R10-067
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1 RESOLUTION RIO-0(,1
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING AND AUTHORIZING THE CITY
6 MANAGER AND CITY CLERK TO EXECUTE A
7 YOUTH EMPOWERMENT CENTER SERVICES
8 AGREEMENT BETWEEN THE CITY OF BOYNTON
9 BEACH, FLORIDA, AND GARY DA VIS, DIRECTOR,
10 ART OF FILM-MAKING AUDIONISUAL LIFE
11 SKILLS, FOR SUB-GRANT FUNDING IN THE
12 AMOUNT OF $28,000.00; AND PROVIDING AN
13 EFFECTIVE DATE.
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15 WHEREAS, the City of Boynton Beach has entered into an agreement with the Board
16 of County Commissioners, Palm Beach County, Florida for the concept of developing a Youth
17 Empowerment Center to curtail violent and criminal behavior by providing holistic activities
18 geared toward improving the livelihood of the participants; and
19 WHEREAS, the City of Boynton Beach was granted $279,000.00, of which
20 $111,000.00 was designated to be sub-granted to service providers; and
21 WHEREAS, the Youth Violence Prevention Program Steering Committee has
22 reviewed and approved Gary Davis, Director of Art of Film-making AudioNisual Life Skills'
23 application and has granted them $28,000.00.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
25 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
27 being true and correct and are hereby made a specific part of this Resolution upon adoption
28 hereof.
29 Section 2. The City Commission of the City of Boynton Beach, Florida does
30 hereby approve and authorize the City Manager and City Clerk to execute a Youth
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1 Empowerment Center Services Agreement with Gary Davis, Director for Art of Film-making
2 AudioNisual Life Skills, including a sub-grant in the amount of $28,000.00, a copy of the
3 Service Agreement is attached hereto and made a part hereof as Exhibit "A"
4 Section 3. This Resolution will become effective immediately upon passage.
5 PASSED AND ADOPTED this Yday of June, 2010.
6 CITY OF BOYNTON BEACH, FLORIDA
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YOUTH EMPOWERMENT CENTER
SERVICES AGREEMENT
TllIS AGREEMENT is made by and between the CITY OF BOYNTON I3E^CH,
FLORIDA, a Florida municipal corporation, with a physical address of225 N.W. 12th Ave.,
Boynton Be,tch Blvd., Boynton Beach, Florida 33435 (the "City") and Gary Davis-Art of Film-
Making AudioNisual Life Skills 5056 Lantana Rd., Unit 4205, Lake Wonh, Florida 33463 (the
"Provider").
WITNESSETH
WHEREAS, by Resolution No._, the Boynton Bcach City Commission approved an
lnterlocal Agreement with Palm Beach County (the "County") establishing a partnership to
implement the Youth Violence Prevention Project (the "Project"); and
WHEREAS, as part of the Project, the City is establishing Youth Empowerment Centers
within the City to prevent and combat youth violence; and
WHEREAS, the Interlocal Agreement provides that the County will reimburse expenses
incurred in providing services and ex.penditures in targctca areas; and
WHEREAS, Provider offers programs to assist underservcd youths with academic
assistance and career guidance; and
WHEREAS, the City desires to enter into this Agreement to provide such services to the
Youth Empowerment Centers; and
WH EREAS, the City desires to engage Provider will assist underscrvcd youth to the City as
part of' the Project according to the terms and subject to the conditions set forth herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set fonh and of the faithful performance:: of as such covenants and conditions, the City
and Provider do hereby agree as {oHows:
1. SERVIG.ES.
1.1 Provider shall provide the services described in the Performance Measures and
Program Description attached hereto as Exhibit "A" (which services are hereinafter referred to as
the "Services") to participants in the Project. TIle Services shall be provided at the Carolyn Sims
Youth Empowerment Center located at 225 N.W. It" Ave., Boynton Beach, Florida (the "Center").
The Director of Youth V iolcnce Prevention Program (hereinaftcr referred to YV PP) shall
coordinate with Provider to establish a schedule of use for thc Scrviees at the Center.
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1.2 Provider shalt render the Services in a diligent, careful and thorough manner
consistent with good business practice. Time shall be of the essence with respect to all matters set
forth in this Agreement.
