R09-033
T T T
RESOLUTION NO. R09-0 .3-.3
A RESOLUTION OF THE CITY OF BOYNTON
BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AMENDMENT NO 2 TO
TASK ORDER NO. U07-4-3 IN AN AMOUNT NOT TO
EXCEED $214,170.00 WITH CAMP, DRESSER &
McKEE, INC., FOR THE FINAL DESIGN AND
CONSTRUCTION SERVICES OF THE SODIUM
HYPOCHLORITE ON SITE GENERATION SYSTEM
FOR THE EAST WATER TREATMENT PLANT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Amendment No 2 to Task Order No U07-4-3 governs the completion
16 of the design, bidding and services during construction of the Sodium Hypochlorite Onsite
17 Generation system at the East Water Treatment Plant; and
18 WHEREAS, the City Commission of the City of Boynton Beach upon
19 recommendation of staff, deems it to be in the best interest of the citizens of the City of
20 Boynton Beach to authorize the City Manager to execute Amendment No.2 to Task Order
21 U07-4-3 in an amount not to exceed $214,170.00 with Camp Dressker & McKee, Inc.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby authorize and direct the approval and execution by the City Manager of Amendment
29 No.2 to Task Order U07-4-3 in an amount not to exceed $214,170.00.00 with Camp Dresser
30 & McKee, Inc., for the final design and construction services of the Sodium Hypochlorite
S.ICAIRESOlAgreementslTask - Change OrderslCamp Dresser Amendment No.2 to TO U07-04-3.doc
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1 Onsite Generation System to be located at the East Water Treatment Plant, a copy of which
2 is attached hereto as Exhibit "A".
3 Section 3. This Resolution shall become effective immediately upon passage.
4 PASSED AND ADOPTED this ~ day of February, 2009.
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6 CITY OF BOYNTON BEACH, FLORIDA
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15 Commissioner - Ronald Wel
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18 _ Commissioner- w-z-
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21 Commissioner - Marlene Ross
22 ATTEST:
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S.ICAIRESOlAgreementslTask - Change OrderslCamp Dresser Amendment No.2 to TO U07-04-3.doc
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CITY OF BOYNTON BEACH
AMENDMENT #2 TO ENGINEERING SERVICES TASK ORDER NO. U07 -4-3
1. PROTECT TITLE
City of Boynton Beach
East Water Treatment Plant Disinfection System Upgrade - Final Design, Bidding, and
Construction Services
II. BACKGROUND
Governmental agencies, such as the Environmental Protection Agency (EP A) and the
Department of Homeland Security, have been strongly encouraging utilities to stop the use of
gaseous chlorine facilities. With the potential health impacts due to accidental exposure and the
increased liability associated with gaseous chlorine, many utilities have considered alternative,
safer disinfection practices. The City of Boynton Beach (City) wishes to convert their existing
gaseous chlorine disinfection system at the East Water Treatment Plant (EWTP) to an onsite
sodium hypochlorite generation system. Under Task Order No. U07-4-3, as resolved in
Resolution No. R08-06l, Camp Dresser & McKee Inc. (hereinafter referenced as ENGINEER)
completed permitting services, design services to a 90-percent level, and submitted a
Guaranteed Maximum Price for design-build delivery. At this time, the City wishes to procure
the construction project through a traditional design-bid-build method. Therefore, the following
Scope of Services to complete the Final Design, Bidding, and Construction Services of the EWTP
Disinfection System Upgrade Project shall be completed by ENGINEER.
III. CONTRACT REFERENCE
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services RFQ No. 065-282l-03jCJD, Scope A:
Water Plant Expansion and Capacity Replacement.
IV. SCOPE OF SERVICES
The following is a description of the Scope of Services to be provided under this Task Order.
Task 1- Final Design Services
This task includes the preparation of final drawings and specifications, conducting formal
reviews of the lOO-percent submittal, and geotechnical services to support the final design.
Subtask 1.1 Preparation of Contract Documents
ENGINEER will incorporate review comments from the 90-percent submittal to prepare final
construction drawings and specifications suitable for inviting construction bids for the project.
