R95-163RESOLUTION NO. R95-/~'.~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT BETWEEN THE CITY OF BOYNTON
BEACH AND CHILDREN'S SERVICES COUNCIL FOR THE
1995-1996 LATCHKEY AFTERSCHOOL PROGRAM; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the latchkey Afterschool Program is designed to provide afterschooi
care for children attending Rolling Green or Poinciana Elementary School, as well as
elementary school children living in that vicinity; and
WHEREAS, the Latchkey Afterschool Program is needed and well received by the
community and has been in place for the past six years; and
WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon
recommendation of staff, deems it to be in the best interests of the residents and citizens
of the City of Boynton Beach to authorize the Mayor and City clerk to execute an
Agreement between the City of Boynton Beach and Children's Services Council for the
1995-96 Latchkey Afterschool Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA THAT:
~ The City Commission hereby authorizes and directs staff to apply for
the 1995-96 Latchkey Afterschool Program Grant through the Children's Services
Council of Palm Beach.
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this ,~, day of October, 1995.
ATTEST:
CITY OF BOY~NT~~H, FLORIDA
Mayor
Vice Mayor
Ma~r 1Sro Tem
Authsig. Doo
LatchkeyPrograrn
9/28/95
A~a~m~T co~cgR~l~c~laml ~h~c~ ~)X 310
W~E~S, , here~a~er referr~ ~o as "'C~-, is a duly
lio~S ~ C~ld Care Fa~i~ty~o~ated
~ ~ W~E~S, C~t~ o~aoi~ally r~r~ the s~vioe of ~vi~als ~o s~e~ute
t~er a~ ~id ~aoility. .
-/~- "- ~E~S, ~e of the ~x~8' /vailable ~ough C~~re Resource a Ref~ral
h~a~ ~f~red to as "CCR~R" ia ~e provision ~ tra~d, ~qer prated,
8~e~ed ~bstit~te ~aoh~s ~o d~y li~ ~ild C~e. Facilities, said
b~g ~ as '~betitutes ~ St~-, ~r~a~ter r~r~ ~o as
w~s, ~a~a a c~er wish to ~ter [~'~ ~r~t ~eby ccaaa will p~vide
s~stitute teaoh~s ~ C~t~ on ~ as ne~d
~w ~~, for good a valu~le =~s~a~on, the P~s he.to, ~ten~g
be ~ly bo~d ~ h~ agree as follows~
av~lable. Subj~t to a~ilabilit g~r~e ~at a su~t~e will always
r~ ........ o~ C~. y, cc~H w~l ~ovide su~titute t~ch~ to Cent~ ~on ~e
2. j~T~e par~iee understand that the availability ~f subst/tutem incz~ases with the amount of
pri0r, notice qive%CC~&R6, by Center of their need ~0sub~titute(s).
u ....... +.~:~ ~ a. ~nm~ ~ any one assxgn~nt b~nq fo~
g au~t u~(g) to ~rk ov~ ~0 ~s w ' ' ·
5. Can~lat/on ~licy~ Can~ll~ion o[,'a,r~u~t for a su~~ m~t ~ rake at least 24
hou~ ~ior ~ ~e s~ o~ an ~ssign~ ~ avo~ tbs four hOUr ~n~ c~rqe.
f~ o - ~ cca~, ~ ~zch ~ the c~r a
neqo~able, or ~h~ v~b~. t ~re~ to ~nd~fy CCR&R and h~ld
ce.tar has an outstanding ha/a~e beyond (30) thirty 4ays, ¢¢~&n w~n~ ~ovlde s.o.s.
.~R&~ ~y cance~ ~is agr~-t u~ (3) t~ day~ wri~en notice ~ ~e C
Contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page i
AGREEMENT
THIS AGREEMENT, entered into as of this 1st day of
October, 1995, by and between the Children's Services Council of
Palm Beach County, a political subdivision of the State of Florida
(hereinafter referred to as "Council") and City of Boynton Beach
Recreation & Park Department (hereinafter referred to as
"Provider"), for the period from October 1, 1995 ("Effective
Date"), to September 30, 1996. The Council, at its option, may
extend the term of this Agreement for two additional one-year
periods without reviewing the program hereunder funded as part of
a competitive RFP process. The renewal options set forth in this
paragraph, however, do not guarantee the Provider that the Council
will eXercise its renewal options hereunder. Renewal will be
determined by the Council, in its sole discretion; this
determination will be based in part upon review of the program
evaluation and fiscal mOnitoring of the program.
