R10-085
II
1 RESOLUTION NO. RI0-12i2.
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING THE THREE (3) YEAR EXTENSION OF
6 AN AGREEMENT BETWEEN THE CITY OF
7 BOYNTON BEACH AND PHILLIPS AND JORDAN,
8 INCORPORATED, FOR DEBRIS COLLECTION AND
9 DISPOSAL BEGINNING THE 2010 HURRICANE
10 SEASON; AUTHORIZING THE CITY MANAGER TO
11 EXECUTE THE NECESSARY DOCUMENTS WITH
12 PHILLIPS AND JORDAN, INCORPORATED;
13 PROVIDING AN EFFECTIVE DATE.
14
15 WHEREAS, on July 3, 2007, the City Commission approved the piggy-back of a
16 three-year contract between Solid Waste Authority of Palm beach County and Phillips and
17 Jordan, Incorporated (alk/a Phillips & Jordan, Inc.) of Robbinsville, North Carolina for
18 debris collection and disposal; and
19 WHEREAS, pursuant to paragraph 2B of the Agreement dated August 7, 2007,
20 between the City of Boynton Beach and Phillips & Jordan, Inc., the City has an option to
21 extend the Agreement for one additional three-year term from June 14, 2010 through June
22 13, 2013; and
23 WHEREAS, due to the critical nature of this service, it is imperative to have a
24 contract in place in order to avoid delays should there be a hurricane/disaster/emergency
25 situation; and
26 WHEREAS, upon staff s recommendation, the City Commission deems it to be in
27 the best interest of the citizens and residents of the City of Boynton Beach to exercise its
28 option to extend the Agreement with Phillips & Jordan, Inc., for one three-year period to be
29 utilized as an insurance policy on an "as needed basis".
30 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
31 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
S:\CA\RESO\Agreements\Reso -Phillips & Jordan Debris removal Extension (2010).doc
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2 ATTEST:
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Section 1.
Each Whereas clause set forth above IS true and correct and
2 incorporated herein by this reference.
3
Section 2.
The City Commission of the City of Boynton Beach, Florida, hereby
4 exercises its option to extend the Agreement with Phillips & Jordan, Inc. of Robbinsville,
5 North Carolina, for one three-year period ending on June 13,2013 which shall be utilized as
6 an insurance policy on an "as needed basis for debris collection and disposal.
7
Section 3.
The City Manager is authorized to execute the necessary documents
to advise Phillips & Jordan, Inc., of the City's decision to extend the Agreement.
Section 4.
That this Resolution shall become effective immediately.
PASSED AND ADOPTED this /,-#1 day of July, 2010.
CITY OF BOYNTON BEACH, FLORIDA
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S:\CA\RESO\Agreements\Reso -Phillips & Jordan Debris removal Extension (2010).doc
jll PHILIlPS & JORDAN,INC.
RIO -080
Larry Quinn, SW Manager
City of Boynton Beach
100E Boynton Beach Blvd
Boynton Beach, FL 33425-0310
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June 15, 2010
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RE: AGREEMENT FOR EMERGENCY DEBRIS REMOVAL AND DISASTER RECOVERY SERVICES
BETWEEN PALM BEACH COUNTY, FLORDIA SOLID WASTE AUTHORITY AND PHILLIPS AND
JORDAN, INCORPORATED
Dear Sir/Madam:
Phillips and Jordan, Incorporated's (P&J) Contract for Emergency Debris Removal and Disaster Recovery
Services (No. 07-240) for the Solid Waste Authority of Palm Beach County (PBSWA) has been renewed for
an additional three (3) years. A copy of Amendment #2 stating such is attached for your records.
Part 1-20 (Agreements With Other Governmental Entities) of RFP No. 07-224/JMD states:
All PROPOSERS submitting a response to this RFP agree that such response also constitutes a
response to all State Agencies and Political Subdivisions of the State of Florida under the same
terms and conditions, for the same prices and for the same effective period as specified in this
RFP; should the successful PROPOSER(S) deem it in the best interest of their business to do so.
The agreement resulting from this RFP in no way restricts or interferes with any State Agency or
Political Subdivision of the State of Florida from re-solicitation for any or all items specified in this
RFP.
I would like to extend the offer to the City of Boynton Beach, Florida to enter into an exclusive agreement
with P&J as allowed under the aforementioned Part 1-20 of said RFP. This offer is made at the same terms
and conditions stated in the referenced Contract. The term of the agreement between our firms is effective
beginning the date of acceptance (below) through June 13, 2013.
Additionally, the attached information sheet is to ensure that P&J has the most recent information for the
City of Boynton Beach on file. Please return one fully executed (original) letter and the information sheet to
my attention upon acceptance.
Sincerely,
PHILLIPS AND JORDAN, INC.
c~%~
Contracts Administrator
.....ovm AS 10 PDRMJ
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. .CITYA~ORNEY
ACC.Pt.dZ~h' Florida
Signature
~URT 8RESSNER
CITY MANAGER
Bum lON BEACH, fl
j-S-to
Date
Printed Name
Title
P.O. Box 52050 · Knoxville, Tennessee 37950-2050
6621 Wilbanks Road · Knoxville, Tennessee 37912 · (865) 688-8342 · Fax (865) 688-8369 · www.pandj.com
W; PHILLIPS & JORDAN, INC.
