R01-174 RESOLUTION NO. R01- 1'/4
A RESOLUTION OFTHE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, APPROVING
AND ACCEPTING A PROPOSAL BY GROUP
INSURANCE SOLUTIONS, INC., PROVIDING FOR
COMPREHENSIVE SUPPORT, ADVICE, COUNSEL
AND RECOMMENDATIONS TO THE CITY OF
BOYNTON BEACH, REGARDING GROUP HEALTH
INSURANCE; AUTHORIZING AND DIRECTING THE
MAYOR AND CITY CLERK TO EXECUTE THE
PROPOSAL; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City has contracted with Group Insurance Solutions, Inc.
since 1995; and
WHEREAS, due to the efforts of Group Insurance Solutions, Inc., the City
has been able to receive lower rates than comparable other jurisdictions; and
WHEREAS, the City Commission of the City of Boynton, upon
recommendation of staff, deems it to be in the best interests of the residents and
Citizens of the City of Boynton Beach to approve the proposal from Group Insurance
s, Inc., attached hereto as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. Each Whereas clause set forth above is true and correct and
incorporated herein by this reference.
Section 2. The City Commission of the City of Boynton Beach, Florida
does hereby approve and accept the Proposal from Group Insurance Solutions, Inc.,
which proposal is attached hereto as composite Exhibit "A".
Section 3. That this Resolution shall become effective immediately upon
eo
PASSED AND ADOPTED this I"/ day of April, 2001.
ATTEST:
(Corporate Seal)
i:ca\Reso~,Group Solutions Proposal ~--?~_ I'~,¢uranc_~, ~'~, ;¢ ~Z % ~
Vice Mayor ~ .....
Commissioner
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CITY OF BOYNTON BEACH
Group Health Insurance Consulting Proposal
Prepared By
Scott Harris and Steve Barden
February 21, 2001
18230 RIVER OAKS DRIVE · JUPITER, FL 33458 · PHONE 561-747-5636 * FAX 561-747-3524 · 800-972-0963
CONTENTS
I. PROPOSAL
I1. SERVICES
III.COMPENSATION
IV. APPOINTMENT LETTER.
I. PROPOSAL
Scott Harris and Steve Barden propose that The City Of Boynton Beach
name Group Insurance Solutions, Inc. as consultant for your group health
insurance.
II. GROUP HEALTH INSURANCE CONSULTING SERVICES
As The City's group health insurance consultant, Group Insurance Solutions, Inc.
will provide comprehensive support, advice, counsel, and recommendations to
The City by performing the following services:
Conduct detailed review, analysis and projection sessions with
decisionmakers at key points throughout the year: mid-year; fourth quarter;
and pre-renewal.
Negotiate renewal rates, benefits, and services with group health insurance
carriers to maximize value for The City.
Conduct a comprehensive bid process (only when directed by The City).
Attend and/or conduct group health insurance committee meetings with
employees and management.
The timing of our review sessions and renewal negotiations is determined
primarily by the experience period upon which 10/1 renewals are based.
The following dates are flexible and may be changed slightly according to
need:
· Feb 15th
· Mar 1st
· Mar 9th
· Mar 15th
· Marl6th
· Apr12th
· May 10th
· May 17~h
· May 17th
· May 17th
· Aug 7th
· Aug 21st
· Aug 31st
· Oct Ist
= planning/discussion with human resources
= discussion with employees/union representatives
= discussion with EXCL
= discussion with employees/union representatives
= mid-year review/analysis/projection
= fourth quarter review/analysis/projection
= pm-renewal review/analysis/projection
= original renewal offer from current carrier
= negotiate renewal/consider options
= conduct formal bid process, if directed
= commission review and approval
= employee open enrollment meetings
= renewal completion
= annual renewal date
Provided in our review/analysis/projection sessions with you are:
· projected renewal costs
· projected loss ratios
· enrollment analysis and comparisons
· claims analysis and comparisons
· high cost claim summary
· network utilization and cost avoidance reports
*See next page for additional services ....
II. SERVICES CONTINUED
..
Support The City's administrative staff by resolving important
enrollment and billing problems.
Serve The City's employees by resolving individual benefit delivery
issues including special problems with medical providers and claims.
Provide feedback to The City's administrative staff on the results of
our work on behalf of individual employees.
Conduct periodic on-site meetings with employees and/or dependents
on a voluntary basis for individual claim resolution and benefits
counseling.
Assist with annual employee open enrollment meetings for the
purpose of supporting and improving service to employees.
(~cott A
roup Insurance Solutions, Inc.
Date
III. COMPENSATION
In the event The City renews with the current group health carrier
without going out to bid, compensation will be funded by a reduction in
the proposed renewal rates by the current group health carrier. The
amount of compensation would equal 40% of the negotiated savings
not to exceed 2% of annualized premium.
B. In the event The City goes out to bid, compensation in the form of a
2% service fee would be paid to Group Insurance Solutions, Inc..
IV. APPOINTMENT LETTER
(On The City's Letterhead)
This letter is to certify Group Insurance Solutions, Inc. as the consultant
for The City Of Boynton Beach on employee group health insurance and is
thereby entitled to service fees as might be provided through The City's
group health carrier.
We maintain the right to terminate this appointment at any time by written
notice. Group Insurance Solutions, Inc. may terminate this appointment
by providing 60 days written notice.
Approved the /-.~- day of ~ ,20 ~ !
City Official
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