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R97-014RESOLUTION NO. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT BETWEEN THE CITY OF BOYNTON BEACH AND THE PALM BEACH COUNTY HOUSING AUTHORITY, PROVIDING FOR SUPPLEMENTAL LAW ENFORCEMENT AT AUTHORITY LOCATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach and the Palm Beach County Housing Authority desire to enter into a contract to assist in creating a drug-free and crime- free environment and to provide for the safety and protection of the residents in its public housing developments; and WHEREAS, the City Commission deems it to be in the best interests of the citizens and residents of the City to enter into said Contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida hereby authorizes and directs the Mayor and City Clerk to execute a Contract between the City of Boynton Beach and the Palm Beach County Housing Authority, said Contract being attached hereto as Exhibit "A". Section 2. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this .. ~ day of January, 1997. CITY OF BOYNTON BEACH, FLORIDA ATTEST: Cit~ Clerk Mayor Vice Mayor ~ommissionej/ Commissioner Com, m~sioner Palm Beach County Housing Authority Grant 1st Year Funding 2nd Year Funding Funds Requested For Activity: Total 2 Year Request: $53,967 $46,611 Personnel 104 Weeks @ 40 hours per week Rate = 15.06 208.0 hours x $15.06 2080 hours x $15.36 Holiday Pay(11 days) $31,325 $1,988 $33,313 $31,952 $2,028 $33,980 06/11/96 Fringe Benefits FICA Pension Medical Benefits Equipment Office furniture ( Chair, Desk, File Cabinet, Calc.) Computer I Software Bicycle / Vehicle Rack Mount I Maintenance $2,548 $3,590 $4,270 $10,408 $1,116 $6,000 $1,230 $8,346 $2,599 $3,662 $4,270. $10,531 $0 $0 $200. $200 Supplies Office Supplies Telephone Telephone Modem Line $400 $1,000 $500 $1,900 City of Boynton Beach will supply Police Cruiser Vehicle Maintenance/Operation Uniforms Vest Radio Firearm & Gear Training TOTAL PROGRAM COST $25,000 $2,5OO $375 $2,500 $8O0 $1,500 $36,675 $4,000 $1,000 $500 $5,500 $52,111 CITY OF BOYNTON BEACH MEMORANDUM TO: FROM: RE: DATE: Captain Donald Thrasher, Police Department Michael $. Pawelczyk, Assistant City Attorney / ~/~-,~f ./ Contract for Services with Palm Beach County Housing Authority January 9, 1997 On January 3, 1997, a draft comract regarding the above matter was sent to this office for review and comment. Atter reviewing the contract and discussing minor issues With Beth Kinsey, Director of Operations of the Palm Beach county Housing Authority, I submit to you the attached revised contract. The date of the agreement and the term of the agreement (An. V) must be failed in prior to .s. ubmission to the Commission. Please make sure this contract is placed On the January 21, 1997 C~ty CommisSion Meeting Agenda. This office will prepare the appropriate resolution. If you have any questions, please contact me. MJP/aa RESOLUTION NO. R96- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE MAYOR AND CiTY CLERK TO EXECUTE A CONTRACT BETWEEN THE CITY OF BOYNTON BEACH AND THE PALM BEACH COUNTY HOUSING AUTHORITY, PROVIDING FOR SUPPLEMENTAL LAW ENFORCEMENT AT AUTHORITY LOCATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS; the City of Boynton. Beach and the Palm Beach County Housing Authority desire to enter into a contract to assist in creating a drug-free and crime- free environment and to provide for the safety and protection of the residents in its public housing developments; and WHEREAS, the City Commission deems-it' to be in the best interests of the citizens and residents of the City to enter into said Contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF TH E CiTY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida hereby authOrizes and directs the Mayor and City Clerk to execute a Contract between the City of Boynton Beach and the Palm Beach County Housing Authority, said Contract being attached hereto as Exhibit "A". Section 2'. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this . day of January, 1997. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor ATTEST: CommisSioner City Clerk P~...HA/BB. Agr 1 I14/97 PALM BEACH COUNTY HOg. SING AUTHORITY CONTRACT FOR PROVISION OF SUPPLEMENTAL POLICE SERVICES This Contract, made and entered into this day of January 1997, byand between the Palm Beach County Housing A~thority (hereinafter called the "Authority'~ and :the City of Boynton Beach, FL, (hereinafter called the l"Cig?) is for the provision of specific police services associated with the Authoritys security programs. WHEREAS, the Authority desires to contract with the City for additional services to assist in creating a dru3-free and crime-free environment and to provide for the safety and protection of the residents in its public housing developments, and WHEREAS, the City, I~y and through its police department, desires to assist in the effort by providing police services at all Authority locations; NOW THEREFORE, the A~thority and the City agree as follows: ARTICLE I Scope of Services SECTION ONE: SERVICES PROVIDED BY THE CITY The City agrees the services to be provided by assigned personnel (police and dvilian) under this Contract are in addition to baseline police services. The City agrees that it will not reduce its current level of police sewices to the public housing development, particularly in the areas of community polidng, patrol, criminal investigations, records dispatch and special operations. The manner and method of performance of services is specified in Article IV, Plan of Operations. The duties and extent of services of the Assigned Personnel shall indude, but shall not be limited to: A. The Cityl by and through its police department, will provide a minimum of one police officer to perform specialized patrols to enforce all state and local laws and the Housing Authority Rules in this Contract. Sworn officers shall at all times remain part of, subject to and in direct relationship with the police department's chain of command and under police department rules, regulations and standard operating procedures. