R95-179RESOLUTION NO. R95-?~'~'
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF BOYNTON BEACH AND
FLORIDA ATLANTIC UNIVERSITY, ("FAU"),
PROVIDING FOR COORDINATION OF AN
ASSEMBLY ON KEY ISSUES IN BOYNTON BEACH;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Florida Institute of Government at FAU and the FAU/FIU Joint
Center for Environmental and Urban Problems have proposed to coordinate an Assembly
on key issues in Boynton Beach; and
WHEREAS, the City Commission of the City of Boynton Beach has determined
that it would be in the best interest of the citizens and residents of said City to enter into
an Agreement with FAU to coordinate said Assembly;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA THAT:
~ The City Commission hereby-authorizes and directs the Mayor and
City Clerk to execute an Agreement between the City of Boynton Beach and Florida
Atlantic University, for the coordination of an assembly, a copy of said Agreement being
attached hereto as Exhibit "A".
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this '~' day of November, 1995.
CITY OF BOYNTON BEACH, FLORIDA
ATTEST:
Cit~ Clerk
Vice Mayor
0-~missior~er//
Auth.S~g
FAU.Agr/Assembly
11/2/g5
Growth Management and the C-51 Basin, January 1985
Broward's Beach: The Second Century, May 1984
Directions 84: Charting the Course for Palm Beach County, February 1984
Assisted with Coordination/Served as On-Site Staff
Southeast Florida 2025: An Investment Strategy for the Future, May 1995
Strategic Plan Assembly for the Metropolitan Water District of Southern California, June 1994
Strategic Plan Assembly for the Metropolitan Water Distdct of Southern California, October 1993
Louisiana Citizens' Summit on Adolescent Pregnancy Prevention, January 1993
The Southeastern Region Summit on Violent Crime, July 1992
Southern Legislative Summit on Healthy Infants and Families, October 1990
Legislative Issues Conference for the Florida House of Representatives, February 1990
Visions 2000 for Alachua County, March 1987
Visions 2000 for Alachua County, January 1986
Governor's Conference on Water Management in South Flodda, September 1971
Coordinated by the FAUIFIU Joint Center for Environmental and Urban Problems
Regional Water Supply for Broward County, August 1983
The Farm and the City - Southeast Regional American Assembly, April 1980
Southeast Regional American Assembly on Land Use, October 1974
Collective Bargaining in the Public Sector - Southeast Regional American Assembly, December 1972
The States and the Urban Crisis - Southeast Regional Amedcan Assembly, December 1970
APPENDIX A
AMERICAN ASSEMBLIES
Coordinated by the Florida Institute of Government at FAU and the Joint Center
Fort Lauderdale-New Century-New City Assembly, May 1995
Broward County Urban River Greenway Assembly, November 1994
Coral Spdngs Vision 2000 Assembly, October 1994
Delray Beach Visions 2005 Assembly, May 1994
Greenacres Assembly: A New Destination, Apdl 1994
Northern Palm Beach County/Southern Martin County Planning Forum, August 1993
Martin County: Committing to its Future, June 1993
Symposium on Juvenile Justice Issues in the Twentieth Judicial Circuit, July 1992
Setting the Agenda for Broward County's Environmental Future, May 1992
Political Campaign Practices and Citizen Participation in the Electoral Process, October 1991
Healthy Children: Tomorrow Begins TOday, An American Assembly on Children's Health Issues in Flodda, __
February 1990.
Our Children-Our Future: An American Assembly on Children's Issues in Palm Beach County, October 1989
The American Assembly for Greenacres City, September 1989
City of Hollywood Visions 2000 Assembly, May 1989
Florida House of Representatives Legislative Issues Assembly, December 1988
Greater Delray Beach Visions 2000 Assembly, May 1988
Directions 88: Charting the Course for-Palm Beach County, May 1988
Pahokee Potentials: An American Assembly for the City of Pahokee, February 1988
Town of Davie Visions 2000 Assembly, December 1987
Mapping and Monitoring_ .Assembly, September 1987
Palm Beach County Criminal Justice American Assembly, March 1987
Sarasota County Assembly for Wastewater Management, December 1986
West Palm Beach City-Wide Forum, November 1986
Regional Comprehensive Policy Planning Assembly, May 1986
Growth Management and Florida's Energy Future, March 1986
Directions 85: Charting the Course for Palm Beach County, October 1985
ESTIMATED BUDGET FOR 2 112 DAY ASSEMBLY
HELD AT LOCAL HOTEL WITH NO OVERNIGHT ACCOMMODATIONS
lOG/Joint Center management fee for conducting Assembly*
$15,000
Additional estimated expenses**
Meeting room charge 800
2 luncheons 4400
3 continental breakfasts and 2 afternoon breaks 2300
Total hotel expenses:
Staff travel to Steering Committee meetings,
to conduct research for background paper,
and to Assembly
Printing and mailing of Steering Committee
correspondence and registration packets.
