Agenda 03-03-09
The City of
Boynton Beach
100 E. Boynton Beach Boulevard. (561) 742-6000
City Commission
AGENDA
MARCH 3, 2009
Jerry Taylor
Mayor - At Large
Jose Rodriguez
Vice Mayor - District III
Ron Weiland
Commissioner - District I
Woodrow Hay
Commissioner - District II
Marlene Ross
Commissioner - District IV
Kurt Bressner
City Manager
James Cherof DISTRI T I
City Attorney
Janet M. Prainito
City Clerk
www.boynton-beach.org
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WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES &. PROCEDURES FOR PUBUC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which determines the order of
business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or
item of business, which is not listed upon the official agenda, unless a majority of the Commission has first
consented to the presentation for consideration and action.
. Consent Agenda Items: These are items which the Commission does not need to discuss individually
and which are voted on as a group.
. Regular Agenda Items: These are items which the Commission will discuss individually in the order
listed on the agenda.
. Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either
a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public
Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the right to impose
time limits on the discussion on an issue.
. Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public
Hearings."
. Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of
the Commission - Time Limit - Three (3) Minutes
. Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after
a motion has been made and properly seconded, with the exception of Consent Agenda Items that have
not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit _
Three (3) minutes
.
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record, your name and
address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the presiding
officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or
step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the
presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority
vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission
Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach
Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every
month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to
Holidays/Election Day).
S:\CC\WP\CCAGENDA\Cover Template\WELCOME SHEET - REVISED 04-04-07.doc
City of Boynton Beach
REGULAR CITY COMMISSION MEETING
AGENDA
March 3, 2009 6:30 P.M.
I. OPENINGS:
A. Call to Order - Mayor Jerry Taylor
B. Invocation
C. Pledge of Allegiance to the Flag led by Commissioner Ron Weiland
D. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
II. OTHER:
A. Informational Items by Members of the City Commission
III. ANNOUNCEMENTS, COMMUNITY &. SPECIAL EVENTS &. PRESENTATIONS
A. Announcements:
None
B. Community and Special Events:
None
C. Presentations:
1. Procla mations
None
2. Presentations:
None
IV. PUBLIC AUDIENCE:
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at
the discretion of the Chair, this 3 minute allowance may need to be adjusted
depending on the level of business coming before the City Commission>
1
Agenda
Regular City Commission
Boynton Beach, FL March 3, 2009
V. ADMINISTRATIVE:
A. Appointments
Appointment Length of Term
To Be Made Board Expiration Date
IV Ross Bldg. Bd of Adj & Appeals Reg 3 yr term to 12/11 Tabled (3)
II Hay Bldg. Bd of Adj & Appeals Alt 1 yr term to 12/09 Tabled (2)
I Weiland Bldg. Bd of Adj & Appeals Alt 1 yr term to 12/09 Tabled (3)
IV Ross Cemetery Board Alt 1 yr term to 12/09
III Rodriguez Code Compliance Board Alt 1 yr term to 12/09
II Hay Code Compliance Board Alt 1 yr term to 12/09 Tabled (2)
Mayor Taylor Education & Youth Advisory Board Alt 1 yr term to 12/09 Tabled (3)
I Weiland Education & Youth Advisory Board Stu N/V 1 yr term to 12/09 Tabled (3)
I Weiland Recreation & Parks Board Alt 1 yr term to 12/09 Tabled (3)
II Hay Senior Advisory Bd Alt 1 yr term to 12/09 Tabled (3)
III Rodriguez Senior Advisory Bd Alt 1 yr term to 12/09 Tabled (3)
VI. CONSENT AGENDA:
Matters in this section of the Agenda are proposed and recommended by the City
Manager for "Consent Agenda" approval of the action indicated in each item, with all of
the accompanying material to become a part of the Public Record and subject to staff
comments.
A. Minutes
1. Regular City Commission - February 17, 2009
B. Bids and Purchase Contracts - Recommend Approval - All expenditures are
approved in the 2008-2009 Adopted Budget.
1. Approve a piggyback on Palm Beach County Utilities of Palm Beach
County, FL contract #04191C for EMU Pumps, Parts and Repairs which
was awarded to Florida Bearing, Inc. of West Palm Beach, FL on
December 1, 2008.
2. Approve a piggyback on Orange County Utilities of Orange County, FL Bid
#Y7-1053-JS, for Flygt Pumps, Parts and Repairs which were awarded to
ITT Flygt of Apopka, FL on July 2, 2008.
(An estimated annual expenditure of $200,000 for FL YGT and EMU pumps.)
2
Agenda
Regular City Commission
Boynton Beach, FL March 3, 2009
C. Resolutions
1. Proposed Resolution No. R09-040 RE: Approving and
authorizing execution of Amendment No.2 to Task Order U07-4-2 with
CDM, for additional services related to the preparation of the City Water
Use Permit Application to the South Florida Water Management District.
2. Proposed Resolution No. R09-041 RE: Approving and
authorizing execution of Amendment 1 to Task Order No. U08-1 with
GHD Consulting, in the amount of $24,280 to integrate existing legacy,
proposed and new systems in developing its Asset Management Program
(AMP).
3. Proposed Resolution No. R09-042 RE: Approving and
authorizing execution of the 2nd Amendment to the Interlocal Agreement
between the Boynton Beach Community Redevelopment Agency and the
City to provide for the installation of public improvements on SE 4th Street
to reflect the revised CRA cost to $973,000 and formally defer payment
until Tax Increment Funding (TIF) is received in FY2010/2011.
4. Proposed Resolution No. R09-043 RE: Approving and
authorizing execution of a reimbursement agreement with Palm Beach
County to accept District IV Gas Tax Funds in the amount of $300,000 to
be used for streetscape elements on SE 4th Street south of Ocean Avenue
to SE 12th Avenue.
5. Proposed Resolution No. R09-044 RE: Approving and
authorizing execution of a contract extension for a further two year
period from June 19, 2009 with DcR Engineering Services, Inc. as
permitted under RFP #037-2821-07/0D, "SCADA AND TELEMETRY
SYSTEM GOODS AND SERVICES" for a total anticipated expenditure of
$2.5 million over the two year period.
6. Proposed Resolution No. R09-045 RE: Approving and
authorizing execution of Task Order U-09-07 with DcR Engineering
Services, Inc. through RFP #037-2821-07/0D, "SCADA AND TELEMETRY
SYSTEM GOODS AND SERVICES" in the sum of $1,102,151.03 plus a 5%
contingency of $55,107.55 giving a total of $1,157,258.58.
7. Proposed Resolution No. R09-046 RE: Approving and
authorizing extending the Interlocal Agreement which provides technical
support for the Community Redevelopment Agency (CRA). The City of
Boynton Beach will receive funding of $19,669 for 2009, $20,259 for
2010 and $20,867 for 2011.
3
Agenda
Regular City Commission
Boynton Beach, FL March 3, 2009
8. Proposed Resolution No. R09-047 RE: Approving and
authorizing application and execution of agreements and documents
associated with the Florida Inland Navigation District's Waterway
Assistance Program (WAP) grant on behalf of the City of Boynton Beach
and further authorize the use of $32,170 in Park Impact Fees as a portion
of the City's match for the grant request.
9. Proposed Resolution No. R09-048 RE: Approving and
authorizing a budget amendment to utilize Park Impact Fee funds (Fund
141) in the amount of $32,170 toward the Jaycee Park Interpretive Public
Art Marker Project.
10. Proposed Resolution No. R09-049 RE: Approving and
authorizing a budget amendment to the 2008/09 Capital Improvement
Plan for the development of Nautica/Meadows Park utilizing Park Impact
Fee funding (Fund 141) in the amount of $540,000.
D. Authorize the use of $1,000 from Mayor Taylor's Community Investment Fund to
support the ongoing programs of the Education & Youth Advisory Board which
include the Bob Borovy Student Citizen of the Year Award and Youth Volunteer
Bank.
VII. CODE COMPLIANCE &. LEGAL SETTLEMENTS:
A. Approve payment of settlement from court-ordered mediation in the amount of
$28,000 in the case of Lenita Brunson vs. City of Boynton Beach.
VIII. PUBLIC HEARING: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA
PERMITS
The City Commission will conduct these public hearings in its dual capacity as Local
Planning Agency and City Commission.
None
IX. CITY MANAGER'S REPORT:
A. Report and Recommendation on Adjustments to Water and Wastewater Rates
B. Analysis of Revenues and Expenditures for General and Utility Fund - Four
Months Ending January 31, 2009
C. Preliminary Discussion on General Fund Operating Budget for Fiscal 2009-2010
4
Agenda
Regular City Commission
Boynton Beach, FL March 3, 2009
X. FUTURE AGENDA ITEMS:
A. Approve the report on disposition of surplus computers. (Tabled on January 6,
2009)- March 17, 2009
B. Proposed Code amendments relating to reclaimed water - March 17, 2009
C. Report on cost sharing options for take-home vehicles (In conjunction with
continued budget discussions) - March 17, 2009
D. Options for Hurricane Protection Project for 1913 Schoolhouse Children's Museum
(Deferred pending future grant opportunities)
E. Review and consideration of approval of Auburn Master Development Agreement
(Proposed Resolution No. R09-0I8) Tabled on January 20, 2009
XI. NEW BUSINESS:
None
XII. LEGAL:
A. Ordinances - 2nd Reading - Development - PUBLIC HEARING
None
B. Ordinances - 2nd Reading - Non-Development - PUBLIC HEARING
None
C. Ordinances - 1st Reading
None
D. Resolutions:
None
E. Other:
None
XIII. UNFINISHED BUSINESS:
None
5
Agenda
Regular City Commission
Boynton Beach, FL March 3, 2009
XIV. ADJOURNMENT:
None
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
(F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXIUARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN
EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE
CONTACT PAM WELSH, (561) 742-6013 AT LEASTlWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO
REASONABLY ACCOMMODATE YOUR REQUEST.
Agenda 2/17/09 1 p.m.
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6
V. ADMINISTRATIVE
ITEM A.
REVISED
APPLICANT ELIGIBLE FOR APPOINTMENT 03/03/09
Last Name First Name 1 st Choice 20a Choice 3rd Choice
Anton Steve Arts Com
Brake James M. Code Compliance
Bd.
Cook Corey Recreation &
Parks Bd.
Darby Richard Planning & Dev. Veterans Adv. Building Bd of
Bd. Commission Adj. & Apls.
Gresh Thomas Recreation &
Parks Bd.
Tengbergen Sherie Arts Com
1
VI.-CONSENT AGENDA
ITEM B.l.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December 1,2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) rgj March 3, 2009 February 17, 2009 (Noon)
o January 20, 2009 January 5,2009 (Noon) o March 17, 2009 March 2, 2009 (Noon) ~
C> ~.~
o February 3, 2009 January 19,2009 (Noon) o April 7,2009 March 16,2009 (Noon)U:> =1~
.." -<b
g 0"'"
- ~
0 Announcements/Presentations 0 City Manager's Report UJ -;:0-<
~ .;;t;
NATURE OF 0 Administrative 0 New Business ". c.f)-"I
:x 0
AGENDA ITEM 0::::
rgj Consent Agenda 0 Legal - .
-
.. ~'~
0 Code Compliance & Legal Settlements 0 Unfmished Business W
0 0 ..
Public Hearing :t:
RECOMMENDATION: Motion to approve the Utility Department to piggyback Palm Beach County Utilities of Palm
Beach County, Florida contract #04191 C for EMU Pumps, Parts and Repairs which was awarded to Florida Bearing, Inc. of
West Palm Beach, Florida on December 1, 2008. Procurement Services and Utility staff have determined that Palm Beach
County Utilities complied with Public Contract Bid requirements equal to or which exceed Boynton Beach's requirements.
EXPLANATION: Two piggyback contracts, one with Orange County Utilities awarded to Flygt and the second with Palm
Beach County Utilities awarded to Florida Bearing are being recommended by the Utilities Department for our annual
submersible pump replacements and repairs program at various lift stations. The pump replacements are on a 10-year change
out due to life cycle costs and maintenance criteria. The Utilities Department also has a pump shop where they pull
submersible pumps on a maintenance program, refurbish the pump and then install it back at the station. If pumps can not be
repaired in the pump shop they are sent to the manufacturer for repairs. The EMU and Flygt pumps are an intricate part of the
City's lift station operation and their design specification and performance are part of the Utility Department's construction
standards.
PROGRAM IMP ACT: The Department anticipates spending an estimated annual amount of $200.000.00 dollars in these
programs overall for Flylrt and EMU pumps.
FISCAL IMP ACT: Funds are available in the following accounts:
# 403-5000-590-96.04 SWR075 $150,000.00
# 401-2816-536-46.51 $50,000.00
ALTERNATIVES: At this time the Utility Department has standardized on their two pump suppliers as best fitting our
n"d,. W, are ,on,tautly revi,wing thi, ,ituation and will mak, ,hang" if app'~
U~~ \,\,~~'l~
Department Head s Signature 1-\ \ 4. \ ~ City Manager's Signature
Assistant to City Manager ~
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
~~.oJ__, __
~"H~Rl!j -=
Procurement Services
XC: Barb Conboy
Tony Lombardi
Dan Spooner
George Peck
Jim Hart
File
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
Florida Bearings Inc
~
110M g'~ aHd V'Ziue VefuJt
MIAMI IT LAUDERDALE W PALM BEACH ORLANDO
3164 N Miami A venue 1430 W Broward Blvd 3520 Investment lane 2410 N Rio Grande Avenue
Miami, FL 33127 Ft Lauderdale, FL 33312 Riviera Beach, Fl. 33404 Orlando, FL 32804
Phone (305) 573-8424 Phone (954) 462-0285 Phone (561) 863-3260 Phone (407) 843-4153
Fax (305) 573-7366 Fax (954) 765-1043 Fax (561) 863-3262 Fax (407) 843-4154
December 22, 2008
City of Boynton Beach
124 East Woolbright Road
Boynton Beach, FI. 33435
Attn: Tony Lombardi
Cc: Dan Spooner
Reference: Wilo-EMU Pumps Term Contract
To whom it may concern, Florida Bearings Inc is willing to extend the use of
there current Palm Beach County Term Contract (#04191D) for purchase of Wilo-EMU
Sewa2e.Dischan!e. Submersible Pumps to purchase on an "as need ed" basis for the
period of 12-01-08 thru 11-30-09. Any questions or concerns please contact me.
Regards,
Account Manager
Eric Doverspike
Purchasing Depar"trnt-lll
f)O .ScI1Hh !,1iLlUl\' lr:,'i! ' il:
Form R
\Vesr F':11l!
July 29, 2008
,;" ,l
Florida Bearings, Inc.
Eric Doverspike
3520 Investment Lane #3
m: Riviera Beach, FL 33403
RE: TERM CONTRACT #: 041910
Palm Beach Count:! Dear Vendor:
Board of CmJluy
Conllnisfiinnt-~l:-; This is to inform you that Palm Beach County Board of County Commissioners
continues to pre-qualify your firm for Sewaae. DischarQe and Submersible Pumps on
,'\(llll~; L ("Ifl't'!tl' an "as needed" basis. Unless you are notified otherwise, your pre-qualification shall
fen ,I ,- remain in effect indefinitely.
The estimated expenditures for the period of 12/1/08 through 11/30/09 is
$100,000. .
11,:
,\Ltry \\, The obligations of Palm Beach County under this contract are subject to the
availability of funds lawfully appropriated for its purpose by the State of Florida and
L\ul" '\';H'OnSt'l ~ the Board of County Commissioners.
lcs:~ Sdnt.:ii=l Palm Beach County Departments will issue hard copy orders against this contract as
your authorization to deliver. All invoices must reference each unique document
number.
Count,v l\dri'11'iiY\; If you have any questions, please contact Cindy Brewer at (561) 616-6814
! ',( ) i )f' r! \, \, ~ Sincerely,
",jA/H / H-y ,AJ/l1(.'-t5l:_
Tammy Smith, Acting Director
c: Vernetha Green, Water Utilities
File
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~.Pb~.ggnVp~r Florida Bearin;., Inc.
e.rie Dov....plkil, Account Manager
3520 InYMtment lane #3
. Rlvl.'" BNctl, F1- 33-403
.-.- " RE: TERM' CONTRACT #: 04191C
I'lIa. a.o ~ De.r Vendor:
JIea'CJ 01 CliUftiy Th. as to infonn yOLl that Palm S..eh County 8o.rd af Caunty Commissioners
~...-&_"'MWW. continues to pcv.quaUfy your firm far Sewaae. Dleehatae Met SOD~l'$Ib.'e PufllRL
. ,~I.. Greene, QW~o,: ,.., Qll ...,. ".8 n..ded" basis. Unless you are notified otherwise, yOut pr...qualifica:tior'l
J$lf IIOD1t&. 'Vfce Chait .hall remain in ""ct indefinitely.
JoCaftn 1: MII:01& The estlmlttd expenditures for the period of 12/1/07 through 11130/08 'I
S1~.OOO. .
~ j. !<anjian
Mary MCCarty Tn. obllQltion$ of palm Beach County under this cDntract are sObject to the
availability of funds lawfully appropriated for its purpose by the State of Florida and
!lUl't J\.;U'()f\SQf1 the Board of County Commissioners.
JfiCC R. Sanr.ama.r:a Palm Beach county D.partments wlll lS$ue hard copy orders against this contract as
your authorization to d.llvtr, All invoices mu.t reference elu;:h unIque document
numb.r.
~ AdInlm.ratato ff you ha". any questions, please contact Cindy Rrew",r lilt (Sg1) 616.6814 .
IWbert \Veim\aJ1 Sincerely,
i
1~~
I Di,.ctor
c: Vernetha Green. Water Utilities
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10.31-'07 15:22 FROM-PBe PURCHASING DEFT 5616166811 T-475 P0~5n18 F-270
AMENDMENT #1
-15rI 'T1l 1 ""17
Dated: Janu8rv: 26.2006
PALM BEACH COUNTY PURCHASING DEPARTMENT
50 SOUTH MILITARY TRAIL, SUITE 110
WEST PALM BeACH, FL.ORIDA 3341!S-3199
PRE.QUAL #: 04.191/CB
TITLE: ReauIst for Prt-Quatifjcation,gf )(JJndom. to Provide Sewage.
DisctuJra&. and Submersible Pumps on an As Needed BUi!
REFERENCE PAGE 4, TERM 3.c (Item 1 - Policy) - change dollar figure In la$t
aentenc;e from $24.889 to 48,999
...- - PAGE 6, DELETE TERMS 4.b and .t.e IN THEIR ENTIRETY
REFERENCE PAGE 9, Term #12. In second paragraph - change mandatory bid
amount for any project from twenty-ftve thousand dollars ($25,000) to fifty thousand
dol..... ($50.000)
NOTE: This executed amendment shall be returned to the Purchasing
Department as ac.knowledgement of 'II changes.
~YNAME SIGNATURE I DATE
ttI:4~ ~
PURCHASING MANAGER
11/01/2007 08:01 5517425315 ?AGE. PF
10-31-'07 15,22 FROM~?BC ?URCHASING DEPf ~-4'7C ;;J~Q6/01? :; -~ 78-
Karen T. Marcus, Chair ~, ~Ob8rt Welsm..
Tony Masilottl, VI~e Chairman ......~,,;
J eft Koons . ....,
Warren \-L Newell Purnh&$ing Department
Mary McCarty
Burt Aaronson www,pbcgov.com/pur
Addie L. Greene
- - : - ._- --
L
BOARD OF COUNTY COMMISSIONERS
NOnCE OF SOLICITATION
Jl4::1i:1l.CfL
REQUEST FOR PRE.QUALIFICATION OF VENDORS
TO PROVIDE SEWAGE, OISCHARGE, AND SUBMERSIBLE PUMPS
ON AN AS NEEDED BASIS
SUBMISSION DATE: NOVEMBER 10, 2~AT 2:00 P.M.
It is the responsibility of the respondent(s) to insure that all pages are included. Therefore, all respondent(s)
are advised to closely examine this package. Any questions regarding the completeness of this package
should be immediately directed to Palm Beach County Purchasing Department (561) 616-6800.
It is requested that all documents be submitted in triplicate, one original and two copies.
_RESPONDENT{S} SHALL SUBMIT, IN A SEALED PACKAGE OR CONTAINER, AT LEAST ONt.
,ORIGINAL. SIGNED IN INK BY AN AGENT OF THE COMPANY HAVING AUTMORITY TO BIND THE
COMPANY OR FIRM. FAILURE TO DO SO SHAll BE CAUSE FOR REJECTION OF YOUR f:(EQuesT
FOR PRE.QUALlFICATION.
Calf Bid Hotline number 795-8080 (from Palm Beach County), 425-7420 (from Broward County), or 655-
4527 (from Dade County) or tune In to the Education and Government Television Cable Channel for a list
of additional advertised "Invitations for Bidll and "Requests for Proposal", The Bid Hotline also provides
updates on posted award recommendations. This same information, to include posted award information,
is available on our web site WW'N.pbcgov.com/pur.
Protests can be accepted only during the five (5) business day posting period.
.-
CAUTION I
Amendments to this Request for Pre-Qualification will be automaticallY sent only to those
I
vendors who received this document directly from I
Palm Beach county Purchasing Department. <
I
il
Palm Beach County shall not be responsible for the completeness of any
Request for Pre.QuaJlffcatlQn package not purchased directlY from II
!I
Palm ~ac:h County Purchasing Department. II
In accordance with the provisions of ADA,
this document may be requested In an alternate format.
50 South Military Trail, Suite 110, West Palm B@aehj FL 33415-3199
(561) 616-.6800 FAX: (S61) 616.6811
11/01/2007 08:01 5617425316 BOVNTON BCH FINANCE PAGE: 07
1~-31-'07 15'23 FP.ct1-PBC ?UF.CHAS IN3 DEF'T 561616'5811 T-4'75 F'0lH/~1t: b-'c'ilt1
BOARD OF COUNTY COMMISSIONERS
Palm S8Kh County
Request for Pre.QualifIcatlon
REQUEST #: O~-191/Ca
TITL!;:; PRE.QUAlIFICATION OF Vj:NDORS TO F'ROVIOI; SEWAGE, DI8CHAf1GE. AND SUBMERSIBLE PUMPS ON,~tJ
AS Neeoeo BASI~
pU~CHASING OEPT. CONTACT; Cindy Brewer, euver iE:LEPHONE NO.: {set} 616-6614
FAX NO.: (esS1) 242-&714 , EMAIL ADDRESS: _ ebrewerfilco.calm-beach.fJ.us
All ~esponses will be received on Qr aflEtr NOVEMBeR 10,2004 and will con1inue Indefinitely or re-adVertlsed at the County's
iOle and ab$o!ute dlse;;rvtlon.
SUBMIT QUALIFICATIONS TO: PALM BEACH COUNTY PURCHASING DEPARTMENT. A.TTN.:
VERN~THA M. GRE!N,50 $. MIUTARY TRAIL, SUITE #110, WEST PALM BEACH, FL 33415.
..II.a!--- ~"!!""'I"I'" v....... r
This R&(lueet far P"""Qualificatlon. General Conditions, InstnJetions to Respond.m(.), .Special Co~ditlon$. Speclfle.atlOl'1s. Attachments.
Amendments (if ISSued), and/or any othl'lr rff8r9nced document form a part of this Reque&t tor PrG-QualificW,iol'l i!IOUcitation and resPOnse
the19to, and by retet'6nce a~ mad., ~ part thereof. TM .elected awardee(s) shall be bound 0)' all terms, conditions aM ~ulr.m8llts in these
documents.
PURPOSE AND EFFECT: It is tho soh~ purpose and intent Of this Req..,e~tfor Pra-Quamcations to ~i!lleel a $iJfficient number of Qualified
C:)ntlOlCtclr(S) to provide the County with itel'l'\(s) and/or $ervice$ as U$tsd herein, Tha Pre..Qu$lifilld ContlllC",Qt(SI) Mtected are hereby placed
o'\n notice thet aceaptance of Its R8Quest ft\r Prtl.QuaUflc.lon by Palm G!9actl County snail OOnl!ltltutlillit binding c:;onttMt.
- ---: GE~~~lL'L C9NDITIONS[ I~STRUCTIONS AND INFORMATION FORBIDDERS
GeNERAL CONDITIONS
1. GENERAL INFORMATION Leek of knowledge by the Respondent(s} shall in no wfJ)!
be 8 cause for r'8lief from respon$ibillty. The suCOt!Jssful
Rasponoent(s) are advised that this package constitutes the Pre~Quall11ed Contl'QCtor($} shell strictly comply '.\1t11
comp'etfll8t of specifications. terms, and conditions which in Federal, State and local bullCllng and safety codes,
addition to tl'18 recomrn.nded quotation. based on a project oy Equipment snail meet f;;lll Sta~ end Federal Safety
project basis, forms the Olndlng contract between Palm Beach regulations. Respondent(e) certifies that all products
County 6I1d the 8u~cei5sful Pre-Qualified Contl'8otar(s). (ma~ls\ equipment processes. or other items supplied
Changes to thls Requestfor Pre-OUallflC8tion may be made ~ in response to this ReQlle$t for Pre-QuaHfication)
by writton i!mttndmer;t iasuad by tne County Purchasing contained in its Request for Pra-Qu.allflcatlon meet8 an
Department. Re5pondent(s) are. further adVISed to c10ssly a.S.H.A., ANSI, NFPA and all other Federal and State
8l<amine $very $action of this document. tQ en$UI'9 th8t Ill! reql,lirarnents. Responden1(s) further certifies that, If it Is
Bequenti.l.Ily n~llTlbered pages a", present, and tQ ~nlilure that It tho SUCC89$fUI Pre..Quatifiect Contrsctor(s), end the
is fully understood. Questions or requests for eX"ltll'll!!ltjon~ Of product delivered 1$ subsequently fOUnd tQ De detiolent in
Intarpl'll1atiOns of this documenf. must b6 submitted to the ar.yof !he aforementlon$d r8qulr~ments In e!f~t on date
PurctJaSing Department contact in wri1iOO If'! sufficient time to of deli....ery. BII costs necessary to bring the: product into
permit a written response end, If required, WI!I be provIded to all compliance shl!lll 15& borne by the Pre-Cualifled
prospective respondent(s), prior to opening. Oral explanations Contractor( s).
or inatructlons glVBtl by any County agent ere not binding and
should not be Interpreted illS altering any provision of this In compliance with Chapter 442, Florida Statutes, any
<iocument. Respondent(s) certifjee that this Request for Pre- toxic substance resulting fr<>m trIt9 Request be Pre-
Qualmcation is made wi1hout relianca on any oral QualIfication &hat! be aocompsl"lJed !)y 8 properly
rapr9SElntatlons made bY tl'It County. completed Material Sef-sty DatA Sheet (MSOS).
The obligations of Palm Beach County under this award are The Uniform Commercial Code (Florida Statutes. Chepter
'"]JeGt to the availability of fl1nd$ lawfully appropriated for Its 612) shall prevali as the basis for contractusl obligations
.!'Pose. between the sucoe.ssful Pre-Qualified Ccntractor(s) an<l
2. LEGAL REQUIREMENTS Palm 8aa.;f1 County for any terms and conditions not
specifically staled in ttle R$ql.Jeat for Pre-Oualification.
:I. COMPL'ANCe: WITH LAWaANO COPliS: Federal, State,
County and local laws. Ordinances, rL,lflS and mgulations
tnat In any mann~ affect the items covered herein apply,
11/01/2007 08:01 5517425315 BOYNTON BCH FINANC~ PAGE
10-31-'07 15 23 FROM-PBe ?URCHASING DEPT ~,31616S8:l1 "'r.....~"":'~ :;0f2,g/~H F .---,
b. OISCRIMINATION PROHIBITEO: Palm Beach County is f, NON.~OLI.:-U810f'f Respcndent(s) certifies that it has
commItted to assuring equal opportLJnlty In the award of entered into no agreement to commit a fra'Jdulent,
contracts and complies with all taws prohibIting deOeltful, unlawful, or wrongful act, or any act wh ioh may
discrimination. The successful pre-Qua.lifJed Contractor(~\ result in unfair advantage for one or more bidders ovor
Is prohibited from discriminating against any employee, other bidders. ConvIction for lhe Commission of any
appfiCilnt, or clll!Jnt bliC8iJM of race, color, religion, djs~bility, fraud or act of ccllu~ion in connection with any sale, bid,
sex, age. national origin. ancestry. marital status, or s.exual quotation, proposal or other Bet incident to doing business
orientation. with ~alm Beach County may result in permanent
debermftnt.
e. INQEPENQiNT C9etI~~TOR RELAIIQt!JHF; The
successfUl P/'tj.Oualified ContraetOl'(s) is, and shall be, in No premiums, rebates or gtatuillQ~ are permitted; either
the performance of all work, services, and activities under With, pl'lor to or ~ft.r eny delivery Of rrlllt~rial or Provision
this Contract, an Independent Contiactor and not an of ~ervlces. Any such violation may resu!1 In award
employee, agent, or selVant of the COUNTY. All persons cancellation, return of materials, discontinuation of
engaged In any of the work or services performed pursuant services. removal from tM vendor bid list(s). and/or
to tills cont~ct shall l!It 1111 tlmas, and In an places, be debarment or suspension from doIng bu~inl;}Ss with F'all'Tl
$ubject to the Pl'e-Oualifl(t(l Contractor's $01$ direCtion, Beacn county.
supervisiOfl. and control. The Pre.Quallfled Con1raotor(a}
shall eucercl$e control over the means end manner in which g. LQ8BYINj: Respondent(s) are adVi$'tJ that V.u.~ "Palm
it and its employees perform the work, and in 811 respect" Beach County Lobbyist Registration Ordinance" prohibits
the Pre-Qualified Contractor's relationship, and the a \'espcndent crenyone representing tI"le respondent from
rehi!tiom~hip of Its $rnploye~lit to the COUNTY shall be tnat communicating with any County Commissioner. CC~lnty
Of an If'!de!)ende-/'Tt Ccntractor anCl not 8& employees or Commiss.loner's staff, or any employee authorized to act
agents of the COUNTY on behalf of the Commission to award a particular
oontract regarding its Request for Pre~Quallflcatlon, i,B ,
d. CRIMINA1-J:IlSTORY RECOtlDS CHECK ORDINANCE: a ~ConEl of Silence".
Pursuant to Ordinance 2003.030, the Palm Beach CO\InlY
Criminal History Records Check Ordinance rOrdlnencetl). The "Cone of Silence" Is in effect from the date/time af
- tM County sl'l!lI eonduet fingerprint bel&d criminal history the deadline: for submission of the Request for f:'r~,
record checks on all persons not employed by the County Qualification. and terminates atthe time that the Board of
who repair, deliver I or provide gO()ds or services for, to, or County CorTlmissioners, or a County Department
on /')&Malf of the County. A. fmgerprin1 bes9d criminal history authorized to act Ot'1 their behalf, awards or approves a
record ch8Ck &hall be conducted on .11 emptoyees and contract, rejects all R.Bqlles1 for Pre-Oualiflcations, cr
suticontractol'$ of vendors. Including repair persol'\$. 61nd othetwise fakes action which ends the sollcitatiOli
delNetj' Per$OtIS, who are unescorted when entering a process.
facility determined to be critioal to the public eef.ty and
security of the County. County facilities that require this Respondent(s) may. however. contact any County
heightened level of security are identIfied in Raso/ution R- Commissioner, County Commissioner's staff. or any
2003-1274, 9$ may be amended. The successful pre- employer3 authorized to act on behalf of the Commission
Qualified Conlractor(s) is solely responsible for to award e particular contract, via writlen communicatior.
undefStal'1dlng the llnancial. schedule, and ~taffin{l Le.. facsimile. e-mail or U.S. mail.
implications ofthia Ordinanca, Further. the lIucc~ufur Pre~
QUalified Contraotor(&) sCI<nowfedgtJlJ that lIS bId prlce Violations of the "Cone of Sill'Jnce~ are punishable by a
includel$ any and ell direct Qr indirect costs associated with flne of $250.00 per violation
compliance of ttHS OrdInance, excopt fot tne applicable
FDLEIFBI fees that Shall be paid by the County. h. CONFLICT oe INT~RE5T: All re.spondent(s) Mall
disclose with their Requeg,t fOf Pre-Qualification the name
o. rueL/C iNIID' 9R.,.,ES; r.S. 287.133 requires Palm of any officer. dir,etor. or agent whO i~ ..Iso an employee
Beach COI..lntyto notify all bidders oftne following: "A person or a relative of an employee of Pall" e.,aeh County,
or affiliate who has been placed on the convicted vendor list Further. all ref3pondent(s) shall disclose the name of any
following l;j conviction fur a public entity crime may not COLinty employ~~ or relative of a county employei!ll wM
SUbmit a bill on e eontract wltt1 a publiC entity for me owns, directty or indirectly, an interest of ten percent Dr
construction or repair of a public building or public work, mOre in the suc:r.:essfu! Pre-Quaf[fied Confractor(s} firm or
may not submit bids on leases of real property fa a public any or Its branChes,
entity, may I'lot be awarded or perform work as a contractor.
supplier, subcontractor, or consultant under a contract with I. SUCCESSORS AN9_~19!'!1: The County and the
any public &ntlty, amd m;ay not translSet business with any successful Pre-Qualified Contrnctar{s) eac" bInds Itself
publiC entltY In excess of the thresho'd amount provided in and its successors Md eMIg1s to the other party in
F S, 287.017 for CATEGORY TWO for a period of 36 respect to all provisions of ~his Contract. Neither the
month~ from the elate Of being plaeeCl on the convicted County nor the succ8s~ful Pre-Qualified ContraGtor(s)
vendor list.. snail assign. sublet, conveyor transfer Its interest In this
Contract without the prior written consent of the other
11/01/2007 08:01 5617426316 BOYNTON BCH FINANCE PAGE: 09
10-31~107 15 24 F~OM-PBC PURCHASING DEFT 5616166811 T-475 P1309n18 "-~'l~
......... .
J. INDEMNIFIGATIQN: Regardless of tl19 coverage provided Pre-Qualification a copy of ell applicable CertIficates of
by any insurance. the &uccessful pre-Qualiflgd Contracior(s) Competency issUfld by the State of Florida or the Palm
sMII inC1emnlfy, !>ave harmleafl and defend me county, Its Beach oounty COnl!ltruction Industry Lioensing Board in
agents, servants, or employees from and against any and all tM name of the respondent(s) shown tin tl1e ReqUest for
claIms, liability, losses and/or causes of action which m~y ?re-Quafifioaticm response psge. It shall alsQ b8 the
arise from any ne~ligent act ?l' omlssfot"l of the auccessful responsibility of the SLJcee&&fu I Pre.Quellfill!ld
Pre.Quallfied Contractor(s}. its Iiubcontrac:tcri. agents, Contractor(s) to submit. prior to commencement of work
servants or employees during the course of performing a current Occupational License for ~alm Beach County
servIces or caused by the goods ;:irovlCled pursuant to tne&e and all permits required to complete this contractual
Request for Pre, Qualification documents and/or resultant servIce at no add Itlo nal COSt to Palm Beach County. A
contract. ~alm Beach COUrtty Occupational IicttnsE! Is required
unless specifically exempted by lew. In lieu of a Palm
k. PUSI,..IC R{;COR~; Any material submitted in responseto Beach County or;cupatlonal license, the respondent(s)
1his Reque$t for Pre..Qus.lillc&lQn is con,Idered a public should include th& current ~C(':upationl!llllcense issUed to
document In accordance with Septlon 119.07, F.S. Thi.$ the respondent(S) in the response. It Is tne respO!'lsibility
tnclu<les material which therespClnClIng respondent's) mlgnt of the successful Pr&oQusllfled Contractor(s} to ensure
oonslder to be confidential or a /nJde secret. Any daim of that 811 required certi1icatlons, Keenses aM permits are
confidentiality is W8lved upon tJubmleSlon, effective after maintaned In force and current throughouttheterrn cfthe
opening purtu8ntto Section 119.07, F.S, COI'rttact. Failure to meet tI"1ls requirement shall be
considered default of commot.
I. IN'.QRP9fl.\;TlO~. P~&NCE. JURlmmcTION; This
Request for Pre-aualification shall be Included and c. SMALL BUSINESS ENTERPRISE. PALM BEA.CH
incorporated In the final award. The order of coniractual COUNTY CQQE. ~~~eR 2, ~Tlc;~E m.
~retedfJMOe eMII b6 tt\e Ftequest for pre.auellfteatlon SECT.ON 2-80.21 THI\PUGH 2-80.~
document (originel terms alld conditions). Request for Pre-
QoJat:FleatlOn response, the recommended quOtltlOl'1, tlesed Item 1 - Poli~
on lit project by project besi.. end purchase ordar or term
contract order. Any and all legat action r'Ilcessary to It is the policy of the Board of County Commissioners of
enforce the eward or the result8nt contract shall be held in Palm Beaoh County1hat SSE's shall have the lTIaximllm
- Palm Beach County am! tt'te contractual obligations shall be practical opportunity to participate in the competitiv$
interpr&Md I!ICOOI"Cflng to the laws of Florid.. process of supplying goods ..nd ",rvIC8B to Ihlll County
m. L.EGAL. EXPENSeS: The County shell net be liable [0 a (Palm Beach CQuntyCcxle. Cl'1apw2.Artiole 1lI,S$ctione
2~71 thru 2~80.13). This Request for Pre-QualifIcation 1$
respondent for any legal fees. court costs. or other legal subject to the bid preference ~ystem to maximize SeE
~Jtp"nsBs l!Irit;lng from th~ intarpretation or enforcement of participation 01"'1 an as needed project by projeCt baSis.
this contre~t, Qr from sny other matter generated by or NOTE: IndMdual projedllha!t no~ exceed $24,999.
relating to this contract.
3. REQUEST FOR PRE.QUALIFtCATION SUBMISSION 'tom 2 - Contn~ ,eward Criteria
SUBMISSION OF RESPONSES: All Request for Pre~ The contract tlward procedure for this soli~italiofl will be
.a. under the oid preference system to maximIZe: SSE
Qualification r.spcnaes must be submitted on the participation. The bid p,""f'lrencu &~t"l11 as provided fur
provldod RequMt for Prt-Quallflcation "Respon.,,'. in Pelm Beech County C()Cle. Chapter 2, ArtiCle III
FC)rm. ~equeat for Pre..QuallflC8tlon responses on vendor Sections 2-71 thtti 2..s0 .13 reqLJires the 8Ynlrd to be msd~
letterl'les(J/quotatlon forms snail not be accepted. to the Pre-Qualified Contractor who is the IOWII'J!t
~..pontaa. mu.t be typewrittan or written in ink, and responsIve bidder unless a certified Pre-Qualified
must be signed in ",k by an agent of the company having contractor Ifill SBE: and Is within 10% ofthe lowest non-
authority to bind the company or firm. FAILURE TO SIGN seS bid, thett the award shall be ma<.1e to tt1e certified
THE REQUEST FOR PRE-QUALIF.CATION ReSPONSE SSE Pre--QU:Qlified Contractor,
FORM A.T THE INDICATED PLACES SHALL ee CAUSE
FOR REJECTION OF THE REQUEST FOR PRE. Only firms who ere certified SSE. shall be eligible to
QUALIFtCA TION. Reque.t for Pre-Qualification responses recaive bid preference,
are to be submitted to the Palm Beach County Furchaslng Item 3 - C'ertifh::atfon
Department on or after th9 time indicated on the solloltatlon
~re~mbJe, end must be SUbmitted in a sealed envelope or The County will count toward the established see project
container, which should have the enclosed address label
affixed and bearing the Requt!ltot. for Pr~-Qualirieation goals only those firms thoat are certified oy Palm Beach
number. County or who$e certifICation by another jurisdiction has
been aC(;ep~ by Palm Beach County prior to th~ time of
b, &!;RTIFrCATI~:U~~, l-I~E~~ AND PERMITS; Unless each Project opening in accordance with SSE Palm
otherwise direct~d in slJb-paragre~h d. (L.ooal Pief$rence) Beach County Code, Chapter 2. Article Ill. Sections 2-71
or th() specler Conditions of this Request for Pre- thru 2-60.13. Contectthe SeE Coordinator in the Office
QualificatIon, respondent should include with its Request for
11/01/2007 88:01 5517425315 BOYNTON ECH FINANCE PAGE
13-21~107 15 24 FRa1-PBC ?URCHASING DEFT S61616Sg1~! 'T'_~'7:- :'llI0/3'J~: F.- , ,;~:
~ - . . n . C'
......"'''' \
of Small Suslne:3$ Anistance Department (581) 616-6840 CONTRACTOR{S} PRIOR TO QUOTA-TION
tor inforn'li!ltion or aS5lstenee. SUBMITTAL. IF THe CORRECTION 1$ Nor
PROPERLY INITIALED, OR IF TH! INTENr OR
~ LEGIBIL.IT't OF THE CORRECTION IS NOT
CL.EAR. THE QUOT A lION SHALL BE
As part of the consideration for bid preference system, any REJECTED.
contrector{s) decertifl~ ':'Jy Palm eeech County wllt be (5) ~espondents mey offer a cash dl~coUl"lt for
Ineligible to receive bid preference. prompt payment. HOWeV$f, auof'; discounts shall
not blil cQn&(iered in determining the lOWest net
d. INTENTIONALLY L.EFT BLANK cost for evaluation purposes unless otherwise
sp6Cified in the speciAl conditlOl'ls. Respondenl-s
e, DRUG FREE WOflKPLACE CERTIFICATION: In should ~eflect any discounts to be considered in
complianc&wltl'l Florida Statute (S4:c1lon 287.087) attech.d the unit prices offere-d.
form "Drug..Free Workpiece C6r'tlfication" should De fully
executed and submitted with Request for Pre-Qualifications h. SUBMlTIlNG NO 810 or NQ CHARGE:
response in order to be considered fer a preference
whenaver two (2) or more bidi which are equal with resp~ INTENTIONAlLY LEFT BLANK
to prico, quality, find nrvice BrEI received by Palm Beach
CO\Jnty. L ACCEPT ANCEJRE,JIi~IO"l OF REQUEST FOR PRE.
CQl'JplTlONED QFFf:BI; RElapondent(S) are cSl.ltiOned QJJALIFJCCATlONS: Falrn Beach County re$aTVes the
f. !"lO1l1 to accept or to I'(lsjoct any or all Request for Pra-
mat any conditIon, qualifICation. provision. Of comment in Qualificationa. Palm Beach County else reserve$ the
their ~equest for Pre-Qualification, a In other right to (1) waive any non-substantive IrregufBritie8 and
correspondence transmitted with their Request for Pre- technicalities; (2) reject the RequeGt1QrFre--Qu8lification
Qualification, which in any way modifles, take$oxception to, at any respondent who has previously failed in the
or is inconsistent with the speclficl!ltion., requirements, or proper perlOml8oce of a conlract of II simBar nature,
anyofthe terms, condItions, or provh;ione of this soKcltatlon, .....ho has bElen suspended or debarred by the County Or
is sufficient cause for the rejection d theW' Requesi for Prn- other go....emmental entity, or who ie not In a po!ltion tc
-- Quallfieetlon 8$ noo-responSlve. F~rfonr. properly under tol$ award: and (3) inspect all
faCilities of bidders in order to make a detenninatron as
tf.QI!: Ttlls includes qllotBtian~ provided on individu~1 to Its ability to perform,
projects,
FO R __'p"!5-QUALIFIEQ PQlm 6eeoh County reserves the right to reject any offe:
g. PFitOJECT PRICING or bid if the prices ar& materially unballi1"lced. At! ofTer Is
Re$fIQ~DENTS; mat&riallyunbatancBd If It Is mathematically unbalanced.
aM If tnere 1& reason to believe thet the o1'l'er would I1Q.t
(1) Prices offered from i='re-Qualif'j~ Contrliilctor(~) on result in the lowest overall cost to the County. even
an -as needed bMis" must be the price for new mOl.lch It Is tile loweet evaluated offer, M ofh~r is
merchandise and he from defect. Unless mathematically unbalanced If It Is bal:\ed on prices which
.speclfloally requested in the specifications I any are $ignificently less than fair market price for some bid
quotas containing modifying or escalation clauses !;ne items and significantly greater than f$ir msrket price
shall be reject~d. for other bi<1 I1ne items. Fair market price $hall be
determined bl!lsed on indu$lry $land~fQ$. CQm9E1lnllble
(2) The sucClltssful Pm.Qualified Conlractor(s) shall bjd~ or offfltS, existing contracts, or other means of
provide for 8 "turnkey'" service as 9tated jn the a~tabllshlng e range of current prices for which the line
Specification/Scope of Work attached herato and items may be obtained in tha markrlt pI8CQ. The
incorporated herein. The omi!l$ron ot any essentIal determination of wnether a particular offer or bid is
detail From these $peciflcation$/Scope of Work materially unbalanced shall be made in writng by the
does not rttHeve the Pre-Qualified Contractor'(s) Purehi!l$ing DirElctor, dtlng the basis for the
from completing each Project in iw ~nt,rety, No datarmln3tlon,
addltiOrliill compensatlDfl sr.all be allowed beyond
the price provided on the QUOtatlor'r as submitted for j. Noo-t;b~LUSlVe: The County reserves the right to
each Project acquire some or ail of Iheae goods and services throug h
(3) Pre-Qualified Contractor(s) warrants by vit1ue of a Stelte of F!odda contract under the provle.lons of
blddin9 (on I!In i'!!I8 need basis) that price$ I!IhIllIl Section 28T ,04:2, Florida Statutes, provided the State of
remain firm for a p~riQd of !11nety (90) days from the Florida contract off8rs ;:) lower price for the same goods
date of each quotation submIttal or other time and services. This reservation epplles both to the initial
stBted in special conditions. award of this solicitation and to acquisition after a term
(4) !n the event of mathematical error(s}, the unit price ~ontract may b~ ewarde<l. Addltionl!lIy, Palm 6each
ah<all Pi4IJY9i1 and 111& Contra~IOr(s) totat offer shall County resarves the rlgh1 to award other contracts for
be colT&~d accordIngly, QUOTATIONS HAVING ~OO~ :!nd fl.srvices fa/Ilng within 1hescopa of this
ERASURES OR CORRECTIONS MUST BE solicitation and rasultantcontractwhen the specificatlons
INIT.ALEO IN INK BY THE PRE-QUAUFIED differ from thi~ solicitation Dr resultant contrBct. or for
11/01/213137 138: 01 5517426315 BOYNTON BCH FINANCE PAGE 1
12-31-' 07 15: 25 FRot'l-PBG PURCHASING DEP1' 5616166811 T-415 P011/018 F -~'n11
goods and tlarvicu specified in this solicitation c. PROTEST PROCEDURE: Prott!At plocedures Bre
whenlhe scope subeta/1tiaUydlffel"5 from this solicitation or provided in the Palm Beach COUl1ty Purchasing Code,
re3uttent contract. Protests must be In writIng, addre6sed to the Director ot
Purchasing. identify the solicitation. specity the basis for
k. IMTENTIONALLY LEFT BLANK:. the protest, and be received by the PurChasing
Departl"l"lent within five (5) business dey& of the posting
I. PERFORMANCe. OURlNG EMERGENCY': Sy $ubmiu1ng date of the ~ecom~ended. F're-QuliIl~f1ed Contractor(s).
a ~equest forPre-Quallftcatiol"l. respondent(s} agrees and The pretest IS. considered filed when It ia received by the
promises that. during and after a publio emergency, Purchaeir'lg Department. Faih.If'" to file a prote$t a&
disaster. hurricane, flood, or acts Of God, Palm 6each ou1Uned In thE! Ftalm BQach County PUfch8$ing Code
County shall b~ given "fIrSt priority" fQr all goods end snail COflstitute a waiver of procMdlnge under tne
s&rI/ices und~r thi$ contrp. Respcodent(s) agrees to referenced COUl1ty Code.
provide all goods and 5srvice! to Palm Boach County ,
throughout the emergency/disaster at the terms, ~. CONTRACT ADMINI~TMTION
COnditiOns, and prices as provided 10 thii solicitation. and
with a priority abcv8,. preference over. ules to the private a. Dl;1../VERY AND A~;pr ANCE~ Deliveries of all Items
S$etOf, ReapondE;mt(s} shill" furnish a 24.hour phone 5hall be made as Soon as possible. Deliveries rssultinrj
number 10 the CoUnly in tI"Mt event of sucn an emergency, from this Request for Pre..Quelifieetlon are to be made
Fsilun!J to pr~vide the stated prlorityipreferBnce during an during the normal working hours of the County. Time is
emergency/disaster shall constitute breach of contract and of ttle essence and delivery dat$. must be me1. Should
rt1ake the Pre.Quallfied CClntraetor(s) subJ..ct t.o 8snctions the suc(;essful Pre-Qualified Contractor(s) fail to dellVlilr
from further business wllh the County. 01"1 ()( before the stated da1ft, the County reserves the
right to CANCEl. the order or contract and make th.
4. REQUEST FOR PRI:..QUAlIFICATlON SUBMISSIONS purchase elsewhere. The successful Pre-QualffleCt
Contrl:!lctor{a) ehell be respofl$lble for making any and liIfI
it. OBSERVING THE PUBLISHEC ~~QUEST FOR PRE- claims against csrriSI"8 for missinG or damaged Items,
~'FlCAnON SU."MI881ON TI~E: The published
ReQueet for Pre~u.llfic.tlon submission th'l1. .hall be Delivered Items shall not be con",idered "acceptedtl untll
_ observed for the initi.1 Pre-Quallflcation of an authorized agent for Palm Beach County has. by
Contractor(s). It is the sele responsibility of the Inspection or test of such items, determined that they
respondent(s) to ensure that thl!lir Request for Pre- appear to fuUyc:ompfywJth speolfloations. Th. B~rd of
Qualification arrives In the Purchasing Department prior to County COt'I'In'l181joners may return, et me e~n$e or
the published Request fOr Pre-QuaHficatlon SUbmIssion the $UCCO$$ful Pre.Qualified ContractOf(S) and for full
time. Request for Pre. QualificatiOn responses by credit, sny item(s) receiWld which fell k> meet the
tslephon., t*legram. or f8C$lmtle shall not be a<:celJted. County's specfflcatioos or perfom1ance stl;inderds.
Responc:lent(s) Shall not be allowed to modjfytheirRequeat
for Pre-Qualifications After the pubti$hed Request for Pre- b. FEDeRAL AND STATE TAX.: Pafm Beach County is
OUatlflcatlon $ubml$aIon time. exempt from Federal and State taxes. The autl'\orlzed
agent for Purchasing shan provide an exemption
NOTE: New respondent(s) may submit their Request for certificate to the suocessful pr&-Qualifh!ld Contrector(s).
Pre-Qualification at any time after the II'lltlal submission upon re(ju&st. Successful Pre-Qual/fied Contractor(s)
t1m. in order to be evaluated by the Purchasing are not exempted from paying ..1" tllx to thl!Jir 8l.1ppliers
Oepartrnant and added to tria "Pre.-Qu~itied" Ii$!: of for materials to fulflll contractual Q!)Ilgations with the
Contractors. RespOndan1ts) are cautioned that an, County, nor are $1JCCe5Sful Pre-Quafified Contractor($)
fil,lbmittet~ received after the initial requested tlme will be C!luthorized to USit the County'$ Tax Exemption Nu('t1ber
evaluated, but, could take up to thirty (30) days to do 50. in securing such materials.
b. POSTING OF RECOMMENOATtQN FOR PRE- c. PAYM~NT; Payment shall be made by th& County after
QVM.iFIEO CONTRACTORS: Recommended Pre. oommoditi.,s/services nave been received, accepted and
Qualified Contractor(s) shan be publi(:ly PORt8d for r.vlew, pr'oper'ly invoiced as indicated in the contract and/or
at the Purchasing Department priOr to final appro~l. and. order. InvolCftS mW3t bear the order number. The.
shall remaIn posted for a period of five (5) business daj/$, Florida Prompt P8yment Act is applicable to this
Respondent(s) deslr~19 a copy Df lhe initial R8~Ot;tt for solicitatiQn.
Pre..Quafification posting ~ummaty ~y request same by
endosing a self-addressed, stamped envelope with their d. CHANOEiS: The Director of Purcl"1asing. Palm 8each
Request for Pre-Quillif1cation. (NOTE: At ~ service to County, by written notifica1ion to the successful Pre-
respondent(s), the County provides an f.moff'it::ial list of Qu81ified Contractor(s) may make minor changes to ttle
awer'd poetlngs on our web site at '!iYJ:I'i pbcQov.~QroIQur conhct terms. Minor changes are defined as
and on our bid hot-Hne. telel'hOne 561-795-8080. ThesG modifications wnich dO not Significantly alter the scope,
li:!ltj~s are: up\1l!lted weekly. normally on Friday, If any nature. or price of the specified goods or f>l!trviC9S.
(fiscrepancy betwean theae listings and the official posting Typical minor changes inelucJe, but ara not limIted to,
in the Purchasing Department. the fatter Shall prevail.) pl.aceof delivery. m~thod 01 shipment, mInor revisions 10
customized work specifications, and adminIstratIon of
11/01/2007 1218:01 5517425315 BOYNTON BCH FINANCE ;::CAGE
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........1... u..... V .........J' '-01.-'
,,:t~1f;. I
the contract. The $l.Jcces.sfl.ll Pre..ouallfled
Contractor(s) shall not amend any provision of the
contract without written notification to the Director of
Purchasing, and written acceptance from the
Director of Purchasing or the Board of County
Comm{f;.IQne~.
e. DEFAUk!: The County may, by written notice of default to
the SUCCMsful Pre-QualifiAd Contratrtcr(s), terminate It'1o
contract In whole or in part if the succetefu( j:)re..Qualifled
Contractor{s) falls to aat($f~torily perform any provisions
of this solicitation or restitarU contract, or hds to make
progre$G GO .$ to endang~1' perforrr.Bnce under the terms
:md conditions of this solicitation or resultant contraot, and
does not remedy such failur. within a period of 10 days (or
sl,/ch period u the Director or Purchasing may authorize in
writing) after reGeipt of notice from the Director of
Purchasing specifying such faihJf'e. In the ever'lt the County
tgrminste. thIs cootraot. In whole or in part because of
default of the successful Pre-Ou.lfied Contractor(s), the
County may procure goods and/or services similar to those
terminated, and the successful Pre-Qualifled Contractor(s)
shall be liable for any excess COits incurred due to this
action.
If It It detfl(mined that 1he successful Pra-OuBllfled
Contraotor(s) was not In default Qr 1hat the default wall
excusable (e.g., failuni! due to causes beyond the control
- of, or Without the fauft or negligfno8 of, the successful f:)re-
Quallflad Contraclor(s)), thE! rights and obligations of the
parties shall b€J tho_ providad In Sec1ion 5.f, "Termination
for Con\tcl'lience:'
f. TERMINATION FOR CONVENIENCE: The Dlr~ctor of
PuronMing may, whanever the interests of the County sQ
require, terminate theCOIltI'8ClIpre-qu./ifloatlon pr'ocess, in
whole or In Part. for the convenience of the County. The
DIrector 01 PUrehae'nQ enal! ~iv$ WriU&M notioe of
termination to the successful Pre-QL.J$lIfied Contre.;tor(.},
spectfying the Portions of the eontract to be terminated and
when thE! termination becomes effective. If only portions of
the contract are termInated, the. l!iuccessful Pre-Qualifled
Contractar($} has the rIght to withdraw, without adverse
action, from th. ffIltlr8 contract,
Unless directed differently In the notice of tarmlnatlon, the
successful Fre-Quallflecl Contrsctor(s) shall incur no fu rther
obligations in conneotion with too terminated worK. and
shalt atop work to ff'le ~xtflnt specified and on the date
given in the notice of terminetion. Additionally. unl(\'u
directed dlffer9ntly, the SUGC8$sful ~re-Qu81 ified
Contl'8ctor(s) shall terminate out8tandj~ ordsf'S andloc'
$ubcor:tracl$ rel41ted 10 the terminated work.
THIS IS THE END OF "05NERAL CONDITIONS,"
- .....-.- , ~
SPECIAL CONDITIONS
it GENERAUSPECIAL CO~D'TION PReC~OENCE
In the event of conflict between General Conditions and SpeCial COndItions, the provisions of the Special Conditions shall have
orecedence.
11/01/2007 08:01 5617425316 BOYNTON BCH FINANCE PAGE: 13
10-31-'07 1527 FROM-PBC PURCHASING DEFT 5616163811 l' -4? 5 P\31'3/~lB l:'-~',.~
ra\:j\:: u
1. ~E.QijALIFICAl"I()N
All eontractorslvendors who are in the busineaa Of ~rovtd{nQ sewage. di$cl1Brge. at1d submersible pumps and meet the terms and
conditions of this aoIicitation are eligible. at any time. to be pre-qualifittd for their ability to perform contract. I" aocordance With
this solicitation. ContractoRNendol'l who have b"n pre-qualified and no longsrwant to be soliGited may teQuest, in writinG. that
their compeny bt removed from the qualified vendor Ii$t, ~equest shall be submitted to Clndv Brewer, Buyer, Purchasing
OePil1menL GO S. Miltary Trail, Suite 110, West Palm Beach, FL 33415. Palm Beach County reser.,es the t1gtrt st Its Sole and
.bSOIUte di$C'etion 10 *,d qu.li~d contl'letorsIVendors at Mytime.
All cantractOt1VvMOOrs interes.d in pre-quefifyinQ anall have an established business with sufficient pf!t3oMnel and expertise in
the buainaa of proVIding .~'age. dl$ehat'Qe. and submersible pumps to meet the requ!r.mL!lnts of tt'lis solicitation.
t. IH$PGCrrlQfif OF f~ILIJ1ES (tIION..MANDATOR)'}
Pte-Qu8lified Contractor(s) are encouraged to Visually inspect each facDity site where each uProjecr is to be perTOt1TIed. TM
requeatJng department shall send each Pre~Qualified Contr8Ctor(S) e n011ee of the Projeot wIth U'I$ location and time o'l' t~e site
napection and allow 8I'lOUQh tirna to mak.e errengement to attend. Pre-Qualified Contractors are advleed to mekt a tt'icrough
nspection of the ectent of work. Altsr the Project has been award!d, no 8xtra charge or compensatlor. will be allOWed IJnless by
reason ofunfo~bl. cau... ~yond his con1rQ1 and wlttlout fault or negligence. Including, but not I'estricted to. Acts Clf God.
$aid cI'lange must be approved, In writing. byths Olrector of Purchasing, Pre-Qualified Cootractor{s) are reminded tl1atstatemetlts
and information provided at AU mMtings/lnspeaions are not binding unless Issued in writing as an amendment to the ~roject
$. QUALIFICATION Of CONTAACTORCS) I VENDQRS
.. ..
0nJy responsive and responsible contractof'sJvendors, qualified to provide the good$ and/or service specified herein shall be
oonsidered for inclusion to the pre-quallfled list. The con1rac:torslvendors may be asked to provide sufficient eviden~e to ccmflrlT1
BlItiIfectory ~ rec::ord. Such infotmetion may Include an adequate financial statement of resources, the ability to
Jmpfy wfth required Dr PtQpOssd delivery or performance schedule, a satisfactory record of integrity and business ethics, the
~13~o:gar'~...xperler:lce..eecountlng and operation controls. and tQC;:hnical skills. and be otherwise qualified a.nd eligibla
.to.receIYe en IWiI'd under epplkale laws and regulations.
