R09-079
" I
1
2 RESOLUTION NO. R09- Oft:}
3
4 A RESOLUTION OF THE CITY COMMISSION OF THE
5 CITY OF BOYNTON BEACH, FLORIDA, APPROVING
6 AND AUTHORIZING THE CITY MANAGER TO
7 EXECUTE A FREQUENCY RECONFIGURA TION
8 AGREEMENT WITH NEXTEL SOUTH CORP; AND
9 PROVIDING AN EFFECTIVE DATE.
10
11 WHEREAS, in 2004 the Federal Communication Commission issued an order that
12 frequency allocations in the 800 MHz band be reconfigured in order to insure that cell phone
13 companies using the frequency do not interfere with public safety and local government
14 subscribers using adjoining frequencies in the same band; and
15 WHEREAS, the Frequency Reconfiguration Agreement is the result of negotiations
16 and provides for the retuning of the City's radio system and the replacement of some of the
17 City's radios at no expense to the City; and
18 WHEREAS, the City Commission of the City of Boynton Beach, upon
19 recommendation of staff, deems it in the best interest of the citizens and residents of the City
20 to approve and authorize the City manager to execute the Frequency Reconfiguration
21 Agreement between the City of Boynton Beach and Nextel South Corporation.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY
23 COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
25 being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof.
27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby approve and authorize the City Manager to execute the Frequency Reconfiguration
S\CA\RESOlAgreements\Frequency Reconfiguratlon Agreement - Nextel.doc
II I
1 Agreement between the City of Boynton Beach and Nextel South Corporation, a copy of
2 which is attached hereto as Exhibit "A".
3 Section 3. This Resolution shall take effect immediately upon passage.
4 t::Iv
5 PASSED AND ADOPTED this ~ day of May, 2009.
6
7 CITY OF B~ BEACH, FLORIDA
8 P1tY/~
9
10
yayori] T orl ~
11 tG~~ /, ~
12
13 ~yorZ:;:- L. Hay
14
15 ~~~ .,2
16 Commissioner - Ronald Weiland
17
18
19
20
21 '.,
22
23 ATTEST:
24
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32 (Corporate Seal)
S \CA\RESOlAgreements\Frequency Reconflguratlon Agreement. Nextel.doc
July 13, 2009
VIA FEDERAL EXPRESS
Chief G Matthew Immler
City of Boynton Beach
100 E Boynton Beach Blvd
Boynton Beach FL 33435
To Chief G Matthew Immler
Pursuant to the Frequency Reconfiguration Agreement executed between City of Boynton Beach
and Nextel South Corp dated June 18th, 2009 for your records.
If you have questions during the course of the transaction, please contact me at (703) 592-7620.
Thank you for your continued assistance and cooperation.
Sincerely,
Angela A. Allen
Transaction Specialist
cc: Gary Resnick, Attorney at Law
July 13, 2009
Chief G Matthew Immler
City of Boynton Beach
100 E Boynton Beach Blvd
Boynton Beach FL 33435
... Inc........ N-..... CIt>> .. ........ ...h
Deal N....... DLIIeI......
To Chief G Matthew Immler:
Congratulations! Your Frequency Reconfiguration Agreement ("FRAil) has been submitted to and approved
by the 800MHz Transition Administrator ("TA"). Enclosed is an original of the fully executed agreement for
your records.
I am writing to share with you the procedure for ensuring payments are successfully made to your Third Party
Vendors identified on Schedule C of the FRA ("Vendors"). The FRA is an agreement between you and Sprint
Nextel, however the purchase orders or other arrangements that you enter into with the Vendors to fulfill the
terms of the FRA are separate agreements between you and the Vendor(s) to which Sprint Nextel is not a
party. Sprint Nextel requires you to assist Sprint Nextel in processing payments made on your behalf to the
Vendors by confirming the goods and/or services requested pursuant to your purchase order or other
arrangement with the Vendor (and that the Vendor is requesting payment for) have been delivered. This
confirmation should be provided in the form of an "Incumbent Ac~nowledgement". A sample Incumbent
Ac~nowledgment is attached to this letter and includes:
D Entity Information (as listed in the Notice section of the FRA)
D The Vendor's name (as listed on Schedule C of the FRA)
D The Deal Number (as listed above)
D Goods and/or services delivered (as identified on Schedule C of the FRA) (bro~n out by line
item) including the sum and date of receipt for each line item
D The invoice number for which you are ac~nowledging delivery of goods/services
D The signature of the same company representative who signed the FRA
It is acceptable to use a Vendor's invoice as an Incumbent Ac~nowledgement if it includes the necessary
information above as well as the following, signed statement:
-.4 [MJ;;,..:rJ.. III ........J, ....",... ",., .1I11t1M11~., ....1uII.. .. ...... """.
".." 1'H.1fMtI."
Please fax your Incumbent Ac~nowledgement within ten (10) days of receipt of an invoice from a
Vendor to Sprint Nextel at _-DI .... .. ,......-un. DO NOI ....D INCIIM.INI
ACKNOWUDGIMIN1. 1I'I1lIAIL.
If more than one Vendor is identified on Schedule C of the FRA, please note that:
. Separate Incumbent A~nowledgements must be submitted for each Vendor (i.e., an
--
Incumbent Ac~nowledgement may not list multiple Vendors).
. A single Incumbent Ac~nowledgement ~ list multiple line items or invoices from a single
Vendor and should reference the invoice number(s) for each line item.
. If a Vendor invoices for some goods and/or services, but has not yet provided all goods and/or
services indicated on your purchase order with the Vendor, a partial Incumbent
Admowledgement should be submitted. Please reference the invoice number and clearly state
the quantity or amount of goods and/or services received.
Sprint Nextel is committed to ma~ing sure all payments are made in accordance with the terms of the FRA, so
please call me if you have any questions about filling out the Incumbent Ac~nowledgement or any other Sprint
Nextel payment process.
Best regards,
Thom Oropeza
Financial Analyst
Sprint Nextel Corporation
Thom.Oropeza@sprint.com
Additional Contacts:
........ 1I_...n'I.... ........ N..... ...........
Dave Ellis Leigh Stewart Robert Johnson
Sprint Nextel Corporation Sprint Nextel Corporation Sprint Nextel Corporation
dave.ellis2@sprint.com leigh.s.stewart@sprint.com robert.johnSOn2@sprint.com
(303) 889-2010 (678) 405-8128 (800) 599-7235
Attachments: Incumbent Ac~nowledgement Form
Sample Completed Incumbent Acknowledgement Form
INCUMBENT ACKNOWLEDGEMENT
Incumbent Name: Date:
Deal Number (to be provided by Sprint Nextel):
Vendor Name (as listed on Schedule C ofFRA or PFA):
Vendor Invoice Number(s):
Incumbent Contact Person:
Incumbent Contact Address:
Contact Person Phone Number:
Contact Person Fax Number:
Type of Good/Services Delivered Date of Acceptance of Cost
(Quantity and Price as identified on Good/Services by Incumbent
Schedule C of the FRA or PF A
TOTAL
I, ("Incumbent") acknowledge that all goods/services
identified on the Invoice number referenced above and attached to this acknowledgement
have been received/performed.
BY:
Name:
Title:
PLEASE RETURN TO SPRINT NEXTEL
ONLY VIA FAX:
(866)-221-6990
INCUMBENT ACKNOWLEDGEMENT
Incumbent Name: ABC Comoanv Date: 12/01/2005
Deal Number (to be provided by Sprint Nextel): DLl23456789
Vendor Name (as listed on Schedule C ofFRA): No Name Comoanv Inc
Vendor Invoice Number(s): 123456
Incumbent Contact Person: John 0 Public
Incumbent Contact Address: 123 Anywhere Rd Newtown. NY 12345
~;
\e
Contact Person Phone Number: (555) 555-5555 ..'\..
"Io;'''''i''''
"'"""",";:t. .
Contact Person Fax Number: (555) 555-5556 ("","'. '.
'~\~,;'"
Type of Good/Services Delivered of Acceptance of Cost
(Quantity and Price as identified on ervices by Incumbent
Schedule C of the FRA
100 Mobile Radios Retun~.\ >, $2000.00
$20.00 Each '. ""( .,
80 Portable Radios @ 12/01/05 $1600.00
$20.00 each. ~,.,,"'J!>,.
Engineering Consulting Fees" 4 hours 12/01/05 $300.00
$75 er hour
12/10/05 $60.00
TOTAL $3960.00
I, (Si2nature) ("Incumbent") acknowledge that all goods/services
identified on the Invoice number referenced above and attached to this acknowledgement
have been received/performed.
BY: (Signature)
Name: John Q Public
Title: VP of Operations
PLEASE RETURN TO SPRINT NEXTEL
ONLY VIA FAX:÷(866)-221-6990
FREQUENCY RECONFIGURATION AGREEMENT
THIS FREQUENCY RECONFIGURATION AGREEMENT (this "Agreement") is made as of this
-1i- day of ).ij\Y, 2009 ("Effective Date"), by and between the City of Boynton Beach, a political
subdivision of the State of Florida ("Incumbent"), and Nextel South Corp. ("Nextel"), a wholly owned
indirect subsidiary of Sprint Nextel Corporation, a Kansas corporation (each is referred to in this
Agreement as a "Party" and collectively as the "Parties").
RECITALS
A. On August 6, 2004, the Federal Communications Commission ("FCC") issued a report and
order that modified its rules governing the 800 MHz band. The purpose of the order was to
reconfigure the 800 MHz band to minimize harmful interference to public safety radio
communications systems in the band ("Reconfiguration").
B. On December 22, 2004, the FCC issued a Supplemental Order and Order on Reconsideration.
The August 6, 2004 and December 22, 2004 FCC orders, any binding actions issued by the
Transition Administrator pursuant to its delegated authority under the orders ("Actions"), and
any supplemental FCC orders in the Reconfiguration proceeding or subsequent Actions after
the date of this Agreement, are collectively referred to as the "Order."
C. Pursuant to the Order, Incumbent and Nextel are licensed on frequency allocations subject to
Reconfiguration.
D. Pursuant to the Order, Nextel will pay Incumbent an amount to effect a Reconfiguration of
Incumbent's affected frequency allocations ("Reconfiguration Cost"). Incumbent will certify
to the transition administrator appointed pursuant to the Order (the "Transition
Administrator") that the Reconfiguration Cost is the minimum amount necessary to provide
comparable facilities.
FOR GOOD AND VALUABLE CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY
ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS:
AGREEMENT
1. FreQuencies to be Reconfieured: Incumbent is the licensee under the license(s) granted by
the FCC identified in Schedule A (the "Incumbent Licenses") for the operation of certain 800 MHz
frequencies at the locations identified on Schedule A (the "Incumbent Frequencies"). Nextel, including its
subsidiaries or affiliates, is the licensee under license(s) granted by the FCC (the "Nextel Licenses") for the
operation of Specialized Mobile Radio ("SMR") systems on the frequencies and at the locations identified
in Schedule B (the "Replacement Frequencies"). Pursuant to the Order, Incumbent must relinquish the
Incumbent Frequencies and relocate its system to the Replacement Frequencies.
2. FreQuencv Reconfie:uration Process:
(a) On or before the Closing Date (as defined below) (i) Nextel or Incumbent will cause the
modification of the Incumbent Licenses to add the Replacement Frequencies or Nextel will cause the
creation of a new FCC license for Incumbent that includes the Replacement Frequencies; (ii) Incumbent will
assign the Incumbent Frequencies to Nextel or at Nexte1's election will cause the deletion ofthe Incumbent
Frequencies from the Incumbent Licenses following Reconfiguration of Incumbent's system; and (iii)
Nextel will cause the modification and/or cancellation of the FCC licenses it holds for the operation of 800
MHz frequencies that are co-channels of the Replacement Frequencies, to the extent required to meet the
Page I of 32
technical short-spacing requirements of Section 90.621(b) of the FCC's Rules, 47 C.F.R. S 90.621(b)
("Section 90.62 I (b)"), as such rule may be amended from time to time by the FCC.
(b) The Parties agree that Nextel will make the FCC assignment filings for the Replacement
Frequencies on a future date to be determined by the Parties through mutual agreement in accordance
with Section 5. The Incumbent reserves the right to make its own FCC filings for the Replacement
Frequencies on such mutually agreed date, rather than relying on Nextel to do so, by so notifying Nextel
in accordance with the Notice provision of this Agreement..
3. Recontieuration Costs:
(a) Acknowledgement of Obligations. Incumbent agrees that:
(i) the cost estimate set forth in Schedule C (the "Cost Estimate") and the equipment set
forth on Schedule D, sets forth all of the work required to reconfigure Incumbent's existing facilities to
comparable facilities that will operate on the Replacement Frequencies;
(ii) after all of the work contemplated by the Cost Estimate has been performed and all
Schedule D equipment provided in accordance with this Agreement, and Nextel has paid all amounts
required by this Agreement, the Incumbent's reconfigured system shall be deemed for all purposes of the
Order to be "comparable" to Incumbent's existing system prior to Reconfiguration, and Nextel shall be
deemed to have satisfied its obligations under the Order to pay the cost of relocating Incumbent's system
from the Incumbent Frequencies to the Replacement Frequencies; and
(b) Payment Terms. In order to facilitate the Incumbent's transition to the Replacement
Frequencies, Nextel will pay the costs incurred to reconfigure Incumbent's system in an amount not to
exceed the Cost Estimate. Nextel will make payments in accordance with the payment terms identified
on Schedule C for both payments made directly to Incumbent and payments made on behalf of Incumbent
directly to each third party vendor identified on the Cost Estimate ("Vendor"). In addition to any items
on Schedule C, Motorola, Inc. ("Motorola") will be providing Incumbent the equipment specifically
identified on Schedule D as "Motorola Equipment" (the "Motorola Schedule D Equipment"). Incumbent
will enter into a purchase commitment with Motorola for the Motorola Schedule D Equipment and any
Motorola items listed on Schedule C within thirty (30) business days from the Effective Date. Nextel and
Motorola have entered into an agreement enabling Nexte1 to pay for the Motorola Equipment identified
on Schedule D. Nextel will make payments directly to Motorola on behalf of Incumbent for the Motorola
Schedule D Equipment and will make payments to Motorola as a "Vendor", as that term is used in this
Agreement, for all Motorola costs identified on Schedule C. In order for Nextel to make payments to
Motorola for the Motorola Schedule D Equipment, Incumbent will fax to Nexte1 a bill of lading
associated with each shipment of Motorola Schedule D Equipment signed by an authorized representative
of Incumbent acknowledging receipt of the Motorola Schedule D Equipment in good working order.
Incumbent will be required to follow all Vendor related procedures identified in this Agreement for all
Motorola Services and other Motorola costs identified on Schedule C.
(i) Within thirty (30) days of completion of Incumbent's reconfiguration and prior to the
Reconciliation Date (as defined below), Incumbent will submit to Nextel all documentation
demonstrating the actual costs that Incumbent reasonably incurred or paid to other entities to reconfigure
Incumbent's system ("Actual Costs"). The documentation of Actual Costs ("Documentation") required
by Nextel from Incumbent may include but is not limited to the following: (A) invoices for Actual Costs
that are associated with a category of work as identified on Schedule C; (B) receipts substantiating the
Actual Costs including receipts for any travel expenses incurred by Incumbent such as hotel invoices,
airfare receIpts, etc.; (C) Incumbent's individual employee work orders, time sheets and associated
general ledger records specifying the name of the person or employee performing work for Incumbent,
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the date work was performed, the hours worked and a description of the activity performed; (D) inventory
lists and certified statements of the numbers of tasks completed for reconfiguration; (E) the applicable
Exhibit B intemallabor certifications. Upon receipt by Nextel of the Documentation for all Actual Costs
and subject to Section 20(b), Nextel and Incumbent will reconcile the Actual Costs against the payments
made by Nextel to Incumbent, Vendor(s) and Motorola (for Motorola Services and/or other Motorola
costs identified on Schedule C) and the Parties will agree upon the amount of any additional payments
(subject to Section 8) due to Incumbent or any refunds due to Nextel. The effective date of agreement on
reconciliation of Actual Costs, Motorola Replaced Equipment (as defined in Section 20) and Nextel
Replaced Equipment (as defined in Section 21) and receipt by Nextel of the Reconciliation Statement
signed by Incumbent is the "Reconciliation Date".
(ii) Any additional payments due to Incumbent from Nextel will be disbursed to
Incumbent within thirty (30) days of the Reconciliation Date, provided the additional payments do not
result from Actual Costs that exceed the Cost Estimate (in which case the provisions of Section 3(b)(iii)
of this Agreement will apply). Any refunds due from the Incumbent to Nextel will be made within thirty
(30) days of the Reconciliation Date.
(iii) In the event Incumbent's Actual Costs exceed the Cost Estimate, Incumbent must
submit a Change Notice pursuant to Section 8 of this Agreement describing the change in scope of work
that resulted in Incumbent's Actual Costs exceeding the Cost Estimate. Approval of any Change Notice
will not be automatic but will be processed in accordance with Section 8 of this Agreement. Additional
payments due to Incumbent, Vendor(s) or Motorola (for Motorola Services and! or other Motorola costs
identified on Schedule C), which result from an excess of Actual Costs over the Cost Estimate, as agreed
on the Reconciliation Date, will be disbursed to Incumbent, Vendor or Motorola (for Motorola Services
and/ or other Motorola costs identified on Schedule C) within thirty (30) days of execution by the Parties
of the Amendment documenting the approved changes from such Change Notice.
(iv) Prior to the Closing Date (as defined below), Nextel will pay on behalf of itself and
Incumbent, both Parties' applicable sales and transfer taxes, if any, and all FCC fees in connection with
the preparation and filing of the necessary FCC applications for the assignment(s) described in Section 2
of this Agreement.
4. Loaned Reconfig:uration Equipment: If needed in order to facilitate the Incumbent's
transition to the Replacement Frequencies, Nextel will loan any equipment identified in Schedule D as
"Loaned Reconfiguration Equipment" and will provide any equipment identified in Schedule D as
"Nextel Replacement Equipment". The Loaned Reconfiguration Equipment and Nextel Replacement
Equipment may be referred to collectively as the "Nextel Schedule D Equipment". Nextel will deliver
any Nextel Schedule D Equipment in accordance with the terms on Schedule D. Incumbent will fax to
Nextel a bill of lading associated with each shipment of Nextel Schedule D Equipment signed by an
authorized representative of Incumbent acknowledging receipt of the Nextel Schedule D Equipment in
good working order.
5. Retuning: Cooperation: The Parties acknowledge that the number of frequencies and
locations covered by this Agreement will require the Parties to cooperate closely in performing their
respective reconfiguration activities. The Parties agree that: (i) as of the Effective Date, the Incumbent
may begin the reconfiguration of its subscriber units. in accordance with the appropriate sections of
Schedule C and Schedule D, (ii) Incumbent may commence such other activities associated with the
reconfiguration of its system as further detailed on Schedule C as of the Effective Date; and (iii) the
Parties will agree on a schedule to make the FCC filings, clear the Replacement Frequencies and
decommission the Incumbent Frequencies (the "Schedule"). Depending on the timing of the adoption of
this Schedule, it may require the submission of a Change Notice in accordance with Section 8 and/or an
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Amendment to this Agreement, but in any event the Parties agree to adopt the Schedule no later than: (a)
sixty (60) days from the Effective Date of this Agreement, or (b) pursuant to a Schedule agreed upon at a
T A scheduled "Implementation Planning Session" that includes the Incumbent's system, provided the
Implementation Planning Session has been scheduled by the T A prior to the expiration of 60 days from
the Effective Date of this Agreement, or (c) such other date as the FCC may require. Notwithstanding the
aforementioned, in the event the completion date in the Schedule for clearing the Replacement
Frequencies and/or decommissioning the Incumbent Frequencies extends beyond the completion date for
such task(s) in Incumbent's proposed implementation timetable (as submitted by Incumbent to the FCC in
accordance with the Order), the completion date(s) in the Schedule may be subject to FCC approval.
6. Representations and Warranties: Each Party represents and warrants to the other as follows:
(i) it is duly organized, validly existing and in good standing under the laws of the state of its
incorporation;
(ii) this Agreement has been duly authorized and approved by all required organizational action
of the Party;
(iii) neither the execution and delivery of this Agreement nor the consummation of the
transactions contemplated by this Agreement will conflict with, or result in any material violation or
default under, any term of its articles of incorporation, by-laws or other organizational documents or any
agreement, mortgage, indenture, license, permit, lease, encumbrance or other instrument, judgment,
decree, order, law or regulation by which it is bound;
(iv) it is the lawful and exclusive FCC licensee of its respective licensees) described in this
Agreement, such licenses are valid and in good standing with the FCC, and it has the authority to request the
FCC to assign, modify or cancel such licenses;
(v) there is no pending or threatened action or claim that would have the possible effect of
enjoining or preventing the consummation of this Agreement or awarding a third party damages on
account of this Agreement; and
(vi) to the best of its knowledge, all information provided to the other Party concerning the
transactions contemplated by this Agreement is true and complete.
All representations and warranties made in this Agreement shall survive the Closing Date (defined
below) for two (2) years.
7. Covenants: From the Effective Date until the Closing Date (defined below), each Party will
promptly notify the other Party of any pending or threatened action by the FCC or any other governmental
entity or third party to suspend, revoke, terminate or challenge any license described in this Agreement or to
investigate the construction, operation or loading of any system authorized under such licenses. Prom the
Effective Date until the Closing Date, Incumbent will not enter into any agreement resulting in, or
otherwise cause, the encumbrance of any license for the Incumbent Frequencies, and Nextel will not enter
into any agreement resulting in, or otherwise cause, the encumbrance of any of the Replacement
Frequencies.
8. Chan2es: The Parties acknowledge that as the Reconfiguration of Incumbent's facilities
proceeds in accordance with the work contemplated by the Cost Estimate, the need for changes to the
scope of such work may arise. The Parties agree that their review of any such needed changes must be
performed expeditiously to keep the work on schedule and that they will provide sufficient staff to
manage changes. If either Party believes that a change to the work contemplated by the Cost Estimate is
required (including changes by Vendors and/or Motorola), such Party will promptly notify the other Party
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in writing. Such written notice (the "Change Notice") shall set forth (i) a description of the scope of the
change to the work contemplated by the Cost Estimate believed to be necessary and (ii) an estimate of any
increase or decrease in the Cost Estimate and in the time required to reconfigure Incumbent's existing
facilities to operate on the Replacement Frequencies. A Party receiving a Change Notice shall
immediately perform its own analysis of the need for and scope of the change and its impact on the Cost
Estimate and schedule and negotiate the change in good faith with the other Party. After the Parties have
agreed upon a change to this Agreement, they shall prepare a proposed amendment to this Agreement
pursuant to Section 26 and submit to the Transition Administrator a copy of the proposed amendment
together with a written request for its approval. Such request shall be accompanied by reasonable
documentation supporting the need for and scope of the change and any proposed increase or decrease in
the Cost Estimate and in the time required to reconfigure Incumbent's existing facilities to operate on the
Replacement Frequencies. Incumbent is responsible for all unauthorized changes necessary as it relates
to work performed by a Vendor and/or Motorola on behalf of Incumbent. No change to the Cost
Estimate, the work contemplated by the Cost Estimate or the time required to reconfigure Incumbent's
existing facilities to operate on the Replacement Frequencies shall become effective until the Transition
Administrator has approved the change in writing and both Parties have signed an amendment
incorporating such approved change into this Agreement pursuant to Section 26. In this regard, in the
event that the Transition Administrator is unable to approve the proposed amendment within ten (10)
business days, and the amendment relates to an activity directly associated with Incumbent's ability to
clear the Incumbent Frequencies, then the deadline by, which the Incumbent must clear all users from the
Incumbent Frequencies, pursuant to Section 5, will be automatically extended by the number of days
beyond ten (10) business days in which the Transition Administrator does not take final action to approve
the proposed amendment. Should the Transition Administrator not approve the proposed amendment,
either Party may appeal the decision consistent with the FCC Order, in which event the deadline in
Section 5 will be extended by the number of days it takes for such appeal to be resolved. If the Parties are
unable to agree on modification of this Agreement consistent with the Change Notice, either Party may
request mediation consistent with the FCC Order. Once mediation has been requested, the deadline in
Section 5 will be extended by the number of days it takes for all appeals to be resolved.
9. closine: The closing of the transactions contemplated by this Agreement will take place
after (i) FCC approval of the assignment of the Incumbent Frequencies to Nextel and/or deletion of the
Incumbent Frequencies from the Incumbent Licenses, (ii) FCC approval of the modification to add the
Replacement Frequencies to the Incumbent Licenses or the creation of a new license for Incumbent that
includes the Replacement Frequencies, (iii) the earlier of notification by Incumbent to Nextel that the
Incumbent Licenses are clear of all users and sixty-five (65) days following the date Nextel notifies
Incumbent that the Replacement Frequencies have been decommissioned, (iv) delivery by Incumbent of
all receipts, invoices and other documentation required to substantiate the Actual Cost and signing by
Incumbent and delivery to Nextel of the Reconciliation Statement and other documents required to
complete the Reconciliation similar to those identified on Exhibit B, (v) FCC approval of the
modification and/or cancellation of the FCC licenses Nextel holds for the operation of 800 MHz
frequencies that are co-channels of the Replacement Frequencies, to the extent required to meet the
technical short-spacing requirements of Section 90.621(b) of the FCC's Rules, 47 C.F.R. 9 90.621(b), as
such rule may be amended from time to time by the FCC, (vi) the refund to Nextel or payment to
Incumbent as described in Section 3(b )(ii), (if applicable); and (vii) the satisfaction of all other conditions
specified in this Agreement (the "Closing Date").
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10. Closin2 Conditions: Performance of each Party's Closing obligations is subject to
satisfaction of the following conditions (except to the extent expressly waived in writing by the other
Party):
(a) the continued truth and accuracy of the other Party's representations and warranties set forth in
this Agreement;
(b) all of the covenants of the other Party described in this Agreement are performed in all material
respects; and
(c) execution and delivery by the other Party of Closing documents as well as any other Closing
instruments and documents either Party or its counsel may reasonably request. Incumbent will execute and
deliver to Nextel a closing certification required by the Transition Administrator ("Completion
Certification ").
(d) The Parties will cooperate in good faith and exercise their reasonable best efforts to finalize
and execute these instruments and documents on or prior to the Closing Date in order to effect the
Reconfiguration contemplated.
11. Review Ri2hts: In order to enable the Transition Administrator to comply with its audit
obligations under the Order, Incumbent agrees to maintain records and other supporting evidence related
to the costs that Incumbent has expended in connection with the Reconfiguration contemplated by this
Agreement and that Nextel has paid or will pay to Incumbent pursuant to this Agreement. Incumbent
agrees to maintain such records and make them reasonably available to the Transition Administrator for
review or reproduction until eighteen (18) months after the date of Incumbent's executed Completion
Certification required by this Agreement or for a longer period if Incumbent, for its own purposes, retains
such records for a longer period of time. As used in this provision, "records" includes books, documents,
accounting procedures and practices and other data regardless of type and regardless of whether such
items are in written form, in the form of computer data or in any other form. In the event of a post-
Closing audit, the Parties will comply with the Change Notice provisions in Section 3(b)(iii) and Section
8 of this Agreement. Nextel will pay for Incumbent's expenses to comply with any post Closing audits
ordered by the FCC or the T A.
12. Excluded Assets; No Assumption of Liabilities: Nothing in this Agreement should be
construed as a transfer or assignment from either Party to the other Party of any assets (including FCC
licenses) except as expressly set forth in this Agreement. Other than as expressly provided in this
Agreement, neither Party is obligated to assign and transfer to the other Party any asset, tangible or
intangible, nor is either Party entitled to assume any asset, tangible or intangible. Neither Party is assuming,
nor is either Party responsible for, any liabilities or obligations of the other Party arising out of or in
connection with the other Party's licenses (or related systems and facilities) that are the subject of this
Agreement.
13. Confidentialitv: The terms of this Agreement, any confidential information disclosed in
connection with this Agreement (whether before or after the Effective Date, including during any
negotiations or any mediation related to such negotiations or the Agreement) and any proprietary, non-
public information regarding the Incumbent Frequencies, Replacement Frequencies, Nextel's business
and Incumbent's business must be kept confidential by the Parties and their employees, shareholders,
agents, attorneys and accountants (collectively, "Agents"), subject to the public disclosure provisions of
FlOrIda law and FCC order, which confidentiality will survive the Closing or termination of this
Agreement for a period of two (2) years. The Parties may make disclosures: (i) as required by law, (ii) to
the TransitIOn Administrator, (iii) to a manufacturer of Replacement Equipment to allow for the
provisioning of that equipment to Incumbent (but only to the extent such disclosure specifically relates to
6 of 32
that manufacturers equipment as identified on Schedule D), and (iv) to a Vendor and/or Motorola (but
only to the extent such disclosure specifically relates to that Vendor's work and costs under this
Agreement (as identified on Schedule C) or Motorola's work and costs under this Agreement (as
identified on Schedule C and/or Schedule D) as required to perform obligations under this Agreement,
provided, however, that each Party will cause all of its Agents to honor the provisions of this Section.
Nextel, Incumbent and their respective Agents may make disclosures regarding the terms of this
Agreement to other public safety licensees and their Agents. Each party involved in such disclosures shall
cause all of its Agents to confine the disclosure of the terms of this Agreement to only public safety
licensees and will advise the party to whom the disclosure was made, to limit further disclosure to only
public safety licensees in accordance with the FCC Order, WT Docket No. 02-55, adopted January 8,
2007.
14. Cooperation: The Parties will cooperate with each other and the Transition Administrator
with respect to the Reconfiguration work contemplated by this Agreement. Without limiting the
foregoing obligations, the Parties agree to cooperate in the preparation of any applications required to be
filed with the FCC, and Incumbent agrees to provide reasonable access to its facilities so that the
Transition Administrator may comply with any audit obligations and so any Reconfiguration work
contemplated by this Agreement may be performed in accordance with the Cost Estimate and
perfonnance schedule. If a Party is subject to a denial of FCC benefits for delinquent non-tax debts owed
to the FCC that would prevent or delay the timely processing of any FCC applications, such Party shall
cure such delinquency in an expeditious manner and at its sole expense.
15. Reserved
16. Disputes: The Parties agree that any dispute related to the Replacement Frequencies,
Nextel's obligation to pay any cost of the Reconfiguration of Incumbent's system contemplated by this
Agreement, or the comparability of Incumbent's reconfigured system to Incumbent's existing system
prior to Reconfiguration, which is not resolved by mutual agreement, shall be resolved in accordance with
the dispute resolution provisions of the Order, , including the dispute resolution procedures adopted by
the Transition Administrator, as they may be amended from time to time.
17. No Gratuities: No gift, gratuity, credit, thing of value or compensation of any kind shall be
offered or provided by Incumbent, directly or indirectly, to any officer, employee or official of either
Party for the purpose of improperly obtaining or rewarding favorable treatment under this Agreement.
18. Liens: If any liens or security interests attach to any of Incumbent's facilities in favor of any
vendor or service provider that is performing any Reconfiguration work contemplated by this Agreement
as a result of Nextel' s breach of any obligation to make direct payment (not in dispute) to such vendor or
services provider, Nextel upon receipt of Notice from Incumbent shall remove any such Liens.
19. Vendor Performance Issues: Incumbent will select and contract directly with Motorola and
any vendor or service provider performing work required to reconfigure the Incumbent's existing
facilities to operate on the Replacement Frequencies. Neither the Transition Administrator nor Nextel will
be responsible for, or assume the risk of any failure of that Vendor or Motorola to perform its obligations
under any contract entered into between Incumbent and such Vendor or Motorola in connection with the
Reconfiguration contemplated by this Agreement.
20. Motorola Replaced EQuipment:
(a) If the reconfiguration of the Incumbent's existing facilities to operate on the Replacement
Frequencies involves the replacement of any of Incumbent's existing equipment with Motorola Schedule
D Equipment (as identified on Schedule D), Incumbent will promptly return the equipment replaced by
7 of 32
the Motorola Schedule D Equipment as identified on Schedule D (the "Motorola Replaced Equipment")
in functional condition to Motorola (shipping fees to be paid by Nextel).
(b) If Incumbent has ordered field implementation services for new subscriber radios
("Motorola Subscriber Services") and Incumbent fails to return any item of the Motorola Replaced
Equipment in functional condition to Motorola, Incumbent must either: (i) return to Motorola those items
of the Motorola Schedule D Equipment that would have replaced the Motorola Replaced Equipment not
returned, in new condition; or (ii) in accordance with Incumbent's mutual agreement with Motorola,
Incumbent will make payment to Motorola for those items of the Motorola Schedule D Equipment that
would have replaced those items of the Motorola Replaced Equipment not returned (including tax (if any)
and shipping).
(c) If Incumbent did not order Motorola Subscriber Services and Incumbent fails to return
any item of the Motorola Replaced Equipment to Motorola within 30 days of receipt of the Motorola
Schedule D Equipment, Incumbent must promptly return to Motorola those items of the Motorola
Schedule D Equipment that would have replaced the Motorola Replaced Equipment not returned, in new
condition. If Incumbent fails to return any item of the Motorola Replaced Equipment to Motorola under
this Section 20(e) and prior to receipt of a Reconciliation Statement from Nextel Incumbent does not
demonstrate to Nextel that Incumbent has made payment of the Product Typical Value (as identified on
Schedule E( 1 )) directly to Motorola for those items of Motorola Schedule D Equipment that would have
replaced the Motorola Replaced Equipment not returned, then either: (i) Nextel will deduct the Product
Typical Value for those items of Motorola Schedule D Equipment provided to replace the Motorola
Replaced Equipment not returned to Motorola (including tax (if any) and shipping) (the "Motorola
Equipment Refund") from the final payment due to Incumbent after the Reconciliation; (ii) Incumbent
must pay the Motorola Equipment Refund to Nextel prior to the Closing Date (if no final payment is due
to Incumbent); or (iii) Nextel will deduct the portion of the Motorola Equipment Refund up to the value
of the final payment due to Incumbent and Incumbent must pay Nextel the remaining Motorola
Equipment Refund not covered by the final payment prior to the Closing Date (if the final payment due
Incumbent is less than the Motorola Equipment Refund).
21. N extel Replaced Equipment:
(a) If the reconfiguration of the Incumbent's existing facilities to operate on the Replacement
Frequencies involves the replacement of any of Incumbent's existing equipment with equipment provided
by Nextel (as identified on Schedule D) or equipment the cost of which is being paid by Nextel pursuant
to this Agreement as listed in Schedule C (collectively the "Replacement Equipment"), then (i) title to the
equipment replaced by the Replacement Equipment (the "Nextel Replaced Equipment") as listed in
Schedule D shall pass to Nextel at Closing free and clear of liens and any other encumbrances, and (ii)
Incumbent shall execute such documentation as Nextel may reasonably request to transfer title to Nextel
and shall within thirty (30) days deliver the Nextel Replaced Equipment to Nextel at Nextel's costs and
pursuant to Nextel's instructions. Title to Replacement Equipment provided by Nextel will pass to
Incumbent at Closing and Nextel shall execute such documentation as Incumbent may reasonably request
to transfer title to Incumbent free and clear of liens.
(b) If Incumbent fails to return any item of the Nextel Replaced Equipment in functional
condition to Nextel, Incumbent must return to Nextel those items of the Replacement Equipment that
would have replaced the Nextel Replaced Equipment not returned, in new condition within thirty (30)
days of receipt of the Replacement Equipment. If Incumbent fails to return any item of the Nextel
Replaced Equipment in functional condition to Nextel under this Section 2l(b) and a Product Typical
Value is set forth in Schedule E (2) for the item of Replacement Equipment then either: (i) Nextel will
deduct the Product Typical Value (as set forth in Schedule E (2)) for those items of Replacement
8 of 32
Equipment provided to replace the Nextel Replaced Equipment not returned to Nextel (including tax (if
any) and shipping) (the "Nextel Equipment Refund") from the final payment due to Incumbent after the
Reconciliation less any Motorola Equipment Refund; (ii) Incumbent must pay Nextel the Nextel
Equipment Refund prior to the Closing Date (if no final payment is due to Incumbent and in addition to
any Motorola Equipment Refund payment); or (iii) Nextel will deduct the portion of the Nextel
Equipment Refund up to the value of the final payment due to Incumbent less any Motorola Equipment
Refund, and Incumbent must pay Nextel the remaining Nextel Equipment Refund and any Motorola
Equipment Refund not covered by the final payment prior to the Closing Date (If the final payment due
Incumbent is less than the Nextel Equipment Refund and any Motorola Equipment Refund).