Supplies
Kinko's duplicating charge for duplicating draft policy statement
late Friday evening
750O
400
5OO
lO0
23O
Total Estimated Cost of Assembly:
* Based on tasks outlined in proposal.
$23,730
Estimated expenses based on 100 participants and 10 FAU on-site staff. This
budget is for information pu .rposes only. The actual budget will be drawn up
taking into account all pertinent items such as actual site expenses.
The estimated budget assumes that the City will print and mail the following to the
Assembly participants:
Assembly background paper (80 to 100 page document)
Final policy statement (30 to 40 page document)
ESTIMATED BUDGET FOR 2 112 DAY ASSEMBLY
WITH PARTICIPANTS AND STAFF STAYING OVERNIGHT AT AHOTEL
lOG and Joint Center management fee for conducting Assembly*
Additional Estimated Expenses**
Facility/Meal Expenses:
Hotel rooms (based on double occupancy)
55 rooms for 2 evenings
3 continental breakfasts and 2 afternoon breaks
2 lunches
2 dinners (Optional)
8800
2300
4400
5500
$15,000
21,000
Staff travel to Steering Committee meetings,
to conduct research for background paper
and to Assembly
Printing and mailing of Steering Committee
correspondence and registration packets
Supplies
Kinko's duplicating charge for draft policy statement (late Friday evening)
Total Estimated Cost of Assembly (if dinners are provided at hotel):
400
500
100
23O
$37,230
Total Estimated Cost of Assembly (if dinners ars not provided at hotel): $31,730
* Based on tasks outlined in the proposal.
** Estimated expenses based on ~ 00 participants and 10 staff. This budget is for
information purposes only. Hotel rooms are based on 100 participants/10 staff at
an estimated $80.00 per evening. The actual budget will be drawn up taking into
account all pertinent items such as actual site expenses.
The estimated budget assumes that the City will print and mail the following to Assembly
participants:
Background Paper (80 to 100 page document)
policy Statement (30 to 40 page document)
Staff
The Institute of Government, with the assistance of the Joint Center, will serve as
coordinator for the Assembly. The lOG and Joint Center staff have had considerable
experience in coordinating assemblies of this type (Appendix A). Staff members will be
on site to facilitate all Steering Committee meetings, handle logistics, serve as recorders,
draft the Policy Statement, and chair the plenary session.
Funding
Upon acceptance of this proposal, a contract outlining the final terms of agreement will
be drawn up between Florida Atlantic University (on behalf of the Institute of Government
and the Joint Center) and the primary sponsoring agencies.
Additional individuals, agencies or corporations agreeing to underwrite portions of the
cost of the Assembly will be asked to sign Letters of Agreement. Such contracts and
Letters of Agreement are necessary so that Florida Atlantic University may enter into
contracts with vendors.
Funds collected for .the Assembly should be forwarded to the Florida Institute of
Government at Florida Atlantic University for deposit in a University account established
specifically for this Assembly. The Institute of Government will see that all bills related
to the Assembly are reconciled and paid. A statement of all income and expenses with
regard to the Assembly will be provided to the sponsoring agencies..
~vernment/Joint Center
The responsibilities of the Institute of Government and Joint Center include:
faCilities, and food serwces;
and follOwing
Setting ~ent
~ etc.;
for mailing,
Monitoring revenues and expenses and providing the Steering Committee
a detailed financial accounting at the end of the Assembly, invoicing
sponsors, and sending letters of appreciation for support;
Preparing and mailing solicitation packets for obtaining Assembly co-
sponsorship.
