllS Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Broker. b. In the event of the death of a member, partner or officer of the Broker, or any of its supervisory personnel assigned to the project, the surviving members of the Broker hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations ofthis Agreement between surviving members of the Broker and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the perfonnance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to Broker shall be sent to the following address: Public Risk Insurance Agency P.O. Box 2416 Daytona, FI 32115 CA3 18. INTEGRATED AGREEMENT. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Broker and supersedes all prior negotiations, representations, or Agreements written or oral. This Agreement may be amended only by written instrument signed by both City and Broker. DATED this _ day of ,20_. CITY OF BOYNTON BEACH: City Manager Broker Attest! Authenticated: Title (Corporate Seal) City Clerk Approved as to Form: Attest/Authenticated: Office of the City Attorney Secretary CA-4 EXHIBIT "A" SCOPE OF WORK Services in advising and coordinating with the City's Risk Manager include, but are not limited to the following: 1. Assist in developing underwriting data and specifications for renewal negotiations. ! With the participation of the Risk Manager, obtain bids from the insurance industry and negotiate the best terms and coverage for the various exposure areas. 3. Evaluate the commitment and financial stability of the underwriters. 4. Service existing insurance policies by tendering losses, reviewing coverage issues. assisting in collection of losses, reporting values, issuing Certificates of Insurance as needed, processing policy changes, etc. in a timely manner. 5. Schedule meetings with the Risk Manager to discuss loss control issues, exposure changes, and general administrative matters. 6. Analyze the City's exposure to loss, adequacy of coverage, and develop options on coverage not presently purchased by the City. 7. Provide service for day to day contact on insurance matters. 8. Prepare an annual report including a schedule of policies in force, coverage provisions, premiums, insurance claims experience for the prior policy year and recommendations for possible adjustments to insurance coverage for the next policy year. The report should provide a summary of broker support services rendered during the prior year, with recommendations for broker services recommended for the subsequent year. 9. Work with the City's Risk Manager to monitor the viability and cost effectiveness of the City's insurance program. 10. Provide other services that are normally and customarily required of a municipal insurance broker. CA-) The City of Boynton Beach, Florida Risk Management Department MEMORANDUM TO: Carol Doppler Purchasing Agent FROM: Chuck Magazine Risk Manager DATE: August 22, 2008 SUBJECT: RFP # 065-1610-08/JA Please find attached the Decision Analysis Form completed upon review of the submitted bid proposals. Based upon this review, I am recommending selection of the Public Risk Insurance Agency, for a scheduled fee of$12,000 for FY 2008/9 with an available renewal in 2009/10 and 2010/11 at $12,500. This fee will be charged to account number 522-1710-519.45-02. Failure to approve this proposal will result in lack of insurance for City's vehicle fleet, equipment breakdown and inland marine. Please submit the appropriate documents for approval by the City Commission. This should be on the September 18, 2008 Agenda for approval, to allow time for the selected vendor to obtain the renewals necessary to be included on the October 21, 2008 City Commission Agenda. Please advise if there is any additional information you need from this office. Thank you. ATTACHMENT cc: Janet Allen, Purchasing Dept. RMIRFP Ins Program 2008IRecommendation Memo.doc ':COff 1+&f/&nl7'on ~ LOff Control rtrotyt PrOPlChf/& JYrPl~Jl9f II ~_.. -~~..;...,._~~~.~,-~.,-._--,._-------~_.-----------~~....-,"-~--'-------'" ~ DECISION CRITERIA RISK ANALYSIS -- -.- SUBJECT: RFP for SPECIFIED INSURANCE PROGRAMS BROKER CRITERIA CRITERION WEIGHTS (1-10) Arthur J. Gallagher & Co. Wells Fargo Ins. Services A 8 8 8 10 0 52 No fee submitted. #4 reduced due to experience as incumbent. NOTE: Criterion Weightin~s: 1-10 (10 highest) or A (absolute) 1 n 1 DECISION CRITERIA .L........a....I "-,....,,,.a....lIoJ..LJ .......~......L ..............................,...,LJ.........LJJ ....L....,LI..L .........LJ.............,.L,...........J,J"-'.LJ ....,.......JJJJ.LJ~'\. ".L.L'-' .......a....I.... ...~......... U.a..........._..................."'4,J...L...........,....'U Risk Manager Carol Doppler, Purchasing Agent RFP: ANNUAL CONTRACT FOR BROKERAGE SERVICES FOR THE RENEWAL OF THE CURRENT INSURANCE PROGRAMS RFP OPENING DATE: AUGUST 19, 2008 RFP OPENING TIME: 2:30 P.M. RFP# 065-1610-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any. are hereby rejected as late" VENDORS Arthur J. Gallagher Public Risk Insuance Agency Wellso Fargo Insurance Services 2255 Glades Road, Ste 400 E. P.O.Box 2416 2054 Vista Parkway, Ste 400 Boca Raton, FI 33431 Daytona Beach, FI 32115 West Palm Beach, FI 33411 Ph: (561) 995-6706 Ph: (386) 239-4040 Ph: (561) 838-9622 Fax: (561) 995-6708 Fax:(386) 239-4049 Fax: (561) 655-5509 Contact: Judith Arenz Contact: Ann Hansen Contact: Bryan Oliff ONE ORIGINAL & THREE (3) COPIES SUBMITTED Yes Yes Yes STATEMENT OF QUALIFICATIONS SUBMITTED Yes Yes Yes ANTI-KICKBACK AFFIDAVIT SUBMITTED Yes Yes Yes NONCOLLUSION AFFIDAVIT SUBMITTED Yes Yes Yes CONFIRMATION OF MINORITY OWNED BUSINESS SUBMITTED Yes/Not a Minority Yes/Not a Minority Yes/Not a Minority Owned Business Owned Business Owned Business CONFIRMATION OF A DRUG-FREE WORKPLACE SUBMITTED Yes Yes Yes SCHEDULE OF SUBCONTRACTORS SUBMITTED Y es/N/ A Yes/N/ A Yes/N/ A COMMENTS ,'p FOR ANNUAL CONTRACT FOR BROKERAGE SERVICES F... fHE RENEWAL OF THE CURRENT INSURANCE PROGRAMS.. Page 1 QUALIFIER ACKNOWLEDGEMENT ) Submit RFP's To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 Broadcast Date: RFP Title: "ANNUAL CONTRACT FOR BROKERAGE SERVICES FOR THE RENEWAL OF THE CURRENT INSURANCE PROGRAMS" RFP Number: 065-1610-08/JA RFP Received By: AUGUST 19,2008, NO LATER THAN 2:30 P.M. (LOCAL TIME) RFP's will be opened in Procurement Services unless specified otherwise. RFP receiving date and time is scheduled for: AUGUST 19,2008, NO LATER THAN 2:30 P.M. (LOCAL TIME) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Risk Management Associates. Inc. DBA Public Risk Insurance AgenC\ Federal J.D. Number: 59-2445801 A Corporation of the State of: Florida Area Code: 386 Telephone Number: 239-4040 Area Code: 386 FAX Number: 239-4049 Mailing Address: POBox 2416 City/State/Zip: Daytona Beach. FL 32115 Vendor Mailing Date: 8/18/08 (J^~,-<---- ( ~_ ~ Authorized Signature lc\nn Hansen Name Typed THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE '1(', ) ADDENDA CITY OF BOYNTON BEACH FLORIDA RFP TITLE: "ANNUAL CONTRACT FOR BROKERAGE SERVICES FOR THE RENEWAL OF THE CURRENT INSURANCE PROGRAMS" QUALIFIER: Risk Management Associates. Inc. DBA Public Risk Insurance Agencv DATE SUBMITTED: August 18. 2008 We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: City of Boynton Beach (Name of Project Manager/Architect/Broker) ) and having examined the project site (when indicated in these specifications to do so), we propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: ADDENDUM DATE ADDENDUM DATE None THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 21 '~ STATEMENT OF QUALIFICATIONS Each qualifier proposing on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each RFP document. Failure to comply with this instruction may be regarded as justification for rejecting the RFP response. * attach additional sheets giving the information 1. Name of Qualifier: Risk Management Associates. Inc. DBA Public Risk Insurance Ag:enc\ 2. Business Address: POBox 2416. Daytona Beach. FL 32115 220 S. Ridgewood Ave. Suite 210 Daytona Beach. FL 32114 3. When Organized: 1992 4. Where Incorporated: State of Florida 5. How many years have you been engaged in business under the present firm name? 16 years as Risk Management Associates Inc.l4 vears under Public Risk Insurance Ag:enc\ 6. General character of work performed by your company. Insurance Agencv. specializing: in Property and Casualty Insurance for public entities. 7. Enclosed evidence of possession of required licenses and/or business permits. Attached 8. Number of employees. 13 9. Background and experience of principal members of your personnel, including officers* See attached - in tab 6 10. Bonding capacity. N/ A 11. Have you ever defaulted on a contract? If so. where and why?* No THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE STATEMENT OF QUALIFICATIONS continued...... ) 12. Experience in performance of work similar in importance to this project. Proj ect City of Cape Coral Town of Jupiter $ Value 1,783,843 Contact Name Mike Quigley Phone 239-574-0529 917,631 Darrell Remole 561-741-2615 13. Contracts on hand. NI A 14. Largest Completed projects (include final cost) 15. 1) Town of Davie: Property, Casualty, Workers Compensation - $3,109,244 2) Additional large contracts available upon request 3) List all lawsuits (related to similar projects) or arbitration to which you have been a party and which: * 1) arose from performance: * 2) occurred within the last 4 years:* 3) provide case number and style:* See tab 7 ) Dated at: Daytona Beach. Florida this 18th day of August. 2008 By: CJ~L ~tL--o~ (Written signature) Name: Ann Hansen (printed or typed) Title: Vice President ) Rev. 05/30/02 THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE 23 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) : SS ) COUNTY OF VOLUSIA I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. r-~' By: ()~~ ~..~ L ,,~ '.-L- Ann Hansen~ SIGNATURE Sworn and subscribed before me this 18th day of August 2008. Printed Information: Ann E. Hansen NAME Vice President TITLE -~Iv~~ NOTARY PUBLIC, State of Florida at Large ~\\\\\"IItIl'",11. ~"\~t. FA'RCl611~ ~~~..~~SiON"i;A.~~ ~ ~"'r:r~ ~el 30, <'J ~... ~ : :::...:SJi ~c.P..*:::. = e.:!5f. 0.:: = : C/) ... : = =*. 26 .~::: ~.. \\005517 : f?~ ~~.. '<<'~#.." o~ %~~.~q'Y~~;~~ ~.trp .........~,r:5~ "Ill 'U8L1e SI\'. ",,,, ~111/"III\1\\\"\\; Risk Management Associates, Inc. DBA Public Risk Insurance Agencv COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ) NON COLLUSION AFFIDAVIT OF PRIME QUALIFIER State of Florida ) County of V olusia ) Ann E. Hansen , being first duly sworn, deposes and says that: 1) He/She is Vice President of Risk Management Associate, Inc. DBA Public Risk Insurance Agency, the qualifier that has submitted the attached RFP: 2) He/She is fully informed respecting the preparation and contents ofthe attached submittal and of all pertinent circumstances respecting such submittal; 3) Said RFP is genuine and is not a collusive or sham RFP; 4) Further, the said qualifier nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other qualifier, firm or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, ) directly or indirectly, sought by Agreement or collusion or communications or conference with any other qualifier, firm or person to fix the price or prices in the attached RFP or of any other qualifier, or to fix any overhead, profit or cost element of the RFP price or the RFP price of any other qualifier, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Boynton Beach (Local Public Agency) or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful Agreement on t, including this affiant. (Signed~ "Z.. ~ the part of the qualifier or any of its agents, representatives, owners, employees, or parties in interest nla (Title )Ann E. Hansen, Vice President ~,\\\\" 111""~/111. Subscribed and sworn to before me ~'~\.~E. FAIRC/"~ I Q't'n Q ~~~ .'.~SSION;'.~P~ This~dayof A-ugU5t ,20~ ~~..&~~~er3o~". ~ My commission expires q - 3()-1 0 : ...~ if '~~ ~ ~ ~ 'IZu-~ = . Cf.) (;) .*= .. '" -*. ...~ .- ~ i~\ #OD557726 f~~ THIS PAGE TO BE SUBMITTED ALONG WITH RES~'~ PACKAGE TO BE CONSIDERED COMPLETE ~. . . ~ ~II. lie 81 ~ '!\'~ IIII""i It I\I\\\'~ 25 CONFIRMA TION OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form with your bid proposal sheet making it an official part of your bid response. Is your company a Minority Owned Business? No If Yes, please indicate by an "X" in the appropriate box: ( ) AMERlCAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER (specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES NO_X If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ~{, CONFIRMATION OF DRUG-FREE WORKPLACE ) IDENTICAL TIE SUBMITTALS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied vendors have a drug- free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under submittal a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. ~~ ~ Vendor's Signature THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE 27 SCHEDULE OF SUBCONTRACTING/MINORITY BUSINESS ENTERPRISE (MBE/WBE) PARTICIPATION BIDDERS ARE TO SUBMIT A DETAILED LISTING OF ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS PROJECT FOR ANY REASON. RFP TITLE: "ANNUAL CONTRACT FOR BRLKERAGE SERVICES FOR THE RENEWAL OF THE CURRENT INSURANCE PROGRAMS" RFP#: 065-I61O-08/JA MAIN CONTRACTOR NAME: Risk Management Associates, Inc. d/b/a Public Risk Insurance Ag.ency, Inc. *MINORITY TYPES: (1) BLACK; (2) HISPANIC; (3) WOMEN; (4) OTHER (specifY) NAME/ADDRES/PHONE OF SUBCONTRACTOR TYPE OF WORK TO BE PERFORMED STATUS 4 4 Yes No MINORITY TYPE *(see key Below CERTIFIED 4 4 Yes No DOLLAR % OF AMOUNT TOTAL N/A 1 I I 1 I _J____l_ TillS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAta: TO BE CONSIDERED COMPLETE AND ACCEPTABLE 2X I ACORD", CERTIFICATE OF LIABILITY INSURANCE OP ID 3~ DATE (MMIDDIYYYY) BROWN-3 08/12/08 '.ODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION cown & Brown of Florida, Ino. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Tytona Beach Office HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR O. Box 2412 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ~aytona Beach FL 32115-2412 Phone: 386-252-9601 Fax:386-239-5729 INSURERS AFFORDING COVERAGE HAlC# INSURED INSURER A: Traveler. Prop , ea. of Amar 25674 INSURER B: National SUrety Corporation 21881 BROWN & BROWN INC ETAL INSURER C: Che.rter Oak. Fire Inaurillnce Co POBOX 2412 INSURER 0: XL Soeoialtv Ins Co 37885 DAYTONA BEACH FL 32115 INSURER E: FicleUtv and De""sit Ins Co COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED:ro THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSRJ: TYPE OF INSURANCE POLICY NUMBER 'til~IMMJDDIYY\ ~k~Tf~ LIMITS GENERAL LIABILITY EACH OCCURRENCE $1 000,000 f-- A X COMMERCIAL GENERAL LIABIUTY 6305355C241 07/19/08 07/19/09 ~~~~~S lEa occurence) $300,000 I-- =:J ClJ\IMS MADE ~ OCCUR f-- MED EXP (Any one penIOIl) $ 5 000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG $2,000,000 II POLICY n ~~8T rxl LOC AUTOMOBIL.E L.IABIUTY COMBINED SINGLE LIMIT $1,000,000 f-- A ANY AUTO BA6854C201 07/19/08 07/19/09 (Ea lICCid9nl) I-- ALL OWNED AUTOS BODILY INJURY f-- S SCHEDULED AUTOS (Per person) - ~ HIRED AUTOS BODILY INJURY $ ~ NON-OWNED AUTOS (Per accid9nl) ) PROPERTY DAMAGE $ (Par accidant) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ R ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESSlUMBRELLA UABlLITY EACH OCCURRENCE $10,000 000 B [!] OCCUR D CLAIMS MADE SUOOO081071037 07/19/08 07/19/09 AGGREGATE $10,000 000 $ R DEDUCTIBLE $ RETENTION 5 $ WORKERS COMPENSATION AND X I TORY LIMITS I IU~R C EMPLOYERS'LlABIUTY 9517B580-08 07/19/08 07/19/09 $1,000,000 AN'( PROPRIETORlPARTNERlEXECUTIVE E.L EACH ACCIDENT A OFFICERlMEMBER EXCLUDED? 9517B761-08 07/19/08 07/19/09 E.L DISEASE - EA EMPLOYEE 51,000,000 ~p~M1"P~ICMs1oNS below E.L DISEASE - POLICY LIMIT 51,000,000 OTHER D INS AGENTS E&O ELU106364-08 08/23/08 08/23/09 EACH LOSS $20,000,000 E EMF DIS/FIDELITY CCP0061089 - $250,000 D~O 04/28/07 04/28/10 BLANKET $25,000,000 DESCRIPTION OF OPERATIONS I L.OCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS CANCELLATION: EXCEPT 10 DAYS FOR NON-PAYMENT OF PREMIUM: FOR INFORMATION NAMED INSURED: PUBLIC RISK INSURANCE AGENCY CERTIFICATE HOLDER PUBLIC RISK INSURANCE AGENCY POBOX 2416 DAYTONA BEACH FL 32115 CANCELLATION PUBLRO 4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL. ENDEAVOR TO MAIL ~ DAYS WRITTEN NOnCE TO THE CERTlFICATE HOLDER NAMED TO THE L.EFT. BUT FAlL.URE TO DO SO SHALL. IMPOSE NO OBLIGATION OR LIABILITY OF AtolY KIND UPON THE INSURER, ITS AGENTS OR ACORD 25 (2001/08) @ACORD CORPORATION 1988 ) PRIA PUBUC RISK INSURANCE AGENCY FIRM QUALIFICATIONS PRIA respectfully submits its response to the City of Boynton Beach's Request For Proposal RFP #065-1610-08/JA. We trust that you will find the response contained herein to be concise in demonstrating our understanding of the City's solicitation for a qualified professional insurance agency. Every effort was made to include only pertinent and relative information and to eliminate excessive "fluff' and costly redundant services. Brown & Brown was founded in 1939 in Daytona Beach, Florida where its headquarters remain today. Brown & Brown, Inc. and its subsidiaries offer a broad range of insurance and reinsurance products and services, as well as risk management, third party administration, managed health care, and Medicare set-aside services and programs. Providing service to business, public entity, individual, trade and professional association clients nationwide, the Company is ranked by Business Insurance magazine as the United States' sixth largest independent insurance intermediary. Brown & Brown has over 150 offices nationwide with 48 offices located in Florida. Total employee count exceeds 5,000. Risk Management Associates, Inc., d/b/a Public Risk Insurance Agency (PRIA) is the public entity retail specialist within the Brown & Brown organization and part of the Brown & Brown Public Entity Services@ team. Our public entity services nationwide represent over $700,000,000 in premium nationwide and over $150,000,000 in the State of Florida. PRIA has focused exclusively on the risk management and insurance needs of Florida's public entities since 1992. Since that time our business has grown to include over 238 of Florida's governmental entities and $74,000,000 in Florida premium. 100% of our business activity is directed in designing, implementing, procuring and servicing property and casualty programs for Florida's public entities. PRIA's main office is in Daytona Beach where its support staff is domiciled. The agent assigned to your account, Brian Cottrell, who lives in the West Palm Beach area. PRIA has been a leader and innovator in providing educational resources, opportunities and materials to all Florida Public Entities. We were the first organization to provide the course, classroom review and test facilities for the Insurance Institute of America's Risk Management for Public Entities (RMPE) designation. In the last several years we have provided this opportunity and deferred much of the cost for over 100 public entity employees working in risk management. We have also provided similar opportunities for the ARM designation. City of Boynton Beach RFP#065-161 0-08/ J A 1 to\\'1l &: rO\\"n PRIA ) PUBUC RISK INSURANCE AGENCY We also provide custom seminars and training sessions to individual clients. These training sessions are almost always at no charge to our clients. We have a plethora of experts and educational resources available and make every effort to provide these resources to our clients at no additional cost. Listed below is a summary of training topics that we have provided to our clients: Risk Control Topics Ergonomics in the workplace Driver Safety (in class and in the field) OSHA Compliance (Local Governments are exempt from OSHA but the basis is applicable) Workplace Violence Cyber Liability Employment Practice Liability - hiring, firing, harassment, etc. TAZER Use Implementing Return to Work Programs First Aid, CPR, AEDs ) Parks and Recreation Safety And Many Others Risk Educational Topics Contractual Risk Transfer and Indemnification - this is one of our most utilized topics. We utilize the services of the attorney firm Bell, Leeper and Roper, P.A. This firm was the defense attorney for the landmark case of American Home Assurance v National Railroad which set the current precedent in Florida regarding the contractual risk transfer liability for local government. Seminars include review of FS 768.28, case law, other State Statutes that are relevant, examples of correct contract language, levels of insurance. RMPE course review and test ARM course review and test Accident and Claims Mitigation Hurricane Preparedness and Response Managing FEMA- including details of the Stafford Act, Insurance Commitments, "Reasonable and Adequate Levels of Insurance, etc. Legislative Updates - An ongoing topic to keep our clients informed of what might change and how it could affect them. And Many Others ) City of Boynton Beach RFP#065-1610-08/JA 2 ) PRIA PUBUC RISK INSURANCE AGENCY As part of one of the largest insurance agencies in the nation, we have the resources and personnel to provide our clients with the most cost effective insurance products and services in the industry. Brown & Brown is the largest provider of insurance and related services in Florida by a factor of three. Our annual premium volume for all Florida clients exceeds $2,000,000,000. Consequently our negotiating capabilities with insurance carriers, doing business in Florida, are unsurpassed. PRIA is uniquely qualified to meet and exceed the insurance needs of the City of Boynton Beach. We focus only on the insurance needs of governmental entities and have developed all of our resources, services and systems specifically for our public entity clients. This structure gives us an advantage over agencies that provide insurance to a wide variety of clients. Our service personnel are keenly aware of the differences between public and private entities. Because of our systems, government experience and reputation with insurance companies we make an excellent liaison between client and insurer. Our staff has been extensively trained in matters specific to public entities and is carefully selected based on their people skills, insurance service skills, willingness to satisfy customers and dedication to our goals. We are currently well equipped with staff to meet and exceed the needs of the City and will not require any additional staff if awarded this bid. Our annual business plans include substantial growth and we over-staff in anticipation of achieving these goals. We will assign a primary account service manager with specific back up personnel assigned. Service staff will travel along with Mr. Cottrell for face-to-face meetings with the City to develop a rapport with City personnel. PRIA works closely with PGIT to bring specialized training to our public entity clients. Past training sessions have included Presumption Coverage for Firefighters / Police, Hiring / Firing Practices, Hollywood vs. Garcia concerning the non-business use of City vehicles, and NIMS Compliance. We also look to our clients for suggestions for training that best suits their needs. We offer this to our client's risk managers and all staff interested in these topics. Our experience with many other public entities has enabled us to provide a level of efficient, professional and expedient service to our clients that few if any other agents can provide. Most of out account representatives have earned the RMPE - Risk Management for Public Entities designation. Our producers are active in local chapters of PRIMA, RIMS, and the local Florida League of Cities Associations. We meet regularly with our producers and staff to stay abreast of industry changes and issues as they relate to Florida public entities. City of Boynton Beach RFP#065-1610-08/JA ., ) ~O\\'Il &: H)\YIl PRIA ) PUBliC RISK INSURANCE AGENCY Examples of PRIA's Placement Expertise Lan:!e Property Placements ) · Collier County School Board - $1,1 OOM TIV · Lee County - $1 ,500M TIV · Sarasota County - $600M TIV · City of Ocalal Marion County - $400M TIV · City of Pensacola - $186M TIV (difficult placement due to location and large Hurricane Ivan loss) · Tampa Bay Water Authority - $300M TIV · Citrus County - $280M TIV · City of Cape Coral - $196M TIV · City of Fort Myers - $225M TIV · Santa Rosa County - $1 OOM TIV Larqe Casualty Placements · Lee County - Excess AL, GL, Professional and WC · City of Ocala/Marion County - Excess AL, GL, Professional and WC · Okaloosa School Board - Excess AL and WC · Citrus County- Excess AL, GL, Professional and WC · Pasco County School Board - Excess AL, GL, Professional and WC · City of Cape Coral - Excess AL, GL, Professional and WC · City of Vero Beach - Excess AL, GL, and WC · City of Fort Myers - Excess AL, GL, Professional and WC ) City of Boynton Beach RFP#065-1610-08/JA 4 , "B!-() \\ !i ~IT)\\ n PRIA PUBUC RISK INSURANCE AGENCY SERVICES Risk Assessment and Analysis Identifying, understanding and evaluating exposure to loss is one of the very basic elements of our service commitment. We assess our client's loss exposure in many different ways and degrees of intensity. Methods vary from simple property appraisals to comprehensive continued operation studies. We have extensive experience with the analysis of all exposures that local government face including but limited to: Property - property appraisals, roof and wind load evaluation, exposure to flood (not just FEMA zones), demand surge impact and plan, uninsured property, fire protection analysis, etc. Personnel - identifying key employees, identifying key contractors, establish response layers and protocol, evaluate workplace safety. Revenue -identify revenue sources; identify key suppliers, analyze the potential loss in the event of a large loss (breakdown, storm, fire, etc) Operations - identify key operations, analyze probability to loss; identify key suppliers, redundant systems, back up systems, mutual aid agreements. Specific examples of our success in this area are: City of Pensacola - We were able to secure from all four insurers the pre-loss approval of a lead claims adjuster. This agreement allowed for a dedicated individual to be the primary adjuster/coordinator for the evaluation and settlement of all structure, extra expense and business income claims. It greatly improved the recovery process and eliminated any redundant claims evaluation that the four property insurers may have engaged in. Marion County - After a site evaluation of the County's water and sewer system it was determined that the back up generators were not adequate to maintain pumps and lift stations in those areas most likely to be affected by a large loss. Several permanent generators and several mobile units were added to the system to ensure continued operations. Citrus County - A complete evaluation of County structures within or near flood zones was conducted last year. Results showed many locations not in FEMA flood zones but very close and likely to experience flood conditions. These locations were identified and the appropriate insurance (NFIP and/or excess) was procured. Several of these buildings were also taken off of the County's list of emergency operations sites as they would most likely be unusable in the event of a storm event. City of Boynton Beach RFP#065-1610-08/JA :' ~O\\ n &: fO\\ n PRIA ) PUBUC RISK INSURANCE AGENCY Loss Control PRIA clients enjoy a plethora of Risk Control resources as well as access to insurance carrier services. Both services will be made available to the benefit of the City's risk management and safety goals. Risk control will endeavor to: 1. Identify and analyze the City's exposures to loss. 2. Develop a list of risk control techniques to control or eliminate losses. 3. Assist in the selection, development, and implementation of the most appropriate risk control technique(s). 4. Provide training, education and inspections where appropriate. 5. Meet with the risk manager at least quarterly to review open claims. 6. Manage claims to control the severity of losses. 7. Promote and facilitate risk and loss control efforts. 8. Monitor all hurricane activity and ensure that the City has toll-free contact numbers along with an alternate number in the event of a major storm. Staff will be available immediately after any major event. We were fully staffed every weekend after each of the four storms of 2004. 9. Conduct industrial hygiene assessments: indoor air quality, ergonomic, thermal noise sampling and analysis. (separate, additional fees apply) 1 O.Assist with creation of Return-to-Work program. 11. Develop/provide benchmarking, accountability standards. PGIT Safety and Risk Management With over 60 years of experience, the loss control professionals at PGIT are dedicated to providing risk management services to help your municipality. A detailed Safety and Risk Management Resource Guide is included in this RFP for your review. Local loss control representatives are available to the City to assist with its ongoing safety and loss control programs. Claims The City of Boynton Beach currently uses Preferred Governmental Claims Solutions (PGCS) as their TPA. We will work closely with the City and the TPA to ensure claims are handled to the satisfaction of the City's risk management department. ) City of Boynton Beach RFP#065-1610-08/JA 6 ~ ~\ f) II PRIA PUBliC RISK INSURANCE AGENCY Marketing As stated earlier in this proposal, PRIA truly excels at lowering our clients cost of risk. We have proved time and time again that PRIA is the most proficient at lowering the cost of risk for medium and large public entities in Florida for the following reasons. Over the last several years we have been involved in many RFP/RFQ processes and have won more than we have lost. These processes varied from having the entities chose a single broker, choosing two or more brokers and assigning markets or an open market process where all agents bring their best terms and conditions. Recently we have prevailed in similar contests in: Citrus County, Lee County, Collier County School Board, Orange County Public Schools, Town of Davie, City of Venice, Sarasota County, Coconut Creek, and Town of Jupiter. Our success is in part due to the following summary of reasons. · PRIA has the most complete access to all carriers that provide competitive insurance in Florida. Many of the respondents to this RFP will not have access to such key markets as Star insurance Company, PGIT, ACE, Starr Technical, AIG Global and many others. · PRIA takes an innovative and fresh approach when designing insurance and risk financing programs. We do not "just renew with the same old carriers" year after year. · We have, and continue to develop, key relationships with key markets ensuring that we are able to negotiate the most favorable terms and conditions for our clients. We have recently met directly with a number of London and Bermuda markets in order to establish a property insurance pool for school boards in Central Florida. This close relationship with London markets will no doubt be useful when negotiating renewals and new business for our public entity clients. · PRIA engages in a very detailed submission process that provides insurance carriers with significantly higher degree of accuracy and information that translates into better pricing. We utilize the AIRS Catastrophic modeling program to determine PML and proper pricing for insurance layers. We also gather roof information, detailed construction information on large locations and utilize 13 categories of construction classes. Face to face meetings between the insured, PRIA and the insurance underwriters is also a tool we use to obtain favorable terms. · We identify key elements of our client's desires and tolerance for risk prior to negotiating with carriers. By recognizing the most efficient risk retention levels we can better lower the cost of retaining risk and the cost of transferring risk. City of Boynton Beach RFP#065-1610-08/JA 7 ~own &: 1'o\\'n PRIA ) PUBliC RISK INSURANCE AGENCY Data Management For claims data we currently provide electronic reports monthly of all claims activity, with periodic executive reports showing claims data by type, frequency, severity, day of loss, and losses by department. All insurance data is maintained on our server with daily backup to ensure no loss of data. The City's risk management department also maintains a copy of our applications and schedules. Program Design The program design starts with identifying key elements of the City of Boynton Beach desires and tolerance for risk prior to negotiating with carriers. By recognizing the most efficient risk retention levels we can better lower the cost of retaining risk and the cost of transferring risk. Next we would look at the insurance market as to whether we are in a soft market, with plenty of property capacity, or in a hard market, with limited capacity and higher rates. Your current program, through PGIT, combines a good mix of self insured retentions ) (SIR) with reasonable comprehensive 1 collision deductibles. We would explore several automobile coverage options for the upcoming renewal. One option is to place the coverage outside of PGIT, if we could get better terms and premium. We have several casualty markets we can approach to benchmark the current program with PGIT. All options will be presented to the City's risk management department for review. We will trend your automobile losses to see if a different level of self insured retention would make economic sense for the City. Your current level of casualty retention is in line with similar sized public entities. Another area is automobile comprehensive and collision coverage. Do your losses exceed the premium paid for this line of coverage? We would look at only insuring vehicles over a certain value andlor age, or using higher deductibles to save premium. We also offer "stated amount" coverage for higher valued vehicles. Communication Timeline We propose to use a timeline as outlined below which can be modified to fit your specific timetable and coverage needs for 2009/2010 renewal quotes. Obviously this year's renewal process will be completed on a much shorter timetable, with applications submitted this month and our proposal delivered by the end of this month. City of Boynton Beach RFP#065-1610-08/JA 8 PRIA PUBUC RISK INSURANCE AGENCY May . Review and finalize timeline . Request copies of current or past applications and other pertinent submission data . Request loss data for all lines of coverage . Attend Risk Management / Board meetings . Exposure identification and analysis . Collect underwriting data . Review program design . Develop marketing plan June . Marketing updates and premium estimates to Risk Manager . Property modeling completed, if applicable . Loss limit vs. PML . Evaluate Bond Requirements/Debt Covenants . Evaluate prior FEMA reimbursements . Begin discussions/consider OIR/Stafford Act letter for reasonable insurance . Verify accuracy of all schedules to be submitted . Applications / Submissions to Marketplace . Continue development of underwriting data . Develop options and request different structures, and terms if necessary; based on discussion and review of analysis of data . Underwriter meetings and negotiations . Marketing and premium estimates to Risk Manager . Verify all exposures I schedules have been identified I verified. . Target formal renewal presentation July/August . Risk Management/Board Meetings as needed . Finalize coverage placement and present final renewal terms . Review Certificate of Insurance needs . Discuss and implement daily service plan and expectations . Confirmation of Coverage/Binders and Invoices delivered to City . Claim Reporting/Claims TPA instruction and coordination City of Boynton Beach RFP#065-1610-08/JA q ~O~\ 11 G::" ro\\ T1 PRIA ) PUBUC RISK INSURANCE AGENCY Special Projects/Services PRIA and pertinent support staff will be available for special projects not specifically outlined or mentioned in this RFP. Depending on the specific nature and complexity of the required service an outside contractor may be utilized to best meet the City's need. A separate charge would be necessary in order to use those resources. The charge would be in line and not exceed the normal fees that other brokers would charge for those services. These include but are not limited to: 1. Coordinate educational seminars relative to the City's risk management plan. 2. Property Appraisals. PGIT is now offering free appraisals on buildings over $100,000 in value and a reduced rate for buildings under $100,000 3. Job Task Analysis. (separate, additional fees apply) 4. Ad Hoc reporting and generation of Risk Management Report. 5. Claims Audit. (separate, additional fees may apply) 6. Compliance Audit. 7. Emergency Management Review. ) 8. Assist in the design of RFP's for Risk Management related utilization. 9. Forensic Accounting and Claims Services. (separate additional fees apply) 10. Catastrophic Claims Advocacy. Broker Fees PRIA proposes the following schedule of remuneration. As stated in the proposal summary forms we are also agreeable to negotiating remuneration if more than one agent is selected to represent the City. Fiscal Year 08-09 A flat fee of $12,000 for render of all services. This fee encompasses all services as outlined in this proposal and RFP #065-1610-08/JA Fiscal year 09-10 A flat fee of $12,500 for render of all services. This fee encompasses all services as outlined in this proposal and RFP #065-1610-08/JA Fiscal Year 10-11 A flat fee of $12,500 for render of all services. This fee encompasses all services as outlined in this proposal and RFP #065-1610-08/JA Please see tab 8 with regards to PRIA specimen contract for fee accounts. City of Boynton Beach RFP#065-1610-08/JA 10 VI.-CONSENT AGENDA ITEM 8.4. CITY OF BOYNTON BEACE AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19. 2008 August 4,2008 (Noon) 0 October 21,2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18, 2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) ~ ,~ September 2,2008 (Noon) 0 November 18, 2008 November 3,2008 (Noon) September j;i',"2008 0 October 7, 2008 September 15,2008 (Noon) 0 December 2,2008 November 17, 2008 (Noon) 0 Announcements/Presentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Motion to approve the purchase of 10 STS5000 Mobile Display Radios and associated accessories consisting of two batteries, one battery charger, one shoulder microphone and a protective case per unit. The total cost for the purchase is $38,998.00. EXPLANATION: Due to an increase in personnel and the age of our present portable radios, replacement units are required from time to time. The STS5000 is one of two radios that work with our Motorola radio system and is the only one that allows for the programming of parallel talk groups on two different frequencies. This feature is highly desirable as it provides for interoperability on the countylBoca/Delray/Boynton system as all of the agencies go through the rebanding process mandated by the Federal Communications Commission. As the portable units age, the frequency of repair increases and it becomes necessary to rotate some units out of the system as the cost of repairs will exceed the cost of a new unit. These new units will replace some ofthose units that have become unrepairable. PROGRAM IMPACT: These units facilitate the continued operation of our radio system and provides communications capabilities for our field units. FISCAL IMPACT: Account No. 001-1810-519.64-20 (Communications Equipment) has a current balance of $91 ,098.25. ALTERNATIVES: None. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC ,A . /! .l~) ,,~ "",\/! ^ <' '<'/7) ( ~ I: ',- / Dep4rtment Head's Signature CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FO~M I ~ rAb--='-~~ City Manager's Signature .~ I' Assistant to Cit) Ma ger _-. ~., ~~ City Atto S \811LLETIN\FORMS\AGENDA ITEM RH)UEST rORM.l)(ll G MOTOROLA Motorola, Inc. 8000 West Sunrise Blvd. Plantation, Florida 33314 Phone: 954-358-5791 Fax: 954-358-5791 billp@radi01inc.com Bill To City of Boynton Beach Alln.: PROCUREMENT SERVICES DEPT. Address: P.O. BOX 310 Boynton Beach. FL 33425-0310 Account Manager Proposal Prepared By: Bill Potts PREPARED FOR: Randy Northrop COMPANY: Boynton Beach Police Department PHONE: 561-742-6167 FAX: 561-742-6847 emall: NorthropR@cLbovnton-beach.fl.us QTY PART # 10 H18UCF9PW6 10 0806 10 H38 10 044 10 0393RUGD 10 H499 10 NMN6193 10 H885 10 NTN1873 10 Programmig DESCRIPTION XTS5000 MODEL 113X2 KEYPAD DISPLAY 850 CHANNELS 764-870MHZ SOFTWARE ASTRO DIGITAL CAI OPERATION SMARTZONE SYSTEM SOFTWARE RF ANTENNA SWITCH BATTERY IMPRES NIMH FM RUGGED 1750MAH . - SUBMERSIBLE - 6 FT. 2HOURS (RUGGED) SPEAKER MIC COILED CORD - Intrinsically Safe (FM) ESP WARRANTY TWO YEARS - total of 3 years of coverage IMPRESS SINGLE UNIT RAPID RATE CHARGER 110VOLT. XTS5000 RADIO PROGRAMMING (CUSTOMER SUPPLIED RADIO TEMPLATE NOT AN EXCEL TEMPLATE) Pricing is according to contract with Palm Beach County #SS150196E. - Please write the Purchase Order to Motorola, Inc., 8000 West Sunrise Blvd. Plantation, 33314 - Please state Payment Terms as "NET 30" on the purchase order. - Please state "Bill To" and "Ship To" information on the purchase order. QUOTE TERMS AND CONDITIONS: 1 Quotes are exclusive of all installation and programming charges (unless expressly stated) and all applicable taxes. 2. Purchaser will be responsible for shipping costs, which will be added to the invoK:e. 3. Title will pass upon shipment, risk of loss will pass upon de~~ry to purchaser's facility. 4. Ordered equipment may be returned for a full refund, less a 20% restocking fee. if the equipment is retumed unused and undamaged in its original packaging with in six months after shipment. 5. Prices quoted are valid for thirty (30) days from the date of this quole. 6. Payment terms; NET 30 days. 7. Motorola's standard equipment warranty (which will be furnished upon request) appl~~ to all order~ equipment MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS. EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 8. MOTOROLA'S TOTAl LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE PRICE OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED. IN NO EVENT WILL MOTOROLA BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. 9. These teons will prevail over any inconsistent or additional terms on any purchase order submitted by the purchaser. Page 1 of 1 Date: Aug. 08, 2008 Quote #: CUSTOMER #. 1000303074 Ship to City of Boynton Beach Attn.: POLICE DEPT. Address: 100 E. BOYNTON BEACH BLVD Boynton Beach. FL 33435 UNIT PRICE EXTENDED PRICE $ 3,737.80 $ 37,378.00 INCL. INCL. INCL. INCL. INCL. INCL. INCL. $ 132.00 $ 1,320.00 $ 30.00 $ 300.00 r QUOTE PAGE TOTAL App~val Slgnatu,:!_ ,!~ Name _______ PrintTItI~ P.O. II Assigned Shipping: Tax: no charge Exempt 38,998.00 I $ AcceDtance of Quotation and Motorola's Terms and Conditions: CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM VI.-CONSENT AGEND ITEM C.l Requested City Commission Date Final Form Must be Turned Requested City Commission Meeting Dates in to City Clerk's Office Meeting Dates 0 August 19, 2008 August 4, 2008 (Noon) 0 October 21, 2008 0 September 2, 2008 August 1 8, 2008 (Noon) 0 November 5,2008 8'l September 1 8. 2008 September 2, 2008 (Noon) 0 November 18, 2008 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 Date Final Form Must be Turned in to City Clerk's Office October 6, 2008 (Noon) October 20, 2008 (Noon) 0 Announcements/Presentations 0 NATURE OF 0 Administrative 0 AGENDA ITEM ~ Consent Agenda 0 0 Code Compliance & Legal Settlements 0 0 Public Hearing 0 November 3, 2008 (Noon) <::) 0) November 17,2008 (No. ~ N N Legal Unfinished Business ." :x (.0) .. C') 0.=4 =r< -<~ 0'" r-m lTtO :::0-< :::ll:% en..... 00 ..,,% ~ ~ Q :c City Manager's Report New Business N RECOMMENDA TlON: Approve and execute, via a Resolution, the first amendment of the Agreement between Palm Beach County and the City for Recreation Assistance Program (RAP) extending the completion date to September 30,2008. EXPLANATION: The agreement provides RAP funding in an amount not to exceed $7,000 to assist with the Heritage Festival. A request was made to change the completion date of the Agreement from June 30, 2008 to September 30, 2008 in order to allow the necessary time for the reimbursement process. PROGRAM IMP ACT: None. This action simply allows us to be consistent with requirements established as part of the Agreement. FISCAL IMPACT: nla AL TERNA TIVES: Do not approve the amendment to the Agreement. ,,' 1 ~ ;lit Department Head's Sign.'" '.- ' } /~ City Manager's Signature Assistant to City Manager ~ " ~ -" - Department Name City Attorney I Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC I I, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLllTION R08- A RESOLUTION OF THE CITY OF BOYNTON BEACH. FLORIDA, AUTHORIZING AND DIRECTING THE MA YOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO AGREEMENT BETWEEN PALM BEACH COUNTY AND THE CITY OF BOYNTON BEACH, PROVIDING FOR FUNDING TO OFFSET COSTS OF THE 2008 HERITAGE FESTIVAL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 15. 2008. the City Commission of the Cit) uf Boyntpn Beach approved an lnterlocal Agreement between the City of Boynton Beach and PalIn Beach County for the County to provide Recreation Assistance Program (RAP) funding in an amount not to exceed $7.000.00 to assist with the Boynton Beach Heritage Festival: and WHEREAS, the City has requested that the County change the completion date of the Agreement from June 30. 2008 to September 30. 2008 in order to a1l0\\ additional project completion time and to accommodate the necessary time for the reimbursement process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission. Section 2. The City Commission of the City of Boynton Beach does hereb} authorize and direct the Mayor and City Clerk to execute the First Amendment tll Agreement between Palm Beach County and the City of Boynton Beach. for funding to offset the costs of the 2008 Heritage FestivaL changing the completion date of the Agreement from June 30. 2008 to September 30. 2008. a copy of said Agreement is ICA\RESO\Agreements\lnterlocals\Heritage Festival 2008 funding(1 st amendment) doc 4 5 6 7 8 9 10 ii 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 '29 o " , I 2 3 attached hereto as Exhibit "A". Section 3. That this Resolution shaIl become effective immediately upon passage. PASSED AND ADOPTED this _ day of September, 2008. CITY OF BOYNTON BEACH, FLORIDA Mayor - Jerry Taylor Vice Mayor - Jose Rodriguez Commissioner - Ronald Weiland Commissioner - Woodrow L. Hay Commissioner - Marlene Ross ATTEST: Janet M. Prainito, CMC City Clerk (Corporate Seal) \greements\lnterlocals\Heritage Festival 2008 funding(1st amendment).doc _ ".'TV ANL BETWEEN PALM BEA'. - - - -. FIRST AMENDMENT TO AGREEMENT THE 2008 HERITAGE r:EL:1 f~.AT\(" THE CITY OF BOYNTON BEACH FOR -I"~ ,)eacn , b ano )E t'N'; ~. c . , THIS AMENDMENT IS entered I\Ito on -:--e~ei~after "j 3' ri,,' ,: as ' . iunty" County. a political subdivision of the State o~F\Onda~\ hcorporatiO! ,2r~', efer: ,j to as and the City of Boynton Beacn a Flonda UnlClp "Boynton Beach" WIT N E SSE T H: WHEREAS on June 17,2008, County entered into an J.lgreelllent' F~!008-052J with Bo nton Bea~h. hereinafter referred to as the "Agreemen!"_tr; l,:ovlde -<.ecreatlon Assista~ce Program (RAP) funding in an amount not to exceed '~(r,J)~:o ars~lst wIth the Boynton Beach Heritage Festival. hereinafter referred to as the P,Ole~t. rl WHEREAS Boynton Beach has requested that County change the completion date of the Agreement from June 30, 2008, to September 30, 2008 in order to allow addltlona; project completion time and to accommodate the necessary time for the reImbursement process: and WHEREAS, the Project will benefit all citizens of Palm Beach County. NOW THEREFORE, the parties hereby agree as follows 1, Section 10 of the Agreement is amended to read "Boynton BeaCh shall complete the project by September 30. 2008. and invoices and checks and/or proof of payments submitted for reimbursement must be dated within the Project time frame of December 20. 2007, through September 30.2008, Boynton Beach shall provide its final reimbursement request(s), including a project completion statement and reimbursement documentation as indicated in Section 2 above on or before September 30.2008." 2, Except as provided herein, each and every other term of the Agreement shall remain in full fOrce and effect and the Agreement is reaffirmed as modified herein, IN WITNESS WHEREOF, the parties. by and through their duly authorized agents have hereunto set their hands and seals on the date indicated above WITNESSES: PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS By Dennis L. Eshleman, Director Parks and Recreation Department ATTEST: CITY OF BOYNTON BEACH City Clerk By: Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY By County Attorney zr~\r::_:::;:. ," . .... " -,:' . ,'- .. ' " \ \. /:::: .,C ;-/ ~>7- 0 r.;'-0:'~'-~ VI.