22. Termination: This Agreement may be tenninated and the transactions contemplated by this
Agreement abandoned: (i) by mutual consent of the Parties provided in writing; (ii) for cause by either
Party upon material breach of the other Party, following a thirty (30) day period for cure by the breaching
Party following receipt of written notice of the breach; or (iii) by Nextel prior to Closing in the event of
any Adverse Decision by any governmental entity of competent jurisdiction affecting the Order. For
purposes of this Agreement, an "Adverse Decision" means an order, decree, opinion, report or any other
form of decision by a governmental entity of competent jurisdiction that results, in whole or part, in a
stay, remand, or reversal of the Order, or otherwise in any revision to the Order that Nextel determines, in
its sole discretion, to be adverse to its interests. If Nextel terminates this Agreement as a result of an
Adverse Decision, Nextel shall provide Incumbent with written notice of its intent to terminate. In the
event of termination of this Agreement resulting from an Adverse Decision, the Parties shall take all
necessary action (including preparing and filing FCC documents) as soon as commercially reasonable
following Nextel's notice to return the status quo ante measured as of the Effective Date of this Agreement.
In the event of termination of this Agreement by Nextel for any reason other than an uncured material breach
by Incumbent, Nextel shall pay all costs associated with the return to the status quo ante, including
Incumbent costs expended in the Agreement negotiations and implementation pursuant to Schedule C that are
supported by verifiable receipts, invoices and other documentation required to substantiate the costs.
23. Attorney's Fees: In any legal proceeding by a Party to enforce its rights under this
Agreement against the other Party, each Party will be responsible for its own attorney's fees and costs.
24. Notices: All notices and other communications under this Agreement must be in writing and
will be deemed given (i) the same day if delivered personally or sent by facsimile; (ii) the next business day
if sent by overnight delivery via a reliable express delivery service; or (iii) after five (5) business days if sent
by certified mail, return receipt requested, postage prepaid. All notices are to be delivered to the Parties at
the following addresses:
If to Incumbent, to: If to Nextel, to:
City of Boynton Beach Nextel South Corp.
Chief G. Matthew Immler c/o Sprint Nextel Corp.
100 E Boynton Beach Blvd. 2000 Edmund Halley Drive
Boynton Beach, FL 33435 Reston, V A 20191
561-742-6101 Attn: Heather P. Brown, Esq.
imm1erm@bbfl.us Phone: (703) 433-4467
Fax: (703) 433-4483
With a copy that shall not constitute Notice: With a copy that shall not constitute Notice:
Gary Resnick Sprint Nextel Corp.
Attorney at Law 6575 The Comers Parkway
401 E. Las Olas Boulevard Norcross, GA 30092
Suite 1850 P.O.BOX 2328 (33303-9998) Attn: William Jenkins, VP Spectrum Resources
9 of 32
Fort Lauderdale, Florida 33301 Phone: (770) 326-7484
Phone: (954) 761-8111 Fax: (678) 405-8252
Fax: (954) 761-8112
G Resnick@Gray-Robinson.com
'----~
25. Assignment: This Agreement is binding upon and inures to the benefit of the Parties and
their respective successors and permitted assigns. Either Party may assign this Agreement to any direct or
indirect subsidiary or affiliate of the Party, upon delivery of written notice to the other Party.
26. Amendments: This Agreement, including without limitation the scope of work contemplated
hereby and the Estimated Cost thereof to be paid by Nexte1, may be amended or modified only by a
written instrument signed by authorized representatives of both Parties, provided, however, no
amendment or modification to this Agreement shall become effective until approved by the Transition
Administrator, or the FCC after an adverse decision by the Transition Administrator.
27. Benefits: This Agreement is for the benefit of the Parties and their successors and permitted
assigns, and nothing in this Agreement gives or should be construed to give any legal or equitable rights
under this Agreement to any person or entity, other than (i) the successors and assigns of the Parties, and
(ii) the Transition Administrator as specifically provided for in this Agreement.
28. Miscellaneous: If any provision(s) of this Agreement is held in whole or part, to be invalid,
void or unlawful by any administrative agency or court of competent jurisdiction, then such provision(s)
will be deemed severable from the remainder of this Agreement, will in no way affect, impair or
invalidate any other provision contained in the Agreement and the Parties will use their commercially
reasonable efforts to amend this Agreement to make the unlawful provision compliant with applicable law
so as to preserve the rights and obligations of the Parties. No action taken pursuant to this Agreement
should be deemed to constitute a waiver of compliance with any representation, warranty, covenant or
agreement contained in this Agreement and will not operate or be construed as a waiver of any subsequent
breach, whether of a similar or dissimilar nature. This Agreement, together with the Schedules, constitutes
the entire understanding and agreement between the Parties concerning the subject matter of this
Agreement, and supersedes all prior oral or written agreements or understandings. This Agreement is
governed by the laws of the state of Florida without regard to conflicts of law principles thereof. This
Agreement may be executed in one or more counterparts, including by facsimile, which will be effective
as original agreements of the Parties executing the counterpart. The Parties hereby agree that this
Agreement shall be construed to apply only to the transactions discussed herein and that it is not intended
by the Parties to apply to any other agreements or transactions not specifically discussed or referenced
herein.
10 of 32
In consideration of the mutual consideration set forth herein, this Agreement is effective as a
legally binding agreement between the Parties upon execution by the Parties.
NEXTEL:
INCUMBENT:
CITY OF BO NTON BEACH,
a Florida Mun' ipal oration
ATTEST:
Kurt Bressner
r ~ity Manager
Approved as to Form
'OW ~
~ James A. Cherof
City Attorney
(Seal)
II of 32
SCHEDULE A
Incumbent Frequencies
Incumbent's Name: City of Boynton Beach
Incumbent Assigns to Nextel:
CALL SIGN Frequencies Licensee Location #of Issue Lat (N) Long
Frequencies Date (W)
WNCE606 860.2875 Boynton Boynton 1 05/19/2004 26' 30' 80' 3' 46.2'
Beach, City of Beach,FL 51.3' N W
WNCE606 860.2875 Boynton Boynton 1 05/19/2004 26' 32' 80' 4' 17.2'
Beach, City of Beach, FL 29.3' N W
12 of 32
SCHEDULE B
Replacement Frequencies
Incumbent's Name: City of Boynton Beach
Nextel Assigns to Incumbent:
Replacement Lat Long ERP Gnd Ant. New Location
Frequencies (N) (W) (W) Elev Height Licensee
(ft) (ft)
856.8125 26' 30' 80' 3' 192 7ft. 125 ft. Boynton Beach, Boynton Beach, FL
51.3 N 46.2W City of
856.8125 26' 32' 80' 4' 192 23 ft. 315 ft. Boynton Beach, Boynton Beach, FL
29.3 N 17.2W City of
Page 13 of 32
SCHEDULE C
800 MHZ RECONFIGURATION
COST ESTIMATE - CERTIFIED REQUEST
ReQuest for Reconfi2uration Fundin2
Incumbent's Name: BOYNTON BEACH. CITY OF. FL PH II
Pursuant to the Order, Incumbent is required to reconfigure its existing facilities and requests
Sprint Nextel to fund the estimated reconfiguration costs included below:
Incumbent Payment Terms: Sprint Nextel will pay Incumbent an amount not to exceed the
Estimated Cost(s) for Incumbent with respect to each category of work, as set forth below. Sprint
Nextel will pay Incumbent $29,540.67 within 15 days (30 days ifIncumbent elects to be paid by
check rather than electronic funds transfer) after receipt by Sprint Nextel ofthe fully executed
Agreement and fully completed Incumbent Information Form (as set forth on Exhibit A). Sprint
Nextel will pay any outstanding balance of the Actual Costs due to Incumbent within 30 days
after the Reconciliation Date (as "Actual Costs" and "Reconciliation Date" are defined in Section
3(b)(i)).
Vendor Payment Terms: Sprint Nextel will pay each Vendor an amount not to exceed the
Estimated Cost(s) for that Vendor with respect to each category of work, as set forth below.
Sprint Nextel will pay each Vendor within 30 days after receipt by Sprint Nextel of (A) an
invoice from the Vendor and (B) Incumbent's approval of receipt of goods and services and
approval of associated costs included on the Vendor invoice.
1. System Description: The City of Boynton Beach operates as a SmartNet II Plus, single site
five channel trunking system connected to the Palm Beach County SmartZone 3.0 switch. This
system consists of one transmit/receive site with five RF channels located at the Boynton Beach
Tower site. The site utilizes one transmit combiner, one transmit antenna, one receive antenna,
and one tower top amplifier / receive multicoupler. The network management system consists of
one System Watch II terminal and a Zone Manager client. The City of Boynton Beach has one
Centracom II Gold Elite dispatch center located at the Boynton Beach Police Department. The
dispatch center has four operator positions. These consoles will not be affected by rebanding;
therefore no provisions for the reconfiguration of these consoles are included in this proposal.
The Palm Beach County SmartZone Controller must be rebanded before the Boynton Beach
infrastructure can be rebanded. The rebanding of the Palm Beach County SmartZone Controller
is in a separate FRA proposal and is not part of this proposal. Boynton Beach also operates a bi-
directional amplifier that is located at their Police Department. This bi-directional amplifier will
not be affected by rebanding. There are 487 portable radios and 192 mobile radios affiliated with
the system.
The major system elements to be reconfigured are summarized in the table below:
Total In Total Included in
System FRA
Base station frequencies 1 1
Page 14 of 32
- Voice channels 0 0
- Home/Control channels 0 0
Repeater sites 1 1
Other sites (remote recv, BDA) 0 0
Subscriber units retuned 2 2
Subscriber units reprogrammed 386 386
Subscriber units replaced 291 291
Subscriber units rebanded total 679 679
Entities operating on the system 0 0
2. Reconfiguration Milestones: Identify the anticipated start date of the overall reconfiguration
of your system (Project Start). Then, for each major reconfiguration milestone listed in the table
below, provide (1) the anticipated number of days after project start date required to begin
execution of the task identified, and (2) the estimated duration in number of days required to
complete the task identified. As an FRA is negotiated, it is not always possible to know an actual
start date for specific reconfiguration tasks. In such a case, it is acceptable to forecast an
estimated start date from execution of the FRA (i.e., "contract execution + xx days") and
estimate the duration of each task.
# of Days After Estimated
Reconfiguration Task Start Date Project Start Date Duration in # of
for Start of Task Days
Project Start Tbd
Reconfiguration Planning 0 30
Reconfigure Subscriber Equipment 30 60
Reconfigure Infrastructure Equipment 90 30
System Acceptance 120 60
15 of 32
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4. Cost Estimate:
Description of Work To Be Performed Payee(separately identify Estimated Cost(s) for
Incumbent and each Incumbent and Each
Vendor being paid for Vendor (Not to Exceed
vvorkperformed) listed amount)
1. Subscriber Equipment Reconfiguration (Vendor) $163,925.00
. Replacement of Dash Mount Radios - De- Motorola
install & Install for standard sedan or
light/medium truck with unit installed under
the dash and no obstlUctions or special
installation requirements. (73 units @ 2.30
1m each (fll $118.00 IhJ: = $19,812.20)
. Replacement of Dash Mount Radios - De-
install & Install into special vehicle -
Removal & Install of Control Stations (12
UllltS (0' 4.20 1m each (jiJ $118.00 IhJ' ~
$5,947.20)
. Retune Existing Mobile Radios - . Functional
Pre- Test of existing radio - Talk group call
17 of 32
on system. Flash existing radio with
Rebanding software. Load programming
template into existing radio (no obstruction
to programming port of radio and radio is to
be flashed and programmed in the vehicle)
(107 units @ 0.70 hrs each @ $118.00 Ihr =
$8,838.20)
. Portable Radios - Retune Existing Portable (2
units (d) 0.50 hrs each @ $118.00 Ihr =
$118.00)
. Portable Radios - Flashing and Retuning of
Existing Portable Radio (279 units @ 0.60
hrs each @ $118.00 Ihr = $19,753.20)
. Portable Radios - Replacement of Existing
Portable Radio (206 units @ 0.50 hrs each @
$118.00 Ihr == $12,154.00)
. Radio Templates (Masks) - Modify Radio
Templates (Masks) for Replaced Units (30
units (el) 4.00 hrs each @. $118.00 Ihr ==
$14,160.00)
. Radio Templates (Masks) - Modify Radio
Templates (Masks) for Flashed Units (50
units @ 2.50 hrs each@ $118.00 Ihr ==
$14,750.00)
. 2nd Programming - Second Programming of
Subscribers (remove old freqs.) - Mobiles
(192 units @0.70hrs each@ $118.00 Ihr ==
$15,859.20)
. 2nd Programming - Second Programming of
Subscribers (remove old freqs.) - Portables
(487 units @0.50 hrs each@ $118.00 Ihr =
$28,733.00)
. PM - Project Manager on Site Supervision &
Coordination (96hrs @ $175.00 /hr =
$16,800.00)
. ST - ST Templates & procedures supervision
and approvals (40hrs @ $175.00 Ihr ==
$7,000.00)
. Replace - LCS2000 (101 @ $60.00 lunit == (Incumbent) $18,783.00
$6,060.00) Boynton
. Replace - L TS2000 (224 @ $21.00 lunit ==
$4,704.00)
. Replace - MTX8000 - Model II (2 @ $21.00
lunit = $42.00)
. Reprogram - Astro Spectra - Dash Mount W7
(60 (it) $30.00 lunit = $1,800.00)
. Reprogram - Astro Spectra - Remote Mount
W9 (5 (ci) $30.00 lunit == $150.00)
. Reprogram - Astra Consolette W9 (7 ([I)
$21.00 lunit == $147.00)
. Reprogram - MT1500 (2 @ $21.00 luuit =
$42.00)
18 of 32
. Reprogram - XTL 1500 (1 @ $21.00 lunit =
$21.00)
. Reprogram - XTS1500 1.5 (4 @ $21.00 lunit
= $84.00)
. Reprogram - XTS3000 - Model r (242 (c/J.
$21.00 lunit = $5,082.00)
. Reprogram - XTS5000 - Model I ( 13 (el)
$21.00 lunit = $273.00)
. Reprogram - XTS5000 - Model III (18 ({u
$21.00 lunit = $378.00)
II. Infrastructure Equipment Reconfiguration (Vendor) $7,000.00
a. Infrastructure Equipment Recontiguration Motorola
Services
. Controllers (Qty 2) (4hrs @ $175.00 Ihr =
$700.00)
. Repeaters (1 units @ 1.00 hrs each (co,
$175.00 Ihr = $175.00)
. Combiners & Duplexer (Antenna System) (1
units rf.iJ, 1.00 hrs each @ $175.00 Ihr =
$175.00)
. Retune Combiner (1 units @ 1.00 hrs each
@ $175.00 1Ill" = $175.00)
. MSS - System Watch II - Boynton Beach
PD (21m @ $175.00 Ihr = $350.00)
. MSS - Zone Manager Client - Boy ton Beach
PD (21m @ $175.00 Ihr = $350.00)
. MSS - Zone Manager - Forest Hill Master
Site (21m @ $175.00 1Ill" = $350.00)
. PM - Project Manager (8hrs @ $175.00 1Ill" =
$1,400.00)
. SE - System Engineer (6hrs @ $175.00 /hr =
$1,050.00)
. ST - System Technologist (13hrs @ $175.00
Ihr = $2,275.00)
b. Infrastructure Equipment Recont1guration (Vendor) $21,111.05
Equipment/Software: Motorola
. RocketPort PCI DB25 Male - Model
No:DS990970 (1 @ $369.75 lEach)
. Certified XP Workstation for SWII - Model
No:DDN9157 (1 @ $2,907.00 lEach)
. SWII on XP Software Upgrade Application -
Model No:T7143 (1 @ $800.00 lEach)
. PC Anywhere 11.5 Client - Model No:L3479
(1 (a) $168.30 lEach)
. HUnUll1l1gbird Exceed 8.0 - Model
No:DDN8172 (1 @$717.40/Each)
. Crystal Reports 11.0 - Model No:DDN8673
(] (ai $634.95 lEach)
. Certified 4.1 Workstation - Model
No:DDN9161 (1 @ $3,033.65 lEach)
] 9 of 32
. 6809 28 Ch Controller Code Plug - Model
No:UOST-OOOl (2 @ $1,298.00 lEach)
. CSC Software - Model No:UOST-0004 (4 @
$1,509.00 lEach)
. RSC Software - Model No:UOST-0006 (4 C!IJ
$481.00 lEach)
. TSC Software - Model No: UOST -0008 (4 @
$481.00 lEach)
III. Engineering and Verification (Vendor) $1,750.00
. FSO - Pre Rebanding Benchmark Testing Motorola
(llm (aJ $175.00 Ihr = $175.00)
. FSO - Post Rebanding Acceptance Testing
(llm (a!, $175.00 Ihr = $175.00)
. FSO - Functional Testing (11m (l:V $175.00
Ihr=$175.00)
. PM - Project Manager (21m @ $175.00 Ihr =
$350.00)
. SE - System Engineer (2hrs @ $175.00 Ihr =
$350.00)
. ST - System Technologist (3hrs @ $175.00
Ihr = $525.00)
IV. Professional Services (Vendor) $71,704.00
. PM - Project Manager (I 32hrs @ $175.00 Ihr Motorola
= $23,100.00)
. SE - System Engineer (52hrs @ $175.00 /hr
= $9,100.00)
. ST - System Technologist (64hrs @ $175.00
Ihr = $11,200.00)
. Travel Expenses (I @ $28,304.00 lunit =
$28,304.00)
. Solo111on, Doug - Tech Services (Incumbent) $30,323.36
Manager/Rebanding Project Manager Boynton Beach
(215hrs @ $52.51/hr = $11,290.01)
. Nortlu'op, Randy - Network Admin/Radio
Techmcian (2151m @ $32.07 Ihr =
$6,894.82)
. Inunler, Matt - Chief of Police (24hrs (l:V
$66.08 Ilu' = $1,585.81)
. Unger, Wendy - Major - Support Services
(241m (iD $63.20 Ihr = $1,516.83)
. Briganti, Frank - Major - Uniform Services
(241m (iD $63.20 Ihr = $1,516.83)
. Lanier. Grant - Lieutenant - Communications
(241m (d) $54.37 Ihr = $1,304.98)
. Conboy, Barb - Manager Utilities
Admimstration (50hIS @ $41.27 Ihr =
$2,063.65 )
. SageL Heidi - Utilities Administrative
Associate (50lm @ $16.52/h1' = $826.21)
20 of 32
. Quinn, Larry - Assistant Director - Public
Works (56hrs @ $42.58 Ihr = $2,384.23)
. Balfe, Tom - Parks and Recreation Manager
(241m ({"i> $34.10 Ihr = $818.48)
. Rizzo, Rosalyn - Office Assistant (9hrs ((11
$13.50 Ilu' = $121.49)
V Contracts and Legal (Incumbent) $9,975.00
. City Attorney Legal Costs - Document Boynton Beach
Review, Research, Technical Consultation
(57hrs @ $175.00 Ihr = $9,975.00)
. Review, revisions and preparations of FRA (Vendor) $88,000.00
and for updates and research on new FCC GrayRobinson, P A
decisions and rules related to the FRA (80hrs
({tJ $350.00 Ihr = $28,000.00)
. Negotiations and briefing and minimal funds
in costs (telephone, federal express, fax,
travel to City, etc.) (160hrs @ $375.00 Ihr =
$60,000.00)
Boynton Beach Incumbent $59,081.36
Motorola Vendor $265,490.05
GrayRobinson, P A Vendor $88,000.00
Total Estimated Costs $412,571.41
Certification
Pursuant to the Order, Incumbent hereby certifies to the Transition Administrator appointed
pursuant to the Order that the funds requested above are the minimum necessary to provide
Incumbent reconfigured facilities comparable to those presently in use in a manner that is
reasonable, prudent and timely. Incumbent further certifies, to the best ofIncumbent's
knowledge, that any vendor costs identified on the Schedule C are comparable to costs
previously charged by ea such vendor to Incumbent.
Signature:
Print Name: CIH MA.N~G[R
Title: BOYNTON BEACH. Fl
Phone Number:
E-mail:
Date:
21 of 32
SCHEDULE D
BOYNTON BEACH, CITY OF, FL PH II
1) Loaned Reconfiguration Equipment (provided by Nextel)
Quantity Manufacturer Description Model Number NewfUsed
I CMC Directional Coupler (DIN CMC441268DIN Used
connector)
2) Reserved
3) Replaced Equipment (to be delivered to Nextel prior to Closing)
Quantity Manufacturer Description Model Number
1 Workstation for SWII Workstation
1 Workstation Workstation
4 CSC Software Software
4 RSC Software Software
4 TSC Software Software
4) Motorola Schedule D Equipment (to be provided by Motorola) - Motorola radios and
flash-kits and accessories only
a) Motorola Subscriber Services will be provided for the following Motorola Schedule D
Equipment
Quantity Description Radio Encryption Model Number
Software
206 XTS2500 RB III Portable Radio Kit SmartNet XTS2500 RB III
20 Carry Case Leather wi 3" swivel belt NNTN4115
loop
11 PSM (Public Safety Mic) 24" straight RMN5073
cable
32 Travel Charger RLN4884
12 Multi-unit Charger WPLN4108R
85 XTL2500 RB Mobile Radio Kit SmartNet XTL2500 RB
12 No Microphone Needed G90
12 Desktop Microphone W382
12 No Speaker Needed Gl42
12 Control Station Power Supply G91
12 Control Station Operation W665
b) Motorola Subscriber Services will not be provided for the following Motorola
Schedule D Equipment
Quantity Description Radio Encryption Model Number
Software
386 FlashKit SmartNet FlashKit
5) Motorola Replaced Equipment (to be delivered to Motorola within 30 days of receipt of
Motorola Schedule D Equipment)
Quantity Description Radio Encryption Mounting Model Number
Software
206 L TS2000 Portable Radio (each SmartNet L TS2000
Page 22 of 32
with antenna and at least one
battery)
20 Carry Case Carry Case
11 Public Safety Mic PS Mic
32 Travel Charger Charger
12 Multi-unit Charger Charger
73 LCS2000 Mobile Radio (each SmartNet Dash LCS2000
with control head and mic)
12 LCS2000 Control Station (each SmartNet Control LCS2000
with control head and desk mic) Station
23 of 32
SCHEDULE E
Product Typical Values
(1) Motorola Equipment
Rebanding Product
Typical Value
(% are discount off list
Item orice)
Mobile, Hioh Spec (XTL2500 RB) $ 2,050
Accessories & Ootions
SmartZone Operation $ 162
DiQital Operation $ 234
Siren $ 637
Consollette Power Kit $ 500
Consollette Tone Remote $ 475
DTMF Microphone $ 180
DEK $ 475
Extra Loud Speaker $ 106
Dual Control Head $ 575
Dual Control Head Mic $ 80
Dual Control Head Cable $ 95
Dual Control Head Soeaker $ 60
Multi-Radio SW Kit $ 750
Multi-Radio HW Kit $ 1,750
Emergency foot pedal $ 55
AUXILIARY SWITCH PANEL $ 165
Mobile UCM $ 750
Key Lock Mountino $ 40
Rebanding Product
Typical Value
(% are discount off list
Item price)
Mobile, Low Spec (XTL 1500 RB) $ 1,516
Accessories & Options
SmartZone Operation $ 58
Digital Operation $ 72
Extra Loud Speaker $ 106
Emeroencv foot pedal $ 55
AUXILIARY SWITCH PANEL $ 165
Kev Lock Mountino $ 40
24 of 32
Rebanding Product
Typical Value
(% are discount off list
Item price)
Mobile (XTL5000) 18%
Accessories & Options
XTL5000 Options 18%
Motorcycle Mountinq $ 400
Motorcycle Housing $ 900
Rebanding Product
Item Typical Value
Portable, High Spec (XTS2500 III RB) $ 2,375.00
Accessories & Options
SmarlZone Operation $ 200
Diqital Operation $ 400
Upqrade Both Kit Batteries to HICAP $ 140
Spare Battery HICAP $ 145
Portable Cables $ 251
Carry Case $ 60
Charqer $ 165
PSM $ 150
RF Switch $ 140
RSM $ 97
Headset $ 439
Programming Software $ 265
Vehicular Charger $ 95
Portable UCM $ 750
Multi-unit Charger $ 788
Rebanding Product
Item Typical Value
Portable, Low Spec (XTS1500 I RB) $ 1,120
Accessories & Options
SmartZone Operation $ 150
Digital Operation $ 130
Upqrade Both Kit Batteries to HICAP $ 140
Spare Battery HICAP $ 145
Portable Cables $ 251
Carry Case $ 60
Charger $ 165
RSM $ 97
Headset $ 439
Programming Software $ 265
Vehicular Charqer $ 95
25 of 32
II Multi-unit Charger I $ 788 II
Rebanding Product
Typical Value
(% are discount off list
Item price)
Accessories & Options
All accessories not listed above 5%
( 2) Replacement Equipment
The Product Typical Values for Replacement Equipment shall be:
a. for Replacement Equipment set forth on Schedule C, the cost shown on Schedule C for
the item of Replacement Equipment; or
b. for Replacement Equipment comprising EFJohnson 5100 & 5300 series radios and
associated accessories, the most recent list price as of the date a reconciliation statement
is sent to Incumbent by Nextel, less 25%
26 of 32
Exhibit A
Incumbent Information
Tire followillg questions are required j(Jr processing Electronic Funds Trml!'.fers and iflncumbellt
wallts Nextel to complete tlte FCC filillgs Oil its be/wll All information cOlltained Irereill sir all be kept
strictly cOllfidentialand will be used ollly ill cOIllpletioll of'tlle Frequellcy Recolljiguratioll transaction.
1. INCUMBENT INFORMA nON
Check Appropriate Box: Indi vidual/Sole Proprietor Corporation PartnershlP
Other qov/~-pN tlt0\r
II. BANK ACCOUNT INFORMATION (Required for payment ~ng.)
Please select preferred payment method: Wire Transfer ACH Check
Name of Bank: ~t ot ~rrvu-\eo.....
Address of Bank: jQj ~D~ 1'I(bn s+-
City/State/Zip: cro.c-l~ ~c.. ~a6)
BankPhone#: ~ 8ro) '-\4lo- D\?1;
ABA (Routing #): '-.: 0(0 '?1lrYO~ IJ
Account # ~~=I
Name on Account: CA.: (), (\ ~DA- T reO>>-ifW ~d
Federal. State or IndIvidual S #: Sq-(o CX;t:J ~
Name of Brokerage Firm (if applicable): --
Brokerage Account # (if applicable): .;..--
In the event Incumbellt will Ilot provide il Wire Trallsfer or ACH, Incumbent
ae/mow/edges t!tat all pa)'mell ts will be lIlade by
Acknowledged by Incumbent: (sigllatllre
required only ~f Inc1I11lbellt does not wallt all electronic/luuls transfer)
KURT BRESSNER
CITY MANAGER
27 of 32 BOYNTON BEACH. Fl
III. TAX INFORMATION
The Intemal Revenue Service and state tax authorities require Nextel to report all transactions, even if the
transaction is exempt from taxation (if so, it will be reported to the IRS as a like-kind exchange).
Therefore, it is necessary for Nextel to collect the information below. If you have specific questions
about your tax implications in this transaction, you should consult your own accountant or financial
advisor.
Incumbent's Federal or Individual Tax ID #, FEIN
(Federal) or SSN (individuals):
State(s) - sales tax license, resale permit,
employment, etc.):
Local (if applicable):
Current State and County location for your
principal executive office:
If there has been more than one location for the
principal executive office within the past five (5)
years, list each such City/County/State location:
IV. FINANCIAL RECONCILIATION CONTACT INFORMATION (indicate one)
A. Check here if same as indicated in Item I above~
B. Fill in below if different from Item I above as follows:
Financial Contact Name:
Title:
Address:
City/State/Zip:
Phone: Fax:
Email:
V. REGULA TORY INFORMATION
Would you like Nextel's Regul artment to prepare and file all necessary FCC paperwork
on your behalf? No
28 of 32
If yes, please provide the following Universal If no, please provide the following information regarding
Licensing System ("ULS") information for your who will take care of the preparation and filing of all
licenses: necessary FCC paperwork on your behalf:
FRN (FCC RegIstration Number): W}J tE "D(; Contact Name:
ULS PASSWORD: Organiza ti on:
Address:
Contact Representative for any FCC related issues:
DOL9 :SoWMON City:
Name:
S6 l-7l{1,-(; (ll State/Zip:
Phone Number:
Phone Number:
Email Address:
I hereby acknowledge that all of the information provided herein is true and correct as of the date signed
be/ow. ~
Incumbent Signature:
Print Name: KURT BRE33NER
Title: CITY MANAGER
80YNTON BEACH. n
Date:
29 of 32
Exhibit 8(1)
Reconciliation Documentation
Certification of Labor
Incumbent hereby certifies that the internal labor information provided under the Agreement is
true and complete to the best of Incumbent's knowledge. Incumbent further certifies that the the number
of planning and reconfiguration tasks that the Incumbent performed using internal labor for each labor
category on the T A-approved Cost Estimate (as that term is defined in the Agreement) ("Units") and/or
the number of internal labor hours incurred in performing planning and reconfiguration tasks for each
labor category on the TA-approved Cost Estimate ("Hours") were for 800 MHz Reconfiguration and
have been documented III accordance with the TA's policy on Incumbent Labor at
http:! /www.800ta.org/content/PDF/policy/IncumbentLaborRatePolicy.pdf as of the date of this statement.
Incumbent acknowledges that the reconciliation documentation and related supporting records for the
Agreement are subject to the T A's Review Rights (as that term is defined in the Agreement).
Incumbent Name:
Signature:
Name:
Title:
Date:
30 of 32
EXHIBIT B(2)
Reconciliation Documentation
Time Sheet
Documentation
DEAL 10:
DEAL NAME:
*~ Schedule C Description of Work Actual
Category of Performed (ties Hours *** Rate
Name * Date Work back to schedule C) Worked (hourlv) Total Cost
Total $
Cost -
Certification
Incumbent hereby certifies that the internal labor information provided under the Agreement is
true and complete to the best of Incumbent's knowledge. Incumbent further certifies that the the number of
planning and reconfiguration tasks that the Incumbent performed using internal labor for each labor category on
the TA-approved Cost Estimate (as that term is defined in the Agreement) ("Units") and/or the number of
internal labor hours incurred in performing planning and reconfiguration tasks for each labor category on the
T A-approved Cost Estimate ("Hours") were for 800 MHz Reconfiguration and have been documented in
accordance with the TAts policy on Incumbent Labor at
http://www.80Ota.org/content/PDF/policy/lncumbentLaborRatePolicy.pdf as of the date of this statement.
Incumbent acknowledges that the reconciliation documentation and related supporting records for the
Agreement are subject to the TA's Review Rights (as that term is defined in the Agreement).
Incumbent Name: * Please note: Specific date when work was completed
must be provided. Date ranges are not accepted.
Related Invoice #'s:
** Please note: A total should be provided for each
Schedule C category. Subtotals can be provided within
the page or a separate page can be used for each
Signature: category/grouping.
Name: *** Please note: Hourly rates may not exceed the
Schedule C negotiated rate for similar
reconfiguration/planning activities unless accompanied
by an approved change notice that explains why a
higher rate was necessary to complete
Title: reconfigu ration/plan n i ng.
Date:
31 of 32
EXHIBIT B(3)
Reconciliation Documentation
Per Unit Summary
Documentation
DEAL 10:
DEAL NAME:
Description of Work
*Schedule C Performed (ties back to ***Rate (per
Category of Work Schedule C) ** Quantified Units Unit) Total Cost
Certification
Incumbent hereby certifies that the internal labor information provided under the Agreement is
true and complete to the best of Incumbent's knowledge. Incumbent further certifies that the the number of
planning and reconfiguration tasks that the Incumbent performed using internal labor for each labor category on
the TA-approved Cost Estimate (as that term is defined in the Agreement) ("Units") and/or the number of
internal labor hours incurred in performing planning and reconfiguration tasks for each labor category on the
TA-approved Cost Estimate ("Hours") were for 800 MHz Reconfiguration and have been documented in
accordance with the T A's policy on Incumbent Labor at
http://www.800ta.org/content/PDF/policy/lncumbentLaborRatePolicy.pdf as of the date of this statement.
Incumbent acknowledges that the reconciliation documentation and related supporting records for the
Agreement are subject to the TA's Review Rights (as that term is defined in the Agreement).
Incumbent Name: * Please note: A total should be provided for each
Schedule C category. Subtotals can be provided within
the page or a separate page can be used for each
category/grouping.
Related Invoice #'s:
** Please note: A detailed list identifying the individual
units (by serial number or other unique identifying factor)
Signature: must be provided in addition to this summary document.
Name: *** Please note: Per unit rates may not exceed the
Schedule C negotiated rate for similar
reconfiguration/planning activities unless accompanied
by an approved change notice that explains why a
higher rate was necessary to complete
Title: reconfiguration/plann ing.
Date:
32 of 32
.,
. MOTOROLA
February 25, 2009
(Revised Reconfiguration Quote Post-Negotiation 02.05.09 with Revised v5 Terms & Conditions)
Chief G. Matthew Immler
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425
Dear Chief Immler,
Motorola is pleased to present this proposal for reconfiguration services required to modify your radio
system to comply with the Federal Communication Commission's Rebanding Report & Order. The
FCC mandates that Boynton Beach move their 800 MHz System frequencies as part of an overall effort
by the FCC to reduce interference in the 800 MHz band.
Motorola has worked closely with Boynton Beach to ensure that we have a complete understanding of
your current operational needs and how these are to be considered while reconfiguring your operational,
mission critical communication system. We have completed an evaluation of your system which
included the impact of the necessary changes to the newly assigned frequencies. These considerations
have been incorporated into our preparation of the estimate to reband the 800 MHz radio system.
Motorola will commence this reconfiguration effort for the Boynton Beach system once this proposal is
agreed to by Nextel and the rebanding Transition Administrator. As outlined in the guidelines of the
Transition Administrator, the attached Statement of Work and accompanying price page should be
included with your request for reconfiguration funding forms and faxed to Transition Administrator at
888-701-4380 or via e-mail to Comments@800TA.org. If you have any questions regarding this
proposal, please contact your Motorola Rebanding Strategist, Howard Ramey at 404-862-4239 or your
Motorola Account Manager, Troy Hines at 954-723-8912.
Regards,
.fu- .Mmprwtd
Lee Maynard
Motorola Rebanding Lead - Systems Integration
Motorola, Inc., Government and Commercial Markets - Americas
1301 E. Algonquin Road, Schaumburg, IL 60196
Motorola 800 MHz Rebanding Project
Citl o(Bovnton Beach, FL
Agreement i Terms & Conditions
Exhibit C
Motorola's Proposal dated 12/18/2007, Revised 07/16/2008, 01/23/2009, 01/30/2009, and
02/05/2009 with revised Agreement only on 02.25.2009, which includes all of the "T echnical
and Implementation Documents" such as (if applicable):
the "Reconfiguration Products List,"
the "Reconfiguration Services Statement of Work" or "SOW," including Benchmark Tests. if any,
the "Reconfiguration Acceptance Test Plan" or "A TP," and
the "Performance Schedule"
Section 2
DEFINITIONS
In addition to the defined ternlS above, capitalized terms used in this Agreement have the following meanings:
2.1. "Acceptance Tests" means those tests described in the Reconfiguration A TP, the primary purpose of which
is to verify that the Licensee's System has been relocated onto Replacement Channels and reconfigured consistently
with this Agreement.
2.2. "Benchmark Tests" means the initial tests performed by Motorola on behalf of Licensee to deternline the
current condition, capability, and functionality of Licensee's System. Depending on the complexity and specific
requirements of the reconfiguration efforts, the Benchmark Tests may include testing of some or all of the
following: channel capacity, signaling capacity, baud rate and access time, geographic coverage, penetration,
redundancy, and other functional and operational capabilities and limitations of Licensee's existing facilities. The
precise requirements of the Benchmark Tests are described in the Reconfiguration Services Statement of Work.
Qualified representatives of Licensee may observe the performance of the Benchmark Tests.
2.3. "Comparable Facilities" means, as more fully described at Section 90.699(d) of the FCC's Rules, 47
C.F.R.S90.699(d), and as interpreted by the FCC in its orders and rulings, the Licensee's System (including the
subscriber radio equipment) having at least the same operational capabilities that existed before relocation, including
( I) equivalent channel capacity; (2) equivalent signaling capacity, baud rate, and access time; (3) coextensive
geographical coverage; and (4) equivalent operating costs.