Preparing the final agenda of issues and agenda questions (in consultation
with the Steering Committee) for the Assembly;
Researching, producing, and mailing out of all background materials
related to the Assembly;
Assisting the Steering Committee in the selection of participants to assure
that appropriate sectors of the community are represented;
Preparing and mailing invitation letters, acknowledgments, agendas, and
driving, directions for the Assembly. Also, tracking acceptances and
refusals and subsequent mailings to alternates. Making follow-up phone
calls to invitees who have not responded by the deadline to confirm
attendance;
Selecting facilitators from the list of participants (in consultation with the
Steering Committee), and briefing the facilitators for the Assembly's small
group sessions;
Providing recorders for the small group discussions;
Preparing the final information packets to give to participants on the first
day of the Assembly; the packets will include final agendas, a list of
participants, final agenda questions, a list of sponsors, and other
appropriate materials;
Assembling the draft policy statement for review by participants at the__
Assembly's final plenary session;
Leading participants through the plenary session; and
Preparing the final policy statement to be mailed to Assembly participants.
Following the completion of the discussion sessions, the facilitators and recorders meet
with a drafting team to draft a consensus statement on the agenda issues. The
facilitators, recorders, and staff are instructed to use the greatest degree of objectivity
in performing these tasks so that the results represent the majority identifying areas of
agreement and majority viewpoints, strong minority points are sometimes made and
should be incorporated into the policy statement.
On the morning of the third day, participants are provided with a draft policy statement
which is reviewed by the groups as a whole at the final plenary session. Decisions to
add, delete, or amend are made by a majority vote of the participants. The rules of
parliamentary procedure apply during the plenary session. The final policy statement,
including the recommended amendments, is adopted as a whole at the end of the
plenary session.
Steering Committee
A Steering Committee, consisting of public and private sector representatives, will be
organized to develop the groundwork for the Assembly. The Steering Committee will
identify key areas of interest for group discussions. The Steering Committee, in
consultation with the Institute of Government, will then develop questions for each of
those issue areas. Also, the Steering' Committee, in consultation with the Institute of
Government staff, will develop a list of potential conference participants designed to
provide broad representation from the public and private sectors, and the community at-
large.
Introduction
The Florida Institute of Government at Florida Atlantic University ("ICG") and the Florida
Atlantic university/Florida International University Joint Center for EnVironmental and
Urban Problems ("Joint Center") propose to coordinate an Assembly for the City of
~ most critical and emerging
Boynton Beach to build community-wide con ~. The :City Commission
concerns in the City and strategies for
in consultation with ICG staff, will establish a broad-based Steering Committee to
determine specific agenda issues and questions, and participants for the Assembly.
The forum will utilize a modified version of American Assembly procedures.
Approximately 100 partidpants representing a cross section of public and private sector
interests will be invited to attend.
~n Assernbl-- Procedures
The American Assembly process is a negotiating procedure designed to reach __
consensus on issues of interest to diverse parties. The Assembly provides a body of
knowledge, a setting, and a technique for bringing people together to discuss issues, ~ ....
voice their opinions,, and reach agreement on issues of public policy.
This Assembly will be conducted over a two and one-half day period. The attendees are
divided into four groups of equal size, with each group representing a cross-section of
the assembly participants. All of the discussion groups follow the same agenda and
discuss the questions concurrently. The agenda issues and questions are developed
by the Institute of Government in consultation with a Steering Committee. The
group is led by a facilitator whose role is to stimulate open.
discussion in__.e, ach the issues and provide a sense of direction in bringing the group
communication on
toward consensus. Each group includes a recorder who is responsible for distilling the
group's discussion into a consensus statement that reflects, as closely as possible,
positions articulated during the discussion.
EXHIBIT A
A Proposal
to Conduct an Assembly
for the
City of Boynton Beach
Submitted by
The Florida Institute of Government at Florida Atlantic University
and
The Florida Atlantic University/Florida International University
Joint Center for Environmental and Urban Problems
October 1995
AGREEMENT
Page 2 of 2
IN WITNESS WHEREOF, the parties, by and through their duly authorized
officials, have hereunto set their hand and seals on this date set forth above.
THE CITY OF BOYNTON BEACH
Seal By:__.._._
Date:
ATTEST:
FLORIDA ATLANTIC UNIVERSITY
President
Date:
WITNESS:
AGREEMENT
This Agreement made this day of , 1,9,95 between the CITY OF
BOYNTON BEACH, herein referred to as "Boynton Beach and FLORIDA ATLANTIC
UNIVERSITY, herein referred to as "FAU" to coordinate a consensus building Assembly
on key issues affecting the future of Boynton Beach.