1.3 Provider shall have all prospective staff complete a criminal background
investigation. Staff must report to the Boynton Beach Police Department for fingerprinting and
completion of forms needed for national background checks. No staff shall be hired to work with
Provider at the Center until the background check has been returned and cleared by the Boynton
Beach Police Department. YVPP has the right to reject any applicants or staff working under the
direction of Provider. Nothing in this Agreement, however, shall impose any responsibilities or
obligations on the City in connection with perfonnance or actions of any staff hired by Provider.
The City reserves the right to require Provider to dismiss any staff working under it whose
performance or actions are detrimental to the Project or who is involved in misconduct, drug use,
alcohol consumption or use or possession offirearms on City property.
1.4 Provider shall comply with all City rules, regulations and procedures regarding the
operation of the Center and the conduct of providers for City programs.
1.5 Provider and its staff shalt attend training sessions, special events, activity days and a
monthly update meeting as determined by the Director of Parks and Recreation. Attendance at such
sessions and events shall be at Provider's expense and shall not be cligible for reimbursement under
this Agreement.
1.6 Provider shall promptly notify the Department of Parks and Recreation about any
participant injury or accident and complete an "Accident/Incident Form." If the injury required first
aid, the instructor must notify the Center supervisor immediately. The form must be submitted to
the Department of Parks and Recreation the same day as the incident.
1.7 Smoking, alcohol and profanity are not allowed at City facilities or around
participants.
1.8 Provider is responsible for ensuring that the area it uses is safe and clean before and
after each program.
2. COMPENSATION.
2.1 Contract Amount. In consideration of the satisfactory performance of the Serviccs by
Provider, and the performance by Provider of all of its other duties and obligations as set forth in
this Agreement, Provider shall be entitled to reimbursemcnt in an amount not to exceed $28,000
("Contract Amount") based on the fees set forth in Exhibit "A" attached hereto. The Contract
Amount shall be the sole amount reimbursed to Provider in connection with the rendition of the
Services and the pertormance of any and all of its other obligations hereunder and shall include any
out-of-pocket or other expenses, including travel expenses, incurred by Provider. Payment to the
Provider by the City is contingent upon reimbursement from the County in accordance with the
terms of the Interlocal Agreement.
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2.2 Reimbursement Requests. Reimbursement Requests must be submined by the tenth
(loth) of each month using the Reimbursement Request Form attached hereto as Exhibit "B", along
with a monthly report including participants' names, date of birth, school attended, GP A, class
days/times, registered participants and daily attendance sign-in and all supportin~ documentation,
to: Director of YVPP, Vickie Henderson, Carolyn Sims Center, 225 N.W, 12 I Ave., Boynton
Beach, Florida 33435. Invoices shall be itemized in sufficient detail for prepayment audit thereof
Provider shall supply any further documentation deemed necessary by the County or City including
detailed data for the purposes of evaluation of the Project. The City shall have the right to deny
reimbursement if proper documentation is not submitted.
2.3 Reimbursement. Upon submission of complete and proper Reimbursement Requests,
the City shall promptly submit the Reimbursement Request to Palm Beach County for payment.
Upon receipt of funds from Palm Beach County, the City shall issue payment to Provider.
2.4 No payment made under this Agreement shall be conclusive evidence of the
performance of this Agreement by Provider, either wholly or in part, and no payment shall be
construed to be an acceptance of or to relieve Provider of liability for the defective, faulty or
incomplete rendition of the Services.
3. TERM. The term of the engagement under this Agreement shall commence on the date
executed by the later of Provider and City (the "Effective Date") and shall continue until September
30, 2010 subject to renewal or termination as provided in this Agreement. This Agreement may be
renewed upon the sole discretion of the City subject to available funding and provided that the
Interlocal Agreement with Palm Beach County is renewed or extended.
4, REPRESENTATIONS. WARRANTIES AND COVENANTS OF PROVIDER
4.1 Authority. Provider hereby represents and warrants to the City that it has full power
and authority to enter into this Agreement and fully perform its obligations hereunder without the
need tor any further corporate or governmental consents or approvals, and that the persons
executing this Agreement are authorized to execute and deliver it.