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continued)~ -~- ' B. The City agrees to assign police officers to targeted areas during specific periods of time identified b,v the Authority and agreed upon by the City as high crime or high worl<load periods. C. The City agrees that the police department will employ a community policing concept and that the police department's Community Policing Unit (or other unit whose priman/ responsibility is to develop and maintain communications with residents) will assist in developing or enhandng crime prevention pro,-ams in the public housing communities. D. The Cityagrees to collect and provide workload data in public housing developments. E. It is further agreed that, to the extent necessary, the assigned personnel will appear as witnesses in the administrative grievance procedure, dvil dispossessory hearings, or other civil or court proceedings where the issue includes criminal or quasi-criminal conduct in or near public housing developments involvin.~ any residents, member of a residenfs household, or any guest of a resident or household member. F. V~rrthout limiting any of the foregoing, the City agrees that with respect to the se~ces to be performed by any police personnel in accordance with this Contract, the appropriate police department Supervisor wilt meet with resident leadership and management representatives of the Authority on a routine basis for the purposes of reviewin3 the enforcement and prevention efforts and planning for future changes or modifications antidpated by this Contract. These meetin~.s shall be held on a- monthly basis. G. The City acknowled~es that a policy manual exists to regulate police officers conduct and activities; all police officers have been provided a copy of the policy manual; the department has a signed receipt from each officer that heP, he has received and understands the contents of the manual; and personnel have been trained on the regulations and orders within the manual. H.. The City.~ that it will provide the assigned personnel with such basic equipment as may be necessary and reasonable in order to allow the police officers to carry out the duties antidpated under this Contract. Any additional automobiles, motor vehicles, bicycles or other equipment requested by the Authority will be furnished at the expense of and shall remain the property of the Authority. The Authority and City may mutually agree to. lease equipment or vehicles. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY {Continued) I. The police department will provide at a minimum sixteen (I 6) hours oftrainin3 on community relations and interpersonal. communications skills. J. The City a~rees to provide, at no cost;to the Authority, criminal background checks of proposed applicants fOr public housing..This information will be provided in a manner consistent NatiOnal Cdme Information Center or ~ K. The police department Admini the Executive Dir designate. The AdministratiVe Liaison Officer will perform the fo owing duties: I. Coordinate the dissemination and processing of police and security reports, provide supervisory assistance, and coordinate in resolving problems or in carryinj] out the provisions of this Contract; Establish and maintain an ongoing line of communication with beat/Zone Commanders a~ other police personnel; Prepare monthly progress reports and evaluations of services requested and provided under this Contract for review by the Executive Director, the Police Chief, appropriate Deputy Chiefs and Beat/Zone Commanders and identified community representatives; and political leadership, e.g. mayor and coundl members. Initiate and monitor an on~oin~ line of communication with resident leaders to effeclJvely employ the community polidng concept and to address concerns raised by community leaders in a timely manner. 5. Coordinate security workshops and. training seminars for residents; Assist or advise the planning and implementation of other grant-funded security pro~-~ns within the Authority; and 7. Establish a deady defined process for reporting non-emergency criminal activities. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continue~) L. The City will at all times provide supervision, control and direction ofwork activities and assi3nments of police personnel, including disciplinary actions. It is expressly understood the police department shall be responsible for the compensation of the officers and all employee benefits, as well as any injury to officers, their property, or the Citys property while on the Authoritys property and acting within the course and scope of their employment. SECTION TWO: SERVICES PROVIDED BY THE AUTHORITY The Authority, in assodation with the police department, will provide training for residents, Authority on-site management staff and the assigned police personnel with workshops on community polidng and crime prevention issues associated with public :housing. This may include, but not be limited to, training in the following areas: I. Crime prevention and securit7 responsibilities; 2. Community organization/mobilization against the causes of and precursors to crime. 