2.4. "Confidential Information" means any information that is disclosed in written, graphic, verbal, or machine-
recognizable form, and is marked, designated, labeled or identified at the time of disclosure as being confidential or
its equivalent; or if the information is in verbal form, it is identified as confidential or proprietary at the time of
disclosure and is confirmed in writing within thirty (30) days of the disclosure. Confidential Information does not
include any information that: is or becomes publicly known through no wrongful or negligent act of the receiving
party; is already known to the receiving party without restriction when it is disclosed; is, or subsequently becomes,
rightfully and without breach of this Agreement, of any other agreement between the Parties or of any applicable
protective or similar order, in the receiving party's possession without any obligation restricting disclosure; is
independently developed by the receiving party without breach of this Agreement: or is explicitly approved for
release by written authorization of the disclosing party. Notwithstanding the foregoing, Motorola recognizes that
Licensee is a govemmental entity which is subject to the Public Records Law governing the production of records
pursuant to Florida Statutes, Section] 19.07. Information which is not exempt from disclosure or is required to be,
and actually is. disclosed by Licensee, under such law or any resulting judicial order shall be considered excepted
from such obligations of confidential treatment. The Parties do not contemplate Licensee undertaking any
obligations with respect to Confidential Infornlation which are inconsistent with such law, nor does this Agreement
waive, reduce, or nullify any protections or exemptions accorded Motorola Confidential Infonnation from disclosure
under any provision of such law or other Florida law. All usage of the ternl "Confidential Infonnation" in this
Agreement shall be deemed to include these qualifications
2.5. "Contract Price" means the price for the ReconfiguratlOn Implementation Phase Products and Services,
whether set forth in one or multiple Proposals and includes freight charges. The Contract Price excludes any
applicable sales or similar taxcs, and any Rebunding Radios, Non-Kit Accessories. and Flash Kits which will be
invoiced directly to Nextel pursuant to Section 5.2.1.1.
Rc(onfiguration Implementation Phase Agreement Vcr 117 II'! 117 RL'\ 12 17 II: AC: \'5
G MOTOROLA
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Dcslgn. technical and pricing infonnatinll contained in this nfrcrin~ is ("(lll:--idcr..:l! rn1rnl..'lary and may not he <hared \\ ith any rcrsol1 or a~L'nc: nn! din:clly ;Issociakd
\\-ilh the addfL':~"CC \\ith()lll the (\pres, \\n:h:ll Cll!1scnt of Motornla. Jne. or it..:: dL'~ignL'c"
Motorola 800 MHz Rebanding Project
Cd\' oj'Boyntol7 Beach, FL
Agrl!l!ment / Terms & Conditions
2.6. "Cost Estimate" means the Licensee's cel1ified estimate of costs as provided to Nextel and the T A
submitted in conjunction with a request for Relocation Funds to provide Comparable Facilities.
2.7. "Licensee's Final Certification" means the Licensee's final certification to Nextel and the T A certifying
that (i) the Acceptance Tests described in the Reconfiguration A TP have been satisfactorily completed, (ii) all
necessary reconfiguration work has been satisfactorily completed to provide Licensee with Comparable Facilities,
and (iii) Nextel and Licensee have agreed on the sum paid for such relocation of the Licensee's facilities.
2.8. "Customer Suitability Assessment" means the initial assessment services performed by Motorola to
determine whether Licensee's System (infrastructure) is suitable for updating using the Motorola Software that has
been especially modified for purposes of the 800 MHz band reconfiguration.
2.9. "Effective Date" means that date upon which all Parties have executed this Agreement.
2.10. "Fie]d Services" means the reflashing and installation of a F]ash Kit (as defined in Section 3.].4), firmware,
programming, creation of user templates and/or setting of local configurations or other on-site services in
accordance with the FCC's 800MHz band plan on Licensee's System.
2.1 I. "Force Majeure" means a material event, circumstance, or act of a third party (including Nextel or the T A)
that is beyond a Party's reasonable control. An act of God, the public enemy, a government entity, or another Party
(including another Party's failure to comply with the 800 MHz Rules); strikes or other labor disturbances, general
unavailability of necessary materials, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, and riots are
examples of a Force Majeure.
2.]2. "Infringement Claim" means a third-party claim alleging that the Reconfiguration Imp]ementation Phase
Products manufactured by Motorola or any Motorola Software infringes upon the third-party's United States patent
or copyright.
2.13. "Motoro]a Software" means Software that Motorola or its affiliated company owns.
2.14. "Nextel" means Nextel Communications, Inc. and any other affiliate, including Sprint Nextel.
2.15. "Non-Motorola Software" means Software that a party other than Motorola or its affiliated company owns.
2.16. "Non-Kit Accessory" means an accessory that is used for subscriber radios but is not part of the radio kit.
2.17. "Products" means either the hardware. Software, or both, that are provided under this Agreement.
2.18. "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets,
trademarks, trade names, mask works, know-how, and other intellectua] property rights in and to any documents
delivered by Motorola under this Agreement or any Motorola Software or equipment.
2.] 9. "Rebanding Radio" means a Motorola manufactured rebanding subscriber radio product (mobile or
portable), including the accessories in the radio kit. that is designed and manufactured specifically for the 800 MHz
rebanding initiative and is designated by Motorola with an "RB" model number.
2.20. "Reconfiguration Implementation Phase Products" means those Products to be provided by Motorola under
this Agreement.
2.21. "Reconfiguration Implementation Phase Services" means those implementation services to be proVided by
Motorola under this Agreement.
Rccontiguration Implementation Phasc Agrccmcnt Vcr 07 (J'I.07 Re\' J 2 17.07 AC: \'5
,., MOTOROLA
Rc\'Agr 02252009
Page 3
Motorola Proprietary and Confidential
Design. I<..:chnical and pricmg infurmatinn contained in this offl'nn~ 1.... cnmldcfl'd proprietary and may not he shared \\ 1111 an) person nr ag.cncy not dlrcctly clSsociatcd
\\lIh the addrcs",cc WIthout the cxrrc..;" \\nttcn consent off'vlotnrnla. Inc. Of it>- Jcslgnccs
Motorola 800 MHz Rebanding Project
Citv ofBo1'l1to/l Beach, FL
Agreement I Terms & Conditio/ls
2.22. "Reconfiguration Implementation Phase Products and Services" means those Reconfiguration
Implementation Phase Products and Reconfiguration Implementation Phase Services that Motorola sells under this
Agreement.
2.23. "Software" means the Motorola and Non-Motorola Software in object code format that is furnished under
this Agreement, including any releases or software kits to reprogram radios. This Agreement does not invol\e any
source code.
2.24. "Specifications" means the functionality and performance requirements that are described in the Technical
and Implementation Documents.
2.25. "System" means the hardware and software products that comprise the Licensee's existing ROO MHz radio
communications system.
2.26. "System Acceptance" means the Acceptance Tests have been successfully completed.
2.27. "Trade-In Non-Kit Accessory" means a legacy accessory that is used for a Trade-In Radio but is not part of
the radio kit, is owned and has been used by the Licensee, and which will be provided to Motorola as a trade-in in
exchange for a Non-Kit Accessory on a one-for-one basis.
2.28. "Trade-In Radio" means a radio (whether manufactured by Motorola or any other manufacturer) that is
owned and has been used by a Customer, and which will be provided to Motorola as a trade-in in exchange for a
Rebanding Radio on a one-for-one basis.
2.29. "Upgrades" means upgraded features and functionalities to the Rebanding Radios that exceed what
Licensee requires for Comparable Facilities. If applicab]e, the Upgrades are to be paid by Licensee with its own
funds, and not by Nexte], and any portion of this transaction related to the Upgrades is not subject to the T A or
Nexte] oversight.
Section 3
SCOPE OF AGREEMENT AND TERM
3.1. SCOPE OF WORK.
3.1.1. General. The Parties will perfonn their respective contractual responsibilities 111 accordance with this
Agreement, including the Technical and Implementation Documents.
3.1.2. Licensee Responsibilities. Licensee is responsible for all activIties that are reasonable, necessary and
prudent to make the Licensee's System satisfy the Comparable Facilities standard. Licensee has selected Motorola
to assist it in accomplishing these activities and has determined that the Reconfiguration Implementation Phase
Products and Services are necessary for Licensee's System to satisfy the Comparable Facilities standard.
3.1.2.1. Licensee will designate a project manager who will be Licensee's point of contact person.
Licensee will employ reasonable efforts to assist Motorola in providing the Reconfiguration Imp]ementation Phase
Services, and will provide reasonable and timely access to Licensee's equipment, facilities, personnel and relevant
information.
3.1.2.2. Licensee has contracted with Nextel in a Frequency Reconfiguration Agreement ("FRA") which,
among other things, contractually obligates Nextel to pay directly to Motorola the Contract Price per the Payment
Milestone Schedule (Exhibit A). Promptly after execution of the FRA. Licensee will provide to Motorola a copy of
those portions of the FRA that pertain to Motorola's services, products, pricing and payment, including Schedules C
and D to the FRA (redacted if necessary to exclude infonnation not pertaining to Motorola).
Recontiguration ImplementatIOn Phase Agreement Vcr 07 O'J 07 RC\ 12 17.07 AC: v5
G MOTOROLA
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Motorola ProprietaJ'~ and Confidential
Ikslgn. technical and pricing mfonnation contained In this offering IS considered propnctary and may nn! be .;;han~d \\ith any pcr'ion or agency not directly J,>sIJCiah:d
\\.ith the addr~sscc \\ ithou! the cxpn:ss \\fitten consent of Motorola. lnt: . llr Ih d(:SlgIlCCS.
Motorola 800 MHz Rebanding Project
Cit]' oj'Bo\'l1ton Beach, FL
Agreement, Terms & Conditions
3.1.2.3. Licensee has submitted its Cost Estimate to Nextel and the T A, and will provide amended certified
Cost Estimate(s) to Nextel and the T A if and when appropriate, including when any change order is requested by
either Party. For the limited purpose of assisting Nextel and the T A to evaluate Licensee's Cost Estimate, Motorola
authorizes Licensee to and Licensee will prO\ide to Nextel and the T A a copy of this Agreement, including the
exhibits and pricing, but such information is and remains Motorola Confidential ]nfonnation as provided below in
Section 13 (and pursuant to Non-Disclosure Agreements Motoro]a has with Nextel and the T A) subject to applicable
Florida law. After the successful completion of the Acceptance Tests described in the Reconfiguration A TP,
Licensee will perfornl any other tests necessary for it to verify that its System meets the Comparable Facilities
standard: and upon that verification, will submit Licensee's Final Certification to Nextel and the TA.
3. I .2A. For the limited purpose of assisting Nextel and the T A to verify consistency concerning the
rebanding products and services approved in the FRA and the rebanding Products and services ordered by Licensee
and provided to Licensee under this Agreement, either Motorola or Licensee may provide to Nextel and the T A
records showing the rebanding Products ordered, shipped, delivered, etc. (or a written summary of these records),
and the services performed, but such records shall remain the Confidential Information of the applicable Party as
deternlined by Section 13 below and will be protected under any non-disclosure agreements the Party has with
Nextel and the T A.
3.1.3. Motoro]a Responsibilities. Motorola will provide the Reconfiguration Implementation Phase Products, and
perform the Reconfiguration ]mplementation Phase Services, all in accordance with this Agreement.
3.] A. Reprogramming. (Note: this section is not applicable to ever\' clIstomer ~ystem.)
Motorola and Nextel have entered into an agreement (the "Deve]opment Services Agreement") to modify and test
certain Motorola Software for rebanding because some customer systems have equipment that is capable of being
reprogrammed rather than being replaced. The Development Services Agreement is confidential, and nothing in this
Agreement is intended to reduce or nullify the confidential nature of the Development Services Agreement. As part
of the Deve]opment Services Agreement and subject to various requirements, limitations and restrictions, Motorola
has agreed to offer "Flash Kits" to appropriate customers so that their equipment may be reprogrammed.
Concerning infrastructure equipment, Motorola will provide F]ash Kits only if Motorola has performed a Customer
Suitability Assessment and has determined that the customer's equipment is suitable for reprogramming.
Concerning Motorola-manufactured subscriber equipment, Motorola will provide availab]e Flash Kits without a
suitability assessment, but Licensee acknowledges that not all Motorola subscriber models are capable of being
reprogrammed. Even if a customer's system is of the type and model that is suitable for reprogramming, if Motorola
determines that the customer's system is not on the last release of the Motorola Software, reprogramming might be
infeasible or may require supplemental services, hardware, cabling, third party licensing fees, or other equipment to
migrate the customer's system to the last supported version of the Motorola Software (referred to as "Direct
Installation Services").
3.1.4.1 Based upon the results of the Customer Suitability Assessment, the Reconfiguration Services SOW
should indicate if Direct Installation Services are known and needed and, if so, the scope of the Direct Installation
Services; and the appropriate number and type of Flash Kits to be ordered from Motorola to match the requirements
of Licensee's System and upgrade plan as indicated in the Customer Suitability Assessment~ and whether Motoro]a
proposes to perfoml the Field Services concerning the installation of the Flash Kits.
3.1.4.2. If Licensee (rather than Motorola) performs the inventory of System equipment, Licensee agrees
that its inventory report will be accurate and sufficiently detailed so that Motorola may perform the Customer
Suitability Assessment. If the inventory report contains inaccurate, erroneous, or incomplete inventory information,
Motorola is not liable for an incorrect or incomplete Customer Suitability Assessment; and any reassessment or
consequences caused by Licensee's inaccurate, erroneous, or incomplete inventory infonnation will be the
responsibility of LIcensee.
3. I .4.3. Motorola is not obligated to (and does not intend to) offer, sell or provide to Licensee the Flash
Kits for infrastructure equipment if Motorola does not perfonn the Customer Suitability Assessment and determines
Recllntiguration Implementation Phase Agreement Vcr 117.11907 Rn' 12.17,(17 Ac. \5
G MOTOROLA
Re\ Agl 02 25'2009
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Motorula Proprietar) and Confidential
Design. tcchni(al and priem,!! information contained in this oftl:nng IS \:onsld<.:rcd proprietary and may' not he "iharcd \\:ith any person or agcnc~ nul dIrectly lI'jsociatcd
with the addressee \\ ithout the express \\Tilkn consent of Motorola. 1m:.. Uf it-; dc"igncc<;
Motorola 800 MHz Rebanding Project
City oj"Bo1'l1ton Beach, FL
Agreement / Terms & Conditions
that Licensee's System is suitable. If Motorola perfornls the Customer Suitability Assessment and determines that
infrastructure equipment in Licensee's System is suitable, and if Motorola performs the Direct Installation Services,
if needed, and if Licensee orders the Flash Kits, then Motorola will offer to perform the Field Services (the scope
and price of the Field Services will be addressed by means of a change order). To the extent applicable,
Motorola's obligations to sell and provide Flash Kits, Direct Installation Services, and/or Field Services will
be expressly described in the Reconfiguration Products List and Reconfiguration Services SOW. If they are
not so described, then Section 3.1.4 is not applicable to this transaction. Nothing in this Agreement shall
restrict or limit a qualified third party service provider selected by Licensee from performing Field Services,
but if a party other than Motorola provides the Field Services, the warranty in Section 8.2.2 is inapplicable.
3.2. CHANGE ORDERS.
3.2.1. General. Either Motorola or Licensee may request changes within the general scope of this Agreement
which, if agreed, will be reflected in a written change order. A change order is not effective until it is executed by
each of the Parties. The Parties will negotiate in good faith any requested change order.
3.2.2. Reconfiguration Imp]ementation Phase Products and Services. Ifa requested change causes (or is likely to
cause) an increase in the Contract Price: (I) Motoro]a will provide Licensee with its written estimate of: (a) the
scope of the changes to the Products and Services, and (b) the increase in the Contract Price due to the requested
change, and (2) Licensee will perform its own analysis of the impact of the requested change on the Contract Price
and the necessity of the changes to achieve the Comparable Facilities standard, and (3) Licensee will submit to
Nextel and the T A its modified Cost Estimate and proposed FRA change order. Licensee will provide to Motorola a
copy of any approvals or rejections of modifications to the Cost Estimate and to the FRA by Nextel or the T A.
3.2.3. Change Orders Not Approved by Nextel and the T A. Concerning any requested change order under this
Agreement, Motorola will provide reasonable assistance to Licensee, if requested, in Licensee's preparation of
related changes to its FRA with Nextel and seeking Nextel and T A approvals for such changes. Licensee will not
execute any change order under this Agreement without first obtaining all requisite approvals, including those from
Nextel and the T A, except for Emergency Change Orders which are governed by Section 3.2.4. If Licensee desires
any non-emergency change order under this Agreement which it has not yet obtained approvals from Nextel and the
T A and has not yet executed a related change order to its FRA with N extel, Licensee will either request a formal
amendment to this Agreement or enter into a separate contract/purchase order.
3.2.4. Emergency Change Orders. ]f the subject of a change order involves a total System failure or a critical
failure that diminishes radio communications and causes a significant public safety risk and if Motorola and
Licensee reasonably conclude that remediation efforts must occur before Licensee obtains Nextel and T A approval.
then the Parties will follow the change order process to the extent reasonably practical, Motorola will perform the
remediation work described in the Emergency Change Order, and Licensee will promptly request approval or
ratification of the Emergency Change Order by Nextel and the T A. If Nextel or the T A withhold approval of the
Emergency Change Order, then the emergency change in the work and the price therefore will automatically convert
to a request for additional work to be paid by Licensee with its own funds; such request will be memorialized either
by the parties executing a formal amendment to this Agreement, or by the parties entering into a separate contract, or
by Licensee issuing a separate purchase order.
3.3. MAINTENANCE AND SUPPORT SERVICES. Other than the warranty services described 111 Section 8,
this Agreement does not cover any warranty, maintenance and support services. If Licensee and Motorola wish to
address maintenance and support services, they may do so in a separate agreement.
3.4. SOFTW ARE. Motorola Software, including subsequent releases and Flash Kits, is licensed to Licensee in
accordance with Motorola's applicable standard software license agreement (a copy of which will be prmided to
Licensee upon request and is incorporated herein by this reference). Non-Motorola Software is licensed to Licensee
in accordance \vith the applicable standard software license agreement of the copyright owner on the Effective Date
unless the copyright owner has granted to Motorola the right to sublicense the Non-Motorola Software pursuant to
Rceontigural]()n Implementation Phase Agreement \'cr 07.09.07 Re\' 12.17.07 Al". \'5
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Motorola Proprietary and Confidential
DeSIgn. l\.:dllllcal and pricing mformation contalllcd III this ufli.'nng is considered prorrictar:' and may not he shared \\ith an)' person or ag('n(~ Ilol dirl..'ctly <1"sociatcd
"\\ ilh the addressee \\'ithnut thl..' cxprcs... \\Tillen cnnsent of M(ltorol<.L Jnl' . or its designees.
Motorola 800 MHz Rebanding Project
City oj"Bo\'l1lon Beach. FL
Agreement' Terms & Conditions
the applicable Motorola software license agreement, in which case it applies and the copyright owner \'-'ill have all of
Licensor's rights and protections under that Motorola software license agreement. Motorola makes no
representations or warranties of any kind regarding Non-Motorola Software. Licensee hereby accepts and agrees to
abide by all of the ternlS and restrictions of the applicable software license agreement.
3.5. REBANDING RADIOS AND TRADE-IN RADIOS. Licensee agrees that for each and every Rebanding
Radio (and, as applicable, Non-Kit Accessory) that Motorola provides to Licensee under this Agreement (and for
each and every upgraded radio that is provided in lieu of a Rebanding Radio by Motorola under any agreement),
Licensee shall deliver to Motorola a Trade-In Radio (and, as applicable, Trade-In Non-Kit Accessory) on a one-for-
one basis. Licensee will deliver the Trade-In Radios and Trade-In Non-Kit Accessories to Motorola as soon as
practical after they are replaced by the Rebanding Radios and Non-Kit Accessories or at a different time mutually
agreed by the Parties (but in no event later than 90 days after delivery of the Rebanding (or upgraded) Radio. Title
to the Trade-In Radios and Trade-In Non-Kit Accessories shall pass from Licensee to Motorola upon delivery.
Licensee acknowledges that Motorola will temporarily store the Trade-In Radios and Trade-In Non-Kit Accessories
for inspection and inventory by Motorola and Nextel and will destroy them thereafter. Licensee shall be responsible
to comply with its asset disposition policies and requirements concerning the Trade-]n Radios and Trade-In Non-Kit
Accessories.
3.5.1. Licensee's Failure to Deliver Trade-]n Radios and/or Trade-In Non-Kit Accessories. If for any reason the
number of Rebanding Radios (or upgraded radios) and/or the number of Non-Kit Accessories delivered by Motoro]a
to Licensee exceeds the number of Trade-In Radios and/or the number of Trade-In Non-Kit Accessories delivered
by Licensee to Motorola (the "Unmatched Equipment"), then Motorola will notify Licensee of this deficiency and
Licensee will at its expense immediately return to Motorola the Unmatched Equipment in new condition. If
Licensee fails to return the Unmatched Equipment to Motorola, then Motoro]a may charge Licensee for retaining the
Unmatched Equipment and the unit price will be the full list price of the most similar non-rebanding Motorola radio
and/or Non-Kit Accessory less Licensee's normal Motorola discount for similar transactions having similar
quantities (if any). Alternative]y, Motorola may resort to any other available legal or equitable remedy, including
specific performance. Licensee acknowledges that Nextel is not responsible to pay for Unmatched Equipment and
Licensee agrees to pay Motorola for the Unmatched Equipment. If Licensee returns the Unmatched Equipment to
Motorola but it is not in new condition, then Motorola may charge Licensee for the returned used Unmatched
Equipment in an amount equal to the diminished value from new condition and Licensee agrees to pay this amount.
Section 4
PERFORMANCESCHEDVLE
4.1. SCHEDULE. The Parties will perfornl their respective responsibilities in accordance with the Performance
Schedule. By executing this Agreement, Licensee represents that it has obtained all necessary approvals (including
Nextel, the T A. and if necessary its legislative or governing authority) and authorizes Motorola to proceed with
performance of this Agreement.
4.2. DELA YS. No Party will be liable for its non-performance or delayed performance if caused by a Force
Majeure. A Party will notify the other Party if it becomes aware of a Force Majeure that will significantly delay
performance. The notifying Party will give the notice promptly after it discovers the Force Majeure. If a Force
Majeure occurs, the Parties will execute a change order to extend the Performance Schedule for a time period that is
reasonable under the circumstances. If Licensee (including its other contractors), Nextel or the TA delays the
Performance Schedule, the Parties will execute a change order to extend the Perfornlance Schedule and, if requested,
compensate Motorola for all reasonable charges incurred because of the delay.
Section 5
CONTRACT PRICE, PAYMENT AND INVOICING
5.1. CONTRACT PRICE.
5.1.1. Contract Price. The Contract Price for the Upgrades (if applicable) in U.S. dollars is $173,073. Licensee
agrees to pay the Contract Price for Upgrades and any applicable taxes and acknowledges that Nextel is not
Rccontiguration Implcmcnlation Ph",e Agreement Ver. 07.09 07 Rev 12.17.07 AC: \ ';
G MOTOROLA
Re\'Agr 0215 '2009
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l\1otorola Proprietary and Confidential
Dc...ign. technical and pricing infnrmatiol1 contained 111 thl" ofil.:ring is considcn,;J proprietary and maj not hI.' shared with any pcr"llll or a!!\.?nc~ nut directly associated
\\ ilh the addn':"'''l;c \\ it!lout thl' cxprcs" \HIlIen consent of Motorola. Inc.. (If lh dc"ignccs
Motorola 800 MHz Rebanding Project
Cit\' o/Bo.llltoll Beach. FL
Agreement / Tt'rms & Conditions
obligated to pay for Upgrades and applicable taxes. Motorola will not disclose to Licensee the price for Rebanding
Radios (or RB radio equivalents if they are upgraded), !\;on-Kit Accessories, and Flash Kits but those items that are
covered by Section 5.2.1.1 below. The Contract Price in U.S. dollars for all other Reconfiguration Implementation
Phase Products and Services is $265,484, as set forth in the Pricing Summary sheets in the applicable Proposal.
Licensee represents that (I) its Cost Estimate is sufficient to cover the Contract Price and any applicable sales or
similar taxes (if any, as Licensee represents that it is exempt from taxes applicable to this Agreement); and (2)
Nextel and the T A have reviewed and approved Licensee's Cost Estimate.
5.1.2. Payment from Nextel; Licensee Not Liable for Contract Price. Except for the Upgrades, payment of the
Contract Price and the price for Rebanding Radios (or RB radio equivalents if they are upgraded), Non-Kit
Accessories, and Flash Kits (and any applicable taxes) is to come from Nextel and not Licensee. If Nextel fails to
pay Motorola, Licensee shall not be liable to pay Motorola the Contract Price; Motorola recognizes Licensee's
exemption from applicable taxes, and except for Emergency Change Orders not approved by Nextel and the T A,
Licensee shall not be liable for sums relating to additional work, which are not a part of the Reconfiguration
Implementation Phase Products and Services to be paid by Nextel.. absent a written change order or contract
amendment approved by the parties. Notwithstanding the above, if Nextel pays the Contract Price (and any
applicable taxes) to Licensee rather than to Motorola, Licensee will immediately forward the payment to Motorola.
Motorola agrees to accept direct payments from Nextel if Nextel clearly identifies the applicable Motorola invoice;
Motorola further agrees to apply these direct payments from Nextel to the Contract Price.
5.1.3. Motorola's Protections Concerning Payment by Nextel. Payment to Motorola will be made in accordance
with the undertakings made by Nextel in the Frequency Reconfiguration Agreement. If requested by Motorola,
Licensee will execute necessary documents and take all such actions that are reasonable or necessary to promote the
prompt payment by Nextel to Motorola. The Parties will cooperate with each other and provide to each other, and to
Nextel and the TA, such information (other than Confidential Information, which is governed by Section 13.1) as is
reasonable or necessary to facilitate the prompt payment of the Contract Price to Motorola.
5.2. INVOIC]NG AND PAYMENT.
5.2.1. Invoicing. Motorola will send to Licensee correct invoices for Upgrades upon shipment of the upgraded
radio, and payment is due within thirty (30) days of receipt of invoice. Motorola will invoice Nextel for the
Rebanding Radios (or RB radio equivalents if they are upgraded), Non-Kit Accessories, and Flash Kits upon
shipment in accordance with a confidential agreement between Motorola and Nextel. As to the other
Reconfiguration Implementation Phase Products and Services, Motorola will submit correct invoices to Licensee,
with a copy to Nextel, in accordance with the pre-approved payment milestones set forth in Exhibit A. Licensee's
contact person and address for invoice purposes are: Chief G. Matthew Immler, City of Boynton Beach. 100 E.
Boynton Beach Boulevard, Boynton Beach, FL 33425. Licensee may change this contact person or address by
written notice to Motoro]a. Upon receipt of an invoice, Licensee will promptly (but in no event longer than seven
(7) calendar days) inspect the invoice, verify whether it correctly states the payment milestone, and notify Nextel in
writing (via facsimile or priority overnight carrier) that Licensee approves the invoice and accepts the milestone (the
"Approval Notification"). Licensee will attach a copy of the invoice to the Approval Notification. When Licensee
sends to Nextel the Approval Notification, Licensee will concurrently provide to Motorola's project manager a copy
of the Approval Notification so that Motorola may know approximately when Nextel receives it. If for any reason
Licensee disapproves the invoice, Licensee will promptly give written notice to both Motorola and Nextel; the
disapproval notice will explain the reasons for Licensee's disapproval. Motorola will promptly correct any
inaccurate i n\ oice that Licensee disapproves, and resubmit the corrected invoice using the same process as
described abO\ e in this paragraph.
5.2.1.1. Motorola will provide to Licensee only a bill of lading for Rebanding Radios, Non-Kit Accessories,
and Flash Kits, and provide the applicable invoice directly to Nextel; or Motorola may provide to Licensee an
invoice at the typical sales prices/values for these products or at zero dollars ($0) with a notation that reflects the fact
that Nextel has paid (or will pay) for these products directly to Motorola. If Motorola presents to Licensee a bill of
lading or an invoice as permitted by this Section 5.2.1.1. Licensee will follow the Approval Notification process as
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Dl:Slgn. tl'c!ll1lcal and pncing: lnformatlon contained 111 thi:; offering is considered prnprictar) and Illa;. not he shared with an\ pcr"on or agcllC\ 1l11t dirccth associated
\\ith the addressee \\ithoul the express \\Tirrell COIhL'nt (It Mlltofola. 1m: . or ih Jcsign~cs. - -
Motorola 800 MHz Rebanding Project
Cit1' ojBo1'l1ton Beach, FL
Agreement / Terms & Conditions
described abO\e but may assume the invoice amount is correct (and has no liability for incorrect invoices).
Motorola will provide an electronic listing of the serial numbers of all Replacement radios. Replacement radios will
be ordered sequentially by serial number in groups no larger than 50 items. Serial numbers from group to group
mayor may not be sequential.
5.2.2. Tax ID Number. Motorola's Federal Tax Identification Number is 36-1 I 15800.
5.2.3. Audit of Licensee's Records. The Order provides that after the reconfiguration work is completed, the T A
will perfonn an audit of Licensee's records and "true up" procedure, whereby the reconfiguration work actually
perfornled will be examined relative to the reconfiguration work described in Licensee's Cost Estimate, and any
payment adjustments will be calculated and made. During this true up procedure, Motorola and Licensee will work
together in good faith and will act reasonably in order for Licensee to accurately account for the invoices from and
payments to Motorola. If necessary, the Parties will execute a change order to conform the scope of the actual
reconfigured work performed to the scope of the contracted reconfigured work; this change order will be submitted
for approval and may result in an increase or decrease to the Contract Price. Nothing in this Agreement grants
Nextel. the T A, the FCC, any part of the U.S. federal government, or Licensee the right to audit Motorola's records
concerning this Agreement or any other matter.
5.3. FREIGHT, TITLE, AND RISK OF LOSS. Motorola will prepay and add all freight charges to the
invoices. Title to the Products, excluding Software, will pass from Motoro]a to Licensee upon delivery to Licensee.
Software is governed by the applicable software license agreement. Risk of loss to Products will pass from
Motorola to Licensee upon delivery to Licensee. Motorola will pack and ship all Products in accordance with good
commercial practices.
Section 6
SITES AND SITE CONDITIONS (To the extent applicable)
6.1. ACCESS TO SITES. Licensee will provide any necessary construction and building permits, zoning
variances, licenses, and any other approvals related to Licensee's property and equipment that are necessary to
develop or use the sites or equipment; and access to the Licensee's work sites as reasonably requested by Motorola
so that it may perform its duties in accordance with the Performance Schedule and Reconfiguration Services
Statement of Work.
6.2. SITE CONDITIONS. Licensee will ensure that all work sites it provides will be safe, secure, and in
compliance with all applicable OSHA and industry standards. To the extent applicable, Licensee will ensure that
these work sites have adequate physical space; air conditioning and other environmental conditions; electrical power
outlets, distribution and equipment; and telephone or other communication lines (including modem access and
adequate interfacing networking capabilities), all for the installation, use and maintenance of the System. Before
installing the Products or performing services at a Licensee work site, Motoro]a will inspect the work site and advise
Licensee of any apparent deficiencies or non-confornlities with the requirements of this Section.
Section 7
SYSTEM ACCEPTANCE (Inapplicable to Subscriber Only Transactions)
7.1. COMMENCEMENT OF ACCEPTANCE TESTING. Motorola will provide to Licensee at least five (5)
days notice before the Acceptance Tests commence. Acceptance testing will occur only in accordance with the
Reconfiguration ATP.
7.2. SYSTEM ACCEPTANCE. System Acceptance will occur upon successful completion of the Acceptance
Tests. Upon System Acceptance, Licensee and Motorola will memorialize this event by promptly executing the
System Acceptance Certificate. If Licensee reasonably believes that the completed Acceptance Tests have failed,
Licensee will provide to Motorola a written notice that includes the specific details of the failure. If Licensee does
not provide to Motorola the notice within thirty (30) days after completion of the Acceptance Tests, System
Acceptance will be deemed to have occurred as of the completion of the Acceptance Tests. Minor omissions or
Recontiguration Implementation Phase Agreement Vcr 0709.07 Rn 12.1707 AC. \'5
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Dt-'sign. !i.:chnical and pricing informatIOn contained in this offering is consldcfcd propriL'tary i.ll1d may not he shared with any pcr~un 1\[ Jt!C1H..-y 11\11 dlrcct!\ associated
with the addrL'sscc without the express \\TlItcn \.:011>;1..'111 of Motorola. l11c . or its dc"ignccc;. .
Motorola 800 MHz Rebanding Project
Citl ofBoyl1!on Beach. Fl
Agreemel1! , Terms & Conditions
variances in the System that do not materially impair the operation of the System as a whole will not postpone
System Acceptance, but will be corrected according to a mutually agreed punch list schedule.
7.3. FINAL PROJECT ACCEPTANCE. Final Project Acceptance will occur after System Acceptance and
when all Motorola deliverables have been delivered and all Motorola work as described in this Agreement has been
completed. When Final Project Acceptance occurs, Licensee and Motorola will promptly memorialize this final
event by so indicating in the appropriate place on the System Acceptance Certificate.
7.4. COPIES TO NEXTEL AND THE TRANSITION ADMINISTRATOR. Licensee will provide to both
Nextel and the T A a copy of all executed System Acceptance Certificates.
Section 8
REPRESENT A TlONS AND WARRANTIES (To the extent applicable)
~.l. EQUIPMENT AND PARTS WARRANTY.
8.1.1. Equipment. For one (I) year from the date of System Acceptance or Beneficial Use, whichever occurs
first, Motorola warrants that newly manufactured equipment it provides under this Agreement will be free from
material defects in materials and workmanship under norma] use and service. As used in Section 8, the ternl
"Beneficial Use" means use for the intended purpose, excluding testing and training. This Agreement does not
create or extend any warranties concerning equipment that was part of the System and was already in service at the
Effective Date.
8.1.2. Parts. For ninety (90) days from the date of shipment to Licensee, Motorola warrants that component parts
and boards that it provides under this Agreement will be free from material defects in materials and workmanship
under norma] use and service.
8.2. MOTOROLA SOFTW ARE WARRANTY.
8.2.1. Standard Software Warranty in Newly Manufactured Equipment. For one (I) year from the date of System
Acceptance or Beneficial Use, whichever occurs first. Motorola warrants the unmodified Motorola Software
installed or embedded in newly manufactured equipment and delivered under this Agreement, when used properly
and in accordance with the product documentation, will be free from a reproducible defect that eliminates the
functionality or successful operation of a feature critical to the primary functionality or successful operation of the
Motorola Software. Whether a defect occurs will be determined solely with reference to the published product
documentation. Except as provided in Section 8.2.2, this Agreement does not create or extend any warranties
concerning Software that was part of the System and was already in service at the Effective Date.
8.2.2. Special Motoro]a Software Warranty. This special Motorola Software warranty applies only to (i) Flash Kits
for subscriber radios if Motorola receives Licensee's order for the appropriate number and type of Flash Kits and
performs the Field Services concerning the subscriber radios; and to (ii) Flash Kits for infrastructure Equipment if
Motorola performs the Customer Suitability Assessment, determines in writing that Licensee's System is suitable,
perfonns the Direct Installation Services, if needed, receives Licensee's order for the appropriate number and type
of Flash Kits, and performs the Field Services concerning the infrastructure equipment.