4,2 Duly Licensed. Provider represents that it is duly licensed to perform the Services
under this Agreement and that it will continue to maintain all licenses and approvals required
conducting its business.
4.3 No Contingency. 'Provider warrants that it has not employed or retained any company
or person, other than a bona fide employee working solely tor Provider, to solicit or secure this
Agreement and that it has not paid or agreed to pay any person, company. corporation, individual,
or firm, other than a bona fide employee working solely for Provider, any fee, commission,
percentage, gift, or any other consideration contingent upon or resulting from the award or making
of this Agreement. In the event of a breach or violation of this provision by Provider, the City shall
have the right to terminate the Agreement without liability and, at its discretion, to deduct from the
contract tee, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration,
4.4 Provider represents that the execution of this Agreement will not violate the Public
Entity Crimes Act (Section 287.133, Florida Statutes).
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5. STANDARD OF CARE. The standard of care for all Services performed or furnished by
Provider under this Agreement will be the care and skill ordinarily used by members of Provider's
profession practicing under similar circumstances or at the same time and in the same locality.
6. COMPLTANCE WITH LAWS. In the conduct of the Services under this Agreement,
Provider shall comply in all material respects with all applicable federal and state laws and
regulations and all applicable county and City ordinances and regulations.
7. INDEPENDENT CONTRACTOR. Provider acknowledges and agrees that it is an
independent contractor of the City and is not an employee of the City. Provider more specitically
acknowledges that: it will not be eligible to participate in any employee benefit maintained by the
City; will not be covered by the City's workers' compensation insurance; will be solely and
exclusively responsible for payment of all federal and state income, social security, unemployment
and disability taxes due in respect of all compensation and/or other consideration paid by the City to
Provider hereunder. Provider acknowledges that it shall have no authority to bind City to any
contractual or other obligation whatsoever. Provider shall be entitled to seek and accept other
engagements and/or employment during the term of this Agreement so long as such other
employment or engagements do not interfere with the performance of Provider's duties hereunder.
Provider shall be responsible to the City for all work or services performed by Provider or any
person or firm engaged as a sub-Provider or subcontractor to perform work in fulfillment of this
Agreement.
8. RIGHT TO AUDTT. Provider shall maintain adequate records for the Services performed
under this Agreement for three (3) years following completion of the Services, or conclusion of any
litigation regarding this Agreement. The City shall have the right to audit Provider's books and
records, at the City's expense, upon prior notice, with regard to the Services provided to the City
hereunder. Failure by Provider to permit such audit shall be grounds for termination of this
Agreement by the City.
9. INSURANCE.
9.1 Provider shall purchase from and maintain, in a company or companies lawfully
authorized to do business in Florida, such insurance as will protect the City from claims set forth
below which may arise out of or result from performance under this Agreement by Provider, or by a
subcontractor of Provider, or by anyone directly or indirectly employed by Provider, or by anyone
for whose acts Provider may be liable.
9.2 The insurance required shall be written for not less than the following limits of
liability. Coverages shall be maintained without interruption from the Effective Date of this
Agreement until date of final payment and termination of any coverage required to be maintained
after final payment. Any liability coverage on claims made basis shall remain effective for five (5)
years after final payment.
(1) General Liability - coverage in the minimum amounts specified below, and
with a maximum deductible of $25,000 per occurrence.
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General Liability $500,000 per occurrence
$1,000,000 aggregate annually
Property Damage $500,000 per occurrence
$1,000,000 aggregate annually
(2) Automobile Liability, $300,000 combined single limit per occurrence
(3) Workeris Compensation: Worker's Compensation and Employer's Liability
Insurance with limits as required by Chapter 440, Florida Statutes.
