R09-094
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2 RESOLUTION NO. R09-0qi
3
4 A RESOLUTION OF THE CITY COMMISSION OF
5 THE CITY OF BOYNTON BEACH, FLORIDA,
6 APPROVING THE "PIGGY-BACK" OF A TOWN OF
7 PALM BEACH CONTRACT RFP 2008-23 WITH AUI,
8 LLC., OF JACKSONVILLE, FLORIDA, FOR
9 CLEANING AND EVALUATING STORM AND
10 SANITARY LINES AND STRUCTURES IN THE
11 AMOUNT OF $1,248,938.13, PLUS A 10%
12 CONTINGENCY OF $124,893.82 FOR A TOTAL
13 BUDGET APPROPRIATION OF $1,373,831.94;
14 AUTHORIZING THE MAYOR AND CITY CLERK
15 TO EXECUTE AN AGREEMENT; AND PROVIDING
16 AN EFFECTIVE DATE.
17
18 WHEREAS, City staff has confirmed that the Town of Palm Beach has complied
19 with Public Contract Bid requirements which equal or exceed the City of Boynton Beach's
20 requirements; and
21 WHEREAS, upon recommendation of staff, it is the City's desire to "piggy-back"
22 a Town of Palm Beach Contract RFP 2008-23 and enter into an Agreement with AUI,
23 LLC., of Jacksonville, Florida for cleaning and evaluating storm and sanitary lines and
24 structures in the amount of 1,248,938.13, plus a 10% contingency of $124,893.82 for a
25 total budget appropriation of $1 ,373,831.94.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
27 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28
Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed
29 as being true and correct and are hereby made a specific part of this Resolution upon
30 adoption.
31 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
S:ICAIRESO\AgreementsIBid Awards\Piggy-Back Palm Beach - AUI.doc
II
1 approves the "piggy-back" of a Town of Palm Beach Contract RFP 2008-23 and
2 authorizes the Mayor and City Clerk to enter into an Agreement with AUI, LLC., of
3 Jacksonville, Florida for cleaning and evaluating storm and sanitary lines and structures in
4 the amount of 1,248,938.13, plus a 10% contingency of $124,893.82 for a total budget
I
51 appropriation of $1,373,831.94, a copy of the Agreement is attached hereto as Exhibit
I
6 "A",
7
Section 3.
That this Resolution shall become effective immediately.
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27 ATTEST:
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PASSED AND ADOPTED this 6U day of July, 2009.
CITY OF BOYNTON BEACH, FLORIDA
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Commissioner - Ronald Weiland
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Commissioner - Marlene Ross
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AGREEMENT FOR CLEANING AND EV ALUA TING STORM
AND SANITARY LINES AND STRUCTURES
This Agreement is made as of this _ day of , 2009 by and between AUI,
LLC of Jacksonville, Florida, a Foreign Limited Liability Company, authorized to do business in
Florida, with offices at 7540 103rd Street, Suite 116, Jacksonville, Florida 33069 ("Vendor"), and
The City of Boynton Beach, a Florida municipal corporation, with an address at 100 East
Boynton Beach Boulevard, Boynton Beach, FL 33435 (the "City").
RECITALS
WHEREAS, the City is utilizing a program to identify and rehabilitate portions of the
gravity wastewater conveyance system to reduce infiltration and inflow ("1&1"), which is to
reduce the 1&1, restore the structural integrity of the pipe and manholes to insure their proper
operation and to reduce treatment costs by excess water entering the conveyance system; and
WHEREAS, the first, second, third and forth phases were of the 1&1 were approved by
the City Commission with AUI, LLC of Jacksonville, Florida as the approved contractor to begin
the cleaning, televising and reporting stage of the program;
WHEREAS, the City desires to continue this program and begin Phase V of the line
cleaning and televising work; and
WHEREAS, Exhibit "A" outlines the area in which the services will be performed under
this Agreement; and
WHEREAS, the Town of Palm Beach publicly requested proposals for similar services
under RFP 2008-23; and
WHEREAS, Vendor submitted a proposal in response to the Town of Palm Beach's
Request for Proposals; and
WHEREAS, after receipt of said proposal from Vendor, the Town of Palm Beach
entered into a contract with Vendor to provide cleaning and evaluating storm and sanitary lines
and structures services, a copy of which is attached hereto and made a part hereof as Exhibit "B"
("Palm Beach Contract"); and
WHEREAS, the City has reviewed the scope of services and prices of the competitively
bid Palm Beach Contract and has determined that it is in an agreement that can be utilized by the
City to provide said services to the City of Boynton Beach; and
WHEREAS, the Vendor has acknowledged that it will extend the prices from the
contract with the Town of Palm Beach to the City of Boynton Beach; and
WHEREAS, City desires to retain the Vendor based on the Palm Beach Contract; and
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WHEREAS, at its meeting of , the City Commission of the City of
Boynton Beach authorized the proper City officials to enter into an Agreement with Vendor; and
WHEREAS, the City Commission finds that the Town of Palm Beach complied with
Public Contract Bid requirements which are equal to or exceed Boynton Beach's requirements,
that it is in the best interest of the City to utilize the competitive bidding process employed by the
Town of Palm Beach, and to award an Agreement to Vendor along the same terms and
conditions as set forth within the Agreement between the Town of Palm Beach and Vendor,
except as amended herein.
NOW THEREFORE, in consideration of the mutual covenants contained herein, and for
other valuable consideration received, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
AGREEMENT
Section 1.
this Agreement.
The foregoing recitals are true and correct and are hereby incorporated in
Section 2. Attached hereto and incorporated herein by reference as Exhibit "B" is the
Palm Beach Contract referred to above. The terms and conditions of the Palm Beach Contract
shall govern the relationship between the City and the Vendor, except as amended below:
A. All references to the Town of Palm Beach shall be deemed as references to the
City of Boynton Beach.
B. All Notices to the City shall be sent to:
City:
Kurt Bressner, City Manager
City of Boynton Beach
100 East Boynton Beach Boulevard
Boynton Beach, Florida 33435
Telephone: (561) 742-6010 / Facsimile: (561) 742-6090
Copy:
James A. Cherof, City Attorney
Goren, Cherof, Doody & Ezrol, PA.
3099 East Commercial Boulevard, Suite 200
Fort Lauderdale, FL 33308
Telephone: (954) 771-4500 / Facsimile: (954) 771-4923
C. The location of the services to be performed by Vendor under this Agreement is
outlined in the map attached hereto as Exhibit "A".
D. The price list for the services to be performed by Vendor under this Agreement,
totaling $1,248,938.13, is attached hereto Exhibit "C".
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EXHIBIT" A"
MAP
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Section 3. In the event that the Palm Beach Agreement is amended, or terminated,
Vendor shall notify the City within ten (10) days. In the event the Palm Beach Agreement is
amended or terminated prior to its expiration, this Agreement shall remain in full force and
effect, and not be deemed amended or terminated, until specifically amended or terminated by
the parties hereto.
Section 4. The Vendor agrees that in the event it enters into an Agreement for the
same (or substantially similar) scope of services with another local government in Florida which
contains a term or condition, including fees, charges or costs, which the City determines to be
more favorable than the terms in this Agreement, the parties shall enter into an Addendum to
provide those terms to the City.
Section 5. The insurance required shall require that the Certificate of Insurance name
the City of Boynton Beach as an additional insured.
Section 6. In all other aspects, the terms and conditions of the Palm Beach Contract
are hereby ratified and shall remain in full force and effect under this Agreement, as provided by
their terms.
N WITNESS OF THE FOREGOING, the parties have set their hands and seals the
first written above.
CITY OF BOYNTON BEACH, FLORIDA
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By:
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AUI, LLC OF JACKSONVILLE, FLORIDA
WITNESSES: Q 17 17
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Print Name: 60f2.,')o0 ~?. ~I~
Title: vP ~1,J ~ss 1)€"~~61J1
BY:
ATTEST:
SECRETARY
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STATE OF F/;u ., /0-'->
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COUNTY OF
ON THIS ~ day of ,>>:.i tf . ' 2009, before me, the undersigned notary
public, personally appeared .J)/- i.-'-~ /1...",...,I...L.I:::._ , personally known to me, or
who has produced f L. .a Wt: .;~:> ""~o.J IYtJY'.},'j' 1;'ll4 as identification, and is the person
who subscribed to the foregoing instrument and who acknowledged that he executed the same on
behalf of said Corporation and that he was duly authorized to do so.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
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Print or pe Name
My Commission Expires:
NOTARY PUBUC-STATE OF FLORIDA
:'i"~ Stephanie D. Kahn
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EXHIBIT B
AGREEMENT BETWEEN TOWN OF PALM BEACH
AND AUI, LLC OF JACKSONVILLE, FLORIDA
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TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation
of
Storm and Sanitary Lines and Structures
Purchasing Division
* * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * *
Finance Department
* * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * *
TOWN OF PALM BEACH * 951 OLD OKEECHOBEE ROAD * WEST PALM BEACH *
* FLORIDA * 33401
TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation
of Storm and Sanitary Lines and Structures
TABLE OF CONTENTS
Subiect
Paae Number
Cover .'..."........" ....,..,..,...., .......,'.... .....,....,...."........",..,... ......",... ......,.............." ...........,.. ...... 1
Table of Contents.........."...... ..................' .........,..........,..........................,........,.." ...... ..........,...2
Advertisement....,... ........"...... .......,.. .......,'.,.....',............,..... .....". .......".. .......".....,...., ....... ,......3
General Conditions....."......".....".,....".",.,..,.,...,..,.....,..,....."......."....."".".".,..,....4
Part I - Proposal Guidelines '...................".,...,............,.......,...."..................."....,".........,..',.... 6
Part II - Nature of Services Required .......................................................................................11
Part III - Proposal Requirements.............................................................................................. 35
Part IV - Evaluation of Proposals ............................................................................................. 38
Price Proposal Submittal....,................., .................... ....., ... ................, .......... ..............,.,..,........40
Proposers Qualifications..........,.................."....,.."...,....".. ........,....."........."" ...............,...,......45
List of Professional References.,.........".......,.....,."".......,...........,......."..,....""".............,........ 46
Drug-Free Certification.",..........."......".........,......."... ......".. ................".......,....., ...........,..,......47
Cooperative Purchasing..,... .......",.......',.,.....,'....,..."........'".....,..".......".......,...., .......,.",........,48
Subcontractor List",.........",.".....",.,....",..........,..,.........,.,...................".....................,.......,..... 49
Evaluation Criteria...........""..,....,...........,.,......"......."."..,.".................".,....."......"....".......,.". 51
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 2
TOWN OF PALM BEACH
Advertisement for Reauest for Proposals
RFP NO 2008-23
Cleaning and Evaluation
of
Storm and Sanitary Lines and Structures
Sealed proposals for an Annual Contract for Cleaning and Evaluation of Storm and Sanitary
Lines and Structures, will be received by the Town of Palm Beach at the Office of the
Purchasing Agent, 951 Old Okeechobee Road, Suite D, West Palm Beach, Florida 334501,
until Julv 16. 2008 at 2:00 P.M. Any proposal received after the designated closing time will be
returned unopened,
A pre-proposal conference will be held at 10:00 a.m. on June 25, 2008 at the Public Works
Office, located at Suite A, 951 Old Okeechobee Road, West Palm Beach, Florida. Attendance
is not mandatory. After the RFP has been awarded, no extra charge or compensation will be
allowed as a result of failure to attend the conference.
An original and five (5) copies of the proposal shall be submitted in sealed envelopes/packages
addressed to Lynda S. Venne, Purchasing Agent, Town of Palm Beach, Florida, and marked
"RFP NO . 2008- 23 - Cleanina and Evaluation of Storm and Sanitary Lines and
Structures. Proposers desiring information for use in preparing proposals may obtain a set of
such documents from the Purchasing Office, 951 Old Okeechobee Road, Suite D, West Palm
Beach, Florida 33401, Telephone (561) 838-5406 or copies of the RFP requirements may also
be obtained by visiting the Town's website at www.townofpalmbeach.com. (click "Doing
Business, /I click "Sealed Bids / Request for Proposals" and follow the instructions).
The Town reserves the right to accept or reject any and all RFPs and to waive any technicalities
or irregularities therein. The Town further reserves the right to award the contract to that
proposer whose proposal best complies with the RFP specification. No proposer may withdraw
their RFP for a period of sixty (60) days from the date set for the opening thereof.
Lynda S. Venne, CPPB
Purchasing Agent
Dated: June 15, 2008
June 22, 2008
Published: Palm Beach Post
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 3
Town of Palm Beach
RFP No. 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
RFP MUST BE RECEIVED PRIOR TO JULY 16. 2008 AT 2:00 PM AT WHICH TIME RFP WILL BE OPENED
General Conditions, Instructions and Information for Proposers
This RFP, General Conditions, Instructions to Proposers, Special Conditions, Specifications, Addenda and/or any other pertinent document form a
part of this proposal and by reference are made a part thereof,
1, GENERAL INFORMATION
The TOWN shall make the determination as to whether any alternate product or saNiee is
or is not equel, end such determinetion sheil be final and binding upon all bidders,
These documents constitute the complete set of specification requirements and bid forms.
Bid Proposal. response is to be fliled in, signed, sealed and meiled or presented to the
Purchasing DIVISion on or before the specified dale and time.
It. is sole responsibility of the bidder to ensure that his/her bid reeches the Purchasing
Olv,slon on or before the clOSing date and time, The TOWN shail in no wey be responsible
for delays caused by any other occurrence, Offers by telephone, telegram or facsimile wiil
not be accepted,
The bid time must be and shail be scrupulously observed, Under no circumstances wiil bids
delivered after the time specified be considered, Such bids sheil be returned to the vendor
unopened,
All bids must be typewritten or written in ink, and must be signed in ink by an officer or
employee having authority to bind the company or firm,
Bidders shail not be eilowed to modify their bids after the opening date and time, Bid files
may be examined during normal working hours, after bid opening, by appointment only,
For information concerning this bid, please contact:
Town of Palm Beach
Purchasing Depertment
951 Old Okeechobee Road, Suite "0"
West Pelm Beach, FL 33401
(561) 838-5406
2. PRICElOELIVERY
Price quoted must be the price for new merchandise and free from defects, Any bids
containing modifying or, "escalator" clauses will not be considered unless specifically
requested in the bid specifications.
"Acceptance" as herein used means the acceptance by Town of Palm Beach, herein referred
to as TOWN, after the Purchesing Agent or his authorized agent has, by inspection or test of
such items, determined that they fuily comply with specifications,
Deliveries of all items shall be made as soon as possible. In the appropriate blank on the bid
form, the vendor must indicate the best delivery date after receipt of order (ARO), Deliveries
resulling from this bid are to be made during the normal working hours of the TOWN, Time
is of the essence and the bidder's delivery date must be specified end edhered to, Should
the bidder, to whom the order or contract is awarded, fail to deliver on or before his/her
stated date, the TOWN reserves the right to CANCEL the order or contract and make the
purchase elsewhere, The successful bidder(s) shail be responsible for making any end ell
claims against carriers for missing or damaged items.
3. FEDERAL AND STATE TAX
TOWN Is exempt from Federal end State Taxes for tangible personal property, The
PurchaSing Agent wlil sign an exemption certificate submitted by the successful bidder.
Vendors or contractors doing business with the TOWN shall not be exempted from paying
seles tax to their suppliers for materials to fulfiil contractual obligations with the TOWN, nor
shall any said vendor or contractor be authorized to use the Town's tax exemption number in
securing such materials.
