R09-045
II I
1 RESOLUTION NO. R09- otf6
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 AUTHORIZING THE CITY MANAGER TO EXECUTE
6 TASK ORDER NO. U09-07 WITH DCR ENGINEERING
7 SERVICES, INC., THROUGH RFP #037-2821-07/CJD
8 "SCADA AND TELEMETRY SYSTEM GOODS AND
9 SERVICES" FOR A TOTAL APPROPRIATION OF
10 $1,157,258.58; AND PROVIDING AN EFFECTIVE
11 DATE.
12:
!
13
14 WHEREAS, the purpose of this Task Order is to complete the change of the
15 remaining 60 pumping stations to the new telemetry system, and the separation of the raw
16 water well telemetry to a dedicated radio frequency which will provide sufficient bandwidth
17 to enable flow data to be received centrally; and
18 WHEREAS, the second element is to work on the security of our SCADA
19 information networks; and
20 WHEREAS, the City Commission of the City of Boynton Beach upon
21 recommendation of staff, deems it to be in the best interest of the citizens of the City of
22 Boynton Beach to authorize the City Manager and City Clerk to execute Task Order U-09-07
23 in the amount of $1,102,151.03, plus a 5% contingency of $55,107.55, for a total budget
24 appropriation of $1,157,258.58, with OcR Engineering Services, Inc., for RFP #037-2821-
25 07/CJD 'SCADA and Telemetry System Goods and Service."
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
S.\CA\RESO\Agreements\Task - Change Orders\DCR Task Order U-09-07.doc
II I
1 Section 2. The City Commission of the City of Boynton Beach, Florida does
2 hereby authorize and direct the City Manager and City Clerk to execute Task Order U-09-07
3 in the amount of $1,102,151.03, plus a 5% contingency of $55,107.55, for a total budget
4 appropriation of $1,157,258.58, with DcR Engineering Services, Inc., for RFP #037-2821-
5 07/CJD 'SCADA and Telemetry System Goods and Service," a copy of which is attached
6 hereto as exhibit "A".
7 Section 3. This Resolution shall become effective immediately upon passage.
3!!!
8 PASSED AND ADOPTED this _ day of March, 2009.
9
10 CITY OF BOYNTON BEACH, FLORIOA
11 p~
12
13
14
15
16
17
18
19
20
21
22
23 C_. -
24
25
26
27 ATTEST:
28
29
30
31
32
33
34
35
S\CA\RESO\Agreements\Task - Change Orders\DCR Task Order IJ-09-07 doc
Roq -otis-
TASK ORDER NO. U-09-07
CITY OF BOYNTON BEACH UTILITIES DEPARTMENT
124 East Woolbright Road
Boynton Beach, Florida 33435
Title of Project: RFP #037-2821-07/CJD SCADA and Telemetry Goods and Services:
Wireless SCADA Phase II
A. SCOPE OF SERVICES:
Backe:round
Over the past year, the City of Boynton Beach has upgraded and installed a new wireless SCADA
infrastructure. This included the upgrade and automation of 96 lift stations, 29 wells and 2 ground
storage tanks.
Proiect Goals
The goal of this project is to complete the installation of the remaining lift stations, ancillary controls,
and communication backbone infrastructure.
DELlVERABLES AND SERVICES INCLUDED:
Reference the attached spreadsheet (Exhibit 1) and RFP #037-2821-07/CJD for details of the project
deliverables and pricing. The scope of services has been broken down to allow easy evaluation of the
individual tasks required for this project. A budgetary value has been assigned to each task and subtask
to illustrate the approximate costs associated with each. The value of the task is the sum of each of its
subtasks. These budgetary values are engineering estimates prior to the detailed engineering and
intended for budgeting purposes.
1. Phase 2 Lift Station SCADA Replacement and Automation
This subtask includes the completion of the wireless monitoring, automation, installation and
commissioning of the remaining 55 duplex lift stations, 2 bypass pumps, 2 flood control pumping
stations and 1 portable generator lift station.