9.3 Certificates of Insurance shall be delivered to City prior to execution of this
Agreement. These Certificates shall contain a provision that coverages afforded under the policies
will not be canceled or allowed to expire until a minimum of 10 days prior notice of cancellation for
non-payment or 45 days' prior notice of cancellation otherwise. All certificates for general liability
coverages shall name the City as an Additional Insured. If any of the foregoing insurance coverages
are required to remain in force after final payment, an additional certificate evidencing continuation
of such coverage shall be submitted along with the application for final payment. The Provider
shall furnish one copy each of Certificates ofInsurance for each copy of the Agreement which shall
specifically set forth evidence of all insurance coverage required by the Agreement. The Certificate
of Insurance shall be dated and show the name of the insured Provider, the specific Project or
Agreement by name and RFP or Procurement number, the name of the insurer, the number of the
policy, its effective date, and its tennination date.
10. INDEMNITY. Provider agrees to indemnify, defend, save and hold harmless the City, its
officers, agents and employees, from any claim, demand, suit, loss, cost or expense for any damages
that may be asserted, claimed or recovered against or from City, its officials, agents, or employees
by reason of any damage to property or personal injury, including death and which damage, injury
or death arises out of or is incidental to or in any way connected with Provider's performance of the
Services or caused by or arising out of (a) any act, omission, default or negligence of Provider in the
provision of the Services under this Agreement; (b) property damage or personal injury, which
damage, injury or death arises out of or is incidental to or in any way connected with Provider's
execution of Services under this Agreement; or (c) the violation of federal, state, county or
municipal laws, ordinances or regulations by Provider. This indemnification includes, but is not
limited to, the performance of this Agreement by Provider or any act or omission of Provider, its
agents) servants, contractors, patrons, guests or invitces and includes any costs, attorneys' fees,
expenses and liabilities incurred in the defense of any such claims or the investigation thereof.
Provider agrees to pay all claims and losses and shall defend all suits, in the name of the City, its
employees, and officers. including but not limited to appellate proceedings. and shall pay all costs,
judgments and attorneys' fees which may issue thereon. City reserves the right to select its own
legal counsel to conduct any defense in any such proceeding and all costs and fees associated
therewith shall be the responsibility of Provider under this indemnification provision. To the extent
considered necessary by the City, any sums due Provider under this Agreement may be retained by
City until all of City's claims for indemnification have been resolved, and any amount withheld
shall not be subject to the payment of interest by City. This indemnification agreement is separate
and apart from, and in no way limited by, any insurance provided pursuant to this Agreement or
otherwise. The parties mutually acknowledge that the provisions of ~725.08, Fla. Stat.) have been
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fulfilled and govern this provision. This paragraph shall not be construed to require Provider to
indemnify the City for its own negligence, or intentional acts of the City, its agents or employees.
This clause shall survive the expiration or tennination of this Agreement.
1'1. TERMTNA TION.
11.1 The City shall have the right to terminate this Agreement, in whole or in part. with or
without cause, and for its convenience, upon five (5) days written notice to Provider. In the event of
termination, and subject to reimbursement from the County, the City shall compensate the Provider
for all authorized work satisfactorily performed through the termination date under the payment
terms set forth herein.
11.2 Provider shall immediately deliver all documents, written information and other
materials concerning City projects in its possession to the City and shall cooperate in transition of
its consulting duties to appropriate parties at the direction of the City.
11.3 Upon tennination, this Agreement shall have no further force or effect and the
parties shall be relieved of all further liability hereunder, except that the provisions of this Section
shall survive tennination ofthis Agreement and remain in full force and effect.
12. NOTTCE. Al I written notices, demands and other communications required or provided
for under this Agreement shall be sent by certified mail, return receipt requested, postage prepaid, in
the case of mailing, or by overnight or same day courier, or by electronic transmission producing a
written record. or hand delivered to Provider at the address on the first page of this Agreement,
attention: Wanda Akins or to the City, at the address on the first page of this Agreement. attention:
City Administrator, with a copy to the City Attorney, or to such other address or person as shall be
designated by a party in a written notice given in the manner required hereby.
13. T AXES. Provider understands that in performing the Services for the City, Provider is not
exempt from paying sales tax to Provider=s suppliers for materials required for Provider to perform
under this Agreement. Provider shall not be authorized to use the City=s tax exemption number for
purchasing supplies or materials.