3. Drug awareness and control; 4. Orientating and familiarizing assigned officers with the public i~Ousing Communities; and 5. Orientation to the con~-act, and compliance with enforcement procedures and policies. B. The ~ will provide the following accommodations, services and equipment: in-kind ARTICLE I (Continued) SERVICES PROVIDED BY THE AUTHORITY (Continued) I. Accommodations - The Authority will provide suitable space to be used as a satellite office at each site targeted for additional police services 2. Services - Each satellite office, will be sUpplied with utilities (water, heat~, electricity) and routine and extraordinary maintenance by personnel of the Housing Authority. 3. Equipment- Each: any other.additional ~ in connection with the performance of thiS Contract. 4. Modi.fication/Damage - The Authodtywill make reasonable modifications to~ in order to meet the City's equipment which are in excess of accomodation, and which da.rqa. ~e shall be C. The Authority shall provide; results achieved, as objective specified in in Article tV of this Contract. D. The ..Authority shall rese .rve the ri~rt to reasooably request the police department to replace ~ny assigned per~-~)nnel for the following reasons: unit or for the particular item or or its employees of the Authority. I. Neglect or non-performance of duties; 2. Disorderly conduct, use of abusive or offensive I.ap. gt~.age, or fighting; 3. Criminal action; Selling, consuming, possessing or being under the influence of intoxicants, including alcohol or ille3al substances, while on assignment to the Az~hority; 5. Inadequate punctuality or attendance; or 6. Substantiated complaints form public housing residents or managemenL The Authority shall provide a written enumeration of the reasons for the request for replacement of the assigned personnel, including documentation and witnesses to the alleged behaviors, acts or omissions. ARTICLE 1 (CONTINUED) SERVICES PROVIDED BY THE AUTHORITY (Continued) The Authority will provide the City with Public Housing Police Activity .Form(s) for assigned officers to complete. These forms are notto replace police reports utilized by the City. The Authority will provide the City'With the applicable Authority rules and regulations for compliance with this Contract. ARTICLE II Enforcement of Rules and Regulations The City, through its police officers, is hereby empowered to enforce the following Authority rules and r.e~ulations: I. Unauthorized visitors in unoccupied structures of the Authority shall be removed. Unauthorized visitors creating disturbance or otherwise interfering with the peacefu! enjoyment of lessees on Authority property shall be removed. Unauthorized visitors destroying, defaci_ng-or rerr,~yin~ Authority property shall be removed and/or criminal enforcement actions shall be.taken. With regard to the foregoing rules and regulations, the police officers are hereby authorized tq3ive criminal trespass warnings to any perSOns found in violation of said rules or re~mJlations, i.e., to3Ne notice to any violators that their ent~ on the property or premises is forbidden, and to arrest or cause the arrest and prosecution of any violators, when appropdate~ The City, through its police officers, is hereby empowered to enforce the following Authority rule or re3ulation: The resident and any visitor to Authority property and premises shall refrain from, and shall cause their households to refrain from parking vehides in any area other than parking designated by Authority management. W~ regard to the ongoing rule or regulation, the Citys officers are hereby authorized to have removed any and all vehicles found parked in violation of said rule or regulation, pursuant t.o established City procedure for. impoundi_ng vehicles. The City, through its police officers, is hereby empowered to enforce such additional Amhority rules and re3ulations and perform such other duties as shall be spedfied in any addenda attached hereto or incorporated herein now or in the future: Nothing herein contained shall be construed as permitting or authorizing police officers to use any method or to act in any manner ~n violation of law or of their sworn obligation as police officers. ARTICLE III Communications, Reportip,~ and Evaluation A. Communications I. Access to Information The City agrees that the Authority will have unrestricted access to all public information not exempt from disclosure under Chapter 119, Flodda Statutes, which in any way deals with cdminal activity in any of the Authoritys communities. It is further agreed that the City police department will provide to the Autho..rity copies of such inddent reports, arrest reports or other public documents which document or substantiate actual or potential criminal activity in or connected with the public housing developments, This information will be provided at no cost by the City police department ns requested. The police deparlment will require all assigned personnel (police offi. cers) to complete a rnont~l¥ I_o3 at the conclusion of each shitt and for~rard the original report to the A~tho~ with the rnonthb, report to the Authodt~s designee. This will include, but not be limited to, data as follows: a. Hours worked: foot, bicycle, motorized, other b. Calls/requests for service c. Refer~ls to City/PHNa~encies d..Suspicious persons - name and description ARTICLE III (Continued) Access to Information (Continued) e. Vehicles abandoned~towed/stolen f. Drugparaphemalia confiscated/found g. Arrest/citation of both residents and outsiders to include age, sex, ethnicity h. Property recovered/stolen i. Counseling of residents and visitors j. Broken lights/sidewalks GrafFrd I .