The contractorslvendors should submit the following Information with their Request for Pre-Quallficatlon response: however. if
not Included. It ,hall bEl the r8lIIponslbility of the contnaetors/vendore to submit aft evtdence. as solicited. Within 8 time frame
spECified by the County (normatly within two wortdng days or I1!quest). ~si:ure of contraclorslvend04's to provide the requited
information within the speelfled time frame Is considered sufficienf cause for rejection of theIr Request for Pre-Qusllfication.
NOTE: INFORMATION SUBMITTED WITH A PREVIOUS elO/QUALIFICATlON SHALl.. NOT SATlSFYTHIS PROVISION.
A. Conhctorslvendar'a, If not the manufacturer. must provide writte.rt 8V'idence, from the manufacturer, which states tf1 at
the bidder ia ~ auttIerized de81er/distrlbutor/resetler Of the rnal'lUfBcturer.
B. Letter from A.dam Galiek.l, Engineer II, (561) 493-6122 indicating approval of manufacturer and model offered.
10. . DETERMlNATIONfAWAAD
All responsive, rnponslbte eontrac1ors WhO meet tt1e minimum qualificatIons. will be authQrized to submit quotes in aCOOrdance
With Term and CondlUon "Method9f Ordetina". end if awarded, provkl~ tt'1e f'equlrec! goodll and servic~
TMOI"dering departmootwlt be respon$ible for evail.1ating the quotations, applying the SSE preference. if eppllCStlje, and awaro:ng
!he project.
11. :rmM
The terms and condltion$ of Ihls solicitation shall remain in fuff force and effect and sMII apply to aU ord~r~ placed for all specified
"requests for various !'iewag4, discharce. and $ubme($ible pumps. for Palm Seactl County. It shall contirlwe Indefinitely and re-
'uAll~ng and/or lermioetlon shalt be at the $Ole dl$Cratioo of Palm Beach County.
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':..;":;r- ..,.
12. MI!THOn Of ORDI!RtNG (TERM CONTRACTl
A lett8r.noting a term oftweJve (12) months or unU the estimated funoing is expended, at the discretion of the COl,.lnty, will be sent
to aI Prt-OIJallfted Contractors. The County will ~Qtlty all Fre-Ouallfled Contractor(s) of each F'ra!ect on ar. "as needed basla"
All terms and oonditions of this solioitation are applicable. De1ermlnation of spacifi<:atio~s for eaeh Project will be made by the
ordering Count)' depertl1'lent The otdetlng department Wifl notlfY AlJ.. the "pre-Qualified" Contrector$ to present a written quote
Each Project shaft be awarded to the Contractor offering the lowest fixed priC8, subJect to the SSE provisions of term # 3 c
ArTy Pl'I)ject that i& equal to a( greater than the Mandatory Bid Dollar amount {as stated below) shC!l! be subject to PaIn., 8e61ch
County Code Chapter 2, ArtIcle III, Section ;l.S2. The "Mandatory Bid Amount" is the threshold dollar amount ~tllbli$hed as
polley by the Board of County Commlsslonsrs at and above WhictJ a formal competitive sealed bid process must be used,
Presently the mandatory bid amount for any Project IS twenty.five thousand dollari ($26.000.00). Any Project that exceeds the
merrdatory bid BmQLJnt shell be separately lOIicited via a formal competitive sealed bid process.
13. IJIIEWNa OF1)Otj
"1"h& au~1 Pf'8~Qu:iillflBd Contraclcr(s} $l1all bij Pre-Qualified Indefinitely. ~rojects shall be subject to the appropriation of
~nde by the Bo8rd of County CommI8SlOn,rs.
14. ESTIIIATED EJCPEIIra)ITURES
The anticipated funding during the Initial 12 month period is SII.9OO, Palm Beach County reserves 'the righi to inCTease or
d~ he antlclpCed vatue IS necessary to meet ach,l~1 requirements, and to re-advertise for the contracted services at any
time after the anticipated value of this contract has been raached, I'lotwlthctanding that the anticipated term has not baen
~.
1.5. TIM! IIOR COMPLErlOH I DELIVERY
~($~ adc:nowteclgti and agrees that the lime of completlonJdellv9ryls BIl essential cOndItion of thiS contract.
By eUxnitting a mpcnse. contractoratvendors. if awarded work, agreeS to bogff'l work at the specified time frames as stated In
their quote, and to prosecute the work uninterrupted in such a manner. with sufficient labor, equipme"t and/or materials so as to
&nsur& Ita compIdOl"l within the ."reed time trame baaed on the County's Issuance ot 8 "Notice to Procasd_"
16. tIl1~ I.rWtf fQB..lE.IlI.BMlNQ QUOTATIONS
Pre.Ou8Qfled ConU'8c:tonio Shalf return their quotatIOn no more than five (5) buslrw;Jss days attar the non-mandJlltory site inapfllctlon
unlea olt1erwlM tpeeWMId by the ordeting department. F8itur& Of t\'le coMtraetor( 6) to submit the Quotation within trI~ r~Qulred tim~
specfftecf wI' be considered a "NO QUOTE" and the Contractor(s) will not be eligible for consideration CJf award for tMat Project.
In the best interest of Palm Beach County, the time limit r6Cjuitement may 1)& Changed (in writing) in speciftc instances
Failure to respond to a reque$led Project quotation fJ~ (5) times con~eeutively may oOl'lstltute a lack of ii'\terest end removal from
the Pre-Quafification 1st unless reQUel;ted' In Wfltlng by Contractor to remain active or 10 be reinstated.
17. WORK mE SAFE1'YJSECURfl'Y
The successful pre-OueJjfjed Contractorts) snail at all times guard against damage or losS to the property of Palm I3gach County,
ile Contractor', own property, and/or that of other contractors, and shall be held responsible for replacing or repairing any such
~ or damage. When appl~ble, the Auecessful Pre-Qualified Contractcr(s) Shall provide renees. signs, barricades, flashing
liQhts. e1c. necessary fo protect and secure the work site(s) and insure that all County, State of Florida, OSHA, Md other
applk:ablesamty ragutations are me1. Additionally, successful Pre-Qualified Contractor(s) shell prOvide tor tl1e promot removal
of all debris rrom Palm Beach County property. Palm Beactl C<lunty may withhold payment 01' make sucl1 deductions as deemed
~ to enG\Ite raimbu~menr or replacement for fOliiS or damage to property through negligence of ttJe successful Pre-
QuaIfrIed Contractor(&) or- their agents_
11/01/2007 08:01 5617426316 BOYNTON BCH FINANCE PAGE 15
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" '""'u.... IV
SPECIFICATIONS
FOR
04-191/CB
REQUEST FOR PRE..QUALlFICAT10N OF VENDORS
TO PROVIDE SEWAGE, DISCHARGE. AND SUBMERSIBLE PUMPS
ON AN AS NEEDED BASIS
T~e sole purpose of this solicitation lS to secwrs a listing of pre-qualified Contractors for the ~urchase and delilJe;y of sQwage,
discharge, and submersible pumps manufactLlr~ by DAVIS/EMU or FL YaT, fot the Water Utilltles Department, on an "as ne9ded
basis."
GEI'i~f3,A.L
1. Only pumps approved under the Water Utilities Department Minimum Enaineel'ino ensj .construction Standards. F'otable
Water. Reclaimed Wata:r. aod Wastewater S"1i.1~s effective: Jianuary 13, 2004, will be Bccepted under this solicitation:-
2. Vendors who WOUld like to offer a brand named pump, currently not identified ir! the Minimum EnQln.,erina and Con~truc;tiOf'
Standards. ~otable Water. Reclaimed Water. and W~lllw~r SVs1ml!. shall contact Adam ~alicki at (561) 493-61:22 to
obtain detailed Information wl'llOh will define the formal evaluation process fer product (pump) approval.
3. Pre-qualifiad vendors, prior to submitting a quote are strongly recommended to contact Adam Gallcki, Water UtilltiCt~
Department(561) 493-8122 and become familiar with the application Of the ~UlTlp(s) 9ffecting the quote process. The vendor
is also advised to carefully.}(Smlne sam\.')le drawings, specftlcattClna 81'\0 to become t71Oroughly informed regarding any and
all conditlons and requirements. No additlonal allowances will be made due to lack of knowledOe of these c:ondition$. Fl'JHIJr~
to provlde an acceptable pump wift ",quIna rajection of the product and the vendor wlll be required to remOV$ the pump at
- no additional cner-ge to the county.
11/01/2007 08:01 5517425315 BOYNTON ECH -INANCE PAGE. _
1j\-,:!~J.-'C1'7 '\:::, 0:9 ::-1:n1-PEC DTulR(:uAS1~3 DEFT r:;h~1~'lki=,Q11 T_j7i: ~016/J18 F 7()-
....,~' '., '1.,'............... ~ .1..- I. l....n ~ "." _,w..l..W..l..___'-'U..J-. _ ". ' (~.
Pago 11
p~~-aUALlFICATION RESPONsa;.?"~9g
REQ'JEST # 04-1911Ce
ES1ABLISH A LlST OF PRE-QUALIFIEC CONTAACTORSN5NOORS
to PROVIDE SEWAGE, DISCHARGE, AND SUBMERSIBLE PUMPS
ON AN "At NEEDED" BASIS
The undersigned hereby applies for pre.qualiflcatlon under thiS solicitation. and acknowledges and agrees to all the terms.
conditfons and specifications of this solicItation to provide the requested pump(sJ-
NOTE Palm Beach County makes no commitments nor guaranti8$ wnat8oev.r to allY of the Pra~Qualified
Contractor(s) with resp<<:t to a specific amount of work or compen$ation.
Is Qualification of Contraotor(s) Included, per t81'm and Condition # ~ '? YES __ <: Initial
,......... \7.... --A-"-l
'" PLEASE AFFIX SIGNATURE WHERE INDICATED !
(FAILURE: TO DO SO SHALL RESULT IN THE REJECTION OF YOUR I
REQUEST FOR PRE..QUALlFICATlON) :
By signature on this document, resflondent(s) acknowledges and agrees tl'let ft$ Offer includes and accepts alf terms. :
CQnt;lItIQ(l$, and speCIfiCatiOns Of tne County's Request for' Pra-Qualiflcstion solicitation 8$ originally published, without !
exceptioi1, change or alteratlcm of any kind. except as may have been published by the County in official amendments prior
~ to this date of submittal. ~- . . -----1
FIRM NAMe:: (Enter the entire'egal name of the r.sponding entity) 1 DArE: I
I I
I
. ] - '___Ji
PRINT NAME:
· SIGNATURE, . ;>' _" PRIN~TITLE: ____"" j
ADDRESS: ~ . --- -, I
CITY / STATE: ~_ , . !IP ~ODE;; . ..j
TELEPHONE # ( ) I E-MAIL: i
I
TOLL l='REE;; # ( ) I FAX # ( ) i
. . ~ I
APPLICABLE
I..ICeNSE(S)
NUMB~R # TYPE. ^__~ i
FEDERAL ID #
--<loll" -- -..-....~_ __ ...., <__ _ __.
11/01/2007 08: 01 5617426316 BOYNTON BCH FINANCE PAGE.: 17
10-31-'07 15 28 FFlCtl-PBC ?URCHA5ING DEPT 5616165811 T-475 p~17n18 F-270
Page 12
STATEMENT OF NO RESPONSe TO
REQUEST FOR PRE..QUAUFlCATION
# 04-191 ICB
If YOU are not r~sponding to this service/commodity, please complete and return this form to: palrn Beaon county PurChasing
Department, 50 South Military Trah, Suite 110, West Palm Beach, Fl 3341.5-3199.
Failure to respond may result in deletion Cl1 vendor's name from the quantied bidder's list for the County o. Palm Beach.
COMPANY NAME:
AnDRESS:
TELEPHONE: " .
SIGNATURE: .
DATE~ _
WE, the undersigned have t;tecllned to responct to your Request for Pre..ouafification No, _ for
($flI"'oetComf!'lOO~)
becaulSe or the follOWing reason(s);
_ SpecifICations too ''tight'', i.&.. Q8ar~d toward brand or manufactuf8r
~ only (explain below)
_ Insuf'1lciant time to respond to the Request fol' Pre..Quallfication
__ We do not offer' thiS ptoduct Of ~1'\ ~ui...al8nt
~ Our product schedule would not permit uS to pe!'form
~ Unable to meet spEldficatlons
~ Unable to meet bond requirements
_ Specifications unclear (explain below)
_ Other (specify below)
REMARKS:
.~ ""'.. ......
- .. ...".,........ -..-. ---.-
T~ ~L - ~ ~r'__
..... '"
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Page 13
t>RUG-FREE WORKPLACE CERTIFICATION
REQUEST FOR PRE.QUAlIFICATION #04.191/Ce
m.ENTI~AL "TIE BIDS/~60PQSA1..S. In accordanC8with Section 287.087, F.S., 8 pref~re"ce llhall be given to vendc>n~
submitting with their blds/l'roposals tn. followlng certification that tney hav~ implemented a drus.free W'orto:placo
program which meets the requfremfiltl of Section 287.087; provided, how.vor, that any preference give:n purauant to
Seetit)n 287,087, shall w rn.de in conformity with the requirem61nts purtuant to the Palm B9Ch County Code~ Chapter
2, ArtIcle lit, Sections 2-80,.21 thru 2.80.34, In 'hI event tie bids are received from vendor. who have not submitted with
.thelr bldsJpropo..I$ , complet.d Drug-Free Workplace Certification form, the award will bt) mada In aecofdal"'lee with
Piilm B..~h County'. purQt\aslng proCQdUr08 pGrtall'llng to tie bids.
This Drug-Free Workplace Certification form must bCl Clxecuted and retu rned with the attached bidJproposal, anti r~ceivCld
On or before tll'l"lf; of bid opening to \)$ considergd. The failure to 9)(eeute and/or return thi$ cortlflcatlon shall not cause
any bid/prOposII to be deemed non-rnponsive.
Whenever two (2) or more bids/proposals which are equal with raEf)8ct to price, quality ~ and servlc9 are received k)~ Palm
Beach County for the procuremet1t I)fcommoditJo$cr ~O"tr~ctual !ilwvic.., ~ bid/propo.al received from .I)usin...that
certifies that It ha$ implem"nted a drug..froo workplac.e program ,hall be glv.n prtfsrence in the award proc$$SJ. in order
to have a drug-free workplace progl'arn, a business shall:
(1) PUblish * st.temsnt notifying employees that the unlawful manufae;:ture, distribution. di1ipensing, poSSc$$;on, or
use of a controlled sub$ta"~. is pl'onibltGd in the wOrkplace and SS::uilcifying the actions that will be taken ag8lnet
employees for viotations of sUCh prohibition.
(2) Inform el'l'lployHs about the danger$ of arug abuse In the workplace. the bU$lnft.~fs policy of maintaining a drug
-- fr.e workplac~, any ~vailitble drug eoun$ollng, I'9h~bllltatlon, a"d employee ualstance programs. and tht penaltie$
thilt may bt imposed upon employees fOf' drug abuse violations.
(3} Give e$eh employee engaged In providing the commodities or contractual services that are ~Jtlder bid a coPY of the
statement speoified if' numblJr (1).
(4) In the statement specifiGd in number (1), notify the employeos that, as a condition of working on th. C<)nlO1oditie$
o"contr1let~..J lfJerv'ices thlllt llIf'e under bid, the ~unploy.~ will ~b;de by itot@ terms of the statement and will notify the
employer of any conviction of, or plea of gUllt)I or nolo eontcu'ldet& f&;l, any violaticn of Chapter 893, Florida statutes.
or of any controlled substance taw of the United states or any state. for a violation occurring in the workplace no
later than fivt:= (5) days after suc:h conviction.
(5) lmpon a sanction on, or req'Jire the satisfactory participation in a drug abuse asslstancfo or rehabilitation program
if such la ~"allab!e in the employee's community, by oany emploYl!!e who i$ $0 convicted.
(6) Make a lZoocl 'altn effort to continue to maintain lit drug-fre6 workplace through imptementation Section 2&7.087,
Florl<la Statutes.
THIS CERTIFICATION I" .ubmilt&d by V-Il. ~ ---~----_..----,._.~ the
(Individual'," Name)
- of .. ..
(T1tl9IPosition with CompanyNendor, (Nama of Compl!l.nYNandor)
who does hereby certify tt'lat s~jd CompanyNendor has. implemented a drug-fre~ workplace program which meets
the ~ql.Jirement$ of Section 28,?Qar. Florida Statutes, which arc identified in numbers (1) through (6) above,
~~-
Signature Date
\
Wilo-EMU 2008 Municipal 4"/6" Pump Pricing
230/460v/3/60 1700rpm
PUMP POWER
TYPE MOTOR TYPE HP RPM CORD SELL PRICE$
FA10.51E F0172-4/8 3.6 1700 40feet $3,953.00
4" F0172-4/8 5.4 1700 40feet $4,162.00
4" F0172-4/8 7.5 1700 40feet $4,789.00
FA 1 0.65E FK202-4/17 15 1700 40feet $9,032.00
4" FK202-4/22 20 1700 40feet $9,450.00
4" FK202-4/27 25 1700 40feet $10,954.00
FA10.33E F0172-4/8 3.6 1700 40feet $3,953.00
4" F0172-4/8 5.4 1700 40feet $4,162.00
4" F0172-4/12 7.5 1700 40feet $4,882.00
4" FK17.1-4/16 10.2 1700 40feet $5,800.00
FA10.34E FK202-4/12 10.5 1700 40feet $7,316.00
4" FK202-4/17 15 1700 40feet $8,765.00
4" FK202-4/22 20 1700 40feet $9,070.00
4" FK202-4/27 25 1700 40feet $9,854.00
FA10.41E F0172-4/8 3.6 1700 40feet $3,997.00
4" F0172-4/8 5.4 1700 40feet $3,997.00
4" F0172-4/12 7.5 1700 40feet $4,515.00
FA10.82E FK202-4/17 15 1700 40feet $8,865.00
4" FK202-4/22 20 1700 40feet $9,357.00
4" FK202-4/27 25 1700 40feet $10,770.00
FA 15.66E FK202-4/22 20 1700 40feet $10,100.00
6" HC20.1-4/22 23 1700 40feet $10,995.00
6" FK202-4/27 25 1700 40feet $11,515.00
6" HC20.1-4/30 31 1700 40feet $11,950.00
6" FK27 -4/24 40 1700 40feet $17,441.00
6" T24-4/36 Air Cooled 50 1700 40feet $17,246.00
6" FK27 -4/32 56 1700 40feet $19,195.00
FA15.84D FK202-4/22 20 1700 40feet $9,775.00
6" FK202-4/27 25 1700 40feet $11,485.00
FA15.95E FK27.1-4/24 40 1700 40feet $17,441.00
6" FK27.1-4/27 56 1700 40feet $19,195.00
FA15.52E FK202-4/17 15 1700 40feet $9,375.00
6" FK202-4/22 20 1700 40feet $9,775.00
6" FK202-4/27 25 1700 40feet $10,740.00
Cost Plus % for items not listed 10%
VI.-CONSENT AGENDA
ITEM B.2.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16,2008 December 1,2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) rgj March 3. 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon)
o February 3, 2009 January 19, 2009 (Noon) o April 7, 2009 March 16, 2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM rgj Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Motion to approve the Utility Department to piggyback Orange County Utilities of Orange County,
Florida Bid Y7-1053 - JS, for Flygt Pumps, Parts and Repairs which was awarded to ITT Flygt of Apopka, Florida on July 1,
2008. Procurement Services and Utility staff have determined that Orange County Utilities complied with Public Contract Bid
requirements equal to or which exceed Boynton Beach's requirements.
EXPLANATION: Two piggyback contracts, one with Orange County Utilities awarded to Flygt and the second with Palm
Beach County Utilities awarded to Florida Bearing are being recommended by the Utilities Department for our annual
submersible pump replacements and repairs program at various lift stations. The pump replacements are on a 10-year change
out due to life cycle costs and maintenance criteria. The Utilities Department also has a pump shop where they pull
submersible pumps on a maintenance program, refurbish the pump and then install it back at the station. If pumps can not be
repaired in the pump shop they are sent to the manufacturer for repairs. The EMU and Flygt pumps are an intricate part of the
City's lift station operation and their design specification and performance are part of the Utility Department's construction
standards.
PROGRAM IMP ACT: The Department anticipates spending an estimated annual amount of $200,000.00 dollars in these
programs overall for Flygt and EMU pumps.
FISCAL IMP ACT: Funds are available in the following accounts:
# 403-5000-590-96.04 SWR075 $150,000.00
# 401-2816-536-46.51 $50,000.00
ALTERNATIVES: At this time the Utility Department has standardized on their two pump suppliers as best fitting our
n"d~. W, are oon'tantly revi,wing thi, ,ituation and will mak, ,hang" if a~t'.
,Q, \L.' ,,~ ~
Department Head's ignature '1.. 'l:~~9 CIty Manager's Signature
Assistant to City Manager ~
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
-----.---
Utilities Department
XC: Barb Conboy
Tony Lombardi
Dan Spooner
George Peck
Jim Hart
File
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.Do('
t>
",.~-
..~ "'.!.1v.t
'" .fI.i
- ITT Steve Kiss
Branch Manager
ITT Flygt, LLC
1730 Tenth Street W
Riviera Beach, FL 33404
Tel 561 848 1200
Fax 561 8481299
steve. kisS@itt.com
December 18,2008
Mr. Dan Spooner
Field Operations Manager
City of Boynton Beach
Utility Department
124 Woolbright Road
Boynton Beach, FL 33435
Dear Dan;
lIT Water & Wastewater, Florida, LLC will allow the City of Boynton Beach to
use the same pricing as Orange County, Florida as found in their term contract
Y7-1053-JS.
This pricing will be held through December 31, 2009.
Si/i'
c-. --W~ .~
Steve Kiss
Branch Manager
. 11T lIT Water &. Wastewater, Florida, LlC
Flygt Products
2.152 SprInt Blvd. Apopka Fh>lida 32703
Phone: 407-880-29DO . Fax: 407-880-2962
June 6, 2008
Mr. Jim Schell
Senior Purchasing Agent
Orange County Purchasing & Contracts
400 E. South Street - 2nd Floor
Orlando, Florida 32801
Subject: V7 -1 053-JS Contract T em Renewal
Dear Jim,
Enclosed please find two signed copies of the addendum for the "Flygt Pumps and Repairs"
contract (Y7-1 053~JS) retlewal.
Please return an executed copy for our records.
Thank you for your continued use and support of Flygt products and if I can be of any future help,
please do not hesitate to call me.
.",,1
Sincerely, / /r;,
--/ ,(}/'. >--~"..,,-
--~-:7~~ --' ;1'."---
~.,,, f....-",.. ;rjr '..........
/,,/-'Frank Jon~'
C/ "Branch !\4Elnager
,
F~
- /
--- "
'. PURCHASING AND CONTRACIS DIVISION
JOHNNYM. RICHARDSON, CPPO, CFCN!, Manager
400 E. Soutb Si.ree:t, 2nd Fluur' Reply To: Post Office Box 1393 . OrlAndo, Florida 32802.13H:l
407.88<)..5(.:l85 '11A..'{ 407-836-5899 . hUp:l/www.Cllldgm'.llel \
GOVERNMENT
I' I. () R r I) ,\
June 3, 2008
Mr. Prank Jones, Branch Manager
lIT Water & Wastewater, Florida, LLC
2152 Sprint Blvd.
Apopka, FL 32703
Subject: Amendment Number 1, Contract Y7-1053, Flygt Pumps, Parts and Repairs
Dear lvII. Jones:
Enclosed, please fmd Amendment Number 1 to the subject term contract. If you
eonem with this amendment, please sign both originals and return both for execution
by the County. An executed original will be returned to you.
Should you not agree to the amendment, please send written notice within ten (10)
days advising your concern.
Should you have any questions, please telephone me at 407-836-5410.
Thank you for your help and cooperation in this matter.
Sincerely,
~':C~A
Senior Purchasing Agent
Copy: me
AMENDMENT NUMBER 1
CONTRACT Y7.J053.JS, FL YGT PUMPS, PARTS AND REPAIRS
Effective July 1,2008
1. The following special term and condition is hereby added to the contract:
PRICE ADJUSTMENT
Written request for price adjustments may be made every twelve (12) 111.ontI18, no Jess
than 30 days prior to the requested effective date. Any increased price adjustment(s)
must be accompanied by written justification attesting that the request is a bonafide cos1
increase to the vendor. The base period for any requested adjustment shall be the
beginning of the latest period during which an adjustment may have been made. For
example, if annual adjustments may be requested under a three-year contract and none is
requested after the first two years, the base period for an adjustment effective the third
year shall be the beginning of the second year. All requests for price adjustment(s) shall
be stlppOlted by Consumer Price Index and/or Producer Price Index documentation
supporting the request.ed increase. The maximum allowable increase shall not exceed
4%. All price adjustments must be accepted by the Manager, Purchasing and ContTacts
Division and shall be accomplished by written amendment to this contract.
2. PUI'suant to the price adjustment clause, the price of the following items is hereby
adjusted:
Item # Description From To
3, Hourly labor rate for repairs $50.00 per hour $56.00
4. Environmental Fee
1 to 10 HP $26.00 $28.00
11 to 50 HP $42.00 $45.00
Greater than 50 HP $58.00 $61.00
5. Lubricants and Materials
1 to 10 HP $21.00 $22.00
11 to 50 HP $31.00 $33.00
Greater than SO HP $52.00 $54.00
6. Flange Drilling $100.00 $120,00
TIle approximate change in the mIDuaJ estimated con,tract amount is an increase of
$2,449.00 fol' a revised total estimat.ed annual contract amount of$927,862.00
Page 2 of2
Amendment Number 2
Contract Y7 -1 053~JS
F1ygt Pumps, Parts and Repairs
3. hl accordance with Special Terms and Conditiolls12. COlltract Term/Renewal, the
contract is hereby renewed as follows:
From, July 1,2007 through June 30,2008
To: July 1, 2008 tln'ough June 30, 2009
4. AU other specifications, tem.1S and conditions and prices remain unchanged.
TIT Water and Wastewater, Florida, LLC Board of County Commissioners
Orange County, Florida
~~~
F P-J'ltJ ft.- 00N t.J
Print Name
d3 fl A-NC1!- MIt,vrl-G- tN-_
Title
.
.' r!f.."
'-~ ' .~J..~ lIT Water &. Wastewater, Florida, LlC
~.. .'
ITT Flygt Products
2152 Sprint Blvd. Apopka Florida 32703
Phone: 407..s80-2900 . Fax: 407-880-2962
May 22, 2008
Mr. Jim Schell
Senior Purchasing Agent
Orange County Purchasing & Contracts
400 E. South Street - 2nd Floor
Orlando, Florida 32801
Subject: Y7-1053-JS Contract Term Renewal
Dear Jim,
Per our telephone conversation, attached is the updated price proposal form from the "Flygt
Pumps and Repairs" contract \'(7-1053-JS) for renewal.
As per the original contract, this pricing will commence on July 1'" 2008 and extend for 12
months. The updated pricing is highlighted in yellow and reflects a minor increase in the
environmental fees and lubricants due to current petroleum price -instabilities. The hourly labor
fee has Increased slightly but is still below our current list price of $63.00IHr. As of January 1,
2008 our standard list prices for pumps and parts were updated reflecting a 3% average
Increase, however we will continue to maintain your 5% discount off of the 2008 list price.
Thank you for your continued use and support of Flygt products and If I can be of any future help,
please do not hesitate to call me.
~inCereIY, ~
~~,F;
" "-Frank Jone
G-aranch M ager
FL~
10/21/2008 TUE 13:03 FAX +H SAS ~OO2/014
,. . \
Page 2 of2
Amendment Number 2
Contract Y7-1053-JS
Flygt Pumps, Parts and Repairs
ce.,tt~I)X~ial Tenns and Conditions] 2. Contract Term/Renewal, the
act IS .ere y renewed as olio s:
Date Received g Dale Checked . (5
Item Checked JulYPrl~a~~g
Purchase OK Purchase OK
uly 1, 2008 throug 1 .
1. .'.1I ~Ul':'l t;.:::it::atirtH~, 1"'1:1 H TT i f'~.,-l:+~ons and prices remain unchanged.
Vendor Code . InvolceNo.~ '
P.O.No. tel' and Wastewater, Florida, LLC Board of County Commissioners
Total Amount Approv. cl Orange County. Florida
Invoice Date ,.
Account No.
Item Description
Account No. Amount
Item Olllflcription r::' IL~ k.- ~ 0 A? U
"-:count No. Pri1~~~me
n Description k3fU"1,~'C.H jf'q ~.'Vj.';,t' Eft
. Account No. ~{lPeunt
Split Billing
USF Fab Account No. USP Account No.
Amount Amount,
Item Description
Commentsflnstructions
~.
.
Y7 -1 053-JS
PIUCE PROPOSAL FORM
The CONTRACTOR shall provide the COUNTY Flygt pumps, parts, and repairs as set. fortb in
the specifications/scope of services contained berein.
T (em#- Description Unit Price/% Discounl
1. Bygt rumps fiS specitled: 5% INO Change I
2. Parts __~L.-___.JNo Change I
3. Hourly labo!' rate for repairs ~ $2Q.00 ~9..lli 1$56.00 per hour I
4. EnvirolUuenlal Fee
ItolOHP $26.00 ,adl 1$28.00 I
1 V t(l 50 HP $4',00 c<\cb J$45.0Q I
Orell\er than 50 II? $58.00 each I$hoo I
j 5 L ubricams and "'\'l8\eri,,!s
;
i 1$22.00 I
] to 10 HP $21.00 each
11 tl) 50 m) $31.00 euch 1$33.00 I
Greater than 50 lIP $5').00 each 1$$4.00 I
(, Flange DrirHng S 1 nO.GO each .._ 1$120.00 I
i
"
f
I:?
I
,
ORANGE COUNTY BID 2009 PRICING
PRICING GOOD UNTIL-JANUARY 1,2010
MODEL IMPELLERS HP CABLE PRICE EA
4"NP-3085 462,463 3 50' $3,292.00
4"NP-3102 462,463 5 50' 4,096.00
464,465
6"NP-3102 422,423 5 50' 4,377.00
4"NP-3127 438,439 10 50' 5,989.00
487,488
489
4"/6"NP-3127 421,422 10 50' 5,989.00
4"NP-3127 489,422 7.5 50' 5,529.00
439
4"NP-3153 461,462 20 50' 10,457.00
463,464
465,466
4"NP-3153 463,464 15 50' 9,862.00
6"NP-3153 433,434 20 50' 10,457.00
435,436
6"NP-3153 435,436 15 50' 9,862. 00
6"NP-3153 436 12 50' 9,780.00
Page 2 ORANGE COUNTY BID 2009 PRICING
MODEL IM:PELLERS HP CABLE PRICE EA
4"NP-3171 452,453 30 50' 15,366.00
454,455
4"NP-3171 454 34 5 0' 15,981.00
4"NP-3171 455 25 50 ' 13,871.00
6"NP-3171 433,434 30 50' 15,589.00
435,436
437
6"NP-3171 435,436 25 50' 13,871.00
437
6"NP-3202 456,458 70 50' 29,744.00
460VOLT 460,462
8"NP-3202 640,641 60 50' 2.9,658.00
460VOLT 642,643
6"NP-3301 462,464 85 50' 34,673.00
lO"NP-3301 634,636, 85 50' 40,480.00
638,639
10"NP-3301 636,638 70 50 ' 33,390.00
639
NOTE: POMP PRICE INCLUDES PUMP, 50' MOTOR CABLE
ORANGE COUNTY BID 2009 PRICING
- -
MODEL IMPELLERS HP CABLE PRICE EA
"
4"CP-3085 434,436 3 50 ' $3,452.00
438,440
..
, ~ ':':. 50' 4,297.00
4"CP-3102 -", 432,433 5
" 435,441
4"CP-3127 485 7.5 50' 5,630.00
4"CP-3127 483,484 10 50' 6,283.00
485
4"!6"CP-3127 432,433 10 50' 6,283.00
434,436
4"CP-3152 487,488 15 50 ' 10,405.00
4"CP-3152 454 20 50' 11,316.00
6"CP-3152 454,432 20 50' 11,316.0q,
434
4"CP-3170 464 30 50' 16,218.00
6"CP-3170 442,443 30 50' 16,970.00
6"CP-3201 452,457 47 50' 20,885.00
460VOLT 458
6"CP-3201 454 30 50 ' 18,403.00
460VOLT
8"CP-3201 636,637 35 50' 19,805.00
460VOLT 638
8"CP-3300 454,461 88 50' 37,128.00
460VOLT 462,463
464,465
466
Page 2 ORANGE COUNTY BID 2009 PRICING
MODEL IMPELLERS HP CABLE PRICE Ell.
8"CP-3300 467,468 60 5 0' $32,651.00
460VOLT
12"CP-3300 636,642 75 501 35,206.00
460VOLT 644
12"CP-3300 638, 640 60 50 ' 30,865.00
460VOLT 646,648
NOTE: PUMP PRICE INCLUDES PUMP, 50' MOTOR CABLE
/
VI.-CONSENT AGENDA
ITEM C.l
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City CIerk's Office ".~
0 O~
o February 17.2009 \.D ~~
o December 16,2008 December I, 2008 (Noon) Februal)' 2, 2009 (Noon)"" -<'0
fT1 n""1l
OJ
o January 6, 2009 December 15, 2008 (Noon) rgj March 3, 2009 February 17,2009 (Noooz:; oS
f"T'l.O
:u-<
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon) ;!:lIt ~z:
U)-:I
::J: Q
o February 3, 2009 Janual)' 19,2009 (Noon) o April 7, 2009 0) i
March 16, 2009 (Noon) ..
en
....
:z:
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Approve via resolution, and authorize the City Manager to sign Amendment No.2 to Task Order U07-4-2
with CDM, for additional services related to the preparation of the City Water Use Permit Application to
the South Florida Water Management District
EXPLANATION:
Last year the City applied to the South Florida Water Management District for a modification and
extension of its Water Use Permit. Whereas the current permit expires in 2010, the City is seeking a
modification and extension that will provide a 20-year permit duration, and assure the City that its
proposed water supply plans are acceptable. To date, the District has issued two requests for additional
information (RAl's) as part of their review process. CDM has responded to these, and is in the process of
performing additional groundwater modeling as requested in RAI no. 2. The response to the second RAI,
and the associated modeling required, were not included in the original task order proposal for this
project.
This additional work is essential toward the completion of the City's application, and securing of the 20-
year permit. The additional modeling effort is intended to gain additional credits from the District for the
use of reclaimed water. Thus far, the District's response to the City's application has been favorable, and
would allow for the deferment of significant capital expenditures associated with converting the West
Water Plant to a reverse osmosis facility. Based upon latest projections, that expansion might safely be
delayed approximately 3-5 years from its original estimate.
PROGRAM IMPACT:
Obtaining a 20-year permit is critical to the implementation of the a long-term water supply plan for the
City.
FISCAL IMP ACT:
$64,278 from Account no. 403-5000-590-96-10 (WTR 134)
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERNA TIVES:
None. The City must have a valid Water Use Permit in order to continue extracting water from its
weIlfields.
I ,-
, )
\1. . /
t~' ~
i h4~rt
-, City Manager's Signature
UTILITIES
~
XC: ~eter Mazzella (w/attachments)
Michael Low "
Barbara Conboy "
City Attorney "
File "
S:\BULLETIN\FORMSIAGENDA ITEM REQUEST FORM.DOC
, .
,
1 RESOLUTION NO. R09-
2
3[1 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE AMENDMENT NO 2, TO
6 T ASK ORDER NO. U07-4-2 IN THE AMOUNT OF
7 $64,278.00 TO CAMP, DRESSER & McKEE, INC., FOR
8 ADDITIONAL SERVICES RELATED TO THE CITY'S
9 APPLICATION FOR A WATER USE PERMIT
10 MODIFICATION; AND PROVIDING AN EFFECTIVE
11 DATE.
12
13
14 WHEREAS, on July 3, 2007, the City Commission approved Task Order U07-4-2
15 with Camp Dresser & McKee which authorized the development of groundwater modeling
16 for the Surficial Aquifer as a means of supporting additional withdrawals from this system
17 by obtaining appropriate credit for wastewater reuse and aquifer recharge; and
18 WHEREAS, the South Florida Water Management District has issued two Requests
19 for Additional Information as part of their review process; and
20 WHEREAS, the response by Camp, Dresser & McKee to the second Request for
21 Information and associated modeling required were not included in the original task order
22 proposal for this project; and
23 WHEREAS, the City Commission of the City of Boynton Beach upon
24 recommendation of staff, deems it to be in the best interest of the citizens of the City of
25 Boynton Beach to authorize execution of Amendment No.2 to Task Order U07-4-2 in the
26 amount of $64,278.00 with Camp Dresser & McKee, Inc.
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
S.ICAIRESOlAgreementslTask - Change OrderslAmendment No.2 Camp Dresser U07-04-2.doc
1 Section ]. ~rhe foregoing "\'lhereas" clauses are herehy ratitied and confirlTH.:'d i.l~
. ,
21 being true and correct and are hereby made a specific part of this Resolution upon adoplion
31 hereof.
,
4! i Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby authorize and direct the approval and execution by the City Manager of Amendment
No.2 to Task Order U07-4-2 in the amount of $64.278.00 with Camp Dresser & McKee.
Inc., for additional services related to the City's application for a Water Use Permit
Modification, a copy of which is attached hereto as Exhibit "A"
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this day of March. 2009.
11
12 CITY OF BOYNTON BEACH, FLORIDA
13
14 ._--~_._-- -------
~-
15 Mayor- Jerry Taylor
16
17 -------- ~~--._,-
18 Vice Mayor ~ Jose Rodriguez
19
20 -------
21 Commissioner - Ronald Weiland
22
23 n____
--
24 Commissioner - Woodrow L. Hay
25
26
27 Commissioner - Marlene Ross
28 ATTEST:
29 '
30
31 Janet M. Prainito. CMC
32 City Clerk
33
34
35 (Corporate Seal)
S-\CA\RESO\Agreements\Task - Change Orders\Amendment No 2 Camp Dresser U07-04 2doc
EXHIBIT A
SCOPE OF WORK
CITY OF BOYNTON BEACH
AMENDMENT NO.2
TASK ORDER NO. U07-4-2
I. PROTECT TITLE
City of Boynton Beach Water Use Permit Application
Respond to SFWMD Request for Additional Information 2; Perform additional aquifer
modeling simulations
II. BACKGROUND
The City of Boynton Beach (City) submitted a 20-year Water Use Permit Application to SFWMD
on May 20, 2008, for increased groundwater withdrawals through 2028. SFWMD issued a
Request for Additional Information (RAI) on June 19, 2008, to request clarification on selected
items in the application. This RAI contained eleven questions related to the following:
. A detailed accounting of the quantity of water to be withdrawn by source and wellfield
taking into consideration alternative water supply projects, decreasing per capita use, water
conservation, and reclaimed water availability over time;
. Groundwater model calibration;
. Groundwater modeling related to MFLs, saline water intrusion, wetlands, and regional
water availability;
. Reclaimed water use over time and how this program can be used to provide offset to the
regional water system relative to the base condition water use;
. The wellfield operating plan for the East Wellfield;
. A description of the production wells in the East and West Wellfields; and
. More details on the performance of the City's ASR well.
Pursuant to the initial Work Order for the WUP Application, CDM responded to RAIl on
September 17, 2008. SFWMD issued a second RAI on October 19,2008, to request additional
clarification on four items, as follows:
. Perform additional modeling scenarios to evaluate potential impacts to the regional system
taking into consideration reduced and updated per capita use, water conservation, reduced
demand, and reclaimed water credit consistent with the response to RAI 1;
. Provide the groundwater model calibration results with the original SFWMD model
hydrogeologic parameters using current pumping, recharge, and groundwater elevation
data at monitoring wells;
. Justify the pumping rate for the base condition water use (highest consecutive 12-month
pumping rate for the 5-year period prior to April 1, 2006) with operating data; and
N.\OOOOIJR1 177 docx
. Explain the use of the term U satisfaction of finished water maXImum month demand
relative to the different sources available to meet this demand
On October 29, representatives from the City and CDM met with SFWMD to discuss the details
of RAI 2 and to try to reach consensus on these four items. At the meeting it was decided that
CDM would respond to all four items, except for the additional modeling scenarios due to
available time to complete the modeling and respond to the RAl was only 17 days. For the
modeling item, it was agreed that CDM would prepare a modeling plan to perform the
additional groundwater model simulations requested by SFWMD. This plan would include the
data to be used, the procedures to be used in the modeling, and the format of the results of the
model simulations.
CDM responded to all four items of RAI 2 and proposed a modeling plan on November 14,
2008. The SFWMD issued a letter on December 10, 2008 approving our proposed modeling plan
procedures for the additional simulations. The response to RAI 2, the additional groundwater
model simulations, and the modeling plan were not included in the original work order to
prepare the WUP Application. Therefore, the attached Scope of Services describes the work that
must be completed for these tasks.
III. SCOPE OF SERVICES
The following is a description of the Scope of Services to be provided under this Task Order.
Task 1 - Response to Request for Additional Information 2
As described above, there were four items in SFWMD RAI 2. Relative to the model calibration,
CDM applied the calibration criteria stated in the Basis of Review for Water Permits in the South
Florida Water Management District of matching the model simulated groundwater elevations to
observed groundwater elevations by adjusting the model hydrogeologic parameters. For this
task, CDM will restore the hydrogeologic parameters (transmissivity and vertical leakance)
from the SFWMD Model of South Palm Beach County in the CDM model for the City and
submit the calibration results to SFWMD. The calibration results consist of time series plots
showing the observed and simulated groundwater elevations for 20 monitoring wells for the 24-
month calibration period (2004 to 2005). Also, calibration statistics will be provided for all 20
monitoring wells consisting of the average of groundwater elevation differences and the
standard deviation of differences between the observed and model simulated values.
For the additional groundwater modeling simulations to evaluate potential impacts to the
regional water system, CDM will prepare a modeling plan that describes the data to be used,
the procedures to be used in the modeling, and the format of the results of the model
simulations. Revised water use data for the base condition water use will be included in the
plan. Also, revised/ updated values for projected raw water demand and reclaimed water credit
will be specified in the plan. Moreover, monthly pumping distribution factors will be applied to
the City's simulated projected monthly groundwater withdrawals.
In support of the base condition water use, CDM will work with the City and SFWMD in
reviewing actual daily and monthly raw water pumping data and perform a revised analysis of
N \OOOOlJ R 1 - ~~ JOCI.
the data to determine the City's highest consecutive 12-month combined pumping rate from the
Biscayne Aquifer for the 5-year period prior to April 1, 2006. Also, CDM will coordinate with
the City in reference to the revised/ updated list of reclaimed water customers that will be used
to provide offsets to potential impacts to the regional system due to projected pumping of the
City's surficial aquifer wellfields.
CDM will use all of this information to prepare a draft response to RAl 2. CDM will submit this
draft to the City for review and comment prior to submission to SFWMD. Mter incorporation of
City comments, CDM will submit four copies of the RAl response to SFWMD.
Task 2 - Additional Biscayne Aquifer Groundwater Modeling Simulations
The groundwater modeling plan, submitted as part of the response to RAl 2, was approved by
SFWMD in a letter dated December 10, 2008, therefore, CDM will perform the additional
groundwater modeling with the modified model (hydrogeologic parameters restored to the
SFWMD South Palm Beach County Model values) requested by SFWMD. First, CDM will
perform a simulation by applying pumping from the period of January through December 2004
to the City's production wells to calculate how much water is coming from the regional system
during the base condition water use (SIM 0). All other wells in the model domain that existed at
that time, including irrigation wells, will be pumped at their permitted rates for this simulation.
From this model simulation result, a model-wide monthly water balance will be performed on
the regional system canals to quantify how much water is coming out of the regional system
under the base condition water use.
Next, CDM will perform simulations of projected pumping from the City's wells and all other
legal users. The first simulation (SIM 1) will represent 2010 pumping and retirement of
pumping from irrigation wells for the Phase 1 users that will receive reclaimed water to replace
groundwater as their source. The second simulation (SIM 2) will represent 2017 pumping and
retirement of pumping from additional irrigation wells for the future users that will receive
reclaimed water to replace groundwater as their source. The third simulation (SIM 3) will
represent 2028 pumping and retirement of pumping from irrigation wells for all users that will
receive reclaimed water to replace groundwater as their source. From these model simulations,
model-wide monthly water balances for the l-in-l0-year drought year will be performed on the
regional system canals to quantify how much additional (if any) water is coming out of the
regional system under the City's projected pumping in 2010, 2017, and 2028 than under the base
condition water use.
For all four simulations, water table elevation contours will be plotted on an aerial photograph
basemap of the area. A summary of the modeling results will accompany the water budget table
and water table elevation contour maps.
The District advises that upon the review of the hydrogeological model additional requests
about the project may be initiated.
Task 3 - Project and Quality Management
N.IOOOOlJR1177 doc.
CDM shall provide administrative functions required to manage the project elements includin~'
schedule and budget. Specific activities shall include, but will not be limited, to the following:
. Project Update Meetings - CDM's project manager shall prepare for and hold monthly
status meetings with the City throughout the life of the project. More frequent meetings ma\-
be held from time to time, as required.
. Quality Assurance (QA)jTechnical Review - CDM shall maintain a program of QA on this
Project. CDM shall provide internal review of the permit modification application, including
all modeling documents associated with the application, by a Technical Review Committee
(TRq, which shall consist of specialists within CDM's organization who are not otherwise
involved in the project.
. Preparation of Status Reports - CDM's project manager shall prepare monthly written
progress reports summarizing activities completed, work remaining, and identifying any
problems, which are ongoing or may be anticipated.
IV. DELIVERABLES
CDM will submit a report to the SFWMD with detailed response to RAI 2.
V. COMPENSATION FOR SERVICES
The compensation for the work set forth in this Work Order for Tasks 1, 2, and 3 shall be a lump
sum amount of $64,278 as detailed in Exhibit B attached. CDM shall submit monthly invoices to
the City. Payments for the lump sum fee(s) shall be based on percent complete of the project, as
supported by written monthly status reports.
Labor Cost:
Task 1 - Response to RAI 2 $15,320.00
Task 2 - Additional Biscayne Aquifer Groundwater Modeling Simulations $ 44,735.00
Task 3 - Project and Quality Management $ 2,350.00
Subtotal: $ 62,405.00
Expense Cost:
Task 1 - Response to RAI 2 $ 460.00
Task 2 - Additional Biscayne Aquifer Groundwater Modeling Simulations $ 1,342.00
Task 3 - Project and Quality Management 5> 71.00
Subtotal: 5) 1,873.00
Total Cost: S 64,278.00
N \OOOO\JR~ ...,...,. doc>:
VI. PROJECT SCHEDULE AND COMPLETION DATES
The duration and completion times of all tasks are summarized as follows:
Task Time to Complete from Notice to Proceed (Working Days)
Task 1 - Response to RAI 2 NA
Task 2 - Additional Groundwater Modeling of the Surficial Aquifer 60
Task 3 - Project and Quality Management 60
The project as described above will be completed 60 working days from the time the notice to
proceed is received.
CDM shall not commence work on this Work Order as approved by the City to include as part
of the Agreement referenced above without a written "Notice to Proceed" from the Director of
Utility Services.
N.\OOOOlJR1177 docx
APPROVED BY:
CITY OF BOYNTON BEACH
By:
Kurt Bressner
City Manager
Dated this _ day of 2008
SUBMmED BY:
CAMP DRESSER & MCKEE INC.
By: b)J GoL-
David L. Collins, P.E., BCEE
Associate
Dated this _ day of 2008
N \OOOO\JR1 ~ ,--' joey
EXHIBIT B
CITY OF BOYNTON BEACH WATER USE PERMIT MODIFICATION
RESPOND TO SFWMD REQUEST FOR ADDITIONAL INFORMATION 2 (RAt 2)
SUMMARY OF LABOR HOUR REQUIREMENT
Client Service Technical Senior Senior Total Total
Task Task Description Manllger I senior Engineer Designer I Designer I Administrative Financial Total Labor Outside OOCs Project
No. Technclal Director I Prolect Engineer Drafter Support Services Hours Prolesslonal
Principal Manager Drafter Cost Costs
Manager
51801hr 516S1hr $1401hr 51201hr 51101hr $1101hr S8S1hr $6S1hr $l00/hr
1.0 Response to RAI 2 5 12 37 51 0 0 0 16 1 122 515,320 50 $460 $15.780
1.1 Check Model Calibration with SFWMD Model
Hydrogeologic Parammers 1 4 25 23 0 0 0 4 0 57 $7 360
1.2 Revise Reclaimed Water User and Projected
Demand Tables 2 4 4 12 0 0 0 4 0 26 $3,280
1.3 Prepare RAI Response 2 4 8 16 0 0 0 8 1 39 $4,680
2.0 Additional Blacayne Aquiler Groundwater
Modeling Simulations 6 24 125 96 88 0 0 15 2 355 544,735 50 $1,342 546,077
2.1 Setup Simulations 0 4 24 24 12 0 0 0 0 64 58.220
2.2 Run Simulations 1 4 47 32 24 0 0 2 0 110 $14030
2.3 Calculate Regional System Water Budgets 2 8 30 24 32 0 0 5 0 101 $12605
2.4 Prepare Summary 01 Results 2 8 24 16 20 0 0 8 2 80 $9 880
3.0 Project OM 5 6 1 1 0 0 0 0 2 15 $2.350 50 $71 52,421
3.1 QC Technical Review 4 6 0 0 0 0 0 0 0 10 $1710
3.2 Monthly Status Reports 1 0 1 1 0 0 0 0 2 5 $640
Total Labor Hours 15 42 163 148 88 0 0 31 5 492 $62,405 $1.873 $64,278
......d..~~~ _~..A-. .1.",,6
VI.-CONSENT AGENDA
ITEM C.2
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16,2008 December 1,2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) [8J March 3, 2009 February 17,2009 (Noon)
o January 20,2009 o March 17,2009 c';!
January 5, 2009 (Noon) March 2, 2009 (Noon) 0 ("")~
~ ~-<
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 ..,., -~,O
March 16,2009 (Noon) I'"""l
O::J ':") ."
- ,"^'
111.0
-.l :\:J-<
0 Announcements/Presentations 0 City Manager's Report A%
> u5......<l
NATURE OF 0 Administrative 0 New Business :x 0
- D%
AGENDA ITEM - ."
0 Consent Agenda 0 Legal .. '"t'J-
N '"""'\tT1
G)l>
0 Code Compliance & Legal Settlements 0 Unfmished Business -.I rTIn
::r:
0 Public Hearing 0
RECOMMENDA nON:
Approve via resolution, and authorize the City Manager to sign Amendment 1 to Task Order No. U08-1 (Utility
Department Asset Management Program) with GHD Consulting, in the amount of $24,280.00. This amendment will
assist the Utilities to integrate existing legacy, proposed, and new systems in developing its Asset Management
Program (AMP).
EXPLANATION:
The original Task Order enabled the Utilities to develop a detailed Asset Management plan and build the Utilities
internal capacity to implement the plan. The Utilities AMP plan will integrate the City's information systems,
advanced operating management techniques, staff skiJIs, and best available technologies in managing the water and
wastewater infrastructure. The goal is to maximize the benefits of the infrastructure, over a much longer period than
normal, at minimum cost to the customers.
This Amendment will provide services that will allow the integration of the existing City's HTE SunGard system
(HTE), the proposed Utilities Maintenance Management software system (Mintek), and other newer ones that may
require such an effort. The various systems are responsible for managing cost and financial data, maintenance
information, and operations activities. Relevant information from functional areas they handle wiJI be clearly
identified, integrated, and formatted to support the mission ofthe AMP. GHD wiJI work with Utilities staff and
experts of HTE, Mintek, and others (as applicable) to evaluate their capabilities and develop an overall systems
integration plan.
PROGRAM IMP ACT:
An effective AMP will enable the Utilities to realize significant cost savings in asset utilization, provide reliable and
efficient service to the community, and aHow elected officials and key stakeholders an unprecedented access to the
Utilities planning & operations activities.
FISCAL IMP ACT:
The impact is $24,280.00, and the funds are available in Utilities accounts numbers 403-5000-590-896-10 WTR 135,
403-5000-590-96-04 SWR 116, and 5000-590-96-07 STM 034.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
AL TERNA TIVES:
Implement an abridged AMP devoid of the complete benefits that will be attained by fully integrating all the available
resources.
\'~ ~,- )
~{~~\
&~~ :'~. ~~L--~-~- '.~--- -.-.-
, Department Head's Signature City Manager's Signature
As~nt to City ManagerL!/1{~
----- - ~._~ .~ -~~~- -
Department Name City J\tt'oi11ey ! Finance
S\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
, .
1 RESOLUTION NO. R08-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 i APPROVING AND AUTHORIZING THE CITY
6 MANAGER TO EXECUTE AMENDMENT NO 1. TO
7 I TASK ORDER NO. U08-1 IN THE AMOUNT OF
8 $24,280.00 WITH GHD CONSULTING TO ASSIST THE
9 UTILITIES DEPARTMENT TO INTEGRATE
10 EXISTING LEGACY, PROPOSED SYSTEMS IN
11 DEVELOPING ITS ASSET MANAGEMENT
12 PROGRAM; AND PROVIDING AN EFFECTIVE DATE.
13
14
15 WHEREAS, an Asset Management Program is an integrated collection of
16 information systems, advanced operating management techniques and best available
17 technologies that will be required to effectively maintain and renew the Utilities
18 infrastructure; and
19 WHEREAS, The program will enable the Utilities to balance the use and
20 exploitation of the infrastructure with renewal and replacement efforts; and I
I
21 WHEREAS, the City Commission of the City of Boynton Beach upon I
I
I
22 recommendation of staff, deems it to be in the best interest of the citizens of the City of I
I
Boynton Beach to authorize execution of Task Order U08-l in the amount of $23,760.00 I
23 I
I
24 with GHD Consulting. I
25 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
I
27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as I
28 being true and correct and are hereby made a specific part of this Resolution upon adoption
29 hereof.
30 Section 2. The City Commission of the City of Boynton Beach, Florida does
S:ICAIRESOlAgreementslTask - Change OrderslGHD U08-1 AMP doc
1
1 hereby approve and authorize the City Manager to execute /\mendment'\Jo. ! to I ask ( lrc!e!
2 U08-1 in the amount of $24,280.00 with GHD Consulting for assistance in integrating
31 existing legacy, proposed, and new systems in developing its Asset Management Program, a
i
41 copy of which is attached hereto as Exhibit "A".
5 Section 3. This Resolution shall become effective immediately upon passage,
61 I PASSED AND ADOPTED this day of March, 2009.
! '
I,
i i
71 ;
II
81 : CITY OF BOYNTON BEACIi, FLORIDA
Ii
911
10 Ii ~ -----
1111 Mayor ~ Jerry Taylor
121 i
! ~
13 i !
II
1411 Vice Mayor ~ Jose Rodriguez
15 !
1611 _ _ __,_~ __.__. _____ ._.___.__'___m_.________~.__
1711 Commissioner - Ronald Weiland
18 I
191 i ---_.._-~--_.- ._~-~ -~,._---~-----
1 '
20 Ii Commissioner ~ Woodrow L. Hay
~;! !
II ~--- - ~- ----------.
2311 Commissioner - Marlene Ross
24 I ATTEST:
25 I
26 i ------------
27 I Janet M. Prainito, CMC
28 I City Clerk
29 I
30 I
31 I (Corporate Seal)
32
S ICAIRESOlAgreementslTask - Change OrderslGHD U08-1 AMP doc
2
~ --I
m CLlENTSIPEOPLEIPERFORMANCE
.....
February 11, 2009
City of Boynton Beach Our ref: 86/11091/261
124 E. Woolbright Road Your ref:
Boynton Beach, FL 33435
Attn: Kofi Boateng, Director of Utilities
Dear Kofi
Utilities Department - Asset Management Program
Task Order 2 - Asset Management Systems Integration Part 1
Introduction
Boynton Beach's Utility Department [Department] requires the generation of an asset management program
improvement roadmap towards achieving the vision of the Department as a world class utility.
In an effort to build the capacity of the Department's staff to apply the principles and practices of asset
management Task Order 1 has been successfully completed, with the results of the gap analysis against
asset management best practices and a recommended strategic work plan contained in a Technical
Memorandum for Task Order 1.
The report on Task Order 1 includes a proposed next step, which is to develop a systems integration
roadmap that enables maintaining the existing functionality of the SunGard system while incorporating new
functionality contained in the Mintek system.
This Task Order 2 proposal has been developed to meet the requirements of the Department for this next
step.
Scope of Services
Task 1: Map Required Functionality
Consultant will work with Department staff to determine what processes require interaction between the
SunGard and Mintek systems. The Department will gather and transmit in a timely manner to Consultant all
materials it deems relevant to these processes. In addition to any documentation, interviews will be
conducted with key personnel to fully understand all levels at which the two systems need to interface.
Included in this task will be a review of the effectiveness of the two systems by analyzing the implementation
and utilization of each system. The analysis of the implementation will focus on the way in which each
system is available to a business unit - the level and extent of the implementation; while, the analysis of the
utilization will focus on the way in which each system is actually being used by a business unit in terms of the
quantity, quality and consistency of the data and information.
GHD Consulting Inc. Suite 215M 222 South Church Street Char'one NO>tr, Carolina 28202 USA
T 1 7043424910 F 1 70434:0 4911 E cltmail@glldusccr!l W WViW (Jl1d llS.CU\fI
ll!<~~
f>!.~
Task 2: Compare Required Functionality with Current Functionality
Consultant will work with Department staff to determine what interfaces currently exist between the SunGard
and Mintek systems, as well as who provides those interfaces. Using data gathered in Task 1, Consultant
will develop a comparison chart between required functionality and current functionality in order to succinctly
show:
. Required, existing functionalities with interface provider (SunGard, Mintek or a third party)
. Required, non-existing functionalities
. Optional functionalities - either already provided or not provided
Consultant will then facilitate the prioritization of the required, non-existing functionalities in preparation for
meetings with vendors.
Task 3: Consult with SunGard and Mintek
With the functionality chart created in Task 2, Consultant will facilitate meetings with the Department and
representatives from SunGard and Mintek (separately and/or jointly). These meetings will focus on
determining:
. If any previously unknown solutions already exist within SunGard or Mintek
. Which vendor is best equipped and/or willing to provide interfaces
. The feasibility of developing and providing system interfaces
. The cost associated with any interface development
During this process the Consultant will develop a scoring sheet to record and illustrate the interfacing
capabilities of each vendor in reference to each required functionality
Task 4: Develop Systems Integration Roadmap
Upon completion of consultations with SunGard and Mintek, Consultant will present recommendations in the
form of an implementation roadmap. The road map will take into account all information gathered on the
interfacing capabilities of SunGard and Mintek, and will outline how to move forward with interfacing the
required functionality of the two systems.
Task 5: Develop Asset Management Program Roadmap
Using the gap analysis findings from Task Order 1 and the systems integration results from Tasks 1 - 4.
Consultant will develop an Asset Management Program Roadmap for the Utilities Department. This
roadmap will structure all recommendations for the Department in the form of a staged program of tasks.
prioritized based, primarily, upon the gap analysis findings. The roadmap will incorporate the Systems
Integration Roadmap as a subset.