-CONSENT AGENDA ITEM C.2 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office D August 19,2008 August 4, 2008 (Noon) D 0 September 2, 2008 August 18,2008 (Noon) D ~ Iff D September ~, 2008 September 2,2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) D Requested City Commission Date Final Form Must be Turned Meetinl!: Dates in to City Clerk's Office October 21, 2008 October 6, 2008 (Noon) November 5, 2008 October 20, 2008 (Noon) November 18,2008 November 3, 2008 (Noon) Legal Unfinished Business :J:a :x \0 .. o en C') n=::j =i-< -<13 ("')'"'l r-eo f'"I'10 ~-< :;:x:'Z u)-I o~ ""1._. ""1'- =.M1 ""'>- 1"1(") :c December 2, 2008 November 17, 2008 (Ne) 0) :z:a c: c;") , Q) NA TURE OF AGENDA ITEM o D ~ D o Announcements/Presentations 0 Administrative 0 Consent Agenda 0 Code Compliance & Legal Settlements 0 Public Hearing 0 City Manager's Report New Business RECOMMENDATION: Motion to approve Resolution No. R08-_ to authorize application and agreement for Library State Aid Grant. EXPLANATION: The State requires that each year, the City Commission authorize the Grant Application and Agreement for Library State Aid. Final grant award is based on FY2006-2007 City of Boynton Beach funds expended for Library Services ($2,029,067). Final grant award to Boynton Beach will be announced in February 2009 and is based on State Legislature approval of State Aid Fund allocation to libraries in the State of Florida, PROGRAM IMP ACT: Approval will qualify the Library to receive a State Aid Grant which is an incentive program designed to encourage communities to provide adequate local funding to support library service. FISCAL IMPACT: State Aid Grants are operational grants that bring additional library resources to the community. Grants formulas are based on local funds invested in library service. The more local money spent on Library Services, the higher the grant amounts. ALTERNATIVES: Do not approve and eliminate the Library from the State Aid Graj Program. / ~ ," ~ City anager's Signature A><sistant to City 7" CinL-- ~~ ~ '$I( City Attotney / Finance / Library Department Name S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC 29 1 RESOLUTION NO. R 08- 2 3 A RESOLVTION OF THE CITY COMMISSION o.F THE 4 CITY OF BOYNTON BEACH, FLORIDA, APPROVING 5 AND AUTHORIZING EXECUTION OF THE LIBRARY 6 STATE AID GRANT AGREEMENT BETWEEN THE 7 CITY OF BOYNTON BEACH AND FLORIDA 8 DEPARTMENT OF STATE, DIVISION OF LIBRARY 9 AND INFORMATION SERVICES; AND PROVIDING AN 10 EFFECTIVE DATE. 11 12 13 WHEREAS, the State of Florida requires that the City of Boynton Beach authorize the 14 Grant Application for Library State Aid each year; and 15 WHEREAS. upon recommendation of staff. the City Commission has determined 16 that it is in the best interests of the residents of the City to authorize execution of the Ii orar: 17 State Aid Grant Agreement with the Florida Department of State. Division of Librar:- and 18 Information Services. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1, The foregoing "Whereas" clauses are hereby ratified and conjirmed as 22 being true and correct and are hereby made a specific part of this Resolution upon adoption 23 hereof. 24 Section 2. The City Commission of the Citv of Boynton Beach. Florida Joes 25 hereby authorize execution of the Libran State Aid Grant Agreement \\ith IloriJa 26 Department of State. Division of Library and Information Services. a copy of \\hich is 27 attached hereto as Exhibit ""X', 28 Section 3, This Resolution shall become etlective immediately upon passage ') 'C'\ RI-SU'.Agreements\LJrallls\Llbrar\ ,Stale ,-\]U (irant .'I!I!X dill II , , , I , I 1 PASSED AND ADOPTED this _ day of September, 2008. 2 3 CITY OF BOYNTON BEACH, FLORIDA 4 5 6 Mayor - Jerry Taylor 7 8 9 Vice Mayor - Jose Rodriguez 10 11 12 Commissioner - Ronald Weiland 13 14 15 Commissioner - Woodrow L. Hay 16 17 18 Commissioner - Marlene Ross 19 ATTEST: 20 21 22 Janet M. Prainito, CMC 23 City Clerk 24 25 26 (Corporate Seal) 27 S:ICAIRESOIAgreementslGrantslLibrary State Aid Grant 2008,doc FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES FY2008-2009 STATE AID TO LIBRARIES GRANT APPLICATION File by October 1, 2008 Check One: Single County Library X Municipal Library County Participating in a Multicounty Library The Boynton Beach City Commission (name of library governing body) governing body for the Boynton Beach City Library (name of county or municipal library) Complete either Section 1 A or 1 B as applicable, 1A Certification of Local Operating Expenditures We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning October 1 , 2006 and ending September 30,2007 for the operation and maintenance of a library under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. We further certify that the amount listed below does not include funds received from the federal government; funds received from state government; or funds used for purchase or construction of a library building or library quarters. Such funds are not eligible to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. Total local funds expended centrally by the library for the operation and maintenance of a library between October 1, 2006 and September 30, 2007. $ 2.029.067 Form #DLlS/SA01 Effective 12-28-2003 page 1 of 3 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES EXPENDITURE OR APPROPRIATION REPORT Library Name: Boynton Beach City Library II. Check Applicable ~ Expenditure Report - October 1,2006 - September 30,2007 _ Appropriation Report - October 1, 2008 - September 30, 2009 {Provide appropriation onlv if the applicant is a newly established public library in the first two years of operation.} EXPENDITURE! FUNDING OR REVENUE SOURCES: TOTAL APPROPRIATION CATEGORY LOCAL STATE FEDERAL OTHER 10 Personal Services $1,503,531 $1,503,531 30 Operating Expenses 316,637 62,101 378,738 60 Capital Outlay (Non-Fixed) 161,295 161,295 Other 47,604 47,604 Total for the operation & $2,029,067 62,101 $2,091,168 maintenance of the library (Record this amount on page 1) 60 Capital Outlay (Fixed, including $2,455,828 $2,455,828 purchase or construction of a library building or quarters) Form #DLlS/SA01 Effective 12-28-2003 page 3 of 3 In connection with the audit requirements addressed in part e., paragraph 1, the Grantee shall ensure that the audit complies with the requirements of Section ~) 15.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations). Rules of the Auditor General. If the Grantee expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the grantee expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the grantee's resources obtained from other than State entities). Information related to the requirements of Section 215.97, Florida Statutes, (the Florida Single Audit Act) and related documents may be found at www.fsaa.state.fl.us . Copies of financial reporting packages required by this agreement shall be submitted by or on behalf of the Grantee directly to each of the following: A. The Department of State at the following addresses: Department of State Grants Office Division of Library and Information Services R. A. Gray Building, 2nd Floor 500 South Bronough Street Tallahassee, FL 32399-0250 B. The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 f. Identify an individual or position with the authority to make minor modifications to the application, if necessary, prior to execution of the agreement. II. The DIVISION agrees to: a. Provide a grant in accordance with the terms of this agreement in consideration of the Grantee's performance hereinunder, and contingent upon an annual appropriation by the Legislature. In the event that the state funds on which this agreement is dependent are withdrawn, this agreement is terminated and the DIVISION has no further liability to the Grantee beyond that already incurred by Page 2 of 5 the termination date. In the event of a state revenue shortfall, Operating Grants shall be reduced in accordance with Section 257.195, Florida Statutes. b. Notify the grantee of the grant award after review and approval of required documents. The grant amount shall be calculated in accordance with Chapter 257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program. c. Distribute grant funds in two payments. The first payment will be requested by the DIVISION from the Comptroller upon execution of the agreement. The remaining payment will be made by June 30. III. The Grantee and the DIVISION mutually agree that: a. This instrument embodies the whole agreement of the parties. There are no provisions, terms, conditions, or obligations other than those contained herein; and this agreement shall supersede all previous communications, representation, or agreements either verbal or written, between the parties. No amendment shall be effective unless reduced in writing and signed by the parties. b. The agreement is executed and entered into in the State of Florida, and shall be construed, performed, and enforced in all respects in accordance with the laws and rules of the State of Florida. Each party shall perform its obligations hereunder in accordance with the terms and conditions of this agreement. c. If any term or provision of the agreement is found to be illegal and unenforceable, the remainder of the agreement shall remain in full force and effect and such term or provision shall be deemed stricken. d. No delay or omission to exercise any right, power, or remedy accruing to either party upon breach or default by either party under this Agreement shall impair any such right, power, or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default, or any similar breach or default. e. The DIVISION shall unilaterally cancel this agreement if the Grantee refuses to allow public access to all documents or other materials subject to the provisions of Chapter 119, Florida Statutes. f. Unless authorized by law and agreed to in writing by the DIVISION, the DIVISION shall not be liable to pay attorney fees, interest, or cost of collection. g. The DIVISION shall not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; nor shall the Grantee exclude liability for its own acts, omissions to act or negligence to the DIVISION. l'h addifion, the Grantee hereby agrees to be responsible for any injury or property damage resulting from any activities conducted by the Grantee. h. The Grantee, other than a Grantee which is the State or agency or subdivision of the State, agrees to indemnify and hold the DIVISION harmless from and against any and all claims or demands for damages of any nature, including but not limited to personal injury, death, or damage to property, arising out of any activities Page 3 of 5 performed under this agreement and shall investigate all claims at its own expense. i. Neither the State nor any agency or subdivision of the State waives any defense of sovereign immunity, or increases the limits of its liability, upon entering into a contractual relationship. j, The Grantee, its officers, agents, and employees, in performance of this agreement, shall act in the capacity of an independent contractor and not as an officer, employee or agent of the DIVISION. Under this agreement, Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment in the State Career Service. Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the DIVISION. k. The Grantee shall not assign, sublicense, nor otherwise transfer its rights, duties, or obligations under this agreement without the prior written consent of the DIVISION, whose consent shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the program. If the DIVISION approves a transfer of the Grantee's obligations, the Grantee remains responsible for all work performed and all expenses incurred in connection with the Agreement. In the event the Legislature transfers the rights, duties, or obligations of the Department to another governmental entity pursuant to section 20.60, Florida Statutes, or otherwise, the rights, duties, and obligations under this agreement shall also be transferred to the successor government entity as if it were an original party to the agreement. I. This agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligation of the DIVISION. m. This agreement shall be terminated by the DIVISION because of failure of the Grantee to fulfill its obligations under the agreement in a timely and satisfactory manner unless the Grantee demonstrates good cause as to why it cannot fulfill its obligations. Satisfaction of obligations by Grantee shall be determined by the DIVISION, based on the terms and conditions imposed on the Grantee in paragraphs I and III of this agreement and guidelines for the State Aid to Libraries Grant Program. The DIVISION shall provide Grantee a written notice of default letter. Grantee shall have 15 calendar days to cure the default. If the default is not cured by Grantee within the stated period, the DIVISION shall terminate this agreement, unless the Grantee demonstrates good cause as to why it cannot cure the default within the prescribed time period. For purposes of this agreement, "good cause" is defined as circumstances beyond the Grantee's control. Notice shall be sufficient if it is delivered to the party personally or mailed to its specified address. In the event of termination of this agreement, the Grantee will be compensated for any work satisfactorily completed prior to notification of termination. Page 4 of 5 n. Unless there is a change of address, any notice required by this agreement shall be delivered to the Division of Library and Information Services, 500 South Bronough Street, Tallahassee, Florida 32399-0250, for the State and, for the Grantee, to its single library administrative unit. In the event of a change of address, it is the obligation of the moving party to notify the other party in writing of the change of address, IV. The term of this agreement will commence on the date of execution of the grant agreement. THE APPLICANT/GRANTEE THE DIVISION Chair of Governing Body or Chief Executive Officer Florida Department of State Division of Library and Information Services Jerry T avlor. Mavor Typed Name Typed Name Date Date Clerk or Chief Financial Officer Witness Janet Prainito. City Clerk Typed Name and Title of Official Date Date Page 5 of 5 - tIC'...'.....'...'! ...::., /'(r. 1 ..... " \.' .' .oJ'-" "0" VI.-CONSENT AGENDA ITEM C.3 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 October 21,2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18, 2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) ~ 1~ September 2, 2008 (Noon) 0 November 18,2008 November 3,2008 (Noon) September)8. 2008 0 October 7, 2008 September 15, 2008 (Noon) 0 December 2, 2008 November 17, 2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: A motion to approve and authorize the City Manager to sign a "Two Year Contact for Life and Disability Insurance Plans for the Employees of the City of Boynton Beach" with Hartford Life and Accident Insurance Company. CONTRACT PERIOD: October 1, 2008 to September 30, 2010. The provision of this Contract allows for two (2) additional one (1) year extensions at the same terms, conditions, and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. EXPLANATION: On August 14, 2008, Procurement Services received and opened eight (8) proposals of which four (4) were non responsive as they did not meet specifaeations. A committee from the Human Resourees Department, which consisted of Sharyn Goebelt, Marylee Coyle, and Patricia Sholas, evaluated all proposals. After careful review of these proposals, (see attached ranking), the Committee recommends awarding this contract to the Hartford Life and Accident Insurance Company as their proposal was the most responsive, responsible proposal and that their coverage meets and exceeds all other proposals submitted (see attached memo). PROGRAM IMPACT: The purpose of this program is to provide group insurance services available to all full-time employees by an insurance carrier for Group Basic Life and Accidental Death and Dismemberment Insurance (AD&D), Group Optional Life and Accidental Death and Dismemberment Insurance (AD& D), Group dependent life insurance, and Group long-term disability insurance (LTD) plans. FISCAL IMPACT: Hartford is providing a 5% overall discount for an award of both Life and Disability Insurance, and is providing a two (2) year rate guarantee. The discounted annual premium should approximate $312,500. ALTERNATIVES: The only alternative would be to incurring significant additional costs. "J~ ~~~r~~AA/~ .' j.:l../v G ~~ Dep ent Head's Signa e re-evaluate opport~es for self-insurance and potentially ~ CIty Manager's Signature . Assistant to City 7'" ~ ~ City A"fney ~ {i!cw~ S:\B~G AITEM ~ STFORM.DOC RESOLFflON NO. R08- -' 4 5 A RESOLUTION OF THE CITY COMMISSION OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER EXECUTE A TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH; AND PROVIDING AN EFFECTIVE DATE, 6 7; Sf 9 10 11 12 u ]4 WHEREAS, the City Commission of the City of Boynton Beach. upon 15 recommendation of staff. deems it to be in the best interests of the residents and citizens of the 16 City of Boynton Beach to approve and authorize the City Manager to execute a j \\ \) :-- ear 17 Contract for Life and Disability Insurance Plans for the employees of the City of 80\'l1ton I S Beach. Il) ~OW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed " as being true and correct and are hereby made a specific part of this Resolution upon auoption 23 hereuf Section 2. Upon recommendation of stat1~ the City Commission of the ('ity ul 24 25 Boynton Beach, Florida does hereby approve and authorize the City Manager to execute a ! 26! T\\o year Contract for Life and Disability Insurance Plans for the employees of the lity of I I 27 I Boynton Beach, a copy of which is attached hereto as Exhibit "A ". 2S I Section 3. That this Resolution shall become effective immediately upon passage, s: CA RESUAgreements'Life and Disability 2 year contract 08-09.doc PASSED AND ADOPTED this _ day of September, 2008. 2 3 CITY OF BOYNTON BEACH, FLORIDA 4 5 6 Mayor - Jerry Taylor 7 8 9 Vice Mayor - Jose Rodriguez 10 11 12 Commissioner - Ronald Weiland 13 14 15 Commissioner - Woodrow L. Hay 16 17 18 Commissioner - Marlene Ross 19 20 ATTEST: 21 22 23 24 Janet M. Prainito, CMC 25 City Clerk 26 27 28 (Corporate Seal) 29 S:\CA\RESO\Agreements\Life and Disability 2 year contract 08-09.doc - 2 - TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH THIS CONTRACT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and HARTFORD LIFE AND ACCIDENT INSURANCE COMPAN\', hereinafter referred to as "the Company", in consideration of the mutual benefits, terms, and conditions hereinafter specified, 1. SERVICES DESIGNATED. The Company IS retained by the City to perform insurance carrier services in connection with the services designated in RFP - "TWO YEAR CONTRACT FOR "LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH" - RFP #062-1610-08/JA. 2, SCOPE OF SERVICES. Company agrees to provide group benefit services, identified on Exhibits 1, 2 & 3 attached hereto, including the terms and conditions of the Request for Proposal. 3. TIME FOR PERFORMANCE, Services under this CONTRACT shall commence upon the giving of written notice by the City to the Company to proceed. Company shall perfornl all group benefit services and provide all work product required during the contract period of October 1. 2008 to September 30. 2010 unless an extension of such time is granted in writing by the City. This CONTRACT allows for two (2) additional one (1) year extensions at the same terms, conditions, and prices subject to Company acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. 4. PAYMENT. The Company shall be paid by the City for insurance services rendered under this CONTRACT as follows: a, Payment for the services provided by Company shall be paid on a monthly basis. determined by the number of full time employees in this program during this period. b, The City may submit Self-Administered Billing Premium Statements to the Company once per month, Such statements will be prepared and checked by the City, and upon approval thereof, payment will be made to the Company in the amount approved. c. Final payment of any balance due the Company of the total premiums earned will be made promptly upon its ascertainment and verification by the City after the completion of all provided services under this CONTRACT and its acceptance by the City. d. Payment as provided in this section shall be full compensation for services rendered and for all materials, supplies, equipment and incidentals necessary to provide group benefit servIces. e. The Company's records and accounts pertammg to this CONTRACT are to be kept available for inspection by representatives of the City and State for a period of three (3) years after final payments. Copies shall be made available upon request. CA-I 5. OWNERSHIP AND USE OF DOCUMENTS. All documents and other materials produced by the Company in connection with the services rendered under this CONTRACT shall be the property of the City. The Company shall be permitted to retain copies, including reproducible copies, in connection with Company's endeavors. 6. COMPLIANCE WITH LAWS. Company shall, in performing the group benefit services contemplated by this CONTRACT, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this CONTRACT. 7. INDEMNIFICATION. Company shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Company's own employees, or damage to property occasioned by a negligent act, omission or failure of the Company. 8. INSURANCE. The Company shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1 ,000,000. Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this CONTRACT. 9. INDEPENDENT CONTRACTOR. The Company and the City agree that the Company is an independent contractor with respect to the services provided pursuant to this CONTRACT. Nothing in this CONTRACT shall be considered to create the relationship of employer and employee between the parties hereto. Neither Company nor any employee of Company shall be entitled to any benefits accorded City employees by virtue of the services provided under this CONTRACT. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Company, or any employee of Company. 10. COVENANT AGAINST CONTINGENT FEES. The Company warrants that they have not employed or retained any company or person, other than a bonafide employee working solely for the Company, to solicit or secure this CONTRACT, and that they have not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Company, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this CONTRACT. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA3 11. DISCRIMINATION PROHIBITED, The Company, with regard to the work performed by II, under this CONTRACT, will not discriminate on the grounds of race, color, national onglll religion, creed, age, sex or the presence of any physical or sensory handicap in the selectic\11 and retention of employees or procurement of materials or supplies. 12. ASSIGNMENT. The Company shall not sublet or assign any of the services covered by this CONTRACT without the express written consent of the City. 13, NON-WAIVER. Waiver by the City of any provision of this CONTRACT or any time limitation provided for in this CONTRACT shall not constitute a waiver of any other proVISiOn. 14. TERMINATION. a, The City reserves the right to terminate this CONTRACT at any time by giving ten ( IOj days written notice to the Company. b. In the event of the death of a member, partner or officer of the Company, or any of its supervisory personnel assigned to the City of Boynton Beach, the surviving members of the Company hereby agree to complete the work under the terms of this CONTRACT. if requested to do so by the City. This section shall not be a bar to renegotiations of this CONTRACT between surviving members of the Company and the City, if the City so chooses. 15. DISPUTES. Any dispute arising out of the terms or conditions of this CONTRACT shall be adjudicated within the courts of Florida, Further, this CONTRACT shall be construed under Florida Law. 16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Attn: Sharvn Goebelt . Human Resources Director CA3 17. INTEGRATED CONTRACT. This CONTRACT, together with attachments or addenda, represents the entire and integrated CONTRACT between the City and the Company and supersedes all prior negotiations, representations, or agreements written or oral. This CONTRACT may be amended only by written instrument signed by both City and Company. DATED this _ day of ,20_ CITY OF BOYNTON BEACH: City Manager Company Attest! Authenticated: Title (Corporate Seal) City Clerk Approved as to Form: Attest! Authenticated: Office of the City Attorney Secretary CA4 RFP# 061-1610-081JA Exhibit 1 PREMIUM QUOTATION SHEET BASIC &; OPTIONAL LIFE ACTIVElRETIREE EMPWYER PAID BASIC LIFEIAD&D LIFE INSURANCE Employer Paid Estimated in Force Monthly Rate Per Monthly Premimn Basic Life Benefit Volume /lives 51,000 (estimated in Force Volume x Monthly RatelS 1 ~OOO Active Basic Life 522,373,900 / 918 $.15 3,356 Active Basic $22,268,900 / 918 $.04 5890.76 AD&D Retiree Basic Life $942,000/314 $.15 5141.30 SUB-TOTAL #1 ANNUAL PREMIUM $4,3 88.15 ACTIVE EMPLOYEE PAID OPTIONAL LIFE MONTHLY PREMIUM RATE SUMMARY Employee Estimated in Force Monthly Rate Per Monthly Premium Age Breakdown Volume $1,000 (Estimated in Force Volwne X Monthly Ratel$l,OOO) Under 30 $4,945,000 .08 5395.60 30 - 34 $9.050.000 .10 5905.00 35-39 59,590,000 .13 51.246.70 40-44 $9,920,000 .22 $2,182.40 45 -49 $8.390.000 .31 52,600.90 50 - 54 $5,380.000 .54 $2.905.20 55 - 59 S 1 ,885,000 .82 $1.545.70 60 --64 $750,000 122 $915.00 65 - 69 $215,000 1.64 $352.60 70 - 74 $4()~OO 3.24 5130.25 75-99 $0 7.00 SO Optional AD&D $35,140,200 .05 $1757.01 SUB-TOTAL #2 ANNUAL PREMIUM $14.936.36 NAME OF COMPANY: Hartford Ufe ..d Acddeat Iall1U'8llce CODlDUV AUTIIORIZED SIGNATURE: ~~ 4~ By signing this proposal sheet your finn is agreeing to the terms and conditions of the Request for Proposal THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE ") RFP# 061-161o-G&lJA EDlblt 1 CODtiDUed ACTIVE EMPLOYEE PAID OPTIONAL SPOUSE LIFE Employee Paid Estimate In force Monthly Rate Monthly Premium Benefit amount Volume.' Lives pee $1,000 (Estimated in force Volwne x Monthly Rate I $1.000 $10,000 Benefit 150.000 .12 $18.00 $20,000 Benefit 1,140,000 .12 $136.80 $30,000 Benefit 4,410,000 ltotal 219 .12 $529.20 lives OPtional AD&D 2.870.000 1101 .05 $143.50 SUB- TOTAL ##3 ANNUAL PREMIUM $827.so AcnvE EMPLOYEE PAID OPTIONAL DEPENDENT CHILDREN LIFE Employee Paid Estimate In force Monthly Rate per Monthly Premiwn Benefit amoWlt Volwne / Lives $1,000 (Estimated in force VollDlle x Monthly Rate 1$1.000 $2.000 Benefit 10,000 /5 .30 $3.00 $5.000 Benefit 195,000 139 .30 $58.50 $10.000 Benefit 1.320.000 /132 .21 $277 .20 SUB-TOTAL #4 ANNUAL PREMIUM 5338.70 . Dependent Life - flat premium regardless of # of eligible dependents enrolled NAME OF COMPANY: partford Life and Aeddeltt IDnraace CODIDUV AUfHORIZEDSIGNATURE: ~~ ~ By signing this proposal sheet your finn is ~ to the tenns and conditions of the Request for Proposal THIS PAGE TO BE SUBMlTfED ALONG WITH RESPONSE IN ORDER rOR.PACKAGE TO BE CONSIDERED COMPLETJ.: AND ACCUTABLE ) RFP# 06%-1610-081JA Exlaibit 2 PREMIUM QUOTATION SHEET EMPLOYER PAID GROUP LONG TERM DISABILITY (LTD) INSURANCE Benefit Amount 6()O!.t of basic monthly earnings up to $6,SOO monthly benefit · Benefit applies to all full time general employees. Excludes sworn Police Officers and Firefighters Estimated Volume Month Lives 51 384.364 592 Rate .501 er$l00 Montbl Premium $6,921.82 1$100 Total AIUI1W L TD Premi1un AmoaDt 921.82 .Pcr current schedule ofbencfits NAME OF COMPANY: Hartford Ufe aad AeddMlt lD.su.raaee COIllHllV AUTHORIZED SIGNATURE: ~ ~ ~ By signing this proposal sheet your firm is agreeing to the terms and conditions of the Request for Proposal TBlS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSWERED COMPLETE AND ACCEPTABLE ) RFP# 062-1610-481JA Exhibit #3 PREMIUM QUOTATION SHEET EMPLOYER PAID AcrIVFJR.ETIREE BASIC LIFE &: AD&:D; OPTIONAL LIFE &: AD&D FOR EMPLOYEE, SPOUSE &: DEPENDENT CHILDREN LIFE; GROUP L TD ADDmONAL DISCOUNT OFFERED ONLY PROPOSERS QUOTING BOTH LIFE AND LTD SHOULD COMPLETE THIS PREMIUM QUOTATION SHEET The City of Boynton Beach is providing an opportunity to proposers who are quoting both the Ufe and L TD product to offer an additional discount in return for being awarded both products. Additional evaluation consideration will be giVal to proposals who offer this additional discomrt offer. The "overan" discount percentage will be locked in for a guaranteed period of two (2) years. The "additloul" discoIlat aen:eataRe wUI be auolied to both vou life ad L TD Drelllium. OueItioa 1#1: CONJ'IRM YOU ~RE OFFERING BOTH A LIJl'E AND LTD OUOTE? Yes IF YES AU YOU OFJi'ERlNG AN ADDmONAL DISCOUNT BASED ON AWARD OF BOTH PRODUcrS AS DESCRIBED ABOVE? Yes IJi' YES WHAT IS TAR DISCOUNT? 5 % CO UOTATlONBELOW Total Life Premium and Discount % applicable to Resulting Reduced Total L TO Premium (carried both products Premium forward from quotation sheet) 527,412.53 5% $26.041.90 TOTAL ANNUAL COMBINED DISCOUNTED $312,502.80 PREMIUM NAME OF COMPANY: Hartford Life aacI Ac:cldeat IDsllrace COIIID1UIY AUJ1IORlZEDSIGNATURE: ~~ A~ By signing this proposal sheet your firm is agreeing to the teml8 and conditions of the Request for Proposal THIS PAGE TO BE SUBMl'ITED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLJ:I'E AND ACCEPTABLE The City of Boynton Beach 100 E, Boynton Beach Boulel'ard p. 0 Fiox 3] 0 Boynton Beach. Flol1da 3."; ~):;-LJ.i] (I Human Resources/Benefits: (:itl] I 7'12-6275 FAX.' (56]) /'42.62/'4 To: Carol Doppler. Purchasing Agent From: Sharyn M. Goebelt. IPMA-CP ;;.;riL"',,,. Human Resources Director I, ) Date: August 28. 2008 RE" Life Insurance & AD&D Vendor Selection RFP #062-161 0-08/JA The current agreement with The Lincoln National Life Insurance Company expires September ::;(), 2008. therefore a request for proposal invitation from carriers (RFP # 062-161 0-08/JA). for a two (2) year contract for "Life and Disability Insurance Plans" for City employees was issued. Eight (g) proposers responded, On Wednesday. August 20. 2008. a selection committee met at a publically noticed meeting to review proposals for Basic Life Insurance. Accidental Death and Dismemberment (AD&D). Retiree Life. and Long Term Disability (L TD) insurance plans. The committee consisted of the follmving members: · Marylee Coyle. Assistant Human Resources Director . Sharyn Goebelt. Human Resources Director · Patricia Sholos. Benefits Administrator The following proposers submitted a bid: · Florida Combined Life . Humana . Lincoln Financial Group . MetLife . Minnesota Life . Reliance Standard . The Hartford . The Standard Insurance Company The following four (4) of the proposers were eliminated as non-responsive because they did nol meet specifications. were incomplete or did not use the required forms: . Florida Combined Life . H umana · Lincoln Financial Group (City's current vendor) . MetLife "An Equal Opportunity Employer" After a thorough evaluation of the proposals based on the criteria defined in the RFP, it was determined that the coverage offered by The Hartford far exceeds all other proposals. Exhibit 1 is a ranking sheet for the four (4) vendors that were reviewed, The Hartford was founded in 1810 and is recognized for its financial strength and stability. As of April, 2008, Hartford Life Insurance Company is rated A+ by A.M. Best. The proposed changes potentially impact all full-time City employees. Hartford is providing a 5% overall discount for an award of both Life and Disability Insurance products. Hartford is matching the current guaranteed Issue amounts and is providing a two (2) year rate guarantee. The City currently pays the premiums for employee Basic Life, AD&D and LTD. The City also pays the premium for a $3,000 life insurance plan for retirees. The selection of Hartford will save the city approximately $75,000 annually. The following rates include a 5% discount from Hartford if awarded both plans, which is being recommended by the committee. Comparisons ofthe current rates to the recommended proposer's rates are as follows: Type of Coverage Employee basic life AD&D Retiree basic life LTD Current rate $.39/$1,000 $.04/$1.000 $.39/$1,000 $.55/$100 Hartford Proposal Rate $.143/$1,000 $.038/$1,000 $.143/$1,000 $.475/$100 Respectfully submitted. ^KKXX ltl~ LUW~~l, ftU~l K~~~U~~lV~, K~~~U~~lbL~ blUU~K WtlU ft~l ALL ~P~CIFICAIIUN~RRRRR ca~oldD~';Plle~'; P~;~-;Jstn~' 'A~e~t \/ '~ "~, ~~ --" '~- ~~---- "". Sharyn Goebelt, Tiuman Resources n i r(~l t, II . -+- 1\ \ '- ,,-~., ...., ....L.----!r.--~. RFP FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH RFP OPENING DATE: AUG, 14,2008 RFP OPENING TIME: 3:00 PM, RFP # 062-1610-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late" VENDORS FLORIDA COMBINED LIFE INSURANCE HARTFORD LIFE AND ACCIDENT HUMANA INSURANCE COMPANY I COMPANY, INC. INSURANCE COMPANY 5011 GATE PKWY, BLDG 200, STE 300 200 HOPMEADOW STREET 3401 S.w. 160TH AVE,2ND FLOOR JACKSONVILLE, FL 32256 SIMSBURY CT, 06089 MIRAMAR, FL 33027 PH: (904)-425-5800 PH: (888)563-1124 PH (954) 599-7903 FAX: (904) 866-4084 FAX: (813) 289-6247 FAX: (305) 370-6517 CO NT ACT: JAMES G. SUTTON CONTACT: CHARLES M, GILL CONTACT: MARGARET TOFFOLl ADDENDUM #2 SUBMITTED ACKNOWLEDGED BUT NOT YES NO SUBMITTED ADDENDUM #1 SUBMITTED ACKNOWLDEGED BUT NOT NO YES SUBMITTED ONE ORIGINAL & SIX (6 )COPIES SUBMITTED YES YES YES STATEMENT OF QUALIFICATIONS SUBMITTED YES YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES YES NONCOLLUSION AFFIDAVIT SUBMITTED YES YES YES CONFIRMATION OF MINORITY OWNED --"- .__m BUSINESS SUBMITTED YES/NOT A MINORITY YES/NOT A MINORITY YES/NOT A MINORITY OWNED BUSINESS OWNED BUSINESS OWNED BUSINESS CONFIRMATION OF A DRUG-FREE WORKPLACE SUBMITTED YES YES YES COMMENTS COMPOSITE RATE IS -- ------ GOOD FOR THREE YEARS FROM EFFECTIVE DATE .----....- __..._____ ._._.._ ...~. .".u.'.,_.-___. ______ -- .~._--"...._~--_._._------~.--~ --".--.._~ __"___'_n______..________..__.___ -------.---.-.-.. ---....- -.--- ----~_._-- i Iff~ ;lnd [)ls;.,lbili1v Insur;_lrh~I' /l)()H RFP FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH RFP OPENING DATE: AUG. 14,2008 RFP OPENING TIME: 3:00 P.M. RFP # 062-1610-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitalion, if any, are hereby rejected as late" VENDORS THE LINCOLN NATIONAL LIFE INS. METROPOLITAN LIFE INSURANCE RELIANCE STANDARD LIFE COMPo LINCOLN FINANCIAL GROUP COMPANY (METLlFE) INSURANCE COMPANY 1300 SOUTH CLINTON STREET 2400 LAKEVIEW PKWY, STE 300 2001 MARKET STREETlSTE 1500 FORT WAYNE, INDIANA 46801 ALPHARETT A, GA 30004 PHILADELPHIA, PA 19103 PH: (800) 238-6252 PH: (678) 319-2235 PH: (267) 256-3500 FAX (860) 466-1348 FAX: (678) 319-3437 FAX: (267) 256-3531 CONTACT: ROBERT RISK CONTACT: WILLIAM A. GRECO CONTACT: ALISON CAPIZZI ADDENDUM #2 SUBMITTED YES YES YES ADDENDUM #1 SUBMITTED NO YES YES ONE ORIGINAL & SIX ( 6 )COPIES SUBMITTED YES YES YES STATEMENT OF QUALIFICATIONS SUBMITTED YES YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES YES NONCOLLUSION AFFIDAVIT SUBMITTED YES/NOT NOTORIZED YES YES CONFIRMATION OF MINORITY OWNED BUSINESS SUBMITTED YES/NOT A MINORITY YES/NOT A MINORITY YES/NOT A MINORITY OWNED BUSINESS OWNED BUSINESS OWNED BUSINESS CONFIRMATION OF A DRUG-FREE WORKPLACE SUBMITTED YES YES YES COMMENTS RFP FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH RFP OPENING DATE: AUG. 14,2008 RFP OPENING TIME: 3:00 P,M, RFP # 062-1610-08/JA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time All other offers submitted in response to this solicitation, if allY, are hereby rejected as late" VENDORS MINNESOTA LIFE INSURANCE STANDARD INSURANCE COMPANY COMPANY 400 ROBERT STREET NORTH 1100 SW. 6TH AVENUE SAINT PAUL, MN 55101 PORTLAND, OR 97204 PH: (651) 665-4584 PH: (800) 378-2389 FAX: (651) 665-7898 FAX: (800) 378-2403 CONTACT: BRIAN C, ANDERSON CONTACT: LYNDA MALECH ADDENDUM #2 SUBMITTED YES YES ADDENDUM #1 SUBMITTED NO* See Notation YES ONE ORIGINAL & SIX ( 6 )COPIES SUBMITTED YES YES STATEMENT OF QUALIFICATIONS SUBMITTED YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES NONCOLLUSION AFFIDAVIT SUBMIi'TEO-- .~ --~- YES YES ------ CONFIRMATION OF MINORITY OWNED BUSINESS SUBMITTED YES/NOT A MINORITY YES/NOT A MINORITY OWNED BUSINESS OWNED BUSINESS CONFIRMATION OF A DRUG-FREE ' - WORKPLACE SUBMITTED YES YES** SEE NOTATIONS" COMMENTS -- -- *Not provided by Demandstar l_ _ - - .fJ~~ ;' Rater: Patricia Sholos ~ Proposer ,/ Hartford Minnesota Life Standard Life Reliance Standard Benefit Provision Possible score Proposer Credentials 5 5 5 5 5 Business Background 5 5 5 5 5 Legal Background 5 0 5 0 1 Proposer references 5 5 5 4 4 Local support/credentials 5 3 3 5 3 City of Boyr,. ., Beach Basic Optional Life Comparison ') Bid Number. 062-1610-08/JA ITotal Qualification & Exp. 251 181 231 191 181 Understanding of proiect 5 5 5 3 4 Guaranteed Issue Level 10 10 10 10 10 Customer Service 10 10 9 10 9 Transitioning Current 5 5 5 4 5 Conversion Option -term 5 3 4 4 5 Web capabilities 5 5 5 5 3 Reports & Mo. Invoice 5 5 3 5 3 Total Technical Approach 45 43 41 41 39 Total Pricing Lowest price 20 20 15 15 13 rate guarantee for x years 5 3 4 5 3 Discount Offered 5 5 0 4 0 Total Pricing 30 28 19 24 16 IGRAND TOTAL 1001 891 831 841 731 S:\HR\BENEFITS\RFP 2008 Life & Disability Plan\Evaluation forms\Raters\Sholos Evaluation Forms (2) City of Boynton Beach Basic Optional Life Comparison Bid Number: 062-1610-08/JA Rater Marylee Coyle Jt7lJ"~ C~ Proposer Proposer Proposer Reliance Standard Benefit Provision Possible score Hartford Minnesota Life The Standard Proposer Credentials 5 5 4 5 5 Business Background 5 5 5 5 5 Legal Background 5 0 5 0 0 Proposer references 5 4 4 5 4 Local support/credentials 5 5 3 4 3 ITotal Qualification & Exp. 1 251 191 211 191 171 Understanding of proiect 5 5 5 3 4 Guaranteed Issue Level 10 7 10 9 7 Customer Service 10 10 9 9 7 Transitioning Current 5 5 4 4 5 Conversion Option -term 5 4 4 3 4 Web capabilities 5 5 5 5 4 Reports & Mo. Invoice 5 5 0 5 1 ITotal Technical Approach I 451 411 371 381 321 Pricing Lowest price 20 20 15 15 13 rate quarantee for x years 5 3 4 5 3 Discount Given 5 5 0 4 0 Total Pricing 30 28 19 24 16 ICombined 1001 881 771 811 651 S:\HR\BENEFITS\RFP 2008 Life & Disability Plan\Evaluation forms\Raters\M Coyle Evaluation Form City of Boyr., . Beach Basic Optional Life Comparison Bid Number: 062-1610-08/JA (',j' Sh /'\ I} Iu....-~ ~~ c Lt Rater: arvn Goebelt (\\, 'j--<'JC-Y ProDoser , Hartford Minnesota Life Standard Life Reliance Standard Benefit Provision Possible score Proposer Credentials 5 5 5 5 5 Business Backaround 5 5 5 5 5 Leaal Backaround 5 0 5 0 0 Proposer references 5 5 4 5 4 Local support/credentials 5 4 3 5 3 ITotal Qualification & Exp. 251 191 221 201 171 Understandina of proiect 5 5 5 3 5 Guaranteed Issue Level 10 10 10 10 8 Customer Service 10 10 9 9 8 Transitionina Current 5 5 4 4 5 Conversion Option -term 5 4 4 4 5 Web capabilities 5 5 5 5 4 Reports & Mo. Invoice 5 5 3 5 3 Total Technical ADDroach 45 44 40 40 38 Total Pricing Lowest price 20 20 15 15 13 Rate auarantee for x years 5 0 4 5 3 Discount Offered 5 5 0 4 0 Total Pricing 30 25 19 24 16 I GRAND TOTAL 1001 881 811 841 711 S:\HR\BENEFITS\RFP 2008 Life & Disability Plan\Evaluation forms\Raters\Goebelt Evaluation Forms (2) Bid 0 c EXHIBn "" CD "" 62-1610-08/J/\ Summar\, FanKing ~ "" ~ 0 Marylee Coyle Patricia Sholos Sharyn Goebelt "'" 0 :z: Proposer - Hartford Rater #1 UJ Rater #2 Rater #3 Averag "- Proposer Credentials 5 5 5 ,,! Business Background .--- >c_.._._ 5 5 5 Legal Background - 0 0 0 Proposer references ,- 4 5 5 - Local support/credentials 5 3 4 <. Understanding of project 5 5 5 "-,i Guaranteed Issue Level 7 10 10 Si I Customer Service 10 10 10 1 C~ Transitioninq Current 5 5 5 ,- Conversion Option -term 4 3 4 4; Web capabilities 5 5 5 ~, . Reports & Mo Invoice 5 5 5 :::: Pricing 20 20 20 20; Rate Guarantee 3 3 0 = . Discount 5 5 5 5: Total Hartford 88 89 88 881 arylee oyle atncla 005 aryn oebelt Proposer - Minnesota Life - Rater #1 Rater #2 Rater #3 Average Proposer Credentials 4 5 5 51 Business Background 5 5 5 5J Leqal Backqround 5 5 5 5i Proposer references 4 5 4 4i Local support/credentials 3 3 3 3i Understanding of project 5 5 5 5i Guaranteed Issue Level 10 10 10 10i Customer Service 9 9 9 9i Transitioning Current 4 5 4 4: Conversion Option -term 4 4 4 4, Web capabilities 5 5 5 5) Reports & Mo, Invoice 0 3 3 r, L Pricing 15 15 15 15, Rate Guarantee 4 4 4 4, Discount 0 0 0 O! Total - Minnesota Life 77 83 81 801 M C P .. Sh I Sh G arylee oye a nCla 005 aryn oe e Proposer - The Standard Rater #1 Rater #2 Rater #3 Average Proposer Credentials 5 5 5 5 Business Backqround 5 5 5 5 Leqal Background 0 0 0 0 Proposer references 5 4 5 5. Local support/credentials 4 5 5 5 Understanding of project 3 3 3 3 Guaranteed Issue Level 9 10 10 10 Customer Service 9 10 9 9 Transitioning Current 4 4 4 4 Conversion Option -term 3 4 4 4' Web capabilities 5 5 5 5 Reports & Mo. Invoice 5 5 5 5 Pricing 15 15 15 15 Rate Guarantee 5 5 5 5 Discount 4 4 4 4 Total - The Standard 81 84 84 83 M C Pt' . Sh I Sh G b It S:\HR\BENEFITS\RFP 2008 Life & Disability Plan\Evaluation forms\Summary ranking of Life and L TO Bid 062- 1610-08 JA Bid 0 C> EXHIBIT '" 62-1610-08/JA Summary Ranking ~ '" , 6 g ~ C> Z w Marylee Coyle Patricia Sholos Sharyn Goebelt c.. Proposer - Reliance Standard Rater #1 Rater #2 Rater #3 Average Proposer Credentials 5 5 5 5 Business Background 5 5 5 5 Leqal Background 0 1 0 0 Proposer references 4 4 4 4 Local support/credentials 3 3 3 3 Understanding of project 4 4 5 4 Guaranteed Issue Level 7 10 8 8 Customer Service 7 9 8 8 Transitioning Current 5 5 5 5 Conversion Option -term 4 5 5 5 Web capabilities 4 3 4 4 Reports & Mo. Invoice 1 3 3 2 Pricing 13 13 13 13 Rate Guarantee 3 3 3 3 Discount 0 0 0 0 Total - The Standard 65 73 71 70 S:\HR\BENEFITS\RFP 2008 Life & Disability Plan\Evaluation forms\Summary ranking of Life and L TO Bid 062- 161 0-08 JA 2 PROPOSER ACKNOWLEDGEMENT Submit RFP's To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 Broadcast Date: July 14, 2008 RFP Title: TWO YEAR CONTRACT FOR "LIFE AND DISABILITY INSURANCE PLANS" FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH RFP Number: 062-1610-08/JA RFP Received By: AUGUST 14,2008 NO LATER THAN 3:00 P.M. (LOCAL TIME) RFP's will be opened in Procurement Services unless specified otherwise, RFP receiving date and time is scheduled for: AUGUST 14,2008 NO LATER THAN 3:00 P.M. (LOCAL TIME) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable sections of the charter and codes of the City. Name of Proposer: Hartford Life and Accident Insurance Company Federal J.D. Number: 06-0838648 A Corporation of the State of: Connecticut Area Code: 888 Telephone Number: 563-1124 Area Code: 813 F AX Number: 289-6247 Mailing Address: 200 Hopmeadow Street City/State/Zip: Simsbury, CT 06089 Proposer Mailing Date: 08/12/2008 ~:.~ ~.~ Authorized Signature Charles M. Gill Name Typed THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL ) ADDENDA CITY OF BOYNTON BEACH FLORIDA RFP TITLE: Two Year Contract For Life and Disability Insurance Plans For The Emplovees Of The City Of Bovnton Beach PROPOSER: _Hartford Life and Accident Insurance Company DATE SUBMITTED: _Due August 14, 3:00 p.m. We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. Ha~ng S1\~JrQ:~ (Name 0 oJect Manager/Architect/Consultant) and having examined the project site (when indicated in these specifications to do so), we propose to perform the work of this Project according to the Contract documents and the following addenda, which we have received: ADDENDUM #2 DATE 07/24/2008 ADDENDUM DATE Verified , all RFP pages and documents received. Only "Addendum 2" actually titled as an "Addendum" . THIS PAGE TO BE SUBMITTED ALONG WImRESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE 18 VERIFIED, All RFP PAGES AND ADDENDUM RECEIVED BY HARTFORD LIFE AND ACCIDENT INSURNCE COMPANY. NOTE: ONLY ADDENDUM #2 IS TITLED AS AN "ADDENDUM" Bid Package Agency Name City of Boynton Beach Bid Name TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH Bid Status Active r -----,.--.--..---~--...."-....".----- -~.-T--.----.----r---.-.-...-------r---'-.----.....- D t T'tl I S' (KB) f Est. Download Time I A t' ocumen I e Ize i at 56K I cion 7 Min. 35 Sec, : '~:1\~r@i!"~~'~~a; ';\,h%~t 'J!:~~d ,., .. 5 Min. 51 Sec. I Download. l~l~~ :f!IJ TWO YEAR CONTRACT FOR LIFE & DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE 113.00 0 Min. 29 Sec, i Download CITY OF BOYNTON BEA I 1....TwO::~siiK~;i~6'~~~c;tJ::QRbIFE&[iISA8ILITY ,.,. .. ....1. . 2S . [bow, ....I:~~.! iINSWMNCEF:iLA;NSFORTH'EEMPl.OYEE'SOFTHE 76.39. . OMin.OEl~'" I UC I ' -... ,v,~-"" ',. -";.'-'- """ ".- ,'-' - "... ., .__..___._______."~._.._____.__,.._ ~"_~__._.__.__._~.__-----!..____~.______ I . , 111 Addendum #2 for Two Year Contract for Life and i Disability Ins Plans for the City of Boynton Beach Ici';.,r~~~~~.'.U.~'~2.'::f~~;'.f.0~~,Y. !~~.'i~~ot1. tr.;~~;~~t.~~'if~'~.nd 'B;isab.ility,l.nsiPI?!i:Js fqtc1be"City.of.l3oyril~tJ';;B~ach!' . I"""" . .c..' ,...., """"'. " ','.", . """"":;"';"'.. " I ~ TWO YEAR CONTRACT FOR LIFE AND i DISABILITY INSURANCE PLANS FOR THE ! EMPLOYEES OF CITY OF BOYNTON BEACH "#~~~~.~'~~l.. .. 1:91TY OF BOYNIOr{SEA . i' . ,. i m TWO YEAR CONTRACT FOR LIFE & DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEA \~I;~~.trw... ~~'e$:ko~ [J1f1;~~'OIS.~BILlIY iI' ..... R€>R 'TIHE EMPL0?(EES'@Eil~l'IE , I t /jl.;,:, .: . :':~:\ ;.,;. .. ri., ",. .' ..;'~~~:.' ., ....." .';ie" 1 m TWO YEAR CON;RACT FOR L1F~ & DISABILI-rY11 i INSURANCE PLANS FOR THE EMPLOYEES OF THE : CITY OF BOYNTON BEA I h I ...., , .. ) 114.70 o Min. 29 Sec. Download 114:64 ':"'.';. ,'-"C:,:'" 114.64 j I I I I. 3();00 I I. 0. Min. 8'$~& ' I i I I Download I I I I ...~ 58.50 o Min. 15 Sec. I EMPLOYEES OF CITY OF BOYNTON BEACH : ~ TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF CITY OF BOYNTON BEACH ! ~";ryV'~~$~,F{:;9g>:N.~~cCTFq~LIFS,:,A;ND iDI~A@II:;P!:}(;;I.t\J~14l~,N,c'lS'iRL~I'I~FQR2r~.I::.' '0' . : EMPLOY6ESfOF,iCf'fY'I;ORBOYNl'ON BEACH ; ,-- " , "-'., ' ,c,,',: - ", .,~" " ". t, " ,,' ' , ' , ~ TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF CITY OF BOYNTON BEACH ~~...... ~)N',' liJ TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF CITY OF BOYNTON BEACH 33.50 o Min, 9 Sec. 1------, ,-------- I I Download I _-" 1~~~d i .' .... :""',";';';-. I ~;~_I QMin.8.S~c. ~ . ',,;' .. ,',. " - .'. ''''', -, ' o Min. 10 Sec. , I Download 1 Min. 13 Sec. STATEMENT OF PROPOSER'S QUALIFICATIONS Each Proposer proposing on work included in these General Documents shall prepare and submit the data requested in the following schedule of information. This data must be included in and made part of each RFP document. Failure to comply with this instruction may be regarded as justification for rejecting the RFP response. * attach additional sheets giving the information 1. 2. Name of Proposer: Business Address: Hartford Life and Accident Insurance Company 200 Hopmeadow Road Simsbury, CT 06089 3. When Organized: Founded 1810 4, Where Incorporated: Connecticut 5. How many years have you been engaged in business under the present firm name? 50 ) 6. General character of work performed by your company. Founded in 1810, The Hartford is one of the largest investment and insurance companies based in the United States, with offices in Japan, Brazil, Ireland, England, and the United States. With nearly 30,000 employees and $26.5 billion in income for 2006, The Hartford is currently ranked 82nd on the 2007 Fortune 100 list. As of first quarter (Q1) 2007, The Hartford is the number 1 seller of fully insured group disability insurance and the number 2 seller of group life insurance. The Hartford is also a leading provider of investment products - annuities, mutual funds, college savings plans - as well as automobile and homeowners' insurance, and business insurance. The Hartford's Group Benefits division provides a portfolio of insurance products to employers, associations, and afrmity groups that offer protection to employees and group members. These products include short term and long term disability insurance, and group life and accident insurance. We also offer a comprehensive suite of voluntary employee insurance products to meet the needs of today's consumer. After nearly 200 years in business, The Hartford is known for its rmancial strength and stability, superior customer service, and continued operational excellence. THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE 19 STATEMENT OF PROPOSAL continued.... . 7. Enclose evidence of possession of required licenses and/or business permits. Included in proposal (See section 1) 8, Number of employees. 30,000 9. Background and experience of principal members of your personnel, including officers, * Included in proposal (See section 1 ) 10. Bonding capacity. $5,000,000 11. Have you ever defaulted on a contract? If so, where and why?* No. Not that we are aware of, 12. Experience in performance of work similar in importance to this project. Proj ect - Life and Disability $ Value Contact Name Phone # City of West Palm Beach $700,000_ Patricia Brosamer, Benefits Manager (561) 494-1013 Shriners Hospitals for Children $1,000,000+ _ Melissa Brannon, HR Proj ect Mgr. (813) 281-8105 Polk County Government $1,900,000_ Mike Kushner - Director Risk Mgt. (863) 534-5265 13. Contracts on hand. 19,379 Life Contracts and 14,576 LTD Contracts 14. Largest completed projects (include final cost). 1) Not Applicable to this RFP 2) 3) 15. List all lawsuits (related to similar projects) or arbitration to which you have been a party and which: * 1) arose from performance: * See response below 2) occurred within the last 4 years: * See response below 3) provide case number and style: * See response below The Hartford is a leading provider of insurance and fmanciaI services. As a result, it is inevitable that we would have legal action brought against us. Any specific information in connection with particular liens, judgments, lawsuits or litigation would be considered Rev, 05130102 THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE :'0 STATEMENT OF PROPOSAL continued...... ') confidential and generally not subject to public disclosure. However, some additional information concerning litigation and regulatory developments is disclosed in the company's most recent SEe Form 8-k riling. A copy of this riling can be obtained at: http://ir.thehartford.com/sec.cfm Dated at: Hartford Life and Accident Insurance Company this J.L day of August 2008 By: ~~~~ (written signature) Name: Charles M. Gill (printed or typed) Title: Assistant Vice President ) Rev. 05/30/02 THIS PAGE MUST BE SUBMITTED ALONG WITH RESPONSE 21 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) : SS > COUNTY OF PALM BEACH I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my fi or by an officer the corporation. By: Sworn and subscribed before ~e this I \ +-h day of ULA:~Y~ , 200L Printed Information: \Y\\c:\n~ C':.