4. ACCEPTANCE I REJECTION
TOWN reserves the right to accept or to reject eny or ail bids and meke the award to that
bidder, who in the opinion of the TOWN wiil be in the best interest of end/or the most
advantageous 10 the TOWN, TOWN aiso reserves the right to reject the bid of eny vendor
who has previously failed in the proper performance of an award or to deliver on time
contracts of a similar nature or who is not in a position to perform properly under this award.
TOWN reserves the right to waive eny irregularities and technicalities and may. at its
discretion, request are-bid.
5. ALTERNATIVES I APPROVEO EQUAL I DEVIATIONS
Unless otherwise specified, the mention of the particuler menufacturers brand name or
number in the specifications does not imply that this particuler product is the only one that
will be consIdered for purchase. This reference is intended solely to designate the type or
quality of merchandise that will be acceptable. Alternate offers will be considered and must
include descriptive literature and/or specifications. Failure to provide descriptive literature
and/or specifications with alternate offers may be cause for disqualification of the bid.
The bidder shall be responsible for reading cerefully, and understanding completely, the
requirements and specifications of the items bid upon. Any deviation from specifications
listed herein must be clearly indiceted, otherwise it will be considered that ilems offered
are in strict compliance with these specifications, and the successful bidder will be heid
responsible, Therefore deviations must be explained in detail on en attached sheet(s) and
itemized by number. Any item(s) thet do not meet the TOWN specificetions upon delivery
will not be accepted and If the item cannot be brought up to specifications in a reasonable
time (reesonable time as determined by TOWN), the bidder will be required to compensate
the TOWN for difference in price Incurred from going to the next low bidder,
6. NO BID
Where more then one item is listed, eny items not bid upon shall be indicated -NO BID: If
no items are bid on, the 'Statement of NO BID" should be returned, with the envelope
plainly merked "NO BIO" end with the bid number. Failure to do so wili be an indication
that the bidder does not wish to be considered for future bids.
7. NON-COLLUSION
Bidder certifies that this bid is made without prior understanding, agreement, or connection
with any corporation, firm or person submitting a bid for the same materials, services,
supplies or equipment, and is in all respects fair and without collusion or fraud.
No premiums, rebetes or gratuities permitted: either with. prior to or efter any delivery of
material or provision of services. Any such violation may result in contract cancellation,
return of materials or discontinuation of services and the possible removal from the vendor
bid Iist(s).
8, CONFLICT OF INTEREST
The award is subject to provisions of State Statutes and Town Ordinances, All bidders
must disclose with their bid the name of any officer, director or agent who is also an
employee of the TOWN, Further, all bidders must disclose the name of any Town
employee who owns, directly or indirectly, an interest of ten (10) percent or more in the
bidder's finn or any of its branches.
9, LEGAL REQUIREMENTS
Federal, State, County and local laws, ordinances, rules and regulations that in any
manner affect the items covered herein apply. Lack of knowledge by the bidder shell in no
way be a cause for relieffrom responsibility,
(a) Vendors doing business with the TOWN are prohibited from discriminating
against any employee, applicant or client because of race, creed, color, national
origin, sex, age or non-disqualifying physical or mental disebility, with regard to
but not limited to the following: empioyment practices, rates of payor other
compensation methods. end training selection,
(b) Identical Tie Bids/Proposals shall be awerded in accordance with the preference
established in Section 287,087, Florida Statutes, to a vendor submitting the
attached Drug-Free Workplace Certification form properly completed end
certified. in the event that tie bids are received either from vendors who have ell
submitted e Orug-Free Workplace Certification or none of whom who have
submitted such certification, the award will be mede in accordance with TOWN
purchasing procedures pertaining to tie bids.
(c) A person or effiliate who has been pieced on the convicted vendor list follo,.;ng
a conviction for a public entity, crime may not submit a bid on a contract to
provide any goods or services to a public entity may not submit a bid on a
contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of reel property to a public entity,
may not be ewerded or perform work as e contractor, supplier, subcontractor or
consultant under a contract with any public entity, and may no' transact business
with any public entity in excess of the threshold emount provided in Section
287,017. for CATEGORY TWO(Currenlly $25,000) for e period of 36 months
from the date of being placed on the convicted vendor list.
10. UNIFORM COMMERCIAL COOE
The Uniform Commercial Code (Florida Statules, Chapter 672) shall prevail as the basis
for contractual obligations between the awarded contractor/vendor and 'he TOWN for any
terms and conditions not specifically stated in the Invitation to Bid.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 4
11. MISTAKES
24. CERTIFICATIONS
In the event of extension error(s) the unit price will prevail and the bidde~s total offer will be
corrected accordingly. In the event of addition errors. the extended totals will prevail and tha
bidder's total will be corrected accordingly, If there is a difference between the writtan price
and the numericel price, the written price shall preveil. Bidders must check their bid proposal
where appliceble, Failure to do so wili be at the bidder's risk, Bids having erasuras or
corrections must be initialed in Ink by the bidder.
12. AVAILABILITY OF FUNDS
The obligations of the TOWN under this award are subject to the availability of funds lawfuliy
appropriated for its purpose by the Town Council.
13. EEO STATEMENT
TOWN is committed to assuring equal opportunity in the award of contracts and, therefora,
complies with all laws prohibiting discrimination on the basis of race, color, religion, national
origin. sex, age and non-disqualifying physical or mantal disability,
14. 810 TABULATION
Bidders desiring a copy of the bid tabulation of the Invitation to Bid may request same by
enclosing a seft.addressed stamped envelope with their bid,
15. BIO FORMS
AIi bid proposels must ba submitted on our standard Invitation to Bid form, Bid proposals on
vendor quotation forms wili not be accepted,
16. POSTING OF BID TABULATIONS
Bid tabulations with recommended awards will be posted for review by interested parties at
the Purchasing Division prior to submission through the appropriate approval process and will
remain posted for a period of three (3) celendar days, Failure to file a protest to the
Purchasing Agent within the time prescribed shall constitute a waiver of proceedings,
17. CONTRACTUAL AGREEMENT
This Invitation to Bid shall be included and incorporated in the final award, The order of
contractual precedence will be the purchase order or price agreement bid document (original
Terms and Conditions) and response, Any and all legal action necessary to enforce the
award will be held in Palm Beach County and the contractual obligations wili be interpreted
according to the iaws of Florida, Any additional contract or agreement requested for
consideration by vendor must be enclosed as part of the bid response.
18, SUBCONTRACTING
If a vendor subcontracts any portion of a contract for any reason, he/she must state the name
and address of the subcontractor and the name of the contact person on the attached
"Schedule of Subcontractors Form," TOWN also reserves the right to reject a bid of any
bidder If the bid names a subcontractor who hes previously failed in the proper performance of
an award or failed to deliver on time contracts of a similar nature, or who is not In a position to
perform properly under this award. TOWN reserves the right to make a determination as to
the foregoing,
19. INFORMATION
Any questions by prospective vendors should be directed to the Purchasing Division contact.
noted on page no. 1, who is authorized only to direct inquiries to various portions of the bid so
bidders may read and interpret such for themselves, No authorization is allowed by
Purchasing personnel to interpret, or give information as to bid requirements in addition to
that, which is contained in the original bid document. Interpretation of the bid or additional
information as to its requirements, where necessary, shall be communicated to bidders only
by written addendum.
20. AWARDS
As the best interest of the Town Council may require, the right is reserved to make award(s)
by individual commodities/services, all or none or any combination thereof, A bidder desiring
to bid "No Charge' must so indicate, otherwise the bid will be construed as incomplete and
may be rejected,
21. PRICES QUOTED
Bidder warrants by virtue of bidding that prices shall remain firm for a period of sixty (60) days
from the date of bid opening or time stated in Special Conditions.
22. PAYMENT
Payment will be made by the TOWN after commodities/services have been received,
accepted and properly invoiced as indicated in contract andlor order. Invoices must bear the
order number Payment shall be made within 30 days of suell acceptance.
23, DISCOUNT
Bidders may offer a discount for prompt payment. However, such discounts will not be
considered in determining the lowest net cost for bid evaluation purposes unless otherwise
specified in Special Conditions. Bidders should reflect any discounts to be considered in the
bid evaluation in the unit prices bid.
When applicable, vendor must hold Certificete of Competency issued by the State of Florid a
or the Palm Beach County Construction Industry Licensing Board and a current Occupational
License for Paim Beach County, Copy of certificate and license must be submitted with bid
and must be In the name of the vendor shown on the Bid Proposal page,
25, LICENSES AND PERMITS
When applicable, it shall be the responsibility of the successful bidder to obtain at no
additional cost to the TOWN, any and all licenses and permit required to complete contractual
service, A copy of thesa licenses and permits shall be submitted prior to commencement of
work, Permit fees shall be waived for this work, however, the successful vendor must pay any
applicable TOWN Occupational License fees,
26, COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH
Bidder certifies that all material, equipment, etc., contained in his/her bid meets all O,S,H.A,
requirements, Bidder further certifies that, if he/she Is the successful bidder, and the material,
equipment. etc" delivered is subsequently found to be deficient in any O.S,H,A requirement in
effect on date of delivery, all costs necessary to bring the material, equipment, etc" into
compliance with the aforementioned requirements shall be borne by the bidder.
27, MATERIAL SAFETY DATA SHEET
In compliance with Chapter 442, Florida Statutes, a Material Safety Data Sheet (MSDS) must
accompany any toxic substance resulting from this bid, The MSDS must include the following
information:
(a) The identity used on the chemical product's label,
(b) The chemical and the common name(s) of all ingredients, which have
been determined to be a health hazard.
(c) Physical and chemical characteristics of the hazardous chemicais (i.e.
vapor pressure, flashpoint),
(d) The physicel hazards of the hazardous chemical, including the potential
for fire, explosion and reactivity.
(e) The health hazards of the hazardous chemicel, Including signs and
symptoms of exposure.
(f) The primary route(s) of entry,
(g) The Occupational Safety and Health Administration (OSHA) permissible
exposure limit, American Conference of Governmental Industrial
Hygienists (ACGIH) Threshold limit Value, and any other exposure timit
used or recommended.
(h) Whether the hazardous chemicel is listed on the National Toxicoiogy
Program (NTP) Annual Report on Carcinogens (latest edition) or has
been found to be a potential carcinogen.
(i) Any general appllceble precautions for safe handling and use that are
known.
0> Any general applicable control measures, which are known.
(k) Emergency and first aid procedures,
(I) The date of MSDS preparation or last change to it.
(m) The name, address and telephone number of the chemical
Manufacturer or importer.
28, SAFETY REGULATIONS
Equipment must meet all State and Federal safely reguiations for grounding of electrical
equipment.
29, CODES AND REGULATIONS
The vendor must strictly comply with all Federal, State and local building and safety codes,
30, INDEMNIFICATION
Contractor agrees to protect, defend, reimburse, indemnify and hoid the TOWN, its agents,
employees and elected officers and each of them free and harmless at all times from and
against any and all claims, liability, expenses, losses, suits, costs, fines and damages
(including attorney fees) and causes of action of every kind and character against or from
TOWN by reason of any damage to property or the environment, or bodily injury (including
death) incurred or sustained by any party hereto. or any party acquiring any intarest
hereunder. and any third or other party whomsoever, or any governmental agency, arising out
of or incidant to or in connection with Contractor's performance under this Agreement,
Contractor's acts, omissions or operations hereunder, or the performance, nonperfonnance or
purported performances of the Contractor or any breach of the items of this Agreement;
provided, however, the Contractor shall not be responsible to TOWN for damages resulting
out of bodily injury or to property which Contractor can establish as being attributable to the
sole negligence of TOWN, its respective agents, servants, employees or officers.
This indemnification shall include, but not be limited to. suits, actions or claims brought
because of any injuries or damage sustained by any person or property on account of the
Contractor's operations in connection with the Contract; or on account of or in consequence of
any neglect in constructing the work; or because of any act or omission by the Contractor; or
because of any claims or amounts recovered for any infringement of patent, trademark or
copyright; or from any claims or amounts arising or recovered under the Contractor under his
contract; as is considered necessary by the TOWN, or in the case no monies ara due, his
surety shall be held until such suits. actions or claims for injuries or damages, as aforesaid.
shall have been steeled and suitable evidence to the effect furnished to the TOWN.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 5
TOWN OF PALM BEACH
RFP NO. 2008-23
Cleaning and Evaluation of
Storm and Sanitary Lines and Structures
PART I
PROPOSAL GUIDELINES
1-1 Introduction: The Town of Palm Beach, Florida is soliciting Requests for Proposals
(RFP) for Cleaning and Evaluation of Storm and Sanitary Lines and Structures.
1-2 Proposal Submission and Withdrawal: The Town must receive all proposals by 2:00
P.M. on July 16, 2008. The proposals shall be submitted at the following address:
TOWN OF PALM BEACH
Purchasing Office
951 Old Okeechobee Road Suite "0"
West Palm Beach, Florida 33401
To facilitate processing, please clearly mark the outside of the proposal package as follows:
RFP NO 2008-23 Cleaning and Evaluation of Storm and Sanitary Lines and Structures.
This package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the Town in writing at any time prior to the
deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable
offer, for a period of six (6) months. Once opened, proposals become a record of the TOWN
and will not be returned to the Proposer,
The Town cautions Proposers to assure actual delivery of mailed or hand-delivered proposals
directly to the Town's Purchasing Division at 951 Old Okeechobee Road, Suite "0", West Palm
Beach, Florida prior to the deadline set for receiving proposals, Telephone confirmation of
timely receipt of the proposal may be made by calling (561) 838-5406, before proposal closing
time. Any proposal received after the established deadline will not be considered and will be
returned unopened to the Proposer(s).
1-3 Number of Copies: Proposers shall submit an original and five (5) copies of the
proposal in a sealed, opaque package marked as noted above, The Proposer will be
responsible for timely delivery, whether by personal delivery, US Mail or any other delivery
medium.
1-4 Development Costs: Neither the Town nor its representatives shall be liable for any
expenses incurred in connection with preparation of a response to this Request for Proposal.
Proposers should prepare their proposals simply and economically, providing a straightforward
and concise description of the Proposer's ability to meet the requirements of the RFP,
1-5 Inquiries: Interested Proposers may contact the Town's Purchasing Agent, Lynda S,
Venne, CPPB, regarding questions about the proposal by telephone at (561) 227-7001 or by
facsimile at (561) 835-4688, The Purchasing Division is located at 951 Old Okeechobee Road,
Suite "0", West Palm Beach, FL 33401,
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 6
The Purchasing Agent will receive written requests for clarification concerning the meaning or
interpretations of the RFP, until eight (8) days prior to the submittal date. Town personnel are
authorized only to direct the attention of prospective Proposers to various portions of the RFP
so that they may read and interpret such for themselves,
No employee of the Town is authorized to interpret any portion of this RFP or give information
as to the requirements of the RFP in addition to what is contained in the written RFP document.
1-6 Pre-Proposal Conference: All interested Proposers are invited to attend a Pre-
Proposal Conference on June 25, 2008 commencing at 10:00 A.M at the Public Works Facility,
951 Old Okeechobee Rd, West Palm Beach, Florida 33401, At this time, the Town's
representatives will be available to answer questions relative to this Request for Proposal. Any
modifications may be presented in writing to, or discussed with the Town's representative(s) as
possible amendments to the Request for Proposal.
