R09-135
II ,
1 RESOLUTION NO. R09- (:35'
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3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE CITY
5 MANAGER TO EXECUTE AMENDMENT NO. 2 TASK
6 ORDER NO. U08-0I-05 WITH ARCADIS U.S., INC., FOR
7 ENGINEERING SERVICES FOR THE REPLACEMENT
8 OF THE VACUUM FILTER AT THE EAST WATER
9 TREATMENT PLANT IN THE AMOUNT OF $185,700.00
10 WITH A 5% CONTINGENCY OF $9,285.00 FOR A TOTAL
11 EXPENDITURE OF $194,985.00; AND PROVIDING AN
12 EFFECTIVE DATE.
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15 WHEREAS, the existing vacuum filter at the East Water Treatment Plant is over 30
16 years old and is no longer in use; and
17 WHEREAS, the vacuum filter is an integral part of the East Water Treatment Plant's
18 lime sludge dewatering process and needs to be upgraded as part of the overall plant
19 improvements; and
20 WHEREAS, the City Commission of the City of Boynton Beach upon recommendation
21 of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to
22 approve and authorize the execution of Amendment NO.2 to Task Order No. U08-01-0S with
23 ARCADIS U.S., Inc., for engineering services for the replacement of the vacuum filter at the
24 East Water Treatment Plant in the amount of $185,700.00 with a 5% contingency of $9,285.00
25 for a total expenditure of$194,985.00.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
29 being true and correct and are hereby made a specific part of this Resolution upon adoption
30 hereof.
31 Section 2. The City Commission of the City of Boynton Beach, Florida does hereby
SICAIRESO\Agreemenls\Tssk _ Change Orders\Arcadls (No 2) - U08-01 05 (Vacuum filter),doc
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1 approve and authorize the City Manager to execute Amendment No.2 to Task Order No. D08- I
2 01-05 with ARCADIS U.S., Inc., for engineering services for the replacement of the vacuum
3 'filter at the East Water Treatment Plant in the amount of $1 85,700.00 with a 5% contingency of
4 $9,285.00 for a total expenditure of $194,985.00, a copy of which is attached hereto as Exhibit
5 "A".
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6 Section 3. This Resolution shall become effective immediately upon passage.
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7 PASSED AND ADOPTED this ~ day of September, 2009.
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9 CITY OF BOYNTON BEACH, FLORIDA
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24 Commissioner - Marlene Ross
25 ATTEST:
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$.ICA\RESO\AgreementslTask _ Change QrderslArcadis (No 2) - U08 01-05 (Vacuum filter) doc
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TASK ORDER NO U08-01-05 AMENDMENT NO.2
CITY OF BOYNTON BEACH EAST WATER TREATMENT PLANT
VACUUM FILTER REPLACEMENT
A. Background
ARCADIS is pleased to submit this proposal for engineering services in connection with the
vacuum filter replacement at the City of Boynton Beach, East Water Treatment Plant (WTP).
The existing vacuum filter is 30+ years old and is no longer in use. The second story of the filter
building has sustained significant hurricane damage and will require demolition of the existing
steel support structure and replacement with a concrete block type structure with a precast roof
deck.
ARCADIS herein referred to as the Engineer, shall perform the services as outlined below for
the City of Boynton Beach, herein referred to as the City.
B. Scope of Services
The Engineer understands that the project will include demolition details for the existing vacuum
filter system and the second story of the building, along with the design of the new vacuum filter
system to replace the existing system at the City's East WTP. The system to be designed
includes the vacuum filter and its ancillary devices; piping, sludge feed pumps, second story
enclosure with access hatch for equipment removal and electrical/instrumentation and control
upgrades. The following specific tasks shall be performed by the Engineer:
Task 1 - Design
Prepare plans and technical specifications for the proposed vacuum filter system and its
ancillary devices to be installed at the City's East WTP. In general, the design shall include the
following:
a. Conduct a kickoff meeting at the City's office to establish project objectives and
confirm design criteria. Attendees of the kickoff meeting shall include
representatives of the Engineer and appropriate staff from the City.