~/VO NAME ~~ \V\~~~~ (' TITLE \-\~(~r~ U~G COMPANY . . . . E . . . : . , _ ~ _ _l:;:.;i.1.U;': ~;'::::":a:!:QI''''.Hn..n.. MEUSA A. McGRAW CcmmIDlUfn. ........ ........~.. "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPT ABLE NON COLLUSION AFFIDAVIT OF PRIME PROPOSER ) State of Connecticut ) County of Hartford---.J Charles M.Gill , being first duly sworn, deposes and says that: 1) He is Assistant Vice President of _Hartford Life and Accident Insurance Company_, the Proposer that (Title) (Name of Corporation or Firm) has submitted the attached RFP: 2) He is fully informed respecting the preparation and contents of the attached submittal and of all pertinent circumstances respecting such submittal; 3) Said RFP is genuine and is not a collusive or sham RFP; ) 4) Further, the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Proposer, firm or person to submit a collusive or sham RFP in connection with the Contract for which the attached RFP has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Proposer, firm or person to fix the price or prices in the attached RFP or of any other Proposer, or to fix any overhead, profit or cost element of the RFP price or the RFP price of any other proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Boynton Beach Florida (Local Public Agency) or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed) ~~A:~ (Title) Assistant Vice President SUb"'ribe4, and ,wo~e This ~ day of My commission expires ~13l} 2.'-Di I ,20 0 (t/ ) /I r-' / 'U. '7._ \/~ . \.-. ~ THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE ~~P1~~T NOTARY PUB .. '/ <'1~ 23 MY COUMISSJON EXPlRI;A "'" - ~ CONFIRMA TIOl\' OF MINORITY OWNED BUSINESS A requested form to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Retul11 this form with your bid proposal sheet making it an official part of your bid response. Yes ~- No Is your company a Minority Owned Business? If Yes, please indicate by an "X" in the appropriate box: AMERlCAN INDIAN ) ASIAN BLACK HISP ANIC WOMEN OTHER -~.,'-_.- ~-~~ (specify) ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES ~O If YES, Name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE CONFIRMATION OF DRUG-FREE WORKPLACE ) IDENTICAL TIE SUBMITTALS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals that are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied proposers have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. ) 3) Give each employee engaged in providing the commodities or contractual services that are under submittal a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. ~..A. ~ Proposer's Signature THIS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 25 ".:;CHEDULE OF SUBCONTRACTING/MINORITY BUS11'~ESS ENTERPRISE (MBE/WBE) PARTICIPATION BIDDERS ARE TO SUBMIT A DETAILED LISTING Of ANY SUBCONTRACTOR(S) PARTICIPATION OF ANY PORTION OF THIS PROJECT FOR ANY REASON, RFP TITLE: TWO YEAR CONTRACT FOR "UFE AND DISABILITY INSURANCE PLANS" FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH RFP II: 062-161O-08/JA MAIN CONSULTANT NAME: *MINORITY TYPES: (I) BLACK; (2) IIISP ANIC; (3) WOMEN; (4) OTHER (specify) NAME/ADDRESS/ PHONE OF SUBCONTRACTOR TYPE OF WORK TO BE PERFORMED STATUS v v Yes No MINORITY TYPE *( see key below) CERTIFIED v v Yes No DOLLAR AMOUNT '/';,OF TOTAL None r~dvdeJ IIllS PAGE TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR I)ACKAGE TO BE CONSIDERED COMPI ' ANI> ACCEPTABLE 'r, "~....r"........ \ \ ~ VI.-CONSENT AGENDA ITEM C.4. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR1vl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19, 2008 August 4,2008 (Noon) 0 October 21, 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18, 2008 (Noon) 0 November 5, 2008 October 20. 2008 (Noon) [gJ If 0 November 18,2008 November 3, 2008 (Noon) September ~ 2008 September 2, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17, 2008 (Noon) C'!) - C')-1 =4-< -<. n"" r-CO r"1Q ::0-<: AX -0 di~ RECOMMENDATION: X ~i Motion to approve and authorize the City Manager via Resolution to sign the attached tasIf.'or<lill. ". with Brown and Caldwell for a Strategic Water Master Plan Update, in the amount of $9~0.~ NATURE OF AGENDA ITEM o Announcements/Presentations D [gJ o o Administrative Consent Agenda o City Manager's Report o New Business o o o Legal Unfinished Business <:::) ex> ~ c= Ci') N ex> Code Compliance & Legal Settlements Public Hearing EXPLANA TION: Utilities must periodically update their Master Plan components to assure that they are adequately planning for future growth, regulatory changes, and market conditions. The Utilities Department has previously commissioned studies to review its capital improvement needs for infrastructure improvements and water supply, and also a study to review the adequacy of its water piping network. Both studies resulted in a series of wide-ranging recommendations and improvements that are now being implemented, and will continue to be implemented over the next ten years. This proposed task order will provide a synopsis of the work done to date, and also look beyond the limits of those studies, examining possible challenges and opportunities in the areas of: · Potential Regulatory impacts on Drinking Water Quality, and · Opportunities for providing cost-effective services to other smaller municipal water utilities in the region, including a review of staffing needs. The task order includes a series of meetings between City staff and staff members of various regulatory agencies, plus meetings between members of Boynton Beach and other utilities, so as to explore the potential regulatory impacts and opportunities. PROGRAM IMPACT: The results of this Plan may have far-reaching impacts on the method of water treatment, staffing levels, and the future revenues of the Utility fund. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC 'Cf( , CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: This project is included in the Utilities CIP, and $94,500 is earmarked for this use in the Utilities General Reserve Fund - account no. 403-5000-590-96-10. (WTR 134) ALTERNATIVES: None. Maintain the status quo, and defer exploring these impacts and opportunities at this time. ) I. ~j' , , ,.. .. ;' ".'" -,_........ -,~ .- ! ~~_._... ...... . -,,"u. City Manager's Signature Kurt Bressner UTILITIES Department Name Assistant to City Ma ~ XC: Meter Mazzella Christopher Roschek, P.E. Barbara Conboy Finance Dept. File S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC 1 RESOLUTION NO. R08- 2 3 A RESOLUTION OF THE CITY OF BOYNTON 4 BEACH, FLORIDA, AUTHORIZING THE CITY 5 MANAGER TO EXECUTE TASK ORDER NO. U08-03- 6 06 IN THE AMOUNT OF $94,500.00 WITH BROWN 7 AND CALDWELL, FOR A STRATEGIC WATER 8 MASTER PLAN UPDATE; AND PROVIDING AN 9 EFFECTIVE DATE. 10 11 12 WHEREAS, the Utilities Department must periodically update their Master Plan 13 components to assure that they are adequately planning for future growth, regulatory changes 14 and market conditions; and 15 WHEREAS, this proposed Task Order will provide a synopsis of the work done to 16 date, and also look beyond the limits of those studies, examining possible challenges and 17 opportunities in the area of potential regulatory impacts on drinking water quality and 18 opportunities for providing cost-effective services to other smaller municipal water utilities 19 in the region, including a review of staffing needs; and 20 WHEREAS, the City Commission of the City of Boynton Beach upon 21 recommendation of staff, deems it to be in the best interest of the citizens of the City of 22 Boynton Beach to authorize execution of Task Order U08-03-06 in the amount of 23 $94,500.00 with Brown and Caldwell. 24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 27 being true and correct and are hereby made a specific part of this Resolution upon adoption 28 hereof. SICAIRESOlAgreementslTask - Change OrderslBrown and Caldwell U08-03-06 (Strategic Water Master Plan Update) doc 1 Section 2. The Cit), Commission of the City of Boynton Beach. Florida docs 2 hereby approve. authorize and direct the execution by the City Manager of Task Order llOg- 3 03-06 in the amount of $94.500.00 with Brown and Caldwell. for a Strategic Water Master 4 Plan Update, a copy of which is attached hereto as Exhibit '"A". 5 Section 3. This Resolution shall become effective immediately upon passage 6 PA.SSED AND ADOPTED this day of September. 2008, 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 eJTY OF BOYNTON BEACH. FLORID\ Mayor - Jerry Taylor Vice Mayor Jose Rodriguez Commissioner - Ronald Weiland Commissioner -- WoodrO\\ L. Hay Commissioner - Marlene Ross A.j"l'ES-l": Janet M. Prainito. CMC City Ckrk (Corporate Seal) S \CA\RESU\J\greemenls\l usk - Change Orders\8rown and Caldwell U06 C~3-0li : StrategIc VValer Master Plan Updale I aae 2 r1 ' 1 I j\)\ ,). -,1 I I i \'~I ! L Task Order #U08-03-06 Engineering Services for the Preparation of a Strategic Water Master Plan Update For the City of Boynton Beach A Master Plan is prepared for a utility to summarize its physical assets, operating policies and required improvements. In addition, a Master Plan must also attempt to anticipate the trends in technology and regulations that a utility must plan for or contemplate. The City of Boynton Beach Utilities Department last prepared a formal Master Plan in 1989. Much of the information presented in the 1989 Master Plan is still accurate, however, the environment in which the utility operates has changed significantly. This Task Order will provide authorization for Brown and Caldwell to prepare a Strategic Master Plan Update for the City's Water Utility, A. Background In February 1989, the City of Boynton Beach completed a Water and Wastewater Master Plan that provided a detailed evaluation of the City's projected water and wastewater demands and flows through the year 2000. The plan presented recommended improvements to the City's water supply, treatment, distribution and storage, and wastewater transmission system. Since the Master Plan was completed, many of the recommended improvements have been implemented into the City's water system. However, many of the conditions within the City with respect to the pattern of growth and the City's water use permit from South Florida Water Management District (SFWMD) have changed the environment under which the utility operates. During the past several years, changes have occurred to the pattern of grown within the City and the long-term availability of traditional water supplies. The City's shift towards redevelopment of the eastern portion of the City will shift the center of future demand more towards the City's East Water Treatment Plant. This shift in demand has required a re-evaluation of where the City produces and distributes its potable water. In addition, SFWMD has stated that future water supplies from the regional system will be limited. This change in management approach will require that the City place greater emphasis on water conservation, re-use and the development of alternative water supplies to provide potable water needs in the future. This shift, combined with the uncertainty of future water supply and treatment requirements. warrants an update to the City" s water supply and treatment portions of the Master Plan. During the past three years, Brown and Caldwell has assisted the City with the development of many of the components that will make up the Strategic Water Master Plan Update, These documents, however, were developed in isolation from one another. Therefore, integrating these individual documents into one coherent plan and leveraging any potential synergy will provide value from a planning perspective. Specific documents will include the foUowing: Potable Water Supply Strate2V - In August 2006, Brown and Caldwell completed an evaluation of future water projects for the City of Boynton Beach, The plan developed an approach to interconnect the City's two water treatment plants, take full advantage ()j seasonal aUocation from the Surficial Aquifer and ultimately convert the City's West Water Treatment Plan into a Low Pressure Reverse Osmosis facility using water from the Floridan Aquifer. This report built upon an evaluation process conducted during the Business Case Evaluation. Water Distribution System Modelin2 Study - In 2006, Brown and Caldwell completed an evaluation of the City potable water distribution network, This study evaluated the redevelopment of the Oty's downtown area and considered fire-t1ow and peak water demand requirements. A model was prepared on the City" s potable water distribution system and specific recommendations were made for the system to continue to operate within the City's desired level of service. lO-Year Water Supply Facilities Work Plan - In April 2008. Brown and Caldwell completed a lO-Year Water Supply Facilities Work Plan for the City of Boynton Beach, The plan was required by the Department of Community Affairs to demonstrate that the City had considered future water demands prior to developing or redeveloping land. Thi" report inventoried existing facilities, projected population and potable water demand, and identified the water projects planned to ensure that the City could provide water for the anticipated growth. These three reports make up the core information provided in a traditional Water Master Plan. This information will again be summarized and the previous works cited in the Strategic Water Master Plan Update. In addition. the Utilities Department has expressed the foresight to recognize that changes are occurring in the operational environment thaI will impact the way in which the Utility will provide service in the future. To addre,," these impacts, Brown and Caldwell will sponsor a series of workshops with City staff I() discuss the anticipated changes and opportunities presented in water quality regulation". treatment requirement, new technologies and regionalization, The finding~ of these sessions will be summarized along with an executive overviev.' i.li previously published reports in a single Strategic Water Master Plan Update. ') B. Scope of Work The Scope of Work for Task Order U08-03-06 will be formulated around the proposed outline for the Strategic Water Master Plan Update. The Scope of work will consist of the following elements: Task 1 - Summary of Existing Information This portion of the project will include summarizing information from existing reports, Conclusions previously reached will be reviewed against the backdrop of anticipated future trends in technological improvements and new regulations. Existing information will make up the first four sections of the report as follows: Section 1 - Summary of Existing conditions Section 1 will include a current snap-shot of the Water Utility. It will include a description of the service area, current population, current water demand and an inventory of the wells, raw water piping, treatment systems, potable water storage facilities and distribution systems, Section 2 - Future Conditions Section 2 will include a projection of the growth that the Water Utility will face through 2026. Population growth and projected water demands for each of the municipalities that make up the City's service area will be provided. The anticipated impacts from conservation and water re-use will be incorporated into the water demand projections. Population numbers and per-capita average daily demand numbers will be those developed as part of the lO-Year Water Facilities Supply Plan (Brown and Caldwell, April 2008) Section 3 - Proposed Water Supply Projects A number of water supply projects have been proposed by the City to satisfy potable water demand through 2026. The projects were originally identified in the Potable Water Supply Strategy (Brown and Caldwell. 2006) and were confirmed in the lO-Year Water Facilities Supply Plan (Brown and Caldwell. April 2008). A summary of the water supply projects, implementation schedules and projected costs will be prepared in Section 3. Section 4 - Analysis of Distribution System An analysis of the City's potable water distribution system was performed by Brown and Caldwell in 2006. The analysis consisted of performing a hydraulic model of the distribution network to project system adequacy considering projected down-town redevelopment and peak fire-flow requirements, A summary of the Water Distribution System Modeling Study wiU be presented in Section 4. In addition, the assumptions, 3 limitation~. and recommended improvements to the distribution system will be incorporated into this section of the report. Oeliverables . Kick-off meeting - a kick off meeting will be conducted following the notice to proceed to discuss Task] activities. The sources of all data as well as an order of magnitude for each section will be defined. It is anticipated that the kick-off meeting will be conducted within one week of the project NTP and that meeting minutes will be drafted within 3 days of the meeting. . Request for information - following the kick off meeting, a request for information will be prepared by Brown and Caldwell to obtain current information from the City. . Draft Report of Sections 1 - 4- - A Draft Report containing Sections I - 4 \\'ill be delivered to the City approximately :2 weeks from the NTP. Three paper copies will be delivered to the City for review and comment. The City will compile a single set of comments on Sections I - 4 and return to Brown and Caldwell within ()ne week of Draft Report submission . Final Report of Sections 1 - 4 - The City's comments on the Draft Report will be incorporated into the report. Three copies of the final sections will then be delivered to the City. Sections I - 4 will ultimately be incorporated into the Final Strategic Water Master Plan Update. Task 2 - Review of Water Quality Issues Regulatory requirements drive many of the modifications and improvements required for the water utility. Under Task 2, Brown and Caldwell will conduct a series of workshop~ with SFWMD, Florida Department of Environmental Protection (FDEP) and the Palm Beach County Health Department lPBCHD) and City Staff to discuss issues that will be impacting water quality, treatment and water quality monitoring. During these meetings. the City will gain a better understanding of the strategic direction of each of the regulatory agencies through discussions with senior level staff. Kick off Meeting - A kick off meeting will be scheduled with the City Water Utility Staff at their earliest convenience following the project NTP. During the kick-off meeting the following issues will be discussed: . Workshop organization . Appropriate City staff to attend . Points of contact for each agency Meeting with SFWMD - A meeting will be scheduled with senior level planners at the SFWMD. The meeting wi]] be attended by representatives from Boynton Beach and Brown and Caldwell. The primary focus of this meeting will be trends in per capita allocation, reduced reliance on the Surficial Aquifer. regulation of the Floridan Aquifer. interaction between the Surficial Aquifer and reclaimed water and potential impacts of reclaimed water on the City's West Well Field. Following the meeting, Brown and Caldwell wi]] prepare and distribute meeting minutes. -4 Meeting with FDEP - A meeting will be scheduled with senior level managers with FDEP. The meeting will be attended by representatives from Boynton Beach and Brown and Caldwell. The primary focus of this meeting will be to evaluate trends with concentrate disposal, aquifer storage and recovery, potable water disinfection and water quality issues. Following the meeting, Brown and Caldwell will prepare and distribute meeting minutes Meeting with PBCHD - A meeting will be scheduled with senior level managers with PBCHD, The meeting will be attended by representatives from Boynton Beach and Brown and Caldwell, The primary focus of this meeting will be to evaluate trends with water plant operations and reporting, potable water disinfection, monitoring of pharmaceuticals in raw water, and water quality sampling within the distribution system. Following the meeting, Brown and Caldwell will prepare and distribute meeting minutes. Water Quality Issues - In addition to regulatory issues on a local level, drinking water standards are issued by the U.S. Environmental Protection Agency at a national level. Brown and Caldwell will utilize industry experts to review trends with disinfection / disinfection by-products, the groundwater disinfection rule and proposed changes in primary and secondary drinking water standards. Meeting with City Laboratory Staff - An interview will be conducted with City laboratory staff to review operating issues, capabilities and future requirements to remain accredited and in compliance. During this meeting, BC staff will review existing capabilities and identify additional equipment and resources required to permit the City laboratory to address regional opportunities. A summary of capabilities and additional capacity will also be prepared for use in Section 6 of the Strategic Water Master Plan Report. Preparation of Draft Section 5 - Following the completion of the workshops and interviews, Brown and Caldwell will prepare Draft Section 5 that will address regulatory changes and their impact on the City's Water Utility. The emphasis of Section 5 will be to address strategic trends in the regulatory arena and to identify incremental steps for the City to take to prepare for their arrival. Three paper copies of Section 5 will be delivered to the City for review and comment. The City will compile a single set of comments on Sections 5 and return to Brown and Caldwell within two weeks from the submission of the Draft Report. Preparation of Final Section 5 - The City's comments on the Draft Section 5 will be incorporated into the report, Three copies of the Final Section 5 will then be delivered to the City. Section 5 will ultimately be incorporated into the Final Strategic Water Master Plan Update. Deliverables - The following deliverables will be prepared under Task 2: . Kick-off meeting - a kick off meeting will be conducted as soon as possible after the project NTP, Meeting minutes will be drafted within 3 days of the meeting. 5 . Meeting minutes from meeting with SFWMD. Minutes will be drafted within 3 days of the meeting, . Meeting minutes from meeting with FDEP. Minutes will be drafted within 3 days of the meeting. . Meetin2. minutes from meetin2. with PBCHD. Minutes \vill be drafted within 3 days -~. ~ of the meeting. . A Draft of Section 5 will be delivered to the City approximately ~ weeks from th(' final workshop, Three paper copies will be delivered to the City for review and comment. The City will compile a single set of comments on Sections 5 and return to Brown and Caldwell within two weeks from the submission of the Draft Report. . Final Section 5 - The City's comments on the Draft Section 5 \vill be incorporated into the report. Three copies of the final section will then be delivered to the City. Sections 5 will ultimately be incorporated into the Final Strategic Water Master Plan Update. Task 3 - Regionalization Opportunities The current financial and regulatory environment has made operating a water utility much more challenging. Complying with regulatory requirements, monitoring, reporting, staffing, and maintaining a utility requires full-time, fully-trained staff which several of Boynton Beach's neighbors are having difficulty providing. Because of Boynton Beach' s central location, far reaching distribution network. proximity to small coastal communities and leadership position as a water utility in South Florida, opportunities exist for the City to provide support to their neighbors. Regionalization opportunities may include remote operations, monitoring. reporting, staffing and automation. Although the benefits that the City's Utility can provide may be generated by the Utilities Department Staff, the dialogue for such endeavors must be initiated at the executiv(' level. It is therefore anticipated that the City's Executive Leadership must be involved in this task. Such an effort, if successful. will work to reduce the Utility's unit operating costs and may yield significant savings in its overall operations, Kick off Meeting - A kick off meeting will be scheduled with the City Water Utility Staff at the completion of Tasks land 1. During the kick-off meeting the following issue... will be discussed: . Adjacent Municipality needs . Services that the City can provide . Identification of local municipalities and their contacts . Cost and benefit of providing services to remote customers It is suggested that an Assistant City Manager be assigned to this task to help look for opportunities, gage the City's receptiveness to provide such service and then to coordinate a dialogue with adjacent municipalities. Workshop 1 - Work Force Dynamics - The majority of the utility staff will retire during the planning horizon of this Strategic Water Master Plan Update. Issues will ari"c h and impact the utility as equally trained staff is not available to replace the staff that retires, This workshop will address work force diversity, automation and subcontracting maintenance activities. Automation will be the significant service that the City can provide to other utilities through the use of remote monitoring and centralized control. This service may provide a necessary service and cost savings. In addition, emerging technologies will be discussed in relation to increasing the efficiency of the operation and reducing labor requirements, Workshop 2 - Regulatory Regionalization -It is anticipated that water utilities will become increasingly regionalized as the SFWMD implements water projects that will have regional implications. During this workshop, representatives from Palm Beach County Water Utilities Department and the SFWMD will be invited to discuss their visions and discuss the roles that a regional water providers and a regional reservoir may play in the future for South-Central Palm Beach County. Discussions with Adjacent Municipalities - Following the meetings to discuss regionalization opportunities, Brown and Caldwell will participate in up to four meetings with adjacent communities to discuss regionalization opportunities and services that the City can provide. Brown and Caldwell will present opportunities identified during previous workshops and will document issues and concerns identified by the adjacent municipalities, Preparation of Draft Section 6 - Following the completion of the workshops and interviews, Brown and Caldwell will prepare a Draft Section 6 summarizing regionalization opportunities. Three paper copies of Section 6 will be delivered to the City for review and comment. The City will compile a single set of comments on Sections 6 and return to Brown and Caldwell within two weeks from the submission of the Draft Report. Preparation of Final Section 6 - The City's comments on the Draft Section 6 will be incorporated into the report. Three copies of the final Section 6 will then be delivered to the City. Section 6 will ultimately be incorporated into the final Strategic Water Master Plan Update, Deliverables - The following deliverables will be prepared under Task 3: . Kick-off meeting - a kick off meeting will be conducted as soon as possible after the completion of Tasks 1 and 2. Meeting minutes will be drafted within 3 days of the meeting. . A Draft of Section 6 will be delivered to the City approximately 2 weeks from the final meeting with the adjacent municipalities. Three paper copies will be delivered to the City for review and comment. The City will compile a single set of comments on Sections 6 and return to Brown and Caldwell within two weeks from the submission of the Draft Report. . Final Section 6 - The City's comments on the Draft Section 6 will be incorporated into the report. Three copies of the final section will then be delivered to the City. 7 Sections 6 will ultimately be incorporated into the Final Strategic Water Master Plan Update. Task 4 - Preparation of Final Report Following the finalization of Section 6. Brown and Caldwell will assemble the Strategic Master Plan Update report. The report w'ill incorporate each of the six sections developed under Tasks 1 through 3. In addition. linkages between sections. a table of contents and an Executive Summary will be prepared to join the sections into a cohesive document. Preparation of Draft Master Plan Update - Following the finalization of Section 6. Brown and Caldwell will prepare a Draft Master Plan Update. Five paper copies of the draft report will be delivered to the City for review and comment. The City will compile a single set of comments on the Draft Report and return to Brown and Caldwell within two weeks of the Draft Report submission Meeting to Review City Comments - Following the receipt of the City's comments on the Draft Report a meeting will be conducted to discuss the comments. their incorporation and the final distribution of the report. Preparation of Final Strategic Water Master Plan Update- The City''. comment'. on the Draft Report will be incorporated into the Final Report and ten ( 10) paper copies (II the Final Report will be delivered to the City, In addition. Brown and Caldwell will prepare an electronic version of the Final Strategic Water Master Plan Update (in .pdt format). The electronic version will be formatted to print the entire report with tables and figures embedded. Deliverables: . Five paper copies of Draft Report . Attendance at meeting to discuss City's comments on draft report . T en paper copies of Final Report . Ten electronic copies of Final Report delivered on compact disk. C. INFORMATION NEEDED FROM THE CITY In order to thoroughly address the goals of this Strategic Water Master Plan Update it I'. assumed that Brown and Caldwell will have to work closely with City staff to obtain the most current information available. A pal1ial list of the items needed includes the following: . Current design capacity ratings for the East and West Water Treatment Plan! including firm capacity evaluation . Updated figure illustrating production well "wnes of influence" for the east and west well fields, :-: . Potable water demand information including annual average, peak day, and peak hourly demand. . Conveyance projects completed since the inception of the Water Distribution System Modeling Study, D. ASSUMPTIONS The following assumptions were considered in the development of Task Order U08-03-06: . Sections 1 - 4 will primarily be a cursory review of information pre,riously developed and documented. In some cases, references to previous reports may be substituted for repeating work. . It is anticipated that representatives from the City will attend meeting with the regulatory agencies. Meetings will be conducted in the regulatory offices or in Brown and Caldwell's West Palm Beach office. . The workshops presented under Task 3 are intended for the generation of a dialogue relevant to the City, It is anticipated that each workshop will last approximately 4 hours. The workshops will be intended to increase the City's awareness to certain topics rather than solving that particular issue. . The City will assign an Assistant City J\fanager to interface with adjacent municipalities during Task 3. The City will coordinated all meetings and make initial contacts with municipalities prior to meeting or contact by Brown and Caldwell. . Cost estimations and preliminary designs to provide assistance to adjacent municipalities are not included in this task order. E. COMPENSATION Compensation for services rendered under this Task Order will be in a Lump Sum Pee of $94,950 in accordance with terms and conditions defined in the Professional Services Agreement dated November 18,2003, and as revised from time to time, Periodic invoices will be based on percent complete. The total fee is based on the attached estimated level of effort (Attachment A) and is distributed among the five (5) tasks, as shown below, Project Management Task 1 - Summary of Existing Information Task 2 - Review of Water Quality Issues Task 3 - Regionalization Opportunities Task 4 - Preparation of Pinal Report $ 4,500 $ 15,200 $ 24,950 $ 44,400 $ 5,900 Total Lump Sum Pee $94,500 9 F. AUTHORIZATION APPROVED BY: CITY OF BOYNTON BEACH DA TED this CITY OF BOYNTON BEACH Kurt Bressner City Manager Attest / Authenticated: City Clerk Approved as to Form: Office of the City Attorney day ul ~~. Alhert Basulto, c.G.C Office Manager Attest / Authcntil.atl.J: Secretary / Notary I() .:( )OX Attachment A Client Senior Services Project Staff Graphics Admin. Para- Hours Labor Direct Total Manager Engineer Engineer Specialist Support Professional Cost Expenses $ 190 $ 140 $ 95 $ 80 $ 75 $ 80 Project Management 18 0 0 0 12 0 30 $ 4,320 $ 180 $ 4,500 Task 1 - Summary of Existing Conditions 48 6 16 12 0 26 108 $ 14,520 $ 680 $ 15,200 Task 2 - Review of Water Quality Issues 76 42 18 6 0 18 160 $ 23,950 $ 1,000 $ 24,950 Task 3 - Regionalization Opportunities 168 64 0 8 0 18 258 $ 42,960 $ 1 ,440 $ 44,400 Task 4 - Preparation of Final Report 16 4 12 0 0 12 44 $ 5,700 $ 200 $ 5,900 $ 326 116 46 26 12 74 600 $ 91,450 $ 3,500 $ 94,950 - r VI.-CONSENT AGENDA ITEM C.S CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORIU Requested City Commission Date Final Form Must be Turned Requested City Commission Meetinl( Dates in to City Clerk's Office Meeting Dates 0 August 19, 2008 August 4, 2008 (Noon) 0 October 21, 2008 0 September 2, 2008 August 18, 2008 (Noon) 0 November 5, 2008 ~ '1 0 November 18, 2008 September ~, 2008 September 2, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 Date Final Form Must be Turned in to City Clerk's Office October 6, 2008 (Noon) October 20, 2008 (Noon) November 3, 2008 (Noon) NATURE OF AGENDA ITEM o AnnouncementslPresentations o Administrative ~ Consent Agenda o Code Compliance & Legal Settlements o Public Hearing o November 17, 2008 (N~ c:: G") Nt o City Manager's Report co o New Business o o o Legal Unfinished Business ~ a .. en ... s:! n..... --4-< -<'<= ('")"'t't r-CD I"Tl 0 ;0-< ::Xx . .... (.ho Ii :x: RECOMMENDA nON: Approve resolution No. 08_ authorizing the execution of a resolution for an agreement with Counseling Services Institute, Inc.(CSI), the City's current Employee Assistance Program (EAP) provider, for confidential professional employee assistance services to the City of Boynton Beach employees and their dependents, for an estimated annual expenditure of$10,500,00. EXPLANATION: The current EAP agreement with CSI expires on October 1,2008, thus, in accordance with the City's "Unified Purchasing Procedures", on August 14, 2008, Human Resources requested quotes for EAP servi.ces. Of the three (3) quotes received (Exlubit 1), CSI was selected based on their scope of servi.ces and their competitive bid. Additionally, the City is satisfied with their current level of customer servi.ce. Exhibit 2 is CSI' s scope of work and proposal. CSI offers corifidential, professional EAP Servi.ces from their centraIlocation in Boca Raton, FL, and has a national and international affiliate network that is both credentialed and reliable for immediate servi.ce. They offer assessment, diagnosis and treatment or referral servi.ces to employees and their dependents for a variety of incidences that can cause personal problems to become personnel problems. The services include, but are not limited to legal, financial, mental health, addiction, stress management, eating/gambling disorders, career consultations, marriage and family counseling, scholastic problems for children, mv and AIDS education, support groups and psychiatric disorders, sexual harassment prevention education, critical debriefing and workplace violence intervention and prevention, They also coordinate benefits with the City's current insurance provider Blue CrossIBlue Shield of Florida (BC/BSFL). A further purpose of retaining an EAP for City employees is to keep the City of Boynton Beach compliant with regulations covering policies pertaining to the drug-free workplace and keep the City compliant with Worker's Compensation regulations, which require yearly education on substance abuse to be presented in the workplace, PROGRAM IMPACT: The purpose of this quote was to select and retain a firm for EAP servi.ces for City of Boynton Beach employees. FISCAL IMPACT: The estimated expenditure will be approximately $10,500 annually depending on the City's headcount. The cost for each employee is $12.00 per year. This amount is budgeted for in the Human Resources FY 08/09 budget under Employee Assistance Program line item (Account # 001-1610-513-34-30). S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM. DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ALTERNATIVES: Not enter into a contract with an EAP provider and not be compliant with Worker's Compensation regulations and the Drug Free workplace requirements; enter into an agreement with one (1) of the other two (2) vendors who submitted quotes and pricing between $15,750.00 and $13,125,00 annually for the same services. 1./.. J~ /' .' ~ ' ( Jikl--~-~'~~"~-"~- City Manager's Signature ~ Human Resources Assistant to City Manager ~ - City Attorney / Finance Department Name S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC I' .1 I 2 RESOLUTION NO. R08- 3 4 5 A RESOLUTION OF THE CITY COMMISSION OF 6 BOYNTON BEACH, FLORIDA, APPROVING AND 7 AUTHORIZING EXECUTION OF AN AGREEMENT 8 WITH COUNSELING SERVICES INSTITUTE, INC., 9 FOR AN EMPLOYEE ASSISTANCE PROGRAM WITH 10 AN ESTIMATED ANNUAL EXPENDITURE OF II $10,500.00; AND PROVIDING AN EFFECTIVE DATE. 12 13 14 WHEREAS, on August 14,2008, the Human Resources Department requested quotes 15 for an Employee Assistance Program for the City of Boynton Beach employees; and 16 WHEREAS, three companies responded to the request for quotes with Counseling 17 Services Institute, Inc., being selected based on their scope of services and their competitive ] 8 bid; and 19 WHEREAS, the City Commission of the City of Boynton Beach deems it in the best 20 interest of the City to enter into the Employee Assistance Program Agreement with 2] Counseling Services Institute, Inc for a period of one (1) year, 22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 24 Section 1. Each Whereas clause set forth above IS true and correct and 25 incorporated herein by this reference. 26 Section 2. The City Commission of the City of Boynton Beach, Florida hereby 27 approves and authorizes the City Manager and City Clerk to execute the Employee Assistance 28 Program Agreement between the City of Boynton Beach and Counseling Services Institute, 29 Inc., for an Employee Assistance Program for the period of one (1) year and an estimated S,\CA\RESO\Agreements\Counseling Services Institute (EAP12008,doc 14 ] 5 16 ] 7 ]8 III 20 21 -,-, -" ~.) 24 expenditure of $1 0.500.00, a copy of said Agreement is attached hereto as Exhibit ",,\' -, Section 3. That this Resolution shall become effective immediately upon passage. 3 PASSED AND ADOPTED this__~_ day of September, :2008. 4 5 CITY OF BOYNTON BEACH. FLOR1DA 6 7 8 l) Mayor - JeIT\ Tavlor 10 11 12 1 ') Vice Mayor - Jose Rodriguez Commissioner -- Ronald Weiland Commissioner - Woodrow L. Hay 25 Commissioner -- Marlene Ross 26 ATTEST: 27 28 29 30 Janet M. Prainito, CMC 31 City Clerk '-' _i..:- "" _1 _1 34 (C orporate Seal) 35 36 ... \('''\\RES( J\Agreement"Cnunselmg Scn Ices Institute (b\F 12 (I() 8 dOl I ! I Quote EAP ::.~. .Ices 2008 * ! EXHIBIT o < CI z ~ / Vendor Name Pricin EE Annual for 875 EEs Sco e of Work Counselin Services Institute $12.00 per EE per ear 5 individual sessions; 1 individual session for family members; 6 -1 hr. stress mgt. Program; Drug free workplace education; Consultation, training $10,500.00 su ervisors, EAP romotion, re orts and EAP evaluation. Life Enrichment EAP 6 sessions, 4 EE orientations, 1 supervisor training, brochures, reports, 6 $15,750.00 wellness seminars, mana ement consultation, Rx & alcohol home assessment 5 session with 875 EEs & 1 individual session for family members; newsletter $13,125.00 romotional cam ai n; HR consultation, EAP orientation & su erviso trainin EAP of South Florida Counseling Services Institute is 1st choice S:\HR\EAP\quotes 2007 and 2008\2008 EAP quote comparison pricing\EAP quote 8 21 2008 8/21/2008 '" ; 'I :il ~ -~~- (!:l :z: ~ EXHIBIT SCOPE OF WORK The following proposal will offer confidential, professional Employee Assistance Services to the employees, their dependents and retirees of the City of Boynton Beach. The Counseling Services Institute in Boca Raton, Florida will coordinate all activities of the EAP through its director, Donna Hearn. in the central location in Boca Raton, and has a national and international affiliate network that is both credentialed and reliable for immediate service. The purpose of the EAP is to offer assessment, diagnosis and treatment or referral services to employees, their dependents and retirees for a variety of incidences that can cause personal problems to become personnel problems. The services include, but are not limited to legal, financial, mental health. addiction, stress management, eating/gambling disorders, career consultations, marriage and family counseling, scholastic problems for children, HIV and AIDS education, support groups and psychiatric disorders, sexual harassment prevention education, critical debriefing and workplace violence intervention and prevention. A further purpose is to keep the City of Boynton Beach compliant with regulations covering policies pertaining to drug-free workplace. An EAP also keeps the City of Boynton Beach compliant with Worker's Compo regulations. which require yearly education on substance abuse to be presented in the workplace. Supervisory and management training will also be provided on an on-going basis, A further service of CSI's EAP is on-going Education, Awareness and Prevention program to help insure prevention and/or timely interventions thereby reducing liability, -1- Submitted by: Service Areas: Mailing Address: Phone: Fax: Services: Fee For Service: Time Period: Licenses: Certifications: Liability Ins: Memberships: EMPLOYEE ASSISTANCE PROGRAM PROPOSAL FOR THE CITY OF BOYNTON BEACH Counseling Services Institute Donna Hearn, LMHC, CAP, SAP, Director Local and Statewide National Referral Network International Referral Network - Rome; Paris; Switzerland 7601 Federal Hwy., Suite 165-B, Boca Raton, FL 33487 561-995-9500 800-492-0253 561-995-9510 Confidential, professional EAP services for the City of Boynton Beach employees, their dependents and retirees. $12.00 per employee per year One year from date of contract Mental Health Counselor License Certifying Board Addiction Professionals (CBAPF) #369 SAP - Substance Abuse Professional - Dept. Of Transportation Western World; Scottsdale Insurance Compo Greater Boca Raton Chamber of Commerce National Assoc. of Alcohol and Drug Abuse Counselors Children's Cancer Caring Network National Addiction and Psychiatric Services for Children Y A TC - Youth Automotive Training Center Florida Alcohol and Drug Abuse Foundation -2- EMPLOYEE ASSISTANCE PROGRAM OVERVIEW 1. Schedule of Services Provided in base EAP: A: For employees * 5 - individual sessions per employee for evaluation and referral * 1 - individual session for family members * All - alcohol or drug evaluations * 6 - one hour Stress Management Program * Drug-Free Workplace education for all employees presented quarterly * Certificates of Participation for all employees receiving Drug-Free Workplace education * Confidential, personal take-home assessments for indication of alcohol or other drug problems. B: For the employer * Consultation on the design and implementation of necessary policies and procedures * Training for supervisors and managers * Recognition and documentation of performance problems * How to utilize the EAP * In-House promotion of the EAP * Confidential statistical utilization review * Annual EAP evaluation " -.)