1-7 Addendum: The Town may record its response to inquiries and any supplemental
instructions in the form of written addenda, The TOWN may provide written addenda up to
seven (7) calendar days before the date fixed for receiving the proposals. Proposers shall
contact the Town to ascertain whether any addenda have been issued. Failure to do so could
result in an unresponsive proposal. Any oral explanation given before the RFP opening will not
be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the Town Purchasing Agent through written
communication prior to the opening of the proposals.
1-8 Contract Awards: The Town anticipates entering into an Agreement with the Proposer
who submits the proposal judged by the Town to be most advantageous.
The Town reserves the right to accept or reject any or all proposals, with or without cause, to
waive technicalities or to accept the proposal which, in its sole judgment, best serves the
interest of the Town, or to award a contract to the next most qualified proposal if the successful
proposal does not execute a contract within sixty (60) days after the award of the proposal.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals
are reviewed, accepted by appointed staff, the best proposal has been identified, approved by
the appropriate level of authority within the Town and executed by all parties.
The TOWN reserves the right to reject all proposals, to abandon the project and/or to solicit and
re-advertise for other proposals,
1-9 Contractual Agreement: This RFP shall be included and incorporated in the final
award, The order of contractual precedence will be the Contract or Price Agreement document,
original Terms and Conditions, and contractor response. Any and all/egal action necessary to
enforce the award will be held in Palm Beach County and the contractual obligations will be
interpreted according to the laws of Florida. Any additional contract or agreement requested
for consideration by the Proposer must be attached and enclosed as part of the
proposal.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 7
This RFP shall be awarded for an initial term of three (3) years continuous annual service,
commencing at signing and renewable for up to two (2) additional years. The three (3) year
annual contract amount to be fifty thousand dollars ($50,000,00) per year, with higher amounts
anticipated, Option to renew will only be exercised upon written mutual agreement and with all
original terms, conditions and pricing (adjustments may be made to pricing based on the
Consumer Price Index at the time of renewal) with no deviations. Price adjustments upon
renewal, if any, shall be based on the percent change in the Consumer Price Index, All Urban
Consumers, for the Miami-Fort Lauderdale Region from August to August of each prior and
renewal year respectively, as published by the United States Department of Labor. Any renewal
will be subject to appropriation of funds by the Town Council.
1-10 Selection Process: The proposals will be evaluated and assigned points; the firm
with the highest number of points will be ranked first. However, nothing herein will prevent the
Town from assigning work to any firm deemed responsive and responsible,
The Town reserves the right to further negotiate any proposal, including price, with the highest
rated Proposer. If an agreement cannot be reached with the highest rated Proposer, the Town
reserves the right to negotiate and recommend award to the next highest Proposer or
subsequent Proposers until an agreement is reached.
1-11 Public Records: Upon award recommendation or ten (10) days after opening,
whichever occurs first, proposals become "public records" and shall be subject to public
disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions
to disclosure provided by law in the response to the RFP, and must identify the data or other
materials to be protected, and must state the reasons why such exclusion from public disclosure
is necessary. Document files may be examined, during normal working hours.
1-12 News Releases: The Proposer shall obtain the prior approval of the Town
Manager's Office of all news releases or other publicity pertaining to this RFP, the service, or
project to which it relates.
1-13 Insurance: The awarded service provider shall obtain and maintain in force at all
times during the term of the contract derived from this RFP, insurance coverage in the following
types and amounts:
General Liability coverage with limits not less than $1,000,000 Each
Occurrence/$2,OOO,OOO Aggregate. Certificate of Insurance shall indicate an
"Occurrence Basis" only. "Claims made" policies will not be accepted. The Town shall
be endorsed as an additional insured under the General Liability coverage with respects
to the job(s) being performed.
Auto Liability coverage with limits not less than $1,000,000 Each Occurrence
Combined Single Limit each accident. The Certificate of Insurance shall indicate
coverage for Any Auto or Owned Autos/ Hired Autos/Non-Owned Autos,
Workers' Compensation coverage with statutory limits,
Employer's Liability coverage with limits not less than $100,000 for each accident,
$100,000 disease (each employee) and $500,000 disease (policy limit).
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 8
A 30 day written notice of cancellation, non-renewal or modification of any stipulated insurance
shall be mailed to the hiring department via registered, return receipt requested mail. Note: 10
day Notice of Non-Payment is acceptable if Certificate of Insurance indicates 30 day notice for
cancellation, non-renewal, or modifications.
Umbrella or Excess Liability is required up to the minimum limit of liability if the limits of
liability shown on the Certificate of Insurance under General Liability do not meet the minimum
limit of liability as required.
1-14 Licenses: Proposers, both corporate and individual must be fully licensed and certified
in the State of Florida at the time of RFP submittal. The proposal of any Proposer that is not
fully licensed and certified shall be rejected.
1-15 Public Entity Crimes: Award will not be made to any person or affiliate identified on
the Department of Management Services' "Convicted Vendor List". This list is defined as
consisting of persons and affiliates who are disqualified from public contracting and purchasing
process because they have been found guilty of a public entity crime. No public entity shall
award any contract to, or transact any business in excess of the threshold amount provided in
Section 287.017 Florida Statutes for Category Two (currently $25,000) with any person or
affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months from the date that
person or affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has
been removed from the list. By signing and submitting the RFP proposal forms, Proposer
attests that they have not been placed on the "Convicted Vendor List",
1-16 Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics
of the Town of Palm Beach or the State of Florida with respect to this proposal, such Proposer
may be disqualified from performing the work described in this proposal or from furnishing the
goods or services for which the proposal is submitted and shall be further disqualified from
submitting any future proposals for work, goods or services for the TOWN of PALM BEACH.
1-17 Drug-Free Workplace: Preference shall be given to businesses with Drug-Free Work
Place (DFW) programs. Whenever two or more proposals which are equal with respect to price,
quality, and service are received by the TOWN for the procurement of commodities or
contractual services, a proposal received from a business that completes the attached DFW
form certifying that it is a DFW shall be given preference in the award process.
1-18 Rights and Privileges: Rights and privileges granted by the Town shall not be
assigned or transferred in any manner whatsoever without written approval of the Town Council.
At all times during the term of the contract the Contractor shall act as an independent contractor
and at no time shall the Contractor be considered an agent or partner of the Town. The
Contractor shall obtain and pay for all permits, licenses, Federal, State and Local taxes
chargeable to its operation.
1-19 Lobbying Prohibited: Proposers are not to contact or lobby any Town personnel
related or involved with this Request for Proposals, All oral or written inquiries are to be
directed to the Purchasing Division as instructed herein, Any violation of this condition may
result in rejection and/or disqualification of the Proposer.
1-20 Disclosure and Disclaimer: Any action taken by the Town in response to proposals
made pursuant to this RFP or in making any award or failure or refusal to make any award
pursuant to such proposals, or in any cancellation of award, or in any withdrawal or cancellation
of this RFP, either before or after issuance of an award, shall be without any liability or
obligation on the part of the Town or their advisors.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 9
In its sole discretion, the Town may withdraw this RFP either before or after receiving proposals,
may accept or reject proposals, and may accept proposals which deviate from the RFP. In its
sole discretion, the Town may determine the qualifications and acceptability of any party or
parties submitting proposals in response to this RFP (each such party being hereinafter a
"Proposer").
Following submission of a proposal, the Proposer agrees to promptly deliver such further
details, information and assurances, including, but not limited to, financial and disclosure data,
relating to the proposal and/or the Proposer, including the Proposer's affiliates, officers,
directors, shareholders, partners and employees, as requested by the Town.
The information contained herein is provided solely for the convenience of proposers. It is the
responsibility of a Proposer to assure itself that information contained herein is accurate and
complete. Neither the Town, nor their advisors provide any assurances as to the accuracy of
any information in this RFP. Any reliance on the contents of this RFP, or on any
communications with Town representatives or advisors, shall be at each Proposer's own risk.
Proposers should rely exclusively on their own investigations, interpretations and analyses in
connection with this matter, The RFP is being provided by the Town without any warranty or
representation, express or implied, as to its content; accuracy or completeness and no proposer
or other party shall have recourse to the Town if any information herein contained shall be
inaccurate or incomplete. No warranty or representation is made by the Town that any proposal
conforming to these requirements will be selected for consideration, negotiation or approval.
The Town, and its representatives shall have no obligation or liability with respect to this RFP, or
the selection and award process contemplated hereunder. Neither the Town nor its
representatives warrant or represent that any award or recommendation will be made as a
result of the issuance of this RFP. All costs incurred by a Proposer in preparing and responding
to this RFP are the sole responsibility of the Proposer. Any recipient of this RFP who responds
hereto fully acknowledges all the provisions of this Discloser and Disclaimer and agrees to be
bound by the terms hereof. Any proposal submitted pursuant to this RFP is at the sole risk and
responsibility of the party submitting such proposal.
This RFP is made subject to correction of errors, omissions, or withdrawal without notice.
Information contained in the RFP is for guidance only and each recipient hereof is cautioned
and advised to independently verify all of such information. In the event of any differences
between this Disclosure and Disclaimer and the balance of the RFP, the provisions of this
Disclosure and Disclaimer shall govern.
1-21 Proposal Contents: All material submitted becomes the property of the Town of Palm
Beach. The Town has the right to use any or all ideas presented in any reply to this RFP.
Selection or rejection of the proposal does not affect this right.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 10
TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation of the Storm and Sanitary Lines and Structures
PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE AND SCOPE OF WORK
The Town of Palm Beach, incorporated in 1911, is located on a barrier island. Its area is
approximately 12 1/3 miles long by % miles at its widest, on the eastern coast of Palm Beach
County, Florida. Palm Beach has a full time population of almost 10,000 and an estimated
15,000 additional seasonal residents, The Town serves a full-time resident population of
approximately 9,700 plus an estimated 15,000 additional seasonal residents.
The Town Palm Beach owns, operates and maintains the sanitary collections systems and
storm water systems within its jurisdiction. The Town of Palm Beach (hereinafter known as
"Town") seeks proposals from qualified contractors specializing in cleaning, televising, and
evaluating storm and sanitary underground pipes, lines and structures, (wet wells, manholes,
catch basins, etc.) and associated additional items that may include inflow and infiltration
identification, root and tuberculation removal, structure mapping and technical evaluations, and
use of sonar inspection for large and full conveyances.
The construction season in the Town is from May 1st until the end of November. Hours and days
of operation will be specified to the successful bidder, but generally are 8am to 6pm. No work
will be performed on holidays and Sundays, Saturdays will be approved on a case by case
basis.
Contractors with a minimum of five years and 500,000 ft with PACP experience at cleaning and
televising sanitary and storm systems in the State of Florida, and are the primary contractor to
this type of work are invited to submit a proposal. Line cleaning, televising, smoke testing will be
charged per linear foot, structure cleaning and inspection will be charged per hour, debris
disposal will be charged per cubic yard. All other charges and units will be identified on the Price
Proposal Submittal.
2-2 DOCUMENT REQUIREMENTS
This document is intended to be used as the instrument to transmit proposals and to define the
terms, conditions and specifications desired by the Town to receive proposals for Cleaning and
Evaluating Storm / Sanitary Lines and Structures, It is the intent of the Town to select a single
proposer to supply the services necessary for successful completion of the proposal as defined
herein. Nothing in this RFP is intended to restrict the Town of Palm Beach in any way in the
selection of the proposal that best meets the needs of the Town. The Town reserves the right to
reject any or all offers and to negotiate changes in proposals or best and final offers,
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 11
2-3 TOWN CONTRACT COORDINATOR
The Town Contract Coordinator for this project will be Lawrence C. Plympton, Water Resources
Manager at (561) 227-7019 or Iplympton@townofpalmbeach.com, After Notice to
Proceed/Purchase Order is issued, all communications and correspondence shall be directed to
Mr. Plympton, with copies of the correspondence to the Purchasing Division at 951 Old
Okeechobee Road, Suite "0", West Palm Beach, FL 33401.
2-4 SPECIFICATIONS
A. Definitions
1. AreaNelocity Method - a method of determining flow rate by measuring and
recording both the mean flow depth and flow velocity.
2. Basin - a series of interconnected pipes and lines that collect and convey storm
water from roadways and streets by way of catch basins, and inlets and grated
structures to a storm water pumping station, outfall or retention area.
3. Combined Sewer System - a collection of sewer conveyances, manholes, lift
stations, pump stations, and other appurtenances designed for the collection and
transportation or both wastewater and storm water runoff.
4. Database Management Application - a relational database in which flow monitoring,
CCTV, manhole and smoke data are stored in tables or forms. The information in
different tables can be related through links established by common data columns or
fields,
5, Exfiltration - wastewater that exits a sanitary sewer system to the ground through
defective sanitary sewer system components including, but not limited to, sewer
conveyances, manholes, service connections, or other system appurtenances.
6, Flow Monitor - an electronic instrument used to measure, record, and store flow
parameters at a specified location within a sanitary sewer system.
7. Infiltration - water that enters a sanitary sewer system from the ground through
defective sanitary sewer system components including, but not limited to, sewer
conveyances, manholes, service connections, or other system appurtenances,
8. Inflow - storm water that enters a sanitary sewer system from direct connections
including, but not limited to, roof leaders; clean-outs; foundation drains; sump
pumps; cellar, yard, and area drains; and cross connections with storm sewer
systems.
9. Rain Gauge - an electronic instrument used to measure, record, and store the depth
of rainfall received at a specified location.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 12
10. Sanitary Sewer System - a collection of sewer conveyances, manholes, lift stations,
pump stations, and other appurtenances designed for the collection and
transportation of wastewater.
11. Sewer System Evaluation Survey - a detailed investigation of a sanitary sewer
system to determine the quantity, type, and location of exfiltration, infiltration, and
inflow,
12, Service Area - a collection of sanitary sewer conveyances, gravity sewer lines,
manholes, pumping stations, and other appurtenances designed for the collection
and transportation of sanitary sewage in a defined area.
13. Storm Sewer System - a collection of storm water conveyances, manholes, pump
stations, and other appurtenances designed for the collection and transportation
storm runoff.
14. Sub-Basin - a series of interconnected gravity storm water conveyances that collect
and convey storm water from roadways and streets to a larger basin, part of the
storm sewer system.
15. Private Defect - a defect identified on private property which occurs within a service
connection and/or associated plumbing connecting a residence, business, or
institution to a sanitary sewer system.
16. Public Defect - a defect identified on public property or a utility easement.
17. Sensitive Receptor - any residence, business, or institution which is known or
suspected to contain persons suffering from heart and/or lung diseases, such as
emphysema, whose exposure to any type of smoke should be minimized.
18. Set-Up - an individual smoke test of a given portion of a sanitary sewer system as
performed from a specific manhole location,
19. Light Cleaning - the cleaning of debris from a sewer conveyance that requires three
or less passes of a hydraulic jet nozzle to achieve desired conditions for CCTV
inspection.
20, Heavy Cleaning - the cleaning of debris from a sewer conveyance that requires four
or more passes of a hydraulic jet nozzle to achieve desired conditions for CCTV
inspection.
21. NASSCO - National Association of Sewer Service Companies has created
nationwide Standards and terms for underground contractors,
22. PACP - Pipeline Assessment and Certification Program
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 13
B. Preliminary GPS Mapping
1. PURPOSE
The purpose of this technical specification is to define acceptable methods for the performance
of sewer system evaluation survey (SSES) preliminary mapping activities and deliverables to be
provided by the Contractor to the Owner upon completion of preliminary mapping activities,
2. SCOPE
This technical specification is primarily intended for the preliminary mapping of manhole
locations within a sanitary sewer system, in conjunction with SSES activities, when adequate
existing sewer system maps are unavailable or inaccurate. This technical specification may
also be used for the preliminary mapping of storm and combined sewer systems.
