R09-053
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2 RESOLUTION NO. R09- t? s.3
3
4 A RESOLUTION OF THE CITY COMMISSION OF THE
5 CITY OF BOYNTON BEACH, FLORIDA,
6 AUTHORIZING THE CITY MANAGER TO EXECUTE
7 CHANGE ORDER NO. 1 TO GLATTING JACKSON,
8 INC., CONSUL T ANT CONTRACT FOR CONGRESS
9 AVENUE COMMUNITY PARK IN THE AMOUNT OF
10 $48,685.00; AND PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, the City Commission upon recommendation from staff, deems it
13 appropriate to approve Change Order No.1 to Glatting Jackson, Inc., Consultant Contract for
14 Congress A venue Community Park in the amount of $48,685.00 due to the addition of an
15 interactive fountain element, additional requirements by South Florida Water Management
16 District for permitting and the inclusion of the public artist.
17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
18 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
20 being true and correct and are hereby made a specific part of this Resolution upon adoption
21 hereof.
22 Section 2. The City Commission of the City of Boynton Beach, Florida does
23 hereby approve and authorize and direct the City Manager and City Clerk to execute Change
24 Order No.1 to Glatting Jackson, Inc., Consultant Contract for Congress Avenue Community
25 Park in the amount of $48,685.00, a copy of which is attached hereto as Exhibit "A".
26 Section 3. This Resolution shall become effective immediately upon passage.
27
:\CA\RESO\Agreements\Change Orders\Congress Avenue Community Park Change Order #1.doc
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1 PASSED AND ADOPTED this ~ day of March, 2009.
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S:\CA\RESOlAgreements\Change Orders\Congress Avenue Community Park Change Order #1.doc
[C
We Plan and Design
Livable Communities
Jack F. Glatting, Founder
William J. Anglin, Jr.
David L. Barth
Gregory A. Bryla
Dan E. Burden
Charles P. Cobble
Jay H. Exum
Carey S. Hayo
Jay R Hood
Timothy 1. Jackson
William C. Kercher, Jr
Walter M Kulash
Brent A. Lacy
Sharon K. Lamantia
Ian M. Lockwood
Frances E. Marino
Thomas J. McMacken, Jr.
John H. Percy
Troy P. Russ
Peter C. Sechler
Donald G. Wishart
1389 Peachtree Street, NE
Suite 310
Atlanta, GA 30309
P: 404 541 6552
1 523 18th St
Suite 101
Denver. CO 80202
P: 303 524 3090
120 North Orange Ave
Orlando, FL 32801
P 407 843 6552
222 Clematis Street
Suite 200
West Palm Beach. FL 33401
P: 561 659 6552
www.glattlng.com
TASK 1
/(0'1- 053
GlATTING JACKSON KERCHER ANGLIN
ADDITIONAL SERVICES TO LETTER OF AGREEMENT
December 23,2008
Ms. Jody Rivers, Parks Superintendant
City of Boynton Beach
100 E Boynton Beach Blvd
Boynton Beach, FL 32425
Re: City of Boynton Beach Congress Avenue Park
GJ Project No. 20074.0
Dear Jody,
Glatting Jackson Kercher Anglin, Inc. (Glatting Jackson) is pleased to provide the scope of
services outlined below to the City of Boynton Beach (Client) as an Additional Service to our
Scope of Services dated August 24, 2007. All services will be provided under the terms and
conditions of the above-referenced Agreement and any approved amendments or modifications
thereto.
As we have discussed, Glatting Jackson has incurred $18,485.00 in unanticipated costs during the
planning and design process for Congress Avenue Park. We have tried to absorb these costs, but
are now significantly over budget for the project. Therefore we are submitting this Additional
Services request for your review.
Specifically, we exceeded the fee budget in the following three areas: fieldwork to determine and
flag wetland jurisdictions; master plan revisions; and public art coordination.
SCOPE OF SERVICES
1. Additional Field Work to Determine and Flag Wetland Jurisdictions - Paragraph 2.4 of
our original Scope of Services (Attachment A) states that "Wetland jurisdiction information
will be based on the information previously prepared by Glatting Jackson. Any additional
field work needed to detem1ine or flag wetlands jurisdictions shall be completed as an
additional service to this Agreement." Glatting Jackson spent an additional 24.75 hours
conducting field work due to missing or removed flags.
2. Additional Master Plan Revisions - Paragraph 2.8 of our original Scope of Services states
"the Glatting Jackson Project Team shall prepare schematic development plans based upon the
master plan design and budget prepared previously." At the beginning ofthe project,
however, the City and the design team decided to significantly revise the Master Plan due to
the lack offunds to construct the Boundless Center. Glatting Jackson spent an additional
87.75 hours on master plan revisions due to the relocation of the Boundless Center, attendance
at additional meetings, and City approvals prior to beginning schematic development plans.
Glatting Jackson Kercher Anglin. Inc.
Page I of2
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3. Additional Public Art Coordination - Glatting Jackson included $10,000.00 in our original
budget for a Public Art sub consultant, Beth Ravitz, to advise us regarding opportunities for
public art. The City subsequently hired Beth under a separate contract to design and fabricate
several public art installations for the project, which has required 14.25 hours of additional
public art coordination.
Deliverables - As a result of these tasks, Glatting Jackson shall produce:
. Wetland jurisdiction determination
. Revised Master Plan and approvals
. Additional public art coordination
PROJECT SCHEDULE
Glatting Jackson, in consultation with the Client, shall perform its work in such a manner as to
comply with an agreed upon schedule.
COMPENSATION
The fee for the Scope of Services detailed above shall be a lump sum fee of $18,485 .00, including
direct costs.
If you find these terms acceptable please sign where indicated below and return one signed original to
Glatting Jackson for our files. Thank you for your consideration of this request; please call me if you
have any questions.
