R08-110
, ,
1 RESOLUTION NO. R 08-110
2
3 A RESOLUTION OF THE CITY COMMISSION OF THE
4 CITY OF BOYNTON BEACH, FLORIDA, APPROVING
5 AND AUTHORIZING EXECUTION OF THE LIBRARY
6 STATE AID GRANT AGREEMENT BETWEEN THE
7 CITY OF BOYNTON BEACH AND FLORIDA
8 DEP ARTMENT OF STATE, DIVISION OF LIBRARY
9 AND INFORMATION SERVICES; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12
13 WHEREAS, the State of Florida requires that the City of Boynton Beach authorize the
14 Grant Application for Library State Aid each year; and
15 WHEREAS, upon recommendation of staff, the City Commission has determined
16 that it is in the best interests of the residents of the City to authorize execution of the Library
17 State Aid Grant Agreement with the Florida Department of State, Division of Library and
18 Information Services.
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
21
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
22 being true and correct and are hereby made a specific part of this Resolution upon adoption
23 hereof.
24
Section 2.
The City Commission of the City of Boynton Beach, Florida does
25 hereby authorize execution of the Library State Aid Grant Agreement with Florida
26 Department of State, Division of Library and Information Services, a copy of which is
27 attached hereto as Exhibit "A".
28
Section 3.
This Resolution shall become effective immediately upon passage.
29
S \CA\RESO\Agreements\Grants\Library State Aid Grant 2008.doc
II
1 PASSED AND ADOPTED this ~ day of September, 2008.
2
3 CITYJ:' BO~' FLORIDA
4
5
6 MoWIrnray] -
7 ~-- --
8
~-~,
9
10
11
12
13
.
14
15
16
17
18 Commissioner - Marlene Ross
19 ATTEST:
20 m.P~
21
22
23
24
25
26
27
S ICA\RESOIAgreements\Grants\Library State Aid Grant 200H doc
1<.01-110
Florida Department of State, Division of Library and Information Services
STATE AID TO LIBRARIES GRANT AGREEMENT
The Applicant (Grantee) Bovnton Beach City Commission
(Name of library governing body)
Governing body for Bovnton Beach City Library
(Name of library)
hereby makes application and certifies eligibility for receipt of grants authorized under
Chapter 257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
I. The Grantee agrees to:
a. Expend all grant funds awarded and perform all acts in connection with this
agreement in full compliance with the terms and conditions of Chapter 257, Florida
Statutes, and guidelines for the State Aid to Libraries Grant Program. Funds will
not be used for lobbying the legislature, the judicial branch, or any state agency.
b. Provide the Division of Library and Information Services (DIVISION) with statistical,
narrative, financial, and other reports as requested.
c. Not discriminate against any employee employed in the performance of this
agreement, or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap, or marital status. The Grantee
shall insert a similar provision in all subcontracts for services by this agreement.
d. Retain all records for a period of 5 years from the date of submission of the final
project report. If any litigation, claim, negotiation, audit, or other action involving
the records has been started before the expiration of the 5 year period, the
records shall be retained until completion of the action and resolution of all issues
which arise from it, or until the end of the regular 5 year period, whichever is
later.
e. In the event that the Grantee expends a total amount of state financial assistance
equal to or in excess of $500,000 in any fiscal year of such grantee, the Grantee
must have a State single or project-specific audit for such fiscal year in
accordance with Section 215.97, Florida Statutes; applicable rules of the
Department of Financial Services; and Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General. In determining the state financial assistance expended in its fiscal year,
the Grantee shall consider all sources of state financial assistance, including
state financial assistance received from the Department of State, other state
agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass-through awards and resources received by a
nonstate entity for Federal program matching requirements.
Page 1 of 5
In connection with the audit requirements addressed in part e., paragraph 1, the
Grantee shall ensure that the audit complies with the requirements of Section 2
15.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
If the Grantee expends less than $500,000 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the grantee expends
less than $500,000 in state financial assistance in its fiscal year and elects to have
an audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources
(i.e., the cost of such an audit must be paid from the grantee's resources
obtained from other than State entities).
Information related to the requirements of Section 215.97, Florida Statutes, (the
Florida Single Audit Act) and related documents may be found at
www.fsaa.state.fl.us.