ENGINEER will also modify drawings and specifications as needed to convert the project from
the design-build method to traditional design-bid-build. The technical specifications will utilize
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CST's sixteen-division, three-part format. The design shall be complete (as applicable to the
Project) site improvements, building, appurtenances, process and ancillary equipment,
accessories, wiring, piping, foundations, substructures, electrical controls, instrumentation,
telemetry, metering, process equipment, and mechanical facilities. The design shall also include
detailed drawings, specifications, tables, charts, schedules, and other documentation as may be
necessary for the Project.
Subtask 1.2 Review of Work Performed and Final Contract Document Submittal
ENGINEER will submit one (1) hard copy and one (1) digital copy (portable document format
(PDF)) of progress drafts of the contract documents to the City staff for review, will schedule
and conduct a review meeting with City staff, and address appropriate City review comments.
ENGINEER will then incorporate all final comments into the contract documents marked
"ISSUED FOR BID."
ENGINEER will submit five (5) sets of the final contract documents to the City staff one week
prior to the initial bid advertisement for the Project. ENGINEER shall charge contractors,
suppliers, subcontractors, vendors, or other buyers a non-refundable fee for each set of Contract
Documents issued for bidding purposes.
ENGINEER shall provide the City with an electronic copy of the AutoCAD disk used by
ENGINEER to develop the final contract. The hard copy of the Contract Documents containing
the ENGINEER's professional engineering stamp shall take precedence over the AutoCAD disk.
Subtask 1.3 Geotechnical Services
ENGINEER will complete subsurface exploration at the site and develop geotechnical
engineering design recommendations for the proposed improvements including the new
sodium hypochlorite storage facility located at the EWTP. ENGINEER will complete the
following:
. Review the available geological and geotechnical information to evaluate geologic features
that could impact site development and construction;
. Drill two (2) Standard Penetration Test borings at the location of the proposed structure to
investigate subsurface conditions and obtain soil samples;
. Conduct a geotechnical laboratory test to assist with classification of soils encountered and
to estimate the engineering properties of the soil;
. Develop geotechnical engineering recommendations for earthwork and foundation design,
site development, and construction; and
. Prepare a signed and sealed geotechnical engineering design report presenting
ENGINEER's recommendations, including all data collected as part of the investigation.
ENGINEER will provide five (5) copies of the final geotechnical engineering design report to
the City.
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Task 2 - Services during Bidding
This task includes the provision of conventional bidding services for the EWTP Disinfection
System Upgrade project. Bidding services will include assistance with advertisement of the
project, coordinating the sale and distribution of non-refundable bidding documents, holding a
pre-bid meeting, attending the bid opening, and reviewing and tabulating the bids. ENGINEER
will respond to questions of prospective bidders and will distribute addenda to the Contract
Documents as necessary. Following receipt of bids, ENGINEER will evaluate the bidders with
respect to cost, experience, and ability to construct the work, and will prepare recommendations
for award of the contract. Bidding services, in general, will include the following:
. City will prepare formal advertisement for placement in the legal section of the newspaper.
. Reproduce and distribute the non-refundable bidding documents to area plan rooms,
interested contractors, subcontractors, and suppliers.
. Coordinate and preside over a Pre-Bid Conference and project site tour.
. Issue addenda as required to clarify the bidding documents.
. Attend the bid opening.
. Evaluate the bids received including economic solvency of the bidders, tabulate the bids,
issue requests for additional information and submittals from the apparent low bidders, and
prepare recommendation of tentative award.
. Prepare three (3) sets of Contract Documents for execution by the contractor and the City.
Task 3 - Services during Construction
ENGINEER will serve as the City's engineering representative during the implementation of
the Disinfection System Upgrade project. ENGINEER will perform periodic inspections to
confirm that the work is being performed according to the Contract Documents and will make
recommendations regarding periodic payments to the contractor. ENGINEER will review shop
drawing submittals for compliance with the requirements of the Contract Documents. In
addition, ENGINEER will conduct monthly progress meetings with the contractor and provide
written minutes. Record drawings will be updated to conform the design drawings to reflect
actual installed dimensions.