THE MOTOROLA SOFTWARE THAT IS MODIFIED UNDER THE DEVELOPMENT SERVICES
AGREEMENT (EXCLUDING SPECIAL FEATURES Al\D OTHER SOFTWARE THAT IS OUTSIDE
THE SCOPE OF THE DEVELOPMENT SERVICES AGREEMENT), WHEN INSTALLED BY
MOTOROLA, WILL PERFORM IN ALL MATERIAL RESPECTS AND WILL ]NCLUDE
MA TERIALL Y ALL FEATURES AND FUNCTIONALITY AS THE LAST MOTOROLA-SUPPORTED
VERSION OF MOTOROLA SOFTWARE Il\ THE SYSTEM AND SUBSCRIBER EQUIPMENT WHICH
IS BEING UPDATED Al\D/OR REPLACED. TO FURTHER AND SPECIFICALLY CLARIFY,
MOTOROLA IS MAKING CHANGES, UPDATES AND MODIFICATIONS TO THE LAST
MOTOROLA-SUPPORTED VERSION OF TilE MOTOROLA SOFTWARE, AND IT IS THOSE
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D\."~i!!n. tcchnu..:al and pricing information contained in thi" offering is considered rropnctary and may not he shared \\-ilh any pcr<;on nf agency not directly associah:d
\..ith the addrcs<;cc \\-!thou! the c.\prcs~ \\Tith.:n conSl.:nt of Motorola. Inc.. or its dcsi!!J1cCS
Motorola 800 MHz Rebanding Project
Cit)' of Boyl1fo/l Beach. FL
Agreemel1f ' Terms & CO/lditio/ls
CHANGES (REBANDING CHANGES ) THAT MOTOROLA WARRANTS WILL RESULT IN
MA TERIALL Y THE SAME FEATURES AND FUNCTIONALITY VERSUS THE LAST MOTOROLA-
SUPPORTED VERSION OF THE MOTOROLA SOFTWARE. THE PARTIES MUTUALLY
UNDERSTAND THAT MOTOROLA IS NOT PROVIDING A WARRANTY FOR ANY CHANGES OR
LOSS IN FEATURES AND FUNCTlONALIT'r' ("GETTING TO THE BASELINE LAST RELEASE")
THAT MIGHT RESULT FROM FIRST HAVING TO UPGRADE ANY EXISTING LEGACY SYSTEM
OR EQUIPMENT TO THE LAST MOTOROLA-SUPPORTED VERSION OF THE MOTOROLA
SOFTWARE (PRIOR TO MAKING THE REBANDING MOD]FICATIONS THAT ARE THE SUBJECT
OF THE DEVELOPMENT SERVICES AGREEMENT). LICENSEE WILL HAVE NINETY (90) DAYS
FROM SYSTEM ACCEPTANCE OR BENEFICIAL USE OF THE MOTOROLA SOFTWARE,
WHICHEVER OCCURS FIRST, TO NOTIFY MOTOROLA IN WRITING OF A SOFTWARE
WARRANTY CLAIM AS PROVIDED IN THE PRECEDING TWO SENTENCES. AFTER RECEIPT OF
THE NOTICE, MOTOROLA WILL MAKE A GOOD FAITH INVESTlGA T]ON OF THE WARRANTY
CLAIM; AND IF THIS INVESTIGATION CONFIRMS A VALID WARRANTY CLAIM, MOTOROLA
WILL (AT ITS OPTION AND AS ITS SOLE OBLIGATION AND THE CUSTOMER'S EXCLUSIVE
REMEDY) EITHER: (I) CORRECT THE SOFTWARE DEFECT WITHOUT FURTHER CHARGE TO
NEXTEL OR LICENSEE; (2) ACCEPT A RETURN OF THE EQUIPMENT THAT CONTAINS THE
DEFECTIVE SOFTWARE AND OFFER TO EXCHANGE AN EQU]V ALENT PRODUCT PURSUANT
TO TH]S AGREEMENT AND PROVIDE A CREDIT AGAINST THE PURCHASE PRICE IN THE
AMOUNT EQUAL TO THE DIMINUTION IN VALUE OF THE EQUIPMENT CONTAINING THE
DEFECTIVE SOFTWARE; OR (3) PAY TO LICENSEE AN AMOUNT EQUAL TO THE DIMINUTION
IN VALUE OF THE EQUIPMENT CONTAINING THE DEFECTIVE SOFTWARE. THIS ACTION
W]LL BE THE FULL EXTENT OF MOTOROLA'S LIAB]LITY FOR THIS SOFTWARE DEFECT
WARRANTY CLAIM. IF MOTOROLA'S INVESTIGATION OF LICENSEE'S WARRANTY CLA]M
]NDICA TES THE CLAIM IS INVALID, MOTOROLA WILL BE ENTITLED TO CHARGE LICENSEE
FOR RESPONDING TO THE CLAIM ON A TIME AND MATERIALS BASIS USING MOTOROLA'S
THEN APPLICABLE RATES.
8.2.3. F]ash Kit Medium Warranty. For 120 days from the date of shipment to Licensee or until System
Acceptance if Motorola is performing the Fie]d Services, Motorola warrants that the Flash Kit medium (i.e., the
disks and/or dongles) that it provides under this Agreement will be in usable condition. To assert a warranty claim
under this Section 8.2.3, Licensee must notify Motorola in writing of the claim before the expiration of the warranty
period. Upon receipt of this notice, Motoro]a will provide a replacement Flash Kit medium to Customer as its sole
and exclusive remedy for a breach of this Flash Kit Medium warranty.
~.3. RECONFIGURA TION SERVICES WARRANTY. Motoro]a is not providing any new or additional
warranties or extensions concerning Licensee-owned equipment or previously installed Software that is modified by
the Reconfiguration Implementation Phase Services (except as provided in Section 8.2.2, if applicable). However, if
that equipment or Software is covered under a written warranty or a maintenance contract between Licensee and
Motorola that was entered into prior to the Effective Date, this Agreement does not adversely affect those pre-
existing rights of Licensee. For ninety (90) days from the date of System Acceptance, Motorola warrants that the
Reconfiguration Implementation Phase Services were performed in a good and workmanlike manner. THIS
REcONFIGURA TION SERVICES WARRANTY DOES NOT COVER ANY SERVICES OR DUTIES
PERFORMED OR OWED BY NEXTEL, LICENSEE, OR ANY OTHER CONTRACTOR HIRED BY THEM.
MOTOROLA DOES NOT WARRANT THAT LICENSEE'S SYSTEM WILL BE COMPARABLE FACILITIES
AFTER THE RECONFIGURA TlON WORK IS COMPLETED. IF LICENSEE BELIEVES ITS SYSTEM DOES
NOT ACHIEVE COMPARABLE FACILITIES STATUS AFTER THE RECONFIGURATlON WORK IS
COMPLETED, IT MAY REQUEST FURTHER CHANGE ORDERS TO ACHIEVE COMPARABLE
FACILITIES, THE CONTRACT PRICE WILL BE INCREASED ACCORDINGLY, AND ANY DISPUTE IN
THIS MATTER WILL BE SUBMITTED TO THE TRANSITION ADMINISTRATOR FOR NON-BINDING
MEDIA TlON AND RESOLUTION.
Recontiguration Imp1ementatl<m Phase Agreement Ver 07.09.07 Rn 12.17.07 AC: v5
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D('~ign. !('chnica] and rriclng informtltiun contained in this offering is considered rroprictC:lry and may not h(' shared \\ ith an: pcr...;on or agL'nq not din:ctl\ associatL'd
\\ ilh the addressee without the c"pres..; \\nllen consent of Motorola. Ine.. or It'- JCSlglKC<" -
Motorola 800 MHz Rebanding Project
Citr ofBo\'nton Beach, FL
Agreement Terms & Conditions
XA. EXCLUSIONS TO EXPRESS WARRANTIES. These warranties do not apply to: (i) defects or damage
resulting from use of the Products in other than their normal, customary. and authorized manner; misuse, accident,
liquids, neglect, or acts of God; testing, maintenance. disassembly, repair, installation, alteration. modification. or
adjustment not provided or authorized in writing by Motorola; or Licensee's failure to comply with all applicable
industry and OSHA standards; (ji) interoperability of Reconfigured Products with other subsystems (e.g., a CAD);
(iii) breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iv) batteries
or other consumables: (v) freight costs to ship Equipment to the repair depot; (vi) scratches or other cosmetic
damage to Equipment surfaces that does not affect the operation of the Equipment: and (vii) normal or customary
wear and tear.
8.5. WARRANTY CLAIMS. To assert a warranty claim (other than concerning Section 8.2.2 or 8.2.3),
Licensee must notify Motorola in writing of the claim before the date which is thirty (30) calendar days after the
expiration of the warranty period. Upon receipt of this notice, Motorola will investigate the warranty claim. If this
investigation confirms a valid warranty claim, Motorola will (at its option and at no additional charge to Licensee)
repair the defective Product (or part), replace it with the same or equivalent Product (or part), or re-perfornl the
Reconfiguration Services. This action will be the full extent of Motorola's liability hereunder and constitutes
Licensee's sole remedy. If this investigation indicates the warranty claim is invalid or "out of scope," then Motorola
may invoice Licensee for responding to the claim on a time and materials basis using Motorola's then current labor
rates and for any new or replacement Products (or part) delivered to Licensee; provided, however, that Motorola will
not so invoice Licensee if, on the date of the claim, Licensee is covered by a Motorola service agreement applicable
to the Product at issue. Repaired or replaced Product and parts are warranted for the balance of the original
applicable warranty period. All replaced Products or parts will become the property of Motorola.
8.6. ORIGINAL END USER IS COVERED. These express limited warranties are extended by Motorola to the
original end user and are not assignable or transferable.
8.7. DISCLAIMER OF OTHER WARRANTIES. THESE WARRANTIES ARE THE COMPLETE
WARRANTIES FOR THE PRODUCTS, EQUIPMENT, MOTOROLA SOFTWARE, AND
RECONFIGURA TION SERVICES PROVIDED UNDER THIS AGREEMENT AND ARE GIVEN ]N LIEU OF
ALL OTHER WARRANTIES. EXCEPT FOR THE FOREGOING EXPRESS WARRANTIES, THE PRODUCTS,
EQUIPMENT, MOTOROLA SOFTWARE, AND RECONF]GURA TION SERVICES ARE PROVIDED "AS IS"
AND MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR ]MPLIED,
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PART]cULAR
PURPOSE. MOTOROLA DOES NOT WARRANT THAT LICENSEE'S USE OF THE MOTOROLA
SOFTWARE OR PRODUCTS WILL BE UNINTERRUPTED OR ERROR-FREE OR THAT THE SOFTWARE
OR THE PRODUCTS W]LL MEET LICENSEE'S PARTICULAR REQUIREMENTS. MOTOROLA MAKES
NO WARRANTIES CONCERN]NG NON-MOTOROLA SOFTWARE. LICENSEE IS RESPONSIBLE FOR,
AND MOTOROLA MAKES NO WARRANTY CONCERN]NG, THE BACK-UP AND DISASTER RECOVERY
PROCEDURES, FACILITIES AND EQUIPMENT. OR DATA ENTRY AND LOADING. MOTOROLA DOES
NOT W ARRANT THAT THE SYSTEM OR EQUIPMENT OR SOFTWARE IN THE SYSTEM THAT IS
MODIFIED BY THE RECONF]GURA TION SERVICES, OR ANY NEWLY PROVIDED EQUIPMENT OR
SOFTWARE, W]LL SATISFY THE COMPARABLE FACILITIES STANDARD; THAT DETERMINATION IS
FOR LICENSEE TO MAKE. THIS DISCLAIMER OF WARRANTY CONSTITUTES AN ESSENTIAL PART
OF THIS AGREEMENT.
Section 9
DISPl!TES
9.1. SETTLEMENT PREFERRED. Except as otherwise required by the Order (e.g., Cost Estimate disputes)
and except for a claim relating to intellectual property or breach of confidentiality provisions, the Parties, through
their respective project managers, will attempt to settle any dispute arising from this Agreement through
consultation and good faith negotiation. The dispute wIll be escaJated to appropriate higher level managers of the
Parties, if necessary. I f cooperative efforts fail, the dispute will be mediated by a mediator chosen by the Parties
within thirty (30) days after notice by one of the Parties demanding non-binding mediation. The Parties will not
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Motorola Proprietary and Confidential
Ikslgn. technical IJnll pricing lnfonnatJnn contained in this otlcnng: is cnn~ldcrL.d proprietary and may not he shared \\ith any person or agency nol dirL'ctl~ a""llCiatcd
\\ ilh the addressee without the cxprcs" \\ Illkn ((In,,cnl of Motorola. InL:.. Dr It...; lksigncc"
Motorola 800 MHz Rebanding Project
Cit\' of'Boynton Beach, FL
Agreement I Terms & Conditions
unreasonably withhold their consent to the selection of a mediator and will share the cost of the mediation equally;
may postpone mediation until they have completed some specified but limited discovery about the dispute; and may
replace mediation with another fornl of non-binding alternative dispute resolution ("ADR").
9.2. LlTIGA TION. A Party may submit to a court of competent jurisdiction in the state in which the System is
installed any claim relating to intellectual property or a breach of confidentiality provisions and any dispute that
cannot be resolved between the Parties through negotiation or mediation within two (2) months after the date of the
initial demand for non-binding mediation. Each Party consents to jurisdiction over it by that court. The use of ADR
procedures will not be considered under the doctrine of laches. waiver, or estoppel to affect adversely the rights of
either Party. Either Party may resort to the judicial proceedings described in this section before the expiration of the
two-month ADR period if good faith efforts to resolve the dispute under these procedures have been unsuccessful;
or interim relief from the court is necessary to prevent serious and irreparable injury to the Party.
Section 10 DEFAULT AND TERMINATION
If a Party fails to perform a material obligation under this Agreement, the other Party to whom perfornlance is due
may consider the non-performing Party to be in default (unless a Force Majeure causes the failure) and may assert a
default claim by giving the non-performing Party a written and detailed notice of default. The defaulting Party will
have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable
within thirty (30) days, to provide a written cure plan. The defaulting Party will begin implementing the cure plan
immediately after receipt of notice by the other Party that it approves the cure plan. If Licensee is the defaulting
Party, Motorola may stop work on the project until it approves the cure plan or receives payment. If a defaulting
Party fails to cure the default, unless otherwise agreed in writing, the non-defaulting Party may terminate any
unfulfilled portion of this Agreement. In the event of termination for default, the defaulting Party will promptly
return to the non-defaulting Parties any of its Confidential Information. Non-defaulting Parties will mitigate
damages.
Section 11 INDEMNIFICA nON
II.]. POTENTIAL DAMAGE TO EXIST]NG EQUIPMENT. Licensee acknowledges that Motorola,
Licensee's employees, or others might cause damage to equipment that is part of Licensee's System when
performing the Reconfiguration Services, and that such damage may occur in the absence of negligence by any
party. Motorola is not responsible for damage to equipment unless it is caused by Motoro]a's negligence or
intentional wrongdoing, in which case Motorola at its option will repair or replace the damaged equipment or refund
its fair market value. Before Licensee asserts a damage claim against Motorola under this section, it will first
investigate the cause of the damage and the investigation must result in reasonable proof that Motoro]a' s negligence
or intentional wrongdoing caused the damage. This provision does not diminish any rights Licensee might have
under any pre-existing Motorola warranty or maintenance agreement.
I I .2. INDEMNITY BY MOTOROLA. Motorola will defend at its expense and hold harmless Licensee against
any claim. suit, demand, or cause of action brought by any and all third parties against Licensee that is based on and
to the extent it is caused by strict products liability of Motorola for a defective Motorola Product, or the negligence
or willful misconduct of Motorola, its subcontractors, or their employees or agents, while perfornling their duties
under this Agreement, and which results in personal injury, death, or direct damage to tangible property ("Motorola
Claim"). Motorola will indemnify Licensee from any liability, judgment, awards and damages resulting from a
Motorola Claim and pay all losses, expenses or direct damages incurred by Licensee and caused by the Motorola
Claim. The foregoing indemnity is conditioned on (i) Licensee giving Motorola prompt, written notice of any
Motorola Claim, and providing to Motorola cooperation (and, if requested, reasonable assistance) in the defense of
the Motorola Claim: and (ii) Motorola having sole control in the defense of the Motorola Claim and all negotiations
for its settlement or compromise. Motorola will have no indemnity liability for the negligence or fault of Licensee,
its other contractors, Nextel. or the T A. or any of their employees, agents or representatives. This section states the
full extent of Motorola's general indemnification from liabilities that are in any way related to Motorola's
perfornlance under this Agreement. If a third party asserts a claim against both Pal1ies, each Party will defend itself
Recontigurati\ln Implemcntat;on Phase Agreement \'cr 07.0') 07 Rc\ 1~.] 7.07 Al". ,5
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D('~il;n, tcchll H.:a I and rri("m~ information contained 111 this ofkrin,!! is considered propni.:laf)' and may not he shared \\ lIh any person O[ agenc: not dlfi..'Clly ,lssnclalcd
\\ Ilh the addressee \\ \thout the c'\pn.:...." v.. rith:n consent of Motorola. Inc.. O[ its deSignee.;,
Motorola 800 MHz Rebanding Project
Cit)' ofBo)'ntoll Beach. FL
Agreement,/ Terms & Conditions
and will pay the claim to the extent of its percentage liability. For example, if the Parties have equal liability for the
claim, they each will pay one-half of the amount plus their own defense costs. The obligations under this Section
survive the Closing for a period of four (4) years.
11.3. PATENT AI\'D COPYRIGHT INFRINGEMENT.
11.3.1. Motorola will defend at its expense any suit brought against Licensee to the extent that it is based on an
Infringement Claim, and Motoro]a will indemnify Licensee for those costs and damages finally awarded against
Licensee for an Infringement Claim. Motorola's duties to defend and indemnify are conditioned upon: Licensee
promptly notifying Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of
the suit and all negotiations for its settlement or compromise; Licensee providing to Motoro]a cooperation and, if
requested, reasonable assistance in the defense of the Infringement Claim.
11.3.2. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and
expense procure for Licensee the right to continue using the Products, replace or modify them so that they become
non-infringing while providing functionally equivalent performance, or grant Licensee a credit for the Products as
depreciated and accept their return.
11.3.3. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon the
combination of the Products with any software, apparatus or device not furnished by Motorola; the use of ancillary
equipment or software not furnished by Motorola and that is attached to or used in connection with the Products; any
Product that is not Motorola's design or formula; a modification of the Motorola Software by a party other than
Motorola; the failure by Licensee to install an enhancement release to the Motorola Software that is intended to
correct the claimed infringement, or, to the extent that the Infringement Claim could have been avoided or losses
diminished if Licensee implemented Motorola's new Products as part of the reconfiguration rather than modifying
existing or used products. This section states the entire liability of Motorola for infringement of patents and
copyrights by the Products or any parts thereof.
Section 12
LIMITATION OF LIABILITY
Licensee acknowledges that the limitations set forth in this Section are integral to the prices being charged by
Motorola under this Agreement, and that if Motorola assumed further liability other than as set forth in this Section
12, the prices would of necessity be set substantially higher. This limitation of liability provision survives the
expiration or termination of the Agreement and applies notwithstanding any contrary provision in this Agreement.
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence,
strict liability in tort, indemnification, contribution, or otherwise, will be limited to the direct damages recoverable
under law, but not to exceed the Contract Price. ALTHOUGH THE PARTIES ACKNOWLEDGE THE
POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA (AND ITS OFFICERS,
DIRECTORS, EMPLOYEES, SHAREHOLDERS, AGENTS AND REPRESENTATIVES) WILL NOT BE
LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA. GOOD WILL,
REVENUES, PROFITS, OPPORTUNITIES OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT,
OR CONSEQUENT]AL DAMAGES ]N ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT
(REGARDLESS OF THE FORM OF ACTION), THE SALE OR USE OF THE PRODUCTS, EQUIPMENT OR
SOFTW ARE, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS
AGREEMENT. ALL CLAIMS BY A PARTY AGA]NST ANOTHER PARTY, WHETHER IN TORT,
CONTRACT, STRICT LIABILITY OR OTHERWISE, MUST BE BROUGHT WITHIN TWO YEARS FROM
THE DATE THE CALISE OF ACTION ACCRUES EXCEPT FOR MONEY DUE UPON AN OPEN ACCOUNT.
Some states do not allow the exclusion or limitation of implied warranties or limitation of liability for incidental or
consequential damages, so the above limitations or exclusions may not apply in those states. Ho\vever, the Parties
intend for this Section 12 to apply to the maximum extent allowed under applicable law.
Section 13
CONFIDENTIALITY AND PROPRIETARY RIGHTS
Rccontiguratioll hnrlcmentatlon Phase Agreement Vcr 07 O'! 07 Rev] 2.17.07 AC: \S
G MOTOROLA
RcvAgr Oc25 '2009
Page] 4
Motorola Proprietar~ and Confidential
Dc~ign_ technical and pncing mfunn<ltion contaJ11cd in this offenng IS conSidered proprietary and may nnt ho.:, ~harcd \\ ith any person or agency not directly' associated
\\ ilh the addrc""cc \\ ithoul th...., c:\r')fC~S \\'11I1CI1 consenl of Motorola. Ine" Dr ih dc"'gnccs.
Motorola ROO MHz Rebanding Project
Cit!, ojBo\'l7to/l Beach, FL
Agreement / Terms & Conditions
13.1. CONFIDENTIAL INFORMATION. During the tern) of this Agreement, the Parties may provide each
other with Confidential Information. Any inventory report or Customer Suitability Assessment concerning
Licensee's System that Motorola prepares for and delivers to Licensee shall be the Confidential Information of
Licensee unless otherwise agreed by the Parties in writing. Any other document concerning the reconfiguration of
Licensee's System that Motorola prepares for and delivers to Licensee under this Agreement (collectively,
"Documentary Deliverable") shall be the Confidential Information of Motorola unless otherwise agreed by the
Parties in writing or required to be public by Florida law.
13.1.1. Non-Disclosure. Subject to applicable public records laws, each Party will: maintain the confidentiality of
the other Party's Confidential Information and not disclose it to any third party, except as authorized by the
disclosing Party in writing or as required by a court of competent jurisdiction; restrict disclosure of Confidential
Information to its employees who have a "need to know" and not copy or reproduce the Confidential Information;
take necessary and appropriate precautions to guard the confidentiality of the Confidential Infornlation, including
informing its employees who have access to it that it is confidential and not to be disclosed to others, but those
precautions will be at least the same degree of care that the receiving Party applies to its own confidential
information and will not be less than reasonable care. The confidentiality restrictions and obligations contained
herein shall be in addition to any confidentiality restrictions or obligations contained in any other agreement
(whether prior to, contemporaneous or subsequent to the date of this Agreement) between Motorola on the one hand
and the T A, N extel or Licensee on the other hand, as well any protective order or confidentiality restrictions or rules
issued by the FCC or the T A.
13.1.2. Use. Unless otherwise provided in this Agreement, a Party may use the Confidential Information of the
other Party only in furtherance of the performance of this Agreement or any other agreement between the Parties.
Notwithstanding the preceding sentence, Motorola may use the information in any inventory report or Customer
Suitability Assessment for its own business purposes or to assist Licensee or its other contractors or consultants in
the overall effort to plan and reconfigure Licensee's System. Except for a Documentary Deliverable, Confidential
Information is and will at all times remain the property of the disclosing Party, and no grant of any proprietary rights
in the Confidential Information is hereby given or intended, including any express or implied license. other than the
limited right of the recipient to use the Confidential Information in the manner and to the extent permitted by this
Agreement or any other agreement between the Parties.
13 .2. PRESERVATION OF MOTOROLA 'S PROPRIETARY R]GHTS. Motorola, the third party manufacturer
of any Equipment, and the owner of any Non-Motorola Software own and retain all of their respective Proprietary
Rights in the Equipment and Software. Nothing in this Agreement is intended to restrict the Proprietary Rights of
Motorola, any owner of Non-Motorola Software, or any third party manufacturer of Equipment. All intellectual
property developed, originated, or prepared by Motorola in connection with providing to Licensee the Products or
services remain vested exclusively in Motorola, and this Agreement does not grant to Licensee (or Nextel) any
shared development rights of intellectual property.
Except as explicitly provided in the applicable Software License Agreement, Motorola does not grant to Licensee
(or Nextel). either directly or by implication. estoppel, or otherwise, any right, title or interest in Motorola's
Proprietary Rights. Licensee (and Nextel) will not modify, disassemble, peel components, decompile, otherwise
reverse engineer or attempt to reverse engineer, derive source code or create derivative works from. adapt, translate,
merge with other software, reproduce, distribute, sublicense, sell or export the Software, or permit or encourage any
third party to do so. The preceding sentence will not apply to Open Source Software, if any, which is governed by
the standard license of the copyright owner.
Section 14
GENERAL
14.1. T AXES. The Contract Price does not include any amount for taxes, assessments or duties, all of which will
be paid by Nextel or by Licensee as to the Upgrades, except as exempt by law.
Recontiguration Implemcntation Pha,e Agreement Vcr 07.0l).07 Rcv 12.17.07 AC. v5
G MOTOROLA
RC\ Agr 02 '25 '2009
Page 15
Motorola Proprietar~ and Confidential
Design. technical and pncing lnfnnnation contain~d in this offering IS considered proprietary and Illay not n<: shared with an;. person or at-'l'nc~ not u\rcctl! :l....sociatcd
With the addressee \\ithlHll the express \\Titkl1 consent of Motorola. Inl'.. or its designees.
Motorola 800 MHz Rebanding Project
Cit!' ofBo!'nton Beach. FL
Agreement' Terms & Conditions
14.2. ASSIGNABILITY AND SUBCONTRACTING. No Party may assign this Agreement without the prior
written consent of the other Party. Motorola may subcontract any portion of the work. but subcontracting will not
relieve Motorola of its duties under this Agreement.
14.3 \VAIVER. Failure or delay by a Party to exercise any right or power under this Agreement will not operate
as a waiver of the right or power. For a waiver of a right or power to be effective, it must be in writing signed by the
waiving Party. An effective waiver of a right or power will not be construed as either a future or continuing waiver
of that same right or power, or the waiver of any other right or power.
]4.4. SEVERABILITY. If a court of competent jurisdiction renders any provision of this Agreement (or portion
of a provision) to be invalid or otherwise unenforceable, that provision or portion of the provision will be severed
and the remainder of this Agreement will continue in full force and effect as if the invalid provision or portion of the
provision were not part of this Agreement.
]4.5. INDEPENDENT CONTRACTORS. Each Party is an independent contractor with respect to the other, and
a Party and its personnel will not be considered to be employees or agents of the other Party. l\othing in this
Agreement grants a Party the right or authority to make commitments of any kind for the other. This Agreement
will not constitute, create, or in any way be interpreted as a joint venture, partnership or formal business
organization of any kind.
14.6. HEADINGS AND SECTION REFERENCES. The section headings in this Agreement are inserted only
for convenience and are not to be construed as part of this Agreement or as a limitation of the scope of the particular
section to which the heading refers. This Agreement is an arm's length transaction and will be fairly interpreted in
accordance with its terms and conditions and not for or against a Party.
14.7. GOVERNING LAW. This Agreement and the rights and duties of the parties will be governed by and
interpreted in accordance with the laws of the State of Florida. Venue for any litigation arising under this
Agreement shall be in Palm Beach County, Florida (except for actions within the jurisdiction of the FCC).
14.8. ENTIRE AGREEMENT. This Agreement, including all Exhibits and the applicable Software License
Agreement. constitutes the entire agreement of the Parties regarding the subject matter of this Agreement and
supersedes all previous agreements, proposals, and understandings. whether written or oral. relating to that subject
matter (but not any other product sales, software license, or maintenance and support agreements). This Agreement,
including without limitation the Statement of Work and the Contract Price, may be amended or modified only by a
written instrument signed by authorized representatives of the Parties. The preprinted terms and conditions found on
any Licensee purchase order, acknowledgment or other form will not be considered an amendment or modification
of this Agreement, even if a representative of each Party signs the document.
14.9. NOTICES. Notices required to be given by a Party to the others must be in writing and either delivered in
person or sent to the address shown below by certified mail, return receipt requested and postage prepaid (or by a
recognized courier service, such as Federal Express, UPS, or DHL), or by facsimile with correct answerback
received, and will be effective upon receipt:
Recontigurat;on Implementation Phase Agreement Ver 07 04 07 Rev 12.17.07 At'. v5
G MOTOROLA
RcvAgr 02252009
Page 16
Motorola Proprietary and Confidential
Design. tL'chnictll and pricing information contained in this offcrill,l! is I.:onsidcrcd proprietary and may not he shared \\ 1111 any pcr'ion or <I:.!I..'TlC\ Iml dlrccth ,lssociatcd
\\ ith the addrcss\"'c \\ IIhoLlt thL' express written consent of f\1otorula. 1m: . or its designees ". .
Motorola 800 MHz Rebanding Project
Cit\' ofBol'l1tol7 Beach, FL
Agreement .' Terms & Conditions
Motorola
Licensee
Attn:
Rick Harrelson, Resource Manager, T4
Motorola Rebanding
1064 Greenwood Blvd, Suite 400
Lake Mary, FL 32746
954-764-0458
Attn:
G. Matthew lmmler
Chief of Police, City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, FL 33425
561-742-6100
561-742-6185
Ph:
Ph;
Fax:
14.10. COMPLIANCE WITH APPLICABLE LAWS. Each Party will comply with all applicable federal, state,
and local laws, regulations and rules concerning the performance of this Agreement or use of the System. Licensee
will obtain and comply with all FCC licenses and authorizations required for the installation, operation and use of
the System before the scheduled installation of the Equipment.
14. II. AUTHORITY TO EXECUTE AGREEMENT. Each Party represents to the other that it has obtained all
necessary approvals, consents and authorizations to enter into this Agreement and to perform its duties under this
Agreement; the person executing this Agreement on its behalf has the authority to do so; upon execution and
delivery of this Agreement by the Parties, it is a valid and binding contract, enforceable in accordance with its terms;
and the execution, de]ivery, and performance of this Agreement does not violate any by]aw, charter, regulation, law
or any other governing authority of the Party.
14.12. VOLUNTARY AGREEMENT. Each Party represents and warrants that it is fully aware of the terms
contained in this Agreement and has voluntarily entered into this Agreement, having had a full and fair opportunity
to seek the advice of counsel and other professionals or consultants as it considers necessary.
]4.13. NO LIENS. Under no circumstances shall Motorola attach any liens or security interests onto Licensee's
facilities or property to secure payment of the Contract Price~, including but not limited to cases in which there is a
breach of any obligation by Nexte] to make payments to Motorola or to Licensee related to this Agreement.
]4.14. SURVIVAL OF TERMS. The following provisions survive the expiration or termination of this
Agreement for any reason: Section 3.4 (Software); Section 3.5 (Rebanding Radios and Trade-In Radios); if any
payment obligations exist, Section 5 (Contract Price, Payment and Invoicing); to the extent applicable, Section 8
(Representations and Warranties); Section 9 (Disputes); Section II (Indemnification): Section 12 (Limitation of
Liability); and Section 13 (Confidentiality and Proprietary Rights); and all of the General provisions in Section 14.
The Parties hereby enter into this Agreement as of the Effective Date.
[SIGNA TURES FOLLOW]
Recontlguratlon Implementation Pha,c Agreement Vcr 07.09.07 Rev 12 1707 AC: \5
G MOTOROLA
Rc\ Agr 0225,'2009
Page 17
Motorola Proprietar~ and Confidential
DeSIgn. technical and prii..'ing infnm13tinn contained 111 this offering is considered proprietary and may not h\.' "hared \\ith allY pLTsnn or <I!!.:nc\ not dirccth associated
with the addn.:sscl' \\ilhllut the express ,...ritlCH (onsenl of Motorola. Ine.. or lIS dcsigncl'~ . -
Motorola 800 MHz Rebanding Project
Cit1' o(Bo1'l1ton Beach. FL
Agreeme11f I Terms & Conditions
Motorola
By: ~ ~ -d - CJ I--I?
Name: ~Mc;c..o ~y :r. . (J1--,4-i--{.-
Title: -J,u.J' I /&.b~!(J--
Date: f\A~ L ;f-l-- , '1
Licensee
j In rJ~~~tj)
anet M. Prainito, CMC
City Clerk
CITY OF BOYNTON BEACH, a Florida
MuniCiPal. qo. rp~r . . on
/ /
tfiLA-'! r- '\.A.~
Kurt B essner Iv
City Manager
ATTEST:
ed Deal Number:
Re~ontigural1on Implementation Pha,e Agreement
G MOTOROLA
Ver 0709.07 Rev 12 1707 AC. \5
RcvAgr 02 '25 '200C)
Page I X
Motorola Proprietar~ and Confidential
Design. technical and pricing information cont<lincd 111 thIS offering is considcn:d proprietary ,md may not be shared v,,:ith anv person or agcl1n nol directl\' associatL'd
\\lth the addressee \\'ithout the cxprc.'is written cnnsent (If Motorola. In(" or its dcsign~cs . .
Motorola 800 MHz Rebanding Project
('in' ofBol'llton Beach, FL
Agreement, Terms & Conditio/ls
Exhibit A
Payment Milestone Schedule
Depending on the Contract Price set forth in Section 5.1.1, the following payment milestones apply:
I. Contract Price < $300,000
Mobilization (i.e., contract execution) 5000
Motorola SOW Complete/System Acceptance 50%
.., Contract Price $300,000 to $1,000,000
Mobilization (i.e., contract execution) 35%
Complete Programming & Installation
of Subscriber Equipment 45%
Motorola SOW Complete/System Acceptance 20%
3. Contract Price> $1,000,000
Mobilization (i.e., contract execution) 35%
Shipment of Subscriber Equipment 20%
Complete Programming & Installation
of Subscriber Equipment 15%
Complete Rebanding Infrastructure/Final
Cutover 15%
Motoro]a SOW Complete/System Acceptance 15%
Recontiguralion Implementation Phase Agreement
G MOTOROLA
Ver. 07.0'107 Rev 12 17.07 AC: \'5
Rc\'Agr 0225 '2n09
Page 19
Motorola Proprietary and Confidential
OCSi!-,ll. tc.....hni("(i] and pricing information contained in this offering IS considt:n:d rropnctary and m<lY not he shared with am, pu<.;nl1 or agcl1n nnt dlrl'ctlv a<;sociatcd
\vith the addressee without the cxprc..~ \\ntl\.:n cOIl:;cnt of Motorola. Inc.. or its dcsigll~cs - -
Motorola 800 MHz Rebanding Project
('in' olBoynton Beach, FL
Agreement i Terms & Conditions
Exhibit B
System Acceptance Certificate
Licensee Name: Citv of Bovnton Beach, Florida
Project Name: Motorola 800 MHz. Rebandinl!: Proiect
This System Acceptance Certificate memorializes the occurrence of System Acceptance. Motorola and Licensee
acknowledge that:
I. The Acceptance Tests set forth in the Acceptance Test Plan have been successfully completed.
2. The System is accepted.
Licensee Representative:
Motorola Representative:
Signature:
Print Name:
Signature:
Print Name:
Title:
Title:
Date:
Date:
FINAL PROJECT ACCEPTANCE:
Motoro]a has provided and Licensee has received all deliverables, and Motorola has performed all other work
required for Final Project Acceptance.
Licensee Representative:
Motoro]a Representative:
Signature:
Print Name:
Signature:
Print Name:
Title:
Title:
Date:
Date:
Reconfiguration Implementation Phase Agreemenl
G MOTOROLA
Ver. 07.09 07 Re\' 12 17.07 AC ,,5
Re\ Agr 0225 '200<)
Page 20
Motorola Proprietar~ and Confidential
Dc~ign. technical and priCIng information contained in thi:-. offi.:ring i~ considered proprietary and may not be "hared \\ ith any pcrsnl1 or ai!cnc\ nol dirccll\. associated
\\ith the addressee without the express \\ritkn con-;cnl of Motorola, Tne . or its dcsigncc~ . .
Motorola 800 MHz Rebanding Project
Citl' of B01'l7ton Beach, F"L
Agreement / Terms & Conditions
Exhibit C
Motorola's Proposal
Including the Technical and Implementation Documents
Reconfiguration Implementation Phase Agreement
_ MOTOROLA
Ver 07.0907 Rn 12.] 707 AC: \'5
Rc\Agr 02252009
Page 2 I
Motorola Proprietary and Confidential
Di..:sign. technical and pricing informatIon contained in this offering is con~idcrl'd propnetary and may not hl.' shared \\ tth any person or agcnc~ not dircctl~ a-.;sociatcd
\\ ilh the addressee \\.ithout the express \Hillen consent of Motorola. Inc.. or its designees.