2. Additional Inputs and Outputs at Lift Stations
Furnish and Install an additional Motorola Mixed I/O module in Slot 3 of each existing 90 duplex
lift station RTUs for monitoring points and future control. This will add 16 Digital Inputs, 4 Digital
Outputs, and 4 Analog Inputs to each lift station. One output will be used for disabling the
Backup pump controller. Additional I/O points will be assigned to generator run and fail
statuses, backup pumping system status points, pressure nodes, flow meters, rain gauges and
additional equipment required to be monitored. This task includes conduits and wire to
existing equipment but excludes instrumentation (final elements).
Task U-09-07: Page 1 of 4
3. Well Flow Monitoring
Currently, well flow rates and totals cannot be monitored remotely at the water treatment
plants. This task includes furnishing and installing conduits and wiring for monitoring the
existing propeller flow meters on the wells in the east and west well fields. This includes 112
hours for an Electrician, and, 80 hours for a programmer for flow total and rate calculations and
field installation and research at the 29 wells. This information will be used to determine the
validity of the existing flow meters and the calculations will be utilized on any replacement flow
meters.
4. Dedicated Well Redundant Well Field Interface Units (FlUs)
Currently the wells are sharing a radio frequency with the lift station pumping system. This is
limiting the amount of flow information available from the wells. This task includes furnishing
and installing a single FlU with two radios at each of the two WTPs for communication with the
remote wells. After setup and configuration of the FlUs, and elimination of the DFS telemetry
systems, the radios at each ofthe wells will be reprogrammed to the existing DFS frequencies
currently used by the old system. One frequency will be used for the east well field and the
other for the west well field providing more information for required reporting.
5. Phase Monitor Revisions
Currently, the phase monitor is bypassed when a station is run locally in manual or when the
emergency pumping backup system is engaged. This creates a potential for single phasing and
damaging pump motors in the wells and lift stations. This task includes furnishing and installing
an additional phase monitor to disable the stations in both manual and during emergency high
level events. Additionally, phase loss and reversal will be monitored and alarmed remotely as
separate points to reduce unnecessary call outs of maintenance personnel.
6. Master Lift Station Controls Upgrades
During the upgrade of the SCADA and control system, it was determined that some of the
existing pump control panels do not meet NEC standards and lacked local manual operator
control at the Master Lift Stations. This subtask includes manufacturing and installing new
control panels with local operator controls and housings for the existing level control
equipment.
7. Ground Storage Tank Upgrades
During the upgrade of the SCADA and control system, it was determined that some of the
existing pump control panels do not meet NEC standards and lacked local manual operator
control at the Ground Storage Tanks. This subtask includes manufacturing and installing new
control panels with local operator and manual controls.
8. SCADA System Training
This subtask includes 120 hours of continual training of City personnel on the new SCADA
Systems. Training will consist of operation, refreshers, programming, troubleshooting,
maintenance, reporting and installation as determined by the City's needs.
Task U-09-07: Page 2 of 4
9. Wireless Orthogon Links
The East and West Water Treatment Plants provide redundant control systems between plants.
The existing communication network relies on public infrastructures, is installed above ground,
and does not have a redundant power source. Without the communication network, personnel
would be required at each of the plants during emergency events. This subtask includes a
redundant wireless link between the water treatment plants and a second link between the east
water treatment plant and the City's new fire station.
10. East Water Treatment Plant Fiber Ring Installation
The new control system being installed in the East Water Treatment Plant requires a new
reliable, stable, and versatile communication network. This network will consist of a redundant
distributed fiber ring throughout the plant and will be secondarily used for networking and video
applications. The City is in the process of self performing the installation of the new conduits
and fiber optic cabling. After completion, this task will include furnishing and installing the
enclosures, network and fiber equipment (excluding Ethernet switch equipment), and
termination of the fiber optic cables.