86/11091/261 "
k. ~
~
Task 6: Workshop on the Roadmap at Boynton Beach
Consultant will present a draft of the Asset Management Program Roadmap to the Department in Boynton
Beach in a facilitated workshop.
The objective of the workshop is to work through the structure of the recommendations to validate the way
that they have been grouped together in tasks, and to work through the timing of the tasks to confirm or
modify the way that they have been prioritized and the overall length of the program.
Following the workshop a final roadmap will be developed and forwarded to the Department.
Contract Reference
Consultant Agreement between the City of Boynton Beach and GHD Consulting Inc., dated January 14,
2008.
Additional Services
Anything that may be needed and can or may be assigned by an amendment/change to the Task Order.
Obligations of the City
Tasks 1, 2, and 6 will require Department staff be made available. It is optional for Department staff
participation in Task 3.
Compensation
To reduce administrative costs, this project is priced as a lump sum professional services project with
invoices rendered monthly.
Consultant's professional fees for conducting the full scope of services outlined herein are $26,280.00; a
detailed table of labor costs and expenses is contained below.
In addition, Consultant's estimated out of pocket expenses, largely for travel (three trips to Boynton Beach
for Wayne Francisco and Joe North for a total of 10 days on-site), are estimated at approximately $5,000.
All travel expenses will be billed at cost with receipts provided.
Table 1 Professional Fees by Task with Expenses
Task labor Hours labor Cost Expenses 1 Total
1 40 $5,840.00 N/A 2 $5,840.00
2 16 $2,480.00 N/A 2 $2,480.00
3 32 $4,960.00 $2,000.00 $6,960.00
4 32 $4,240.00 N/A $4,240.00
5 10 $1,280.00 N/A $1,280.00
86/11091/261 3
k~~
~~
-----~---- -. _.._~--_.__._.._-_.._-,~ __on ._..._~_ - ----. __.._.____n________.._
Task Labor Hours Labor Cost Expenses 1 Total
.------..-.--- .
6 16 $2,480.00 $1,000.00 $3,480.00
----------.,--.-- --- ------- --"- - ~--_.._--_.-
Totals 146 $21,280.00 $3,000.00 $24,280.00
-.--.------------- ----,-.--
1 Expense amounts are estimated only - actual costs will be billed at cost, by the consultant, with receipts.
2 Expenses for tasks 1 and 2 (estimated: $2.000) will be billed to Task Order 1 to utilize the expenses budget (balance: $2,044.59)
Table 2 Professional Fees by Labor Classification
Staff Classification Labor Rate Labor Hours Total
--~--_._-----------_.,---_.- _.._--------~-~-_.._-
Wayne Francisco Project Director $200/hour 58 $11,600.00
~--------------
Joe North Project Manager $110/hour 88 $9,680.00
--- --------.-.---..-
Totals $21,280.00
Schedule
Consultant is to begin work on this assignment within three weeks upon receipt of notice to proceed
The Department's Project Manager and Consultant's Project Manager will mutually select the on-site work
dates.
Execution of this scope is expected to be completed within 45 calendar days from commencement of work
subject to availability of information systems vendors.
86/11091/261 4
b ~
E
~
APPROVED BY:
CITY OF BOYNTON BEACH, FLORIDA
By:
Kurt Bressner
City Manager
Dated this day of ,2009
SUBMITTED BY:
GHD Consulting Inc.
By:
Wayne Francisco
Service Group Manager
Dated this day of ,2009
86/11091/261 5
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.3
AGENDA ITEM REQUEST FORl\...
Requested City Comrnission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o Decernber 16. 2008 December 1,2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) rgj March 3, 2009 February 17, 2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon)
o February 3, 2009 January 19, 2009 (Noon) o April 7, 2009 March 16,2009 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM rgj Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Execute the 2nd Amendment (attached as Exhibit A) to the Interlocal Agreement between the Boynton Beach Community
Redevelopment Agency and the City to provide for the installation of public improvements on SE 4th Street to reflect the
revised CRA cost to $973,000 and formally defer payment until TIF funding is received in FY 2010/2011.
EXPLANATION:
On February 7, 2006, the City and CRA entered into an Interlocal Agreement for the purpose of sharing the cost of various
improvements along the SE 4th Street Corridor. On November 18, 2008 the City and CRA Boards approved Amendment No.
1 to the ILA (attached as Exhibit B) updating and amending the scope of work on the project as well as the project cost
estimates. During the discussion, both the CRA Board and City Commission agreed to include additional funding (total of
$300,000) to expand the scope of the project to the north up to Ocean Avenue. The additional work included primarily
streetscape improvements. The boards agreed to split the estimated cost of $300,000. The additional work increased the
CRA's contribution to $1,273,000. During budget discussions in 2008 the City Manager agreed to allow the deferral of the
CRA's contribution to the project to FY 2010/2011 at which time TIF funding would be available and payment would be
made to the City.
On May 20,2008 the CRA received notification (attached as Exhibit C) of an allocation of District IV Gas Tax Funding in
the amount of $300,000 from former Palm Beach County Commissioner Mary McCarty. These funds were available to offset
costs of various beautificationlstreetscape elements of the project. Subsequently, CRA and City staff determined that these
funds should go directly to the City, thus reducing the CRA's fmancial obligation to $973,000 ($1,273,000 - $300,000).
The attached Amendment No.2 to the ILA reflects the amended CRA contribution amount of$973,000 and includes the
deferral of the payment of the funds to the City to FY 2010/2011.
Amendment No.2 to the ILA was approved by the CRA Board on February 10,2009.
PROGRAM IMP ACT:
This amendment updates the ILA between the CRA and the City for the SE 4th Street Project identifying the amended CRA
contribution and payment date.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMP ACT:
The City will enter into lnterlocal Agreement with Palm Beach County for receipt of the $300,000 grant funding for
streetscape elements in the project. The eRA contribution of $973 ,000 will be deferred to FY 20 I 0/20 11 at which time the
City will receive the funds.
AL TERNA TlVES: Do not execute Amendment No.2 to the ILA.
EXHIBITS:
A - Second Amendment to the ILA between the City and the CRA
B - First Amendment to the ILA between the City and the CRA
C - A ward letter from PBC for the $300,000 allocation of gas tax funds ^l
J-
;;if J;'(4~
,. {;~.~.~/~
Department Head's Signature City Manager's Signature
Assistant to City Manager ~
Department Name City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
, .
1 RESOLUTION NO. R09-
2
3 I'
I! A RESOLUTION OF THE CITY COMMISSION OF
4 I'
5 BOYNTON BEACH, FLORIDA, APPROVING AND
6 AUTHORIZING THE MAYOR TO EXECUTE
7 AMENDMENT NO.2 TO THE AGREEMENT BETWEEN
8 THE CITY OF BOYNTON BEACH AND THE BOYNTON
9 BEACH COMMUNITY REDEVELOPMENT AGENCY
10 TO PROVIDE FOR THE INSTALLATION OF PUBLIC
11 IMPROVEMENTS ON SOUTHEAST 4TH STREET AND
12 REFLECT THE REVISED CRA COST; AND
13 PROVIDING AN EFFECTIVE DATE.
14
15
16 WHEREAS, on February 7, 2006, the City and CRA entered into an Interlocal
17 Agreement for the purpose of sharing the costs of various improvements along SE 4th Street
18 corridor from Southeast 2nd A venue to Southeast 1 ih A venue which improvements are located
19 within the boundaries of the CRA; and
20 WHEREAS, on December 9,2008, the City and CRA entered into Amendment No 1
21 to the Interlocal Agreement; and
22 WHEREAS, the CRA received notification of an allocation of District IV Gas Tax
23 Funding in the amount of $300,000.00 to offset costs of various beautification/streetscape
24 elements of the project. These funds will go directly to the City thereby reducing the CRA's
25 financial obligation to the City regarding the Interlocal Agreement; and
26 WHEREAS, the City Commission of the City of Boynton Beach, upon
27 recommendation of staff, deems it to be in the best interests of the residents and citizens of the
28 City of Boynton Beach to approve Amendment No.2 to the Interlocal Agreement between the
29 City of Boynton Beach and Boynton Beach Community Redevelopment Agency to provide
30 for the installation of public improvements on Southeast 4th Street.
SICA\RESO\Agreements-lnterlocals.ILA with eRA SE 4TH STREET Amendment No 2 doc
I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
2 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
" Section 1. Each Whereas clause set fo rth above IS true and correct and
.)
4 incorporated herein by this reference.
5 Section 2. The City Commission of the City of Boynton Beach. Florida does
6 hereby approve and authorize the Mayor to execute Amendment No. 2 to the Interloca1
7 Agreement between the City of Boynton Beach and the Boynton Beach Community
8 Redevelopment Agency to provide for the installation of public improvements on Southeast
9 4th Street a copy of said Amendment is attached hereto as Exhibit "A".
]0 Section 3. That this Resolution shall become effective immediately upon passage.
II PASSED AND ADOPTED this day of March. 2009.
12 CITY OF BOYNTON BEACH. FLORIDA
13
14
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15 Mayor ~ Jerry Taylor
]6
17
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18 Vice Mayor -- Jose Rodriguez
19
20
! ----.---..-.--------"." ------ --_.-
21 Commissioner - Ronald Weiland
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22 !
-" \
~.)
-~--- -- ~---~,---,....,..- -- . ----.---.--------
24 ! Commissioner- Woodrow L Hay
i
25 i
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26 i
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i .._--------- -~----- .- ---- --
27 I Commissioner - Marlene Ross
28 IA TTEST:
,
29 I
i
30 ,
31 panet M. Prainito, CMC
'") (City Clerk
.,-
"
.) -'
34 \(Corporate Seal)
's.\c AIRESOIAgreementsllnterlocalsJL^ WIth eRA SF 4TH STREETAmendmcnt No 2 doc
EXHIBIT A
SECOND AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN THE BOYNTON BEACH
COMMUNITY REDEVELOPMENT AGENCY AND THE CITY OF BOYNTON BEACH TO
PROVIDE FOR THE INSTALLATION OF A PUBLIC IMPROVEMENTS ON SOUTHEAST 4TH
STREET
This Second Amendment to the Interlocal Agreement, is made and entered into this
_ day of 2009, by and between the BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY, hereinafter referred to as "CRA" and the CITY OF BOYNTON
BEACH, a municipal corporation of the State of Florida, hereinafter referred to as "City," and
WITNESSETH;
WHEREAS, the CRA and the City entered into an Interlocal Agreement dated
February 7,2006 (the "Interlocal Agreement"); and
WHEREAS, the CRA and the City entered into Amendment No. 1 to the Interlocal
Agreement dated December 9, 2008; and
WHEREAS, the CRA and the City agree to amend the Interlocal Agreement as
hereinafter set forth.
NOWTHEREFORE, In consideration of the terms and provisions hereof and other
good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by each of the parties it is agreed as follows;
1. Section 3. COMPENSATION is hereby amended by revising the following
Paragraph 3.02 to read as follows;
3.02 The Table 1 'CRA Share' of $1,273,000 will be reduced to $973,000 upon the receipt
of the Count grant in the amount of $300,000, which grant although awarded to the CRA will
be paid directly to the City. Such grant is expected to be paid no later than September 30,
2009. The remaining balance to be paid by the CRA to the City of $973,000 will be paid to
the City upon billing by the City after the receipt of Tax Increment Revenue from the City of
Boynton Beach and Palm Beach County for the Fiscal Year 2010/2011. However, if
construction related to the CRA Share is not completed, no funds will be expended until and
unless such construction is completed and the CRA receives supporting documentation of
such completion of the CRA Share. Payments shall be made by the CRA no later than thirty
(30) days after receipt of an invoice and the supporting documentation from the City. Said
payments will be made payable to the City of Boynton Beach and mailed to Attn: Finance
Department, City of Boynton Beach, 100 E. Boynton Beach Boulevard, Boynton Beach,
Florida 33425. In the event of any dispute between the City and consultant(s) or
contractor(s) over the right to receive all or any payments under the contracts(s), the CRA
shall comply with the direction of the City and shall be indemnified by the City as set forth in
Section 6 below.
C:\Documents and Settings\laverrierel\Local Settings\Temporary Internet Files\OLK5B\Amendment No 2
- 4th Street ILA.doc
2. In all other respects, the parties ratify and confirm the Interlocal Agreement dated
February 14, 2006 and Amendment NO.1 dated December 9,2008.
IN WITNESS WHEREOF, the parties have set their hands and seals this _ day of
,2009.
BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY, a public
agency organized and existing under the laws of
the State of Florida.
By:
Jerry Taylor, Chairman
Approved as to Form:
Jim Cheraf, Esquire
CITY OF BOYNTON BEACH, a municipal
corporation organized and existing under
The laws of the State of Florida.
By:
Jerry Taylor, Mayor
Janet M. Prainito, CMC
City Clerk
CITY SEAL
C:\Documents and Settings\laverrierel\Local Settings\Temporary Internet Files\OLK5B\Amendment No 2
- 4th Street ILA.doc
. .
EXHIBIT B
1 RESOLUTION NO. ROB- '3 <<&
2
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 BOYNTON BEACH, FLORIDA, APPROVING AND
6 AUTHORIZING THE MAYOR TO EXECUTE
7 AMENDMENT NO.1 TO THE AGREEMENT BETWEEN
8 THE CITY OF BOYNTON BEACH AND mE BOYNTON
9 BEACH CO~UNITY REDEVELOPMENT AGENCY
10 TO PROVIDE FOR THE INST ALLA TlON OF PUBLIC
II IMPROVEMENTS ON SOUTIlEAST 4TH STREET; AND
12 PROVIDING AN EFFECTIVE DATE.
13
14
15 WHEREAS, on February 7, 2006, the City and eRA entered into an Interlocal
16 Agreement for the purpose of sharing the costs of various improvements along SE 4rl1 Street
17 corridor from Southeast 2nd A venue to Southeast 12th A venue which improvements are located
18 within the boundaries of the CRA; and
19 WHEREAS, some features were eliminated from the project scope either for cost or
20 constructability reasons while a noteworthy addition to the scope of work is the design of a
21 12-inch diameter reclaimed water main through the project area as part of the City's Phase 1
22 reclaimed water main improvements; and
23 WHEREAS, the CRA and City have agreed to the cost-sharing strategy depicted in
24 Table 1 of the Agreement; and
25 WHEREAS, the City Commission of the City of Boynton Beach. upon
26 recommendation of staff, deems it to be in the best interests of the residents and citizens of the
27 City of Boynton Beach to approve Amendment No. 1 to the Interlocal Agreement between the
28 ity of Boynton Beach and Boynton Beach Community Redevelopment Agency to provide
29 or the installation of public improvements on Southeast 4th Street.
30 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
:'CA\RESO\A~reemenu\Jnlerloc;alilLA with eRA SE 4TH STREET Amendment No I.dol:
Ii
I THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
2 Section 1. Each Whereas clause set forth above is true and correct and
3 I incorporated herein by this reference.
4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby approve and authonze the Mayor to execute Amendment No. 1 to the I nterlocal
6 Agreement between the City of Boynton Beach and the Boynton Beach Community
7 Redevelopment Agency to provide for the installation of public improvements on Southeast
8 4th Street, a copy of said Agreement is attached hereto as Exhibit "A".
9 Section 3. That this Resolution shall become effective immediately upon passage.
10 PASSED AND ADOPTED this ~ day of November, 2008.
II
12
13
14
15
16
17
18 I
19
20
21
22
23
24
25
26
27 A TrEST:
28 .~
29
30
31
32
33
34
Bl&ILA with eRA SE 4TH STREETAmcndmcnt No I.doc
~,..~ _\""'t?
\ "\'- ') ,- '> '>
AMENDMENT NO.1 TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY
OF BOYNTON BEACH AND THE CITY OF BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY TO PROVIDE FOR THE INST ALLA TION OF A
PUBLIC IMPROVEMENTS ON SOUTHEAST 4TH STREET
THIS AGREEMENT, made and entered into on the qt:t.. day of fi~~tt-
200S by and between:
CITY OF BOYNTON BEACH, FLORlDA
a Florida municipaJ corporation
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425
(hereinafter referred to as "CITY")
AND
CITY OF BOYNTON BEACH
COMMUNITY REDEVELOPMENT AGENCY,
a Public Agency of the State of Florida
915 South Federal Highway
Boynton Beach, Florida 33435
(hereinafter referred to as "CRA")
WIT N E SSE T H:
WHEREAS, CITY AND CRA (the "Parties") desire to install public improvements,
including, but not limited to on-street parking, sidewalks. stonnwater drainage, sttreetlights,
water, and landscaping within the right of way for Southeast 4111 Street from Southeast 12th
Avenue to Southeast 2nd Avenue (the "Improvements"), which public improvements are located
within the boundaries of the eRA; and
WHEREAS, the Parties have negotiated and desire to enler into an Interlocal Agreement
("Agreement") for the Parties to share in the cost of design, instalJation, and construction of the
Improvements (the "Project"); and
WHEREAS. the Improvements are to be designed, installed and constructed pursuant to
Amendment No. I to Task Order No. U04-16-02 with PBS&J ("Amendment 1 ") and subsequent
amendments; and
WHEREAS, CITY and CRA have determined that it is mutually beneficial and in the best
interests of the citizens and residents of both cities to enter into this Agreement; and
WHEREAS, Part I of Chapter ]63, Florida Statutes, as amended (the "lnterlocal
Cooperation Act"). permits the Governmental Units. as public agencies under the lnterlocal
Cooperation Act. to enter into interlocal agreements with each other to authorize one governmental
Page I
S.\CA\CRA\CRA l"lerlo"", <SE4lh Street) Amendmenl (110408) PVM (rev 111408).1100
party to exercise, on behalf of the other governmental unit, jointly held powers, privileges or
authorities which each such Governmental Unit shares in common and which each might exercise
separately, permitting the Governmental Units to make the most efficient use of their power by
enabling them to cooperate on a basis of mutual advantage and thereby provide services and
facilities in a manner and pursuant to fonns of governmental organization that accords best with
geography, economy, population and other factors influencing the needs and development of such
Governmental Units; and
WHEREAS, this lnterlocal Agreement will become effective upon filing with the Clerk of
the Court in the Fifteenth Judicial Circuit in accordance with the provisions of the lnterlocal
Cooperation Act; and
WHEREAS, CITY hereby represents to eRA that it has the authority, pursuant to the
Interlocal Cooperation Act, to execute any and all documents necessary to effectuate and to
implement the tenns of this Agreement; and
WHEREAS, CRA hereby represents to ClTY that it has the authority, pursuant to the
Interlocal Cooperation Act, to execute any and all documents necessary to effectuate and to
implement the terms of this Agreement; and
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreements hereinafter set forth, the Parties hereto agree as follows:
Section 1. RECIT ALS
1.01 The above recitals are true and correct and are incorporated herein.
Section 2. TERM OF AGREEMENT
2.01 This Agreement shall be effective upon the approval of both parties and shall terminate at
the conclusion of the Project. This Agreement may be tenninated pursuant to Section 9 of this
Agreement.
2.02 This Agreement shall not be binding on the eRA until the Community Redevelopment
Plan is amended to reflect the eRA'S involvement in this project.
2.03 At the conclusion of the Project, the Parties acknowledge and agree that the CITY shall
own, and be responsible for the maintenance and liability associated with the Improvements.
Section 3. COMPENSATION
3.0] The Parties agree that the cost for the Project shall be shared by the Parties in accordance
with the terms of this Agreement. The cost of the Project includes all architectural,
engineering, construction, and consulting fees associated with the planning. construction,
and completion of the Project. The estimated costs, and cost sharing for the engineering
and construction of the Project shall be as follows:
Page 2
S:\CA\CRA\CRA Intcrlocal (SE41h Slr..O Amcndmcnl(II0408) PVM (rev 11140Y),doc
TABLEt
1 Potential Net
Description Cost Grant Outlay eRA Share City Share
After
Funds Grants
Construct all water,
storm water, sewer laterals,
sidewalks, curbs, medians, $4,750,952 $995,663 $3,755,288 $1.123,000 $3,718,802
pavement and conduits for
future lighting
Add itional cost to expand
construction from SE 2nd
Ave. to Ocean Ave.-
including landscaping in
center median and along $300.000 0 $300,000 $150,000 $150,000
west side only; center median lights; replacement
of FPL poles, and new
sidewalk along west side.
TOTAL $5,050,952 5995,663 $4,055,288 51,273,000 $3,868,802
3.02 Upon completion of portions of the Project, CRA shall pay CITY the eRA's share of the
costs of construction. Payments shall be made according to a schedule of payments set
forth in the contract(s} entered into by the CITY and upon written certification with
supporting documentation by the CITY, that the task or tasks required of the
contractor(s), as appropriate, for the requested progress payments have been successfully
completed. Payments shall be made by the eRA no later than fourteen (14) days after
receipt of an invoice and the supporting documentation from the CITY. Said payments
will be made payable to the City of Boynton Beach and mailed to Attn: Finance
Department, City of Boynton Beach, 100 E. Boynton Beach Boulevard, Boynton Beach,
Florida 33425. In the event of any dispute between the CITY and consultant(s) or
contractor(s) over the right to receive all or any payments under the contract(s), the eRA
shall comply with the direction of the CITY and shall be indemnified by the CITY as set
forth in Section 6 below.
Section 4. DUTIES AND RESPONSIBILITIES OF CITY
4.01 CITY shall be responsible for preparing contract documents, advertising for bids for the
Project, selecting the contractor to construct the Project, supervising the Project, and
insuring completion of the Project in accordance with the description of the Project as
Page 3
S:\CA\CRA\CRA Inletlocal (SE4Ih Street) A_ndmenl (II 0408) PVM (rev 111408) doc
contained in Exhibit" An which is attached hereto and incorporated herein by reference.
The CITY shall provide the CRA with copies of all executed contracts in connection with
the Project and shall keep the CRA regularly informed as to its progress.
4.02 CITY will make available appropriate staff to work with CRA staff in the planning and
construction of the Project. It is further understood and agreed that, nothwithstanding the
CRA 's participation in the planning of the Project and providing assistance in overseeing
the construction of the Project, the CITY retains all responsibility for compliance with the
terms and provisions of the various design and construction contracts as the Project
moves forward and for enforcement of the various contracts' terms as against the
consultant(s) and contractor(s).
4.03 CITY will make all payments it is responsible for making in connection with the Project
in a timely manner and will hold CRA harmless and will defend CRA against any claims
by any consultant(s) or contractor(s) that CITY has improperly failed to make required
payments under any Project contract(s), except insofar as any failure to make timely
payment is due to CRA's failure to comply with its payment obligations pursuant to this
Agreement.
Section 5. DUTIES AND RESPONSIBILITIES OF CRA
5.01 CRA will make available appropriate staff to ~ork with CITY staff in the planning and
construction of the Project.
5.02 When requested, CRA shall provide CITY with docwnentation in its possession,
including, but not limited to maps, surveys, and photographs in order to assist with the
design and construction of the Project. Nothing contained herein shall require CRA to
create documentation it does not presently possess unless agreed to by the parties in
writing and included as an addendum to this Agreement.
5.03 CRA will make all payments it is responsible for making in connection with the Project
and as set forth herein in a timely manner and will hold CITY harmless and will defend
CITY against any claims made by any consultant(s) or contractor(s) that CITY has
improperly failed to make timely payment due to CRA's improper failure to comply with
its payment obligations pursuant to this Agreement.
Section 6. INDEMNIFICATION, SOVEREIGN IMMUNITY, and INSURANCE
6.01 Without waiver of limitation as per Section 768.28(5), Florida Statutes, and to the extent
permitted by law, the CITY and CRA agree to indemnify and hold hannless each other from
any claims, losses, demand, cause of action or liability of whatsoever kind or nature that the
CITY or CRA, or either party's agents or employees mayor could incur as a result of or
emanating out of the terms and conditions contained in this Agreement, that result from
CITY's or CRA's or any consultant's or contractor's negligence or willful conduct (or that
of their respective agents or employees) or from breach of this Agreement.
Page 4
S \CA\CRA\CRA Inlerlocal (SE4Ih Slreet) Amendment (110408) PVM (rev 111408).doc
6.02 CITY and CRA shall maintain at their own cost and expense all insurance policies providing
coverage for liability protection in accordance with state law. Certificates of Insurance
reflecting evidence of the required insurance shall be filed with the CITY's Risk Manager
and with the CRA's Controller, respectively. prior to or at the time of execution of the
Agreement. These Certificates shall contain a provision that coverages afforded under these
policies win not be cancelled until at least forty-five (45) days prior written notice has been
given to the other party. Policies shall be issued by companies authorized to do business
pursuant to the laws of the State of Florida. Financial Ratings must be not less than "A. VI"
in the latest edition of "Best Key Rating Guide", published by A.M. Best Guide.
Section 7. RECORDS
7.01 CRA and CITY shan each maintain their own respective records and documents
associated with this Agreement in accordance with the requirements set forth in Chapter
119, Florida Statutes. All such records shall be adequate to justify all charges, expenses,
and costs incurred in accordance with generally accepted accounting principles. Each
party shall have access to the other party's books, records and documents as required in
this Agreement for the purpose of inspection or audit during nonnal business hours
during the tenn of this Agreement and for at least three (3) years after completion of the
Project.
Section 8. ASSIGNMENT
8.01 The respective obligations of the parties shall not be assigned, in whole or in part without
the written consent of the other party.
SeCtiOD 9. TERMINA TIONIDEFAUL T
9.01 Prior to the Boynton Beach City Commission approving a contract for the construction of
the Project, this Agreement may be tenninated by either party upon thirty (30) calendar
days written notice.
9.02 If either party fails to perfonn or observe any of the material tenns and conditions of this
Agreement for a period of ten (10) calendar days after receipt of written notice of such
default from the other party, the party giving notice of default may be entit.1ed, but is not
required, to seek specific perfonnance of this Agreement on an expedited basis, as the
perfonnWlce of the material tenus and conditions contained herein relate to the health,
safety. and welfare of the residents subject to this Agreement. failure of any party to
exercise its right in the event of any breach by the other party shall not constitute a
waiver of such rights. No party shall be deemed to have waived any failure to perform by
the other party unless such waiver is in writing and signed by the other party. Such
waiver shall be limited to the terms specifically contained therein. This section shall be
without prejudice to the rights of Wly party to seek a legal remedy for any breach of the
other party as may be available to it in law or equity.
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S:\CA\CRA\CRA lnterloc.1 (SE4t11 Street) Amend_n! (I HMO!) PVM (",,, 111408).do.:
Section 10. COMPLIANCE WITH LAWS
10,01 CITY and eRA shall comply with all statutes, laws, ordinances, rules, regulations and
lawful orders of the United States of America, State of Florida and of any other public
authority which may be applicable,
Section 11. VENUE
11.01 Any and all legal actions necessary to enforce the terms of this Agreement shall be
conducted in the Fifteenth Judicial Circuit in and for Palm Beach County, Florida, or, if
in federal court, in the United States District Court for the Southern District of Florida.
Section 12. GOVERNING LAW
12.01 The validity, construction and effect of this Agreement shall be governed by the laws of
the State of Florida.
SeCtiOD 13. ENTIRE AGREEMENT
13.01 This Agreement contains the entire understanding of the parties relating to the subject
matter hereof superseding all prior communications between the parties whether oral or
written, and this Agreement may not be altered. amended, modified or otherwise changed
nor may any of the terms hereof be waived, except by a written instrument executed by
both parties. The failure of a party to seek redress for violation of or to insist on strict
performance of any of the covenants of this Agreement shall not be construed as a waiver
or relinquishment for the future of any covenant, telm. condition or election but the same
shall continue and remain in full force and effect.
Section 14. SEVERABILITY
14,01 Should any part, term or provision of this Agreement be by the courts decided to be
illegal or in conflict with any law of the State, the validity of the remaining portions or
provisions shall not be affected thereby.
Sedion 1 S. CONTRACT ADMINISTRATORS
15.01 The Contract Administrators for each party shall be as follows:
CITY:
Kofi Boateng, Utilities Director
City of Boynton Beach
124 E. Woolbright Road
Boynton Beach, FL 33435
Telephone (561) 742- 6401
Facsimile (954) 742-6298
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S:ICAICRAICRA lnterlonl (SE4Ih Slrecl) Amendment (11040&) PVM (rev 11140&).doc
CRA: Lisa A. Bright, Executive Director
Boynton Beach CRA
915 South Federal Highway
Boynton Beach, FL 33435
Telephone (561) 737-3256
Facsimile (561) 737-3258
Section 16. NOTICES
16.01 Whenever either party desires to give notice to the other, such notice must be in writing
and sent by United States mail, return receipt requested, courier, evidenced by a delivery
receipt, or by overnight express delivery service, evidenced by a delivery receipt,
addressed to the party for whom it is intended at the place last specified; and the place for
giving of notice shall remain until it shall have been changed by written notice in
compliance with the provisions of this paragraph. For the present, the parties designate
the following as the respective places for giving of notice.
CITY: Kurt Bressner, City Manager
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33425
Copy To: James A. Cherof, Office of the City Attorney
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Boulevard, Suite 200
Fort Lauderdale, Florida 33308
eRA: Vivian Brooks, Assistant Director
Boynton Beach CRA
915 South Federal Highway
Boynton Beach, Florida 33435
Copy To:
James A. Cherof, Esquire
Goren, Cherof, Doody & Ezral, P.A.
3099 East Commercial Boulevard, Suite 200
Fort Lauderdale, FL 33308
Sedion 17. INTERPRET A TION
17.01 This Agreement shall not be construed more strictly against one party than against the
other merely by virtue of the fact that it may have been prepared by counsel for one of the
parties.
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S:\CAICRA\CRA Intcrlcx:al (SE4th Street) Amendment (110408) PVM (rev 111408).doc
IN WITNESS WHEREOF, the CITY OF BOYNTON BEACH and the BOYNTON
BEACH COMMUNITY REDEVELOPMENT AGENCY have caused these presents to be
executed in their respective names by the proper officials the day and year first above written.
CITY OF BOYNTON BEACH a municipal
corporation organized and existing under the laws
of the State of Florida
By j~<I~
f Jerry u ylor,' ayor
)
BOYNTON BEACH COMMUNJTY
REDEVELOPMENT AGENCY, a public agency
organized and existing under the laws of the State
ofFJorida ~ ~~
By:
~o~air
ire
Page 8
S:\CAICRAICRA Inlerlocal (SE4lh Street) Amendmenlll10408) PYM (rev 111408)clean final doc
EXHIBIT C
May 20, 2008
P.O. Box 1989
West Palm Beach. FL 33402.1989
(561) 355-2001
PAX: (561) .355.3990 Ms. Lisa Bright
w\IIw.pbcgov.com Executive Director
Boynton Beach CRA
915 South Federal Highway
. Boynt n Beach, FL 33435
I
/
~~. s. Bri8ht:
Palm Beach County ~',-.J-'-(/-
Boam of County . r' /f~lmal notification that I am awarding an allocation of
Commissioners f$ 00,000 from the District IV Gas Tax Fund to the Boynton Beach
Addie L. Greene. Chairperson btommunity Redevelopment Agency for the SE 4th Street Improvement
Jeff Koons. Vice Chair Project.
l<aren T. Marcus Your request and a copy of this letter are being forwarded to Owen
Hoberl J. l<anjian Miley, Special Projects Cooi'dinator in the Engineering Department at
the County to prepare the appropriate agreement for processing.
Mary McCarty
Burl Aaronson As always, it is a pleasure to assist the Boynton Beach Community
Jess R. Sanmmaria Redevelopment Agency in this beautification project. If you have any
questions or concerns, please do not hesitate to contact me.
Sincerely,
County Administrator !2/~
Robert Weisman .. / L t.-l.C,
Mary ,art Y' - '" ._~.~
Commissioner, Di.ict1'V
Palm Beach mty Commission
'An Equal Opportunity
Af./inlldfli.e Ifetion Emplo;yp'
@ prinled on recycled papar
VI.-CONSENT AGENDA
ITEM C.4
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 16, 2008 December 1, 2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
o January 6, 2009 Decernber 15,2008 (Noon) [gI March 3, 2009 February 17, 2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16,2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM rgj Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION: Enter into a Reimbursement Agreement with Palm Beach County to accept District IV Gas Tax
Funds in the amount of $300,000 to be used for streetscape elements on SE 4th Street south of Ocean Avenue to SE 12th
A venue.
EXPLANATION: The CRA secured $300,000 in funding from District IV Gas Tax funds to be used for the streetscape
elements along SE 4th Street (see attached award letter). Since the City is managing the design and construction of the
project, CRA staff directed the County to make the City the recipient of the funds rather than the CRA.
The streetscape improvements will be completed as part of the infrastructure upgrades to SE 4th Street. Streetscape elements
will include new sidewalks, medians for future plantings and the creation of on-street parking spaces. The entire project cost
for the infrastructure and streetscape elements is $5,050,952 with the CRA's share being $1,273,000 prior to the deduction of
the County grant on behalf of the CRA.
PROGRAM IMP ACT: The infrastructure and streetscape improvements associated with the SE 4th Street project will
increase the development potential for this corridor, and also provide immediate benefits for area residents regarding the
delivery of potable water, stormwater, and reclaimed water services. New potable water lines will improve water quality, fIre
flow, and pressure. Reconstruction of the roadway, coupled with a new stormwater system will eliminate stormwater
ponding, and increase groundwater recharge. Lastly, reclaimed water will be made available to large users along the route,
and also to Sterling Village and the City Hall complex.
FISCAL IMP ACT: The City will receive $300,000 from Palm Beach County on behalf of the CRA to offset the cost of the
streetscape portion of the project.
ALTERNATIVES: Do not on"" into th, R,imb"",nrent Agre,nrent with P,1m ~~
~~ ~~{,~~
Department Head's Signature City Manager's Signature
Ass~\nt to City Manager ~
Department Name 'C=-
CIty Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
;
RESOLUTION NO. R09-
A RESOLUTION OF THE CITY COMMISSION O:F
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
7 CITY CLERK TO EXECUTE A REIMBURSEMENT
8 AGREEMENT BETWEEN THE CITY OF BOYNTON
9 BEACH AND PALM BEACH COUNTY PROVIDING
10 FOR THE REIMBURSEMENT OF COSTS
11 ASSOCIA TED WITH THE IMPROVEMENTS ON
12 SOUTHEAST 4TH STREET FROM OCEAN AVENUE
13 TO SOUTHEAST 12TH AVENUE; AND PROVIDING AN
14 EFFECTIVE DATE.
15
16 WHEREAS, the City of Boynton Beach ("City") will be undertaking street
17 improvements, including but not limited to. relocating underground utilities, asphalt
18 resurfacing of roadway, rebuilding sidewalks. median landscaping. pavement markings and
19 drainage on Southeast 4th Street from Ocean A venue to Southeast 1 ih A venue; and
20 WHEREAS, Palm Beach County ('"County") believes that the efforts by the Cit:
21 serve a public purpose and the County wishes to provide for the cost of the improvements by
22 providing reimbursement funding from the Board of County Commissioners Reserve
23 District 4 in an amount not to exceed $300.000.00; and
24 WHEREAS, City stafJ recommends that that City Commission approve the
25 Reimbursement Agreement, a copy of which is attached hereto as Exhibit "i\"'
2E; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
S:\CAIRESO\Agreements\PBC Reimb Agmt - 4th Street.doc
,
,
1 Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and direct the Mayor and City Clerk to execute the Reimbursement
3 Agreement between the City of Boynton Beach and Palm Beach County for reimbursement
4 of the cost of improvements on Southeast 4th Street between Ocean Avenue and Southeast
5 lih Avenue, a copy of which is attached hereto as Exhibit "A", and incorporated herein by
6 reference.
7 Section 3. That this Resolution shall take effect immediately upon passage.
8 PASSED AND ADOPTED this _ day of March, 2009.
9
10 CITY OF BOYNTON BEACH, FLORIDA
11
12
13 Mayor - Jerry Taylor
14
15
16 Vice Mayor - Jose Rodriguez
17
18
19 Commissioner - Ronald Weiland
20
21
22 Commissioner - Woodrow L. Hay
23
24
25 Commissioner - Marlene Ross
26 ATTEST:
27
28
29 Janet M. Prainito, CMC
30 City Clerk
31
32
33
34 (Corporate Seal)
35
36
S:\CA\RESO\Agreements\PBC Reimb Agmt - 4th Street.doc
May 20, 2008
P.O. Box 1989
West Palm Beach, FL 33402.1989
(56!) 355.2001
PAX: (56!) .355-3990 Ms. Lisa Bright
www.pbcgov,com Executive Director
Boynton Beach CRA
915 South Federal Highway
II Boynt n Beach, FL 33435
I
,/
. ~ .s. ~~ht:
Palm Beach County '...-' Li"
Board of County ~h' s fOlmal notification that I am awarding an allocation of
Comn1issloners 00,000 from the District IV Gas Tax Fund to the Boynton Beach
Addie L. Greene, Chairperson . ommunity Redevelopment Agency for the SE 4th Street Improvement
Jeff Koons, Vice Chair Project.
}{aren T. MarCllS Your request and a copy of this letter are being forwarded to Owen
Hobert J. l<anjian Miley, Special Projects Cooi'dinator in the Engineering Department at
the County to prepare the appropriate agreement for processing.
Mary McCarty
Ilun Aaronson As always, it is a pleasure to assist the Boynton Beach Community
Jess R. Santamaria Redevelopment Agency in this beautification project. If you have any
questions or concerns, please do not hesitate to contact me.
Sincerely,
County Administrator 12/~
I . . v
Robert Weisman . .t t.~. (__'
'.
Mary vGarty-.. . '.. y/"'
Commissioner, Di iid1V
Palm Beach nty Commission
/
cc: Ait ofBo nton each
/ Jerry Taylor, YOI'
,I Owen MileY1/ ngineerillg Dept. /PBC
/ ' ,
~M:kfs
'/In Equal Opportunity \ "
A,[firmdlli!e Action Employn" .,..w""q'
@ printed on recycled papar
REIMBURSEMENT AGREEMENT
CITY OF BOYNTON BEACH
SOUTHEAST 4TH STREET IMPROVEMENTS
Ii
I
THIS REIMBURSEMENT AGREEMENT is made and enterec
day of 2009, by and between PALM BEACH COUNT'
I subdivision of the State of Florida hereinafter referred to as "COUNTY" an,
BOYNTON BEACH a municipal corporation of the state of Florida hereina
to as CITY.
WITNESSETH:
WHEREAS, the CITY will be undertaking street improvements on S
Street from Ocean Avenue to Southeast 1 ih Avenue; and
WHEREAS, Southeast 4th Street, Ocean Avenue, and Southeast.
, are CITY owned roadways; and
WHEREAS, the CITY desires the financial support of the COUNTY f(
underground utilities, asphalt resurfacing of roadway, rebuilding sidewa
landscaping, pavement markings and drainage hereinafter referr
IMPROVEMENTS; and
WHEREAS, after completion of IMPROVEMENTS the CITY will be
for the perpetual maintenance of all IMPROVEMENTS; and
WHEREAS, COUNTY believes that the efforts by the CITY ser
purpose and wishes to provide for the cost of the IMPROVEMENTS t
reimbursement funding from the Board of County Commissioners Reserve
an amount not to exceed THREE HUNDRED THOUSAND and 00/100
($300,000.00); and -.
NOW THEREFORE, in consideration of the mutual covenants, pre
agreements herein contained, the parties agree as follows:
1. The above recitals are true, correct and incorporated herein.
2. The COUNTY agrees to provide to the CITY reimbursemen1
documented costs associated with the IMPROVEMENTS in an amount nc
THREE HUNDRED THOUSAND and 00/100 DOLLARS ($300,000.00).
3. COUNTY agrees to reimburse the CITY the amount e~
paragraph 2 for costs associated with the IMPROVEMENTS, upon
submission of acceptable documentation needed to substantiate its (
IMPROVEMENTS. COUNTY will use its best efforts to provide said funds
1
on a reimbursement basis within forty-five (45) days ot receipt of all information
In paragraph 6, below.
4. COUNTY obligation is iimited to Its payment obligation and shall
obligation to any other person or entity.
5. The CITY agrees to assume all responsibility for design, bidding,
preparation, and contract administration necessary for the IMPROVEMENTS, ii
payment(s) to contractor( s) pursuant to all applicable governmental la'
regulations and will comply with all applicable governmental codes and p,
requirements in designing, completing and maintaining IMPROVEMENTS. TI
also agrees to assume financial responsibility for the completion of any portior
IMPROVEMENTS that are not fully funded by the amount set forth in Para~
above.
6. The CITY will obtain or provide all labor and materials necessarj
design and installation of the IMPROVEMENTS. COUNTY shall have t
determination of eligibility for reimbursement. The CITY shall furnish to the OFF
THE COUNTY ENGINEER representative a request for payment supported
following:
A) A statement from a Florida Registered Engineer that the IMPROVE
have been inspected and were installed substantially in accordance
permitted plans for the IMPROVEMENTS, and:
B) A Contract Payment Request Form and a Contractual Services Pu
Schedule Form, attached hereto and incorporated herein as Exhibit "A" (
& 2), which are required for each and every reimbursement to the CIT
information shall list each invoice payable by the CITY and shall incl
vendor invoice number, invoice date, and the amount payable by the CI
The CITY shall attach a copy of each vendor invoice paid by the CITY ai,
a copy of the respective check and shall make reference thereof to the ar
item listed on the Contractual Services Purchases Schedule Form. Fur
CITY Financial Officer, or authorized representative, shall also certify U
invoice listed on the Contractual Services Purchases Schedule Form was
the CITY as indicated.
7. As it relates to this Agreement, and upon providing reasonable nc
COUNTY may initiate a financial systems analysis and/or an internal fiscal
1
..
evaluation of the CITY by an independent auditing firm employed by the COUNT'
I the County Internal Audit Department at any time the COUNTY deems necessary
8. The CITY agrees to be responsible for the subsequent maintenancE
IMPROVEMENTS following the installation of the IMPROVEMENTS. The CITY s
solely responsible for obtaining and complying with all necessary permits, ap!
and authorizations from any federal, state, regional, COUNTY, or municipal ag'
any are required for the IMPROVEMENTS.
9. The IMPROVEMENTS shall be completed and final invoices subml
the COUNTY no later than October 1, 2010 and the COUNTY shall have no obi
I to the CITY or any other entity or person for any cost incurred thereafter unless t~
for completion is extended by modification of this Agreement.
10. Each party shall be liable for its own actions and negligence and
extent permitted by law; the CITY shall indemnify, defend and hold harmle
COUNTY against any actions, claims or damages arising out of the CITY's negl
in connection with this Agreement or the performance by the CITY as it may r€
this Agreement. The foregoing indemnification shall not constitute a waiver of so~
immunity beyond the limits set forth in Florida Statutes, Section 786.28, nor sh
same be construed to constitute agreement by either party to indemnify the othe
for such other party's negligence, willful or intentional acts or omissions.
11. Without waiving the right to sovereign immunity as provided by ~
768.28, Florida Statutes, CITY acknowledges to be self-insured for Generalliabil
-.
Automobile liability under Florida sovereign immunity statutes with coverage Iii
$100,000 Per Person and $200,000 Per Occurrence; or such monetary waiver
that may change and be set forth by the legislature. In the event CITY maintain!
party commercial General liability and Business Auto liability in lieu of ex(
reliance on self-insurance under Section 768.28, Florida Statutes, CITY shall a~
maintain said insurance policies at limits not less than $500,000 combined sing
for bodily injury or property damage. CITY agrees to maintain or to be self-insu
Worker's Compensation & Employer's Liability insurance in accordance with I
Statutes 440. Prior to execution of this Agreement by the County CITY shall del
the County an affidavit or Certificate of Insurance evidencing insurance, self-insu
and/or sovereign immunity status, which County agrees to recognize as accepta
the above mentioned coverages. Certificate holder's address shall read Palm
3
County, c/o Department of Engineering and Public Works. 2300 N Jog Road
West Palm Beach, Florida 33411 Attention: Special Projects Coordinator 156
4018,. Compliance with the foregoing requirements shaH not relieve CITY of Its I
and obligations under this Agreement
12. As provided in FS. 287132-133, by entering into this Agreem
performing any work in furtherance hereof, the CITY certifies that its affiliates, sur
sub-contractors, and consultants who perform work hereunder, have not been '
on the convicted vendor list maintained by the State of Florida Departm
Management Services within 36 months immediately preceding the date hereof
notice is required by F.S. 287.133(3) (a).
13. The CITY will require each contractor engaged by the CITY fO!
associated with this Agreement to maintain:
a. Workers' Compensation coverage in accordance with Florida StatutE
and;
b. Commercial General Liability coverage, including vehicle covera
combined single limits of not less than. ONE MILLION DOl
($1,000,000.00). The COUNTY shall be included in the coverage
additional insured; and
c. A payment and performance bond for the total amount (
IMPROVEMENTS in accordance with Florida Statute 255.05.
14. In the event of termination, the CITY shall not be relieved of liability
COUNTY for damages sustained by the COUNTY by virtue of any breach
Agreement by the CITY; and the COUNTY may withhold any payment to the CI
the purpose of set-off until such time as the exact amount of damages dL
COUNTY is determined.
15. CITY's termination of this Agreement shall result in all obligations
COUNTY for funding contemplated herein to be cancelled.
16. COUNTY and CITY agree that no person shall, on the grounds o!
color, national origin, sexual orientation, gender identity and expression, relig
creed, sex, age, or handicap be discriminated against in performance e
Agreement
17. In the event that any section, paragraph, sentence, clause or pre
hereof is held invalid by a court of competent jurisdiction, such holding shall not
-+
the remaining portions of this Agreement and the same shall remain in full fOI
effect.
18. All notices required to be given under this Agreement shall be in
and deemed sufficient to each party when sent by United States Mail, postage
the following:
AS TO THE COUNTY
Engineering and Public Works Department
Tanya N. McConnell, P.E.
Deputy County Engineer
2300 North Jog Road
West Palm Beach, Florida 33411
AS TO THE CITY
City of Boynton Beach
Jeff Livergood Public Works Director
100 East Boynton Beach Blvd.
Boynton, Florida 33435
561-737-3256 Fax 561-737-3258
19. This Agreement shall be construed and governed by the laws of tt
of Florida. Any legal action necessary to enforce this Agreement shall be held
Beach County. No remedy herein conferred upon any party is intended to be e:
of any other remedy, and each and every other remedy shall be cumulative and
in addition to every other remedy given hereunder or now hereafter existing at I.
equity or by statute or otherwise. No single or partial exercise by any party of al
power or remedy shall preclude any other or further exercise thereof.
20. Any costs or expenses (including reasonable attorney's fees) as~
with the enforcement of the terms and conditions of this Agreement shall be b
the respective parties; provided, however, that this clause pertains only to the pi
the Agreement.
21. Except as expressly permitted herein to the contrary, no modi
amendment, or alteration in the terms or conditions contained herein shall be E
unless contained in a written document executed with the same formality and eq
dignity herewith.
22. Each party agrees to abide by all laws, orders, rules and regulati(
the CITY will comply with all applicable governmental codes duril
IMPROVEMENTS.
5
23. The COUNTY shall not be deemed to assume any liability
negligent or wrongful acts, or omissions of the other party lor parties} ~~
contained herein shall be construed as a waiver, by any of the parties, of the
limits established in Section 768.28. Florida Statutes.
24. Each party shall promptly notify the other of any lawsuit-related carr
or cause of action threatened or commenced against it which arises out of or rela
any manner, to the performance of this Agreement.
25. The parties expressly covenant and agree that in the event any
parties is in default of its obligations under this Agreement, the parties not in (
shall provide to the defaulting party thirty (30) days written notice before exercisir
of their rights.
26, The preparation of this Agreement has been a joint effort of the p
and the resulting document shall not solely as a matter of judicial constrai
construed more severely against one of the parties than the other
27. This Agreement represents the entire understanding among the i=
and supercedes all other negotiations, or agreements, written or oral, relating
Agreement.
28. A copy of this Agreement shall be filed with the Clerk of the Circuit
in and for Palm Beach County, Florida.
29. This Agreement shall take effect upon execution and the effectiv,
shall be the date of execution.
REMAINDER OF PAGE LEFT BLANK
h
~
IN WITNESS WHEREOF, the parties have executed this Agreement an
effective on the date first above written.
CITY OF BOYNTON BEACH PALM BEACH COUNTY, FLORIDA, B'
BOARD OF COUNTY COMMISSIONE
By: By:
Chair John F. Koons Chairman
A TIEST: A TIEST:
SHARON R. BOCK, CLERK &
COMPTROLLER
By: By:
Secretary Deputy Clerk
APPROVED AS TO FORM AND APPROVED AS TO FORM AND
LEGAL SUFFICIENCY LEGAL SUFFICIENCY
By: By:
General Counsel Assistant County Attorney
Date: Date:
APPROVED AS TO TERMS
AND CONDITIONS
By: By:
Date: Date:
II 7
II
i'
h
Department of Engineering
and Public Works
PO Box 21229 January 12, 2009
West Palm Beach. FL 33411)-1229
(Sol) 684-4000 Jeff Livergood, Public Works Director
wwwpbcgov.com City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, Florida 33435
.
Subject: S.E 4th Street Improvements Grant
Palm Beach County Dear Mr. Livergood:
Board of County
Commissioners
Jeff Koons, Chairman Enclosed are two originals of the Interlocal Agreement for the
subject location. Please have both originals signed and
Burt Aaronson, Vice Chairman returned to me as soon as possible.
Karen T Marcus
Shelley Vana Following the Board action, one fully executed original of the
Agreement will be sent to you for your records. Any questions
regarding this issue, please call me at 561-684-4018.
Jess R. Santamaria
Addie L Greene Sincerely,
/1 "
1/ <._"-'" I {.<'~
/ .?
L~ . ./.{. //
t, /
."
County Administrator Owen Miley
Special Projects Coordinator
Robert Weisman
OM:cp
Ene/.
Palm llf'i1rlllollllh
Imm-~om; \\Eng f.;;l\sysl\ADMIN\Owen Letters\SE 4th Street Impn.doc
I I I I \ r..1
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.:-In .EqualOpportunity
,1tfirmative /Jcrirm Employer.'
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~ printed on recycled paper
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.S.
AGENDA ITEM REQUEST FOR1H
Requested City Commission Date Final Fonn Must be Turned Requested City Commission Date Final Fonn Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 16. 2008 December I, 2008 (Noon) 0 February 17, 2009 February 2, 2009 (Noon)
0 January 6, 2009 December 15, 2008 (Noon) [gJ March 3, 2009 February 17,2009 (Noon)
0 January 20, 2009 January 5, 2009 (Noon) 0 March 17,2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19,2009 (Noon) 0 April 7, 2009 March 16,2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [gJ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: A motion to approve a contract extension for a further two year period from June 19, 2009 with
DcR Engineering Services, Inc as permitted under RFP #37-282l-07/CJD, "SCADA AND TELEMETRY SYSTEM GOODS
AND SERVICES", Total anticipated expenditure under this extension is estimated to be $2.5M over the two year period.
EXPLANATION: RFP#037-282l-07/CJD, "SCADA AND TELEMETRY SYSTEM GOODS AND SERVICES", was
issued in February 2007 to solicit engineering services with respect to providing the complete upgrade of our remote
telemetry systems and their integration with a new single Supervisory Control and Data Acquisition (SCADA) system for the
water plants and the associated Programmable Logic Controller (PLC) control systems. Following the RFP review process
DcR Engineering Services, Inc. was selected based upon their overall price, prior experience and being the most responsive
bidder capable of providing the required services both in radio telemetry and control system design and integration. The
Commission approved their selection at their regular meeting on June 19, 2007 and a contract duly awarded. The RFP also
allowed for two further contract extensions.
The new infrastructure for the telemetry system is in place and conversion of the lift stations and wells has started. Work is
also underway on the control system conversion in the two water treatment plants. During this next contract period we
anticipate completion of the lift station conversion and completion of major elements of the plant control conversion and their
consolidation onto a single control platform.
PROGRAM IMP ACT: As the program moves forward the Utility is benefiting from improved system control, data storage
and reporting mechanisms that provide information to utilize our assets more efficiently and improve the security and
reliability of our systems.
FISCAL IMP ACT: The Utility CIP has various projects identified in all divisions; monies will be allocated accordingly
based on the individual scopes of work. Total expenditure is anticipated is $2.5m over the 2 year period.
AL TERNA TIVES: Having evaluated other alternatives to the chosen platforms as a part of the RFP process and based on
the established base now installed there is no other alternative.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
/
,. )
. ~ '
\;\~i'~ ,',,: u0~~ 4w\1 ,~~ ,~~~
Wtilities Department H~ad's Signature ---' City Manager's Signature
~lrC~JJ~ Assistant to City Manager___~
- '\ City Attorney / Finance
-?~=w~
Cc. Michael Low, Barb Conboy, Legal. Procurement, James Sylvain
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
, . I
I
1 RESOLUTION NO. R09-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING THE TWO YEAR
5 EXTENSION OF THE CONTRACT WITH DcR
6 ENGINEERING, INC., OF LAKELAND, FLORIDA FOR
7 SCADA AND TELEMETRY SYSTEM GOODS AND
8 SERVICES IN THE ESTIMATED AMOUNT OF
9 $2,500,000.00 OVER A TWO YEAR PERIOD; AND
10 PROVIDING AN EFFECTIVE DATE.
11 i
121 WHEREAS, on June 19,2007, the City Commission of the City of Boynton Beach
13
14 approved the award of a two year Contract to DcR Engineering, Inc., of Lakeland, Florida
15 for RFP#037-2821-07/CJD for SCADA and Telemetry System Goods and Services; and
16 WHEREAS, during the next two year contract period Utilities staff anticipates the
17 completion of the lift station conversion and completion of the major elements of the plant
18 control conversion; and
19 WHEREAS, the City Commission of the City of Boynton Beach upon i
I
I
I
20 recommendation of staff, deems it to be in the best interest of the citizens of the City of I
I
21 Boynton Beach to authorize a two year extension of the contract with DcR Engineering, Inc.,
22 for RFP#037-2821-07/CJD, in the approximate amount of$2.5m for SCADA and Telemetry
i
23 System goods and services. I
I
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
I
28 hereof.
29 Section 2. The City Commission of the City of Boynton Beach, Florida does
S.ICAIRESOlAgreementslBid AwardslTwo Year Extenst,ons of Contract to DCR for Scada Telemetry doc
I
I
\
I
I!
, ,
. \ I hereby authorize a two year extension, from June20. 2009 to June i 9. 201 i. of the connacl
Iii
2\ I with DcR Engineering, Inc., for RFP#03 7-2821-07 fCJD, in the approximate amount oj'
3\ \ $2.5m for SCADA and Telemetry System goods and services, a copy of which is attached
I
4 I hereto as Exhibit "A".
, I
5\ \ Section 3. This Resolution shall become effective immediately upon passage.
I
I
611 PASSED AND ADOPTED this day of March. 2009.
!
7
8 CITY OF BOYNTON BEACH. FLORIDA
9
10 .~--_._-_. --~-~ ----- - ----~--
11 Mayor ~ Jerry Taylor
12 I
131 .--.----
14 Vice Mayor - .lose Rodriguez
15
16 -- -----~
17 Commissioner - Ronald Weiland
18\
19 ---~_.- --- '~---'-'-- ...-'
20' I Commissioner -- Woodrow L. Hay
21
22 I -~~~- ._---~--~-
2311 Commissioner - Marlene Ross
24\ ATTEST:
25
26 II
27 II
281 Janet M. Prainito. CMC
29 I City Clerk
30 I
31 I
321
331 (Corporate Seal)
I
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I
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,
i
S,\CA\RESO\Agreements\B~d Awards\Two Year Ex\enstlons of Contra.ct to OCR for Scada Telemetry doc
P.O. Box 935
DC R Engineering 502 County Road 640 East
Mulberry, Florida 33860
Telephone 863.428.8080
_ Services, Inc. Fax 863.428.8036
February 10, 2009
Mr. Michael R Low
Deputy Director
Operations & Maintenance
Boynton Beach Utility
124 East Woolbright Road
Boynton Beach, Florida 33435
Re: RFP #037-2821-07/00 Contract Extension
SCADA and Telemetry System Goods and Services
Mr. Low:
We are pleased to extend our services for contract #037-2821-07/00, dated June 20 2007, SCADA
and Telemetry System Goods and Services for the two year period beginning June 20, 2009 and to
continue through June 20, 2011. We also consent to the original contract provisions, terms,
agreements and amendments with the original submitted proposal.
Thank you for allowing us to continue our partnership and successes with the City of Boynton Beach.
We look forward to working further with you and your staff.
/ F: -V-
T d Bredbenner, P.E.
President
www.dcreng.com @MOSCADHI
~
The City of
Boynton Beach
Procurement Servlces
100 E. Boynton Beach Bou/evm'd
Po. Box 310
Boynton Beach, Florida 33425-0310
Telephone No: (561) 742-6320
F.4..\:,.- (561) 742-630(,'
REQUEST FOR PROPOSALS
FROM RESPONDENTS
FOR
SCADA AND TELEMETRY SYSTEM
GOODS AND SERVICES FOR
THE CITY OF BOYNTON BEACH
RFP #037-2821-07/CJD
Section 1 - RFP Submittal Information
A. The City of Boynton Beach will receive RFP responses until MARCH 14.2007 , at 2:30
P.M. (LOCAL TIME) in Procurement Services located on the second floor of City Hall, 100
E. Boynton Beach Boulevard, to provide the City with specified technical services for
SCADA AND TELEMETRY SYSTEM GOODS AND SERVICES.
B. Any responses received after the above stated time and date will not be considered. It shall be
the sole responsibility of the respondent to have their RFP submittal delivered to
Procurement Services for receipt on or before the above stated time and date. It is
recommended that submittals be sent by an overnight air courier service or some other
method that creates proof of submittal. RFP responses which arrive after the above stated
deadline as a result of delay by the mail service shall not be considered, shall not be opened
at the public opening, and arrangements shall be made for their return at the respondent's
request and expense. The City reserves the right to consider submittals that have been
determined by the City to be received late due solely to mishandling by the City after receipt
of the RFP and prior to the award being made.
1
C. The RFP's will be publicly opened and recorded for acknowledgement of receipt in
Procurement Services after the designated due date, on MARCH 14. 2007 no later than
2:30 P.M. (local time). All respondents or their representatives are invited to be present.
Procurement Services is located on the second floor of City Hall, 100 E. Boynton Beach
Boulevard.
D. A pre-submittal conference will be held on FEBRUARY 21. 2007 at 10:00 A.M. (LOCAL
TIME) in the EOC Meetinl! Room located at: 124 E. Woolbril!ht Road. Bovnton Beach
to answer questions pertaining to this Request for Proposal. All respondents are highly
recommended to attend this conference.
E. If any addendum(a) are issued to this Request for Proposal, the City will attempt to notify all
prospective respondents who have secured same; however, it shall be the responsibility of
each respondent. prior to submitting the RFP response, to contact the City Procurement
Services at (561) 742-6323 to determine if any addendum(a) were issued and to make any
addendum acknowledgements as part of their RFP response.
F. One (1) oril!inal. so marked. and seven (7) copies. of the RFP response shall be submitted
in one sealed package clearly marked on the outside "RFP FOR SCADA AND
TELEMETRY SYSTEM GOODS AND SERVICES FOR THE CITY OF BOYNTON
BEACH", and addressed to: City of Boynton Beach, Procurement Services, P.O. Box 310,
Boynton Beach, FL 33425-0310.