Motorola 800 MHz Rebanding Project
Ci(l' ojBomto/l Beach, FL
Reconjiguratio/l Proposal/Statement oj' Work
-
NlOTOR OLA
intelligence everywhere ~
~ J<~{N'J"'" ~ ""'''"i'$J.lR' ,'- . "~- ~>.."" y
r .4' .tJa'NFIU_6N PROPOSAL ' ,
) -", ,
[ JN~~uflING PLAMII.. PHASE DELIVEMB~ES , ~
City of Boynton Beach, FL
SmartNet 11 Plus, Single Site, Five Channel Trunking System
Operating on the Palm Beach County SmartZone 3.0 Switch
-
l('nf(!}/ -I ()
MOTOROLA RevAgr 0:' :'5 2009
[)l'SI,'2:II, h\h/J1l 0/ und pl'/cing inj'ornwtiol/ cOlllailll'cl /11 Ih/\ o/A'rillg is co}}sidered propridan alld /}Jal" !lol he sharl,d It illr Page ~:;
tllll' !l{'n()J/ ()r a.f!:cl1c\' HO! (j;n:cl/r as.WJciafcd H-;!h tIll' uJJn"\\('{' \\'illwlIllhc express Hril!(,ll ('unsell! 01.\/0/01'010, If/( or Us dC~lgI1C('.\
Motorola Contidentiat Proprietary
Motorola 800 MHz Rebanding Project
Cit). oj"Bol'nton Beach, FL
ReL'Ol1figuratiol1 Proposal, Statement oj" Work
Table of Contents
1. 0 Introduction
2.0 System Description
3.0 Intermodulation Study (1M)
4.0 System Inventory and Suitability Assessment
5.0 Interoperability
6.0 Implementation Plan for System Reconfiguration
7.0 Motorola Professional Services
8.0 Local Service Support
9.0 Notification and Conditions for Work
10.0 Licensing
11.0 Risks
12. 0 Mediation
13.0 System Acceptance
14.0 Reconfiguration Pricing
Attachments
G
I ,'n;o/1. .:J(i
MOTOROLA Rc"Agr Dc c5'200<J
IJc,irsl1. lethnic 1..11 and pricing in!nrmtlli()11 ('(llIfJlI1cd III ,Ills ottering is comidCl"cd p/'upriclun olld mal /lot he ,"flared lIi/h Page 23
0111" perSO/l or (I,~L'IICI n()/ direct/I' associutcd 11'/111 111l' uddrc.';sL't' \tll/unff /he express H.,.;I/CI1 comenf of lf%/"()!o, hit (lr Us designees
M%rola Confiden/ial Proprietary
Motorola 800 MHz Rebanding Project
Citv olBoynton Beach, FI
Recol7jiguratioll Proposaf/Statt'lI1ent oj' Work
1.0 INTRODUCTION
This document provides the deliverables as described in the RecOl~flguratiol7 Planning Statement
of' Work as well as the proposal to reconfigure the City of Boynton Beach radio communications
system.
2.0 SYSTEM DESCRIPTION
The City of Boynton Beach operates as a SmartNet II Plus, single site five channel trunking
system connected to the Palm Beach County SmartZone 3.0 switch. This system consists of one
transmitlreceive site with five RF channels located at the Boynton Beach Tower site. The site
utilizes one transmit combiner, one transmit antenna, one receive antenna, and one tower top
amplifier / receive multicoupler.
The network management system consists of one System Watch II terminal and a Zone Manager
client. The City of Boynton Beach has one Centracom II Gold Elite dispatch center located at
the Boynton Beach Police Department. The dispatch center has four operator positions. These
consoles will not be affected by rebanding; therefore no provisions for the reconfiguration of
these consoles are included in this proposal.
The Palm Beach County SmartZone Controller must be rebanded before the Boynton Beach
infrastructure can be rebanded. The rebanding of the Palm Beach County SmartZone Controller
is in a separate FRA proposal and is not part of this proposal.
Boynton Beach also operates a bi-directional amplifier that is located at their Police Department.
This bi-directional amplifier will not be affected by rebanding.
There are 487 portable radios and 192 mobile radios affiliated with the system.
ASSUMPTIONS
This quotation to provide rebanding services to City of Boynton Beach is based upon
information supplied by City of Boynton Beach or those authorized to act on its behalf.
Motorola deems this information credible, accurate and current.
Any missing information should be provided to Motorola as soon as possible. Any unconfirmed
information should be validated as soon as possible. Inaccurate information could alter or
modify the terms of this quotation.
Motorola understands that City of Boynton Beach will negotiate directly with Sprint-Nextel for
any parts inventory items stocked by City of Boynton Beach and its representatives used to
maintain their system. Therefore, these items have not been included as part of this proposal.
FREQUENCIES
As provided by City of Boynton Beach, the following tablets) lists the original transmit and
receive (TX/RX) frequencies in MHz, and the corresponding post rebanding frequencies as
assigned to the customer, listed by site (as they appear in the control channel list):
G
I ,'rS/(!/I. 4 ()
MOTOROLA Re\ Agr 02252009
/It'I/i!II. It', '1l1/ieu/ elld plklllg Informal/oil ('(mlu/J/cd /!IllIi,\ nf/amg j, ["omiuc/"cd pn)!)/";,'h/n ol1d lIIal IlOf he shared I\/Ih Page 14
U11\ !'('nUII or age/lei' Hn! direclll' a,H()ciulCd \\'fth /he addressee' \\'uhoul the cxpre\s II nl!l'J1 ('/In\,'I/! o! Jlo!nrn/tI. JI/( ()/" ifs dCSlgIlCL'\
Motorola Contidentiat Proprietary
Motorola gOO MHz Rebanding Project
Citl' ofBo\'l1tol1 Beach, FL
Recol1figuratiol1 Proposal/Statement oj'/t'ork
Trunking Frequencies - Call Sign WNCE606
Bovnton Beach Tower Site
Original After re-banding
Channel # Transmit frequency, Receive frequency. Transmit Receive frequency,
MHz MHz frequency, MHz MHz
I 860.2875 815.2875 856.8125 811.8125
2 859.2875 814.2875 859.2875 814.2875
3 858.2875 8]3.2875 858.2875 813.2875
4 857.2875 8]2.2875 857.2875 812.2875
5 856.2875* 811.2875 856.2875** 8] 1.2875
Notes: Thusefi-elJlIencies impacted by rehanding arc marked in bold.
* Base Station Identifier pre-rebanding - this is not a control channel.
**Base Station Identifier post rebanding - will not collse a change in the control channellisf.
FIXED NETWORK EQUIPMENT
Motorola collected detail on the fixed network equipment. Highlights of the inventory gathered
at each site are as follows:
Boynton Beach Tower Site
Main Central Controller
Alternate Central Controller
Repeater Model
Transmit Combiner
Transmit Antenna
Receive Antenna
Tower Top Amplifier
Receive Multicoupler
Bi-directional Amplifier
Boynton Beach Police Department
SmartNet II Plus 6809
SmartNet II Plus 6809
Quantar Non-IR T5365A
Celwave WIJD860-5S
Celwave BMR12-0
Celwave BMR12-0
Celwave TDF7816
Celwave TDF7816
TX RX 61-89-01
3.0 INTERMODULATION STUDY (1M)
Intermodulation (IM) products are generated whenever two or more transmit frequencies mix
together. If there is more than one transmitting frequency at a site, an 1M analysis is necessary to
check for possible 1M interference problems, This 1M study has been performed to predict 1M
products that could be generated as a specific result of adding the newly proposed frequencies as
listed in the Transition Administrators Frequency Proposal Report (FPR), to the existing sites.
Please see the complete lntermodulation Study; Attachment A.
4.0 SYSTEM INVENTORY AND SUITABiLITY ASSESSMENT
Motorola completed detailed audits of the customer's system inventory and a Suitability
Assessment Impact Report (SAIR) has been produced based on that data collection. The proposed
G
Icr.\I0fl 4. fi
MOTOROI..A Rn Agr 02 '25/2009
DC\I,!!./!. /('c!lIIic 01 unci pricing in!ormallulI (IJ///ai/h'd in Ihis oftering is (Ulhi(/l'l"l'J p1"()flridu/T lmd !11ttl nnl he shared 1\ ull Page 25
Llm"/I,'nOIl fir tH!L'IILT no! dirCcfh. Llss(wiUIL'd \1ilh fhe adJrc.\\('(' 1\ it/UHf! the t'f{J/,("\\ IIF/lf('1I (IJI1,"('llI of \fo/()/'o/u. IIIl (11'11.\ d('\[,l:lI(,('"
Uotomla Confidential Proprietary
Motorola 800 MHz Rebanding Project
Citl' uj'Bu1'I1tol1 Beach. FL
Recol1figllration Propusa//Statelllellf oj'lt'ork
rebanding operation is based on specific impacts anticipated for this system and all of its
components. Specifically the report indicates whether each of these system components may be
easily retuned, whether they first require reprogramming to allow retuning, or whether they must
be replaced to accomplish the migration to the ne\\! frequencies prescribed in the FCC order.
Please review the Suitability Assessment Impact Report; Attachment B.
5.0 INTER OPERABILITY
The City of Boynton Beach has indicated interoperability requirements with Palm Beach County,
the City of Boca Raton and the City of Delray Beach for this trunked radio system. In addition,
the City of Boynton Beach has talkgroups from Palm Beach County, the City of Boca Raton and
the City of Delray Beach programmed into its subscribers. If Palm Beach County, the City of
Boca Raton and the City of Delray Beach system are not rebanded with or before that of the City
of Boynton Beach, then interoperability may be lost and additional reprogramming may be
required. The cost of this additional programming has not been included in this proposal.
6.0 IMPLEMENTATION PLAN FOR SYSTEM RECONFIGURATION
The following information provides an overview of how the City of Boynton Beach system
rebanding plan will be implemented and how those activities will impact the fixed network
equipment and subscriber units. Additional details may also be found in Attachment B.
Motorola has produced Baseline and Acceptance Test Plans to demonstrate comparable
operation before and after reconfiguration. Please see the attached Functional Acceptance Test
Plan and RF Pe,jormance Verification Plan; Attachments C and D.
Motorola has also produced a Reconfiguration Design consisting of Method of Procedures
(MOP). Motorola developed the MOP which details the process steps, timeline, measurable
deliverables, resources needed and cutover steps. The MOP also includes the Cut-over and Fall-
hack Plan outlining the transition from the current frequencies to the new ones. The Cut-over
and Fall-back plans ensure consistent operation of all system functionality throughout the
rebanding reconfiguration. Please see Attachment E.
IMPACT ON SUBSCRIBERS
Motorola has carefully analyzed the Subscriber and Fixed Network Equipment (FNE) inventory
data. The Suitability Assessment results dictate the following actions be taken with regard to
subscribers:
(See taMe on following page)
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MOTOROLA Re\Agr 0125'20U9
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Motorola C()nfidential Proprietary
Motorola 800 MHz Rebanding Project
Cit1' of'Bo1'l7tol7 Beach. FL
Reconjiguwtiol7 Proposal/Statt'mt'nt of' Work
Subscribers Impact
Subscriber Model Action Qty Replacement Radio
LCS2000 Replace 73 XTL2500 RB
LCS2000 Control Station Replace 12 XTL2500 RB
L TS2000 Replace 206 XTS2500 RB
MTX8000 - Model II Retune 2 N/A
Astro Spectra - Dash Mount W7 Reprogram 6U N/A
Astro Spectra - Remote Mount W9 Reprogram 5 N/A
Astro Consolette W9 Reprogram / N/A
MTl500 Reprogram 1. N/A
XTLl500 Reprogram 1 N/A
XTL5000 Reprogram 34 N/A
XTS 1500 1.5 Reprogram 4 N/A
XTS3000 - Model I Reprogram 242 N/A
XTS5000 Model I Reprogram 13 N/A
XTS5000 - Model III Reprogram 18 N/A
TotalSUlieftl)ers /6t19 .........
"'..
Retune:
Replace:
Reprogram:
Definitions
Update the channelfi"t'quel7cies via tht' Customa Programming SojhvarelRadio St'rvice Soff\.vare.
Cannot be updated to support newji-equencies or hand plans. A new radio is requirt'd.
Update operating software via software FLASH with new.fi"equencies & hand plan. Any
reprogramming activity requires.flashing Afta appzving.flash. program the radio with the new
ji-equency.
IMPACT ON FIXED NETWORK EQUIPMENT
Central Controllers - Motorola will apply its new rebanding software to the trunking controllers
and replace the code plugs to include the rebanding replacement frequencies, and remove
original frequencies.
Quantar Repeaters - Motorola will interface each station's programming port with a computer
running the proper Radio Service Software (CPS/RSS), replacing the old transmitlreceive
frequencies with the new frequencies.
Transmit Combiner - Motorola will retune the transmit combiner to the new frequencies.
Transmit Antenna - Motorola has determined that the electrical characteristics of this device is
sufficient to meet the operational needs required for rebanding. Motorola shall not perform any
modifications to this antenna system.
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MOTOROLA RevAgr 02 252009
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Motorota Confidential Proprietary
Motorola 800 MHz Rebanding Project
Citl' ojBoynrol7 Beach. FL
Reconjiguration Pmposal/Statcment of' Work
Receive Antenna - Motorola has detem1ined that the electrical characteristics of this device is
sufficient to meet the operational needs required for rebanding. Motorola shall not perform any
modifications to this antenna system.
Tower Top Amplifier - Motorola has determined that the electrical characteristics of this device
are sufficient to meet the operational needs required for rebanding. Motorola shall not perform
any modifications to the amplifier.
Receive Multicoupler - Motorola has determined that the electrical characteristics of this device
are sufficient to meet the operational needs required for rebanding. Motorola shall not perform
any modifications to the multi coupler.
Zone Manager PC Client - Motorola will replace the Zone Manager computer to run Windows
XP and update the application software.
System Watch 11- Motorola will replace the System Watch II computer to run Windows XP,
program the RF modem, update the System Watch II software, and configure for new
frequencies.
Bi-Directional Amplifiers - Motorola has determined that the electrical characteristics of this
device are sufficient to meet the operational needs required for rebanding. Motorola shall not
perform any modifications to the BDA
7.0 MOTOROLA PROFESSIONAL SERVICES
MOTOROLA PROJECT MANAGER (PM):
The Motorola PM will oversee the activities for each stage of the rebanding effort to ensure a
smooth execution of all deliverables and that the requirements of City of Boynton Beach's
system are fully met. The Project Manager will coordinate with City of Boynton Beach's,
System Manager and any subcontractor or other third-party organization participating in this
work; to keep this effort within the schedule to be agreed upon and finalized at the kick-off
meeting.
During the rebanding of all affected equipment, a representative from City of Boynton Beach
will serve as a single point of contact for Motorola. Assuming no unanticipated delays, the
project is estimated to be completed 97 work days from Notice to Proceed. A work day is
defined as 8:00 AM to 5:00 PM, Monday through Friday unless specified below.
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MOTOROLA RevAgr 0::' 252009
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Motorola Confidential Proprietary
Motorola 800 MHz Rebanding Project
Cirr a/Boynton Beach. FL
Reconfiguratioll ProposafiStatement of rYork
Motorola Project Manager - Project Administration Activities:
1. Generate preliminary Project Schedule
2. Provide Project Schedule status updates
3, Manage project SOW and change orders
4. Reconcile Equipment Lists to the contract
5. Arrange equipment inventory process and logistics
6. Provide contract administration
7. Provide project resource management
8. Assure proper archiving of project information
9. Provide Customer and project team communications management
10. Assure project level deliverables
11. Coordinate and chair customer meetings
12. Generate written reports as required
13. Maintain and facilitate resolution of general system punch list items
Motorola Project Manager - Infrastructure
1. Coordinate and direct internal and external project resources
2. Manage infrastructure equipment rebanding and assure documentation of deliverables
3. Maintain and facilitate resolution of infrastructure punch list items
Motorola Project Manager - Infrastructure Test Plans
1. Manage overall infrastructure test plans and execution
2. Manage punch list of issues to be resolved
3. Facilitate acceptance test plan completion and documentation
Motorola Project Manager - Subscriber Programming Activities:
1. Facilitate Customer meetings to determine information for programming templates
2. Obtain Customer / Agency Approval of programming templates prior to initiating
programmmg
3. Plan and manage delivery ofreprogrammed or replaced subscriber units for all required
departments and agencies
4. Plan and manage subscriber unit collection and return of replaced radios & accessories
5. Manage subscriber equipment rebanding and assure documentation of deliverables
6. Maintain and facilitate resolution of subscriber punch list items
MOTOROLA SYSTEMS ENGINEER:
The Motorola Systems Engineer has the responsibility for system design and technical
performance. The Motorola Engineer will be responsible for "as is" coverage evaluation, post
rebanding comparative analysis and intermodulation studies, order write up, Acceptance Test
Plan (A TP) development, and system programming parameters. Additionally, the Motorola
Systems Engineer will participate in the planning process and will be available to assist the
customer in fleet mapping and determining the subscriber unit configurations. The Motorola
Systems Engineer will perform the following activities:
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MOTOROLA Re\'Agr 02252009
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Motorota Confidential Proprietar)'
Motorola 800 MHz Rebanding Project
Cit)' of Bo\'ntol1 Beach, FI
Recol1/igllration Proposal/Statement of Work
Motorola System Engineer - Project Administration Activities:
1. Validate system design specifications in accordance with customer needs
..., Validate and obtain customer approval for a preliminary Cutover Plan
3. Validate preliminary equipment lists
4. Validate equipment orders for Motorola and 3rd party equipment to accommodate
inventory shipping schedules
5. Validate equipment lists by model, versions, options
6. Validate the Customer Requirements Test and Verification Matrix
7. Perform an As-Found Frequency Planning/Interference Analysis
Motorola System Engineer - Infrastructure
1. Provide technical design for 3rd party interfaces
Motorola System Engineer - Subscriber Programming Activities:
1. Assess Equipment/Template Suitability and Resolve Issues
MOTOROLA SYSTEMS TECHNOLOGIST:
The Motorola Systems Technologist is highly experienced and trained, specializing in the
optimization and trouble shooting of two-way RF communication systems. The ST will perform
the optimization process working with service technicians. Additionally, this individual will
work with the Motorola Systems Engineer and the City of Boynton Beach's representative to
determine the best configuration and programming of, the system parameters. The Motorola
Systems Technologist will perform the following activities:
Motorola Systems Technologist - Infrastructure
1. Confirm system configuration and software compatibility to the existing system.
2. Oversee execution of antenna network compatibility checks/optimization.
3. Oversee loading ofrebanding firmware/software into system controller(s).
4. Supervise completion of the reprogramming of all RF equipment.
5. Supervise the power up and programming of all rebanded FNE.
6. Oversee RF optimization to meet design specifications.
Motorola Systems Technologist - Infrastructure Test Plans
1. Oversee site and system level testing.
2. Supervise execution of Acceptance Test Plan per Attachment C.
Motorola Systems Technologist - Subscriber Programming Activities:
1. Oversee programming of sample radios with approved templates as provided by the
City of Boynton Beach and delivery for Customer evaluation.
2. Validate "as built" template documentation.
3. Provide ownership of technical issues.
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Motorola Contidentiat Proprietary
Motorola 800 MHz Rebanding Project
Ci(l of Boynto/l Beach. FL
Reco/l!igllratio/l Proposal/Stateme/lt of Work
Motorola Responsibilities
Motorola will:
1. Schedule a project kick off meeting with City of Boynton Beach at the project's start.
2. Execute the project contract deliverables and coordinate ensuing project activities
with appropriate Motorola and City of Boynton Beach resources.
3. After project kick-off, Motorola will provide City of Boynton Beach with preliminary
schedule and progress updates (see Project Schedule: Attachment F). This schedule
will outline a cutover plan used during the reconfiguration process to ensure
disruptions are minimized. The schedule should reflect the following;
a. Timeline of events, and
b. Identified deliverables
4. Create subscriber programming templates (where applicable) based upon customer
provided information:
a. Conduct meetings with department and/or agency representatives designated by
City of Boynton Beach. These meetings will gather the necessary information for
Motorola to create the templates.
b. Will review and coordinate the development of the programming templates with
its technical staff and City of Boynton Beach representatives.
c. Conduct final meeting with City of Boynton Beach and its representatives to
achieve final approval of templates prior to subscriber programming.
5. Return all of the replaced subscriber radios and related accessories to Motorola within
30 days of the new subscriber radios and accessories being shipped. (See Attachment
G; Equipment Return Process)
City of Boynton Beach Responsibilities
City of Boynton Beach will:
1. Provide a signatory who has authority to sign all appropriate project documents
required for this project and any other agreements required.
2. Be responsible for the necessary coordination with Palm Beach County and other
entities as required during the rebanding effort to ensure continued interoperability,
(Ref: Section 5.0 above)
3. Ensure all radios to be replaced are turned in and accounted for. (See Attachment G;
Equipment Return Process)
4, Before or at the Licensee/Motorola kick-off meeting and prior to any reconfiguration
work being performed, confirm the following two documents have been received:
a. FCC License(s): All rebanding impacted radio transmitters are licensed properly
on their new rebanding frequencies and Licensee has received their new FCC
license(s).
b. Sprint/Nextel Authorization to Move: The Licensee has received a separate
Sprint/Nextel's letter (sent via FedEx) authorizing the Licensee to move to the
new frequencies.
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MOTOROLA RevAgr 02 252009
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Motorola Confidential Proprietary
Motorola 800 MHz Rebanding Project
Citv olBoyntoll BeLIch. FL
Rcconjiguration Proposal/Statement ollt'ark
5. Provide site access to City of Boynton Beach owned and controlled sites for Motorola
personnel and Motorola's subcontractors for the purpose of reconfiguring the
equipment located at that site.
6. Provide support and approval for subscriber programming templates (where
applicable):
a. Identify agency/department representatives that are needed to participate in the
subscriber programming template process:
b. City of Boynton Beach department and/or agency representatives will gather
necessary information to create subscriber programming templates and provide
this information to Motorola.
c. City of Boynton Beach department and/or agency representatives will review
draft templates with Motorola and will advise on any changes that may be
required.
d. City of Boynton Beach will provide written approval of templates prior to
subscriber programming
7. Provide the Programming Access Key (P AK) for each system that has to be
programmed into this licensee's subscriber units.
8. Provide the subscriber radios and fleet coordination to ensure on-time project
completion.
9. Provide all spare units identified in preliminary inventory, if any at the beginning of
the project.
10. Not unreasonably delay the execution of work by Motorola and will extend the
timeline of the project when delays caused by City of Boynton Beach are
experienced.
11. May be required to provide personnel during the reconfiguration process.
12. Identify any outstanding Motorola deliverables and formally request their completion
through the mutual development of a project punch list.
13. Grant final acceptance upon completion of City of Boynton Beach system
reconfiguration.
8.0 LOCAL SERVICE SUPPORT
Motorola will utilize its authorized service center network and/or approved third party
contractors to perform the reconfiguration of the equipment.
9.0 NOTIFICATION AND CONDITIONS FOR WORK
Motorola will notify City of Boynton Beach assigned point of contact a minimum of five (5)
business days prior to starting any work on the system. Motorola will commence work at the
designated location only after City of Boynton Beach has notified Motorola with instructions to
proceed. Whenever possible, prior notification of at least 24 hours will be given when expected
disruptions are to occur.
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I'T,..ioJ/. 4- ()
Rc\Agr 0225 2009
Page 3~
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MOTOROLA
Motorola 800 MHz Rebanding Project
City oj'Bo\'l7toll Bf:'ach, FL
Reconjiguratiol7 Proposal/Statf:'lIIellt oj'iYork
10.0 LICENSING
The City of Boynton Beach is responsible for updating, filing, and coordinating the frequency
changes that become a part of this Rebanding program with the FCC. As a note, all radio
transmitters must be properly licensed by the FCC.
11. 0 RISKS
Motorola is committed to mitigating all known risks and will engage City of Boynton Beach
whenever situations are identified in which a risk situation presents itself. Any event or
occurrence that affects the project schedule is to be immediately reported to the Project
Managers. A decision will be jointly made between Motorola and City of Boynton Beach to
consider the options and develop a mutually agreed-to solution.
There are risks associated with the work that needs to be perforn1ed on each piece of equipment.
It is conceivable that a particular piece of equipment can be functional at the time of inventory
but when rebanded, failures may occur when re-initializing the unit. Motorola will make every
effort to ensure that any failure occurring in this situation be rectified immediately. In some
cases adequate spares may not be available and could lead to a prolonged outage of equipment
while obtaining replacement parts. If the system in question is currently under a direct service
agreement with Motorola, any resolution to correct the failure will be covered under the
agreement. If the equipment involved is not covered under a direct Motorola Service
Agreement, resolution may require reimbursement for material and labor to correct the failure
and restore the defective equipment from SprintlNextel.
12.0 MEDIATION
Where applicable, Motorola has provided at the Licensee request, support for Alternate Dispute
Resolution or Mediation. Per the T A guidelines these costs are reimbursable and therefore
included in this quote as a line item.
Motorola is not a party to the Mediation itself, however has supported the proposal for the
reconfiguration for technical or other content as it relates the Mediation. These Mediation
support charges may apply to the Planning phase as well as Implementation phase, depending on
whether the mediation covers both phases. This work supporting or participating in Mediations
and disputes is not considered normal proposal or bid activities.
Where mediation charges apply, refer to the Proposal Pricing Summary Table for listed
mediation charges and the attached Motorola Mediation Tracking Detail (date and time of
activities by resource to support the mediation).
13.0 SYSTEM ACCEPTANCE
Upon completion of the work for City of Boynton Beach, a System Acceptance Certificate will
be provided for customer signature (see Reconfiguration Implementation Phase Agreement,
Terms and Conditions, Exhibit B). This certificate acknowledges that all of the effort necessary
to reconfigure City of Boynton Beach's system has been completed.
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MOTOROLA Rc\ Agr 02 252009
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Motorola Confidential Proprietary
Motorola 800 MHz Rebanding Project
Cit)' ojBo)'nto/7 Beach, FL
Reco/7jigul"atiO/7 Proposal/Stateme/7t oj' Work
14.0 RECONFIGURATION PRICING
PRICING SUMMARY
City of Boynton Beach, FL - Reconfiguration Services Quote
Infrastructure
Service Resource Otv-Units Total-Hours Rate Price
Reband Site # ] - Bovnton Tower Site MSS
Controllcrs 2 4 5175.00 $700
Rcpcatcrs I I 5175.00 $175
Combincrs & Ouplcxcr (Antcnna Systcm) 1 I $175.00 $175
Rctunc Combincr I I $175.00 $175
Site 1 Total $] ,225
Svstcm Watch II. Boynton Bcach PO MSS 2 Hours $175 00 $350
Zonc Managcr Clicnt. Boyton Bcach PO MSS 2 Hours $175.00 $350
Zonc Managcr - Forcst Hill Mastcr Sitc MSS 2 Hours $175.00 $350
Projcct Managcr PM 8 Hours $175.00 $1,400
Systcm Enginccr SE 6 Hours $175.00 $1,050
Systcm Tcchnologist ST 13 Hours $175.00 $2,275
Infrastructure Total $7 000
Subscribers
Service Resource Total Units I Rate Extended Price
Mobilcs Total *. MSS 107 $8,838
Portables Total .* MSS 487 $32 025
Tcmplatcs Total ** MSS 80 $28.9] 0
Rcplaccmcnt of dash mount radios ** MSS 85 $25.759
2nd. Programming of Subscribers (rcmovc old frcqs ) MSS 192 515.859
Mobilcs
2nd. Programming of Subscribers (rcmovc old frcqs ) MSS 487 528.733
Portables
Projcct Managcr on Sitc Supcrvision & Coordination PM 96 Hours 5175.00 $16.800
ST Tcmplatcs & proccdurcs supcrvision and approvals ST 40 Hours 5175.00 $7,000
SE Subscribcrs Support SE 0 Hours $175.00 $0
** See attached "Subsc.Deolol'm. Forms" for details Subscriber Total $] 63,925
Testing
Service Resource Quantity Unit Rate Extended Price
Pre Rebanding Bcnchmark Tcsting FSO I Hours $ 175.00 $175
Post Rcbanding Acccptancc T csting FSO I Hours $ 175.00 $175
Functional T csting FSO I Hours $ 175.00 $175
Prolect Managcr PM 2 Hours 5 175.00 $350
Svstcm Engmccr SF 2 Hours S 175.00 $350
Systcm Tcchnologlst ST 3 Hours S 175.00 $525
Teslinl! Total $] 750
Pro;ect Administration Services
Kick vfl& Slol/l.\' Meelinf!.\'. On Sile Coordi/Jalio/J. Subco/Jlracli/J!!" Cluse oul
Service Resou rce Quantity Unit Rate Extended Price
Proicct Managcr PM 132 Hours $175.00 $23,100
Systcm Engll1ccr SE 52 Hours S 17500 $9.100
Systcm Technologist ST 04 Hours $17500 S 1l,200
Travcl Expcnscs TE $28,298
Proj.Administration Activities Total $7] 698
(Colltinw!d on/hI/owing page)
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Jlotorota Confidential Proprielary
Rc\ Agr 02 25 '2009
Page 34
Motorola 800 MHz Rebanding Project
City ojBon1f()n Beach. FL
Reconjiguratiol1 Proposal/Statement of" Work
City of Boynton Beach, FL - Reconfiguration Services Quote
Equipment
SmartNet II t Software & Equipment List * Motorola I Each $8,631.00 $8.631
Controller Software Upgrade Equipment List * Motorola I Eaeh $12,48000 $12.480
Directional Couplers ITo be slIoolied bl' Sp/,inriNextei) Nextcl/Sprint I Each $0.00 $0
* See attached table for details Equipment Total $2],11 ]
Total Reconfiguration Price $265,484
Contingenq Price $15,400
Total Reconjiguration Price with Contingency $280,884
Price Validity:
Motorola reserves the right to increase the pricing for such Products and Reconfiguration
Implementation Phase Services in a manner that is consistent with its confidential Master
Purchase Agreement with SprintlNextel. In addition, for Products that are priced based
upon a discount from Motorola's published list prices, price adjustments will occur if and
when Motorola's published list prices are modified and the adjusted prices will apply to
any Products that are delivered after the modification to the published list prices.
Subcontractor quotations are normally valid for a limited time period; if a Motorola
subcontractor increases its subcontract price, then Motorola may increase its prime
contract price for subcontracted work that is performed at the increased subcontract price.
In all of these situations, any increase in the Contract Price will be reflected in a change
order.
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MOTOROLA Rc\ Agr 02 252009
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(11/1 11('/'.'0'0/7 or og('/1('I" /101 din'cI/\" as'wCiali.!J It-illl the addressee It'ilhoJfl the ex/wcs\, 1\ nf/c!/ L'On.l.e/7/ oj',-\!o!oro!u, hit (11'11\' jesigl1('l'S
Motorota Confidential Proprietary
Motorola 800 MHz Rebanding Project
City oj"Bo\'nton Beach, FI
Reconjiguratiol/ Proposu//Slatement oj" ~Vork
SERVICES DETAIL
Professional Services
Project Administration Activities
Project Summar~ (Duration) 97 days
Customer Status Meetings and Project Administration
Project :\tanager
Jlal1lrour.\' Days
System Engineer
Manltour.' Day.,
System Technologist
.Hanltours Days
hI]
" --l
4
Project Kickoff. 7 dap
Preplanning and Coordination Meeting'Order processing
It>
41/
16
AdmbUstratidD Aethiide$ 13%
I 24 3
1 (J 0
7 64
FNE Reconfiguration -17 days
Fi"E
Preplanning and Coordination Meeting
FN E Reconfiguration
4
4
2
(J
I
4
9
4
I
Total hours for Infrastructure
8
I
6
\3 I
I
Testing
I
iJ
o
(J
o
1
I
o
(J
(J
()
0.1
0.1
(J
Subscriber Reconfiguration - 31 days
Preplanning and Coordination Meeting
Subscriber Coordination
Template & flash/program procedures
Totil ho'Q"fftBu~Reeonfi'
4 1 (J (J (J
'<I 5 (J (J 0 (J
4 1 0 0 20 3
48 6 0 0 20 3
4 (J
4iJ 0
4 211
48
941
238 (411 I 00 7.5 ~ 120 15
Subscriber Reconfiguration - 3\ days (Second programminJ!,!
Preplanning and Coordination Meeting
Subscriber Coordination
Template & tlash/program procedures
TOTAL PROFESSIONAL SERVICES TIME
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MOTOROLA
De.I;;'.})1, lcclmicu/ und pricil1g mfflf'lllu/io}l ('()/1faillcd in II1/.\ ot/c/'illg /\ ( f)//lit/('/'cd /wopricfO/:l and I1W1' no/Ill' d!(ln d \'\ IIh
lIm' /'cnfJJ/ or agcnn nor dircc/h" (lI'wciUlcd It'i/h rhe wJdresscc l\'l/h()lI/ fhe n/J/"('s.... I1n!fC!l ("Ol/sell/ nj'.\!nln,.o/u. !lIe or Il.l Lk~lgl/(,C"
.Hotorota Conjidentiat Proprietary
Rc\'Agr 02 25 '2009
Page 36
Motorola 800 MHz Rebanding Project
Citl' o(Bo1'lltoll Beach. FL
Reconfiguration Proposal/Statement of'IFork
SERVICES DETAIL (continued)
Travel Detail
Per diem Air tClfe Car rental
Labor Ca~ory Project Phase Nw:Dber oj N\lllJber ~ys ollt 5100.00 51,000.00 $125..00 TotalslTrlp Project Agr~5%
resources of trip. per wfi~ totals prkup
Infrastructurc 1 1 4 $200 00 $1,000.00 $225.00 $2,025.00 $2,025.00 $2,126.25
Projed M....g~t Subscribcrs I 2 3 $200.00 $1,000.00 $225.00 $ U25.00 $3,650.00 $3,832.50
Ovcrall Projcct \ 3 4 $200.00 $\ ,000.00 $225.00 $2.025.00 $6,075.00 $6,378 75
Infrastructure I 1 3 $20000 $\,000.00 $225.00 $\ ,825.00 $\.825.00 $1,916.25
S)'stelllS Englneer Subscribcrs I I 2 $200 00 $1,000.00 $225.00 $\.625.00 $\.625.00 $1,706.25
Ovcrall Project I \ 3 $200 00 $1.000.00 $225.00 $\,825.00 $\ ,825.00 $\,916.25
, [nfrastructurc \ 1 4 $200.00 $1,000.00 $225.00 $2,025.00 $2.025.00 $2,126.25
sy". Subscribers \ 2 4 $200.00 $1,000.00 $225.00 $2,025.00 $4,050.00 $4,252.50
T~h~ T csting \ \ 3 $200.00 $1,000.00 $225.00 $1.825.00 $\.825.00 $1.916.25
Ovcrall Projcct 1 1 4 $200 00 $1,000.00 $225.00 $2,025.00 $2,025.00 ..25
titil'Dlitel!, ' .....,.~
Note: Expenses shown are estimates based onlhe Scope of Work and required lravel fi,r completing Ihe Recon{igllrolion Design.
Sprin/!Nexlel will be billed aelllol expenses plus 5% markllp,
Contingency Detail
2,800.00
PM/Sho Hours 16 $ 175.00 $ 2,800.00
PM/Sho Hours 16 $ 175.00 $ 2,800.00
Subscribers Availability PM/SE Each 40 $ 175.00
$ 7.000.00
Total Contingency 5 15.40MO
,.,
~.cr.\'/()n. -+ r-,
MOTOROLA RevAgr 02252009
Dcslgn. fcc/mica! and prit"il1g ill!()/"/}JOfiol/ (JIII/amed ill "1/\" I1llcr;I/.I; /\ ("()II\-id<'I"('d pr(/l)/"if'{(JJ~ al1d fHU1' nol hi' ,htll'l'j \i'flll Page 37
till\" pcrson o/"llgcncr Hol di/'/.'uh i./Iwciu!cd 11'/lh 111(' oddrcssl't' l\'ilho//! lhl' exprn's \\Til/(,11 CO!1SC'r1l of Jlolomlu. In( {lj' 11.\ designcl's
.\1olom/a Confidential Proprietary
Motorola 800 MHz Rebanding Project
City olBoyntol7 Beach, FL
Rccol7jigllratiol7 Proposal/Statement ol Work
SERVICES DETAIL (continued)
Subscriber Labor Detail page 1 of 2 - MSS: Control Communications
license" Name CITY Of BOY:'IITO:>i BEACH. FL
Level of Effort
Level of EHort (LOE) lists the lime the TA presumes reasonable for each task. measured In man-hours Licensees must list only the minimum time necessary to complete the task. If
the LOE required is greater than that listed the last column, the licensee must attach justification. You may insert rows in the installation sections to list different speCial vehicle types.
You ma use se ara!e sheets for multi Ie a encies/de artments.