b. Preparation of demolition plans and detail drawings for the decommissioning of
the existing vacuum filter, pumps and piping, along with the demolition of the
second story structure.
c. Preparation of civil, structural, mechanical, electrical/instrumentation and control
drawings for the installation of a new vacuum filter system including piping, feed
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pumps, ancillary devices, equipment and revisions to the second floor structure
at the East WTP.
d. Preparation of civil and mechanical drawings for the installation of new drains
and piping within the lime building.
e. Submit a set of plans and a specification outline to the City at the 30%
completion level for review and comment. Upon the receipt of the 30%
comments, the Engineer will proceed to 60% completion and will submit a set of
plans and draft technical specifications for review and comment. The 90% review
will consist of a set of plans and draft specifications (with City provided up front
documents). The Engineer will meet with the City, at each review submittal (30%,
60%, 90% and final), to address any comments prior to revising the plans and
specifications. The Engineer shall provide an estimate of probable cost with each
submittal.
f. Upon receipt of the 90% review comments, the Engineer will proceed to
developing a final set of plans and specifications (with the City provided up-front
documents).
Task 2 - Permitting
At the 90% completion level, ARCADIS will prepare for City review and approval of the
necessary FDEP permit application documentation for the Palm Beach County Health
Department (PBCHD) submittal. Once the City has accepted the 90% design, the Engineer will
submit the permit to the PBCHD for processing. The Engineer will act as the Client's liaison with
the permitting agencies during the permitting process.
Once the FDEP/PBCHD permit has been received, the Engineer shall proceed with the 100%
design documents including all drawings and technical specifications.
Task 3 - Bidding Services
The Engineer shall assist the City in soliciting bids, attend the bid opening, evaluate the bids
and make a Recommendation of Award.
Task 4 - Services During Construction
The Engineer shall provide construction administration services to include the following:
1. Administration of the construction contract including the performance of all 'Engineer'
designated tasks set forth in the construction contract.
2. Preparation of the contract documents.
3. Attendance at a pre-construction meeting.
4. Respond to requests for information (RFl's) from the Contractor.
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5. Non-full time inspection to include;
. Site visits from the ARCADIS electrical engineer as required to monitor
construction progress.
. Up to three (3) site visits per week from an ARCADIS inspector/engineer during
active construction periods
. Coordination with the City's Utility /Plant personnel
. Conduct punch list inspection at Substantial completion and Final Completion of
the project.
6. Bi-weekly progress meetings with City staff/ contractor.
7. Review of shop drawings.
8. Review and approval of contractor pay requests.
9. Attendance at Vacuum Filter start-up.
10. Preparation of final record drawings for the project and certification of completion to the
regulatory agencies.
11. A letter from ARCADIS acknowledging project completion to the City.
C. Assumptions
The above scope is predicated on the assumption that the City shall fumish, at no cost to the
Engineer, all available pertinent information including previous reports, plans, specifications,
permits and other data relevant to the performance of the above services for the project. The
Engineer, as noted above, assumes five (5) project meetings with the client; kickoff, 30%, 60%,
90% and final. It is understood that modifications to the design criteria set forth herein or
modifications to a design criteria established at any of the reviews (30%, 60%, 90% and Final),
subsequent to said review, will constitute change of scope and associated change to fee and
time of performance. In addition, the City shall designate, in writing, a person to act as the
representative for services performed under this agreement.
D. Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated November 18, 2008 between the
City of Boynton Beach and ARCADIS U.S., Inc.
E. Additional Services
If additional services are required in the performance of the above scope of services, beyond
those normally provided by the Engineer, which must be sublet, the Engineer shall order the
work after obtaining written authorization from the City. If the Engineer is requested to
subcontract any work directly then a 10% markup will be applied to the subcontractor invoice for
coordination services provided by the Engineer.