Attachments: A. Original Scope of Services (August 2, 2007)
B. Back-Up Documentation for Additional Services (September 18,2008)
AGREED TO AND ACCEPTED BY:
Glatting Jackson Kercher Anglin, Inc.
By: By: OhlU~ ~.
~\.\Rl 8R ,.'- Sharon K. Lamantia
e\i'( M~NAGER
Its: ROYNTON BEACH, Fl Its: Vice President
Date: ~/~&J/()9 Date: December 23.2008
Glalting Jackson Kercher Anglin. Inc,
Page 2 of2
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TASK 2
/20 r,V&6
GLATTING JACKSON KERCHER ANGLIN
ADDITIONAL SERVICES TO LETTER OF AGREEMENT
January 6, 2009
Revised: February 17, 2009
Ms. Jody Rivers, Parks Superintendant
City of Boynton Beach
100 E Boynton Beach Blvd
Boynton Beach, FL 32425
Re:
City of Boynton Beach Congress Avenue Park
GJ Project No. 20074.13 and .14
Dear Jody,
Glatting Jackson Kercher Anglin, Inc. (Glatting Jackson) is pleased to provide the scope of
services outlined below to the City of Boynton Beach (Client) as an Additional Service to our
Scope of Services dated August 24, 2007. All services will be provided under the terms and
conditions of the above-referenced Agreement and any approved amendments or modifications
thereto.
Glatting Jackson has been requested to provide additional services for the addition of an
interactive water feature to the project construction documents and to respond to a Request for
Additional Information (RAI) as part of the South Florida Water Management District (SFWMD)
Environmental Resource Permit (ERP) process for Congress A venue Park.
SCOPE OF SERVICES
Task.13 Interactive Fountain Construction Documents - Glatting Jackson, working with our
sub-consultants, Michael B. Schora & Associates, Electrical Design Associates, Roy-Fisher
Associates and Beth Ravitz, shall provide design services for the development of an interactive
fountain to be added to the 100% Construction Document Set. This work shall include:
. Design concepts (3 alternatives)
. Meet with Client, select final design
. Prepare details, specifications and cost estimate and incorporate into 100% CD set for the
entire project
Deliverables - As a result of these tasks. Glatting Jackson shall produce:
. Design Concepts in electronic pdf format
. Final Concept in electronic pdf format
Glatting Jackson Kercher Anglin. Inc.
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Task .14 SFWMD ERP Coordination -Glatting Jackson will assist our sub-consultant,
Michael B. Schorah & Associates, in permitting the project with the SFWMD. This work will
include two (2) meetings with SFWMD staff in order to respond to the existing request for a
conservation easement and one additional response to a Request for Additional Information
(RAI). This response will require the preparation of permit documents and exhibits that quantify
the hydrologic impact to wetlands where the gradient criteria cannot be met. In lieu of the
installation of an impermeable liner, Glatting Jackson will create a mitigation and monitoring
plan to offset this unavoidable hydrologic impact. Both the hydrologic impact area and the
proposed mitigation area will be analyzed using the Uniform Mitigation Assessment Method
(UMAM). The results of this analysis will be included in the Mitigation and Monitoring Plan.
This detailed comprehensive plan will establish a phased approach to mitigation in an effort to
allow the city to obtain grant funds to offset the exotic species eradication requirements. Areas
proposed for mitigation within the Park will need to be protected by the recordation of a
conservation easement. The proposed language of the easement that encumbers these areas will
be negotiated as a part of this permitting process and will likely require approval by the City
Council. We anticipate receiving an additional RAI subsequent to the development of a response
to the existing RAI and this is likely to require an additional site review with the SFWMD.
Glatting Jackson ecologists will lead this review and work with the SFWMD to address the issues
identified in this additional RAI process.
Deliverables - As a result of these tasks, Glatting Jackson shall produce:
. Response to the existing and to one (1) anticipated RAI that details the mitigation and
monitoring plan
PROJECT SCHEDULE
Glatting Jackson, in consultation with the Client, shall perform its work in such a manner as to
comply with an agreed upon schedule.
COMPENSATION
The fee for the Scope of Services detailed in Task .13, shall be a lump sum fee of fifteen thousand
dollars ($15,000.00), including direct costs.
The fee for the Scope of Services detailed in Task .14, shall be a lump sum fee of fifteen thousand
two hundred dollars ($15,200.00), including direct costs.
If you find these terms acceptable please sign where indicated below and return one signed original to
Glatting Jackson for our files. Thank you for your consideration of this request; please call me if you
have any questions.
Glatting Jackson Kercher Anglin. Inc.
Page 2 of 3
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AGREED TO AND ACCEPTED BY:
Glatting Jackson Kercher Anglin, Inc.
By: By: tJ;; (Jim/"' HdA/v1 flA. i----
KURl BRESSNER Sharon K. Lamantia
Its: cln MANAGER Its: Vice President
BO'{NTOtl BE.~,CH, fl
Date: 3bt//09 Date: February 17,2009
I I
Glatting Jackson Kercher Anglin, Inc.
Page 3 of3
CITY CLERK'S OFFICE
MEMORANDUM
TO: Jody Rivers
Parks Department
FROM: Janet Prainito
City Clerk
DATE: March 25, 2000
RE: R09-0S3 Glatting Jackson Kercher Anglin Additional Services
Letter of Agreements Task 1 and Task 2
Attached for your information and files is a copy of the executed agreements mentioned
above and a copy of the Resolution. Since the agreements have been fully executed, I
have retained the originals for Central File.
Please contact me if there are any questions. Thank you.
~Yn. p~
Attachments
c: Central File, Follow-up file
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2009\Jody Rivers R09-053.doc