Task
Description
Replacement of Dash Mount Radios
1a
1b
1c
1d
. Load programming template into new radio
. De-install & Inslall of new dash mount radio
. No antenna cable or mount install
. Installation of new antenna rod only
. Install new radio power cable(s}
. Functional post test
. Unpackage & Repackage Radios/Ship
. Includes u 1030 miles travel for installer
De-install & Install for standard sedan or IighVmedium truck with unit
installed under the dash and no obstructions or special installation
re uirements. Includes subtasks above
De-install & Install into Po!icesedan/cruiser Center control console,
De-install & install into Fire Truck
De-install & Install into s ecial vehicle Insert hours and describe below
Describe the special vehicle De-install & Install in this cell. RemOl'al
& Install of Control Station.I'
"Retulllextstmg Moblldwl106
Per Unit Time Total LOE for a task on a
Task Description in Hrs Quantity TimeHrs Rate $ Tota' $ per unit basis in
man-hours
. Functional Pre-Test of existing radio - Talk group call on system
. Retune existing radio (no obstruction to retuning of radio)
3 . Functional Dost test of existma radio - Talk aroup call on system 0.8 0 0.0 $118.00 $ 0.9
Removal and re-install of existing mobile radio if radio cannot be
3a roqrammed in the vehicle due to obstruction to Droorammino Dart. 0.0 0 0.0 $0.00 $ 1.0
Flashing and Retuning Existing Mobiles
LOE for a task on a
Description Per Unit Time Total per unit basis in
Item in Hrs Quantity Time Hrs Rate $ Total $ man.hours
. Functional Pre-Test of eXisting radio - Talk group call on system
. Flash existing radio with Rebanding software
. Load programming template into existing radio (no obstruction to
programming port of radio and radio is to be flashed and programmed in
the vehicle)
4 . Functional post lest of exislina radio - Talk qroup call on system 07 107 74.9 $118.00 $ 8,838.20 0.9
Removal and re-Install of existing mobile radio if radio cannot be
4a programmed in the vehicle due to obstruction to programming port 0.0 0 0.0 $0.00 $ 1.0
TOTAL MOBILE RADIOS $ S,83lI.20
G
MOTOROLA
l tTsir)f/. 4 fJ
/)C.\"lgn. /{'('hl1/dd ol1d pricing il/turnWlhm ('OIlfaillcd inlllls II/Ier/m.: i.' crllI.\idcrcd pl"()pric!w-:. and 11/0\ no! />(' ,-JIO/'t'd Hi/II
{mr /}('!",,()// 0" opener nor dirccll1 o.\\ociuh'd H';fh ,he addr('ss('(' \I ilium! the npr('ss \\Fi(fC!l conSell! of ,\In{ur(J/a, Jill o/" II\" dc\;gllL'l'S
Al%rota Confidential Proprietary
RnAgr 02 '25 2009
Page 3X
Motorola 800 MHz Rebanding Project
Cit), uj'BoYl1tol1 Beach, FL
Reconflguratiol7 Proposal Statement oj' Work
SERVICES DETAIL (continued)
Subscriber Labor Detail page 2 of 2 - MSS: Control Communications
Portable Radios
LOE for a task on a
Task Per Unit Time Total per unit basis in
Descriotion in Hrs Quantitv Time Hrs Rate $ Total $ man-hours
Retune Existina Portable
. Functional Pre.Test of existing radio ~ Talk group call on system
. Retune existing radio (no obstruction 10 retuning of radio)
5 . Functional post lest of existing radio - Talk group call on system 0.5 2 1.0 $118.00 $ 118.00 07
Flashlna and Retunina of Existina Portable Radio
. Functional Pre-Test of existing radio - Talk group call on system
. Flash existing radio with Rebanding software
. Load programming template into existing radio
5a o Functional post test of existing radio- 0.6 279 167.4 $11800 $ 19,75320 07
ReDlacement of Existina Portable Radio
. Load programming template into new radio
. Functional post test of new radio. Talk group call on system
5b .Unpackage & Repackage Radios 0.5 206 103.0 $118.00 $ 12,154.00 0.6
..
TOTALPOR"'AS/..ES RADIOS $ 3l!.025.20
Radio TernDlates (MaSkS)
LOE for a task on a
Task Per Unit Time Total per unit basis in
Descriotion in Hrs Quantitv Time Hrs Rate $ Total $ man.hours
6 Modify Radio Temnlates {Masks for Renlaced Units 4.0 30 120.0 $118.00 $ 14,160.00 4.0
6a MOOtty Radio Templates (Masks) for Flashed Units 2.5 50 125.0 $118.00 14,750.00 2.5
DIII........."'- cT.. $
Other Tasks
LOE for a task on a
Task Per Unit Time Total per unit basis in
DescriDtion in Hrs Quantitv Time Hrs Rate $ Total $ man-hours
7 Second Proarammina of Subscribers remove old freas. - Mobiles 0.7 192 134.4 $118.00 $ 15.859.20 SV-Quole
7. Second Pronrammina of Subscribers remove old freas. - Portables 0.5 487 243.5 $118.00 $ 28,733.00 Bv Quote
Grand Total
I $
140,125.00 I
G
lenil/II..J 6
MOTOROLA
ncs;gll. {echnicu! ulld pricing informalion c()llhlll1ed;/I fhil "//l'!'/!/f? is l (}n~;dered proprie/ary und /1/(11 no! hc .\hurcd Il'i111
0/11 pasol1 or agcnl'I' nul dirccrl1' a.\sociu(ed \\'illl lhe uJJres,\c(' 1I'llhollllhc e.\p/'l'S\ IIrittcl1 COl1.\CJ1l of ,\futuro/a. /lIl ())" its dnigl/c(,\-
Motorola COllfidentiat Proprietary
RevAgr 0:'25 '2009
Page .~ l)
Motorola 800 MHz Rebanding Project
Cit,. ojBol'l1toll Beach. FL
Reconjigllration Proposa//Statcmcnt oj" Work
EQUIPMENT DETAIL
SmartNet /1+ Software & Equipment List
I Extended
Item Qfy Model Description Unit Price Price
I 1 DS990970 RocketPort PCI DB25 Male $369.75 $370
2 I DDN9157 Certified XP Workstation for SWII $2,907.00 $2,907
3 1 T7143 SWII on XP Software Upgrade Application $800.00 $800
4 1 L3479 PC Anywhere 11.5 Client $168.30 $168
5 1 DDN8172 Hummingbird Exceed 8.0 $717.40 $717
6 I DDN8673 Crystal Reports 11.0 $634.95 $635
7 1 DDN9161 Certified 4.1 Workstation $3,033.65 $3,034
TOtal $8,631
Controller Software Upgrade Equipment List
. \1-- J. .I.t",.~d
Item iCllty Model .... Price
I 2 UOST-OOOI 6809 28 Ch Controller Code Plug $1,298.00 $2,596
2 4 UOST-0004 CSC Software $1,509.00 $6,036
3 4 UOST -0006 RSC Software $48 I .00 $ 1 ,924
4 4 UOST -0008 TSC Software $481 .00 $1,924
Total $t#,,48O
Flashldts
Generic Radio Model Flashkit type required QTY Flashes T Model Flashcode Option Price
per kit
Astro Spectra (W5) 3('00IMBE/Analog 50 HI (,23 100008-000000-0 GXXOAE Paid by SprintNextcl
Astro Spectra (W5) 3600IMBE/Analog 15 H1623 10000X-000000-O G8XOAE Paid by Sprint.Nextel
XTL1500 3600 IMBE/Analog & P25 1 T7192 10000X-000000-0 G8XOAC Paid by Sprint'Nextel
XTL5000 3(,00 1M BE/Analog & P25 34 T7000 10000X-OOOOOO-O GXXOAB Paid by Sprint'Ncxtel
MT1500 3600 IMBE/Analog & P25 2 T7324 000004-002000-2 G8XOAH Paid by SprmtNextel
XTS 1500 3(,00 IMBE'Analog & P25 4 T7017 500008-000410-5 G880AD Paid by SprintNexteJ
XTS5000 3600 IMBEiAnalog & P25 31 T6751 100OOX-OOOOOO-0 G880AE Paid by Sprint Nextel
Astra Spectra (W5i 3600 IMBE/Analog 7 HI('23 10000X-00OOOO-0 GX80AE Paid by SprintNextel
XTS3000 3WO IMBE/Analog 100 T5781 100008-0004XO-9 G8XOAE Paid by Sprint,Nextel
XTS3000 3WO 1MBE/Analog 100 T57Xl 10000X-000480-9 GXXOAE Paid by Sprint'Nextel
XTS3000 3('OOIMBE/Analog 4::' T57Xl IOOOO8-0004XO-9 CiXXOAE Paid by Sprint,Nextel
11 Total Flash Kits
386 Total Flashes
f.t
I crsirm .j fJ
MOTOROLA
f)csif!.lI. ft'chniL'U/ und pricjng injormufuJ!I (1Jllloincd ill fhl\' nttcrlllg IS [()J/\idercd prnpriclLlI:\ ulld IIlUI IW{ he ,1101 cd l\'llh
an.\' lil'nO/7 or Ui.'ClIlT /lnl Jircc/h a\socia/n/ \t'ifh Iht' aLltlre' \('c 1\ Ilh(Jllf lht' express \\'/"illt'lI (,()IISCJ7/ ()I .\f()turo/u. In! or I/S dl'~'igll(,l'.~
Motorota Con/identiat Proprietary
Rev Agr 0::' '25'2009
Page 40
Motorola 800 MHz Rebanding Project
Citl' of BOl'nto/l Beach. FL
Recon/igllration Proposal/Statement of '"York
EQUIPMENT DETAIL CONTINUED
Rebanding Replacement Subscribers List
RBP03 - XTS2500 MOT 1\10'1'
Enter Dcot or .\!!'cnn b\ confil'uration: >>>
Smartne! Smartnet
Analog Analog
!\Iodel3 !\Iodel 3
STD STD
OTY Model I Item eonfi!! t eonfi2 2 Price
Item.\" Comprising the Base Kit Smartnet Package are in Bold
Enter quantity 2U6 U Paid bv Sorint 'Nextel
2116 H46UCH9PW2B:-; XTS2500 Rebandin~ Portable Radio Model 3 206 0 Paid bv Sorint'Nextel
Included Std Whip Antenna
Included Std Belt Clio
Included Standard Batten
206 IOA00354AA Analo~ Smartnet 206 0 Paid by Sorint!Nextel
206 H43 Remote Monitor - H43 206 0 Paid by Snrint'Nextel
206 NTN9815 Snare Battery - NTN9815 206 0 Paid by SnrinL''Nextel
206 NTN1873 Sin~le Unit Raoid Char~er - NTN 1873 206 0 Paid by Snrint/Nextel
20 '\,T,~II' Ca!TV Case Leather wi 3" swivel belt 1000 Paid by Snrint,'Nextel
11 1([\I'\)iI" ; PSM (Public Safety Mic) 24" straight cable Paid by Snrint/Nextel
32 RLN4884 Travel Char~er - RLN4884 Paid by Snrint/Nextel
12 WPLN4108R Multi-unit Charger - WPLN41 OR R Paid by Snrint/Nextel
RBM03 - XTL2500 MOT MOT
Enter DeDI or A2enn b,' confi2uration: >>>
Smartzone Smartzone
Analog Analog
Dash Control Station
Palm Mil' Desktop
7.5 watt :'Ii one
1/4 Wan :'Ii one
flU I Model I lte$ ec.nfi2 t eOriti2 Price
I Items Comprising the Base Kit Smarfl1et Package are in Bold
Enter quantity 73 12 Paid bv Sprint'Nextel
73 M21URM9PW2AN XTL2500 Rebandin~ Mobile Radio 73 0 Paid bv Sprint/Nextel
12 M21URM Control Station XTL2500 Rebandin~ Control Station 0 12 Paid bv Sprint'Nextel
84 G335 Antenna 1/4 Waye X~ 0 Paid bv Sprint'Nextel
73 W22 Palm Microphone - W22 73 II PaId bv SprintlNextel
12 W382 Deskton M icronhone 0 12 Paid bv Snrint'Nextel
73 B18 7.5W Sneaker - BI8 7) 0 Paid bv Snrint'Nextel
12 G142 No External Sneaker Needed II 12 Paid by Snrint'Nextel
R5 G442 Control Head - G442 n 12 Paid bv Snrint'Nexlel
85 G444 Control Head software - G444 73 12 Paid by SnrintiNextel
85 G66 Mountin~ Kit Gb6 or G67 included in base. 71 ]2 Paid by Snrint'Nextel
12 G91 Control Station Ptl\ver Surnly II ]2 Paid bv Snrint';\iextel
12 W665 Control Station Operation II 12 Paid bv Sorillt'Nexlel
X5 G241 Analo~ ooeration 71 12 Paid by Sorillti'\extel
X, G5l Software Smartzone.l.singletonc 7 "1 12 Paid bv Sorint'Nextel
85 G1l4 Enh ID Display - G 114 71 12 Paid bv Snrint'Nextel
X5 G170 Radio Trace - G170 7, P Paid by Sprint 'Nextel
85 G683 One Touch - G683 73 12 Paid bv Snrinti1\extel
291 Total Reptacement Subscribers
,.,
l('rsuJ!1 4 fJ
MOTOROLA
fJ('.\I.I!;/I, lee hlli( u/llllJ priclIIg ill!iw11IUliolll(Jf/IUil1l'd 1/1 !J1I.\ otjcril1g is l'OlIsidc/"c,) fJrlJfJrii.'ltJrl un.1 m(l\ no! he sl1a/"..'d H'//11
all~ /It'rsm/ Of" tI[!l'!1l \ 1/01 dlreef/r associated 1\ ilh Ihl' addf"o'lce l\"ifhollllhc express lI'/'il!clIl. O/7St'/J/ (it \ [1I/lJrn/a, JlI( or ,,-, dL'.\/.l!.!1('c.\
Motorola Confidential Proprietary
RevAgr ():' :'52009
Page 4 I
Motorola 800 MHz Rebanding Project
Cit]' olBo\'llto/7 Beach. FL
Reconjigllratio/7 Proposal/Stateme/7t ol Work
EQUIPMENT DETAIL CONTINUED
Upgrad R I S b "b
e eptacement u SCrf ers
Equipment Detail Upgraded Portable List
Otv. Model Description
IIl9 HI8UCP9PW6N XTS51l00 Portable Radion Model II 800 MHz - PO
109 Q806 OiJ:ital Ope-ration
1119 H38 SmartZone Software
1119 H.'1N9031 Spare Standard Battery
1119 :'>TN 1873 Impress Charger
1119 Q44 ADD: RF Adapter
1119 NAF5042 )I' Stubb~' Antenna
1119 NM:'>6247 31l" Public Safety' Microphone
'p HI8UCP9PW6N XTS5000 Portable Radion \lodellI 800 MHz - FD
52 Q8116 Digital Operation
52 H38 SmartZone Software
52 H223 Impress Nicad FM Battery 1525\1aH
52 'IT:'> 1873 Impress Charger
52 H499 ,\LT: Submersible Housing
52 Q393RUGD ALT: Battery Impress NIMH FM
52 'IINTN4437 Battery Impress Intrinsically Safe
52 Q44 ADD: RF Adapter
52 :'oiAF5042 3" Stubby Antenna
52 :>iM'I6247 31l" Public Safety Microphone
45 H46UCF9PW6BN Down Grade from XTS Model III RB to XTS 2500 Model II
45 Q575 ENH: Trunking 3600 Baud
45 NAF5042 3" Stubby' Antenna
45 NTNI873 Impress Charger
45 RMN5072 PSM 30" Straight Cable
45 H335 AL T: Battery Impress NIMH FM
5011 RN:>I4006 NIMH 3500 MAH Battery
110 :>iTN9815 NICAD Battery
50 :>iTN 1873 Impress Charger
25 HL:>I6853 Belt Clip
511 HLN6875 Belt Clip
25 '\TN8386 Carr~' Case
S; NNT:>i4115 Leather Case Swivel Belt Loop
Upgrade Replacement Subscribers (Note - To be paid by Boynton Beach)
Equipment Detail Upgraded Portable List Pricing
Otv Model IDesaiDtloo UoitPriee Total.PrIee
109 XTS 251111 Lm'rade Ungrade to XTS 5000 Model II for PD $ 71900 $ 7X.37 1.00
52 XTS 2511t1 L'pgrade Upgrade to XTS 51100 Modell I Illf PD $ 719.00 $ .17.3XX.OO
52 H499 ADD: Ruggedized Housin ' $ 21250 $ ] 1.050 00
45 Down tirade Down Grade XIS 2500 Model III RB to Full Featured \1odel II XTS 2500 $ $
4' Suft\\are Upgrade from Analog to Oi!!ital Software $ $
5110 RNN41106 XTS 3000 Spare Baneries $ 65.00 $ '2.500 00
110 NTN9XI5B XTS 2500 Spare I,atteries $ 4900 $ 5.390.00
50 I 10V Chareer $ 77 00 $ .1.X50.00
25 XTS 5000 Helt ("I iI" $ X.X6 $ 22 I .50
50 X I S 501111 Iklt ("I ip, $ 12 I' $ 606.50
-'
25 XTS 50110 Cam l.lSC $ 46.20 $ 1.15500
55 XTS 25()(l Carl) ( as(,' \\' Swivel S 46.20 S 2.54 1.00
S I "'.OB.OO
4'
MOTOROLA
RevAgr 02 25 2009
Page 42
l ('1";011 4 ()
Ih"h.;1I h'lhllico/ (lnd pricing il1/ormJI;o!l cOl/foil7l'd in Ihis otic'ring IS l(!I/.\/dcr"d /w()pnc{un 011../ fllln 1/01 h" shored H'irh
,Ill\, !ll'l '"Oil IIr (/~Cl1C1' I/O! dir('cl~\' associa(ed 1\"",11 Iii,' addrn\'l't' ll'ilj,O/{f Ihc nprcss \1'/'111('/1 ('()/h('1I! of Jfu/urn/a, Int. or 11.\ ,ksigllcc\
Motorola Con/idential Proprietary
Motorola 800 MHz Rebanding Project
Cit1' OJ'B01'11toll Beach, FL
Recol7jigllration Proposal/Statelllellf oj' Work
ATTACHMENTS
Attachment A. INTERMODULATlON REPORT
Attachment B. SUITABILITY ASSESSMENT IMPACT REPORT
Attachment C. FUNCTIONAL ACCEPTANCE TEST PROCEDURES (A TP)
Attachment D. RF PERFORMANCE VERIFICATION PLAN
Attachment E. CUT-OVER & FALL BACK PLAN
Attachment F. RECONFIGURATION PROJECT SCHEDULE
Attachment G. EQUIPMENT RETURN PROCESS
Attachment H. MEDIATION TRACKING DETAIL
-
MOTOROLA
{)('\/gn. {echnicu! and pricing il1!nrma{uJ!I c/JII/ail/cd in Ihi.\ nltcring I,' cOllsldered propriL'la/"l LInd ilia\' nn{ he _,/wred 11'1/11
UIl\' f11 THill or agcmT not direct/I' lJssuL"ialcd Hill! !he addressel' \I"U/wlll fhe npn'\"s 1\"/';1/('11 l'()/]S['nf (I! '\!(I/oro/a, filL or 11.\ dc,igllL'C\
Motorota Confidential Proprietary
Rev Agr 02 25 '2009
Page 43
J torsion. 4 IS
Motorola 800 MHz Rebanding Project
Cit1' oj'Boyi1fol1 Beach, FL
A ffachment A / Intcrll/odu/atiol1 Report
ATTACHMENT A
INTERMODULATJON REPORT
G
MOTOROL.A
Re\' Agr 02 '25'2009
Page 44
.\lotorota Confidential Proprietary
Design. lcc/7I1Ical and pricing illlonllallon ("(II/ruincd in this ofhTing i." con.,iJcrcd {lropnelun and ma\ no/ he ,har{'(J VI illl
(ml" /)(,I'\'(J!1 or agcIlC\"110! direc!ly associatcd H'ilh lhe uddre.\sec \t'itho/llthe cxpn'ss ltTifle/l t"(I}/\CfI/ of ..\.Io/uro/a, /11(' OJ" ill dcsh,[lIcl'.'
Motorola 800 MHz Rebanding Project
City oj'Boynton Bmch. FL
Attachment A / fntermodulation Report
G MOTOROLA
800 MHz Re-banding
Boynton Tower site, City of Boynton Beach, FL
Intermodulation Analysis
VEH.SIO~ D01.00,01
Date:
Nov 12,2007
G
Motorola Confidential Proprietary
Dc!slgn. Icc/mica! LInd pricing il1fo/"mu!lOl1l'()/1fall1ed il1 "11.\' olli.'rmg is cnl/sil.lcred /W()priclun ulld l11ul' flnf hl! shured \luh
(/11\ fl"I'SOI1 fir OgL'IIL'\ nof ,Jirccll\ o\O;(Jcia!t'd \\'1117 till' uddrns('(' lI'jrhOl(/ fhe C\/W('\ \ 11rlfh'll U)/1sc!ll1 of Jfn!()fo!u, /l1e ur ill (/(">1,'.711<'('\,
RevAgr 02 252009
Page 45
MOTOROLA
Motorola 800 MHz Rebanding Project
City ofBo\'l1ton Beach, FL
Attachment A 'lntermodll!atioll Report
INTERMODULATION SUMMARY:
During rebanding, I of 5 channels located in the 809 MHz sub-band used at the
Boynton Tower site, City of Boynton Beach, FL will move to the revised 809 MHz sub-
band. There are 21 channels located in the 806 MHz sub-band, 8 channels located in the
809 MHz sub-band (shown post rebanding), and one 150 MHz simplex MOSCAD
frequency owned by Palm Beach County at the Boynton Tower site. There is one 450
MHz transmit only frequency owned by Fire/Rescue Paging, one 460 MHz frequency
owned by Boynton Beach Data, and five 150 MHz receive only frequencies owned by the
Palm Beach County Sheriff at the Boynton Tower site. There are also forty-three channels
of 800 MHz cellular band owned by AT&T Wireless at the Boynton Tower site.
Complete frequency information is listed in the Analysis Factors section of this report,
Note: For the purpose of this 1M study rebanded frequencies refers only to the rebanded
frequencies owned by the City of Boynton Beach.
Excluding the Cellular frequencies the Intermodulation (IM) study indicates no 3rd, 5th,
or 7th order intermodulation products received by the newly rebanded 800 MHz
frequencies at the Boynton Tower site. The 1M study does indicate some 3rd, 5th. and 7th
order 1M products potentially affecting existing frequencies at the site. These 1M
products are caused by mixing of the newly rebanded transmit frequency and other
existing frequencies at the site. The total number of direct and indirect 3rd order 1M
products caused by the mixing of newly rebanded frequencies is 4. The total number of
direct and indirect 5th order 1M products caused by the mixing of the newly rebanded
frequency is 858. The total number of direct and indirect 7th order 1M products caused by
the mixing of the newly rebanded frequency is 120,114.
Excluding the Cellular frequencies the 1M study also indicates some 3rd, 5th, and ih
order intermodulation products that were calculated without the mixing of rebanded
frequencies. These 1M products were caused by the mixing of existing frequencies at the
site. The total number of direct and indirect 3rd order 1M products caused by the mixing
of existing frequencies is 42. The total number of direct and indirect 5th order 1M
products caused by the mixing of existing frequencies is 5601. The total number of direct
and indirect 7'h order 1M products caused by the mixing of existing frequencies is
578,063.
It should he noted that any intermodulation data which includes cel1ular fi'equencies is
presented }vithin this reportfor informational purpose on~v
Including the Cellular frequencies the Intemlodulation study indicates some 3rd order
intermodulation products affecting the newly rebanded frequency at the site. The number
of 3rd order hits affecting the newly rebanded frequency is I. The Intermodulation study
also indicates some 3rd order 1M products affecting other existing receivers at the site.
These 1M products are caused by the mixing of the newly rebanded frequencies with the
G
MOTOROL.A RnAgr 0225 2009
.lIotorola Confidential Proprietary Page 46
FJl'slgn, IccJU/lcol und fHll mg lII!nr!lhllio/l (,ol/rail1ed in lll/,\ ofler/llg i, l (J/J.\idcrnl proprietary und /}1(I\" no/ he ,/101"1 (/11/111
1111\ fh'nOIl or agcl/t"\" nof dircclh' l/'\."!(-h/ft'd It'ilh lilt' uddrc.\'\ci' It I!hnlll !he l'xprC\'S Hnffcn crJ11scnl O!l\!O!r)/"U{U. JIll or /I, de'I.<':/Il'l'\
Motorola 800 MHz Rebanding Project
Cit\' ojBo)'nton Beach, FL
Attachment A i Intermodlllation Report
other existing frequencies, and Cellular frequencies at the site. The total number of direct
and indirect 3rd order hits caused by the mixing of the newly rebanded frequencies is 49.
Including the Cellular frequencies the 1M study also indicates some yu order
intemlodulation products that were calculated without the mixing of rebanded
frequencies. These 1M products were caused bl the mixing of existing frequencies at the
site. The total number of direct and indirect 3" order 1M products caused by the mixing
of existing frequencies is 3,435.
The detailed intemlodulation analysis is included in the following sections.
ANALYSIS INTRODUCTION:
Intermodulation OM) products are generated whenever two or more transmit frequencies
mix together. If there is more than one transmit frequency at a site an 1M analysis is
necessary to check for possible 1M interference problems. There are three basic categories of
Intermodulation (1M) interference. They are receiver produced, transmitter produced, and
"other" radiated 1M, Transmitter produced 1M is the result of one or more transmitters
impressing a signal in the non-linear final output stage circuitry of another transmitter,
usually via antenna coupling. The 1M product frequency is then re-radiated from the
transmitter's antenna. Receiver produced 1M is the result of two or more transmitter signals
mixing in a receiver RF amplifier or mixer stage when operating in a non-linear range.
"Other" radiated 1M is the result of transmitter signals mixing in other non-linear junctions.
These junctions are usually metallic, such as rusty bolts on a tower, dissimilar metallic
junctions, or other non-linear metallic junctions in the area. 1M products can also be caused
by non-linearity in the transmission system such as antenna, transmission line, or connectors.
This 1M study has been performed to predict 1M products that could be generated by the
potential new frequencies as they are used at the Boynton Tower site after Rebanding.
Boynton Tower site is one of the sites used in the City of Boynton Beach, FL project. During
rebanding, I of 5 channels located in the 809 MHz sub-band used at the Boynton Tower site,
City of Boynton Beach, FL will move to the revised 809 MHz sub-band. There are 21
channels located in the 806 MHz sub-band, 8 channels located in the 809 MHz sub-band
(shown post rebanding), and one 150 MHz simplex MOSCAD frequency owned by Palm
Beach County at the Boynton Tower site. There is one 450 MHz transmit only frequency
owned by Fire/Rescue Paging, one 460 MHz frequency owned by Boynton Beach Data, and
five 150 MHz receive only frequencies owned by the Palm Beach County Sheriff at the
Boynton Tower site. There are also forty-three channels of 800 MHz cellular band owned by
AT&T Wireless at the Boynton Tower site. There may be other frequencies used by
Cellular providers at the Boynton Tower site site. Cellular providers often license a range of
frequencies to a site. These frequencies mayor may not be in use at any given time,
Therefore, the intennodulation study as provided is based on frequencies at the site which do
not belong to a cellular service provider at the site. All frequencies included in this
intermodulation study are a result of information provided to Motorola during data collection
exercise.
G
Motorola Confidentiat Proprietary
[)eSI,~17. I('clinical alld pnulIg intiJl"lIlOflon ('onruincd in this nlkrillg /I' t'Ol/sic/c/'ed pr(){Jric/ary {/1/(!I1W\" I/O! he ,Ill-1Ft LI \1'/111
al/\ !)cnOJl or ogelle\ I/O! dirccl!l U.,S(J{ lu/cd .1'//11 lilt' addrc\H'L' It/lholl! the ('\prc.\" ,,"uf/en ('OIlSl'nI of J!n/()/'ofa JIlt IIr 1/\ t/(\/':;.'/('t',.
Rc\ Agr 0225 2009
Page 47
MOTOROLA
Motorola 800 MHz Rebanding Project
On' ofBomton Beach. FL
Attachment A / fntermodu/ation Report
ANALYSIS FACTORS:
Following are the frequencies llsed in generating the Boynton Tower site 1M report:
Red (bold) frequencies in the table refer to the City of Boynton Beach's rebanded
frequencies. Red (italic) frequencies in the table are other new rebanding frequencies at the
site.
Blue frequencies in the table are frequencies at the site that did not change due to
rebanding.
Transmit Receive Owner
Frequency: Frequency:
1 856 2875 8112875 The City of Boynton Beach
2 857 2875 812.2875 The City of Boynton Beach
3 8582875 8132875 The City of Boynton Beach
4 8S9 2875 814.2875 The City of Boynton Beach
I E',
,
22 %0 ,)375 81S ::',375 Pa rn Be8ch County
23 :'-;5~j H7S 814 :_'t375 Pair!"! Beacrl County
25 .'. ~ . ,37:) ~)Jh BI."Clch County
) I (; i .: r'd !i
26 ~.~ c1b, 3375 811 ()1375 Palnl Beach County
21 :3 (-i i' ~ j 1:)5 ,S1:) ,~1r, F);1 III E3each County
o
MOTOROLA RC\ Agr 02 25 200'!
Motorota Confidential Proprietary Page 4X
Ih'SlgII, {C/)m;lal t1l1d In"lcil/o,:: in/ormatio/l cnnluil1cd in ,hi,\ oftering il" ('(I!7.\u!crcd !lJ'{J/w/clan and filtH I/o! he .\Iwrcd H'ilh
tiny /Icrwm 01' ugclICI n(l/ t/irl'c!h a\,\oCJulcJ It'uh fIll' addrc.\S"l' \\-iII1/1111 the ex/)/'('....._, HnflclI um,'l('nl u/ .\/()furu/u JI/( ()/' lIs t!"I"/I?:IICC"
Motorola 800 MHz Rebanding Project
City ofBol'/1toll Beach, FL
AttachmL'nt A "!ntcrmod1l1ation Report
32 8563125 p-j1 3125 Palm Beach County
U i I
33 858.3125 sn 3125 Palm Beach County
35 460.2250 4F,5 2250 Boynton Beach DATA
36 1591500 1 :<i 1 500 Palm Beach County MOSCAD
37 N/A FJ57150 Palm Beach County Sheriff
3(3 N/A 155 5200 Palm Beach County Shenff
39 NiA 155 8050 Palm Beach County Sheriff
40 N/A 1'156100 Palm Beach County Sheriff
41 N/A 1:-)6 0300 Palm Beach County Sheriff
42 453.1500 f\J:A f-Ire/Rescue Pagm~l
43 869.2500 8~4 .2500 AT&T Wireless
44 8694600 824 4600 AT&T Wireless
45 869.6700 8~4 6700 AT&T Wireless
46 8698800 8248800 AT & T Wireless
47 870.0900 825 0900 AT&T Wireless
48 870.3000 825.3000 AT & T Wireless
49 870.5100 825.5100 A T& T Wireless
50 871.3500 826 3500 A T& T Wireless
r::" 871 5600 826 5600 AT&T Wireless
;:),
t:;'") 871 7700 826.7700 AT&T Wireless
vL..
53 871.9800 826.9800 AT & T Wireless
54 872.1900 827 1900 AT & T Wireless
55 8724000 827.4000 AT&T Wireless
56 872.6100 821'6100 AT&T Wireless
57 872.8200 c(' / E:200 A T& T Wireless
58 8730300 823 0300 AT&T Wireless
59 873.2400 B282400 AT&T Wireless
60 8734500 82?; 4500 AT&T Wireless
61 873.6600 d2b L>bOU AT&T Wireless
62 274.5000 ;~1.2'~~ :)000 /\T& I Wireless
f33 E75 1300 ? :lIJ 1300 f\ T & T \Ni reless
h4 "1.75 5500 .i )1, ~,5()1 i AT& T \Nireless
h5 d75.7600 " ',') 7Gon ;'\.,T&1" \Nlrcless
5f, F; 7f) 1800 ? j; i gOO i\T& T 'Nlreless
("7 h 76 3900 c.~ < 1 :.~ ~J()t) J\T&T 'Nlrcless
j' (~ ,.I ;
10 Q 876 GOOO ;., ) , If!!., AT ,'i,,' WI relpss
II.)
I.-:,q !:\ 71j :3100 ., 'j ~ ,.10(: /\T ~ T \j\/ireless
e 77 0200 :'.' (:'llrl .",T,:'. T \f,J.r8Iess
. I 877 ::'.300 ~._ ~_.. Jri(:' l\T 8.x -,.-- \l!:n~de~;s
; i
" 2 (;77 4400 r ,;)r)tJ ,2J,S. 'v\rlr(~leCs
..
G
MOTOROLA RcvAgr OCC5 2009
Motorola Confidential Proprietary Pagc 49
DeSign. {('("l1l11co/ ~lI1d {ll'icing inlormul1()}1 cOII/uine" inlJw !Jlll'nng is ['IJI1SiJlTCd prupndun ~lIId 11/(/1' nu! hl' ,hurl'l/lt'l!;'
0/11' litT,mll or agent'! I/O! (hr('d~) tissue/vIed wilh lhe addrn.\('(' " /lIlli/II (he npl"cs.\ I1rillL'n (,O!l.\el1{ III ,\futuro/a. 1!1! or lls dn/.l?:l1l'l'\'
Motorola 800 MHz Rebanding Project
City ofBoJ'nton Beach, FL
Attachment A / inter/nodulation Report
73 877.6500 832.6500 AT & I Wireless
74 877.8600 832.8600 AT&T Wireless
75 8780700 ~'3330700 AT&T Wireless
76 878.2800 833.2800 AT&T Wireless
77 878.4900 833.4900 AT & T Wireless
78 878.7000 833.7000 AT&T Wireless
79 878.9100 8339100 AT&T Wireless
80 8791200 834.1200 AT&T Wireless
81 879.3300 834 3300 AT&T Wireless
82 879.5400 834.5400 A T& T Wireless
83 879.9600 834.9600 A T& T Wireless
84 890.0400 8450400 AT&T Wireless
85 891.3000 EA6.300 AT&! Wireless
The analysis calculates possible 1M product frequencies through the seventh (ih) order that
could potentially interfere with receivers at the communications site based on each receiver's
individual bandwidth. The results can be used to develop an 1M mitigation strategy. The
parameters that affect the 1M product calculations are: Order of 1M products, the number of
transmitters, the number of harmonics, and the half window (bandwidth) of the receiver.
Following are the parameters used for the Boynton Tower site 1M analysis:
Minimum Number Transmitters 2
Maximum Number Transmitters = 7
Minimum Order = 2
Maximum Order = 7
Minimum Harmonic 1
Maximum Harmonic 6
Half Window = 2S kHz
The product order is equal to the harmonic multiples of the transmitter frequencies added
together. For this 1M analysis, 3rd, 5th and 7th order 1M study reports were created. There is a
possibility of higher order 1M product interference. As the product order increases, the
magnitude of the interfering signal decreases. Once the magnitude of the signal drops below
the sensitivity of the target receiver, it is considered a minimal threat. For this reason ih
order is the maximum product order considered in this analysis. To generate ih order 1M
products, the maximum of7 transmitters are required to broadcast simultaneously, or a
combination sum of the harmonic factors of the transmitters is equal to 7(e.g. 3A+4B or 3A-
4B).
Hannonic represents the multiple of the original transmitter's carrier frequency. The
greater the harmonic multiple of a transmitter signal, the lower the power will be relative to
the transmitter signal and therefore, the smaller the level of the interfering signal. For the 7th
order 1M products, the maximum harmonic required is 6 for minimum two transmit
frequency assuming that one transmitter alone will not create 1M interference.
G
MOTOROLA Re\Agr 0225 2009
Motorola COllfidelltial Proprietary Page 50
f)ni.\:n. [('('hllico/ und pricing intormalion cuntained !II/his u!f('/"Il1g is cO/lsidered fu'ofJriclan dllj /J/dl nol h(' shured H 1111
Oil\' /h'nOJ/ or O.f!.CIICI I/O{ dir('cr~r aSSOCiated \\'ith the addr(''I.\l'<' II'ifhu{(! fht' nprt's\ \\"rillo} ('()!1S{'n! lit \!()!(J/"o!a. hu (I" Il.\ dcsl.1?!lccs.
Motorola 800 MHz Rebanding Project
Cin' ofBomto/7 Beach. FL
Attachment A ;' Inrermodulation Report
Half window of the receiver is the most critical parameter which takes into consideration
the receiver bandwidth. During calculation, Hydra checks 1M products within (+/- (Half
window) KHz) of all Rx frequencies. For this analysis 25 KHz was used as receiver half
bandwidth.
ANALYSIS RESULTS:
Hydra was used to generate a 3rd, 5th, and ih order 1M report WITHOUT the AT&T
cellular frequencies.
Intermod Hits Summary
RX 10
RX Frequency
Total Hits
Direct Hits
1 811.2875 570 72
2 812.2875 477 78
3 813.2875 387 82
4 814.2875 346 90
5 811.8125 436 47
6 807.7625 842 155
7 807.575 696 200
8 808.725 681 124
9 807.375 937 170
10 812.3125 475 54
11 807.325 1138 281
12 807.1 744 158
13 806.85 999 188
14 806.825 1025 244
15 806.75 972 187
16 806.625 784 109
17 806.6 775 143
18 806.35 1165 201
19 806.325 1218 259
20 2.0 C. 125 883 98
21 2.06.1 858 129
22 815.3375 235 50
23 2.14.3375 279 44
24 807.4 785 119
')c 21.2.3375 448 37
L.)