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F. Obligations of the City
The following specific information and/or items shall be furnished at no cost to the Engineer:
1. Data prepared by or services by others including, but not limited to, all pertinent accurate
Record Drawings of the existing vacuum filter system which were completed as part of
any previOUS expansion and drawings of the Lime Building.
2. All permit application and government inspection fees.
3. City standard up- front contract items for the specification bid package.
G. Fees
The fees for this work will be per task as follows:
Engineering Services Lump Sum
Task 1-Design........................................................ $ 102,750.00
Task 2 - Permitting... ......... ............ ............................ $ 4,750.00
Task 3 - Bidding Services.................. ......................... $ 4,450.00
Task 4 - Services During Construction............................ $ 73,750.00
TOTAL $ 185,700.00
'The noted fee assumes construction will be completed within the construction period indicated
below.
H. Schedule
The completion dates for this work will be as follows (starting at written NTP).
Engineering Services Time per Task
Task 1 - Design.................. ........................... .................. 120 days
Task 2 - Permitting... ...... ........................ ............... ........... 60 days
Task 3 - Bidding Services............... ................................... As required
Task 4 - Services During Construction..................... ............ 300 days
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APPROVED BY:
CITY OF BOYNTON BEACH
By: ~A~
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Kurt Bressner, City Manager
Dated this \b~ day of ~l ,2009
SUBMITTED BY:
ARCADIS U.S., INC.
By: ..,
saciate Vice President
Dated this 2.. 4-r~ ,2009
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TASK ORDER NO U08-01-05 AMENDMENT NO.2
City of Boynton Beach East Water Treatment Plant Vacuum Filter Replacement
TASK 1 DESIGN
(180) Proj. (160) (120) (100) (90) Sr. (SO)
TASK Dir. Sr. PM Proj. Eng. Engineer Des. Admin SUBTOTAL
On-Site Meetino IKick-off) 3.0 3.0 3.0 - - 2.0 11.00
Field Work 1 Data Collection - - 6.0 4.0 6.0 - 16.00
Demolition Plans - - 12.0 8.0 26.0 - 46.00
Vac. Filter Desion 3.0 - 32.0 16.0 - - 48.00
Civil 1 Vac. Filter Dwo's - 8.0 4.0 16.0 72.0 - 100.00
Structural Desion - 32.0 12.0 8.0 - - 52.00
Structural Dwg'sl Shop - - - 8.0 52.0 - 60.00
Mechanical Dwg's - - 10.0 4.0 25.0 - 39.00
Coord. w/Electrical 1 Instrumentation 4.0 16.0 - 14.0 - 34.00
Civil 1 Drains @ Lime Bldg - 2.0 12.0 8.0 24.0 - 46.00
Draft Specifications - 4.0 12.0 12.0 - 16.0 44.00
30% Review Mtg Submittal 2.0 4.0 8.0 - 4.0 2.0 20.00
60% Review Mtg Submittal - 4.0 8.0 - 5.0 4.0 21.00
90% Review Mto Submittal 2.0 4.0 8.0 - 5.0 4.0 23.00
Cost Estimate - 2.0 12.0 2.0 - 4.0 20.00