'14. AVATLABILITY OF FUNDS. This Agreement is expressly conditioned upon the
availability of funds lawfully appropriated and available for the purposes set out herein as
detennined in th~ sole discretion of the City. In the event funds to finance this Agreement become
unavailable, the City may terminate this Agreement upon no less than twenty-four (24) hours notice
to Provider. The City shall be the sole and final authority as to the availability of funds.
'15. NON-DTSCRTMTNATTON. Provider shall not discriminate against any employee or
applicant for employment or in the provision of Services because of race, color, religion, sex,
national origin, age, disability, familial status, marital status or sexual orientation, or any other
factor which cannot be lawfully used as a basis for service delivery.
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16. ASSIGNMENT. This Agreement requires the personal skills and experience of Provider and
may not be assigned by Provider. This Agreement shall be binding upon and inure to the benefit of
the parties hereto, their heirs, personal representatives, successors and permitted assigns.
17. FORCE MAJEURE. Any deadline provided for in this Agreement may be extended, as
provided herein, if the deadl ine is not met because of one of the following conditions occurring with
respect to that particular project or parcel: fire, strike, explosion, power blackout, earthquake,
volcanic action, flood, war, civil disturbances, terrorist acts, hurricanes and acts of God. When one
of the foregoing conditions interferes with contract performance, then the party affected may be
excused from performance on a day-for-day basis to the extent such party's obligations relate to the
performance so interfered with; provided, the party so affected shall use reasonable efforts to
remedy or remove such causes of non-performance. The party so affected shall not be entitled to
any additional compensation by reason of any day-for-day extension hereunder.
18. TRUTH-IN-NEQPTIA TION. Execution of this Agreement by Provider shall be deemed
certification that the compensation and hourly rates and other expenses or costs to be compensated
under this Agreement are accurate, complete and current and the time of contracting. The fees and
expenses payable under this Agreement shall be adjusted to exclude any significant sums should the
City determine that the fees and costs were increased due to inaccurate, incomplete or non-current
wage rates or due to inaccurate representations of fees paid to outside Providers. The City shall
exercise its rights under this provision within one (1) year following final payment.
19. liO CONFLICTS.
19.1 Provider represents that it presently has no interest and shall acquire no interest,
either direct or indirect, which would conflict in any manner with its performance under this
Agreement. The Provider further represents that no person having any interest shall be employed or
engaged by it for said Services.
19.2 Provider, its officers, personnel, subsidiaries and subcontractors shall not have or
hold any continuing or frequently recurring employment, contractual relationship business
association or other circumstance~ which may influence or appear to influence Provider's exercise
of judgment or quality of the Services being provided under this Agreement. Provider, its officers,
personnel, subsidiaries and subcontractors shall not perform services for any third party that would
in any way be in contliet with the Services to be provided to the City under this Agreement.
19.3 Provider shall promptly notify the City in writing by certified mail of all potential
conflicts of interest or any event described in this Section. Said notification shall identify the
prospective business interest or circumstance and the nature of work that Provider intends to
undertake and shall request the opinion of the City as to whether such association, interest or
circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the
Provider. The City agrees to notify the Provider by certified mail of its opinion within thirty (30)
calendar days of receipt of the said notification and request for opinion. If, in the opinion of the
City, the prospective business association, interest or circumstance would not constitute a conflict of
interest by the Provider, the City shall so state in its opinion and the Provider may, at its option,
enter into said association, interest or circumstance and it shall be deemed not in conflict of interest
with respect to services provided to the City by Provider under this Agreement.
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19.4 In the event Provider is permitted to utilize subcontractors to perform any services
required by this Agreement. Provider agrees to prohibit such subcontractors, by written contract,
from having any conflicts as within the meaning of this section.
20. PUBLIC ENTITY CRIMES ACT. Provider represents that the execution of this Agreement
will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes), and certifies that
Provider and its subcontractors under this Agreement have not been placed on the convicted vendor
list maintained by the State of Florida Department of Management Services within 36 months from
the date of submitting a proposal for this Agreement or entering into this Agreement. Violation of
this section may result in termination of this Agreement and recovery of all monies paid hereto, and
may result in debarment from City's competitive procurement activities.