- The following services will be included in the proposal: For the employees, their dependents and retirees: * 5 office visits per employee * I office visit for dependents * all alcohol and drug evaluations at no charge * 6 - one hour stress management sessions per year * access to monthly educational programs * referral services to most quality-oriented/cost-effective outside programs when necessary * S.A.S.S.I. evaluations for alcohol!drug abuse DUI referrals * monitoring of all treatment modalities for one year * 800-number to contact main Boca Raton office * reduced fees for psychiatric and substance abuse programs and drug tests Counseling Services Institute shall perform for the City of Boynton Beach employees and their eligible family members the following services: . Marital counseling . Divorce adjustment counseling . Job-related counseling . Parent/child counseling . Substance abuse assessment and counseling or referral . Senior services . Counseling or referral related to physical or developmental disabilities . Mental Health assessment and counseling . Unlimited Legal! Financial Consultations provided by EAP . Elder care resource and referral per contract year IT IS IMPORTANT TO NOTE THAT NO ONE WILL BE DENIED SERVICES BECAUSE OF INABILITY TO PAY OR LACK OF INSURANCE. THIS IS THE PHILOSOPHY OF CSI. ALL EMPLOYEES, DEPENDENTS AND RETIREES ARE GIVEN THIS NOTICE IN WRITING. -4- The following services will be offered directly to the City of Boynton Beach: . Technical assistance in the development ofEAP policies & procedures. · Case management (coordination of community resources, follow-up and case advocacy) . Referral to specialized services not offered by EAP, but required by an employee/eligible family member . Supervisory Training sessions . Telephone consultation with EAP staff as necessary . On-site consultation by EAP staff in those cases where EAP & the City of Boynton Beach deem it necessary . Priority for EAP appointments . Benefit Talks / Fairs as needed . New Employee Orientation . Drug Free Workplace Training . U.S, Department of Transportation (DOT) Compliance Training * Program Promotion * Confidential, quarterly evaluation on program utilization * Supervisory and Management Training on: + Ongoing Orientation for New Employees + Documentation of Performance Problems + Recognition of Substance Abuse in the Workplace + Violence Prevention/Intervention + Legal Liability of Supervisor + Do's and Don'ts of Confronting Employees + Sexual Harassment Recognition Issues + 6-Hour Stress Management For Supervisors + Critical Debriefing PROGRAM DEVELOPMENT AND IMPLEMENT A nON FOR THE CITY OF BOYNTON BEACH CSI agrees to offer the following services to the City of Boynton Beach to help establish an EAP: Develop policy and policy statements as well as procedures aimed at personalizing a workplace safety philosophy about the use of an EAP in the workplace. Meet with human resource professionals to help them develop policy statement and encourage support from the top. -5- Promote kickoff of Employee Assistance Program to individuals utilizing the City of Boynton Beach human resource staff. Attend safety meetings, educational programs, or monthly meetings of employees to be available for questions and interventions. Provide the company with a flyer or use their existing form of communication to promote the program. Provide on-going education to employees, families and retirees about health and well-being in the workplace. Aid the City of Boynton Beach in keeping compliant as required by Worker's Compo federal policy of safety sensitive positions. Provide a network of resources to maintain an evaluation of the EAP system on an annual basis with quarterly reports reflecting the demographics and utilization review rates. INDIVIDUALS: All providers are licensed or certified in their specialty fields and will agree to see the member to do initial evaluation with 24 to 72 hours of call as indicated by severity of problem. Members will be contacted by a provider for the purpose of scheduling the initial appointment. Upon initial intake and prior to meeting with the provider, the member will complete a demographic information packet at our office, including providing medical health insurance information where applicable. Each participant will receive lone-hour assessment session per referral whether it a self-referral or supervisory. All referrals will be afforded the utmost in confidentiality as deemed necessary by Federal Regulations and as stated in our philosophy. Assessment and referral services will also be available to family members and retirees. Counseling Services Institute agrees to provide all individuals with the opportunity for educational events throughout the year, at no fee. Counseling Services Institute will provide mailings to announce the event, time and location on a continuous schedule. The stress management program includes 6 one-hour sessions on-site, family members invited, with emphasis on biofeedback and relaxation techniques. -6- SUPERVISORY AND MANAGEMENT TRAINING CSI agrees to provide supervisory and managerial staff with the following: Policy and procedure implementation workshops. Training workshops which include documentation necessItIes; the legalities of policy enforcement; confrontation of employees on work related performance only; do's and don'ts of documentation and confrontation; how to initiate and EAP referral; follow-up and evaluation. Separate sessions for supervisors and managers include orientation; signs and symptoms of performance problems; recognizing the need for a medical, legal or financial referral; and how to facilitate the manager=s role with the EAP liaison. Supervisors will be educated about referrals to agencies, the supervisor's role in the referral and treatment process, and what to accept when the employee returns to the work force. The EAP provider will submit follow-up documentation for one year following treatment on a monthly basis as agreed upon with treatment providers. CSI will offer orientation and training programs quarterly. We believe the success of the program lies in education. Training will be provided on site for 5 or more employees. All training sessions will be geared toward the convenience of the employer with a minimum of 1 hour per quarter. PROGRAM PROMOTION CSI agrees to promote the program to all employees through pamphlets designed to explain the EAP and CSI. (Attachment A) CSI agrees to attend weekly orientation meetings for all new employees and to answer any questions not of a confidential nature. Periodic one-page flyers will be distributed to the human resource department for disbursement to employees on a variety of topics that may interest them. The topics will be presented on or off premises in either a lecture of film format and will deal with issues that are timely and topical. These issues will help to enhance the education of employees and thus prevention measures. CSI will insert prevention articles in paychecks, newsletters, memos or whatever device human resource now uses to promote activities. CSI will incur all expenses for mailing, insertions publications, etc. A booklet for supervisors will be used to help better utilization of the program. (Attachment B) -7- PROGRAM EV ALVA nON Quarterly reports will be submitted to the company which will disclose utilization rates, demographic information, types of problems identified, referral rates, which departments refer (when requested), and whether or not the referral was a supervisory or self-referral. All employees, family members or retirees will have the opportunity to fill out quality assurance evaluations and report his or her experience with the EAP directly and confidentially to the company as per their request. You will receive similar information upon request as anonymous reporting for confidentially reasons. Also, a quality assurance evaluation will be sent to your company by employees who agree to fill out the evaluation. (See Attachment B) FINAL EV ALVA nON CSI agrees to conduct a summarized final evaluation of the program based on participant evaluations, supervisory evaluations and oral reporting of clients. This report will contain strengths and weaknesses of the program, suggestions for future programs, utilization review records, candid, confidential and anonymous employee reactions, supervisory feedback and administrative points of interest. This report will also identify any documentable financial savings that can be attribute to the EAP. TIMETABLE CSI agrees to conduct an informational orientation campaign for existing employees from through . A brochure will be provided for family members and retirees. Training sessions for supervisory staff will begin and continue through This education should be presented prior to general employee orientation so that supervisors will have adequate knowledge of program when asked questions, etc. It is preferable to have all supervisors knowledgeable about the program as early as possible. All orientation, both for employees and supervisors will continue both weekly and monthly from through . It is important that this is ongoing and current. CSI will try to accommodate the schedule of all employees on all shifts when possible. Topics are presented monthly either in-house or out-house and the City of Boynton Beach employees will be invited to those workshops, lectures, films, etc. Quarterly reports will be presented during the first 15 days of the month following the end of the quarter. -8- final summary information will be gathered all year and presented in person 30 days prior to close of contract. FEES CSI will ask for $12.00 per employee per year for all services covered in this proposal. CSI will not assume any costs for referral to outside sources but will try to find the most quality-oriented. cost-effective referral when necessary. Because CSI contracts with a variety of professionals, it is often not necessary to go outside of our network. CSI agrees to negotiate fees for admissions to substance abuse treatment programs, psychiatric institutions and outside referral sources when possible. It is the belief that employees under duress may not be able to negotiate these services and should be represented by professionals. CSI will not assume any financial responsibility for such services and will have employees read and sign an "Explanation of Fees" form. Payment of fees to CSI from the City of Boynton Beach should be paid on a quarterly basis by the 15th of the month following the quarter unless otherwise requested. ASSIST ANCE FROM THE CITY OF BOYNTON BEACH CSI requests that the City of Boynton Beach petition their health insurance carrier to admit providers of services most recommended by the CSI to their provider lists, thus making utilization of those services more available to employees, This will also save the City 0 f Boynton Beach insurance dollars and can help further stretch employee benefits. CSI requests that rooms and audio-visual equipment be provided to help host the educational programs and orientations. Whenever possible, attendance by a particular supervisor or an introduction of the EAP liaison in the beginning of the session would enhance the educational sessions. Support from the top always helps. CSI requests that supervisors refrain from "hall talk" about personnel problems that have been sent to the EAP, CSI reminds all involved that confidentiality is of the utmost importance. CSI requests that the supervisor call the EAP provider directly to ask questions rather than transact through an employee. This would be detailed more closely in supervisory training. Education, awareness and prevention make a great EAP. The more you use our services, the more the City of Boynton Beach and employees benefit. To show a savings in insurance benefits, employee acuity, etc., interaction with the EAP is a must. Thousands of dollars in health benefits can be saved monthly with proper diagnosis, referral and treatment by an EAP. By utilizing an EAP, hundreds of employees and families who previously had little or no recourse to help can have better lives, -9- INDEMNIFICA TIONIHOLD HARMLESS AGREEMENT Counseling Services Institute agrees, in addition to any other obligation, to indemnify the City of Boynton Beach and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the City of Boynton Beach, their agents, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any injury or alleged A) bodily injury, sickness, disease or death or injury to or destruction of tangible property including the loss of use resulting therefrom, or any other damage or loss arising out of or resulting of claims to have resulted in whole or in part from any actual or alleged act or omission of COUNSELING SERVICES INSTITUTE, any subcontractor, anyone directly of indirectly employed by any of entities to whom CSI may refer, of anyone for whose acts any affiliate may be liable in the performance of the EAP; of B) violation of law, statute, ordinance, governmental administration order, rule, regulation of the EAP; or C) liens, claims or actions made by COUNSELING SERVICES INSTITUTE or any affiliate or other party performing the EAP services. The indemnification obligations hereunder shall not be limited by limitation on the amount, type of damages, compensation or benefits payable by or for COUNSELING SERVICES INSTITUTE or an affiliate under Worker's Compensation acts, disability benefit acts, other employee benefits acts or any statutory bar. COUNSELING SERVICES INSTITUTE further agrees to incur all expenses, including attorney's fees, incurred by the City of Boynton Beach to enforce this agreement. If agreement is acceptable, signature of this form will act as a binding agreement and subsequent contract will be submitted on request. Donna Hearn, LMHC, CAP, Director Counseling Services Institute City of Boynton Beach -10- VI.-CONSENT AGENDA ITEM C.6 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORl\t. Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 October 21, 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) 1ZJ September 18,2008 September 2, 2008 (Noon) 0 November 18,2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2,2008 November 17,2008 (Noon) 0 Announcements/Presentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM 1ZJ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Approve by resolution the interlocal agreement between the Board of County Commissioners, Palm Beach County, Florida, and the City of Boynton Beach, Florida authorizing the City of Boynton Beach to enter into the 3rd year ofa 3 year interlocal agreement to receive funding in the amount of$285,000 as a partner in the continued planning and implementation of the Youth Violence Prevention Program (YVPP) in the target area in the City of Boynton Beach. EXPLANATION: This interlocal agreement was originally entered into on February 27, 2007 with Palm Beach County. The agreement outlined the City of Boynton Beach's duties and responsibilities within the concept of developing a Youth Empowerment Center. Our Youth Empowerment Center opened on February 9,2008 in conjunction with the City's Parks and Recreation Department's grand opening of the Carolyn Sims Center. The YVPP currently has seven service providers scheduled to participate in community redevelopment by addressing issues from tutoring to gang prevention and intervention. YVPP is also in planning stages with the Palm Beach County School Board to implement the "Drop Back In" plan. The program utilizes the Hester Center as the "sports hub" facility where most of the sporting activities will take place, in conjunction with what is currently being offered by the Parks and Recreation Department. The YVPP permanent location is the Carolyn Sims Center. Our Executive Committee and Teen Council continue to meet on a monthly basis to make joint decisions about YVPp, PROGRAM IMPACT: This program has the potential to have a long term, systemic impact on the community in which the center resides. YVPP promotes self empowerment at all levels of development. Regardless of social status, economic resources, race or religion all youth battle with decision making. This program, along with the collaborative efforts of the local business, churches, community, courts, schools and police can and will change the future for the City of Boynton Beach for the good, Youth empowered by their community, through their community and for their community are a powerful force of change, Once the youth know that their communities are vested in their futures regardless of their past, they will be invested to make the changes needed for a better tomorrow. This program has the potential to reduce violent crime associated with youth, gang participation, drug use and has the potential to increase civic awareness, compassion, leadership and the potential to change the landscape of this community through self empowerment. S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC ~.....-., .".. . . '. .( \ - ~ ' CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FISCAL IMPACT: (Include Account Number where funds will come from) Funding for the last year has been maintained by the CJC and it is intended that the funding will remain for the 08/09 budget year. The City of Boynton Beach will be contributing an estimated $380,000 in in-kind costs to the Y\'PP. ALTER~ATIVES: Not to enter into the 2008 lnterlocal Agreement with Palm Beach County and forfeit the'rant award. -" ~ ~ ,: .c. )~~._..~~~.... ~""'.~ City Manager's Signature Assistant to City Manager ~ 'I . ,1 1" HIV Department ~ame City Attorney' Finance S:\BlJLLETl!\\FORMS'AGEi\DA ITEM REQUEST FORM,DOl I II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 RESOLUTION R08- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND PALM BEACH COUNTY FOR THE THIRD YEAR OF A THREE YEAR AGREEMENT TO RECEIVE FUNDING IN THE AMOUNT OF $285,000.00 AS A PARTNER IN THE CONTINUED PLANNING AND IMPLEMENTATION OF THE YOUTH VIOLENCE PREVENTION PROJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, this Interlocal Agreement was originally entered into on February 27. 2007, with Palm Beach County; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to authorize execution of the Interlocal Agreement with Palm Beach County for implementation of year three of a three year agreement for funding in the amount of $285,000,00 to for the Youth Violence Prevention Program in the City of Boynton Beach NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption 25 hereof. 26 Section 2. Upon recommendation of staff, this Commission does hereby 27 authorize execution of this Interlocal Agreement between the City of Boynton Beach and 28 Palm Beach County for implementation of year three of a three year agreement for funding 29 in the amount of $285,000.00 for the Youth Violence Prevention Program in the City of 30 Boynton Beach, a copy of said Agreement is attached hereto and made a part hereof as S:\CA\RESO\Agreements\lnterlocals\ILA with PBC for YVPP (year 3),doc l::.xhibit "_\,', 2 Section 3. That this Resolution shall become effective immediateh upon 3 passage. 4 PASSED AND ADOPTED this day of September. 2008, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ATTEST: Janet M. Prainito. CMC City Clerk (Corporate Seal) CITY OF BOYNTON BEACH. FLORIDA Ma\or- Jern Taylor - .. Vice Mayor - lose Rodriguez Commissioner Ronald Weiland Commissioner- Woodrow 1.. Hav Commissioner Marlene Ross S ICAIRESO\Agreements\lnterlocals\ILA with PSC for YVPP (year 31 doc INTERLOCAL AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY, FLORIDA, AND THE CITY OF BOYN10N BEAC,H, FLORIDA THIS INTERLOCAL AGREEMENT is made the first day of October, 2008 by and between the Board of County Commissioners, Palm Beach County, a political subdivision of the State of Florida (herein referred to as the COUNTY), and the City of Boynton Beach, a municipality located in Palm Beach County, Florida (herein referred to as the CITY), each one constituting a public agency as defined in Part I of Chapter 163, Florida Statutes. WITNESSETH: WHEREAS, Section 163.01 of the Florida Statutes, known as the Florida Interlocal Cooperation Act of 1969, authorizes local governmental units to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities in a manner and pursuant to forms of governmental organization that will harmonize geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, Part I of Chapter 163 of the Florida Statutes permits public agencies as defined therein to enter into interlocal agreements with each other to exercise jointly any power, privilege, or authority which such agencies share in common and which each might exercise separately; and WHEREAS, The Criminal Justice Commission (CJC), upon direction from the Board of County Commissioners (BCC), continues the development of a Youth Violence Prevention Project which addresses the increase in violent firearms crimes; and WHEREAS, on December 5, 2006 the BCC approved funding to initiate partnerships with Riviera Beach, West Palm Beach and Boynton Beach to implement the Youth Violence Prevention Project; and WHEREAS, the CITY has presented a proposal to initiate a partnership in accordance with the Youth Violence Prevention Project guidelines; and WHEREAS, the COUNTY, will reimburse the CITY for the expenses outlined in the Budget Narrative in Exhibit "B", up to the amount of $285,000 from October 1, 2008 through September 30, 2009 for the Youth Violence Prevention Project set forth in Exhibit "A". A copy of the budget is attached as Exhibit "B" and by this reference incorporated herein; and WHEREAS the CITY will provide services and expenditures in the targeted areas as set forth in Exhibits "A" and "B"; and NOW, THEREFORE, in consideration of the mutual representations, terms and Page 1 of 6 Pages covenants hereinafter set forth, the parties hereto agree as follows: SECTION 1. PURPOSE and PAYMENT The CITY agrees that it shall implement a Youth Violence Prevention Project in partnership with the COUNTY and adhering to the concepts proposed by the CJC and approved by the BCC, outlined in the Youth Violence Prevention Project Implementation Plan in Exhibit "E". The COUNTY agrees to reimburse the CITY for the expenses identified in Exhibit "B" for the Program in a total amount not to exceed $285,000. The COUNTY'S Executive Director of the Criminal Justice Commission may authorize adjustments in the inclusive budgeted items of up to 10% provided there is not an increase in the total Agreement amount. The COUNTY'S representative shall review in advance all capital and event expenses in excess of $500.00. All events must have their own budgets. All equipment and capital items costing more than $300.00 shall be inventoried and marked. A list of all such items shall be provided to the COUNTY'S representative within twenty (20) days of receipt and prior to payment by the COUNTY. In the event of the termination of the Youth Violence Prevention Project by either party under this or subsequent contracts. the items purchased hereunder shall be immediately transferred to the COUNTY. All subcontracts for services herewith, shall require prior review and written authorization by the COUNTY'S representative. SECTION 2. REPRESENTATIVE/MONITORING POSITION The COUNTY'S representative/contract monitor during the term of this Agreement shall be Brenda Oakes, whose telephone number is (561) 355-1617. The CITY'S representative/contract monitor during the term of this Agreement shall be, Ms. Stacey Robinson whose telephone number is (561) 742-6028. SECTION 3. EFFECTIVE DATE/TERMINATION This Agreement shall take effect on October 1, 2008 and shall continue in full force and effect up to and including September 30, 2009 unless otherwise terminated as provided herein. SECTION 4. RESPONSIBILITIES AND DUTIES The CITY agrees to: provide services and sustain said services in accordance with the Youth Violence Prevention Project Implementation Plan delineated in Exhibit "E". SECTION 5. PAYMENTS/INVOICING AND REIMBURSEMENT The CITY shall submit monthly programmatic reports (Exhibit "C") and monthly financial invoices (Exhibit "0") to the COUNTY which will include a reference to this Agreement. identify the project and identify the amount due and payable to the CITY, as well as confirmation of the CITY's expenditures for the Project. Upon receipt and approval of the CITY's monthly programmatic and fiscal invoices, included as part of Exhibits A and B, the COUNTY will reimburse the CITY the not-to-exceed amount in accordance with Page 2 of 6 Pages the budget (Exhibit "B"). Invoices shall be itemized in sufficient detail for prepayment audit thereof. The CITY shall supply any further documentation deemed necessary by the COUNTY, including detailed data for the purposes of evaluation of the Project by the Florida State University College of Criminology and Criminal Justice. Invoices received from the CITY will be reviewed and approved by the staff of the COUNTY'S CJC, indicating that expenditure has been made in conformity with this Agreement and then will be sent to the COUNTY's Finance Department for final approval and payment. Invoices will normally be paid within thirty (30) days following approval. SECTION 6. ACCESS AND AUDITS The CITY shall maintain adequate records to justify all charges, expenses, and costs incurred in performing the work for at least three (3) years after completion of the Project. The COUNTY shall have access to all books, records and documents as required in this section for the purpose of inspection or audit during normal business hours. SECTION 7. BREACH/OPPORTUNITY TO CURE The parties hereto expressly covenant and agree that in the event either party is in default of its obligations herein, the party not in default shall provide to the party in default thirty (30) days written notice to cure said default before exercising any of its rights as provided for in this Agreement. SECTION 8. TERMINATION This Agreement may be terminated by either party to this Agreement upon sixty (60) days written notice to the other party, SECTION 9. ATTORNEY'S FEES Any costs or expenses (including reasonable attorney's fees) associated with the enforcement of the terms and/or conditions of this Agreement shall be borne by the respective parties; however, this clause pertains only to the parties to this Agreement. SECTION 10. NOTICE AND CONTACT All notices provided under or pursuant to the Agreement shall be in writing, delivered either by hand or by first class, certified mail, return receipt requested, to the representatives identified below at the address set forth below. For the COUNTY: Michael L. Rodriguez Executive Director Criminal Justice Commission 301 N. Olive Ave., Suite 1001 West Palm Beach, Florida 33401 With a copy to: Dawn Wynn, Assistant County Attorney 301 North Olive Avenue, 6th Floor West Palm Beach, FL 33401 For the CITY: Kurt Bressner, City Manager 100 East Boynton Beach Blvd. City of Boynton Beach Page 3 of 6 Pages Boynton Beach, FL 33425 SECTION 11. DELEGATION OF DUTY - - Nothing contained herein shall be deemed to authorize the delegation of the constitutional or statutory duties of the officers of the COUNTY and CITY. SECTION 12. FILING A copy of this Agreement shall be filed with the Clerk and Comptroller in and for Palm Beach County. SECTION13. LIABILITY The parties to this Agreement and their respective officers and employees shall not be deemed to assume any liability for the acts, omissions, and negligence of the other party. Further, nothing herein shall be construed as a waiver of sovereign immunity by either party, pursuant to Section 768.28, Florida Statutes. SECTION 14. REMEDIES This Agreement shall be construed by and governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. SECTION 15. EQUAL OPPORTUNITY PROVISION The COUNTY and the CITY agree that no person shall, on the grounds of race, color. sex, national origin, disability, religion, ancestry, marital status, sexual orientation or gender identity or expression, be excluded from the benefits of, or be subjected to, any form of discrimination under any activity carried out by the performance of this Agreement. SECTION 16. INSURANCE BY CITY OF BOYNTON BEACH Without waiving the right to sovereign immunity as provided by s.768.28 F.S., CITY acknowledges to be self-insured for General Liability and Automobile Liability under Florida sovereign immunity statutes with coverage limits of $100,000 Per Person and $200,000 Per Occurrence; or such monetary waiver limits that may change and be set forth by the legislature. In the event CITY maintains third-party Commercial General Liability and Business Auto Liability in lieu of exclusive reliance of self-insurance under s.768.28 F. S., CITY shail agree to maintain said insurance policies at limits not less than $500,000 combined single limit for bodily injury or property damage. The CITY agrees to maintain or to be self-insured for Worker's Compensation & Employer's Liability insurance in accordance with Florida Statute 440. When requested, CITY shall provide an affidavit or Certificate of Insurance evidencing Page 4 of 6 Pages insurance, self-insurance and/or sovereign immunity status, which the COUNTY agrees to recognize as acceptable for the above mentioned coverages. Compliance with the foregoing requirements shall not relieve the CITY of its liability and obligations under this Interlocal Agreement. Section 17. NOTICES The CITY, and its subcontractors, shall include information in all public announcements, advertisements and printed materials relating to the Youth Violence Prevention Project and its activities thereafter, that the funding has been provided by the Palm Beach County Criminal Justice Commission and the Palm Beach County Board of County Commissioners. Section 18. CRIMINAL HISTORY RECORDS CHECK The CITY shall conduct a Criminal History Records Check including fingerprinting for all CITY employees or subcontractors who are in direct contact with youth program participants. Section 19. REGULATIONS; LICENSING REQUIREMENTS: The CITY shall comply with all laws, ordinances and regulations applicable to the services contemplated herein, to include those applicable to conflict of interest and collusion. The CITY is presumed to be familiar with all federal, state and local laws, ordinances, codes and regulations that may in any way affect the services offered. Section 20. CAPTIONS The captions and section designations herein set forth are for convenience only and shall have no substantive meaning. Section 21. SEVERABILITY In the event that any section, paragraph, sentence, clause, or provision herein shall be held by a court of competent jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect. SECTION 22. ENTIRETY OF AGREEMENT This Agreement represents the entire understanding between the parties, and supersedes all other negotiations, representations, or agreement, written or oral, relating to this Agreement. Page 5 of 6 Pages ATTEST: Sharon R. Bock, Clerk and Comptroller By: Deputy Clerk (SEAL) WITNESSES: APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: County Attorney PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS By: Addie L. Greene, Chairperson CITY: Boynton Beach, FL Kurt Bressner, City Manager APPROVED AS TO TERMS AND CONDITIONS By: Michael L. Rodriguez, Executive Director Criminal Justice Commission Page 6 of 6 Pages From: October 1,2008 City of Boynton Beach Telephone Number 561-742-6643 Si nature Date Submitted 7/30/2008 Si nature . .edN$ri'le Stacey Robinson Exhibit A 2()()8~20()9 AIVUSNOe;QUNlfQRMB. . ofFunder Palm Beach County, Criminal Justice Commission To: September 30, 2009 225 NW. 12th Ave. Boynton Beach, FL 33435 Authorized. re Exhibit A ~ 200S-20(jg AI'J!:J;N DJ;PUNfI:oR!MaUI)~E;1 I Full Name of Fi.lnder Palm Beach County, Criminal Justice Commission Funding period: From October 1,2008 To: September 30,2009 Full Leqal N~me of Aqency Hr. bqc~1 Mi:lressoTAdenQY City of Boynton Beach 225 NW. 12th Ave. Boynton Beach, FL 33435 Telephone Number ., Fax NUmoer ...- 561 -742-6643 561-369-241 8 Si nature DateSubmilted 7i30/2008 ped Name and Title Stacey Robinson Director, yvpp Telephone Number 561-742-6643 Authoriiep Sidbature Signature Title Director. yvpp Typed Name Date .> tal J';' 'I Rub Inson 7/30/2008 k=='=,,,-,o~~- ,_._~____._. __". ..____~_..___.~ "___~____._' _, ,____.. ___,' "'_'M ,___.~,._ .. .--.-- '_"n"n._' I - -~ -..---.-.------------------...--..........--.--.- FORM A: INDIVIDUAL PROGRAM BUDGET NARRATIVE FOR: PALM BEACH COUNTY, CRIMINAL JUSTICE COMMISSION Agency: Program: City of Boynton Beach Proposed Budget For Year Ending: REVENUES 1. Funds from Government Sources 2. Dept. of Children & Families 3. Palm Beach County (Criminal Justice Commission) 4. Children's Services Council 5. Federal (Specify) 6. School District 7. Other 8. United Way 8a. United Way of Palm Bch Cty 8b. United Way/Community Chest 8c. Other United Way 9. Foundation (Specify) 10. Fund Raising 11. Contributions,Legacies & Bequests 12. Membership Dues 13. Program Service Fees and Sales 14. Investment Income 15. In-Kind (City of Boynton Beach) 16. Miscellaneous Revenue 17.Total Revenues All Financial Information Rounded to Nearest Dollar Page 1 of 3 September 30, 2009 PBC Requested Amount Balance Amount $285,000 .$380,000 $285,000 $380,000 Agency: City of Boynton Beach FORM A: INDI\'lDUAL PROGRAI'( BUDGET NARRATIVE Proposed Budget For Year I<:ndillg: Page 2 of 3 September 30,2009 EXPENDITURES PBe Requested Amount Balance Amo un t 18. Salaries (YVPP Director/ Teen Program Coordinator) 98,700.00 19. Employee Benefits a. FICA 7,550.00 b. Benefits 14,000.00 c. d. 20. Sub-Total Employee Benefits 21,550.00 (/.00 21. Sub-Total Salaries & Benefits 120,250.00 0.00 22. Travel a. Travel/Transp<'lnatlulli Mileage 1,5()(J.uO b l'onferences.Rqpstratlull 1 rave:1 I . ()I)(' I)(J 23. Suo-Total Travel 2,500.00 0.00 24. Building/Occupancy a. Rent b. DeprcclUtiull 25. Sub-Total Building/Occupanc~ (UIO 0.00 C ommunica tions/U tilities _M___________ _~_.... .., .,____._..__ _._ "___'__~_~___~.__'___,._ ""'_'_'__'__'-".'_~ 26. a. Telephone 4. (JO(j. un h. Postage & ~ll1pplllg 15o.UU c. Utilities (PO\ver, Water, lias) 27. Sub-Total Communications/Utilities I 4,150.00 0.00 H ,.~_..____ All Financial Information Rounded to N rarest BullaI' FOR[\) \: INDI\'IDtAL PROGRAM BUDGEI "IARRA 1'IVE Agency: City of Boynton Beach Proposed Budget For Year Ending: Page 3 01 3 September 30, 2009 EXPENDITURES PBC Requested Amount Balance Amount 28. Printing & Supplies a. Office Supplies 2,400.00 b. Program Supplies (Supplies for meetings to include games/cards/educational materials/etc.) 2,400.00 c. Printing & Publications 2,500.00 29. Sub-Total Printing & Supplies 7,300.00 0.00 1\ 30. Food Service (For community meetings and special events) ,~ 4,500.00 31. Other a. Professional Fees/Contractual/Legal ,," b. Insurance -- .,....,.,..".,< c. Building Maintenance/Rennovations (Modifications needed to upgrade Youth Empo'Nennent Center/~s!/~?~.l~.:.'t~r lab) 500.00 ,.-..",,--,' ..,.," , , d. Equipment Rental & Maintenance '. e. Specific Assistance to Individuals f. Membership Dues g. Training & Development (Staff and youth to attend local youth training, events, outings) 5,000.00 h. Awards & Grants (Awarded to ogranizations to provide/expand existing servies to youth and teen~.~n target area) 117,800.00 .. i. Payments to Affiliated Organizations j. Payments to Non Affiliated Organizations 18,000.00 k. Miscellaneous 32. Sub-Total Other 141,300.00 0.00 33. Equipment Purchase (General purchases for Youth Empowerment Center) 5,000.00 34. Indirect/Administrative Costs 35. Total Expenditures 285,000.00 0.00 36. Total administrative cost of nropram All Financial Information Rounded to Nearest Dollar FORNI A-I PERSONNEL BUDGET NARRATIVE FOR FUNDER: Palm Beach County, Criminal Justice Commission Agency: City of Boynton Beach Program: YVPP Budget for Fiscal Year October 1, 2007 - September 30, 200S Personnel ~'" of Dates N umber of Salary Per Percentage Tim\:' Agl'IlCY Salary Pay Periods Pay Period of Total Amount Total Positions/Salaries From To Salary YVpp Director 11111 $57,750.()O ] ()/ ], ms l) / 3 (J! 09 26.0() 2221.15 100.00 $57,750.00 $57,750.00 I Teen Program Coordinator lllll $40,950.00 I () liOi:\ (j,30iOIt 26.()() 1575.00 100.00 $40, l)5().00 $40,950.00 -, , .-- -., ~'-_.- ---~..~._-- 1---..-.--.-..- -...-._ ~._,..._---- ~-_."-_. r-" _.."',--,-.-.- 1------ ---.-.-.- 1------- ,..-"". --- .,-------_..-.._-~~---.--- -.-.--..,"......-..-..-- "-" I--- -- ~____n_ ---,-- .. '.---.- ~ ,.- --'.. -.,.--....-. .- -- "...- -"". ---. "" ,,- '."" -..---- ----- -,..---- -.--.- --. -.,," " ,..,---'~_._----_.--- "-"'-~-. ---'-,-~~_._- >"--.-, ,,- -. --"- -'..," --~ -,---. Sub-Iotal Sa es -1. $98,700.0(l $98,700.00 $98,700.00 I -~ ""' - ,"". .,.."""-' .. - -' ""- -----,_."---.'-- ~.."'._.- ."'-----. ( 1) (2) (3) (4) (5) (0) (7) (8) (4) (10) FORM C: TOTAL AGENCY BUDGET BY PROGRAM Page 10f4 Agency: City of Boynton Beach Proposed Budget For Year Ending: September 30, 2009 : : ..11< .: .1/ / .. .:.. ..:.. ..... REVENUES (1) (2) (3) (4) (5) (6) (7) (8) Items Total PROGRAM NAME BBYVPP Budget 1. Funds from Government Sources 1 a. Dept. of Children & Families $0.00 lb. Palm Beach County (CJC) $285,000.00 $285,000.00 lc. Children's Services Council $0.00 Id. Federal (Specify) $0.00 Ie. School District $0.00 If. Other $0.00 2. United Way 2a. United Way of Palm Bch Cty $0.00 2b. United Way/Community Chest $0.00 2c. Other United Way $0.00 3. Foundation (Specify) $0.00 4. Fund Raising $0.00 5. Contributions, Legacies & Bequests $0.00 6. Membership Dues $0.00 7. Program Service Fees and Sales $0.00 8. Investment Income $0.00 9. In-Kind (City of Boynton Beach) $380,000.00 $380,000.00 10. Miscellaneous Revenue $0.00 1l.Total Revenues $665,000.00 $0 $0 $0 $0 $0.00 $665,000.00 FORM C: TOTAL AGENCY BUDGET BY PROGRAM Page 2 of 4 Agency: City of Boynton Beach Proposed Budget For Year Ending: $40,Ol)6.00 EXPENDITURES (I) (2) (3) (4) (5) (6) (7) (8) Items Total PROGRAM NAME BI3')'VPP Budget 12. Salaries $lJX,:()II.UII $98,700.0U 13. Employee Benefits d. FICA. $--',~'i(I.1)1I $7,55U.UU ..._---- h Benet! ts $14,lllH)(JU $14,lJUU.UU -...-....-. 14. Suh-Total Salaries and Belld'its $120,250.00 SO $0 SO $0 $0.00 $120,250.(JU 15. Travel a Travel" ranspunatlun $\ ,'iIlU(JU $1,5UO.UU b, Con terence" Registrution, Tra \ el $1,UIIU.(JU $l,IIOO.OU ,-- --" 16. Sub-Total Tra\el S2,SOO.OO SO $0 SO SO $0.00 $2,'iUO.UU 17. Building/O\\ nership/Occllpanc~ a Rent $(J.(H) ---,.-.-.. .__..,._-,.,"-,-.---- ..~-_._"---' ._----_."~-_. h, Depreciation .- --- Sub- Total Bldg/Ownenhip/Occllpancy $0.00 SO SO $0 SO SO.OO $lU)U 18. COIIlIIlun ications/l' t ilit it's " 1 elephu:1C $l,UUU.UO $4,UUOUU 1---' -..,....---..-.- ...u.__ .... -- "'"-------+~ j'. I', "L't'" ,\ " ULl~"'L q)1111I1 '> 1 i! l ()lJ 'n' .<<,<, -.-.....-- __ L-, ---.-- FORM C: TOTAL AGENCY BUDGET BY PROGRAM Page 3 of 4 Agency: City of Boynton Beach Proposed Budget For Year Ending: $40,086.00 .. ..... EXPENDITURES (1) (2) (3) (4) (5) (6) (7) (8) Items Total PROGRAM NAME BBYVPP Budget c. Utilities (Power/Water/Gas) $0.00 19. Sub-Total Comm/Utilities $4,150.00 $0 $0 $0 $0 $0.00 $4,150.00 20. Printing & Supplies a. Office Supplies $2,400.00 $2,400.00 b. Program Supplies $2,400.00 . $2,400.00 c. Printing & Publications $2,500.00 $2,500.00 21. Sub-Total Printing & Supplies $7,300.00 $0 $0 $0 $0 $0.00 $7,300.00 22. Food Service $4,500.00 $4,500.00 23. Other a. Professional Fees/Contractual/Legal $0.00 b. Insurance $0.00 c. Building Maintenance/Rennovations $500.00 $500.00 d. Equipment Rental & Maintenance $0.00 FORM C: TOTAL AGENCY BUDGET BY PROGRAM Page 4 of 4 Agency: Citv of Bovnton Beach Proposl'd Budget For Yeal' !-:rIding: $40,086.00 EXPENDITURES (1) (2) P) (4) (5) (6) (7) (8) Items Total PROCRAI') NAME BBYVPP Budget c. Specillc Assistance tl \ Individuals $0.00 f---... ..- r Membership Dues $0.00 1-----. -,-'~"'----"'...._- -"_..- -..---.-......-.-..-.-..-- ....----- _. g j raining ,,," LJnelupmenl '1':iJ)()O.OO $:i.UUO.UO _..,_.",~""--"--'- . - .._.._.__.._--_.__.,.~----_. ~. h Awards & (jranls $1 17)lUU()O $11 U:UOOO 1. Payments 1(\ ,'\ITihateu Organizations $U.OO -. J Payments tu ~un Affiliated Organizatiuns $IS,()O()OU $18.UOO.OO k. MiscellaneUlb $0.00 ,._~.""r_"_'~_'~_ 24. Sub-Total Other $141,300.00 $() $0 $0 $0 $().()O $141 JOO.()U 25. Equipmcnt Purchase (capital itcms) S';'UUU.IH) $:i.OOO.OO 26. Indirect/Admin Costs $O()() 27. Total Expenditures $2SS,OOO.00 $0 $0 $0 $0 $ 0 .()() 'i\2S:i.OUU.()11 FORM C-l: TOTAL AGENCY SALARIES BY POSITION FOR: PALM BEACH COUNTY, CRIMINAL JUSTICE COMMISSION Agency: City of Boynton Beach For Year Ending September 30, 2009 Position Title # of Positions Base Salary (Not including benefits) 1 YVPP Director 1.00 $57,750.00 2 Teen Program Coordinator 1.00 $40,950.00 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 TOTAL 2.00 $98,700.00 '{vfP Youth Violence Prevention Program City of Boynton Beach 100 East Boynton Beach Blvd. Boynton Beach, Florida 33425-0310 \ B City of Boynton Beach YVPP 2008-2009 Budget Narrative Salaries: A request for 98,700 will cover salaries for the Director of the YVPP Program and Teen Program Coordinator. The salaries will be 100% covered by the grant and are two full time positions. The salaries are delineated as follows: Director of YVPP Program 57,750 and Teen Program Coordinator 40,950. Benefits: A request for 21,550 (FICA 7,550 and 14,000 insurance) will cover benefits for the Director of the YVPP Program and the Teen Program Coordinator. This request is being made to cover 100% of benefits package to grant funded staff. Travel: 2,500 Transportation: 1,500 - This request is being made to allow one staff person to travel to Crime Prevention conferences as well as conferences suggested by DC or other agencies associated with YVPP. This would cover the cost of airfare, car rental, fuel or any other expense associated with getting to or back from the conference. Conference/Registration: 1,000 - Cost associated with registering for conferences/hotel charges, per diem, any other costs associated with attending National Crime Prevention Conferences. Communications and Utilities: 4,150 Telephone: 4,000 = monthly cell phone charges association with the YVPP program. Postage and Shipping: 150 = miscellaneous postage and shipping charges. Printing and Supplies: 7,300 This request is split into three areas Office supplies: 2,400 Programming supplies: 2,400 Printing and Publications for marketing: 2,500 Food Service: 4,500 This request is being made for a number of community events in planning directly associated with YVPP. 1) Community Outreach Events 2) Youth Empowerment Center snacks and drinks 3) Program/meeting snacks and drinks. EXB Page 2 08-09 Budget Narrative City of Boynton Beach YVPP Other: 141,300 Building Maintenance and Renovation: 500 is requested for modifications needed for youth room, game room, or the computer lab. Training and Development: 5,000 - this area is mainly for youth council and youth council workers. This would allow the youth council to participate in training outside the city limits. Further growth and develop as well as seeing other peers striving for the same outcomes. Awards and Grants: 117,800- We currently have nine service providers seeking funding for the 2008-2009 year. Maddads, Mabco, RM Lee, C.Uoyd Newton, Boys and Girls Club, All Things Possible, Gulfstream Boyscouts of America, Hooked on Fishing Not on Drugs, Kids Korner, Power Through Peace Productions. Maddads - life skills training and teen talks, mentoring Mabco - Arise Life Curriculum, gang resistance RM Lee - Life skills and cultural arts C.Uoyd Newton - Mental and behavioral intervention Boys and Girls Club - mentoring All Things Possible - Gang resistance Boyscouts - non - competitive sports program and scout program Hooked on Fishing Not on Drugs - Drug resistance and intervention Kids Korner - Audio/Visual Production Payment to non-affiliated Organizations: 18,000 monies used for guest speakers or an event that is normally outside but is beneficial to the community and its youth residence, ex. Heritage Celebration, Highwaymen Mural Project, Boynton Beach Art in Public Places. Equipment Purchases: 5,000 monies requested for general equipment purchases for youth empowerment center. Exhibit C Youth Violence Prevention Project Monthly Programmatic Report Palm Beach County Criminal Justice Commission Youth Violence Prevention Coordinator 301 North Olive Ave., Suite 1001 West Palm Beach. FL 33401 Return to: Organization: Project Name: Person completing this form: YOUTH EMPOWERMENT CENTER Please indicate the total number of pilrticipants for the following categories After-school Activities Career Academy: Comm. Outreach Program. Cultural Diversity Training: Employment Services: Job Training: Life Skills: Parenting Classes' Safe School Program Teen Center: Tutoring: Mentoring: JUSTICE SERVICE CENTER --~ REPORTING MONTH: Due Dates: The 10th of each month following each month of services. LAW ENFORCEMENT I Please indicate the following: License Plate Identification System Total number of identifications: I I Community Oriented Policinq Total number of contacts with the public. I I Pagr 'f 2 PI$ese indicate the total number of participants for the followmg categories. Ext. . C Mental Health : Substance Abuse: Probation Sanction: Community Service: Life Skills: . Social Services: Legal Services: Employment: Cult.Competency Training Please include any other information pertaining to current projects/events. Page 2 of 2 Palm Beach County Criminal Justice Commission Exhibit 0 Agency: Reimbursement Request SUMMARY STATEMENT OF TOTAL PROJECT COSTS Project #: , '._-j "~'-'1 Subgrantee: Address: Project Title: Telephone: IClaim #: Claim Period: Salaries & Benefits Other Personal/Contractual Services Expenses Operating Capital Outlay - --~ Indirect Costs Total Claim Amount I hereby certify that the above costs are true and valid costs incurred in accordance with the project agreement. Date Signed Project Director Typed Name of Project Director Palm Beach County Board of County Commissioners Criminal Justice Commission Reserve F: ,n:: ent Request Exh Palm Beach nty Criminal Justice Commission Reimbu. DETAIL OF SALARIES AND BENEFITS Subgrantee: County: Claim Period: Claim #: Project #: Project Title: Telephone: Hrs. Worked Total Type of Work on Hrs. Gross Salary Name of Employee Job Title Performed on Project Project Worked % for Pay Period Charqes to Proiect Subtotals Add Actual Cost of Retirement, Group Insurance, FICA Taxes, Etc. (from Page 3, Details of Benefits) Total Overtime Pay and Benefits (form Page 4, Details of Overtime Pay and Benefits) This column total must appear on Page 1, Summary Statement. Total Salaries and Benefits Palm Beach County Board Of County Commissioners 2 Criminal Justice Commission Reserve Fund Palm Beach County Criminal Justice Commission Reimbursement Request Exhibit 0 DETAIL OF BENEFITS I --.-- -- .._...._._--~--- ----I Subgrantee: County: J Claim Period Claim #: -:r---.-----. -- ------,~-_._--_. -..--..-,..- - ----~ - ~"- -- Project #: Project Title: Telephone: Percentage Total Benefits of Time Health Other Paid this Worked Total Benefits Name of Employee Insurance Life Insurance Retirement FICA (List) Period on Project Charged to Project - -- ________u________ ------ ---- - __n____ -- -- 1----------------- ---------- -- --- .:r----------. ------------- ---- ------ ------_.- -- .---,-..-----", ---.- - ,.---..-------...-..-.--------. -- -_.".. -~-. -----..- .-..--- ~-_._-------- ---.---- - - ------_.- --- -------- ---"- -_.----~- '---- --- --------------- ~~_n ~---_. -- ..----.--...-..." -----.-- --~.._.._.. ----- --------_..- --.,.-,,-.--.---- .. ------ ----------_..-- --- .. --------'-------- t------ - .------------- ------------------ --- --- ------_.- -.-- -- --- ..~---,-~~ .---- -- --- c----------------------~--------- --.--. .--- -- -- ----------- 1------ ------- 1-- --------- I--- - -- -- 1-------- -------- -- --.-" . ---.--.- -- ------- .-.,.--..--.---- - --- ----,....--.-- ------- ...--- ----- - ---.... --- This column total must appear on Page 2, Detail of Salaries & Benefits Total Charges to Project --.- ----....-. - - F'&r:!l Be3~1:1 Counjy_ Hoard Of Cour .,-nnl;,;;;'::;;', Hlel . iT~; :l,::~L"~~:~:JK::~ COrnIllis2J_~-'f' t:'J!ve J:i!,','!' Palm Beach ent Request Exh , nty Criminal Justice Commjssion Reimbu, DETAIL OF OVERTIME PAY AND BENEFITS Subgrantee: County: Claim Period: Claim #: Project #: Project Title: Telephone: , " Type of Work Hrs. Worked Name of Employee Job Title Performed on Project on Project Charaes ta Praieet Subtotals Add Actual Cost of Retirement, Group Insurance, FICA Taxes, Etc. (from Page 5, Details of Benefits for Overtime Only) This column total must appear on Page 2, Detail of Salary and Benefits, if regular Salaries and Benefits are included in the budget. If no regular Salaries and Benefits are included then this column total must appear on Page 1, Summary Statement. Total Overtime Pay and Benefits DETAIL OF BENEFITS FOR OVERTIME ONLY Palm Beach County Board Of County Commissioners 4 Criminal Justice Commission Reserve Fund Palm Beach County Criminal Justice Commission Reimbursement Request Exhibit 0 Subgrantee: County: Project #: Project Title: ~---- --------- Health Insurance Life Insurance Retirement FICA Name of Employee ----- ------------ ------ - ----- -- -------. ~==... .-- ~---......=--~-~-~.. ~-~-_...~-~~.. -==..~ I This column total must appear on Page 4, Detail of Overtime Pay & Benefits l________ ---------------- ----------- ---------------- ---- Total Charges to Project "':'ll!n..BeiJ.ch ",-,,,_l!Jl.!Yn '103rd (':1 r:our~ .:; Claim Period: Other (List) Claim #: Telephone: Total Benefits Charged to Project I I t~ ~!.::~tiCE:_..~~orT!: nlSSICii; Palm Beach 7ty Criminal Justice Commission Reimbur mt Request Exhi' DETAIL OF OTHER PERSONAL/CONTRACTUAL SERVICES (OPS) Subgrantee: County: Claim Period: Claim #: Project #: Project Title: Telephone: Description of Services Provided Vendor (Provide Unit Cost if Applicable) Date Paid Check Number Amount . This column total must appear on Page 1, Summary Statement. Total Palm Beach County Board Of County Commissioners 6 Criminal Justice Commission Reserve Fund Palm Beach County Criminal Justice Commission Reimbursement Request Exhibit 0 DETAIL OF EXPENSES r .------.----~-.---- . I Subgrantee: i I i~__ ________ ! Project #: ] - _.-.".._--~._-_.,-~ County: -!PmjeCt Title: iClaim Period: I I I _ --.l iClaim #: _ ___~J~_ I Telephone: Vendor Descri tion of Item Date Paid Check Number Amount This r:ollHlln total must appear on Page 1. Summary Statement, Total Palm Beach County _______ enard Of Count 'nrnl.<:;s!t}(:'er' : ,firliifli'll ,Justice Commissioli R~ -~lVe Fund Palm Beach fty Criminal Justice Commission Reimbw 3nt Request Exhi DETAIL OF OPERATING CAPITAL OUTLAY (OCO) Subgrantee: r County: Claim Period: Claim #: Project #: Project Title: Telephone: Vendor Description of Property Date Paid Check Number Amount This column total must appear on Page 1, Summary Statement. Total Palm Beach County Board Of County Commissioners 8 Criminal Justice Commission Reserve Fund Palm Beach County Criminal Justice Commission Reimbursement Request Exhibit 0 I Subgrantee: I Project #: Vendor tm l-- Palm Beadl County_____ Board Of CounJ ')lrriISSJ(lfJP,' '"" County: DETAIL OF INDIRECT COSTS Claim Period: Project Title: Descri tion Date Paid This column total must appear on Page 1. Summary Statement. " IClaim #: Telephone : Check Number Amount -~ I - TO!~_-J __~__~~__~_H~_~ J ~~1!Q:.~~l!.!LD.lli~~ll Exhibit E Criminal Justice Commission Implementation Plan for Youth Violence Prevention Project Each participating city, in recognition of the findings of the Criminal Justice Commission's Youth Violence Prevention Project Steering Committee that youth violence must be addressed in a comprehensive and systematic way, wishes to participate in this worthwhile project. Each participating city agrees to: . Abide by the requirement that all city-related projects and efforts will service the residents within the identified geographic areas as outlined by Criminal Justice Commission maps . The city will make a commitment of building space for services within the identified geographical areas . Design a phase-in plan, including timeline, for the creation of a Youth Empowerment Center . Design a phase-in plan, including timeline, for a Justice Service Center . Participate in the multi-agency task force law enforcement component of the Youth Violence Prevention Project . Utilize the findings of the Project's 500 youth surveys to develop and prioritize youth empowerment programs . Pay the city's portion of all goods, services, and personnel used in connection with this project . Develop separate community advisory boards for youth and young adults . Participate in all aspects of evaluation including data collection, data sharing, site monitoring and visits Background: The Criminal Justice Commission utilized a national model created by the U.S. Department of Justice, Office of Justice Programs for the development of the Youth Violence Prevention Project. A comprehensive approach was developed using the research compiled by Florida State University and involved professionals from the criminal justice system, education, and human services, and local youth. Florida State University, Center for Public Policy in Criminal Justice, assimilated and analyzed local violent crime data which demonstrates, after a decline from 1994-2002, a significant increase in murders and firearms crimes. Four subcommittees, including crime prevention, law enforcement, courts and corrections, developed a strategic plan. A Youth Workgroup was formed with' 25 youth from various areas of the county. The Workgroup surveyed over 500 youth, including juveniles in jail and on Department of Juvenile Justice probation. The recommendations made by the Workgroup have been incorporated into the overall plan. The research supports that a multi-agency comprehensive approach is the most effective. The project incorporates the model programs and the recommendations from the Subcommittees. 1 Exhibit E Components: 1. Crime Prevention: The establishment of a Youth Empowerment Center in each targeted area that provides activities and services to youth ages 13-18, including after school programs and activities, tutoring/mentoring, job training for in school and out of school youth, information on resources, gang prevention outreach. parenting classes, employment services. Safe Schools Programs and transportation. 