R09-040
II ,
1 RESOLUTION NO. R09- 0'-10
2
3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING THE CITY
5 MANAGER TO EXECUTE AMENDMENT NO 2, TO
6 T ASK ORDER NO. U07-4-2 IN THE AMOUNT OF
7 $64,278.00 TO CAMP, DRESSER & McKEE, INC., FOR
8 ADDITIONAL SERVICES RELATED TO THE CITY'S
9 APPLICATION FOR A WATER USE PERMIT
10 MODIFICATION; AND PROVIDING AN EFFECTIVE
11 DATE.
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14 WHEREAS, on July 3, 2007, the City Commission approved Task Order U07-4-2
15 with Camp Dresser & McKee which authorized the development of groundwater modeling
16 for the Surficial Aquifer as a means of supporting additional withdrawals from this system
17 by obtaining appropriate credit for wastewater reuse and aquifer recharge; and
18 WHEREAS, the South Florida Water Management District has issued two Requests
19 for Additional Information as part of their review process; and
20 WHEREAS, the response by Camp, Dresser & McKee to the second Request for
21 Information and associated modeling required were not included in the original task order
22 proposal for this project; and
23 WHEREAS, the City Commission of the City of Boynton Beach upon
24 recommendation of staff, deems it to be in the best interest of the citizens of the City of
25 Boynton Beach to authorize execution of Amendment No.2 to Task Order U07-4-2 in the
26 amount of $64,278.00 with Camp Dresser & McKee, Inc.
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
SICAIRESOlAgreementslTask - Change OrderslAmendment No.2 Camp Dresser U07-04-2.doc
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1 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution by the City Manager of Amendment
6 No.2 to Task Order U07-4-2 in the amount of $64,278.00 with Camp Dresser & McKee,
7 Inc., for additional services related to the City's application for a Water Use Permit
8 Modification, a copy of which is attached hereto as Exhibit "A".
9 Section 3. This Resolution shall become effective immediately upon passage.
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10 PASSED AND ADOPTED this .9 - day of March, 2009.
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12 CITY OF BOYNTON BEACH, FLORIDA
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EXHIBIT A
SCOPE OF WORK
CITY OF BOYNTON BEACH
AMENDMENT NO.2
TASK ORDER NO. U07-4-2
I. PROTECT TITLE
City of Boynton Beach Water Use Permit Application
Respond to SFWMD Request for Additional Information 2; Perform additional aquifer
modeling simulations
II. BACKGROUND
The City of Boynton Beach (City) submitted a 20-year Water Use Permit Application to SFWMD
on May 20, 2008, for increased groundwater withdrawals through 2028. SFWMD issued a
Request for Additional Information (RAI) on June 19, 2008, to request clarification on selected
items in the application. This RAI contained eleven questions related to the following:
. A detailed accounting of the quantity of water to be withdrawn by source and wellfield
taking into consideration alternative water supply projects, decreasing per capita use, water
conservation, and reclaimed water availability over time;
. Groundwater model calibration;
. Groundwater modeling related to MFLs, saline water intrusion, wetlands, and regional
water availability;
. Reclaimed water use over time and how this program can be used to provide offset to the
regional water system relative to the base condition water use;
. The wellfield operating plan for the East Wellfield;
. A description of the production wells in the East and West Wellfields; and
. More details on the performance of the City's ASR well.
Pursuant to the initial Work Order for the WUP Application, CDM responded to RAIl on
September 17, 2008. SFWMD issued a second RAI on October 19,2008, to request additional
clarification on four items, as follows:
. Perform additional modeling scenarios to evaluate potential impacts to the regional system
taking into consideration reduced and updated per capita use, water conservation, reduced
demand, and reclaimed water credit consistent with the response to RAIl;
. Provide the groundwater model calibration results with the original SFWMD model
hydrogeologic parameters using current pumping, recharge, and groundwater elevation
data at monitoring wells;
. Justify the pumping rate for the base condition water use (highest consecutive 12-month
pumping rate for the 5-year period prior to April 1, 2006) with operating data; and
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. Explain the use of the term "satisfaction of finished water maximum month demand"
relative to the different sources available to meet this demand.
On October 29, representatives from the City and CDM met with SFWMD to discuss the details
of RAI 2 and to try to reach consensus on these four items. At the meeting it was decided that
CDM would respond to all four items, except for the additional modeling scenarios due to
available time to complete the modeling and respond to the RAI was only 17 days. For the
modeling item, it was agreed that CDM would prepare a modeling plan to perform the
additional groundwater model simulations requested by SFWMD. This plan would include the
data to be used, the procedures to be used in the modeling, and the format of the results of the
model simulations.
CDM responded to all four items of RAI 2 and proposed a modeling plan on November 14,
2008. The SFWMD issued a letter on December 10, 2008 approving our proposed modeling plan
procedures for the additional simulations. The response to RAI 2, the additional groundwater
model simulations, and the modeling plan were not included in the original work order to
prepare the WUP Application. Therefore, the attached Scope of Services describes the work that
must be completed for these tasks.