21. LQBBYING CER TTFICA TION. Provider certifies to the best of its knowledge and belief
that no funds or other resources received from the State in connection with this Agreement will be
used directly or indirectly to influence legislation or any other official action by the Florida
Legislature or any state agency.
22. SMALL BUSINESS REOliIREMENTS. Provider shall comply with the City's Small
Business Ordinance set forth in Chapter 66 of the Code of Ordinances of the City of West Palm
Beach, which is incorporated herein by this reference. Provider shall comply with the small
business commitment contained in Consultant's Proposal. Provider shall maintain all relevant
records and information necessary to document compliance with the Small Business Ordinance and
shall allow the City to inspect and audit such records.
23. GOVERNING LAW. This Agreement shall be construed and interpreted, and the rights of
the parties hereto determined, in accordance with Florida law. The City and Provider submit to the
jurisdiction of Florida courts and federal courts located in Florida. The parties agree that proper
venue for any suit concerning this Agreement shall be Palm Beach County, Florida, or the Federal
Southern District of Florida. PROVIDER agrees to waive all defenses to any suit filed in Florida
based upon improper venue or forum l1onconveniens. To ENCOURAGE PROMPT AND EQUITABLE
REsourrION OF ANY UTTGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO A TRJAL BY JURY IN
ANY LmCATION RELA'rED '1'0 THIS AGREEMENT.
24. SEVERABILITY. In the event that any sentence, section, paragraph or portion of this
Agreement shall be held by a court to be invalid for any reason, such invalidity shall not affect the
remaining portions of this Agreement and the same shall remain in full force and effect.
25. WAIVER. Any waiver by either party hereto of anyone or more of the covenants,
conditions, or provisions ofthis Agreement, shall not be construed to be a waiver of any subsequent
or other breach of the same or any covenant, condition or provision of this Agreement.
26. HEADINGS. The headings contained in this Agreement are provided for convenience only
and shall not be considered in construing, interpreting or enforcing this Agreement.
27. ENTIRE AGREE11ENT. This Agreement and exhibits hereto embody the entire agreement
and understanding of the parties hereto with respect to the subject matter hereof and supersede all
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prior and contemporaneous agreements and understandings, oral or written, relating to said subject
matter. This Agreement may only be modified by written amendment executed by the City and
Provider.
IN WITNESS WHEREOF, the partics hcreto have made and executed this Agreement as of the
day and year last executed below.
ATTEST: CITY OF BOYNTON BEACH
By: By:
City Clerk City Manager
Date: ,2010
CITY ATroRNEY'S OFFICE
Approved a~ to rorm and legal sullicicnc)'
By:
Dale: -----..-.----.-...-..-
PROVIDER:
WITNESSES: Gary Davis, Facilitator
Art of Film-Making Audio/Visual Life Skills
By:
Printed Name:
Print Name:
Title:
Printed Name:
Dale; ~ 2010
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prior and contemporaneous agreements and understandings, oral or written, relating to said subject
matter, This Agreement may only be modified by written amendment executed by the City and
Provider.
IN WITNESS WHEREOF. the parties hereto have made and executed this Agreement as of the
day and year last executed below.
ATTEST:
Yn~ By:
----
City Manager
Date: ,2010
---~~-_._-------------
~.
PROVIDER:
WITNESSES: Gary Davis, Facilitator
Art of Film-MakingrudiolVisual Life Skills
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" By:
pll!'rited~ am e : / ( -r1. '.
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Print Name: ,,' ',~-~ ;". (
~Ml(jf/t:lJ;zdl Title: .fkJ t bl~A~kly J"'JlvL--
Printe Name: 5'J{)1- I('{
--~---_..__..
Date: .2010
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Exhibit A
Art of Film-Making
Program Narrative:
Participants in the Art of Filmmaking program will participate in KKTV filmmaking of youth
engaged exclusively in wholesome activities in the areas of academic achievements, perfonning
arts, health awareness, sports, and cultural awareness. This is a preventive program that serves as an
investment in youth and their future. The anticipated outcomes are that young people will benefit by
learning new skills, and discovering healthy alternatives to violence, substance abuse and illicit
sexual behaviors. Through Art of Filmmaking youth will gain self-confidence and a sense of
belonging in their communities that will motivate them toward positive behavior.