Copies of financial reporting packages required by this agreement shall be
submitted by or on behalf of the Grantee directly to each of the following:
A. The Department of State at the following addresses:
Department of State
Grants Office
Division of Library and Information Services
R. A. Gray Building, 2nd Floor
500 South Bronough Street
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
f. Identify an individual or position with the authority to make minor modifications to
the application, if necessary, prior to execution of the agreement.
II. The DIVISION agrees to:
a. Provide a grant in accordance with the terms of this agreement in consideration of
the Grantee's performance hereinunder, and contingent upon an annual
appropriation by the Legislature. In the event that the state funds on which this
agreement is dependent are withdrawn, this agreement is terminated and the
DIVISION has no further liability to the Grantee beyond that already incurred by
Page 2 of 5
the termination date. In the event of a state revenue shortfall, Operating Grants
shall be reduced in accordance with Section 257.195, Florida Statutes.
b. Notify the grantee of the grant award after review and approval of required
documents. The grant amount shall be calculated in accordance with Chapter
257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
c. Distribute grant funds in two payments. The first payment will be requested by the
DIVISION from the Comptroller upon execution of the agreement. The remaining
payment will be made by June 30.
III. The Grantee and the DIVISION mutually agree that:
a. This instrument embodies the whole agreement of the parties. There are no
provisions, terms, conditions, or obligations other than those contained herein; and
this agreement shall supersede all previous communications, representation, or
agreements either verbal or written, between the parties. No amendment shall be
effective unless reduced in writing and signed by the parties.
b. The agreement is executed and entered into in the State of Florida, and shall be
construed, performed, and enforced in all respects in accordance with the laws
and rules of the State of Florida. Each party shall perform its obligations
hereunder in accordance with the terms and conditions of this agreement.
c. If any term or provision of the agreement is found to be illegal and unenforceable,
the remainder of the agreement shall remain in full force and effect and such term
or provision shall be deemed stricken.
d. No delay or omission to exercise any right, power, or remedy accruing to either
party upon breach or default by either party under this Agreement shall impair any
such right, power, or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default, or any similar breach or
default.
e. The DIVISION shall unilaterally cancel this agreement if the Grantee refuses to
allow public access to all documents or other materials subject to the provisions of
Chapter 119, Florida Statutes.
f. Unless authorized by law and agreed to in writing by the DIVISION, the DIVISION
shall not be liable to pay attorney fees, interest, or cost of collection.
g. The DIVISION shall not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants or employees; nor shall the
Grantee exclude liability for its own acts, omissions to act or negligence to the
DIVISION. In addition, the Grantee hereby agrees to be responsible for any injury
or property damage resulting from any activities conducted by the Grantee.
h. The Grantee, other than a Grantee which is the State or agency or subdivision of
the State, agrees to indemnify and hold the DIVISION harmless from and against
any and all claims or demands for damages of any nature, including but not limited
to personal injury, death, or damage to property, arising out of any activities
Page 3 of 5
performed under this agreement and shall investigate all claims at its own
expense.
i. Neither the State nor any agency or subdivision of the State waives any defense of
sovereign immunity, or increases the limits of its liability, upon entering into a
contractual relationship.
j. The Grantee, its officers, agents, and employees, in performance of this
agreement, shall act in the capacity of an independent contractor and not as an
officer, employee or agent of the DIVISION. Under this agreement, Grantee is not
entitled to accrue any benefits of state employment, including retirement benefits
and any other rights or privileges connected with employment in the State Career
Service. Grantee agrees to take such steps as may be necessary to ensure that
each subcontractor of the Grantee will be deemed to be an independent contractor
and will not be considered or permitted to be an agent, servant, joint venturer, or
partner of the DIVISION.
k. The Grantee shall not assign, sublicense, nor otherwise transfer its rights, duties,
or obligations under this agreement without the prior written consent of the
DIVISION, whose consent shall not unreasonably be withheld. The agreement
transferee must demonstrate compliance with the requirements of the program. If
the DIVISION approves a transfer of the Grantee's obligations, the Grantee
remains responsible for all work performed and all expenses incurred in
connection with the Agreement. In the event the Legislature transfers the rights,
duties, or obligations of the Department to another governmental entity pursuant to
section 20.60, Florida Statutes, or otherwise, the rights, duties, and obligations
under this agreement shall also be transferred to the successor government entity
as if it were an original party to the agreement.