The general services during construction include the following tasks:
Subtask 3.1 Contract Administration
Consult with and advise the City and act as its representative as provided in the General
Conditions of the contract.
Subtask 3.2 Review of Materials Substitution
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Consult with and advise the City as to the acceptability of substitute materials and equipment
proposed by the contractor for those portions of the work for which acceptability is required by
the bidding documents.
Subtask 3.3 Engineer's Site Visits
Make visits to the site at intervals appropriate to the various stages of construction to observe as
an experienced and qualified design professional the progress and quality of the executed work
of the contractor and to determine, in general, if such work is proceeding in accordance with the
Contract Documents. ENGINEER's efforts will be directed toward providing a greater degree of
confidence for the City that the completed work of contractor will conform to the Contract
Documents. During such visits and on the basis of onsite observations, ENGINEER shall keep
the City informed of the progress of the work, shall endeavor to guard the City against defects
and deficiencies in such work, and may disapprove or reject work as failing to conform to the
Contract Documents. For this subtask, it is assumed that the ENGINEER will be onsite an
average of 3 hours per week, throughout the 10-month construction duration.
Subtask 3.4 Inspections
Provide weekly inspection services to observe contractor's activities. Services will be provided
by experienced construction inspection services personnel ("Site Inspector"). Site Inspector will
notify ENGINEER of all construction progress, working conditions, tests performed,
deficiencies observed and special or unusual events. ENGINEER will utilize this information to
keep City informed of progress. For this subtask, it is assumed that the Site Inspector will be
onsite for an average of 8 hours per week, throughout the 10-month construction duration.
Subtask 3.5 Specialty Discipline Inspections
Provide inspection services to observe contractor's activities. Services will be provided by
experienced personnel in the electrical and instrumentation and control field ("Specialty Site
Inspector"). Specialty Site Inspectors will notify ENGINEER of construction progress, working
conditions, tests performed, deficiencies observed and special or unusual events in their area of
specialty. ENGINEER will utilize this information to keep City informed of progress. For this
subtask, it is assumed that the Specialty Site Inspector will be onsite for an initial meeting with
the electrical and instrumentation and control contractor and will perform one visit to the site
during the construction period. Each visit is assumed to be an average of 10 hours (includes
writing meeting log documenting the site visit).
Subtask 3.6 Shop Drawings Review
Review and approve Shop Drawings and samples, the results of tests and inspections, and other
data which the contractor is required to submit.
Subtask 3.7 Interpretation/Clarifications
Issue instructions of the City to the contractor; issue necessary interpretations and clarifications
of the Contract Documents, and in connection therewith prepare change orders as required;
have authority, as the City's representative, to require special inspection or testing of the work;
and act as initial interpreter of the requirements of the Contract Documents pertaining to the
execution and progress of the work.
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Subtask 3.8 Pay Estimate Review
Based on onsite observations as an experienced and qualified design professional and on review
of contractor's applications for payment and accompanying data and schedules, determine the
amounts owing to the contractor and recommend, in writing, payments to contractor in such
amounts.
Subtask 3.9 Substantial/Final Completion Inspection
Conduct an inspection to determine if the project is substantially complete. Upon completion of
the Substantial Completion inspection, ENGINEER shall develop a final punch list
documenting all remaining work to be completed by the contractor. Upon completion of the
punch list items by the contractor, ENGINEER will conduct a final inspection to determine if the
work has been completed in accordance with the Contract Documents.
Subtask 3.10 Monthly Progress Meetings
Conduct monthly progress meetings with the contractor when the work is underway. This task
will include the preparation of agendas, attendance at meetings, and the preparation and
distribution of minutes. For this subtask, it is assumed the ENGINEER will attend one meeting
per month throughout the 10-month construction duration.
Subtask 3.11 Provide Record Drawings
Provide final record drawings to reflect changes made to the entire disinfection system at
completion of the project. ENGINEER will submit one (1) hard copy and one (1) mylar copy of
the drawings to the City, as well as an electronic CD with AutoCAD files.
Subtask 3.12 Review Change Orders
Provide services in connection with preparing change orders to reflect changes to the
construction project, limited to minor changes requested by the City or contractor. Analysis of
major design modifications, including the preparation of significant Drawing revisions, is not
included, and may require additional authorization.