Performance Measures
The program focuses will educate at-risk youth on the importance of staying away from gangs and
crime, while promoting positive alternatives through film-making and music. Participants will learn
to work cooperatively in teams to define a story line, plot and dialogue that will be utilized to
produce videos that deter crime.
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2009.2010 Proposed Budget
Art of Film-making - AudioNisual
Total Funding Provided by YVPP: $ 28.000
Provide the followina budget information:
Category Description yvpp Funder A Funder B In-Kind Total
(Name of other (Name of other
funde!') funder)
)ersonnel Gary Davis, Alberto Rodriguez.. 28,000
Robert Williams
yvpp Reimbursement Form
Vendor Name
Descrivtion of Items
Date/ Amount Paid
Specifics of Event
When completing this form, you must attach a receipt for the requesred reimbursement
irems. Under rhe "Specifics of Event" box, include derails about the event/program
including, but not limited tal how many children the program served, the ages of the
children involved, what specific activities/services were offered. If you are requesting
payroll reimbursement, include the hourly rare of employee, and all information regarding
FlCA/SS/Medicare etc. If you have any questionsl please contact Vickie Henderson @ 561-
742~6647
The City of
Boynton Beach
....... .".,,,
/ Youth Violence Prevention Program
City of Boynton Beach
225 NW 1i" Avenue
Boynton Beach, Florida 33435
Award Letter
October 6. 2009
Art of Film-making Video & Audio
Gary Davis, Director
13015 42nd Road North
Royal Palm Beach FL 33411
RE: 2009-2010 YVPP Funding Grant
Dear Gary Davis,
The YVPP (youth Violence Prevention Program) Executive Board is pleased to inform you that
the Art of Film-making is awarded $28,000.00 programming dollars for the 2009-10 YVPP
fiscal year. Funds awarded were base upon the program objectives you submitted which
identifies life skills and some educational curriculum for teens. In the event other funds are
made available, your program could be awarded additional funding. All funding awards are
based on a decision made by the Palm Beach County Commission.
The prima!:Yt operations of the Boynton Beach YVPP will be held at the Carolyn Sims Center,
225 NW 12 h Avenue, Boynton Beach Florida.
As a service provider, you must submit detailed information as a condition to receive future
funding. Specifically, you must submit accountability outcome measures for your program
identifying:
a. The type of program being offered (ex.: gang awareness)
b. Details of program curriculum or structure (provide copy of curriculum or syllabus)
c. The amount of time spent in the YVPP classroom
d. Outcome of the program (written evaluation based on what participants learned or
did to improve their knowledge or skills)
e. Attendance at each scheduled session, with a final tally included in the written
evaluation at the program's end
Your budget requests have been modified to reflect personnel only and all other expenses
should be paid by you.
Thank you for your commitment the Boynton Beach Youth Violence Prevention Program.
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Y uth Violence Prevention Coordinator
cc: Wally Majors, Director of Rec & Parks
Mary DeGraffenreidt, Sr. Recreation Manager
Attachment: Award letter
MOA & Additional Guidelines
Budget Sheet
FY 2009. 2010
Memoranda of Agreement (MOA)
I. Partnership Organization - Garv Davis~ Art of Filmmakina
By signing this MOA, Gary Davis commits to executing the activities and providing the
resources as detailed in the agreement.
II. Project Activities
Gary Davis will provide a structured year-round program to youth ages 12 -18 through
the Encouraging Students Through Audio and Visual programming. The comprehensive
program will consist of various audiolvisual training to produce professional medium for
according to industry standards. While keeping in line to the goals and objectives of the
Youth Violence Prevention Project 8S outlined in the program contract.
III. Commitment of Resources
Gary Davis will staff, promote and create programming for this program as needed.
And will be responsible for the execution of such program during the grant funding year
of 2009-2010 .
IV. Term of Agreement
The agreement is effective the date of signing and expires at the end September 30,
2010
This document must be signed by individuals with the authority to represent the
organization (e.g., sident, chief executive office~ director, executive director).
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Gary Davis Facilitator. Art of Filmmaking
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