1I. West Water Treatment Plant Fiber Ring Extension
The new antenna at the west treatment plant for the redundant fiber link will be installed on a
tower provided by T-mobile. This subtask will include the enclosures, network and fiber
equipment (excluding Ethernet switch equipment), and termination of the fiber optic cables into
the existing redundant fiber ring at the West treatment plant. The City will self perform the
installation of the new conduits and fiber optic cabling.
Proiect Requirements
. The City will provide a lead contact person for the duration of the project.
. The City will provide full access to all necessary information required by the consultant on a
timely basis.
. The contractor will appoint appropriate project management and hold regular progress
meetings with the City.
. All reports, drawings or other such material will be provided to the City in electronic format
using MS Office or Adobe Acrobat.
B. SCHEDULE
The final schedule for DCR Engineering Services, Inc.'s services will extend from our
authorization date to 360 calendar days.
Task U-09-07: Page 3 of 4
C. COMPENSATION TO THE ENGINEER
For conducting the base services delineated in Section A, Task Order U-09-07 is issued based on
the Agreement dated August 29, 2007; DCR shall receive the lump sum fee of $ 1,102,151.03.
This fee includes all labor and other direct costs for the scope of work specified in Section A of
this Task Order and are represented in Exhibit 1 and RFP #037-2821-07/CJD. In the event
additional work efforts are requested by the City, which are beyond the scope of work identified
in Section A of this Task Order, the compensation to the engineer will be negotiated separately
from this scope. Partial payments of the lump sum fees are to be paid to DCR on a monthly
basis in proportion to the percentage of work completed and materials received.
AMOUNT AUTHORIZED FOR
TASK ORDER NO. U-09-07 $ 1.102.15I.03
Submitted By: jA.--
Todd B edbenner, P.E.
President, DcR Engineering Services, Inc.
CITY OF BOYNTON BEACH, FLORIDA
Approved By:
Kurt Bressner
City Manager
Approved as to Form: Attestl Authenticated:
Office of the City Attorney Secretary
Task U-09-07: Page 4 of 4
C. COMPENSATION TO THE ENGINEER
For conducting the base services delineated in Section A, Task Order U-09-07 is issued based on
the Agreement dated August 29, 2007; DCR shall receive the lump sum fee of $ 1,102,151.03.
This fee includes all labor and other direct costs for the scope of work specified in Section A of
this Task Order and are represented in Exhibit 1 and RFP #037-2821-07/CJD. In the event
additional work efforts are requested by the City, which are beyond the scope of work identified
in Section A of this Task Order, the compensation to the engineer will be negotiated separately
from this scope. Partial payments of the lump sum fees are to be paid to DCR on a monthly
basis in proportion to the percentage of work completed and materials received.
AMOUNT AUTHORIZED FOR
TASK ORDER NO. U-09-07 $ 1.102,151.03
Submitted By: j.A--
Todd B edbenner, P.E.
President, DcR Engineering Services, Inc.
CITY OF BOYNTON BEACH, FLORIDA
Appmved BY:~ ~~~ -fA kS
Kurt Bressner
City Manager
Attest/Authenticated:
Task U-09-07: Page 4 of 4
CITY CLERK'S OFFICE
MEMORANDUM
TO: Kofi Boateng, Director
Utilities
FROM: Janet Prainito
City Clerk
DATE: March 9, 2009
RE: R09-045 Task Order No. U-09-07 SCADA and Telemetry Goods
and Services Wireless SCADA Phase II
Attached for your handling are two (2) fully executed agreements mentioned above and
a copy of the Resolution. Since the documents have been fully executed, I have
retained an original for Central File.
Please contact me if there are any questions. Thank you.
~m. ~
Attachments
cc: Central File
S:ICCIWPIAFTER COMMISSIONIDepartmental Transmittals\2008lKofi Boateng R09-045.doc