2. Law Enforcement: The law enforcement strategies include: a. Provide training for all law enforcement agencies on the collection of evidence by standardization of evidence collection policies, procedures and training b. Utilization of the newer technology "license plate recognition cameras" in each of the targeted areas c. Community oriented police officer in each targeted area d. Ad campaigns utilizing bus shelters and billboards to assist in cold case investigations, provide crime prevention tips, and to make people aware of the penalties for gun crimes e. Gun safety programs, including working with gun dealers to better secure the firearms f. Multi-Agency Task Forces i. Violent Crimes Task Force ii. Joint operations with Alcohol, Tobacco, Firearms. and Explosives 3. Courts: The strategies for the Courts component are designed to divert youth from the juvenile justice system and provide the judiciary with additional sanctions. a. Extend Youth Court within each targeted area b. Establish Aggression Replacement Therapy (ART) as a specialized program for violent juvenile offenders. ART provides an alternative treatment program to stem the violence at an earlier age c. Initiate judicial training on ways to involve the parents more in the judicial process to reduce the likelihood of recidivism d. Fund new prosecutor to handle violent firearm crimes with defendants up to 29 years of age and to work with law enforcement on the prosecution of these crimes 2 Exhibit E 4. Corrections: Establish a Justice Service Center in each targeted area to provide assistance to juvenile and young adult offenders up to age 29. The Justice Service Center provides services either on-site or through referrals. These services include employment, substance abuse, mental health, legal assistance, re-entry assistance, life skills, and probation sanction assistance. Educational programs such as Safe Schools and Career Academies, and law enforcement strategies except for the cameras and the community oriented police officer would be countywide. Each targeted area will have an Advisory Board of residents and a Teen/Youth Council. For each area, a Memorandum of Understanding will describe the participation of the local government, human service agencies, foundations and other funding sources. The CJC will maintain oversight until all sites have been established. The specific programs are: Youth Empowerment Centers and Justice Service Centers in the five targeted areas incorporate all four components of the plan. Memorandums of Understanding will be completed by Criminal Justice Commission. Youth Empowerment Center Programs: Responsibility Youth Empowerment Facility City Youth/Teen Advisory Council City Councilor Board of youth from the target area to meet regularly to recommend programs and policies of the Youth Empowerment Center Teen Center City Provide educational and recreational programming. Maintain a clean safe and secure environment. Work with the youth council to identify new educational recreational programs, activities and special events. Career Academy MOU with School District Designated Career Academies would provide and Charter School opportunities for in school and out of school youth without regard to grade point average. Develop a pilot career academy through a charter school to be located within the targeted area and based on the career choices that the Youth Council and Citizen Advisory Board identify. After-school Activities City Provide a variety of the latest Recreational programs: martial arts, yoga, surfing, swimming, tennis hip hop - dance, organized sport. Tutoring City 3 Provide before school/after-school tutoring, including I FCA T skill building I Mentoring Provide mentors for youth to support and be positive role models Job Training Workforce Alliance is funding a program for approximately 100 at-risk youths to prepare them for careers and jobs that are in demand in Palm Beach County. The program will supplement existing programs at the high schools of the county and provide additional resources. Junior Achievement of the Palm Beaches will manage the program with the objective of I motivating selected at-risk youth to graduate, providing them additional workplace skills and then assist them with job placement. Workforce Alliance has contracted with three agencies to carry out academic and job-training services for at- risk and disadvantaged youth in Palm Beach County on a year-round basis. Priority will be given to proposals to serve the youth in those areas of the county that were pointed out the research sponsored by the Youth Violence Prevention Committee. Alliance expects to bring the selected programs to over 500 youths, both in-school and out-of-school Information on Resources Provide information on existing resources for youth including school programs, job training and employment opportunities, services available Community Outreach A worker to intervene with youth in the Youth Empowerment Center area to engage them in positive activities. Employment Services Workforce Alliance is funding a program for approximately 100 at-risk youths to prepare them for careers and jobs that are in demand in Palm Beach County. The program will supplement existing programs at the high schools of the county and provide additional resources. Junior Achievement of the Palm Beaches will manage the program with the objective of 4 Exhibit E MOU to be Developed MOU with Workforce Alliance and Palm Beach . Community College i I I City and MOU with I collaborating agencies I I ! I City i i I MOU with Wo Alliance i i I I I i rkforce Exhibit E motivating selected at-risk youth to graduate, providing them additional workplace skills and then assist them with job placement Transportation City The youth surveyed indicated that a major issue to attending programs and activities is transportation. Life Skills City Cultural Diversity Training City Justice Service Cent~r Responsibility Develop the Justice Service Center concept in targeted neighborhoods in order to provide assistance to residents, juvenile offenders, and adult offenders. The Justice Service Center would provided services to assist residents and both juvenile and adult offenders either onsite or through referrals. These services would include employment, substance abuse, mental health, legal assistance, re-entry assistance, life skills, community outreach, and probation sanction assistance. Justice Service Center Facility City Mental Health Services MOU with DCF The Justice Service Center would provide assistance to those seeking mental health services. By partnering with mental health providers, residents and both juvenile and adult offenders can access services through referrals. Substance Abuse Services MOU with DCF Substance Abuse Services- the Justice Service Center would be able to provide substance abuse counseling either on site or through referrals. Community Service City Provide judges with the options of having youth complete their sanctions in the neighborhood and repay the community for their law violations. Employment Services MOU with Workforce Alliance The Justice Service Center would be able to . provide assistance to those seeking employment services. By partnering with the Workforce 5 Exhibit E Alliance and other agencies, the Justice Service Center would offer and array of referrals to partner agencies that can provide the imjividual with assistance in obtaining employment, gaining self-sufficiency, gaining work skills to obtain employment, and upgrading skills to maintain employment. _._~.._- ~ - -~ ---,. -.---- -- -- Legal Services TBD Cultural Competency Training -- ----~_.- City Life Skills City ____I City --~._.. --- Social Services - Law Enforcement Evidence Collection Training and MOU for standardized collection Community Oriented Policing A Community Oriented Police Officer in each of the target areas to develop relationships within the neighborhood help citizens feel safer and become more involved in reducing crime in the area. License Plate Recognition Cameras To place such units in areas where stolen vehicles are most likely to be driven. Gun Safety Programs To develop a plan that would support gun dealers/suppliers partnering with Law Enforcement to better secure their firearms. Most violent crimes involving firearms are from weapons that have been stolen. Helping Law Enforcement track people who have a potential for violence who purchase firearms from them. 1: To work hand in hand with dealers on items that may help in the theft of guns. This would be any items of low cost or impact on the dealers. Example: concrete barriers to stop smash and grabs. ~~r--~---'- Responsibility MOU with Palm Beach Comm College and City City . t--:-1 Un! Y ! -I City City and MOU with Palm Beach Sheriff's Office Violent Crimes Task Force 2: To help identify subjects who may be gang I affiliated or persons involved in criminal activities I that purchase weapons. This could include ____J__ 6 Exhibit E working together at gun shows or simply as tracking over the counter sales. 3: To just plain reduce the number of youths getting access to firearms. Plus reduce the number of violent persons getting firearms. Joint Operations City and MOU with Palm Beach Participate in the Violent Crimes Task Force and Sheriff's Office Violent Crimes other joint operations to target violent offenders Task Force Race Relations Training City Courts Responsibility Youth Court MOU with School District Aggression Replacement Therapy (ART) Contract with Agency to provide it established as a specialized program for violent countywide juvenile offenders. ART provides an alternative treatment program to stem the violence at an earlier age. Initiate judicial training on ways to involve the MOU parents more in the judicial process to reduce the likelihood of recidivism. Fund new prosecutor to handle violent firearm CJC Agreement with Office of the crimes with defendants up to 29 years of age and State Attorney to work with law enforcement on the prosecution of these crimes 7 ..........~..................(..;.. / (, CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOR. VI.-CONSENT AGENDA ITEM D. Requested City Commission Date Fina] Form Must be Turned Meeting Dates in to City Clerk's Office 0 August 19,2008 August4,2008 ~oon) 0 0 September 2, 2008 August ]8, 2008 ~oon) 0 ~ September] 6, 2008 September 2, 2008 ~oon) 0 0 October 7, 2008 September 15, 2008 ~oon) 0 Requested City Commission Meeting Dates Date Fina] Form Must be Turned in to City Clerk's Office October 2],2008 October 6, 2008 (Noon) November 5, 2008 October 20, 2008 (Noon) November 18, 2008 November 3, 2008 (Noon) December 2, 2008 November 17, 2008 (Noon) - .. n C'").=i ~-< -<0 ~..., ." 1m 1"'10 :;0-< :Xz ui-l o 0% ~ ~ ~ :z: NATURE OF AGENDA ITEM o o [gj o o AnnouncementslPresentations Administrative Consent Agenda Code Compliance & Legal Settlements Public Hearing o o o o o City Manager's Report New Business o CD :D- c: (i") N (J'1 -0 :x Legal Unfmished Business .r::- ea RECOMMENDATION: Motion to approve the reduction ofa letter of credit for Las Ventanas from $3,690,671.81 to $1,291,332.00. A letter dated July 9,2008 requesting the reduction is attached. EXPLANATION: This request represents the partial completion of the construction and installation of the required improvements to support the project. There were changes made by the city on the original reduction letter because our inspector did not feel that the reduction warranted as much as Kimley- Horn and associates was requested. The remaining Letter of Credit will be held until the project is completed and the one-year warranty period is complete. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Department Head's Signature ~C~.M ' S' lty anager s 19nature ~ /, t, (".;, ,I '-'~ ,- '...../" ~ /.. Assistant to City Manager Public Works/Engineering Department Name City Attorney / Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC I / / ! ~=~ Kimley-Horn and Associates, Inc. July 9, 2008 047502001 . Mr. Frantz LaFontant Public WorkslEngineering Division City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 SUite 300 601 21 st Street Vera Beach, Florioa 3296C RE: Las Ventanas Site Work Surety Letter of Credit Reduction Dear Mr. LaF ontant: Per our meeting on Friday June 27, 2008 please consider this request for reduction in the Las Ventanas site work Letter of Credit (LOC) surety based on the progress of construction to date and the original cost estimate. Review of the drainage as-built survey indicate that the entire system has been completely constructed except for the installation of drainage control structure CS-1 and manhole junction structure 5-1 and the piping associated with these two structures. The estimated costs for these items remain outstanding in the LOC Reduction Schedule attached. In support of the drainage system construction completion, included for you review are as-built surveys, site photographs on disk, field reports on disk and a letter prepared by Universal Engineering Sciences certifying the construction of storm drain piping is in compliance with the construction documents. , The site preparation/demolition and earth work activities are essentially complete. An allowance for continued maintenance of traffic and final site grading is to remain in the reduced LOC. As . IlJ- you are aware all subgrade, base and the first lift of asphalt are complete for all roadways. All site work line items included in the original LOC, water service, sanitary sewer and perimeter '. landscaping were excluded, have been substantially completed except for sidewalks and curb. The cost estimate for these items, a 10% contingency and an additional 10% for surety comprise the proposed LOC Remainder of$788,311.00. At this time we would like to initiate the process for reducing the existing LOC of $3,690,671.81 to the proposed amount of $788,311.00. Please review the included LOC reduction schedule and supporting documentation which we believe supports the amount of LOC reduction. Please provide guidance on the exchange of LOCs and feel free to contact me if you have any questions or require additional information. , Sincerely, G:147502001\WP\CORRES\F LaFontant LOC Reduction 7-9-0S.doc . TEL 772 562 7981 FAX 772 562 9689 LOC Reduction Schedule 3/20/2008 601 21ST STREET, SUITE 300 VERO BEACH, FL 32960 (772) 562-7981 LAS VENT ANAS Conceptual Opinion of Probable Construction Cost KHA JOB NO. 047502001 The Engineer has no control over the cost of labor, materials, equipment, or over the Contractor's methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to En9ineer at this time and represent only the Engineer's judgment as a design professional familiar with the construction industry. The Engineer cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from its opinions of probable costs. Percent LOC Quantity Unit Unit Cost Unit Total Complete Release Site Preparation/Demolition 5' sidewalk to be removed 833 S.Y. $ 18.00 $ 14.994.00 100% $ 14,994.00 MOT 1 L.S $ 22.00000 $ 22.000.00 50% $ 11,000.00 catch basins to be removed 4 EACH $ 6.000.00 $ 24,00000 100% $ 24,000.00 asphalt to be sawcut and removed 78 S.Y. $ 62.00 $ 4,836.00 100% $ 4,836.00 curb cuts and removal 341 L.F. $ 28.50 $ 9,718.50 100% $ 9,718.50 6" OJ.P. water main to be removed 1,765 L.F. $ 22.00 $ 38.830.00 100% $ 38,830.00 6" OJ.P. sanitary sewer to be removed 1,005 L.F. $ 54.00 $ 54,270.00 100% $ 54,270.00 sanitary manhole to be removed 1 EACH $ 2.600.00 $ 2,600.00 100% $ 2,600.00 septic tank to be removed 1 L.S. $ 14.250.00 $ 14,250.00 100% $ 14,250.00 utility pole to be relocated 1 L.S. $ 55,000.00 $ 55.000.00 100% $ 55,000.00 construction entrance 1 L.S. $ 15.000.00 $ 15,000.00 75% $ 11,250.00 mobilization 1 L.S. $125,000.00 $ 125,000.00 100% $ 125,000.00 removal of 18" RCP 640 L.F $ 42.00 $ 26,880.00 100% $ 26,880.00 subtotal $ 407,378.50 $ 392,629.00 Earthwork cut 31.000 C.Y. $ 2.00 $ 62,000.00 75% $ 46,500.00 fill 9.100 C.Y. $ 7.00 $ 63,700.00 80% $ 50,960.00 export soil to nearby site 22.000 C.Y. $ 15.00 $ 330.000.00 100% $ 330,000.00 on-site placement and compaction 71.438 S.Y. $ 1.33 $ 95.012.54 80% $ 76,010.03 site and final aradino 71 .438 S.Y. $ 1.65 $ 117.872.70 50% $ 58,936.35 subtotal $ 668.585.24 $ 562,406.00 Erosion and Sediment Control Erosion control temprorarv silt fence 6,920 L.F. $ 7.00 $ 48.440.00 50% $ 24,220.00 subtotal $ 48,440.00 $ 24,220.00 Storm Drainage 12"HOPE 50 L.F. $ 27.00 $ 1.350.00 90% $ 1,215.00 15" HOPE 256 L.F. $ 32.00 $ 8.192.00 90% $ 7,372.80 18" HOPE 350 L.F. $ 39.00 $ 13,650.00 90% $ 12,285.00 18" RCP 674 L.F. $ 39.00 $ 26.286.00 90% $ 23,657.40 24" HOPE 1.355 L.F. $ 51.00 $ 69.105.00 90% $ 62,194.50 30"RCP 12 L.F. $ 85.00 $ 1.020.00 0% $ - 48" HOPE 46 L.F. $ 142.00 $ 6,532.00 90% $ 5,878.80 Stormtech SC-740 Chambers 101.930 FT3 $ 7.00 $ 713,510.00 90% $ 642,159.00 P-9 inlet 18 EACH $ 5.500.00 $ 99,000.00 90% $ 89,100.00 storm manhole 10 EACH $ 6,000.00 $ 60,000.00 90% $ 54,000.00 c-lnlet 17 EACH $ 3.600.00 $ 61.200.00 90% $ 55,080.00 yard inlet 2 EACH $ 1,200.00 $ 2,400.00 90% $ 2,160.00 drainage control structure 1 EACH $ 6.500.00 $ 6.500.00 0% $ - FOOT Tvpe "0" bottom with manhole too least in olacel 1 L.S. $ 6.000.00 $ 6,000.00 0% $ . subtotal $ 1,074,745.00 $ 955,103.00 C:\Documents and Settings\quinna\Local Settings\Temporary Internet Files\OLK7\OPCOveraflSite-LOC Reduction 70708 COBB revised.xls Percent LOC Quantity Unit Unit Cost Unit Total Complete Release Utilities Water Service 2" Copper 4 L,F $ 1600 $ 6400 4" D.I.P. 421 l. F $ 2010 ::; 8.462.10 6" D.I.P. 704 L c: $ 2170 $ 15.27680 8" D.I.P. 539 LF S 2500 S 13,47500 12" D.I.P. 1915 ~ F S 3410 $ 65,301 50 2" gate valve 2 EACH $ 45165 $ 903 30 4" gate valve 7 EACH $ 605.20 $ 4.23640 6" gate valve 14 EACH $ 724.90 $ 10.14860 12" gate valve 8 EACH S 1,917.20 $ 15.33760 4"tee 2 EACH $ 14000 $ 280.00 6" tee 3 EACH $ 187.30 $ 561.90 4"x 2" tee 2 EACH $ 10000 $ 200.00 6"x 4" tee 1 EACH $ 169.90 $ 169.90 12"x 4" tee 4 EACH S 372.20 S 1.488.80 12"x 6" tee 3 EACH S 388.30 $ 1.16490 12"x 8" tee EACH ::; 425.10 $ 42510 12"x 10" tee EACH $ 456.90 $ 456.90 12"x 12" tee 3 EACH $ 499 25 $ 1.497 75 4"x 2" reducer 2 EACH $ 8500 $ 17000 12"x 6" reducer 2 EACH $ 22210 $ 444.20 4" DDCV 6 EACH S 22,000 00 $ 132.000 00 3/4" meter w/rpz backflow preventer EACH $ 14000 S 14000 2" meter w/backflow preventer 2 EACH $ 390 00 $ 780 00 4" meter w/backflow preventer 3 EACH $ 480 00 $ 1.440.00 4" 90. bend EACH $ 105.20 S 105.20 6" 90. bend 2 EACH S 14550 S 29100 12" 45. bend " EACH $ 317 90 S 1,27160 12" 90. bend EACH S 380.20 S 380.20 2" backflow preventer , EACH S 365.00 $ 730 00 L jumper connection 1 EACH $ 1,30500 S 1,30500 pressure test and chlorinate 3583 l. F S 2.00 $ 7.166.00 sample points 8 EACH " 21140 S 1691.20 ~ fire hydrant assembly 10 EACH S 3,47890 S 34.789.00 fire de artment connection -, EACH S 2,587 50 S 5,17500 <- subtotal $ 327.328 95 NA Sanitary Sewer 6" DIP force main 1600 l.F $ 30.10 $ 48.16000 6"PVC 165 L F $ 1990 S 3.283 50 6" DIP 197 IF $ 38.95 S 7,67315 8" DIP 1236 L F $ 56.30 S 69,58680 10" DIP 563 L.F $ 64.10 $ 36.08830 4' diameter manholes 4' to 8' deep 2 EACH $ 3.217.80 $ 6.435 60 4' diameter manholes 8' to 12' deep 2 EACH $ 3,926.20 S 7.852.40 4' diameter manholes 12' to 16' deep 2 EACH $ 5.861 50 $ 11.723.00 4' diameter manholes shallow 4' to 6' 0 EACH $ 3,497 80 $ 6.99560 outside drop manholes 8' to 12' 1 EACH $ 6,101 40 $ 6,10140 outside drop manholes 12'1016' deep 2 EACH $ 7.54570 $ 15.091 40 dewatering 1 l.S $ 8,00000 $ 8.000.00 grease traps 6 EACH $ 3,50000 $ 21,000 00 lift station .1 EACH $ 90.000.00 $ 90,000 00 tv ins ection 1646 l.F S 200 $ 3.292 00 subtotal S 341.28315 NA Paving Sidewalks 3534 Sy $ 39.00 S 137.82600 G% $ Type F curb and gutter 7250 l. F $ 21.00 $ 152.250 00 0% $ valley gutter 295 L:= $ 22.00 $ 6.49000 G% $ Hea dut as halt 11740 SY $ 28.00 $ 328.720 00 50% $ 164,360.00 subtotal $ 625.286 00 $ 164.360.00 C.IDocuments and Settingslquinnallocal Settings\Temporary Internet Files\OlK7\OPCOveraIlSite-lOC Reduction 7 07 08 COBB revised xis Percent LOC Quantity Unit Unit Cost Unit Total Complete Release PERIMETER LANDSCAPING Trees Tibouchina granulosa; 12' x 7'-9', 3" dbh 27 EACH $ 300.00 $ 8.100.00 Quercus virginiana; 12' x 7'-9', 3" dbh. 153 EACH $ 450.00 $ 68.850.00 Quercus vlrginiana 'High Rise'; 12' x 7'-9', 3" dbh 14 EACH $ 525.00 $ 7.350.00 Palms Phoenix dactylifera; 18' - 24' oa 2 EACH $ 7.200.00 $ 14.400.00 Ravenala madagascariensis 10 EACH $ 650.00 $ 6.500.00 Roystonea elata; 18'-24' o.a 36 EACH $ 500.00 $ 18.000.00 Sabal palmetto; 18' - 24' oa 128 EACH $ 150.00 $ 19,200.00 Washingtonia robusta 27 EACH $ 425.00 $ 11.475.00 Shrubs I Groundcover 4" Pots 281 EACH $ 1.50 $ 421.50 1 gallon shurbslgroundcover 1146 EACH $ 5.00 $ 5,730.00 3 gallon shrubs 5441 EACH $ 10.00 $ 54.410.00 Mulch and Sod Mulch Allowance 2% total cost of trees. palms. & shrubs 2% $ 4.288.73 SI. Auaustlne 35739 S.F. $ 0.32 $ 11 .436.48 subtotal $ 230.161.71 NA Signage & Striping Sianaae & StriDina L.S. $ 20.000.00 $ 20.000.00 0% $0.00 subtotal $ 20.000.00 $0.00 SurveyinglMonumentation monumentation L.S. $ 9,000.00 $ 9.000.00 0% $ record survey L.S. $ 65.000.00 $ 65,000.00 50% $ 32.500.00 construction stakeout L.S. $ 50.000.00 $ 50.000.00 100% $ 50,000.00 subtotal $ 124,000.00 $ 82,500.00 GRAND TOTAL (including 10% contingency) I $ 4.253,930.00 1$ 2.181,218.00 I Loe Amount@ 110% for Releasel $ 2,399,339.80 I Original LOe Amountl $ 3,690,671.81 I Loe Remainderl $ 1,291,332.00 I C:IDocuments and SettingslquinnalLocal SettingslTemporary Intemel FilesIOLK7IOPCOveraIlSite.LOC Reduction 70708 COBB revised.xls DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION TO: E. Barrett Atwood FROM: Ken Hall ct hand delivered. DATE: December 19, 2007 RE: Las Ventanas Letter of Credit to complete "required improvements" Here is Bank of America's approved, original letter of credit #3090945 for $3,690,672.00 to msure completion of the development's "required improvements" Please safe keep the letter in anticipation for developer, originated requests for principal reductions. Thanks. C: Dave Kelley Laurinda Logan Las Ventanas file Angelena Michael (incl LOC copy) BiinkofAmerica ~ ~ BANK OF AMERICA - CONFIDENTIAL PAGE: 1 DATE: DECEMBER 4, 2007 IRREVOCABLE STANDBY LETTER OF CREDIT NUMBER: 3090945 ISSUING BANK BANK OF AMERICA, N.A. 1000 W. TEMPLE STREET 7TH FLOOR, CA9-705-07-05 LOS ANGELES, CA 90012-1514 BENEFICIARY CITY OF BOYNTON BEACH 100 EAST BOYNTON BEACH BLVD. BOYNTON BEACH, FL 33435 ATTN: CITY ENGINEER APPLICANT LAS VENTANAS AT BOYNTON BEACH, LTD. 359 CAROLINA AVENUE WINTER PARK, FL 32789 AMOUNT USD 3,690,672.00 THREE MILLION SIX HUNDRED NINETY THOUSAND SIX HUNDRED SEVENTY TWO AND 00/100'S US DOLLARS EXPIRATION JUNE 4, 2009 AT OUR COUNTERS RE: DEVELOPMENT ORDER NO. NWSP 05-021 FOR LAS VENTANAS PLAT WE HEREBY OPEN OUR CLEAN IRREVOCABLE LETTER OF CREDIT NO. 3090945 IN FAVOR OF CITY OF BOYNTON BEACH ("CITY") FOR THE INITIAL AMOUNT OF THREE MILLION SIX HUNDRED NINETY THOUSAND SIX HUNDRED SEVENTY TWO AND 00/100'S US DOLLARS (US$3,690,672.00) EFFECTIVE AS OF THIS DATE. THIS LETTER OF CREDIT IS ISSUED FOR THE LAND DEVELOPMENT PERMIT (HEREAFTER "PERMIT"), ISSUED TO LAS VENTANAS AT BOYNTON BEACH, LTD., AS DEVELOPER, BY CITY OF BOYNTON BEACH, FLORIDA, TO DEVELOP A MIXED USE PROJECT TO BE KNOWN AS LAS VENTANAS AT BOYNTON BEACH, (HEREAFTER, "PROJECT"), AND TO CONSTRUCT AND INSTALL THE REQUIRED SITE IMPROVEMENTS [TO SUPPORT THE PROJECT] [SUBSEQUENT TO RECORDATION OF SAID PLAT FOR THE PROJECT] PURSUANT TO THE TERMS OF THE PERMIT. THIS LETTER OF CREDIT, HOWEVER, IS INDEPENDENT OF SAID PERMIT AND REFERENCE HEREIN IS FOR INFORMATION ONLY. 05-17-1486B 7-2000 ORIGINAL Bank of America ~ ~ BANK OF AMERICA - CONFIDENTIAL ?AGE THIS IS AN INTEGRAL PART OF LETTER OF CREDIT NUMBER: 3090945 THE INITIAL AMOUNT OF FUNDS AVAILABLE UNDER THIS LETTER OF CREDIT AND STATED ABOVE MAY BE REDUCED BY THE CITY ENGINEER, AS THE AUTHORIZEL AGENT OF CITY OF BOYNTON BEACH, IN ACCORDANCE WITH THE REQUIREMENTS OF THE SUBDIVISION, PLATTING, AND REQUIRED IMPROVEMENTS REGULATIONS. WE HEREBY AGREE THAT SUCH REDUCTION SHALL NOT BE EFFECTIVE UNTIL WE HAVE FURNISHED A WRITTEN AMENDMENT TO THIS LETTER OF CREDIT. SUCH AMENDMENT SHALL REFERENCE THIS LETTER OF CREDIT AS WELL AS THE PERMIT NUMBER N~D PROJECT NAME, AS SET OUT HEREIN, AND THE NEW AMOUNT. FUNDS UNDER THIS LETTER OF CREDIT ARE AVAILABLE TO THE CITY HEREUNDER NOT EXCEEDING IN AGGREGATE THE AMOUNT OF THIS CREDIT (AS SAID AMOUNT MAY BE AMENDED FROM TIME TO TIME PURSUANT TO THE ABOVE PARAGRAPH) AGAINST THE CITY'S SIGHT DRAFT DRAWN ON BANK OF AMERICA, N.A., FOR PAYMENT ON US MENTIONING OUR LETTER OF CREDIT NO. 3090945 WHEN WE RECEIVE YOUR DRAFT FOR PAYMENT AT OUR OFFICE LOCATED AT 100 WEST TEMPLE STREET, 7TH FLOOR, LOS ANGELES, CA 90012-1514, MAIL CODE: CA9-705-07-05, ON OR PRIOR TO THE EXPIRATION DATE, WE WILL PROMPTLY HONOR THE SAME. VENUE FOR ANY LEGAL ACTIONS NECESSARY TO ENFORCE THE TERMS OF THIS LETTER OF CREDIT SHALL BE PALM BEACH COUNTY, FLORIDA. KINDLY ADDRESS ALL CORRESPONDENCE REGARDING THIS LETTER OF CREDIT 'T'(, THE ATTENTION OF STANDBY LETTER OF CREDIT DEPARTMENT MENTIONING SPECIFICALLY OUR CREDIT NUMBER. EXCEPT AS IS INCONSISTENT WITH THE EXPRESS PROVISIONS HEREOF, THIS LETTER OF CREDIT IS SUBJECT TO THE UNIFORM CUSTOMS AND PRACTICES FOR DOCUMENTARY CREDITS (2007 REVISION), INTERNATIONAL CHAMBER OF COMMERCE PUBLICATION NO. 600. IF YOU REQUIRE ANY ASSISTANCE OR HAVE ANY QUESTIONS REGARDING THIS TRANSACTION, PLEASE CALL 213-481-7833. ~AR CARRILLO TITLE: ASST. VICE PRESIDENT ORIGINAL (!5.;C-1486B 7-2000 ~\,,(YO'" ./ . ' r. " , .', I. ;""" th i \ ..: .J... \ ~ .~ I. a;.,., .. ,/~'?'" ~.>~ -,,' VI.-CONSENT AGENDA c ITEM E. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FO~ AUG 27 AH II: 19 Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19, 2008 August 4, 2008 (Noon) 0 October 21, 2008 October 6. 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) ~ September 18, 2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) 0 Announcements/Presentati ons 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Authorize compensating Kimley-Hom and Associates $22,719.80 for additional services rendered during construction of the Wilson Park project. EXPLANATION: In 2004, during the design phase of this project, the construction market was very volatile. Heavy demands on construction products such as cement were driving costs very high. Consequently, original plans for modifications/improvements to the pool building and landscaping of the project site were kept at a minimum. However, when construction of the project was put out to bid, the City received very favorable results. This allowed us to make more significant modifications and improvements to the pool building and landscaping than we originally planned and designed. Kimley-Hom provided additional services in support of these changes. Additional services were also rendered by Kimley-Hom as part of the flood repair activities that occurred during the deluge we experienced in January 2008, which damaged equipment in the pool pump room. PROGRAM IMPACT: The compensation request and supporting documentation (exhibit "A") was reviewed by Recreation & Parks Director Wally Majors and Jeff Livergood, Director of Public Works and Engineering. According to Mr. Livergood, "Each of the amendments requested by the consultant are related to changes to the scope of the original construction work performed by West Construction. Kimley Horn provided additional services in support of the construction changes and the provided services were not contemplated in their original task order/technical services contract. It is appropriate that we compensate Kimley Horn for these additional services. Furthermore, lfind their documented hours and costs to be reasonable given the services performed". ALTERNATIVES: Do not authorize compensation request. FISCAL IMPACT: Capital Improvement Program Budget Account #: 302-4113-580-62-01. JOL City Manager's Signature ~~-;-;- 'i' 'pmim'"' " , 'gn,(me -#. I, .' Recreation & Parks . ! , Department Name ., ---- ~ City Attorney I Finance S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC r~xhbit "A" (pg. WILSON PARK ADDITIONAL SERVICES REQUEST - DETAIL BACKUP PART 1: Additional services - Items added to scope: Description of services Additional Fee Request 1 General construction admmistration services and overhead for contract LS extensions granted to Contractor (Additional 31 days total) $3 000 00 2 Provide construction related services to oversee and coordiante the following additional scope items added by City personnel or state inspectors Fee & expenses = Description of Additional Scope Chanqe Order No. Additional Approved 7% of increased Contract Value contract value a) ReviSions to Pool Building #4 $91 36998 $6 395 9C b) Field services for Sculpture addition and coordination with Art in Public Places #8 $514811 $360 37 c\ Landscape revisions, plan revisions and (See Note 11 #14 field reviews $23 553 84 $1 64877 d\ Pool bUlldmg mtenor finishes # 15 $7 624 50 $53372 e) Rigid conduit for ITS #19 $439640 $3077: f) Additional conduit per A TT requirements (See Note 2) #20 $420030 $294 02 g) Additional Sod and sidewalk along East # 17 and South edges of park $11,40743 $798.52 h) Additional AC and elevator revisions # 27 required by State Inspector $9 945 94 $696.22 I) Additional electrical requirements and exit #28 lights requested by State inspector $5,38642 $377 05 .--- SFWMD Gate relocation coordination, 3 shop drawings and correspondence on (See Note 3) 80 hrs $920 00 behalf of City wi Mr. Lazo 4 Additional field reviews and coordination due to theft delays 40 hrs $520 00 Increased contract value form chanae orders and scooe additions $15,852.30 NOTES: (1) Landscape plans were revised and re-submitted in response to City request (Jody Rivers) to meet grant cnteria. Additional plantings were also added near front of pool building. Multiple sets of signed and sealed revisions were Issued Final set delivered to team on 10-27-07 (See select attached correspondence) (2) Additional conduit requirements specific to A TT were added after discussion With City's IT group. According to A TT, these requirements had been provided to City staff (Dave Stump) during design. but were not transmitted to design team Dunng Construction, A TT 's inspectors reqUired the change (See attached Change Order backup correspondence) (31 EXisting gate was thrown away by Contractor by mistake They agreed to replace gate at no cost to City, but It required notification to SFWMD for approval of replacement gate Kimley-Horn was asked to provide gate specification. plan sketches, review shop drawmg, and handle correspondence and close-out communications With SFWMD when City did not get response from initial with Mr Lazo at SFWMD. (See attached copy of correspondence) AddItional ServIces Exhbit "A" (pg. 2 of 2) ADDITIONAL SERVICES REQUEST. DETAIL BACKUP (cont.l PART 2: Summarv of Flood ReDalr additional services and coordination from Januarv throuah Mav 2008: Estimated hours Estimated Fee Description of services for all personnel (including assigned to task expenses) Reviewed and processed 3 additional Change order requests from Contractor A associated with drying out the pump equipment and performing the pump room 7.5 $937.50 repairs and retrofit Coordinated and attended 7 on-site meetings to review flood impact and to B provide assessment and recommendations to City. These site visits include coordinating data collection with City inspection team and West Construction to lamp and video the existing drain lines. Meeting dates: 1/25/2008 40 $480.00 1/29/2008 4.5 $540.00 2/13/2008 4.0 $480.00 2/14/2008 4.5 $540.00 2/15/2008 4.0 $480.00 2/19/2008 5.5 $660.00 3/03/2008 6.0 $720.00 C Office preparation of sketches. repair options and general correspondence and 100 $1,050.00 coordination 0 Asssit City pool personnel with acid spill in pump room on 2/21/08. Conduct on- $460.00 site review and assessment. Follow-up with WEST. 4.0 E Assist Wally in completing Grant documentation and obtaining signed and 40 $520.00 sealed plans for electrical, landscaping and irrigation plans Flood ReDair Subtotal ( 4 monthsl $6,867.50 Total additional services re uest $22,719.80 Additional Services 8118/2008 ~(/'r'~ o~\ I - - - " ~f ,- - \ I '.. \)..~ \ \ \':<,\" ' ~ /:...U "/-""~i~O ~~ <V~ VI.-CONSENT AGENDA ITEM F CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlVI Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 October 21,2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20. 2008 (Noon) ~ September 18,2008 September 2,2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17.2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM ~ Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDA nON: Motion to approve the updated Library Long Range Plan for 2008-2011. EXPLANA nON: The State requires that each year, the City Commission formally approve the Library Long Range Plan in order to be eligible to apply for State Aid Grants. This plan is a three-year rolling plan that is updated each year by Library Staff and approved by City Commission. PROGRAM IMPACT: Approval will qualify the Library to apply for State Aid Grants. This plan does not commit the City to any additional budgetary commitments other than what is addressed in the Technology section and is already requested in the FY2008-2009 Budget Request. FISCAL IMP ACT: State Aid Grants bring additional library resources to the community (approximately $68,000 in FY08- 09). The Technology Plan expenses are all addressed in existing budget request. No additional funds are included nor requested in this plan. ALTERNATIVES: Do not approve and eliminate the Library from the State Aid Grant Program. tJWu I~ artment Head's Signature } ~f / "./ . City Manager's Signature Assistant to City Manager ~ Library Department Name City Attorney I Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC Boynton Beach City Librar\" . ..' ~ Long-Range Plan FY 2008-2011 A. Mission Statement. The Boynton Beach City Library enhances our community's pursuit of life-long leaming. information and leisure by providing the highest quality services and resources. B. Service Statement. Knowledgeable library staff anticipates customer expectations and responds by providing relevant resources and current technology with personal service and convenience. We value Diversitv. Integrity, Stewardship and Creativity. C. Long-Range Goals - General Statements. The following goal statements define the philosophy of service and determine the broad-based elements of the practical implementation of the library service philosophy subscribed to by the Boynton Beach City Library. 1.0. Reference Services. Patrons receive up-to-date and accurate information in a timely manner \"lth assistance fi"om courteous and intuitively alert staff 2.0. Popular Materials. Patrons have access to current, high demand, high interest materials in a variety of fonnats, within a reasonable time frame. 3.0. Independent Learning. Independent leamers obtain materials, programs, information and staff assistance to attain their goals. 4.0.Formal Education. Students of all ages receive resources and staff support assisted by a strong library/school relationship. 5.0. Facilities. Patrons are provided attractive, well-maintained, user-friendly facilities offering expanded technologies. 6.0.Staff. The public is assisted by knowledgeable. well-trained, courteous and technology and service-oriented staff. 7,0. Technology. Patrons and staff use appropriate technology to facilitate access to infonnation. 8.0. Public Relations. The community is aware of library/museum resources and materials and the availability of staff assistance. 9.0. Cooperation. Palm Beach County residents (except the City of Boca Raton) have access to expanded services and resources by the Library's participation in cooperative networks. 10.n.Administration. The public receives the highest quality library service at the most reasonable cost through routine review, evaluation and modification of tbe organization and its operations. policies and procedures. D. Goals and Objectives. I.O.Reference. Patrons receive up-to-date and accurate information III a timely manner with assistance from courteous and intuitively alert staff. 1.1.0bjective 1. Increase transactions by two percent (2%) per year, using FY2004 as the base year, FY2008-2011. 1.2.0bjective 2. Continue to improve patron access to reference materials and magazine articles, in all formats including electronic resources, by expending up to 10% of State Aid Funds in this area, FY2008-2011. 1.3.0bjective 3. Plan, develop and implement a business, finance and government information service program, FY2008-2011. 1.4.0b.iective 4. Serve as the informational resource center for education opportunities, FY2008- 2011. 1.5.0bjective 5. Administrative Services. Develop and maintain high quality, relevant and customer- oriented service. Outcome 1. Offer staff training dealing with communication, customer relations, team building, organizational skills, and reference sources and services, FY2007-20l O. 1.6.0bjective 6. Support Services. Increase awareness of high interest items via standard and enhanced cataloging. Outcome 1. Reorganize Support Services to be more efficient, FY2008-2009. Outcome 2. Maintain high-level of cataloging using OCLC records, FY2008-2011. 2.0.Popular Materials. Patrons have access to current, high demand, high interest materials in a variety of formats, within a reasonable time frame. 2.1. Objective 1. Review and update Collection Development Plan, FY2008-20 11. 2.2.0bjective 2. Increase total materials circulation (all fonnats) by one percent (1 %) annually. 2.3.0bjective 3. Increase total number oflibrary cardholders by two percent (2%) annually. 2.4.0b.iective 4. Expand the collection in all fornlats by expending up to 30% of State Aid funds in this area, FY2008-201]. 2.5.0bJective 5. Improve patron access to circulating and reference materials in all fOffilats (including home access to electronic resources), ongoing. 2.6.0bjective 6. Continue juvenile Summer Reading Program and Adult Reading Program. 2 l.O.Independent Learnin2. Independent learners nhtain materials, programs. infoTI1Jation and staff assistance to attain their goals. 3. I.Objective 1. Refine and continue to expand public computer training, concentrating on library databases, word processing and Internet usage, FY2008-201 ]. 3.2.0bjective 2. Define; colIeet statistical data, such as computer use logs, classes and web site use, and measure public use of electronic resources against FY2004 baseline, FY2008-2011. 3.3.0b.iective 3. Continue to utilize library resources to extend hands-on learning experiences to the visitors to the Schoolhouse Children's Museum. FY2008-2011 . 3.4,Ob.iective 4. Continue Youth programs and implement refinements, FY2008-201l. 4.0.Formal Education. Students of all ages receive resources and staff support assisted by a strong library/school relationship. 4.1.0b.iective 1. Develop one additional school partnership annually, FY2008-20l1. 4.2.0bjective 2. Construct and implement a user survey for adults and school-aged children, FY2008- 2009. 4.3.0bjective 3. Enhance resources to support the improvement of school-age reading, FY2008-20 11. 4.4 Ob,jective 5. Support Adult Learners with Learning Express and other supplemental materials. 5.0.Facilities. Users are provided attractive, well-maintained, user-friendly facilities offering expanded, relevant resources and appropriate technologies. 5.l.0b.jective 1. Operate Schoolhouse Museum facility annually, FY2008-20 11. 5.2.0bjective 2. Administrative Services. Provide a secure environment for patrons using the library campuses. Outcome 1. Continue to strive for fewer incidents in and around the library facility and grounds. Outcome 2. Provide proactive security guard and staff on duty at appropriate times 5.3.0bjective 3. Administrative Services. Implement library design and construction, FY2008-2009. Outcome 1. Provide Project Management for the library design and construction project, FY2008- 2009. Outcome 2. Select and acquire furniture & equipment using approved ClP funds and Friends' Donation. '\ 6.0. Staff. The public is assisted by knowledgeable, well-trained, courteous and technology- and service-oriented staff. 6.1.0bjective 1. Working with the City's Professional Development staff to incorporate city's education/training component into library staff training plans. 6.2.0bjective 2. Special Services. Recruit, train and sustain a dedicated staff, board and volunteers. Outcome 1. Evaluate, revise and implement the strategic plan. 6.3.0bjective 3. Provide staff with training and program opportunities that emphasize City of Boynton Beach Core Values, FY2008-2011. 6.4 Ob,jective 4. In-house Training. Provide staff with reference and technology training III accordance with new in-house training curriculum. 7.0.Technolo2V. Patrons and staff use appropriate technology to facilitate access to information. (See also full Technology Plan - Addendum A) 7.1 Ob.jective 1. Continue expansion and replacement of existing public access to electronic resources, FY2008-2011. 7.2.0b,jective 2. Implement plans for incorporating electronic library access in the Museum, FY2008- 2011. 7.3.0bjective 3. Upgrade COALA network hardware and software, FY2008-2011. 7.4.0bjective 4. Continue to improve library website, FY2008-2011. 7.5.0bjective 5. Plan and implement patron interactive OPAC features (in-house and remote access), FY2008-2009. 7.6.0bjective 6. Complete a technology plan for the museum, FY2008-2009. 7.7.0bjective 7. Upgrade public access software upgrades and licensing, FY2008-2011. 8.0.Public Relations. The community is aware of library/museum resources and materials and the availability of staff assistance. 8.1.0bjective 1. Review techniques and methods for marketing/promoting the library throughout the community, and develop and implement a public relations plan that will facilitate community awareness, FY2008-2009. 4 8.2.0h.iective 2. Conduct user surveys to detenl1ine the customer satisfaction level. FY200X-20()C) R.3.Ohjective 3. Continue to build a closer working relationship with news media. R.4.0h,jective 4. Utilize the Internet to promote ongoing services. 8.S.0bjective 5. Create and maintain partnerships among museum/library! schoolslbusinesses. Outcome 1. Maintain existing and create fIve new community relationships. 8.6.0bjective 6. Continue marketing of museum programs and services, FY2008-2011. 8.7.0bjective 7. Public Services. Enhance citizens' knowledge of bbrary and museum services, FY2008-2011. Outcome I. Promote a different service each month. Outcome 2. Cross promote library and museum. 8.S.0bjective 8. Special Services. Gain regional recognition for innovative programs involving intergenerational interaction. Outcome 1. Gain recognition for innovative programs involving intergenerational interaction. FY2008-20 1 I. Outcome 2. Target market the Museum and the Boynton Beach City Library through multiple media outlets, FY2008-2011. 8.9.0b,jective 9. (Partnerships). Continue to establish partnerships with local community groups, organizations, institutions, etc., for the purpose of supporting and promoting public access to I ntern et/W eb and other electronic information service relevant to patron/user needs and the needs of the community at large, FY2008-201 ]. 9.0.Cooperation. Palm Beach County residents (except for the City of Boca Raton) have access to expanded services and resources by the Library's participation in cooperative networks. 9.1.0bjective 1. Increase staff participation in SEFLIN training programs and workshops, FY2008- 2011. 9.2.0bjective 2. Expand membership in the Library Cooperative of the Palm Beaches, FY2008-20 11, 9.3.0bjective 3. Develop a COALA expansion of services plan and implement, FY2008-2011. 9.4.0b.jective 4. Improve access to library materials and programs by promoting the sharing of resources among the member libraries of the Lihrary Cooperative of the Palm Beaches, FY2008 -. 2011. 9.5.0b.iective 5. Improve access to information for residents of all ages by promoting Library Cooperative reference programs, FY200R-2011 " 9.6.0b.iective 6. Increase the availability oflibrary resources and services to serve special populations within the Library Cooperative service area, FY2008-201l. 9.7.0bjective 7. Increase awareness of programs, services and benefits of the Library Cooperative, FY2008-20Il. 9.8.0bjective 8. Provide equal access to Boynton Beach City Library services for all residents of the Library Cooperative service area, FY2008-20ll. 9.9.0b.jective 9. Increase the effectiveness of member library staff by providing appropriate continuing education and training opportunities, FY2008-2011. 9.10.0b.jective 10. Promote cooperation among Library Cooperative members by involving staff at all levels in planning and evaluation, FY2008-20 11. 9.1 I. Objective 11. Support Services. Continue and expand cooperative services and staff participation in COALA, SEFLIN and the Library Cooperative of the Palm Beaches. Outcome 1. Provide opportunities to full-time staff members to attend at least two cooperative activities each. Outcome 2. Encourage staff usage of SEFLIN's "Community of Learning." Outcome 3. Encourage staff & patron usage of SEFLIN's "MyLibraryService.org" and "MiServiciodeB ibl ioteca. org." 9.l2.0bjective 12. Expand access of other libraries to our collection materials through interlibrary loan via FLIN/OCLC, FY2008-20 11. 9.13.0bjective 13. Public Services. Promote visits to Boynton Beach City Library and Town Center, FY2008-201l. Outcome 1. Attain press coverage at least five (5) times in the print media. Outcome 2. Conduct at least one (1) History program in conjunction with the Museum during the operating year. lO.O.Administration. The public receives the highest quality library service product at the most reasonable cost through routine review, evaluation, and modification of the organization, and its operations, policies, and procedures. 10.1.0bjective 1. Publish library policies that promote fair and equitable patron service, facilitate optimal access to the wide range of informational resources, and are relevant to the needs and demands of the community, FY2008-201l. lO.2.0b.jective 2. Review and evaluate existing procedural manual for relevance and currency, FY2008-20l1. 6 J n..1.0bjective 3. Conduct annual reviews of library policies and procedures so as to insure relevanc," currency and effective community access to the Library's information resources, FY2008-20] I. l0.4.0bjective 4. Revise and update the Long-Range and Technology Plans reflecting CUlTent and future needs for the provision of quality library services and information resources to the community, annually. 1 O.S.Objective 5. Assist in the planning, development, and implementation of a Strategic Plan for the Schoolhouse Children's Museum, FY2008-20] ] . '1 ADDENDUM A. LIBRARY TECHNOLOGY SERVICES PLAN I.O.Mission Statement. The Boynton Beach City Library envisions the use of technology to expand and enhance public access to its diverse inventory of information service products. In this endeavor, the Library will continue to fulfill its function as the community's information resource center, serving a diverse, multicultural clientele. 1.1.Statement of Purpose. It is the intent of this Library to establish, maintain and continue to develop an environment that facilitates efficient and effective public access to the wide range of informational resources available through the use of state-of-the-art technological tools. An optimum accessibility environment would include the use of current technology, such as computers, electronic assistive devices, wide area networks (W ANs), internet and other telecommunication tools, online catalogs, web sites, electronic materials and the like. In this "patron friendly" technological context, the training of all library staff members and patron/clients alike is an essential element in the success and growth of such an information rich environment. The knowledge of the "how's, the what's and the where's" of the technological tools of our information age is the key to success. Therefore, the training of library staff members and patron/users is a pivotal component in the Library's current and future service programs and operations involving the use of technological tools. It is implicit that technology and training are critical components in the formula necessary for the development and execution of high quality, effective and readily accessible information services to Library customers, including those clients with special needs and the community at large. 2.0.Goals, Objectives, Outcomes and Measurements 2.1.Goal 1. Provide for expanded client access to the informational resources available at the local, regional, state, national and international levels through the increased utilization of state-of-the-art technological tools and resources. 2.1.1.0bjective 1. (Hardware). Acquire, maintain and upgrade the technological capability enabling the expansion of access to the wide range of informational resources and the maintenance of a secure and safe electronic environment, FY2008-20 11. Outcome 1. Implement a computer upgrade plan providing a schedule for replacing one fourth of the Library's public computers every year. Measurement I. Replace computers in accordance with the upgrade plan. Measurement 2. 40 new public computers will be installed FY2008-09 as part of the Library expanSlOn. Outcome 2. Continue following network infrastructure upgrade plan by providing a schedule for replacing all of the servers, communications hardware and other related equipment within a four- year period. Measurement 2. Replace at least one server each year. 8 Outcome 3. Implement printer uPbTrade plan providing a schedule for replacing the Library's public printers and expanding printing capability. Measurement 3. At least one additional public plinter and one com-op are added with an eCommerce solution in FY2008-2009. 2.1.2.0b,jective 2. (Electronic Products/Software). Enhance and expand public accessibility to the wide range of information resources through a continuing process of introducing relevant technological tools. In addition to relevance, these databases should also produce efficient, effective, secure and high quality public service product results, FY2008-2011. Outcome 1. Review and evaluate use of all databases each year and delete those databases not frequently used. Measurement 1. Staff will meet two times during the year to review viability of library databases. 