Preliminary mapping is not intended to provide detailed, scale drawings, but rather, is intended
to depict the general arrangement of a specified portion of a sewer system to facilitate the timely
completion of subsequent SSES activities - including, but not limited to, flow monitoring,
manhole inspection, smoke testing, and closed-circuit television (CCTV) inspection activities.
3. CONTRACTOR REQUIREMENTS
3.1 General
The Contractor shall be responsible for conducting a physical reconnaissance of the
system area in which SSES activities are to be performed. The purpose of this
reconnaissance is to visually identify the number of manholes, as well as their general
location and orientation, within the system area in which SSES activities are to be
performed,
3.2 Public Relations
All mapping personnel shall wear some form of identification (Le., identifiable clothing with
Contractor logo, identification badge, etc.) which allows the public to ascertain that mapping
personnel are conducting official business.
Mapping personnel shall make a reasonable attempt to notify property owners and/or
occupants when access to a utility easement on private property is required to locate a
manhole. Mapping personnel shall not, under any circumstance, enter any portion of a
private property that is fenced or clearly marked with "No Trespassing," "Keep Out," or
other similar signage without prior written or verbal authorization from the property owner,
occupant, or other authorized representative,
3.3 Notification of Public Safety Agencies
The Contractor shall be responsible for the daily notification of appropriate public safety
agencies (Le. Florida Department of Transportation, Police and Fire/Rescue
Departments, and Public Works etc,) regarding any mapping activities that will be
performed in roadways,
The Contractor shall obtain all necessary permits as required by federal, state, or local
laws and regulations prior to affecting a partial or full closure of any roadway.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 14
3.4 Collection of Preliminary Mapping Data
The Contractor shall use a standardized preliminary mapping field data form for the
collection of preliminary mapping data,
Mapping personnel shall remove the cover from each observed manhole and visually
review the interior to identify the orientations of all inlet and outlet conveyances with
respect to magnetic north.
Mapping personnel shall denote the location of each observed manhole with respect to
nearby roadways, property addresses, and/or other significant landmarks. For each
observed manhole, mapping personnel shall measure the distance to each adjoining
manhole, lift station, or pump station. Distance measurements shall be obtained using
standard taping procedures. Mapping personnel shall place a small mark (using semi-
permanent paint) on the cover of each observed manhole to provide verification that
preliminary mapping data have been collected. In addition, if the manhole is located in
such a manner as to not be readily identifiable from the roadway, mapping personnel
may paint a small arrow along with the notation "MH" on the roadway indicating the
approximate direction of the manhole. Under no circumstance shall mapping personnel
paint such directional markings on private driveways, sidewalks, curbs, or parking areas.
The paint color shall be white or orange, unless otherwise directed by the Owner.
All sewer system structures shall be completely mapped and survey grade GPS
coordinates shall be recorded for each service area or sub-basin area listed on the
Drawings. Delivered in a format compatible with the owners GIS software. Updated map
features shall be delivered and imported to the original system by the Contractor and/or
his consultant.
3.5 Safety
The Contractor shall maintain a written health and safety plan in accordance with applicable
federal Occupational Safety and Health Administration (OSHA) and State safety laws and
regulations. A copy of this plan shall be provided to the Owner upon request.
The Contractor shall ensure that necessary safety equipment for proper traffic routing and
control are available and that inspection personnel are trained in their proper use.
The Contractor shall be responsible for taking all necessary precautions to minimize the
potential ignition of flammable vapors that may be present in the system area.
4. STORAGE OF DATA
Due to the nature of data collected during preliminary mapping activities, computer support
is required for efficient map development and presentation. The Contractor shall be
responsible for developing preliminary maps within a preliminary mapping application,
At a minimum, the preliminary mapping application shall be developed using a graphical
software package compatible with the owner's software environment. Moreover, the
preliminary mapping application shall be user-friendly, and provide flexibility in the
development, editing, and printing of stored maps,
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 15
5. PROJECT DELlVERABLES
5.1 Computer System Requirements
The Contractor shall provide the Owner a list of minimum requirements necessary for a
computer system to efficiently operate the preliminary mapping application,
5.2 Preliminary Mapping Application Installation and Testing
Upon completion of preliminary mapping and data storage activities, the Contractor shall
install and test the preliminary mapping application on the Owner's computer. The
preliminary mapping application shall include all preliminary system area maps prepared by
the Contractor.
5.3 Training of Owner Personnel
The Contractor shall provide training in the operation of the preliminary mapping
application to a maximum of three Owner personnel. At a minimum, this training shall
include procedures for editing and printing maps.
5.4 Preliminary System Area Maps
Contractor shall provide the Owner with preliminary system area maps presenting the
output of the preliminary mapping application, along with a brief summary of preliminary
mapping activities.
c. Structure/Manhole-Inspection
1. PURPOSE
The purpose of this technical specification is to define acceptable methods for the performance
of storm sewer system evaluation survey structure/manhole inspection activities and
deliverables to be provided by the Contractor to the Owner upon completion of manhole
inspection activities.
2. SCOPE
This technical specification is primarily intended for the inspection of storm sewer and sanitary
sewer structures/manholes within the system, in conjunction with SSES activities. However,
this specification may also be adapted and utilized for the acceptance inspection of newly
constructed structures/manholes.
3. CONTRACTOR REQUIREMENTS
3.1 Location of Manholes
The Owner shall provide the Contractor with sewer system maps and as-built data, as
available, of the system area to be inspected. Sewer system maps provided by the
Owner should define major Basins and Sub-Basins as well as Service Areas within the
system area to be inspected, Otherwise, the Contractor shall divide the system area to
be inspected into convenient, project-specific Basins and Sub-Basins and/or Service
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 16
Areas to facilitate effective project data management. If adequate sewer system maps
are unavailable, the Contractor shall prepare working maps, in accordance with the
Technical Specification for
Preliminary Mapping, depicting the general arrangement of the system area to be
inspected. The prepared manhole mapping shall include a GPS location of each
manhole located,
The Contractor shall be responsible for conducting a physical reconnaissance of the
system area to be inspected. The purpose of this reconnaissance is to verify the
location of known and/or suspected manholes,
The Contractor shall, at a minimum, utilize a magnetic locator to attempt to identify the
location of buried manhole covers. The suspected location of buried manhole covers
shall be clearly marked for excavation by the Owner. Under no circumstances shall the
Contractor excavate buried manholes without appropriate contractual authorization from
the Owner.
The Contractor shall be responsible for providing the Owner with documentation, on a
periodic basis, of all manholes that are buried, surcharged, cannot be located, or cannot
be accessed for inspection.
3.2 Conduct of Structures/Manhole Inspections
3,2.1 Public Relations
All inspection personnel shall wear some form of identification (Le"
identifiable clothing with Contractor logo, identification badge, etc.) which
allows the public to ascertain that inspection personnel are conducting
official business.
Inspection personnel shall make a reasonable attempt to notify property
owners and/or occupants when access to a utility easement on private
property is required to locate, excavate, and/or inspect a manhole.
Inspection personnel shall not, under any circumstance, enter any portion
of a private property that is fenced or clearly marked with "No
Trespassing," "Keep Out," or other similar signage without prior written or
verbal authorization from the property owner, occupant, or other
authorized representative.
3.2.2 Notification of Public Safetv Aaencies
The Contractor shall be responsible for the daily notification of
appropriate public safety agencies (Le. Florida Department of
Transportation, Police Department and Fire/ Rescue, Public Works, etc.)
regarding any manhole inspection activities that will be performed in
roadways.
The Contractor shall obtain all necessary permits as required by federal,
state, or local laws and regulations prior to affecting a partial or full
closure of any roadway.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 17
3.2.3 Collection of Manhole Inspection Data
The Contractor shall use a standardized manhole inspection field data
form for the collection of inspection data.
3.2.3.1
Manhole Inspection Elements
Inspection personnel shall clearly mark (using semi-permanent
paint) the respective manhole number on each manhole cover
within the system area to be inspected. In addition, if the
manhole is located in such a manner as to not be readily
identifiable from the roadway, inspection personnel may paint
an arrow along with the notation "MH" on the roadway
indicating the approximate direction of the manhole. Under no
circumstance shall inspection personnel paint such directional
markings on private driveways, sidewalks, curbs, or parking
areas. The paint color shall be white or orange, unless
otherwise directed by the Owner.
Inspection personnel shall ascertain the visual correctness of
the sewer system maps, as provided by the Owner, with
regard to general manhole location and orientations of inlet
and outlet sewer conveyances, Inspection personnel shall
note any corrections which may be required to the sewer
system maps provided by the Owner.
Inspection personnel shall determine whether each manhole
cover is located at, below, or above grade, In addition,
inspection personnel shall observe the topography of the area
surrounding each manhole cover to determine if storm water
runoff is likely to drain onto the manhole cover, thereby
increasing inflow potential.
Inspection personnel shall investigate the interior condition of
each manhole and identify all observed root intrusions,
structural defects, accumulated debris, exfiltration, infiltration,
and inflow, as well as the general condition of the manhole at
the time of inspection.
3.2.3.2. Defect Imaging
Inspection personnel shall produce color digital image of each
manhole inspection. Digital image shall contain the following
printed information at the beginning of each manhole
inspection:
· Project Name and Project Number
· Service area or pumping station
· Basin, Sub-Basin, and Manhole Number
· Manhole Location
. Date
· Surface view
· Pipe view for each inlet or outlet pipe
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 18
Inspection personnel shall provide digital image of interior of
each manhole as part of each inspection - providing clear
and accurate images of all observed defects, as well as the
general condition of each manhole at the time of inspection.
Also a digital image of each inlet and outlet shall be provided
for a complete view of each manhole.
An inspection report of each manhole inspection shall include
narration regarding inspection observations and draw attention
to identified defects and potential problems.
3.2.3,3 Overall Manhole Classification
The Contractor shall use the NASSCO standardized system to
rate the overall severity of observed manhole conditions and to
prioritize each manhole for subsequent maintenance and/or
rehabilitation activities.
3,2.4 Safetv
The Contractor shall maintain a written health and safety plan in accordance
with applicable federal Occupational Safety and Health Administration
(OSHA) and State safety laws and regulations. A copy of this plan shall be
provided to the Owner upon request.
The Contractor shall ensure that necessary safety equipment for confined
space entry, rescue, and retrieval (if internal inspection is required) are
available and that inspection personnel are trained in their proper use.
The Contractor shall ensure that necessary safety equipment for proper
traffic routing and control are available and that inspection personnel are
trained in their proper use.
The Contractor shall be responsible for taking all necessary precautions to
minimize the potential ignition of flammable vapors that may be present in
the system area to be inspected.
4. STORAGE OF DATA
Due to the large quantity of data collected during manhole inspection activities, computer
support is required for efficient data management. The Contractor shall be responsible for
maintaining all data collected from each manhole inspection within a database management
application,
5. PROJECT DELlVERABLES
5.1 Computer System Requirements
The Contractor shall provide the Owner a list of minimum requirements necessary for a
computer system to efficiently operate the database management application.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 19
5.2 Database Management Application Installation and Testing
Upon completion of manhole inspection and data storage activities, the Contractor shall
install and test the database management application on the Owner's computer. The
database management application shall include all manhole inspection data collected and
entered by the Contractor.
5.3 Training of Owner Personnel
The Contractor shall provide training in the operation of the database management
application to a maximum of three Owner personnel. At a minimum, this training shall
include procedures for entering/editing records, constructing data queries, and
generating reports.
5.1 Manhole Inspection Report
The Contractor shall provide the Owner with a manhole inspection report presenting the
output of the database management application, along with a brief summary of manhole
inspection activities, findings, and recommendations.
5.2 Manhole Inspection Images
The Contractor shall provide the Owner one copy of each manhole inspection digital
image in jpeg format. Manhole inspection digital image shall be grouped onto individual
images for each component of the manhole according to respective pumping station or
service area.
D. Pump StationlWet Well Cleaning
1. PURPOSE
The purpose of this technical specification is to define acceptable methods for wet well and/or
pump station cleaning and determine project deliverables to the Owner by the Contractor,
2. SCOPE
The scope of the work consists of plugging the incoming line, if possible, and using the existing
pumps in the pump station to remove as much liquid as possible in order to expose the amount
of solids left in the station. If plugging is not feasible, then the station must be by-passed, At this
point, the solid debris will be removed by vacuum truck or other means available and disposed
of in a pre-designated approved facility, A visual inspection of the station's lower plumbing and
pumps will be made at this time either by the Owner's technicians and/or the Contractor's
personnel. The station will then be completely rinsed down, including any wall debris, and the
wall structure will be inspected for any structural defects before it is put back on line or
unplugged,
3. REQUIREMENTS
The Contractor will adhere to all OSHA and Florida state safety requirements for confined space
entry, Tivec suits, respirators, etc, for the duration of the procedure, Contractor will also be
responsible for Maintenance of Traffic plans and coordination with the Owner.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 20
4. DELlVERABLES
The Contractor will submit to the Owner a written report including digital photographs of every
stage of the cleaning and debris removal, as well as, a written description of any defects to the
pumps or inside structure, including the walls,
E. Closed Circuit Television Inspection
1. PURPOSE
The purpose of this technical specification is to define acceptable methods for the performance
of sewer system evaluation survey (SSES) closed-circuit television (CCTV) inspection activities
and deliverables to be provided by the Contractor to the Owner upon the completion of CCTV
inspection activities,
2. SCOPE
This technical specification addresses CCTV inspection of the Owners sanitary and or storm
sewer systems, primarily for the identification of structural deficiencies and potential infiltration
and inflow sources in conjunction with SSES activities,
3. CONTRACTOR REQUIREMENTS
3.1 General
The Contractor shall maintain the necessary capabilities to CCTV inspect sewer
conveyances ranging from 6-inches to 72-inches in diameter, with conveyance lengths not
exceeding 1,000 feet.
All CCTV inspections shall be performed using a pan-and-tilt camera, with a maximum
range of 210 degrees. The camera shall also be capable of recording color images of
individual defects.
3.2 Location of Manholes
The Owner shall provide the Contractor with sewer system maps and as-built data, as
available, of the system area to be inspected, System maps provided by the Owner
should define major Service Areas, Pumping Stations, Basins and Sub-Basins within the
system area to be inspected. Otherwise, the Contractor shall divide the system area to
be inspected into convenient, project-specific Service Areas, Basins and Sub-Basins to
facilitate effective project data management. If adequate sewer system maps are
unavailable, the Contractor shall prepare working maps, in accordance with the
Technical Specification for Preliminary Mapping, depicting the general arrangement of
the system area to be inspected, The Contractor shall be responsible for conducting a
physical reconnaissance of the system area to be inspected. The purpose of this
reconnaissance is to verify the location of known and/or suspected manholes and to
coordinate access for cleaning and CCTV inspection equipment, as appropriate.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 21
The suspected location of buried manholes identified during CCTV inspection activities
shall be clearly marked for excavation by the Owner. Under no circumstances shall the
Contractor excavate buried manholes without appropriate contractual authorization from
the Owner.
The Contractor shall be responsible for providing the Owner with documentation, on a
periodic basis, of all manholes that are buried, cannot be located, or cannot be accessed
for CCTV inspection.
3.3 Conduct of CCTV Inspections
3.3.1 Public Relations
All inspection personnel shall wear some form of identification (Le.,
identifiable clothing with Contractor logo, identification badge, etc,), which
allows the public to ascertain that inspection personnel are conducting
official business.