Subtask 3.13 Final Certification
Provide services in connection with preparing final certifications of completion of construction
to appropriate regulatory agencies, as required, at the time of final completion of construction.
Task 3.0 of the project, including all subtasks, runs concurrently with the 10-month construction
contract period only. In the event the contractor does not complete the work within the
designated contract period, additional compensation for time-dependent services will be
required.
V. ASSUMPTIONS
The City shall provide the following contributions to the task order unless otherwise available
through public resources:
. Review of ENGINEER work products within two weeks of receipt of work product.
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VI. COMPENSA nON FOR SERVICES
The compensation for the work set forth in this Task Order Amendment for Tasks 1 through 3
shall be a not-to-exceed amount of $188,075 as detailed in Exhibit A. The compensation for the
work set forth in this Task Order Amendment for Task 4 (Geotechnical Services) shall be a
lump sum amount of $6,625 as detailed in Exhibit A. ENGINEER shall submit monthly invoices
to the City. Payments for Tasks 1-3 shall be based on actual documented costs for labor,
subconsultants and expenses of the project, as supported by written monthly status reports.
Payments for the lump sum fee(s) , Task 4, shall be based on percent complete of the project, as
supported by written monthly status reports. The total not-to-exceed compensation for this
entire amendment is therefore $194,700.
VII. DELIVERABLES
Task 1:
. ENGINEER will prepare 100-percent design documents for review and comment by the
City. ENGINEER will provide one (1) hard copy and one (1) electronic PDF copy for review
by the City.
. Following receipt of the City's review comments, ENGINEER will provide five (5) copies of
final design documents marked "ISSUED FOR BID."
. ENGINEER will provide five (5) copies of the Geotechnical Engineering Design Report to
the City.
. ENGINEER will provide five (5) copies of conformed plans and specifications for
construction (2 to the contractor, 2 to the City, and 1 for the project ENGINEER), following
the award of bid.
Task 2:
. ENGINEER will provide a formal advertisement for placement in the legal section of the
newspaper by the City. City shall coordinate and pay for legal advertisement.
. ENGINEER will provide a recommendation of award letter based upon review of bids
received.
Task 3:
. ENGINEER will provide inspection reports within one week following all inspections by the
Site Inspector and Engineer of Record.
. ENGINEER will provide minutes of monthly construction progress meeting within two
weeks of the meeting.
. ENGINEER will provide one (1) hard copy and one (1) mylar copy of the final record
drawings, as well as an electronic CD with AutoCAD files.
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. ENGINEER will provide final certifications to permitting agencies upon satisfactory
completion of construction.
VIII. PROTECT SCHEDULE AND COMPLETION DATES
The duration and completion times of all tasks are summarized as follows:
Task Time to Complete from Notice to Proceed (Calendar Days)
Task 1- Final Design (1 month) 30
Task 2 - Bidding Services (3 months) 90
Task 3 - Construction Services (10 months) 300
The project as described above will be completed within 420 calendar days from the time a
notice to proceed is received, assuming 30 days from recommendation of award during Bidding
Services (end of Task 2) to issuance of a notice to proceed to the contractor (beginning of Task
3). The actual time to issue the contractor's notice to proceed will impact the completion date for
Task 3.0. Services during construction are based on a construction period of 10 months. If the
Contractor extends the construction period, additional charges will be incurred.
APPROVED BY:
:~OFBO~
Kurt Bressner
City Manager
Dated this Jd...'dayof ~~~~~'\-~ 2009 ~~~ORM
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SUBMmED BY: City Attorney
CAMP DRESSER & MCKEE INC.