W I T N E S S E T H : In consideration of the mutual
agreements hereafter contained, the parties, intending to be
legally bound!, hereby agree as follows-
THIS AGREEMENT has been entered into pursuant to the Council's
1995-96 AppliCation/RFP process and Provider's response thereto
and any ad~endums accepted by the Council. Those portions of
Exhibits A, Bi, C and D contained herein that differ from the
original proposal or application shall be deemed to be addendums
thereto and shall control over any inconsistent provision of the
original proposal.
The Council agrees to reimburse to the Provider sums up to
$89,100 for provision of services described in the attached
composite' Exhibit "A" (consisting of the Program Evaluation
Model and the Program Organizational Chart)-attached hereto
and made a part hereof; composite Exhibit "B" (consisting of
the CSC Budget Forms A and B submitted by Provider) attached
hereto and made a part hereof; and Exhibit C (consisting of
the Program Data Form) attached hereto and made a part hereof.
It is expressly understood and agreed, by and between the
Parties, that the services to be rendered hereunder by the
Provider shall be provided in compliance with all terms and
condition!s set forth in Exhibit "A", "B", and "C" and with the
Conditions of Award attached hereto and made a part hereof as
Exhibit "~D", as well as the terms and conditions of this
document.
The Provider agrees to comply with all applicable federal,
state and local laws.
The Provider agrees to comply with the following requirements:
To maintain books, records and documents in accordance
with normally accepted accounting procedures and
practices, which sufficiently and properly reflect all
expenditures of funds provided by the Council under the
Agreement.
b. To assure that these records shall be available, upon
102GOVA2.DOC
Sep 11, 1995 11:33 am
Contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page 2
reasonable notice, to inspection, review or audit by the
Council and personnel duly authorized by the Council to
make such inspectiOn, review or!.audit.
Ce
this
Audit
d~
Pro~
1 year
d. To progress,
fi Council may
require duri
ee
fe
To
Council
in
stationery
ned audit
subcontr~
recordkeeping
and assignments.
appropriate,
n Exhibit "A"
s activity, and
4. The Provider agrees:
ae
To retain all financial records, supporting documents,
statistical records and any other documents pertinent to
this Agreement for a period of five (5) years following
termination of this Agreement or, if an'audit has been
initiated and audit findings have not been resolved at the
end of the five year period, the records.shall be retained
until resolution of all audit findings. Provider further
agrees that all records, papers, letters,~ or other
documents made or received in conjunction with this
Agreement and the provision of ' er shall
subject to public access pursuant to 'OhS of
Chapter 119, Florida Statutes. The provi ohs of this
paragraph shall survive termination of th Agreement.
be
Persons duly authorized by the Council shall have full
access to and the right to examine any of said materials
during said period.
To permit access by persons duly authorized by the
Council, upon reasonable notice, to the program(s) funded
by the Council hereunder for pUrposes of!monitoring said
program(s).
To report to the Council during the term of this Agreement
any threatened or pending litigation brought against the
Provider, including a description of the nature of the
claims involved, and, upon request, to furnish information
regarding the status of such litigation and copies of
102GOVt. DOC
Sep I1, 1995 11:33 am
Contract No. 95-102
1995-96 GOVERNMENTAL UNIT~,~A6REEMENT.~!~<~
Page 3
pleading filed therein.
To accurately report to the Council, in a format deemed
acceptable by the Council, all revenues received by or for
the program funded pursuant to this Agreement, regardless
of source. Revenues include, but are not limited to,
Medicaid or insurance reimbursement, donations, grants,
and program income; i.e., fees paid for services. In the
event the Provider fails to properly report all program
revenues and the Council subsequently learns that such
income was not properly disclosed, the Council reserves
the right to reduce the amount to be paid to the Provider
by the Council by the amount not disclosed (or, if payment
has already been made, to recover said amount), or to
terminate this Agreement.