Inspection personnel shall make a reasonable attempt to notify property
owners and/or occupants when access to a utility easement on private
property is required to locate and/or access a manhole for CCTV
inspection. Inspection personnel shall not, under any circumstance, enter
any portion of a private property that is fenced or clearly marked with "No
Trespassing," "Keep Out," or other similar signage without prior written or
verbal authorization from the property owner, occupant, or other
authorized representative.
3.3.2 Notification of Public Safety Aaencies
The Contractor shall be responsible for the daily notification of the
appropriate public safety agencies (Le. Florida Department of
Transportation, Police Department and Fire/Rescue, Public Works etc.)
regarding any CCTV inspection activities that will be performed in
roadways. The Contractor shall obtain all necessary permits as required
by federal, state, or local laws and regulations prior to affecting a partial
or full closure of any roadway.
3.3,3 Pre-Inspection Cleanina
The Contractor shall be responsible for the light cleaning of sewer
conveyances to facilitate CCTV inspection. The Contractor shall not
provide heavy cleaning of sewer conveyances to facilitate CCTV
inspection without appropriate contractual authorization from the Owner.
3.3.4 Pluggina
If the sewer conveyance to be inspected is flowing such that the CCTV
camera will become submerged, the Contractor shall elect to inspect the
conveyance during periods of reduced flow or take necessary measures
to reduce the flow rate by temporarily plugging the sewer conveyance.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 22
Prior to plugging any sewer conveyance, the Contractor shall be
responsible for carefully evaluating the observed flow situation to ensure
that property damage will not occur as a result of temporary plugging.
The Contractor shall utilize bypass pumping as necessary to ensure that
temporary plugging does not result in the release of untreated wastewater
to the surrounding environment. The Contractor shall not provide
plugging and/or bypass pumping without appropriate contractual
authorization from the Owner.
3.3.5 Collection of CCTV Inspection Data
The Contractor shall utilize a computerized data logger that meets the
approval of the Owner for the collection of CCTV inspection data,
3.3.5.1
CCTV Inspection Elements
Inspection personnel shall conduct CCTV inspections
concurrent to the direction of flow at camera speeds no greater
than 30 feet per minute, Countercurrent CCTV inspections
shall be conducted only when concurrent CCTV inspections
are prohibited or suspended by observed sewer conveyance
structural deficiencies, sewer conveyance blockages, and/or
manhole accessibility limitations. Inspection personnel shall
investigate the interior condition of each sewer conveyance
and identify all observed services connections, root intrusions,
structural defects, accumulated debris, exfiltration, infiltration,
and inflow, as well as the general condition of the sewer
conveyance at the time of inspection. Each defect and service
connection should be documented initially from a perspective
view of the pipe in order to notate the condition of the
surrounding pipe, and then the pan and tilt feature can be
used accordingly for a closer view of the defect.
Inspection personnel shall record the measured distance of
each CCTV inspection. Distance measurements shall be
obtained using a footage meter attached to the CCTV camera
cable and shall be recorded to the nearest foot. In situations
where the CCTV camera is unable to navigate from manhole
to manhole, distance measurements shall be obtained at
ground level using normal taping methods and recorded to the
nearest foot. All distance measurements shall begin at the
center of the starting manhole and end at the center of the
ending manhole, The Contractor shall invoice the Owner for
the distance measurement obtained for each CCTV
inspection.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 23
3.3.5.2
Defect Imaging
Inspection personnel shall produce color video footage of each
CCTV inspection. Video footage shall contain the following
printed information at the beginning of each CCTV inspection:
· Project Name and Project Number
· Service Area and Pumping Station or
· Basin and Sub-Basin
. Starting Manhole and Ending Manhole Numbers
· Starting Manhole Location
. Date and Time
· Sewer Conveyance Material
. Sewer Conveyance Diameter
· Project-Specific Videotape Serial Number
· Videotape Index Counter Number
. CCTV Camera Operator's Initials and PACP certification
number
Inspection personnel shall provide video footage of the interior
of each sewer conveyance as part of each inspection
providing clear and accurate images of all observed service
connections, root intrusions, structural defects, accumulated
debris, exfiltration, infiltration, and inflow, as well as the
general condition of each sewer conveyance at the time of
inspection.
Video footage of each CCTV inspection shall draw attention to
identified defects and potential problems.
3.3.5.3
Overall Sewer Conveyance Classification
Data collection should be in compliance with the NASSCO
PACP standard coding system and television operators must be
PACP certified. The Contractor shall use this standardized
system to rate the overall severity of observed sewer
conveyance conditions and to prioritize each sewer conveyance
for subsequent maintenance andlor rehabilitation activities.
3.3.6 Safety
The Contractor shall maintain a written health and safety plan in
accordance with applicable federal Occupational Safety and
HealthAdministration (OSHA) and State safety laws and regulations. A
copy of this plan shall be provided to the Owner upon request.
The Contractor shall ensure that necessary safety equipment for confined
space entry, rescue, and retrieval are available and that inspection
personnel are trained in their proper use,
The Contractor shall ensure that necessary safety equipment for proper
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 24
traffic routing and control are available and that inspection personnel are
trained in their proper use.
The Contractor shall be responsible for taking all necessary precautions to
minimize the potential ignition of flammable vapors that may be present in
the system area to be inspected,
4. STORAGE OF DATA
Due to the large quantity of data collected during CCTV inspection activities, computer support
is required for efficient data management. The Contractor shall be responsible for maintaining
all data collected from each CCTV inspection within a database management application,
At a minimum, the database management application shall be developed using a relational
database software package compatible with the Owners software environment.
The database management application shall be user-friendly and provide flexibility in the
retrieval, sorting, querying, and reporting of stored records. Original data must be collected in a
digital format and backed up to VCR tape simultaneously during collection.
5. PROJECT DELlVERABLES
5.1 Computer System Requirements
The Contractor shall provide the Owner a list of minimum requirements necessary for a
computer system to efficiently operate the database management application.
5.2 Database Management Application Installation and Testing
Upon completion of CCTV inspection and data storage activities, the Contractor shall
install and test the database management application on the Owner's computer. The
database management application shall include all CCTV inspection data collected and
entered by the Contractor.
5.3 Training of Owner Personnel
The Contractor shall provide training in the operation of the database management
application to a maximum of three Owner personnel. At a minimum, this training shall
include procedures for entering/editing records, constructing data queries, and
generating reports.
5.4 CCTV Inspection Report
The Contractor shall provide the Owner with a CCTV inspection report presenting the
output of the database management application. The output of the database application
shall include a summary report sheet, cross-sectional view, and plan view of all identified
defects, connections, and other relevant observations from each sewer conveyance
inspected. Additionally, the deliverable shall include a summary of the PACP rating index
of each pipe for both structural defects and operational and maintenance defects, along
with a summary of the overall pipe rating index for each line segment.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 25
5.5 CCTV Inspection Videotape
The Contractor shall provide the Owner one copy of the CCTV inspection video footage
in MPEG1 or MPEG2 format on a Hard-Drive, CD or DVD. CCTV inspection video
footage shall be grouped onto individual drive or disc according to respective Service
Areas, Pumping Station, Basins and Sub-Basins, The video inspections shall be linked
to the data so the Owner has the ability to view the data and video simultaneously. The
database application must also have the capability to interface with the Owner's GIS
system
F. Smoke Testing
1. PURPOSE
The purpose of this technical specification is to define acceptable methods for the performance
of sewer system evaluation survey (SSES) smoke testing activities and deliverables to be
provided by the Contractor to the Owner upon the completion of smoke testing activities.
2. SCOPE
This technical specification addresses smoke testing of sanitary sewer systems, primarily for the
identification of potential inflow sources within a sanitary sewer system, in conjunction with
SSES activities.
3. CONTRACTOR REQUIREMENTS
3.1 General
The Contractor shall conduct smoke testing activities using a portable smoke blower with
a minimum rated air flow of 1,500 cubic feet per minute (CFM).
The Contractor shall utilize non-toxic, non-explosive smoke-generating items specifically
designated for use in sanitary sewer systems. The smoke-generating items shall
generate a white to gray smoke and leave no visible residue or stains.
3.2 Location of Manholes
The Owner shall provide the Contractor with sewer system maps and as-built data, as
available, of the system area to be smoke tested. Sewer system maps provided by the
Owner should define major Service Areas and Pumping Stations within the system area
to be smoke tested. Otherwise, the Contractor shall divide the system area to be smoke
tested into convenient, project-specific Service Areas and Pumping Station to facilitate
effective project data management. If adequate sewer system maps are unavailable,
the Contractor shall prepare working maps, in accordance with the Technical
Specification for Preliminary Mapping, depicting the general arrangement of the system
area to be smoke tested. The prepared manhole mapping shall include a GPS location
of each manhole located.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 26
The Contractor shall be responsible for conducting a physical reconnaissance of the
system area to be smoke tested. The purpose of this reconnaissance is to verify the
location of known manholes, measure the distance of sewer conveyances to be smoke
tested, and identify potential sensitive receptors that may be adversely affected by smoke
testing (Le. hospitals, nursing homes, schools, etc.). Distance measurements shall be
obtained using standard taping procedures.
The suspected location of buried manholes identified during smoke testing activities shall
be clearly marked for excavation by the Owner. Under no circumstances shall the
Contractor excavate buried manholes without appropriate contractual authorization from
the Owner.
The Contractor shall be responsible for providing the Owner with documentation, on a
periodic basis, of all manholes that are buried, cannot be located, or cannot be accessed
for smoke testing.
3.3 Public Notification
The Contractor shall be responsible for providing advance notification to the public
regarding the general dates and locations where smoke testing activities are to be
performed. At a minimum, such notification should include a press release to be provided
to the local newspaper(s) and door hangers to be provided to each individual residence,
business, and institution located within the system area to be smoke tested.
The Contractor shall be responsible for the distribution of door hangers to each residence,
business, or institution within 24 to 72 hours prior to commencement of smoke testing
activities in the system area to be smoke tested. Under no circumstance shall the
Contractor place door hangers or any other notification in mail boxes or newspaper delivery
receptacles.
The Contractor shall meet with the owners or administrators of potential sensitive receptors
which may be adversely affected by smoke testing activities to review measures which
should be taken to minimize the potential of smoke entering the sensitive receptor through
defective plumbing.
3.4 Conduct of Smoke Testing
3.4.1 Public Relations
All smoke testing personnel shall wear some form of identification (Le.,
identifiable clothing with Contractor or Contractor logo, identification
badge, etc.) which allows the public to ascertain that smoke testing
personnel are conducting official business,
Smoke testing personnel shall make a reasonable attempt to notify
property owners and/or occupants when access to a utility easement on
private property is required to conduct smoke testing activities for a given
set-up. Smoke testing personnel shall not, under any circumstance, enter
any portion of a private property that is fenced or clearly marked with "No
Trespassing," "Keep Out," or other similar signage without prior written or
verbal authorization from the property owner, occupant, or other
authorized representative.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 27
Smoke testing personnel shall be trained in the proper methods of
tactfully conversing with persons who become concerned or disgruntled
upon discovering smoke in their residence, business, or institution
resulting from smoke testing activities.
Key smoke testing personnel shall maintain readily accessible copies of
public notices during smoke testing activities.
3.4.2 Notification of Public Safety Aoencies
The Contractor shall be responsible for the daily notification of the local
Fire Department and/or Police Department regarding the system area(s)
in which smoke testing activities are scheduled.
The Contractor shall be responsible for the daily notification of
appropriate public 'safety agencies (Le. Florida Department of
Transportation, Street Department, Police and Fire/Rescue Departments,
and Public Works, etc.) regarding any smoke testing activities that will be
performed in roadways,
The Contractor shall obtain all necessary permits as required by federal,
state, or local laws and regulations prior to affecting a partial or full
closure of any roadway,
3,4.3 Collection of Smoke Testino Data
The Contractor shall use standardized smoke testing field data forms for
the collection of smoke testing data.
3.4.3.1
Defect Identification and Marking
Smoke testing personnel shall visually observe each set-up
area and mark any defects evidenced by the presence of
smoke released from the ground, paved surfaces, buildings,
storm water drainage systems, or any appurtenance of the
sanitary sewer system, Defects located during the smoke
testing process shall be located with a minimum of latitude and
longitude coordinates using GPS.
3.4.3.2
Defect Imaging
Smoke testing personnel shall produce a color image of each
defect using a digital camera. At a minimum, the image shall
visually depict smoke actually exiting from the observed
defect, along with a sufficiently permanent reference to allow
Owner personnel to verify location information at a later date.
3.4.3.3
Defect Documentation
"\
Smoke testing personnel shall record a description of each
observed defect. At a minimum, the record shall contain
information regarding the type of defect and a description of at
least two permanent reference points and their distances to
the observed defect.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 28
3.4.4 Safety
The Contractor shall maintain a written health and safety plan in accordance
with applicable federal Occupational Safety and Health Administration
(OSHA) and State safety laws and regulations, A copy of this plan shall be
provided to the Owner upon request.
The Contractor shall ensure that necessary safety equipment for proper
traffic routing and control are available and that inspection personnel are
trained in their proper use.
The Contractor shall be responsible for taking all necessary precautions
to minimize the potential ignition of flammable vapors that may be present
in the system area to be smoke tested,
4. STORAGE OF DATA
Due to the large quantity of data collected during smoke testing activities, computer support is
required for efficient data management. The Contractor shall be responsible for maintaining all
data collected from each set-up (including defect images) within a database management
application.
5. PROJECT DELlVERABLES
5.1 Computer System Requirements
The Contractor shall provide the Owner a list of minimum requirements necessary for a
computer system to efficiently operate the database management application.
5.2 Database Management Application Installation and Testing
Upon completion of smoke testing and data storage activities, the Contractor shall install
and test the database management application on the Owner's computer. The database
management application shall include all smoke testing data collected and entered by the
Contractor.
5.3 Training of Owner Personnel
The Contractor shall provide training in the operation of the database management
application to a maximum of three Owner personnel. At a minimum, this training shall
include procedures for entering/editing records, constructing data queries, and
generating reports.
5.4 Smoke Testing Report
The Contractor shall provide the Owner with a smoke testing report presenting the
output of the database management application, along with a brief summary of smoke
testing activities, findings, and recommendations.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 29
G. Flow Monitoring
1. PURPOSE
The purpose of this technical specification is to define acceptable methods for the performance
of sewer system evaluation survey (SSES) flow monitoring activities and deliverables to be
provided by the Contractor to the Owner upon completion of flow monitoring activities.
2. SCOPE
This technical specification addresses the temporary flow monitoring of a selected portion of a
sanitary sewer system, in conjunction with SSES activities, for the purpose of providing a
quantitative and qualitative analysis of observed infiltration and inflow. This technical
specification does not address the temporary flow monitoring of storm or combined sewer
systems.
3. CONTRACTOR REQUIREMENTS
3.1 General
At a minimum, the Contractor shall utilize flow monitors designed for use in sanitary sewer
systems. Each flow monitor shall be capable of determining flow rates by the vessel area
and velocity method or other method approved by the Owner. Regardless of operational
methodology, each flow monitor must be capable of determining flow rates under
conditions of open-channel, closed-channel, surcharge, and reverse flow.
At a minimum, the Contractor shall utilize rain gauges designed for use in conjunction with
flow monitors. Each rain gauge shall be capable of recording rainfall quantities by the
tipping-bucket method, or other method approved by the Owner.