G. Responses shall clearly indicate the legal name, address and telephone number of the
respondent (firm, corporation, partnership or individual). Responses shall be signed above the
typed or printed name and title of the signer. The signer shall have the authority to bind the
respondent to the submitted RFP. Respondents must note their Federal LD. number on their
RFP submittal.
H. All expenses for making RFP responses to the City are to be borne by the respondent.
1. A sample draft contract that the City intends to execute with the successful firm is contained
in this Request for Proposal for review. The City reserves the right to modify the contract
language prior to execution. The scope of services will closely track the scope of work
detailed in Section 2 of this Request for Proposal.
J. Respondents may request information and interpretation of the technical specifications in
writing from Michael Low. P.E.. Deputv Utilities Director. (561) 742-6403. 124 East
W oolbril!ht Road. Bovnton Beach. FL: lowm(a)ci. bovn ton-beach.fl.us or from
Procurement Services. To be considered, such a request shall be received at least ten (10)
days prior to the time fixed for the opening of submittals. The respondent shall be bound by
the specifications and any and all interpretations and supplemental instructions issued in the
form of a written addendum.
2
Section 2 - Scope of Services
A. Background
The City of Boynton Beach, Florida (City) provides, Water, Wastewater, and Stormwater
services through the Utilities Department. Water and wastewater services are provided to an area
about twice the size of the City that includes Ocean Ridge, Briny Breezes, Village of Golf
(wastewater part only), part of Hypoluxo and an unincorporated part of Palm Beach County.
Stormwater services are provided only within the City limits.
The utility system includes: Two well fields; two water treatment plants (one 19.2 MGD lime
softening and one 8.5 MGD low pressure membrane softening plus 1.6 MGD blending); two
aquifer storage and recovery wells; one Class I deep injection well for disposal of membrane
concentrate water; a sewage collection and transmission system with approximately 160
wastewater lift stations and the associated water distribution and wastewater collection piping
systems; and, stormwater swales and a stormwater collection and disposal system.
B. Goal
The City of Boynton Beach has recently adopted a plan for the future of its water supply and
associated facilities, including water distribution, wastewater collection and pumpmg,
stormwater handling and water reuse. The Utility has recognized that its current Manufacturing
Execution Systems, including SCADA, Telemetry, Maintenance Management and Laboratory
Information Management need to be expanded and updated to ensure proper stewardship of its
facilities. These developments are being designed to ultimately fit into an overall Asset
Management strategy and as such are being designed around an open system architecture. The
goal of this RFP is to find a strategic partner with the requisite skills to work with the Utility on
its current and future needs in this area.
C. Scope of Services
The Scope of Services is the means by which the Goal is to be evaluated and addressed. This list
may not be all encompassing, and any additional specific means must be approved in advance. It
is expected that all coordination of activities will be conducted through the Department's
assigned liaison( s). Information and/or work documents, obtained through this Scope of
Services, shall be distributed only through the Department as deemed appropriate.
1. Upgrading and integration of the current (4) SCADA systems for the water treatment plants,
well fields and lift stations into a single system incorporating the chosen Trihedral
VTSCADA software. Included in this will be a Process Data Historian with user definable
data search capability and connectivity to any potential future Asset Management System.
,1
2. Installing new or retrofitting existing remote location telemetry and control systems utilizing
Motorola MOSCADTM PLC's or EQUIVALENT, and associated radio communication
equipment, base stations and connections to the plant SCADA system.
3. Retrofitting portions of conventional analog based or hard-wired control systems currently in
place to interface with the proscribed SCADA system. Modifications of all hardware,
software and ancillary devices involved in such retrofit activities will be the sole
responsibility of the respondent. The selected firm must demonstrate its familiarity with and
ability to perform such tasks.
4. Expanding the SCADA system to include monitoring and/or control of additional equipment,
including equipment or processes not currently automated by any existing SCADA system.
5. Installing new or retrofitting existing PLC's according to any prevalent standard, including
any hardware installation issues up to and including any measurement or control device, and
any associated programming.
6. Assist in troubleshooting any potentially faulty hardware, software, telemetry or associated
systems, and correcting any identified faults.
7. Assisting in, or undertaking, the design and installation of any Manufacturing Execution
System infrastructure including any hardware, software, control panels, WIrIng,
instrumentation and any other related or associated systems.
8. Assist in the preparation and ongoing maintenance of all appropriate standards including
those associated with Programming, System Security, HMI, hardware, software and
telemetry .
4
Section 3 - Selection Criteria and Technical Submittal Information
A. Request for Proposal Requirements
The City staff will review all RFP responses and evaluate the proposals based upon the following
criteria; and respondents shall provide, as a minimum, the information listed under each criterion.
Failure to provide adequate information listed on any criterion may result in rejection of the
proposal as non-responsive.
Specifically, criteria for selection will be based upon demonstrable experience for the Scope of
Service and Proposal. Table I - Weighting Score Sheet, Pages 7-8, will be used by City staff to
score the proposals.
Responses shall be evaluated by a selection committee based on all submitted information.
Following the evaluations, a short list will be developed; and, the proposers named on the short
list will be required to prepare a presentation and participate in an interview conducted by the
selection committee. Appointments will be scheduled on dates and times mutually agreeable to
all parties approximately twenty (20) days after the RFP's are publicly opened.
The original and all seven (7) copies of submittal shall be secured in a tabbed booklet with a
table of contents. Booklets shall be no larger than a 1 12" three-ring binder, or equivalent and be
presented in the following order:
1. Chapter One - Letter of Interest
2. Chapter Two - Achievement of City's Goal
3. Chapter Three - Qualifications of the Firm
4. Chapter Four - Financial Responsibility
5. Chapter Five - Specific Experience
a. Summary Table of Project Experience
6. Chapter Six - Qualifications of Project Team, Engineering, Technical and Special
Resource providers (key project members)
a. Organizational Chart
b. Biosketches
7. Chapter Seven - Key Project Member Resumes
8. Chapter Eight - Current and Projected Workload
9. Chapter Nine - References
10. Chapter Ten - Licenses
11. Chapter Eleven - Proof of Professional Liability Insurance
12. Chapter Twelve - Other Supplemental Information
13. Chapter Thirteen - Proposal for Goods and Services
...
14. Chapter Fourteen - Forms Required by Procurement Services
a. Qualifier Acknowledgement
b. Addenda
c. Anti-Kickback Affidavit
d. Noncollusion Affidavit of Prime Qualifier
e. Confirmation of Minority Owned Business
f. Confirmation of Drug-Free Workplace
g. Schedule of Sub-Consultants
h. Statement of Non-Submittal (if applicable)
6
TABLE I - WEIGH .i.lNG SCORE SHEET
RFP #037-2821-07/CJD
---
NAME OF RESPONDENT:
~--~-----~_..._-~
RESPONDENT'S ADDRESS: - -
---- - ---.--.
NAME OF RFP: SCADA AND TELEMETRY SYSTEM GOODS AND SERVICES FOR THE CITY OF BOYNTON BEACH
---.- .~------ ~ ___On
Weighting 1 == Poor 2 == Below 3 == Average 4 == Above 5 == Excellent
Avera e A vera e
-_.-.
Completeness of Submittal 5.0
Achievement of City's Goal _.,___..._~ _"0"'---
Conceptual Approach 5.0
---...-- .-------,-,.-...-.-----
Short Term Concept 5.0
.. _..______...,._____b
Long Term Concept 5.0
-...._------ -- ~ -- -. --..-.------ ---- ~- .-.- --.-
Overall Content 5.0
- - ---.-,._.'..'.- ._--~._.._-,-- - - - -----
General qualifications of firm 10.0
--"
Financial stability of firm 2.5
-.-.
Location of firm and local staffing levels for 10.0
responsiveness to meet needs ..----
Professional persoilllel qualifications of "key
ro'ect members": ---------------,-.-
___n________ ..
Organizational chart 2.0
--------~-------_._-
Biosketches 2.0
-----_.-
Resumes 2.0
..-..---.. --.---
Staffing tenure I 6.0
_.._.._.~. -.- --..-.^..... --.
TABLE 1- WEIGHIYJ.l~G SCORE SHEET
RFP #037-2821-07/CJD
NAME OF RESPONDENT:
RESPONDENT'S ADDRESS:
NAME OF RFP: SCADA AND TELEMETRY SYSTEM GOODS AND SERVICES FOR THE CITY OF BOYNTON BEACH
1 = Poor 2 = Below 3 = Average 4 = Above 5 = Excellent
Avera e Avera e
Workloads, current and projected that
will im act sco e:
Firm
State of Florida
Local
Project Experience
Innovative Design 2.0
Timely Development 2.0
Engineer's Estimate/Final Cost 2.0
Contract Performance 2.0
Client Satisfaction 2.0
Proposal for Goods and Services
Sec. 1 Personnel Hourly Rates 5.0
Sec. 2 Telemetry Hardware 7.5
Sec. 3 Pump Control System 5.0
TOTAL SCORE 100
A criteria weighting score sheet will be completed by all evaluation committee members for each submittal. Scores
will be tabulated to determine a ranking.
8
B. Technical Submittal Information
1. Letter of Interest
The Letter of Interest shall be a maximum of two (2) pages that summarizes the
respondent's primary qualifications and firm commitment to provide all necessary
resources to fulfill this request for goods and services. The Letter of Interest shall be
signed by the respondent or person authorized to bind the respondent to the submitted
RFP.
2. Achievement of City's Goal
Describe, in detail, a conceptual approach to achieve the City's Goal as stated under
Section 2 - Scope of Services, B. Goal, Page 3. The conceptual approach should include.
as a minimum, the Firm's adequacy to achieve both a short and long term objective.
3. Qualifications of the Respondent
Provide an overview of the respondent's qualifications to provide goods and services
requested by the RFP including:
a) Corporate headquarters for the Firm
b) History of the Firm including the number of years performing services defined in the
Scope of Services
c) General qualifications and summary of projects in providing services defined in the
Scope of Services
d) Number and summary by discipline of employees, both on a firm wide and State of
Florida basis
e) Descriptions of quality assurance/quality control management method
f) Descriptions of policies and methods for project monitoring and budgeting control as
well as adherence to project schedule
g) Specific descriptions of project management and QA/QC efforts
The information described above shall be provided for all sub-consultant firms that may
be assigned more than five (5%) percent of the work.
q
3. Financial Responsibility
Provide proof of the financial stability, responsibility, and resources of the Firm as it
relates to the Firm's ability to devote the necessary resources to the project. Financial
information to be provided shall include the following items:
a) Form of business
b) Number of years in business
c) List previous names used by the Firm in the last five (5) years
d) Bank reference
e) Credit ratings
f) A list of all lawsuits in which the Firm has been named as a party in the past four (4)
years.
g) Other information the respondent may desire to supply to further verify financial
responsibility of the Firm
4. Specific Experience
Provide specific experience in performing services named in the Scope of Services,
including any miscellaneous services related to this RFP.
a) Using the Summary Table of Applicable Project Experience form provided on Page 34
of the RFP documents, provide a description of up to five (5) Florida based projects in
the last three (3) years that the respondent believes best characterize their performance
in the Scope of Service.
In addition to the information required on the Summary Table of Applicable Project
Experience, on a separate sheet of paper provide the name, address, and telephone
number of the key project members named on the projects listed. Respondents are
encouraged to include graphics such as pictures or supply supplemental information to
illustrate key aspects of these projects. This form may be duplicated as needed and
reproduced in an 11" X 17" format to facilitate data entry.
5. Qualifications of Project Team (key project members) and availability of specialty resources.
Provide an overview of the qualifications of the specific project team to be provided by the
Firm to perform the requested services including:
10
a) An organizational chart that clearly defines the lines of authority and specifically lists
the Client Service Manager, Project Manager, and primary Project Professional.
These project team members are hereafter referenced as "key project members", Sub-
consultant firms and key personnel from these firms shall be clearly identified.
Respondents are to recognize that the City will not allow substitution of key project
members without the agreement of the City.
b) Biosketches for all key project members identified above are required. Biosketches
shall include educational and experience levels and a description of appropriate
experience on a project-specific basis including project role and assigned office
location. Biosketches should be one page maximum; full resumes should be
presented in Chapter Seven. Biosketches shall also be included for all key sub..
consultants personnel.
6. Current and Proj ected Workload - by Office Location (if applicable)
6.1 Provide quantitative data that clearly indicates the ability of the respondent to devote
the necessary services to successfully complete these services and projects in a timely
manner. Current and projected workload data shall be provided for each key project
member as follows:
a) Current project work listing and remaining labor commitments
b) Historically, describe the typical number of projects handled by the respondent's
key project managers at any given time
c) Projected workload
6.2 Respondents shall also provide a professional services availability estimate for all
personnel employed by the respondent in the State of Florida or under the direct
organizational supervision of the Officer in Charge. The professional services
availability estimate shall include the following information for the next twelve (12\
month period:
a) Current project work listing and remaining labor commitments
b) Historically, describe the typical number of projects handled by the respondent's
key project managers at the State level at any given time
c) Projected workload
d) The respondent's current staffing levels in the area or organizational level as
described above in the State of Florida
11
6.3 Clearly identify the local office where each project will be managed and produced.
Specific office location shall be identified for the following items:
a) Current project work listing and remaining labor commitments
b) Historically, describe the typical number of projects handled by the respondent's
key project managers at the local level at any given time
c) Projected workload
d) Primary project management activities including electrical, mechanical and
instrumentation & control design
e) Sub-consultant firms providing significant services
12
Section 4 - Additional Data Required
A. Other Requested Information
The following information shall be presented as subsequent chapters as indicated:
1. Chapter Seven - Key Project Member Resumes
2. Chapter Nine - Reference listing, including contact names and phone numbers
3. Chapter Ten - Current Florida Professional License, including evidence of possession of
required licenses or business permits.
4. Chapter Eleven - Proof of Professional Liability Insurance
5. Chapter Twelve - Other Supplemental Information (at discretion of respondent)
Section 5 - General Information
A. The following items are attached with the RFP in Appendix A and must be completed and
submitted with any RFP response in order to be considered a valid submittal. They are:
1. Respondent's Acknowledgement
2. Addenda
3. Summary Table of Project Experience
4. Anti-Kickback Affidavit
5. Noncollusion Affidavit of Respondent
6. Confirmation of Minority Owned Business
7. Confirmation of a Drug Free Workplace
8. Schedule of Sub-Consultants/Contractors
9. Statement of Non-Submittal (if applicable)
Respondents shall submit one (1) original, so designated, and seven (7) copies of the proposal in
a sealed package to the City of Boynton Beach, Procurement Services, 100 East Boynton Beach
Boulevard, Boynton Beach, Florida 33435.
13
B. Responses shall be evaluated by a selection committee based on all submitted information. .
Following the evaluations, a short list will be developed; and, the proposers named on the
short list will be required to prepare a presentation and participate in an interview conducted
by the selection committee. Appointments will be scheduled on dates and times mutually
agreeable to all parties approximately twenty (20) days after the RFP's are publicly opened.
C. Only criteria disclosed in the respondent's submittal may be used to evaluate the items or
services proposed.
D. The City will make a recommendation to the City Commission for the award of the RFP.
The award recommendation will be the most res onsive res onsible qualifier who meets all
criteria and is in the best interest of the City.
E. The City reserves the right to include additional provisions if the inclusion is in the best
interest of the City, as determined solely by the City. The final contract will be formalized
by the City Attorney and submitted to the City Commission for their consideration and
approval.
14
VI.-CONSENT AGENDA
ITEM B.8.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meetinl! Dates in to City Clerk's Office
o Aprill7,2007 April 2, 2007 (Noon.) rgJ June 19,2007 June 4, 2007 (Noon)
o May 1,2007 April 16,2007 (Noon) 0 July 3, 2007 June 18,2007 (Noon)
o May 15,2007 April 30,2007 (Noon) 0 July 17,2007 July 2, 2007 (Noon)
o June 5,2007 May 14, 2007 (Noon) 0 August 7,2007 July 16,2007 (Noon)
o Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM rgJ Consent Agenda 0 Legal
o Code Compliance & Legal Settlements 0 Unfinished Business
o Public Hearing D
RECOMMENDATION: A motion to award a contract and execute a resolution for RFP#037-2821-07/CJD, "SCAOA AND
TELEMETRY SYSTEM GOODS AND SERVICES" to OcR Engineering, Inc. of Lakeland, Florida. Estimated expenditure is
S2m-$2.5m over a two (2) year period.
EXPLANATION: On March 21, 2007, Procurement Services opened and tabulated five (5) proposals to our RFP for SCAOA AND.
TELEMETRY SYSTEM GOODS AND SERVICES". An evaluation committee was formed and comprised of: Pet~azz.e9L:
Deputy Director of Utilities, Jeff Livergood, Public Works Director, Chris Roschek, Engineering Division Manager, Tet=Iiy R~e;"
Systems Administrator; and Famous Woods, Network Administrator for the purpose of reviewing proposals and reconij=ndiDt~.~
SCADA and Telemetry company to provide Supervisory Control and Data Acquisition (SCADA) system and Telemetij sys~~
services. On April 18, 2007, the committee members met after the scores were tabulated, and as indicated on thelattachetr
spreadsheets, their scores consistently identified three (3) top ranking firms to form a short list. The short listed firms (frlJffi higbtQ:
low score), included: DcR Engineering Services, Ine., Data Flow Systems, Inc., and Integrated Telecommunication~'yste~::
Presentations were made by the short listed firms on May 11, 2007, and the evaluation committee members reconfirmed iIie initi~af
ranking based on the RFP criteria. -:," -_~. ,.
Ul ":=; ~
PROGRAM IMP ACT: The purpose of this RFP was to seek the services of an independent company to provide SCM)A antiS
Telemetry System Goods and Services for the Utilities Department.
FISCAL IMPACT: Utilities CIP account and project numbers for WTR, STM, and SWR will be identified as
individual scopes of work are developed. Expenditures are estimated at $2m - $2.5m over a two (2) year period.
AL TERNA TIVES: Telemetry is used in three areas, Wells, Lift Stations and Remote Water Storage. Failure of the systems will
result in either loss of feed water to the treatment plants, sanitary sewer overflows or problems in the water distribution system.
The current SCADA software is no longer sold and support is going to be withdrawn. The existing PLC's are no longer
manufact re a will no longer be supported by the original equipment manufacturer (OEM).
City Manager's Signature
Procurement Services City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM DOC
C MI,"'" Low- Utillti" ~
Karen Riseley - Contract Administrator "' '7
File -r-~ . // \ 'J .
I' /..::>"~' ,/ / .
- -
1 RESOLUTION NO. R07-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING THE AWARD AND
5 EXECUTION BY THE CITY MANAGER AND CITY
6 CLERK OF A CONTRACT TO DcR ENGINEERING,
7 INC., OF LAKELAND, FLORIDA FOR SCADA AND
8 TELEMETRY SYSTEM GOODS AND SERVICES IN
9 THE ESTIMATED AMOUNT OF $2M - $2.5M OVER A
10 TWO YEAR PERIOD; AND PROVIDING AN
11 EFFECTIVE DATE.
12
13
14 WHEREAS, on March 21. 2007, Procurement Services opened and tabulated five
15 (5) proposals to RFP#037-282l-07/C,TD for SCADA and Telemetry System Goods and
16 Services; and
17 WHEREAS, an evaluation committee was formed for the purpose of reviewing
18 proposals and recommending a company to provide Supervisory Control and Data
19 Acquisition system and Telemetry system services; and
20 WHEREAS, after review and evaluation it has been determined appropriate by
21 staff to recommend award of this contract to DcR Engineering, Inc., of Lakeland, Florida
22 whose proposal was overall responsive and responsible proposer; and
23 WHEREAS, the City Commission of the City of Boynton Beach upon
24 recommendation of stafr. deems it to be in the best interest of the citizens of the City of
25 Boynton Beach to award and authorize execution of a contract to DcR Engineering. Ine" for
26 RFP#037-2821-07/CJD, in the approximate amount of $2m - $2.5111 for SCADA and
27 Telemetry System goods and services.
I
28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH. FLORIDA. THAT:
I
i
i
I S \CA\RESO\Agreernems\Bld Awards\A.ward Contract 10 DCR for S:;ada TelefTletry.aoc.
i
1 ' Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution by the City Manager and City Clerk
6 of a contract to DcR Engineering, Inc., for RFP#037-2821-07/CJD, In the approximate
7 amount of $2m - $2.5m for SCADA and Telemetry System goods and services, a copy of
8 which is attached hereto as Exhibit "A".
9 Section 3. This Resolution shall become effective immediately upon passage.
10 PASSED AND ADOPTED this _ day of June, 2007.
11
12 CITY OF BOYNTON BEACH, FLORIDA
13
14
15 Mayor - Jerry Taylor
16
17
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Mack McCray
25
26
27 Commissioner - Carl McKoy
28 ATTEST:
29
30
31 Janet Prainito, City Clerk
32
33 (Corporate Seal)
SICA\RESOlAgreements\B'd AwardslAward Contract to DCR for Scada Telemetry.doc
VI.-CONSENT AGENDA
ITEM C.6.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 16, 2008 December I, 2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) [gI March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16,2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [gI Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Motion to approve by resolution Task Order U-09-07 with DcR Engineering Services, Inc through RFP#037-2821-07/CJD,
"SCADA AND TELEMETRY SYSTEM GOODS AND SERVICES", in the sum of$1,102,151.03 plus a 5% contingency of
$55,107.55 giving a total of$1,157,258.58.
EXPLANATION:
RFP#037-2821-07/CJD, "SCADA AND TELEMETRY SYSTEM GOODS AND SERVICES", was issued in February 2007
to solicit engineering services with respect to providing the complete upgrade of our remote telemetry systems and their
integration with a new single Supervisory Control and Data Acquisition (SCADA) system for the water plants and the
associated Programmable Logic Controller (PLC) control systems. Following the RFP review process DcR Engineering
Services, Inc. was selected based upon their overall price, prior experience and being the most responsive bidder capable of
providing the required services both in radio telemetry and control system design and integration. The Commission approved
their selection at their regular meeting on June 19,2007 and a contract duly awarded.
This is the third Task Order issued under this RFP and has two major components. The first is to complete the change out of
the remaining 60 pumping stations to the new telemetry system, and the separation of the raw water well telemetry to a
dedicated radio frequency which will provide sufficient bandwidth to enable flow data to be received centrally. The second
element is to work on the security of our SCADA information networks. This includes the installation of a data highway at the
East Water Treatment Plant, the extension of the existing data highway at the West Plant and the addition of a secure
dedicated microwave connection between the two main system server and field interface locations. Finally the Task Order
provides for additional training on the new systems for both field and plant personnel.
PROGRAM IMP ACT:
In 2007 the Utility Department started on a program to significantly upgrade its SCADA and remote telemetry systems which
were in urgent need of replacement. The systems are being migrated to a single platform, from the current four, with the
appropriate modern security and data protection. The new reporting and data mining solutions are already proving beneficial
in problem solving and fault finding thereby reducing our ongoing operational costs. This is an integral part of our continuing
development of an integrated asset management solution.
FISCAL IMP ACT:
There have been two major prior task orders issued. The first was for the equipment procurement and installation of the
necessary infrastructure for the SCADA and Telemetry systems with the conversion of the first 100 lift stations and the raw
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
water wells for a total of $1,394,247.90. The second task order was for work on the design, equipment procurement and
replacement, and the associated programming of the current outdated control PLC's and their integration into the new smgle
SCADA system for a cost of $996,397.42. There were two smaller tasks for a total of $15,186.80 also issued. This [ask
Order is for the sum of $1,102,151.03 plus a 5% contingency of $55,107.55 giving a total of $1,157,258.58. This will
complete the work associated with the remote telemetry operations of our existing equipment. Additional work will be
necessary as we continue with the upgrade of the plant control systems. This will be dependant on completion of the design
work currently underway by our engineering consultants on our future water supply systems.
Funding for this task order had been previously identified and is available from the following CIP Projects:-
406-5000-590-65-04 SWRl12 Lift Station Telemetry
406-5000-590-65-02 WTR132 Water Treatment Plant Control
406-5000-590-65-02 WTR105 Wellfield and Storage Tank Telemetry
ALTERNATIVES:
Failure to complete the project will result in the need to continue to maintain both hardware and software which is no longer
fully supported by the original suppliers, and several different incompatible systems.
o :=:=------ . fr- 1--. )
r - .~ ~ ~-~" d{.:.t~,_
Utilities Department Head's Signature I City Manager's Signature
~ ^,,;,tanttoC;tyManagec ~
~W City Attorney I Finance
Cc. Michael Low, Barb Conboy, James Sylvain, Legal, Procurement
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
VI.-CONSENT AGENDA
. ITEM B.8.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Fonn Must be Turned
MeelinlZ Dates in to City Clerk's Office MeetinlZ Dates in to City Clerk's Office
0 April 17, 2007 April 2, 2007 (Noon.) ~ June 19,2007 June 4, 2007 (Noon)
0 May 1,2007 April 16,2007 (Noon) 0 July 3, 2007 June 18,2007 (Noon)
0 May 15, 2007 April 30, 2007 (Noon) 0 July 17,2007 July 2, 2007 (Noon)
0 June 5, 2007 May 14, 2007 (Noon) 0 August 7,2007 July 16,2007 (Noon)
0 AnnouncementslPresentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM ~ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: A motion to award a contract and execute a resolution for RFP#037-2821-07/CJD, "SCADA AND
TELEMETRY SYSTEM GOODS AND SERVICES" to DcR Engineering, Inc. of Lakeland, Florida. Estimated expenditure is
$2m-$2.5m over a two (2) )'ear period.
EXPLANATION: On March 21, 2007, Procurement Services opened and tabulated five (5) proposals to our RFP for SCADA ANn
. .... J
TELEMETRY SYSTEM GOODS AND SERVICES". An evaluation committee was formed and compnsed of: Pet~~a;:;
Deputy Director of Utilities, Jeff Livergood, Public Works Director, Chris Roschek, Engineering Division Manager, Tet=Py R~e;.:.
Systems Administrator; and Famous Woods, Network Administrator for the purpose of reviewing proposals and reco::t;ndiut!":
SCADA and Telemetry company to provide Supervisory Control and Data Acquisition (SCADA) system and Teleme sy~.~
services. On April 18, 2007, the committee members met after the scores were tabulated, and as Indicated on thelattachei}.:-,
spreadsheets, their scores consistently Identified three (3) top ranking firms to form a short list. The short listed firms (frlliii higb-tQ:'
low score), Included: DcR Engineering Services, Inc., Data Flow Systems, Inc., and Integrated Telecommunlcation~ste-~'::
Presentations were made by the short listed firms on May 11, 2007, and the evaluation committee members reconfirmed iDe Init!aL
ranking based on the RFP criteria. . 1 i '_',
.. -:; '-' ;
-C-q
(]1 ,::; ~.
PROGRAM IMP ACT: The purpose of this RFP was to seek the services of an independent company to provide SCMM alfllf.?
Telemetry System Goods and Services for the Utilities Department. --
FISCAL IMPACT: Utilities CIP account and project numbers for WTR, STM, and SWR will be identified as
individual scopes of work are developed. Expenditures are estimated at $2m - $2.5m over a two (2) year period.
AL TERNA TIVES: Telemetry is used in three areas, Wells, Lift Stations and Remote Water Storage. Failure of the systems will
result in either loss of feed water to the treatment plants, sanitary sewer overflows or problems in the water distribution system.
The current SCADA software is no longer sold and support is going to be withdrawn. The existing PLC's are no longer
manufact re a will no longer be supported by the original equipment manufacturer (OEM).
City Manager's Signature
Procurement Services City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
C: Michael Low - Utilities -r-;s:.J ,l5~,
Karen RiseIey - Contract Administrator
File
--
1 RESOLUTION NO. R07-
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, APPROVING THE A \V ARD AND
5 EXECUTION BY THE CITY MANAGER AND CITY
6 CLERK OF A CONTRACT TO DcR ENGINEERING.
7 I INC., OF LAKELAND, FLORIDA FOR SCADA AND
8 . TELEMETRY SYSTEM GOODS AND SERVICES L'\
9 THE ESTIMATED AMOVNT OF $2M - $2.5M OVER A
10 TWO YEAR PERIOD; AND PROVIDING A1\
11 EFFECTIVE DATE
121
131
14 WHEREAS, on March 21. 2007, Procurement Services opened and tabulated fi \it'
15 (5) proposals to RFP#037-2821-07/CJO for SCADA and Telemetry System Goods and
16 Services; and
17 WHEREAS, an evaluation committee was formed for the purpose of rt\lewing
18 proposals and recommending a company to provide Supervisory Control and Data
i,
19 Acquisition system and Telemetry system services: and
20 WHEREAS, after review and evaluation it has been determined appropriate bv
21 staff to recommend award of this contract to OcR Engineering, Inc., of Lakeland, Florida
22 whose proposal was overall responsive and responsible proposer; and
23 WHEREAS, the City CommiSSIon 01 the Cit\' of 80).11ton Beach upon
24 recommendation of staff. deems it to be in the best interest of the citizens of the (':1\ 01
251 Boynton Beach to award and authorize execution of a contract to OcR Engineering. !nc . for
26 RFP#037-2821-07/CJD, in the approximate amount of $2m - $2.5m for SCADA. and
27 Telemetry System goods and services.
28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
29 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
I
i
S\CAIRESO\Agreements\Bld Awards\Award Contract lo DCR ~or S::::aaa 1 ele",~\rv JO~
I
!
.
.
1 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution by the City Manager and City Clerk
6 of a contract to DcR Engineering, Inc., for RFP#037-2821-07/CJD, in the approximate
7 amount of $2m - $2.5m for SCADA and Telemetry System goods and services, a copy of
8 which is attached hereto as Exhibit "A".
9 Section 3. This Resolution shall become effective immediately upon passage.
10 PASSED AND ADOPTED this_ day of June, 2007.
11
12 CITY OF BOYNTON BEACH, FLORIDA
13
14
15 Mayor - Jerry Taylor
16
17
18 Vice Mayor - Jose Rodriguez
19
20
21 Commissioner - Ronald Weiland
22
23
24 Commissioner - Mack McCray
25
26
27 Commissioner - Carl McKoy
28 ATTEST:
29
30
31 Janet Prainito, City Clerk
32
33 (Corporate Seal)
S:\CAIRESOlAgreementslBid AwardslAward Contract to OCR for Scada Telemetry.doc
1 RESOLUTION NO. R09-
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING THE CITY MANAGER TO EXECUTE
6 T ASK ORDER NO. U09-07 WITH DCR ENGINEERING
7 SERVICES, INC., THROUGH RFP #037-2821-07/CJD
8 "SCADA AND TELEMETRY SYSTEM GOODS AND
9 SERVICES" FOR A TOT AL APPROPRIA TION OF
10 $1,157,258.58; AND PROVIDING AN EFFECTIVE
11 DATE.
12
13
14 WHEREAS, the purpose of this Task Order is to complete the change of the
15 remaining 60 pumping stations to the new telemetry system, and the separation of the raw
16 water well telemetry to a dedicated radio frequency which will provide sufficient bandwidth
17 to enable flow data to be received centrally: and
18 WHEREAS, the second element is to work on the security of our SCADA
19 information networks; and
20 WHEREAS, the City Commission of the City of Boynton Beach upon
21 recommendation of staff. deems it to be in the best interest of the citizens of the City of
22 Boynton Beach to authorize the City Manager and City Clerk to execute Task Order U-OY-07
23 in the amount of $1,102,151.03. plus a 5% contingency of $55,107.55. for a total budget
24 appropriation of $1,157,258.58. with OcR Engineering Services. Inc.. for RFP #037-2821-
25 07/CJD 'SCADA and Telemetry System Goods and Service."
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
S.\CA\RESO\Agreements\Task - Change Orders\DCR Task Order li-O'l-07 doc
. .
1 Section 2. The City Commission of the City of Boynton Beach, Florida does
21 hereby authorize and direct the City Manager and City Clerk to execute Task Order U-09-07
!
3 in the amount of $1,102,151.03, plus a 5% contingency of $55,107.55, for a total budget
4 appropriation of $1,157,258.58, with DcR Engineering Services, Inc., for RFP #037-2821- I
5 07/CJD 'SCADA and Telemetry System Goods and Service," a copy of which is attached
6 hereto as exhibit "A".
7 Section 3. This Resolution shall become effective immediately upon passage.
8 PASSED AND ADOPTED this _ day of March, 2009. I
I
9 !
10 CITY OF BOYNTON BEACH, FLORIDA I
11 i
I
12 I
13 Mayor - Jerry Taylor
14 I
I
15
16 Vice Mayor - Jose Rodriguez
17 I
18 I
19 Commissioner - Ronald Weiland I
20 I
21
22 Commissioner - Woodrow L. Hay
23
24
25 Commissioner - Marlene Ross
26
27 ATTEST:
28
29
30 Janet M. Prainito, CMC
31 City Clerk
32
33
34
35 (Corporate Seal)
S:\CA\RESO\Agreements\Task - Change Orders\DCR Task Order U-09-07 doc
TASK ORDER NO. U-09-07
CITY OF BOYNTON BEACH UTILITIES DEPARTMENT
124 East Woolbright Road
Boynton Beach, Florida 33435
Title of Project: RFP #037-2821-07 /UD SCADA and Telemetry Goods and Services:
Wireless SCADA Phase II
A. SCOPE OF SERVICES:
Back~round
Over the past year, the City of Boynton Beach has upgraded and installed a new wireless SCADA
infrastructure. This included the upgrade and automation of 96 lift stations, 29 wells and 2 ground
storage tanks.
Proiect Goals
The goal of this project is to complete the installation of the remaining lift stations, ancillary controls,
and communication backbone infrastructure.
DELlVERABLES AND SERVICES INCLUDED:
Reference the attached spreadsheet (Exhibit 1) and RFP #037-2821-07/CJD for details of the project
deliverables and pricing. The scope of services has been broken down to allow easy evaluation of the
individual tasks required for this project. A budgetary value has been assigned to each task and subtask
to illustrate the approximate costs associated with each. The value of the task is the sum of each of its
subtasks. These budgetary values are engineering estimates prior to the detailed engineering and
intended for budgeting purposes.
1. Phase 2 Lift Station SCADA Replacement and Automation
This subtask includes the completion of the wireless monitoring, automation, installation and
commissioning of the remaining 55 duplex lift stations, 2 bypass pumps, 2 flood control pumping
stations and 1 portable generator lift station.
2. Additional Inputs and Outputs at Lift Stations
Furnish and Install an additional Motorola Mixed I/O module in Slot 3 of each existing 90 duplex
lift station RTUs for monitoring points and future control. This will add 16 Digital Inputs, 4 Digital
Outputs, and 4 Analog Inputs to each lift station. One output will be used for disabling the
Backup pump controller. Additional I/O points will be assigned to generator run and fail
statuses, backup pumping system status points, pressure nodes, flow meters, rain gauges and
additional equipment required to be monitored. This task includes conduits and wire to
existing equipment but excludes instrumentation (final elements).
Task U-09-07: Page 1 of 4
3. Well Flow Monitoring
Currently, well flow rates and totals cannot be monitored remotely at the water treatment
plants. This task includes furnishing and installing conduits and wiring for monitoring the
existing propeller flow meters on the wells in the east and west well fields. This includes 112
hours for an Electrician, and, 80 hours for a programmer for flow total and rate calculations and
field installation and research at the 29 wells. This information will be used to determine the
validity of the existing flow meters and the calculations will be utilized on any replacement flow
meters.
4. Dedicated Well Redundant Well Field Interface Units (FlUs)
Currently the wells are sharing a radio frequency with the lift station pumping system. This is
limiting the amount of flow information available from the wells. This task includes furnishing
and installing a single FlU with two radios at each of the two WTPs for communication with the
remote wells. After setup and configuration of the FlUs, and elimination of the DFS telemetry
systems, the radios at each of the wells will be reprogrammed to the existing DFS frequencies
currently used by the old system. One frequency will be used for the east well field and the
other for the west well field providing more information for required reporting.
5. Phase Monitor Revisions
Currently, the phase monitor is bypassed when a station is run locally in manual or when the
emergency pumping backup system is engaged. This creates a potential for single phasing and
damaging pump motors in the wells and lift stations. This task includes furnishing and installing
an additional phase monitor to disable the stations in both manual and during emergency high
level events. Additionally, phase loss and reversal will be monitored and alarmed remotely as
separate points to reduce unnecessary call outs of maintenance personnel.
6. Master Lift Station Controls Upgrades
During the upgrade of the SCADA and control system, it was determined that some of the
existing pump control panels do not meet NEC standards and lacked local manual operator
control at the Master Lift Stations. This subtask includes manufacturing and installing new
control panels with local operator controls and housings for the existing level control
equipment.
7. Ground Storage Tank Upgrades
During the upgrade of the SCADA and control system, it was determined that some of the
existing pump control panels do not meet NEC standards and lacked local manual operator
control at the Ground Storage Tanks. This subtask includes manufacturing and installing new
control panels with local operator and manual controls.
8. SCADA System Training
This subtask includes 120 hours of continual training of City personnel on the new SCADA
Systems. Training will consist of operation, refreshers, programming, troubleshooting,
maintenance, reporting and installation as determined by the City's needs.
Task U-09-07: Page 2 of 4
9. Wireless Orthogon Links
The East and West Water Treatment Plants provide redundant control systems between plants.
The existing communication network relies on public infrastructures, is installed above ground,
and does not have a redundant power source. Without the communication network, personnel
would be required at each of the plants during emergency events. This subtask includes a
redundant wireless link between the water treatment plants and a second link between the east
water treatment plant and the City's new fire station.
10. East Water Treatment Plant Fiber Ring Installation
The new control system being installed in the East Water Treatment Plant requires a new
reliable, stable, and versatile communication network. This network will consist of a redundant
distributed fiber ring throughout the plant and will be secondarily used for networking and video
applications. The City is in the process of self performing the installation of the new conduits
and fiber optic cabling. After completion, this task will include furnishing and installing the
enclosures, network and fiber equipment (excluding Ethernet switch equipment), and
termination of the fiber optic cables.
11. West Water Treatment Plant Fiber Ring Extension
The new antenna at the west treatment plant for the redundant fiber link will be installed on a
tower provided by T-mobile. This subtask will include the enclosures, network and fiber
equipment (excluding Ethernet switch equipment), and termination of the fiber optic cables into
the existing redundant fiber ring at the West treatment plant. The City will self perform the
installation of the new conduits and fiber optic cabling.
Proiect Requirements
. The City will provide a lead contact person for the duration of the project.
. The City will provide full access to all necessary information required by the consultant on a
timely basis.
. The contractor will appoint appropriate project management and hold regular progress
meetings with the City.
. All reports, drawings or other such material will be provided to the City in electronic format
using MS Office or Adobe Acrobat.
B. SCHEDULE
The final schedule for DCR Engineering Services, Inc.'s services will extend from our
authorization date to 360 calendar days.
Task U-09-07: Page 3 of 4
C. COMPENSATION TO THE ENGINEER
For conducting the base services delineated in Section A, Task Order U-09-07 is issued based on
the Agreement dated August 29, 2007; DCR shall receive the lump sum fee of $ 1,102,151.03.
This fee includes all labor and other direct costs for the scope of work specified in Section A of
this Task Order and are represented in Exhibit 1 and RFP #037-2821-07/CJD. In the event
additional work efforts are requested by the City, which are beyond the scope of work identified
in Section A of this Task Order, the compensation to the engineer will be negotiated separately
from this scope. Partial payments of the lump sum fees are to be paid to DCR on a monthly
basis in proportion to the percentage of work completed and materials received.
AMOUNT AUTHORIZED FOR
TASK ORDER NO. U-09-07 $ 1,102.151.03
Submitted By: ~
Todd B edbenner, P.E.
President, DcR Engineering Services, Inc.
CITY OF BOYNTON BEACH, FLORIDA
Approved By:
Kurt Bressner
City Manager
Approved as to Form: Attest/Authenticated:
Office of the City Attorney Secretary
Task U-09-07: Page 4 of 4
Exhibit 1
This information is based on OCR Engineering Services, Inc.'s response to RFP #037-2821-07/CJD
Subtask
No. Task Quantity Price Ea Extended
1 Remaining Lift Station SCADA Automation 60 $ 10,504.41 $ 630,264.60
2 AdditionalI/O at Lift stations 90 $ 978.62 $ 88,075.69
3 Well Flows 1 $ 15,115.88 $ 15,115.88
4 Dedicated Well FlUs/Radios 2 $ 13,287.66 $ 26,575.32
5 Phase Monitor Revisions 188 $ 277.71 $ 52,209.48
6 Master lift Station Upgrades 6 $ 2,461.42 $ 14,768.52
7 Ground Storage Tank Upgrades 2 $ 3,816.01 $ 7,632.02
8 Training 1 $ 12,076.13 $ 12,076.13
9 Orthogon Wireless Link between E-WTP to W- 1 $ 164,748.86 $ 164,748.86
WTP and E-WTP to Fire Station
10 East WTP Redundant Fiber Ring 1 $ 77,465.34 $ 77,465.34
11 West Treatment Plant Fiber Ring 1 $ 13,219.19 $ 13,219.19
Total $ 1,102,151.03
ST01-Duplex Lift Stations
DESCRIPTION MATERIAL LABOR
NO ITEM/Dt:::;t.;KIPTluN aTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 1 1,200.00 1,200.00 0.95 1,140.00 2.000 2.000 TT 69.50 139.00 1,279.00
2 1 490.00 490.00 0.95 465.50 1.000 1.000 1T 69.50 69;50 535.00
3 1 60.00 60.00 0.95 57.00 2.000 2.000 TT 69.50 139.00 196.00
4 1 70.00 70.00 0.95 66.50 2.000 2.000 TT 69.50 139.00 205.50
5 1 310.00 310.00 0.95 294.50 1.000 1.000 TT 69.50 69.50 364.00
6 1 100.00 100.00 0.95 95.00 1.000 1.0.00 TT 69.50 69.50 164.50
7 2 430.00 860.00 0.95 817.00 4.000 8.000 TT 69.50 556.00 1,373.00
8 2 20.00 40.00 0.95 38.00 0.125 0.250 TT 69.50 17.38 55.38
9 . 100.00 0.95 0.500 TT 69.50
10 0.95 TT 69.50
11 RTUlHMI Applications and Software Confiauration 1 - 1.19 2.000 2.000 PGM 94.75 189.50 189.50
12 RTU Mount. Antenna and Cablina. Low Profile Antenna 1 238.00 238.00 1.19 283.22 4.000 4.000 EL1 56.85 227.40 510.62
13 AC Surge Suppression (Hescol 1 27.35 27.35 1.19 32.55 0.500 0.500 PST 63.18 31.59 64.14
14 Backuo Pumo Controller BR560 (2 pump control) 1 350.00 350.00 1.19 416.50 1.000 1.000 EL1 56.85 56.85 473.35
15 Analoo Voltaae Monitor BR549 (300V/600V) 1 295.00 295.00 1.19 351.05 1.000 1.000 EL1 56.85 56.85 407.90
16 3 Ph Fuse Block w/ CC fuses (for phase monitor) 1 47.60 47.60 1.19 56.64 1.000 1.000 EL1 56.85 56.85 113.49
17 Ammeters (each 1 reauired for each pump 5/8" Hole) 2 117.00 234.00 1.19 278.46 0.500 1.000 EL1 56.85 56.85 335.31
18 RTU Intrusion Switch and Bracket 1 47.15 47.15 1.19 56.11 0.250 0.250 PST 63.18 15.80 71.91
19 PCP/Site Intrusion Switch and Bracket 1 47.15 47.15 1.19 56.11 1.000 1.000 EL1 56.85 56.85 112.96
20 Prepreparation and Installation 1 - 1.19 5.000 5.000 EL1 56.85 284.25 284.25
21 Controller CoversionlTurnaround 1 125.00 125.00 1.19 148.75 10.000 10.000 EL1 56.85 568.50 717.25
22 Mixed I/O Interface Block 1 360.00 360.00 1.19 428.40 2.000 2.000 PST 63.18 126.36 554.76
23 Operator Panel custom sheet metal 1 25.00 25.00 1.19 29.75 0.250 0.250 EL1 56.85 14.21 43.96
24 Horn and Liaht 1 110.00 110.00 1.19 130.90 0.500 0.500 130.90
25 Sa. D 3 Position Selector Switch w/4 NO contacts 2 42.32 84.64 1.19 100.72 100.72
26 Sa. D Hand/Off/Auto Nameplate 2 2.90 5.80 1.19 6.90 6.90
27 SQ. D LED Run Li!!ht 2 38.18 76.36 1.19 90.87 90.87
28 SQ D Pump Run Nameplate 2 5.66 11.32 1.19 13.47 13.47
29 Custom Engraved Ta!!s 1 8.00 8.00 1.19 9.52 9.52
30 Momentarv Push Button 1 18.35 18.35 1.19 21.84 21.84
31 Hour Meter 2 39.00 78.00 1.19 92.82 92.82
32 Assemblv and Prewire 1 1.19 0.750 0.750 PST 63.18 47.39 47.39
33 22"x16"x8" SS Enclosure 1 312.00 312.00 1.19 371.28 2.000 2.000 PST 63.18 126.36 497.64
34 - 1.19
35 - 1.19
36 - 1.19
37 - 1.19
38 - 1.19
39 - 1.19
40 - 1.19
41 Professional Enainneer 1 - 1.19 1.000 1.000 SRE 113.70 113.70 113.70
42 OEM Drawin!! 1 10.00 10.00 1.19 11.90 0.250 0.250 CAD 48.00 12.00 23.90
43 Administration 1 - 1.19 0.250 0.250 CLK 26.53 6.63 6.63
44 Acceptance T estina 1 1.00 1.000 1.000 TT 69.50 69.50 69.50
45 Warranty 1 1.00 0.500 0.500 TT 69.50 34.75 34.75
46 Truck Rental 1 80.00 80.00 1.00 80.00 80.00
47 Hotels (GSA Rates) 2 96.00 192.00 1.00 192.00 192.00
48 Meals (GSA Rates 2 64.00 128.00 1.00 128.00 128.00
49 State Sales Tax 7.00% 394.85 1.00 394.85 394.85
50 Frei!!ht 2.50% 141.02 1.00 141.02 141.02
51 Bond 2.50% 256.21 1.00 256.21 256.21
SHEET TOTALS 6.832.80 7.153.34 52.50 1.340.42 10.504.41
1$ 10.504.41
ST02-I/O for BU Pump Cont, Generators, Mise
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 1,200.00 0.95 ' .. 2.000 .... TT 69.50
2 490.00 0.95 1:000 .+ TT "69.50
3 60.00 0.95 2.000 TT' 69.50
4 . 70;00 0.95 . 2.000 ; TT 69.50
5 31 Q.OO 0.95 1.000 TT 69.50
6 100.00 0.95 1.000 TT 69..liO
7 V245 '16014 DO EE 4 AI 20MA 1 430.00 430.00 0.95 408.50 4.000 4.000 ITT 69;50 278.00 686.50
8 ; 20.bO 0.95 0.125 1T 69.50
9 100.00 0.95 0.&00 TT 69.50
10 0.95 TT 69.50
11 RTU/HMI Aoolications and Software Configuration - 1.19 2.000 PGM 94.75
12 RTU Mount, Antenna and Cablina, Low Profile Antenna 238.00 1.19 4.000 EL1 56.85
13 AC Surge Suooression (Hesco) 27.35 1.19 0.500 PST 63.18
14 Backup Pump Controller BR560 (2 pump control) 350.00 1.19 1.000 EL1 56.85
15 Analog Voltage Monitor BR549 (300V/600V) 295.00 1.19 1.000 EL1 56.85
16 3 Ph Fuse Block w/ CC fuses (for phase monitor) 47.60 1.19 1.000 EL1 56.85
17 Ammeters (each 1 reauired for each oumo 5/8" Hole) 117.00 1.19 0.500 EL1 56.85
18 RTU Intrusion Switch and Bracket 47.15 1.19 0.250 PST 63.18
19 PCP/Site Intrusion Switch and Bracket 47.15 1.19 1.000 EL1 56.85
20 Prepreparalion and Installation 2 - 1.19 2.000 4.000 EL1 56.85 227.40 227.40
21 Controller CoversionfTurnaround 125.00 1.19 8.000 EL1 56.85
22 Mixed I/O Interface Block 360.00 1.19 2.000 PST 63.18
23 Operator Panel custom sheet metal 25.00 1.19 0.250 EL1 56.85
24 Horn and Lioht 110.00 1.19 0.500
25 SQ. 0 3 Position Selector Switch w/ 4 NO contacts 42.32 1.19
26 SQ. 0 Hand/Off/Auto Nameplate 2.90 1.19
27 SQ. D LED Run Light 38.18 1.19
28 Sa D Pumo Run Nameolate 5.66 1.19
29 Custom Enaraved Taas 8.00 1.19
30 Momentary Push Button 18.35 1.19
31 Hour Meter 39.00 1.19
32 Assemblv and Prewire 1.19 0.750 PST 63.18
33 - 1.19
34 - 1.19
35 - 1.19
36 - 1.19
37 - 1.19
38 - 1.19
39 - 1.19
40 - 1.19
41 Professional Enainneer - 1.19 1.000 SRE 113.70
42 OEM Drawina 10.00 1.19 0.250 CAD 48.00
43 Administration - 1.19 0.250 CLK 26.53
44 Acceptance T esling 1.00 TT 69.50
45 Warranty 1.00 TT 69.50
46 Truck Rental 80.00 1.00
47 Hotels (GSA Rates) 145.00 1.00
48 Meals (GSA Rates) 64.00 1.00
49 State Sales Tax 7.00% 30.10 1.00 30.10 30.10
50 Freight 2.50% 10.75 1.00 10.75 10.75
51 Bond 2.50% 23.87 1.00 23.87 23.87
SHEET TOTALS 494.72 473.22 8.00 202.16 978.62
1$ 978.62
ST03-Well Flow Calculations
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 ' 0.95 TT 69.50
2 " 0.95 c;- --c TT 69.50
3 0.95 TT 69.50
4 0.95 TT 69.50
5 , 0,95 TT 69.50
6 0.95 TT ' 69.50
7 0.95 TT'" , 69;50
8 0.95 TT 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 RTU/HMI Applications and Software Confiauration 80 - 1.19 1.000 80.000 PGM 94.75 7,580.00 7,580.00
12 Prepreparation and Installation 28 - 1.19 4.000 112.000 EL1 56.85 6,367.20 6,367.20
13 - 1.19 EL1 56.85
14 - 1.19 EL1 56.85
15 - 1.19 EL1 56.85
16 - 1.19 EL1 56.85
17 - 1.19 EL1 56.85
18 - 1.19 EL1 56.85
19 - 1.19 EL1 56.85
20 - 1.19 EL1 56.85
21 - 1.19 EL1 56.85
22 - 1.19 EL1 56.85
23 - 1.19 EL1 56.85
24 - 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 - 1.19 EL1 56.85
34 - 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 - 1.19 EL1 56.85
38 - 1.19 EL1 56.85
39 - 1.19 EL1 56.85
40 - 1.19 EL1 56.85
41 - 1.19 SRE 113.70
42 - 1.19 CAD 48.00
43 - 1.19 CLK 26.53
44 Acceptance Testina 1.00 TT 69.50
45 Warranty 1.00 TT 69.50
46 Truck Rental 80.00 1.00
47 Hotels (GSA Rates) 5 96.00 480.00 1.00 480.00 480.00
48 Meals (GSA Rates) 5 64.00 320.00 1.00 320.00 320.00
49 State Sales Tax 7.00% 1.00
50 Freillht 2.50% 1.00
51 Band 2.50% 368.68 1.00 368.68 368.68
SHEET TOTALS 1,168.68 1,168.68 192.00 5,578.88 15,115.88
I $ 15,115.88
ST04-Well FlU Telemetry Units
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION ow UNIT $ COSTS MULT SELL $ HRS.EA HRS. CLASS RATE COSTS COST
1 1.5 1,850.00 2.n5.00 '. 0.95 2,636:25 2.000' '0 3.000 TT' 69.50 208.50 2,844.75
2 1 1..00:01) " 100.00 0.95 .< 95.00 2.000 1.....2:000 TT" ....69;50 ' 139.00 234.00
3 ... . 350.00 0.95 0 2.0001", :IT '69.S0 IT
4 45.00 . .. 0.95 . 2.000 .....? TT . 69.$0
5 310,00 . '" 0.95 1.000 TT 69.50
6 2 150.00 300.00 0.95 285.00 1.000 .:"2.000 TT 69.$1) 139.00 424.00
7 70.00 . 0.95 2.000 'TT 69;50
8 20.00 0.95 0.125 TT 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 RTUlHMI Aoolications and Software Confiauration 2 - 1.19 8.000 16.000 PGM 94.75 1,516.00 1,516.00
12 Antenna Mast and Cablino, Low Profile Yaai 2 238.00 476.00 1.19 566.44 4.000 8.000 EL1 56.85 454.80 1,021.24
13 AC SUrile Suooression CHesco) 2 27.35 54.70 1.19 65.09 0.500 1.000 PST 63.18 63.18 128.27
14 Modbus Driver 2 275.00 550.00 1.19 654.50 1.000 2.000 EL1 56.85 113.70 768.20
15 Modbus Adaoter Cable 2 25.00 50.00 1.19 59.50 EL1 56.85 59.50
16 72" Rackmount Enclosure 725.00 1.19 1.000 EL1 56.85
17 Rackmount VTScada Server PC (Allowance) 3,000.00 1.19 8.000 EL1 56.85
18 - 1.19 8.000 PST 63.18
19 - 1.19 1.000 EL1 56.85
20 Prenreoaration and Installation (reoroQram radios) 1 181.51 181.51 1.19 216.00 40.000 40.000 EL1 56.85 2,274.00 2.490.00
21 Installation 1 200.00 200.00 1.19 238.00 40.000 40.000 EL1 56.85 2.274.00 2,512.00
22 - 1.19 EL1 56.85
23 - 1.19 EL1 56.85
24 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 1.19 EL1 56.85
34 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 - 1.19 EL1 56.85
38 - 1.19 EL1 56.85
39 - 1.19 EL1 56.85
40 1.19 EL1 56.85
41 Professional Enainneer 1 1.19 1.000 1.000 SRE 113.70 113.70 113.70
42 OEM Drawina 10.00 1.19 0.250 CAD 48.00
43 Administration 1 - 1.19 0.250 0.250 CLK 26.53 6.63 6.63
44 Acceotance TestinCl 1 1.00 TT 69.50
45 Warranty 1 1.00 TT 69.50
46 Truck Rental 1 80.00 80.00 1.00 80.00 80.00
47 Hotels IGSA Rates) 2 96.00 192.00 1.00 192.00 192.00
48 Meals TGSA RateSl 2 64.00 128.00 1.00 128.00 128.00
49 Slate Sales Tax 7.00% 328.10 1.00 328.10 328.10
50 FreT<;ht 2.50% 117.18 1.00 117.18 117.18
51 Bond 2.50% 324.09 1.00 324.09 324.09
SHEET TOT!\LS 5,856.58 5,985.15 115.25 2.921 00 13.287.66
1$ 13,287.66
STOS-Phase loss rewire (LS and Wells)
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION QTY UNIT$ cosn MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 .0.95 TT 69.50
2 ., 0.95 TT 69.50
3 0.95 TT 69,50
4 0.95 TT 69.50
5 0.95 TT 69.50
6 0.95 TT 69.50
7 0.95 TT .69.50
8 0.95 TT 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 Phase Monitor 1 72.39 72.39 1.19 86.14 2.000 2.000 EL1 56.85 113.70 199.84
12 Control Wire, mountinQ and labelinQ 1 5.00 5.00 1.19 5.95 EL1 56.85 5.95
13 . 1.19 EL1 56.85
14 - 1.19 EL1 56.85
15 - 1.19 EL1 56.85
16 - 1.19 EL1 56.85
17 - 1.19 EL1 56.85
18 - 1.19 EL1 56.85
19 - 1.19 EL1 56.85
20 - 1.19 EL1 56.85
21 - 1.19 EL1 56.85
22 - 1.19 EL1 56.85
23 - 1.19 EL1 56.85
24 - 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 - 1.19 EL1 56.85
34 . 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 - 1.19 EL1 56.85
38 - 1.19 EL1 56.85
39 - 1.19 EL1 56.85
40 - 1.19 EL1 56.85
41 - 1.19 SRE 113.70
42 - 1.19 CAD 48.00
43 - 1.19 CLK 26.53
44 Acceotance Testina 1.00 TT 69.50
45 Warranty 1.00 TT 69.50
46 Truck Rental 0.2 80.00 16.00 1.00 16.00 16.00
47 Hotels (GSA Rates) 0.2 145.00 29.00 1.00 29.00 29.00
48 Meals IGSA Rates) 0.2 64.00 12.80 1.00 12.80 12.80
49 State Sales Tax 7.00% 5.42 1.00 5.42 5.42
50 Freight 2.50% 1.93 1.00 1.93 1.93
51 Bond 2.50% 6.77 1.00 6.77 6.77
SHEET TOTALS 149.31 164.01 2.00 45.48 277.71
1$ 277.71
ST06-Master Lift Station Upgrades
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 0.95 TT 69.50
2 . 0.95 TT 69.S0
3 0.95 TT .69.50
4 .,. '. 0,95 n. 611.50
.5 0.95 ., TT . ..:69.50
6 0.95 TT .6Q:!5ll
7 0.95 TT 6Q;50
8 0.95 TT 69.1$0
9 0.95 TT 69.50
10 0.95 TT 69.50
11 Eurobex 30"x36"x12" SS White Enclosure 1 672.86 672.86 1.19 800.70 2.000 2.000 EL1 56.85 113.70 914.40
12 Enclosure Back Panel 1 102.69 102.69 1.19 122.20 4.000 4.000 PST 63.18 252.72 374.92
13 Sa. 0 3 Position Selector Switch w/ 4 NO contacts 2 42.32 84.64 1.19 100.72 1.000 2.000 PST 63.18 126.36 227.08
14 sa. 0 Hand/Off/Auto Nameolate 2 2.90 5.80 1.19 6.90 EL1 56.85 6.90
15 Iso. 0 LED Run Lj{;j,t 2 38.18 76.36 1.19 90.87 1.000 2.000 PST 63.18 126.36 217.23
16 So 0 Pumo Run Namenlate 2 5.66 11.32 1.19 13.47 EL1 56.85 13.47
17 Custom Enoraved Taos 1 8.00 8.00 1.19 9.52 EL1 56.85 9.52
18 Din Mounted Convienance Receoticle 1 47.00 47.00 1.19 55.93 1.000 1.000 PST 63.18 63.18 119.11
19 Hour Meter 2 39.00 78.00 1.19 92.82 1.000 2.000 EL1 56.85 113.70 206.52
20 - 1.19 EL1 56.85
21 1.19 EL1 56.85
22 1.19 EL1 56.85
23 1.19 EL1 56.85
24 - 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 1.19 EL1 56.85
34 1.19 EL1 56.85
35 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 1.19 EL1 56.85
38 1.19 EL1 56.85
39 1.19 EL1 56.85
40 1.19 EL1 56.85
41 1.19 SRE 113.70
42 1.19 CAD 48.00
43 - 1.19 eLK 26.53
44 Accenlance Testil1Cl 1.00 IT 69.50
45 Warrantv 1.00 TT 69.50
46 Truck Rental 80.00 1.00
47 Hot!lIS IGSA Rates) 1 145.00 145.00 1.00 145.00 145.00
48 Meals IGSA RateSl 1 64.00 64.00 1.00 64.00 64.00
49 Slale Sales Tax 7.00% 76.07 1.00 76.07 76.07
50 Freiliht 2.50% 27.17 1.00 27.17 27.17
51 Bond 2.50% 60.03 1.00 60.03 60.03
SHEET TOTALS 1,458.94 1,665 40 13.00 318.39 2,461.42
r$ 2,461.42
ST07 -Ground Storage Tank Upgrades
DESCRIPTION MATERIAL lABOR
NO ITEM QTY UNIT$ COSTS MULT SELL $ HRS.EA HRS. CLASS RATE COSTS SELL $
1 . .' 0.95 - TT 69.50
2 ., .. 0;95 "c" . n. 6!l.50
3 .' 0.95 . IT"-- 69.50
4 '.' 0..95 , . n 69.50 ,
5 0.95 TT 69.50
6 0.95 TT 69.50
7 0.95 ' TT' 69.50
8 0.95 TT 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 Eurobex 30"x36"x12" SS White Enclosure 1 672.86 672.86 1.19 800.70 2.000 2.000 EL1 56.85 113.70 914.40
12 Enclosure Back Panel 1 102.69 102.69 1.19 122.20 4.000 4.000 PST 63.18 252.72 374.92
13 So. 0 3 Position Selector Switch w/ 4 NO contacts 3.5 42.32 148.12 1.19 176.26 1.000 3.500 PST 63.18 221.13 397.39
14 So. 0 Hand/Off/Auto Nameolate 3.5 2.90 10.15 1.19 12.08 EL1 56.85 12.08
15 So. 0 LED Run Lioht 7.5 38.18 286.35 1.19 340.76 1.000 7.500 PST 63.18 473.85 814.61
16 Custom Enaraved Taas 9.5 8.00 76.00 1.19 90.44 EL1 56.85 90.44
17 - 1.19 EL1 56.85
18 Din Mounted Convienance Receoticle 1 47.00 47.00 1.19 55.93 1.000 1.000 PST 63.18 63.18 119.11
19 Hour Meter 3.5 39.00 136.50 1.19 162.44 1.000 3.500 EL1 56.85 198.98 361.42
20 - 1.19 EL1 56.85
21 - 1.19 EL1 56.85
22 - 1.19 EL1 56.85
23 - 1.19 EL1 56.85
24 - 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 - 1.19 EL1 56.85
34 - 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 - 1.19 EL1 56.85
38 - 1.19 EL1 56.85
39 - 1.19 EL1 56.85
40 - 1.19 EL1 56.85
41 - 1.19 SRE 113.70
42 - 1.19 CAD 48.00
43 - 1.19 CLK 26.53
44 Acceotance Testina 1.00 TT 69.50
45 Warranty 1.00 TT 69.50
46 Truck Rental 1 80.00 80.00 1.00 80.00 80.00
47 Hotels 2 145.00 290.00 1.00 290.00 290.00
48 Meals 2 64.00 128.00 1.00 128.00 128.00
4S State Sales Tax 7.00% 103.58 1.00 103.58 103.58
50 Frei"ht 2.50% 36.99 1.00 36.99 36.99
51 Bond 2.50% 93.07 1.00 93.07 93.07
SHEET TOTALS 2,211.31 2,492.45 21.50 529.40 3,816.01
1$ 3,816.01
ST08- Trai n i ng
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION aTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 , Q.95 , TT 69.50
2 . 0.95 , TT"" '., '69.50
3 , " " 0.95 , '." TT'" 69.50
4 0.95 11'" , . ,Ela.!$O
5 0.95 11' ' ,69,.50
6 0.95 1T '-Elai50
7 0.95 1T 69:5!l
8 .' 0.95 n" -69.50
9 0.95 TT 6Q:5Q
10 0.95 TT 69.50
11 Trainin!! 120 1.19 1,000 120.000 TRN 73.28 8,793.60 8,793.60
12 - 1.19 EL1 56.85
13 - 1.19 EL1 56.85
14 - 1.19 EL1 56.85
15 - 1.19 EL1 56.85
16 - 1.19 EL1 56.85
17 - 1.19 EL1 56.85
18 1.19 EL1 56.85
19 1.19 EL1 56.85
20 1.19 EL1 56.85
21 - 1.19 EL1 56.85
22 1.19 EL1 56.85
23 1.19 EL1 56.85
24 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 1.19 EL1 56.85
34 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 1.19 EL1 56.85
37 - 1.19 EL1 56.85
38 - 1.19 EL1 56.85
39 - 1.19 EL1 56.85
40 - 1.19 EL1 56.85
41 - 1.19 SRE 113.70
42 - 1.19 CAD 48.00
43 1.19 CLK 26.53
44 Acceotance Testin!! 1.00 TT 69.50
45 Warranty 1.00 TT 69.50
46 Truck Rental 6 80.00 480.00 1.00 480.00 480.00
47 Hotels 12 145.00 1,740.00 1.00 1,740.00 1,740.00
48 Meals 12 64.00 768.00 1.00 768.00 768.00
49 State Sales Tax 7.00% 1.00
50 Freight 2.50% 1.00
51 Bond 2.50% 294.53 1.00 294.53 294.53
SHEET TOTALS 3,282.53 3.282.53 120,00 3.517.20 12,076.13
1$ 12,076.13
ST09a-West Plant PTP500
DESCRIPTION MATERIAL LABOR
NO ITEM I 'ION QTY UNIT $ COSTS MULT SELL $ HRS.EA HRS. CLASS RATE COSTS COST
1 WB2858M, PTP500 5.8a 1 6497.50 6,497.50 0.95 6,172.63 8.000 8.000 PE 94.75 758.00 6,930.63
21"", ", " 0.9.5 , ,,' TT ... ....69.50
3 " '" 0.95 TT 69.50
4 0.95 '0 TT . '"." 69.50
5" " 0.95 ," " TT . 69.50
6.' .' 0.95 ", TT .,,'69.50 .