WITNESSETH
WHEREAS, the Florida Institute of Government at FAU and the FAU/FIU Joint
Center for Environmental and Urban Problems have proposed to coordinate an Assembly
on key issues in Boynton Beach; and
WHEREAS, the City of Boynton Beach has determined that it would be in its best
interest to fund said Assembly.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
expressed herein, the parties hereby agree as follows:
6~
~FAU agrees to perform the services set forth in its proposal, a copy of
which is attached hereto and incorporated herein as Exhibit A.
Boynton Beach agrees to pay an amount equal to $15,000 to FAU as a
the management fee for coordinating the Assembly. In addition, Boynton
Beach will reimburse FAU for all expenses related to the activities of the
Assembly, including hotel and banquet expenses; FAU staff travel to Steering
Committee meetings, to conduct research for background paper, and to
Assembly; duplicating and mailing of Steering Committee correspondence;
and supplies.
Boynton Beach agrees to reimburse FAU for its share of expenses incurred
if said Assembly is cancelled.
FAU agrees to conduct said Assembly in early 1996 at a date and site to be
determined.
This ~ntract contains all the terms and conditions agreed upon
by the parties. No other agreements, oral or otherwise, regarding the
subject matter shall be deemed to exist or to bind any of the parties hereto.
This agreement shall not be modified unless effectuated in writing and
signed by the parties hereto.
III. CONSENT AGENDA
C. 8
INSTITUTE OF
GOVERNMENT
FLORIDA
ATLAN'T
220 S.E. 2nd Ave., Suite 926 Ft. Lauderdale, FL 33301
(305) 760-5684
FAX (305) 760-5688
MEMORANDUM
DATE:
October 23, 1995
TO:
FROM:
Carrie Parker, City. Manager
City of Boynton Beach
Sarah Shannon, Director ~
RE: Letter of Agreement
Enclosed are two original letter of agreements that must be approved by the City prior_
to being sent to our University-attorney. Please forward the two original signed
agreements in the self-addressed envelope at your earliest convenience.
Please contact me at (305) 760-5684 if you have any questions regarding the
agreement. We are looking forward to working with you. Thank you.
Enclosures
R C, IV
CiTY MANAGER'S O~c,~-~
2nd Avenue, Suite 926, Fort Lauderdale, FL 33301 (305) 760-5684, FAX (305) 760-5688
~tlantic University, Social Science Bldg., Rm. 386, Boca Raton, FL 33431 (407) 367-3185, FAX (407) 367-2626
An Affirmative Acdon/Equal Oppo~uniW Institution
01- / � FLORIDA ATLAN1 � UNIVERSITY
Q I� G
t' PO. BOX 3091
BOCA BATON, FLORIDA 33431 -0991
0
DIVISION OF SPONSORED RESEARCH
(407) 367 -2310
FAX (407) 367-2319
December 12, 1995
Ms. Eve Eubanks, Acting Deputy City Clerk
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, Florida 33425 -0310
Re: Resolution #R95 -179, Agreement and Exhibit "A"
FAU PI: Ms. Sarah Shannon
Dear Ms. Eubanks,
Enclosed, please find one original of the fully executed contract
for the above referenced research effort. We have retained a copy
for our files.
If you have any administrative questions please do not hesitate to
contact me at (407) 367 -2315.
Thank your for cooperation.
Sincerely,
Clinton Ruddock
Coordinator of Research Programs /Services
tar
DEC 15 `7
CITY OFCl't, 7 t, )
Boca Raton • Fort Lauderdale • Davie • Palm Beach Gardens • Fort Pierce
A Member of the State University System of Florida
An Affirmative Action /Equal Opportunity Institution
AGREEMENT
This Agreement made this day of AUr'rrrvrlc3e1<, 1995 between the CITY OF
BOYNTON BEACH, herein referred to as "Boynton Beach" and FLORIDA ATLANTIC
UNIVERSITY, herein referred to as "FAU" to coordinate a consensus building Assembly
on key issues affecting the future of Boynton Beach.
WITNESSETH
WHEREAS, the Florida Institute of Government at FAU and the FAU /FIU Joint
Center for Environmental and Urban Problems have proposed to coordinate an Assembly
on key issues in Boynton Beach; and
WHEREAS, the City of Boynton Beach has determined that it would be in its best
interest to fund said Assembly.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
expressed herein, the parties hereby agree as follows:
1. FAU agrees to perform the services set forth in its proposal, a copy of
which is attached hereto and incorporated herein as Exhibit A.