Flow monitor and rain gauge measurements shall be performed and recorded at intervals
no greater than 15 minutes. Flow monitor and rain gauge measurement intervals shall be
synchronized relative to within ::!:15 seconds of each other and within ::!:15 seconds of local
standard time,
Understanding the difficulty of maintaining flow monitors in sanitary sewer environments,
the Contractor shall ensure that no more than 10% of the flow monitors are inoperable at
any given time during the flow monitoring period, If less than 10 flow monitors are used,
the Contractor shall ensure that no more than one flow monitor is inoperable at any given
time during the flow monitoring period. In addition, each individual flow monitor shall be
similarly operational during at least 80% of the flow monitoring period.
3.2 Location of Flow Monitors
The Owner shall provide the Contractor with sewer system maps and as-built data, as
available, of the system area to be flow monitored. Sewer system maps provided by the
Owner should indicate recommended flow monitoring locations, as well as define major
Service Ares and Pumping Stations within the system area to be flow monitored.
Otherwise, the Contractor shall divide the system area to be flow monitored into
convenient, project-specific Service Areas and Pumping Stations to facilitate effective
project data management. If adequate sewer system maps are unavailable, the
Contractor shall prepare working maps, in accordance with the Technical Specification
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 30
for Preliminary Mapping, depicting the general arrangement of the system area to be
flow monitored.
The Contractor shall be responsible for conducting a physical reconnaissance of each
flow monitoring location. The purpose of this reconnaissance is to observe the
accessibility and general hydraulic condition of each flow monitoring location, The
Contractor shall notify the Owner of any flow monitoring location that is inaccessible or
does not appear to provide adequate hydraulic conditions for effective flow monitoring.
The Contractor shall, at a minimum, utilize a magnetic locator to attempt to identify the
location of buried manholes. The suspected location of buried manholes shall be clearly
marked for excavation by the Owner. Under no circumstances shall the Contractor
excavate buried manholes without appropriate contractual authorization from the Owner.
3.3 Conduct of Flow Monitoring
3.3.1 Public Relations
All flow monitoring personnel shall wear some form of identification (i.e.
identifiable clothing with Contractor logo, identification badge, etc.) which
allows the public to ascertain that flow monitoring personnel are
conducting official business.
Flow monitoring personnel shall make a reasonable attempt to notify
property owners and/or occupants when access to a utility easement on
private property is required to locate and/or access a manhole for flow
monitoring activities. Flow monitoring personnel shall not, under any
circumstance, enter any portion of a private property that is fenced or
clearly marked with "No Trespassing," "Keep Out," or other similar
signage without prior written or verbal authorization from the property
owner, occupant, or other authorized representative.
3.3.2 Notification of Public Safetv Aaencies
The Contractor shall be responsible for the daily notification of
appropriate public safety agencies (Le. Florida Department of
Transportation, Streets Department, Police and Fire/Rescue Department,
and Public Works etc.) regarding access to any flow monitors positioned
in manholes located in roadways.
The Contractor shall obtain all necessary permits as required by federal,
State, or local laws and regulations prior to affecting a partial or full
closure of any roadway,
3.3.3 Flow Monitor and Rain GauQe Installation
The Contractor shall install each flow monitor and rain gauge in
accordance with manufacturer specifications.
3.3.4 Collection of Flow MonitorinQ and Rain Gauge Data
The Contractor shall use an electronic data logger that meets the
approval of the Owner for the collection of flow monitoring and rain gauge
data.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 31
At a minimUm, each flow monitoring location shall be reviewed on a
weekly basis to download data, assess the general serviceability of the
flow monitor, note any adverse alterations in hydraulic conditions, assess
the reliability of flow depth and velocity measurements, and verify the
proper operation of the flow monitor data recorder and memory.
At a minimum, each rain gauge location shall be reviewed on a weekly
basis to download data, assess the general serviceability of the rain
gauge, and verify the proper operation of the rain gauge data recorder
and memory,
3.3.5 Safety
The Contractor shall maintain a written health and safety plan in accordance
with applicable federal Occupational Safety and Health Administration
(OSHA) and State safety laws and regulations, A copy of this plan shall be
provided to the Owner upon request.
The Contractor shall ensure that necessary safety equipment for confined
space entry, rescue, and retrieval are available and that flow monitoring
personnel are trained in their proper use.
The Contractor shall ensure that necessary safety equipment for proper
traffic routing and control are available and that flow monitoring personnel
are trained in their proper use.
The Contractor shall be responsible for taking all necessary precautions to
minimize the potential ignition of flammable vapors that may be present at
flow monitoring locations.
4. STORAGE OF DATA
Due to the large quantity of data collected during flow monitoring activities, computer support is
required for efficient data management. The Contractor shall be responsible for maintaining all
data collected from each flow monitor and rain gauge within a database management
application.
At a minimum, the database management application shall be developed using a relational
database or spreadsheet software package compatible with the Owners software environment.
Moreover, the database management application shall be user-friendly, and provide flexibility in
retrieval, sorting, querying, and reporting of stored records.
5. PROJECT DELlVERABLES
5.3 Computer System Requirements
The Contractor shall provide the Owner a list of minimum requirements necessary for a
computer system to efficiently operate the database management application.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 32
5.4 Database Management Application Installation and Testing
Upon completion of flow monitoring and data storage activities, the Contractor shall install
and test the database management application on the Owner's computer. The database
management application shall include all flow monitoring data collected and entered by the
Contractor,
5.5 Training of Owner Personnel
The Contractor shall provide training in the operation of the database management
application to a maximum of three Owner personnel. At a minimum, this training shall
include procedures for entering/editing records, constructing data queries, and
generating reports.
5.6 Flow Monitoring Report
The Contractor shall provide the Owner with a flow monitoring report presenting the
output of the database management application, along with a brief summary of flow
monitoring activities and methodologies.
H. Sonar inspection
The purpose of sonar inspection is to inspect the pipeline below the flow line. Sonar inspection
will provide accurate debris level as well as identify defects. The system shall require no flow
reduction and will be used in pipes with a minimum of % pipe of water.
A. SONAR SYSTEM REQUIREMENTS (the following, or acceptable equal, will be
provided)
1. System must have an acoustic frequency of 2MHz to properly
profile pipelines of 12 inch through 240 inch diameter.
2. System must have an acoustic beam, which must be less than 1.1
degree to accurately locate defects.
3. The angular resolution of the sonar unit must be less than 1.2
degrees, giving 400 sectors of data per revolution, For each sector
the data shall be over-sampled and peak detected to arrive at 250
range cells, Each scan shall take no longer than 2 seconds to
complete.
4, The sonar unit must be equipped with a pitch and roll sensor with
a 0.1 degrees resolution in analog and digital form that will display
reading through the supplied software.
5. The sonar unit must be able to be remotely operated up to 1,000
LF from the surface equipment.
6, The Sonar Scanner must be able to be remotely operated up to
1000 feet from the surface equipment.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 33
B. SONAR CONTROL UNIT (the following, or acceptable equal, will be provided)
1. The control unit shall consist of a computer system outfitted with
the sonar processing board, various storage systems, output and
input devices, and display as outlined below.
2, Control unit shall have a sonar processor card with a FIFO frame
buffer where the sonar data is digitized, buffered, and sent over
the ISA bus. The processor card must connect to an on-board,
internal serial port for serial commands to the sonar unit.
3. Control unit must include an encoder processor board to pull data
from an encoder mounted on the cable drum to measure the
distance of the tether.
4. A cable distance encoder shall be mounted to measure the length
as it is pulled from the cable drum and rewound onto the drum.
C. SONAR INSPECTION SOFTWARE (the following, or acceptable equal, will be provided)
1. Software must be able to display live data from the sonar scanning
head and display the information as an image using 256 colors to
designate signal amplitude.
2. Software must be able to capture and save screen images for
archiving, report generation, and performing of measurements.
3. An instant report shall be able to be produced and printed with user
defined titling and showing the desired captured still image in full
color. Included on this report shall be the distance count from the
footage encoder on the cable drum and pitch and roll data from the
sonar unit.
4. The software must have real time measurement capabilities. This
shall include point-to-point measurement and diameter measurement
using a circle overlay. Measurements must be able to be printed on
reports.
5. Software shall display both graphically and numerically the pitch and
roll data from the sonar unit.
6. Software shall numerically display distance units from the encoder on
the cable drum.
7. A video overlay shall be provided to simultaneously display video from
the CCTV inspection and Sonar data from the Control Unit. The sonar
overlay image shall be able to be adjusted to any size and position on
the CCTV video image, and the combined output shall be recordable
to VCR.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 34
8. A video overlay system shall be provided to simultaneously display
video from the CCTV inspection and Sonar data from the Surface
Control Unit. The Sonar overlay image shall be able to be adjusted to
any size and position on the CCTV video image, and the combined
output shall be recordable to VCR.
D. SONAR INSPECTION QUALITY CONTROL (the following, or acceptable equal, will be
provided)
1. Contractor must have completed a minimum of 10,000 LF of Sonar
inspections
2. Contractor must have a minimum of 6 months actual job
experience
3. Contractor must have a minimum of one (1) Sonar trained
technicians on staff
E. SONAR INSPECTION DELlVERABLES
1. Full detailed reports using either PACP or WRc syntax
2. Summary Reports; Major Defect Summary, Inspection Success
Summary, Profile Reports.
3. Sonar images, High resolution, with free issue viewing software.
Photos, hard copy, JPEGs.
NOTE: Proof of the quality control requirements for section D above must be submitted
with the proposal or within 48 hours of request.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 35
TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation of the Storm and Sanitary Lines and Structures
PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
Proposer shall submit one (1) original and five (5) copies in a clear, concise format, on
8 1f2 " x 11" paper, in English, The proposal shall contain tabbed sets of the information required
herein to be considered for award, Omission of required data may be cause for disqualification.
Any other information thought to be relevant, but not applicable to the enumerated sections,
should be provided as an appendix to the proposal. If publications are supplied by a Proposer
to respond to a requirement, the response should include reference to the document number
and page number. Proposals not providing this reference will be considered to have no
reference materials included in the additional documents.
Proposals must be properly signed in ink by the owner/principal having the authority to bind the
firm to this agreement.
The proposal must name all persons or entities interested in the proposal as principals. The
proposal must declare that it is made without collusion with any other person or entity submitting
a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
An original copy (so marked) and five (5) copies to include the following shall be submitted for
a proposing firm to be considered:
1, Title Page, Title page shall provide the request for proposals' subject, the firm's name,
the name, address and telephone number of contact person, and the name, address,
principal place of business and telephone number of legal entity with whom the contract
is to be written.
2. Table of Contents. The table of contents of the proposal should include a clear and
complete identification of the materials submitted by section and page number.
3. Transmittal Letter. This letter will summarize in a brief and concise manner the Proposer
understands of the work to be performed, the commitment to perform the work within the
anticipated time period, a statement why the firm believes itself to be best qualified to
provide the services, and a statement that the proposal remains in effect for ninety (90)
days, An authorized agent of the Proposer must sign the Letter of Transmittal indicating
the agent's title or authority,
4, Detailed Technical Proposal. The detailed proposal should follow the order set forth in
this Request for Proposal.
5. Executed copy of Drug Free Workplace.
6. Statement acknowledging receipt of each addendum issued by the TOWN.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 36
Proposals must be submitted in a sealed envelope/package clearly marked with the name of the
proposing firm and the following: "Request For Proposal - RFP 2008-23 "Cleaning and
Evaluation of Storm and Sanitary Lines and Structures".
3-3 TECHNICAL PROPOSAL
General Requirements - The purpose of the technical proposal is to demonstrate the
qualifications, competence, capacity and methodology of the firms seeking to provide the
services in conformity with the requirements of this Request for Proposal. As such the
substance of proposals will carry more weight than their form or manner of presentation. The
technical proposal should demonstrate the combined qualifications of the firm and of the
particular staff to be assigned to this engagement. It should also specify an approach that will
meet the Request for Proposal requirements.
The technical proposal should address all of the points outlined in the Request for Proposal.
The proposal should be prepared simply and economically, providing a straightforward, concise
description of the proposer's capabilities to satisfy the requirements of the Request for Proposal.
While additional data may be presented, the following subjects must be included.
Section 1: INTRODUCTION LETTER
An introduction letter introducing the Company including the corporate name (if applicable),
address and telephone number of principal office, number of years in business and size of
staff. Include a reproduction of Corporate Charter Registration, if applicable. Indicate the
primary person responsible for this project. Introduction shall be signed by an individual
authorized to bind the firm. Briefly state that the Proposer understands of the work to be
done, and make a positive commitment to perform and complete the project.
Section 2: APPROACH TO THE PROJECT
The proposal shall include a description of the proposed service, with any exhibits or
documentation deemed essential, addressing the following phases of the proposed service:
· Overall approach and methods to achieve a fully functional project
· Describe involvement of Town staff;
· Describe the current work load;
· Methodology intended to implement and accomplish line and structure cleaning and
evaluating of sanitary and storm systems.
· All fees and charges.
Please provide us with information as to:
· New technologies and new processes
· Recommendations to provide additional services, if any
Section 3: PAST EXPERIENCE
The proposal shall include past performance, including the total number of similar
locations successfully operated. Proposals will only be considered from qualified firms.
The following information shall be included regarding the Company's experience in line
cleaning, televising and data preparation:
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 37
Provide a list of all customers for which you provided a similar service within the past three
years of the scope and nature of work required by this RFP. These references must include,
as a minimum: name of company, contact person, address, and telephone number.
References shall include the general description of the project, the dates, footage and/or
number of structures and whether time lines were met. Additional experience will be
evaluated.
Letters of Commendations or Recommendation may be included in this section,
Section 4: OPERATIONAL INFORMATION
Proposers shall submit the following information as described in the sections below:
A) Proposed staffing levels;
B) Disposal of cleaning debris
C) Proposed storage options
D) Type and length of time for report generation and format
E) Provide resumes of all persons who will be involved in the business and the actual
operations.
F) Provide a listing of the types of equipment that will be used.
Section 5: COST DETAIL
Complete price proposal submittal for any and all services you provide as unit price (in
dollars and cents.) Cleaning, televising, root cutting, smoke testing and CCTV evaluation
will be priced in cost per yard. Structure cleaning, engineering and special reports as well
as by-pass pumping will be charged at cost per hour. Mobilization cost should be added to
consider minimum items and lengths.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 38
TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation of the Storm and Sanitary Lines and Structures
PART IV
EVALUATION OF PROPOSALS
4-1 EVALUATION AND AWARD
The Town will select proposals deemed most qualified based on the submittal criteria. The
Selection Committee will rank those Proposers whose proposals are deemed most qualified.
The Town reserves the right to select the proposal which in the opinion and sole discretion of
the Town will be in the best interest of and/or most advantageous to the Town. The Town
reserves the right to waive any irregularities and technicalities and may at its discretion request
re-submittal of proposals.
4-2 SELECTION COMMITTEE - A Selection Committee, consisting of Town personnel, will
convene, review and discuss all proposals submitted. The Purchasing Agent will chair the
committee,
4-3 REVIEW OF PROPOSALS - The Selection Committee will use a point/percentage
formula during the review process to score proposals.
4-4 EVALUATION CRITERIA - The criteria and weights as shown herein shall be utilized in
the evaluation of the proposals. The Selection Committee will evaluate all responsive written
proposals to determine which proposals best meet the needs of the Town, based on the
evaluation criteria. It is expected that a contract will be executed between both parties for the
services as may be necessary. The evaluation criteria will be based on Qualifications and
Experience, Quality of Services, Technical Approach to the Project, New technology and
processes, Operational information, Financial Information and Cost Detail.