That those capital items which are to be acquired by the
Provider and reimbursed by the Council, shall be subject
to the requirements (i) that said items may not be
mortgaged, pledged, or hypothecated without the prior
written approval of the Council; (ii) that upon
termination or earlier cancellation of this Agreement at
the Council's request, unless there is specific
notification that this requirement is waived by the
Council, the said item(s) shall be (a) returned (with
title being transferred) to the COuncil or the Council's
designee, or (b) reimbursed to CSC at book value
(determined by CSC); (iii) that said item(s) shall be
maintained in operable condition; and (iv) that said
item(s) will be insured in case of loSs or theft.
Se
Provider agrees that, as between the parties to this
Agreement, it is solely responsible for operation and
management of the program(s) funded hereunder and that the
Council has not and will not be involved in any way in such
operation and management. To the extent permitted by law, the
Provider agrees to indemnify and hold harmless the Council
from liability on account of any inSuries, damages, omissions,
cOmmissions, actions, causes of actions, Claims, suits,
judgments and damages accruing, including court costs and
attorneys' fees, as a result of services performed or not
performed, or any negligent act by the PrOvider or arising
from funding granted or not granted by the Council or any
action arising out of the operation of this Agreement.
This contract may not be assigned or subcontracted to any
other party by the Provider without the prior written approval
of the Council.
The Children's Services Council acknowledges that the Provider
is self-insured and accepts the levels of self insurance
provided by the Provider.
The Provider shall not use or disclose any information
concerning a client under the Agreement for any purpose not in
conformity with federal and state laws and regulations except
on written consent of the client, or his responsible parent or
guardian when authorized by law.
! 07.GOVA2.DOC
Sep 11, 1995 1l:33 am
Contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page 4
a. The Provider agrees to establish and maintain procedures
and controls acceptable to the Council for safeguarding
records, so that~no information contained in the
Provider's records, or obtained from others carrying out
by :losed
iby.the
as
10.
11.
12.
13.
b. It
all
of~a
of
pertaining to ~
The Provider s~
program data; inc
essential by the
The
ef
on
infor~
be
Agr~
The
Council.
resp,
serv~
in
amounts
~sibility of the Provider to take
lement promptl
~otect the.p
mai
.~nt.
~he Council management and
,Client identifiable data as deemed
the Council with reports of the
and include statistics and data
and such other reports and
may require. Said reports shall
e Effective Date of this
by the Council.
services and duties required
contractor and not as an
of, or joint venturer with the
shall assume sole and exclusive
of all employees for
eement. The
'eec, be
taxes, paying
ing unemployment
enSation coverage in
le and state law. --
The ~Pro~
on a
reserves
services all give no
or entity a par hereto.
er are provid~
specifically ~-~
for similar
ights.to any person
Payments for services rendered pursuant to this Agreement
shall be made to the Provider monthly on a reimbursement
basis. Provider shall submit an invoice to the Council by
the 10th day of each month following the month in which the
services were provided. The invoice will include
documentation reflecting all expenditures made by the
Provider under this Agreement, ~n whatever form reasonably
required by Council. Subject to the availability of funds,
the Counci~ will. provide relm~urs~ment to the Provider within
45 days after receipt'of the ~nvolce. Provider shall submit
a final invoice to. the Coun~l n7 later than October 31, 1996
(with apprOpriate~idocUmenta i'on). The Council will not
reimburse Provider for any expenditures made by Provider
102GOVA2.DOC
$~p11,1995 il:33am
Contract No. 95-102
2995-96 GOVERNMENTAL UNITAGREENENT
Page 5
under this Agreement that are submitted after October 31,
1996.
14.
The Provider agrees to return to the Council any overpayments
made through inadvertence or miscalculation or because
payment is disallowed as not having been properly earned
under this Agreement. Such funds shall be refunded in full
by Provider to the Council as follows:
ae
Within twenty (20) days from the date of written
notification by the Council to the Provider of
overpayment or disallowance; or
Within thirty (30) days following the end of this
Agreement.
The Council shall have the right to deduct from any
subsequent payment request submitted by the Provider, the
amount of any overpayments or disallowed funds.
15. The Council may, for reasonable cause, suspend the payment of
funds pending corrective action by the Provider or pending a
decision by the Council to terminate this Agreement. The
Council may, for reasonable cause, prohibit the Provider from
incurring additional obligation of any funds received from
the Council, pending corrective action by the Provider or a
decision to terminate this Agreement. Said suspension of
payment of funds or obligation thereof may apply to all or
part of the Provider's operations.