- Conflict resolution; e.g. resolved apparent or actual conflict .between two or more people m. Vehicle license number of suspidous persons n. Weapons violations/seized 2. Media Coordination The police department will relay to the Executive Director or his designee information related to any major crime or inddent that occurs on Authority property, preferably before the media is informed, or as soon as possible. C. Evaluation The City and the Authority agree that any evaluation shall include: I, Hours worked by police officers for: a. Foot pa~-°l b. Bicycle Patrol c. Motorized patrol d. O~er (~) Response times to emergency and non-emergency calls ~ communities by City-paid officers. 3, Comparison of crime and Workload in the targeted communities for the pas~ years, and period of Grant ArreStS (to indude drug violations). 5. Vehides towed. ARTICLE III (Continued) Forms (Continued) 6. Positive contacts 7, Referrals 8. Trespassers removed 9. Cails for serwce 10. Weapons seized I I. Property stolen/recovered 12. Community feedback It is further agreed that, to facilitate the evaluation, the City will provide comparable crime information for the City as a whole to fadlitate the evaluation to include what proportion of activities City-wide occur on Authority property. ARTICLE IV PLAN OF OPERATIONS The City and the Authority shall prepare a detailed plan of operations for use in combating drug-related crime. The purpose of the plan is to specify the manner and method'of performance by which each of the services identified is to be provided. The plan of operations will minimally spedfy the following: I. Service goals and minimum performance criteria (e.g. a definition of what is to be achieved and the expected benefits or outcomes that will be derived); 2. Staffing levels; 3. Responsibilities of key personnel; 4. Organization and resources, to indude personnel, equipment, in-kind support, etc.; 5. Hours ofoperation, to encompass schedules of major tasks and activities; and 6. Community irrterface to evidence the methodology by which resident involvement will be ~ained and maintained dudng the term of this Contract. The plan of operations will be prepared for review and acceptance within thirty (30)-days of the date of execution of this Contract by both parties. It is understood that the Authority may request reasonable modification to the initial plan of operations as its deems appropriate. The Authority must approve the plan in order for payment to begin. If during the term of the Contract either party desires to amend the scope of the Plan of operations, either party may request an amendment in writing. The Executive Director and the Chief of.Police shall make final determinations re~ardin3 the establishment of an amendment to the plan of operations. ARTICLE V Term of Contract The term of this Contract shall be for two (2) years beginning on January , 1997 and ending january , 1999. ARTICLE VI Compensation to the City All compensation is to be made on cost reimbursement basis. The Authority will reimburse the City for services specified in this Contract in an amount not to exceed ninety-ninethousand five hundred and seventy eight ($99,578), inthe following expense cate3ories: Assigned Personnel: Salaries Benefrts $67,293 20,939 Equipment $1 1,346 TOTAL $99,578 The ~shall reimburse the police department on a monthly I~sis, upon receipt of performance of'the proposed services and evidence of authorized expenditures, The percent of overtime authorized under this Contract for court appearances or other hearin~ is limited by the total salary in the approved budget. Overtime exceeding the budgeted salary amount is to be borne by the City. The City shall provide the following d~umentation in requesting reimbursement: All requests for reimbursement are subject to the approval of the Executive Director, or the officials desi3nee, and the Authority shall thereafter make payment of the approved amount within thirty (30) days of receipt of the request for reimbursement. ARTICLE VII Termination The Authority may terminate this Contract upon thirty (30) days written notice to the City. Such notice shall be delivered by Certified Mail, Return Receipt Requested to the address spedfied in Article VIII. The City may terminate this Contract upon thirty (30) days written notice to the Authority. Such notice shall be delivered by Certified Mail, Return Receipt Requested to address spedfied in Artide VIII. ARTICLE VIII Notices Any notices required pursuant tothe terms of this Contract shall be sent by United States Certified Mail, Returned Receipt Requested to the principal place of business of each of the parties hereto, as spedfied below: Authority: Palm Beach County Housing Authority 3432 West 45th Street West Palm Beach, FL 33407 ' City: City of Boynton Beach Police Department 100 E. Boynton Beach Bou evard Boynton. Beach, FL 33.435 ARTICLE IX Construction of Laws This Contract is made and entered into by the City. Any and all questions of law arising hereunder shall be construed in accordance with the laws of the State in which the City is located. ARTICLE X Entire Contract The Contract shall consist of the following component