4-5 INNOVATIVE CONCEPTS AND RECOMMENDATIONS - Any innovative concepts and
recommendations for expansion of services or to enhance the quality of services to the TOWN
that the Proposer considers pertinent for consideration should be included in the proposal.
4-6 SELECTION - Consultant selection and award of contract shall be done in
accordance with Town policies and procedures. The Selection Committee will evaluate, rank all
qualified proposers, and may prepare a shortlist. Additionally the Committee may receive
presentations and recommend to the Town Council one firm determined to be the most qualified
to provide the services required, The Town will negotiate a contract with the top ranked firm, or
succeeding ranked firm should negotiations fail. Award shall be based on all the information
submitted by the consultant and a thorough review of all references provided based upon
criteria set forth herein.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 39
4-7 ORAL PRESENTATIONS - Upon completion of the evaluation of all written proposals,
the Selection Committee shall determine whether to recommend award to the Proposer with the
highest score, or may invite those firms in the "Competitive Range" to give an oral presentation.
Only those firms with the highest rated scores in accordance with the stated criteria and their
weights will be invited to give oral presentations. The Evaluation Criteria may be changed for
the oral presentations evaluation phase. References and site visits (if completed) shall be
included in the final evaluation criteria, along with other criteria and weights as determined by
the Selection Committee. Additionally, during the oral presentations, the proposers shall include
(but not be limited to) their approach to the project. The proposed Project Manager should be in
attendance. Finalists will be informed as to the revised criteria prior to their oral presentation.
4-8 FINAL SELECTION - The Selection Committee will submit the recommended award to
the highest ranked proposer (with all proposers in ranked order) to the TOWN Council for final
approval. The TOWN will select the firm that meets the best interests of the TOWN. The
TOWN shall be the sole judge of its own best interests, the proposals, and the resulting
negotiated agreement. The TOWN's decisions will be final. Upon Council authorization,
contract negotiations will be initiated with the first ranked firm. If those negotiations are
unsuccessful, the TOWN will formally terminate negotiations with the first ranked firm and will
commence contract negotiations with the next ranked firm, etc. Upon successful contract
negotiations with the prevailing firm, the remaining firms will be notified that the process has
been completed and that they were not selected,
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 40
TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation
of the Storm and Sanitary Lines and Structures
PRICE PROPOSAL SUBMITTAL
ITEM UNIT OF UNIT
NO. DESCRIPTION MESSURE PRICE
1 Mobilization - we less than 10,000 LF per we
Storm Sewer Pipe
2 Cleaning 8" Storm Sewer Pipe LF
3 Cleaning 10" Storm Sewer Pipe LF
4 Cleaning 12" Storm Sewer Pipe LF
5 Cleaning 15" Storm Sewer Pipe LF
6 Cleaning 18" Storm Sewer Pipe LF
7 Cleaning 21" Storm Sewer Pipe LF
8 Cleaning 24" Storm Sewer Pipe LF
9 Cleaning 30" Storm Sewer Pipe LF
10 Cleaning 36" Storm Sewer Pipe LF
11 Cleaning 42" Storm Sewer Pipe LF
12 Cleaning 48" Storm Sewer Pipe LF
13 Cleaning 54" Storm Sewer Pipe LF
14 Cleaning 60" Storm Sewer Pipe LF
15 Cleaning 66" Storm Sewer Pipe LF
16 Cleaning 72" Storm Sewer Pipe LF
Debris disposal if required by Contractor Cubic Yard
17 CCTV 8" Storm Sewer Pipe LF
18 CCTV 10" Storm Sewer Pipe LF
19 CCTV 12" Storm Sewer Pipe LF
20 CCTV 15" Storm Sewer Pipe LF
21 CCTV 18" Storm Sewer Pipe LF
22 CCTV 21" Storm Sewer Pipe LF
23 CCTV 24" Storm Sewer Pipe LF
24 CCTV 30" Storm Sewer Pipe LF
25 CCTV 36" Storm Sewer Pipe LF
26 CCTV 42" Storm Sewer Pipe LF
27 CCTV 48" Storm Sewer Pipe LF
28 CCTV 54" Storm Sewer Pipe LF
29 CCTV 60" Storm Sewer Pipe LF
COMPANY
DATE
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 41
30 CCTV 66" Storm Sewer Pipe LF
31 CCTV 72" Storm Sewer Pipe LF
32 Sonar 21" Storm Sewer Pipe LF
33 Sonar 24" Storm Sewer Pipe LF
34 Sonar 30" Storm Sewer Pipe LF
35 Sonar 36" Storm Sewer Pipe LF
36 Sonar 42" Storm Sewer Pipe LF
37 Sonar 48" Storm Sewer Pipe LF
38 Sonar 54" Storm Sewer Pipe LF
39 Sonar 60" Storm Sewer Pipe LF
40 Sonar 66" Storm Sewer Pipe LF
41 Sonar 72" Storm Sewer Pipe LF
Sanitary Sewer Pipe
42 Cleaning 6" Gravity Pipe LF
43 Cleaning 8" Gravity Pipe LF
44 Cleaning 10" Gravity Pipe LF
45 Cleaning 12" Gravity Pipe LF
46 Cleaning IS" Gravity Pipe LF
47 Cleaning 18" Gravity Pipe LF
48 Cleaning 21" Gravity Pipe LF
49 Cleaning 24" Gravity Pipe LF
50 Cleaning 30" Gravity Pipe LF
51 Cleaning 36" Gravity Pipe LF
52 Cleaning 42" Gravity Pipe LF
53 Cleaning 48" Gravity Pipe LF
54 Cleaning 54" Gravity Pipe LF
55 Cleaning 60" Gravity Pipe LF
56 Cleaning 66" Gravity Pipe LF
57 Cleaning 72" Gravity Pipe LF
Debris disposal if required by Contractor Cubic Yard
59 CCTV 6" Gravity Pipe LF
60 CCTV 8" Gravity Pipe LF
61 CCTV 10" Gravity Pipe LF
62 CCTV 12" Gravity Pipe LF
63 CCTV 15" Gravity Pipe LF
64 CCTV 18" Gravity Pipe LF
65 CCTV 21" Gravity Pipe LF
66 CCTV 24" Gravity Pipe LF
67 CCTV 30" Gravity Pipe LF
68 CCTV 36" Gravity Pipe LF
69 CCTV 42" Gravity Pipe LF
70 CCTV 48" Gravity Pipe LF
71 CCTV 54" Gravity Pipe LF
72 CCTV 60" Gravity Pipe LF
COMPANY
DATE
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 42
73 CCTV 66" Gravity Pipe LF
74 CCTV 72" Gravity Pipe LF
75 Sonar 21" Gravity Pipe LF
76 Sonar 24" Gravity Pipe LF
77 Sonar 3D" Gravity Pipe LF
78 Sonar 36" Gravity Pipe LF
79 Sonar 42" Gravity Pipe LF
80 Sonar 48" Gravity Pipe LF
81 Sonar 54" Gravity Pipe LF
82 Sonar 60" Gravity Pipe LF
83 Sonar 66" Gravity Pipe LF
84 Sonar 72" Gravity Pipe LF
Additional Services
85 Pump Station, Wet-Well Catch-Basin Cleaning HR
Debris disposal if required by Contractor Cubic Yard
Bv-Pass Pumping
86 4 Inch pump
Setup Each
Maintenance Hour
87 6 Inch Pump
Setup Each
Maintenance Hour
88 8 Inch Pump
Setup Each
Maintenance Hour
89 12 Inch Pump
Setup Each
Maintenance Hour
Root CuttinQ
90 Root Cutting 6" Pipe LF
91 Root Cutting 8" Pipe LF
92 Root Cutting 10" Pipe LF
93 Root Cutting 12" Pipe LF
94 Root Cutting is'' Pipe LF
95 Root Cutting 18" Pipe LF
96 Root Cutting 21" Pipe LF
97 Root Cutting 24" Pipe LF
98 Root Cutting 3D" Pipe LF
99 Root Cutting 36" Pipe LF
100 Root Cutting 42" Pipe LF
101 Root Cutting 48" Pipe LF
102 Root Cutting 54" Pipe LF
103 Root Cutting 60" Pipe LF
104 Manhole/Structure Inspection EA
COMPANY
DATE
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 43
105 Smoke Testing LF
106 Traffic Control Lump Sum
Laterals
107 Inspection from clean out EA
108 Inspection from main EA
Mechanical c1eaning/tuburculation removal
109 8" - 21" LF
110 24" - 54" LF
111 Manhole Mapping and Mapping Update Per Manhole
112 Survey Grade GPS Per Manhole
113 Manhole Viewing, Simplified Spreadsheet Report Per Manhole
Per pipe
114 Pipe Segment Video Viewing, Diagnosis, Rating, and Ranking segment
Per pipe
115 Pipe Segment Video Viewing, Simplified Spreadsheet Form segment
116 Evaluation of Existing CCTV Inspection Tapes Per foot
117 Wastewater Flow Monitoring per meter week
Per pipe
118 Rainfall Monitoring Meter segment
Per pipe
119 Flow Isolation (Weiring) segment
120 Dye Testing Each
121 Dye Flooding Each
122 Writing Reports HR
123 Engineering Services- as needed HR
COMPANY
DATE
._",--"--_.~..._,---~_.,,..,.,-_......".".._._---,-~",~_._---"-~-,.~..,_..~._...,--_.._-".._-~-,_. ._._~,._----_._-----_._.._.----_.^._._--
Acknowledgement is hereby made of the following Addenda received since issuance of
Specifications:
Addendum No. Dated: Addendum No. Dated:
Addendum No. Dated: Addendum No, Dated:
Addendum No. Dated: Addendum No. Dated:
Name of Proposer's Contact Person:
Address:
Phone Number: Fax Number:
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 44
The hereby undersigned representative submits this proposal and certifies that they are an
authorized representative of the proposer who may legally bind the proposer:
*5IGNA TURE:
Name:
Printed
Title:
Address:
Company:
City:
Legally registered name
State:
Zip:
Telephone No:
Fax No:
Federal 10 No.
"'Failure to affix signature may result in disqualification of proposal.
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 45
RFP NO 2008-23
Cleaning and Evaluation
Of
Storm and Sanitary Lines and Structures
PROPOSERS QUALIFICATIONS
The Contractor, as a result of this proposal, MUST hold a County andlor Municipal Contractor's
Occupational License in the area of their fixed business location. Each proposer MUST complete the
following information and submit with hislher bid in order for the bid to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip:
Phone/Fax:
2. Check One: Corporation (
Partnership ( ) Individual (
3, If Corporation, state:
Date of Incorporation:
State in which Incorporated:
4, If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of Principal Officers
Date Elected:
6. The Vendor's length of time in business:
years
7, The Vendor's length oftime (continuous) in business as a service organization in Florida:
years
8, Provide a list of at least five commercial or government references that the proposer has
supplied services as described herein, during the last twenty-four months.
9, A copy of County andlor Municipal Occupational License(s) held by Vendor
Note: Information requested herein and submitted by the proposers wilf be analyzed by the Town of Palm
Beach and will be a factor considered in awarding any resulting contract, The purpose is to insure that
the Proposers, in the sole opinion of the Town of Palm Beach, can sufficiently and efficiently perform all
the required services in a timely and satisfactory manner as wilf be required by the subject contract, If
there are any terms and/or conditions that are in conflict, the most stringent requirement shall apply,
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 46
LIST OF CURRENT & PERTINENT PROFESSIONAL REFERENCE
RFP NO 2008-23
Cleaning and Evaluation
Of
Storm and Sanitary Lines and Structures
The following is a list of at least five (5) current and pertinent professional references that the
Town can contact in relation to Proposer's qualifications, financial stability, and experience.
Failure to furnish this information may be grounds for rejection of the proposal.
1, Name and Address of Firm, City, County, or AQency Scope of Work:
Date(s):
Amo.unt:
Co.ntact:
Teleoho.ne No.:
For Town Use Only: Comments:
Reference Verified: Yes No
2. Name and Address of Firm, City, County, or Aqency Scope of Work:
Data(s):
Amo.unt:
Contact:
talepho.ne No:
For ToWn Use Only: Comments:
Reference Verified: Yes No
3, Name and Address of Firm, City, County, or Agency Scope of Work:
Date(s):
Amo.unt:
Co.ntact:
Telaoho.ne No.:
For Town Use Only: Comments:
Reference Verified: Yes No
4. Name and Address of Firm, City, County, or Aqency Scope of Work:
Date(s):
Amo.unt:
Co.ntact:
Telepho.ne No.:
For Town Use Only: Comments:
Reference Verified: Yes No
5. Name and Address of Firm, City, County, or Agency Scope of Work:
Date(s):
Amo.unt:
Co.ntact:
TeleDho.ne No.:
For Town Use Only: Comments:
Reference Verified: Yes No
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 47
RFP NO 2008-23
Cleaning and Evaluation
Of
Storm and Sanitary Lines and Structures
DRUG-FREE WORK PLACE CERTIFICATION
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and
service, are received by the Town of Palm Beach for the procurement of commodities or
contractual services, a bid/proposal received from a business that certifies that it has
implemented a drug-free workplace program shall be given preference in the award process. In
order to have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of controlled substances is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition,
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in number (1),
4, In the statement specified in number (1), notify the employees that as a condition for
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction on or
plea of guilty or nolo contendre to any violation of Chapter 893, Florida Statutes or of any
controlled substance law of the United States or any singular state, for a violation
occurring in the workplace no later than five (5) days after such conviction.
5, Impose a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee's community by any
employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of Section 287.087, Florida Statutes.
This Certification is submitted by
the
(Individual's Name)
of
(Title/Position with CompanyNendor)
(Name of CompanyNendor)
Who does hereby certify that said CompanylVendor has implemented a drug-free workplace
program, which meets the requirements of Section 287,087, Florida Statutes, which are
identified in numbers (1) through (6) above.
Date
Signature
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 48
TOWN OF PALM BEACH
RFP NO 2008-23
Cleaning and Evaluation
Of
Storm and Sanitary Lines and Structures
JOINT BIDDING, COOPERATIVE PURCHASING FORM
PURCHASING AGREEMENT WITH OTHER GOVERNMENT AGENCIES
This Certification submitted by
(Individual's Name)
The ~
(Title/Position with Vendor/Contractor) (Name of CompanyNendor)
Who does hereby certify that the proposal(s) submitted in response to the Town of Palm Beach
RFP No. 2008-23 for Cleaning and Evaluation of the Storm and Sanitary lines and Structures for
Town of Palm Beach shall constitute a proposal to any Political Subdivision of the State of
Florida under the same conditions, for the same prices and the same effective period as this
proposal, unless specifically declined below. This joint proposal is submitted with the
understanding that it in no way restricts or interferes with the right of any Political Subdivision of
the State of Florida to re-bid any or all items,
Bidder accepts this condition
Bidder does not accept this condition
Signature
Address
City/State/Zip
Telephone Number
State of Florida, County of
Before me this day personally appeared , who, being
duly sworn deposes and states that the foregoing is a true and correct certification as
presented.
Witness my hand and official seal, this
day of
, 2008 A.D.
My commission expires
Notary Public State of Florida
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures Page 49
TOWN OF PALM BEACH
LIST OF PROPOSED SUBCONTRACTORS
RFP NO. 2008-23
Cleaning and Evaluation
Of
Storm and Sanitary Lines and Structures
The undersigned Proposer hereby designates, as follows, all major subcontractors whom he/she
proposes to utilize for the major areas of work for the project. The bidder is further notified that all
subcontractors shall be properly licensed, bondable and shall be required to furnish the Town with a
Certificate of Insurance in accordance with the contract general conditions, Failure to furnish this
information shall be grounds for rejection of the bidder's proposal. (If no subcontractors are proposed,
state "None" on first line below,)
Name and Address of Subcontractor Scooe of Work License #
1.
