R08-111
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RESOLUTION NO. R08- /11
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14 WHEREAS. the City Commission of the City of Boynton Beach, upon
A RESOLUTION OF THE CITY COMMISSION OF
BOYNTON BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE CITY MANAGER EXECUTE A
TWO YEAR CONTRACT FOR LIFE AND DISABILITY
INSURANCE PLANS FOR THE EMPLOYEES OF THE
CITY OF BOYNTON BEACH; AND PROVIDING AN
EFFECTIVE DATE.
15 recommendation of staff, deems it to be in the best interests of the residents and citizens of the
16 City of Boynton Beach to approve and authorize the City Manager to execute a Two year
17 Contract for Life and Disability Insurance Plans for the employees of the City of Boynton
18 Beach.
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed
22 as being true and correct and are hereby made a specific part of this Resolution upon adoption
23 hereof.
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Section 2.
Upon recommendation of staff, the City Commission of the City of
25 Boynton Beach, Florida does hereby approve and authorize the City Manager to execute a
26 Two year Contract for Life and Disability Insurance Plans for the employees of the City of
27 Boynton Beach, a copy of which is attached hereto as Exhibit "A".
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Section 3.
That this Resolution shall become effective immediately upon passage.
S:\CA\RESO\Agreements\Life and Disability 2 year contract 08-09.doc
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II PASSED AND ADOPTED this ~ day of September, 2008.
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12 Commissioner - Ronald
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15 -732L . ay /'J
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18 Commissioner - Marlene Ross
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20 ATTEST:
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28 (C orpOrate~al)'
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S:\CA \RESOIAgreements\Life and Disability 2 year contract 08-09.doc
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TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS
FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH
THIS CONTRACT is entered into between the City of Boynton Beach, hereinafter referred to as
"the City", and HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY,
hereinafter referred to as "the Company", in consideration of the mutual benefits, terms, and
conditions hereinafter specified.
1. SERVICES DESIGNATED. The Company is retained by the City to perform insurance
carrier services in connection with the services designated in RFP - "TWO YEAR
CONTRACT FOR "LIFE AND DISABILITY INSURANCE PLANS FOR THE
EMPLOYEES OF THE CITY OF BOYNTON BEACH" - RFP #062-1610-08/JA.
2. SCOPE OF SERVICES. Company agrees to provide group benefit services, identified on
Exhibits 1, 2 & 3 attached hereto, including the terms and conditions of the Request for
Proposal.
3. TIME FOR PERFORMANCE. Services under this CONTRACT shall commence upon the
giving of written notice by the City to the Company to proceed. Company shall perform all
group benefit services and provide all work product required during the contract period of
October 1. 2008 to September 30. 2010 unless an extension of such time is granted in
writing by the City. This CONTRACT allows for two (2) additional one (1) year extensions
at the same terms, conditions, and prices subject to Company acceptance, satisfactory
performance and determination that the renewal is in the best interest of the City.
4. PAYMENT. The Company shall be paid by the City for insurance services rendered under
this CONTRACT as follows:
a. Payment for the services provided by Company shall be paid on a monthly basis,
determined by the number of full time employees in this program during this period.
b. The City may submit Self-Administered Billing Premium Statements to the Company
once per month. Such statements will be prepared and checked by the City, and upon
approval thereof, payment will be made to the Company in the amount approved.
c. Final payment of any balance due the Company of the total premiums earned will be
made promptly upon its ascertainment and verification by the City after the completion of
all provided services under this CONTRACT and its acceptance by the City.
d. Payment as provided in this section shall be full compensation for services rendered and
for all materials, supplies, equipment and incidentals necessary to provide group benefit
servIces.
e. The Company's records and accounts pertaining to this CONTRACT are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
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5. OWNERSHIP AND USE OF DOCUMENTS. All documents and other materials produced
by the Company in connection with the services rendered under this CONTRACT shall be
the property of the City. The Company shall be permitted to retain copies, including
reproducible copies, in connection with Company's endeavors.
6. COMPLIANCE WITH LAWS. Company shall, in performing the group benefit services
contemplated by this CONTRACT, faithfully observe and comply with all federal, state and
local laws, ordinances and regulations that are applicable to the services to be rendered under
this CONTRACT.
7. INDEMNIFICATION. Company shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or any
portion thereof, including attorneys fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Company's own employees, or damage to
property occasioned by a negligent act, omission or failure of the Company.
8. INSURANCE. The Company shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount
of $1 ,000,000.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon
thirty (30) days prior written notice to the City. Certificates of coverage as required by this
section shall be delivered to the City within fifteen (15) days of execution of this
CONTRACT.
9. INDEPENDENT CONTRACTOR. The Company and the City agree that the Company is an
independent contractor with respect to the services provided pursuant to this CONTRACT.
Nothing in this CONTRACT shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Company nor any employee of Company shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this CONTRACT. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to Company, or any
employee of Company.