parts: (A) This Contract; (B) Any subsequent addenda agreed to by both parties. ATTEST: IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its Mayor, attested bythe City Clerk with the Corporate Seal of the said CITY and the AUTHORITY has executed these presents the day and year herein before written. Signed and Sealed and W'rmessed CITY OF BOYNTON BEACH, FL. in the presence of: Witness Mayor Witness State of Flodda ) ) SS: County of Palm Beach ) Personally appeared before me duly authorized to administer oaths - to me known to be the persons described ~rein ~ who executed the foregoing instrument and have acknowledged before me and they have ~ s~ne. My CommisSion Expires: Notary Public Attest: Approved as to Form: City Clerk Signed, sealed and witnessed in the presence of: Palm Beach County HOusing Authority Witness -Barry F. Seaman Executive Director Witness State of Florida ) ) SS.' County of Palm Beach ) Personally appeared before me duly authorized to administer oaths Barry F. Seaman to me known to be the person described herein and who executed the foregoing instrument and has acknowledged before me and has executed same. My Commission Expires: Notary Public Witness Beth Kincey Director of Operations Palm Beach County Housing Authority Witness State of Florida ) )ss: County of Palm Bea~,_ ) Per,~nally appeared before me duly authorized to administer oaths Beth Kincey to me known to be the person described herein and who executed the foregoing instrument and has acknowledged before me and executed 'the same. My Commission Expires: Notary Public CONTRACT FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES TO PUBLIC HOUSING RESIDENTS CITY OF BOYNTON BEACH, FL POLICE DEPARTMENT PALM BEACH COUNTY HOUSING AUTHORITY PALM BEACH COUNTY HOUSING AUTHORITY CONTRACT FOR PROVISION OF SUPPLEMENTAL POLICE SERVICES This Contract, made and entered into this day of January 1997, by and between the Palm Beach Count,/Housing Auth~ (hereinafter called the "Authority'~ and the City of Boynton Beach., FL, .(hereinafter called the ("Cit~) is for the provision of spe~i_'fic police services associated with the Authoritys sec-urity'prograrns. WHEREAS, the Authority desires to contract with the City for additional services to assist in creating a dru,~-free and crime-free environment and to provide for the safety and protection of the residents in its public housing developments, and WHEREAS, the City, by and through its police department, desires to assist in the effort by providing police services at all Authority locations; NOW THEREFORE, the Authority and the City agree as follows: ARTICLE I Scope of Services SECTION ONE: SERVICES PROVIDED BY THE CITY The City agrees the services to be provided by assigned personnel (police and dvilian) under this Contract are in addition to baseline police services. The City agrees that it will not reduce its current level of police se~ces to the public housing development, particularly in the areas of community polidng, patrol, criminal investigations, records dispatch and spedal operations. The manner and method of performance of services is specified in Artide IV, Plan of Operations. The duties and extent of services of the. Assigned Personnel shall indude, but shall not be limited to: ~. The City, by and through its police department, will provide a minimum of one police officer to perform spedalized patrols to enforce all state and local laws and the Housing Authority Rules in this Contract. Sworn officers shall at all times remain part of, subject to and in direct relationship with the police departrnent's chain of command and under police department rules, regulations and standard operating procedures. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continued) B. The City agrees to assign police officers to targeted areas during spedfic periods of time identified by the A~thority and agreed upon by the City as high crime or high workload periods~ C. The City ~grees mat the police department will employ a community policing concept and that the police departments Community Policing Unit (or other unit whose primary responsibility is to develop and maintain communications with residents) will assist in developing or enhancing crime prevention pro. ams in the public housing communities. D. The City agrees to collect and provide workload data in public housing developments. E. It is further agreed that, to the extent necessary, the assigned personnel will appear as witnesses in the Authorit~s administrative grievance procedure, civil dispossessory hearings, or other civil or court proceedings where the issue includes criminal or quasi-criminal conduct in or near public housing developments involvin3 any residents, member of a residents household, or any ~uest of a resident or household member. F. Vtrrthout limiting any of the foregoing, the City agrees that with respect to the services to be performed by any police personnel in accordance with this Contract, the appropriate police department Supervisor will meet with resident leadership and management representatives of the Authority on a routine basis for the purposes of reviewin3the enforcement and prevention efforts and planning for future changes or modifications antidpated I~y this Contract. These meetings shall be held on a monthly basis. The City acknowledges that a policy manual exists to regulate police officers conduct and activities; all police officers have been provided a copy of the policy manual; the department has a signed receipt from each officer that he/she has received and understands ~ contents of the manual; and personnel have been trained on the regulations and orders within the manual. The C~aJ~'ees that it will provide the assigned personnel with such basic equipment as may be necessary and reasonable in order to allow the police officers to carry out the duties anticipated under this Contract. Any additional automobiles, motor vehicles, bicycles or other equipment requested by the Authority will be furnished at the expense of and shall remain the property of the Authority. The Authority and City may mutually agree to lease equipment or vehicles. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continued) I. The police department will provide at a minimum sixteen (I 6) hours of trainin3 on community relations and interpersonal communications skills. J. The City a~ees to provide, at no cost to the Authority, criminal background checks of proposed applicants for public housing. This information will be provided in a manner consistent will all applicable National Crime Information Center or State laws and rep, ulations. K. The police department shall designate a command officer as the Administrative Liaison Officer, who will work in concert with the Executive Director of the Authority or that official's designate. The Administrative Liaison Officer will perform the following duties: I. Coordinate the dissemination and processing of police and secur'~ reports, provide supervisory assistance, and coordinate in resolving problems or in carryin~ out the provisions of this Contract; e Establish and maintain an ongoing line of communication with beat/Zone Commanders and other police personnel; Prepare monthly progress reports and evaluations of services requested and provided under this Contract for review by the Executive Director, the Police Chief, appropriate Deputy Chiefs and Beat/Zone Commanders and identified community representatives; and political leadership, mayor and coundl members. Initiate and monitor an on3oin3 line of COmmunication with resident leaders to effectively employ the comrntmity polidng concept and to address concerns raised by community leaders in a timely manner, 5. Coordinate security workshops and trainin~ seminars for residents; Assist or advise the planning and implementation of other grant-funded security pro~ms within the Authority; and 7. Establish a dearly defined process for reporting non-emergency criminal activities. ARTICLE I (Continued) SERVICES PROVIDED BY THE CITY (Continued) L. The City will at all times provide supervision, control and direction, c/work activities and assi,~nments of police personnel, in_duding disciplinary actions. It is expressly understoo8 the police department shall be responsible for the compensation c/the officers and all employee benefits, as well as any injury to officers, their property, or the Ciys ~)roperty while on the Authoritys property and acting within the course and scope of their employment. SECTION TWO: SERVICES PROVIDED BY THE AUTHORITY The Authority, in association with the police department, will provide training for residents, Authority on-site management staff and the assi3ned police personnel with workshops on community polidng and crime prevention issues associated with public housing. This may include, but not be limited to, training in the following areas: I. Crime prevention and security responsibilities; 2. Community organization/mobilization against the causes of and precursors to crime. 3. Drug awareness and control; 4. Orientating and familiarizing assi,~ned officers with the public housing Communities; and 5. Orientation to the contract, and compliance with enforcement procedures'and polities. B. The Authority will .provide the following in-kind accommod~ons, services and equipment: ARTICLE I (Continued) SERVICES ?ROVIDED BY THE AUTHORITY (Continued) I. Accommodations - The Authority will provide suitable space to be used as a satellite office at each site - targeted for additional police services. 2. Services- Each satellite office will be supplied with utilities (water, heat, electricity) and routine and extraordinary maintenance by personnel of the Housing Authority. 3. Equipment - Each satellite office is to be supplied with any other, additional equipment mutual~ agreed upon in connection with the performance of this Contract. 4, Modification/Damage - The Authority will make reasonable modifications to the accommodations provided in order to meet the City's operational needs._ Ap_¥ da _rT~ages to the unit or equipment which are in excess of normal wear for the particular item or accomodation, and which d _ar~a_ ge is caused by the. city or_.its employees shall be repaired or replaced by the City at the discretion of the Authority. C. The Authority shall provide a_ quarterly assessment of the results achieved, as measured against the performance objective specified in the Plan of. Operations listed in Article IV of this Contract. D. The ..Authority shall rese .rve tl3_e .right to reasoQablY request the police department to replace any assigned personnel for the following reasons: I. Neglect or non-performance of duties; 2. Disorderly conduct, use of abusive or offensive or fighting; 3. Cdminai action; 4. Selling, consuming, possessing or being under the influence .of intoxicants, i.nduding alcohol or ill.egal substances, while on assignment to the Authority; 5. Inadequate punctuality or attendance; Or 6. Substantiated complaints form public housing residents or management. The Authority