7 " 0.95 TT 69.50
8 . 0.95 TT '69.50
9 , 0.95 TT 69.50
10 0.95 TT 69.50
11 - 1.19 TT 69.50
12 Groundina and conductors 1 175.00 175.00 1.19 208.25 4.000 4.000 TT 69.50 278.00 486.25
13 Towerwork 1 5,000.00 5,000.00 1.19 5,950.00 8.000 8.000 TT 69.50 556.00 6,506.00
14 PIDU Power and Install 1 75.00 75.00 1.19 89.25 4.000 4.000 TT 69.50 278.00 367.25
15 Sta!:!in!:! and survey 1 85.00 85.00 1.19 101.15 8.000 8.000 TT 69.50 556.00 657.15
16 Surge Protection 1 180.00 180.00 1.19 214.20 0.500 0.500 TT 69.50 34.75 248.95
17 Mohawk Cable 120 0.60 72.00 1.19 85.68 TT 69.50 85.68
18 Groundina kit 20 8.50 170.00 1.19 202.30 0.200 4.000 TT 69.50 278.00 480.30
19 PX2F-52 2 ft Dish 1 1,470.00 1,470.00 1.19 1,749.30 TT 69.50 1,749.30
20 LDF ant cable 400 2.25 900.00 1.19 1,071.00 0.100 40.000 TT 69.50 2,780.00 3,851.00
21 Rack mount cabinet 1 1,049.00 1,049.00 1.19 1,248.31 8.000 8.000 TT 69.50 556.00 1,804.31
22 LDF Connectors 4 38.75 155.00 1.19 184.45 0.500 2.000 EL1 56.85 113.70 298.15
23 - 1.19 EL1 56.85
24 - 1.19 EL1 56.85
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 - 1.19 EL1 56.85
34 - 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 - 1.19 TT 69.50
38 Remote confia SNTP Traos and reoortina 3 247.85 743.55 1.19 884.82 10.000 30.000 SRE 113.70 3,411.00 4,295.82
39 - 1.19 PE 94.75
40 System Enaineerina 2 100.00 200.00 1.19 238.00 8.000 16.000 SRE 113.70 1,819.20 2,057.20
41 Professional En!:!ineer 3 150.00 450.00 1.19 535.50 8.000 24.000 SRE 113.70 2,728.80 3,264.30
42 Drawin!:! 1 15.00 15.00 1.19 17.85 8.000 8.000 CAD 48.00 384.00 401.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 Acceotance T estina 1 1.00 8.000 8.000 TT 69.50 556.00 556.00
45 Warranty 1 1.00 8.000 8.000 TT 69.50 556.00 556.00
46 Truck Rental 1 680.00 680.00 1.00 680.00 680.00
47 Hotels (GSA Rates) 9 145.00 1,305.00 1.00 1,305.00 1,305.00
48 Meals IGSA Rates) 9 64.00 576.00 1.00 576.00 576.00
49 Stale Sales Tax 7.00% 1,206.59 1.00 1,206.59 1 206.59
50 Freiaht 2.50% 430.93 1.00 430.93 430.93
51 Bond 2.50% 975.17 1.00 975.17 975.17
SHEET TOTALS 22,410.74 24,126.38 188.50 6,342.26 39,982.07
I $ 39,982.07
ST09b-East Plant PTP 500
DESCRIPTION MATERIAL LABOR
NO ITE:MlDESCRIPTION QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 WBZ858AA,.PTPSOQ 5.811 2 6.497.50 12.995.QO (l.95 12.a45.25 '8.000 16.000 PE 94.75 1.516.00 13.86 1.25
2 ''''', "iF""'" . 0'.9$ ~"..'; "i.....-. ..', TI~''c'''.' ",' ,"E!9:50 T'
'3 ", , , 0.95 Tf/ .69.50
4 . 0:95 tr' " '69:00
,."
5 " , 0.95 T '''.'.a9_:5Q
6 .,' . 0.95 ITI, ",' 69,00
7 0.95 IT . 69:50
8 0.95 U. 'll9,S(l
9 ., 0.,95 U' 69;$0
10 0.95 U 69.50
11 - 1.19 TT 69.50
12 Canopy PTP 5.8 lite Master Site . 1.19 TT 69.50
13 Grounding and conductors 1 175.00 175.00 1.19 208.25 4.000 4.000 TT 69.50 278.00 486.25
14 Tower work 1 6,200.00 6,200.00 1.19 7,378.00 8.000 8.000 TT 69.50 556.00 7,934.00
15 PIDU Power and Install 1 75.00 75.00 1.19 89.25 4.000 4.000 TT 69.50 278.00 367.25
16 Staoino and survey 1 25.00 25.00 1.19 29.75 8.000 8.000 TT 69.50 556.00 585.75
17 Surlle Protection 1 180.00 180.00 1.19 214.20 0.500 0.500 TT 69.50 34.75 248.95
18 Mohawk Cable 120 0.60 72.00 1.19 85.68 TT 69.50 85.68
19 Grounding kit 22 8.50 187.00 1.19 222.53 0.250 5.500 TT 69.50 382.25 604.78
20 PX3F.52 3 It Dish 1 1,850.00 1,850.00 1.19 2,201.50 TT 69.50 2,201.50
21 LDF Connectors 4 38.75 155.00 1.19 184.45 0.500 2.000 TT 69.50 139.00 323.45
22 LDF ant cable 220 2.25 495.00 1.19 589.05 0.100 22.000 TT 69.50 1,529.00 2,118.05
23 - 1.19 EL1 56.85
24 1.19 EL1 56.85
25 1.19 EL1 56.85
26 Canooy PTP 5.8 lite Slave 1.19 TT 69.50
27 1.19 4.000 TT 69.50
28 Tower work 1 3,200.00 3,200.00 1.19 3,808.00 8.000 8.000 TT 69.50 556.00 4,364.00
29 PIDU Power and Install 1 75.00 75.00 1.19 89.25 4.000 4.000 TT 69.50 278.00 367.25
30 Staging and survey 1 25.00 25.00 1.19 29.75 8.000 8.000 TT 69.50 556.00 585.75
31 Sume Protection 1 180.00 180.00 1.19 214.20 0.500 0.500 TT 69.50 34.75 248.95
32 Mohawk Cabie 120 0.60 72.00 1.19 85.68 TT 69.50 85.68
33 Groundinll kit 22 8.50 187.00 1.19 222.53 0.250 5.500 TT 69.50 382.25 604.78
34 PX3F.52 3 It Dish 1 1,850.00 1,850.00 1.19 2,201.50 TT 69.50 2,201.50
35 LDF Connectors 4 38.75 155.00 1.19 184.45 0.500 2.000 TT 69.50 139.00 323.45
36 LDF ant cable 220 2.25 495.00 1.19 589.05 0.100 22.000 TT 69.50 1,529.00 2,118.05
37 - 1.19 TT 69.50
38 Remote confio SNTP Traps and reporting 6 247.85 1,487.10 1.19 1,769.65 10.000 60.000 TT 69.50 4,170.00 5,939.65
39 Enclosure 1 785.63 785.63 1.19 934.90 8.000 8.000 TT 69.50 556.00 1,490.90
40 . 1.19 TT 69.50
41 Professional Enoinneer 4 150.00 600.00 1.19 714.00 8.000 32.000 SRE 113.70 3,638.40 4,352.40
42 Drawino 1 15.00 15.00 1.19 17.85 8.000 8.000 CAD 48.00 384.00 401.85
43 Administration 1 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 AcceDlance Testina 2 1.00 8.000 16.000 TT 69.50 1,112.00 1.112.00
45 Warranty 1 1.00 8.000 8.000 TT 69.50 556.00 556.00
46, Truck RenlaJ 1 680.00 680.00 1.00 680.00 680.00
47, Hotels (GSA Rates) 10 145.00 1.450.00 1.00 1,450.00 1,450.00
48 Mellis GSA Rates 10 64.00 640.00 1.00 640.00 640.00
49 State Sales Tax 7.00% 2.207.50 1.00 2.207.50 2.207.50
50 F~ht 2.50% 788.39 1.00 788.39 788.39
51 Band 2.50% 1 ,488.68 1.00 1,488.68 1,488.68
SHEET TOTALS 38,790.30 41,663.29 260.00 7.749.04 61,035.93
I $ 61,035.93
STOge-Fire Station 5 PTP 500
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 wa2858AA. PTP590 5.8!l 1 6,497.59 6.497.50 0.95 6,172.63 ,8.000 8.000 PE 94.75 758.00 6,930.63
2 " 0.95 , TT 69.50
3 0.95 TT 69.50
4 , .' 0.95 TT 69.50
5 0.95 TT 69.50
6 , 0.95 E . TT 69.50
7 0.95 ',,:. TT 69.5,0
8 , 0.95 'C',.' : TT 69.50
9 ' " 0.95 TT 69.50
10 -.' 0.95 TT 69.50
11 95 Ft Sauare Concrete Pole 1 7,497.50 7,497.50 1.19 8,922.03 8.000 8.000 TT 69.50 556.00 9,478.03
12 Pole Groundino 1 275.00 275.00 1.19 327.25 8.000 8.000 TT 69.50 556.00 883.25
13 Groundino and conductors 1 175.00 175.00 1.19 208.25 4.000 4.000 TT 69.50 278.00 486.25
14 Tower work 1 4,200.00 4,200.00 1.19 4,998.00 8.000 8.000 TT 69.50 556.00 5,554.00
15 PIDU Power and Install 1 75.00 75.00 1.19 89.25 4.000 4.000 IT 69.50 278.00 367.25
16 Staaina and survey 1 25.00 25.00 1.19 29.75 8.000 8.000 IT 69.50 556.00 585.75
17 Sume Protection 1 180.00 180.00 1.19 214.20 0.500 0.500 IT 69.50 34.75 248.95
18 Mohawk Cable 125 0.60 75.00 1.19 89.25 IT 69.50 89.25
19 Groundino kit 18 8.50 153.00 1.19 182.07 0.250 4.500 IT 69.50 312.75 494.82
20 PX3F-52 3 It Dish 1 1,850.00 1,850.00 1.19 2,201.50 IT 69.50 2,201.50
21 Pole Installation/Krinole 1 15,000.00 15,000.00 1.19 17,850.00 16.000 16.000 IT 69.50 1,112.00 18,962.00
22 LDF ant cable 180 2.25 405.00 1.19 481.95 0.100 18.000 IT 69.50 1,251.00 1,732.95
23 LDF Connectors 4 38.75 155.00 1.19 184.45 0.500 2.000 IT 69.50 139.00 323.45
24 Enclosure 1 785.63 785.63 1.19 934.90 8.000 8.000 EL1 56.85 454.80 1,389.70
25 1.19 EL1 56.85
26 1.19 EL1 56.85
27 1.19 EL1 56.85
28 1.19 EL1 56.85
29 1.19 EL1 56.85
30 1.19 EL1 56.85
31 1.19 EL1 56.85
32 1.19 EL1 56.85
33 - 1.19 EL1 56.85
34 - 1.19 EL1 56.85
35 - 1.19 EL1 56.85
36 - 1.19 EL1 56.85
37 - 1.19 EL1 56.85
38 Remote confio SNTP Traps and reportino 1 247.85 247.85 1.19 294.94 10.000 10.000 EL1 56.85 568.50 863.44
39 - 1.19 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional Enoinneer 3 150.00 450.00 1.19 535.50 8.000 24.000 SRE 113.70 2,728.80 3,264.30
42 Drawino 1 15.00 15.00 1.19 17.85 8.000 8.000 CAD 48.00 384.00 401.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 Acceptance Testino 1 1.00 8.000 8.000 TT 69.50 556.00 556.00
45 Warranty 1 1.00 8.000 8.000 TT 69.50 556.00 556.00
.46 Truck Rental 1 680.00 680.00 1.00 680.00 680.00
47 Hotels (GSA Ratesl 11 145.00 1,595.00 1.00 1,595.00 1,595.00
48 Meals (GSA Rates) 11 64.00 704.00 1.00 704.00 704.00
49 State Sales Tax 7.00% 2 664.30 1,00 2,664.30 2,664.30
50 Freioht 2.50% 951.54 1,00 951.54 951.54
51 Bond 2.50% 1,554.41 1.00 1,554.41 1,554.41
SHEET TOTALS 46,210.73 51,883.02 163.00 4,739.12 63,730.86
I $ 63,730.86
ST10a-MCC1-1 to Control Room
DESCRIPTION MATERIAL LABOR
NO ITEMlut:::it,;RIPTluN QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 '" " 0.95 ' "~c. , TT"'" 69.50
.2 ,,',',..y.. 0,95 \'. IT '69.50
.3 "."> '}.i' "- ., .'. I".",'> '0.95 .,', ',/.: IT . 69.50.
4 ",.,. ,...... ,. 0:95 ,'''' Tr". 69.50
5 ,,'>:" ,., : (j.95 "- ',"',' ',: IT' c' ""s9..5(j
6 ".. 'c" 0.95 ,. .. .: Tr' I .' ':69.50.
7 : .". "".. 0.95 .. .:. TT '69:50 ,
8' . 0..95 Tr 69;50
9 . 0.95 " , IT 69.50
10 ., " 0.95 IT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Underllround Conduit Installation - 1.19 1.500 EL1 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes (16"x16"8") 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes - 1.19 EL1 56.85
21 1.5" Mever's Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduit 1.35 1.19 0.500 EL1 56.85
23 Ropes and strinlls 0.10 1.19 0.025 EL1 56.85
24 Enclosures 1 1.375.00 1.375.00 1.19 1.636.25 4.000 4.000 EL1 56.85 227.40 1 .863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 EL1 56.85 454.80 783.24
26 Fiber Cable (OCC# GX24-145D-ALS/900-0FNR) 2.15 1.19 EL1 56.85
27 Fiber Terminations, Installation. testino 56 8.60 481.60 1.19 573.10 0.350 19.600 EL1 56.85 1.114.26 1 .687.36
28 WIC Boxes wi 48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1 M Patch Cables 14.25 1.19 EL1 56.85
30 3M Patch Cables 1 35.00 35.00 1.19 41.65 EL1 56.85 41.65
31 Nortel 2526T Ethernet Switch 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (M1419013-E5) 260.99 1.19 EL1 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 EL1 56.85 831.01
34 Phoenex Receptacle (din mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods - 1.19 EL1 56.85
36 #4 CU Ground Cable 60 0.86 51.60 1.19 61.40 0.100 6.000 EL1 56.85 341.10 402.50
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 EL1 56.85 45.22
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional Enllinneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawinll 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 AcceDtanCEl Testino 1 1.00 6.000 6.000 IT 69.50 417.00 417.00
45 Warrantv 1 1.00 1.000 1.000 IT 6.9.50 69.50 69.50
46 Truck Rental 3 80.00 240.00 1.00 240.00 240.00
47 Hlltels (GSA Rates) 6 145.00 870.00 1.00 870.00 870.00
48 Meals GSA Rates) 6 64.00 384.00 1.00 384.00 384.00
49 Slate Sales Tax 7.00% 221.42 1.00 221.42 221.42
50 Freight 2.50% 79.08 1.00 79.08 79.08
51 Bond 2.50% 229.33 1.00 229.33 229.33
SHEET TOTALS 5,186.92 5,787.90 60.60 1.445.78 9.402.40
I $ 9.402.40
ST10b-Control Room to West Gallery Server Room
DESCRIPTION MATERIAL LABOR
NO ITI::.M I ION OTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 . . .0.95 TT 69.50
2 .,,".", c., .... ,. ,.. .....,.. .,. 0.95 'f ' .. 69.50
'3 '~"'.':<". .... .,',,> ',', 0.95 . ..','."; TT "'69.50
4 ... " 0.95 TT 69.50
5 .. . .. 0.95 TT 69.50
6 . . 0.95 .. TT 69.50
7 . 0.95 TT . 69.50
8 0.95 TT 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Underground Conduit Installation - 1.19 1.500 EL1 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes 116"x16"8"l 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes - 1.19 EL1 56.85
21 1.5" Meyer's Hubs 7.86 1.19 1.000 EL1 56.85
22 3/4" Power Conduit 1.35 1.19 0.500 EL1 56.85
23 RODes and strinos 0.10 1.19 0.025 EL1 56.85
24 Enclosures 1,375.00 1.19 4.000 EL1 56.85
25 Rackmount Rails 138.00 1.19 4.000 EL1 56.85
26 Fiber Cable 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 56 8.60 481.60 1.19 573.10 0.350 19.600 EL1 56.85 1,114.26 1,687.36
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50 1.19 33.92 EL1 56.85 33.92
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel 2526T Ethernet Switch (server has 2) 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (AA1419013-E5l 260.99 1.19 EL1 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 698.33 1.19 EL1 56.85
34 Phoenex ReceDtacle ldin mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods - 1.19 EL1 56.85
36 #4 CU Ground Cable 0.86 1.19 0.100 EL1 56.85
37 Service Entrance Post 38.00 1.19 EL1 56.85
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional EnQinneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 DrawinQ 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 AcceDtance TestinQ 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
45 Warranty 1 1.00 1.000 1.000 TT 69.50 69.50 69.50
46 Truck Rental 2 80.00 160.00 1.00 160.00 160.00
47 Hotals (GSA Ratasl 4 145.00 580.00 1.00 580.00 580.00
48 Meals IGSA Ratesl 4 64.00 256.00 1.00 256.00 256.00
49 Slate Sales Tax 7.00% 50.24 1.00 50.24 50.24
50 Freiaht 2.50% 17.94 1.00 17.94 17.94
51 Bond 1.00
SHEET TOTALS 1,781.84 1,918.20 42.60 1,036.46 4,509.40
I $ 4,509.40
S110c-West Gallery Server Room to MCC-3
DESCRIPTION MATERIAL LABOR
NO ITEM/DE~l,;KIP IluN OTY UNIT$ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 0.95 ... > TT. 69,50
2 0,95 . 'IT 69.50
3 ',' .. .. 0.95 TT 69.50
4" ." 0.95 TT 6.9.50
5 " 0.95 '.. TT 69.50
6 0.95 TT' 69.50
7 ,........ ., 0.95 'r "'T TT 69,50
8 '. . 0.95 TT 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Undef'!lround Conduit Installation - 1.19 1.500 EL1 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes 116"x16"8") 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes - 1.19 EL1 56,85
21 1.5" Meve~s Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduit 1.35 1.19 0.500 EL1 56.85
23 Ropes and strings 0.10 1.19 0.025 EL1 56.85
24 Enclosures 1 1.375.00 1,375.00 1.19 1.636.25 4.000 4.000 EL 1 56.85 227.40 1.863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 EL1 56.85 454.80 783.24
26 Fiber Cable 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 56 8.60 481.60 1.19 573.10 0.350 19.600 EL1 56.85 1.114.26 1.687.36
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50 1.19 33.92 EL1 56.85 33.92
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel 2526T Ethernet Switch 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (AA1419013-E5) 260.99 1.19 EL1 56.85
33 N'C SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 EL1 56.85 831.01
34 Phoenex Receotacle Cdin mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods - 1.19 EL1 56.85
36 #4 CU Ground Cable 35 0.86 30.10 1.19 35.82 0.100 3.500 EL1 56.85 198.98 234.80
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 EL1 56.85 45.22
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional Enginneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawina 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 Acceotance Testing 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
46 warranty 1 1.00 1.000 1.000 TT 69.50 69.50 69.50
46 Truck Rental 2 80.00 160.00 1.00 160.00 160.00
47. HQtels lGSARatesl 6 145.00 870.00 1.00 870.00 870.00
48 Meals lGSA Ratesl 6 64.00 384.00 1.00 384.00 384.00
49 State Sales Tax 7.00% 219.46 1.00 219.46 219.46
50 Freiaht 2.50% 78.38 1.00 78.38 78.38
51 Bond 2.50% 222.87 1.00 222.87 222.87
SHEET TOTALS 5,069.80 5,665.47 58.10 1,388.93 9.137.85
1$ 9.137.85
ST10d-MCC-3 to Chemical Building
DESCRIPTION MATERIAL LABOR
NO I :IPTION aTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 .' 0.95 ' , TT "69.50
"2 . ." ',',' . ,. , , ;" "',' '0.95 'j' " ,',':. . IT..' ""'69.50
.3 .,. ...... 0.95 ~.~ TT . . "'69;50
'4 '..' .,.... '. 0.95 ,'. ',./ TT~'" ,':'<69.50
5 .... ',. . .... 0.95 TT . '69.50
6 0.95 . ..' .". TT.... 69,50
7 0.95 .~ TT 69.50
8 . . 0.95 . TT" 69.50
9 0.95 TT 69.50
10 0.95 TT 69.50
11 1.5" AL Conduit 3.12 1.19 ELl 56.85
12 1.5' PVC Conduit 0.46 1.19 ELl 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 ELl 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 ELl 56.85
16 Undel'!lround Conduit Installation - 1.19 1.500 ELl 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 ELl 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 ELl 56.85
19 Stainless Steel Pull Boxes (16"x16"8") 312.00 1.19 2.000 ELl 56.85
20 Concrete Pull Boxes - 1.19 ELl 56.85
21 1.5" Mever's Hubs 7.86 1.19 1.000 ELl 56.85
22 3/4" Power Conduit 1.35 1.19 0.500 ELl 56.85
23 Rooes and strinos 0.10 1.19 0.025 EL1 56.85
24 Enclosures 1 1,375.00 1,375.00 1.19 1,636.25 4.000 4.000 ELl 56.85 227.40 1,863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 ELl 56.85 454.80 783.24
26 Fiber Cable 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 56 8.60 481.60 1.19 573.10 0.350 19.600 ELl 56.85 1,114.26 1,687,36
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 ELl 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50 1.19 33.92 EL1 56.85 33.92
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel 2526T Ethernet Switch 427.17 1.19 ELl 56.85
32 Nollel GB SFP Fiber Modules IM1419013-E5l 260.99 1.19 EL1 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 EL1 56.85 831.01
34 Phoenex Receptacle (din mount) 1 27.56 27.56 1.19 32.80 ELl 56.85 32.80
35 Ground Rods - 1.19 ELl 56.85
36 #4 CU Ground Cable 40 0.86 34.40 1.19 40.94 0.100 4.000 ELl 56.85 227.40 268.34
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 ELl 56.85 45.22
38 Cad Welds 4.06 1.19 ELl 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 ELl 56.85
40 - 1.19 ELl 56.85
41 Professionai Enainneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawina 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 Acceptance Testino 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
45 Warranty 1. 1.00 1.000 1.000 TT . 69.50 69.50 69.50
46 Truck Rental 2 80.00 160.00 1.00 160.00 160.00
47 Hotels IGSA Rates) 6 145.00 870.00 1.00 870.00 870.00
48 Meals IGSA Ratesl 6 64.00 384.00 1.00 384.00 384.00
49 State Sales Tax 7.00% 219.76 1.00 219.76 219.76
50 Freight 2.50% 78.48 1.00 78.48 78.48
51 Bond 2.50% 223.72 1.00 223.72 223.72
SHEET TOTALS 5,075.35 5,671.84 58.60 1,400.30 9,172.64
1$ 9,172.64
ST1 De-Chemical Building to Elevated Storage Tank
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION aTY UNIT$ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 . ,.' ", ..:, ..:, 0.95 "':' ',' ,<. '. x,,".,. ','" ,,' '69.S0
2 ',' '" " .,. ."- " ;': ',,..,' "', '''Oies, ''! ""'. """"69.50
3'".,. c' o.' "'" ':" ","., o;es ',: :""",' '.-,' "'69.50 '.
4 ",,'" , Q.95 '" , ,'- -"'. '''69.60
5'-',,,- ,'" 0.95 Tt,',: ,,'69~
6 " 2,.. . , o;es TT 6UO
7 0.95 -., n ~.50
8 O.es, ," TI', 6UO
9 0.95 n 69.50
10 , O.es TT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1,19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Undel]:lround Conduit Installation - 1.19 1.500 EL1 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes 116"x16"8") 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes - 1.19 EL1 56.85
21 1.5" Mever's Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduit 1.35 1,19 0.500 EL1 56.85
23 Ropes and strinQs 0.10 1.19 0.025 EL1 56.85
24 Enclosures 1 1,375.00 1,375.00 1.19 1,636.25 4.000 4.000 E L 1 56.85 227.40 1 ,863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 E L1 56.85 454.80 783.24
26 Fiber Cabie 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 56 8.60 481.60 1.19 573.10 0.350 19.600 E L 1 56.85 1,114.26 1,687.36
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50 1.19 33.92 EL1 56.85 33,92
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortei 2526T Ethernet Switch 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (AA1419013-E5) 260.99 1.19 EL1 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 EL1 56.85 831.01
34 Phoenex Receptacle (din mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods - 1.19 EL1 56.85
36 #4 CU Ground Cable 60 0.86 51.60 1.19 61.40 0.100 6.000 E L 1 56.85 341,10 402.50
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 EL1 56.85 45.22
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional EnQinneer 2 - 1.19 3.000 6.000 S RE 113,70 682.20 682.20
42 DrawinQ 1 15,00 15.00 1.19 17.85 2.000 2.000 C AD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 C LK 26.53 212.24 212.24
44 AcceDtance T estinQ 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
45, Warranty 1 1.00 1.000 1.000 TT 69.50 69.50 69.50
46 Truck Rental 3 80.00 240.00 1.00 240.00 240.00
47 Hotels (GSA Rates) 6 145.00 870.00 1.00 870.00 870.00
48 Meals (GSA Rales) 6 64.00 384.00 1.00 384.00 384.00
49 State Sales Tax 7.00% 220.96 1.00 220.96 220.96
!iO Freioht 2.50% 78.91 1.00 78.91 78.91
51 Bond 2.50% 229.12 1.00 229,12 229.12
SHEET TOTALS 5,179.58 5,779.33 60.60 1,445.78 9,393.83
I $ 9,393,83
ST10f-Pump Shop Spur
DESCRIPTION MATERIAL LABOR
NO ITEMlDt:::;\,;KIPTluN QTY UNIT $ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 ... 0.95 TI 69.50
2 :.,. , , 0.95 TI- 69.50
3 :. 0.95 TI " 69.50
4 ,C , . 0.95 :'. .: TI 69.50
5 ' ': .,.' 0.95 TI 69.50
6 '" " 0.95 TI 69.50
7 " 0.95 ',' ; TI' ... 69.50 ,.
8 , 0.95 " : TI," 69.50
9 ,: 0.95 TI 69.50
10 " 0.95 " TI' 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 ELl 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 ELl 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 ELl 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 ELl 56.85
16 Underground Conduit Installation - 1.19 1.500 ELl 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 ELl 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 ELl 56.85
19 Stainless Steel Pull Boxes (16"x16"8") 312.00 1.19 2.000 ELl 56.85
20 Concrete Pull Boxes - 1.19 ELl 56.85
21 1.5" Mever's Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduit 1.35 1.19 0.500 ELl 56.85
23 Ropes and stMngs 0.10 1.19 0.025 ELl 56.85
24 Enclosures 1 1,375.00 1,375.00 1.19 1,636.25 4.000 4.000 ELl 56.85 227.40 1,863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 ELl 56.85 454.80 783.24
26 Fiber Cable 2.15 1.19 ELl 56.85
27 Fiber Terminations and Installation 28 8.60 240.80 1.19 286.55 0.350 9.800 ELl 56.85 557.13 843.68
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50 1.19 33.92 ELl 56.85 33.92
30 3M Patch Cables 35.00 1.19 ELl 56.85
31 Nortel 2526T Ethernet Switch 427.17 1.19 ELl 56.85
32 Nortel GB SFP Fiber Modules (M1419013-E5) 260.99 1.19 ELl 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 ELl 56.85 831.01
34 Phoenex Receptacle (din mount) 1 27.56 27.56 1.19 32.80 ELl 56.85 32.80
35 Ground Rods . 1.19 EL1 56.85
36 #4 CU Ground Cable 40 0.86 34.40 1.19 40.94 0.100 4.000 ELl 56.85 227.40 268.34
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 ELl 56.85 45.22
38 Cad Welds 4.06 1.19 ELl 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 ELl 56.85
40 - 1.19 ELl 56.85
41 Professional Enginneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawing 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 Acceotance Testing 1 1.00 6.000 6.000 TI 69.50 417.00 417.00
45 Warranty 1 1.00 1.000 1.000 TI 69.50 69.50 69.50
46 Truck Rental 2 80.00 160.00 1.00 160.00 160.00
47 Hotels (GSA Rates) 5 145.00 725.00 1.00 725.00 725.00
48 Meals (GSA Rates) 5 64.00 320.00 1.00 320.00 320.00
49 State Sales Tax 7.00% 202.90 1.00 202.90 202.90
50 Freiaht 2.50% 72.46 1.00 72.46 72.46
51 Bond 2.50% 196.83 1.00 196.83 196.83
SHEET TOTALS 4,575.78 5,126.52 48.80 1,177.45 8,070.19
1$ 8,070.19
ST10g-Elevated Storage Tank to Vacuum Filter
DESCRIPTION MATERIAL LABOR
NO III::M/DE~l,;RIt'TluN aTY UNIT$ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COSH COST
1 . " ,. . .';c' ..,0.,.95 . 2","" 69:50
2 ":',,".,, ',".,' ., .. T( ; '" ';'."1....; '0..Q5 ',' ",,, I.... ,,'.' , 69.,50.
3 " ",.,;,," c, ' 0..95 ,C .'. <. ,.", '69.50 c
4 . .,' " , F;; 0..95 [.. ,<;' . ' " .',' ';W'" 69.,5.0.
5'. ',', " , ,," " 0..95 , :'. :.,}. .,." '69,$
6""',"",' "., , 0..95 0" ';, ....;. 69.50. If:'
7 '" 0..95 '" ,', ,69.50
8 ,","'"'''' .0..95 ." " ',' 69;50.
9 . .. 0.;95 " TT< 69;50.
10. ." 0..95 IT 69.50
11 1.5" AL Conduit 3.12 1.19 ELl 56.85
12 1.5" PVC Conduit 0..46 1.19 ELl 56.85
13 Wall Penetrations/Core Drills 30..0.0. 1.19 3.000. ELl 56.85
14 Overhead Conduit Installation 2.0.0. 1.19 0..750. ELl 56.85
15 Wall Conduit Installation 2.0.0. 1.19 0..650. ELl 56.85
16 Underaround Conduit Installation - 1.19 1.500. ELl 56.85
17 Under Road Conduit Installation 10..0.0. 1.19 2.10.0. ELl 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000. ELl 56.85
19 Stainless Steel Pull Boxes (16"x16"8") 312.0.0. 1.19 2.0.0.0. ELl 56.85
20. Concrete Pull Boxes - 1.19 ELl 56.85
21 1.5" Mever's Hubs 7.86 1.19 1.0.0.0. ELl 56.85
22 3/4" Power Conduit 1.35 1.19 0..50.0. ELl 56.85
23 Ropes and strinQs 0..10. 1.19 0..0.25 ELl 56.85
24 Enclosures 1 1,375.00 1,375.0.0. 1.19 1,636.25 4.0.0.0. 4.0.0.0. E Ll 56.85 227.40. 1,863.65
25 Rackmount Rails 2 138.0.0. 276.0.0. 1.19 328.44 4.0.0.0. 8.0.0.0. E Ll 56.85 454.80. 783.24
26 Fiber Cable 2.15 1.19 ELl 56.85
27 Fiber Terminations and Installation 56 8,60. 481.60. 1.19 573.10. 0..350. 19,60.0. E Ll 56.85 1,114.26 1,687.36
28 WIC Boxes w/48 Patches 1 165.00 165.0.0. 1.19 196.35 ELl 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50. 1.19 33.92 ELl 56.85 33.92
30. 3M Patch Cables 35.0.0. 1.19 ELl 56.85
31 Nortel 2526T Ethernet Switch 427.17 1.19 ELl 56.85
32 Nortel GB SFP Fiber Modules (AA1419a13-E5) 260..99 1.19 ELl 56.85
33 APC SU1400RMXLB3U 14aaVA RM UPS 1 698.33 698.33 1.19 831.0.1 ELl 56.85 831.0.1
34 Phoenex Receptacle (din mount) 1 27.56 27.56 1.19 32.80. ELl 56.85 32.80.
35 Ground Rods 3 - 1.19 ELl 56.85
36 #4 CU Ground Cable 70. 0..86 60..20. 1.19 71.64 0..10.0. 7.0.0.0. E L1 56.85 397.95 469,59
37 Service Entrance Post 2 38.0.0. 76.0.0. 1.19 90. .44 EL1 56.85 90..44
38 Cad Welds 3 4.0.6 12.18 1.19 14.49 ELl 56.85 14.49
39 Fiber Cable Pull 0.,10. 1.19 0..0.80. ELl 56.85
40. EST Tower Penetration Subcontract 1 2,0.0.0..0.0. 2,0.0.0..0.0. 1.19 2,380..0.0. ELl 56.85 2,380..0.0.
41 Professional EnQinneer 2 - 1.19 3.0.0.0. 6.0.0.0. S RE 113.70. 682.20. 682.20.
42 DrawinQ 1 15.0.0. 15.0.0. 1.19 17.85 2.000. 2.0.0.0. C AD 48.0.0. 96.0.0. 113.85
43 Administration 1 1.19 8.000. 8.0.0.0. C LK 26.53 212.24 212.24
44 Acceotance T estinQ 1 1.0.0. 6.0.0.0. 6.00.0. TT 69.50. 417.00 417.00
45 Warranty 1 1.00 1.0.00 1.0.0.0. TT 69.50, 69.50 69.50.
46 Truck Rental 3 80..0.0. 240..00 1.0.0. 240..00 240..00
47 Hotels (GSA Rates) 6 145.00 870..00 1.0.0. 870..00 870..00
4a M$als GSA Rates} 6 64.00 384.00 1.0.0. 384.00 384.00
4BIState Sales Tax 7.00% 365.08 1.00 365.0.8 365.08
501 Fl'lIight 2.50.% 130..36 1.0.0. 130..38 130..38
51 I Bond 2.50.% 296.68 1.0.0. 296.68 296.68
SHEET TOTALS 7,50.151 8,492.43 61.60. 1,468.52 12,163.78
1$ 12,163.78
ST10h-Vacuum Filter to East Gallery Server Room
DESCRIPTION MATERIAL LABOR
NO ITEM QTY UNIT$ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ SELL $
1 .' ...... . .0.95 ~ cc- = ~~ TT. ...... . .. '.69.50
2 '" . '. .. .... I.' ""'0,95 ,., ,".. "," .. ""69:50 .,' ,
3 '. '.' '0.95 .;;\ TT..... 69.50
4 ,'. ..:. 0.95 .' N TT.. 69.50
5 ',. .' 0.95 " TT' '69.50
6 '. . 0.95 . TT '69.50
7 ". 0.95 cc- ~~ Tt 69.50
.8 '. ..... , '. 0.95 . .' TT" .' 69.50
9 . 0.95 TT 69.50
10 . 0.95 TT 69.50
11 1.5" AL Conduit 3.12 1,19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Underground Conduit Installation - 1.19 1.500 EL1 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes (16"x16"8") 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes - 1.19 EL1 56.85
21 1.5" Meyer's Hubs 7.86 1.19 1.000 EL1 56.85
22 3/4" Power Conduit 1.35 1.19 0.500 EL1 56.85
23 Rooes and strinas 0.10 1.19 0.025 EL1 56.85
24 Enclosures 1,375.00 1.19 4.000 EL1 56.85
25 Rackmount Rails 138.00 1.19 4.000 EL1 56.85
26 Fiber Cable 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 56 8.60 481.60 1.19 573.10 0.350 19.600 EL1 56.85 1,114.26 1,687.36
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
291M Patch Cables 2 14.25 28.50 1.19 33.92 EL1 56.85 33.92
303M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel2526T Ethernet Switch 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (AA1419013-E5) 260.99 1.19 EL1 56.85
33 M>C SU1400RMXLB3U 1400VA RM UPS 698.33 1.19 EL1 56.85
34 Phoenex Receotacle (din mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods - 1.19 EL1 56.85
36 #4 CU Ground Cable 20 0.86 17.20 1.19 20.47 0.100 2.000 EL1 56.85 113.70 134.17
37 Service Entrance Post 38.00 1.19 EL1 56.85
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 Stainless Cable Trav 10 42.00 420.00 1.19 499.80 1.500 15.000 El1 56.85 852.75 1,352.55
41 Professional Engi nneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawing 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 ClK 26.53 212.24 212.24
44 Acceotance Testina 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
45 Warranty 1 1.00 1.000 1.000 TT 69.50 69.50 69.50
46 Truck Rental 2 80.00 160.00 1.00 160.00 160.00
47 Hotels 6 145.00 870.00 1.00 870.00 870.00
48 Meals 6 64.00 384.00 1.00 384.00 384.00
49 State Sales Tax 7.00% 80.84 1.00 80.84 80.84
50 Freiaht 2.50% 28.87 1.00 28.87 28.87
51 Bond 2.50% 161.39 1.00 161.39 161.39
SHEET TOTALS 2,839.96 3,059.39 59.60 1,423.04 6,617.04
I $ 6,617.04
ST1 Oi-East Gallery Server Room to MCC-1
DESCRIPTION MATERIAL LABOR
NO ITEM/DEscRIPTION QTY UNIT$ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 "," ., >"..,. ;. 0.95 ; '," "''''., ' TT'~'" ". 69;50
2 .;,Y.,'} " , ,;, c" ;. .," ".',''.'", , '0.95 ,.y.'; " Tt~2""" """;'69.$0
3"" .J ,,' , .' ,', " "'0.95 .""" , ice" P'"",',"', TTt"" , :69.50 ,.',,, ,.
A """ <"-.-,' , '" , ", 0;9,5, '" .,' ", ''c' 'f., TT"'~"~" '''69.50 "
5 "'0.95 . ,,' .". "'.," IT , 69,50
6 " 0.95 '" " , TT' 6Qi$O ,.,.;
,7 ,',', ,'\:':. 0:95 ",' TT"" ' $9.,$0
8 " . 0;95 . ': , . ." TTrE'" "69.liQ
9 , " 0.95 rr', 6$,$0
10 0.95 TT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 OVerhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Undel'!lround Conduit Installation " 1.19 1.500 EL1 56.85
17 Under Road Conduit Installation 10.00 1,19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1,19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes 116"x16"8") 312.00 1,19 2.000 EL1 56.85
20 Concrete Pull Boxes . 1.19 EL1 56.85
21 1.5" Meyer's Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduit 1.35 1.19 0.500 EL1 56.85
23 Rooes and strings 0.10 1,19 0.025 EL1 56.85
24 Enclosures 1 1,375.00 1,375.00 1.19 1,636.25 4.000 4.000 EL1 56.85 227.40 1,863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 EL1 56.85 454.80 783.24
26 Fiber Cable 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 56 8.60 481.60 1.19 573.10 0.350 19.600 EL1 56.85 1,114.26 1,687.36
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1 M Patch Cables 2 14.25 28.50 1.19 33.92 EL1 56.85 33.92
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel 2526T Ethernet Switch 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (AA1419013-E5) 260.99 1.19 EL1 56.85
33 N>C SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 EL1 56.85 831.01
34 Phoenex Receotacle (din mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods 3 - 1.19 EL1 56.85
36 #4 CU Ground Cable 15 0.86 12.90 1.19 15.35 0.100 1.500 EL1 56.85 85.28 100.63
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 EL1 56.85 45.22
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional EnQinneer 2 " 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 DrawinQ 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44, Acceotance TestinQ 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
45 WalTllnty 1 1.00 1.000 1.000 TT 69,SO 69.50 69.50
46 TJ'!,iCk Rental 2 80.00 160.00 1.00 160.00 160.00
41 Hotels 6 145.00 870.00 1.00 870.00 870.00
48 Meals 6 64.00 384.00 1.00 384.00 384.00
49 State Sales Tax 7.00% 218.25 1.00 218.25 218.25
50 Freiaht 2.50% 77.95 1.00 77.95 77.95
51 Bond 2.50% 219.48 1.00 219.48 219.48
SHEET TOTALS 5,047.57 5,639.97 56.10 1,343.45 8,998.65
1$ 8,998.65
ST11a-MCC to Tower
DESCRIPTION MATERIAL LABOR
NO I EM DESCRIP luN QTY UNIT$ COST$ MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 0.95 .- IT 69.50
2" ' " ..". 0..95 '" IT',- 69.50
3"""": -,< '.."- '.,ce: .... . -...'.,. 0.95 '" . :',,e c' r'''' ;'69.50
. 4 '".'"".". .' , . ,'.,0;95 , ." r':' 69.50 '.,
5 ...', 0.95 , .X I '69.50 " ' .
6 '.;.' , 0.95 " Tt"'" _ ,69.5Q, 0'
7 " , , 0.95 .' IT , ' .69:50
8 ',' 0.95 .,' '.,' IT" .' .69,50
9 , 0.95 IT 69.50
10 . 0.95 IT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Underoround Conduit Installation - 1.19 1.700 EL1 56.85
17 Under Road Conduit Installation 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull BoxesI16"x16"8") 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes - 1.19 EL1 56.85
21 1.5" Mever's Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduit 1.35 1.19 0.500 EL1 56.85
23 Rooes and strinas 0.10 1.19 0,025 EL1 56.85
24 Enclosure 1,375.00 1,19 4.000 EL1 56.85
25 Rackmount Rails 138.00 1.19 4.000 EL1 56.85
26 Fiber Cabie rocc# GX24-145D-ALS/900-0FNR) 2.15 1.19 EL1 56.85
27 Fiber Terminations, Installation, testing 48 8.60 412.80 1.19 491.23 0.350 16.800 EL1 56.85 955.08 1,446.31
28 WIC Boxes w/48 Patches 1 165.00 165.00 1.19 196.35 EL1 56.85 196.35
29 1M Patch Cables 4 14.25 57.00 1.19 67.83 EL1 56.85 67.83
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel 2526T Ethernet Switch 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules rAA1419013-E5) 260.99 1.19 EL1 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 698.33 1.19 EL1 56.85
34 Phoenex Receotacle din mountl 27.56 1.19 EL1 56.85
35 Ground Rods - 1.19 EL1 56.85
36 #4 CU Ground Cable 0.86 1.19 0.100 EL1 56.85
37 Service Entrance Post 38.00 1.19 EL1 56.85
38 Cad Welds 4.06 1.19 EL1 56.85
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional Enoinneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawino 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 Acceotance Testina 1 1.00 6.000 6.000 IT 69.50 417.00 417.00
45 Warranty 1 1.00 1.000 1.000 IT 69.50 69.50 69.50
46 Truck Rental 1 80.00 80.00 1.00 80.00 80.00
47 Hotels IGSA Rates) 4 145.00 580.00 1.00 580.00 580.00
46 Meals IGSA Rates) 4 64.00 256.00 1.00 256.00 256.00
49 State Sales Tax 7.00% 45.49 1.00 45.49 45.49
50 Freiaht 2.50% 16.25 1.00 16.25 16.25
51 Bond 2.50% 104.57 1.00 104.57 104.57
SHEET TOTALS 1,732.11 1,855.57 39.80 972.79 4,287.59
1$ 4,287.59
ST11 b-Tower to Upstairs Network
DESCRIPTION MATERIAL LABOR
NO ITEM/DESCRIPTION aTY UNIT$ cosn MULT SELL $ HRS.EA HRS. CLASS RATE COST$ COST
1 0;95 . '..' IT 69.50
23 c- . , . """'", ," '0.95 , , TT"" 69.050
3 . ; 0.95 .. Tf" 6!MO
4'.-,7 '. "', " . "0..95 TT'"'' 69.$0
5 0.95 ,- n~' 69.50
6 ", " . 0;95 .,' ......" n'" '6$.50
,7 ';., ,.. '" 0.95 .., .,. TT'c-. 6UO
.8 0.95 T 69.50
9'.. " 0.95 IT 6$.50
10 --:cc 0.95 TT 69.50
11 1.5" AL Conduit 3.12 1.19 EL1 56.85
12 1.5" PVC Conduit 0.46 1.19 EL1 56.85
13 Wall Penetrations/Core Drills 30.00 1.19 3.000 EL1 56.85
14 Overhead Conduit Installation 2.00 1.19 0.750 EL1 56.85
15 Wall Conduit Installation 2.00 1.19 0.650 EL1 56.85
16 Undemround Conduit Installation (trench bY others) - 1.19 0.250 EL1 56.85
17 Under Road Conduit Installation (ditch bY others) 10.00 1.19 2.100 EL1 56.85
18 Under Sidewalk Conduit Installation - 1.19 4.000 EL1 56.85
19 Stainless Steel Pull Boxes (16"x16"8") 312.00 1.19 2.000 EL1 56.85
20 Concrete Pull Boxes 1.19 EL1 56.85
21 1.5" Meyer's Hubs 7.86 1.19 1.000 EL1 56.85
22 314" Power Conduitltrench bY others) 1.35 1.19 0.250 EL1 56.85
23 RODes and strinos 0.10 1.19 0.025 EL1 56.85
24 Enclosure 1 1,375.00 1,375.00 1.19 1,636.25 4.000 4.000 EL1 56.85 227.40 1 ,863.65
25 Rackmount Rails 2 138.00 276.00 1.19 328.44 4.000 8.000 EL1 56.85 454.80 783.24
26 Fiber Cable 2.15 1.19 EL1 56.85
27 Fiber Terminations and Installation 48 8.60 412.80 1.19 491.23 0.350 16.800 EL1 56.85 955.08 1,446.31
28 WIC Boxes w/48 Patches 2 165.00 330.00 1.19 392.70 EL1 56.85 392.70
29 1 M Patch Cables 4 14.25 57.00 1.19 67.83 EL1 56.85 67.83
30 3M Patch Cables 35.00 1.19 EL1 56.85
31 Nortel 2526T Ethemet Switch (server has 2) 427.17 1.19 EL1 56.85
32 Nortel GB SFP Fiber Modules (AA1419013-E5) 260.99 1.19 EL1 56.85
33 APC SU1400RMXLB3U 1400VA RM UPS 1 698.33 698.33 1.19 831.01 EL1 56.85 831.01
34 Phoenex ReceDtacle Idin mount) 1 27.56 27.56 1.19 32.80 EL1 56.85 32.80
35 Ground Rods 3 - 1.19 EL1 56.85
36 #4 CU Ground Cable 35 0.86 30.10 1.19 35.82 0.100 3.500 EL1 56.85 198.98 234.80
37 Service Entrance Post 1 38.00 38.00 1.19 45.22 EL1 56.85 45.22
38 Cad Welds 3 4.06 12.18 1.19 14.49 EL1 56.85 14.49
39 Fiber Cable Pull 0.10 1.19 0.080 EL1 56.85
40 - 1.19 EL1 56.85
41 Professional Enainneer 2 - 1.19 3.000 6.000 SRE 113.70 682.20 682.20
42 Drawina 1 15.00 15.00 1.19 17.85 2.000 2.000 CAD 48.00 96.00 113.85
43 Administration 1 - 1.19 8.000 8.000 CLK 26.53 212.24 212.24
44 AcceDtance T estino 1 1.00 6.000 6.000 TT 69.50 417.00 417.00
45 WarraiilV 1 1.00 1.000 1.000 TT 69.50 69.50 69.50
46 Truck Rental 2 80.00 160.00 1.00 160.00 160.00
47 Hotels IGSA Rates) 6 145.00 870.00 1.00 870.00 870.00
48 Meals. GSA Rates 6 64.00 364.00 1.00 384.00 384.00
49 State Seles Tax 7.00% 229.04 1.00 229.04 229.04
50 Freiaht 2.50% 81.80 1.00 81.80 81.80
51 Bond 1.00
SHEET TOTALS 4,996.81 5,618.48 55.30 1,325.26 8,931.68
1$ 8,931.68
VI.-CONSENT AGENDA
ITEM C.7
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to Citv Clerk's Office Meeting Dates in to City Clerk's Office
D December 16, 2008 December I. 2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
D January 6, 2009 December 15, 2008 (Noon) [gI March 3, 2009 February 17,2009 (Noon)
D January 20,2009 January 5, 2009 (Noon) o March 17, 2009 March 2, 2009 (Noon)
D February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16,2009 (Noon)
C""
0 r)-=i
\.0 :::.'i.o.(
0 Announcements/Presentations 0 City Manager's Report .." -<'0
f"T'1 ("')"'Tl
0 0 CO
NATURE OF Administrative New Business - r-'CO
1"'1"11'0
AGENDA ITEM [gI Consent Agenda 0 Legal -.J ':':J -<
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0 Code Compliance & Legal Settlements 0 Unfinished Business " en -I
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0 Public Hearing 0 N 0%
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RECOMMENDA TION: s:- ~>
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Approve the resolution extending the Interlocal Agreement which provides technical support for the CommunffY
Redevelopment Agency (CRA).
EXPLANATION:
The City's Information Technology Services Department (ITS) has been providing technical support for CRA computers and
communication equipment during the past three years under an Interlocal Agreement between the City of Boynton Beach and
the CRA. The agreement stipulated pricing for an initial term from February 1, 2006 until January 31, 2009 and included
renewal options for two additional three-year terms. Pricing for all nine years was defined in the agreement. The contract
fees were for ITS staff time; replacement equipment and supplies were not covered and would be the CRA's responsibility.
The CRA desires to extend the Interlocal Agreement for one three-year term from February I, 2009 through January 31,
2012. As described in the 2006 Interlocal, CRA payments to the City of Boynton Beach for technical support during the next
three-year term will be:
Year 4 2/1/09 - 1/31110 $19,669
Year 5 2/1/10- 1/31111 $20,259
Year 6 211111 - 1/31/12 $20,867
PROGRAM IMP ACT:
.:. The CRA will benefit from lower support costs by utilizing existing City ITS personnel instead of contracting with
commercial vendors.
.:. The City will be able to share labor costs among both City Departments and the CRA for activities such as data
backup, virus scanning, Help Desk support, etc.
.:. Both the City and the CRA will benefit from economies of scale in purchasing computer hardware and software, data
and voice communications, yearly maintenance, and other shared products and support.
.:. Both the City and CRA will be able to more effectively share information (e.g., via GIS) and coordinate activities
(e.g., via Email and calendaring).
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
FISCAL IMPACT: ITS. will receive funding ($19,11119 for 2009, $20,259 for 2010 and $20,867 for 201 I) for supportmg
the eRA.
AL TERNA TIVES: The eRA could utilize outside vendors for their technology needs
, ~
/
i
i
Information Technology Services y 'Finance
S'..BULLETlN\FORMS AGENDA ITEM REQUEST FORM.DOC
;?00'-O;:;- 3
INTERLOCAL AGREEMENT FOR TECHNICAL SUPPORT
THIS INTERLOCAL AGREEMENT, made and entered into this 6J8 day of
Fe-b r~T' 2006, by and between:
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY
OF BOYNTON BEACH, FLORIDA, a public agency, having the
address, 639 East Ocean Avenue, Suite 107, Boynton Beach,
Florida 33435 (hereinafter referred to as "CRA"),
and
CITY OF BOYNTON BEACH, FLORIDA, a municipal
corporation, having the address, 1 00 East Boynton Beach
Boulevard, Boynton Beach, Florida 33435 (hereinafter referred to
as "CITY").
WHEREAS, at its meeting of fF8(2v~i 21, 2006, the City of Boynton Beach approved
entering into this Agreement with the CRA, providing for the provision of technical support
services by CITY to the CRA; and
WHEREAS, at its meeting of February 14, 2006, the CRA approved entering into an
Agreement with CITY; and
NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and conditions
herein expressed and of the faithful performance of all such covenants and conditions, CRA and
CITY do mutually agree as follows:
1. PROJECT DESIGNATION. CITY is retained by the CRA to perform computer
technical services in connection with the day-to-day governmental operations of the CRA.
2. SCOPE OF SERVICES. CITY agrees to perform the services, identified in the
document, entitled, "Client Agreement and Conditions for CRA Technical Services,"
which is attached hereto and made a part hereof as Exhibit "A" on the "CRA Hardware
and Software Inventory" which is attached hereto and made a part hereof as Exhibit "B".
All materials, equipment, and supplies necessary for CITY to perform said services shall
be the responsibility of CRA. CRA shall use its best efforts in cooperating with CITY in
providing the information and documentation necessary to CITY in the performance of
the Technical Services under this Agreement.
3. TERM. Work under this Agreement shall commence upon the giving of written notice
by the CRA to CITY to proceed (Effective Date shall be 2/1/2006 through 01/31/2009).
This Agreement shall be for an initial term of three (3) years and may be renewed by the
parties for two (2) additional three (3) year terms. This Agreement shall terminate upon
mutual agreement of the parties hereto or upon thirty (30) days written notice of intent !(l
terminate from one party to the other.
4. PAYMENT. CITY shall be paid by the eRA for services rendered under this Agreement
as follows:
a. CITY shall be paid the sum of Eighteen Thousand ($18,000.00) Dollars for the
first year of this Agreement, ($18,540.00) for the second year of this Agreement
and ($19,096.00) for the third year.
b. CRA shall pay the ailllUal amount owed to CITY, in four equal installments on the
first business day of February, May, August, and November of each year.
c. The annual payment to CITY shall increase by three (3 %) percent for each year
during the term of the agreement and any renewal terms. Said increase shall be
effective on each annual anniversary of the effective date of this Agreement.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered.
e. The parties agree that should the demands on CITY increase as a result 0 f
additional work stations, additional employees of the CRA, or changes to the
CRA Hardware and Software Inventory, the CRA and CITY shall renegotiate the
annual fee paid under this Agreement upon receipt of a written request from CITY
to renegotiate.