10. COVENANT AGAINST CONTINGENT FEES. The Company warrants that they have not
employed or retained any company or person, other than a bonafide employee working solely
for the Company, to solicit or secure this CONTRACT, and that they have not paid or agreed
to pay any company or person, other than a bonafide employee working solely for the
Company, any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this CONTRACT. For breach or
violation of this warranty, the City shall have the right to annul this contract without liability
or, in its discretion to deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or
contingent fee.
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11. DISCRIMINATION PROHIBITED. The Company, with regard to the work performed by it
under this CONTRACT, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Company shall not sublet or assign any of the services covered by this
CONTRACT without the express written consent of the City.
13. NON-WAIVER. Waiver by the City of any provision of this CONTRACT or any time
limitation provided for in this CONTRACT shall not constitute a waiver of any other
provISIOn.
14. TERMINATION.
a. The City reserves the right to terminate this CONTRACT at any time by giving ten (10)
days written notice to the Company.
b. In the event of the death of a member, partner or officer of the Company, or any of its
supervisory personnel assigned to the City of Boynton Beach, the surviving members of
the Company hereby agree to complete the work under the terms of this CONTRACT, if
requested to do so by the City. This section shall not be a bar to renegotiations of this
CONTRACT between surviving members of the Company and the City, if the City so
chooses.
15. DISPUTES. Any dispute arising out of the terms or conditions of this CONTRACT shall be
adjudicated within the courts of Florida. Further, this CONTRACT shall be construed under
Florida Law.
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Attn: Sharvn Goebel! . Human Resources Director
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17. INTEGRATED CONTRACT. This CONTRACT, together with attachments or addenda,
represents the entire and integrated CONTRACT between the City and the Company and
supersedes all prior negotiations, representations, or agreements written or oral. This
CONTRACT may be amended only by written instrument signed by both City and Company.
DATED this ~ day of Sepr em her ,2008 .
CITY OF BOYNTON BEACH:
~ ~~(~\v(J L~re- nrd I\CIJf~t r~ (t'
City Manager Company
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Attest! Authenticated: ~~p L{ rei (J (W(,' ~ "(\j
Title
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ty Cler Secretary
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RFP# 061-1610-081JA
Exblbit 1
PREMIUM QUOTATION SHEET
BASIC & OPTIONAL LIFE
ACTIVElRETIREE EMPWYER PAID
BASIC LIFEIAD&D LIFE INSURANCE
Employer Paid Estimated in Force Monthly Rate Per Monthly Premiwn
Basic Life Benefit Volume IUves $1,000 (estimated in Force
Volume x Monthly
R.ateIS 1.000
Active Basic Life 522,373,900 /918 $.15 3,356
Active Basic 522,268,900 I 918 $.04 5890.76
AD&D
Retiree Basic Life 5942,000/314 $.15 $141.30
SUB- TOTAL #1 ANNUAL PREMlUM $4,388.15
ACTIVE EMPWYEE PAID
OPTIONAL LIFE MONTHLY PREMIUM RATE SUMMARY
Employee Estimated in Force Monthly Rate Per Monthly Premium
Age Breakdown Volume $1,000 (Estimated in Force
Volwnc X Monthly
Rate/$1,000)
Under 30 $4,945,000 .08 $395.60
30 - 34 59.050.000 .10 $905.00
35-39 59.590,000 .13 $1.246.70
40-44 $9.920,000 .22 52,182.40
45 -49 $8.390.000 .31 $2,600.90
50 - 54 $5.380.000 .54 $2.905.20
55 - 59 $1.885,000 .82 $1.545.70
60-64 $750,000 1.22 $915.00
65 - 69 $215,000 1.64 5352.60
70-74 5-W.200 3.24 $130.25
75-99 $0 7.00 $0
Optional AD&D $35,140,200 .05 $1757.01
SUB-TOTAL #2 ANNUAL PREMIUM $14936.36
NAME OF COMPANY:
Hartford We ud Aeddeat IDnranee ComDaDv
AumORIZEDSIGNATURE: ~~ 4~
By signing this proposal sheet your firm is agreeing to the terms and conditions of the
Request for Proposal
THIS PAGI: TO BE SUBMITTED ALONG WITH RESPONSE IN ORDER FOR PACKAGE TO
BE CONSIDERED COMPLETE AND ACCEPTABLE
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RFP# 062-1610-0&'JA
Exldbit 1 Contblued
ACTIVE EMPLOYEE PAID
OPTIONAL SPOUSE LIFE
Employee Paid Estimate In force Monthly Rate Monthly Premium
Benefit amount Volmnel Lives per $1,000 (Estimated in force
Volume x Monthly
Rate I $1.000
$10,000 Benefit 150.000 .12 $18.00
$20,000 Benefit 1,140,000 .12 $136.80
$30,000 Benefit 4,410,000 ltotal 219 .12 $529.20
lives
Optional AD&D 2.870.000 /101 .05 $143.50
SUB- TOTAL #3 ANNUAL PREMIUM $G7.so
ACI'IVE EMPWYEE PAID
OPTIONAL DEPENDENT CHILDREN LIFE
Employee Paid Estimate In force Monthly Rate per Monthly Premium
Benefit amount Volwne / Lives $1,000 (Estimated in force
Vol\Dlle x Monthly
Rate 1$1.000
$2,000 Benefit 10,000 /5 .30 $3.00
$5,000 Benefit 195,000 / 39 .30 $58.SO
$10,000 Benefit 1.320.000 /132 .21 $277 .20
SUB-TOTAL tU ANNUAL PREMIUM $338.70
. Dependent Life - flat premium regardless of # of eligible dependents enrolled
NAME OF COMPANY:
partford Life and Aedd.ent Imurace CoamaDY
AUIHORIZEDSIGNA1URE: ~:JIIt J~
By signing this proposal sheet your firm is agreeing to the tcnns and conditions of the
Request for Proposal
THIS PAGE TO BE SUBMI1TED ALONG WITH RESPONSE IN ORDDlI'ORPACKAGE TO
BE CONSIDERED COMPLETE AND ACCEPTABLE
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RFP# 062-161o-o&1JA
Exlaibit 2
PREMIUM QUOTATION SHEET
EMPLOYER PAm GROUP LONG TERM DISABH.rrv (LTD) INSURANCE
Benefit Amount: 6()Ofo of basic monthly earnings up to $6~SOO monthly benefit ·
Benefit applies to all fW1 time general employees.