I. This agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligation of the DIVISION.
m. This agreement shall be terminated by the DIVISION because of failure of the
Grantee to fulfill its obligations under the agreement in a timely and satisfactory
manner unless the Grantee demonstrates good cause as to why it cannot fulfill its
obligations. Satisfaction of obligations by Grantee shall be determined by the
DIVISION, based on the terms and conditions imposed on the Grantee in
paragraphs I and III of this agreement and guidelines for the State Aid to Libraries
Grant Program. The DIVISION shall provide Grantee a written notice of default
letter. Grantee shall have 15 calendar days to cure the default. If the default is not
cured by Grantee within the stated period, the DIVISION shall terminate this
agreement, unless the Grantee demonstrates good cause as to why it cannot cure
the default within the prescribed time period. For purposes of this agreement,
"good cause" is defined as circumstances beyond the Grantee's control. Notice
shall be sufficient if it is delivered to the party personally or mailed to its specified
address. In the event of termination of this agreement, the Grantee will be
compensated for any work satisfactorily completed prior to notification of
termination.
Page 4 of 5
.
n. Unless there is a change of address, any notice required by this agreement shall
be delivered to the Division of Library and Information Services, 500 South
Bronough Street, Tallahassee, Florida 32399-0250, for the State and, for the
Grantee, to its single library administrative unit. In the event of a change of
address, it is the obligation of the moving party to notify the other party in writing of
the change of address.
IV. The term of this agreement will commence on the date of execution of the grant
agreement.
THE APPLICANT/GRANTEE THE DIVISION
Ju th A. Ring, Director
DI ision of Library and Information Services
Department of State, State of Florida
Jerry Tavlor, Mavor
Typed Name Typed Name
r
J-- 6)')-0'6 ~<y<,. \ \ 2 ,C\
('7" (Y I el-
I
Date Date
.
.,~ ~~'-
' ~
Witness
~~~ /? ?
J( . (/ -',..t;,
'--/J~<-1,....-
Date /
, .
'"
q-~3-oB
Date
Page 5 of 5
STATE AID TO LIBRARIES GRANT
NOTIFICATION OF GRANT AWARD
Fiscal Year 2008-2009
Recipient: Project Start Date: Upon execution of grant agreement
Boynton Beach City Library
208 South Seacrest Boulevard
Boynton Beach, FL 33435
Craig Clark, Director
PROJECT PROJECT # CSFA* AWARD
State Aid to Libraries Grant 09-ST -53 45.030 $55,791
The grant award represents a 12.48 percent reduction from the original grant amount that the
library qualified to receive in 2008-2009.
*Catalog of State Financial Assistance Number
4- J -OCj
Judith A. Ri Date
State Librarian
Florida Department of State
State Library and Archives of Florida
R.A. Gray Building, Tallahassee, Florida 32399-0250
(850) 245-6620
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY2008-2009 STATE AID TO LIBRARIES GRANT APPLICATION
File by October 1, 2008
Check One:
Single County Library
--2L Municipal Library
County Participating in a Multicounty Library
The Bovnton Beach City Commission
(name of library governing body)
governing body for the
Bovnton Beach City Library
(name of county or municipal library)
Complete either Section 1A or 1 B as applicable.
1A Certification of Local Operating Expenditures
We hereby certify that the following total funds from local sources were expended
centrally during the fiscal year beginning October 1, 2006 and ending
September 30, 2007 for the operation and maintenance of a library under the
provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for
the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from
the federal government; funds received from state government; or funds used for
purchase or construction of a library building or library quarters. Such funds are not
eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds expended centrally by the library for the operation and
maintenance of a library between October 1, 2006 and September 30, 2007.
$ 2.029.067
Form #DLlS/SA01
Effective 12-28-2003
page 1 of 3
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
EXPENDITURE OR APPROPRIATION REPORT
Library Name:
Bovnton Beach City Library
II. Check Applicable
-1L Expenditure Report - October 1, 2006 - September 30, 2007
_ Appropriation Report - October 1, 2008 - September 30, 2009
(Provide appropriation onlv if the applicant is a newly established public library in the
first two years of operation.)