2. Boynton Beach agrees to pay an amount equal to $15,000 to FAU as a
the management fee for coordinating the Assembly. In addition, Boynton
Beach will reimburse FAU for all expenses related to the activities of the
Assembly, including hotel and banquet expenses; FAU staff travel to Steering
Committee meetings, to conduct research for background paper, and to
Assembly; duplicating and mailing of Steering Committee correspondence;
and supplies.
3. Boynton Beach agrees to reimburse FAU for its share of expenses incurred
if said Assembly is cancelled.
4. FAU agrees to conduct said Assembly in early 1996 at a date and site to be
determined.
5. This contract contains all the terms and conditions agreed upon
by the parties. No other agreements, oral or otherwise, regarding the
subject matter shall be deemed to exist or to bind any of the parties hereto.
6. This agreement shall not be modified unless effectuated in writing and
signed by the parties hereto.
AGREEMENT
Page 2 of 2
IN WITNESS WHEREOF, the parties, by and through their duly authorized
officials, have hereunto set their hand and seals on this date set forth above.
THE CITY OF BOYNTON BEACH
Seal
- rfe, --
By:
Date: /A4/1/4
ATTEST:
AP- • / D A T• Fs M =`
'' CITY ATTORN
FLORIDA ATLANTIC UNIVERSITY
By: 4
Director, Sponsored Research
Date: November 28, 1995
WITNESS:
APPROVED AS 10 FORM
AND LEGALITY
Assock'te General Counsel (�
Florida Atlantic University �\061S
1
EXHIBIT A
A Proposal
to Conduct an Assembly
for the
City of Boynton Beach
Submitted by
The Florida Institute of Government at Florida Atlantic University
and
The Florida Atlantic University /Florida International University
Joint Center for Environmental and Urban Problems
October 1995
Introduction
The Florida Institute of Government at Florida Atlantic University ( "IOG ") and the Florida
Atlantic University /Florida International University Joint Center for Environmental and
Urban Problems ( "Joint Center ") propose to coordinate an Assembly for the City of
Boynton Beach to build community -wide consensus on the most critical and emerging
concerns in the City and strategies for addressing those needs. The City Commission
in consultation with IOG staff, will establish a broad -based Steering Committee to
determine specific agenda issues and questions, and participants for the Assembly.
The forum will utilize a modified version of American Assembly procedures.
Approximately 100 participants representing a cross section of public and private sector
interests will be invited to attend.
American Assembly Procedures
The American Assembly process is a negotiating procedure designed to reach
consensus on issues of interest to diverse parties. The Assembly provides a body of
knowledge, a setting, and a technique for bringing people together to discuss issues,
voice their opinions, and reach agreement on issues of public policy.
This Assembly will be conducted over a two and one -half day period. The attendees are
divided into four groups of equal size, with each group representing a cross - section of
the assembly participants. All of the discussion groups follow the same agenda and
discuss the questions concurrently. The agenda issues and questions are developed
by the Institute of Government in consultation with a Steering Committee. The
discussion in each group is led by a facilitator whose role is to stimulate open
communication on the issues and provide a sense of direction in bringing the group
toward consensus. Each group includes a recorder who is responsible for distilling the
group's discussion into a consensus statement that reflects, as closely as possible,
positions articulated during the discussion.
Following the completion of the discussion sessions, the facilitators and recorders meet
with a drafting team to draft a consensus statement on the agenda issues. The
facilitators, recorders, and staff are instructed to use the greatest degree of objectivity
in performing these tasks so that the results represent the majority identifying areas of
agreement and majority viewpoints, strong minority points are sometimes made and
should be incorporated into the policy statement.
On the morning of the third day, participants are provided with a draft policy statement
which is reviewed by the groups as a whole at the final plenary session. Decisions to
add, delete, or amend are made by a majority vote of the participants. The rules of
parliamentary procedure apply during the plenary session. The final policy statement,
including the recommended amendments, is adopted as a whole at the end of the
plenary session.