5. COMPLIANCE WITH LAWS. CITY agrees to perform the services contemplated by
this Agreement, and faithfully observe and comply with all federal, state, and local laws.
ordinances and regulations that are applicable to the services to be rendered under this
Agreement.
6. GOVERNMENTAL IMMUNITY.
a. CITY is a state agency as defined in Chapter 768.28, Florida Statutes, and CRA is a
public agency created pursuant to Chapter 163, Florida Statutes. To the extent
permitted by law, each party agrees to be fully responsible for acts, omissions, and
negligence of their agents, officers, or employees. Nothing herein is intended to serve
as a waiver of sovereign immunity by any party to which sovereign immunity may be
applicable. Nothing herein shall be construed as consent by a state agency or political
subdivision of the State of Florida to be sued by third parties in any matter arising out
of this Agreement or any other contract.
b. Both parties acknowledge that this is an Inter local Agreement created pursuant to
Section 163.01, Florida Statutes, and that each party shall retain all legislative
authority with regard to its respective governing body. All of the privileges and
2
immunities from liability; exemptions from laws, ordinances, and rules; pensions and
relief, disability, workers' compensation, and other benefits which apply to the activity
of officers, agents or employees of any public agency when performing their
respective functions within the territorial limits for their respective agency shall apply
to the same degree and extent to the performance of such functions and duties of
those officers, agents, or employees extra-territorially under the provisions of any
Inter local Agreement.
7. INDEPENDENT CONTRACTOR STATUS.
a. CITY and its employees, subcontractors, volunteers and agents, shall be and remain
independent contractors and not agents or employees of CRA with respect to all of the
acts and services performed by and under the terms of this Agreement. This Agreement
shall not in any way be construed to create a partnership, association or any other kind of
joint undertaking or venture between the parties hereto.
b. CRA will not be responsible for reporting or paying employment taxes or other
similar levies which may be required by the United States Internal Revenue Service or
other state agencies.
8. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT.
During the performance of the Agreement, CITY shall not discriminate against any
employee or applicant for employment because of race, religion, color, sex or national
ongm. CITY will take affirmative action to ensure that employees are treated during
employment, without regard to their race, creed, color, or national original. Such action
must include, but not be limited to, the following: employment, upgrading; demotion or
transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. CITY
shall agree to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions
of this non-discrimination clause.
9. NON-EXCLUSIVITY. This Agreement is considered a non-exclusive Agreement
between the parties. The CRA shall have the right to purchase the same kind of services
to be provided by CITY hereunder from other sources during the term of this Agreement.
10. ASSIGNMENT. CITY shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the CRA.
11. NON-WAIVER. Waiver by the CRA of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
proVISIOn.
12. TERMINATION. This Agreement may be terminated for convenience or cause by
3
either party by providing thirty (30) days notice to the other party. Should tem1ination
for convenience, termination shall be without liability to the terminating party. In the
event of any termination, CITY shall be paid the pro rata sum for services performed, 'JI
if prepaid, CITY would retum to the CRA the pro rata sum paid in advance.
13. DISPUTES. In the event that a party has a dispute with respect to the other party's
performance hereunder, the party shall notify the other party in writing in accordance \vith
Article 14, advising of the disputed matter. In the event that the disputed matter is not
resolved to the satisfaction of the CRA and the City, the dispute shall be submitted to a
mediator mutually agreed to by the parties before any litigation is brought.
14. NOTICES. Notices to the CRA shall be in writing and sent via U.S. Mail to the
following address:
CITY OF BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY
639 East Ocean A venue, Suite 107
Boynton Beach, FL 33435
ATTN: LiSA 6p-.iG.HT
With copy to:
CRA Attomey
c/o Lewis, Longman & Walker, P.A.
1700 Palm Beach Lakes Blvd., Suite 1000
West Palm Beach, FL 33401
Notices to CITY shall be sent to the following address:
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH, FL 33425-031 U
ATTN: Peter Wallace, ITS Director
With copy to:
City Attomey
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
15. SEVERABILITY. The invalidity, illegality, or unenforceability of any provision of this
Agreement, or the occurrence of any event rendering any portion or provision of this
Agreement void, shall in no way affect the validity or enforceability of any other portion
or provision of the Agreement. Any void provision shall be deemed severed from the
4
Agreement and the balance of the Agreement shall be construed and enforced as if the
Agreement did not contain the particular portion or provision held to be void. The parties
further agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
16. INTEGRATED AGREEMENT. This agreement, together with attachments or
addenda, represents the entire and integrated agreement between CITY and the eRA and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both CITY and CRA.
17. AMENDMENTS. It is further agreed that no modification, amendment or alteration in
the terms or conditions contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith.
18. CHOICE OF LAW; WAIVER OF JURY TRIAL. Any controversies or legal
problems arising out of this transaction and any action involving the enforcement or
interpretation of any rights hereunder shall be submitted to the jurisdiction of the State
courts of the Fifteenth Judicial Circuit of Palm Beach County, Florida, the venue situs,
and shall be governed by the laws of the State of Florida. In the event any causes of
action arising out of this Agreement are pre-empted by federal law, any such
controversies shall be submitted to the jurisdiction of the United States District Court for
the Southern District of Florida. To encourage prompt and equitable resolution of any
litigation that may arise hereunder, each party hereby waives any rights it may have to a
trial by jury of any such litigation.
19. BENEFITING PARTIES. This Agreement is intended to benefit the parties to this
Agreement. The parties agree that there are no third party beneficiaries to this Agreement
and that no third party shall be entitled to assert a claim against either party based upon
this Agreement. The parties expressly acknowledge that it is not their intent to create any
rights or obligations in any third person or entity under this Agreement.
20. CONSTRUCTION OF AGREEMENT. The terms and conditions herein are to be
construed with their common meaning to effectuate the intent of this Agreement. All
words used in the singular form shall extend to and include the plural. All words used in
the plural form shall extend to and include the singular. All words in any gender shall
extend to and include all genders.
21. APPLICABILITY OF FLORIDA'S PUBLIC RECORDS LAW. The parties
acknowledge and understand that the rules, regulations and statutes regarding public
records are applicable to this Agreement and the services provided thereunder. CRA
understands that public records as defined in Chapter 119, Florida Statutes, created with
CRA computer equipment, software and hardware, including but not limited to e-mail
and internal memoranda, constitute public records under the laws of the State of Florida,
and are subject to disclosure unless otherwise exempt.
5
22. RECORDING. This Agreement shall be recorded in the public records of Palm Beach
County, in accordance with the Florida Inter local Cooperation Act of 1969.
23. MODIFICATION. It is further agreed that no modifications, amendments or alterations
in the terms or conditions contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals this
14th day of FEBRUARY, 2006.
BOYNTON BEACH COMMUNITY
REDEVELOPMENT AGENCY
By: )2~~~
PpIDt name: , Chairman
ATTEST: jE.~~~E \-\ cPo... \.j \ L \ ~
Print name: , Secretary
Ku
Attest:
~.
(CITY SEAL)
Approved as to form:
DmJCL zJ23lo~
Office ofthe City Attorney
DNT:dnt
S:\CA\AGMTS\ITS\CRA Technical Services - 230o.doc
(1
. ,
I
1
2 RESOLUTION NO. R09-
31
41
5 A RESOLUTION OF THE CITY COMMISSION OF
6 BOYNTON BEACH, FLORIDA, APPROVING THE
7 EXTENSION OF THE INTERLOCAL AGREEMENT
8 FOR TECHNICAL SERVICES BETWEEN THE CITY OF
9 BOYNTON BEACH AND THE COMMUNITY
10 REDEVELOPMENT AGENCY FOR AN ADDITIONAL
11 THREE (3) YEAR TERM; AND PROVIDING AN
12 EFFECTIVE DATE.
13
14
15 WHEREAS, the City of Boynton Beach and the Community Redevelopment Agency
16 (CRA) entered into an Interlocal Agreement for Technical Support on February 28, 2006 for
17 an initial term from February 1,2006 through January 31, 2009; and
18 WHEREAS, pursuant to the paragraph 3 of the Agreement entitled "Term", the CRA
19 was granted the right to renew the Agreement for two (2) additional three (3) year terms; and
20 WHEREAS, the eRA desires to extend the Interlocal Agreement for one (1) term of I
21 three (3) years from February 1,2009 through January 31, 2012.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
25 as being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27 Section 2. The City Commission approves extension of the February 28, 2006
28 Interlocal Agreement for technical support for a three (3) year term from February 1, 2009
29 through January 31, 2012. CRA payments to the City of Boynton Beach for technical support
S:\CA \RESO\Agreements\Interlocals\CRA ITS ILA extension. doc
- I -
1 during the three (3) year term shall be a~ folhn'vs:
I
Year 4 2/1/09 -- 1/31/10 $19,669
Year 5 2/1;' 10 - \/31'/ 11 $20,259
Year 6 2/1/11 - 1 i3 1!1 :2 $20.867
Section 3. A copy of this Resolution shall be affixed to the original Agreement on
file with the City Clerk and shall serve as an addendum to the original agreement.
Section 4. That this Resolution shall become effective immediately upon passage.
9 PASSED AND ADOPTED this day of March. 2009.
10
II CITY OF BOYNTON BEACH. FLORIDA
12
13 __,.___..._ ._______.____.__"_______..____ _____._.__ - _-__.0
14 Mayor - Jerry Taylor
15
]6 ----~ ~------~
-~
17 Vice Mayor - Jose Rodriguez
18
19 --~._- ~._---- ~-~-~---- "-----
20 Commissioner - Ronald Weiland
21
22 ------- ------- --
23 Commissioner - Woodrow L. Hay
24
25 --_._-~ -------"--.--- ---
~~----
26 Commissioner - Marlene Ross
27
28 ATTEST:
29
30
31
-"---
~') Janet M. Prainito, CMC
j-
33 City Clerk
34
35
(Corporate Seal)
S:\CA\RESO\Agreements\Interlocals\CRA ITS ILA extension. doc
2 -
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.S.
AGENDA ITEM REQUEST FORlVI
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
0 December 16, 2008 December 1,2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
0 January 6, 2009 December 15,2008 (Noon) [gI March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
0 February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16,2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [gI Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfmished Business
0 Public Hearing 0
RECOMMENDATION: Authorize by resolution, Mayor Jerry Taylor, to apply for and execute agreements and documents
associated with the Florida Inland Navigation District's Waterway Assistance Program (W AP) grant on behalf of the City of
Boynton Beach, and further authorize the use of$32,170 in Park Impact Fees as a portion of the City's match for the grant
request.
EXPLANATION: On December 16,2008, the City Commission approved the Arts and Culture Group, Inc. to implement Jaycee
Park Interpretive Public Art Markers, Phase I, as part of Recreation and Park commitment to public art in the project. The cost to
implement Phase I is $44,875.00. The purpose of the project is to educate and inspire visitors to understand estuary ecology and
the direct connection to the Gulf Stream eco system and Boynton Beach's rich fishing and cultural heritage. The budget presented
to the City Commission on December 18,2008, included the implementation of Phase I of the project with a goal to raise
additional funds to complete the project balance. Staff recently learned that the Florida Inland Navigation District's Waterway
Assistance Program provides matching grants for environmental education projects. The start date for this project will be delayed
to meet grant deadlines. The grant application deadline is April 1 , 2009; funding available October 1, 2009. If awarded, the City
would have two years, with the possibility for a one year extension, to complete the project.
PROGRAM IMP ACT: In 2004, Palm Beach County contributed $IM and Florida Communities Trust awarded $1. 7M to
the City towards the purchase of 5.57 acres of waterfront property from the Florida Inland Navigation District. The goal was
to develop the spoil site into a waterfront environmental park, designed to re-establish the mangrove wetland community
along the Intracoastal Waterway and provide recreational open space in the SE section of the City. The City has received two
additional grants (FRDAP and L WCF) totaling $400,000 to develop the park. Applying Public Art to interpretive markers for
Jaycee Park will contribute to public education and awareness of the park's historical significance, mangrove mitigation and
environmental qualities in an esthetic and meaningful way.
FISCAL IMPACT: The Recreation & Parks Department has been diligent in their efforts to leverage funding for the Jaycee
Park acquisition and development, generating over $3M thus far. By allocating $32,170 from the Park Impact fees, we can
complete the $154,090 environmental education project.
The total cost for the Public Art Markers project is $154,090.
. $44,875.00 has been allocated for Public Art Markers in account # 302-4299-580-63-05 CP 0513.
. We are requesting $32,170 from Parks Impact Fees to bring our match amount to $77,045. The balance in the Park
Impact Fees available for future park projects would be approximately $1.3 million.
. The City will request a Waterway Assistance Program matching grant of $77,045 to complete the entire project.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
ALTERN A TIVES:
1. Not apply for the Florida Inland Navigation District Waterway Assistance Program grant; the City pays the
entire cost for the Jaycee Park Interpretive Public Art Markers.
2. Only complete Phase I of the public Art Marker program at this time.
'\
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Assistant to City Manager ClhL/
Recreation & Parks Department ~~~
Department Name City Attorney! Finance
S \BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
. .
1 RESOLUTION NO. R09-
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING AND DIRECTING THE
5 MA YOR TO APPLY FOR AND EXECUTE AGREEMENTS
6 AND DOCUMENTS ASSOCIATED WITH THE FLORIDA
7 INLAND NAVIGATION DISTRICT'S WATERWAY
8 ASSISTANCE PROGRAM (W AP) GRANT ON BEHALF OF
9 THE CITY OF BOYNTON BEACH; AND PROVIDING AN
10 EFFECTIVE DATE.
11
12 WHEREAS, on December 16,2008, the City Commission approved the Arts and Culture
13 Group, Inc., to implement Jaycee Park Interpretive Public Art Markers, Phase I as part of a project
14 to educate and inspire visitors to understand estuary ecology and the direct connection to the Gulf
15 Stream's eco system and Boynton beach's rich fishing and cultural heritage; and
16 WHEREAS, staff recently learned that the Florida Inland Navigation District's Waterway
17 Assistance Program provides matching grants for environmental education projects; and
18 WHEREAS, if awarded, the City would have two years, with the possibility of a one year
19 extension to complete the project; and
20 WHEREAS, the total project cost is $154,090 and the grant award requires the City to
21 provide a 50% cash match, which match funds have been partially allocated in the adopted FY
22 2008/09 and are partially requested to come from Parks Impact Fees.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
24 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
25
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
29 Section 2. The City Commission ofthe City of Boynton Beach hereby authorizes and
S:\CA\RESOlAgreements\Grants\FIND Grant -Jaycee Park - Art.doc
.. directs the Mayor and City Clerk to apply for and execute agreements and documents associated
I
2 with and necessary for the Florida Inland Navigation Districts Waterway Assistance Program. a
3 copy of which is attached hereto as Exhibit ".1\".
4 Section 3. This Resolution shall become effective immediately upon passage.
5 PASSED AND ADOPTED this _ day of March, 2009.
6
7
8 I CITY OF BOYNTON BEACH, FLORIDA
9 I
10 I ---~------~._.._._..._,.,--- .--......-..-...--.-----
i
11 ! Mayor - Jerry Taylor
12 i
13 I
I -----..-.----..-- ._-
14 I Vice Mayor - Jose Rodriguez
15 I
i
16 I
17 I Commissioner - Ronald Weiland
i
18 I
I
19 I
I
I -~-~._-_..-
20 Commissioner - Woodrow L. Hay
21 i
I
22 I
! ------..
23 i Commissioner Marlene Ross
i
I
24 I ATTEST:
25 I
26
27 Janet M. Prainito, CMC
28 I City Clerk
29
30
31 (Corporate Seal)
32 I
i
,
,
i
!
!
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Table of Contents
Project Overview... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...... ..... ..........,. ... "" ....1
The Collaborative Journey... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . .2
Site Map...... ... .......................... ......... ...... ...... ...... ... ..................... ......... .......3
Location 1 - Public Art concepts and Interpretive Story Content... ...... ... '" ... ... ... .......4
Location 2 - Public Art concepts and Interpretive Story Content... ... ... ... ... ... ...... .......5
Location 3 - Public Art concepts and Interpretive Story Content... ... ... ... ... ... '" ..........6
Location 4 - Public Art concepts and I nterpretive Story Content...... . . . .. . . . . . . . . . . . . . .. .. . ..7
Location 5 - Public Art concepts and I nterpretive Story Content... . . . . . . . . . . . . . . . . . . . . . ..8 - 9
Location 6 - Public Art concepts and Interpretive Story Content... ... ... ... ... ... .....10 - 11
Location 7 - Public Art concepts and Interpretive Story Content.................... ....12 - 13
Location 8 - Public Art concepts and Interpretive Story Content... ... ... ... ... ... ....,. .... .14
Proposal for Costs... ... .,. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... _.. ......... ... ......... ...15 - 17
Project Description I Scope of Work for Vendor Estimates....... ... ...... ... ... .......18 - 22
Public Art Marker Project Description I Elevation and Plan View... . . . . . . . . . . . . . . . . . . .23 - 29
Maintenance and Materials Pages........................... ...... ...... ......... ....,. ..... ..30 - 31
Design Team... ......... ...... ... ... ...... ... ... ...... ............... ... ...... ... ".. ,.... ... ,. ".. ... ...32
Project Overview
Art in Public Places
Recreation and Parks Department
Jaycee Park
The City of Boynton Beach purchased Jaycee Park in 2004 and has completed
facilities upgrade and native plant landscaping.
Through site interpretation planning and public art, we are creating an holistic
experience at Jaycee Park that will educate and inspire visitors to understand
estuary ecology and its direct connection to the Gulf Stream ecosystem and
Boynton Beach's rich fishing and cultural heritage.
The Interpretive Public Art Marker Proposal provides a blueprint to produce a
sequential loop trail of Interpretive Public Art Markers - a creative site interpre-
tive design linking programmatic, recreational and passive usage of the park in
an educational and aesthetic manner
1
The Collaborative Journev".
and why pilings, coquina rock, decking with interpretive panels:
At the start, it seemed mangrove mitigation would be the story line for this
project. However, the collaborative journey has brought us to a much more
exciting and larger conclusion - the story of the significant connection
between the coastal waterway environment and the existence of this place
we know as Boynton Beach. Through our research of the written, oral and
visual history of this distinctive place, we found there to be an essential
relationship between the coastal waterways alongside Boynton Beach and
with its beginning, sustenance, growth and continued health. It was these
discoveries that lead us to answer the design question: Why mangrove
mitigation at the Jaycee Park and how does this fit into this particular place
and time? We also discovered that this history and the obvious connection to
the present and future are no longer apparent as the city has grown and
"modernized" in the last couple of decades. We felt honored with the
opportunity as well as obligated to incorporate our treasure of findings into
this project.
Given the story that needed to be told, the rich history to draw from and the
need for the public art in the park to be both interactive and low maintenance;
it was agreed that pilings, coquina rock, decking, carved I glazed tile and high
pressure laminate interpretive panels would be the perfect media for the
interpretive public art markers. These building materials immediately give
visual reference to the strong ties between the coastal waterways, coastal
estuaries and Boynton Beach. These materials also offer a multitude of
opportunities to encourage more interaction with the interpretive message;
allow the public art to be functional, site specific and touchable; and create
more areas of interaction within the park while complementing the wonderful
new facilities and landscaping.
2
Site Map
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3
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 1.0 Main (north) entrance to loop trail
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Title: Welcome and introduction
Topics:
Site map and introduction to the story of the community and its' connection to the
land and ocean.
Elements:
The public art marker consists of a grouping of three pilings and two coquina rocks
with two interpretive panels mounted on the pilings. Located on the north side of
the pathway close to the parking lot, yet also visible from the playground and south
side of the parking lot, this marker sets the stage for the entire loop trail. In contrast
to the other facilities in the park, the pilings and rock will draw interest and the im-
ages on the interpretive panels will bring attention to the beginning of a wonderful
story.
4
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 2.0 North side of north loop trail
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Title: Brief look at Boynton Beach: the historical and cultural context of the community
Topics:
Illustrations of past locales, FEC railroad to Boynton Beach Hotel transportation
corridor circa 1896 and Ocean Avenue early years, original town, post office, school,
Images of key points in history: 1)original geography and pioneers, 2) Boynton, FEC
and first growth, 3) 1930-60s charter fishing hey-day, 4) 1940-70s tourism along US1
and 5) today's commitment to nourish sense of community.
Elements:
A series of three coquina rocks placed along the north side of the walkway, providing
a natural sculptural base for a series of 3 mid-size interpretive panels. This public art
marker creates a sequence of messages mounted on the rock and altogether low to
the ground. The panels will be a curvilinear, organic shape meant to mimic water
streaming and feel like time passing.
5
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 3.0 Side path 1, north of loop under existing Banyan trees
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Title: Captains and Mates r-- --- --..--'-
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Flip Book Detail
Topics:
Biographies, highlights and quotes from Boynton charter captains and their mates.
In honor of their mentoring relationship with the young men who are now successful
adults carrying on the tradition of learning, sharing and giving back to the world.
Presented in a reflective tone.
Elements:
Using pilings and various sized coquina rock a "room" will be created by placing
these elements in a circular fashion under the Banyan Trees. A wood bench will be
built between and connected to two larger rocks and two interpretive flip- books
mounted on the rocks, one on either side of the seating. The interpretive public art
marker in this location offer the opportunity for multiple imaginary play experiences
for younger members of the community, or a place for reflection for any age. It is
also the perfect spot to re-gather groups that will be touring the park.
6
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 4.0 Estuary overlook by Fiddler Crab Pavilion, side path 2
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Title: Estuary Ecology
Topics:
Who lives here? Mangrove and sea grass ecosystems. Species examples,
common and rare.
Why is it important? Biological productivity, base of marine food chain, value as
habitat, nursery of the sea, value as resource for human needs- economic, recreational
and enjoyment of nature.
What is a created/restored wetland? Details and value of mitigation.
Expand on details of species connection to near-shore marine ecosystem/ Gulf Stream
Elements:
Coquina rock and wood will be combined to provide seating. Two interpretive panels
will be mounted on metal posts and set in coquina rock to resemble marine signage.
This interpretive public art marker can be used for multiple purposes: a place for people
to sit and contemplate the information contained in the interpretive panels or a place to
visually connect with the water immediately to the east, mangroves immediately to
the south and park activities to the west. The elements of this location are also
designed to create the needed "teaching place" for the group tours by providing
seating. It also provides an informal and additional gathering place within the park.
7
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 5.0: T op/eastern center of loop trail
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Title: Gateway to the Gulf Stream
Topics:
Experiencing the connection between estuary, Boynton Inlet, Gulf Stream and
marine ecology and Boynton's fishing legacy
Elements:
"Schooling: from estuary to Gulf Stream"
Schooling fish symbolically connect the estuary (Location 4) to the Gulf Stream
(Location 7). Located on the east side of the park between the concrete walking
path and mitigation area, two large coquina rocks will be secured in the ground.
One rock will be approximately 5' high by 3' wide above grade and the other rock
will be approximately 3' high by 5' wide above grade. Carved and glazed tiles will
be custom made to fit each rock. The subject matter will be schools of fish that
inhabit the areas of the estuaries and Gulf Stream; making the visual connection
and linking the importance of the estuary to the health of the larger coastal region.
The tiles will be intriguing and touchable up close and afar as well as visible from
nearly all points in the park.
a
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 5.0: Top/eastern center of loop trail
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9
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 6.0 West/adjacent to Sailfish Pavilion
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Title: Near shore marine ecology
Topics:
What is the Gulf Stream? The geography and importance to Boynton of this major
ocean current.
Why is it important? Influencing climate for farming and tourism, as well as bounty
of fish and marine life for recreation and making a living. Proximity to land
influenced development and thriving of fishing and boating economy.
Who lives there? List/illustrate examples of local and migratory species related to
Boynton's fishing and diving: Dolphin, Kingfish, Wahoo, Billfish and Lobster.
Breakthrough fish population tagging studies of 1960-70s with the collaboration of
charter boat captains and scientists. Highlighted species: Sailfish.
10
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 6.0 West/adjacent to Sailfish Pavilion
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Elements:
The interpretive public art markers in this location combine design methods from
Location 2 & 4, which gives continuity to the whole and also symbolizes the
importance of and the connection between all the information contained in the
interpretive panels. Two low coquina rocks will be placed along the south side of
the path with two curvilinear, organic shaped panels mounted on top. One mid-size
panel with a second panel attached (sailfish) will be mounted on metal posts with
coquina rock set around the base. This public art marker is designed to resemble
marine signage.
11
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 7.0 Low deck west of bocce ball courts, north of loop trail
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Title: A real fishing community --1-.1\. h,,~_' _-1 -'.~ ___."__."~ .~. ;'~r--f;t
Topics:
Community revolved around charter fishing, docks, fish fry's, beauty contests,
parades, beach parties at the Boynton Beach Casino, low key, sand in your shoes
tourism, fishing tournaments. A community celebration of simple, authentic living
close to nature and an outdoor life.
12
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 7.0 Low deck west of bocce ball courts, north of loop
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The interpretive public art marker for
this location is meant to be an all L -
encompassing experience. Placed in -- L-----
such a way to integrate with existing
Sabal Palms, giving shade and the feel
of docks in the past, a low raised deck and ramp will be created between the main
loop and the Dockside Pavilion. A bench will be built on the decking and pilings
will be used in the construction of the deck, ramp and bench. This public art
marker is designed to be festive and celebratory in tone, reflecting warmth of the
soul of the community and incorporating a sense of the vibrant fishing community
of the 1950s. The interpretive elements for this location include two interpretive
panels with sandwich-board style mounting and one flip-book mounted on the pil-
ing to the side of the bench,
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13
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 8.0 End of loop trail! off ramp to deck at Location 7
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Title: Connecting ecology to our cultural history
Topics:
This park is a very small piece of land connected to the larger south Florida
coastal ecosystem and through history to the lives of people who have lived or
visited Boynton Beach. The end of the trail will provide context for the interpretive
story within the ecology and cultural history it is connected to. Contact
information for City of Boynton Beach Recreation and Parks and Art in Public
Places will be included.
Elements:
Adjacent to Location 7, the public art marker consist of a grouping of two pilings and
two coquina rocks with 2 interpretive panels mounted on the pilings. Visually, it is
intentionally similar to location 1, allowing location 1 and 8 to act like bookends to
the whole park, while drawing interest to the whole and lending continuity as well.
However, within its own location this public art marker also has a specific job to do
as described above; signifying the end of the trail, yet providing new perspective
and insight.
14
Proposal for costs associated with the creative
development, production, fabrication and
installation of Interpretive Public Art Markers
Costs associated with producing and installing interpretive public art markers to
educate the public about onsite mitigation and its value and connection to the
community .
Public art marker fabrication and installation - specifications attached
Creation, construction and installation of a total of eight public art marker locations
using the following materials:
coquina rock
carved & glazed custom made tiles
southern yellow pine pilings
southern yellow pine deck framing
Ipe wood for benches and decking
Includes labor for installation of interpretive panels......... ....... ............. $65,040
Fabrication and delivery of 3 mount plates with weatherable brown
aluminum posts (2 each) and mounting hardware for
panel/art markers at Location 4 and 6...... ...... ... ...... .................. ...... ...$1,450
Structural engineer & construction drawings......... ... ............. ... ................. .$12,000
Building permit fee (estimate for decking & pilings only)... ...... ... .......... ... ... ....... .$650
Public Art consultant project management using two (2) subcontractors:
manage engineering & construction drawings
contract & coordination with 2 sub-contractors
manage work & installation
manage rock selection & installation
completion of maintenance manual
Total... ... ... ... ... ... ......... ... ... ... ... .,. ... ... ... ... ... ... ... ... ... ... ... ... ... .... . ...$5,000
Sub-totaL...... .......... ..$84,140
15
Proposal for costs
( continued)
Interpretive panel design and production- specifications attached
Content development for each layout
Layout and final designs for each panel
Copy writing
Copy editing
Proofreading
Image acquisition
Image editing
Image fees- one time usage fees
Hi-resolution scans
Revisions
Graphic production
File preparation for digital output
12 full panel layouts with 6 detail cut-outs
22 layouts for 2 flip books, 5 page, 2-sided w/cover
Total... ........................ ..................... ... ..................... ..... ......... ...$44,800
Interpretive panel package fabrication in High Pressure Laminate,
includes design and addition of custom mounting hardware
required for art markers, proofs and shipping..................................... ..$5800
Site Interpretation consultant project management
includes contracting fabricator and signage mounting
supplier, coordinating production, delivery and installation
of interpretive panels and collaboration with Public Artist to
determine art marker placement on site at time of in stall...................... .$5350
Subtotal................... ..$55,950
Contingency 10% based on selected art marker option...... ............ ........... ....$14,000
TOT AL.........................$154,090
16
Proposal for costs
(continued)
NOTES:
1) All prices based on all locations being completed in one phase
2) Prices are based on artist's scale drawings-formal bids by contractors will
be done once construction drawings are complete.
3) Prices may be valid 60-90 days only and are subject to change.
4) City of Boynton Beach to mulch path and transplant 3 gallon shrubs a
Location 3.
5) Interpretive panel design, production and fabrication is for the specific
approved package, based on our agreed storyline and content and the
desired park visitor experience. Cost will vary with change in the package
content, quality or additional revisions.
17
Project Description / Scope of Work
Specifications for Vendor Estimates
PROPOSED PUBLIC ART MARKERS
Quantity, sizes and installation specifications
Location 1 -
. Three pilings @ 10" diameter:
1 @ 6 feet above grade
1 @ 5 feet above grade
1 @ 4 feet above grade
. Installation of pilings
. Two Coquina rocks:
1 @ approx. 2' w x 2 %' d x 2'h
1 @ approx. 3'w x 1'd x 16 "h
. Placement of coquina rocks
. Include in price the labor to install two interpretive panels; one 22" wide by 26"
high and the second 20" wide by 15" high. Fabrication of panels will be done by
others and mounting mechanics will be provided.
Location 2 -
. Three coquina rocks:
3 @ approx. 3'w x 2 %' d x 18" h
. Placement of coquina rocks
. Include in price the labor to install three interpretive panels that are 24 inches
long by 16 inches deep. Most likely will include drilling into rock and using
epoxy to affix sign to rock. Fabrication of panels will be done by others and
mounting mechanics will be provided.
Location 3-
. Coquina rocks of various sizes, 9 total:
1 @ 3'w x 2'd x 18"h
1 @ 3 % 'w x 2'd x 18"h
1 @ 2 %'w x 2'd x 18"h
2 @ 4'w x 2'd x 2'h
1 @ 3 % 'w x 18"d x 4'h
1 @ 2 %'w x 1'd x 3 %'h
1 @ 4'w x 2'd x 18"h
1 @ 3 % w x 2'd x 18"h
. Placement of 9 coquina rocks
. Four pilings @ 10" diameter:
1 @ 7 feet above grade
1 @ 6.5 feet above grade
1 @ 6 feet above grade
1 @ 5.5 feet above grade.
. Installation of pilings
18
Project Description / Scope of Work
Specifications for Vendor Estimates
Location 3 (cont.) -
. Four foot wide by eighteen inch deep wood bench created between two larger
rocks. Top of bench should be 18" above grade. Most likely will require drilling
into coquina, attaching metal supports and covering with wood.
. Include in price the labor to install two "flip-book" interpretive panels and metal
frames that are 23 inches wide by 10 inches high. Most likely will include drilling
into rock and using epoxy to affix signs to rock. Fabrication of signs will be done
by others and mounting mechanics will be provided.
Location 4 -
. Four coquina rock supports for three wooden benches:
4 Coquina rocks @ 3' w x 2' d x 2' h
. Top of IPE wood bench to be 18" above grade. Most likely will require drilling
into coquina, attaching metal supports and covering with wood. Wooden
benches are 2' deep and 4' to 5 %' long.
. Two interpretive panels will be mounted on aluminum posts.
. Include in price the labor to install two panels, approx. 30"x22" & 28"x21", onto
aluminum posts and into ground. Fabrication of panels & posts will be done by
others and mounting mechanics will be provided.
. A total of five coquina rock to be placed at base of aluminum posts:
4 Coquina rocks @ 3 %' to 4' w x 1 %' d x 18" to 24" h
1 Coquina rock @ 3 %' w x 1 %'d x 3' h
. Placement of 9 coquina rocks
Location 5 -
. 2 Coquina rocks approximately 7' x 3'. One to be placed vertically and the other
horizontally.
. Installation of two large coquina rock
. Coquina rocks will need to be partially cut to acquire smooth surface for applica-
tion of clay tiles.
Location 6 -
. Two coquina rocks:
2 @ approx. 3'w x 2 %'d x 18" h
. Include in price the labor to install two interpretive panels onto rocks that are 24
inches long by 16 inches deep. Most likely will include drilling into rock and us-
ing epoxy to affix sign to rock. Fabrication of panels will be done by others and
mounting mechanics will be provided
. An additional 30"x24" interpretive panel to be mounted on aluminum posts.
. Include in price the labor to install the panel onto aluminum posts and into
ground. Fabrication of panels & posts will be done by others and mounting
mechanics will be provided.
. A total of three coquina rocks to be placed around base of aluminum posts.
3 Coquina rocks @ 3 %' w x 1 %' d x 18" h
. Placement of five coquina rocks
19
Project Description / Scope of Work
Specifications for Vendor Esti mates
Location 7 -
. Ramp approx. 42' x 3'
. Decking approx. 12' x 16'
. Decking at 1 foot above grade
. Decking goes around one existing Sabal Palm. There are two additional exist-
ing Sabal Palms on the north and south side of decking/ramp.
. Ramp starts flush with sidewalk at both ends and slopes up to reach 1 foot
above grade for a length of approximately 12 feet where decking is attached to
ramp. Ramp slope is 1" to l' in accordance to ADA requirements.
. The six pilings around decking extend approx 2' above grade and extend l'
above decking. Pilings to be 10" diameter.
. There is a wood bench on top of the decking next to the Sabal Palm. This
bench is to be made of two pilings on each side and wood slates in between.
The top of pilings are to be 2 feet above the decking. The wood bench is to be
18" above the decking. Pilings to be 10" diameter.
. Include in price the labor to install a 24"w x 36" "sandwich board" interpretive
panels that will be located on decking next to Sable Palm opposite of bench.
Fabrication of panel will be done by others and mounting mechanics will be pro-
vided.
. Include in price the labor to install a 23"w x 10" h "flip book" panel and metal
frame that will be located on top of one pair of bench pilings. Sign is too small
to show on drawings. Fabrication of flip book will be done by others and
mounting mechanics will be provided.
. Consideration must be given for the water pipe that runs underground, inside 8'
concrete pathway.
Location 8 -
. Two pilings @ 10"diameter:
1 @ 6 feet above grade
1 @ 5 feet above grade
. Installation of pilings
. Two Coquina rocks:
1 @ approx. 4' w x 2'd x 3'h
1 @ approx 5'w x 1'd x 1 %' h
. Placement of coquina rocks
. Include in price the labor to install two interpretive panels: one 22" wide by 26"
high and the second 20" wide by 15" high. Fabrication of panels will be done by
others and mounting mechanics will be provided.
. Consideration must be given for the water pipe that runs underground, inside 8'
concrete pathway.
20
Project Description / Scope of Work
Specifications for Vendor Estimates
PROPOSED INTERPRETIVE SIGNAGE
High pressure laminate
Quantity, sizes and mounting specifications
Location 1 1 22" w x 26"h, %" thick, rounded corners
2 holes drilled (stainless carriage bolts through to piling)
1 20" x 15" cut-out rounded shape, %" thick (mangrove detail)
3 'Y-t-20" all thread studs, 6" length, extending from back of panel
Location 2 3 24" x 16" cUNilinear top and bottom, %" thick
3 'Y-t-20 all thread studs, 6" length, extending from back of panel
Location 3 5 flip-book pages, 10"w x 9"h, 1/8" thick, double-sided
2 3/8" slotted rounded holes each drilled to accept 'Y-;" bolt
1 23"w x 10"h base/binder, %" thick
4'Y-t-20 all thread studs, 6" length, extending from back, 2 holes
drilled through to accept %-1" U-bolt
Location 4 1 30"x 22", %" thick, rounded corners w/2 10"x 10" %" cut-out
rounded shapes, top mounted (mangrove canopy detail,
estuary/intertidal detail)
Backed by welded metal plate recessed 8" from panel edge w/8
drilled in tapped holes to mount on 2 Powder coated aluminum
legs w/tamper-proof hardware
1 28"x 21", %" thick, rounded corners w/12"x 1 0" %" cut-out rounded
top mounted (schooling fish)
Backed by welded metal plate recessed 2" from panel edge w/8
drilled in tapped holes to mount on 2 Powder coated aluminum
legs w/tamper-proof hardware
Location 5 No interpretive signage at this location
21
Project Description / Scope of Work
Specifications for Vendor Esti mates
Location 6 2 24"x 16" curvilinear top and bottom, %" thick
2 %-20" all thread studs, 6" length extending from back of each
panel w/tamper-proof hardware
1 30"x 24", %" thick, rounded corners w/30"x 26" Y4" thick cut-out top
mounted (sailfish)
Backed by welded metal plate recessed 2" from panel edge w/8
drilled in tapped holes to mount on 2 Powder coated aluminum
legs w/tamper-proof hardware
Location 7 2 24"x 36", indent-cut corners, %" thick, sandwich board mounted
2 holes drilled in bottom (stainless carriage bolts through to legs)
fit for hinges at top
1 16"x 16", %" thick cut out, printed 2-sided (pelican)
1 5-page Flip book, 10" w x 9"h 1/8" thick, double sided
2 3/8" slotted rounded holes each drilled to accept Y4" bolt
1 23"w x 10"h base/binder, %" thick (community historic images)
4 %-20" all thread studs, 6" length, extending from back, 2 holes
drilled through to accept %-1" U-bolt
Location 8 1 22"x 26", %" thick, rounded corners
2 holes drilled (stainless carriage bolts through to piling)
1 20" x 15" cut-out rounded shape, %" thick (dock detail)
2 %-20" all thread studs, 6" length, extending from back of panel
22
Public Art Markers Project Description
Elevation and Plan View
Location 1
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23
Public Art Markers Project Description
Elevation and Plan View
Location 2
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24
Public Art Markers Project Description
Elevation and Plan View
Location 3
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25
Public Art Markers Project Description
Elevation and Plan View
Location 4
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26
Public Art Markers Project Description
Elevation and Plan View
Location 6
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27
Public Art Markers Project Description
Elevation and Plan View
Location 7
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28
Public Art Markers Project Description
Elevation and Plan View
Location 8
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29
Maintenance and Materials Pages
INTERPRETIVE PUBLIC ART MARKERS
CLEANING AND MAINTENANCE
Materials used:
Southern Yellow Pine pilings & decking support; IPE wood; Coquina Rock; carved,
glazed tiles and High Pressure Laminate (HPL) interpretive panels.
In general these materials are low maintenance to maintenance free. Normal rain
water and community use will help keep surfaces clean.
Recommend inspection at least once per year to check for:
. vandalism
. wear and tear, such as loose bolts/screws
. build-up of vegetation, such as falling leaves, which should be removed.
. irrigation water should never be allowed to hit interpretive public art markers as this
could cause staining and other negative side effects over time.
HPL Interpretive Panel Cleanina and Maintenance
Cleaning
. Mild soap and water is always best for general cleaning. Rinse with clean water
after washing. DO NOT use abrasive cleaners, acids or acetone. They will dam-
age the surface of the panel.
. Graffiti (paint, crayon, felt tip markers, etc.) can be removed using organic solvents,
such as Simple Green, Goof-off, or similar non-abrasive, citrus-based cleaners.
. Very stubborn graffiti may require stronger solvents, such as mineral spirits. DO
NOT use lacquer thinner or acetone, as they will damage the surface of the panel.
Always rinse with clean water after cleaning.
. Minor blemishes, nicks, abrasions, burns, or light scratches can be concealed using
a polymer-based boat or car wax.
Maintenance
. Edges should be wiped with a liquid wax, like Thompson's Water Seal annually.
This helps re-moisturize the core edges and maintains the black color of the edge.
. Occasionally wiping a cleaned graphic face with a polymer-based boat or car wax
will assist in removal of graffiti and dirt.
30
Maintenance and Materials Pages
INTERPRETIVE PUBLIC ART MARKERS
CLEANING AND MAINTENANCE (cont.)
Cleanina instructions for carved. alazed tiles
. Using mild soap and water, clean surface using a soft nylon brush.
. Rinse well with clean water.
. DO NOT use any abrasive cleansers or wire brushes - these will scratch surface of
the tile.
. In the case of graffiti, any solvent that can be used on glass and concrete can be
used on glaze and grout.
. Inspect at least once per year
. Clean as needed
Cleanina instructions for IPE wood
. Clean the entire bench or deck surface at the same time; do not "spot" clean as this
will lead to uneven surface color
. Inspect wood and make sure all screws are tightened.
. Use a sodium percarbonate (sometimes called "oxygenated bleach") mixing
6 to 8 oz. per gallon in warm water and apply to the wood.
. Let stand and keep wet for 15 to 20 minutes. Use a nylon bristle brush and quickly
scrub.
. Rinse well with hose type pressure.
. If using a powerwash DO NOT use high pressure - use with less than 1,000 PSI.
. Clean only if needed
31
Design Team
The Jaycee Park Interpretive Art Markers Project is a collaboration between the City of
Boynton Beach Department of Recreation and Parks, Art in Public Places and
Historical Archivist, Wisdom through Wonder, Inc. and Art & Culture Group, Inc.
Linda Emerson, Wisdom through Wonder, Inc.
Lucy Keshavarz, Art & Culture Group, Inc.
Martha Blumel, Envision Graphic Design, Inc.
32
VI.-CONSENT AGENDA
ITEM C.9.
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December 1,2008 (Noon) o February 17, 2009 February 2,2009 (Noon)
o January 6, 2009 December 15, 2008 (Noon) [gJ March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
o February 3, 2009 January 19, 2009 (Noon) o April 7, 2009 March 16, 2009 (Noon)
0 Announcements/Presentations 0 City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM [gJ Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Approve a budget amendment via resolution providing authorization to utilize Park Impact Fee
funds (Fund 141) in the amount of$32,170 toward the Jaycee Park Interpretive Public Art Marker Project.
EXPLANATION: The impact fee funds would serve as a portion of the City's match for the Florida Inland Navigation
District's Waterway Assistance Grant Program (as approved in the previous agenda item). Currently, $44,875.00 has been
budgeted and approved by the Commission to begin Phase I of this project. By combining the existing budget with the
additional impact fee funds the City can apply for the FIND grant with a match of $77,045.00. This is a 50/50 matching grant
and would potentially provide up to $77 ,045 in grant funding thus providing a total of $154,090 ($77,045 x 2) to complete the
project. The total project budget estimate is $154,090. By leveraging our match, we have an excellent opportunity to
complete the project in its entirety.
PROGRAM IMPACT: Existing funding of$44,075.00 has been budgeted and approved. This will accomplish Phase Iof
the project. Staff recommends utilizing additional impact fee funds ($32,170) to create a matching budget of $77 ,045 with
the anticipation of receiving matching grant funds in the same amount ($77,045.00).
FISCAL IMP ACT: This resolution authorizes the allocation of Park Impact Fee funds in the amount of $32, 170 for the
funding of the Jaycee Park Interpretive Public Art Marker Project. The Park Impact Fee account balance would be
approximately $1.3 million after the $32,170 allocation.
ALTERNATIVES: Not approve the budget amendment.
;J! .. ~~# 0 ,
' 0 ~-'-'- L~' " <".-~~'-4.......
Department Head's Signature City anager's Signature
As~stant to City Manager Ci1~
Department Name -\- -
, City Attorney / Finance
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
I RESOLUTiON 09-
2
~ A RESOLUTION OF THE CITY OF BOYNTON BEACH,
-'
-1 FLORIDA, AMENDING THE FINAL BUDGET FOR THE
5 FISCAL YEAR BEGINNING OCTOBER 1, 2008, AND
6 ENDING SEPTEMBER 30,2009 BY INCREASING THE
7 CIP FUND APPROPRIA TION TO $12,998,470.00 BY
8 TRANSFERRING $32,170.00 FROM THE PARK IMP ACT
9 FEE FUNDS TO THE CIP FUND FOR THE JAYCEE
]0 PARK INTERPRETIVE PUBLI C ART MARKER
I] PROJECT; PROVIDING FOR SEVERABILITY,
]2 CONFLICTS, AND AN EFFECTIVE DATE.
13
]4 WHEREAS, a final budget was approved by the City Commission on September 18.
15 2008, for the 2008/09 fiscal year~ and
]6 WHEREAS, the impact fee funds would serve as a portion of the City's match for the
17 Florida Inland Navigation District's Waterway Assistance Program:
]8 WHEREAS, staff recommends utilizing these impact fee funds to create the match in
19 anticipation of receiving matching grant funds for the Jaycee Park Interpretive Public Art
20 Marker Program.
2] t NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
I
22 THE CITY OF BOYNTON BEACH, FLORIDA:
7~ Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being
--'
24 I I true and correct and are hereby made a specific part of this Resolution upon adoption hereof
25 Section 2. That the final budget of the City of Boynton Beach. Florida. for the
26 fiscal year beginning October 1. 2008. and ending September 30. 2009. is hereby amended
27 by providing for a transfer of $32.170.00 in 2008/09 from the Park Impact Fee Fund to the
28 Capital Improvement Fund for the Jaycee Park Interpretive Public Art Marker Project.
29 [I Section 3. All delinquent taxes collected during the ensuing fiscal year as
30 Iproceeds from levies of operation millages of prior years are hereby specifically appropriated
I
3 ] Ifor the use of the General Fund.
I
I Section 4. If any clause. section or other part of this Resolution shall be held by
~7 ' ,
-'- II
I I
! i
33 I' any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional
34 II or invalid part shall be considered as eliminated and shall in no way affect the validity of the
Ils:\CA\RESO\Budget\200S-09 BudgetFinal Budget Amendment Park Impact Fee' Artuoe
I,
, ~
r ~ I
I'
I'
.
,
I remaining portions of this Resolution. I
' !
I Section 5. If any clause, section or other part of this Resolution shall be held by
2 I !
any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional I
3 I
I
4 or invalid part shall be considered as eliminated and shall in no way affect the validity of the I
i
I
5 remaining portions ofthis Resolution. !
i
6 Section 6. All Resolution or parts of Resolution in conflict herewith are hereby I
i
7 repealed to the extent of such conflict. I
,
I
PASSED AND ADOPTED this _ day of March, 2009. i
8 I
I
9 CITY OF BOYNTON BEACH, FLORIDA I
]0
] ]
]2
]3 Mayor - Jerry Taylor
]4
]5
]6
]7 Vice Mayor - Jose Rodriguez
18
19
20
21 Commissioner - Ronald Weiland
22
23
24
25 Commissioner - Woodrow L. Hay
26
27
28
29 Commissioner - Marlene Ross
30 ATTEST:
31
32
33
34 Janet M. Prainito, CMC
35 City Clerk
36
37
38
39 (Corporate Seal)
S:\CA\RESO\Budget2008-09 BudgetFinal Budget Amendment Park Impact Fe~ Art.doc
2
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I
Project Overview
Art in Public Places
Recreation and Parks Department
Jaycee Park
The City of Boynton Beach purchased Jaycee Park in 2004 and has completed
facilities upgrade and native plant landscaping.
Through site interpretation planning and pUblic art, we are creating an holistic
experience at Jaycee Park that will educate and inspire visitors to understand
estuary ecology and its direct connection to the Gulf Stream ecosystem and
Boynton Beach's rich fishing and cultural heritage.
The Interpretive Public Art Marker Proposal provides a blueprint to produce a
sequential loop trail of Interpretive Public Art Markers - a creative site interpre-
tive design linking programmatic, recreational and passive usage of the park in
an educational and aesthetic manner
1
Site Map
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3
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 2.0 North side of north loop trail
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Title: Brief look at Boynton Beach: the historical and cultural context of the community
Topics:
Illustrations of past locales, FEC railroad to Boynton Beach Hotel transportation
corridor circa 1896 and Ocean Avenue early years, original town, post office, school,
Images of key points in history: 1)original geography and pioneers, 2) Boynton, FEC
and first growth, 3) 1930-60s charter fishing hey-day, 4) 1940-70s tourism along US1
and 5) today's commitment to nourish sense of community.
Elements:
A series of three coquina rocks placed along the north side of the walkway, providing
a natural sculptural base for a series of 3 mid-size interpretive panels. This public art
marker creates a sequence of messages mounted on the rock and altogether low to
the ground. The panels will be a curvilinear, organic shape meant to mimic water
streaming and feel like time passing.
5
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 4.0 Estuary overlook by Fiddler Crab Pavilion, side path 2
Title: Estuary Ecology
Topics:
Who lives here? Mangrove and sea grass ecosystems. Species examples.
common and rare.
Why is it important? Biological productivity, base of marine food chain, value as
habitat, nursery of the sea, value as resource for human needs- economic, recreational
and enjoyment of nature.
What is a created/restored wetland? Details and value of mitigation.
Expand on details of species connection to near-shore marine ecosystem/ Gulf Stream
Elements:
Coquina rock and wood will be combined to provide seating. Two interpretive panels
will be mounted on metal posts and set in coquina rock to resemble marine signage.
This interpretive public art marker can be used for multiple purposes: a place for people
to sit and contemplate the information contained in the interpretive panels or a place to
visually connect with the water immediately to the east, mangroves immediately to
the south and park activities to the west. The elements of this location are also
designed to create the needed "teaching place" for the group tours by providing
seating. It also provides an informal and additional gathering place within the park.
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 5.0: T op/eastern center of loop trail
i. .' . '. : .: . ~ . ~..;. .. '.' '. ': .:. . ~ .'. . ~: :.",' ~ .. '. ." . r." ". ~
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Title: Gateway to the Gulf Stream
Topics:
Experiencing the connection between estuary, Boynton Inlet, Gulf Stream and
marine ecology and Boynton's fishing legacy
Elements:
"Schooling: from estuary to Gulf Stream"
Schooling fish symbolically connect the estuary (Location 4) to the Gulf Stream
(Location 7). Located on the east side of the park between the concrete walking
path and mitigation area, two large coquina rocks will be secured in the ground.
One rock will be approximately 5' high by 3' wide above grade and the other rock
will be approximately 3' high by 5' wide above grade. Carved and glazed tiles will
be custom made to fit each rock. The subject matter will be schools of fish that
inhabit the areas of the estuaries and Gulf Stream; making the visual connection
and linking the importance of the estuary to the health of the larger coastal region.
The tiles will be intriguing and touchable up close and afar as well as visible from
nearly all points in the park.
8
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 6.0 West/adjacent to Sailfish Pavilion
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Title: Near shore marine ecology
Topics:
What is the Gulf Stream? The geography and importance to Boynton of this major
ocean current.
Why is it important? Influencing climate for farming and tourism, as well as bounty
of fish and marine life for recreation and making a living. Proximity to land
influenced development and thriving of fishing and boating economy.
Who lives there? List/illustrate examples of local and migratory species related to
Boynton's fishing and diving: Dolphin, Kingfish, Wahoo, Billfish and Lobster.
Breakthrough fish population tagging studies of 1960-70s with the collaboration of
charter boat captains and scientists. Highlighted species: Sailfish.
10
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 7.0 Low deck west of bocce ball courts, north of loop trail
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"
'. ' - "
.,- , ~" ~..: "::' . ;' ~ :::.; "
",-' . , ~> Ph-fii~~-;;
-' ..-
I' f' '-0' '-,
I
\
C"r l
-' f\;'
, .~-- .'--
1 .'-' -1 .'--.,....
, 1
,1 I,' ~--...'
I !'-.;I
-
~(:~!l:~~,:-~~;j:,~
.11". //7'n~\ I ' t,' ---;",'/".'
,/.....' ' t'll ,J ...- I
" ,
'. ,
, I
1 ,
i
~ ] Jl~t-=l '~_
,;,:;.;..: ""-
Title: A real fishing community -- . ~:7', ~,"- 1
Topics:
Community revolved around charter fishing, docks, fish fry's, beauty contests,
parades, beach parties at the Boynton Beach Casino, low key, sand in your shoes
tourism, fishing toumaments. A community celebration of simple, authentic living
close to nature and an outdoor life.
12
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 8.0 End of loop trail! off ramp to deck at Location 7
.,..~\.,J
7_ ; ~,~~,.
Title: Connecting ecology to our cultural history
Topics:
This park is a very small piece of land connected to the larger south Florida
coastal ecosystem and through history to the lives of people who have lived or
visited Boynton Beach. The end of the trail will provide context for the interpretive
story within the ecology and cultural history it is connected to. Contact
information for City of Boynton Beach Recreation and Parks and Art in Public
Places will be included.
Elements:
Adjacent to Location 7, the public art marker consist of a grouping of two pilings and
two coquina rocks with 2 interpretive panels mounted on the pilings. Visually, it is
intentionally similar to location 1, allowing location 1 and 8 to act like bookends to
the whole park, while drawing interest to the whole and lending continuity as well,
However, within its own location this public art marker also has a specific job to do
as described above; signifying the end of the trail, yet providing new perspective
and insight.
14
Proposal for costs
( continued)
Interpretive panel design and production- specifications attached
Content development for each layout
Layout and final designs for each panel
Copy writing
Copy editing
Proofreading
Image acquisition
Image editing
Image fees- one time usage fees
Hi-resolution scans
Revisions
Graphic production
File preparation for digital output
12 full panel layouts with 6 detail cut-outs
22 layouts for 2 flip books, 5 page, 2-sided w/cover
Total........................ ... ... ... ... ... ... ... ... ... ...... ......... '" ........ '" ... ... ... $44,800
Interpretive panel package fabrication in High Pressure Laminate,
includes design and addition of custom mounting hardware
required for art markers, proofs and shipping.......................................$5800
Site Interpretation consultant project management
includes contracting fabricator and signage mounting
supplier, coordinating production, delivery and installation
of interpretive panels and collaboration with Public Artist to
determine art marker placement on site at time of in stall...................... .$5350
Subtotal................... ..$55,950
Contingency 10% based on selected art marker option..................... ......... ...$14,000
TOT AL.........................$154,090
16
Project Description / Scope of Work
Specifications for Vendor Estimates
PROPOSED PUBLIC ART MARKERS
Quantity, sizes and installation specifications
Location 1 -
. Three pilings @ 10" diameter:
1 @ 6 feet above grade
1 @ 5 feet above grade
1 @ 4 feet above grade
. Installation of pilings
. Two Coquina rocks:
1 @ approx. 2' w x 2 %' d x 2'h
1 @ approx. 3'w x 1'd x 16 "h
. Placement of coquina rocks
. Include in price the labor to install two interpretive panels; one 22" wide by 26"
high and the second 20" wide by 15" high. Fabrication of panels will be done by
others and mounting mechanics will be provided.
Location 2 -
. Three coquina rocks:
3 @ approx. 3'w x 2 %' d x 18" h
. Placement of coquina rocks
. Include in price the labor to install three interpretive panels that are 24 inches
long by 16 inches deep. Most likely will include drilling into rock and using
epoxy to affix sign to rock. Fabrication of panels will be done by others and
mounting mechanics will be provided,
Location 3-
. Coquina rocks of various sizes, 9 total:
1 @ 3'w x 2'd x 18"h
1 @ 3 % 'w x 2'd x 18"h
1 @ 2 %'w x 2'd x 18"h
2 @ 4'w x 2'd x 2'h
1 @ 3 % 'w x 18"d x 4'h
1 @ 2 %'w x 1'd x 3 %'h
1 @ 4'w x 2'd x 18"h
1 @ 3 % w x 2'd x 18"h
. Placement of 9 coquina rocks
. Four pilings @ 10" diameter:
1 @ 7 feet above grade
1 @ 6.5 feet above grade
1 @ 6 feet above grade
1 @ 5.5 feet above grade.
. Installation of pilings
18
Project Description / Scope of Work
Specifications for Vendor Estimates
Location 7 -
. Ramp approx. 42' x 3'
. Decking approx. 12' x 16'
. Decking at 1 foot above grade
. Decking goes around one existing Saba I Palm. There are two additional exist-
ing Saba I Palms on the north and south side of decking/ramp.
. Ramp starts flush with sidewalk at both ends and slopes up to reach 1 foot
above grade for a length of approximately 12 feet where decking is attached to
ramp. Ramp slope is 1" to l' in accordance to ADA requirements.
. The six pilings around decking extend approx 2' above grade and extend l'
above decking. Pilings to be 10" diameter.
. There is a wood bench on top of the decking next to the Sabal Palm. This
bench is to be made of two pilings on each side and wood slates in between.
The top of pilings are to be 2 feet above the decking. The wood bench is to be
18" above the decking. Pilings to be 10" diameter.
. Include in price the labor to install a 24"w x 36" "sandwich board" interpretive
panels that will be located on decking next to Sable Palm opposite of bench.
Fabrication of panel will be done by others and mounting mechanics will be pro-
vided.
. Include in price the labor to install a 23"w x 10" h "flip book" panel and metal
frame that will be located on top of one pair of bench pilings. Sign is too small
to show on drawings. Fabrication of flip book will be done by others and
mounting mechanics will be provided.
. Consideration must be given for the water pipe that runs underground, inside 8'
concrete pathway.
Location 8 -
. Two pilings @ 10"diameter:
1 @ 6 feet above grade
1 @ 5 feet above grade
. Installation of pilings
. Two Coquina rocks:
1 @ approx. 4' w x 2'd x 3'h
1 @ approx 5'w x 1'd x 1 %' h
. Placement of coquina rocks
. Include in price the labor to install two interpretive panels: one 22" wide by 26"
high and the second 20" wide by 15" high. Fabrication of panels will be done by
others and mounting mechanics will be provided.
. Consideration must be given for the water pipe that runs underground, inside 8'
concrete pathway.
20
Project Description / Scope of \Nork
Specifications for Vendor Estimates
Location 6 2 24"x 16" curvilinear top and bottom, %" thick
2 %-20" all thread studs, 6" length extending from back of each
panel w/tamper-proof hardware
1 30"x 24", %" thick, rounded corners w/30"x 26" ~"thick cut-out top
mounted (sailfish)
Backed by welded metal plate recessed 2" from panel edge w/8
drilled in tapped holes to mount on 2 Powder coated aluminum
legs w/tamper-proof hardware
Location 7 2 24"x 36", indent-cut corners, %" thick, sandwich board mounted
2 holes drilled in bottom (stainless carriage bolts through to legs)
fit for hinges at top
1 16"x 16", %" thick cut out, printed 2-sided (pelican)
1 5-page Flip book, 10" w x 9"h 1/8" thick, double sided
2 3/8" slotted rounded holes each drilled to accept %" bolt
1 23"w x 10"h base/binder, %" thick (community historic images)
4 %-20" all thread studs, 6" length, extending from back, 2 holes
drilled through to accept %-1" U-bolt
Location 8 1 22"x 26", %" thick, rounded corners
2 holes drilled (stainless carriage bolts through to piling)
1 20" x 15" cut-out rounded shape, %" thick (dock detail)
2 %-20" all thread studs, 6" length, extending from back of panel
22
Public Art Markers Project Description
Elevation and Plan View
Location 2
,,~,/--"'/--rlr'\4-t.rp~d"v~ Si9lttUj tl
( I' /
"
/ ~
(
\
Elevation View
/~ha.- ~oc-b ~\
, \ \
I \
\
Plan View
24
Public Art Markers Project Description
Elevation and Plan View
Location 4
----. --
,"-" - .- ,~' - ~
, /) CO" L,,- 1,\ \ U_ ~- - \"',~ ~;.-.