Final Review Mta! Submittal - 4.0 8.0 - 5.0 - 17.00
Final PlanslQNQC 4.0 4.0 16.0 21.0 27.0 2.0 74.00
14.0 75.0 179.0 107.0 265.0 34.0 671.00
Subtotal $ 2,520.00 $12,000.00 $ 21,480.00 $ 10,700.00 $ 23,850.00 $1,700.00 $ 72,250.00
SUBCONTRACTOR lJH Ham Enoineerino, In' $ 25,000.00
REIMBURSABLES lARCADIS) $ 5,500.00
TOTAL $ 102,750.00
8/24/2009
TASK 2 PERMITTING
(180) (160) (120) (90) Sr. (SO)
TASK Proj. Dir. Sr. PM Proj. Eng. Des. Admin SUBTOTAL
Permit Application - 2.0 4.0 - 2.5 8.50
Permit Submittal 1.0 2.0 6.0 3.0 2.0 14.00
Permit Responses 1.0 6.0 6.0 - 1.5 14.50
2.0 10.0 16.0 3.0 6.0 37.00
Subtotal $ 360.00 $ 1,600.00 $ 1,920.00 $ 270.00 $ 300.00 $ 4,450.00
REIMBURSABLES $ 300.00
TOTAL $ 4,750.00
TASK 3 BIDDING SERVICES
(180) (160) (120) (90) Sr. (SO)
TASK Proj. Dir. Sr. PM Proj. Eng. Des. Admin SUBTOTAL
Bid Doc Set-up 1 Plottino - - - 3.0 3.00
Doc Set-up 1 Sales - - 2.0 - 2.0 4.00
OJA - 2.0 4.0 - 1.0 7.00
Addendums/ Clarifications - 1.0 - 1.0 2.00
Pre-Bid Meeting - 2.0 4.0 - 2.0 8.00
Bid Ooenino - 3.0 - - 3.00
Bid Evalution 1.0 1.0 4.0 - 6.00
Bid Award 1.0 2.0 - 1.0 4.00
1.0 7.0 19.0 3.0 7.0 37.00
Subtotal $ 180.00 $ 1,120.00 $ 2,280.00 $ 270.00 $ 350.00 $ 4,200.00
Reimbursables $ 250.00
TOTAL $ 4,450.00
TASK ORDER NO U08-01-05 AMENDMENT NO.2
City of Boynton Beach East Water Treatment Plant Vacuum Fi~er Replacement
TASK 4 SERVICES DURING CONSTRUCTION
(180) Proj. (160) (120) (90) Sr. (SO)
Dir. Sr. PM Proj. Eng. Des./ Admin
TASK Inspect. SUBTOTAL
Contract Documents - - 4.0 - 2.0
Pre-con Mta 4.0 4.0 8.0 4.0 2.0
RFl's lest 4) - 2.0 8.0 4.0 4.0
Inspection - 20.0 60.0 225.0 40.0
PrOQress Mta 2.0 8.0 12.0 - 4.0
Shop Drawings - 4.0 40.0 - 12.0
Pav Reauests (5) - 2.0 12.0 8.0 4.0
Start-up 4.0 8.0 32.0 - 4.0
Final Comoletion 2.0 4.0 16.0 4.0 6.0
Record Drawinos 2.0 8.0
12.0 54.0 200.0 245.0 78.0 0.00
Subtotal $ 2,160.00 $ 8,640.00 $ 24,000.00 $ 22,050.00 $ 3,900.00 $ 60,750.00
SUBCONTRACTOR (JH Ham Enaineerina, In' $ 9,500.00
Reimbursables $ 3,500.00
TOTAL $ 73,750.00
8/24/2009
Task Order No. W-08-01-05 Amendment No.2
Personnel
Project Director
Bill Reese
Sr. Project Manager
Tom Jensen
Electrical Sub.
Project Engineer
Jason Pugsley
Kris Dean
Sr. Designer/lnspector
Tony Steffer
Jim Farrell
Admin.
Susan Gunn
Diana Walker
CITY CLERK'S OFFICE
MEMORANDUM
TO: Barb Conboy
Utilities Manager
FROM: Janet M. Prainito, CMC
City Clerk
DATE: September 16, 2009
RE: R09-13S Task Order #U08-01-0S Amendment No. 2 City of
Boynton Beach East Water Treatment Plant Vacuum Filter
Replacement
Attached for your information and use are two originals of the above mentioned Task
Order. Since the documents have been fully executed, I have retained one original for
Central File.
Please contact me if there are any questions. Thank you.
~Yn.P~
Attachments
cc: Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmittals\2009\Barb Conboy - R09-135.doc
S'\CC\WP\AFTER COMMISSIONIDepartmental Transmittals\2009\Barb Conboy ROO 135 doc