shall provide a written enumeration of the reasons for' the request for replacement of the assigned personnel, including documentation and witnesses to the alleged behaviors, acts or omissions. ART1CLE I (CONTINUED) SERVICES PROVIDED BY THE AUTHORITY (Continued) The ~ will provide the City with Public Housing Police Activity ..Fc?n(s) for assigned officers to complete. These forms are notto replace police reports utilized bythe City. The Authority will provide the City with the applicable Authority rules and regulations for compliance with this Contract. ARTICLE II Enforcement of Rules and Regulations The City, through its police officers, is hereby empowered to enforce the following A~_or'm/rules and r.egulations: I. Unauthorized visitors in unoccupied structures of the Authority shall be removed. Unauthorized visitors creating disturbance or otherwise interfering with the peaceful_enjoyment of lessees on Authority property shall be removed. Unauthorized visitors de.str_oyi, ng,. de .P4ci_ .'og'or rerno~_'pg Authority property shall be removed ancl/or criminal enforcement actions shall be/aken. Wrth regard to the foregoing rules and regulations, the CEys police officers are hereby authorized to_give criminal trespass warnings to any persons found in violation of said rules or regulations, i.e., to_give notice to any violators that thei~ entry on the property or premises is forbidden, and to arres~ or cause the arrest ..and prosecution of any violators, when approp~. The City, through its police officers, is hereby empowered to enforce the following.Authority rule or .regulation: The resident and any visitor to Authority property and premises shall refrain from, and shall cause their households to refrain from parking vehicles in any area other than parking designated by Authority management. ~Af~ regard to the ongoing rule or regulation, the Citys officers are hereb7 authorized to have Femoved a~¥ and all vehides found parked in violation of said rule or regulation, pursuant t_o established City procedure for. impoundi_ng vehicles~ ~ The City, ~rough its police officers, is hereby empowered to enforce such addEional Author_'~ rules and r.e. gulations and perform such other duties as shall be specified in any addenda attached hereto or ~ncorporated herein now or ~n the future. Nothing herein contained shall be construed as permitting or authorizing police officers to use ~¥ method or to act in any manner in violation of law or of their sworn obligation as police officers. ARTICLE III Communications, .Reportip,~ and Evaluation A. Communications I. Access to Information The City agrees that the Authority will have unrestricted access to all public information not exempt from disclosure under Chapter I 19, Florida Statutes, which in any way deals with criminal activity in any of the Authoriys. communities, It is further agreed that the City police department will provide to the Authority Copies of such ~ncident reports, arrest reports or other public documents which document or substantiate actual or potential criminal activity in or connected with the public ho~. sing developments. This information will be provided at no cost by the City police department as requested. The ~ic~ department will require all assigned personnel (police o1~. cers) to complete a month_.lz I_o~ at the condusion of each shift and forward the original report to the Authority with the monthly report to the AUt. h .or_'~s d_e_si~nee. ~-This will.indude, but not be limited to, data as follows: a. Hours worked: foot, b_icyde, motorized, other b. Calls/requests for service c. Referrals to City/PHA/_agendes d. Suspidous persons - name and description ARTICLE III (Continued) Access to Information (Continued) e. Vehicles abandoned/towed/stolen f, Drug .paraphernalia confiscated/found g. Art '_e_st/dtation of both residents and outsiders to ind0de_age, sex, ethnid~y h. Property recovered/stolen i. Counseling of residents and visitors Broken lights/sidewalks. k, Graffrti I. Conflict resolution; e.g. resolved apparent or actual conflict between two or more people m, Vehicle license number of suspidous persons n. Weapons violations/seized 2. Media Coordination The police department will relay to the Executive Director or his designee information related to any major crime or incident that occurs on Authority property, preferably before the media is informed, or as soon as possible. C. Evaluation The City and the Authority agree that any evaluation shall include: I. Hours worked by police officers for: a. Foot patrol b. Bicycle Patrol c. Motorized patrol d. Other (tactical) Response.. times to e .mer~gencY and non-err~rge.no_y_ calls.~ communities by City-paid officers. 3. Comparison of crime and workload in the targeted communities for the ~ years, and period of Grant. 4.' Arrests (to include drug violations). 5. Vehides towed. ARTICLE II! (Continued) Forms (Continued) 6, Positi,~ contacts 7, Referrals 8. Trespassers removed 9. Calls for service 10, Weapons seized I I. Property stolen/recovered 12. Community feedback It is further agreed that, to facilitate the evaluation, the City will provide comparable crime information for the City as a whole to fadlitate the evaluation to include what proportion of activities City-wide occur on Authority property. ARTICLE IV PI_AN OF OPERATIONS A. The City and the Authority shall prepare a-detaileq plan of operations for use in combating drug-related crime; The purpose of the plan is to specify the manner and method of performance by which each of the services identified is to be provided. The plan of operations will minimally specify the following: I. Service goals and minimum performance criteria (e.g. a definition of what is to be achieved and the expected benefrts or outcomes that will be derived); 2. 