=1- :'"-1",].',.1 .::,a...C\JI)j.~l"'t':. ~/j../ i,-- ,,-
\I" __ ~_~_ jr ,_ ' 'C)(L> , "
, ~- ','\0\ ....,1 ,~
~ --, - - ~ '- -. I ~'- ,~ , .
- " -
-~ - -~~---...-
..
" v,
^> iy';---< r ~ It(' ~ -'J'
- ,'I'.,
-- \.
,r.:-
(~:
',.;.' __~l4-_U.,"_' \ ",-. ...
'rTTTTi- -~,-",. '~'Y~.at;:.:;. \:: i.. \-', ,.,
J.
, ,
"",:/.-,..~"?"~
, ' ',,/
Plan View
-,
,
\.;;
,~ '.' _.
/'
------~
26
Public Art Markers Project Description
Elevation and Plan View
Location 7
"2: ---if.
.th..
./ ~~ij~i ~ cJ-~ ')
./ -- \ v..J
, ,./-" '6 J C.Cn'\c.r-e:r €- P \
\J- ~'ti~~~UX\d4~\LV\d // j vi _
\0D---\..<?.r \1 ~ '// /" .J. ,...--
~'/ // ----
, ~ ~
"'''''< .-//
'X ~~
\ -J. ' - . \, C \Q i 7~~
/ \ .,.-;:j' 3 !;'K \ ~i-H\q .J~ c....:
I \ r:...v" \
/ \ bi '
\ // \- ~
.. ~, :==~
I /j- '---.
! / '.=:.:j;
( If ~
"
{ (:s
\ \\"
, -:z..' , ..
,/
\ \ \
\ \\
\ \
\~ ,- .~"
\ 'rp---! -~.
\ \ ,-~
. ", l."-~
\\ \<\ ~, :,"':y, "',, "'\"" ,,'< -~.\\(,J._
\ \ \!~-'-,
\ \ l__-'
\ \ L--.
'(==
=----
',-,
......----.~.-
\~
\ \:::..
\-'
\ \- \
\ c: \. r ~ 1''1.... - ~
\ ....' ~ ~__ .- ( i
28
Maintenance and Materials Paaes
-'
INTERPRETIVE PUBLIC ART MARKERS
CLEANING AND MAINTENANCE
Materials used:
Southern Yellow Pine pilings & decking support; IPE wood; Coquina Rock; carved,
glazed tiles and High Pressure Laminate (HPL) interpretive panels,
In general these materials are low maintenance to maintenance free. Normal rain
water and community use will help keep surfaces clean.
Recommend inspection at least once per year to check for:
. vandalism
. wear and tear, such as loose bolts/screws
. build-up of vegetation, such as falling leaves, which should be removed.
. irrigation water should never be allowed to hit interpretive public art markers as this
could cause staining and other negative side effects over time.
HPL Interpretive Panel Cleanina and Maintenance
Cleaning
. Mild soap and water is always best for general cleaning. Rinse with clean water
after washing. DO NOT use abrasive cleaners, acids or acetone. They will dam-
age the surface of the panel.
. Graffiti (paint, crayon, felt tip markers, etc.) can be removed using organic solvents,
such as Simple Green, Goof-off, or similar non-abrasive, citrus-based cleaners.
. Very stubborn graffiti may require stronger solvents, such as mineral spirits. DO
NOT use lacquer thinner or acetone, as they will damage the surface of the panel.
Always rinse with clean water after cleaning.
. Minor blemishes, nicks, abrasions, burns, or light scratches can be concealed using
a polymer-based boat or car wax.
Maintenance
. Edges should be wiped with a liquid wax, like Thompson's Water Seal annually,
This helps re-moisturize the core edges and maintains the black color of the edge.
. Occasionally wiping a cleaned graphic face with a polymer-based boat or car wax
will assist in removal of graffiti and dirt.
30
Design Team
The Jaycee Park Interpretive Art Markers Project is a collaboration between the City of
Boynton Beach Department of Recreation and Parks, Art in Public Places and
Historical Archivist, Wisdom through Wonder, Inc. and Art & Culture Group, Inc.
Linda Emerson, Wisdom through Wonder, Inc.
Lucy Keshavarz, Art & Culture Group, Inc.
Martha Blumel, Envision Graphic Design, Inc.
32
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 6.0 WesUadjacent to Sailfish Pavilion
'>C
.-'.--, 4"... ,: -, -. -'
,.- ,-,-
"
,
.- . "
, i "i'::",
._ ___,t ~~ .....K' r "
..."':,.-:' n",_ < ...- ; ", ,
,
~, : ~ '
'".p.""
...__~ ,r_~ --..,~!:, " It.
'.'..-' _. ' : ..,'.', Ii! .j:'
'T~'''~' , ' /~" ~! t, 1.."',
'1:-~"", " , , ,.-
",
"~.: ~0.. ".. .... ~.. >
.--,..----- <\, ~<.l .:
....f ~..,
- ",
-
".~,-..
..... ,. . .... ,,~~,"
, :, J
,J (l ,~~;
,--
Title: Near shore marine ecology
Topics:
What is the Gulf Stream? The geography and importance to Boynton of this major
ocean current.
Why is it important? Influencing climate for farming and tourism, as well as bounty
of fish and marine life for recreation and making a living. Proximity to land
influenced development and thriving of fishing and boating economy,
Who lives there? List/illustrate examples of local and migratory species related to
Boynton's fishing and diving: Dolphin, Kingfish, Wahoo, Billfish and Lobster.
Breakthrough fish population tagging studies of 1960-70s with the collaboration of
charter boat captains and scientists. Highlighted species: Sailfish.
10
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 7.0 Low deck west of bocce ball courts, north of loop trail
,1 \
,_, /".,".... :,1,'\:'; 'if I'; ': ,_' i(~.!
;~ ,!, ,- ~'\::~'i": f_-~"~
'j.;' ."'"
I' " : '/
,
r
"
,-~ . -,- :, ~ ,. "r;~;~ ,--';.,:~ -, - ---' ..-
;
I 4.-~,,-_ "'.< ,_ ,. ",.
," f~,___~~",<, ".,~~ i
_. -~. .-,,~
j ,---
!-.,.~'
....::-'~ ;. '~~
~~.. ~ '~i~~~~~~/~~;<~~
,~.:.;..... . /-l1.n\ r ,.~ .....-:.,., /',
, ',~ } I ,
I (
!
I
~H r; I
Title: A real fishing community ____;_"'Jill J, -[~~,-----
Topics:
Community revolved around charter fishing, docks, fish fry's, beauty contests,
parades, beach parties at the Boynton Beach Casino, low key, sand in your shoes
tourism, fishing toumaments. A community celebration of simple, authentic living
close to nature and an outdoor life.
12
Public Art Concepts and Interpretive Story Content
Complete Loop Trail
Location 8.0 End of loop trail! off ramp to deck at Location 7
I,~"','~'"
"'" .-
Title: Connecting ecology to our cultural history
Topics:
This park is a very small piece of land connected to the larger south Florida
coastal ecosystem and through history to the lives of people who have lived or
visited Boynton Beach. The end of the trail will provide context for the interpretive
story within the ecology and cultural history it is connected to. Contact
information for City of Boynton Beach Recreation and Parks and Art in Public
Places will be included.
Elements:
Adjacent to Location 7, the public art marker consist of a grouping of two pilings and
two coquina rocks with 2 interpretive panels mounted on the pilings. Visually, it is
intentionally similar to location 1, allowing location 1 and 8 to act like bookends to
the whole park, while drawing interest to the whole and lending continuity as well.
However, within its own location this public art marker also has a specific job to do
as described above; signifying the end of the trail, yet providing new perspective
and insight.
14
Proposal for costs
( continued)
Interpretive panel design and production- specifications attached
Content development for each layout
Layout and final designs for each panel
Copy writing
Copy editing
Proofreading
Image acquisition
Image editing
Image fees- one time usage fees
Hi-resolution scans
Revisions
Graphic production
File preparation for digital output
12 full panel layouts with 6 detail cut-outs
22 layouts for 2 flip books, 5 page, 2-sided w/cover
Total... . . . . .. ... . .. . .. ... .. . . .. .. . . .. . .. .. . . . . . . . . . . .. . ... .. . ... . .. ... ... ... ... . . . .. . .. ... . . . $44,800
Interpretive panel package fabrication in High Pressure Laminate,
includes design and addition of custom mounting hardware
required for art markers, proofs and shipping..... ......... ......... ......... ...... .$5800
Site Interpretation consultant project management
includes contracting fabricator and signage mounting
supplier, coordinating production, delivery and installation
of interpretive panels and collaboration with Public Artist to
determine art marker placement on site at time of in stall... .. . .. . ... ... . . . . . .. .$5350
Subtotal. ................. ...$55,950
Contingency 10% based on selected art marker option............. ................. ...$14,000
TOT AL.........................$154,090
16
Project Descri ption / Scope of Work
Specifications for Vendor Estimates
PROPOSED PUBLIC ART MARKERS
Quantity, sizes and installation specifications
Location 1 -
. Three pilings @ 10" diameter:
1 @ 6 feet above grade
1 @ 5 feet above grade
1 @ 4 feet above grade
. Installation of pilings
. Two Coquina rocks:
1 @ approx. 2' w x 2 %' d x 2'h
1 @ approx. 3'w x 1'd x 16 "h
. Placement of coquina rocks
. Include in price the labor to install two interpretive panels; one 22" wide by 26"
high and the second 20" wide by 15" high. Fabrication of panels will be done by
others and mounting mechanics will be provided.
Location 2 -
. Three coquina rocks:
3 @ approx. 3'w x 2 %' d x 18" h
. Placement of coquina rocks
. Include in price the labor to install three interpretive panels that are 24 inches
long by 16 inches deep. Most likely will include drilling into rock and using
epoxy to affix sign to rock. Fabrication of panels will be done by others and
mounting mechanics will be provided,
Location 3 -
. Coquina rocks of various sizes, 9 total:
1 @ 3'w x 2'd x 18"h
1 @ 3 % 'w x 2'd x 18"h
1 @ 2 %'w x 2'd x 18"h
2 @4'wx2'dx2'h
1 @ 3 % 'w x 18"d x 4'h
1 @ 2 %'w x 1'd x 3 %'h
1 @ 4'w x 2'd x 18"h
1 @ 3 % w x 2'd x 18"h
. Placement of 9 coquina rocks
. Four pilings @ 10" diameter:
1 @ 7 feet above grade
1 @ 6.5 feet above grade
1 @ 6 feet above grade
1 @ 5.5 feet above grade.
. Installation of pilings
18
Project Description / Scope of Work
Specifications for Vendor Estimates
Location 7 -
. Ramp approx. 42' x 3'
. Decking approx. 12' x 16'
. Decking at 1 foot above grade
. Decking goes around one existing Saba I Palm. There are two additional exist-
ing Sabal Palms on the north and south side of decking/ramp.
. Ramp starts flush with sidewalk at both ends and slopes up to reach 1 foot
above grade for a length of approximately 12 feet where decking is attached to
ramp. Ramp slope is 1" to l' in accordance to ADA requirements.
. The six pilings around decking extend approx 2' above grade and extend l'
above decking. Pilings to be 10" diameter.
. There is a wood bench on top of the decking next to the Sabal Palm. This
bench is to be made of two pilings on each side and wood slates in between.
The top of pilings are to be 2 feet above the decking. The wood bench is to be
18" above the decking. Pilings to be 10" diameter.
. Include in price the labor to install a 24"w x 36" "sandwich board" interpretive
panels that will be located on decking next to Sable Palm opposite of bench.
Fabrication of panel will be done by others and mounting mechanics will be pro-
vided.
. Include in price the labor to install a 23"w x 10" h "flip book" panel and metal
frame that will be located on top of one pair of bench pilings. Sign is too small
to show on drawings. Fabrication of flip book will be done by others and
mounting mechanics will be provided.
. Consideration must be given for the water pipe that runs underground, inside 8'
concrete pathway.
Location 8 -
. Two pilings @ 10"diameter:
1 @ 6 feet above grade
1 @ 5 feet above grade
. Installation of pilings
. Two Coquina rocks:
1 @ approx. 4' w x 2'd x 3'h
1 @ approx 5'w x 1'd x 1 %' h
. Placement of coquina rocks
. Include in price the labor to install two interpretive panels: one 22" wide by 26"
high and the second 20" wide by 15" high. Fabrication of panels will be done by
others and mounting mechanics will be provided.
. Consideration must be given for the water pipe that runs underground, inside 8'
concrete pathway.
20
Project Description / Scope of Work
Specifications for Vendor Estimates
Location 6 2 24"x 16" curvilinear top and bottom, %" thick
2 %-20" all thread studs, 6" length extending from back of each
panel w/tamper-proof hardware
1 30"x 24", %" thick, rounded corners w/30"x 26" %" thick cut-out top
mounted (sailfish)
Backed by welded metal plate recessed 2" from panel edge w/8
drilled in tapped holes to mount on 2 Powder coated aluminum
legs w/tamper-proof hardware
Location 7 2 24"x 36", indent-cut corners, %" thick, sandwich board mounted
2 holes drilled in bottom (stainless carriage bolts through to legs)
fit for hinges at top
1 16"x 16", %" thick cut out, printed 2-sided (pelican)
1 5-page Flip book, 10" w x 9"h 1/8" thick, double sided
2 3/8" slotted rounded holes each drilled to accept %" bolt
1 23"w x 10"h base/binder, %" thick (community historic images)
4 %-20" all thread studs, 6" length. extending from back. 2 holes
drilled through to accept }4-1 ,. U-bolt
Location 8 1 22"x 26", %" thick, rounded corners
2 holes drilled (stainless carriage bolts through to piling)
1 20" x 15" cut-out rounded shape, %" thick (dock detail)
2 }4-20" all thread studs. 6" length, extending from back of panel
22
Public Art Markers Project Description
Elevation and Plan View
Location 2
l ,-- ( II'l-H.rpl'e- ~;v~ :Si~l-tiVj t 1
/~
- I ~ u '\
\
I - ----~--------- -
Elevation View
~ha.. 'l\oc.l:.s ~
, \
\
~ \\
~
Plan View
24
Public Art Markers Project Description
Elevation and Plan View
Location 4
- ,
_. -- '-, ~ ,:....,._--,
-' . ~ ,/) - C,(t~,\, ,0. O~- .
::: f- ,:-'"1")','",,- :;U-.I.' \It\J.--rre'' , r~/'~-!
" - bO__b( (...,
~ '-" . ~ - ~.) la1 ~-,:).. ~~<
- --- , '----.....: .~......... "-
---.., -~',,--,
..i>'
~ \'
'~ ~ \{\,.j,~<,r \lt~ '1" J'- "
~>
", \ :~ \
"
--'"
,0'
--?~.~----
,; ___.l+U.....\I ". .. /'~~L ...,: LA ~'~tj'l~~:
\ fTIT rJfT 1- ~- .:......-~-~.,(i,...::..'. ': t__ 'f', ".
I
I,
I
i i,l
I ' ),
~'.-7~~~
, ' /
Plan View
-~'.
'\./
.'\.......
v
---~--.._-
26
Public Art Markers Project Description
Elevation and Plan View
Location 7
"Z. ~
---- -
/~i~ l~ ~
/ g I (CllrtCJ.e.4 t. ?tL-'i-' l<.J\
'.~- ~'f\~~"~ lU'\Q\ctt-it"Ou-\I'\d //'/ j vJ --
\}...)D---\.'QX \ tv\. \'2... // \ ~
/ ~
..------....., / ~/ /-
'-"'" / .-/~
/)<\ {i./ 3 ~ x. \ ~.Jil\\ 5a...'oo..r?~~..::J
/ \ ~/\{-l' ,
" '. ...--'-\ )
/ ',/1~;::::::::."7 ' \
j/ \ //I::=: '., ;1 \\\
\ ," \
/ :Vj ';-~ / \\\
I ~ "'--\ / .'
/ / J- :=:=::=t // I
i I ~ / I
f jf ;:--;Vl/ I \
I 17 ; --, \
I I 1_'
, ;:::::rl
I (3' l~:\1!~I\i!t::;
\ \' 0~I'il\I,il'I"'"
\ ;_____ lI\111.j1,\I:!' ~:
\ "> [/1\':iJ!\'"
\ ",111'\'; ,I,'
'\ ~,_-, I, 1,\ ';,\\! 11' 1'1':1,\,1
\ ''''I'' "'1'
I~ ;~...'!lll~lIJ
\ \ ' " lr,;,~....,~
\ /"" ..._u1J,[....
\ , ;-;!;pi,'
\ \, I',il,',
\ \ ' 1:---,=\,1,"," "1"
\ \ \ ',- ~i,p",i i ,id '
\ ;___),) IIi i.,:i'
\ --~
"\ \--.2... ~,~, ' i ',,':
',7 ===~,
\ '. \ \-'-;
\ \, \ '::==J, ,,':::L':- Ie". Ii: :\. ':..j:~;c.,':; I ,:. ,',f',;"~
\ '\ ~--'.
... \ \i~~:
\ '., I
\ \ 1______
\ \ L--!
'. '\'-',
, ,\-----
'l::::::::
',,--,;
'\.~...-
'\'"
\:=-
\:: '"
\ ' \
~ \
\::r ~ 1 Q.. t'Y' r T
28
Maintenance and Materials Pages
INTERPRETIVE PUBLIC ART MARKERS
CLEANING AND MAINTENANCE
Materials used:
Southern Yellow Pine pilings & decking support; IPE wood; Coquina Rock; carved,
glazed tiles and High Pressure Laminate (HPL) interpretive panels.
In general these materials are low maintenance to maintenance free. Normal rain
water and community use will help keep surfaces clean.
Recommend inspection at least once per year to check for:
. vandalism
. wear and tear, such as loose bolts/screws
. build-up of vegetation, such as falling leaves, which should be removed.
. irrigation water should never be allowed to hit interpretive public art markers as this
could cause staining and other negative side effects over time.
HPL Interpretive Panel Cleanina and Maintenance
Cleaning
. Mild soap and water is always best for general cleaning. Rinse with clean water
after washing. DO NOT use abrasive cleaners, acids or acetone. They will dam-
age the surface of the panel.
. Graffiti (paint, crayon, felt tip markers, etc.) can be removed using organic solvents,
such as Simple Green, Goof-off, or similar non-abrasive, citrus-based cleaners.
. Very stubborn graffiti may require stronger solvents, such as mineral spirits, DO
NOT use lacquer thinner or acetone, as they will damage the surface of the panel.
Always rinse with clean water after cleaning.
. Minor blemishes, nicks, abrasions, burns, or light scratches can be concealed using
a polymer-based boat or car wax.
Maintenance
. Edges should be wiped with a liquid wax, like Thompson's Water Seal annually.
This helps re-moisturize the core edges and maintains the black color of the edge.
. Occasionally wiping a cleaned graphic face with a polymer-based boat or car wax
will assist in removal of graffiti and dirt.
30
Design Team
The Jaycee Park Interpretive Art Markers Project is a collaboration between the City of
Boynton Beach Department of Recreation and Parks, Art in Public Places and
Historical Archivist, Wisdom through Wonder, Inc. and Art & Culture Group, Inc.
Linda Emerson, Wisdom through Wonder, Inc.
Lucy Keshavarz, Art & Culture Group, Inc.
Martha Blumel, Envision Graphic Design, Inc.
32
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM C.1O
AGENDA ITEM REQUEST FORl\_
Requested City Commission Date Final Fonn Must be Turned in Requested City Commission Date Final Fonn Must be Turned in
Meeting Dates to City Clerk's Office Meeting Dates to City Clerk's Office
D December 16, 2008 December 1,2008 (Noon) D February 17,2009 February 2, 2009 (Noon)
D January 6, 2009 December 15,2008 (Noon) C8J March 3, 2009 February 17,2009 (Noon)
D January 20, 2009 January 5, 2009 (Noon) D March 17, 2009 March 2, 2009 (Noon)
D February 3, 2009 January 19, 2009 (Noon) D Apri17,2009 March 16,2009 (Noon)
D AnnouncementslPresentations D City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM C8J Consent Agenda D Legal
D Code Compliance & Legal Settlements D Unfinished Business
D Public Hearing D
RECOMMENDATION: Approve a budget amendment, via resolution, to the FY20008/09 CIP for the development
of Nautica/Meadows Park utilizing Park Impact Fee funding (Fund 141) in the amount of $540,000.
EXPLANATION: At the August 19, 2008 Commission meeting the City Commission approved funding for the
development of Nautica/Meadows Park. This project was initially budgeted in the FY 2007/08 CIP the amount of
$60,000 for the preparation of design/construction documents. The amount was carried forward into the FY2008/09
CIP. Funding for the project construction ($540,000) was allocated in the FY 2012/13 CIP. At the August meeting
the Commission approved accelerating the project development to FY 2008/09. Additionally, the Commission
approved the use of Park Impact Fee funds for the construction of this project. The total capital budget for the park
development will be $600,000,
PROGRAM IMPACT: Staff estimates maintenance of the park to require 22,5 personnel hours per week. Our
existing maintenance staffing levels are not enough to maintain this additional acreage. Based on quotes received
from Vila and & Son Landscaping, Inc, and Superior Landscaping, Inc, for similar park areas, contract maintenance
could fall anywhere between $21,000 and $51,000 per year depending on park design, Funding will need to be
allocated in the FY 2009/10 operating budget.
FISCAL IMP ACT: The budget amendment provides for the appropriation of the $540,000 into the Capital
Improvement Fund for FY 2008/09.
AL TERNA TIVES: Not approve the amendment. This would eliminate available funding for the park development.
-:J!-<<-,~ t ~ ~~
Department Head's Signature City Manager's Signature
A~~anage' CitWV
Department Name City Attorney / Finance
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM DOC
i i
r I
, I
II RESOL UTION 09-
I
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AMENDING THE FINAL BUDGET FOR THE
5 FISCAL YEAR BEGINNING OCTOBER 1, 2008, AND
6 , ENDING SEPTEMBER 30, 2009 BY INCREASING THE
7 I CIP FUND APPROPRIA TION TO $13,538,470.00
8 I REPRESENTING AN INCREASE OF $540,000.00 TO
9 THE CIP FUND FOR THE NAUTICAIMEADOWS P ARK~
]0 PROVIDING FOR SEVERABILITY, CONFLICTS, AND
I] I AN EFFECTIVE DATE.
12 I
13 WHEREAS, a final budget was approved by the City Commission on September 18.
14 2008, for the 2008/09 fiscal year; and
15 WHEREAS, in August, 2008, the City Commission approved funding for the
16 II development ofNautica/Meadows Park: and
17 WHEREAS, funding for the project was originally allocated in the fiscal \ear
18 2012/2013 CIP but the City Commission approved accelerating the project to fiscal year
19 I 2008/2009 and approved the use of Park Impact Fee funds for the construction of this
20 project.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
22 THE CITY OF BOYNTON BEACH, FLORIDA:
7' Section }, The foregoing "Whereas" clauses are hereby ratified and confirmed as being
_.J I
24 I true and correct and are hereby made a specific part of this Resolution upon adoption hereof
25 Section 2. That the final budget of the City of Boynton Beach. Florida. t"or the
26 fiscal year beginning October 1, 2008, and ending September 30, 2009. is hereby amended
27 I by $540,000.00 to the Capital Improvement Fund for the Nautica/Meadows Park Project
28 I Section 3, All delinquent taxes collected during the ensuing fiscal year as
I
29 I proceeds from levies of operation millages of prior years are hereby specifically appropriated
30 I for the use of the General Fund.
I
31 II Section 4. If any clause, section or other part of this Resolution shall be held by
32 any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional
II
33 I! or invalid part shall be considered as eliminated and shall in no way affect the validity ot" the
,I
IISIC^IRESOIBudget\200S-09 BudgetlFinal Budget Amendment Nautica- Meadows Park Impact Fee, Art doc
[ ; I
![
i
i
I
I
. . I
I
remaining portions of this Resolution. I
1
2 Section 5. If any clause, section or other part of this Resolution shall be held by
3 any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional
4 or invalid part shall be considered as eliminated and shall in no way affect the validity of the
5 remaining portions of this Resolution.
6 Section 6. All Resolution or parts of Resolution in conflict herewith are hereby
7 repealed to the extent of such conflict.
8 PASSED AND ADOPTED this _ day of March, 2009.
9 CITY OF BOYNTON BEACH, FLORIDA
10
11
12 Mayor - Jerry Taylor
13
14
15 Vice Mayor - Jose Rodriguez
16
17
18 Commissioner - Ronald Weiland
19
20
21 Commissioner - Woodrow L. Hay
22
23
24 Commissioner - Marlene Ross
25 ATTEST:
26
27
28 Janet M. Prainito, CMC
29 City Clerk
30
31
32 (Corporate Seal)
;1
:1
I
is:ICA\RESOIBUdgetl2008.09 BudgetJ'inal Budget Amendment Nautica- Meadows Park Impact Fee- Art,doc
I
2
VI.-CONSENT AGENDA
CITY OF BOYNTON BEACH ITEM D.
AGENDA ITEM REQUEST FORl\t.
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16,2008 December 1,2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) ~ March 3, 2009 February 17,2009 (Noon) i~)
0 ,;-:~::j
o January 20, 2009 o March 17,2009 0,.0 =t--<
January 5, 2009 (Noon) March 2, 2009 (Noon) -rJ -<0
l"'1
o April 7, 2009 t::D :-)-"
o February 3, 2009 January 19, 2009 (Noon) March 16,2009 (Noon) N ;-rtfS
.- ~-<
:t:a ~Z
{j')-'I
0 Announcements/Presentations 0 City Manager's Report :x 01
O:z:
\.0 .."
NATURE OF 0 Administrati ve 0 New Business .. ....,.
.;:- r
AGENDA ITEM ~ Consent Agenda 0 Legal \.a '~
't')
::c:
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Authorize the use of$I,OOO from Mayor Taylor's Community Investment Fund to support the
ongoing programs of the Education & Youth Advisory Board which include the Bob Borovy Student Citizen of the Year
Award and Youth Volunteer Bank.
EXPLANATION: Commission approval is requested for allocation of$I,OOO from Mayor Taylor to the Education & Youth
Advisory Board for their ongoing events and programs,
PROGRAM IMPACT: Allocation of funds will assist the above program.
FISCAL IMPACT: (Include Account Number where funds will come from) 001-1110-511-95-47
Funds are budgeted for these types of activities, Each Commissioner has $10,000 in Community Investment Funds to allocate
subject to Commission approval.
AL TERNA TIVES: Decline to authorize the requested use,
Department Head's Signature ~-
City Manager's Signature
Department Name
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM. DOC
EXHIBIT A
COMMUNITY INVESTMENT FUND
DISBURSEMENT REQUEST FORM
Part 1- Summary of Request
Date of Request: February 24, 2009
Requested by Mayor/Commissioner: Mayor Taylor
Amount Requested: $1,000.00
Recipient/Payee: Education & Youth Advisory Board
Description of project, program, or activity to be funded: Bob Borovy Student Citizen of the
Year A ward, the Youth Volunteer Bank and all programs run by the Education & Youth
Advisory Board.
I (
Dated;.j..,.21, (/ ,I By: -y'.' I? _,)' . " r'< < - ~' " ,~. ,l
Part II-Availability of funds (to be completed by the Finance Director)
The annual appropriation of funds available to the requesting Member of the Commission
listed above is $10,000. $1,000 has been used to date by the requesting Member, leaving a
balance of available funds of $9,000. This request would bring the available amount down to
$8,000.
Accordingly: /..
0/ There are funds available as requested
0 There are insufficient funds available as re
Dated: ~kt/rf1 By:
f i
Part 111- Eligibility Evaluation (to be completed by City Manager)
Ita" The proposed expenditure of funds will not result in improvement to private
property;
iY/ The recipient/payee provides services within the City of Boynton Beach:
0 The project, program or activity which is being funded will occur in the City
of Boynton Beach and participation is open to all residents of the City; and
~/ Proper safeguards will be implemented to assure that the public funds being
appropriated will be used for the stated purpose.
,
r I Ii
Dated: :3- \ ;}v( 10'7 By: ~:'-Il~.-
City Manager
S:\City Mgr\Administration\MA YORCOM\COMMUNITY INVESTMENT 2005-2006\BLANK FORM REVISED05.
06.doc
r1 ff ; h !~ K.P-
February 17,2009 'S {1/c(Jt- P
;::9-
Mayor Jerry Taylor ,/';, II-€..-- 1'- / ~f{}.
Vice Mayor Jose Rodriguez -n> G:--~
( pf0,
Commissioner Woodrow Hay / j)' -----
'1;1/Y ~vN'1.J {O Iv
Commissioner Marlene Ross j/,'! /' J}' 7] )~~b--
Commissioner Ron Weiland f l7 y+y?" J~ ,)(/ c
f'/fAM'~ rD~ - KJ
Dear Mayor and City Commission: ,,/' ~ A-1'fI. '~
City of I f1 If It/.
Boynton Beach On behalf of the Education & Youth Advisory Board, 1 am asking you to consider
allocating a portion of your discretionary funds to support the ongoing programs of the
Board which include:
Education and Youth The Bob Borovy Student Citizen of the Year Award was created in 2000 to honor one
Advisory Board of our most loved and respected former Advisory Board members, The award
recognizes a graduating high school senior who best epitomizes the spirit of
volunteerism and giving to the community exemplified by the late Mr, Borovy.
Stephen Waldman Applicants must be City of Boynton Beach residents, performed significant volunteer
Chair work, submit an essay and be nominated by three adults. Each winner receives $1,000
cash and has his/her name placed on the permanent plaque displayed in Commission
Mary Morera Chambers at City Hall. To date we have given over $11,000 in cash and savings bonds
Vice Chair to the winners and runners-up.
Paulette Ford The Youth Volunteer Bank was created in 1997 to promote youth volunteerism. Our
Board Member goal is to facilitate, promote and reward youth that volunteer in our community. This
Carol Lundquist ongoing program is a cooperative effort between The City of Boynton Beach, local
Board Member business and individuals, volunteer organizations and youth volunteers. To date we
have awarded over $20,800 in savings bonds and prizes to deserving young volunteers.
Hattie Miller
Board Member Last year the Education & Youth Advisory Board also donated $1,300 to Boynton
Beach High School for classroom equipment and a contribution to the school's
Lesha Roundtree basketball team, $1,000 to send students to the Presidential Classrooms program in
Board Member Washington D.C. and $400 for the Boynton Beach All-Star Cheerleaders to travel to a
Lori Wilkinson national competition. This year we have pledged an additional $1,200 to Boynton
Beach High School for the Presidential Classrooms program.
Board Member
Robert Chiste As always, Advisory Board members are committed to raise funds and obtain
Student Board Member sponsorships for these and other programs. We work in conjunction with the
Recreation & Parks Department, and have a City account into which all funds are
Lisa Pierre deposited, earmarked for the projects for which they were given,
Student Board Member
As we expand our programs to help children, we need to replenish our funds every year.
Please keep our board in mind as you allocate your funds. If you have any questions,
please feel free to contact me at 369-5553. Thank you for your consideration.
The Education and Youth Sincerely,
Advisory Board exists to act
as a fact-finding and advisory ~~ 'U/? .,
board on all issues pertaining / :/ ~. L '?'i"-1?C---.rA.---
the youth of the Boynton Steve Waldman, Chair
Beach Community. Education & Youth Advisory Board
xc: Kurt Bressner, City Manager
100 E. Boynton Beach Blvd" p.o, Box 310, Boynton Beach, FL 33425, (561) 742-6000
VII.-CODE - LEGAL
SETTLEMENT
CITY OF BOYNTON BEACH ITEM A.
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December I, 2008 (Noon) 0 February 17,2009 February 2,2009 (Noon)
o January 6, 2009 December IS, 2008 (Noon) IZI March 3, 2009 February 17,2009 (Noon) '.l
o n=~
\.D --<
o January 20, 2009 January 5, 2009 (Noon) 0 March 17,2009 March 2, 2009 (Noon) -rt :;! ~_
r'T1 ... ...;."
c::D ,:"') -r;
o February 3, 2009 January 19, 2009 (Noon) 0 April 7, 2009 March 16,2009 (Noon)- ~;~
-.J :.;1 ::(
:;;: :z:.
J:Ioo v.) -4
:c 0
o Announcements/Presentations 0 City Manager's Report 6 ~z
NATURE OF 0 Administrative 0 New Business ;;. ~..~
AGENDA ITEM 0 Consent Agenda 0 Legal C r+t~
::t:
IZI Code Compliance & Legal Settlements 0 Unfinished Business
o Public Hearing 0
Lenita Brunson v. City of Bovnton Beach
Plaintiff Counsel: Aaron Coven, Seaman & Coven
Defense Counsel: Michael Burke, Johnson Anselmo Murdoch Burke Piper & Hochman
RECOMMENDATION: Motion to pay settlement from court-ordered mediation in the amount of$28,000.
EXPLANATION: On August 24, 2004, a City employee made a left turn onto NE I sl Avenue, and failed to yield right
of way to plaintiff's vehicle travelling northbound on Seacrest Boulevard. The collision caused major damage to both
vehicles. The Plaintiff was transported to the local Emergency Room. The Plaintiff suffered injuries to her lower back
radiating down her legs. The Plaintiff required medical treatments over the next three years. Medical expenses are presently
at $37,962 and continuing. The City negotiated this settlement proposal during a court-ordered mediation.
PROGRAM IMPACT: Litigation settlements and judgments of this nature are part of the ongoing responsibilities of the
Risk Management Department.
FISCAL IMPACT: Settlement will be charged to the Risk Management budget expenses, account number 522-1710-
519-49.20,
ALTERNATIVES: Failure to approve settlement will result in claim being litigated. Value of this case at trial is
"timate 90,000. j:e tria!lega! ,",", are estimated at total of $3 3 ,OOO~ M
epamnent Head', Signature Ci~e'" Signarure
, Assistant to City Manager ClIJ11../
RISK MANAGEMENT -\~ tJ~;..h:R Z'/1!01
Department Name t CIty Attorney / Fmance
CJM/ClaimautIBrunsonLO I.dot
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM,DOC
The City of Boynton Beach, Florida
RISK MANAGEMENT DEPARTMENT
COMMISSION AGENDA MEMORANDUM
TO: Kurt Bressner, City Manager
THRU: Lori La V erriere, Assistant City Manager
FROM: Charles J. Magazine, Risk Manager
DATE: February 17, 2009
SUBJECT: Lenita Brunson v. City of Boynton Beach
Date of Loss: August 24, 2004
Risk Management recommends the City Commission ratify the: X Settlement _ Judgement
in the above stated manner.
RESERVES: Indemnity: $ 50,000 Expenses: $ 25,000
Demand: Original: $100,000 Final: $ 28,000
Offer: Original: $ 5,000 Final: $ 28,000
X SETTLEMENT: $ 28,000
NOTE: This settlement is the compromise of a claim for damages. Payment by the City is not to be construed. in
any way, as an admission of liability or responsibility for any damages or injuries resulting therefrom.
Current Adjustment Fees: $ .0- Current Legal Fees: $ 23,000
JUDGEMENT: $ -
-
Current Adjustment Fees: $ - Current Legal Fees: $ -
CASE NARRATIVE:
On August 24, 2004, a City employee made a left turn onto NE 1 st A venue, and failed to yield
right of way to plaintiffs vehicle travelling northbound on Seacrest Boulevard. The collision
caused major damage to both vehicles. The Plaintiff was transported to the local Emergency
Room. The Plaintiff suffered injuries to her lower back radiating down her legs. The Plaintiff
required medical treatments over the next three years. Medical expenses are presently at $37,962
and continuing. The City negotiated this settlement proposal during a court-ordered mediation.
CjmlClaimaut/BrunsonL02. doc
LAW OFfiCES
JOHNSON, ANSELMO, MURDOCH, BURKE, PIPER & HOCHMAN, P.A.
A PROFESSIONAL ASSOCIA nON
DAMIAN H, ALBERT, PA 2455 EAST SUNRISE BOULEVARD ROBERT E, MURDOC~Eh Ii 2, :? r.
SCOTT D, ALEXANDER, PA MICHAEL R, PIPER' - - ~ . I: , I,
CHRISTOPHER AMBROSIO SU ITE 1000 ANASTASIA PRDTOPAPADAKIS
MICHAEL T, BURKE 'j FORT LAUDERDALE, FL 33304 DAVID M, SCHWEIGER, PA
HUDSON C GILL TAMARA M, SCRUDDERSt
JEFFREY L HOCHMAN, PA CHRISTOPHER L SMITH
E BRUCE JOHNSON' (954) 463.0100 Broward CHR~TOPHERJ,STEARNS,PA
(305) 945.2000 Dade
(561) 640-7448 W PB RET/RED
. BOARD CERTIHED CIVIL TRiAL UWYERS TELECOPIER (954) 463,2444 RONALD p, ANSELMO
t BOARD CERTlFlED APPELLATE LA WYERS BURL F GEORGE
February 12,2009
VIA EMAIL
Mr. Charles Magazine
RISK MANAGEMENT
CITY OF BOYNTON BEACH
P.O. Box 310
Boynton Beach, Florida 33425-0310
Re: Lenita Brunson v. City of Boynton Beach
Our File No.: 27-447 MTB
Dear Mr. Magazine:
The above matter is currently set for jury trial on the Court's trial docket commencing March
2,2009. As a result of extensive negotiations which took place at a February 11,2009 court ordered
mediation conference, Plaintiff Lenita Brunson and her attorney have agreed to accept the total sum
of $28,000 in full and complete settlement of the above matter. The proposed settlement is subject
to City Commission approval and will be placed on the City Commission's March 3, 2009 meeting
agenda. In my opinion, the proposed settlement is in the City's best interest and I recommend
approval of the settlement for the reasons set forth below.
This case involves a motor vehicle accident which occurred on August 24, 2004 at the
intersection of Seacrest and NE 1"t Avenue. At that time, City police officer William Tome was
operating a police van southbound on Seacrest when he attempted to turn left across the northbound
lanes of Seacrest to proceed east on NE 1 st A venue. At the same time, Plaintiff Lenita Brunson was
operating a vehicle northbound on Seacrest in the right lane approaching its intersection with NE 1 st
A venue. The City vehicle failed to yield the right of way to Plaintiff's vehicle resulting in aT-bone
collision involving the passenger's side of the City vehicle and the front of Plaintiff Brunson's
vehicle. The matter was reviewed by police supervisors who issued officer Tome a written
reprimand for turning left in front of and failing to yield the right of way to Plaintiff Brunson's
oncoming vehicle.
The collision resulted in significant damage to both Plaintiff Brunson and the City vehicle,
Plaintiff Brunson was transported from the scene of the accident by ambulance to the emergency
room with complaints oflow back and chest pain. Subsequently, Plaintiff Brunson came under the
care of orthopedic surgeon, Dr. Jeffrey Katzell, and chiropractors Keller and Horowitz. Brunson
initially received conservative treatment consisting of heat, ultrasound, electric stimulation, and
Chuck Magazine
February 12,2009
Page 2
adjustments. And when her low back pain continued and radiated into her legs. an MRI of ht.?r
lumbar spine was obtained which was interpreted by a radiologist as showing a bulging disc at t\\ \ i
levels,
Plaintiff Brunson was referred to the Lake Worth Pain Center where she camt.? under the car:..'
of Dr. Klepp, In 2006 Dr. Klepp administered a series of 3 lumbar epidural injections all of which
were done on an outpatient basis at the Lake Worth Surgical Center. In late 2007 Dr. Klepp
performed another series of 3 lumbar epidural injections. Although these injections provided some
temporary relief, Plaintiff Brunson continues to complain of low back pain radiating into her lower
extremities and her physicians have opined that she has sustained a 5% permanent impairment to her
body as a result of the accident.
As a result ofthe accident, Plaintiff Brunson incurred $37,962 in medical expenses, Plaintiff
Brunson's personal injury protection carrier (GEICO) paid $1 0,000 towards these expenses. Plaintiff
Brunson has paid or is responsible for paying the remaining $27,962.
If the case is tried, it is my opinion that a jury will find that the proximate cause of the
accident was the City driver's failure to yield the right of way in turning left in front of Plaintiffs
vehicle. The jury can be expected to award damages for past and future medical expenses, together
with past and future pain and suffering, Moreover, Plaintiff Brunson will be entitled to recover a
cost judgment for litigation expenses such as deposition transcripts, filing cost, and fees paid to
physicians who testify at trial. I estimate that the cost judgment would total approximately $10,000.
As such, even if the jury awarded Plaintiff Brunson only half of her past medical expenses and
nothing for any future medical expense or pain and suffering, the resulting judgment against the City
would equal or exceed the $28,000 settlement amount. However, in my opinion the resulting
judgment would likely be significantly in excess of the settlement amount. Moreover, if the case
were tried, the City would also incur additional fees in litigation expenses of approximately $1 0,000.
In summary, taking into account the liability aspects of the case, the amount of unpaid
medical expenses, and the cost of the trial, it is my opinion that the $28,000 settlement proposal
should be approved and the matter concluded.
Please do not hesitate to let me know if you have any questions or comments concerning the
above or if I can provide you with any further information concerning this matter.
Very truly yours,
.'I, Michael 1. Burke
Michael T. Burke
For the Firm
MTB:npw
cc: Pam Brown
JOHNSON, ANSELMO. MURDOCH. BURKE. PIPER & HOCHMAl\. PA
LENIT A BRUNSON (n/k/a Green) IN THE 15th JUDICIAL CIRCUIT IN
AND FOR PALM BEACH COUNTY,
FLORIDA.
v's. CASE # 502007CA023465XXXXMB
JUDGE: AF-LEWIS
CITY OF BOYNTON BEACH
SETTLEMENT AGREEtvffiNT
The parties mediated this case before Rodney Romano on 2-11-09 and reached agreement under the following terms which
the parties agree are binding and enforceable:
1) The defendant or the insurance carrier on defendant's behalf, will pay the sum of $28,000.00, payable to plaintiff(s)
and plaintiff's counsel's trust account (Plaintiff counsel's FEIN# FEIN: 83-0367911 Seaman & Coven, PAl in
exchange for a complete release of all claims arising out of this action, including any consortium claim, satisfaction
of all related claims and liens, including but not limited to medical claims and liens and attorney charging liens.
Upon receipt of payment, plaintiff counsel shall file a dismissal with prejudice/stipulation for dismissal.
2) Parties shall bear their own costs and fees unless stated otherwise below; electronic signatures shall have the
same force and effect as original signatures; the mediator is a scrivener only.
3) Plaintiff'(s) authorize and plaintiff counsel agrees to hold all settlement funds in trust until fully executed closing
documents have been returned to defense counselor the carrier. Payor shall tender closing documents to plaintiff's
counsel within five days from the date of this agreement and shall have 20 days from receipt of the executed
release(s) to tender payment or interest shall then begin to accrue at the effective Florida statutory rate.
4) Other Terms: 1) This agreement is subject to City Commission approval and defense counsel and risk manager
agree to recommend such approval; further the matter will be placed on the City of Boynton Beach's regular
immiSSion meeting agenda on March 3.~009 for final decision.
n 1 -M ~u~AAQvO
ptain~ff - Lenita Bninson (Green) Plai . f ounsel- Aaron Ray COy
11 ~ ~
-;!;{'Yv? / 2o'V~'\ /' ~-z '!~ /,/
F or Defendant - Pat Brown Defense Counsel - Mic
/-~- Minimum Mediator time is 2 hours
MiATRIX 561-340-3500 main line; 561-242-2821 fax
!\,/1::::DIAilnr\! !
J .. ll...~ .-/;,! -""_)1 J, ._~
\1:.j
IX. - CITY MANAGER'S
REPORT
ITEM A
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16, 2008 December 1,2008 (Noon) o February 17, 2009 February 2, 2009 (Noon)
o January 6, 2009 December 15, 2008 (Noon) [gI March 3, 2009 February 17,2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16, 2009 (Noon)
0 Announcements/Presentations ~ City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION:
Consider alternative rate increases for potable water and wastewater charges, as necessitated due
to decreasing water consumption due to regulatory impacts and a decrease in population growth.
City staff recommends adoption of Option B via ordinance, to take effect on the first day of the
month following second reading.
EXPLANATION:
The attached documentation illustrates four potential rate structures for residential units inside
the City, and four potential structures for commercial units inside the City. Residential and
business accounts outside of the City would reflect the same structures, with a 25% surcharge
imposed.
The four options are based upon the evaluation of two different rate structures, and two assumed
scenarios for cost increases over the next five years. These can be expressed as follows:
. Option A- projecting a 5% annual increase in costs, which will be accommodated by an
across the board increase using the current rate structure
. Option B - projecting a 5% annual increase in costs, allocated so that 3/4 of the increase is
via an increase in the base rate (base facility charge), and the remaining 1/4 of the increase
is via an increase in the commodity (flow-based) charge
. Option C - projecting a 2.5% annual increase in costs, accommodated by an across the
board increase using the current rate structure
. Option D - projecting a 2.5% annual increase in costs, allocated so that 3/4 of the increase
is via an increase in the base rate (base facility charge), and the remaining 1/4 of the
increase is via an increase in the commodity charge
The attached charts illustrate the actual cost increases, in dollars, for various users.
S:\BULLETIN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Options Band D have the benefit of shifting a greater percentage of the Utility's revenue to the
base facility charge. The base facility charge is a fixed fee, charged monthly, that is a reliable
means of funding the Utility's fixed costs. As an example of how the Utility's expenses are
structured, for FY 2008, 72% of its expenses were due to fixed cost items such as salaries, vehicles,
debt service, maintenance, and fees; whereas for the same month only 28% of the costs were
related to the amount of water or wastewater treated and pumped. However, for June of 2008,
52% of the Utility's revenue was based upon the base facility charges, and 48% upon flow-based
charges. This imbalance between revenues and expenses leaves the Utility fund vulnerable to
further regulatory-imposed reductions in usage.
PROGRAM IMPACT:
The City's Utility, like other utilities in the area, has been negatively impacted by the imposition of
irrigation restrictions by the South Florida Water Management District, and also by the lack of
growth that would normally contribute to the capital facilities and operating revenue funds. The
subsequent reduction in revenues has caused the Utility fund to not meet the bond coverage test
for this current year. Continued failure to meet this coverage test would effectively prohibit the
City from procuring additional loans needed to fund its capital improvement obligations over the
next five years.
FISCAL IMPACT:
The recommended rate adjustments shown in option B will generate an additional $13,157,155 in
the subsequent 17-month period (May 2009 through Sept. 2010), which will allow the Utility fund
to meet its bond coverage test, and meet all regulatory requirements for staffing and operation.
AL TERNA TIVES:
There are no viable alternatives at this time. The Department cannot reduce staff or expenses
sufficiently to balance anticipated expenses, without violating state and local requirements for
staffing, operation, and maintenance. )
! r ~ / ."
,f A \" 1/'
I 1'0 , , ,_., : '; "
Kir+-- ',~ '\ J\-Cvt-.. ~ ~':-",., / J.AjV4"h'\_~/U2"/ '\~
~ Department Head's Signature .-,j City Manager's Signature
Assistant to City Manager CJ11i~
UTILITIES
Department Name City Attorney! Finance
XC: Peter Mazzella (w/attachments)
Michael Low "
Barbara Conboy "
City Attorney "
File "
S,IBULLETINIFORMS\AGENDA ITEM REQUEST FORM,[)()C
City of Boynton Beach
User Rate Charge Update
David Green - Economist
! CHZMHILL
March ~ 2009
1
Current Situation
. Previous rate analysis completed in early 2007
. Proposed rate adjustments were based on typical
user demands and historical growth rates
. SFWMD water use restrictions significantlrc curtailed
water usaJle and resulting rate revenues or utilities
througho South Florida
. Decline in rate of system ~owth due to disr~tions in
housing and financial mar ets reduced impa fee
rev~nues and growth in rate revenues throughout the
region
. SFWMD is indicating that drouQht restrictions will
remain in effect year around with associated reduced
revenues
2
1
Current Situation (cont): Boynton
, Beach Water Yearly Consumption
- ._~.._~~~,---
Boynton Finished Water Production
--~----"-_._--_..,.------~._._-...._~._._._----~-
2008 CONSUMPnON LEVELS ARE
~ ~ 13 i j I ~ I .~ - ~
Q1
j j . . j I" ·
l=.! 2006 ........2007 ......2008!' ,; '" :'..: "-, , ,.;:'
3
Current Situation (cont)
. Combined utility revenues were less than projected
revenue requirements by about $3.5 Million in FY 2008
. Projected financial results for FY 2009 anticipate
expenditures exceeding costs by about $6.1 Million
. Utilities are forecast to not meet their minimum debt
service coverage requirement in FY 2009, without a rate
adjustment
Utilities did not fund any transfers to its R&R Fund in FY
2008 or in FY 2009.
. Utilities has deferred approximately 20% of its annual
Capital Improvement Program to later periods
. Approximately 1/2 of FY 2009 will have elapsed before any
rate adjustment could be implemented.
4
2
Overall System Current Financial
Situation Current Rates Produce Less Revenue Than
t Needed to Meet Expenses
Projected System Debt Service
i Coverage with Current Rates
: it,;:rA,.,~/~''''
2DO% UtIlIty Will Not Be Able To Borrow
150% Additional Money If Coverage Is Not Met
100%
~
3
Financial Plan Assumptions
. Utilities will fund R&R account at $lM/yr beginning in
FY 2010
. Planned QP assumes deferral of 20% of planned
improvements until after FY 2013.
. Debt issuance of $13 M in FY 2010, $13M in FY 2011,
$9M in FY 2012, and $12.5M in FY 2013.
. Proposed rate adjustments are designed to meet coverage
requirements in FY 2009 and FY 2010, and fully fund the
utility's revenue requirements in FY 2010 and beyond.
. Proposed rate adjustment in FY 2009 will be implemented in
March of 2009, and will remain in effect through FY 2010.
7
Proposed Rate Adjustments
. Two Rate Adjustment Scenarios were considered:
1) The proposed rate increases for the water and sewer
systems will be allocated proportional to the current base
and volume structures (Approximately 35% Base Facility
Charge, 65% Volume Charge) This results in a uniform
percentage increase in both base facility charge and
volume charges.
2) The proposed rate increases for the water and sewer
systems will be allocated (75%) to the base facility charge
and (25%) to the commodity. As a result, the percentage
increases in the base and volume charges will differ under
this scenario.
8
4
Revenue - Base Charge vs.
Commodity Charges (June 2008)
Rxed Costs amount to Current Rate structure Is
72% of Expenses Commodity-driven
EXPENSH. IICOIE .
FIXED COSTS VS. FI.OW8I1SED COSTS BASE CIWlGEBV8.C~CIlARGE8
_ on ""._
Commodily
48lI
-
S2%
9
Impact on Typical Residential Bill with
Current Rate Structure & 5% Annual
Increase in O&N at 5K Gals
Current Proposed Proposed Proposed Proposed Proposed
2009 2009 2010 2011 2012 2013
$4.84 $7.47 $7.47 $7.97 $8.30 $8.78
$6.35 $9.87 $9.87 $10.50 $10.92 $11.50
$12.03 $14.68 $14.68 $15.29 $15.78 $17.02
$9.15 $11.16 $11.16 $11.60 $11.95 $12.81
$5.00 $5.00 $5.00 $5.00 $5.00 $5.00
$37.37 $48.17 $48.17 $50.36 $51.94 $55.12
Option A 10
5
Impact on Typical Residential Bill with 75% of
Increase in Base Charge/25% Volume Charge
& 5% Annual Increase in O&M at 5K Gals
Current Proposed Proposed Proposed Proposed Proposed
2009 2009 2010 2011 2012 2013
$4.84 $11.05 $11.05 $12.22 $12,71 $14.10
$6.35 $7.65 $7.65 $7.89 $7.98 $8.25
$12.03 $17.22 $17.22 $18.37 $19.29 $21.47
$9.15 $10.03 $10.03 $10.21 $10.35 $10,69
$5.00 $5.00 $5.00 $5.00 $5.00 $5.00
$37.37 $50,95 $50.95 $53.69 $55.33 $59.51
Option B 11
Impact of Proposed FY 2009 Rates on Residential
Users' Bills at Different Levels of Usage with Current
, Rate Structure and 5% Annual Increase in O&N
._._-,.~.,--~_.~.,_._-
$100 ". -~"-
'80 -~ .- --
'60 -- --- -
6
Impact of Proposed FY 2009 Rates on Residential
Users' Bills at Different Levels of Usage with 75%
Base Distribution & 5% Annual Increase in O&N
I _ _ __~__.,___....__ __....__._~_ _.._.._____. _._ ._-'-_ ..;.....~..._........___o.~_...;.__'._..;.......__".,._~___~..:_..._
$100
se.
Residential Comparison Bill -
Current Bill, 5% O&M, and 5% O&M 75% to
Base Charge
---Realdentlal Current Ratn ---_._._-_._----_..~-~-
_Re.ldential Propo.ed Rat...
___Residential Propoud Ret.. 5" O&M 75% to Bu.
3,000 lADe 1~.OQ., 3.ti~~" ' ~,.~, ~,~
--
1"1
7
.Impact of Proposed FY 2009 Rates on Commercial
Users' Bills at Different Levels of Usage with Cutrent
Rate Structure and 5% Annual Increase in 0&/11
.Commercial Proposed Rates
$70Q
$600 ~---_._--
SSOD -~---._-
'.~-----'--~--
$300 -~_._,_.._-- . -~-_._--
--'---
Impact of Proposed FY 2009 Rates on Commercial
Users' Bills at Different Levels of Usage with 75%
Base Distribution & 5% Annual Increase in O&M
-, ..-.. --.--..,....-- ~._-".
$600
$500
$.400
$300
8
Commercial Bill Comparison -
Current Bill, 5% 0&14, and 5% 0&14 75% to
Base Charge
--. --..-" _._._...... '.-- ~ ____. .~_, _.__ _____ _____.--:!L:.---____
I,iili
1200
$100
$0
3,000 7,000 15,000 30,000 60,000 75,000 100,aeo
..1I0ns
17
Impact on Typical Residential Bill with Current
Distribution & 2.5% Annual Increase in O&M at
5K Gals Compared to 5% Annual O&M Costs
Current 2009 2010 2011 2012 2013
2009
$4.84 $7.37 $7.37 $7.71 $7.88 $8.29
5,0% $4,84 $747 $747 $7,97 $8,30 $8.78
$6.35 $9.74 $9.74 $10.17 $1038 $10.88
$6,35 $9,87 $9,87 $10,50 $10.92 $11,50
$12.03 $14.44 $14.44 $14.96 $15.12 $15.92
$12.03 $14.68 $14.68 $15.29 $15,78 $17.02
2.5% $9.15 $10.98 $10.98 $1136 $11.47 $12.03
5.0% $9.15 $11.16 $11.16 $11.60 $11,95 $12.81
$5.00 $5.00 $5.00 $5.00 $5.00 $5.00
$3737 $47.53 $47.53 $49.21 $49.85 $52.12
$37.37 $48,17 $48.17 $50,36 $51,94 $55.12
18
9
Impact on Typical Residential Bill with 75%
Base/25% Volume Distribution & 2.5% O&M
at 5K Gals
Current 2009 2010 2011 2012 2013
2009
$4.84 $10,77 $10.77 $11.57 $11.95 $12.91
14M ,);11 O~: $1] ,05 1l1"J,?:' <:j' ;1'-: $1410
5,0%
~. Water Volume 2.5% $6.35 $7.60 $7.60 $7.75 $7.83 $8.01
5,0% $6.35 $987 $9,87
$10.50 U092 $11.50
$12.03 $16.54 $16.54 $17.52 $17.83 $19.32
$12 01 117 2i $1'22 $18 37 1,1" 29 $21.47
2.5% $9.15 $9.91 $9.91 $10.07 $10,12 $10.35
5,0% $9.15 $10,03 $10.03 $10 2.: $10.35 $10,69
$5.00 $5,00 $5.00 $5.00 $5.00 $5.00
$37.37 $49.82 $49.82 $51,91 $52,73 $55.59
);37 ~ 7 1;50 9~' $50,95 '1&,1;<) r"~ ::: " ',5951
19
Impact of the Proposed FY 2009 Rates on Residential
Usen;' Bills at Different Levels of Usage with Current
Rate StnJcture with 2.5% Annual Increase in O&M
-._--- --- -- . -_...._- ._.._~--
_.~- -
$100 --'-- ~-----
saD -._-
560
10
Impact of the Proposed FY 2009 Rates on Residential
Users' Bills at Different Levels of Usage with 75% Base
Distribution and 2.5% Annual Increase In O&M
--~-----~.....-,----~---'._.-
"00
NO
I
f-
Residential Comparison Bill-
Current Bill, 2.5% O&M, and 2.5% 0&/11 75%
to Base Charge
---"----.--., .~-.__...... --,-~._-._,- ,_._.._-~~.~'---'---.~,.'
3.0<10 7,000 10,000 G....". 1".5,oeo 2~,.'" 'O,ooll
22
11
Impact of the Proposed FY 2009 Rates on Commercial
Users' Bills at Different Levels of Usage with Current
Rate Structure with 2.5% Annual Increase in O&M
- ._.."-"-,.....~,.
_Commercial Current Rates
_Commercial Proposed Rates
----. --~------,---_._--....
$800
$500 -------,----.., ,-------
-------
$300 --~-~---_. .-- ---...--....--
$200 --~ ---------~--
Impact of the Proposed FY 2009 Rates on Commercial
Users' Bills at Different Levels of Usage with 75% Base
Distribution and 2.5% Annual Increase In O&M
,,-.--.-....-- ",,;,- .....
..~--_._------~
$SOO
:::: t ------
$300
5200
24
12
Commercial Comparison Bill -
Current Bill, 2.5% O&N, and 2.5% O&M
75% to Base Charge
__ __________. _____ __ ____.______._r__~'~_,....:.'
...00
1200
$100
10
3,000 7.000 15,000 30,000 50,000 75,000 t 00,000
G_Uon"
25
! Typical Residential Water and Wastewater Bill
Comparison with Other Communities at
7K Gallons with 5% O&M Costs
Port St. Lucle
I
Delroy Beach
\
Lantana
\
Dee_Beach
BlOWIIrd Counly
w. P.1m Beach
I I
Temarac
I
Boynton Beach (75& BFC & 5% O&M) T
Lake Worth
Boynton Beech (Current StruclWe & 5% O&M)
Co<eI Springo
Coconut C_
Pelm Beech County (PropoMd)
Hollywood
Juptter.Loxahatchee River 0ia1ricl
I
Mergale
Boynton Beech (Current)
Boce Reton
$ll $10 $20 $30 $000 $SO $60 $70 $80 _ $100
26
13
Water and Wastewater Bill Comparison with
Other Communities at 7K Gallons with
2.5% 0&14 Costs
----.. ----- T-.-.-.......-----.---~.--'-----_____,._~.
Port St. Lucie
I
Delra)' BeaCh
Lantana
I T
Deerfield Beach
Broward County
W Palm Beach :
Tamarac
Lake Worth
Boynton Beach (75& BFC & 2.5% O&M)
Boynton Beach (Current Structure & 2.5% O&M)
Coral Springs
Coconut Creek
Palm Beach County (Proposed)
Hollywood
Jupiter-Laxahatchee River District
Margate ;r
Boynton Beach (Current) I I 1
Boca RetOh --L~----i.-
$0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100
27
Typical Water and Wastewater Bill
Comparison with Other Communities at
7K Gallons
--- ----- -- '.. .-
Port 51. Lucie
Delray Beach r !