Preposition Disaster Contract Information Sheet
Prime Contract Holder: Phillips and Jordan, Incorporated
Agency: City of Boynton Beach
Point of Contact Information:
Name:
Title:
Agency:
Address:
City/State/Zip:
Office #:
Cell #:
Other #:
Fax#:
E-Mail:
Type:
(home, pager, ete.)
Preposition Disaster Contract Information Sheet
Revised June 15, 2010
AMENDMENT#2 TO THE AGREEMENT FOR
HURRICANE / DISASTER DEBRIS REMOVAL, REDUCTION AND DISPOSAL
BETWEEN THE SOLID WASTE AUTHORITY OF PALM BEACH COUNTY
AND PHILLIPS AND JORDAN, lNe.
DATED THE 14TH DAY OF JUNE, 2007
This Second Amendment, dated the 14th day of June 2010, to the Agreement for the above written services,
Agreement No. 07-240, between the Solid Waste Authority of Palm Beach County (hereinafter referred to as
AUTHORITY), and Phillips and Jordan, Inc. (hereinafter referred to as CONTRACTOR).
/
Whereas, both parties desire to extend the term of the Agreement for an additional three (3) year period as
provided in Article 1 of the original Agreement; and,
Whereas, AUTHORITY, desires CONTRACTOR to continue to perform the services as may be specifically
designated and authorized by the AUTHORITY; and,
Now, therefore, in consideration of the foregoing and the mutual promises and covenants contained herein, and
other good and valuable consideration, the parties hereto agree as follows:
In accordance with Article 1 - Effective Date/Term, the AUTHORITY and CONTRACTOR
mutually agree to extend the Agreement for the above written services for a term of three (3) years
effective June 14,2010 through June 13,2013.
l
All other provisions of the Agreement for the services as written above dated the 14th of June 2007, shall remain
in full force and effect and shall not be altered, amended or rescinded except as provided herein.
In Witness Whereof, the Executive Director of the AUTHORITY has made and executed this Amendment on
behalf of the Solid Waste Authority of Palm Beach County and Phillips and Jordan, Inc. has executed this
Amendment as of the day and year above written.
SOLID WASTE AUTHORITY OF PALM BEACH COUNTY:
Witness:
1.
By:
Mark Hammond
Executive Director
2.
Approved as to Form and Legal Sufficiency:
By:
General Counsel to the Authority
~~-~~
Corporate Secretary
w~.ess: ~. . _
1. ~J.J...)
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2. .. .~
By:
AN, INC.:
Signature
Name:
(Corporate Seal)
tCo '" \N\e-.m \ 1 \ \-P fi
Title:
Approved by Authority Board on June 9,2010, Item 5.H
The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@ci.boynton-beach.f1.us
www.boynton-beach.org
MEMORANDUM
TO: Jeff Livergood
FROM: Janet M. Prainito, MMC
City Clerk
DATE: July 12, 2010
SUBJECT: R10-0SS Agreement for emergency removal and disaster
recovery services between Palm Beach County, Florida Solid
Waste Authority and Phillips and Jordan, Inc.
Attached for your information and files is one (1) fully executed agreement mentioned
above. Since the documents have been fully executed, I have retained one of the
originals for Central File.
Thank you.
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Attachment
C: Central File
S:\CC\WP\AFTER COMMISSION\Departmental Transmlttals\2010\leff Livergood RIO-08S.doc
America's Gateway to the Gulfstream
The City of Boynton Beach
City Clerk's Office
100 E BOYNTON BEACH BLVD
BOYNTON BEACH FL 33435
(561) 742-6060
FAX: (561) 742-6090
e-mail: prainitoj@bbfl.us
www.boynton-beach.org
July 19, 2010
MS CARRIE ZITZMAN
CONTRACTS ADMINISTRATOR
PHILLIPS & JORDAN, INC.
PO BOX 52050
KNOXVILLE, TN 37950-2050
Re: Ri0-0SS - Aareement for emeraencv removal and disaster
recoverv services between Palm Beach County. Florida Solid
Waste Authority and PhilliDS and Jordan. Inc.
Dear Ms. Zitzman:
Attached for your information and files is a fully executed original of the Agreement
for emergency removal and disaster recovery services identified above and a copy
of Resolution Rl0-0S5. I have retained one original document for our Central Files.
If I can be of any additional service, please do not hesitate to contact me.
Very truly yours,
CITY OF BOYNTON BEACH
yY). p~
Ja t M. Prainito, MMC
. Y Clerk
Attachments
S:\CC\WP\AFrER COMMISSION\Other Transmittal Letters After Commission\2010\RlO-085 - Agreement for emergency debris removal and disaster recovery services between
PBC, FL. Solid Waste Authority & Phillips & Jordan, Jnc.doc
America's Gateway to the Gulf,tream