16. In the event funds to finance this Agreement become
unavailable to the Council, the Council may terminate this
Agreement upon no less than five (5) days written notice to
the Provider. The Council shall be the final authority as
to the availability of funds.
17. The Council may terminate this Agreement for any breach by
the Provider. If the Council intends to terminate this
Agreement, notice shall be provided in writing to the
Provider no less than twenty-four' (24) hours prior to the
effective date of the termination. The Council's failure to
terminate or suspend a Provider for Past breaches of this
Agreement shall not be construed as a waiver of its right to
demand strict compliance with the terms of the Agreement or
to terminate for said breaches or similar breaches, and shall
not be construed to be a modification of the terms of the
Agreement. The Provider may terminate this contract with or
without cause provided that Provider shall give sixty (60)
days notice in writing to Council. The Council shall
relmburse the Provider for all monies expended up to and
including the effective date of the termination.
102GOVA2.DOC
Sep 11, 1995 11:33 nm
Contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page 6
18.
Notices: All notices required hereunder shall be in writing
and shall be addressed to the following representative of the
part,parties:
For the Council:
Gaetana D. Ebbole, Executive Director
Children's Services Council of Palm Beach County
31 Suite 243
405
For the Provider:
Charles Frederick, Director, Recreation & Parks Department
City of Boynton Beach Recreation & Park Department
LatChkey A~ter School Program
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33435
19.
CSC may assess a penalty amounting to'the lesser of
one percent of the current month's CSC request for
reimbursement or $100 for eaCh month that a program is out of
complianCe with the timely submission of fiscal and
programmatic data as required by Sections 3c, 9, 10, and 13
of this Agreement. This penalty may also apply if the
program does not provide CSC with current copies of the
following documents:
A. Certificates of Insurance
B. Licenses to Operate Agency/Program
C. Sales Tax Exemption Certificate
D. Other items identified in the Conditions of Award
20.
Notwithstanding anything herein to the contrary, the parties
agree that the dollar amount set forth in paragraph 1 above
may be reduced in the eVent that the Council determines that
the Provider will not spend the entire amount allocated by
September 30th fiscal year end. The determination may be
made (a) during the course of reviewing a budget revision
submitted by the Provider pursuant to the Council's
procedures or (b),based upon the Council's monitoring of
Provider's program and its expenditure history. Before any
such reduction becomes final, the Provider will be notified
in writing of the proposed action and shall have the
opportunity to address the Council's Board regarding the
proposed reduction. The decision of the Council's Board on
thi~ issue shall be final.
21.
This Agreement, which inCludes the attached Exhibits A, B, C
& D, contains all the terms and conditions agreed upon by the
parties. No other agreements, oral or otherwise, regarding
the subject matter of this Agreement shall be deemed to exist
o~ to b~nd any of the parties hereto. With the possible
exception of an adjustment pursuant to paragraph 19 above,
this Agreement shall not be modified unless in writing and
signed by both parties hereto.
102C, OVA2.DOC
· ~p 11, 1995 11:33 *m
contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page 7
IN WITNESS THEREOF, the parties have caused this Agreement to
be executed by their undersigned duly authorized officers.
city of Boynton Beach Recreation & Park Department
Latchkey After School Program
Print Name {/
Date: ~7~7-~-/~ ~,/~
Print Title
Children's Services Council of Palm Beach County
BY'/Gae~a- Di ~bbole
Executive Director
Date:
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
Thomas A.. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
102GOVA2.DOC
Sep 11, 1995 ll:33am
contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page 7
IN WITNESS THEREOF, the parties have caused this Agreement to
be executed by their undersigned duly authorized officers.
city of Boynton Beach Recreation & Park Department
Latchkey After School Program
Print Title
Date:
Chil~~/n' sB Y "/G~a/~i/~-a~~a -Z/D ·~' Services ~~ Council
Executive Director
of Palm Beach County
Date:'j
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By:
Thomas A.. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
102GOVA2.DOC
Sep 11, 1995 11:33 am
Contract No. 95-102
1995-96 GOVERNMENTAL UNIT AGREEMENT
Page 7
IN WITNESS THEREOF, the parties have caused this Agreement to
be executed by their undersigned duly authorized officers.