III. SCOPE OF SERVICES
The following is a description of the Scope of Services to be provided under this Task Order.
Task 1- Response to Request for Additional Information 2
As described above, there were four items in SFWMD RAI 2. Relative to the model calibration,
CDM applied the calibration criteria stated in the Basis of Review for Water Permits in the South
Florida Water Management District of matching the model simulated groundwater elevations to
observed groundwater elevations by adjusting the model hydrogeologic parameters. For this
task, CDM will restore the hydrogeologic parameters (transmissivity and verticalleakance)
from the SFWMD Model of South Palm Beach County in the CDM model for the City and
submit the calibration results to SFWMD. The calibration results consist of time series plots
showing the observed and simulated groundwater elevations for 20 monitoring wells for the 24-
month calibration period (2004 to 2005). Also, calibration statistics will be provided for all 20
monitoring wells consisting of the average of groundwater elevation differences and the
standard deviation of differences between the observed and model simulated values.
For the additional groundwater modeling simulations to evaluate potential impacts to the
regional water system, CDM will prepare a modeling plan that describes the data to be used,
the procedures to be used in the modeling, and the format of the results of the model
simulations. Revised water use data for the base condition water use will be included in the
plan. Also, revised/updated values for projected raw water demand and reclaimed water credit
will be specified in the plan. Moreover, monthly pumping distribution factors will be applied to
the City's simulated projected monthly groundwater withdrawals.
In support of the base condition water use, CDM will work with the City and SFWMD in
reviewing actual daily and monthly raw water pumping data and perform a revised analysis of
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the data to determine the City's highest consecutive 12-month combined pumping rate from the
Biscayne Aquifer for the 5-year period prior to April 1, 2006. Also, CDM will coordinate with
the City in reference to the revised/updated list of reclaimed water customers that will be used
to provide offsets to potential impacts to the regional system due to projected pumping of the
City's surficial aquifer wellfields.
CDM will use all of this information to prepare a draft response to RAI 2. CDM will submit this
draft to the City for review and comment prior to submission to SFWMD. After incorporation of
City comments, CDM will submit four copies of the RAI response to SFWMD.
Task 2 - Additional Biscayne Aquifer Groundwater Modeling Simulations
The groundwater modeling plan, submitted as part of the response to RAI 2, was approved by
SFWMD in a letter dated December 10, 2008, therefore, CDM will perform the additional
groundwater modeling with the modified model (hydrogeologic parameters restored to the
SFWMD South Palm Beach County Model values) requested by SFWMD. First, CDM will
perform a simulation by applying pumping from the period of January through December 2004
to the City's production wells to calculate how much water is coming from the regional system
during the base condition water use (SIM 0). All other wells in the model domain that existed at
that time, including irrigation wells, will be pumped at their permitted rates for this simulation.
From this model simulation result, a model-wide monthly water balance will be performed on
the regional system canals to quantify how much water is coming out of the regional system
under the base condition water use.
Next, CDM will perform simulations of projected pumping from the City's wells and all other
legal users. The first simulation (SIM 1) will represent 2010 pumping and retirement of
pumping from irrigation wells for the Phase I users that will receive reclaimed water to replace
groundwater as their source. The second simulation (SIM 2) will represent 2017 pumping and
retirement of pumping from additional irrigation wells for the future users that will receive
reclaimed water to replace groundwater as their source. The third simulation (SIM 3) will
represent 2028 pumping and retirement of pumping from irrigation wells for all users that will
receive reclaimed water to replace groundwater as their source. From these model simulations,
model-wide monthly water balances for the l-in-l0-year drought year will be performed on the
regional system canals to quantify how much additional (if any) water is coming out of the
regional system under the City's projected pumping in 2010, 2017, and 2028 than under the base
condition water use.
For all four simulations, water table elevation contours will be plotted on an aerial photograph
basemap of the area. A summary of the modeling results will accompany the water budget table
and water table elevation contour maps.
The District advises that upon the review of the hydrogeological model additional requests
about the project may be initiated.
Task 3 - Project and Quality Management
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CDM shall provide administrative functions required to manage the project elements including
schedule and budget. Specific activities shall include, but will not be limited, to the following:
. Project Update Meetings - CDM's project manager shall prepare for and hold monthly
status meetings with the City throughout the life of the project. More frequent meetings may
be held from time to time, as required.
. Quality Assurance (QA)/Technical Review - CDM shall maintain a program of QA on this
Project. CDM shall provide internal review of the permit modification application, including
all modeling documents associated with the application, by a Technical Review Committee
(TRC), which shall consist of specialists within CDM's organization who are not otherwise
involved in the project.
