R01-057RESOLUTiON NO. R 01- 6-7
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
APPROVING THE AWARD OF AN RFP (NO. 040-
1510-01/CJD) TO GEOGRAPHIC TECHNOLOGIES
GROUP, INC./ FOR THE GEOGRAPHIC
INFORMATION SYSTEM IMPLEMENTATIONS
PLAN: FISCAL YEAR 00-01, IN THE AMOUNT OF
$369,750.00; AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE SAID CONTRACl'; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Procurement Services received and opened Bids for the above
mentioned project on March 2, 200I, and it was determined that Geographic
Technologies Group, Inc., of Boynton Beach, Florida, was the most responsive bidder
who met and exceeded all specifications;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach, Florida,
hereby approves the award of an RFP for the Geographic Information System
Implementation Plan: Fiscal Year: 00-01, in the amount of $369,750.00, to
Geographic Technologies Group, Inc., of Boynton Beach, Florida, and authorizing the
Mayor and City Clerk to execute a Contract between the parties, a copy of which is
attached hereto as Exhibit "A".
Section 2. That this Resolution shall become effective immediately.
PASSED AND ADOPTED THIS ~ day of April, 2001.
CITY OF BOYNTON BEACH,
M~ayor. L' / ~
Co)~ri.~ioner
Commissioner
CONSULTANT AGREEMENT FORM
GEOGRAPHICAL INFORMATION SYSTEM IMPLEMENTATION
PLAN: Fiscal Year: 2000-01
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "the City", and GEOGRAPHIC TECHNOLOGIES GROUP, INC., hereinafter referred to
as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
PROJECT DESIGNATION. The Consultant is retained by the City to perform Consultant
services in connection with the project designated GEOGRAPHICAL INFORMATION
SYSTEM IMPLEMENTATION PLAN: Fiscal Year: 2000-01.
2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibit
"A" attached hereto, including the provision of all labor, materials, equipment and supplies.
TIME FOR PERFORMANCE. Work under this contract shall commence upon the giving of
written notice by the City to the Consultant to proceed. Consultant shall perform all services
and provide all work product required pursuant to this agreement by SEPTEMBER 28, 2001
from the date written notice is given to proceed, unless an extension of such time is granted
in writing by the City.
4. PAYMENT. The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows:
Payment for the work provided by Consultant shall be made as provided on Exhibit "B"
attached hereto, provided that the total amount of payment to Consultant shall not exceed
$369,750.00 without express written modification of the agreement signed by the City.
The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for project completed to date. Such vouchers will be
checked by the City, and upon approval thereof, payment will be made to the Consultant
in the amount approved.
Co
Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this agreement and its acceptance by the City.
Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
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eo
The Consultant's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request.
OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and
other materials produced by the Consultant in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are made
is executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Consultant's endeavors.
COMPLIANCE WITH LAWS. Consultant shall, in performing the servmes contemplated by
this service agreement, faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
agreement.
°
INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or any
portion thereof, including attorneys fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to Consultant's own employees, or damage to
property occasioned by a negligent act, omission or failure of the Consultant.
INSURANCE. The Consultant shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a. minimum coverage of
$500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per
occurrence/aggregate for property damage, and professional liability insurance in the amount
of $1,000,000.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon
thirty (30) days prior written notice to the City. Certificates of coverage as required by this
section shall be delivered to the City within fifteen (15) days of execution of this agreement.
INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is
an independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Consultant nor any employee of Consultant
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to Consultant,
or any employee of Consultant.
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10.
COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not
employed or retained any company or person, other than a bonafide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bonafide employee working solely for the Consultant,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warranty, the City shall have the fight to annul this contract without liability or, in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
mount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. DISCRIMINATION PROHIBITED. The Consultant, with regard to the work performed by
it under this agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the selection
and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shah not sublet or assign any of the services covered by _
this agreement without the express written consent of the City.
13. NON-WAIVER. Waiver by the City of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other provision.
14. TERMINATION.
a. The City reserves the right to tcmfinate this agreement at any time by giving ten (10)
days written notice to the Consultant.
In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. DISPUTES. A~y dispute arising out of the terms or conditions of this agreement shall be
adjudicated within the com~s of Florida. Further, this agreement shall be construed under
Florida Law.
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
City of Boynton Beach
P.O. Box 310
Boynton Beach, FL 33425-0310
Atto: Regina Ha~ger
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Notices to Consultant shall be sent to the following address:
17. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both City and Consultant.
DATED this ,~ day of~~~_~
,200 I
CITY OF BOYNTON BEACH
Consultant
Attest/Authenticated:
Title
Approved as to Form:
(Corporate Seal)
Attest/Authenticated:
Office of the City Attorney /
Rev. 1/22/91
Secretary