City of Boynton Beach Recreation & Park Department
Latchkey After School Program
By:
Date:
Print Name
Print Title
Children's services Council of Palm Beach County
By:
Gaetana D. Ebbole
Executive Director
Date:
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By:
Thomas A..Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
102GOVA2.DOC
Sep 11, 1995 11:33 am
EXHIBIT B
CSC Budget Form A.
CSC Budget Form B
0=2
f
I
Agency: CITY OF BOYNTON BF_~Clt RECRF. ATION & PARE DEPT. Date Submitted: J-O'L¥ 24, 19'95
Program: LA'I'CI~KL~ AYI'~JSCBOOL PP, OG'RA~ Page 1 of 2
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY Funding Period 10/01/95 to 09/30/96
PART I.
I 2 3 4 '
::::~::'::: "-"'"":"--'-:':"-"- -':::: ....... ::'"!~'-<::-:::'::::::;::s.:::.:-.::: ::::::: ' ': ....... :c::::::::: ::.:: ....... : ......... :: :::~:::.- -~: '::::: :: :::2..~E>~,/'.~ " ' ' '~'~'~' ..... i' ~-'"'"':L "'"" ~:::.:.$'::::::~::::
I. Personnel $
Salaries 69,504 . 0 0 0 i 0 ~ 69,304
Fringe Benefits 8,780
III. Building SpaCe 0 j 0
Utilities 480 ~ 0 ! 0 ~ 0 480
¥. Pdntin~$upplies . 1,800 i, 0 i 0 , , ! O! 0 . 1,800
VI. Food 12,420 i 0 0 ' O[ 0 12,620
~ 0 ~ O*~i 0 12,862
VII. IndirectGosts i 12,842 . 0 i 0 I' . 0 ~0 i 26,026
VIII. Other Costs 26,026
IX. Equipment 0 ; 0 0 t i ~0 I 0 i 0
TOTAL PROGRAM
EXPENSES $131,852 $ 0 $ 015 ~0 $ 0 $131,852
PERCENT OF PROGRAM 100 % 0 % 0 %[ 0 I~ 0 %i 100 %
X. REVENUES I
A'. CSC !
89,100.," 0 i 0 ; : 0 .; 89,100
B. Contributions I '
1. Cash 8,300 0 I 0 ~ 0 0 8,300
2. In-Kind t : :
~ 12,842 : 0 0 0 0 12,842
C. Program Fees i 21,6101 0 0 0
O. Palm Beach County ; ,
[ 0 0 0 0 0 0
E. United Way (specify)
~ 0 0 r 0 0 0 0
F. HRS
0 : 0 0 ~ 0 0
G. Other 0 i 0 I 0 0' 0 0
TOTAL PROGRAM : ' " :
0
REVENUES 131,852 0 ~ , i 0 0 131,852
EXCESS (DEFICIT) J : [ ~ :
' 0
0 i 0
FormBt (tx:)
Agency: CIT~ OF BOYNTON BEACR RECREATION
I.ATCHKE~ ~CROOL PROGP, A~
Program:
& PARK D[~l~T~Submitted: JUL~ 24, 1995
Page 2 of 2
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SUMMARY
Funding Period 10/01/95 to 09/30/96
PART II.
A. COST PER CLIENT
I Total Number of Primary Clients
2. Total Program Expenses as shown in Part 1, Column 6
3. Cost per Primary Client (line 2 divided by line 1)
OR
1. Total Number of Outreach Clients
2. Total Program Expenses as shown in Part 1. Column 6
3. Cost per Outreach Client (line 2 divided by line 1)
PART IlL
160
131,852
826.0~
MATCHING FUNDS - Indicate below the amount used from each local source as
matching funds, the grant amount and grant title.
1. Children's Services Council $ ~$
~2. United Way $ :$
3. Jewish Feder~_tion ~' $ !$
Other (e.g., COmmunity Foundation,
Education Foundation, Archdiocese,
etc.
I
17.
$ ,$ :
FormB2 (be)
EXHIBIT C
1. Program Form C
- Jan-Vt
1995-96 PROGRAM DATA: NEW PROGRAMS
PROGRAM FORM C
LATCHKEY ~CItOOL PROGRAM
~E~: CIT~ Og BOYN~ON BEAgll RECREATION & PARK D'EPARTI~fl/NT
~~~~:_ ----~ ...... i:~:- ~ ..................... :.-:~ ~:~%% :.::'~'"~ ..... ~.'~---~--":~:~_~ii~__~:~; "-~::.:~i.~!~i~:~::.:.