12
I 3
14
I 5
Signature and Date
Title/Company
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 50
EVALUATION CRITERIA
RFP NO 2008-23
Cleaning and Evaluation of
Storm and Sanitary Sewer Lines and Structures
',,' '.' ......
--II. WA....'."h.t
.. ,... .( '" . '. .:IJ'lig......... .....
,<. " .{ i ,.U il;
Qualifications and Experience I Ability of Professional Personnel/ Financial
· Expertise of human resources 25%
· Qualifications & experience of the firm, & its sub-contractors/suppliers relevant to the
Scope of Work
. Availability of qualified personnel
. Availability of Equipment
. Ability to meet set standards
· Previous contracting experience with the Town and other governmental agencies
· Financial resources and capabilities/financial stateme"t certified by a CPA
.Annual Report submitted and determined adequate by Town
· Evidence of insurance and/or bonding capacity
Quality of Services
· Conveyance of a willingness to work with Town staff to maximize resources 25%
· The ability to satisfactorily convey, via the completeness and responsiveness of their
Proposal, a depth of understanding of the Scope of Work and the firm's capacity to
accomplish it successfully
· High quality level of services to be provided to Town
Technical Approach to the Project I Scope of Work 25%
· Understanding of Town needs
· Approach to the Project and Methodology
· Technical Soundness of the proposal
· Applicability of the services offered
· Meeting the Town's operational requirements
Fee
. Pricing Structure 20%
· Fee Schedule work sheet
. Any other Costs
Other 5%
· Overall completeness, clarity and quality of proposal
· Location of firm
· Time frames and delivery dates / Project Schedule
. Volume of Work in process
RFP NO 2008-23 - Cleaning and Evaluation of Storm and Sanitary Lines and Structures
Page 51
EXHIBIT C
PRICE LIST OF SERVICES FOR CITY OF BOYNTON BEACH
Page 7
S:\CA\AGMTS\Piggyback (AUI-Utilities),doc
I and I Program Phase V
HALF HALF
TOTAL TOTAL TOTAL LIGHT HEAVY TOTAL TOTAL HEAVY MH
LS DIAMETER FOOTAGE CCTV TOTAL CCTV LIGHT CLEAN FOOTAGE CLEAN CLEAN FOOTAGE CLEAN MH GPS INSPECTION TOTAL PRICE PER BASIN
317 8" 9023 :til.25 :till ,278.75 :til.25 4511.5 :ti5,639.38 $2,50 4511.5 $11,278,75 :ti28,196,88
10" 1078 $1,25 $1,347.50 $1,25 539.0 $673,75 $2.50 539.0 $1,347.50 $3,368,75
12" 1254 $1.25 $1,567.50 $1.50 627.0 $940,50 $3.50 627,0 $2,194.50 $4,702,50
15" 696 $1.25 $870.00 $1.50 348.0 $522.00 $3.50 348.0 $1,218.00 $2,610.00
MH 48 $1,680.00 $2,880.00 $4,560.00
FOOTAGE 12051 $43,438,13
501 8" 3480 $1,25 $4,350.00 $1,25 1740.0 $2,175.00 $2.50 1740.0 $4,350.00 $10,875.00
10" 489 $1.25 $611.25 $1.25 244.5 $305,63 $2.50 244,5 $611.25 $1,528.13
MH 16 $560.00 $960,00 $1,520,00
FOOTAGE 3969 $13,923.13
502 8" 10873 $1,25 $13,591.25 $1.25 5436.5 $6,795,63 $2,50 5436,5 $13,591,25 $33,978.13
12" 1062 $1.25 $1,327.50 $1,50 531,0 $796.50 $3.50 531.0 $1,858.50 $3,982,50
MH 48 $1,680,00 $2,880.00 $4,560.00
FOOTAGE 11935 $42,520,63
503 8" 8362 $1.25 $10,452,50 $1.25 4181.0 $5,226.25 $2.50 4181.0 $10,452.50 $26,131,25
MH 33 $1,155.00 $1,980.00 :ti3,135.00
FOOTAGE 8362 $29,266.25
504 8" 2992 $1.25 $3,740,00 $1,25 1496,0 $1,870.00 $2.50 1496.0 $3,740.00 $9,350,00
MH 12 $420.00 $720.00 $1,140.00
FOOTAGE 2992 $10,490,00
505 8" 2286 $1,25 $2,857,50 $1.25 1143.0 $1,428.75 $2.50 1143.0 $2,857.50 $7,143.75
MH 9 $315.00 $540.00 $855.00
FOOTAGE 2286 $7,998,75
506 8" 1689 $1,25 $2,111,25 $1.25 844.5 $1,055.63 $2.50 844.5 $2,111.25 $5,278.13
MH 7 $245,00 $420.00 $665,00
FOOTAGE 1689 $5,943.13
507 8" 7379 $1.25 $9,223.75 $1.25 3689.5 $4,611,88 $2.50 3689.5 $9,223.75 $23,059.38
MH 30 $1,050.00 $1,800.00 $2,850.00
FOOTAGE 7379 $25,909,38
513 8" 2085 $1.25 $2,606.25 $1.25 1042.5 $1,303.13 $2.50 1042,5 $2,606.25 $6,515,63
MH 8 $280.00 $480.00 $760,00
FOOTAGE 2085 $7,275.63
516 8" 8368 $1.25 $10,460.00 $1.25 4184.0 $5,230,00 $2,50 4184.0 $10,460.00 $26,150.00
10" 197 $1.25 $246.25 $1.25 98.5 $123.13 $2.50 98.5 $246.25 $615.63
MH 34 $1,190,00 $2,040,00 $3,230.00
Page 1 of 4
I and I Program Phase V
FOOTAGE 8565 $29,995.63
517 8. 13092 $1.25 $16,365.00 $1.25 6546,0 $8,182,50 $2,50 6546.0 $16,365.00 $40,912.50
MH 52 $1,820,00 $3,120,00 $4,940.00
FOOTAGE 13092 $45,852.50
520 8" 5570 $1.25 $6,962.50 $1.25 2785.0 $3,481,25 $2.50 2785.0 $6,962.50 $17,406,25
MH 22 $770.00 $1,320.00 $2,090,00
FOOTAGE 5570 $19,496,25
601 6" 166 $2.00 $332.00 $1.25 83.0 $103,75 $2.50 83.0 $207.50 $643.25
8" 3623 $1.25 $4,528.75 $1.25 1811.5 $2,264.38 $2.50 1811.5 $4,528.75 $11,321,88
MH 14 $490.00 $840.00 $1,330.00
FOOTAGE 3789 $13,295,13
602 8. 17346 $1,25 $21,682.50 $1.25 8673,0 $10,841.25 $2.50 8673.0 $21,682.50 $54,206.25
10" 1554 $1.25 $1 942.50 $1.25 777.0 $971,25 $2,50 777.0 $1,942,50 $4,856.25
12" 1184 $1.25 $1,480.00 $1.50 592.0 $888.00 $3.50 592.0 $2,072.00 $4,440.00
15" 291 $1,25 $363.75 $1,50 145.5 $218.25 $3.50 145.5 $509.25 $1,091.25
MH 82 41,0 41.0 $2,870,00 $4,920.00 $7,790.00
FOOTAGE 20375 $72,383.75
615 8" 14172 $1,25 $17,715.00 $1,25 7086.0 $8,857.50 $2.50 7086.0 $17,715.00 $44,287,50
10" 487 $1.25 $608.75 $1.25 243.5 $304.38 $2.50 243.5 $608,75 $1,521.88
MH 59 $2,065.00 $3,540,00 $5,605.00
FOOTAGE 14659 $51,414.38
701 8. 6066 $1,25 $7,582.50 $1.25 3033.0 $3,791.25 $2.50 3033.0 $7,582.50 $18,956,25
MH 24 $840.00 $1,440,00 $2,280.00
FOOTAGE 6066 $21,236,25
707 6" 102 $2,00 $204,00 $1.25 51.0 $63.75 $2,50 51.0 $127.50 $395,25
8" 17369 $1.25 $21,711.25 $1.25 8684.5 $10,855.63 $2.50 8684.5 $21,711.25 $54,278.13
MH 70 $2,450.00 $4,200.00 $6,650.00
FOOTAGE 17471 $61,323,38
709 8" 9356 $1.25 $11,695.00 $1.25 4678.0 $5,847.50 $2.50 4678.0 $11,695.00 $29,237,50
MH 37 $1,295.00 $2,220.00 $3,515,00
FOOTAGE 9356 $32,752,50
710 8" 26095 $1,25 $32,618.75 $1.25 13047.5 $16,309,38 $2.50 13047.5 $32,618.75 $81,546,88
10" 1968 $1.25 $2,460.00 $1.25 984.0 $1.230.00 $2,50 984.0 $2,460.00 $6,150.00
MH 112 $3,920.00 $6,720.00 $10,640,00
FOOTAGE 28063 $98,336.88
712 8" 7295 $1.25 $9,118.75 $1.25 3647,5 $4,559.38 $2.50 3647,5 $9,118,75 $22,796,88
10" 4798 $1.25 $5,997.50 $1.25 2399,0 $2,998.75 $2.50 2399.0 $5,997.50 $14,993,75
Page 2 of 4
I and I Program Phase V
12" 573 $1,25 $716.25 $1.50 286.5 $429.75 $3,50 286,5 $1,002.75 $2,148.75
MH 51 $1,785,00 $3,060,00 $4,845.00
FOOTAGE 12666 $44,784.38
715 8" 4982 $1.25 $6,227.50 $1,25 2491,0 $3,113.75 $2.50 2491.0 $6,227.50 $15,568.75
MH 20 $700.00 $1,200,00 $1,900,00
FOOTAGE 4982 $17,468.75
801 8" 31687 $1.25 $39,608.75 $1.25 15843.5 $19,804.38 $2.50 15843,5 $39,608.75 $99,021,88
10" 2738 $1.25 $3,422,50 $1.25 1369.0 $1,711,25 $2.50 1369.0 $3 422.50 $8,556.25
12" 205 $1.25 $256.25 $1.50 102,5 $153.75 $3.50 102,5 $358.75 $768.75
15. 74 $1.25 $92.50 $1.50 37.0 $55.50 $3,50 37,0 $129.50 $277.50
18" 1622 $1.75 $2,838.50 $2.00 811.0 $1.622.00 $4.00 811.0 $3,244.00 $7,704.50
21" 865 $1.75 $1,513.75 $2.00 432.5 $865.00 $4.00 432.5 $1,730,00 $4,108,75
MH 148 $5,180.00 $8,880.00 $14,060,00
FOOTAGE 37191 $134,497.63
802 8" 13607 $1.25 $17,008,75 $1.25 6803,5 $8,504.38 $2.50 6803.5 $17,008.75 $42,521 ,88
12. 1409 $1.25 $1,761.25 $1.50 704.5 $1,056.75 $3,50 704.5 $2,465.75 $5,283.75
MH 60 $2,100.00 $3,600,00 $5,700,00
FOOTAGE 15016 $53,505.83
804 8" 474 $1.25 $592.50 $1.25 237.0 $296.25 $2,50 237.0 $592,50 $1,481.25
MH 2 $70.00 $120.00 $190,00
FOOTAGE 474 $1,671,25
805 8" 14383 $1.25 $17,978.75 $1,25 7191.5 $8,989.38 $2.50 7191.5 $17,978.75 $44,946.88
MH 58 $2,030.00 $3,480,00 $5,510,00
FOOTAGE 14383 $50,456.88
808 8" 3455 $1,25 $4,318,75 $1.25 1727.5 $2,159.38 $2.50 1727.5 $4,318.75 $10,796.88
MH 14 $490.00 $840.00 $1,330,00
FOOTAGE 3455 $12,126.88
809 8" 7637 $1.25 $9,546,25 $1.25 3818.5 $4,773.13 $2.50 3818,5 $9,546,25 $23,865.63
MH 31 $1,085,00 $1,860.00 $2,945,00
FOOTAGE 7637 $26,810,63
810 8" 1706 $1.25 $2,132.50 $1.25 853.0 $1,066.25 $2.50 853.0 $2,132.50 $5,331.25
MH 7 $245.00 $420.00 $665.00
FOOTAGE 1706 $5,996.25
811 8" 7255 $1.25 $9,068.75 $1,25 3627.5 $4,534,38 $2.50 3627.5 $9,068.75 $22,671,88
10" 79 $1.25 $98,75 $1.25 39.5 $49.38 $2.50 39,5 $98.75 $246.88
MH 29 $1,015.00 $1,740.00 $2,755.00
FOOTAGE 7334 $25,673.75
Page 3 of 4
I and I Program Phase V
814 8" 4827 $1.25 $6,033,75 $1,25 2413,5 $3,016.88 $2.50 2413.5 $6,033.75 $15,084.38
MH 19 $665,00 $1,140,00 $1,805.00
FOOTAGE 4827 $16,889.38
901 8" 20905 $1.25 $26,131,25 $1.25 10452.5 $13,065.63 $2,50 10452,5 $26,131.25 $65,328.13
10" 846 $1.25 $1,057,50 $1.25 423.0 $528.75 $2.50 423.0 $1,057,50 $2,643,75
MH 87 $3,045.00 $5,220.00 $8,265.00
FOOTAGE 21751 $76,236.88
902 8" 6727 $1.25 $8,408,75 $1.25 3363.5 $4,204.38 $2.50 3363.5 $8,408.75 $21,021.88
MH 27 $945.00 $1,620,00 $2,565,00
FOOTAGE 6727 $23,586.88
903 8" 12085 $1,25 $15,106.25 $1.25 6042,5 $7,553.13 $2,50 6042,5 $15,106.25 $37,765.63
10' 40 $1.25 $50.00 $1,25 20.0 $25,00 $2.50 20.0 $50,00 $125,00
MH 49 $1,715.00 $2,940.00 $4,655.00
FOOTAGE 12125 $42,545.63
904 8" 2369 $1.25 $2.961,25 $1,25 1184.5 $1,480,63 $2.50 1184,5 $2,961.25 $7,403.13
MH 1.0 $350.00 $600.00 $950.00
FOOTAGE 2369 $8,353.13
905 8" 2527 $1.25 $3,158.75 $1.25 1263.5 $1,579,38 $2.50 1263.5 $3,158.75 $7,896.88
10' 20 $1,25 $25,00 $1.25 10.0 $12.50 $2.50 10.0 $25.00 $62.50
MH 10 $350,00 $600.00 $950.00
FOOTAGE 2547 $8,909.38
906 8" 9231 $1.25 $11,538,75 $1,25 4615.5 $5,769.38 $2.50 4615.5 $11,538.75 $28,846.88
MH 37 $1,295.00 $2,220.00 $3,515.00
FOOTAGE 9231 $32,361.88
908 8" 1389 $1.25 $1,736,25 $1.25 694.5 $868.13 $2.50 694.5 $1,736.25 $4,340,63
MH 6 $210,00 $360,00 $570.00
FOOTAGE 1389 $4,910,63
911 8" 8373 $1,25 $10,466.25 $1.25 4186,5 $5,233.13 $2.50 4186.5 $10,466.25 $26,165,63
MH 33 $1,155.00 $1,980.00 $3,135,00
FOOTAGE 8373 $29,300.63
Project Total
$1,248,938.00
Page 4 of 4