By: -[;2 J CJ2L
David L. Collins, P.E., BCEE
Associate
Dated this ---.Zfl day of ~ 2009
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EXHIBIT A
SUMMARY OF LABOR HOUR REQUIREMENTS
EWTP Disinfection System Upgrade Project - Final Design, Bidding, and Construction Services
Task Client Technical Senior Project Senior Designer Senior Field Admin Hours by Total Labor ODCs Total
Services Director Engineer Engineer Designer Representative Support Task Dollars
Manager
Hourly Rate $ 180 $ 165 $ 120 $ 120 $ 110 $ 85 $ 100 $ 65
Not to Exceed
1 Final Design
1.1 - Preparation of Contract Documents 8 12 28 36 20 36 0 20 160 $ 17,660 $ 800 $ 18,460
1.2 - Review of Work Performed and Final Contract Document Submittal 2 4 8 16 8 12 0 8 58 $ 6,320 $ 900 $ 7,220
10 16 36 52 28 48 0 28 218 $ 23,980 $ 1,700 $ 25,680
Final Design - SUB-TOTAL SUB.TOTAL 218 $ 23,980 $ 1,700 $ 25,680
2 Bidding Services 4 8 16 32 8 12 0 22 102 $ 11,130 $ 900 $ 12,030
Bidding Services - SUB-TOTAL SUB.TOTAL 102 $ 11,130 $ 900 $ 12,030
3 Services During Construction
3.1 - Contract Administration 4 4 20 0 0 0 0 56 84 $ 7,420 $ 100 $ 7,520
3.2 - Review of Materials Substitution 0 4 8 24 0 0 12 16 64 $ 6,740 $ 100 $ 6,840
3.3 - Engineer's Site Visits 0 0 120 0 0 0 0 0 120 $ 14,400 $ 500 $ 14,900
3.4 - Inspections 0 0 0 0 0 0 320 20 340 $ 33,300 $ 800 $ 34,100
3.5 - Specialty Inspections (Electrical and I&C) 0 0 0 20 0 0 20 4 44 $ 4,660 $ 800 $ 5,460
3.6 - Shop Drawing Review 0 2 68 120 0 0 0 0 190 $ 22,890 $ 245 $ 23,135
3.7 - Interpretations and Clarifications 2 4 26 24 0 0 20 0 76 $ 9,020 $ 150 $ 9,170
3.8 - Pay Estimate Review 0 0 12 24 0 0 20 24 80 $ 7,880 $ 200 $ 8,080
3.9 - Substantial/Final Completion Inspection 2 2 16 0 0 0 16 8 44 $ 4,730 $ 250 $ 4,980
3.10 - Monthly Progress Meetings 8 2 40 0 0 0 40 6 96 $ 10,960 $ 140 $ 11,100
3.11 - Record Drawings 2 2 20 40 8 46 20 4 142 $ 14,940 $ 900 $ 15,840
3.12 - Review Change Orders 2 2 12 20 0 0 12 6 54 $ 6,120 $ $ 6,120
3.13 - Final Certification 2 2 16 0 0 0 0 4 24 $ 2,870 $ 250 $ 3,120
Services During Construction - Not to Exceed - SUB-TOTAL 22 24 358 272 8 46 480 148 1358 $ 145,930 $ 4,435 $ 150,365
SUB.TOTAL 1358 $ 145,930 $ 4,435 $ 150,365
NOT TO EXCEED TOTAL 1678 $ 181,040 $ 7,035 $ 188,075
Lump Sum
4 Geotechnical Services 0 2 8 16 0 0 0 4 30 $ 3,470 $ 3,155 $ 6,625
Geotechnical Services - Lump Sum - SUB-TOTAL LUMP SUM TOTAL 30 $ 3,470 $ 3,155 $ 6625
PROJECT TOTAL $ 194,700
The Citg ol Bognton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@ci.boynton-beach.f1.us
www.boynton-beach.org
MEMORANDUM
TO: Pete Mazzella
Deputy Director of Utilities
FROM: Janet M. Prainito
City Clerk
DATE: February 20, 2009
SUBJECT: R09-033 - Amendment #2 to Engineering Services Task Order No
U07-4-3
Attached for your information and files are two (2) fully executed agreements and a
copy of the Resolution mentioned above.
Since the agreements have been fully executed, I have retained one (1) original for
Central File.
Thank you.
~Yn. p~
Attachments (3)
C: Central File
S:\CC\WP\AFfER COMMISSION\Departmental Transmittals\2009\Pete Mezzella R09-033.doc
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