· '";/; " . ~ .::-."i:!:i:i:!: i:!: :.
HoW MANY CHILDREN Wl~ BE SERVED 10/1/95 TO 9/30/96 ?
HoW ~ ADULTS WILL BE SERVED 10/1/95 TO 9130196 ?
160
0
HOW ~ CUENTS WILL BE SERVED 10/1/95 TO 9/30/96 ?
(ADD NUM~ OF ADULTS + NUM_aER OF CHILDREN)
160
~T ARE :THE AC~S OF THE
cuENTS YOU WILL SERVE ?
WHAT GEOGRAPHIC AREA(S) IN PALM
BEACH COUNTY WILL YOU SERVE ?
Birth - 2
3-5
6-9
10- 13~
14- 18
19+
Nlof lhe Above
X
x
X
Norttl
Central
South X
East
All of the Above
HOW MANY EMPLOYEES W~LLrYOUR PROGRAM HAVE?
Full time
Part time
HOW MANY EMPLOYEES WILL BE FUNDED BY CSC?
Full time
Part time
8
0
8
For CSC Us~ Onl,~.
CSC FUNDS
TOTAL PROGRAM BUDt__-I~T
CSC % OF PROGRAM BUDGET
A ~/~C'1r
TOTAL (2SC FUNDING
ITOTAL (:SC % OF AGENCY BUDGET
.)SI' PER CI. IENT PER YEAR
(Based on total primary or total outreach only.)
102,520
$ 129,256
79.3 %
$ 102,520
$ t,986,793
6.5
5.2 %
862
89,100
131,852
67.6 %
$ 89,100
$ 2,066,264
6.4 %
4.3 %
[$ 824
(13,~zo) [13.1~,
2,596 2 %
(13,420)
79,47I
(38)
EXHIBIT D
1. Conditions of Award
CONTRACT 95-102
PROGRAM:
AGENCY:
Latchkey After School Program
City of Boynton Beach Recreation & Park Department
CONDITIONS OF AWARD
me
PROGRAMMATIC
&. Issues or information to be furnished or resolved within
sixty (60) days of execution of contract:
1. Completion of program evaluation forms/test instruments.
2. Submit copy of sales tax exemption certificate or
application.
B. Conditions to be observed throughout contract:
1. Provider agrees to obtain CSC approval for any proposed
changes in the program prior to implementation·
2. Provider agrees to submit copies of all personnel or
service provision subcontracts, contracts and/or
agreements related to the operation of this program.
3. Provider agrees to maintain a current copy of the
following on file with CSC:
· Personnel Policies and Procedures
· Job descriptions of all CSC funded
staff positions
· Certificates of insurance (liability, and
theft and/or auto if capital equipment or
vehicle was purchased with CSC funds)
. License(s) to operate agency/program,
if applicable
· Sales Tax Exemption Certificate, if applicable
. Service site(s) Fire Inspection
Certificate(s), if applicable
· Service site(s) Health Inspection
Certificate(s), if applicable
Provider agrees to ensure that children participating in
the after school program will be referred and ~lven
priority to attend city-sponsored programs during school
holidays and teacher planning days.
F:QA_DATA\95-96COA~NEW.102 Scp 1, 1995 11:37 am
Page I
CONTRACT 95-102
PROGRAM=
AGENCY:
Latchkey After School Program
City of Boynton Beach Recreation & Park Department
CSC dollars will be used to serve elementary school
students only.
II. FISCAL
Issues or information to be furnished or resolved within
sixty (60) days of execution of contract:
N/A
Conditions to be observed throughout contract:
1. Provider agrees to obtain written approval from CSC for
any proposed changes in the CSC program budget prior to
implementation.
The fiscal administration of this Agreement will be
pursuant to the CSC Fiscal Guidelines.
Provider agrees to implement a "zero based" (i.e., some
families may pay nothing) sliding fee scale in a format
approved by CSC.
For governmental agency contracts only:
In executing this Agreement, Provider represents and
warrants that the Council funds to be expended hereunder
to support the budgeted job positions do not replace or
supplant funds previously supplied by Provider for such
positions.
F:QA_DATA\95-96COA\NEW.102 Sep h 1995 ll:37am
Page 2