Lantana
Deerfield Beach
Sroward County
W _ Palm Beach
Tamerac
Boynton Beach (75& BFC & 5% O&M)
Lake Worth ,
Boynton Beach (75& BFC & 2,5% O&M)
Boynlon Beach (Current Structure & 5% O&M)
Boynton Beach (Current Structure & 2.5% O&M)
Coral Springs
Coconut Creek
Palm Beach County (Proposed)
Hollywood I
Jupiter-Loxahatchee River District
Matgate I
Boynton Beach (Current) !
Boca Raton L i I
'0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100
2B
14
Conclusions
. City is running significant deficit in its utility operations.
. Utility's are not expected to meet their debt coverage
requirements in FY 2009 without a rate adjustment.
. Utility will not be able to borrow additional money if coverage is
not met.
. CH2M HILL recommends adoption of an immediate water and
wastewater rate increase that will generate sufficient revenues
to cover projected costs in FY 2010 and meet coverage
requirements in FY 2009 and FY 2010.
. Increasing the Base Facility Charge relative to percentage
increase in volume charge, as opposed to a unifonn percentage
increase in all rates, should help stabilize fluctuations in system
revenues due to changes in consumption, but will result in
larger percentage impacts on low volume users.
29
Recommendations
. Adopt the 750/0 Base Distribution and
50/0 annual increase in O&M rate
proposal
. Provides additional stability to the rates
. Closer approximation of the Utility's
proportionate costs
. Better reflects City wide cost projections
30
15
IX. - CITY MANAGER'S
REPORT
, CITY OF BOYNTON BEACH ITEM B
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
o December 16,2008 December 1, 2008 (Noon) o February 17,2009 February 2, 2009 (Noon)
o January 6, 2009 December 15,2008 (Noon) [gI March 3, 2009 February 17, 2009 (Noon)
o January 20, 2009 January 5, 2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
o February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16, 2009 (Noon)
0 AnnouncementslPresentations [gI City Manager's Report
NATURE OF 0 Administrative 0 New Business
AGENDA ITEM 0 Consent Agenda 0 Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing 0
RECOMMENDATION: Receive and discuss a summary financial analysis of the City's General Fund and the Utility Fund
for the four months ended January 31, 2009.
EXPLANATION: As these two funds represent approximately 75% of the City's total budget, it is our intent to provide the
Commission with a timely and regular update of their budget status for consideration and discussion, as appropriate.
As funds are not spent or received equally during the year, all revenues and expenditures to date in FY 2009 are calculated as
a percentage of the total annual budget and compared to this same point in time with FY 2008. The General Fund displays
reduced actual revenues compared to estimated revenues in the same period in FY 2008.
As a result, based on an analysis completed February 19, staff is projecting a $5 million revenue shortfall in the General Fund
primarily building permits ($3.0 million) and state shared revenues ($0.5 million) due to the severe downturn in the economy.
PROGRAM IMPACT: Displays the use of budgeted funds by revenue sources and departmental program
expenditures/expenses.
FISCAL IMP ACT: Provides the Commission with an opportunity to review the source and use of our financial resources on
an interim basis during the fiscal year as compared to our budgeted funds. lL
ALT€~_~
Department Head's Signature CitY Manager's Signature
Financial Services Assi_"'CityM~~
Department Name City Attoryley I Finance
..
S:\BULLETlN\FORMS\AGENDA ITEM REQUEST FORM.DOC
CITY OF BOYNTON BEACH
FINANCIAL SERVICES DEPARTMENT
MEMORANDUM
TO: Kurt Bressner, City Manager
FROM: Barry Atwood, Finance Director
Tim Howard, Deputy Finance Director
Anthony Davidson, Budget Manager
Sue Moroney, Revenue Manager
DATE: February 19, 2009
SUBJECT: Analysis of Revenues & Expenditures (General Fund & Utility Fund)
Four Months Ended January 31,2009
We are providing this analysis of actual revenues and expenditures of the City's General Fund and Utility Fund for
the four months ended January 31, 2009 (33% of the year) compared to the annual budget of each fund.
GENERAL FUND
For FY 2009, revenues have exceeded expenditures by $9.3 million. However, that compares negatively to FY
2008 by $5.2 million to date.
Revenues & Transfers
Expenditures -
Excess (Deficit) (5,047)
Revenues & Transfers - We noted that certain revenues were running behind the same period last year. To date
in FY 2009, General Fund revenues and transfers realized were $35.8 million (48%) of the $73.9 million annual
estimate. However, at the same point in FY 2008, realized revenues of $38.2 million were 56% of the $68.4 million
annual estimate.
While property tax collections appear to be on track (at least for now), staff reviewed and projected annual
revenues in all other areas. Based on that review of actual revenues for the first 4 months, we project a revenue
shortfall of approximately $5.0 million for the current fiscal year.
Major revenue variances to date resulting in the projected $5 million revenue deficit are building permits down $3
million and State shared revenue down $0.5 million. Exhibit A displays the details.
Expenditures - General Fund expenditures for the period were $26.5 million (36%) of the $73.9 million annual
expenditure appropriation displaying an increase of $2.856 million compared to FY 2008. However, the percent of
expended budget were relatively equivalent at 36% for FY 2009 compared to 35% expended in FY 2008.
Exhibit B provides details of expenditures to date of each department.
Page 1 of 2 Pages
UTIL:ITY FUND
Through January 31, Utility Fund revenues exceeded expenditures by $0.458 million in FY 2009 compared to a
$2.0 million for FY 2008 (Exhibit B-1).
Actual
To Date
Revenues & Fund Balance $ 9,683
Expenditures $ (9,225)
Excess (Deficit) - $ 458 -
While the 27% realized revenues to date are comparable for both years, the annual revenue budget in
this FY 2009 includes a $4.9 million appropriation of fund balance in order to balance the budget with
declining anticipated revenues and increased expenditures for FY 2009 compared to FY 2008.
Revenues of $9.6 million in FY 2009 exceed the $8.9 million to date in FY 2008 because of the rate increase
effective at the beginning of this fiscal year. It appears that the reduced water and sewage revenues estimated for
FY 2009 is reasonable as the $9.6 million received to date is 33% of the annual estimate at this 33% of the way
through the fiscal year, See Exhibit C.
Expenditures to date were $9.2 million or 26% of the annual appropriation. While most major expenditure
categories reflected spending near the 33% point of the fiscal year, debt service accruals are not reflected to date
even though $5.3 million debt service is required for the full fiscal year. This factor alone accounts for only
expending 26% of the total budget to date. See Exhibit D.
Page 2 of 2 Pages
EXHIBIT A
CITY OF BOYNTON BEACH, FLORIDA
GENERAL FUND ANAL VBIS
STATEMENT OF REVENUES . COMPARATIVE BUDGET TO ACTUAL
Fiscal Vear PerIod Ended J.nuary 31. 2008 (33% of FlaCllI Vear)
r REVENUES
FY ~ Ne4UAL BUDGET FY 2008 TO DAle I FY 2008 FY 2008 TO DAle
ACCOUNTS DI:&:' "..J BUDGET %
DFFERENCE PROJECTED APPROVED REALIZED APPROVED REAl 1710I\
AD VALOREM TAXES - ~1~, ~.O13'- $28.530,943 81% $38,151.700 $31,2AO,528 12%
LESS TIF TAXES TO CRA - 15 5......'-' (5,243.120) 100% 18 128.214\ (8,128,284) 100%
NET TAXES TO THE CITY . 28,789,840 28,789._ 23,287,123 78% 32,022,.t16 25,111,244 78%
UCENSES AND PERMrrs
FRANCHISE FEES (221.000) 4,800,000 5.121,000 810.704 16% 5.118,400 1.7....127 34%
BUSINESS TAXES (16.000) 1,331.000 1,391,000 1,287 ,G2I 93% 1,381,000 1,271,014 92%
BUILDING PERMITS (3,015,000) 935,000 3.810,000 307,_ 8% 5,244,830 2,887 ,G38 55%
PUBLIC SERVICE TAXES . . - . 0% 3,822,480 1,l108,_ 26%
OTHR UCEN8ES, FEES & PER (28,8CIO) 188,000 196.000 114,712 58% 223.700 122,541 16%
IN1ERGOYERNIIENAL REVENUES
O1HER FEDERAL REVENUE (185,000) 25,000 210,000 4,779 2% 2,500 4,374 175%
STAle SHARED REVENUES (105,00O) 6.152,000 6,657,000 1,707,237 26% 7,747,000 1.187,744 24%
SHRD REV FROM OTHR LCL (16.000) 490,000 &05,000 69,_ 14% ea,ooo 62,104 6%
CHARGES FOR SERVICES
PYIITS .. LIEU OF TAXES 7,000 83.000 88,000 82,788 108% 87,200 B2,552 95%
CHRGS-GENERAL GOVT (38,408) 251,000 280,408 94,- 33% -'7110 79,803 20%
PUBUC SAFETY (388,125) 3,810.000 4,236.825 1,323,738 31% 3,412,800 1,380_ 38%
PHYSICAL ENVIROMIENT 2,000 7.000 5._ 5'- 113% . 2,Q8 0%
CUL1\IREIRECREATION (7.000) 305,000 312,000 105.146 34% 268,800 108,G86 40%
INTEREST & III8C REVENUE
VIOLATIONS LOCAL ORD. (8.000) 96,000 103.000 43,830 43% _,OlIO 30.948 11%
INTEREST EARNNGS (296.000) -.000 1,100,000 12,138 1% 1,519,125 447,222 28%
RENTS NfD ROVALTIES (34,000) 200.000 234,000 62,266 27% _,lOG 58,000 28%
SALE OF SURPLUS MATERIAL . 3,000 3,000 1,020 34% 7,110O - 13%
OntER MISC. REVENUE (281,000) 116,000 317,000 31,864 6% 215,100 117.088 54%
INTERNAL FUND TRANSFERS
TRANSFERS . 14,788'- 14,788'- 4,828,888 33% 5,318,100 1,798,933 33%
RJND BALANCE APPROPRIATED . ':530:000 4630000 1 ,543,333 33% . . 0%
Tobd Reftn_ S 15.047,331) S 88.918,305 S 73,863,638 $35,835,342 48% S 88,44.2.011 S 38.186,_ 16%
$80.000
Two Year Cumul8tlve Revenue
Compartson end CFY Budget . ($ In
thoaands)
$70,000 568,916
$60,000
550,000
$40.000
530,000
520,000
510,000
so
Oct Nov Dee Jan Feb Mar Apr May fun JoI Aug Sep
I ~CUDlul.tive 08 Adual ~CUDlul.tive 09 AetuaJ. -+- Projeeted 09 Budget I
S:IFIII8D<eIF_ Repor\sIMoalbly I'iDlmciaI RepcmIBudpt Review - OF - tbru Jon 09 SummarizodOOI -.. Summary Revised 2/24/2009
EXHIBIT B
CITY OF BOYNTON BEACH, FLORIDA
GENERAL FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARAT1VE BUDGET TO ACTUAL
Fiscal Year Period Ended January 31. 2008 (33% of Fiscal Year)
FT ZU08 FY FT lIUII8 _ .UDAlI:
ACCOUNTS BUDGET EXPENDED % BUDGET EXPENDED %
APPROVED EXPENDED APPROVED EXPENDED
GENERAL GOVERNMENT
CITY~SION $ 423,814 $ 164,569 36% $ 474,152 $ 118,379 25%
CITY MANAGER 639_ 209,519 33% 611,335 192,018 31%
CITY HALUGEN. ADMIN. 1,917,280 517,689 27% 4,217,483 170,312 4%
PUBLIC AFFAIRS 182,084 50,580 28% 186,891 51,988 28%
CITY CLERK 577,749 1&3,178 28% 657.755 182,819 33%
CITY ATTORNEY 480,375 134,088 28% 444,G46 126,163 28%
FINANCIAl.. SERVICES 1,247,864 454,040 36% 1,176.149 406,291 35%
ITS 1,886,388 579.489 31% 1,763,228 586,077 34%
GEOGRAPHICAL INFO SYSTEMS <430.184 120,182 28% 411,207 177,1C2 43%
HUMAN RESOURCES 1,027.136 3011_ 30% 916,809 276,800 30%
ORGANIZATIONAL DEVELOP 198,891 43,791 22% 179,790 54,096 30%
PUBLIC SAFETY
COMIIUNICAnONS 2,384,971 762,644 32% 2,341,C186 726.671 31%
POUCE 24,354,401 9,346._ 38% 21 ,380,400 8,762,0&6 41%
CODE COMPLIANCE 1,261,446 403.784 32% 1 ,024,201 373,881 37%
FIRE 18,713,899 7,263,720 39% 14,802,509 5,718,786 38%
EIIERGENCY IlANAGEllENT 116,300 27,849 24% 148,697 25,910 17%
~CON1'ROL 201 ,023 62,124 31% 185,G49 57,898 31%
BUILDING &. DEVELOPMENT
DEVELOPMENT 412,826 157,352 38% 387,H4 145,263 37%
BllLOING 2,388,G18 701,479 30% 2,432,725 798,oos 33%
ENGII-v..G 937.164 320,357 34% 919,102 303,884 33%
~&.ZONlNG "1,480 347,222 31% 1.039,sso -,362 35%
BUSINESS TAX 297,936 104,798 35% 288,726 98,4$4 34%
PUBLIC WORKS
PUBLIC WORKS 286.412 114,847 38% 294,524 108,575 37".4
FACIU11EI ~9IT 2,110II._ 600_ 30% 1.792.088 561,820 31%
STREETS IIAINTENANCE 1,175.287 309,471 28% 1,084,149 265,432 25%
LEISURE SERVICES
LIBRARY 2.600.620 815,021 31% 2,480,441 807,oss 32%
RECREA110N 2,771,735 M2, 136 34% 2,795,725 847,838 30%
FOREsTRY &. GROlMC)S 1,824,643 484,662 27% 1.862,982 473,1161 25%
PARKS MAIN18IANCE 2,324,.39 865,922 37% 2,272,639 728,885 32%
CRA RElllBURSABLE &. RESERVES (70,299) 137,397 0% 126,957 0%
Total Expendltu.... I $ 73.863 636 $ 26.803,556 36% 15 l58.A4Z.011 $23.646,7&8 35%
Fl~~ - ------------------------
~~64
I
$70,000 j
I ". X
I $60,000 j );~7.mJ.=\
,"
X
, ' /.A/' \~~5')I
- X
/ $S4,92:
: $50,000 ,/~/ X
$SO,179
,/
! /~/ X
> 'l.;4..;.9h3-
$40,000
~,/ X
/ "-17,7~4
/ /" X
$30,000 " ":B,IH
'~8,O27
I
I $20,000
I
$10,000
$0 -,- -~----'---"-."----r-.---- ~-T ----TO.. --,- -
Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
[ "'"'~" Cumulativ~ 08 Actu-;i ---.----.------ ~
"'*""Cumulative 09 Actual -- Budget 09
- -~~_._-- -----~------------- -----------~-
L__~____."_.~ __._~~____,________
S:lFinancelFinancial Repons\MonthIy Financial ReponslBudget Review. GF - thru Jan 09 SommarizedOOJ Expenditure StIIlD1lllIY Revised !24/20{)q
EXHIBIT C
CITY OF BOYNTON BEACH, FLORIDA
UTIUTY FUND ANALYSIS
STATEMENT OF REVENUes. COMPARATIVE BUDGET TO ACTUAL
Fiscal Year PerIod Ended January 31, 2808 (33% of FlKaI Year)
REVENUES
ACCOUNTS BUDGET % BUDGET
APPROVED RE,A117I=D RE)l.117I=n APPROVED RE,A117I=D
WATER SALES $12,380.000 $ 3,802,710 32% $14,218.000 $ 3,440,181 24%
SEWER SERVICE 13,835,000 4,638.oa 34% 14,281,107 4,-'746 29%
STORMWATER FEE 3,318,GOO 1,101,813 33% 3,4H,1OO 1,100,02t 31%
29,530,GOO 9,140'- 33% 32,036,707 8,747,438 27%
CHRGs-GENERAL GOVT IO,GOO . 0% IO,GOO 31,351 63%
INTEREST EARNINGS 140.000 . 0% 1,100.000 189,183 16%
SALE OF SURPLUSIlATERIAL 1 ,GOO . 0% &,GOO . 0%
GAlNlLOSS SALE OF INVEST . . 0% . 4,104 0%
OTHER IIISC. REVENUE 9,483 28% 2O,GOO 10,014 10%
11tAJISFERS 33,867 26% 101,108 . 0%
APPROPRIATED FUND BALANCE 1,121,011 0% . . 0%
Total ReYenuee $11.312.177 32% 1& $ 8,182.468 27%
$40,000
Two Year C1UIIuI8tive Reve8_
Co_parlsoa aad CFY B1Idget. ($ In
tho_ads)
$30,000
$20,000
$10,000
$0
Oct Nov Dee Jan Feb Mar Ape May J1Dl JuI Aug Sep
I ~Cumulative 08 Actaal .....Cumulative 09 Actaal ~ Budlet 2009 I
S:\F"I18nce\F1IIlIIICilII R\lport$IMonIhly Financl8I Reports\Budget Review - UF -lhru Jan 09 SummarIzed401 Rev Sum
EXHIBIT D
CITY OF BOYNTON BEACH, FLORIDA
UTILITY FUND ANALYSIS
STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL
Fiscal Vear Period Ended January 31, 2009 (33% of Fiscal Vear)
EXPENDITURES
... ........ FY 2009 TO DATE rT.&UUO rT_
ACCOUNTS BUDGET EXPENDED % BUDGET EXPENDED %
APPROVED EXPENDED APPROVED EXPENDED
WATER DlSTRIBUTlON $ 1,687,111 $ 538,068 32% $ 1,472,215 $ 551,151 37"/0
PUBLIC WATER TREA11IENT 6,672,154 2, 108.029 32% 6,118,042 1,988,527 33%
METER READING & SERVICES 1,209,620 316,973 26% 1,210,417 318,H6 26%
WASTEWATER COu.ECTION 1,7M,768 571,579 32% 1,749,751 463,072 26%
WASTEWATER PUMPING STATNS 2,574,901 76&,737 30% 2,687,811 76&,262 30%
SEWAGE TREATMENT 4,506,000 995,427 22% 3,775,800 M7,641 25%
WATER QUALITY 578,888 191,849 33% 523,507 186,056 36%
UllUTY ADMINISTRATION 2,011....8 616,781 31% 1,950,265 622,606 3ze/O
GENERAL ADMINISTRATION 5,728,886 1,634,594 29% 5,694,_ 225 00.4
U11Ul1ES EIIGM:ERING 1,274,598 428,560 34% 1,199.267 409.000 34%
STORMWATER MAINTENANCE 898,485 198,954 2ze/O 931,447 241,698 26%
CUSTOMER RELAOONS 1,202,174 418,542 35% 1.217,468 383,100 31%
DEBT SERVICE 5,304,665 441,704 8% 4,882,725 0010 I
RESERVES (865) . 00/0 . . 0%
Total ExpendltuntS $ 35,442,653 $ 9,225,797 26% $33.312,815 $ 6.878,2M 21%
$40,000
Two Year Cumulative Expenditures 1.3;,44,;
Comparison and CFY o.dget - ($ in
thousands)
it'
$30,000 . ...~~
.....' ./
I ,- "
I ,It"
i /../.-,
$20,000 1 /'
i -,,/"'"
i .....",,-r
I
I ,It'
I /
./ //
I
I
$10,000 ~
,.......------.'~-~- -----, _ _.__. _--,----____.________~,....-----. _ ___,.......-~_. __ ._--.-__m
Oct Nov Dec Jan Feb Mar ApT May Jon Jul Aug Sep
----_._---_._-~~ -
1_ ~ Cumulative 08 Actual '"*"'Cumulative 09 Actual --- Budget 2009
----"------.--
_" ~ ._.__.___~m__
S:\FinanceIFmancial ReportslMonlhly Financial ReportsIBudget Review. UF - thlll Jan 09 Summarized401 Exp Sum
IX. - CITY MANAGER'S
REPORT
ITEM C
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Requested City Commission Date Final Form Must be Turned Requested City Commission Date Final Form Must be Turned
Meeting Dates in to City Clerk's Office Meeting Dates in to City Clerk's Office
D December 16,2008 December 1,2008 (Noon) o February 17,2009 February 2,2009 (Noon)
D January 6, 2009 December 15,2008 (Noon) r8J March 3, 2009 February 17,2009 (Noon)
D January 20, 2009 January 5,2009 (Noon) o March 17,2009 March 2, 2009 (Noon)
D February 3, 2009 January 19,2009 (Noon) o April 7, 2009 March 16,2009 (Noon)
D Announcements/Presentations r8J City Manager's Report
NATURE OF D Administrative D New Business
AGENDA ITEM D Consent Agenda D Legal
0 Code Compliance & Legal Settlements 0 Unfinished Business
0 Public Hearing D
INTRODUCTION: Staff has prepared several early financial scenario models for Fiscal Year 2009/1 0 General
Fund Budget, which begins on October 1, 2009. This report summarizes these models and comments on the General
Fund revenue picture for the current fiscal year.
RECOMMENDATION: Provide guidelines and specific directives to City staff to begin preparation of the
FY 2009/10 City Budget for (1) staffing, (2) program cuts, (3) taxes/other revenues, and (4) other areas, after
considering the following.
EXPLANATION: The following paragraphs address the background of the current General Fund budget and a
summary of the challenges facing the City's FY 2009/10 General Fund budget.
Background of the FY 2008/09 Budget - The current FY 2008/09 General Fund budget of $70,788,971 resulted in
a $2.3 million (3.4%) increase over the FY 2007/08 budget of $68,442,011 despite a $3 million (8.2%) reduction in
ad valorem property taxes. (Note: The $68,442,011 is after a reduction for consistent treatment of $6,129,284 Tax
Increment Financing provided to the CRA as a revenue reduction vs. budgeting as expenditures.)
Most if not all of the resulting FY 2008/09 General Fund budget increase is attributable to personnel services and
benefits in accord with the police, fire, blue collar, and white collar union contracts. With Commission guidelines to
prepare a balanced budget without terminating any employees, staff recommended a final budget with the following
major adjustments.
. $4.6 million - Appropriated undesignated fund balance, reducing it to $12.0 million.
. $1.2 million - Eliminated 14 vacant positions and several minor programs
. $0.5 million - Renegotiated lower health insurance premiums
. $0.4 million - Reduced prefunding (2nd year) of certain police & fire vehicles
. $0.3 million - Deferred general employees pension fund changes
$7.0 million - Total
S:\Finance\Budget 2009-201O\Agenda Item Request (3-3...{)9) - FY 2009-10 Budget Requested Policy GuiQance,doc Page I of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
The minor program reductions in the General Fund included
. Deletion of the Neighborhood Services Program in the Police Department
. Reduced landscape maintenance (mulch, pruning mowing) by Public Works
. Eliminated canal and community gardens maintenance by Public Works
. Scaled back holiday lights and banners of Recreation & Parks
. Slowed down the pace of public record automation, brought document imaging in house, and deleted
special consultant studies in the Development Department
. Eliminated furthering the SWBE Program in the City Manager's Office
. Reduced award luncheons and other Human Resource programs
Challenges of the FY 2009/10 Budget - The art of balancing a budget focuses on the two primary elements;
revenues and expenditures. We must reduce expenditures, increase revenues, or carefully create a combination of
both elements. Many of the tools available to accomplish these tasks are time consuming and/or require completion
by certain calendar dates dictated by the State and County. The earlier that staff can proceed in any particular
direction, the more accurate the associated results will be.
The budget for the FY 2009/10 is proving to be considerably more challenging. The anticipated budget deficit for
FY 2009/10 ranges from $11.9 - $13.6 million (nearly 20% of the current $70 million budget) with most of the
deficit coming from revenue reductions as noted in the following paragraph.
Revenues continue to decline. Based on FY 2008/09 revenues received February 19, staff estimates that actual
revenues received will be $5 million less than budgeted for this budget year. As a result, staff is developing mid-year
budget adjustments for the current budget year.
Next year appears to worsen. Staff estimates the December 2008 assessed valuation of property (the date used for
the upcoming FY 2009/1 0 budget) to decline another 5 -10%. At the current 6.4553 tax rate, this translates into a
reduction of ad valorem property taxes as follows.
Assessed Reduced
Valuation Property
Reduction Taxes
5.0% $1.4M
7.5% $2.lM
10.0% $2.8M
Other major revenues from public service taxes, building permits, and state shared revenue could decline
approximately another $7 million with estimates and projections still in process at the state and local level.
Therefore, the total revenue reduction could range from $8.4 to $9.8 million.
Expenditures are predicted to increase primarily based on scheduled salary adjustments per bargaining unit
agreements and inflationary increases of current operating costs. In total, this could add up to 5% of the current
$70,788,971 budget or approximately $3.5 million for wages, benefits, materials, contracts, etc. with no program
Increases.
S:\Finance\Budget 2009-20 I O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance ,doc Page 2 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Areas for Commission Guidelines & Directions for FY 2009/10 Budget - The City Budget Team has identified a
number of critical issues that will involve careful consideration and direction from the City Commission. The
following list of issues represents initial discussions by staff regarding revenues and expenditure alternatives. This
list does not intend to comprise all possible approaches and staff certainly welcomes additional ideas from the City
Commission and from the public. It is staff's intention to recommend budget alternations that align with policy
direction from the City Commission.
Accordingly, the City Budget Team requests Commission direction on the following budget matters:
1. Staffing Levels & Employee Benefits
Personnel services comprise approximately $54.5 million or 77% of the current $70.8 million General Fund
budget. (police and Fire make up 67% of the 77%). Last year, the City Commission directed City staff to
prepare the budget with the least impact on employees. By making the $7.0 million of adjustments in the
adopted current FY 2008/09 budget, the City balanced the budget without a major impact on employees. The
elimination of 14 vacant positions and renegotiation of Blue Cross-Blue Shield health insurance premiums had
minimal employee impact.
Personnel Services Make Up $54.5M or 77% of the City's Total General Fund Budget
$60,000,000 - $54,534,067
$50,000,000
$40,000,000
$30,000,000
$20,000,000 $13,511,002
$10,000,000, $1,437,935
$_ . $1,305,967
e'il ./
~\G e'il
~e\ Se e(\~l"~~ o~~'/)'i ~e'il
'ilo(\ ~...~ ~~~ 6\....~
~e~ $t\.\(\~ v$'9 ~...~(\
o~~ $t\.\(\~
o'ge~
~o(\
~ ~ ~ ~-----,- -..-... ~
However, it is highly unlikely given the current financial scenario that we will be able to avoid some impact on
employees for the coming budget year.
S:\Fimmce\Budget 2009-201O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance,doc Page 3 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Therefore, staff requests discussion and guidance related to the following items:
. Emplovee Wues: Does the Commission wish to consider employee wage freezes and/or wage
reductions and, if so, shall this be for all employees to include those under all union
agreements?
. Emplovee Benefits: Does the Commission wish to reconsider the City's current benefit levels
such as the current employee share of pension plan benefits for police, fire, and general
employee plans?
. Emplovee Reductions or Furloue:hs: Does the Commission wish to preserve jobs as a priority
and, if so, what program guidance can the Commission provide recognizing that personnel
services of public safety staff approximate 67% all personnel services in the General
Fund?
2. Program Reductions
Naturally, reductions to staff will require an associated reduction in programs and services to the community.
However, the Police and Fire Departments make up $43.9 million or 62% of the current year $70.8 million
General Fund Budget.
Total Expenditures of the City's General Fund Budget by Department
ITS-Finance-HR
$4.7M - 7%
Police
$28.2M - 40%
Parks & Library
$7.7M - 11%
Public Works
$6.2M - 9%
Fire
$15.7M - 22%
S:\Finance\Budget 2009-2010\Agenda Item Request (3-3-09). FY 2009-10 Budget Requested Policy Guidance,doc Page 4 of 12 Paj!e;,
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Any program reductions or eliminations may also require staff reductions. Because we are early in the budget
process, there may be programs that the City Commission may consider eliminating beginning in this current
budget year. Staff welcomes early comment on programs and services from the City Commission and the
community.
Attempting to avoid budget cuts in Police and Fire public safety programs or in personnel services of all other
departments leaves only $9.7 million or 14% of the current $70.8 budget. Once again, it will require severe
program and staffing cuts in other areas and / or revenue increases.
. What levels of service reductions will the City Commission and the community be willing to
tolerate over the next three years vs. tax increases?
-_._._.,~-" ._~-------- -~----- _._-~._~_.- I
Total Operating Expenditures of Departments Other Than Police & Fire I
I
Only Represent $9.7M (14%) of the Total $70.8M FY 2009 General Fund Budget !
Total Police
Expenditures
$28.2M - 40%
--- -_....._--_._._---~._.,----- ~-' -. ._--~--~ ._--._~~-
S:\Finance\Budget 2009-2010\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance.doc Page 5 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
3. Historical Major Program Expenditures vs. Property Taxes
The City of Boynton Beach experienced significant increases in taxable values in recent years allowing for
increases in programs provided to citizens. The following table displays the budgeted expenditures of those
m~or programs along with the annual increases to answer the question: "Where have the dollars goneT
Exhibits A-I and A-2 (following the Agenda Item) display budgeted expenditures and percentage changes by
major program for FY 2004 to FY 2009. Exhibits B-1 and B-2 provide the same program totals but showing the
individual departmental budgets making up the total programs area.,.
On average for the six-year period of FY 2004 to the current FY 2009, the City Commission has budgeted 59%
of total General Fund dollars toward the public safety programs of the City. Exhibit B-1 displays the individual
public safety programs with Police and Fire being the largest. This table also shows the annual percentage
increase of total expenditures of the General Fund with the largest increases occurring in FY 2005. 2006 and
2007 with an overall increase for the 6-year period of 45.1 %.
Total Expenditures General Building & Leisure
Fiscal Yeal I oJ. Public Safety Public Works
Amount cha~ge Government Development Services
FY 2004 $ 48,785,851 2.1% $ 7,973,081 $ 27,479,340 $ 3,421,791 $ 2,605,702 $ 7,305,937
FY 2005 $ 53,614,158 9.9% $ 9,424,181 $ 30,325,031 $ 3,599,784 $ 2,623,620 $ 7,641,542
FY 2006 $ 58,597,215 9.3% $ 9,655,863 $ 34,106,937 $ 4,173,347 $ 2,845,869 $ 7,815,199
FY 2007 $ 64,794,859 10.6% $ 9,597,848 $ 38,662,683 $ 4,845,276 $ 3,006,450 $ 8,682,602
FY 2008 $ 66,486,556 2.6% $ 8,982,389 $ 39,862,942 $ 5,067,897 $ 3,151,541 $ 9,421,787
FY 2009 $ 70,788,971 6.5% $ 8,991,310 $ 43,857,374 $ 5,007,454 $ 3,481,195 $ 9,451,638
Totals & $ 363,067,610 45.1% $ 54,624,672 $ 214,294,307 $ 26,115,549 $ 17,714,377 $ 50,318,705
% Chanae
% of Totals 100.0% I 15.0% 59.0% 7.2% 4.9% 13.9%
The following table displays the annual assessed valuations, the related ad valorem tax rates. and the elements of
ad valorem taxes budgeted by the City. For the period, assessed valuation increased 73.7% with FY 2007
experiencing the largest single year with a 32.5% increase. The millage rate decreased 13.9% from 7.5000 to the
current 6.4553 General Fund tax rate.
Fiscal Assessed % Millage % Ad Valorem Taxes
Year Value Change Rate Per Change Gross Tax I Less CRA I Less lNet Tax to thel %
($000) $1,000 Transfer Discounts City Change
FY 2004 $ 3,232,006 11.4% 7.5000 -1.3% $ 24,240,045 $ (1,562,954) $ (848,402) $ 21,828,689 7.8%
FY 2005 $ 3,624,802 12.2% 7.5000 0.0% $ 27,186,015 $ (2,421,684) $ (951,510) $ 23,812,821 9.1%
FY 2006 $ 4,224,788 16.6% 7.5000 0.0% $ 31,685,910 $ (3,825,628) $ (1,109,007) $ 26,751,275 12.3%
FY 2007 $ 5,597,854 32.5% 7.1000 -5.3% $ 39,744,763 $ (5,797,605) $ (1,440,429) $ 32,506,729 21.5%
FY 2008 $ 6,134,767 9.6% 6.4553 -9.1% $ 39,601,761 $ (6,129,284) $ (1,450,066) $ 32,022,411 -1.5%
FY 2009 $ 5,612,684 -8.5% 6.4553 0.0% $ 36,231,559 $ (5,243,820) $ (1,218,099) $ 29,769,640 -7.0%
% 73.7% -13.9% 49.5% 235.5% 43.6% 36.4%
Chanae
It is interesting to note that the gross ad valorem tax levied by the City increased 49.5% for the period. However.
the net taxes for the City's General Fund increased only 36.4% over the period after transferring increasing
taxes to the eRA; especially in the last three years.
S:\Finance\Budget 2009-20 I O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance.doc Page 6 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
4. Taxes/Other Revenues
Because personnel services support the City programs and therefore comprise of the majority of our
expenditures, it is necessary to look at the other side of the ledger sheet (revenues) since expenditure reduction
will result in service level and staffing reductions.
Ad valorem Drooertv taxes are the primary revenue source of the City. This year, we budgeted $29.8 million
(down $2.3 million due to Amendment 1) to support the General Fund after transferring $5.2 million TIF
revenue to the CRA.
Given current foreclosures, we may not realize the total $29.8 million amount anticipated. However, through the
end of January, we have realized $23.3 million or 78% of the budgeted $29.8 million. This is the same 78% of
the budgeted amount received last year at the end of January. However, we are still in the tax discount period.
We will carefully monitor tax collections in April when taxes become delinquent as April - June is the period
when nonpayment of taxes due to foreclosures may be more evident.
Property assessed values are expected to decline further as of December 2008 (basis for the FY 200912010
budget) because of marked decline in the in the economy. Assuming assessed value reductions of 5%, 7.5% and
10%, this translates into a $1.4, $2.1 or $2.8 million reduction in property taxes to the General Fund at the
City's current millage rate is 6.4553.
For comparative purposes, the General Fund millage rate for the last 10 years has been -
. 7.8160 - FY 1999/2000 - 2002/2003
. 7.5000 - FY 2003/2004 - 2005/2006
. 7.1000 - FY 2006/2007
. 6.4553 - FY 2007/2008 - 2008/2009 (current)
The City was able to achieve reduced ad valorem tax rates because of the tremendous growth in assessed value
through FY 2007/2008. However, the assumed assessed valuation reductions of 5%, 7.5% and 10% result in
taxable values that approximate the FY 2005/2006 assessed valuation levels when the ad valorem tax rate was
7.5000.
. Will the City Commission consider an increase to the current millage rate of 6.4553 to the 7.5000
level corresponding to the similar assessed valuation levels of FY 2005/2006?
"Roll back" ad valorem tax rate is another option to levy ad valorem property taxes under state rules that ~
not considered a tax increase. The roll back rate is a rate levied that raises the same amount of ad valorem taxes
for FY 2009/2010 as the prior fiscal year (FY 2008/2009) depending on the actual assessed valuation set by the
Property Appraiser for FY 2009/2010. For example, the roll back rate under the assumed assessed valuation
adjustments would be as follows and is not considered a tax increase from the current 6.4553 ad valorem tax
rate.
S:\Finance\Budget 2009-2010\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance.doc Page 7 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Assumed Assessed Value Reduction 5% Reduction 7,5% Reduction 10% Reduction
Roll Back Ad Valorem Tax Rate ~ ~ ~
Additional Taxes to Raise Same Amount of
Taxes (to offset the projected deficit) Under $1.4 Million $2.1 Million $2.8 Million
Current 6.4553 Tax Rate
The following example illustrates why this is not a tax increase. A property with a current assessed value of
$200,000 would pay exactly the same taxes with a roll back rate if that property experienced a reduction of 5%,
7.5% or 10% as shown below.
Original Value 5% Reduction 7. 5% Reduction 10% Reduction
FY 2008109 FY 2009/10 FY 2009/10 FY 2009/10
Assessed Value $ 200,000 $ 190,000 "'$ 185,000 $ 180,000
Tax rate 6.4553 6.7950 6.9786 7. 1725
,. .. .. .
Taxes paid $ 1,291 $ 1,291 $ 1,291 $ 1,291
Of course, any properties experiencing a greater assessed value reduction percentage than the total City will
actually pay less tax even though the roll back rate is higher than the current rate.
. Will the City Commission consider setting the millage rate at the "roll back" rate corresponding
to the similar assessed valuation levels?
Other Revenues are somewhat limited. The City has very little ability to modify other revenues. For example.
the State calculates and distributes shared State revenues for utility taxes, franchise fees, gas taxes, sales taxes,
and others. Many ofthese revenues are showing reductions as well. For example, as consumers cut back on their
spending habits, sales taxes decrease. In addition, a reduction in fuel consumption leads to a reduction in gas tax
revenues we receIVe.
The City does have control over user fee-based revenues and assessments and may have the ability to provide
more fee-based services in order to maintain certain services.
User Fees are commonly set so that persons using the particular service or program pay for the cost of the
service rather than the taxpayers as a whole. The City's programs sponsored by the Recreation & Parks
Department are a prime example of such fees that include art classes, dance classes, beach passes and the
"Shopper Hopper". While the class fees pay for the direct instructional costs, they do not cover costs of the
facilities that house the classes or other related overhead. The costs of beach passes are not set to cover the cost
of lifeguards or beach maintenance. Fares for the Shopper Hopper are far below the cost of operations.
Staff requests discussion and guidance related to user fees before taking the time to undertake a further cost
analysis.
. User Fees: Should all fee-based services be self-supporting and/or should we consider fee
adjustments to cover more or a greater percentage of the total program costs?
S:\Finance\Budget 2009-201 O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance.doc Page 8 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Fire Assessments represent only 35% of the total allowable fire protection costs of individual properties in the
City. Fire services protect all properties in the City. All except exempt properties pay the Fire Assessment unlike
ad valorem property taxes where a number of properties pay little or no taxes due to homestead and other
exemptions. The City needed to raise ad valorem property taxes 0.7306 in FY 2008/09 to raise the same $3.4
million net amount after transferring $600 to the CRA.
If we set the Fire Assessment to support fire services of the General Fund at greater than the current 35% of the
total alJowable allocation, we would raise the current net revenue of $3.4 million as follows.
Rate Percentage of Total Fire Department Assessable Costs
Categories 35% 50% 75% 100%
Residential Annual Rate Per Dwelling Unit $68.00 $97.00 $146.00 $194.00
Non-Residential Annual Rate Per Square Foot
Commercial $0.16 $0.22 $0.33 $0.43
Industrial! Warehouse $0.04 $0.05 $0.08 $0.10
Institutional $0.17 $0.24 $0.36 $0.48
Nursing Home $0.38 $0.54 $0.80 $1.07
Total Estimated Net Revenue $3.4 million $4.8 million $7.2 million $9.6 million
Is the Commission willing to consider continuing or possibly increasing the Fire Assessment? If so, to
what percentage of total allowable costs is the Commission willing to consider?
Other Budt!et Team Ideas:
The City Budget Team identified and conducted initial research in several areas of future potential cost reduction.
However, prior to further research, we request guidance from the City Commission as to whether or not there is City
Commission interest. These areas are as follows:
Alternative Work Week: This broad category can involve modification of the workweek, both in days worked
per week and hours worked per day. Our initial research suggests that a simple transition to a four-day
workweek for non-shift staff would result in a cost saving of around $150,000, depending upon fuel and other
costs. Many cities are moving toward a four-day workweek so this approach is not unique. Reduced utility and
custodial expenses would be the main cost savings. A reduction in hours would be easiest to accomplish if the
base week is comprised of 4-1 0 hour days.
Secondly, it may be desirable to reduce employee work hours to something less than 40 hours per week (i.e., a
38 or 36 hour week) in order to reduce overall payroll costs. As would be expected, a reduction in work hours
would suggest a corresponding reduction in services. Workdays could be reduced to 9.5 hours (38-hour week)
or 9 hours (36-hour week) yielding nearly a 5% or 10% reduction in payroll costs for non-shift employees. We
need added research into both of these areas, but an initial analysis estimates that this could generate an annual
savings of approximately $] .8 million.
. Does the City Commission wish to consider 1) a four-day workweek for non-shift employees,
and/or 2) a reduction in working hours? Is this something we should consider this current
C'ucal year because of reduced revenue for Fiscal 2008/09?
S:\Finance\Budget 2009-20 I O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance.doc Page 9 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Earlv Retirement: Many employers choose to offer early buyouts to employees as an incentive to higher wage
employees to retire. The theory is that when these employees retire, the City may be able to eliminate the
positions or hire less costly new employees with reduced or modified benefits resulting in less cost to the City.
Any early retirement program will include added up-front costs and it is critical that the cost saving exceed the
initial expenditure.
. Does the Commission believe that staff should conduct further research regarding early
retirement programs?
Sale or Exchanee ofPropertv: The City may own vacant or valuable property that is not fully utilized.
. Does the Commission believe staff should inventory any such property to consider selling?
Existine Pension Plans: The City, like most governments, offers its employees defined benefit pension plans.
In other words, the plans guarantee an employee a certain pension amount calculated upon total years worked
and final wage at retirement. Both the City and the employees contribute to this type of pension plan which is
found in all levels, departments, and bargaining units in the City. However, this type of plan is proving costly to
fund. As the investment markets change, the earnings on pension funds diminish. Yet, the obligation does not
change to provide an employee the pension as defined in the various plans. Therefore, additional costs to fund
the pension system require cash funding by the City, the employee, or both.
Many employers nationally offer or are considering an alternative defined contribution pension plan. In other
words, the employer and employee both contribute monies to a tax shelter plan (i.e., a 457 Plan). A contribution
by the City to this type of plan is set each year and only fluctuates according to changes to overall City payroll.
It is much like FICA taxes paid by the City. If wages go up, both FICA taxes and pension contributions would
rise. The City would not be subject to or beneficiaries of changes in the investment marketplace. Rather, the
employee would be the "owner" of hislher retirement funds and therefore be responsible for the investment
strategy .
Obviously, changing existing employees (particular those with long-term vesting) to a defined contribution plan
will be difficult as you might expect. However, the City could (a) require all new employees to enroll in a
defined contribution plan and (b) offer an option to current employees to switch to a defined contribution plan.
In this way, we could slowly phase out the defined benefit plan.
The City Budget Team desires guidance from the City Commission on several components of employee
pensIOns:
. Does the Commission beUeve employees should fund a larger percentage cost of the defined
benefit pension plan?
. Does the Commission believe transition to a defined contribution plan is desirable and if so,
should existing plans be required to change plans or should this apply to newly hired
employees only?
The results of a study by a pension consultant engaged by the City discuss and summarize the advantages and
disadvantages to both the City and the employees of a defined contribution plan. A summary of these advantages
and disadvantages follow.
S:\Finance\Budget 2009-201 O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance,doc Page 10 of 12 Pages
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
Key Employee Adftat8pl
Defined Benefit Plan Defined Contribution Plan
. Employer assumes investment risk . Benefits ere more portable
. Bmetits ere more predictable . Simplicity in plan
. Final average pay plans ere responsive to pay · More anpIoyee control
increases
. Employees rewmIed for long service . Provides for capita111CCU11U11ation
. Provides protection against inflation and
disability
. Employee: can't outlive benefits
. Provides vehicle for early rc:tiraneIlt benefits
· Provides survivor benefits
Key Employee Ditadva.....
Defined Benefit Plan Defined Con1ribution Plan
. Limited portability . Assumes thcinvestmerlt risk
. May be perceived as difficuh to understand . Low investment returns may produce inadequate benefits
. No individual accounts or cash accumulation . Older workers may not receive adequate benefits
provided
. Mii1imal desth and disability protection
. More difficult to retire early - risk tb8t employee: may nm
out of fimds dming retirement
Key EIIlpioyer AdvMI....
Defined Benefit Plan Defined Contribution Plan
0 Favorable investment performance reduces . No investment risk
costs
. Funding flexibility 0 Predictable budgeting
. Design versatility 0 Appreciation by younger workers
0 Career engineering . Potential ease of administration depending upon number of
investment choices
Key Employer DIIad"..ap.
Defined Benefit Plan Defined Contribution Plan
. Disclosure of unfunded liabilities . Employee: d~!l.faction if benefits are not adequate
. Contributioo requin:ment volatility o Lack of retirement steering
. Investment risk and uncertlIin future costs . Limited ftmding ftClUDility
. Requires more professimals to administer
CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
PROGRAM IMPACT: The impact to City programs and services depends on the selection of various budget
alternatives outlined in the previous pages. We may wish to consider implementing some of these program
reductions in the current year to offset a projected FY 2008/09 revenue shortfall of $5 million.
FISCAL IMP ACT: The alternatives outlined in the previous pages can have a major impact on the undesignated
fund balance of the General Fund. That fund balance was reduced to approximately $12 million after FY 2007/08
revenue shortfalls and a $4.6 million appropriation to balance the FY 2008/09 budget. In addition, staff is currently
projecting revenue shortfalls of $5 million in the current FY 2008/09 budget that will reduce the fund balance to $7
million by the end ofthe current fiscal year.
While the undesignated fund balance represents a budgetary "cushion" to help balance the budget it is also a
measure of fiscal strength to the financial markets. However, without a combination of revenue increases and
expenditure reductions previously addressed, the budgetary shortfall in FY 2009/10 alone ranges from $8.8 - $11.9
million.
ALTERNATIVES: The preceding pages present a variety of alternatives in addition to those desired by the
Commission.
tL~ &i~ :tc,h.I~'"
Department Head's SIgnature ,/ /City Manager's Signature
Assistant to City Manager
Financial Services
I i'I
Department Name City Attorney / Finance
S:\Finance\Budget 2009-201 O\Agenda Item Request (3-3-09) - FY 2009-10 Budget Requested Policy Guidance,doc Page 12 of 12 Pages
CITY OF BOYNTC" ",EACH, FLORIDA
GENERAL FUND COMPARISON OF BUDGETED EXPENDITURES
Fiscal Years 2004 to 2009
EXHIBIT A-1
BUDGETS OF EXPENDITURE TOTAL 6 YEAR %ot BUDGET % of BUDGET %of BUDGET BUDGET BUDGET %ot BUDGET %ot
CLASSIFICATIONS %ot %ot
BUDGETS Total APPROVED Total APPROVED Total APPROVED Total APPROVED Total APPROVED Total APPROVED Total
GENERAL GOVERNMENT $ 54,624,672 15.0% $ 8,991,310 12.7% $ 8,982,389 13.5% $ 9,597,848 14.8% $ 9,655,863 16.5% $ 9,424,181 17.6% $ 7,973,081 16.3%
PUBLIC SAFETY $ 214,294,307 59.0% 43,857,374 62.0% 39,862,942 60,0% 38,662,683 59.7% 34,106,937 58.2% 30,325,031 56.6% 27,479,340 56.3%
BUILDING & DEVELOPMENT $ 26,115,549 7.2% 5,007,454 7.1% 5,067,897 7.6% 4,845,276 7.5% 4,173,347 7,1% 3,599,784 6.7% 3,421,791 7.0%
PUBLIC WORKS $ 17,714,377 4.9% 3,481,195 4.9% 3,151,541 4.7% 3,006,450 4.6% 2,845.869 4.9% 2,623,620 4.9% 2,605,702 5.3%
LEISURE SERVICES $ 50,318,705 13.9% 9,451,638 13,4% 9,421,787 14.2% 8,682,602 13.4% 7,815,199 13,3% 7,641,542 14.3% 7,305,937 15.0%
Total Expenditures $ 363,067,610 100.0% $ 70,788,971 100,0% $ 66,486555 100.0% $ 64,794,858 100.0% $ 58597,215 100.0% $ 48785,851 100.0%
See Exhibit B-1 tor Details ot Above
EXHIBIT A-2
% INCREASE OF EXPENDITURE FY 2004-2009 FY 2009 FY 2008 FY 2007 FY 2006 FY 2005 FY 2004
CLASSIFICATIONS TOTAL % CHANGE % Change % Change % Change % Change % Change % Change
YEAR-OVER-YEAR
GENERAL GOVERNMENT 12.77% 0.10% -6.41% -0.60% 2.46% 18.20% 5.95%
PUBLIC SAFETY 59.60% 10.02% 3.10% 13.36% 12.47% 10.36% 4.38%
BUILDING & DEVELOPMENT 46.34% -1.19% 4.59% 16.10% 15.93% 5.20% -5.19%
PUBLIC WORKS 33.60% 10.46% 4.83% 5.64% 8.47% 0.69% -5.90%
LEISURE SERVICES 29.37% 0.32% 8.51% 11.10% 2.27% 4.59% -3.35%
Total Expenditures 45.10% 6.47% 2.61% 10.58% 9.29% 9.90% 2.09%
See Exhibit B-2 tor Details ot Above
F'\Budget 2009-2010IExpenditures\ \ Historical Budget Comparison from FY 2004 - 2009. GF (AGD & EBA) \ 001 Expenditure Summary 2/24/2009
CITY OF BOYNTON BEACH, FLORIDA
GENERAL FUND COMPARISON OF BUDGETED EXPENDITURES
Fiscal Years 2004 to 2009
EXHIBIT B-1
-
ACCOUNTS TOTAL % of BUDGET % of BUDGET % of BUDGET % of BUDGET BUDGET % of BUDGET % of
BUDGETS Total APPROVED Total APPROVED Total APPROVED Total APPROVED % of Total APPROVED Total APPROVED Total
GENERAL GOVERNMENT
CITY COMMISSION $ 2,704,209 0.7% $ 423,814 0.6% $ 474,152 0.7% $ 528,905 0.8% $ 541,608 0,9% $ 539,863 1.0% $ 1!l5,867 0.4%
CITY MANAGER $ 3,364,079 0.9% 639,605 0.9% 611,335 0.9% 605,278 0.9% 585,015 1.0% 471,085 0.9% 451,761 0.9%
CITY HALLlGEN, ADMIN. (1) $ 14,256,076 3.9% 1,917,260 2,7% 2,262,027 3.4% 2,437,290 3.8% 2,642,916 4.5% 2,912,127 5.4% 2,084,456 4,3%
PUBLIC AFFAIRS $ 1,060,649 0.3% 182,064 0.3% 185,891 0.3% 192,343 0,3% 165,436 0.3% 170,169 0.3% 164,746 0.3%
SPECIAL EVENTS $ 1,200,406 0.3% 0 0.0% 0 0.0% 381,825 0.6% 382,555 0.7% 218,564 0,4% 217,462 0.4%
CITY CLERK $ 2,945,092 0.8% 577,749 0.8% 557,755 0.8% 501,978 0.8% 450,949 0.8% 427,133 0.8% 429,528 0.9%
CITY ATTORNEY $ 2,939,346 0.8% 480,375 0,7% 444,046 0.7% 491,772 0.8% 533,533 0.9% 572,259 1.1% 417,361 0,9%
FINANCIAL SERVICES $ 6,581,186 1.8% 1,247,864 1.8% 1,176,149 1.8% 1,112,313 1.7% 1,023,133 1.7% 1,053,623 2.0% 968,104 2.0%
INFORMATION TECH SERVICES $ 10,619,010 2.9% 1,866,388 2.6% 1,763,228 2,7% 1,762,904 2.7% 1,875,612 3.2% 1,663,998 3.1% 1,686,880 3.5%
GEOGRAPHICAL INFO SYSTEMS $ 2,831,547 0.8% 430,164 0.6% 411,207 0.6% 474,717 0.7% 494,636 0,8% 503,598 0.9% 517,225 1,1%
HUMAN RESOURCES $ 4,703,687 1.3% 1,027,136 1.5% 916,809 1.4% 829,849 1.3% 697,316 1.2% 637,054 1.2% 595,423 1.2%
ORGANIZATIONAL DEVELOP 1 419485 0.4% 198,891 0.3% 179,790 0.3% 278,674 0.4% 263,164 0.4% 254,708 0.5% 244,268 0.5%
, , , , 0
PUBLIC SAFETY
COMMUNICATIONS $ 11,496,811 3,2% 2,384,971 1,935,009 1,683,996 2.9% 1,600,256 3.0%
POLICE $117,416,267 32.3% 24,364,401 20,896,133 18,898,069 32.3% 16,855,811 31.4%
CODE COMPLIANCE $ 5,558,016 1.5% 1,261,445 969,310 814,777 1.4% 762,969 1,4%
NEIGHBORHOOD SERVICES $ 1,023,990 0,3% 0 296,615 204,184 0.3% 198,480 0.4%
FIRE (2) $ 77,265,361 21.3% 15,539,234 14,162,165 12,347,481 21.1% 10,746,990 20.0%
EMERGENCY MANAGEMENT $ 502,597 0.1% 116,300 236,600 0 0.0% 0 0.0%
ANIMAL CONTROL 1 032 275 0,3% 201,023 167,961 158,430 0.3% 160,525 0.3%
, 0 , , , , 0 , ,
BUILDING & DEVELOPMENT
DEVELOPMENT 0.6% 324,960 0.6%
BUILDING 3.2% 1,466,200 2,7%
ENGINEERING 1.5% 833,956 1.6%
PLANNING & ZONING 1.4% 773,742 1.4%
BUSINESS TAX 0.4% 201,926 0.4%
0 , , 0
PUBLIC WORKS
PUBLIC WORKS
FACILITIES MANAGEMENT
STREETS MAINTENANCE
, , 0
LEISURE SERVICES
LIBRARY 1,779,890
RECREATION 2,138,077
FORESTRY & GROUNDS 1,836,126
PARKS MAINTENANCE 2,061,106
, ,
Total Expenditures $ 363,067,610 100.0% $ 70,788,971 '100.0% $ 66,486,556 100,0% $ 64,794,859 100.0% $ 58,597,215 100.0% $ 53,614,158 100,0% $ 48,785,851 100,0%
(1) Excludes Transfers Including Property Taxes to CRA in All Years (2) Excludes Operating Expenditures Included in the Fire Assessment Fund
BuJ~et !.'\I'end1tUlc~'"H!SkiKFli Hud~cr C\lmpar::;j1f1 tiOI.. ~'.T \ r~ ~ -\liD 8: HP, Iii"} Department IxpenJlture
CITY OF BOYNTt JEACH, FLORIDA
GENERAL FUND COMPARISON OF BUDGETED EXPENDITURES
Fiscal Years 2004 to 2009
EXHIBIT B-2
Percent Increase Year-over-Year FY 2004-2009 FY 2009 FY 2008 FY 2007 FY 2006 FY 2005 FY 2004
TOTAL % CHANGE % Change % Change % Change % Change % Change % Change
GENERAL GOVERNMENT
CITY COMMISSION 116.38% -10.62% -10.35% -2.35% 0.32% 175.63% 93.79%
CITY MANAGER 41.58% 4.62% 1.00% 3.46% 24.18% 4.28% 6.16%
CITY HALUGEN. ADMIN. (1) -8.02% -15.24% -7.19% -7.78% -9.24% 39.71% 34.65%
PUBLIC AFFAIRS 10.51% -2.06% -3.35% 16.26% -2.78% 3.29% -38.78%
SPECIAL EVENTS -100.00% nla -100.00% -0.19% 75.03% 0.51% 4.75%
CITY CLERK 34.51% 3.58% 11.110/0 11.32% 5.58% -0.56% 0.88%
CITY ATTORNEY 15.10% 8.18% -9.70% -7.83% -6.77% 37.11% 3.40%
FINANCIAL SERVICES 28.90% 6.10% 5.74% 8.72% -2.89% 8.83% -3.68%
INFORMATION TECH SERVICES 10.64% 5.85% 0.02% -6.010/0 12.72% -1.36% 0.11%
GEOGRAPHICAL INFO SYSTEMS -16.83% 4.61% -13.38% 4.03% -1.78% -2.63% -14.64%
HUMAN RESOURCES 72.51% 12.03% 10.48% 19.01% 9.46% 6.99% 0.01%
ORGANIZATIONAL DEVELOP -18.58% 10.62% -35.48% 5.90% 3.32% 4.27% -3.45%
12.77"10 0.10% -6.41"10 -0.60"/0 2.46"10 18.20'10 0.110'10
PUBLIC SAFETY
COMMUNICATIONS 53.72% 1.87% 20.99% 14.91% 5.23% 3.14% 0.58%
POLICE 60.60% 14.63% 1.67% 10.57% 12.12% 11.15% 5.63%
CODE COMPLIANCE 73.92% 23.16% 5.66% 18.97% 6.79% 5.19% 4.58%
NEIGHBORHOOD SERVICES -100.00% nla -61.27% 44.73% 2.87% -6.09% -25.25%
FIRE (2) 60.75% 4.98% 4.52% 14.70% 14.89% 11.17% 3.98%
EMERGENCY MANAGEMENT nla -22.31% -36.73% nla nla nla nla
ANIMAL CONTROL 26.19% 8.63% 10.18% 6.01% -1.31% 0.77% 4.57%
59.60"10 10.02'10 3.10'10 'IT.36"lG 12.47'10 -'0.36"10 4."11' 0
BUILDING & DEVELOPMENT
DEVELOPMENT 27.29% 6.41% 5.57% 6.91% 5.78% 0.20% 3.98%
BUILDING 83.14% -2.66% 6.41% 23.54% 26.30% 13.32% -2.85%
ENGINEERING 14.66% 1.96% -5.48% 9.21% 6.77% 2.03% -17.970/0
PLANNING & ZONING 25.75% 4.61% 7.46% 15.66% 8.09% -1.87% -3.97%
BUSINESS TAX 49.98% 3.19% 14.62% -0.13% 24.91% 1.65% 33.47%
46.34"10 -1.19% 4.59"10 16.10'10 15.93% 0:20% -0.111%
PUBLIC WORKS
PUBLIC WORKS 13.36% 0.64% 5.90% -1.14% 9.36% -1.62% -5.92%
FACILITIES MANAGEMENT 45.82% 12.13% 12.06% 6.68% 9.30% -0.47% -2.07%
STREETS MAINTENANCE 21.64% 10.36% -5.69% 5.97% 7.11% 2.96% -10.86%
33.60'10 1 0.46'10 4.83'10 ~ 8.47'10 0.69"10 -5.90"10
LEISURE SERVICES
LIBRARY 53.68% 4.42% 9.05% 28.31% 4.68% 0.47% -0.13%
RECREATION 21.01% -0.86% 19.88% 9.07% -14.84% 9.61% -12.02%
FORESTRY & GROUNDS -5.72% -2.06% 0.31% 1.15% -5.54% 0.44% 8.81%
PARKS MAINTENANCE 62.45% -0.79% 2.86% 7.20% 38.63% 7.13% -6.42%
29.37'10 0.32% 8.01'10 1'f:l 0"/0 "."''10 4.59"10 -3.35'10
Total Expenditures 45.10% 6.47% 2.61% 10.58% 9.29% 9.90% 2.09%
(1) ExclUdes Transfers Tncludlng Property Taxes to eRA In All Years 12fExcludes Operating Expenditures Included In the Fire Assessment Fund
F'\Budget 2009-2010lExpenditureslHistorical Budget Comparison from FY 2004,2009. GF (AGO & EBA)OOl Department Expenditure 2/2412009