. Preparation of Status Reports - CDM's project manager shall prepare monthly written
progress reports summarizing activities completed, work remaining, and identifying any
problems, which are ongoing or may be anticipated.
IV. DELIVERABLES
CDM will submit a report to the SFWMD with detailed response to RAI 2.
V. COMPENSATION FOR SERVICES
The compensation for the work set forth in this Work Order for Tasks 1, 2, and 3 shall be a lump
sum amount of $64,278 as detailed in Exhibit B attached. CDM shall submit monthly invoices to
the City. Payments for the lump sum fee(s) shall be based on percent complete of the project, as
supported by written monthly status reports.
Labor Cost:
Task 1 - Response to RAI 2 $15,320.00
Task 2 - Additional Biscayne Aquifer Groundwater Modeling Simulations $ 44,735.00
Task 3 - Project and Quality Management $ 2,350.00
Subtotal: $ 62,405.00
Expense Cost:
Task 1 - Response to RAI 2 $ 460.00
Task 2 - Additional Biscayne Aquifer Groundwater Modeling Simulations $ 1,342.00
Task 3 - Project and Quality Management $ 71.00
Subtotal: $ 1,873.00
Total Cost: $ 64,278.00
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VI. PROJECT SCHEDULE AND COMPLETION DATES
The duration and completion times of all tasks are summarized as follows:
Task Time to Complete from Notice to Proceed (Working Days)
Task 1- Response to RAI 2 NA
Task 2 - Additional Groundwater Modeling of the Surficial Aquifer 60
Task 3 - Project and Quality Management 60
The project as described above will be completed 60 working days from the time the notice to
proceed is received.
CDM shall not commence work on this Work Order as approved by the City to include as part
of the Agreement referenced above without a written "Notice to Proceed" from the Director of
Utility Services.
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APPROVED BY:
CITY OF BOYNTON BEACH
By: j)'^-th V~ ;fv~ k 6
Kurt Bressner
City Manager
3"'1 ?n ' q
Dated this ~ day of /0 (L/\C "- 20O)f
SUBMmED BY:
CAMP DRESSER & MCKEE INC.
By: bJ--J CQL
David L. Collins, P.E., BCEE
Associate
Dated this ~ day of yr~ '1
20c%
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EXHIBIT B
CITY OF BOYNTON BEACH WATER USE PERMIT MODIFICATION
RESPOND TO SFWMD REQUEST FOR ADDITIONAL INFORMATION 2 (RAI 2)
SUMMARY OF LABOR HOUR REQUIREMENT
Client Service Technical Senior Senior Total Total
Task Task Description Manager I Director I Project Senior Engineer Designer I Designer I Administrative Financial Total Labor Outside ODCs Project
No. Technclal Principal Manager Engineer Drafter Drafter Support Services Hours Cost Professional Costs
Manager
51801hr 5165/hr $1401hr 51201hr $l101hr 511D1hr 585/11r 565/11r 51001hr
1.0 Response to RAI 2 5 12 37 51 0 0 0 16 1 122 515,320 50 $460 515,780
1.1 Check Model Calibration with SFWMD Model
Hydrogeologic Parameters 1 4 25 23 0 0 0 4 0 57 57 360
1.2 Revise Reclaimed Water User and Projected
Demand Tables 2 4 4 12 0 0 0 4 0 26 53,280
1.3 Prepare RAJ Response 2 4 8 16 0 0 0 8 1 39 $4 680
2.0 Additional Blscayne Aquller GroundWater
Modeling Simulations 6 24 125 96 88 0 0 15 2 356 544,735 $0 51,342 546,077
2.1 Setup Simulations 0 4 24 24 12 0 0 0 0 64 58.220
2.2 Run Simulations 1 4 47 32 24 0 0 2 0 110 $14,030
2.3 Calculate Regional System Water Budgets 2 8 30 24 32 0 0 5 0 101 $12,605
2.4 Prepare Summary of Results 2 8 24 16 20 0 0 8 2 80 59 880
3.0 Project OM 5 6 1 1 0 0 0 0 2 15 52,350 50 571 52,421
3.1 QC Technical Review 4 6 0 0 0 0 0 0 0 10 51710
3.2 Monthly Status Reports 1 0 1 1 0 0 0 0 2 5 5640
Total Labor Hours 15 42 163 148 88 0 0 31 5 492 562,405 51,873 $64,278
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CITY CLERK'S OFFICE
MEMORANDUM
TO: Kofi Boateng, Director
Utilities
FROM: Janet Prainito
City Clerk
DATE: March 9, 2009
RE: R09-040 Amendment No.2 Task Order No. U07-4-2
Attached for your handling are two (2) fully executed agreements mentioned above and
a copy of the Resolution. Since the documents have been fully executed, I have
retained an original for Central File.
Please contact me if there are any questions. Thank you.
~ m. ~-t,
Attachments
cc: Central File
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\20061Kofi Boateng R09-D40.doc