2.1.3.0bjective 3. (Telecommunications). Secure the appropriate communications technologies so as to insure a reasonable level of consistent, effective, secure and safe intemetlW orld Wide Web access for all library patrons/users, FY2008-201 J. Outcome 1. Staff to review at least once a year the pricing, viability and effectiveness of current telecommunications product agreement. Measurement 1. The price is competitive; product is reliable with no more than one failure per month. Outcome 2. Lease and have installed one 1 Omps Metrofiber Circuit for bandwith load balancing. Measurement 1. Metrofiber Circuit for bandwith load balancing leased, installed and functional. 2.1A.Objective 4. (Administration). Develop, implement and refine policies and procedures which will provide for an efficient and effective public service product, an internal structure to operate and maintain the service and a cost effective product environment, FY2008-2011. Outcome I. To have in place a clear, concise and relevant set of library technology related policies and procedures, which insures ease of public access and maintainability. Measurement 1. At least once per year, staff reviews, revises or otherwise updates existing and/or proposed technology related policies and procedures. 2. I .5.0b,jective 5. (Administration). Develop an organizational structure, which will provide for the maintenance and support of the public access Intemet/Web service product, as well as other online services to the patron/user, FY2008-20 11 . 2.2.Goal 2. (Partnerships). Establish working partnerships with the community at large, including local govemmental entities, educational organizations/institutions, cultural agencies and civic groups in order to support and promote quality library electronic service programs throughout the community. l) 3.G.Professional Development Strategy. In order to maintain and grow a set of library service products based on technological developments the Library will continue to provide technology training and learning opportunities for the employees. Improving and enhancing the Library staffs ability to assist the public with accessing information using 21 st century technology and building the staff comfort level is the expected outcome of such training. The professional development strategy takes into consideration the technology needs of both patron and staff. 3.1.0bjective 1. (Training: Staff). Evaluate and revise ongoing library staff training program that will establish and maintain basic technological skills enabling ease of access. Plan will include Internet/W eb access and search strategies, using and searching the online catalog and other skills and knowledge required to function in an electronic information environment and gives a working knowledge of the technological tools and resources available in the Library, FY2008-20 11. Outcome 1. All full time employees who work with the public will be trained in the use of the Unicorn Circulation System, so as to have sufficient backup personnel for the Customer Services Desk. Measurement 1. Each full time staff member will attend one Unicorn-specific training opportunity provided for by the Library's Network Administrator. Outcome 2. All full time employees will be trained in the use of library related software products, so as to more effectively work with the public on technology related issues. Measurement 1. All employees will attend no less than three library related software product- training event per year. Outcome 3. The Library's Network Administrator will train backup personnel in the operations of the network in order to create an effective level of redundancy. This would maximum problem solving. Measurement 1. The Network Administrator will provide for three library network-related training events for at least two professional staff members during the year. Outcome 4. The Network Administrator will attend system specific training events in order to maintain a state of the art practical knowledge of network functions. Measurement 1. The Network Administrator will attend at least one bibliographic network conference or workshop per year. 3.2.0bjective 2. (Training: Patrons) Provide trammg and learning opportunities for all library patrons served by the Library so as to increase access to information and open new informational opportunities. Outcome 1. Increase the types of computer training programs by 5% through an expansion of learning opportunities to include basic computer and Internet skills, electronic bibliographic searching, email and office product software. FY2008-2009. 10 Measurement ]. Increased participation documented by attendance and increased training events as documented through program schedules, Jesson plans and other related documentation. Comparison will be based on first year of operation statistical reports. Outcome 2. Increase the number of library patrons who have a strong basic practical knowledge of using technological tools to search bibliographic and other data bases by 5%, FY2008-2009. Measurement 1. Documented through training attendance logs and reduced time requiring staff intervention as documented through monthly rep0l1s and statistical data. 4.0.Assessment of Technology Services, Equipment, Software and Other Resources 4.1.Network. The Boynton Beach City Library provides access to electronic resources through its TCP-IP local area network (LAN). The CUlTent network has four servers: 2 HP Proliant servers with Windows 2003; I HP Proliant server with Windows 2003 & Windows terminal services and I Sun Microsystems SunFire V240. The SunFire V240, our SirsiDynix server, provides circulation, acquisitions, cataloging, serials, searching, and other inventory functions. This web based system provides access for in-house and remote access for patrons to the catalog from the Internet. The two HP servers serve as our "Domain Controllers" for the "citylibrary" domain. One server runs Microsoft ISA Server in combination with Secure Computing's "SmartFilter" to provide Internet Filtering and security. The other serves as a file and print server. The last HP server has Ipswitch' s "Imail" server and Windows Temlinal Services. The Imail server handles overdue notices and can also be expanded into a mail server for the library. Email is presently handled through the city computers. 4.2.Computers. The Reference Staff, Youth Services, Circulation, Support Services and Administrative staff use fifteen computers in support of library activities. Four laptops are also available for staff. The library supports four computers in the Schoolhouse Children's Museum (administered by the Library). The Library provides a computer and scanner for the use of the Boynton Beach Historical Archive located within the Library. There are forty computers available for patron use: thirty-jive Dell Optiplex computers and five Compaq's (to be replaced in the fall of 2007). All the computers have Windows XP and Microsoft Office. The forty computers are connected to the Internet and usage is controlled by Envisionware's PC Reservation system. All print to HP Laser Jet Printers controlled by Envisionware's LPTI printing system. Ten computers are located in a classroom and are available for general use when classes are not in session. Wireless Access to the Internet is available in the Library for laptop patrons. All computers allow for patrons to use diskettes or flash drives. Symantec's Norton Anti Virus is installed on every computer in the Library. The existing T service was changed this year to a new provider. The Library also installed a Comca<;t cable data circuit as a backup to the Tl. 4.3. Improvements and Technology Upgrades. The Boynton Beach City Library will be expanding its size by 35,000 square feet by the end of 2008. The Library will be adding 40 new public use computers. The classroom will be expanded to seat 20 patrons. 11 4.4.Printers. There are two printers, various black and white HP models, available for the public to use. For staff, there are 14 printers available, various HP color and black and white models. 4.5.TechnicaI Support. The network is supported by 4 FTE staff in-house, the City's ITS staff and SIRSI Corporation. Occasionally, for special projects, the Library will contract for short-term support. 4.6.Databases. The Library currently subscribes to ten (10) online databases. They are: Alldata, Ancestry Plus, Gale Databases, First Search, NewsBank, Historical New York Times, Value Line, Learning Express, Novelist, and MorningStar. Another 18 databases are available through the S tate Library. 4.7.8taff Training. In order to develop and maintain a set of user-friendly library service products, library staff needs to continue to develop their own skills in the use of technology. The Library conducted training will focus on improving the staffs ability to assist the public with accessing information using current technology. During 2008/09 the Library will evaluate and revise its present staff training program. The new three- year training program will include working with the Library's catalog, improving searching of the Internet, using bibliographic and full-text databases, and developing skills to work in an electronic information environment. Staff is always encouraged to use the training classes offered through SEFLIN. As we migrate to an upgrade of our Unicorn system, considerable time and effort will be devote to staff training and public "coaching" on the use of the new system. 4.8.Public Training. The Library has provided training and learning opportunities for all library patrons in order to increase their skills in the use of and satisfaction with a variety of library databases and programs. These classes will continue to be offered by library staff. We anticipate offering no less than eight different classes, scheduled throughout the year, for patrons. 4.9.Library Security Equipment. The Library has purchased an updated security system consisting of security gates and security tags that have the ability to advance to an RFID system in future years. 5.0.Budget Planning. The Library will seek to provide sufficient funding to provide the means of achieving the goals and objectives of this plan. S.l.Objective 1. Utilize up to 40% of State Aid to supplement funding for the goals and objectives of the technology plan, FY2008-2011. Outcome 1. Purchase of 40 new computers for public use as part of the Library's Technology Plan for new Library, FY2008-2009. Measurement 1. Forty replacement computers installed during the year using State Aid and Local funds. Outcome 2. Maintain contract for onsite PC technical support, FY2008-201 I. 12 Measurement 1. Contract for up to 40 hours of onsite PC support annually. Outcome 3. Secure sufficient funding to provide support for SJRSI's Unicorn and iBJSTRO software products, including software upgrades, for the bibliobrraphic database, FY2008-09. Measurement 1. Funding secured to provide software supp0I1. Outcome 4. Funding secured by SEFLlN for OCLC Holdings Project to convert 10,000 records, FY2008-09. Measurement 1. Funding secured to support the project. Outcome 5. Funding secured to support the maintenance and software upgrade of public computer security and other software enhancements, FY2008-09. Measurement 1. Funding secured to support the maintenance and software upgrade of public computer security and other software enhancements and action accomplished. Outcome 6. Funding secured for staff and material to support the technology plan and the Library's efforts to provide computer and other technological services to the public. This includes funding support for 4 FTE professional, technical staff, FY2008-2009. Measurement I. Funding secured for 4 FTE statf to support library technology plan and initiative. and the necessary material, FY2008-09. S.2.Planned Technology Budget. ~cripti;n-- --,-----~-_..- Source Plan .-- - State Aid & 2.1 Outcome 1 I 40 PC' additions for expanded Local Funds --_..--~--- Local Funds 5.1 Outcome 2 Onsite technology support Local Funds ~.3 Outcome 2 Lease one 10mps Circuit Local Funds 2.1.1 Outcome 3 Laserjet Printer Replacements - Local Funds 5.1 Outcome 4 OCLC New Record Charges Local Funds .iH All Outcomes COALA, Unicorn, iBistro, Fil Local Funds 4.5 Technical Support staff: 1 FTE 1------ I Support 44hrs/wk + 3 FT Technology - Local Funds 2.1.1 Outcome 3 Envisionware eCommerce Sol I Local Funds 2.1.1 Outcome 3 . COil~~~Mac~jEe '------ ~ - -~ ,- " ."---~-- Library Amount 49,000 ____.u___. 3,000 . . [ 14,400 i 1,800 i 6,200 16,886 190,575 tering__ @ $33/hr, Staff utian 10,240 3,000 n Year FY2008-9 FY2008-9 FY2008-9 FY2008-9 FY2008-9 FY2008-9 FY2008-9 FY2008-9 FY2008-9 6.0. Plan Evaluation. The basic premise for the evaluation of this technology plan is the satisfactory accomplishment of the mission critical, stated goals, objectives and outcomes, as demonstrated through the analysis of the defined measurements. In addition, there are stated goals and/or objectives that are considered mission critical in nature and noted for further consideration and development. The measurements are designed to indicate change and/or growth in customer use, quality and quantity of the service product and infrastructure improvements/enhancements. All goals, objectives, outcomes and measurements are considered mission critical in nature and focus. These are an indication of the needed improvements and enhancements which have been detemlined to have a direct impact on public use of library technology and ease of access to information. The key areas for review are public access to information impact; professional development; available telecommunications, equipment and software; and, the acquisition of appropriate funding to support the plan. The technology plan should be reviewed, evaluated and updated each year by a staff team; submitted to the City Commission for review and adoption; and, forwarded to the State Library. 14 Sl'Y 0"" ~ - J " / \ \ i lic'\ /'",() j-...-, " 1'(; -~ 'i'> CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM VI.-CONSENT AGENDA ITEM G. Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office 0 August J 9, 2008 August 4, 2008 (Noon) 0 0 September 2, 2008 August 18,2008 (Noon) 0 Requested City Commission Meeting Dates Date Final Form Must be Turned in to City Clerk's Office October 21, 2008 October 6, 2008 (Noon) (") C"')- ---I ......:-< ""<t:::I 0"" ,-0;, f'f10 ::0-< ~:z: (.1)- 00 ..,,::.:: ""t)tl:J -:l'I'1 ('").)10. rrtc) :J: November 5, 2008 <::) CO October 20,2008 (Noon) en ~ November 3, 2008 (NOOl~ November J 7, 2008 (N~ 6 .. IZl September 18, 2008 o October 7, 2008 September 2, 2008 (Noon) o November 18, 2008 o December 2, 2008 September 15,2008 (Noon) NA TURE OF AGENDA ITEM o Announcements/Presentations o Administrative IZl Consent Agenda o Code Compliance & Legal Settlements o Public Hearing o City Manager's Report <:) o New Business o Legal o Unfinished Business o RECOMMENDATION: Authorize the use of$ 2,000 from Mayor Taylor's Community Investment Fund for the Community Caring Center. EXPLANATION: Commission Approval is requested for allocation of$2,000 to provide food for the Community Caring Center. PROGRAM IMPACT: Allocation of funds will assist the above. FISCAL IMPACT: (Include Account Number where funds will come from.) 001-1110-511-95-47 Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize request. ~ City Manager's Signature Department Head's Signature Department Name Assistant to City Manager ~~ 1L- City Attorney! Finance 7 S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 5, 2008 Requested by Mayor/Commissioner: Mayor Taylor Amount Requested: $2,000.00 RecipientlPayee: Community Caring Center Description of project, program, or activity to be funded: food for the Community Caring Center. Dated: q ~ By: nds are to be used to provide Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. $5,000 has been used to date by the requesting Member, leaving a balance of available funds of $5,000. This request would bring the available amount down to $3,000. Accordingly: // ~ There are funds available as requested o There are insufficient funds available as requested. --'Ie"~ By: Dated: 1- 5') ~ 6 J Part I1I- Eligibility Evaluation (to be completed by City Manager) Dated: Of }st 00 W" The proposed expenditure of funds will not result in improvement to private property; ~ The recipient/payee provides services within the City of Boynton Beach: Ilr'" The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ey- Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. ) ~ -, ., '~~~'\ City Manager By: S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05- 06.doc ~-,y <:'" , I ' ! \ (i i, ~r "",' ,:::: 0\ ,/(; )...",., ../<'\ " /. v'l"ON ~ VI.-CONSENT AGENDA ITEM H. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19, 2008 August 4, 2008 ONoon) 0 October 21, 2008 October 6,2008 ONoon) 0 September 2, 2008 August 18,2008 ONoon) 0 November 5, 2008 October 20, 2008 (Noon) !:8J September 16,2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3, 2008 ONoon) 0 October 7, 2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) C') 0- _-4 -4-< -(0) 0'" r-o;, f"l10 :0-< ~% C/)- 00 ..."Z "'ryt:C -tTl .0 0> RECOMMENDATION: Authorize the use of$I,OOO from Mayor Taylor's Community Investment Fund for the Woma'lf'i; ::t: Club. Consent Agenda o o o o o City Manager's Report New Business NATURE OF AGENDA ITEM o o [8J o o Administrative Announcements/Presentations Code Compliance & Legal Settlements Public Hearing Legal Unfinished Business o CO U') ", " , \.0 :z:. :z 6 .. EXPLANATION: Commission approval is requested for allocation of$I,OOO for the Woman's Club to assist the General Maintenance fund. PROGRAM IMPACT: Allocation of funds wi1\ assist the above. FISCAL IMPACT: (Include Account Number where funds will corne from.) 001-1110-511-95-47 Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to alIocate subject to Commission approval. Department Head's Signature ~, City Manager's Signature ALTERNATIVES: Decline to authorize the request. Department Name S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 5,2008 Requested by Mayor/Commissioner: Mayor Taylor Amount Requested: $1,000.00 RecipientlPayee: Woman's Club Description of project, program, or activity to be funded: Allocation of funds will assist the Woman's Club General Maintenance Fund. Dated:q~ By ~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. $7,000 has been used to date by the requesting Member, leaving a balance of available funds of $3,000. This request would bring the available amount down to $2,000. Accordingly: / (.01/ There are funds available as requested ::J There are insufficient funds available as requested. Dated '1 - 8 - oR By: ~~;t~ - Part 111- Eligibility Evaluation (to be completed by City Manager) o The proposed expenditure of funds will not result in improvement to private property; ..r;;r/ The recipient/payee provides services within the City of Boynton Beach: \;iV~ The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ~ Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. ) Dated: r f ( q J 0 t OttJ . ) By: ~~.~"~" City Manager I S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05- 06.doc VI.-CONSENT AGENDA ITEM I. ~\.,:...o '" I . / '\ rt'. i ! T' lJo.'> ;- 0\,' '.,/0 ;....~.'.,' ' , /" V" ,~ ,'" ---':,"<-- ') 0 t'~ \'> CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 September 2, 2008 August 18, 2008 (Noon) lZl September 18, 2008 September 2,2008 (Noon) 0 October 7, 2008 September 15,2008 (Noon) Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office o October 21, 2008 October 6, 2008 (Noon) o November 5, 2008 October 20, 2008 (Noon) o November 18, 2008 o December 2, 2008 November 3, 2008 (Noon) November 17, 2008 (No~ (I') M -0 City Manager's Report I \.0 New Business :=- Legal :x Unfinished Business Si o 0"\ 0 AnnouncementslPresentations 0 NA TURE OF 0 Administrative 0 AGENDA ITEM lZl Consent Agenda 0 0 Code Compliance & Legal Settlements 0 0 Public Hearing 0 RECOMMENDATION: Authorize the use of$ 2,000 from Mayor Taylor's Community Investment Fund for the Woman's Circle. EXPLANATION: Commission Approval is requested for allocation of $2,000 to fund this non-for-profit organization whose mission is to empower women of low income to become all they can be, by assisting them to gain enhanced employment, becoming self sufficient and leaders in a culturally diverse community. PROGRAM IMPACT: Allocation of funds will assist the above. FISCAL IMPACT: (Include Account Number where funds will come from.) 001-1110-511-95-47 Funds are budgeted for these types of activities. Each Commissioner has $10,000 in Community Investment Funds to allocate subject to Commission approval. ALTERNATIVES: Decline to authorize request. ~ Department Head's Signature City Manager's Signature Assistant to City Manager ;(J 1iJ :jL City Attorney / Fina- ' Department Name S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC (7) n=4 ~-< -<Q .,'" r-llJ) ,--"0 ~-< .% U>-{ o 0% ~GJ -1'1'\ n> 1"'1(':') % EXHIBIT A COMMUNITY INVESTMENT FUND DISBURSEMENT REQUEST FORM Part 1- Summary of Request Date of Request: September 5, 2008 Requested by Mayor/Commissioner: Mayor Taylor Amount Requested: $2,000.00 Recipient/Payee: Woman's Circle Description of project, program, or activity to be funded: Funds are used to help this non- for- profit organization whose mission is to empower women of low income to become all they can be, by assisting them to gain enhanced employment, becoming self sufficient and ~::;s ~ abb~Y diverse ::mmunit~ Part II-Availability of funds (to be completed by the Finance Director) The annual appropriation of funds available to the requesting Member of the Commission listed above is $10,000. $8,000 has been used to date by the requesting Member, leaving a balance of available funds of $2,000. This request would bring the available amount down to $00. Accordingly: ilr"/ There are funds available as requested o There are insufficient funds available as requested. Dated: 1- 8 - 0 6 By: ;(4)C Finance 'I:'3'1regior Part 111- Eligibility Evaluation (to be completed by City Manager) i:r The proposed expenditure of funds will not result in improvement to private property; &r'" The recipient/payee provides services within the City of Boynton Beach: !3"" The project, program or activity which is being funded will occur in the City of Boynton Beach and participation is open to all residents of the City; and ~Proper safeguards will be implemented to assure that the public funds being appropriated will be used for the stated purpose. ) Dated: q/e { D{o By: *~~, City Manager S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05- 06.doc The Women's Circle - Empowering Women Made Poor to Become All They Can Be, By... Page 1 of2 . . Respect for human dignity of persons . Justice for all . Appreciation for different cultures . Awareness of special importance of women in the family and in the community . Active development of each woman's potential for employment and for leadership in the community . Belief in democracy and participation of persons in all areas that impact their lives . Basic appreciation of each person's spirituality, which nourishes her aspirations Board of Directors What's New? Support Groups Directions Contact Us http://womenscirc1ehome.com/ How You Can Help... The Women's Circle is a 501 (c)(3) not-for-profit organization whose mission is t< become all they can be, by assisting them to gain enhanced employment, beco! culturally diverse community. Funding for this community program to affirm and encourage women in their pUl personal goals is provided by grants and personal donations, which are tax exel church or religious organization. The Women's Circle, Inc., relies solely on peop We sincerely appreciate your help, and we count on you to help us make a diffe Your time or donation makes a difference. Share your knowledge and your skills to help the women at The Women's Circle Demands for services and classes continue to increase, and the Women's Circle desperately needs... A sewing teacher substitute for Thursdays, 11 am - 2 pm, two weeks of September. We have a class of 5-8 adult WOI teacher, while the second teacher is on vacation. We urge teacher to help them to learn basics of machine sewing. T so very appreciative of any assistance you can givel . A larger facility... with greater space for classroooms, job . Clothing appropriate for our "Dress for Success" closet. . Computers and current software (Windows 2000 and newer) We have computers for our classes, but need used computers to gl practice at home. Computer literacy is an essential skill for obtaini, help if you can/ . Printers . Funds for books for our classes . Office supplies . Garden supplies and seeds ...or, simply, your time. Come and help others to help themsE Take the next step... Call, write, or e-mail today to discover how your knowledge or donations can he Ask for: Sister Lorraine Ryan or Sister Joan Carusillo The Women's Circle 9/8/2008 VIII.-PUBLIC HEARING ITEM A. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOAAl Requested City Commission Date Final Form Must be Turned Meeting Dates in to Citv Clerk's Office 0 August 19, 2008 August 4, 2008 (Noon) 0 0 September 2, 2008 August 18,2008 (Noon) 0 IZJ September 18, 2008 September 2, 2008 (Noon) 0 0 October 7, 2008 September 15,2008 (Noon) 0 Requested City Commission Date Final Form Must be Turned Meeting Dates in to Citv Clerk's Office October 21,2008 October 6, 2008 (Noon) November 5, 2008 October 20,2008 (Noon) November 18,2008 November 3, 2008 (Noon) NATURE OF AGENDA ITEM o o o o IZJ Announcements/Presentations 0 Administrative 0 Consent Agenda 0 Code Compliance & Legal Settlements 0 Public Hearing 0 City Manager's Report New Business November 17, 2008 (Noon) o CO :l> C en N CO December 2, 2008 Legal Unfinished Business -0 ::a: N .. N ca C") n::; =i-< -<tp n"T1 r-co f"'I10 :::0 -'" X"" .% (Il-t 00 "T1% '"'I'JQ7 ~ 1"1,>0 'C) :&: RECOMMENDATION: Please place this request on the September 18,2008 City Commission Agenda under Public Hearing. The Planning and Development Board on August 26, 2008, recommended that the request be approved. For further details pertaining to this request, see attached Department Memorandum No. 08-067. EXPLANATION: PROJECT: AGENT: OWNERS: LOCATION: DESCRIPTION: Aspen Glen (SPTE 08-005) Bradley Miller, Miller Land Planning Consultants, Inc. Lawrence Development Group, LLC East side of Lawrence Road, approximately 1,000 square feet South of Hypoluxo Road Request for a one-year site plan time extension for construction of 45 single-family zero lot-line homes on a 9.34 acre parcel, which was approved on November 21,2006 (NWSP 06-025), thereby extending approval from May 21, 2008 to May 21, 2009. PROGRAM IMP ACT: FISCAL IMP ACT: ALTERNATIVES: ~ City Manager's Signature Assistant to City Manager ~ Deve' ~ -- ~ /VL ) ~ Phi.nning a~ g Director City Attorney I Finance S :\Planning\SHARED\ WP\PROJECTS\Aspen GJen\SPTE 08-005\Agenda Item Request Aspen Glen SPTE 08-005 9-18-08.doc S:\BULLET1N\FORMS\AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 08-067 FROM: Chair and Members Planning and Devel~pment Board I .,~--, Michael Rumpf ~ ~ Director of Planning and Zoning Ed Breese ~ Principal Planner J TO: THRU: DATE: August 7, 2008 PROJECT: Aspen Glen (SPTE 08-005) REQUEST: Site Plan Time Extension PROJECT DESCRIPTION Property Owner: Lawrence Development Group, LLC / Leonard Albanese, Managing Member Applicant: Lawrence Development Group, LLC / Leonard Albanese, Managing Member Agent: Mr. Bradley Miller, AICP / Miller Land Planning Consultants, Inc. Location: East side of Lawrence Road, approximately 1,000 feet south of Hypoluxo Road (see Location Map - Exhibit "A") Existing Land Use/Zoning: Low Density Residential (LDR)/ Planned Unit Development (PUD) Proposed Land Use/Zoning: No change proposed Proposed Use: 45 Single-family zero lot line homes Acreage: 9.34 acres Adjacent Uses: North: Single-family residential development (Jonathan's Grove) designated Low Density Residential (LDR) and zoned R1-A; South: Single-family zero-lot line residential development (Nautica Sound Phase I) designated Low Density Residential (LDR) and zoned Planned Unit Development (PUD); East: Single-family zero-lot line residential development (Nautica Sound Phase II) designated Low Density Residential (LDR) and zoned Planned Unit Development (PUD); and Page 2 Memorandum No. PZ 08-067 West: Right-of-way for Lawrence Road, and farther west, single-family zero-lot line development (Palmyra Estates) within unincorporated Palm Beach County designated MR-5 and zoned PUD. BACKGROUND Mr. Bradley Miller, agent for Lawrence Development Group, LLC (property owner) is requesting a one (i)-year site plan time extension for the Aspen Glen site plan development order (NWSP 06-025), which was approved by the City Commission on November 21, 2006. The site approval is valid for 18 months from the original date of approval. If this request for a one (i)-year time extension were approved, the expiration date of this site plan, including concurrency certification, would be extended to May 21, 2009. The subject property has 334 feet of frontage on the east side of Lawrence Road, and a depth of 1,220 feet. The site previously consisted of two (2) residential parcels (7216 Lawrence Road and 3904 71st Lane South) and was cleared subsequent to receiving site plan approval. According to the original site plan staff report, the proposed development consists of 45 single-family detached (zero lot line) dwelling units along a cul- de-sac street (see Exhibit "B"). The project has been approved for the following: annexation (ANEX 06- 006), land use and rezoning (LUAR 06-013) and a new site plan (NWSP 06-025). ANALYSIS The site plan approval for the Aspen Glen project is valid for 18 months from the date of approval. The applicant has to receive a building permit prior to the expiration of their approval or request an extension. Examples of building permits include but are not limited to the following: plumbing, electrical, mechanical, foundation, and structural. The regulations authorize the City Commission to approve site plan time extensions up to one (1) year, provided that the applicant files the request prior to the expiration date of the development order. In this case, the applicant has met that requirement, as staff received the request for a site plan time extension on May 16, 2008, approximately a week prior to the expiration date of the new site plan (see Exhibit "C"). According to the agent, the applicant has been diligently working toward securing a building permit, and while he notes that lack of sales due to the market conditions has delayed the project, he also indicates that the following has been accomplished: . Submission of right-of-way and utility permits to Palm Beach County, with issuance expected anytime. . NPDES permit issued by Florida Department of Environmental Protection. . Water Use permit issued by South Florida Water Management District. . Utility permit issued by the City. . Renewal of the Lake Worth Drainage District permit. . The plat has been submitted to the City for formal review. A more formal criterion for evaluating requests for time extensions is compliance with concurrency requirements. Traffic concurrency was approved with a build-out date of 2008 and no building permits are to be issued by the City for this project after the 2008 build-out date. Since the applicant has not begun any construction, it would appear there would not be adequate time left on the traffic Page 3 Memorandum No. PZ 08-067 concurrency, and an updated traffic approval letter from Palm Beach County Traffic Engineering will be required. As for utilities, records indicate the utility reservation fee will expire in November. Without payment of the reservation fee, the Utilities Department cannot guarantee capacity will be available when the developer is ready to move forward. The site plan time extension is still subject to the original 31 conditions of site plan approval. Lastly, no new land development regulations are now in place which staff recommends should be applied to the subject project. As for application of the Art in Public Places ordinance (05-060), this project was not exempt, as the new site plan request was filed and under review after adoption of Ordinance 05-060 on October 5, 2005. The original site plan depicted the public art at the east end of the cul-de-sac, consisting of either a lighted water feature or sculpture. SUMMARY I RECOMMENDATION Staff recommends approval of this request for a one (1)-year time extension of the site plan (NWSP 06- 025) for the Aspen Glen project. If this request for extension were approved, the expiration of this site plan, including concurrency certification, would be extended to May 21, 2009. If this request for site plan time extension is approved, all outstanding conditions of approval from the original site plan must still be satisfactorily addressed during the building permit process. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval (see Exhibit "0"). S:\Planning\SHARED\WP\PROJECTS\Aspen Glen\SPTE 08-005\Staff Report.doc ,/~"-"" ~, Aspen Glen 1 in. = 200.1 feet 1 U \\1 i\U \\\\ \\\U\i \~ ~ \ \Ill\ \ill'\!l ;lllllll\ ~ \ 1\ \\\ III Ita ~\\il\ 1\ ii ,[ a,l I \ \\1< \il~~! I I i ~f 1 i it i!i L ~:z \~\'l\" \ t\:;,\i\\\\!\~~\ \ 1~\11,,\t\ \ II ~\i\~ E\EI~;D \ i\~\ I r- ~ i~ \ 1m! ;!Il '~ \1<"" \ il , ,~I;: r; :;t: \ \:'It\ ======::::::=: ::= ======================----~ ;---;'2: o ~ " :~ 8 it - \J ~ I'I.~" /lIO. i" ~",T5 1~d-..t'; g 9- 6' " so C 1J \l~\ ~ ~--~--- ~7-~ ~ en b ~ II. i\~~n lUll t,\\\i ,I\!' ~ ~ " ~ " )>C tfltj. tflQ) g::l ai' CD tIl --~w..;o;;J- EXH\8\1 '~" tH }'\ ~h h ~i f'!' ~ \:~ -~ ~ ';: MILLER LAND PLANNING CONSULT ANTS1 INC. EXHIBIT C 420 W. Boynton Beach Blvd" Ste. 201 Boynton Beach, FL 33435 Phone. 561/736-8838 Fax. 561/736-8079 Email .www.mlpc.net May 16,2008 Mike Rumpf City of Boynton Beach PLANNING & ZONING DEPARTMENT 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425-0310 RE: Aspen Glen - Site Plan TIme Extension Dear Mike, This letter is to request a one year time extension for the site plan approval on the Aspen Glen project. The City Commission granted site plan approval on November 21, 2006 and our client has been diligently working toward securing a building permit but has not yet done so to date. This project has been held up because of the lack of sales due to market conditions. The list below shows that our dient has pursued the necessary permits to begin construction. There are some final issues to resolve which will allow the permits to be issued. The extension will allow us to complete that process. · Right-of-way and utmty Permits for Palm Beach County were initially submitted in June, 2006 and was conceptually approved in December 2006. The last resubmittal was April 2008 and all comments were addressed so issuance of the permits should be done soon. · The NPDES compliance permit was approved by the Florida Department of Environmental Protection on August 2006. · The water use permit was approved by SFWMD in April 2007. · Boynton Beach Utility Permit was issued in Jar\uary 2008 · The LWDD permit was renewed in March 2008. · Boynton Beach Engineering permit is pending plat approval which was submitted in July 2007 and is currently addressing all comments. We appreciate your understar\ding of this request. Enclosed is a check in the amount of $500 for processing fees. Please contact me if additional information is required. Sincerely, MILLER LAND PLANNING CONSULTANTS, INC. i \, U I .1) Christi Tuttle DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH. FLORIDA PROJECT NAME: Aspen Glen APPLICANT'S AGENT: Bradley Miller - Miller Land Planning Consultants, Inc. APPLICANT'S ADDRESS: 420 W. Boynton Beach Blvd. Suite 201 Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 18, 2008 TYPE OF RELIEF SOUGHT: Request Site Plan Time Extension for 45 single-family zero lot line homes on a 9.34 acre parcel. LOCATION OF PROPERTY: Lawrence Road and 715t Lane South DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby _ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Aspen Glen\SPTE 08-005\DO.doc Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 B. Aspen Glen Site Plan Time Extension DESCRIPTION: Aspen Glen (SPTE OS-005) Bradley Miller, Miller Land Planning Consultants, Inc. Lawrence Development Group, LLC East side of Lawrence Road, approximately 1,000 feet south of Hypoluxo Road Request for a one-year time extension for construction of 45 single-family zero lot-line homes on a 9.34 acre parcel, which was approved on November 21, 2006 (NWSP 06- 025)( thereby extending approval from May 21, 2008 to May 21, 2009. 1. PROJECT AGENT: OWNER: LOCATION: Mr. Rumpf presented the request. Progress to date included applications filed and/or permits received from various outside agencies, a utility permit issued by the City and a plat application submitted to the City, which was under review. Staff recommended the request be approved and conditioned upon the update of the traffic concurrency approval from Palm Beach County. Staff also noted the water reservation fee was required to be paid, and the original conditions on which the site plan were approved still applied. If approved, the request would extend the approval of the project to May 21, 2009. Bradley Miller, Miller Land Planning Consultants, 420 West Boynton Beach Boulevard, advised he represented the applicant. Included with the meeting materials was a list of the permits pursued by the applicant, some of which had been issued and some of which were close to being issued. There were final issues to be resolved before the permits were issued and the first inspection was completed. Chair Jaskiewicz opened the publiC hearing. No one remained in the audience, and the publiC hearing was closed. Mr. Poznak addressed drainage issues. Chair Jaskiewicz pointed out the applicant had to meet drainage requirements at the time the site plan was submitted, and the board would just be dealing with the time extension request. She noted the time extension was subject to the original conditions of approval, as well as the three additional conditions of approval set forth in the meeting materials. Mr. Miller had no objection to any of the conditions of approval. Chair Jaskiewicz inquired as to when the applicant anticipated breaking ground. Mr. Miller noted he could not provide a speCific date. The applicant was still attempting to 4 Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 secure a permit, and the project had been delayed as a result of market conditions. The single-family project appeared to have been affected by the economy more so than the multi-family developments. Mr. Miller was hopeful conditions would improve and the project would go forward. An inquiry was made as to the number of extensions which could be requested and granted. Mr. Rumpf responded Code did not restrict the number of extensions that could be requested. It only restricted the time period per extension. He noted traffic concurrency requirements with the County were bound by time constraints, but could be extended by proper application through the County. Chair Jaskiewicz noted the board/s practice was to grant no more than two or three time extensions; however, the board took into consideration the conditions of the economy. Motion Mr. Poznak moved to approve. Chair Jaskiewicz clarified the motion would approve a request for a one-year time extension for construction of 45 single-family zero lot-line homes on a 9.34 acre parcel, which was approved on November 21, 2006, thereby extending approval from May 21, 2008 to May 21, 2009, including the three conditions of approval. The motion was seconded by Ms. Barritt with an amendment that the original outstanding conditions of approval be included as well. The motion passed unanimously as amended. Mr. Miller inquired as to when the utility fee was due. Mr. Rumpf advised Utilities requested the fee be paid within two weeks of the site plan approval. Additionally, the development could be at risk for not having water reserved. Mr. Miller noted the fee would be paid immediately. C. Land Development Regulation - Rewrite Group 6 (CDRV 07-004) 1. PROJECT: Land Development Regulation - Rewrite Group 6 (CDRV 07-004) City-initiated A portion of Group 6 deliverable, pursuant to the LDR Rewrite Work Schedule, which includes Chapter 4, Article IV. Sign Standards. AGENT: DESCRIPTION: This proposed section will ultimately replace The existing Chapter 21 (Signs), within Part III of the Land Development Regulations. Eric Johnson, Planner, noted it was staff's intent to bring to the board the entire Group 6 deliverable which consisted of four articles: "Sign Regulations," "Flood 5 VIII.-PUBlIC HEARING CITY OF BOYNTON BEACH ITEM B.. AGENDA ITEM REQUEST FOIun Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19, 2008 August 4,2008 (Noon) 0 October 21, 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18, 2008 (Noon) 0 November 5, 2008 October 20,2008 (Noon) IZI September 18, 2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) 0 October 7, 2008 September 15, 2008 (Noon) 0 December 2, 2008 November 17, 2008 (Noon) C") C")~ --< -i -<., n" r-alI rTlO ::u-<: ~Z -0 (J)-i ::x 00 N "Z .. "TtCID N -rn (")> RECOMMENDATION: Please place this request on the September 18, 2008 City Commission Agenda ~del"! Public Hearing. The Planning and Development Board on August 26, 2008, recommended that the request be approved. For further details pertaining to this request, see attached Department Memorandum No. 08-071. Consent Agenda o o o o o City Manager's Report New Business o 0) :tllIt c:: Ci) N CO NATURE OF AGENDA ITEM o o o o IZI Administrative Announcements/Presentations Code Compliance & Legal Settlements Public Hearing Legal Unfmished Business EXPLANATION: PROJECT: AGENT: OWNERS: LOCATION: DESCRIPTION: Goldsmith Dental Lab (COUS 08-004) Jesse Goldsmith Golden Chiropractic, P A 236 SE 23rd Avenue Request for conditional use approval for a dental lab as required within a C-1 Community Commercial zoning district. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A DeVOkli:J~em ~- City Manager's Signature Assistant to City Manager ~ ! dt:-~ Planning and g Director City Attorney! Finance S:\Planning\SHARED\WP\PROJECTS\Goldsmith Dental Lab COUS 08-004\Agenda Item Request Goldsmith Dental Lab COUS 08-004 9-18-08.doc S:\BULLETfN\FORMS\AGENDA ITEM REQUEST FORM.DOC DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 08- 071 TO: Chair and Members Planning & Development Board Michael Rumpf' :.vlL,L Director of Planning and Zoning THRU: FROM: Hanna Matras Senior Planner DATE: August 13, 2008 PROJECT: Goldsmith Dental Laboratory / COUS 08-004 REQUEST: Conditional Use approval - Dental Laboratory PROJECT DESCRIPTION Property Owner: Golden Chiropractic, PA Applicant/Agent: Jesse Goldsmith Location: 236 SE 23rd Avenue (see Exhibit "A" - Location Map) Existing Land Use/Zoning: Office Commercial (OC) / Office Professional (C-1) Proposed Use: Dental Laboratory Acreage: 8,632.71 square feet / (0.1982 acres) Adjacent Uses: North: Right-of-way for Southeast 23rd Avenue, then farther north a developed commercial property (currently occupied by the proposed Goldsmith Dental Laboratory), zoned Office & Professional Commercial district (C-1); South: Developed single-family home, zoned R1AA Single Family Residential; East: Developed commercial property (Real Estate office), zoned Office & Professional Commercial district (C-1); and West: Developed commercial property (Medical office - Golden Chiropractic), zoned Office & Professional Commercial district (C-1). Goldsmith Dental Laboratory - COUS 08-004 Page 2 Memorandum No. PZ 08-071 BACKGROUND Jesse Goldsmith, applicant and owner of Goldsmith Dental Laboratory, is seeking conditional use approval for his dental laboratory to lease and occupy the property owned by Golden Chiropractic, PA at 236 SE 23rd Avenue and zoned C-l, office/professional. The Golden Chiropractic, PA, is also the owner of the adjacent property to the west of the subject parcel. The subject property is developed with a 1,511 square foot, one-story building, previously occupied by a physical therapy office. A dental laboratory is a conditional use in the C-l zoning district. Since 1998, Goldsmith Dental Laboratory has operated from 207 SE 23rd Avenue, which is located opposite the subject property. In 2001, a conditional use request was approved by the city for the lab to move to a property on south Seacrest Boulevard, but the license was never transferred. No changes to the exterior of the existing building are planned. Proposed landscape improvements will bring the site into conformance with the current Landscape Code. STANDARDS FOR EVALUATING CONDmONAL USES AND ANALYSIS Section 1l.2.D of the Land Development Regulations contains the following standards to which conditional uses are required to conform. Following each of these standards is the Planning and Zoning Division's evaluation of the application as it pertains to standards. The Planning and Development Board and City Commission shall consider only such conditional uses as are authorized under the terms of these zoning regulations and, in connection therewith, may grant conditional uses absolutely or subject to conditions including, but not limited to, the dedication of property for streets, alleys, recreation space and sidewalks, as shall be determined necessary for the protection of the surrounding area and the citizens' general welfare, or deny conditional uses when not in harmony with the intent and purpose of this section. In evaluating an application for conditional use approval, the Board and Commission shall consider the effect of the proposed use on the general health, safety and welfare of the community and make written findings certifying that satisfactory provisions have been made concerning the following standards, where applicable: 1. Ingress and egress to the subject property and proposed structures thereon, with particular reference to automobile and pedestrian safety and convenience, traffic flow and control, and access in case of fire or catastrophe. The survey shows one (1) existing point for ingress/egress, providing direct vehicular access from SE 2:5d A venue. The driveway is located at the northwest comer of the subject property, and it is shared with the Golden Chiropractic office abutting to the west and the owner of both properties. There are limited sidewalk segments on the southern side of SE 2:5d A venue, including one along the subject parcel. The shared existing drive aisle provides access to the parking area along the south and southeast borders of the property. 2. Off-street parking and loading areas where required, with particular attention to the items in subsection above, and the economic, glare, noise, and odor effects the conditional use will have on adjacent and nearby properties, and the city as a whole. Goldsmith Dental Laboratory - COUS 08-004 Page 3 Memorandum No. PZ 08-071 Based on the ratio of one (1) space for each 300 square feet of gross floor area for a dental laboratolYt the total number of required parking spaces is 6. The survey shows eleven (11) existing parking spaces, including one (1) space designated for handicap use, located closest to the buildings front door. No loading area is required Tor the use. The dental laboratory use should generate no glare, noise, and odor that would impact the adjacent or neighboring properties or the city as a whole. 3. Refuse and service areas, with particular reference to the items in subsection 1 and 2 above. Rolled cans provided by the City will be used as refuse containers and will be stored in the 6-foot vinyl fence enclosure located at the southeast corner of the building, in an area that is unobtrusive to pedestrian and vehicular traffic and is unnoticeable from SE 2.J'd A venue. 4. Utilities, with reference to locations, availability, and compatibility. All utilities, including potable water and sanitary sewe0 are in place as approved via construction of the original permitted building. 5. Screening, buffering and landscaping with reference to type, dimensions, and character. The applicant proposes significant improvements to the existing landscape which currently does not meet the Code. The existing buffer at the southern perimeter of the prope~ adjacent to a single- family zoning distric~ contains Florida Holl~ an exotic invasive shrub/tree that will be removed and replaced by Foxtail Palms and Plumbago shrubs. The canopies of the Foxtail Palms would extend at 6- to 14 feet in heigh~ providing a screening replacement for Florida Holy in excess of code requirements. In addition to the plantings, the screening of the property will continue to be provided by the existing 6 foot high wooden fence. The buffer along the east property line currently consists of Reus and Cherry Bush hedge and two Black Olive trees/ the improvements will include the addition of trees (every 30 feet as required by Code) and Trinette shrubs, which will also be added to the front buffer. There will be foundation landscape on three side of the structure. The landscape area on the western part of the building will be planted with Bougainvillea Vine and Sweet Vivurnum hedge. As per Code, no fewer that 50% of plants will be native and several species will be drought-resistant ('water-wise /). The swale along the front property line will be restored with new sod to engineering specifications. The property is currently improved with an irrigation system. 