Steering Committee
A Steering Committee, consisting of public and private sector representatives, will be
organized to develop the groundwork for the Assembly. The Steering Committee will
identify key areas of interest for group discussions. The Steering Committee, in
consultation with the Institute of Government, will then develop questions for each of
those issue areas. Also, the Steering Committee, in consultation with the Institute of
Government staff, will develop a list of potential conference participants designed to
provide broad representation from the public and private sectors, and the community at-
large.
Institute of Government/Joint Center
The responsibilities of the Institute of Government and Joint Center include:
• Coordinating all logistical arrangements for the Assembly, including
investigating and securing the site for the Assembly and arranging meeting
facilities, and food services;
• Setting up a special program account at the University and following
prescribed fiscal procedures for receiving funds and tracking monies spent
for mailing, duplicating, staff travel, etc.;
• Monitoring revenues and expenses and providing the Steering Committee
a detailed financial accounting at the end of the Assembly, invoicing
sponsors, and sending letters of appreciation for support;
• Preparing and mailing solicitation packets for obtaining Assembly co-
sponsorship.
• Preparing the final agenda of issues and agenda questions (in consultation
with the Steering Committee) for the Assembly;
• Researching, producing, and mailing out of all background materials
related to the Assembly;
• Assisting the Steering Committee in the selection of participants to assure
that appropriate sectors of the community are represented;
• Preparing and mailing invitation letters, acknowledgments, agendas, and
driving directions for the Assembly. Also, tracking acceptances and
refusals and subsequent mailings to alternates. Making follow -up phone
calls to invitees who have not responded by the deadline to confirm
attendance;
• Selecting facilitators from the list of participants (in consultation with the
Steering Committee), and briefing the facilitators for the Assembly's small
group sessions;
• Providing recorders for the small group discussions;
• Preparing the final information packets to give to participants on the first
day of the Assembly; the packets will include final agendas, a list of
participants, final agenda questions, a list of sponsors, and other
appropriate materials;
• Assembling the draft policy statement for review by participants at the
Assembly's final plenary session;
• Leading participants through the plenary session; and
• Preparing the final policy statement to be mailed to Assembly participants.
Staff
The Institute of Government, with the assistance of the Joint Center, will serve as
coordinator for the Assembly. The IOG and Joint Center staff have had considerable
experience in coordinating assemblies of this type (Appendix A). Staff members will be
on site to facilitate all Steering Committee meetings, handle logistics, serve as recorders,
draft the Policy Statement, and chair the plenary session.
Funding
Upon acceptance of this proposal, a contract outlining the final terms of agreement will
be drawn up between Florida Atlantic University (on behalf of the Institute of Government
and the Joint Center) and the primary sponsoring agencies.
Additional individuals, agencies or corporations agreeing to underwrite portions of the
cost of the Assembly will be asked to sign Letters of Agreement. Such contracts and
Letters of Agreement are necessary so that Florida Atlantic University may enter into
contracts with vendors.
Funds collected for the Assembly should be forwarded to the Florida Institute of
Government at Florida Atlantic University for deposit in a University account established
specifically for this Assembly. The Institute of Government will see that all bills related
to the Assembly are reconciled and paid. A statement of all income and expenses with
regard to the Assembly will be provided to the sponsoring agencies.
ESTIMATED BUDGET FOR 2 1/2 DAY ASSEMBLY
WITH PARTICIPANTS AND STAFF STAYING OVERNIGHT AT A HOTEL
IOG and Joint Center management fee for conducting Assembly* $15,000
Additional Estimated Expenses **
Facility /Meal Expenses: 21,000
Hotel rooms (based on double occupancy)
55 rooms for 2 evenings 8800
3 continental breakfasts and 2 afternoon breaks 2300
2 lunches 4400
2 dinners (Optional) 5500
Staff travel to Steering Committee meetings,
to conduct research for background paper
and to Assembly 400
Printing and mailing of Steering Committee 500
correspondence and registration packets
Supplies 100
Kinko's duplicating charge for draft policy statement (late Friday evening) 230
Total Estimated Cost of Assembly (if dinners are provided at hotel): $37,230
Total Estimated Cost of Assembly (if dinners are not provided at hotel): $31,730
* Based on tasks outlined in the proposal.
** Estimated expenses based on 100 participants and 10 staff. This budget is for
information purposes only. Hotel rooms are based on 100 participants /10 staff at
an estimated $80.00 per evening. The actual budget will be drawn up taking into
account all pertinent items such as actual site expenses.
