Minutes 09-13-01 MINU i eS OF THE AGENDA PREVIEW CONFERENCE
HELD IN CONFERENCE ROOM B, CITY HALL, BOYNTON BEACH, FLORIDA
ON THURSDAY, SEPTEMBER 13, 2001 AT 4:00
Present
Ronald Weiland, Vice Mayor
Mike Ferguson, Commissioner
Charlie Fisher, Commissioner
Hack McCray, Commissioner
Kurt Bressner, City Manager
James Cherof, City Attorney
.lanet Prainito, City Clerk
Absent
Gerald Broening, Mayor
Call to O. rder
City Manager Bressner began the agenda review at 4:05 p.m.
· Final Budget Hearing
When asked when the final budget would be adopted, City Attorney Cherof stated that it would
follow the public hearing on the budget, which is scheduled at the beginning of the Commission
meeting.
· I. Openings
City Manager Bressner suggested that because of the recent events, there be a statement of
concern or regret under the Openings section of the agenda.
· V.A. 2. presentation of all local School Improvement
September 24, 2001 at 6 p.m. in the Library Program Room
The above item was added at the request of Virginia Farace, Library Director.
Plans on
· V.B.2. Presentation to Little League team by Vice Mayor Ron Weiland
City Manager Bressner announced that this Little League team was the team that lost to the
Apopka team in the State play-offs.
· V/.B.1. Approve the "piggy-back" of the City of Port St. Lucie,
RFP#0352-01-BG, Contract #20010352, awarded to Management
Learning Laboratories, for a Comprehensive Recreation and Parks Needs
Assessment, in an amount not to exceed $20,500 (Proposed Resolution
No. R01-254)
City Manager Bressner stated that this proposal is to assist staff and the Recreation & Parks
Board. He suggested that there be better coordination between the consultant and the
Recreation & Parks Board.
MEET/NG MINUTES
AGENDA PREVIEW CONFERENCE
BOYNTON BEACH, FLORIDA
September 13, 2001
Wally Majors, Recreation Director, stated that this will be a very comprehensive
assessment and will include input from the Commission, City staff and the public. ]:t should be
comPleted in 8-10 weeks.
V.B.2. Extend the "ANNUAL CONTRACT FOR LANDSCAPE
MAINTENANCE," Bid #079-2730-00/KR, for one (1) additional Year to
various vendors for an annual estimated expenditure of $691,142 (New
Bid #081'2730-01/KR)
City Manager Bressner stated that Vice Mayor Weiland met with staff and suggested ways to
tighten up the contract. These included verifying that the proper equipment is used and that
the work is completed.
3ohn Wildner, Parks Director, said the landscape contractors will be evaluated each time a
bill comes in, which is approximately every two weeks.
V.B.5. Award a contract to Construction Technology, Tnc. of West Palm
Beach in the amount of $944,575 for the construction of Boat Club Park
under Bid #077-2413-01/C3D and to establish a total project budget
appropriation of $1,044,575 (Proposed Resolution No. R01-255)
City Manager Bressner stated that this bid for Boat Club Park came in under budget.
Assistant City Manager Sugerman said that this budget allocation allows for a contingency
of $100,000.
V.B.7. Award the TWO YEAR CONTRACT FOR VEHTCLE TOWTNG
ROTATTON PROGRAM, RFQ #088-2110-01/C3D to various qualified tow
companies, and authorize the Mayor and the City Attorney to execute the
Towing Services Agreement 2001 and issue the Certificate of Qualification
to approved tow companies (Proposed Resolution No. R01-256)
Tn answer to a question, Police Chief Marshall Gage stated that the towing companies will
be monitored to verify that they are available when called upon. City Manager Bressner
recommended that this item be pulled from the consent agenda at the Commission meeting for
discussion.
V.B.8. Approve the recommendation of the Real Estate Administrator
selection committee by designating The Urban Group, Inc, as the number
one rated firm for providing real estate administration services,
authorizing the City Manager or his designee to conduct negotiations with
the Urban Group, Inc. for purposes of entering into a professional services
contract, and approving a purchase order in the amount of $85,000 for
those services
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MEET];NG M!NUTES
AGENDA PREV/EW CONFERENCE
,BOYNTON BEACH~ FLOI~DA
SepLember 13, 2001
City Manager Bressner explained that the purpose of these services is to assist the City and the
CRA in land acquisition so that the City can move expeditiously. Approval of this item allows
the City to enter into negotiations, not into a contract. A contract will come before the
Commission at a future date.
Assistant City Manager Sugerman stated that this will allow encumbrance of funds from this
year's budget; however, the entire $85,000 might not be used.
V.C.2. Proposed Resolution No. R01-258 Re: Authorizing
the Mayor to execute an agreement between the City of Boynton Beach
and the Florida Department of Transportation Highway Safety Plan, to
continue funding 50% of one (1) police officer salary for DU! Enforcement
Commissioner Ferguson had a concern with quotas. Police Chief Gage stated that this was not
a quota system. This comes from IVlADD who want to recognize individuals across the State
who have done a significant job in enforcing the DUT statutes.