26 ~11.3375 569 34
2-/ Fi.3125 279 73
28 ~,O 8. "7 638 119
29 ~ 0 2.6', 547 114
30 ~,O8.37:, 847 187
31 ~08.2?c) 806 143
32 811.3125 597 51
33 PL.3125 387 58
34 eC7.3~ 1064 2SC
35 46S.~:~:) 145283 26404
3G 1 =, C) . 1 c, 105619 11
G MOTOROLA
RevAgr 02 ~5 2009
Motorola C onjidentiat Proprietary Page 5 I
1 l('l,il.!l1. !Cl"},l1Icol and I'ricing il1!nrmo!ioll contained;n 1/1,,- (lllerm,!! is considered pmpl'll'fdn (lilt! /}/~J\ 1/01 he shored \\";111
dl1\ !ll'l"SO/1 or U'<!L'!/{ \" no! Jircclh USS(Jl'iofcd wllh lilt, oddrn \('c ItllhO/fllhc express HTl!f('11 ('un.\('I// u! .\to[uro/a. Il1e . (II' H.\ dc,';gl/ccs.
Motorola 800 MHz Rebanding Project
Cit1' ofBomtol/ Beach, FI Attachment A /lntermodu/atiol/ Report
l7 155.715 92087 G
38 155.52 877 90 I]
39 155.805 901L l"
40 155.61 92095
41 156.03 9169c: 0
1ntermod 1its By Order
EX 10 EX rrequency Order 3 Crcier 4 r!rder 5 Order 6 Order 7
-------------------------------------------------------------------------
1 811.2875 0 3 :J 567 0
2 81.~.2875 0 2 0 475 0
3 813.2875 0 1 0 386 0
4 814.2875 0 0 0 346 0
5 811.8125 0 0 0 436 0
6 807.7625 0 3 0 839 0
7 807.575 0 0 0 696 0
8 808.725 0 0 0 681 0
9 807.375 0 4 0 933 0
10 812.3125 0 4 0 471 0
11 807.325 0 9 0 1129 0
12 807.1 0 0 0 744 0
13 806.85 0 2 0 997 0
14 806.825 0 4 0 1021 0
15 806.75 0 3 0 969 0
16 806.625 0 2 0 782 0
17 806.6 0 2 0 773 0
18 806.35 0 8 0 1157 0
19 806.325 0 6 0 1212 0
20 806.125 0 2 0 881 0
21 806.1 0 1 0 857 0
22 815.3375 0 0 0 235 0
23 814.3375 0 'l 0 277 0
L
24 807.4 0 3 0 782 0
25 812.3375 0 4 0 444 0
26 H11.3375 0 6 0 563 0
27 315.3125 0 0 0 279 0
28 808.7 0 0 0 638 0
29 808.65 0 0 0 547 0
30 808.375 0 3 0 844 (]
31 808.225 0 (] 0 806 0
32 811.3125 0 5 0 592 n
'.j
33 Q'.3125 0 :2 [] 385 'J
34 807.3') 0 7 0 1057 0
3"1 46CJ.2==, 7 0 12:: 1 7 144048
36 15'::1. 15 28 (I 1284 0 104307
37 15[.~.715 1 0 753 0 'H333
38 15",.')2 4 0 774 0 57012
39 1 5- ':, . 8 D 5 0 0 742 0 80370
40 1 ,~ '_-, . 61 4 f- 87 ~, 0 II 21 c,
J
41 ]5 .0 ? 2 (J 799 r: o E: '?~.
G
MOTOROLA Rc\'Agr 02 252009
Motorota Cunfidential Pruprietary Page 52
/lesl,l!o. (ct'l1l1lUJI alld priCIng in/ormalion l'IJ//lain('(j in IlIi\' offering is cOJ/sidered /Jr(Jjw/l'!an and m()~ /lnl he shared Hi/II
UI/I f'('/"Io/l,;/ ugcl1n no! dirccth.. as.W!ciUll'd \I'illl the adJr('.\st'(' \1'1/110111 thl' l'.\l'rt's" 11'1';11('/1 c'u1/.\l'nl of ,t/o!or()!a, /Ill ur I/.\ JC.\',l!.IIL'l'\
Motorola 800 MHz Rebanding Project
Citl' ofBoynfon Beach. FI Attachment A / Intermndll/atioll Report
In te rrn:xl Hits By Number of Tran::-mitte.:--s
RX I [I RV Freqll,'ncy " TXs ) TX", 4 ':'Xs TXs 6 TXs TXs
L ~ -----------------------------------------------------------------------------------
(-'11.:'275 0 : 3 3 ~~ 7 36 IJ
d:'.~575 1 c, 11:' 332 .20 ':1
b13,,::875 0 115 .2:<~ 9
4 14.2875 0 1 10:: ~, :, l 4
b11.i:j1~5 0 4 r, ~ 343 28
t, ~',C7.7625 0 fiCO OL "7 12' '_-I
7 C7.57:, 0 ~3 ~I:; 2 61 I]
8 08.72: 0 71 524 82 IJ
g d07.37:, 0 169 <) I I 85 (I
10 812.3125 0 1U 116 339 10 u
11 8 7.325 1 1 } 96 793 137 ,-,
12 8 7.1 0 I 116 568 59 I]
13 806.85 0 ~24 707 161 C'
14 806.825 0 1-_) / 703 176 0
15 8%.75 0 , 91 701 176 0
'J
16 806.fi25 0 95 584 103 iJ
17 8%.6 0 98 571 104 0
18 806.35 2 '~ 181 808 165 0
19 806.325 1 10 :'03 8(12 20:' I)
20 206.125 0 115 6~" 129 0
_"l ,
21 806.1 0 127 618 111 0
22 815.3375 0 j 83 149 0 0
23 814.3375 1 92 183 0 0
24 807.4 0 c 130 576 74 0
25 812.3375 0 lj 98 335 6 0
26 811.3375 0 10 103 442 14 0
27 815.3125 0 91 185 1 0
28 8 8.7 0 78 484 75 0
29 808.65 0 80 428 37 0
30 808.375 1 151 639 51 C'
31 808.225 0 92 548 159 0
32 811.3125 0 127 440 21 C
:u 813.3125 0 h 118 260 3 (;
34 8,07.35 1 184 765 105 [I
35 465.225 0 11 495 6802 41026 %949
36 159.15 0 28 312 4929 25704 :4646
37 1e,5.715 0 161 3438 23811 64674
38 155.52 0 169 3134 21891 f:' 5 91
39 155.805 0 159 3004 23045 G3903
40 155.61 0 189 36:' 9 23074 65198
41 1 ~ 6 . in 0 '1 :'09 i 4 4:' :'2328 6'-,710
****************************************************************+
Total: 728,568
rd
Hydra was used to generate a 3 order 1M report WITH the AT&T Wireless cellular
frequencies.
G
MOTOROLA
Motorola Confidential Proprietary
nnigl7. !lxI1l1iul/ und pricil1r!, inlormalum cOl/foioet! ill {hi.\ (llh'rif1g is crN1sidcrcd P/'(J/}JWflllT U1U/ mill"/1OI he ,-hornl Hi/Ii
LIlli' !'t'/'WII (lr ugl'I1() flO! dircclh' dssoclU/eJ \\"011 thl' addressee \\'uholl( rhe C\/1rt'\"' '<IT/llclI cUl/sel1! oj J/o{{)ro!a, file or I" dnl,1.!l/cn
RC\ Agr 01252009
Page 53
Motorola 800 MHz Rebanding Project
City of'Bovntol7 Beach, FL
Attachment A / Jnterll1odu/atiol7 Report
I~termod ~its Summary
RX -=~
EX Frequency
Te,ta1 Hi t s
Direct l-lits
:2 t:12.2875 2 [i
3 813.2875 4 1
4 814.2875 b [,
C, 811.8125 1 [I
10 812.3125 1
22 815.3375 1 "
0
23 814.3375 4 "
0
25 812.3375 2 0
26 811.3375 1 0
27 815.3125 3 0
33 813.3125 4 1
35 465.225 10 0
36 159.15 28 0
37 155.715 1 0
38 155.52 4 0
39 155.805 20 0
40 155.61 4 0
41 156.03 2 C
43 824.25 26 4
44 824,46 26 6
45 824.67 31 6
46 824.88 38 6
47 825.09 41 9
48 825.3 52 9
49 825.51 52 9
50 826.35 61 12
51 826.56 68 14
52 826.77 57 11
53 826.98 53 7
54 827.19 "17 11
55 827.4 60 11
56 827.61 59 10
57 827.82 58 11
58 828.03 46 5
59 828.24 46 7
60 828.45 CJ 9 11
61 828.66 c,l C ,
62 829.5 h, 11
63 830.13 f-4 4
64 830.55 =J2 I]
65 830.76 Be' h
E:6 ;';31.18 '.~ t, f-
6.) 831.39 1,.: r: q
68 831,6 111 12
69 831.81 1 ~j;~ (';
7Ci 832.02 ') " (';
71 c32.23 9'/ 6
~" 32.44 1 '~I 1.2
'L-
"; 1, 32.6 c, IH 12
74 ('3,'.86 1 1 t 11
I -J 833.07 10
,., MOTOROLA
RevAgr 02 '252009
Motorola Confidential Proprietary Page 54
f)('s/gll. IcchJ1/t"(){ und pricinf..! lIIjorllldf!ulJ (,ollfall/cd ill this otlcJ'/l1,f!. i.\ (()}/....idc}"cd propriL'/un olId mal no! he ,-harl't! \\"ill1
U1/\" jh'I"\"O!l or agentT nol direct/r a.\sulWful \1 illl fhe addrcs,\('(' \\ ithuu/fhe npn',\I- \\.,-i{f('!1 nmsnll oj l/n{o/,()/a. /I/e Of' /1,\ dcqglll'n.
Motorola 800 MHz Rebanding Project
City olBom{oll Beach. FL
Arrachll/e/lf A .. Illterll/odu/ation Report
76 833.28 106
77 833.49 110
:8 833.7 98
79 833.91 9E
80 834.12 94
81 83-1.33 80
82 834.54 93
83 834.96 90
84 845.04 lEO
85 846.3 185
10
12
13
6
t.
c
J
8
C
J
14
')~
LL
1ntermod Hits By Order
RX 1D RX Frequency Order 3
---------------------------------
2 812.2875 2
3 813.2875 4
4 814.2875 6
5 811.8125 1
10 812.3125 1
22 815.3375 1
23 814.3375 4
25 812.3375 ')
L
26 811.3375 1
27 815.3125 3
33 813.3125 4
35 465.225 10
36 159.15 28
37 155.715 1
38 155.52 4
39 155.805 20
40 155.61 4
41 156.03 ')
L
43 824.25 26
44 824.46 26
45 824.67 31
46 824.88 38
47 825.09 41
48 825.3 52
49 825.51 52
50 826.35 61
51 826.56 68
c , 826.77 57
-.lL
53 826.98 c,3
54 827,19 ~) 7
'is W)7.4 GO
c r 827.61 S9
.J 0
57 :~27. 82 58
5S H28.03 4(,
eJ 'J 28.24 4(;
60 ':28.45 SCJ
61 28.66 51
62 8:2 ~-1 . S 63
63 830.13 64
,., MOTOROLA
Motoruta Confidential Proprietary
D('si~l/, h'l'hnital and pricing lI1!ormu(/of1 (,olllaincd ill tillS nttCf"lllg i,\ (,ollsu!creJ pr()pridu/T' and mar HO! he 'lilt/red II all
01/\ !hT\1I11 or ugell(\" I/ol Jlrccfh usslIl'ia!cd \\';/11 the addressee \\ it/un/! the oprn,\ ItTillCfl n)f1scn! of .l!()((lro!a. /17(' 01" II.' 1/('\1,1:1/('('.\
Re\ Agr 02 '25/2009
Page 55
Motorola 800 MHz Rebanding Project
Citl' of Boynton Beach. FL
6<1 830.55 9~
6 ~) 230.76 82
66 231.18 96
6~ 231.39 lCO
68 831. 6 111
to 831.81 102
7LI 832.02 %
7] 832.n 97
7" 832.44 lC8
'L
73 832.65 114
71] 832.86 118
7"; 833.07 108
76 833.28 106
n 833.49 110
78 833.7 98
7] 833.91 96
80 834.12 94
81 834.33 80
82 834.54 93
83 834.96 90
81] 845.04 160
85 846.3 185
Aftachmel7f A / Jnterll10dll/aliol7 Report
Intermod Hits By Number of Transmitters
RX 10
RX Frequency
2 TXs
3 TXs
2 812.2875 0 2
3 813.2875 0 4
4 814.2875 0 6
5 811.8125 0 1
10 812.3125 0 1
22 815.3375 0 1
23 814.3375 0 4
25 812.3375 1 1
26 811.3375 1 0
", 815.3125 0 3
L'
,co 813.3125 0 4
- ~
35 465.225 0 lC
30 159.15 I] 28
37 155,715 0 1
32, 150,.52 !J 4
:; 155.805 0 20
40 155.61 0 4
41 156.0:) 0 ,-
4 :; f;24.2S 1 25
44 b24.46 0 2G
F 824.67 2')
4" 824.88 37
4f' C),20, . :J C) ~~ lY
4M E L:I . 3 4 48
4 " ,;.<~! c) . 51 50
c) Ci 826.3'J " 'JJ
51 826.5('; ,1 64
G MOTOROLA
Motorola C on{idefl/iat Proprietary
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1.11/\ Ill'noll or Og(,I1(,\' 11(/1 di1"e('{/\ ussnci,,!cd In/II Ihe uddre.\.\"('(' \I/tholl! till' nprt'.\\ l\Tir!l'!/ COf/sclll of .\!O((}/'()/u, lilt IJr 1/\ dn/!!.I1L't',\
Rc\ Agr 0.225'200Q
Page 56
Motorola 800 MHz Rebanding Project
On' of Boynton Beach, FL Attachment A / 1l7fermodlllarion Report
c -, 826.77 54
.} L_
53 826.98 .2 51
54 827 .19 l 54
c c 827.4 4 56
_'J
56 827 . 61 3 56
:17 827.82 3 5S
=,8 828.03 3 43
5~ 828.24 44
bO 828.45 3 56
b] 828.66 3 48
62 829.5 ~ 61
L
63 830.13 ~ 62
L
64 830.55 2 90
65 830.76 1 81
66 831.]8 3 93
6: 831.39 2 98
68 831.6 3 108
69 831.81 2 100
70 832.02 2 94
71 832.23 3 94
72 832.44 2 106
73 832.65 3 111
74 832.86 2 116
75 833.07 3 105
76 833.28 3 103
77 833.49 2 108
78 833.7 3 95
79 833.91 3 93
80 834.12 4 90
81 834.33 4 76
82 834.54 4 89
83 834.96 4 86
84 845.04 3 157
85 846.3 5 180
*****************************************************************
Grand Total: 3,502
Excluding the Cellular frequencies the Intermodulation (IM) study indicates no 3rd, 5th,
or 7th order intermodulation products received by the newly rebanded 800 MHz frequency
at the Boynton Tower site. The 1M study does indicate some 3rd, 5th. and 7th order 1M
products potentially affecting existing frequencies at the site. These 1M products are
caused by mixing of the newly rebanded transmit frequency and other existing
frequencies at the site. The total number of direct and indirect yd order 1M products
caused by the mixing of newly rebanded frequencies is 4. The total number of direct and
indirect 5th order 1M products caused by the mixing of the newly rebanded frequency is
858. The total number of direct and indirect 7th order 1M products caused by the mixing
of the newly rebanded frequency is 120,114.
G
MOTOROLA
Motorola Confidential Proprietary
nt'sig/J. {('chnieul and pricing informal/on UJl1fai}/et! in fhis oftering is L"()f1sIdcrcd proflrichlJT tlnd /lUll /lnt he \/lOrnl \\1111
tm\'I)~'non or ugcnn"II(){ di/'cclll (/.IS(!l"iafcd 11'/(11 !he add,.c,\,ICC H Ifho/If lhl' nprl'SS ItTiUC!1 consent of ,\!o/I)ru/u. III( (II' IfS desl,'.!.I1L'l'.\.
RevAgr O~ 252009
Page 57
Motorola 800 MHz Rebanding Project
City ofBo.1'nton Beach. FL
Attachment A / Intermod1l1ation Report
Excluding the Cellular frequencies the 1M study also indicates some 3rd, 5th, and 7th
order intem1odulation products that were calculated without the mixing of rebanded
frequencies. These 1M products were caused by the mixing of existing frequencies at the
site. The total number of direct and indirect 3rd order 1M products caused by the mixing
of existing frequencies is 42. The total number of direct and indirect 5th order 1M
products caused by the mixing of existing frequencies is 5601. The total number of direct
and indirect ih order 1M products caused by the mixing of existing frequencies is
578,063.
It should he noted that any intermodulation data which includes cellular.fi-equencies is
presented lvithin this reportfor informational purpose on~v
Including the Cellular frequencies the Intem10dulation study indicates some yd order
intermodulation products affecting the newly rebanded frequency at the site. The number
of 3rd order hits affecting the newly rebanded frequency is 1. The Intermodulation study
also indicates some 3rd order 1M products affecting other existing receivers at the site.
These 1M products are caused by the mixing of the newly rebanded frequencies with the
other existing frequencies, and Cellular frequencies at the site. The total number of direct
and indirect 3rd order hits caused by the mixing of the newly rebanded frequencies is 49.
Including the Cellular frequencies the 1M study also indicates some yd order
intermodulation products that were calculated without the mixing of rebanded
frequencies, These 1M products were caused by the mixing of existing frequencies at the
site. The total number of direct and indirect 3rd order 1M products caused by the mixing
of existing frequencies is 3,435.
The presence of 1M products does not necessarily indicate an 1M hit. To evaluate the
impact of direct and indirect 1M products, further investigation is needed which could include
identification of mixing point, determining probability of transmission on each frequency,
power level at mixing point, etc. Generally 5th order 1M products have a lower impact than
3rd order, but can cause significant 1M problems if the power level at the mixing point is
high, further investigation would be needed. The severity of the ih order 1M products is
relatively low and can be ignored if the power level is low. Any even order 1M products are
prevented by the equipment design of the system.
It is rare but possible for an external or out-of-band 1M cross-band mix to occur. Proper
site and equipment maintenance should minimize potential mixing points. If a mix does
occur, its power level is typically low. The free space loss and attenuation imposed by tuned
components further reduces the potential of significant interference.
Accordingly, while fM products generated due to cross-band mixes are included in the
Study, they are included mostly for informational purposes and are highly unlikely to present
a problem.
Q.l
MOTOROLA RevAgr 02 25.2001}
Motorola Conjidentiat Proprietary Page 5 X
Design, !('I"hl1lud olld IwiclIIg intormo/ioll con/uil/cd mllli... ofkring is ("ol/s/(/crcd propriclull i.md IlItl\ I/ul he shared II 1111
011_\ 111'1'<;0/1 or agt'lll \ /In/ dlu'c!h a,\\()CialCd \\"/(/1 the uddrn,\t'l' 11'uh()/({ lhe ('x/wess \\F1!fCI/ d!I1.\('11( of ,\fU/flFO/U, Il1e . III' iI.' Je.\lgll(,(,S.
Motorola 800 MHz Rebanding Project
Cit1' ojBoynton Beach. FL
Attachment A / lntermodulation Repurt
These results were generated assuming the presence of only the frequencies mentioned in
Analysis Factor section. Ifthere is a change in the frequencies used at the site, another 1M
analysis should be done to re-evaluate the impact of intermodulation.
RECOMMENDATIONS:
1. Avoid using frequencies that have direct 3rd order 1M products or create direct 3rd
order 1M products.
2. Not all of the mixing possibilities are significant in creating interference signals.
Higher order 1M products are usually weaker in signal strength. Also, the interference
depends on the power level of the mixing signal. Impact of higher order 1M products
can be mitigated by controlling the power level of the mixing signal.
3. Provide separate transmit and receive cables. This would move the mixing point far
from both the transmitters and receivers resulting in less probability of an 1M problem.
4. Replace all connectors in the system with premium grade connectors where VHF,
lower UHF, and 800MHz frequencies are present.
5. In addition to the connectors, quality components should be used throughout the
system, such as power dividers and cross-band couplers. The installation must always
be of the highest quality. A premium component will cause problems ifnot installed
properly.
6. Direct 1M products are more significant than indirect 1M products. The impact of
indirect 1M products will depend on signal level and how far apart is the 1M product
from the receiver frequency.
DISCLAIMER:
Intennodulation distortion products (1M) are always present where two or more
collocated transmitters are operating simultaneously. Managing the power levels of the 1M
signals developed through proper system design will determine whether they cause harmful
interference to communications.
The 1M analysis is simply one of the tools used to guide proper design and must be used
by a trained technical person competent to understand its meaning and limitations. The
appearance of an 1M product in the analysis does not mean such a product will cause
harmful interference, or indeed even be present. It simply indicates the mathematical
possibility of a product being produced.
G
MOTOROLA RevAgr 02 252009
Motorola Con{identiat Proprietary Page 59
ncsigll, {('('/micu! and pricing In!rwmalio1/ (,OII/aifled in fhil utfcring is (fmsidc/"cd prnpnc!u/"l ami OW\ nol he .\hUrl'd \\ ilil
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Motorola 800 MHz Rebanding Project
Citl' olBol'ntol1 Beach, FL
Aflachml.'l1t B " Suitahi/itl' Assessment
ATTACHMENT B
SUITABILITY ASSESSMENT IMPACT REPORT
(SAIR)
G
Motorola C ofljidefltial Proprietary
Design. 1('(1mi('0/ and pricing inthrmal/n/l (()ll!uiIJt'd ill {his nlterin,\!, is considered 1,,'o{JI"it'fan ond mat" nO[ he _\hu/"('(I It"illl
all\" peno/l or agl'lIi"\ not dir('c{~\' associulcd \I 1111 lhl' l.lLldl\'~ Icl' 1\ I/hnlll the nprcss IITiUCf} ('nI1H'1If ot .If()!()/,o!a. file. or ils dC.\I.,<!!ItY,
Re\Agr 0225 '2009
Page 60
MOTOROLA
Motorola 800 MHz Rebanding Project
Cit\' oj'Boynton Beach. FL
Attachment B / Suitahilitl' Assessment
_ MOTOROLA
Suitability Assessment Impact ReJ2Q!1
Licensee Name: BOYNTON BEACH, CITY OF
Customer Name: City of Boynton Beach
Submitted by: Motorola Inc.
System Type: SmartZone
Preparation Date: Wednesday, November 07,2007
ver 6 04 02
ver 604021102
20C7
11/20007
G
Motorotu Conjidentiat Proprietary
Dc.';;{gll, techllical and pricing il1formatio/l cUl/hllllcd in this ojfl>rH1R i.\ considered propri('/un und mal" /lof he shared \1'ilh
W1\ !lL'I"SOI1 or ogenl']" nol Jirccl!\' us,\oClah'J H illl fhL' addn",sl'l' Il'/fholll the express HntfCII nm'\cl1! of ."nloro!a, /nc or i/I' d(',..igll(,t',~
Rc\Agr 02 25 '2009
Page 61
MOTOROLA
Motorola 800 MHz Rebanding Project
Ci(v oj'Boynton Beach, FL
Attachment B / Suitabilitl' Assessment
Impact to Base Stations or Repeaters
Retune the Non-IR Quantar base station new frequency with existing Quantar RSS
Impact to System Controllers
Open an Upgrade Operations CASE to order new 6809 Prime Site Codeplug(s) for the new
frequencies
Open an Upgrade Operations CASE to order rebanding 6809 controller CSC firmware
version R47.02.00.
Open an Upgrade Operations CASE to order prime site 6809 TSC FIRMWARE VERSION
WITH RlO.01.02
Open an Upgrade Operation CASE to order prime site 6809 RSC FIRMWARE VERSION
WITH R6.01 SP05
Impact to Mana2ement Terminals
Order new Software for Systems Watch II and configure for new frequency
Flash the MCS2000 RFM Modem with rebanding firmware and retune with RVN4175T
CPS software
SmartZone 3.0 ZM -- Replace the Management Terminal computer with a new computer
capable of running Windows XP.
Impact to Subscribers
Replace the LCS2000 mobile with XTL2500RB then retune with new Rebanding
RVN4185T CPS
Replace the L TS2000 portable with XTS2500RB Model III then retune with new
Rebanding R VN 4181 T CPS
REPLACE the MTX8000 portable (with FCC Type Acceptance AZ489FT5747) with the
XTS 1500 RB for the model I radio or XTS2500RB model III for the model II and III
radios then retune with the new rebanding RVN4181T CPS software, Retune MTX8000
radios with FCC Type Acceptance AZ489FT5749.
Flash the MT 1500 portable with XTS 1500 rebanding firmware then retune with new
R VN4181T CPS software
XTL1500 radios shipped before Feb. 2006 flash with rebanding firmware then retune with
new RVN4185T CPS software.
XTL5000 radios shipped before Feb. 2006 flash with rebanding firmware then retune with
new RVN4185T CPS software.
G MOTOROLA
Motorota Confidential Proprietary
Oni,!!.!/. h'chllicul and pricing m!(),."ltlliol1 contained /11th;,; uttering i.\ (,ol1.,i.lcrcd pm/lJ"!Chtry ulld may I/Ilf he shured 1I'/lh
Im\ !'IT\(I!1 or agC}1(')' flO{ Jin:cflr (/,\'\(I(';o/('d 1\)111 the addressee \\Uho/fllht! express IInlfOll'II17.\CI1! oj .\fu/uro/a, file.. or Ifs dl'sl'>.!//('('\
Rc\ Agr 02 25 '2U09
Page 62
Motorola 800 MHz Rebanding Project
Of!' ojBovnton Beach. FL
Attachment B / SlIitahi/if!' Assessment
XTS 1500 radios shipped before Feb. 2006 flash with rebanding firmware then retune with
new RVN4181 T CPS software. Radios shipped after Jan. 2006 retune with new
R VN4l81T CPS software.
Flash the XTS3000 portable with rebanding finnware then retune with new RVN4181 T
CPS software
XTS5000 radios shipped before Feb. 2006 flash with rebanding firmware then retune with
new RVN4181T CPS software. Radios shipped after Jan. 2006 retune with new
R VN4181T CPS software,
For ASTRO Spectras with 1 MegaByte memory and a codeplug size less than 28 Kbyte
flash with rebanding firmware then retune with new RVN4183S CPS software
For ASTRO Spectra Consolettes with 1 MegaByte memory and a codeplug size less than
28 Kbyte flash with rebanding firmware then retune with new RVN4183S CPS software
Impact to RF Antenna Site EQuipment
Retune each port of the RFS/Celwave transmitter combiner for the new frequency
No action required for the RFS/Celwave TMA/MC
No Action Required for the Tx Rx Bi-Directional Amplifier
No action required for the receive antenna
No action required for the transmit antenna
Impact to Dispatch Console Systems
No change required for CENTRA COM II Gold Elite console systems
Impact to MOSCAD Sub-Systems
No MOSCAD Inventory Input Provided
G
MOTOROLA RnAgr 02 252009
.\fotorola Confidential Proprietary Page 63
j)('.\i~". /echnical lmd pricing information cO!lhJined in rhil," I)/icring is umsldcred propnl'lWT and mar /101 he shared \\ IlII
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Motorola 800 MHz Rebanding Project
City oj'Boynton Beach, FL
Arrachmel1f C,/ Functional Acceptance
ATTACHMENTC
FUNCTIONAL ACCEPTANCE TEST PROCEDURES (FA TP)
o
MOTOROLA
Motorola Confidentiat Proprietary
Dcsirr:11. ,cc/mica/ (lI7d prinng IIIfnrl1ltll;ol/ cOJ7taincd illlhis offering i.\ C()}1\'hhTl'd profJrictun and nWl' not he shared 1\lt1l
ul1\'/,crS()l1 or agc1/(Y nol thre( III a.I,wciu!cd II'HI1 lilt' addressee H Ilh(J1II the ('xpress \IFit/CfI L'()!1"CIll of Jl%ro!u. 1111' or lh dnigl1cl's
Re\Agr 02 '25/2009
Page 04
Motorola 800 MHz Rebanding Project
City ojBovntoll Beach, FL
Attachment C;' Functional Acceptance
f0 ^ ..,.".,',," "''', "'Jllllllllifilr" ~,,, ",,---, '\~ ~j~')1i1ti"...:r~" ""''Vt'",,"C'"'' .""" .,
r ';" -" ~~1;l4lID"AIJ ~~1IIIt!I~ft.t"D.JE " ":: j
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; " ' " #il.f",-":;I"M""k0"",,~~,,~,,~ '" ~ '" __ ""'",",,,)(:;;.~:>, ""~ " . ^ ~ w '.l!
for:
City of Boynton Beach, FL
Prepared by:
CD
MOTOROLA
intelligence everywhere~
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Motorola Confidential Proprietary
Dl'.\lglI, It'chmuJI alld priCIng in/ormation contaillcd in this of/crmg IS 1. ollsldcrl'd pmpriclan und 1110\' 1/(I{ he shared ,11111
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Rev Agr 0225:2009
Page 65
MOTOROLA
Motorola 800 MHz Rebanding Project
Cit\' ojBoynton Beach. FL
Attachment C i Functional Acceptance
Trunking Features
ITalkgroup Call
l. DESCRIPTION
The talkgroup call is the primary level of organization for communications on a trunked radio system. Radios with
talkgroup call capability will be able to communicate with other members of the same talkgroup.
Radio users can select between the difTerent talkgroups that are programmed in the radio using a manual switch or
keypad.
SETUP
RAOlO-l - T ALKGROUP I
RAOlO-2 - T ALKGROUP I
2. TEST
Step I. Initiate a clear ta]kgroup call with RAOl 0- I.
Step 2. Verify communication with RAOlO-2.
Pass Fail
CD
Motorola Confidential Proprietary
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RevAgr ()~,25i~009
Page 60
MOTOROL.A
Motorola 800 MHz Rebanding Project
City ojBomtoll Beach. FL
A ffachmellt C / Functional Acceptance
Trunking Features
I Console Talkgroup Call - Clear Mode
1. DESCRIPTION
A call from a subscriber unit to a console is indicated on each dispatch operator position that has a resource window
associated with the channel the subscriber unit is transmitting on.
When a subscriber keys on a talkgroup that the console has selected, the subscriber's audio comes out of the select
speaker of the console.
SETUP
RADIO-I - TALKGROUP I
CONSOLE-TALKGROUPI
2. TEST
Step I. The console operator selects the T ALKGROUP 1 resource window.
Step 2. Transmit on RADIO-] in the clear mode.
Step 3. VerifY that the console hears audio through the select speaker.
Step 4. Transmit on console in the clear mode, verify communication with RADIO-I.
Pass Fail
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Motorola Confidentiat Proprietary
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Rc\ Agr 02 '25/2009
Page 67
MOTOROLA
Motorola 800 MHz Rebanding Project
Cit\' o(Boyntoll Beach, FL
Attachment C / FUllctional Acceptance
Trunking Features
IControl Channel Rotation
I. DESCRIPTION
In the event that the assigned control channel fails, the Central Controller automatically selects one of the other
eligible channels as the active control channel.
The Central Controller will automatically rotate the control channel at midnight each night.
Assignment of the control channel falls into two categories: assignment when the system comes into trunking
operation and reassignment after a control channel failure or at assigned rotation times.
2. TEST
Step I. Verify that the control channel is channel I.
Step 2. Front pane] disable the active control channel.
Step 3. Verify that the control channel has rotated to the next available channel and is processing calls.
Step 4. Disab]e the control channel via the SMT CHAN command.
Step 5. Verify that the control channel has rotated to the next available channel and is processing calls.
Pass Fail
G
Motorola Confidential Proprietary
Dc'\igl1. Icclul/cal (lIId prlemg intnrmatiol1l"1)//!u/!lcd if/11m nth'ring is cOllsidered propric/un and I11d1 n()l he shareJ I\'ith
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RevAgr 0225 '200<)
Page oX
MOTOROLA
iV1otorola 800 MHz Rebanding Project
City oj'Bovnton Beach, FL
Attachment C / Functional Acceptance Test
Signoff Certificate
By their signatures below, the following witnesses certify they have observed the In-Field System Verification Test
Procedures.
Signatures
LICENSEE WITNESS:
Date:
Please Print Name:
G
Motorola Conjidentiat Proprietary
Ik.\igl1. kchnlcal and pricil1g l1I!ormafio/1 cmllu;/7cJ II/filII (I1fcrillg is (,o!1sldc/"cd prof/rlChl/\" and mar nor he .,!Jared lIHh
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Re\'Agr 02 252009
Page 09
MOTOROLA
Motorola 800 MHz Rebanding Project
Citl' o(Boynton Beach. FL
Attachment D; RF Performance Verification
ATTACHMENT D
RF PERFORMAiVCE VERIFlC4TlON PLAN
G
MOTOROLA
Re\'Agr 0225 '2009
Page 70
M%rota Confidenlial Proprietary
Dnlgll. 1('('hl1l(,o/ and pricillg 1I1!ormat;oll crnlfull1(,d il1/hi,\ offering i.\ considered prnp/"/clun and I11Ol' not he shul\'d \Ii/It
(/III' pC/'\"rJ11 or U!!('1/CY 1101 direcl/r as.';ociu(cd H J!h ll7(' dddn'lsi.'(' \\UhOlll (he cxpr('s~' l\.,.i1l('/I ('()/ISCn{ of Jfo!nro!a h/(' fir il" dnigl1t'CI
Motorola 800 MHz Rebanding Project
Citv o(Boynton Beach, FL
Attachment D ! RF Perfhrmance Verification
Method I RF Performance Verification Plan
The City of Boynton Beach trunking system consists of one transmit and receive site, with five
RF channels. These channels are managed by a Primary and Backup Controller. Reconfiguring
the trunking system's frequencies will not require substantial changes to the antenna network at
the site.
RF performance verification procedures for systems of this type are defined by the Transition
Administrator (T A) as follows:
Method 1 - Repeater Site Measurements
This method is appropriate for sites where reconfiguration does not require
substantial changes to the antenna or coax feed line. This method can be used if
other transmission elements such as transmitter combiners, or filtering devices
change, if those changes do not result in a change to the transmit power into the
feed line. For those systems where the transmit power to the feed line does not
change, it is sufficient to make a series of measurements at the repeater site.
This method assumes all existing equipment is specified to operate with
comparable losses for the new channels compared to the existing channels. If the
antenna bandwidth specifications include the new channels, then the radiated
pattern and signal strength should not change assuming that equivalent transmit
power is delivered to the antenna.
Prior to reconfiguring RF components at a site, measured losses for each
component are recorded including the transmit power entering the antenna's
transmission line (baseline measurements). The measurements should include the
return loss of the transmission line and antenna. After reconfiguration, the same
measurements are made and compared to the baseline measurements. If the two
sets of measurements are comparable, then RF performance will be comparable,
The RF performance verification plan that follows has been designed to closely align with the
Transition Administrator's guidance.
RF Performance Verification Plan
Before a device is rebanded, it will be inspected for any preexisting defects that may impede the
rebanding process. Motorola will report all identifiable defects to City of Boynton Beach, It will
be the Agency's responsibility to correct these issues through its normal service channels prior to
rebanding.
Verification Procedures
These checks will be performed on each applicable base station prior to changing the frequency.
Transmitter
· Measure and record the frequency.
· Measure and record the transmit RF power output
· Measure and record the transmitter modulation deviation.
o
.\1otorola Confidential Proprietary
f)cslgn. l('chl1i('~'; und priemg informal/un UJ/lluillL'd /11 this offering is considered /w(J!l1"ic!on alld min- I/O! he .\ho/"~'d lI'i!h
UII\' jl{'/'\D/I or agclI('\ nol dircclh a,\\()l'iah'd \luh /he uddrn';('(' H,;thollllhe n/n-t"'" \\T;rtClIl nl/"CII! of \.{O!o/"%, !fle. nr 1/.\ (/"'-Igl/(,(,\
Rc\ Agr rl2 25'2009
Page 71
MOTOROLA
Motorola 800 MHz Rebanding Project
City ofBovnton Beach, FL
Attachment D / RF Perfhrmunce Verification
Receiver
· Measure and record the frequency
· Measure and record the sensitivity (SINAD or BER).