The estimated budget assumes that the City will print and mail the following to Assembly
participants:
Background Paper (80 to 100 page document)
Policy Statement (30 to 40 page document)
ESTIMATED BUDGET FOR 2 1/2 DAY ASSEMBLY
HELD AT LOCAL HOTEL WITH NO OVERNIGHT ACCOMMODATIONS
IOG /Joint Center management fee for conducting Assembly* $15,000
Additional estimated expenses **
Meeting room charge 800
2 luncheons 4400
3 continental breakfasts and 2 afternoon breaks 2300
Total hotel expenses: 7500
Staff travel to Steering Committee meetings,
to conduct research for background paper,
and to Assembly 400
Printing and mailing of Steering Committee
correspondence and registration packets 500
Supplies 100
Kinko's duplicating charge for duplicating draft policy statement
late Friday evening 230
Total Estimated Cost of Assembly: $23,730
* Based on tasks outlined in proposal.
** Estimated expenses based on 100 participants and 10 FAU on -site staff. This
budget is for information purposes only. The actual budget will be drawn up
taking into account all pertinent items such as actual site expenses.
The estimated budget assumes that the City will print and mail the following to the
Assembly participants:
Assembly background paper (80 to 100 page document)
Final policy statement (30 to 40 page document)
APPENDIX A
AMERICAN ASSEMBLIES
Coordinated by the Florida Institute of Government at FAU and the Joint Center
Fort Lauderdale -New Century-New City Assembly, May 1995
Broward County Urban River Greenway Assembly, November 1994
Coral Springs Vision 2000 Assembly, October 1994
Delray Beach Visions 2005 Assembly, May 1994
Greenacres Assembly A New Destination, April 1994
Northern Palm Beach County /Southern Martin County Planning Forum, August 1993
Martin County: Committing to its Future, June 1993
Symposium on Juvenile Justice Issues in the Twentieth Judicial Circuit, July 1992
Setting the Agenda for Broward County's Environmental Future, May 1992
Political Campaign Practices and Citizen Participation in the Electoral Process, October 1991
Healthy Children: Tomorrow Begins Today, An American Assembly on Children's Health Issues in Florida,
February 1990.
Our Children- -Our Future. An American Assembly on Children's Issues in Palm Beach County, October 1989
The American Assembly for Greenacres City, September 1989
City of Hollywood Visions 2000 Assembly, May 1989
Florida House of Representatives Legislative Issues Assembly, December 1988
Greater Delray Beach Visions 2000 Assembly, May 1988
Directions 88. Charting the Course for Palm Beach County, May 1988
Pahokee Potentials An American Assembly for the City of Pahokee, February 1988
Town of Davie Visions 2000 Assembly, December 1987
Mapping and Monitoring Assembly, September 1987
Palm Beach County Criminal Justice American Assembly, March 1987
Sarasota County Assembly for Wastewater Management, December 1986
West Palm Beach City -Wide Forum, November 1986
Regional Comprehensive Policy Planning Assembly, May 1986
Growth Management and Florida's Energy Future, March 1986
Directions 85: Charting the Course for Palm Beach County, October 1985
Growth Management and the C -51 Basin, January 1985
Broward's Beach. The Second Century, May 1984
Directions 84 Charting the Course for Palm Beach County, February 1984
Assisted with Coordination /Served as On -Site Staff
Southeast Florida 2025. An Investment Strategy for the Future, May 1995
Strategic Plan Assembly for the Metropolitan Water District of Southern California, June 1994
Strategic Plan Assembly for the Metropolitan Water District of Southern California, October 1993
Louisiana Citizens' Summit on Adolescent Pregnancy Prevention, January 1993
The Southeastern Region Summit on Violent Crime, July 1992
Southern Legislative Summit on Healthy Infants and Families, October 1990
Legislative Issues Conference for the Florida House of Representatives, February 1990
Visions 2000 for Alachua County, March 1987
Visions 2000 for Alachua County, January 1986
Governor's Conference on Water Management in South Florida, September 1971
Coordinated by the FAU /FIU Joint Center for Environmental and Urban Problems
Regional Water Supply for Broward County, August 1983
The Farm and the City - Southeast Regional American Assembly, April 1980
Southeast Regional American Assembly on Land Use, October 1974
Collective Bargaining in the Public Sector - Southeast Regional American Assembly, December 1972
The States and the Urban Crisis - Southeast Regional American Assembly, December 1970