'Staffing levels; 3. Responsibilities of key personnel; 4. Org~i2~ion and resources, to indude personnel, equi~ in-kind supporL etc.; 5, H~ot'operation, to encompass schedules of major taslcs 6. Comrnun~ interface to evidence the' methodology by which resident involvement will be gained and maintained during the term of this Contract. The plan of operations will be prepared for review and acceptance within thirty (30)-days of the date of execution of this Contract by both parties. It is understood that the Authority may request reasonable modification to the initial plan of opera_ 'ons as its deems appropriate. The Authority must approve 1~ plan in order for payment to begin. If during the term of the Contract either party desires to amend the scope of the plan of operations, either party ma), request an amendment in writing. The Executive Director and the Chief of Police shall make final determinations re~ardin3 the establishment of an amendment to the plan of operations. ARTICLE V Term of Contract The term of this Contract shall be for two (2)years beginning on January , 1997 and endingJanuary , 1999. ARTICLE V1 Compensation to the City All compensation is to be made on cost reimbursement basis. The Authority will reimburse the City for services sped~ed in this Contract in an amount not to exceed ninety-nine-thousand five hundred and seventy eight ($99,578), in. the following expense cate30ries: Assigned Personnel: Salaries Benefrls $67,293 20,939 Equipment $1 1,346 TOTAL $99,578 L The ~ shall reimburse the police departrnent on a monthl~ basis, upon receipt of performance of the proposed services and evidence of authorized expenditures. The percent of overtime authorized under this Contract for court appearances or other hearin3s is limited by the'total salary in the approved budget. Overtime e~eeding the budgeted salary amount is to be home by the City. The City shall provide the following documentation in requesting reimbursement: Copies of Certified Payroll Time Reports documenting names, employee identification, hours worked in public housin~ cl_evelopments, supervisory approval and verification of necessit7 for any overtime worked. All requests for reimbursement are subject to the approval of the Executive Director, or the official's desi3nee, and the Autho~y shall thereafter make payment of the approved amount within thirty (30) days of receipt of the request for reimbursement. ART1CLE VII Termination The Author~ may terminate this Contract upon thirty (30) days written notice to the City. Such notice shall be delivered by Certified Mail, Return Receipt Requested to the address spedfied in Article VIII. The City may terminate this Contract upon thirty (30) da~ written notice to the AzJthoritT. Such notice shall be delivered by Certified Mail, Return Receipt Requ~ed to address specified in Artide VIII. Notices Any notices required pursuant to the terms of this Contract shall be sent by United States Certified Mail, Returned Receipt Requested to the principal place of business of each of the parties hereto, as specified below: . . Authority:-..~: ' Palm Beach County Housing Authority 3432 West 45th Street West Palm Beach, FL 33407 City of Boynton Beach Police Department 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 AR'I~CLE IX Construction of Laws This Contract is made and entered into by the City. Any and ail questions of law arising hereunder shall be construed in accordance with the laws of the State in which the City is located. ARTICLE X Entire Contract The Contract shall consist of the following component parts: (A) This Contract; (B) Any subsequent addenda agreed to by both parties. ATTEST: IN WITNESS WHEREOF, the CITY has caused these presents to be signed by its Mayor, attested bythe City Clerk with the Corporate Seal of the said CITY and the AUTHORITY has executed these presents the day and year herein before written. Signed and Sealed and W"~nessed in the presence of: ~rme~ / CITY OF BOYNTON BEACH, FL. State of Flodda ) ) ss: County of Palm Beach ) Personally appeared before me duly authorized to administer oaths Gerald Ta¥Ior to rne known to be the persons described herein ~who exeo/ted the foregoing instrument and have ackn~ed~ before me and they have ~ same, .... },.. Notary Public ..-'~ ·' ~*" ~r~ -.. ~' EVE EUi~iK8 :*: t*= MY COMMIGSION ~ CG2767OG EXPtflES My CommisSion Expires: ...... A~*~ Attest: City (~lerk Signed, sealed and witnessed in the presence oI~ Approved as to Form: city ^tto y Palm Beach County Housing Authority Witness Barry F. Seaman Executive Director Witness State of Florida ) ) SS~ County of Palm Beach ) Personally appeared before me duly authorized to administer oaths Barry F. Seaman to me known to be the person described herein and who executed the foregoing instmm~ and has acknowledged before me and has executed same. My Commission Expires: Notary Public Witness Beth Kincey Director of Operations Palm Beach County Housing Authority Witness State of Florida ) ) SS:. County of Palm B~) Personally appeared~ before me duly authorized to administer oaths Beth Kincey to me known to be the person described herein and who executed the foregoing/nstmment and has acknowledged before me and executed the same. My Commission Expires: Notary Public