EXPENDITUREI FUNDING OR REVENUE SOURCES: TOTAL
APPROPRIATION
CATEGORY
LOCAL STATE FEDERAL OTHER
10 Personal
Services $1,503,531 $1,503,531
30 Operating
Expenses 316,637 62,101 378,738
60 Capital Outlay
(Non-Fixed) 161,295 161,295
Other
47,604 47,604
Total for the
operation & $2,029,067 62,101 $2,091,168
maintenance of the
library (Record this
amount on page 1)
60 Capital Outlay
(Fixed, including $2,455,828 $2,455,828
purchase or
construction of a
library building or
quarters)
Form #DLlS/SA01
Effective 12-28-2003
page 3 of 3
Library Name:
Bovnton Beach City Library
1 B Certification of Local Operating Appropriations
(Complete this section onlv if the applicant is a newly established public library in the first two years
of operation.)
We hereby certify that the following total funds from local sources are appropriated
to be expended centrally during the fiscal year beginning October 1, 2008 and
ending September 30, 2009 for the operation and maintenance of a library under
the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines
for the State Aid to Libraries Grant Program.
We further certify that the amount listed below does not include funds received from
the federal government; funds received from state government; or funds used for
purchase or construction of a library building or library quarters. Such funds are not
eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds appropriated to be expended centrally by the library for the
operation and maintenance of a library between October 1, 2008 and
September 30, 2009.
$ 2.633.828
SI&RES~ rif~.
Library ~anag.r
E. Barry Atwood
Typed Name
Craiq Clark
Typed Name
g. 7 .o~
8/6/08
Date
Date
Form #DLlS/SA01
Effective 12-28-2003
page 2 of 3
The Cibj ol Bognton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@ci.boynton-beach.f1.us
www.boynton-beach.org
MEMORANDUM
TO: Craig Clark
Library Director
FROM: Janet M. Prainito
City Clerk
DATE: September 24, 2008
SUBJECT: R08-110 STATE AID TO LIBRARIES GRANT AGREEMENT
Attached for your handling are two partially executed original agreements mentioned
above and a copy of the Resolution. Once the documents have been fully executed,
please return an original to the City Clerk's Office for Central File.
Thank you.
~t YJ1 P/Lc~~~iil
Attachments (3)
C: Central File & Followup
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\200S\Craig Clark ROS-llO.doc
America's Gateway to the Gulfstream
~~WI!~
FLORIDA DEPARTMENT or STATE
. "
CHARLIE CRIST ST"HE LIBR,-\RY AND "-\RCHIVES OF FLORIDA KURT S. BROWNING
Governor Secretary of State
MEMORANDUM
TO: Craig Clark, Director
Boynton Beach City Library
FROM: Judith A. Ring, State Librarian r5
DATE:
April 1, 2009
SUBJECT: State Aid to Libraries Grant Program
State Library and Archives of Florida staff have reviewed the FY 2008-2009 State Aid to Libraries
grant application submitted by your library. I am pleased to inform you that your library has met all
of the requirements of Chapter IB-2.011, Florida Administrative Code.
A copy of the executed grant agreement, a Notification of Grant Award, and a list showing the grants
that libraries will receive during FY 2008-2009 are enclosed for your files. Your first grant payment
has been requested.
The original $26,719,200 appropriation for State Aid was reduced by the Legislature to $23,384,001.
This reduction, passed in January 2009, represents a reduction of 12.48 percent from the original
appropriation. Also, please note that the revisions to the funding formula passed by the 2008
Legislature were implemented this year.
If you need additional information or clarification, please contact Marian Deeney, State Aid to
Libraries grant program administrator, at (850) 245-6620 or mdeeney@dos.state.f1.us.
Enclosures
DIRECTOR'S OFFICE
RA Gray Building . 500 South Bronaugh Street . Tallahassee, Florida 32399-0250
(850) 245-6600 . FAX: (850) 245-6735 . TOO: (850) 922-4085 . http://dlis.dos.state.f1.us
COMMUNITY DEVELOPMENT STATE LIBRARY OF FLORIDA STATE ARCHIVES OF FLORIDA
(850) 245-6600 . FAX: (850) 245-6643 (850) 245-6600 . FAX. (850) 245-6744 (850) 245-6700 . FAX: (850) 488-4894
LEGISLATIVE LIBRARY SERVICE RECORDS MANAGEMENT SERVICES ADMINISTRATIVE CODE AND WEEKLY
(850) 488-2812. FAX: (850) 488-9879 (850) 245-6750 . FAX (850) 245-6795 (850) 245-6270 . FAX: (850) 245-6282