6. Signs, and proposed exterior lighting, with reference to glare, traffic safety, economic effect, and compatibility and harmony with adjacent and nearby properties. This conditional use application is proposing no additional signs or lighting. The security light on the FP&L pole at the SE corner of the property appears to be directed away from the residential properties to the south (see Conditions of Approva~ Exhibit "B//). Additionally there is an FP&L street light directly across the street on the north side of SE 2.J'd A venue. Goldsmith Dental Laboratory - COUS 08-004 Page 4 Memorandum No. PZ 08-071 7. Required setbacks and other open spaces. The applicant proposes no changes to the footprint or exterior of the building that would impact setbacks or open space. 8. General compatibility with adjacent property and other property in the zoning district. The proposed use is conditional in the C-l zoning district. It is compatible with and complementary to the existing medical/professional office uses in the surrounding area (it provides services to a few adjacent dental offices). Moreove~ as compared to the office uses, it constitutes a less intensive use in terms of trip generation. All properties fronting SE 2Id Avenue on the north and south side between Seacrest Boulevard and SE ;rd Street are zoned C-l. Commercial uses on the south side of SE 2Id Avenue abut the low density residential, R1M zoning district. In its current location across the street, Goldsmith Dental Laboratory abuts the medium density residential neighborhood, with no evidence of any nuisance impacts. Proposed landscape improvements will provide appropriate screening from the single-family homes along the southern boundary of the property, where there is also an existing 6 foot high wooden fence. 9. Height of building and structures, with reference to compatibility and harmony to adjacent and nearby properties, and the city as a whole. The exterior shape, height, and appearance of the building would not be altered as a result of this conditional use application. The current building height meets code and is compatible with neighboring properties. 10. Economic effects on adjacent and nearby properties, and the city as a whole. The proposed use will continue to serve dental offices within the city, including several on SE 2Y Avenue. About 30% of the dental labs business is conducted within the Citys limits, with the remaining 70% services "exported'~ Therefore, the lab constitutes a ''basic industry'; as it attracts "outside" dollars that can be spent in the City, contributing to economic development. 11. Conformance to the standards and requirements, which apply to site plans, as set forth in Chapter 19, Article II of the City of Boynton Beach Code of Ordinances. (Part III Chapter 4 Site Plan Review). With incorporation of staff comments regarding landscape and parking area improvements, the proposed conditional use would increase compliance with requirements of applicable sections of city code. 12. Compliance with, and abatement of nuisances and hazards in accordance with the performance standards within Section 4.N. of the Land Development Regulations, Chapter 2; also, conformance to the City of Boynton Beach Noise Control Ordinance. The proposed use would operate in a manner that is in compliance with the above-referenced coded and ordinances of the City of Boynton Beach. Goldsmith Dental Laboratory - COUS 08-004 Page 5 Memorandum No. PZ 08-071 RECOMMENDATION Based on staff analysis and findings contained herein, compliance with development regulations, and consistency with the Comprehensive Plan, staff recommends that this request be approved, subject to satisfying all conditions of approval contained in Exhibit "C. S:\Plannmg\SHARED'WP\PIZOJECTSIGoldsmith Dental Lab CUllS OB-004\GnU1SMITH DEt-.;T \L LAB Stall Rcpunct()c E)(t"B\T f). PROPOSED LOCATION Of GOLDSMITH DENTAL LAB 236 SE 23RO ~"E"'UE ~ ~ ~ Ul tn N o 37.5 75 150 225 300 ) 0..::::--- c--- _ y-fee\ EXHIBIT "B" Conditions of Approval Project name: Goldsmith Dental Lab File number: CaDS 08-004 Reference: I DEP ARTMENTS I INCLUDE I REJECT I PUBLIC WORKS- Solid Waste Comments: None X PUBLIC WORKS - Forestry & Grounds Comments: None X PUBLIC WORKS- Traffic Comments: None X UTILITIES ^---- Comments: None X FIRE Comments: None X POLICE ! ! ,I Comments: None X ~I I Ii ENGINEERING DIVISION ii ---. ---i! I II Comments: None I X ^ _u_u ~I ! BUILDING DIVISION I ~I I H I " Comments: None X Ii I ~I PARKS AND RECREATION __u~1 i 'I Comments: None I X I I FORESTER/ENVIRONMENT ALIST i : -^-^^-- I I Comments: None I X I , I , Conditions of Approval 2 I DEPARTMENTS I INCLUDE I REJECT I PLANNING AND ZONING Comments: 1. The security light on the FP&L pole at the SE comer of the property appears to X be directed away from the residential properties to the south. However, should the removal of the invasive Holly tree adjacent to the security light cause glare onto abutting properties, the applicant shall have the light fitted with shields, reduce the wattage of said security light, and/or have the security light removed in favor of motion detector lights placed on the building itself to eliminate any potential light spillage. ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: 1. None X ADDITIONAL CITY COMMISSION CONDITIONS Comments: To be determined. S:\Planning\SHARED\WP\PROJECTS\Goldsmith Dental Lab COUS 08-004\COA.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Goldsmith Dental Lab APPLICANT'S AGENT: Jesse Goldsmith APPLICANT'S ADDRESS: 207 SE 23rd Avenue Boynton Beach, FL 33435 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: September 18, 2008 TYPE OF RELIEF SOUGHT: Request for Conditional Use Approval for a dental lab in a C-1 zoning district. LOCATION OF PROPERTY: 236 SE 23rd Avenue Boynton Beach, FL 33435 X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby _ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S:\Planning\SHARED\WP\PROJECTS\Goldsmith Dental Lab COUS 08-004\DO.doc "~...'..~:"<""'."""'_""~'!<4t~,,,,,,,,,,",,~,""L,,",.""'~.~<' Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 5. Communications and Announcements. A. Planning and Zoning Report 1. Final disposition of the July 22, 2008 Planning and Development Board meeting agenda items. Mike Rumpf, Planning and Zoning Director, reviewed the disposition of items previously heard by the board and reported the City Commission approved the following: August 5, 2008 City Commission meeting: . Gulfstream Gardens Master Plan Modification and the Major Site Plan Modification. . Sunshine Square, Conditional Use of Approval for a cosmetology school. . Two City-initiated text amendments pertaining to setbacks and the M-1 Zoning district corridor uses. August 19, 2008 City Commission meeting: . Evaluation and Appraisal (EAR)-based amendments to the Comprehensive Plan. . M-1 Corridor Uses amendment. . Sign Code amendments in connection with the M-1 Zoning district industrial project. 6. Old Business None 7. New Business Attorney Alexander administered the oath to all who would be testifying. A. Goldsmith Dental Lab Conditional Use 1. PROJECT: AGENT: OWNER: Goldsmith Denta Il.ab , (COUS 08-004) Jesse Goldsmith Golden Chiropractic, PA 2 Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 LOCATION: DESCRIPTION: 236 SE 23RD Avenue Request for conditional use approval for a dental lab as required within a C-1 Community Com mercial zoning district. Hanna Matras, Planner, presented the applicant's request for a conditional use approval for a dental lab to lease and occupy the property owned by Golden Chiropractic at 236 SE 23rd Avenue. Golden Chiropractic also owned the adjacent property to the west. The subject property was developed with a 1,511 square foot, one-story building, previously occupied by a physical therapy office. A dental lab was a conditional use in the C-1 zoning district. Mr. Goldsmith had operated his dental lab at 2007 SE 23rd Avenue, which was across the street from the subject property, since 1998. No changes to the exterior of the existing building were planned at this time. The proposed landscape improvements to bring the site into conformance with the current Landscape Code would require a separately-processed landscape permit. Staff had visited Mr. Goldsmith's lab, and no negative impacts were observed regarding the operation of the lab. Additionally, staff concluded there were no issues with the conditional use. Section 11.2.0 of the Land Development Regulations contained standards by which staff had analyzed the request, and staff recommended the request be approved. Jesse Goldsmith, 1740 Banyan Creek Court, noted he was the owner of Goldsmith Dental Lab. Chair Jaskiewicz inquired whether Mr. Goldsmith was in agreement with the Conditions of Approval calling for the possibility of removing part of the landscaping and the security light. Mr. Goldsmith advised he would be replacing 70% of the landscaping, and, at the direction of Kevin Hallahan, would be placing more mature trees on the property. Mr. Goldsmith was in agreement with the removal of the security pole and had already discussed this with Planning and Zoning. He was uncertain as to why the light pole was not currently being used. Chair Jaskiewicz opened the public hearing. No one came forward, and the public hearing was closed. Motion Mr. Poznak moved approval of the request for a conditional use approval for a dental lab as required within a C-1 Community Commercial zoning district and including the one condition of approval. Mr. Saberson seconded the motion that passed unanimously. 3 VIII.-PUBlIC HEARING ITEM C. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FO~H Requested City Commission Date Final Form Must be Turned Requested City Commission Meeting Dates in to City Clerk's Office Meeting Dates 0 August 19,2008 August 4, 2008 (Noon) 0 October 21, 2008 0 September 2, 2008 August 18,2008 ONoon) 0 November 5, 2008 [gJ September 18,2008 September 2,2008 (Noon) 0 November 18,2008 0 October 7, 2008 September 15,2008 ONoon) 0 December 2, 2008 Date Final Form Must be Turned in to City Clerk's Office October 6, 2008 (Noon) 0 CX) ::t>> October 20, 2008 (Noon) c:: C') N November 3, 2008 (Noon(:O ." November 17, 2008 (No. N .. N 0 Announcements/Presentations 0 City Manager's Report C>> NATURE OF 0 Administrative 0 New Business AGENDA ITEM 0 Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business [gJ Public Hearing 0 RECOMMENDATION: Please place this request on the September 18,2008 City Commission Agenda under Public Hearing. The Planning and Development Board on August 26, 2008, reviewed and supported this draft deliverable, with a request that staff consider enhancements to address possible drainage impacts from elevations of new construction upon adjacent properties with lower elevations. The Board requested that this additional research explore the possibility of setting the maximum finished grade of new construction as a factor of the lower grade of the developed, adjacent property. For further details pertaining to this request, see attached Department Memorandum No. 08-076. EXPLANATION: PROJECT: Land Development Regulation (LDR) Rewrite Group 6 and Project Update A portion of Group 6 (Chapter 4, Article XI Flood Prevention) City-initiated A portion of Group 6 deliverable, pursuant to the LDR Rewrite Work Schedule, which includes Chapter 4, Article XI Flood Prevention. AGENT: DESCRIPTION: The major change to flood prevention requirements is the reformatting and reorganization of existing code (Chapter 20) into the proposed LDR format. PROGRAM IMPACT: FISCAL IMPACT: ALTERNATIVES: U City Manager's Signature Assistant to City Manager ~ Planning" and Zo' Director City Attorney / Finance S:\Planning\Zoning Code Update\L R Rewrite\Agenda Requests\Agenda Item Request LDR Group 6 CDRV 07-004 9-18-08.doc S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC C") ("')::; =i-< -<0 n"'T1 r-Q) ""'0 :::tl_ ;::ll;- .Z en..... 00 .,,% ~~ n> fTl(") ::r: 7.C.1 CDRV (07-004) CODE REVIEW A portion of GROUP 6 completed CHAPTER 4. LAND DEVELOPMENT STANDARDS Article IV. Article IX. Article X. Article XI. Siw Standards. Building, Construction, and Historic Preservation. Property Maintenance Requirements. Flood Prevention Requirements. (Future deliverable) (Future deliverable) (Future deliverable) {Enclosed; S:\Planning\SHAREDWP\AGENDAS\P&D mCOVER SHEETS.doc TO: THRU: FROM: DATE: RE: DEPARTMENT OF DEVELOPMENT Memorandum PZ 08..616 Chairman and Members, Planning and Development Board Michael Rumpf Director of Planning and Zoning Eric Lee Johnson, AICP r Planner II August 21, 2008 ' LOR Rewrite Group 6 and Project Update A portion of Group 6 (Chapter 4, Article XI Flood Prevention) LOR REWRITE GROUP 6 Chapter 4, Article 4, XI Flood Prevention Introduction A task of rewriting the Land Development Regulations (LDR Rewrite project) is to update the entire Part III (Land Development Code) of the City's Code of Ordinances. In April of 2007, staff presented the Boards and Commission with a progress report and proposed work schedule of the LDR Rewrite project. Staff determined that it would be best to break down the entire project into eight (8) different groups. At this time, staff is delivering a portion of the sixth component of the eight-phase project (see attached). Group 1 and Group 2 emphasized matters relating to zoning districts and allowable uses. The third and forth deliverables emphasized site development standards, such as off- street parking calculations, off-street parking lots and other vehicular use areas, exterior lighting, rights-of-way and infrastructure, environmental protection, landscape design and buffering, and exterior building and site design. Group 5 consisted of supplemental (zoning) regulations, which are typically found in most land development codes, particularly within the respective zoning regulations. Group 6 is comprised of four (4) articles, proposed within the fourth chapter. The articles included within this group address sign standards, building and historic preservation, property maintenance regulations, and flood prevention requirements. Their titles are proposed as follows (in bold): (next page) Chapter 4. Site Development Standards Article I. Article II. Article III. Article IV. Article V. Arti cl e VI. Article VII. Article VIII. Article IX. Article X. Article XI. Environmental Protection Standards Landscape Design and Buffering Standards Exterior Building and Site Design Standards Sign Standards Minimum Off-Street Parking Requirements Parking Lot, Vehicular Use Areas, and Loading Standards Lighting Standards Utility and Infrastructure Design Standards Building, Construction, and Historic Preservation Property Maintenance Requirements Flood Prevention Requirements It should be noted that only the flood prevention requirements are being presented to the Board and City Commission at this time because staff is currently finalizing the remaining three (3) articles of Group 6. Staff anticipates the other articles will be presented to the Board and Commission within the next deliverable. The attached work product reflects a collaborative effort on the part of the Building Official and the City Attorney's office. Project Objectives The objectives set forth at the onset of staffs management of this effort, and explained previously in the update report, continue to be furthered. Of the original objectives, those involving user-friendliness and maintaining a flexible and dynamic approach are most addressed by this work product. The original objectives are listed below followed by specific documentation relative to Objectives #2 and #4. Although #5 is not specifically addressed herein, the basic services and unanticipated demands of the Division continue to be a priority, and provided or responded to timely. 1. Preserve / Utilize work efforts initiated / accomplished by the consultant including work products, discoveries, pertinent recommendations, and input collected from the public, staff, and elected officials during workshop sessions; 2. Maximize user-friendliness in the ultimate document with the appropriate and logical organization, interconnectivity, and writing style; 3. Maintain public involvement in the rewrite process, including input from locai professionals "experts"; 4. Use a dynamic approach in the rewrite effort allowing the shifting ofresources as needed to address current issues and Commission direction; and 5. Continue to deliver optimal customer service to the public and applicants during the project. Objectives #2: 2 Staff proposes to separate the entire Part III (currently 23 chapters) of the existing code and distribute them amongst four (4) distinct chapters. A four (4 )-chapter code deviates much from the existing code, but is more in keeping with the Model Land Development Code and tailored perfectly to meet the needs of the local agenda. The fourth and final chapter of the new code will contain regulations that address minimum development standards and requirements. This portion of the Group 6 deliverable contains flood prevention requirements. Chapter 20 of the existing LDR (Housing, Building, and Construction Standards) contains topics that range from flood prevention to historic perseveration. The proposed amendments include subdividing the existing Chapter 20 into three (3) separate articles and placing them within the fourth chapter of the new LDR. User-friendliness continues to be a primary objective, guiding both the format as well as emphasis on simplicity and clarity. The flood prevention requirements are one (1) of the three (3) new articles derived from the break-up of Chapter 20. The flood prevention requirements include standards that address flood hazard reduction, areas of special flood hazard, and areas of shallow flooding (AO zones). Having flood prevention provisions is important because they provide minimum life safety standards for existing and new development. Likewise, it also helps to reduce insurance premiums for property owners because the City participates in the National Flood Insurance Program's (NFIP) Community Rating System (CRS), which is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed NFIP requirements. As previously mentioned, the remaining two (2) articles from Chapter 20 along with the sign standards will be presented in a future deliverable. Objective #4: In this group, staff continues to acknowledge the priorities and current issues of the Commission and the City. Current topics of local interest include the possible reduction in insurance rates for property owners by having the City participate in the National Flood Insurance Program's (NFIP) Community Rating System (CRS). Summary I Recommendation The only major change to the flood prevention requirements is the reformatting and reorganization of the existing code (Chapter 20) into the proposed LDR format. Consistent with Group 5, this article would now contain its own "Purpose and Intent" and "Administration" sections to provide a sound basis for and support to the regulations. Likewise, the definitions and permitting requirements related to flood prevention are removed from this article and will be assembled into more appropriate articles of the new LDR. Therefore, staff recommends that the Board and Commission approve this draft portion of Group 6. However, any changes recommended by the Board and the Commission will be incorporated into the document or schedule for ultimate consideration at time of adoption. PROJECT UPDATE 3 The LDR Re-write is nearly 80% drafted. Staff anticipates that the remaining pu!1lOns (i Group 6 will be presented to the Board in September and the Commission in October. The remaining portion of Group 6 will consist of property maintenance requirements, housing / historic preservation, and the amended sign code. In 2004, staff conducted d comprehensive, year-long review of the City's sign standards (Chapter 21), which resulted in many proposed amendments to the code. However, at that time, only the most priority and critical amendments were included in the update due to the large size and complexity of subject matter, time constraints, and staff workload. With Group 6, staff has been given the opportunity to re-examine and further enhance the 2004 amendments Attributes of this thorough review will include but not be limited to enhancing the list of exempt and prohibited signs; improving sign aesthetic requirements; creating ne" regulations for signs installed on private property or above public rights-of-way; creation of sign design principles; enllancing the methodology for determining sign area and height; and the use of tables to maximize the legibility of development standards Newsracks, which were removed from the supplemental zoning regulations (Group 5 I. will be incorporated into Part II City Code of Ordinances. This too will be presented to the Board and Commission within the next deliverable, except that the topic of historic preservation may require research and public input to a greater extent than anticipated in the LDR rewrite project. Worse case, this portion of the project IS removed for subsequent completion. In addition, staff will provide an update on Wireless Communication Facilities to the Board in October and Commission in November. Group 7 will be comprised of the varying land development process within the City. This includes an overview of the different processes and individual services provided by the Planning and Zoning, Engineering, and Building Divisions. This deliverable \\'ill be presented to the Board in November and Commission in December. The final deliverable, Group 8, will provide updates on the general provisions of the LDR and the relationship of the Comprehensive Plan and other redevelopment plans to LDR. It will also include an examination of the concurrency management system, due process and quasi-judicial hearings, and decision making administrative bodies within the City Without any interruptions due to the holiday season, this final deliverable is scheduled to be drafted for Board review in December and Commission review in January of 2009. Staff anticipates final adoption of the entire LDR will occur in the first quarter of2009. With respect to green initiatives, there is an active attempt to incorporate into relevant sections of the rewritten code "green". "smart" and "sustainable" provisions; however. the decision whether to slow or delay ultimate adoption of one (1) or more articles will be determined concurrent with the availability of information including findings of the city's green initiative. Likewise, interim amendments may be continually processed concurrently with this rewrite project to address priority issues involving the changing economy and supporting development trends and needs. For example, staff is currently considering the necessity to adopt the minimum housing standards as an interim amendment. These new provisions are umelated to new development activity but instead, would have immediate application and benefit to housing quality. living conditions, and overall property values within the City. S:\Planning\Zoning Code Update\LDR Re\\'rite'StaffRepnns/rroup () (eh 4. An 1] I.doc 4 FLOOD PREVENTION REQUIREMENTS ARTICLE XI. FLOOD PREVENTION REQUIREMENTS August 21, 2008 Section 1. General. A. Short Title. This article shall hereafter be known and cited as "The Bovnton Beach Flood Prevention Code". /\.R TICLE VII. FLOOD Dl~Ml~GE PREVENTION Section 1. Gooerally. A. Statutory authorization. The Legislature of the State of Florida has in Chapter 166 of Florida Statutes delegated the responsibility to local go':emm.ootal units to adopt regulations designed to promote the public health, safety~ and general '.velfare of its citizenry. Therefore, the City Commission. of Boynton Beach, Florida, does ordain as set out herein. B. Finding offac!. 1. The flood hazard areas of Bo)nton Beach, Florida, are subject to periodic inundation ,;..hich results in loss oflife and property; health and safety hazards; disruption of eommerce and governmental serviees; extraordinary public expenditures for flood protection and relief; and impairment oHhe tax base; all of'.vhich adversely affect the public health, safety and general v..elfare. 2. These flood losses are caused by the cumulative effect of obstructions in floodplains causing increases in flood heights and ':elocities, and by the occupancy in flood hazard areas by uses vulnerable to floods or hazardous to other lands ':lhich are inadequately elevated, floodproofed or othCf\visc unprotected from flood damages. B. Purpose and Intent. C. Purpose. It is the purpose of this article to promote the public health, safety~ and general welfare and to minimize public and private losses due to flood conditions in specific areas~ by proyisions designed to: L Obiectives. D. Objecti'.'es. The specific objectives of this article are: !: h To protect human life and health; b. ~ To minimize expenditure of public money for costly flood-control projects; ~ ~ To minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; d. 4.,. To interruptions; business mrmmlze prolonged I FLOOD PREVENTION REQUIREMENTS e, 5- To minimize damage to public facihtJes and utilities such as water and gas mains, electric. telephone and sewer lines, streets and bridges located in floodplaJl1:: ~ &- To help maintain a stable tax base by providing for the sound use and development offlood-prone areas in such a manner as to minimize furore flood-blight areas; and, &. 2; To insure that potential homebuvers are notified that property is in a flood area. 2. Methods of Reducin2 Flood Loss. In order-to accomplish its obiectives. this article includes methods and provisions that are desi0.1ed to: a. h Restrict or prohibit uses which are dangerous to health, safety and property due to water or erosion hazards, or which result in damaging increases in erosion or in flood heights or velocities: b. l Require that uses vulnerable to floods. including facilities which serve such uses, be protected against flood damage at the time of initial construction: c. ;.,. Control the alteration of natural floodplains, stream channels and natural protective barriers which are involved in the accommodation of flood waters; d. ~ Control filling, grading, dredging and other development which may increase erosion or flood damage; and, e. 5- Prevent or regulate the construction offload barriers which will unnaturally divert flood waters or which may increase flood hazards to other lands. C. Administratioll. 1. Administrator. The Building Official shall coordinate. interpret. and administer this article. Section "') .\dministration. :\. ;\dministrator. The director of development is hereby appointed to administer and implement the provisions of this article. August 21. 2008 "') FLOOD PREVENTION REQUIREMENTS 2. Duties. B. Duties and responsibilities of the administrator. Duties of the administrator or his designee shall include, but not be limited to: a. h Review all development permits to assure that the permit requirements of this article have been satisfied. b. ~ Advise permittee that additional federal or state permits may be required, and if specific federal or state permits are known, require that copies of such permits be provided and maintained on file with the development permit. c. ~ Notify adjacent communities and the state department of community affairs prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the Federal Emergency Management Agency (FEMA ). d. 4:- Assure that maintenance is provided within the altered or relocated portion of said watercourse so that the flood-carrying capacity is not diminished. ~ ~ Verify and record the actual elevation (in relation to mean sea level) of the lowest floor (including basement) of all new or substantially improved structures, in accordance with Chapter 2, Article IV, Section 2.C paragraph C. f:. e. Verify and record the actual elevation (in relation to mean sea level) to which the new or substantially improved structures have been flood proofed floodproofed, in accordance with Chapter 2, Article IV, Section 2.C paragraph C. &. ~ In coastal high hazard areas, certification shall be obtained from a registered professional engineer or architect that the structure is securely anchored to adequately anchored pilings or columns in order to withstand velocity waters and hurricane wave wash. h. -8-:- In coastal high hazard areas, the administrator shall obtain certification for the adequacy of breakaway walls in accordance with Section 2.B.5.h below article VII, Seetion 3.B.5.h. August 21, 2008 3 August 21. 2008 FLOOD PREVENTION REQUIREMENTS 1: 1f., Wben flood proofing floodproofing IS utilized for a particular structure. the administrator shall obtain certification from a registered professional engIneer or architect. 1. -f-G..:. Where interpretation is needed as to the exact location of the boundaries of the areas of special flood hazard (for example, where there appears to be a conflict between a mapped boundary and actual field conditions). the administrator shall make the necessary interpretation. The person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided in this article Chapter L Article VII. Section 2.C. k. H. \Vben base flood elevation data has not been provided in accordance with Section 1.F below. the administrator shall obtain, review, and reasonably utilize any base flood elevation data available from a federal. state, or other source, in order to administer the provisions of Section ~ 2 below. The finished floor elevation of all habitable space in new construction. not located in a flood zone. shall be elevated a minimum of 12 inches above the crown of anv adiacent roadwav. l. g All records pertaining to the provisions of this article shall be maintained in the Department of Development department of development and shall be open for public inspection. D. Applicabilitv. F. .^~pplication. This article applies to all areas of special flood hazard within the jurisdiction of Boynton Beach. Florida. Those areas are identified by the Federal Emergency Management Agency in its Flood Insurance Rate Map (FIRM) 1201960001-0005. dated September 30, 1982, and any revisions thereto are adopted by reference and declared to be a part of this section ttfti.ele. E. Defmitions. See Chapter 1. Article II for definitions and terms associated with flood prevention requirements. E. Terms. ',Vords or phrases used in this article shall ha'le the meanin; they ha','c in common usage and to gi'.'e this article its most reasonable application. .1rc.':: of' shal101',' flooding a designated .\0 or VO zone on a community's flood insuranee rate map (FIRM:) with bLWe flood depths from one (1) to three (3) feet ,-,:here a clearly defined channel does not eJjst. wh01e the path of flooding is unpredictable and indeterminate, and where velocity flo',': may be e'.'ident. 4 U<OOD pREVENTION REOUIREMENT~ ::> ::> ::> ::> ~ ~ ~ ::> r::: I:> ~ 5 August 21, 2008 August 21. 2008 FLOOD PREVENTION REQUIREMENTS "Vational geodetic ','crticd datum (VGT D) a '.'erticul control u:;ed for establishing yarying elevations v.'ithin the floodplain. }\,Tc',',' c01~str/;/.ctiol1 structures for \vhich the "start of construction" commenced on or after the effective date of this article. S6md dunes naturally occurring accumulations of sand in ridges or mounds landv:ard of the beach. F. Permit Reauired. G. De'.'elopment permit. A development permit is required Required prior to the commencement of any development activities. Flood Zone Elevation Certification shall be secured in accordance with Chapter 2, Article IV. Section 2.C prior to the issuance ofa Certificate of Occupancy. C. Permitting. .^...pplication for a permit shall be made to the development department prior to any de'.'elopment acti,'ities. Application shall include, but not be limited to, the follo'.ving plans in duplioate drav:n to scale shov:ing the nature, location, dimensions and ele'.'ations of the area in question to be developed; existing or proposed structures; fill; storage of materials; drainage facilities/location. Specifically, the follo'Ning information is required: 1. Elevation in relation to mean sea leyel of the proposed lowest floor (including basement) of all structures. 2. Ele'.'ation in relation to mean sea le'.'el to v/hich any non residential structure will be floodproofed. ':\ Certification by a Florida registered engineer or architect that the structure meets the floodproofing criteria in article VII. Section 3.B.2. ~. Description of the extent to which any v.'atercourse '.','ill be altered or relocated as a result of proposed de'.'elopment. 5. "^... flood elevation or floodproofing certification after the lowest floor is completed, or in instances '::here the structure is subject to the regulations applicable to coastal high hazard areas, after placement of the horizontal structural membcrs of the lowest floor. \Vithin !v,'cnty one (21 ) calendar days of establishment of the lo','.'est floor ele'.'ation. or floodproofing by v:hateyer construction means, or upon placement of the horizontal structural members ofthe 10'.vest floor, v:hichever is applicable. the permit holder shall submit to the de'.'elopment department a oertification of the elevation ofthe 10'.vest floor, floodproofed elevation, or the elevation of the lowest portion of the horizontal structural members of the h:.'est floor, ':.'hicheyer is applicable, in relation to mean sea lcvel. Said certification shall be prepared by or under the direct supervision of a registered land surveyor or professional en.;ineer. V-/ben floodproofing is (, August 21, 2008 FLOOD PREVENTION REQUIREMENTS utilized, certification shall be prepared by or under the direct supervision of a professional engineer or a:rchitect. "\ny v:ork done v:ithin the hventy one day ealeBda:r period and prior to submission of the certification shall be at the permit holder's risk. The development department shall revicv: thc flood elevation survey data submitted. Dcficiencies detected by such revie':1 shall be oorreeted by the permit holder immediately and prior to oontinuation of the vlork. Failure to submit the surveyor failure to make said corrections, shall cause issuance of a stop v.'ork order for the project. 6. /~ Slir.'ey of mangroye trees on site. G. Rules. 1: Compliance. H. Complianoe. No structure or land shall hereafter be located, extended, converted" or structurally altered without full compliance with the terms of this article and other applicable regulations. 2. Abro2ation. f:. fl..brogntion and grcater restrictions. This article is not intended to repeal, abrogate" or impair any existing easements, covenants" or deed restrictions. However, where this article and another conflict or overlap, whichever imposes the more stringent restrictions shall prevail. 3. Interpretation. J. Interpretation. In the interpretation and application ofthis article all provisions shall be: a. h Considered as minimum requirements; b. ~ body; and Liberally construed in favor of the governing ~ ~ Deemed neither to limit nor repeal any other powers granted under state statutes. H. Conflict. \Vhenever the regulations and requirements of this code conflict with any other lawfully enacted and adopted rules. regulations, ordinances. or laws, the most restrictive shall apply, unless otherwise stated herein. I. Relief from Reauirements. Unless described otherwise in this article. anv deviation from these flood prevention regulations shall require approval of variance application. which is subiect to review and approval by the Building Board of Adiustment and Appeals. A request for a variance shall be reviewed in accordance with Chapter 1. Article VII. Section 3.CA. 7 FLOOD pl$VENTlON RE UlREMENTS ~ ~ ~ e ~ ::: e ~ '.r: e=' =' , ~ ~ :: :: 8 August ~1. 2008 August 21, 2008 FLOOD PREVENTION REQUIREMENTS c. '/ uriances shall not be issued 'Nithin any designated floodwny if any inct"ease in flood lel'els during the base flood discharge v/ould result. 2. The building board of adjustm.ents and appeals shall hear and decide requests f'Dr variances from the requirements of this article. a. Conditions for variances: (1) Variances shall only be issued upon a determination that the I'ariance is the minimum necessary, considerin.; the flood hazard, to afford relief, and in the instancc of a historical building, a determination that the ..arianee is the minimum necessary so as not to destroy the historic character and design of the building. b. Variances shall only be issued upon: (1) A sho'.dng of good and sufficient cause; (2) A determination that failure to grant the variance .....'ould result in eKceptional hardship to the applieant; and (3) .^~ determination that the granting of a ','arianee vfill IHlt result in inOi"eased flood heights, additional threats to public safety, extraordinary public 6Kpensc, ct"eate nuisance, cause fraud on or viotimization of the public, or oonflict with eKisting local hr;:s or ordinances. c. Any applioant to '~vhom a variance is granted shall be gi',en '.vritten notioe speoifying the differenoe between the base flood cle.;ation and the elevation to whioh thc structure is to be built and stating that the cost of flood insurance '.vill be oommensurate ','vith the incf"eased risk resulting from the reduoed lov.est floor elevation. 3. ,,\.ny person aggrieved by the decision of the building board of adjustment and appeals or any taxpayer may appeal Duch decision to the cirouit oourt as pro','ided in Florida la';;. 1. V manoes may be issued for the reconstruction, rehabilitation or restoration of structures listed on the National Register of Historic Places or the State In';entory of Historic Places v.ithout regard to the procedures set forth in the r6Il1ainder of this section. 5. The director of de';elopment shall maintain the records of all apfleal actions and report any variances to the Federal Emergency Management /~gency upon request. J. Warnin2 and Disclaimer. K. '.Varning and disclaimer. The degree of flood protection required by this article is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur. Flood 9 August 21. 2008 FLOOD PREVENTION REQUIREMEJ\'TS heights may be increased by man-made or natural causes. ThIs article <J'leS not imply that land outside the areas of special flood bazard i)j uses permitted within such areas will be free from flooding or flood damages, This article shall not create liability on the part of the Cit\' Boynton Beach, Florida, or by any officer or employee thereof for any flood damages that result from reliance on this article or any administrative decision lawh.1lh made thereunder. Section 2. Requirements. A. Flood Hazard Reduction. Section 3. Pro,..ision~ for Flood Hazard Reduction. /'L In General. In all areas of special flood hazard the following provisions are required: 1. Anchors. All neVi! construction and substantial improvements shall be anchored to prevent flotation, collapse., or lateral movement of the structure. l Manufactured homes shall be anchored to prevent flotation, collapse or lateral movement. Methods of anchoring may include, but are not limited to, use of over-the-top or frame ties to ground anchors. This standard shall be in addition to and consistent with applicable state requirements for resisting wind forces. 2. Materials. ;;. All new construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. 3. Desi2n. !: 4:- All new construction or substantial improvements shall be constructed by methods and practices that minimize flood damage. b. ~ Electrical, heating, ventilation. plumbing. air conditioning equipment>...and other service facilities shall be designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. c. €r.- All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system. d. +-: New and replacement sanitary sewage systems shall be designed to minimize or eliminate 10 August 21. 2008 FLOOD PREVENTION REQUIREMENTS infiltration of flood waters into the systems and discharges from the systems into flood waters. 4. Location. ~ On-site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding. 5. Miscellaneous. ~ Any alteration, repaIr, reconstruction or improvements to a structure which are in compliance with the provision of this article, shall meet the requirements of "new construction" as contained in this article. B. Areas of Special Flood Hazard. B. Standards for areas of special flood hazard. In all areas of special flood hazard where base flood elevation data has been provided as set forth in this article, .Article VII the following provisions are required: 1. Residential Construction. New construction or substantial improvement of any residential structure shall have the lowest floor, including basement, elevated to or above base flood elevation. Should solid foundation perimeter walls be used to elevate a structure, openings sufficient to facilitate the unimpeded movements of flood waters shall be provided in accordance with standards of Section 2.B.3 below article VII, Section 3.B.3. 2. Non-Residential Construction. New construction or substantial improvement of any commercial, industrial~ or other non-residential structure shall have the lowest floor, including basement, elevated to the level of the base flood elevation. Structures located in all A -zones may be flood proofed floodproofed in lieu of being elevated provided that all areas of the structure below the required elevation are watertight and with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. A registered professional engineer or architect shall certify that the standards of this subsection are satisfied. Such certification shall be provided as set forth in Chapter 2. Article IV. Section 2.C. Article VII, Section ~ 3. Elevated buildings. !: New construction or substantial improvements of elevated buildings that include fully enclosed areas formed by foundation and other exterior walls below the base flood elevation shall be designed to preclude finished living space 11 FLOOD PREVENTION REQUIREMENTS and designed to alloy\ for the entry and eXIt of floodwaters to automatically equalize hydrostatic flood force~, illl exterior \\ aIls. f-ai Designs for complying with this requirement must either be certified by a professlOnal engineer or architect or meet the following mmll11Um criteria: ( 1 ) Provide a mInImUm of two (2) opemngs having a total net area of not less than one ( 11 square inch for every square foot of enclosed area subject to fl ooding; (2) The bottom of all openings shall be no higher than one (1) foot above grade; and (3) Openings may be equipped with screens. louvers, valves or other coverings or devices provided they permit the automatic flow of floodwaters in both directions. b. ~ Electrical, plumbing and other utility connections are prohibited below the base flood elevation: c. f€-t Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles (garage door) or limited storage of maintenance equipment used in connection with the premises {standard exterior door} or entry to the living area (stairway or elevator); and d. tfrt The interior portion of such enclosed area shall not be partitioned or finished into separate rooms. 4. Floodwavs. 1. shall apply to floodways established hereinbefore: Flood'vvays. The following provisions within areas of special flood hazard a. fa-} Prohibit encroachments including filL new construction. substantial improvements, and other development unless certification (with supporting technical data) by a Florida registered engineer is provided demonstrating that encroachments shall not result many increase in flood levels during occurrence ofthe base flood discharge. b. ~ satisfied, If Section 2.BA.a above the Paragraph B.1.a all new construction and substantial 1S August 21. 2008 12 August 21, 2008 FLOOD PREVENTION REQUIREMENTS improvements shall comply with all applicable flood hazard reduction provisions of this article Section 3. ~ tet Prohibit the placement of any manufactured homes (mobile homes) except in an existing manufactured home (mobile home) park or subdivision. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring standards and elevation standards outlined hereinbefore are met. 5. Coastal Hi2h Hazard Area (V Zones). Located within the areas of special flood hazard established herein are areas designated as coastal high hazard areas. These areas have special flood hazards associated with wave wash; therefore, the following provisions shall apply: !:. W All buildings or structures shall be located landward of the reach of the mean high tide. b. ~ All buildings or structures shall be elevated so that the lowest supporting member (excluding pilings or columns) is located no lower than the base flood elevation level, with all space below the lowest supporting member open so as not to impede the flow of water. Open lattice work or decorative screening may be permitted for aesthetic purposes only and must be designed to wash away in the event of abnormal wave action. ~ Eet All buildings or structures shall be securely anchored on pilings or columns. d. 8i1 All pilings and columns and the attached structures shall be anchored to resist flotation, collapse, and lateral movement due to the effect of wind and water IQads acting simultaneously on all building components. The anchoring and support system shall be designed with wind and water loading values which equal or exceed the 100- vear mean recurrence interval {one percent (1 %) annual chance flood} hundred year mean recurrence interval (one [1 J percent annual chance flood). e. W A Florida registered engineer or architect shall certify that the design, specifications and plans for construction are in compliance with the provisions 13 FLOOD PREVENTION REQUlREME;,\TS cDntained In Section 2.B.5.b. c. and d above p3.r;lgrJ.pb B.S.b. c and d, 1. +-t=t No fill shall be used as structural support. Non-compacted fill may be used around the perimeter of a building for landscaping/aesthetic purposes provided the fill will wash out from storm surge. (thereby rendering the building free of obstruction) prior to generating exceSSlVe loading forces, ramping effects or wave deflection The Department of Development de'.'elopment department shall review design plans for landscaping/aesthetic fill only after the applicant has provided an analysis by an engineer. architect and/or soil scientist, which demonstrates that the following factors have been fully considered: ( 1 ) Particle composition offill material does not have a tendency for excessive natural compaction: and (2) Volume and distribution offill will not cause \\lave deflection to adjacent properties; and (3) Slope of fill will not cause wave run-up or rampmg. & fgj There shall be no alteration of sand dunes or mangrove stands which would increase potential flood damage. h. ffrt Lattice work or decorative screening shall be allowed below the base flood elevation provided they are not part of the structural support of the building and are designed so as to breakaway, under abnormally high tides or wave action, without damage to the structural integrity of the building on which they are to be used and provided the following design specifications are met: ( 1 ) No solid walls shall be allowed; and (2) Material shall consist of wood or mesh screening only. 1: t-H If aesthetie lattice works or screening are utilized, such enclosed space shall not be used for human habitation. August 21. 2008 14 August 21, 2008 FLOOD PREVENTION REQUIREMENTS 1. f:B Prior to construction, plans for any structure that will have lattice work or decorative screening must be submitted to the development department for review. k. tk1 Prohibit the placement of manufactured homes (mobile homes), except in an existing manufactured home (mobile home) park or subdivision. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring and elevation standards of this chapter are met. h fB Any alteration, repair, reconstruction or improvement to a structure shall not enclose the space below the lowest floor except for lattice work or decorative screening, as provided for in Section 2.B.5.h and I above paragraph B.6.h and i. C. Areas of Shallow Floodin2 (AO) Zones). G:- Standards for areas ofsnallovl flooding (f~0 zones). Located within the areas of special flood hazard established in Section 1.F are areas designated as shallow flooding. These areas have special flood hazards associated with base flood depths of one (1) to three (3) feet where a clearly defined channel does not exist and where the path of flooding is unpredictable and indeterminate; therefore, the following provisions apply: 1. Residential Structures. fB All new construction and substantial improvements of residential structures shall have the lowest floor, including basement, elevated to the depth number specified on the flood insurance rate map, in feet, above the highest adjacent grade. If no depth number is specified, the lowest floor, including basement, shall be elevated at least two (2) feet above the highest adjacent grade. 2. Nonresidential Structures. ~ All new construction and substantial improvements of non-residential structures shall: a. W Have the lowest floor, including basement, elevated to the depth number specified on the flood insurance rate map, in feet, above the highest adjacent grade. If no depth number is specified, the lowest floor, including basement, shall be elevated at least two (2) feet above the highest adjacent grade, or b. ~ Be completely flood proofed floodproofed to or above that level so that any space below that level has watertight walls substantially impermeable to the passage of 15 August 21. 2008 FLOOD PREVENTION REQUIREMENTS water: structural components having the capabJ ': resisting hydrostatic and hydrodynamic loads and effects buoyancy: and utility and sanitary facilities completeh flood proofed floodproofed. D. Subdivision Standards. D. proposals. The following provisions proposals: Standards for subdi','ision shall applv for all subdivision 1. All subdivision proposals shall be consistent with the need to minimize flood damage. 2. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize flood damage. 3. All subdivision proposals shall have adequate drainage provided to reduce exposure to flood hazards. 4. Base flood elevation data shall be provided for subdivision proposals and other proposed development which contains more than ~50~ lots or is larger than five (5) acres. E. Small Streams. E. Standards for smull streams. W'here small streams exist, but where no base flood data has been provided or where no floodways have been provided, the following provisions apply: 1. Encroachments. No encroachments, including fill material or structures, shall be located within a distance of the stream bank equal to five (5) times the width ofthe stream at the top of bank or tVlenty (20~ feet on each side from top of bank, whichever is greater unless certification by a Florida registered engineer is provided demonstrating that such encroachments shall not result in any increase in flood levels during the occurrence of the base flood discharge. 2. Construction and Improvements. New construction or substantial improvements of structures shall be elevated or flood proofed floodproofed in accordance with elevations established in accordance with Section 1.E.2.k above Section 2.B .11. Section 3. Penalties. L. Penalties for vi 0 la.ti on. Violation of the provisions of this article or failure to comply with any of its requirements. including violation of conditions and safeguards established in connection with grants of variance or special exceptions, shall constitute a misdemeanor. A.ny person who violates this article or fails to comply with any of its requirements shall. upon 16 FLOOD PREVENTION REQUIREMENTS conviction thereof, be fined not more than five hundred dollars ($500.001 or imprisoned for not more than 60 sixty (60) days, or both, and in addition shall pay all costs and expenses involved in the case. Each day such violation continues shall be considered a separate offense. Nothing herein contained shall prevent the City ef Boynton Beach from taking such other lawful action as is necessary to prevent or remedy any violation. S :\Planning\Zoning Code Update\LDR Rewrite\Part ID\ChapterslChapter 4 Site Development Standards\ArticleXI Flood Prevention Requirements.doc August 21, 2008 17 Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 secure a permit, and the project had been delayed as a result of market conditions. The single-family project appeared to have been affected by the economy more so than the multi-family developments. Mr. Miller was hopeful conditions would improve and the project would go forward. An inquiry was made as to the number of extensions which could be requested and granted. Mr. Rumpf responded Code did not restrict the number of extensions that could be requested. It only restricted the time period per extension. He noted traffic concurrency requirements with the County were bound by time constraints, but could be extended by proper application through the County. Chair Jaskiewicz noted the board's practice was to grant no more than two or three time extensions; however, the board took into consideration the conditions of the economy. Motion Mr. Poznak moved to approve. Chair Jaskiewicz clarified the motion would approve a request for a one-year time extension for construction of 45 single-family zero lot-line homes on a 9.34 acre parcel, which was approved on November 21, 2006, thereby extending approval from May 21, 2008 to May 21, 2009, including the three conditions of approval. The motion was seconded by Ms. Barritt with an amendment that the original outstanding conditions of approval be included as well. The motion passed unanimously as amended. Mr. Miller inquired as to when the utility fee was due. Mr. Rumpf advised Utilities requested the fee be paid within two weeks of the site plan approval. Additionally, the development could be at risk for not having water reserved. Mr. Miller noted the fee would be paid immediately. C. Land Development Regulation - Rewrite Group 6 (CORV 07-004) 1. PROJECT: Land Development Regulation - Rewrite Group 6 (CDRV 07-004) City-initiated A portion of Group 6 deliverable, pursuant to the LDR Rewrite Work Schedule, which includes Chapter 4, Article IV. Sign Standards. AGENT: DESCRIPTION: This proposed section will ultimately replace The existing Chapter 21 (Signs), within Part III of the Land Development Regulations. Eric Johnson, Planner, noted it was staff's intent to bring to the board the entire Group 6 deliverable which consisted of four articles: "Sign Regulations," "Flood 5 Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 Prevention Requirements," "Property Maintenance Requirements," and "Building, Construction and Historic Preservation." However, due to timing constraints, staff was only able to provide the flood prevention portion of Group 6. Mr. Johnson noted staff reformatted and reorganized the existing language from what was now Chapter 20 of the LDR to be consistent with the other articles of Chapter 4, "Development Standards." There were few changes. Under Article XL, "Administration," the Building Official would serve as the Administrator of the Article. A provision had been added indicating the relief process for a person requesting relief from the requirements. The word "floodproofed" had been divided into two words, "flood proofed," while the existing regulations regarding flood hazard reduction, area of special flood hazard and areas of shallow flooding remained unchanged. It was important to have flood prevention requirements as they provided safety standards and protected property values. Mr. Johnson noted the City participated in the National Flood Insurance Program's Community Rating System. Staff anticipated presenting a product to the board for review each month through the beginning of next year. Staff hoped to provide Sign Standards, Property Maintenance Requirements, and Building, Construction and Historic Preservation next month. Staff was evaluating whether the Property Maintenance Requirements should be included in the LDR or removed from the LDR and put into Part II, City Code of Ordinances, specifically, Chapter 15, "Offenses, Miscellaneous." Board discussion ensued. Highlights were as follows: . For residential and non-residential construction, it was suggested the lowest floor be elevated to at least 12 inches above the base flood elevation. . Developers could increase their density by building higher and having a smaller water retention area, which could cause drainage onto an existing adjoining property. This should be looked into by the City. . Homes built at a higher grade could have a negative impact on the adjacent residence. . It was suggested the City explore methods by which drainage could be contained in order that existing adjoining properties would not be adversely affected. . It was proposed the City require a site plan for single-family dwellings. The plan should include elevations and swales to ensure the water was directed to the street rather than to the next-door neighbor. 6 Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 Mr. Johnson noted projects consisting of at least three dwelling units, as well as commercial or industrial projects, were required to go through the site plan review process. During the process, the various divisions, including Engineering, would review a grading, paving and drainage plan. The engineer of record would have to certify the project was going to demonstrate legal positive outfall. Duplex or single-family projects were only required to go through the Building Division's permitting process. Mr. Johnson did not believe any single-family home was supposed to have drainage run into the street, but rather into the swales. Staff was in the process of reviewing the existing regulations as to pervious and impervious ratios. Additional comments by the board were as follows: . It was suggested retention ponds be considered to prevent flooding of adjacent properties. . In considering drainage issues, the City should also consider the height of adjoining properties. Mr. Rumpf pointed out the height methodology used by the City considered requirements of the Federal Emergency Management Agency (FEMA) as well as the average grade of the adjacent property. For single-family homes, the Code currently required expansions or impervious improvements, which exceeded 800 square feet, be permitted and include an engineering certification that they would be constructed and drained in such a way that water would not run onto the adjacent property. Drainage was to be retained on site in accordance with City and district standards. Other board comments pertained to the following: New development had the potential of blocking the natural flow of surface water drainage that could impact the existing residences just as much as raising the elevation next door would by forcing water onto that property. Concerns were raised as to drainage issues pertaining to infill housing as well. It was suggested certain drainage issues could be resolved by the installation of a retaining wall. It was also suggested survey site plans with topographies be required with regard to the construction of single-family homes. Mr. Johnson noted he would submit the board's concerns to the appropriate departments. It was requested the board approve the draft in conceptual form so that staff could continue its progress with the LDR Rewrite. 7 Meeting Minutes Planning and Development Board Boynton Beach, Florida August 27, 2008 Motion Mr. Saberson moved the board authorize this be transmitted to the City Commission as conceptual flood prevention Code requirements, subject to, and with the comments that had been made tonight concerning drainage and flooding. Mr. Poznak seconded the motion that passed unanimously. 8. Other None 9. Comments by members None 10. Adjournment There being no further business to discuss, the meeting properly adjourned at 7: 13 p.m. ~ h--- DL if Stephanie D. Kahn Recording Secretary 082708 - 8 ~ - l'Cl :0 .0 - II) II) ~ ... 01 o ... f\.. '.:'tf \"C Y "'... \..~' _ ~_".."')k .~ ". -'-,' .' i'., " ...._~. -", '" '.'.. ... "."" '/ ~~O ;,;;, "C"" lX. - CITY MANAGER' REPORT CITY OF BOYNTON BEACH ITEM A AGENDA ITEM REQUEST FOR1~ Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4,2008 (Noon) 0 October 21,2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) cgJ September 18, 2008 September 2, 2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) 0 October 7,2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) 0 Announcements/Presentations 0 City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM 0 Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Accept supplemental report to the American Assembly Gap Analysis on the Sub-Commil recommendations that the City Commission would consider for approval. EXPLANATION: At the April 15, 2008 City Commission meeting, the City Commission identified from a list of2 recommendations, those American Assembly Sub-Committee recommendations that they would not be interested approving. Staff was asked to bring back a supplemental report on the remaining fourteen (14) recommendation relation to the Recommendation Consistency with the Final Policy Statement, the Recommended Requirement fo Additional Staff, the Sub-Committee Estimated Cost of Implementing the Recommendation, and the Implemenb Progress to date. The attached report (Exhibit A) addresses those questions. Some of the recommendations ha, either fully or partially implemented by staff. There are also recommendations that have not been implementec date and lack a definitive plan for implementation. In some instances, staff has offered alternatives and sugges for implementation. And there are a few recommendations from the sub-committees that are not consistent wi Final Policy Statement. These are all identified in the supplemental report. PROGRAM IMPACT: Program impact will be determined based on the recommendations approved by Cit Commission for Implementation. FISCAL IMP ACT: Fiscal impact will be determined based on the recommendations approved for implemel AL TERNA TIVES: Make motion to approve some or all of the recornmendation~ Advise the City Managf preferred implementation methods. / UC-~ Ity Manager's Signature Assistant to City Manager CP. City Manager's Office Department Name City Attorney I Finance . " J CTTN\FORMS\AGENDA ITEM REQUEST FORM.DOC \ \\ \ er..". An alternative to ew position or retaining a lould be to create an 'evelopment Committee or Ixisting personnel from the nd perhaps the Cllamber of to work collaboratively to ic goals and objectives tee would be responsible for 'active strategies, policies and tat would stimulate economic 1t through business retention and recruitment of :1 employment opportunities lIee would be able to perform y of vacant light lmrnercial properties, as led by staff in the previous lation. Working with outside Jch as the PBC Business nt Board, Economic 1t Research Institute and the wmic Development the committee would assess ropriate industrylcommercial e City (new and existing)and for analysis of potential e identified, a strategy Ilated to identify and 'rable}Jl!sll1~~..E!~stels~m .. (} ~ '6 ~,p (0 ~ ... ~. ~ ""ith <It J to Identify the extent of J divisions created by single o.llstricts and develop strategies for ..mizing these divisions. The recommendation does not identify a perceived division, It is not clear as to how training for elected officials is a strategy for minimizing perceived divisions that have not been identified However, the intent of the Policy Statement was for Commissioners to be more responsive to all areas of the city, Training may facilitate that ~~______ __ ______ ___ -- The actlonitem was to: Identify the extent of unications & any perceived divisions created by single 1ance member districts and develop strategies for minimizing these divisions. The recommendation does not identify a perceived division. It is not clear how educating citizens through the lOWV is a strategy for minimizing perceived divisions that have not been identified. It is conceivable that education may foster a sense of community and common purpose in order to unite on critical issues, ___ _~hi~J:1...is_@.nJllJ.<lg~_~Q.m th~F'l:).Ii9'..St!3t~rTle_I1.L _ The action item was to: Evaluate the pros and lUnications & cons of full-time versus part-time, nance Commissioners. The Sub-Committee did a j _cornP.a...r~~~_~Ltl1_t)tt!erm_u.l1.icip.a.liti~ and ...ly ." Analysis - Supplemental Report j :ee:~~~:~~~~r Additional Staff ~~ ~- -- ~------~--~-_. ~ I No additional staff recommended by I S"b.Comm'tI~ No additional staff recommended by Sub-Committee No additional staff recommended by Sub-Committee Sub-Committee Estimated Cost of Implementing Recommendation ~_._-~--~-~~-- No Sub-Committee estimated cost. Registration for 3 day training is $275 per person. Does not include travel and hotel expense. No Sub-Committee estimated cost - ------ - , No Sub-Committee estimated cost. Impiem-entitlon Progress to Dale None During the last election. the City's -lSirector of Public Affairs worked with the LOWV and the Urban league to host candidAt!" forums - - - ~ None needed Status Quo S("t" ::._..()k- / . C,, ~\ .tx 0\.,/0 f-- _.',_ '. _~. . ,< '\'" :", j," 'ON v [x. - CITY MANAGER'S REPORT CITY OF BOYNTON BEACH ITEM A AGENDA ITEM REQUEST FOR1~ Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19,2008 August 4, 2008 (Noon) 0 October 21, 2008 October 6,2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20,2008 (Noon) [8] September 18, 2008 September 2,2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) 0 October 7,2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) 0 Announcements/Presentations [8] City Manager's Report NATURE OF 0 Administrative 0 New Business AGENDA ITEM 0 Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Accept supplemental report to the American Assembly Gap Analysis on the Sub-Committee recommendations that the City Commission would consider for approval. EXPLANATION: At the April 15, 2008 City Commission meeting, the City Commission identified from a list of26 recommendations, those American Assembly Sub-Committee recommendations that they would not be interested in approving. Staff was asked to bring back a supplemental report on the remaining fourteen (14) recommendations in relation to the Recommendation Consistency with the Final Policy Statement, the Recommended Requirement for Additional Staff, the Sub-Committee Estimated Cost of Implementing the Recommendation, and the Implementation Progress to date. The attached report (Exhibit A) addresses those questions. Some of the recommendations have been either fully or partially implemented by staff. There are also recommendations that have not been implemented to date and lack a definitive plan for implementation. In some instances, staff has offered alternatives and suggestions for implementation. And there are a few recommendations from the sub-committees that are not consistent with the Final Policy Statement. These are all identified in the supplemental report. PROGRAM IMP ACT: Program impact will be determined based on the recommendations approved by City Commission for Implementation. FISCAL IMP ACT: Fiscal impact will be determined based on the recommendations approved for implementation. AL TERNA TIVES: Make motion to approve some or all of the recommendation Advise the City Manager as to preferred implementation methods. ' City Manager's Signature City Manager's Office Assistant to City Manager ~ Department Name City Attorney / Finance S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC Recap of Subject Item Training for all elected officials (new and current) through the Florida League of Cities Institute of Municipal Officers 2 I Esiablish an interlocal agreement or partnership with the Woman League of Voters to provide city sponsored education and training during election years 3 Maintain part-time status of all elected officials American Assembly Sub-Committee Recommendations Gap Analysis - Supplemental Report Recommending Sub-Committee Public Communications & Governance Public Communications & Governance Public Communications & Governance - - ~---_.~---- Sub-Committee Estimated Cost of Implementing Recommendation ~~-_.- ~----- No Sub-Committee estimated cost. Recommendation Consistency with TRecommencieci---\ Final Policy Statement Requirement for Additional Staff - --. ---------.---- -.. - The action item was to Identify the extent of any perceived divisions created by single member districts and develop strategies for minimizing these divisions. The recommendation does not identify a perceived division. It is not clear as to how training for elected officials is a strategy for minimizing perceived divisions that have not been identified. However, the intent of the Policy Statement was for Commissioners to be more responsive to all areas of the city. Training may facilitateth<!t~,-__ _ _ __. _______. The action item was to: Identify the extent of any perceived divisions created by single member districts and develop strategies for minimizing these divisions. The recommendation does not identify a perceived division. It is not clear how educating citizens through the LOWV is a strategy for minimizing perceived divisions that have not been identified It is conceivable that education may foster a sense of community and common purpose in order to unite on critical issues, ",hich i~ language f!2fll_\!1.~...f:>011(;L::;tatement. ___ The action item was to: Evaluate the pros and cons of full-time versus part-time, I Commissioners. The Sub-Commihee did a comparison with other municipaliti~~ and No additional staff recommended by Sub-Committee I No additional stafr recommended by Sub-Committee No additional staff recommended by Sub-Committee Registration for 3 day training is $275 per person. Does not include travel and hotel expense. No Sub-Committee estimated cost No Sub-Committee estimated cost. Implementation Progress to Date None During the last election, the City's Director of Public Affairs worked with the LOWV and the Urban League to host candidate forums. None needed Status Quo Recap of Subject Recommending Recommendation Consistency with Recommended Sub-Committee Implementation Progress to Date Item Sub-Committee Final Policy Statement Requirement for Estimated Cost of Additional Staff Implementing Recommendation determined elected officials should remain part- time positions. This is consistent with the Policy Statement to encourage the most qualified individuals to seek election to the Commission and allow the Commissioners to devote the time necessary to properly carry out their duties. The Sub-Committee felt that the Commission currently has sufficient time to devote to City business as Dart-time Commissioners. 4 Do not increase Public The action item was to: Evaluate...what level No additional staff . Mayor salary: None compensation for Communications & of salary would be appropriate for each recommended by $19,096 + current elected Governance (Commissioner), along with comparing Sub-Committee $552.50 for officials. salaries to those of other municipalities. monthly This is consistent with the Policy Statement expenses. "Encourage the most qualified individuals to seek election to the Commission.. .by raising the . Single District salaries of the Commissioners and Mayor. . The Commissioners: Sub-Committee compared pay scale with other $15,914 + $510 cities, and factored in population. number of for monthly elected officials and latest increase in 04/07 and expenses. determined no increase should be given at this time. At the July 15, 2008 City Commission- 5 City Commission is Public The action item was to: Evaluate...what level No additional staff No Sub-Committee included in a pension Communications & of salary would be appropriate for each recommended by estimated cost. meeting, the City Commission considered benefit program as Governance (Commissioner), along with comparing Sub-Committee a proposed ordinance on first reading applicable. salaries to those of other municipalities. providing for the City's joining the Although a pension benefit program was not Executive Officer's Class of the FRS. The specifically mentioned in the Policy Statement, a Commission approved the adoption of the benefit program would be consistent with ordinance on first reading and also on "Encouraging the most qualified individuals to second reading on August 5, 2008, with seek election to the Commission.. ~:since it is approval of purchase of past service. an incentive for assumina the duties of an 2 9 I Recap ofsubje~lt Recommeriding I Item Sub-Committee ~~----~ -- -- School Board of Palm Beach County. This position's duties would include, but not be limited to, being I the representative for SAC; facilitate the showcasing of Boynton Schools, work with Quantum Park to create sidewalks for BBHS, work with the Boynton Beach Booster Club; and facilitate a Principal's Roundtable for Boynt2.f!.~~ools. Create a task force Education with representation including but not limited to the City Commission, Police Department. I Recreation & Parks, Education & Youth Advisory Board, the School Board of PBC, a teacher and . the head of the BBHS I Student Government . to studYLl:!~aluate, Recommendation Consistency with Final Policy Statement regular basis and make it a priority to work on improving the reputation, quality, and facilities of public schools in Boynton Beach. Consideration should also be given to establishing a City position to serve as a liaison between the City Commission and the School Board of Palm Beach County. This is taken verbatim from the Policy Statement. Creating an Education Coordinator is consistent with the Policy Statement. Working with Quantum Park to create sidewalks is also consistent with the Policy Statement, as is a Bovnton Beach Booster Club and Principal's Roundtable The action item was to: Develop strategies for: a.) Creating a Youth Center to draw children from the streets and involve them in constructive activities; b.) Trying to attract a Boys and Girls Club to Boynton Beach; c.) Seeking funding for before and after school care, camp programs and programs for the handicapped; d.) Creating a task force with representation including but not limited to the City Commission, Police Department, Recreation and Parks, Education and Youth Advisory Board, the School Boa!,d of Palm I' Beach County, .a. teacher, and thcih..ead of the . J BOY!1!on Beac~ High School Stud!!"-t u' .. .... Recommended Requirement for Additional Staff No additional staff recommended by Sub-Committee Sub-Committee Estimated Cost of Implementing Recommendation additional $6,434 for standard benefit package No Sub-Committee estimated cost. Implementation Progress to Date once extended along High Ridge road from Gateway, south to the rear school entrance, the City has met with and requested Quantum to replace the path and they declined This matter is beyond staff level Unless the city finds cause to cite the POA or COD for removing the sidewalks along High Ridge, then the solution will be political in nature. Articles have been filed with the State of Florida for the creation of the Booster Club, but there has been no progress with formulating a working Board of Directors a.)The city has opened the Carolyn Sims Center which is designated as our Youth Empowerment Center as part of the Youth Violence Prevention Program This program addresses the issue of drawing children from the streets and involving them in constructive activities This program is funded through a grant from the Criminal Justice Commission, through Palm Beach County. City staff continually seeks funding to continue and expand this program. c.)City staff also continually seeks funding an<Jgr<3nt...~.(Jrtunrtle~fl?r Rec & Parks. 5 Recap of Subject Recommending Recommendation Consistency with Recommended Sub-Committee Implementation Progress to Date Item Sub-Committee Final Policy Statement Requirement for Estimated Cost of Additional Staff Implementing Recommendation and implement Government to study, evaluate, and programming which includes after school procedures to reduce implement procedures to reduce drop-out care and summer camps. Staff is drop-out rates, crime rates, crime and delinquency. currently seeking funding opportunities for and delinquency. the construction of a one-of-a-kind barrier The Sub-Committee did not address this action free park and playground. item. The recommendation was brought d.)There has been no effort to create an forward directly from the original Policy educational task force. Statement. Staff Comment: If the City Commission decides to re-evaluate Advisory Board goals and objectives, then the study, evaluation and implementation of actions to reduce drop-out rates, crime and delinquency among the city's youth could become an objective of the Education and Youth Advisory Board. The Board could coordinate with the agencies identified in the oriainal Policv Statement 10 Eliminate the Infrastructure The action item was to: Evaluate the No additional staff No Sub-Committee The Shopper Hopper was evaluated by Shopper Hopper and expansion of the Shopper Hopper and the recommended by estimated cost. city staff as part of a city-wide Program evaluate other means publicizing of its connections. The Sub- Sub-Committee. Evaluation that was completed in July whereby both low- Committee recommendation to eliminate the 2007. income and elderly Shopper Hopper is not consistent with the Final Boynton Beach Policy Statement to "Expand the Shopper The Shopper Hopper was deemed a residents can achieve Hopper and publicize its connections." Discretionary Service that serves personal mobility at residents as direct customers and local minimal expense to At the April 15, 2008 City Commission meeting, businesses as indirect customers. the city. the Commission directed that the word "Eliminate" in the recommendation be replaced . If the service was not delivered then with "Evaluate." riders would have to use other means of \.:.;. public or private transportation to visit local businesses. 6 1_ _I R'C'PI~:;Ubj'Ct-1 ~~~~;O%';;~~- I I I I 11 Secure a downtown parcel that will serve as a parking lot to be large enough to accommodate a parking garage in the future. Use CRA monies of Parking Fee-in-lieu funds to land bank smaller lots along Federal Highway for use as small parking areas and collect funds from developers in lieu of providing parking to be commensurate I with the cost of constructing deck.ed J:Jarking sPilc:t'ls . Infrastructure Infrastructure 12 Recommendation Consistency with Final Policy Statement The action item was to' Evaluate the establishment of a municipal parking authority and the creation of parking facilities that satisfy local parking demand and function as transportation hubs. The sub-committee recommendation is consistent with the Policy Statement The action item was to: Evaluate the establishment of a municipal parking authority and the creation of parking facilities that satisfy local parking demand and function as transportation hubs. The sub-committee recommendation is consistent with the Policy Statement in that it would create additional parking facilities '~ ~-~. .l-.----- -.-~--- Recommended Sub-Committee ReQUiremen.t for Estimated Cost of Additional. Staff Implementing Recommendation -"--- .-.....-- -- - --- -~~._-_._- No additional staff recommended by Sub-Committee. No additional staff recommended by Sub-Committee L No SUb-Colllmittee estimated cost. No Sub-Committee estimated cost Implementation Progress to Date The total annual cost to run the Shopper Hopper is $137,933 which has been funded through a grant from Palm Beach County The program was ranked "Essential to support other services or functions in the city" and in review was coded as a process or service that needed i0jJfCJv~~t. ____d __~__ CRA working on this project. CRA working on this project 7 Recap of Subject Recommending Recommendation Consistency with Recommended Sub-Committee Implementation Progress to Date Item Sub-Committee Final Policy Statement Requirement for Estimated Cost of Additional Staff Implementing Recommendation 13 Preserve all Neighborhood The action item was to: Develop strategies to No additional staff No Sub-Committee There has been no implementation remaining industrial Revitalization, allow the city to continue to attract a mix of recommended by estimated cost. progress to date. land, actively market Affordable Housing, high-value industrial, commercial, and Sub-Committee. remaining industrial Business residential development that will strengthen . Staff Comments: Staff would like to land to potential Development and the tax base and generate good jobs for recommend to the Commission that the businesses with Retention residents without adversely affecting the City and CRA actively look for emphasis on City's neighborhoods and community opportunities to encourage technology and character. selected use of vacant parcels for light bioscience industry The Sub-Committee recommendation is industrial/commercial and for returning and convert consistent with the Policy Statement as it parcels previously rezoned for residential undeveloped land provides a strategy to attract high-value to light industrial/commercial use. back to industrial use. industrial. Consider allowing developers to change use from residential to industrial/commercial with major site plan modifications, land use amendments & rezoning. Direct staff to inventory all industrial/commercial vacant land. Actively work with the PBC Business Development Board and Economic Development Research Institute to market Boynton Beach for light industrial and R&D in new areas & technologies in order to establish a niche. ~; 8 Recap of Subject Item 14 Hire an Economic I Development Director by either a. RFP for independent consultant to develop an economic strategy b. Full-time position as city employee c Contract through CRA for full-time position for one year to concentrate on CRA district and at the beginning of year two, fund the position between the CRA and the city, with expanded scope to include the entire city" Recommending Sub-Committee - --- Recommendation Consistency with Final Policy Statement - ..~_._- Sub-Committee Estimated Cost of Implementing Recommendation -----~ Salary range for an Economic Development Director is $45,000 to $70,000 As a full time, exempt employee, the city would have to pay an additional $6,434 for standard benefit package. Implementation Progress to Date None Staff Comments' An alternative to I creating a new position or retaining iJ consultant would be to create an Economic Development Committee or Team with eXisting personnel from Ihe City, CRA and perhaps the Chamber of Commerce, to work coltaboratively to meet specific goals and objectives The committee would be responsible for creating proactive strategies. policies and programs that would stimulate economic development t/lrough business expansion, retention and recruitment of value-added employment oppoltunities This committee would be able to perform the inventory of vacant light industrial /commercial propel1ies, as recommended by staff in the previous recommendation. Working with outside agencies such as the PBC Business Development Board, Economic Development Research Institute a",1 tlie County Economic Development Department, the committee would assess the most appropriate industlylcommelcial clusters for the City (new and existing)and create criteria for analysis of potential land use. Once identified, a strategy would be formulated to identify and pursl!.e the desirable .blJsjrless clusters. l) . ~.\1"Y ?A' /. \",\ -en i\ ..... r 0\". /.;:..? ...."rc...",...." ..//7 ~t ...:,-, w__,,/. ~ .; 0 f"" \? XI. - NEW BUSINESS ITEM A. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlVl Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office 0 August 19, 2008 August 4, 2008 (Noon) 0 October 21, 2008 October 6, 2008 (Noon) 0 September 2, 2008 August 18,2008 (Noon) 0 November 5, 2008 October 20, 2008 (Noon) rgj September 16, 2008 September 2,2008 (Noon) 0 November 18, 2008 November 3, 2008 (Noon) 0 October 7,2008 September 15,2008 (Noon) 0 December 2, 2008 November 17,2008 (Noon) 0 AnnouncementslPresentations 0 City Manager's Report NATURE OF 0 Administrative rgj New Business AGENDA ITEM 0 Consent Agenda 0 Legal 0 Code Compliance & Legal Settlements 0 Unfinished Business 0 Public Hearing 0 RECOMMENDATION: Request by Mayor for City to formalize expedited permit review. EXPLANATION: At a recent meeting with the Business Development (BDB) and the Chamber of Commerce, Mayor Taylor received a request from the BDB for the City to consider a formal program to expedite permit reviews for targeted industries. The targeted industries per the BDB are: Bioscience, A viationl Aerospace/Engineering, Communications/IT , Medical or Pharmaceutical R&D, Education related to above industry clusters, and BusinessIFinancial Services (non-retail) This request is attached as well as a staff report on expedited permitting. PROGRAM IMPACT: The City substantially meets the BDB list administratively per the report from the Development Department. The City Commission, may, at its discretion, include similar language into a resolution or ordinance. FISCAL IMPACT: None provided that fees for expedited permit review per the administrative procedure not be eliminated. ALTERNATIVES: Leave the current practice in place and request that staff communicate this information to the Business Development Board in response to their request. ~~ v epartment Head's Signature ~ City Manager's Signature Assistant to City Manager Department Name S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC City Attorney / Finance Expedited Permitting (a) Purpose and intent The expedited permitting program provides qualifying projects an accelerated permitting process. The expedited permitting program is available to qualifying businesses that are expanding operations, relocating, or establishing a new business within the city. (b) Applicability. The following criteria shall be used to determine whether a business qualifies for the expedited permitting program: (1) The business must fall into one of the following industry clusters: a. Bioscience; b. Aviation/Aerospace/Engineering c. Communications/IT d. Medical or pharmaceutical research and development; e. Education related to the above industry clusters f. Business/Financial service (non-retail) ..., y-- ),9. (2) The business shall demonstrate the capability to create 50 new full-time positions in the city within the first two years of operation or within two years of expansion of its operation within the town. (3) New employment positions shall be value-added employment based on the average salary paid by the employer. Value-added employment is defined as the average salary for new employment positions created being at least ten percent higher than the current per capita income level in Palm Beach County as reported by the Bureau of Economic and Business Research, University of Florida. (4) The business shall submit sufficient financial information to the city manager to establish solvency and status as an ongoing business prior to acceptance into the program. Due diligence reports may include a Dun & Bradstreet report or such other reports as deemed necessary by the town. (c) Benefits. Businesses that have been accepted into the expedited permitting program shall receive the following benefits: (1) The city manager shall designate a city employee as the single point of contact who shall have the responsibility of assisting the applicant throughout the development application and permitting process. This individual shall be responsible for coordinating all matters relating to the review of the project by the city and shall provide a periodic status report to the business's project manager; (2) The Planning and Zoning, Building, Engineering and Public Works, and other applicable city departments shall establish the necessary steps required for project approval and permitting in a pre-application meeting and subsequently prepare a timetable within three business days for the project's completion of the development application review and permitting process. The city and the applicant shall make a mutual commitment to provide the necessary development information in a timely manner in order to meet the established timetable. (3) The project shall receive priority at every phase of the development application review and permitting process by city staff, including "face-to-face" or "stand-up" meetings to conduct reviews with the applicant present to have an efficient interaction during the review, to get answers immediately to questions, and/or to make expectations clear on how issues will be addressed. Public hearing scheduling shall be expedited, if applicable to an application; (4) Comments relative to the city's development application review shall be provided to the applicant within seven business days of the submission of a sufficient development application by the applicant. The city and the applicant shall make a mutual commitment to provide development application review comments and plans or revisions thereto in a thorough and timely manner; (5) Should any issues arise at any point during the development application review and permitting process, a "face-to-face" or "stand-up" meeting between the city staff and applicant's representatives shall be conducted within three business days of the applicant's notification of the issues. MEMORANDUM To: Kurt Bressner, City Manager ~ From: Quintus Greene, Development Director Date: September 5, 2008 Re: Expedited Permitting The Department of Development currently operates a streamlined permitting process. As such, all permits are effectively "expedited." Accordingly, we question the need for any type of code amendment to specifically address "expedited permitting." That said, there may, nevertheless, be a few things that can be done which may result in slightly shorter processing times and/or provide an applicant with a more positive permitting experience. Using the information concerning the proposed "Expedited Permitting" code amendment that has been provided and the suggested benefits for businesses accepted into the program as a guide, staff offers the following observations and recommendations. (1) The City Manager shall designate a city employee as the single point of contact who shall have the responsibility of assisting the applicant throughout the development application and permitting process. The Development Department can, if necessary, accommodate this requirement. In this case the department would probably designate the Deputy Building Official as the preferred point of contact. (2) The Planning, Zoning, Building Engineering and Public Works, and other applicable city departments shall establish the necessary steps required for project approval and permitting in a pre- application meeting and subsequently prepare a timetable within three business days for the project's completion of the development application and review process. The Development Department already conducts pre-application meetings, involving the relevant city departments, with all applicants and a development application and review schedule is provided at the time of the meeting. (3) The project shall receive priority at every phase of the development application review and permitting process by the city staff, including "face to face" or "stand- up" meetings to conduct reviews with the applicants present to have an efficient interaction during the review, to get immediately to questions, and/or to make expectations clear on how issues will be addressed. Public hearing scheduling shall be expedited, if applicable to an application. Page 2 City staff already conducts 'I{ace to face" Technical Advisory Review Team (TART) meetings with applicants on projects to resolve issues and make expectations clear. The applicant on any project can request, and pay, for expedited plan review on an overtime basis. However, the expectation that certain projects should receive priority consideration over others, simply because of their type, raises troubling questions of equity. Public hearing scheduling is a function of the meeting calendar of the City Commission and/or the Community Redevelopment Agency and Planning and Development Boards. The only way this process can be "expedited" is to bypass the boards and take projects directly to the City Commission for approval. (4) Comments relative to the city's development application review shall be provided to the applicant within seven business days of the submission of a sufficient development application by the applicant. The city and the applicant shall make a mutual commitment to provide development application review comments and plans or revisions thereto in a thorough and timely manner. Comments by the Building Division and the Planning and Zoning Division of the Development Department are currently available in less than seven business days. However, first review comments from other city departments can take from two to three weeks. (5) Should any issues arise at any point during the development application review and permitting process, a "face to face" or "stand-up" meeting between city staff and the applicant's representatives shall be conducted within three business days of the applicant's notification of the issues. TART meetings, involving all relevant city departments, occur weekly on Tuesday mornings and applicants can be scheduled as late as the Thursday or Friday of the previous week. KII. - LEGAL - 2nd Reading Non-Development ITEM 8.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORlYI Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned Meeting DaJ~ in to City Clerk's Office Meetin~ Dates in to City Clerk's Office D August 1'1. 200S August 4, 2008 (Noon) D October 21. 2008 October 6. 2008 (Noon) D September 2. 200S August IS. 2008 (Noon) D November 5. 2008 October 20,2008 (Noon) ~ SePtember.~ 200S Seplember 2, 200S (Noon) D November 18. 2008 November 3, 2008 (Noon) D October 7, 2008 September 15. 2008 (Noon) D December 2. 2008 November 17.2008 (Noon) D A n no u n cern en ts/Presentat i on s D City Manager's Report NATURE OF D Adm in istrative D New Business AGENDA ITEM D Consent Agenda [2J Legal D Code Compliance & Legal Settlements D Unfinished Business D Public Hearing D RECOMMENDA TION: Adoption of Ordinance on Second reading amending the provision of City Code which prohibits the sale of alcoholic beverages on Sunday mornings EXPLANA TlON: At a recent City Commission Meeting a member of the public expressed concern that it was not possible to purchase alcoholic beverages from licensed establishments in the City on Sunday mornings, notwithstanding the ability to do so in other municipalities. To eliminate the Sunday morning restriction on the sale of alcoholic beverages, the City Commission would need to amend Chapter 3 of the Code of Ordinances to strike those provisions which currently address Sunday morning sale of alcoholic beverages. The draft Ordinance retains the 2:00 a.m. to 8:00 a.m. restriction on al days of the week except New Years Day. State law allows for municipalities to regulate the hour of sale of alcoholic beverages. PROGRAM IMPACT: None. FISCAL IMPACT: Possible increase in sales tax revenue. AL TERNA TIVES: Takes no action and maintain the Sunday morning prohibition '~ 4."" S;gnaM' ~ --. Department Head's Signature Assistant to City Manager City Attorney Department Name City Attorney I Finance S \Blll.LfTINlFORMS\AGENDA ITEM REQUEST FORM DOC 'I , - , 4 5 b ..., 8 lJ 10 I] 12 13 ]4 15 16 17 ORDINANCE NO. 08- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING CHAPTER 3, "ALCOHOLIC BEVERAGES", AMENDING SECTION 3-4, "HOURS OF SALE", TO ELIMINATE THE CURRENT RESTICTION ON THE SALE OF ALCOHOLIC BEVERAGES ON SUNDAY MORNING; AND PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS. the City Commission of the City of Boynton Beach finds that II is in the best interest of the public to remove the City's restriction of the selling of alcoholic beverages on Sundays. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Each Whereas clause set forth above is true and correct and incorporated 18 herein b\ this reference. Il) Section 2. That Chapter 3, entitled "Alcoholic Beverages", Section 3-4. IS herel:1\ 20 amended as follows: 21 Sec. 3-4. Hours of sale. " 23 It shall be unlawful to sell, deliver or consume or permit the sale, delivery, service or 24 onsumption on the premises where such licensed business is conducted. of: 25 t-ltt---Alcoholic beverage:; of more than une per cent ( 1 DO) or alcohol by wei;,:ht bct\'.c...~t+-t~ 26 HlH'-:,,--Hf-2-:-00-1:\-;-R1-;--afid 12:00 ne~tlH~-a~eiftg-t.fle intent of-t.J:H.s-j.:tffi-V-i-s-iBtt that tht'-~iH.f~"-; 2 7 . - . ' e+tl+~u\' 28 2lJ 4tu -\ kohul ic bc\crutle:; (If more Htl:HH+ltt'~t€flt ( I ~ (>) of alcohol by \vl~i;:dlt hel\\-'2t'H-+ftt' 3 01{'HFS'~-l-f~.2,.(JO-d;H+;itH~~';{K)-ttcfft-;-{mf.H.f 1.+ay:-rt''icHc1'1{-'~H-RJaytt~~e-+Htt'Frt-t+r4ts.l)J'4 \-1 ;-;rtt1l 3 I . -1::ht'--salc. :;cnice and con:;umptiun of alcuhol ic beverage:; :;hul I be perm itteel bet,\ eL'IH+te 3 .2 ':H:l-H-Ft-rt*~g,t.}{~-it3H:i:l:fHA-~-:iJq-i+=Ht;-B-n-t+lt'--h+tlHvdHg-t:In:-~ef*-Cl* m oct i fi eel h eFt>Htaoo".{:'-YdH-l -') .CA,Ordinances,Alcohol on Sundays.doL" ! I I I --.-f€-+-:[-he above time limitation:; prohibiting sale, delivery or consumption of alcoholic 2 beverages of more than one per cent alcohol by weight. betv.-een the hours of:2 :00 a.m. and 8:00 3 &:ffi-;-on all days except Sunday shull not be applicable on January first of each year. 4 (d) Alcohol ic beverages of marc than one per cent of alcohol by weight in sealed containers 5 for consumption oflthe premises between the hours of2:00 a.m. and 8:00 a.m. on all weel~day:; 6 and Saturdays. and on Sundays between the hours 0[2:00 a.m. and] 2:00 noon. 7 (a) For purposes ofthis section, the term "alcoholic beverages" means distilled spirits and all 8 beverages containing one-half of 1 percent or more alcohol by volume. 9 (b) It shall be unlawful to sell, deliver or consume or permit the sale, delivery, service or 10 consumption of alcoholic beverage(s) on the premises where such licensed business is conducted, 1 I between the hours of2:00 a.m. and 8:00 a.m., on any day of the week, except New Years Day. 12 13 14 Section 3. Each and every other prOVlSlOn of Chapter 3, not herein specifieally 15 amended shall remain in full force and effect as previously enacted. 16 Section 4. All ordinances or parts of ordinanees in conflict herewith be and the same 17 are hereby repealed. 18 Section 5. Should any section or provision of this ordinance or portion hereof, any 19 paragraph, sentence or word be declared by a court of competent jurisdietion to be invalid, sueh 20 decision shall not affect the remainder of this ordinanee. 21 Section 6. Authority is hereby granted to codify said ordinance. 22 Section 7. This ordinance shall become effective immediately upon its passage and 23 ~doption. 24 25 FIRST READING this day of ,2008. p:\CA \Ordinances\Alcohol on Sundays.doc 2 SECOND, FINAL READING AND PASSAGE this day of . 20Ug. '1 .J CITY OF BOYNTON BEACH. FLORIDA -+ :' 6 Mayor -- Jerry Taylor 8 CJ 10 II V ice Mayor - Jose Rodriguez 12 13 1-+ I:' Commissioner Ronald Weiland 16 17 11\ ICJ 20 21 Commissioner - Woodrow L. Hay Y1 23 ('ommissioner - Marlene Ross 2-+ \TTl~S 1: ~~ 2() 27 21\ lanet M. Prainito. CMC ::LJ 'it) Clerk 30 31 3~ 33 CORPORATE SEAL) 3"~ : leA .,ordinances\Alcohol on Sundays.doc -'