Minutes 08-30-01 MINUTES OF THE AGENDA PREVIEW CONFERENCE
HELD IN CONFERENCE ROOM B, CITY HALL, BOYNTON BEACH, FLORIDA
ON THURSDAY, AUGUST 30, 2001 AT 4:00 P.M.
Present
Gerald Broening, Mayor
Ronald Weiland, Vice Mayor
Hike Ferguson, Commissioner
Charlie Fisher, CommisSioner
Hack IVlcCray, Commissioner
Dale Sugerman, Assistant City Manager
James Cherof, City Attorney
Janet Prainito, City Clerk
Call to Order
Assistant City Manager Sugerman began the agenda review at 4:00 p.m. He stated that this is
a light agenda because of the public hearing regarding the Fire Assessment to be held at 6:30
p.m.
· :o ~/.A. Appointments to be made
Commissioner McCray inquired whether there were any new applicants for Board appointments
and was tbld there were none.
· :. V.A. 2. Regular City Commission Meeting & Second Public Hearing on
Budget - Tuesday, September 19, 2001 at 6:30 p.m. - City Commission
Chambers (date change due to 3ewish holiday)
It was noted that the regular City Commission meeting and second Public Hearing on the
budget will be on Wednesday, September 19th,
VI.B,3. Extend the ANNUAL SUPPLEMENTAL LABORATORY ANALYSIS
FOR WATER, WASTEWATER, ETC., Bid #001-2821-00/KR, to Envirodyne,
Inc. and Spectrum Laboratories, Inc. for an additional one (1) year period,
for an estimated annual expenditure of $13,000 (New Bid #096-2821-
Commissioner Ferguson asked whether the City has its own spectrophotometer. Assistant City
Manager Sugerman said he did not know but would get the answer. City Attorney Cherof
stated that this may be one of those lab reports that are required from an outside source.
o:. VIII. PUBLIC HEARING: 6:30 p.m. - FIRE ASSESSMENT
This will be changed to read "Announcement of Special City Commission Meeting & Public
Hearing to follow at 6:30 p.m. regarding Fire Assessment." It was the consensus of the
Commission that there will be two separate agendas and two separate meetings - one for the
Regular City Commission meeting beginning at 5 p.m. and the other for the Special City
Commission meeting regarding Fire Assessment at 6:30 p.m.
MEETING MINUTES
AGENDA PREVIEW CONFERENCE
BOYNTON BEACH, FLORIDA
Auqust 30, 2001
City Attorney Cherof explained that the Fire Assessment process will begin on September 4t~
with the reading of the rate resolution; however, the rates will not be set that night. After the
reading of the resolution, the chronology will be explained because of the requirement to send
out some additional notices. Then, there will be a motion to recess the meeting until the date
certain. The process will conclude at the October 16th meeting.
Vice Mayor Weiland would like to make an opening statement before the public hearing portion
of the Special Meeting on September 4~h
Prior to the public hearing portion of the Special Meeting, Commissioner Fisher will ask the City
Attorney to explain the Sunset Clause. This would be an ordinance setting a time period for the
Fire Assessment and after that time period has expired, the program would end. :It could be
extended with a new assessment program. The dates for the first and second reading of the
ordinance could be September 19t~ and October 16th. Commissioner Fisher asked City Attorney
Cherof to explain the difference between an impact fee and an assessment at the September 4th
meeting. Mayor Broening said it would be the responsibility of the Fire Chief to explain how the
apportionment for the Fire Assessment was made.
ZX.D. Ordinance establishing setbacks from schools and/or churches for
establishments having liquor licenses (September 19, 2001)
Commissioner Ferguson suggested that the distance be measured between St. Mark's school
and the new shopping center at the Marina.
o:. IX.E. Resolution from City Commission supporting CRA's request for
$3,000,000 loan (September 19, 2001)
Commissioner Ferguson requested that Quintus Greene, Director of Development, look at other
options, perhaps requesting a $5,000,000 loan at 63/4% interest.
· :. IX.G. Marina Project Update (October 2, 2001)
Commissioner Ferguson requested that the Marina update include a report on the completion of
Casa Loma Boulevard.
· :- XI.A. Proposed Resolution No. R01-Re: Fire Assessment Rate
· :. XI.B. Proposed Resolution No. R01-Re: H.E. LP. Program
The above two resolutions will be moved to the Special Meeting agenda.
Miscellaneous
Commissioner Ferguson requested that a report on the old high school be added under Future
Agenda Items.
MEET~'NG M]~NUTES
AGENDA PREVTEW CON FERENCE
BOYNTON BEACH, FLORa[DA
Auqust 30f 2001
Vice Mayor Weiland questioned how we can proceed with adopting the budget when the Fire
Assessment rates are not adopted. He also asked if the transfer of $250,000 from the CRA
budget to the CTP budget is legal.
Assistant City Manager Sugerman stated that the operating budget of the City will be
considered at the two budget hearings. He said the Fire Assessment revenues are not placed in
the operating budget; they would be placed in the CTP budget. The CTP is actually a program
and not a budget.
Quintus Greene explained that the CRA allocation is going towards the cost of downtown
parking. City Attorney Cherof said it will require CRA action to transfer that money.
Commissioner McCray inquired regarding the landscape maintenance item that was previously
tabled. Tt was explained that this item was pulled at an Agenda Preview Conference so it was
never officially introduced. The item will be resubmitted for the September 19th meeting.
Commissioner Fisher asked whether the Commissioners received the questions from the
Community Forum that were forwarded to the City Manager.
Tt was the consensus of the Commission that the City will send a letter to the Little League
team from Florida that played in the Little League World Series. Wayne Segal, Director of
Media & Public Communications, will prepare the letter.
The Agenda Review meeting adjourned at 4:35 p.m.
A1-FEST:
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