· Measure and record the effective receiver sensitivity.
These checks were performed on each applicable transmit combiner component prior to
changing the frequency.
Combiner
· Measure and record the transmit RF power into each port of the combiner.
· Measure and record the transmit RF power out of the combiner for each
applicable channel.
· Measure and record the reflected RF power from the antenna.
The Tower Mounted Amplifier and Multicoupler checks to perform are:
TMA/Multicoupler
· Measure and record the system gain.
· Measure and record the bandwidth of filters (*).
· Measure and record the noise floor in the pass-band (*).
Antenna
· Measure and record antenna bandwidth (*).
· Sweep and record antenna feed-line (*).
If proof of the results for items labeled with an asterisk (*) can be obtained from previous system
tests or model number information it can be used for this requirement.
Once these tests are completed, the trunking system will be rebanded and the tests repeated. The
results of both exercises will be compared and the findings presented to City of Boynton Beach
for approval.
Per the T A, the "focus of any testin2 must be on showin2 if comparable covera2e is
achieved". For the single site system, Motorola believes these procedures adequately meet this
goal.
G
MOTOROLA Rc\ Agr 02252009
Motorola Confidential Proprietary Page 72
f)c\"igl1. {nlmind and pricing informUl/UII L'()/lfuil/cd in thi., nff('rmg i, conSidered !l/'()!JI'Ic!an und 111m" nol he ,'l1a/"et! \\'/111
(1II1f1tT.\O/l or agc/It'\" /lnt (/ired!\' a,\s()t"/d{ed 111/11 filt' uddrn';('(' \\';111(1/1/ 1he ('X/WC\", I\Tilf('1I ('(!/I"en! oj .\/(/(()/"(Jla.!llL (11'1" t!t',-i'..!.I/('t'\
Motorola 800 MHz Rebanding Project
Cit\' olBOV/lfon Beach, FL
Arrachll1ellf E / Cut-O\'f'r & Fall Back Plan
ATTACHMENT E
CUT-OVER & FALL BACK PLAN
G
IfIfOTOROL.A
Re\ Agr O~ '25.'2009
Page 73
Motorola Confidentiat Proprietary
{)c"iigl1, feclmicall.J1ld pricing inlonna/ioll om/allIed inlhi., oflcril1g is c()}7srdcrcd propnda/:\ und mal" nn{ he shan't! \tlfl1
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Motorola 800 MHz Rebanding Project
Citv o(Boynton Bcach, FL
Attachment E .' Cut-O\'er & Fa/! Back Plan
Rebanding - System Cutover Plan & Fall Back Plan
I. Preliminary Controller Work
1. Create a CASE with the SSC prior to any rebanding activities.
2. Secure permission from the customer contact prior to doing anything that effects the
system operation.
3. Backup the SAC records of the Central controllers to a computer and save. Create a
disk of the records, mark appropriately and store safely,
4. Perform codeplug read from the SmartNet II Plus Main and Alternate Central
controllers. A spare can be read, if available and identical.
5. Order the replacement codeplugs.
II. Preliminary Subscriber Test
1. Update/develop and verify rebanding radio templates.
2. Read and save the codeplug of each subscriber before rebanding
3. Reprogram one radio for each template for preliminary subscriber testing.
4. Verify subscribers communicate properly on the existing trunked system.
Fallback Plan: {lthe subscriberfails to communicate properl),', revert back to prior
c01~figuration and contact the Motorola PM and the System Support Center (SSC)for
assistance.
III. Subscriber Reconfiguration
1. Reprogram the remaining voice subscribers.
2. Verify that the subscribers communicate properly on the existing trunking system.
Fallback Plan: Ilthe subscriberlails to communicate properly, revert back to prior
c01?figuration and contact the Motorola PM and the 5,vstem Support Center (SSC) for
assistance.
IV. Management Terminal Modification
1. Replace the System Watch II Management Terminal with a Windows XP certified
workstation.
2. Install the new System Watch II software.
3. Flash the RF Modem and reprogram.
4. Replace the Zone Manager PC Client with a Windows XP certified workstation and
install the application software.
V. Pre-Rebanding RF Testing
1. Install the directional coupler at the output of the transmit combiner at the Boynton
Beach Tower site.
2. Perform pre-rebanding Method I RF Analysis on all five (5) trunking channels at the
Boynton Beach Tower site and log the data into the Motorola supplied spreadsheet.
Q.l
MOTOROLA Rc\Agr02252009
.110toro/a Conjidentiat Proprietary Page 74
fk'lign. h'clmical and pricing ill!o/"llwlirm contained in this offering is um\"iJercd prnpric!a1\ unci filcH" I/o! he' ,hUl'l'd II ail
,on !h'r'W/1 or Ul!CI/L \" 1/01 dircC/1r U\,\f!cJull'd '.I'ith lhe addrc.\,C(' \I il/wlIllhe '-"pres, IIFif{CIl ((mSI.'111 of Jlo/(lru{u, fill ,I/" If.\ dnl,!!)I(,(,,\
Motorola 800 MHz Rebanding Project
Citj' olBoynton Beach. FL
Attachment E / Cut-Over & Fall Back Plan
Prior to the following steps, the Palm Beach County SmartZone 3.0 Zone Controller and
Zone Manager Servers must be updated. During this update, the City of Boynton Beach
will revert to "site trunking." Once the Zone Controller and Servers are back online, the
City of Boynton Beach will revert back to "Wide Area Trunking."
VI. System Controller Update Stage
1. Secure permission from the customer contact prior to doing anything that effects
operation.
2. Update the non-active 6809 system Central controller with rebanding firmware, switch
the system operation to it and test to assure proper system operation.
Fallback Plan: If the active controller does not test or control the svstem
. .
satisfactorily, slvitch operation to the non-active controller, reinstall the original
controller softlvare and contact the Motorola PM and the System Support Center (SSC)
to initiate troubleshooting on the Controller.
3. Update the now non-active 6809 system Central controller with rebanding firmware,
switch the system operation to it and test to assure proper system operation.
Fallback Plan: If the active controller does not test or control the system satisfactorily,
switch operation to the non-active controller, reinstall the original controller sojtware
and contact the Motorola PM and the System Support Center (SSC) to initiate
troubleshooting on the Controller.
VII. Codeplug One (1) Retune
1. Secure permission from the customer contact prior to doing anything that effects
operation.
2. Install codeplug one (1) into the non-active system Central controller, switch operation
to the controller, and disable channel one (1) at the controller.
3. Test talkgroup calling to ensure the codeplug is functioning properly.
4. Remove channel one (I) from service, with local Access Disable, retune the repeater
and associated combiner port to the proper frequency.
5. Return channel one ( 1) repeater to service by enabling the local Access Disable switch
at the remote site.
6. Enable channel one (1) at the controller.
7. Verify control channel rotation by disabling the active control channel and observing a
switch to the next non-active control channel.
R. Verify that subscribers communicate on newly retuned channels.
Fallback Plan: I{the channelsfail to commzl11icate properly, revert hack to prior
configuration and contact the Motorola PM and the System Support Center (SSC) for
assistance
G
MOTOROLA Re\'Agr 02 25'2009
Motorola Confidential Proprietary Page 75
Lk\lgn, technical (lml priCing il/jnrnwlir)// con/aillcd in/hi., offering is cnmidcred jJropric{(IIY und lIlar I/ol hI.' ,ha/"('J lI'ith
alll liL'rsoll fir agL'l1t'1 I/nl din:( III' ([-'WI ialL'd \\.;th Ihe addn'\s('c H'lfl/(J//f the (','pre\.\' lI-ri!fcl1l'Onl"CII/ of ,\!o{()ru!a, file Of' liS designee.\
Motorola 800 MHz Rebanding Project
Cit)' ofBovntoll Beach, FL
Attachment E i ClIt-Over & Fa/! Back Plan
VIII. Codeplug Two (2) Retune
I. Install codeplug two (2) into the now non-active system Central controller and switch
operation to the controller.
2. Test talkgroup calling to ensure the codeplug is functioning properly.
3. Verify control channel rotation, by disabling the active control channel and observing a
switch to the next non-active control channel.
4. Verify that subscribers communicate on the newly retuned channels.
5. Reload the SAC databases to the 6809 Central controllers.
6. Update all spare CSC cards with the final codeplug.
7. Update all spare cards with rebanding firmware.
Fallback Plan: If the channelsfail to communicate properly, revert back to prior
configuration and contact the Motorola PM and the System Support Center (SSO for
assistance
IX. Post Rebanding RF Testing Stage
1. Perform post-rebanding Method 1 RF Analysis on all five (5) trunking channels at the
Boynton Beach Tower site and log the data into the Motorola supplied spreadsheet.
X. Zone Manager Update
1. Program the new frequencies into the Zone Manager.
2. Verify that the subscribers communicate on the newly retuned channels.
Fallback Plan: If the channels fail to communicate properly, revert back to prior
configuration and contact the Motorola PM and the s.vstem Support Center (SSC) for
assistance.
XI. Functional Testing
1, Perform Functional Acceptance Testing with the customer.
2, Inform the customer contact that the system is rebanded.
XII. Preliminary Subscriber Test - 2nd touch
1. Modify and verify rebanded radio templates to original frequencies affected by
rebanding,
2. Reprogram one radio for each template for preliminary subscriber testing.
3. Verify that the subscribers communicate properly on existing trunked system and
conventional frequencies.
Fallback Plan: If the subscriherfails to communicate properZv, revert hack to prior
configuration and contact the Motorola PM and the s.vstem Support Center (SSC)for
assistance.
G
MOTOROLA RevAgr 0225.2009
Motorola Confidential Proprietory Page 76
Dl'l"/gn, fccl1ll/co/ and pricing informal ion cnnlaill('(j ill Ihi.1 n!/crimz. i.\ t,(}1I.\idcrcd proprietor\" and ml.1r //n( he sharcd It'll/;
tin\" jlC/'SOI/ or agcl1C\ I/O! Jirec!/l' u.'\,\ociu/n/ \i.'1I1I the' uddrc.\ ',('(' \1 iI!lfI//{ JIlL' elpl c.'>.\' \\nIlCII ('nt/SClIl oj .tln/u}'n/a. 1!l1 /Jr if.'> Jeqgl/l'l'.\
Motorola 800 MHz Rebanding Project
Otl' o(Bo)'ntol1 Beach, FL
Attachment E.. Cut-Over & Fa/! Back Plan
XIII. Subscriber Reconfiguration - 2nd Touch
1. Reprogram the remaining voice subscribers.
2. Verify subscribers communicate properly on the existing trunking system and
conventional frequencies.
Fallback Plan: {{the subscriberfails to communicate proper(v, revert hack to prior
configuration and contact the Motorola PM and System Support Center (SSC)for
assistance.
G
:\.1otorota Conlidenliat Proprietary
!JC.\i,f!,/l, /cchmca/ and pl'lcing il1/onnuf/ol1 cOl/lained in thi.," nflcrilH!. is l'rl!7sidcrcd propr;elufT and "WI }Jol he ..,fwred \,..ilh
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RevAgr 02252009
Page 77
MOTOROLA
'Motorola 800 MHz Rebanding Project
Cit\' of Boynton Beach, FL
Attachment F / Project Schedule
ATTACHMENT F
RECONFIGURATlOl\' PROJECT SCHEDULE
G
MOTOROLA
RevAgr 0225/2009
Page 7X
.'I1otorola Confidential Proprietary
f)nigll, f('cl1!11cul ol1d priemg ;1I!ormvlio/l cO/Hail/cd il/ Ih;,' ottering IS ('onsidered /Jro!)riclun alld 11/11\ nol he \-Jwn:d \\-irh
any person flI" ogcl1{ \ no! dill;y/II" l.-IS\'(}clO!eJ \,i,1I Ihe wldn's\'cc ItllhollI /he c\prc\s IlnflC/I lOIl.\CI1! IIf ,\/o/{)rIJ!u, lilt O/" ih designe('."
Motorola ROO MH/.. Voice Rebanding Reconliguration
('it\' oj HOI'I1/01l Hl.'llch. FL
ID Task Naill"
2
Boynton Beach FL 800 MHz Rehanding Reconfiguration Schedule
Kick-Off Phase
3
-'I
Conduct Kick-Off Meeting - Start Date TBD
Coordinate Access with Site Owner
5
Submit Meeting & Control Docs (Ongoing as Reqd)
(,
Sunmit Prclimll1ary Project Schedule
7
Customer Provided Schedule Input
RevIse and Finali/.e Project Schedule
Project Schedule Acceptance
Reconfiguration Phase - Preliminary Controller Activity
Back-up SAC records
PerfUl111 codeplug read from SmartZone 3.0 Main and Alternate Controllers
Order Codeplugs
x
9
10
II
12
1.1
14
Recontiguration Phase - Subscribcr Test and Programming - 1st Touch
Update develop and verify rebanded radio templates
Read and s,l\'e the codeplug of each subscriber before rebanding
Reprogram one radio for each template for preliminalY subscriber testing
Veri fy subscriber commumcates properly on existing trunked system
Reprogram the remaining vuice subscribers (25'day) and test
15
16
17
IX
19
20
Recontiguration Phase - :\1anagement Terminal Modifications
Replace System Watch II Terminal with a Windows XI' workstation
Install new System Watch II Suftware
Flash RF Modem and reprogram
Replace Zune Manager PC Client with a Windows XI' Workstation and Software
Reeonfiguration Phase - Pre-Rehanding RF Testing
Install directional coupler at the output of the Tx combiner at the Boynton Beach Tower Site
Perform pre-rebanding Method I RF analysis on all 5 trunking channds
21
23
24
25
26
27
2X
29
Update Palm Beach County SmartZone 3.0 Zone Controller and Zone Manager
Recontiguration Phase - l~pdate Palm Beach County SmartZone 3.0 Zone Controller and Manager
30
Recontiguration Phase - System Controller llpdate Stage
Update the non-active 6XO<) Central Controller with rebanding software and test
31
Critical
Splil
.... ~'. .:1 Progress
Project: Bnynlon Beach FL RCL'ollfi!:!.Llralloll Sdll:dule
Date' Thu 1 2209
Task : /
Milestone
Summary ...
Duration Stal1
97 days Mon 3/3/08
7 days Mon 3/3/08
1 day Mon 3/3/0X
2 days Tue 3/4/0X
o days Wed 3/5/0X
o days Wed 3 '50X
2 days Thu 3/6/0X
2 days Mon 3/1 OIOX
o days Tue 3i11 lOX
8 days Wed 3/12/08
I day Wed 3i12/0X
I day Wed 3il2/0X
7 days ThuVI3!(JX
31 days Mon 3/24/08
5 days Mon 3/24.'OX
I day Mon 3/31'OX
I day Mon 3/3 I lOX
I day Mon 3/3 I lOR
25 days Tue 411 lOX
2 days Tue 5/6/08
2 days Tue 5/6/0R
I day Tue 5/6/0X
1 day Tue 5/610X
I day Tue 5/6/08
I day Wed 517108
I day Wed 51710X
I day Wed 5/7/0X
2 days Thu 5/8/08
2 days Thu 5/X/OX
I day Mon 5/12/08
1 day Mon 51l2/0X
...
AII([,I1I11(,//{ F I'mie('/ S,l1ed;,/"
8 Mar '08 Apr '08 May 'OX Jun 'OX Jul 'OX
17242 91623306132027 -'I IIIX25 I X 1522296 LJ20
...
~
't""T
...
...
...
"
'Y
"
'Y
Rev Agr 02:25:2009
Page 79
Motorola XOO MHz. Voice Rcbanding Rccontiguration
('ity oj BOl'fl/Of7 Beach. FL
10 Task Name
32
Update thc now non-activc 6~09 Controller with rcbanding software and test
Reeonfiguration Phase - Codeplug One Retune
Install codeplug one into non-activc Ccntral System controller, switch to this controller, disable channe
Test talkgroup calling to cnsurc the codeplug works
33
34
~5
-,(,
RcmO\'c channel unc Ii-om scr\ icc, retune repcatcr and combincr port
37
Rcturn channel I rcpcatcr to scrvicc
3X
Enable channel onc at thc controller
3<)
Vcrify control channel opcratlon and that subscribers can communicate on newly retuned channel
Reeonfiguration Phase - Codeplug Two Retune
40
41
Install codcplug 2 into now nun-active System Central Controller and switch to this controller
Test talkgroup calling to ensurc codeplug IS functioning and control channel rotation
42
41
Vcrify that suhscrihcr communication on ncwly retuncd channels
44
Reload SAC Database Into the hX09 Central Controller
45
Updatc spare CSC cards with Ilnal codeplug
Updatc spare cards with rebanding fill11warc
Reeonfiguration Phase - Post Rebanding Testing Phase
Pcrform post-rebanding Method I RF Analysis on all 5 tmnking channels the Boynton Beach Towcr ar
Reeonfiguration Phase - Zone Manger Update
46
47
4X
4<)
50
Program ncw Il'cquencles into the Zone Manager
Verify thai subscribers communicate on newly rctuncd channcls
51
52
Reeontiguration Phase - Functional Testing
Pcrfonn Functional Acceptance Testing with the customer
Reeonfiguration Phase - Subscriber Test and Programming - 2nd Touch
Modify and verify rebanded radio templates to original frequencies affected by rebanding
Rcprogram one radio for each template for preliminary subscriber testing
53
54
55
5(1
5'""
Verify subscriber commulllcates properly on cxisting trunked system
5~
Reprogram thc rcmall1ll1g \OICC subscnbers (25 day) and tcst
5()
Reeonfiguration Phase - True up & Closeout
System True Up & Punch List resolution
Customer Rebanding Reconfiguration Acceptance
(,0
61
Critical
Split
>: j Progress
Milestone
Summary '"
PWICl-t. Hllynlllll Beach FL RccI1tlflguratlOtl Sl;hcdult:
Date Thu 1 22'tJ(j
Task t
Duration Stal1
I day Mon 5/12/08
1 day Tue 5/13/08
1 day Tue 5/13/08
I day Tue 5/13/08
I day Tue 5'13'08
I day Tue 51\3/08
I day Tue 5/ I 3/08
1 day Tue 5/13/08
1 day Wed 5/14/08
1 day Wed 5/14/08
1 day Wed 514/0~
I day Wed )/14.'08
I day Wed 5'1408
I day Wed 5/14/08
I day Wcd 5i14/08
I day Thu 5/15/08
I day Thu 5/15/08
I day Fri 5/16/08
I day Fri 5/16/08
I day Fri 5il 6/08
1 day Mon 5/19/08
1 day Mon 5/19/08
31 days Tue 5/20/08
5 days Tue 5/20/0X
I day Wed 5/28/08
I day Wed 5/28/0X
25 days Tim 5/29/08
10 days Thu 7/3/08
10 days Thu 7/3/08
o days Thu 7/17/08
'"
AlIlIehmell/ F ' Pro;e<'1 Sehe;lule
8 Mar 'OS Apr 'OS May 'OX JlIn '08 JlIl 'OS
17242 91623306 1J2027 41118251 X 152229 ().1320
.
.
.
.
.
'"
'"
r-T
Rev Agr 02/25'200<)
Page SO
Motorola 800 MHz Rebanding Project
Cit\' olBoynton Beach. FL
Attachment G ;' Equipment Return Process
ATTACHMENTG
EQUIPMENT RETURN PROCESS
G
Motorola Confidential Proprietary
LJ(',~igl1. l('cI1111('O; and pricing /IIfnr!lldluJI] (untamed in IlIi.\ offering lS considered proprlcturr and l1Iur I/O{ he \"hurct! 111/11
un\" penon or ogellel' !lo! diJ'l.'clh US\IJCialn/ll'llh ,he addressl'e H'i/hulIl the expr('ss \\'I"ilfc!J dJ/J\('/1l oj .\.Jo/()ro/u. file or il.' ,h',iglli.'l"
Rc\ Agr 0225/2009
Page R I
MOTOROLA
Motorola 800 MHz Rebanding Project
Attuchment G / Equipment Return Process
MOTOROLA REBANDING EQUIPMENT RETURN PROCESS
SUMMARY
All of the Motorola replaced subscriber radios and related accessories must be returned to the
address below within the days stated in the approved Frequency Relocation Agreement (FRA) or if
not specifically stated in the FRA then 30 days of the new subscriber radios and accessories being
shipped. Requests for an extension must be sent to brUl'L'.l"l_'::C"u 1l1utorola.culll stating the reason
for the request and a proposed new timetable for the returns to be completed. The only exceptions
to the return requirement are the cables for trunk mounted mobile radios and mobile antennas
which can be discarded on site. Any replaced fixed equipment such as base stations, tower
antennas, 6809 boards, firmware, code plugs, computer equipment, system management terminals,
Futurecom VRS units, etc must be sent to the Abilene location.
Subscriber shipping destinations for Motorola lead Rebanding projects:
Motorola c/o CTDI
800 MHz Rebanding Project
2224 Galvin Drive
Elgin, IL 60124
or
Sprint/Nextel
5520 N 1st Street
Abilene, TX 79603
BASIC PROCESS
1) Serial Number Collection
A) Gather the serial numbers of all the radios to be returned in that shipment.
The serial number can be read from the label on the back or bottom of the radio.
B) If the serial number is not readable on the outside of the radio, obtain the serial number from
the radio display or from the programming tool. Affix a separate label to the outside of the
radio and write the serial number on the label.
C) If the serial number is not obtainable using method "B" above, obtain the serial number from
your records or any other method then affix a label to the outside of the radio and write the
serial number on the label.
D) If the serial number is not obtainable by any method, affix a label to the outside of the radio
and write the Nextel Deal Number followed by a two digit sequential number that is unique to
each unit (e.g. 01, 02 etc.) Keep record of the unique numbers used for potential future
reference or for reconciliation purposes.
2) Customer Programming
Ifrcquired by the customer, remove customer specific programming from the radios including
talk groups.
-
r"c/'. 4 7
MOTOROLA Rc\ Agr 02 25/2009
Motorola Confidential Proprieta~r Page X2
!Jc.\ign !t'('Jill/cLlI and pri\'illg in/ormatio/J umlail/cd inlhis utfcrillg 1.\ com/tilTed prof/rich/n' and may 1/01 he shared \lilh
dill fhT\OIl or "'.~l'IIC\ I/ol dtl"l'l tI~ US.Wh'ldh'd H';III !he oddn'.\.\('(' lI'UhOUllhc np/'CI's 11/"/11('/1 COI1S('IJ! of Af%f%. fill or 1f.1 tln/glll't'..,
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Refl/rn Process
3) Packaging material
Reuse the new radio packaging material whenever possible. If reusing packaging material, all
existing carrier labels should be removed or covered up. If packaging material is needed then
contact Terry Sunday at the Sprint Nextel Abilene warehouse at (800) 599-7255.
4) Packing the equipment
Pack the equipment into the boxes in a uniform manner to allow for ease of verification and
counts of the equipment at the receiving location. This would include packaging radios such
that the serial numbers point outward or upward in the box. This would also include packaging
like accessories together in bags or smaller containers with counts noted on the outside of the
smaller container which would be placed into the larger box.
5) Packing Slip(s)
Create a packing slip for each box by going to https://etosl.ctdi.com/login/
Use your deal number (Example: DLl234567890) as the Logon ID.
Use the same deal number as your password.
Click on Deal Entry in the top left comer.
Enter your contact information and click "Next".
Enter the Tracking #, ifknown.
Enter the weight, if known.
Select the Make of the item you are returning.
Select the Type of the item you are returning.
Select the Model of the item you are returning.
Input the quantity for that item you are returning.
Input the serial numbers, if the items are radios by clicking on the "Enter Serial #s" box.
Click the box "Add Line" for the next item to input.
When finished inputting the lines then click the "Build Carton".
Print the packing slip for each carton and include it inside the carton.
Retain a copy of all packing slip(s) for future reference. To retain a soft copy of the
packing slip, go to the browser and select File> Edit with Microsoft Word to copy the file
to Word.
6) Ship
Follow the shipping instructions on the file Rebanding Subscriber Return Shipment Process_l 2
2006 v l.doc
Nextel will be billed directly from UPS for the shipping cost.
7) Reconciliation Resolution
Be prepared to assist in resolving any reconciliation issues that may arise from the comparison
of the returns vs. the replacements.
Motorola Confidential Proprietary
Ih'.\i';lI. ll'chl1lcal and flrh'illf.! in!n/"fno(/ol1 c()n(a;'led il1 thl.l njtcri/lg is c()II,,.idc/'eJ pmfJ/'i(,/UlT und nu~r /10/ he d,urt,j \\-i,h
tl1/1' penD/] Of" ai?'-'J1C\ nul di/'ccfh (/.\,\Ocialcd \\"ith (he aJd1't's."L't' \'\-ilhouf Ih(' l'\}wnl I\"rif/ell consent olAloloro!a, file or il.. j('.'d,l!.17CC,'
IeI' 4 7
Rev Agr 02'252009
Page X3
o
MOTOROLA
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Return Process
REBANDING SUBSCRIBER RETURN PROCESS
1. Go to hltp'o: \\\\ \\L'Cll11pu'o-.llIp.Up-..L'lll11 \..'"hip \..T\..'(lt-.,'
2. Enter User rD: rL'hClndin~ PW\..'I':-''o (one word - small letters).
3, Enter Password: Sprint (case sensitive).
4. Click Ll1~ In.
Login
welcome to UPS CampusShip. To begin! please enter your User 1D and Password.
(Note: User ID and Password fields are case senSItive.)
Please Log In J::kllL [f]
User II>
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Company Support: 1 -866-763-2444
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Please enter your snlppmQ IflfOrm5tlon helow. ReqUired fields .!Ire shown in bold
^ddrc<,.<:t IIJ!Onrhllioll
Ship To:
stliplllcrlt Infonndtiol'l
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I LIPS r,"Jlmd 5..",,-:;..
PatkaQinQ:
11'ourP~"~lng
Pa(kaQ~ I W~iQht:
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MOTOROLA
Motorola Conjidefltiat Proprietary
Dcsi"lJI /cchll/( 01 olld fJ/"Il'lI1,l!: III!rJ/"lllu{iol1 ('oll/uil/cd ill thi., (llfl,,.ing I\' (o/lsidc/"ct! I)/'o/J/'I('{urr and mul' /lu{ hi '-!;Ul"cd 1i-tth
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Re\ Agr 02.'25/2009
Page 84
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Return Process
6. Click on "Sh\ ,\\ ,\ Wand scroll down.
UPS Campu.shlp: Corporale Address BolJk-~ '
Corporate Address Book .
PS CampusShip: Corporate Address 80
dld12S.l
Seilrch by \Jame Ann Addre<;,;
Search 1 Nickname
for:
..:::.J th at I Coni aim
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terms.
, OR'
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State/Provlnce/Countv:
(US/Canada/Ireland)
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Other:
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'OR'
Search by Country
Country:
I Select a Country
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7. Click on the correct destination address, then click ~I..'kct.
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(US/C.!ln.!ld.!lJlrel~nd)
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MOTOROLA
Motorola Confidential Proprietary
nt'slg/!, (('r.'I1f1It ~d Ullt! {n"!l '/JIg infnrH!uf;oll (on/ailli'd in Iln.; ot1er;II,I!. is UJ/l,\ Idacd I'ropriefun and mu\ IIn! he ,"lIared H'il/!
a17.\ perSO/1 or agenCl I/O! d/l'l'c!h if.. wClUlcd \\'/1/1 !he adJrc.\'\('l' \i.'ill/oll! !hl' CY/JJ'{','v \i.'ril/ell cot/se11l of \t%m/a, hlc or i!s JC,\ig17C(,,\
Re\ Agr 02.'25/2009
Page X5
Motorola 800 MHz Rebanding Project
Attachment G i Equipment Refum Process
8. Now click on "Shipper" hlit.
f'is Edt: Ylew F4Mlftes Took Help
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--Begin Your Shipment Shipping
Pleas.. enter your sh1PP'/19 ,nformation below Required fields dire showr, In bold
Begin Your Shipment Ht;l; ill
Address Jrtfonnatioll
Ship To:
/Jon MHZ peloCiltoor, Pro,.~':t
55Lll N ls~ ,;>tre..t
Ab,ler,e r, 7'-!6iJ3
r Perform C'et311"d Address
Vdlrd~tlurl
Shiprnent Infonlldtioll
Service;
lupS GroundSer....tee
Packaging:
1 Your PdldaQln~
Pc1ckage 1 Weight:
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Letter~)
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Number of Packages:
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ljhlpper:
ISj:('nUle~lel
800 MHZ RElC":ATION PRuJECT
FntiO,. Ship From Addr"~s
Enter ;;~,ip From I it" r. 7"'603
Ib,
Deal Number:
I
r Pnnt [leal NlJn,b"" c,n Srltpplr'9 L"bc-I ,. Ba' ':vd",
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rSchedlJl",aPlduD
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Bill Shipping (h"rQe~ to:
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Shipper', UP" Account
UPS Account
Other shipping S~r"'Il:e!i
9.
name, address and tele
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Shipper Address
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MOTOROLA
Motorola Conlidellliat Proprietary
[Jnl,l?l1, tcc/mi('ol alld Iwicil1g in/ormatio/1 ("ol1!uincd !IIlhis (ltfc/'lng is (,ollsidacd pro{l/"iChIlT al/d m~l\ 11(/1 he ,hared II Ilh
UI1\ penon O/" agel/( \ Ilot dll"l'( II\- assnciu!ed \\ilh (he lIddressel' \I/1hll/lllhe cxprn.' IIntfCII ("(ll/Selll ofJ/o(orola, file, or I/S desigl1ee's
RevAgr 02'25'2009
Page X6
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Return Process
10. Click on "Shi From" Edit.
Fie Edit ~ F~ Tools ~
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please enter vour shlppmQ mformatlOn below RequIred fleld~ <lre shown in bold
Beglll Your Shipment !::!f.J.Q 0
Address lnfonnatiol t
Ship To:
flOO MHZ Pelocdtlon PrOject
5520 N 1st Street
Abrlene T, 79603
rPerform Detdiled Address
validation
Shiprner It Inforllldtil"ll
Ser-vict':
I UPS Ground SerW.e
PackaQinq:
IYourPacka9""'9
Package 1 Weight:
(Not reqUired fe,,- UP'c.
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r- Ib,
Deal Number:
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Number of Packages:
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IJohnDoe
compoJny name
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RESTON 'oJA :0191
r Pnnt C.eal Nurr,be,- on Shipping Label as Bar Code
Ship From:
Enter Ship From Cityn: 79603
rSched'Jle aP,d'up
Payment InfortJldtion
Bill Shipping (harges to:
I Shipper's UPS Account ..=J
ShipP~r's UPS Account
UPS Account
11. Enter Shi From information. Click L' )ddlC.
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fl,:,I,1~ ar- ~hr'...n In bold, ~r':''1ulr''.j f.-" 11t-"'rn3tL ,r,,.11..cW-"1, r;s 3nj
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Country
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postal Code
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Company Support: 1-866-763-2444
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MOTOROLA
Motorola COllfidential Proprietary
[)n/gn, h'ch1lleal (Jnd pricing II/Iormalion co17failh'd ill 11111' ottering i.\ cO/lSidcrcd propriclun' and OWl //o! he .\harcd H'/Ih
l1l1\- fJcrS(J11 or uS!ellLT not dlrecfh u.'socla/ed \lith Ihl uddn...."( l' 1\ Illlollllhe ('.\'pr("~ HnllclIl'()//sl'nl of J/n/urn/a, Il1c.. or iI.' tlL'.\/1!IIl't'S
Re\ Agr 02 '25'2009
Page 87
Motorola 800 MHz Rebanding Project
Attachment G / Equipmenl Retur/1 Process
12. A) Choose "UPS Ground Service" and AL WAYS choose "Your Packaging".
B) Guess and enter the package weight.
C) Add your Deal Number.
D) Check the "Schedule a Pickup" box and click on Ship Nu\\.
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Address
Inforrnatiotl
Ship To:
;;,10 r-'HZ fC~ :.cati'JI r',_,}",,_t
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A
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F'J;ST0U ,..:. 2.:>:":>'1
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Payment
Information
Bill Shipplnq Cha~o'
i 'SM,;.p-:";: L'?':. ;';"':-::lr) ._~_
Shipper's UPS Acc()unt
I,IPS t..,:-('L,nt
Note:
"Shipper's UPS Account"
means that Sprint's account
will be used for this shipment.
Other Shipping services
. r J.,,,,,; salr",- ,jdy s., >'1<-'" Lr a _Iltl'_al ~tlprll"'l ,t- ,- ,,'lr d' t ' I~ S S'''! 11'_ :,, ~t
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Motorola Conjidentiat Proprietary
Desigll. Ii'( 'imi( u/ und {lricil/f.! illlon/hl/ion cO/J!o/lIed l!l /hi,' ofll'rillg j," cOJlsidcrl.!d fJrofwit'/OIT und /lIor I/ul hI.! ,Iwred It i,lI
an.\ penoll (II' ugl'!/(T !lnl (/ired/\" u.,...ociu/('l/llilh Ihe uddl"t',.'Cl' '.\'lfh(l/{llhc ex/we.\', It'rif/el1 CO!1.\'olf of J/o(om!u, fllc.. or Ifs de.HgJ/(,(,\,'
l ('f ./_ 7
Rc\'Agr 02252009
Pagc XX
o
MOTOROLA
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Return Process
13. Enter Pickup dates. Click on CUlllillLlC.
1:; lili~... ~'1 Jlr:lIIl~!&J'"'' u_II!"'fall~'H1I1~~Ufa~ll!.;'"'i nil'::' 1.,.:'.7fII.lilflr;V':;j.li'li1t _to<
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Contact NonIe
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MOTOROLA
Motorola Confidential Proprietary
fJc.I/',,!,17 It'r.J1I1/1 (/1 und prlemg in/ormatio/1 contained rn lhis nlfcrmg IS Cf}/lSIe/creel fJrofJr/ChllT tl/ld may no! he shared .rill?
017\ penuII (}I a~l'l7n 110! dircc!h us.\ociu/cd 11'/1/1 /he IIddrL'S.\L't' II'I/ho/{llhc L'xprcq l\T/lh'l/ ("01/.\('1/1 oj Afn/orolu. 11Il.. or if... deslgnce,\
Re\ Agr 02 252009
Page X9
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Refilm Process
14. Print your label by:
A. Checking the "Label" box.
B. Clicking \. ic\\ Print.
C. Selecting your printer from the print dialog box that appears.
D.Clicking Print.
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Your snipment hllls been proc~ssed.
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Next Steps...
Getting your Shipment to UPS
Lustomers without a DailV Pickup Customers with a Daily Pickup
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MOTOROLA
:I1otorota Confidential Proprietary
1 h'\/~II, h'chniuJ! onJ priCIng i"forl11ulI(J1/ (,ul/tu/J1ed ill this nfjc/'Il7,f!. is considered propriclLlIT unJ muy /101 he I,hon'd \\'1111
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Rc\ Agr 0225'2009
Page 90
Motorola 800 MHz Rebanding Project
Attachment G / Equipment Return Process
i 2
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Page 91
o
MOTOROLA
Motorola 800 MHz Rebanding Project
City o(Bovnton Beuch, FL
Attachment Hi Mediation Tracking Detail
ATTACHMENT H
MEDIATION TRACKING DETAIL
Motorola Mediation Support costs have not been included in this reconfiguration proposal. !lthe
Licensee requests mediation support/i'om Motorola, these costs will be submitted via Change
Order.
G
MOTOROLA
Motorola Confidential Proprietary
{)csl!:n. lechnical and {1/'1('1)/'2 m/ormollo// C011faincd;17 this otlerill':!, is [()I/'.'idcl"l,d /'/"O/Jrl('lun LInd 111m nol he shared \\'!fh
dill pcr.'i01I or ug-t'J/CI'I1/J1 dlrcct/)' (lss(lc/a/cd \\"ilh the addressee \\,;,/1nl/f ,he exprns lInllCII CUJl.H'IT! of ,.\1n(()rola, /nc.. or if\ Jdignc('s.
RevAgr 0225/2009
Page 92
The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@ci.boynton-beach.f1.us
www.boynton-beach.org
MEMORANDUM
TO: Barry Atwood
Finance Director
FROM: Janet M. Prainito
City Clerk
DATE: May 26, 2009
SUBJECT: R09-079 - Frequency Reconfiguration Agreement between the
City of Boynton Beach and Nextel South Corp
Attached are the two (2) partially executed agreements mentioned above. Please fill in
required information on page 28 of each agreement. Once this has been completed
please return both agreements to my office for further handling.
Thank you.
~YYl ffwLdJ)
(
Attachments (2)
c: Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2009\Barry Atwood - R09-079.doc
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