Excludes sworn Police Officers and Firefighters
Estimated Volume Month lives
$1 384 364 592
Rate
.50 I 5100
Total ADDul L TD PremiaJn AmoaDt
921.82
.Per current schedule of benefits
NAME OF COMPANY:
Hartford Life aud Ac:c1deat wuraaee COIIID8.v
AUTHORIZED SIGNATURE: ~ ~ ~
By signing this proposal sheet your firm is agreeing to the terms and conditions of the
Request for Proposal
THIS PAGE TO BE SUBMl'ITED ALONG WITH RESPONSE IN ORDER JI'OR. PACKAGE TO
BE CONSIDERED COMPLETE AND ACCEPTABLE
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RFP# 062-1610-&81JA
Exlu"bit #3
PREMIUM QUOTATION SHEET
EMPLOYER PAID ACfIVFJRETIREE BASIC LIFE & AD&D; OPTIONAL
LIFE & AD&D FOR EMPLOYEE, SPOUSE .It DEPENDENT CHILDREN LIFE;
GROUP L Tn ADDmONAL DISCOUNT OFFERED
ONLY PROPOSERS QUOTING BOTH LIFE AND LTD SHOULD COMPLETE
THIS PREMIUM QUOTATION SHEET
The City of Boynton Beach is providing an opportunity to proposers who are quoting
both the Life and L TD product to offer an additional discount in return for being awarded
both products. Additional evaluation consideration will be givCll to proposals who offer
this additional discount offer. The "overan" discount percentage will be locked in for a
guaranteed period of two (2) years.
The "addItlODaI- ditcoaDt DeI'CeIlWle wUI be aDDlied to both vo... life ad L TD
Dl"ellliom.
OHItion #1:
CONJ'IRM YOU ARE OFFERING BOTH A LIJi'E AND LTD OVOTE? Yes
IF YES ARE YOU OJl'FElUNG AN ADDmONAL DISCOUNT BASED ON
AWARD OF BOrn PRODUcrs AS DESCRIBED ABOVE? Yes
) D' YES WHAT IS THR DISCOUNT? 5 %
COMPLETE UOTATlONBELOW
Total Life Premium and Discount % applicable to Resulting Reduced Total
L TO Premium (carried both products Premium
forward from quotation
sheet)
527,412.53 5% $26.041.90
TOTAL ANNUAL COMBINED DISCOUNTED $312,502.80
PREMIUM
NAME OF COMPANY:
Hartford Life ucI Att1d_t Ins.race COIIIDIUIY
AUI1IORIZED SIGNATURE: ~~ """'- ~
By signing this proposal sheet your firm is agreeing to the terms and conditions of the
Request for Proposal
THIS PAGE TO BE SUBMlTl'ED ALONG WITH RESPONSE IN ORDER FOR. PACKAGE TO
BE CONSIDERED COMPLJ:.I'E AND ACCEPT ABLE
CITY CLERK'S OFFICE
MEMORANDUM
TO: Sharyn Goebelt
Director, Human Resources
FROM: Judith A. Pyle
Deputy City Clerk
DATE: September 24, 2008
RE: ROB-ill Two Year Contract for Life and Disability Insurance
Plans for the Employees for the City of Boynton Beach
Attached is a copy of the above mentioned resolution and the partially executed
contract. Once the document has been fully executed, please return original document
to the City Clerk's Office for Central File
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Attachment (2)
CC: Central Files & Followup
S:\CC\ WP\AFTER COMMISSION\Departmental Transmittals\2008\Sharyn Goebelt-R08-111.doc