· V.C.4. Proposed Resolution No, R01-260 Re: Approving a
monthly rental agreement between the City of Boynton Beach and 5tor-AII
City Manager Bressner stated that this item was added to the agenda. ]:t is necessary to have a
storage facility to store files that eventually will be digitized. The City can no longer use the old
high school for storage.
He said he was also advised that there has been water damage in the old high school that will
require relocation of certain electrical equipment that 'serves the Code Compliance trailer and
the Museum.
· V.F.
Approve Library Long-Range Plan for FY 2001-2004
Virginia Farace, Library Director, explained that the current year portion of the long-range
plan is part of the Library's Goals and Objectives in the current year's budget documents.
Those are the ones that are tracked monthly and reported to the City Manager.
V.G. Approve the purchase of one (1) forklift in
$15,086.05 from National Lift Truck Service utilizing
Contract #760-001-99-1
the amount of
State of Florida
Commissioner McCray inquired how many forklifts the City currently has. Assistant City
Manager Sugerman said there was one at the West Water Plant and one at Public Works. They
are used daily.
· VZT.A. CRA Proposed 2001/02 Budget
City Manager Bressner stated that this item was merely for the Commission's review and not for
their approval. He also informed the Commission that the CRA is proposing to hire their own
director.
MEETING MINUTES
AGENDA PREVIEW CONFERENCE
BOYNTON BEACH, FLORIDA
September 13, 2001
VII. B. Proposed Resolution No. R-01-261 Re: Authorizing
the Community Redevelopment Agency of the City of Boynton Beach to
issue a promissory note in the principal amount not to exceed three
million dollars ($3,000~000) and authorizing the City to guarantee the
obligations of the Community Redevelopment Agency (CRA) under the
note
City Manager BreSsner stated that this is for the proposed loan to the CRA and will allow them
to acquire land. The City will be guaranteeing this loan. The loan agreement between the bank
and the CRA will not prevent the City Comr~ission from adjusting the size of the CRA area or
eliminating it.
· VIIC. Presentation on Arts Commission Project (Initiative 1.2) -
Presented by Virginia Farace
Virginia Farace will be giving a brief presentation at the Commission meeting. She distributed a
summary to the Corn missioners.
VIID. Authorization to proceed with the purchase of Morey's Lounger
per the Agreement for Purchase and Sale of Real Property and authorizing
the Mayor, City Manager, City Clerk or other officials to execute the
closing documents
City Manager Bressner said this was an item added to the agenda. Palm Beach County did
approve the grant, payable in two installments. This will lower the net purchase price to
$270,000. However, since this is more than the appraised value, an extraordinary vote of the
Commission will be required. The contract has been extended until September 20, 2001 and if
there is no approval on September ~.9th, it will expire.
· TX.A. Review of City Noise Regulations (October 2, 200:L)
City Attorney Cherof explained that this proposed ordinance will convert noise violations from
decibel reading based violations to plainly audible violations and should make the ordinance
easier to enforce and more clearly understood.
· ~X.C. Marina Project Update (October 2~ 2001)
Since two Commissioners will not be in attendance at the October 2nd Commission meeting, it
was the consensus that this item be moved to the October ].6th meeting.
· ~X.D. Proposed Demolition of the Mangrove Park School (Old High
School) at 12S E. Ocean Avenue (October 16, 2001)
Quintus Greene, Director of Development, stated that the inspection has been performed.
The architects and engineers for the preservation group estimated a cost of $31/2 to $4 million
to repair the school. City staff estimated the cost at $3 to $5 million. Mr. Greene will prepare a
MEETI'NG MTNUTES
AGENDA PREV'rEW CONFERENCE
BOYNTON BEACH, FLORZDA
September 13, 2001
full staff report for the October 16th meeting. City Manager Bressner asked Mr. Greene to
request, in writing, the preservation group proposal for the meeting on October 16th
· ZX.E. Report on ordinance changes for Advisory Board attendance and
conduct standards (November 6, 2001)
City Manager Bressner said he may need some direction on this item.
· Miscellaneous
Commissioner Ferguson inquired regarding the water rates issue. It was determined that this
item (Water Conservation Strategy) will be added under Future Agenda Ttems for November 6,
2001.
Vice Mayor Weiland requested a brief summary on the status of Quantum Park. Mr. Greene will
have a report to the Commission by Tuesday, September 18TM.
City Manager Bressner reminded the Commission that the Executive Session will be held on
September 19th at 4:00 p.m. regarding collective bargaining and litigation on billboards.
The Agenda Review meeting adjourned at 4:45 p.m.
ATTEST:
Deputy City Clerk
(one tape)
Vice Mayor
Co mmissioner
Commissioner
Commissioner
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